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Home My WebLink About2014-07-29 CC MIN 1 'water 711E 11NTMILICE Of MINNESOTA CITY COUNCIL MEETING July 29, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:37 p.m. Present: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Absent: None Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward OTHER BUSINESS Fire Station Update Fire Chief Glaser presented alternative plans for potentially adding a training area back into the Fire Station project for a cost of$41,800 versus $150,000 for the second story mezzanine option that was previously cut. Construction Manager John Huenink, Kraus-Anderson, reviewed the cost of the alternative plans. Previously, the overall budget was $20,780 under, so adding the training area back in would put the project $20,000 over budget. However, there is still $167,000 in contingencies so the additional amount could be absorbed by the contingency funds. There also are other options to cut costs without sacrificing quality, such as using overhead doors versus coiling doors. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to approve the change as presented and include the training area as long as the project remains under budget. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None City Council Meeting July 29, 2014 STAFF REPORTS Police Chief Gannaway reported that Log Jam Days was quiet with few incidents. The annual alcohol compliance checks resulted in nine failures which is quite a few within the City. Fire Chief Glaser concurred that Log Jam Days was a non-event for the Fire Department. It was well organized. The City Event Coordinator was a tremendous help to staff and The Locals. The Department has received grants totaling $11,000 for the Heart Safe Community program to teach people CPR and use of automatic external defibrillators. Mayor Harycki and Councilmember Weidner and Mayor Harycki stated they would like to see AEDs in squad cars. Councilmember Polehna agreed to give Police Chief Gannaway a number to call for possible grants for the Police Department. Community Development Director Turnblad informed the Council that the City received a national award for heritage preservation efforts, the first such award in Minnesota. He also stated that three businesses have signed an agreement for colocation of a trash enclosure on South Water Street, to be constructed this summer. In addition, a solar powered trash compactor has been placed downtown on a trial basis. City Attorney Magnuson updated the Council on removal of the trains from the depot site. The owner requests more time to remove the trains. Councilmembers Polehna,Kozlowski and Menikheim suggested giving Mr. Paradeau until the end of September to remove the trains because they are a nuisance and hazard. Councilmember Weidner reminded the Council that the trains are still private property so a process needs to be followed before removing them. City Attorney Magnuson responded that the City could notice the owner with a deadline for removal, and then take action to abate the nuisance by moving them to a storage facility. There was consensus to give the owner until the end of September to remove the trains before further steps are taken. Councilmember Weidner passed along that he was asked if the 15-minute parking spaces on Chestnut could be made longer. Community Development Director Turnblad replied the item could be placed on the Parking Commission agenda. Councilmember Kozlowski noted that it can be problematic for downtown residents to be required to move their cars every 24 hours. Community Development Director Turnblad explained the resident parking pass process. He and City Attorney Magnuson will look into regulations governing parking for downtown residents and bring information back to the Council. Councilmember Weidner asked about enforcement of monthly parking permits required for businesses under conditional use permits. Community Development Director Turnblad replied that the City started sending out quarterly invoices around July 1. City Attorney Magnuson agreed to look at all the options for enforcement. Page 2 of 6 City Council Meeting July 29, 2014 Mayor Harycki recessed the meeting at 5:28 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:04 p.m. Present: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Absent: None Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of July 15, 2014 regular meeting minutes Motion by Councilmember Polehna, seconded by Councilmember Menikheim,to approve the July 15, 2014 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Financial Statement - Tom Koop, CliftonLarsenAllen Tom Koop and Chris Knopick, CliftonLarsenAllen, presented the City's audit. They commended the Finance Director and staff for the management of the City's finances. There were no internal control findings, the results were very favorable and the opinion is as clean you can get with the City continuing to be financially stable. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2014-122, directing payment of bills Resolution 2014-123, acceptance of cash donations Resolution 2014-124, approval of abatement request Resolution 2014-125, approval of DNR Agreement for fishing pier on Lake McKusick Page 3 of 7 City Council Meeting July 29, 2014 Possible approval to purchase T5 Tenant with Echo20 Floor Scrubber—Recreation Center Possible approval for installation of irrigation system—Lowell Park Improvements Resolution 2014-088A, approving application to conduct off-site gambling—Knights of Columbus 1632 —Log Jam Days Possible approval to purchase two Thermal Imaging Cameras—Fire Department Regarding the DNR Agreement for a fishing pier on Lake McKusick,Councilmember Polehna commended City Staff, the McKusick Lake Homeowners' Association, and the Rotary Club for working together for this beautiful addition to the community. Regarding the irrigation system as part of Lowell Park Improvements, Councilmember Weidner asked about the potential to plant trees. Public Works Director Sanders replied there will be more trees planted. This will not affect the irrigation system placement. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2014-24. A public hearing to consider a request for a Zoning Map Amendment to change the zoning from PA — Public Administration to CBD - Central Business District at 216 Myrtle Street. Trinity Lutheran Church, owner/applicant Community Development Director Turnblad explained that Trinity Lutheran Church is requesting rezoning of its multiple use building. The church is having difficulty finding tenants under present zoning and would like to allow for retail uses. The Planning Commission recommended that the property be rezoned to CBD. Staff also recommends rezoning the property to CBD. He informed Council should they approve the rezoning it would require a first reading of the ordinance with the second reading at the August 19, 2014 meeting. Mayor Harycki opened the public hearing. There were no comments. Mayor Harycki closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Weidner, to approve the 1St reading of an ordinance amending the Stillwater City Code Section 31-300 entitled Establishment of Districts by rezoning 216 W. Myrtle to CBD, Central Business District. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None UNFINISHED BUSINESS Page 4 of 6 City Council Meeting July 29, 2014 Possible approval of plans and specifications and advertisement for bids for North Mulberry parking lot Public Works Director Sanders stated that plans and specifications for the North Mulberry Parking Lot Improvement are complete. The cost estimate came in $170,000 higher than estimated due to contaminated soils and additional storm sewer not being included in the original estimate. It is requested that this additional amount be paid for from funds available in TIF District#10. The bid date would be August 28, 2014 with bids presented to the Council on September 2. It is anticipated the work begin mid-September and be completed by the end of November. City Attorney Magnuson confirmed the TIF funds may be used for the project. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-126, approving plans and specifications and ordering advertisement for bids for Downtown Parking Lot Improvements(Project 2012-06C)and Resolution 2014-127,a resolution authorizing an expenditure from Financing District No. 10 for Parking Lot Improvements Project No. 2012-06C. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None Possible approval of plans and specifications and advertisement for bids for Lowell Park Bathrooms Public Works Director Sanders reported that plans and specifications for the South Lowell Park Restrooms Project are completed and Staff is requesting authorization to bid. The bid date would be August 14, 2014, with bids presented to Council on August 19. The estimated cost of the bathrooms is $300,000. Funds would come from the Lowell Park Improvement Fund. It is anticipated to have construction completed by late fall. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2014-128, approving plans and specifications and ordering advertisement for bids for South Lowell Park Restrooms (Project 2012-05). Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None Page 5 of 7 City Council Meeting July 29, 2014 NEW BUSINESS Possible approval of modified construction access for Fire Station and Armory Project Community Development Director Turnblad stated that earth work has begun on the new Fire Station and within a month or so earth work will be underway on the Armory as well. The Fire Station project has been issued a construction access permit by Washington County. But the Armory's construction access is still unresolved. Washington County points out that CSAH 12 is a very busy stretch of roadway and site distances are poor. Therefore, to make that access safe, the City and/or National Guard would be required to build temporary turn lanes and by- pass lanes on County Road 12. Since the County is going to rebuild the entire stretch of County Road 12 in the near future, the construction by-pass and turn lanes would be completely torn out. Mr. Turnbland continued by stating that even if there was enough money in the Fire Station or Armory budgets to build the temporary access improvement, which there is not,the improvements would be a waste of money within a couple of years. Staff believes that only allowing Armory construction workers to use Boutwell Road as an access addresses the principal concerns of the Boutwell neighborhood about heavy equipment traffic on Boutwell. Staff recommends Council approval of armory construction worker use of Boutwell as their project access. Heavy equipment and deliveries should still be required to access the site via CSAH 12. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to allow Boutwell Road to be used for project access by construction worker's vehicles but heavy equipment and delivers are not allowed on Boutwell Road. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna thanked Stillwater Motors- DJ Raduenz, Corey Buettner and the National Guard for assisting with the Beyond the Yellow Ribbon group leading the Log Jam Parade. Police Chief Gannaway noted the Police Department is working on a mutual aid agreement with Wisconsin for policing of Kolliner Park area. Councilmember Weidner acknowledged that Log Jam Days was a success and had no major problems. Councilmembers Polehna and Kozlowski added they heard many positive comments. Councilmember Menikheim praised the City Event Coordinator and City Staff support of The Locals. A wrap up meeting with The Locals will be scheduled. Councilmember Polehna reminded the Council that August 5th is Nite to Unite at Washington Square Park. Page 6 of 6 City Council Meeting July 29, 2014 Fire Chief Glaser remarked that the groundbreaking ceremony for the Fire Station will be August 22nd at the construction site. Finance Director Harrison reminded the Council that budget discussion will begin at the August 19th meeting. Councilmember Menikheim asked if the City is working on getting a new City Forester when the current Forester retires. City Administrator Hansen responded that he, Dr. Widen, and Public Works Director Sanders have been working on the replacement. ADJOURNMENT Motion by Councilmember Kozlowski, seconded by Councilmembr.Ibfen in,.to adjourn the meeting at 8:31 p.m. All in favor. • I I Ken Ha °'''i, Mayor ATT ST: Adt, 4°/16;/—}Zee...-/eV-/ Diane F. Ward, City Clerk Resolution 2014-088A, approving application to conduct off-site gambling—Knights of Columbus 1632—Log Jam Days Resolution 2014-122, directing payment of bills Resolution 2014-123, acceptance of cash donations Resolution 2014-124, approval of abatement request Resolution 2014-125, approval of DNR Agreement for fishing pier on Lake McKusick Resolution 2014-126, approving plans and specifications and ordering advertisement for bids for Downtown Parking Lot Improvements (Project 2012-06C) Resolution 2014-127,a resolution authorizing an expenditure from Financing District No. 10 for Parking Lot Improvements Project No. 2012-06C. Resolution 2014-128, approving plans and specifications and ordering advertisement for bids for South Lowell Park Restrooms (Project 2012-05). Page 7 of 7