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HomeMy WebLinkAbout2014-172 RESOLUTION 2014-172 APPROVAL OF PERSONNEL POLICY FOR WELLNESS PILOT PROGRAM (OUTCOME BASED) WHEREAS, a 2 year Wellness Pilot program through Southwest/West Central Service Cooperative is offering incentives to employees who voluntarily choose to participate in the City Wellness programs; and WHEREAS,the there is no financial obligation by the City for this program. NOW THEREFORE BE IT RESOLVED that the City Council hereby adopts the Personnel Policy for Wellness Pilot Program. Adopted by the City Council of the City of Stillwater, Minnesota this 21St day of October, 2014. CITY OF STILLWATER Ken Hary rr;�Vlayor ATTEST: Diane F. Ward, City Clerk PERSONNEL POLICY WELLNESS PILOT PROGRAM(OUTCOME BASED) Personnel Policy for Wellness Programs and Incentives The City of Stillwater("Employer") desires to offer incentives to employees who voluntarily choose to participate in wellness programs ("Wellness Programs")pursuant to a pilot program (the "Pilot Program")that is made available through Southwest/West Central Service Cooperative Wellness Institute ("Wellness Institute"). The Pilot Program is intended to be temporary and will sunset on the date set forth below. Section 1. Pilot Program. During the term of the Pilot Program, employees will be provided financial incentives to participate in and complete Wellness Programs made available through the Wellness Institute. Participation in the Pilot Program by employees is completely voluntary. Section 2. Eligibility. Incentives under the Pilot Program are limited to employees who are enrolled in Employer-sponsored group health plans made available through Southwest/West Central Service Cooperative. The Pilot Program shall terminate with respect to any class of employees that ceases to participate in group health plan coverage made available through Southwest/West Central Service Cooperative. Section 3. Incentives. a. Amount of Incentives in 2015. The amount of incentive paid in 2015 will be as follows: • $100 for taking the online health assessment and participating in biometric screening for blood pressure, cholesterol and body mass index (BMI)tests. • $75 for normal blood pressure (less than 140/90) • $75 for normal LDL cholesterol (less than 130) • $75 for normal BMI (less than 30) The full reward must be available to all similarly situated employees. If a participant does not earn an incentive for normal blood pressure, cholesterol or BMI, he or she may still earn the entire amount of the incentive if they complete two online wellness modules for each outcome-based standard that is not achieved. If a participant does not attain any the three outcome-based standards, therefore, he or she will need to complete six (6) online wellness modules to obtain the full reward. Current online wellness modules include programs for blood pressure control, cholesterol management, nutrition coaching, physical activity, stress management, smoking cessation and weight management. Online modules are participatory-only and do not require participants to meet outcome-based or activity-based requirements. Online modules are subject to change. The amount of incentives and the programs made available may change in 2016. b. Timing of incentives. The timing of incentives in 2015 will be as follows: • In order to be eligible for any incentives in 2015, participants much complete their biometric screening and online health assessment by November 15, 2014. No incentives will be payable for the year unless they complete both steps. • If a participant does not achieve normal blood pressure, cholesterol or BMI readings,they will be provided information on how to access online wellness modules. They may still earn the entire amount of the incentive if they complete two online wellness modules for each outcome-based standard that is not achieved by December 31, 2014. • Incentives will be paid before the end of the first quarter in 2015. The timing of incentives may change in 2016. Section 4. Application of Incentives. Incentives will be paid in the form of: ❑ taxable cash compensation ❑ a reduction in the employee's share of health insurance premiums Section 5. Confidential Information. Individual information that employees provide on the health risk assessment or learn through biometric screening will not be shared with the Employer or the Wellness Institute. The Employer will receive information on who completes the health risk assessment and participates in biometric screening solely for the purpose of determining who is entitled to an incentive. Section 6. Temporary Program; Sunset Provisions. The Pilot Program may be terminated at the discretion of Employer at any time,but incentives earned before the Pilot Program is terminated will be payable as described herein provided the employee is enrolled in employer-sponsored group health insurance through Southwest/West Central Service Cooperative at the time that incentives are paid. The Pilot Program will automatically terminate on December 31, 2016 unless renewed by the Employer. Employer is not required to bargain for renewal or extension of the Pilot Program. Section 7. No Vested Rights. Employer reserves the right to amend, modify or terminate the Pilot Program at any time and from time to time.