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Home My WebLink About2014-10-21 CC Packet AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 21, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of October 7, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 10. Resolution 2014-170, directing payment of bills 11. Resolution 2014-171, approving Joint Powers Agreement for development of optical fiber network with Washington County 12. Resolution 2014-172, approval of personnel policy for wellness pilot program (outcome based) 13. Resolution 2014-173, resolution accepting cash donations IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 14. This is the date and time for a public hearing to adopt the proposed assessment for demolition and cleanup of garage area at 903 2nd Street S (PIN 33.030.20.11.0126). Notice was mailed to affected property owner and published in the Stillwater Gazette on October 8, 2014 (Resolution – Roll Call) X. UNFINISHED BUSINESS 15. Possible approval of a resolution approving the Findings of Fact for Case No. V/2014-29, approving the appeal to the Planning Commission’s denial for a fence variance located at 200 Edgewood Ave, located in the RA: One-Family Residential Zoning District. (Resolution – Roll Call) (available Tuesday) XI. NEW BUSINESS 16. Discussion on proposed parking ban 17. Possible approval of the Fire Hall redesign bids for value engineering (Resolution – Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 18. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT TO EXECUTIVE SESSION FOR LABOR RELATIONS RESOLUTION 2014-170 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A " totaling $1,170 ,692.48 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 21st day of October, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward , City Clerk EXHIBIT "A" TO RESOLUTION #2014-170 LIST OF BILLS 4 Front LLC Ace Hardware Action Rental Inc . Amdahl Locksmith Inc Chris Ancom Technical Center Aspen Mills AutoNation Sallis Tom BCA MNJIS Section Bluestem Heritage Group Boyer Trucks Carlson Rick Carquest Auto Parts CDW Government Inc. Cole Papers Com cast Community Thread Computype Crosstown Masonry Inc Cub Foods Cummins NPower LLC ECM Publishers Emergency Automotive Tech Enterprise FM Trust Felsch Chris FleetPride Fury Dodge Chrysler G & K Services Gartner Restaurant Holdings LLC Grainger Hardrives Inc . HealthSource Solutions J.H. Larson Company Jimmys Johnnys Inc. League of MN Cities Lennar of Minnesota Linner Electric Co. Leffler Companies Inc. Madden Galante r Hansen LLP Mansfield Oil Company Maximum Solutions Melstrom Jeff Menards Minnesota/Wisconsin Playground MN Dept of Commerce MN Dept of Labor and Industry MN Utilities & Excavating LLC Molstad Robert J Mulvehill Shannon NAC Mechanical and Electrical Services Install vinyl graphics Supplies Concrete and mixing trailer Rekey and keys cut Pager service Uniforms Vehicle service Reimburse for open house supplies CJDN connect Grant writing & History of Fire Dept Parts Grading Escrow Refund Auto parts and supplies APC replacement battery Paper towels and face tissue Internet Contribution Bar code stickers for evidence Fire Hall Pancake breakfast & Open house Vehicle repair Publications Work on Squads Vehicle lease Reimburse for fuel Hose Vehichle repair and service Mats and uniforms Concession supplies Floor cleaner 2014 Street Project Wellness program Lamps Toilet rental Membership dues Grading Escow Refunds Replaced motor on condencer Network computer support Labor relations services Fuel Annual software service agreement Reimburse for work boots 2014 Supplies Playground equipment Unclaimed Property Elevator annual fee Fire Hall Professional services Grading Escrow Refund Fire Station 479.00 55.16 190.00 412.30 202 .00 1,802.09 165.41 398.86 270.00 7,070.00 240.47 6,000.00 327.51 43.42 282.24 226.04 7,637.50 447.42 117,800.00 283.56 250.00 65.25 19,599.00 8,617.21 48.00 155.10 6,342.02 1,049.45 911.61 80.61 529,426.40 525.00 561.16 860.00 16,038.10 13,500.00 381 .25 506.25 618 .42 20,730.83 2,200.00 160.00 263.90 22,889 .13 1,851.46 100 .00 147,485.60 545 .69 1,500.00 31,920.00 Page 1 EXHIBIT "A" TO RESOLUTION #2014-170 Page 2 NAPA Auto Part s Auto parts and supplies 410.47 Northwest Asphalt Inc Fire Hall 60 ,185 .35 Odea Construction Inc Grading Escrow Refund 1,500 .00 Office Depot Office supplies 59.99 O'Reilly Auto Parts Bed armor and spray gun 246.97 Oxygen Service Company Inc. Oxygen 304.14 Performance Plus LLC Drug screens 686.00 Riedel! Shoes Inc . Skates 474 .77 Rogness Chad Reimburse for work boots 2014 134.99 S& T Office Products Office supplies 30.17 SGO Roofing & Construction Fire Hall 4,682.55 SKB Environmental Contaminated soil 8,962 .37 Sprint PCS Cell phone 101.07 St . Croix Boat and Packet Co . Catering 354 .77 Stillwater Gazette Subscription 74 .00 Stillwater Medical Group Vaccine 52 .00 SW /WC Service Cooperatives Retiree Health Insurance & COBRA 63,191.79 T.A. Schifsky and Son s Fine asphalt 4,539.43 Thoren Dawn Reimburse for license center charge 4 .00 Thurmes Dan Grading Escrow Refund 1,500 .00 Toll Gas and Welding Supply Cylinders 40 .68 Total Mechanical Serv Repaired propane piping 7,738.35 Towmaster Sensor 652.64 Trans Union LLC Information Charges 25.00 Tri -State Bobcat Rental of equipment 3,210.00 Universal Truck Equipment Parts 536 .25 University of Minnesota From line to leader 210 .00 Volunteer Firefighters Benefit Life insurance 22.00 Washington Conservation Distr Shared educator 556 .25 Washington County Road & Bridge Traffic signal maint 166.14 Water Works Irrigation LLC Testing RPZs 1,965 .00 WET Technology Inc. Supplies 100.79 WSB & Associates Inc . Professional services 211.75 Youth Service Bureau Contribution 2,500.00 Zayo Enterprise Networks Phone 836 .64 LIBRARY Ace Hardware Supplies 35 .97 Allen Sheila Staff reimbursement 2.00 Baker and Taylor Materials 504 .10 Brodart Co Materials 1,978 .59 Culligan of Stillwater Water 48 .19 Demeo Inc. Processing supplies 99.00 Gaylord Bros Inc . Arch ival supplies 63 .38 G & K Services Towles & Rugs 82 .54 Henry Marvin Staff Reimbur sement 83 .16 Heritage Printing Inc . Paper 21.15 Jacobsen Aurora Staff reimbursement 67 .30 Menards Maintenance supplies 103 .71 Mid-America Busine ss Sy st ems Minolta Service Contract 745.00 Midwest Tape Material s 104.91 EXHIBIT "A" TO RESOLUTION #2014-170 Nardini Fire Equipment Star Tribune Toshiba Business Solutions Viking Auto Sprinkler Co . Washington County Library Weston Woods Studios CREDIT CARDS Library Amazon.com Kowalskis Market Mayer Johnson Minnesota Library Assoc Starbucks Tom Ballas Active 911 Stuart Glaser Weathertech ADDENDUM Clark, Dan Eastman, Angela Emergency Automotive Technologies, Inc . Lakeview Hospital Magnuson Law Firm Springbrook Streicher's S& T Office Products Adopted by the City Council this 21st Day of October, 2014 Fire Inspection Newspaper subscription Maintenance Contract Annual fire inspection Lost damaged fee Materials Library materials Gallery Program materials MLA Conference Staff Recognition Subscription upgrade Floor and cargo liners Custodian Event Planner Squad Build-Out Legal Blood Draws Professional Service September Monthly Web Payments Holster Office Supplies 226.15 286 .00 40 .95 576 .00 759.65 44.95 432 .08 101.95 319.20 135.00 80 .00 5.79 317.85 1,057 .50 3,289 .28 9,920 .00 50.00 8,800 .64 339.85 147.98 41 .92 TOTAL 1,170,692.48 Page 3 CITY COUNCIL MEETING DATE: October 21, 2014 C A S E N O . : 2014-29 APPLICANT: Jeff Parent REQUEST: Variance for a fence FROM: Abbi Jo Wittman, City Planner REQUEST Take formal action on the vote cast by Council at the October 7, 2014 meeting. BACKGROUND Jeff Parent made application for a variance to construct a 6’ fence on the exterior side yard property line at 200 Edgewood Avenue. On a 5-0 vote the Council approved the request. To formally approve the variance, a Resolution is to be brought back for formal adoption. The Resolution of approval is attached. STAFF RECOMMENDATION Staff recommends the City Council adopt the attached Resolution. RESOLUTION APPROVING A VARIANCE FOR A FENCE AT 200 EDGEWOOD AVENUE CASE NO. 2014-29 WHEREAS, Jeff Parent requested approval of a variance to allow for the construction of a 6’ fence located in the exterior side yard at his residence located at 200 Edgewood Avenue; and WHEREAS, the subject property is zoned RB, Two Family Residential; and WHEREAS, only a 42” fence is permitted to be located in the exterior side yard in the RB zoning districts; and WHEREAS, City Code Chapter 31, Section 31-208 establishes a process for reviewing requests for variances; and WHEREAS, according to the established process, the Planning Commission held a public hearing on September 10, 2014, and denied the variance; and WHEREAS, City Code Chapter 31, Section 31-217 established a process for reviewing requests for appeals to decisions of the Planning Commission; and WHEREAS, on October 7, 2014 the City Council held a public hearing to consider the appeal to the denial of the variance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater finds the house’s relationship to the property lines is unique and hereby approves the variance for a 6’ fence to be located on the subject property. Enacted by the City Council of the City of Stillwater, Minnesota this 21st day of October, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk COUNCIL REPORT DATE: October 21, 2014 SUBJECT: Design Fees for Fire Station REPORT AUTHOR: Bill Turnblad, Community Development Director REQUEST The design firm for the Fire Station, BWBR, is requesting an amendment to their contract to increase their compensation by $34,500. BACKGROUND When the Fire Station construction work was bid, the construction environment was such that low bids came in more than $500,000 over estimate and budget. To bring the project back under the budgeted amount elements of the building had to be redesigned. The hours of design work that went into the redesign amounted to about $50,000. Our Construction Manager and his team worked with the design team to reduce that to $34,500. There are sufficient contingency funds to cover the additional design fees. RECOMMENDATION Staff recommends approval of the request to increase the design fee by $34,500. If the City Council agrees, staff will draft a resolution for the next meeting to memorialize the decision. OctobW~~INGTON (OUNTV .UIHO~I<~l ~o ~v City of Stillwater Gateway to Minnesota History -L ~~~~~ ~ 216 North Fourth Street ~ Stillwater, Minnesota 55082 Dear City of Stillwater: The Washington County Historical Society [WCHS] has been the caretaker of our county history for 80 years. In that time our mission has remained the same-"to collect, preserve and disseminate" the history of Washington County and the state of Minnesota. In doing so, we have been able to produce information about each and every community in Washington County, compile it into publications and currently have it on the internet for all people around the world to access . [visit www.wchsmn .org/communities]. The WCHS also operates the only museum in Stillwater, the Warden 's House Museum which is on the National Register of Historic Places & holds many city records in its collection. Among those items on our website include community histories -which have proved valuable to students and everyday people trying to fmd out about the place in which they live . WCHS also has information on all 79 rural schools that once dotted the landscape of the county. This service has been given to the citizens of Stillwater by the Washington County Historical Society to use anytime they need to. We are asking the City of Stillwater to help the Washington County Historical Society continue the mission to collect the history of the region for those citizens of today and for those that will follow us . Donations to the WCHS will impact our organization by directly supporting the areas of greatest need: • Operating our interpretive museums that showcase county heritage, • Allowing free access to community heritage on line [www .wchsmn.org] • Assisting researchers to document their own, local, county and state history, • Preserving the artifacts in our collections [a gift of $425 will allow WCHS to purchase 3 quilt/uniform size archival boxes] A contribution of $500, $1,000 or $2,500 will make a significant difference to our organization . We would like to thank y ou in advance for your consideration on our request for an annual donation to the Historical Society. Together, we can insure that the future generations will be able to learn from the past and present -to help avoid our mistakes and bring forward our successes . r Executive Director Washington County Historical Society Founded in 1934, th e Wa shing ton Coun ty His torical Society is a priva te, donor-supp ort ed, nonprofit 501 C3 organ ization with more than 750 individual, f amily, and bus in ess memb ers. WCHS is supported by indiv idual g ifts, memb ership s, earn ed in come, and f oundation g rants. Th e WCHS receives no assistance from Was hington Co un ty . P.O. Box 167, Stillwater, MN 55082-0167 ~ 651-439-5956 ~ www.wchsmn.org AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 21, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of October 7, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 10. Resolution 2014-170, directing payment of bills 11. Resolution 2014-171, approving Joint Powers Agreement for development of optical fiber network with Washington County 12. Resolution 2014-172, approval of personnel policy for wellness pilot program (outcome based) 13. Resolution 2014-173, resolution accepting cash donations IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 14. This is the date and time for a public hearing to adopt the proposed assessment for demolition and cleanup of garage area at 903 2nd Street S (PIN 33.030.20.11.0126). Notice was mailed to affected property owner and published in the Stillwater Gazette on October 8, 2014 (Resolution – Roll Call) X. UNFINISHED BUSINESS 15. Possible approval of a resolution approving the Findings of Fact for Case No. V/2014-29, approving the appeal to the Planning Commission’s denial for a fence variance located at 200 Edgewood Ave, located in the RA: One-Family Residential Zoning District. (Resolution – Roll Call) (available Tuesday) XI. NEW BUSINESS 16. Discussion on proposed parking ban 17. Possible approval of the Fire Hall redesign bids for value engineering (Resolution – Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 18. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT TO EXECUTIVE SESSION FOR LABOR RELATIONS CITY COUNCIL MEETING MINUTES October 7, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Polehna, Kozlowski, Menikheim, Mayor Harycki Absent: Councilmember Weidner Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders City Clerk Ward OTHER BUSINESS Presentations for City Administrator replacement Dave Unmacht, Springsted, Inc., explained his company’s model and business strategy in regard to conducting an executive search for a City Administrator. Dr. Richard Fursman, Brimeyer Fursman, reviewed his company’s proposal for assisting in the recruitment of a new City Administrator. STAFF REPORTS Fire Chief Glaser reminded the Council that Fire Prevention Week is October 5-11, 2014. Public Works Director Sanders reported that Washington County and the Middle St. Croix Water Management Organization want to sample outlets on Lily Lake to monitor phosphorus levels. Of the total estimated cost of $27,000, the City is being asked to contribute $7,700 toward sampling. The funds could come from the Storm Water Utility fund. Mayor Harycki and Councilmember Polehna suggested the City approach Mn/DOT to ask if they would help finance this cost. OTHER BUSINESS CONTINUED Presentations for City Administrator replacement continued Mayor Harycki commented that he would feel comfortable hiring either firm, but he particularly liked Dr. Fursman’s presentation. Councilmember Kozlowski noted that he too was impressed by Dr. Fursman’s presentation. City Council Meeting October 7, 2014 Page 2 of 11 Councilmember Menikheim stated he was glad Dr. Fursman mentioned recruitment of veterans; he would like to see a veteran among the candidates. Councilmember Polehna expressed that both firms could do the job. He has heard great references about Springsted. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim to approve Brimeyer Fursman as the executive recruiter for a City Administrator. Ayes: Councilmembers Menikheim, Kozlowski, Mayor Harycki Nays: Councilmember Polehna ADJOURNMENT Mayor Harycki recessed the meeting at 5:41 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:00 p.m. Present: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Absent: None Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser City Planner Wittman Public Works Director Sanders Water Department Manager Benson City Clerk Ward PLEDGE OF ALLEGIANCE Members of the Fire Department led the Council and audience in the Pledge of Allegiance. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Fire Prevention Week Mayor Harycki read a proclamation designating October 5-11, 2014 as Fire Prevention Week. Fire Chief Glaser noted that he and members of the Fire Department will be in the schools this week and will host an open house this Saturday. Certificate of Appreciation: Tim Bell, Fire Department 45 years Mayor Harycki read a proclamation recognizing Tim Bell for his service to the Stillwater Fire Department for over 45 years. City Council Meeting October 7, 2014 Page 3 of 11 Certificate of Appreciation: Tom Linhoff, Fire Department 40 years Mayor Harycki read a proclamation recognizing Tom Linhoff for his service to the Stillwater Fire Department for over 40 years. Mr. Linhoff and Mr. Bell recalled changes that have taken place over the years and expressed appreciation for their recognition. Certificate of Appreciation: Carey Nisi (SAHS teacher), Sam Giesregen & Nate Anderson (SAHS students) – Human Rights Commission Logo and Booth Artists Councilmember Polehna informed the audience about efforts to promote the work of the Human Rights Commission in the community. He recognized the assistance of students. Mayor Harycki read Certificates of Appreciation acknowledging Sam Giesregen for his creative efforts in redesigning a new Human Rights Commission logo, and Nate Anderson for his creative efforts in designing a new Human Rights Commission tabletop display. The students explained the logo and tabletop display. Mayor Harycki noted that a Certificate of Appreciation will be issued to Carey Nisi for her efforts in guiding AP Art class students through the process to design the new logo and tabletop display (Ms. Nisi was unable to be present at the meeting). APPROVAL OF MINUTES Possible approval of September 2, 2014 executive session and September 16, 2014 regular meeting minutes Motion by Councilmember Weidner, seconded by Councilmember Polehna, to approve the September 2, 2014 executive session and September 16, 2014 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS DELEGATIONS & COMMENDATIONS, CONTINUED Trail Plan Update - Melissa Douglas Melissa Douglas, Planning Consultant, updated the Council on progress of the Trails Master Plan. A draft plan should be ready for Council review and public input in late 2014/early 2015. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2014-153, directing payment of bills Resolution 2014-154, approval of SafeAssure Consultants, Inc. consulting agreement for OSHA and safety consultation Resolution 2014-155, approval of increase to railroad lease payment Resolution 2014-156, approving workers’ compensation claims administration agreement Resolution 2014-157, approval of new On-sale and Sunday Liquor License for Thai Basil, Inc., DBA: Thai Basil Resolution 2014-158, approval of 2014 Harvest Fest Special Event & Contract Possible approval of sanitary sewer adjustments Resolution 2014-159, approval of Stillwater and Oak Park Heights Convention and Visitors Bureau (CVB) Bylaws (Revised 08-30-2014) City Council Meeting October 7, 2014 Page 4 of 11 Resolution 2014-160, adopting delinquent clean up services charges Resolution 2014-161, resolution approving Code Red Joint Powers Agreement Resolution 2014-162, approving new tobacco license to Northgate, Inc. DBA: Still Tobacco Possible approval of waiver of Dog Park Permit for the Grand Opening on October 18, 2014 Resolution 2014-163, approval of door and glazing quote for new Fire Station Possible approval to purchase “V” plow for snow removal at new Fire Station Resolution 2014-164, approval of agreement of assessment and waiver of appeal and adopting assessment for 2007 Schulenberg Alley (PIN 21.030.20.14.0016) Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2014-27. A public hearing to consider a request by Sheryl Jespersen for approval of a Bed and Breakfast to be located at 1005 William St N, located in the RB: Two-Family Residential Zoning District. Sheryl Jespersen, applicant. (Postponed from the September 16, 2014 meeting) City Planner Wittman reviewed the request that Ms. Jespersen is requesting the City Council consider her Craft Retreat to be substantially similar to a bed and breakfast, and to approve an after-the-fact Special Use Permit. The Planning Commission found the business model to be incompatible with the surrounding residential neighborhood, and on a 5-4 vote recommended denial. Staff agrees with the Planning Commission’s assessment of the current business model. However, if the business model is changed to be more like a standard bed and breakfast, staff would recommend a nine month Special Use Permit, with a review and revocation provision. If upon review, the business model has changed to be compatible with the surrounding residential neighborhood, then a standard Special Use Permit could be issued. Councilmember Kozlowski asked if the original bed and breakfast ordinance assumed there would be one or two guests per room, and City Planner Wittman replied that she assumes that was the intent of the original bed and breakfast ordinance. The bed and breakfast ordinance states that the Heritage Preservation Commission determines the original number of bedrooms, which is the basis for the number of guest rooms allowed. Therefore, the property could be a three -bedroom bed and breakfast, resulting in the need for six parking spots. Mayor Harycki noted that the applicant has agreed she will be present while guests are there. He recalled one other bed and breakfast in the City that does not have an owner present, but operates with a manager. City Planner Wittman responded that the Rivertown Inn operates outside the bed and breakfast ordinance - it has a manager on site. There is a succession of variances that have been granted for the total number of guest rooms and events that could take place. Councilmember Kozlowski stated that he believes the intent of the bed and breakfast ordinance was to allow people to maintain large residential homes, not to put a business in a residential neighborhood and have someone manage it for them. City Council Meeting October 7, 2014 Page 5 of 11 City Planner Wittman pointed out that she believes the intent of the ordinance was to offer a revenue stream for very large single family residences, to allow them to be maintained and not chopped up into individual units. Mayor Harycki opened the public hearing. Ms. Jespersen explained her request that she had the idea to do craft retreats and spent time looking for property to support this venture. She called the City and was told by Community Development Director Turnblad that there were no regulations at the time covering craft retreats. A neighbor found out she was having craft retreats and complained to the City. The neighbor has been all over the neighborhood harassing her and her guests, and scaring the rest of the neighbors by spreading vicious rumors. She explained what a craft retreat is. They take place mostly fall through spring. She needs to average two groups per month. In the spring and fall there would be more. Guests so far have been very respectful and clean. She cannot imagine they are outside screaming and hollering and carrying on, because they are responsible adults. She does not want her house ruined. She has a contract that guests sign, so it could include quiet times, and she could also stay on site if needed. Most guests carpool, so it is hard to say how many cars they may have. She would have room for eight cars and could state in her contract with guests that the guests are only allowed eight vehicles. Jason Altman, Ms. Jespersen’s son, noted the crafting retreats are a wonderful opportunity for women to share a common interest. The neighbor who complained has been served with a restraining order because of the number of times she has come onto his mother’s property and attacked the guests; she has a long history of creating public nuisance in the community and a lengthy criminal record. It has been difficult to hear these accusations. Ms. Jespersen offered to put up surveillance cameras around her yard to refute accusations of loud partying. Jody Stolz, Ms. Jespersen’s neighbor, remarked that the meeting should not be turning into a personal attack on her. She told the Council there is not a restraining order against her and she has lived in the area for 25 years and has not been in trouble. She has seen one group of crafting ladies there; otherwise, the home has been used for bachelorette parties. There are 10-12 women every weekend partying. Ms. Jespersen does not appear to be living there because the partying does not get stopped. The proposal does not meet the criteria for a bed and breakfast; it is and felt that it was nothing but a dormitory style party house. Dennis Lanoux, 617 Wilkins Street, stated he owns the property adjacent to Ms. Jespersen. He witnessed guests walking around lilac bushes into his wife’s garden to relieve themselves. He does not want to have a parking lot abutting his property. He doubts the owner lives there because the lights go on with a timer. He is against a commercial business being allowed in a neighborhood. Lea Friberg, 922 North William Street, spoke against the request. She questioned how guests can be screened appropriately. She stated that there have been crafting parties, but also other parties. She has two young daughters and is concerned about all the cars. Eric Hansen, Planning Commissioner, informed the Council that the Commission voted 5-4 to recommend denial of the application. The main issue was whether the proposal is substantially similar to a bed and breakfast. They considered the number of beds in a room and decided it was not a bed and breakfast. City Council Meeting October 7, 2014 Page 6 of 11 Mayor Harycki closed the public hearing. Councilmember Weidner indicated that he sees this as a completely different business model than a bed and breakfast. Councilmember Menikheim stated he can see a connection with bed and breakfasts, but seeing the bad blood that is in the neighborhood makes him nervous because citizens have a right to be heard. Perhaps the City needs to modify the bed and breakfast ordinance to allow for a craft retreat. Councilmember Weidner responded that if the use fit and was similar enough to a bed and breakfast, he would vote for it, but it is not similar enough to be considered a bed and breakfast. Councilmember Polehna agreed the business it is not similar to a bed and breakfast. His wife does craft retreats on weekends so he is familiar with the concept. It is more of a commercial business than a bed and breakfast. Councilmember Kozlowski stated the proposal does not fit the bed and breakfast concept. That does not mean it is a bad idea. The City will have to come to grips with how to deal with such uses. He asked if there have been police calls to the property, and Police Chief Gannaway responded he is not aware of any, but would have to do a record search. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2014-165, resolution adopting finding of fact, conclusion and order related to a special use request for a bed & breakfast at 1005 N William Street, Case No. 2014-27. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None A public hearing to consider the proposed assessments for water service repairs (L.I. 0009) Water Department Manager Benson reported that at the September 2, 2014 meeting, the Council scheduled the public hearing for Water Service Line Repairs for 2013-14 for October 7. Since that time, one property owner has signed an Agreement of Assessment and Waiver of Irregularity and Appeal authorizing the assessment to their property (904 Fifth Street). The other two properties have not, and no written objections have been received, therefore the public hearing must be held for the remaining two properties. The Water Board recommends that the Council adopt the resolution declaring assessments for the 2013-2014 Water Service Repairs. City Clerk Ward noted that she has not received any written objections. Mayor Harycki opened the public hearing. There being no public comments, Mayor Harycki closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2014-166, resolution adopting assessments for 2013-2014 Water Service Repairs (L.I. 0009). Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None City Council Meeting October 7, 2014 Page 7 of 11 A public hearing to consider the proposed assessments for the 2014 Street Improvement Project (Project No. 2014-02, LI 403) Public Works Director Sanders stated that construction on this year’s street improvement project is still ongoing, with the mill and overlay of the streets yet to be completed. The project included: Curve Crest Boulevard from County Road 5 to Washington Avenue; Orleans Street from County Road 5 to Curve Crest Boulevard; and Market Drive from Curve Crest Boulevard to Orleans Street. The final project cost is estimated at $785,578.92. It is planned that properties be assessed according to policy, with properties within the Industrial Park (Curve Crest, Market, and the south side of Orleans) to be assessed 100% of the improvement costs for a rate of $62.23 per lineal foot. Properties on the north side of Orleans Street would be assessed at 80% for a rate of $37.69 per lineal foot. Since Orleans is designated a Municipal State Aid Street, a credit in the amount of $4.32 per lineal foot for a residential equivalent of a standard city street is included in the final assessment amount for the residential properties on the north side of Orleans Street. Considering many of the street segments are being improved earlier than their expected 25 year life, a credit is proposed to be given based on the remaining years of life since the last construction. The assessment period would be 10 years at an interest rate of 4.5%. Mayor Harycki opened the public hearing. Jim Kron, 1717 Cudd Circle, Hudson, WI, owner of half of the property at 2510 Curve Crest Blvd., read his letter of objection stating he is against the 100% assessment. Rick Pierre, 1655 Market Drive (Heritage Embroidery) objected to the assessment. His parking lot gets a lot of overflow parking from the Recreation Center. Ben Gathje, 15222 Afton Blvd S. Afton, Culvers owner, spoke against the assessments. City Attorney Magnuson explained the assessment appeal process. Mayor Harycki closed the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2014-167, adopting assessments for the 2014 Street Improvement Project (Project No. 2014-02, L.I. 403) except the four parcels whose owners objected, with the caveat that the final assessment shall exceed the original assessment proposed. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to direct staff to hire an appraiser for the benefit to the parcels. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None Case No. V/2014-29. A public hearing to consider a request by Jeff Parent for an appeal to the Planning Commission’s denial of a fence variance, to be located at 200 Edgewood Ave, located in the RA: One-Family Residential Zoning District. City Planner Wittman reviewed the case wherein the applicant is appealing the Planning Commission’s denial of a two foot height variance request for the installation of a six foot fence City Council Meeting October 7, 2014 Page 8 of 11 on the exterior (side) yard, at the property located at 200 Edgewood Avenue. The maximum height allowed in this corner lot location is 42 inches. Staff recommends that the Council direct staff to prepare a Resolution of Denial to be brought to the October 21 Council meeting for adoption, which is within the 60 day review deadline of October 25, 2014. Councilmember Kozlowski commented that the property seems more unique than the typical corner lot due to the angled position of the house. Councilmember Weidner noted that he appreciates the lot is uniquely shaped. He commended the owners not extending the fence any more than necessary. Mayor Harycki opened the public hearing. Jeff and Janet Parent, applicants, explained they need the new fence to protect their family, pets and business property. They did not think it would be problematic to replace a six foot fence with another six foot fence. They do not believe they are creating a tunnel effect because they are not changing the look from the previous fence. A four foot fence (as permitted) would not be sufficient. Mayor Harycki closed the public hearing. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to direct staff to prepare a resolution of approval at the October 21, 2014 meeting Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of the second reading of Ordinance 1071, amending The Stillwater City Code Chapter 31, Entitled Zoning Ordinance By Adding Cost of Construction Indexing to the Design Permit Valuation Threshold (2nd Reading – Roll Call) City Attorney Magnuson reviewed the proposed ordinance. The first reading of the ordinance amendment occurred on September 2, 2014. At that reading the Council asked staff to identify the specific construction index to be used. The construction index that staff recommends using, is the US Department of Commerce’s Composite Construction Index, which has been added to the ordinance for the second reading. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Ordinance 1071, amending the Stillwater City Code Chapter 31 entitled Zoning Ordinance by Adding Cost of Construction Indexing to the Design Permit Valuation Threshold. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None Proposed plan for the removal of the Zephyr Train City Attorney Magnuson updated the Council on the Zephyr train removal. There are a lot of firms interested in removing and scrapping the trains. The firms need to be held harmless for any claim that may arise from removing the trains. Mr. Paradeau has contracted with Iowa Pacific Holdings, the company that agreed to purchase the trains in February 2013. The company has retained a firm located in Dallas to move the trains to a siding in Lake Elmo and then onto rail cars to move City Council Meeting October 7, 2014 Page 9 of 11 the engines to Iowa or Colorado. Estimates of the value of the trains has ranged from $10,000 - $50,000. If the trains were true nuisances, they could be acquired without paying a condemnation award. Since they do not have a health element, it is a safety element, and the primary objection is to how they look. So it is uncertain whether they would be able to be characterized as a true nuisance. Councilmember Weidner asked if taken to a scrap yard, could the scrap yard owner store the trains and eventually gain title to them through a legal process. He would like to require the trains be removed within 45 days. City Attorney Magnuson responded that the City would have to see if the scrap yard would charge the owner or if they would want to charge the City. Councilmember Weidner remarked that even if the City pays to remove the trains, the City will assess that cost back to the property. He would like to get them off the property and assess the cost for removing them back to Mr. Paradeau’s property. Councilmember Polehna pointed out the City has had assurances from Mr. Paradeau before without action. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to hire a moving company to move the trains no sooner than 45 days from today, if a storage yard is available, and that the City pay the cost of the removal, which will be assessed against the property owner’s taxes. All in favor. Possible approval of extension agreement with Stillwater Caves LLC City Attorney Magnuson presented the Extension Agreement that was authorized at the September meeting and that now bears the signatures of the Developers. He explained that there is a mechanic’s notice of intention to claim lien against the property, which creates default. He recommended that the Council postpone action on the Extension Agreement until the next meeting so he can request the developers to address the lien. Mayor Harycki noted that it sounds like the architect is throwing in the towel. He would like to get out of the project and not grant the extension. City Attorney Magnuson stated the City already has committed to the Extension, but may consider the lien to be default of the contract. Councilmember Kozlowski remarked he would not consider the lien as a sign that the developers lack the desire to go forward with the project. The project is very unique with a lot of complex issues. Councilmember Menikheim stated that it is not just the lien, it is an accumulation of missed commitments that concerns him. Councilmember Kozlowski suggested asking developers to attend the next meeting. Possible approval of resolution approving the Findings of Fact for Case No. 2014-28 for the denial of a Bed and Breakfast, and variances associated thereof, to be located at 116 N. Harriet St. City Planner Wittman reviewed the case that Renee Haugen made application for a Special Use Permit to operate a bed and breakfast at 116 Harriet Street North. On a 3-2 vote the Council decided to conceptually deny the request. To formally deny the Special Use Permit requires Findings of Fact, which are now brought back for formal adoption. City Council Meeting October 7, 2014 Page 10 of 11 Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2014-169, approving the Findings of Fact for Case No. 2014-28 for the denial of a bed and breakfast and variances associated therewith, to be located at 116 N. Harriet St., without prejudice. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adjourn the meeting at 9:40 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk Resolution 2014-153, directing payment of bills Resolution 2014-154, approval of SafeAssure Consultants, Inc. consulting agreement for OSHA and safety consultation Resolution 2014-155, approval of increase to railroad lease payment Resolution 2014-156, approving workers’ compensation claims administration agreement Resolution 2014-157, approving new On-sale and Sunday Liquor License to Thai Basil, Inc., DBA: Thai Basil Resolution 2014-158, approving the 2014 Harvest Festival Special Event and Contract Resolution 2014-159, approving Stillwater and Oak Park Heights Convention and Visitors Bureau (CVB) Bylaws (Revised 08-30-2014) Resolution 2014-160, adopting delinquent clean up services charges Resolution 2014-161, approving code red joint powers agreement Resolution 2014-162, approving new tobacco license to Northgate, Inc. DBA: Still Tobacco Resolution 2014-163, accepting bids and awarding contract for door and glazing for Fire Station City Council Meeting October 7, 2014 Page 11 of 11 Resolution 2014-164, approval of agreement of assessment and waiver of irregularity and appeal and adopting assessment for 2007 Schulenberg Alley (Parcel 21.030.20.14.0016) Resolution 2014-165, resolution adopting findings of fact, conclusion and order related to a special use request for a bed and breakfast at 1005 N. William Street, Case No. 2014-27 Resolution 2014-166, resolution adopting assessments for 2013-2014 Water Service Repairs (L.I. 0009) Resolution 2014-167, resolution adopting assessments for the 2014 Street Improvement Project (Project No. 2014-02, L.I. 403) Resolution 2014-168, approving Addendum No. 1 to the Contract for Private Redevelopment between the City of Stillwater, Minnesota and Stillwater Caves, LLC, a Minnesota limited liability company Resolution 2014-169, approving the findings of fact for Case No. 2014-28 for the denial of a bed and breakfast and variances associated therewith, to be located at 116 N. Harriet St. Ordinance 1071, amending the Stillwater City Code Chapter 31 entitled Zoning Ordinance by Adding Cost of Construction Indexing to the Design Permit Valuation Threshold EXHIBIT "A" TO RESOLUTION #2014-170 Page 1 LIST OF BILLS 4 Front LLC Install vinyl graphics 479.00 Ace Hardware Supplies 55.16 Action Rental Inc. Concrete and mixing trailer 190.00 Amdahl Locksmith Inc Chris Rekey and keys cut 412.30 Ancom Technical Center Pager service 202.00 Aspen Mills Uniforms 1,802 .09 Auto Nation Veh icle service 165.41 Ballis Tom Reimburse for open house supplies 398 .86 BCA MNJIS Section CJDN connect 270.00 Bluestem Heritage Group Grant writing & History of Fire Dept 7,070.00 Boyer Trucks Parts 240.47 Carlson Rick Grading Escrow Refund 6,000.00 Carquest Auto Parts Auto parts and supplies 327 .51 COW Government Inc. APC replacement battery 43 .42 Cole Papers Paper towels and face tissue 282 .24 Com cast Internet 226 .04 Community Thread Contribution 7,637.50 Computype Bar code stickers for evidence 447.42 Crosstown Masonry Inc Fire Hall 117,800.00 Cub Foods Pancake breakfast & Open house 283 .56 Cummins NPower LLC Vehicle repair 250.00 ECM Publishers Publications 65 .25 Emergency Automotive Tech Work on Squads 19,599.00 Enterprise FM Trust Vehicle lease 8,617.21 Felsch Chris Reimburse for fuel 48 .00 FleetPride Hose 155.10 Fury Dodge Chrysler Vehichle repair and service 6,342 .02 G & K Services Mats and uniforms 1,049.45 Gartner Restau r ant Holdings LLC Concession supplies 911 .61 Grainger Floor cleaner 80.61 Hardrives Inc . 2014 Street Project 529,426 .40 HealthSou r ce Solutions Wellness program 525 .00 J.H. Larson Company Lamps 561.16 Jimmys Johnnys Inc . Toilet rental 860 .00 League of MN Cities Membership dues 16,038 .1 0 Lennar of Minnesota Grading Escow Refunds 13,500.00 Linner Elect ri c Co . Replaced motor on condencer 381.25 Loffler Companies Inc. Network computer support 506 .25 Madden Galanter Hansen LLP Labor relations services 618 .42 Mansfield Oil Company Fuel 20,730 .83 Maximum Solutions Annual software service agreement 2,200.00 Melstrom Jeff Reimburse for work boots 2014 160.00 Me nards Supplies 263.90 Minnesota/Wisconsin Playground Playground equipment 22 ,889 .13 MN Dept of Commerce Unclaimed Property 1,851 .46 EXHIBIT "A" TO RESOLUTION #2014-170 Page 2 MN Dept of Labor and Industry Elevator annual fee 100 .00 MN Utilities & Excavating LLC Fi r e Hall 147,485.60 Molstad Robert J Professional services 545 .69 Mulvehill Shannon Grading Escrow Refund 1,500.00 NAC Mechanical and Electrical Services Fire Station 31 ,920.00 NAPA Auto Parts Auto parts and supplies 410 .47 Northwest Asphalt Inc Fire Hall 60,185 .35 Odea Construction Inc Grading Escrow Refund 1,500 .00 Office Depot Office supplies 59 .99 O'Reilly Auto Parts Bed armor and spray gun 246.97 Oxygen Service Company Inc. Oxygen 304.14 Performance Plus LLC Drug sc r eens 686.00 Riedell Shoes Inc . Skates 474 .77 Rogness Chad Reimburse for work boots 2014 134.99 S& T Office Products Office supplies 30.17 SGO Roofing & Const r uction Fire Hall 4,682 .55 SKB Environmental Contaminated soil 8,962 .37 Sprint PCS Cell phone 101.07 St. Croix Boat and Packet Co . Catering 354.77 Stillwater Gazette Subscription 74 .00 Stillwater Medical Group Vaccine 52.00 SW /WC Service Cooperatives Retiree Heal t h Insurance & COBRA 63 ,191.79 T.A . Schifsky and Sons Fine asphalt 4,539.43 Thoren Dawn Reimburse for license center charge 4 .00 Thurmes Dan Grading Escrow Refund 1,500.00 Toll Gas and Welding Supply Cylinders 40.68 Total Mechanical Serv Repaired propane piping 7,738 .35 Towmaster Sensor 652 .64 Trans Union LLC Information Charges 25.00 Tri-State Bobcat Rental of equipment 3,210.00 Universal Truck Equipment Parts 536.25 University of Minnesota From line to leader 210.00 Volunteer Firefighters Benefit Life insurance 22 .00 Washington Conservation Distr Shared educator 556 .25 Washington County Road & Bridge Traffic signal maint 166.14 Water Works Irrigation LLC Testing RPZs 1,965.00 WET Technology Inc. Supplies 100.79 WSB & Associates Inc. Professional services 211.75 Youth Service Bureau Contribut ion 2,500 .00 Zayo Enterpr ise Networks Phone 836 .64 LIBRARY Ace Hardware Supplies 35.97 Allen Sheila Staff reimbursemen t 2.00 Baker and Taylor Materials 504.10 Brodart Co Materials 1,978.59 EXHIBIT "A" TO RESOLUTION #2014-170 Page 3 Culligan of St i llwater Water 48 .19 Demeo Inc . Processing supplies 99.00 Gaylord Bros Inc . Archival supplies 63.38 G & K Services Towles & Rugs 82 .54 Henry Marvin Staff Reimbursement 83.16 Heritage Printing Inc . Paper 21.15 Jacobsen Aurora Staff reimbursement 67.30 Me nards Maintenance supplies 103.71 Mid-America Business Systems Minolta Service Contract 745 .00 Midwest Tape Materials 104.91 Nardini Fire Equipment Fire Inspection 226 .15 Star Tribune Newspaper subscription 286 .00 Toshiba Business Solutions Maintena nee Contract 40 .95 Viking Auto Sprinkler Co . Annual fire inspection 576.00 Washington County Library Lost damaged fee 759.65 Weston Woods Studios Materials 44.95 CREDIT CARDS library Amazon .com Library materials 432.08 Kowalskis Market Gallery 101.95 Mayer Johnson Program materials 319.20 Minnesota Library Assoc MLA Conference 135.00 Starbucks Staff Recognition 80.00 Tom Ballas Active 911 Subscription upgrade 5.79 Stuart Glaser Weathertech Floor and cargo liners 317.85 STAFF REQUEST ITEM 1 Department: MIS 1 Date: 10/16/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of updated Joint Powers Agreement with Washington County to assist the installation of fiber and to convey to the City the right to use 2 strands of fiber from the County's vault located at the intersection of Myrtle and Manning Avenue to Washington County Government Center. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Fiber installation was approved at the August 19 City Council meeting . Cost of the fiber will be $35,198, which we will be billed from Washington County for. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Date: 10/16/14 RESOLUTION 2014-171 APPROVING JOINT POWERS AGREEMENT FOR DEVELOPMENT OF OPTICAL FIBER NETWORK WITH WASHINGTON COUNTY BE IT RESOLVED, by the City Council of Stillwater, MN that agreement between the Washington County and the City of Stillwater, for development of optical fiber network, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor, City Administrator and MIS Specialist to sign the contract. Adopted by the City Council of the City of Stillwater this 7th day of October, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk JOINT POWERS AGREEMENT FOR DEVELOPMENT OF OPTICAL FIBER NETWORK This agreement is between Washington County (County) and the City of Stillwater (City) collectively referred to as the "Parties." The Parties are governmental units of the State of Minnesota. 1 General Purpose County and City enter into this Joint Powers Agreement in order to facilitate the installation of fiber optic cable in the City of Stillwater and to provide for the maintenance of said fiber optic cable. 2 Term of Agreement The term ofthis Agreement shall commence on the date of the last signature of the person authori zed to execute this agreement on behalf ofthe party and , unless sooner terminated pursuant to section 12 ofthis agreement , will remain in full force and effect Twenty (20) years after the effective date. 3 Agreement between the Parties The Parties hereby enter into this Agreement pursuant to the authority granted under Minn. Stat. §4 71.5 9 in order for the Parties to construct, manage and share a fiber optic infrastmcture for the purpose of delivering high-speed communications services among their respective institutional sites, as more fully described below. References to fiber segments refer to the infrastructure hereby created by this Agreement and which is described in Attachment A and B, attached hereto and incorporated herein by reference. Additional locations or fiber segments may be added to the infrastructure subsequently by written amendment to this Agreement. 4 Fiber segments identified in Attachment A 4.1 Washington County will: • Be the title owner of the fiber cable. • Be the fiscal agent for project costs associated with the installation, operation and maintenance ofthe fiber cable . • Convey to the City through this agreement , an Indefeasible Right to Use (IRU) to the City for 6 strands of fiber which will mn from Stillwater Library through Stillwater City Hall to Washington County Government Center. • Invoice the City for the City's share of any costs associated with operation and maintenance of the fiber optic cable. • Coordinate with City for all repairs and changes on the fiber optic cable. 4.2 City of Stillwater will: • Have an IRU for 6 strands of fiber in the fiber cable from Stillwater Library through Stillwater City Hall to Washington County Government Center, as set forth in section 4.1 Stillwater -County JPA 1-1-14 • Pay, to County, the annual maintenance cost for the segments from Stillwater Library through Stillwater City Hall to fiber vault located at intersection of Myrtle and 6111 Street S; as invoiced by the County • Pay, to County, $10,000 of the instillation costs as the City's portion ofthe cost of installation. • Provide Washington County access to necessary equipment, rooms, closets and associated environmental systems at the Stillwater Library and Stillwater City Hall. • Coordinate with County for all repairs and changes requested by City to the fiber optic cable . Pay any costs specific to City's requested changes as invoiced by County. 5 Fiber segments identified in Attachment B 5.1 County will: • Pay the installation costs to the contractor and invoice the City for 100% of the costs associated with installation of the fiber segments identified in Attachment B, segment 1. • Be the fiscal agent for project costs associated with the installation, operation and maintenance ofthe fiber cable. • Convey to the City through this agreement, an Indefeasible Right to Use (IRU) to the City for 2 strands of single mode fiber from County's vault located at intersection Myrtle and Manning Avenue to Washington County Government Center, segment 2. • Invoice the City for costs associated with operation and maintenance of the fiber optic cable Attachment B, segment 1. 5.2 City will: • Have an IRU for 2 strands of fiber in the fiber cable from County's vault located at intersection Myrtle and Manning Avenue to Washington County Governn1ent Center, segment 2. • Will be responsible for 100% of the construction cost; including but not limited to, installation, splicing, and termination ofthe fiber from Stillwater Public Works building to the vault located at Myrtle and Manning A venue. • Be the owner in title of fiber cable segment, which is more fully identified in Attachment B, segment 1. • Pay 100% of the maintenance cost for the segment 1. • Pay 100% of all other costs associated with ongoing operation and maintenance ofthe fiber cable segment 1. • Coordinate with County all repairs and changes City requests to the fiber optic cable. • Provide access, to the County, to necessary equipment, rooms, closets and associated environmental systems at the Stillwater Public Works Building. Stillwater-County JPA I -1-14 6 Payment The Count shall invoice the City for the City's portion of the costs under this agreement as the costs arise. The City shall pay the County within 35 days of receipt of invoice . Unless provided otherwise in this Agreement, each Patiy shall pay all of the costs for its own equipment in their respective Networks. 7 Network Development, Design, Operation and Management Any networks running over each Party's fiber will be that party's responsibility for design, operation and management 8 Liaisons To assist the Parties in the day-to-day performance of this Agreement and to ensure compliance with the specifications and provide ongoing consultation, liaisons shall be designated by the Pmiies . The Parties shall inform the others , in writing , of any change in the designated liaison. At the time of execution of this Agreement the following persons are the designated liaisons: The County 's Liaison is: Milan Tomaska LT. Supervisor Washington County 14949 62nd Street Stillwater, MN 55082 Tel: 651-430-6430 The City 's Liaison is: Rose Holman MIS Specialist City of Stillwater 216 4rh StN Stillwater, MN 55082 651-430-2204 9 Assignment, Amendments, Waiver, and Contract Complete 9.1 Assignment Neither Party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other Party and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. Stillwater -County JPA 1-1-14 9.2 Amendments Any amendment to this Agreement must be in writing and will not be ef fective until it has been executed and approved by the same parties who executed and approved the original Agreement , or their successors in office . 9.3 Waiver If either Party fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 9.4 Contract Complete This Agreement terminates and supersedes the Joint Powers Agreement between County and City executed February 04 , 2014 and contains all negotiations and agreements between the Parties. No other understanding regarding this Agreement, whether written or oral , may be used to bind either Party. 10 Liability and Insurance Each Party to this Agreement shall be liable for its own acts or omissions and those of its own employees and the results thereof to the extent authorized by law, and shall not be responsible for the acts of the other Party, its agents or employees. It is understood and agreed that liability and damages arising from the parties' acts and omissions are governed by the provisions of the municipal Tort Claims Act , Minn. Stat. Ch. 466, and the Minnesota Joint Powers Act Minnesota Stat. 4 71.59 subdivision 1a. Each Party warrants that it is able to comply with the aforementioned liability and insurance requirements through an insurance or self- insurance program and that each has minimum coverage consistent with the liability limits contained in Minn . Stat. Ch. 466 .. This agreement shall not be construed as and does not constitute a waiver by any Party of any conditions , exclusions or limitations on the Party 's liability provided by Minnesota Statutes , Chapter 466. This clause will not be construed to bar any legal remedies that each party may have for another's failure to fulfill its obligations under this Agreement. 11 State Audits Under Minn. Stat.§ 16C.05, subd. 5 , each Party 's books , records , documents , and accounting procedures and practices relevant to this Agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor , as appropriate , for a minimum of six years from the end of this Agreement. 12 Government Data Practices The Parties must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13 , as it applies to all data provided by each Party under this Agreement, and as it applies to all data created , collected , received , stored , used , maintained , or Stillwater -County JPA 1-1-14 disseminated by any Party under this Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by any Party. If either Party receives a request to release data referred to in this Clause that was received by the Party receiving the request from another Party, the Party receiving the request to release the data must immediately notify the Party from whom the data originated. The originating Party will give the Party receiving the request to release the data instructions concerning the release of the data to the requesting Party before the data is released. 13 Venue Venue for all legal proceedings out of this Agreement, or its breach, must be brought in Minnesota State District Court with Venue in Washington County, Minnesota. 14 Termination 14.1 Termination This Agreement may be terminated by either Party , with or without cause , at any time after two (2) years after the Effective Date upon 180 days written notice of intent to terminate to the other Party. 14.2 Termination for Insufficient Funding. Either Party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature , Minnesota Agencies or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the other Party. A Party is not obligated to pay for any services that are provided after notice and effective date oftermination . A Party will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. A Party must provide the other Party notice ofthe lack of funding within 60 days of the Party 's receiving that notice. 14.3 Ownership At the end of the term of this Agreement or upon its termination the City shall relinquish its IRU in the six (6) strands of cable identified in Attachment A , and it's IRU in the two (2) strands of cable identified in Attachment B. The County shall own all cable identified in Attachment A and Attachment B, segment 2. The City shall own all cable identified in Attachment B, segment 1. Each party shall own any electronic devices each party installed pursuant to this Agreement. 15 Miscellaneous Provisions 13.1 Unlawful Provisions. Should any provision of this Agreement be found unlawful , the other pro visions of this Agreement shall remain in full force and effect if by doing so the purposes ofthis Agreement, taken as a whole , can be made Stillwater -County JPA I-I-I 4 operative. Should any such provision or article be found unlawful, representatives of the Parties shall meet for the purpose of arriving at an agreement on a lawful provision to replace the unlawful provision or article. The newly agreed upon provision or amendment must be approved by the governing body of each Party. 13.2 Access. The Parties hereby grant each other mutual continuing Licenses for access to their respective property as reasonably needed from time to time , for the installation, maintenance and repair of their Networks, which Licenses shall remain in effect for the duration of this Agreement. To the extent practicable, advance notice will be given and mutually convenient arrangements for such access shall be made , and all relevant safety and security policies and procedures of the party to whose property access is being granted shall be followed by the Party, or the Party 's employees or agents, being granted access. 13.3 Lawful Acts. The Parties shall abide by all Federal , State and local laws , statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement and to the facilities , programs and staff for which each Party is responsible . 14. Execution in Counterparts. This Agreement may be executed in any number of counterparts and by the parties hereto on separate counterparts , each of which counterparts when so executed and delivered shall be deemed to be an original, and all ofwhich counterparts when taken together shall constitute but one and the same Agreement. IN WITNESS WHEREOF , the undersigned governmental units have caused this Agreement to be executed by its duly authorized officers. CITY OF STILLWATER By: Rose Holman , MIS Specialist Da te of signature: __________ _ By: Approved as to form: Ken Harycki , Mayor Date of signature: __________ _ Dave Magnuson, City Attorney By: Larry Hansen , City Admini strator Stillwater -County JPA 1-1-14 Date of signature: __________ _ WASHINGTON COUNTY By: _______________________ __ rv1jyke Nelson, Director Information Technologies Date of signature: ___________ _ By : ___________________________ _ Board Chair Washington County Date of signature: ___________ _ By: _______________________ __ Molly O'Rourke, Administrator, Washington County Date of signature:. ___________ _ Stillwater-County JPA l-l-14 Approved by Washington County Board Resolution No: Approved as to form: Assistant Washington County Attorney Distribution: County City LIND EN MULB z z :;; :;; w ., . z ~ ~ ~ ~ 0 ~ STW z ~ PARK PL CHERRYSTW . \.lt\o~:.t-~-S"':'~'~ CITY OF STILLWATER PUBLIC LIBRARY RRYSTW ., :;; LAKE ST .' z ~ :;; s :l ~ l' ~ " ., :;; "' ~ :;; ~ < ~ ~ " ~ ~ z :;; ::; ;! i:; ~ RICE ST W "' "' :;; ~ " ~ OUIIE ST W OAK STW 111 :;; ~ ~ PINE STW ::: ABBOTTSTW CHURCHILL ST W ANDERSON ST W WILLARD STW Attachment A ' \ \ \ \ \ \ '· \ ) / ,,.· / c~:... .. ··· ,, \ \ \ ' \ HANCOCK ST W ~·· g ~ ~ "' z ~ u w " ~ :5 z w " ~ ~ 0 SHELTON OR VICTORIA CT 60TH ST N z ~ 2 z ~ w ~ " < w ~ 11 ~ 0 ::; 0 0 Still water -County JP A 1-1-14 MARSH STW 62N0 ST N z ~ z ll' 0 z w ~ 0 0 ~ 0 BURLJNGTON ST E SAINT LOUIS ST E ORLEANS ST E 65TH ST N 64TH ST N z w :z: UPPER 63RO ST N ~ w " ' J J i """.:.' .. i ~ WA SHINGTON COUNTY ~ ~ GOVERNMENT CENTER If 65TH ST N z ~ z < ~ iii * UPPER 61STS •N 1l 60TH ST N 60TH ST N 59TH ST N \ \ \ Segment 1 - Segment2 -fr=:=:::::1 * ' . I ·, . (__, z .;__:· w > "' '-I z z z < " (. / ~ . • ! ~~/'.:' '-' ( ! '...~/ --r I St~llwa1er Publh: Worl<s ..,- (~\ \ ·'-~.;-- . ! ,/( \ ·-\~ :_ \_1 40T ST N Stillwater -County JPA 1-1-14 Attachment B .--'· ' I ..c... '· ; ' L '· --'-' -++- ~'~'- I -~ z Iii z ~ --I . -I -~II \-1 ' I _)' j ' ' __ ! f.-r-,1 /I ::../ ........ .., lt!EANSSTE ' J ',.-: t ' ~.- @JJ!JMP JJ!Il/E mmo<1im'll&Y STAFF REQUEST ITEM 1 Department: MIS 1 Date: 10/16/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of personnel policy for Well ness Pilot program through Southwest/West Central Service Cooperative to offer incentives to employees who voluntarily choose to participate in wellness programs. This is a 2 year pilot program with incentives offered through SWWC Service Coop. The City does not have any financial obligation to this program. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The City does not have any financial obligation to this program. ADDITIONAL INFORMATION ATTACHED Yes _X_ No __ _ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 10/16/14 RESOLUTION 2014-172 APPROVAL OF PERSONNEL POLICY FOR WELLNESS PILOT PROGRAM (OUTCOME BASED) WHEREAS, a 2 year Wellness Pilot program through Southwest/West Central Service Cooperative is offering incentives to employees who voluntarily choose to participate in the City Wellness programs; and WHEREAS, the there is no financial obligation by the City for this program. NOW THEREFORE BE IT RESOLVED that the City Council hereby adopts the Personnel Policy for Wellness Pilot Program. Adopted by the City Council of the City of Stillwater, Minnesota this 21 51 day of October, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk •. PERSONNEL POLICY WELLNESS PILOT PROGRAM (OUTCOME BASED) Personnel Policy for W ellness Programs and Incentives The City of Stillwater ("Employer") desires to offer incentives to employees who voluntarily choose to participate in wellness programs ("Wellness Programs") pursuant to a pilot program (the "Pilot Program") that is made available through Southwest/West Central Service Cooperative Wellness Institute ("Wellness Institute"). The Pilot Program is intended to be temporary and will sunset on the date set forth below. Section 1. Pilot Program. During the term of the Pilot Program, employees will be provided financial incentives to participate in and complete Wellness Programs made available through the Wellness Institute. Participation in the Pilot Program by employees is completely voluntary. Section 2. Eligibility. Incentives under the Pilot Program are limited to employees who are enrolled in Employer-sponsored group health plans made available through Southwest/West Central Service Cooperative. The Pilot Program shall terminate with respect to any class of employees that ceases to participate in group health plan coverage made available through Southwest/West Central Service Cooperative. Section 3. Incentives. a. Amount oflncentives in 2015. The amount of incentive paid in 2015 will be as follows: • $100 for taking the online health assessment and participating in biometric screening for blood pressure, cholesterol and body mass index (BMI) tests. • $75 for normal blood pressure (less than 140/90) • $75 for normal LDL cholesterol (less than 130) • $75 for normal BMI (less than 30) The full reward must be available to all similarly situated employees. If a participant does not earn an incentive for normal blood pressure, cholesterol or BMI, he or she may still earn the entire amount of the incentive if they complete two online wellness modules for each outcome-based standard that is not achieved. If a participant does not attain any the three outcome-based standards, therefore, he or she will need to complete six (6) online wellness modules to obtain the full reward . Current online wellness modules include programs for blood pressure control, cholesterol management, nutrition coaching, physical activity, stress management , smoking cessation and weight management. Online modules are participatory-only and do not require participants to meet outcome-based or activity-based requirements . Online modules are subject to change. ' . The amount of incentives and the programs made available may change in 2016 . b. Timing of incentives. The timing of incentives in 2015 will be as follows: • In order to be eligible for any incentives in 2015, participants much complete their biometric screening and online health assessment by November 15, 2014. No incentives will be payable for the year unless they complete both steps. • If a participant does not achieve normal blood pressure, cholesterol or BMI readings, they will be provided information on how to access online wellness modules. They may still earn the entire amount of the incentive if they complete two online wellness modules for each outcome-based standard that is not achieved by December 31, 2014. • Incentives will be paid before the end of the first quarter in 2015. The timing of incentives may change in 2016. Section 4. Application of Incentives. Incentives will be paid in the form of: 0 taxable cash compensation 0 a reduction in the employee's share of health insurance premiums Section 5. Confidential Information. Individual information that employees provide on the health risk assessment or learn through biometric screening will not be shared with the Employer or the Wellness Institute. The Employer will receive information on who completes the health risk assessment and participates in biometric screening solely for the purpose of determining who is entitled to an incentive. Section 6. Temporary Program; Sunset Provisions. The Pilot Program may be terminated at the discretion ofEmployer at any time, but incentives earned before the Pilot Program is terminated will be payable as described herein provided the employee is enrolled in employer-sponsored group health insurance through Southwest/West Central Service Cooperative at the time that incentives are paid. The Pilot Program will automatically terminate on December 31, 2016 unless renewed by the Employer. Employer is not required to bargain for renewal or extension of the Pilot Program. Section 7. No Vested Rights. Employer reserves the right to amend, modify or terminate the Pilot Program at any time and from time to time. RESOLUTION 2014-173 APPROVAL OF PERSONNEL POLICY FOR WELLNESS PILOT PROGRAM (OUTCOME BASED) WHEREAS, a 2 year Wellness Pilot program through Southwest/West Central Service Cooperative is offering incentives to employees who voluntarily choose to participate in the City Wellness programs; and WHEREAS, the there is no financial obligation by the City for this program. NOW THEREFORE BE IT RESOLVED that the City Council hereby adopts the Personnel Policy for Wellness Pilot Program. Adopted by the City Council of the City of Stillwater, Minnesota this 21st day of October, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memo To : From: Date : Re: Mayor and City Council Sharon Harrison ~) Finance Director ~~ 10/13/2014 Acceptance of Donations BACKGROUND The City of Stillwater received the following cash donations: \ • McKusick Lake Association for Lake Fishing Pier Gravel-$359 .01 \. • St. Croix Valley Baseball Association for Northland Park Backstop & Battin'g Cage-$2 ,500 .00 • Jespersen Donation to Friends of Fire-$100.00 · RECOMMENDATION Staff recommends the acceptance of these donations for 2014 Fiscal Year. ACTION REQUIRED If council agrees with staff's recommendation , Council needs to pass a resolution accepting the above donations in compliance with Minnesota Statute 465.03 . RESOLUTION NO. 2014-173 RESOLUTION ACCEPTING CASH DONATIONS WHEREAS, the City of Stillwater has received the following donations and designations; and  McKusick Lake Association for Lake Fishing Pier Gravel - $359.01  St. Croix Valley Baseball Association for Northland Park Backstop & Batting Cage - $2,500.00  Jespersen Donation to Friends of Fire - $100.00 WHEREAS, the Minnesota Statute 465.03 requires donations to be accepted by the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby accepts the above donations and the designation of funds. Enacted by the City Council of the City of Stillwater, Minnesota this 21st day of October, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk RESOLUTION ADOPTING ASSESSMENTS FOR DEMOLITION AND CLEANUP OF GARAGE AREA WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the Demolition and Cleanup of Garage Area for the following area: 33.030.20.11.0126 903 2nd Street S NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a par t hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. Garage Demolition Cleanup $1,858.74. 2. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2014. If the assessment is not paid by November 15, 2014, accrued interest from the date of the adoption of the assessment roll through December 31, 2015 will be added with the first installment due in 2014. If payment is not received by November 15, 2014, the amount listed above will be collected over a 5 year period as stated above with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Stillwater City Council this 21st day of October 2014. _____________________________ ATTEST: Ken Harycki, Mayor _____________________________________ Diane F. Ward, City Clerk NOTICE OF HEARING ON PROPOSED ASSESSMENT FOR DEMOLITION AND CLEANUP OF GARAGE AREA TO WHOM THIS MAY CONCERN: Notice is hereby given that the council will meet at 7:00 p.m., or as soon as possible thereafter on October 21, 2014 in the City Council Chambers at City Hall, 216 N. 4th Street to pass upon the proposed assessment for L.I. 405. The following is the area proposed to be assessed: 33.030.20.11.0126 903 2nd Street S The improvement consists of: demolition and cleanup of garage area The total amount of the proposed assessment is $1,858.74. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2014. If the assessment is not paid by November 15, 2014, accrued interest from the date of the adoption of the assessment roll through December 31, 2015 will be added with the first installment due in 2014. If payment is not received by November 15, 2014, the amount listed above will be collected over a 5 year period as stated above with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. The proposed assessment roll is on file for public inspection at the City Hall. Written or oral objections thereto by any property owner will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection, signed by the property owner, is filed with the clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may consider an objection to the amount of the proposed individual assessment at an adjourned meeting, if so advised. Upon such action, affected property owners would receive further notice. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The city will present its case first by calling witnesses who may testify by narrative or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the city has presented all its evidence, the objector may call witnesses or present such testimony as the objector desire. The same procedure for questioning of the city's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the council as to the weight of items of evidence or testimony presented to the council. 5. The entire proceedings will be tape-recorded (video-taped). 6. At the close of presentation of evidence, the objector may make a final presentation to the council based on the evidence and the law. No new evidence may be presented at this point. 7. The council may adopt the proposed assessment at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the city within thirty (30) days after the adoption of the assessment and filing such notice with the district court within ten (10) days after service upon the mayor or clerk. Under Minnesota Statutes Section 435.193 to 435.195 and Stillwater City Code, Chapter 56.05, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest, shall become due upon the occurrence of any of the following events: (a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring payments shall determine that there would be no hardship to require immediate or partial payment. Any assessed property owners meeting the requirements of this law and the ordinance adopted under it may apply to the City Clerk for the prescribed form for such deferral of payment of the special assessment on the property. (Please call City Hall at 430-8813 if you desire more information about the special assessment deferral). Diane Ward City Clerk Published: October 8, 2014 MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Di~~r of Public Works Date: October 17th 2014 RE: Proposed wintertime parking regulation in the Central Business District DISCUSSION At a previous council meeting, staff was asked to look into possible ways to decrease the "buildup" of snow and ice in the parking lanes in the downtown area. Buildup of snow and ice is caused by a number of factors including limited access to clearing snow and ice due to vehicles parking in the street both during and after a snowfall and just the nature of the snow or ice event. In meeting with Chief Gannaway, Captain Meredith, and Public Works Superintendent Moore we first looked at the existing wintertime parking ordinance during the months of November through March. This allows for parking of vehicles on the even numbered address side of the street on even numbered days and to park on the odd numbered address side of the street on odd numbered days. This method of wintertime parking is throughout the city, but does allow for exceptions in certain parts of the city to park on both sides of the street after the snow has been cleared, including the Central Business District. The question that arises is with the statement after the snow has been cleared; what constitutes a snow? a dusting, a one inch snow fall.. When does the odd even parking begin? After the snowfall begins or when we begin plowing. All difficult questions for enforcement under the current ordinance. We discussed a few options to help resolve this issue in the downtown area including; better enforcement of the current ordinances (see above), restrict wintertime parking completely or to restrict parking during certain hours of the day during the winter months. The first two were discussed and eliminated, because of enforcing timing etc. and impacts to business owners. The outcome was to propose to eliminate the odd-even parking restriction and to create an on-street parking restriction from the hours of2:00 a.m. to 6:00a.m. from November to March in the Central Business District and to include all of Third Street from Pine to Mulberry, Fourth Street from Myrtle to Mulberry and Myrtle Street from Third to Fourth Street. ( See map). This option would be clear and concise for the residents, patrons, and merchants , easy for police to enforce and allow for better snow plowing and removal for Public Works , since this is generally the time we are plowing the downtown area. With this change in parking, persons who previously used on-street parking during the winter months would have to use nearby parking lots during the restricted parking hours. RECOMMENDATION It is recommended that council discuss the proposed wintertime parking regulation in the Central Business District and approve the winter parking regulation as proposed. If approved this change would become effective for the upcoming winter season. ACTION REQUIRED If council agrees, they should pass a motion adopting the proposed winter parking regulation for the Central Business District. @ COTIAGE RESIDENTIAl @) TRADITIONAL RESIDEN' -LAKESHORE RESIDENT PROPOSED DOWNTOWN PARKING (@ TOWN HOUSE REGULATION AREA BUSINESS PARK: -BUSINESS PARK COMM NOVEMBER 1 -MARCH 31 2AM-6AM ~ BUSINESS PARK INDUS • BUSINESS PARK OFFIC ® GENERAL HEAVY INDU: c§> CAMPUS RESEARCH & COMMERCIAL: @ GENERAL COMMERCIAl .. CENTRAL BUSINESS 01: < VILLAGE COMMERCIAL PUBLIC: ~+£ -PUBLIC ADMINSTRATIV @!) RAILROAD Owner: City of Stillwater Project: Fire Station Location: Stillwater, MN Date: 10-15-14 BUETOW 2 ARCHITECTS, INC 90% CD Estimate Remarks Description 27,315 PROJECT BUDGET $7,334,554 Construction Costs Budget Construction Bids $6,098,265 Value Engineering Items ($550,186) General Conditions $250,000 10 Month Schedule (Jul 1 - Apr 30) Building Contingency $144,239 3% Construction Total Construction Budget $5,942,318 Soft Cost Budget A/E Fees (Structural, Civil, Landscape, M&E) $427,000 BWBR / Buetow 2 CM Fee $119,250 Kraus Anderson Construction Site Services $330,000 Kraus Anderson Construction Plan Review $13,000 MN Dept of Labor (75% of Review Fee) Building Permit $30,000 Budget per City of Stillwater SAC & WAC Costs $17,395 Per City of Stillwater (assume 7 SAC - no WAC charge) Construction Testing / Special Inspections $41,531 Site Survey $15,000 Builders Risk and Insurances $8,000 $6mil based on 12-months Plan Productions / Distribution - Bidding $0 Total Soft Cost Budget $1,001,176 Owner Costs Budget Off Site shared costs with Armory $97,060 Fiber Optic Cable $40,000 Credit for Vet's display cases (outside funding)($18,000) Credit for Rec Improvements (separate funding)($48,000) IT Cabling in Armory $15,000 FF & E $115,000 Technology / Equipment / Security $125,000 Title Insurance & Closing $0 Legal Fees $0 Project Commissioning/Validation $25,000 Phase 1 & 2 Environmental Study $0 Misc. Owner Expenses $40,000 Total Owner Budget $391,060 Total Project Costs $7,334,554 Constr. Cost + Soft Costs + Owner Costs $0 PROJECT City of Stillwater Fire Hall LOCATION Stillwater, MN BID DATE 10/15/2014 27,315 SF Work Scope Item Description Estimate Bid Contractor 03A / 4A Concrete / Masonry $1,336,608 $1,621,000 Crosstown 03B Precast Structural Concrete $49,200 $34,123 County Materials 05A Steel Material - Supply $275,991 $264,500 DAKA 05B Steel Material - Erection $145,774 $158,300 Red Cedar 06A Carpentry $228,785 $237,000 Tekton 07A Roofing $273,800 $249,276 SGO Roofing 07B Aluminum Composite Wall Panels $135,072 $162,540 Atomic 07C Joint Sealants $17,500 $19,200 The Caulkers 08A Doors, Frames, & Hardware - Supply $78,150 $81,860 Glewwe Doors 08B Aluminum & Glazing $115,650 $119,800 low bid not accepted 08C Clad Wood Windows - Supply $15,000 $15,210 Heartland 08D Sectional Doors $102,000 $96,637 Overhead Door Co 09A Drywall $204,440 $199,200 Mulcahy Nichols 09B Tile $58,268 $54,900 MCI 09C Ceiling & Acoustical Treatment $26,185 $25,945 Sonus 09D Carpet & Flooring $47,000 $50,900 MCI 09E Painting $70,206 $66,300 Fransen 09F Fluid Applied Flooring $72,963 $66,735 low bid not accepted 10A Operable Partitions $12,500 $12,184 low bid not accepted 12A Window Treatments $7,800 $0 Custom Drapery 21A Fire Suppression $50,996 $47,860 Breth-Zenzen 22A Mechanical $1,042,313 $1,381,000 Chappel Central 26A Electrical $539,546 $568,000 NAC 31A Earthwork & Site Utilities $395,881 $340,205 MUE 32A Asphalt Paving $185,266 $159,000 NW Asphalt 32B Landscaping $42,740 $36,590 Cedar Ridge Allowances Apparent Low-Bidders Allowances Trench Grate Frame & Covers $30,000 $30,000 allowance $0 $0 $0 TOTAL $5,559,633 $6,098,265 V.E. Item # Item Description Estimate Accepted Contractor Alt. 1 Delete historic vehicle display $0 ($32,703) All Alt. 3 Delete operable partition $0 ($15,934) All WS 09F Delete epoxy flooring ($60,000) ($66,735) allowance Add aluminum hardware to h/m door supplier $12,500 Glewwe Doors Revise Curtainwall to Storefront ($72,266) Rice Lake Glass Revise Metal Wall Panels - eliminate quantity and custom colors ($64,590) Atomic 1 Substitute brick in lieu of precast at tower ($31,000) ($31,000) Crosstown 2 Substitute ACME utility brick in lieu of econo mods ($29,000) ($36,000) Crosstown 3 Substitute SLR2 for SLR1 ($7,600) ($7,600) Crosstown 4 Typ markerboards in lieu of custom visual diplay ($13,793) ($17,868) Tekton 5 Eliminate 4-1/2" butcher block for typ.($4,540) ($2,940) Tekton 6 60 mil roof in lieu of 90 mil and 20yr vs 30yr ($13,938) ($12,545) SGO 8 Eliminate dens/cover boards at roof system ($10,464) ($9,418) SGO 17 Reduce asphalt 20'x150' parking lot ($9,000)($5,185) NW Asphalt M1 Remove the destratification fans at the apparatus bay ($9,920) ($78,990) Chappell Central M11 Delete trench drain at Appartus bay 7 $0 Crosstown E1 ($2,500) ($32,700) NAC $0 All ($13,000)Crosstown ($14,233)DAKA ($12,500)Red Cedar ($6,134)Glewwe Doors Roofing $0 SGO Eliminate epoxy flooring at mech mezzanine 2001 $0 Twin City Tile Painting ($3,645)Fransen $0 Breth Zenzen Structural Steel - Erection H/M Doors & Hardware SubTotal Structural Steel - Supply Fire Protection Eliminate Mezzanines 2001 & 2006 VALUE ENGINEERING Provide a wall mounted 1200 amp connection/metering cabinet in lieu of pad mounted Concrete / Masonry $0 AllRevise the front entrance Crosstown Carpentry Tekton DAKA ($7,200) Red Cedar SGO Painting Fransen Breth Zenzen Chappell Central Electrical NAC $0 All Crosstown Masonry Crosstown Red Cedar DAKA Overhead Door Co. Glewwe Doors Painting Fransen Breth Zenzen Chappell Central Electrical NAC TOTAL ($550,186) Mechanical SubTotal Coiling Doors Add Smoke Training to Apparatus Bay Concrete Structural Steel - Erection Structural Steel - Supply H/M Doors Fire Protection Fire Protection Mechanical SubTotal Concrete / Masonry Structural Steel - Supply Structural Steel - Erection Metal Wall Panel Aluminum 1. 2. 3. 4. 5. 6. 9:00 9:00 9:10 9:10 9:20 9:30 BOARD AGENDA OCTOBER 21, 2014-9:00A.M. Roll Call Pledge of Allegiance Comments from the Public Board of Commissioners Fran Miron , District 1 Ted Bearth, District 2 Gary Kriesel. District 3 Autumn Lehrke , Chair. District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function ofWashington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar -Roll Call Vote Public Works-Lyssa Leitner, Associate Planner Support Metropolitan Council Grant Application to the Federal Transit Administration to Assist Counties and Cities along the Gateway Corridor in Station Area Planning General Administration-Molly O'Rourke, County Administrator A. Policy #3005 -Information Security Incident Response -Mjyke Nelson, I. T Director B. Policy #1300-Data Practices Act-Kevin Cm-bid, Deputy Administrator Commissioner Reports -Comments -Questions This period of time shall be us ed by the Commissioners to report to the full Board on committee activities. make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:45 Adjourn 9. 9:50 to 10:50-Board Workshop with Public Works-John Elholm, Parks Director A. Discuss Regional Park and Trail Master Plan Priorities Throughout the County B. Discuss the Metropolitan Council's 2040 Draft Regional Parks Policy Plan Update 10. 10:55 to 11:25-Board Workshop with Housing and Redevelopment Authority-Barbara Dacy and Melissa Taphorn, 2015-2019 Consolidated Plan for Community Development Block Grant and the HOME Investment Pminerships Program Funds 11. 11:30 to 12:00-Board Workshop with the Office of Administration-Molly O'Rourke, Administrator Legislative Workshop 12:10 Finance Committee Assistive !istening device~ are. ~val/able for use in ~he County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFF IRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 21,2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Services Public Health and Enviromnent ITEM A. Approval ofthe October 14, 2014, County Board Meeting minutes. B. Approval of county policy on contributions to health savings accounts. C. Approval of Amendment Number 4 to the Cooperative Agreement with Anoka, Chisago, Dakota, Hennepin, Isanti , Ramsey, Sherburne, and Washington Counties for the provision of Non-Emergency Medical Transportation services for eligible Medical Assistance and Minnesota Care Recipients and extending the contract another year through December 3 1, 2015. D. Approval to renew an agreement with Chisago County for the reciprocal use of household hazardous waste facilities. C onsent Ca lendar item s are generally defin ed as item s of routine bu siness , not requiring di scussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discu ssio n and/or se parate ac tion . Assistive !istening device~ ar~ ~vailable for use in !he County B~~~d Room EQUAL EMPLOYMENT OPPO RTUNIT Y I AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners October 14, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioner Reports -Comments-Questions Commissioner Weik reported she attended the Greater MSP quarterly meeting; she attended the Gateway Corridor meeting; and she attended the East Metro Strong meeting. General Administration Approval of the following items: -John Waller, Hugo, distributed a memo and study that was before the Hugo City Council regarding the Rice Creek Watershed District; -October 7, 2014, Board meeting minutes; -Resolution No. 2014-124, declaring the official intent of Washington County to reimburse certain expenditures from the proceeds of tax-exempt General Obligation bonds to be used by the county; -Distinguished budget Presentation Award for 2014; -Board conespondence was received and placed on file; -Board workshop held to review major projects included m the draft 2015-2019 Capital Improvement Plan. Information Technology Approval to purchase software licensing, maintenance, and support from Infor Global Technologies for Infinium Application Manager, Human Resources/Payroll, Query and Infinium Self Service software through December 31, 2015 . Library Annual report from the Marine Library Association. Public Health and En vironment Approval of the following actions: -Resolution No. 2014-125 certification ofunpaid County Environment Charges; -Overview of the Divert 70 and right-sizing county building waste contracts. Public Works Approval ofthe following actions: -Resolution No. 2014-126, authorize final payment for County State Aid Highway (CSAH) 7 to Hardrives, Inc.; -Resolution No. 2014-127, award bid for CSAH 15 traffic signal systems and interconnect to Peoples Electric Company, Inc .; -Amendment #4 to contract with Hunt Electric Corporation for general electrical services; -Resolution No. 2014-128, submittal of applications to the Metropolitan Council for funding under the Metropolitan Council Regional Solicitation; -Board workshop held to discuss grant applications submitted to the Counties Transit Improvement Board. Sheriffs Office Approval of the following actions: -Accept the 2013 Federal Boating Safety Supplemental Equipment grant through the Minnesota Department of Natural Resources in the amount of $3,900; -Amendment to the food services agreement with CBM Managed Services. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 11 d Street N., Stillwater, Minnesota. 1. 2. 3. 4 . 5 . 6. 7. 8. 9. 9:00 9:00 9:10 9:10 9:25 9:30 9:40 9:55 10 . 10:05 Board of Commissioners BOARD AGENDA OCTOBER 14, 2014-9:00 A.M. Roll Call Pledge of Allegiance Comments from the Public Fran Miron , District 1 Ted Be arth , District 2 Gary Kriesel , District 3 Autumn Lehrke , Chair, District 4 Lisa Weik, District 5 Visitors may share th eir comments or con ce rns on any issue that is a respons ibility orfimction of Wa s hington County Government, whether or not th e iss ue is listed on this agenda. Persons who wis h to address th e Board must fill out a co mment card before the meeting begins and give it to th e County Board secretwy or th e County Administrator. Th e Co unty Board Chair will ask you to come to the podium, s tate your name and address , and present your com ments. Your co mments must be addressed exclus ive (y to th e Board Cha ir and th e full Board of Commission ers. Comments addressed to individual Board members will not be allowed. You are enco uraged to limit your presentation to no more than five minutes. Th e Board Chair reserves th e right to limit an individual's presentation if it beco mes redundant. repetitive, overly arg umentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar-Roll Call Vote Library-Pat Conley, Director and Tom Triplett, Library Board Marine Library Update Public Works -Wayne Sandberg, County Engineer Resolution -Applications to the Metropolitan Council for Funding Under the Metropolitan Council Regional Solicitation Public Health and Environment-Judy Hunter, Senior Program Manager Update on Divert 70 and Right-Sizing County Building Waste Contracts General Administration -Molly O'Rourke, County Administrator Distinguished Budget Presentation Award for 2014-Kevin COJ-bid, Deputy Administrator Commissioner Reports -Comments -Questions Thi s period of time shall be used by th e Comm issioners to report to th e filii Board on committee activities , make comments on mailers of interest and information, or rais e questions to the staff. This action is not intended to result in substantive board action during thi s time. Any actionnecess w y because of di scus sion will be scheduled.for a future board m eeting. Board Correspondence Adjourn 11. 10:10 to 10:40-Board Workshop with Public Works-Jan Lucke, Transportation Manager Counties Transit Improvement Board 12. 10:45 to 11:45 -Board Workshop with Administration-Melinda Kirk, Budget/Financial Analyst & Wayne Sandberg, County Engineer Discuss the Five-Year Capital Improvement Plan 11:50 Personnel Committee Meeting Assisti ve listening device~ are: ~vaila b/e for use in !he County Board Room EQUAL EMPLOYM ENT OPPORTUNI TY I A FFIRMAT IV E AC TIO N EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 14 ,2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ~IT~E=M~-------------------------------------------- Administration A . Approval ofthe October 7 , 2014, County Board Meeting minutes. B. Approval of resolution declaring intent to reimburse expenditures from the proceeds of Land and Water Legacy tax exempt bonds to be issued by the county in 2015. Information Technology C. Approval to purchase software licensing, maintenance, and support from Infor Global Technologies for Infinium Application Manager, Human Resources / Payroll , Query and Infinium Self Service software through December 31,2015. Public Health and Environment Public Works Sheriffs Office D . Approval of resolution certifying to the County Auditor unpaid outstanding County Environmental Charges and order the County Auditor to extend the assessments with interest upon the tax rolls of the county. E. Approval of resolution authorizing the final payment in the amount of $51 ,533 to Hardrives, Inc. for the County State Aid Highway 7 construction project. F . Appro val of resolution awarding the bid to Peoples Electric Compan y, Inc . for the County State Aid Highway 15 Traffic signal and interconnect project and to authorize a contract with Peoples Electric Company, Inc. in the amount of $179 ,691.00 . G. Approval of Amendment #4 to contract with Hunt Electric Corporation for general electrical services. H. Approval authorizing the Sheriffs Office to accept the 2013 Federal Boating Safety Supplemental Equipment grant through the Minnesota Department of Natural Resources in the amount of$3 ,900. I. Approval of amendment to the food services agreement with CBM Managed Services. Con sent Calend ar item s are generall y defined as items of routin e business, not re quir ing di scu ss io n, and approved in on e v ote. Commi ss ioner s may elect to pull a Co n sent Calend ar item (s) for di scu ss ion an d/or se parate act ion . u, Assislive listening device~ an;: ~vailable for use in the County ~~ard Room EQUAL EMP LOYMENT OPPOR TUNITY I AFF IRMA TI VE ACTION EM PLOYER Summary of Proceedings Washington County Board of Commissioners October 7, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth , District 2; Gary Kriesel, District 3; Autumn Lehrke , District 4; and Lisa Weik , District 5. Absent none . Board Chair Lehrke presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Kriesel -honored Richard Glasgow for his work with veterans, and The Quilts ofValor Foundation presented Mr. Glasgow with a quit ; -Commissioner Weik-reported she attended the Resource Recovery Project Board meeting; she attended the five-county special Board meeting hosted by Dakota County to discuss the draft Transportation Policy Plan; she met with South Washington Watershed District in advance of today 's 2015 proposed budget meeting; she taped an episode of County Insight with the County Veteran 's Officer; she participated in National Association of Counties conference calls with the Transportation Policy Committee and the Rural Action Caucus Committee; and she attended the legislative meeting yesterday to discuss transportation issues; -Commissioner Bearth-reported he attended the legislative meeting yesterday; -Commissioner Lehrke -reported she chaired the Grant Evaluation and Ranking System Committee yesterday and spoke against a funding request from the Metropolitan Council for an express bus purchase. Accounting and Finance Approv al of the following actions : -Close the following funds: Public Health and Environment (PHE) Fund 121 , Lake Jane Landfill; Sheriff (SHR) Fund 125, Inmate Telephone Fund ; Debt Service 2003B Refunding Law Enforcement Center (LEC) Bond Fund 31 7; Debt Service 2001 A Refunding Bond Fund 330; and Capital Project 2007 A Capital Improvement Plan (CIP) Bond Projects Fund 450; -Review results of the 2013 Annual Audit; financial summary to be published in the legal newspaper; and plaque from the Government Finance Officers Association recognizing the 28th consecutive Certificate of Achievement for Excellence in Financing Reporting for the county 's 2012 Comprehensive Annual Financial Report. Community Services Approval ofthe following actions: -Appointment of Rachel Perez, Cottage Grove, and Nicki Leritz , Bayport, to the Workforce Investment Board; -Sub-recipient agreement with the Washington County Housing and Redevelopment Authority to assume responsibility of administering the Community Development Block Grant , HOME Investment Partnership and Continuum of Care programs. General Administration Approval ofthe following actions: -September 23 , 2014 , County Board meeting minutes; -County comments on the creation of tax increment financing district #1-2 in the City of Oak Park Heights ; -Resolution No . 2014-123 , issu ance of General Obligation Capital Improvement Plan refunding Bond , Series 20 14A; -Report that Valley Cartage has ex ceeded their goal of 30 new jobs by December 31 , 2015 with the creation of 61 jobs paying between $43,000 and $48,000 per year; -The Metropolitan Council Transportation Policy Plan submission is delayed until November; -Employee Wellness event to be held at the Lake Elmo Park Reserve this evening ; -Board correspondence was received and placed on file. Human Resources Approval of agreements related to the change of insurance provider to HealthPartners: Amendment to Washington County Flexible Benefits Plan; Medicare Part D Date Release Agreement; Letter of Agreement Group Short Tem1 Disability Insurance; Letter of Agreement Group Long Term Disability Insurance; Amendment #4 to National Insurance Services Trust Joinder Agreement of Short Term Disability Insurance ; and Amendment #3 to National Insurance Services Trust Joinder Agreement for Long Term Disability Insurance. Property Records and Taxpayer Services Approval of the following actions : -Resolution No. 2014-119 , recommending approval to set aside a portion of the annual distribution of new revenue from tax forfeited land sales ; -Appointment of Commis sioner s Kriesel and Miron to the 2014 county canvass board , for th e State General Election. Public Health and Environment Appro val ofthe following actions : -Resolution No. 2014 -120 , 2015 Resource Recovery Project budget addendum; -Board workshop held with Washington Conservation District and the county Watershed Management Organizations to review their proposed 2015 budgets. Public Works Approval of the following actions: -Resolution No. 2014-121 , bid award for the Hardwood Creek Regional Trail rehabilitation project to Hardrives , Inc .; and the permanent use of fund balance in the amount of $280 ,300 from the Parks Operations Fund 211 to pay for project costs not covered by Metropolitan Council grant funding; -Amendment #1 to County Transit Improvement Board grant for the Gateway Corridor draft Environmental Impact Statement to extend the grant activity period to April 30 , 2015 ; -Grant agreement for the Gateway Corridor Health Impact Assessment; -Executive session held to discuss the possible purchase of the approximately 40-plus acres Rowe Trust parcel in Denmark Township for inclusion into the St. Croix Bluffs Regional Park; -Board workshop held to discuss current facility projects in the design or study phase. Regional Railroad Authority Approval ofthe following actions : -September 16 , 2014 , RRA minutes; -Amendment #4 to County Transit Improvement Board grant for the Newport Transit Station ; -Continuation of public hearing on the Locally PrefeiTed Alternative recommendations for the Gateway CoiTidor; -Resolution No. RRA-2014-003 , transmitting the Washington County Regional Railroad Authority Locally PrefeiTed Alternative recommendation for the Gateway Corridor to the Metropolitan Council. Sherifrs Office Adoption of Resolution No . 2014-122 , Minnesota Department of Public Safety grant for the Toward Zero Deaths Enforcement Program A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration , Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.