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NOTICECITY OF STILLWATER
OF MEETING
MONDAY, JULY 28, 2014
1 7:00
:.
The City of Stillwater Parks and Recreation Commission will meet on Monday, July 28, 2014, at
7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street.
Approval of the June 23, 2014 Minutes
2. Open Forum - The Open Forum is a portion of the meeting to address the Board on
subjects which are not a part of the meeting agenda. The Board may take action or reply
at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed. Out of respect for others in attendance, please limit your
comments to 5 minutes or less.
Action Items
Trails Master Plan Update
4. Senior Care Facility Park and Trail Fees
5. Commercial Use of Public Facilities
Commission Items/Topics
CITY OF STILLWATER
PARKS AND RECREATION COMMISSION MEETING
June 23, 2014
Present: Commissioners Rob McGarry, Don Stiff, Sandy Snellman, David Brandt,
Chair Linda Amrein (arrived late), Solveg Peterson (arrived late), Council
Liaison Mike Polehna
Absent: Commissioner Scott Christensen
Staff present: City Planner Abbi Wittman and Public Works Superintendent Tim Moore
Approval of Minutes - Motion by Snellman, seconded by Brandt, to approve the April
28, 2014 meeting minutes. All in favor.
OPEN FORUM
Hank Gray, 231 North Everett Street, Stillwater, one of the coaches of the Stillwater
Area High School Mountain Bike Team, thanked the Commission for their support of the
potential mountain bike trail. The team would like to have a safe place within City limits
to ride and train. They remain very interested in progress on the project.
ACTION ITEMS
Off Leash Recreation Area
City Planner Wittman informed the Commission that Friends of Stillwater Area Dog Park
are requesting that the Parks and Recreation Commission recommend approval of a
special use permit for an off -leash recreation area (dog park) at 2000 Myrtle Street
West, at the Jaycees ballfield complex. The Commission should consider
recommending rezoning, special use permit, and any additional conditions it would like
the Council to consider. She reviewed the proposal. Staff recommends approval. Motion
by Brandt, seconded by Stiff, to recommend that the Council approve the proposal. All
in favor.
Preliminary Plat Approval for Rutherford Station
Wittman explained that Chris Aamodt, Settler's Pines, LLC, plans to develop 17.5 acres
of land in the southeast quadrant of the intersection of McKusick Road and Manning
Avenue into 55 residential lots. Proposed sidewalks will link with the County's system.
The Commission should consider the proposed placement of sidewalks, which will be
built along one side of each local street and out to the County trail along Manning
Avenue. In addition, the Brown's Creek State Trail runs along the northern edge of the
development and access will be possible from Rutherford Station either via the County
trail or off of Marylane Avenue. The Joint Board approved approval of the annexation.
Motion by Stiff, seconded by Snellman, to recommend including the Marylane Trail. All
in favor.
Park and Recreation Board Minutes
June 23, 2014
Page 2 of 2
Master Trail Plan Update
Wittman reviewed the draft Master Plan prepared by Melissa Douglas, consultant. Ms.
Douglas will attend the July meeting to discuss the plan.
Miracles of Mitch Foundation Fundraiser
Moore notified the Commission that Miracles of Mitch Foundation, a nonprofit
organization that raises money for children battling cancer, will be hosting a family fun
night at Pioneer Park on July 21, 2014. Motion by Snellman, seconded by Peterson, to
approve the event. All in favor.
INFORMATIONAL ITEMS
Commercial Use of Public Facilities
Superintendent Moore and City Planner Wittman led discussion of commercial use of
parks in other communities, to allow the Commission time to review and gather thoughts
for a discussion on this topic at the July meeting. The Commission discussed use of
parks for profit versus nonprofit groups. Use of public facilities by filmmakers also
should be addressed.
COMMISSION ITEMS/TOPICS
There were no Commission items or topics.
ADJOURNMENT
Motion by Snellman, seconded by Brandt, to adjourn. All in favor. The meeting was
adjourned at 6:31 p.m.
Respectfully submitted,
Julie Kink
Recording Secretary
Page 2 of 2
City of Stillwater
Trails Master Pian
Date: July 28, 2014
To: Parks Commission
Bill Turnblad, Community Development Director
Abbi Wittman, City Planner
Tim Moore, Public Works Superintendant
From: Melissa Douglas, Planning Consultant
Re: City of Stillwater, Trails Master Plan Update — Workshop #3
Vision and Guiding Principles, Final Draft
Planning Issues and Opportunities, Discussion
Welcome to our third workshop to discuss the update of the City's Trails Master Plan. Thank
you for your input last month into the vision statement, guiding principles and developing the
scope of the plan. At this workshop, we will:
® Finalize the draft vision statement and guiding principles.
® Discuss the functional classification system as we begin planning the trail and bikeway
system for the city and discuss options for sidewalk and trail standards adjacent to
roadways and for other connections.
19REMINDER: To ensure workshops are efficient and productive, this symbol highlights
materials you should review or prepare ahead of the workshop.
Vision and Guiding Principles
After the June meetings, I revised the vision statement and guiding principles to reflect your
input and suggestions. If the Parks Commission concurs, I propose we accept the following
vision statement and guiding principles for now and then revisit them later in the planning
process.
City of Stillwater Trails Master Plan Update — Workshop #3
Vision Statement
Build on Stillwater's history and natural setting to become a leading active transportation
community and one of Minnesota's best trail destinations.
Guiding Principles:
1. Community. A destination trail system that serves the people of Stillwater as well as
visitors, businesses and employers. Promotes tourism, job creation and economic
vitality. Provides access to nature and understanding of the city's history.
2. Safety. A trail system that ensures safe recreation and travel for all trail users
regardless of age or ability. Encourages activity and wellness.
3. Accessibility. A trail system that is easily accessed and accommodates a mix of
users inclusive of all abilities. Information about the trail system is readily accessible
and easy to understand.
4. Connections. A trail system that links neighborhoods, schools, employment
opportunities, commercial areas, regional trails and public transportation and
connects members of the community to each other and the landscape.
5. Communication. A trail system that educates and interprets the landscape and
natural setting, uses technology to make information widely available and includes
signage that is clear and informative.
Remember, long-range planning can only be successful if a community establishes a
vision and values that outline its aspirations for the future. Please confirm that the
vision and principles reflect your own values for the future of the city's trail system.
Please let me know at the Parks Commission meeting if you have any additions,
suggestions or comments.
Planning Issues and Opportunities
Last month, we outlined a draft scope for the updated Trails Master Plan, including general, city-
wide topics as well as issues and opportunities for specific corridors. The final draft scope is
listed below. Again, I would expect the list to continue to evolve through the planning process.
General, city-wide issues:
® Develop a bicycle system plan including bicycle parking as part of the City's
transportation plan
® Provide safe and comfortable walking routes to schools and neighborhood commercial
areas
® Enhance access to greenways, ravines, parks and natural areas
® Add new sidewalks as needed to complete sidewalk system, especially in the north hill.
® Improve accessibility and compliance with ADA (Americans with Disabilities Act)
City of Stillwater Trails Master Plan Update —Workshop #3
® Add neighborhood connections to regional trail system, downtown and commercial areas
® Ensure safety for pedestrians and cyclists especially in high traffic areas
® Include historic stairway system as part of trail system especially
maintenance/reconstruction needs
® Develop comprehensive and cohesive communication strategies that promote Stillwater
and its trail system
• Plan for needed amenities (restrooms, parking, water stations, trash cans, etc.)
® Promote activity by creating and advertising walking routes or fitness trails
Specific corridors and locations for additional discussion/consideration:
® Trail head locations for regional trails
® Highway 36 frontage road
® Highway 95
® Highway 5
® County Road 15/Manning Avenue
® County Road 12/Myrtle Street
® Greeley Street
® Third Street
® Neal Avenue
® Boutwell Road
® Eagle Ridge Trail
® Curvecrest Boulevard and surrounding office/industrial area
PI'Please review this list and confirm that it includes all the topics you would like to see in
the Trails Master Plan update. Please let me know at the Parks Commission meeting if you
have any additions, suggestions or comments.
Trail System
As we begin long-term planning for the trail system, it is usually most efficient to begin at the
system level and then drill down to individual locations to determine how to adjust system -wide
standards to address site specific issues. For this meeting, we will focus on the overall trail
system, especially bikeways, and needed connections. This discussion will begin to address
these parts of our planning scope:
® Develop a bicycle system plan including bicycle parking as part of the City's
transportation plan
® Add new sidewalks as needed to complete sidewalk system, especially in the north hill.
® Add neighborhood connections to regional trail system, downtown and commercial areas
® Ensure safety for pedestrians and cyclists especially in high traffic areas
3
City of Stillwater Trails Master Plan Update — Workshop #3
For your reference, the existing and proposed trail system from the current Trails Plan is shown
on the attached Parks and Trails Plan map. Existing trails are shown with a solid blue line, and
planned trails are shown with dotted lines. This map does not show all sidewalks within the
community.
Functional Classification
Functional classification is a transportation planning tool that identifies roadways primarily by
their use or function. The classification system used in the Twin Cities region is prescribed by
the Metropolitan Council and generally defines roadways as principal arterials, minor arterials,
collectors or local streets:
Principal arterials consist primarily of interstate highways and other freeways or
expressways. The emphasis of principal arterials is on mobility rather than land access.
They connect the region with other areas in the state and other states as well as
connecting the metro centers to major commercial concentrations.
Minor arterials provide supplementary connections between the two metro centers and
regional business concentrations. In the urban area the emphasis of minor arterials is on
mobility as opposed to access.
Collectors provide connection between neighborhoods and from neighborhoods to minor
business concentrations. It also provides supplementary interconnections of major traffic
generators within the metro centers and regional business concentrations. Mobility and
land access are equally important.
Stillwater's functional classification map is attached. We will review the map and definitions, and
I can answer any questions at the Parks Commission meeting.
If you would like more detail on the functional roadway classification system, please go
to www.metrocouncil.org/Transportation/Publications-And-Resources/2030-Transportation-
Policy-Plan-Appendix-D-Functio.aspx .
Sidewalk and Trail Standards by Functional Classification
Since the trail system is part of the city's larger transportation system, functional classification is
a useful context for trail planning. Busier roadways with higher speeds present different safety
and accessibility concerns than local roads with lower speeds and traffic volumes.
One approach to address these concerns is to develop different standards for pedestrian and
bicycle facilities based on functional classification. Some options for each classification are
presented below, and we will discuss these options at the Planning Commission meeting. The
intent is to develop a "toolkit" in the master plan that planning and engineering staff can draw
upon to develop specific plans for future roadway and trail projects.
il
City of Stillwater Trails Master Plan Update — Workshop #3
® Arterial roadways —
o Sidewalk on one side, off-street multi -use trail on the other side
o Sidewalks on both sides, dedicated bike lanes
Collector roadways —
o Sidewalk on two sides, on -street signed bike route
o Sidewalk on one side, off-street multi -use trail on the other side
® Local streets —
o Sidewalks on two sides
o Sidewalk on one side
o Off-street multi -use trail on one side
o Off-street multi -use trail connections using greenways, parks or open space
R
City of Stillwater Trails Master Plan Update — Workshop #3
At the Parks Commission meeting, we will review some sample templates for these options as
well as some potential revisions to the Trail Plan to develop a bikeway system, improve safety
and add new links and connections to the new regional trails. In addition, we will also discuss
standards for intersections and crossings and other amenities such as transit stops, lighting or
trash cans.
19Keep the functional classification system and the different options shown in
photographs above as you are out and about this week, especially during the busy and
congested holiday weekend. How can we safely accommodate pedestrians and bicyclists in our
community? How can we facilitate walking and bicycle travel to reduce congestion and
environmental impacts from vehicles and promote health and wellness?
Planning Commission Update
At their June meeting, the Planning Commission discussed scheduling workshops before their
regular meeting to work on the Trails Master Plan in a less formal setting. They also wanted to
consider doing field visits and developing specific recommendations. At the Parks Commission
meeting, I'd like to spend a few minutes discussing this change in approach and get thoughts
from the Parks Commission on how they would like to continue to work on developing the trail
plan.
an
DATE:
APPLICANT:
LANDOWNER:
REQUEST:
LOCATION:
PREPARED BY:
BACKGROUND
ISI I ii"'�/rlrialli„mr1 /c/aa/roor�im�a l//alio/i III
July 22, 2014
Todd Erickson, PE
CASE NO.: 2014-25
John Arkell, Stillwater Select Properties
Determine Park and Trail Fees for 100 unit senior care facility
12525 - 75th Street (Co. Rd. 12)
Bill Turnblad, Community Development Director
John Arkell of Stillwater Select Properties is planning to develop a 100 unit senior living facility
on County Road 12 just east of the Rutherford Elementary School. The senior care facility will
be known as Select Senior Living of Stillwater.
Two types of residential care will be offered to its residents: 30 apartments for memory loss and
70 for assisted living. No independent living apartments will be offered.
A number of public and private infrastructure improvements will be constructed by Mr. Arkell,
including a public sidewalk along the new public street.
SPECIFIC REQUEST
Determine the appropriate park and trail dedication for this project.
EVALUATION OF REQUEST
Park and Trail Dedication
Ordinance Standards
Ordinance 963 establishes minimum public park and trail dedication requirements. In cases such
as this one where the Comprehensive Plan and park planning efforts do not identify a need for
on-site parkland, a park dedication fee is required in lieu of a land dedication.
Park Dedication Fee
Ordinance 963 clearly identifies the fees in lieu of land to be charged for single family homes
and for multiple family homes. But, there is no established park dedication fee for senior living
Select Sr. Living
July 22, 2014
Page 2
facilities. The most similar fee may be the one set for multiple -family projects, which require
$1,500.00 for each unit. However, the impact upon public parks and trails generated by this
senior living project is not at all similar to what would be generated by an apartment building. If
this project included independent living units, there may be a similarity. But, this project has no
independent living units. There are only memory care units and assisted living units. The
assisted living residents do not drive and are not particularly mobile. And, the residents of the
memory care units are not even allowed to freely leave the building. Consequently, they will
either not use the public trail and park system, or if so, only on a very limited basis.
Therefore, the Park Board will need to make a recommendation to the City Council on the
amount of park dedication fee that should be required. As a place to start the discussion staff
suggests reducing the fees as follows:
Unit type Number Estimated Standard Recommenced i Recommended
of units Park usage 1 fee/unit fee/unit Total
Memory loss I 30 0% 1 $1,500 �— $0 $0
Assisted living 70 15 /o $1,500 —, $225 $15 750
RECOMMENDED TOTAL I $15,750
Trail Dedication Fee
In addition to the park dedication fee, Ordinance 963 also requires a trail dedication fee if a trail
is not to be built and dedicated to the public. As with the park dedication fee, it is unlikely that
the impact of the project's residents upon the city-wide trail system will be in the same order of
magnitude as a standard apartment building. Therefore, the Park Commission will also need to
make a recommendation for the trail fee. Staff recommends the following as a place to begin the
discussion:
_______._..._._
i Unit_type______
j__Nu_.__mber___�
_Esti____mated__
�—___
St_andar�_d
_.
Recommended
Recommend_ed
of units
I Trail usage
fee/unit
I fee/unit
Total
Memo loss
�30 0%
$500
�~ $0 _
$0
['Assisted living
I 70 (� 25%
$500
F $125
$8,750
TOTAL
$8,750
The Park Commission should determine the fee to be charged in lieu of land.
cc John Arkell
C-
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TO: Parks and Recreation Commission
FROM: Tim Moore, Superintendent of Public Works
a
DATE: July 25, 2014
SUBJECT: Commercial Use of Public Facilities
BACKGROUND
At the June 23, 2014 Parks and Recreation Commission meeting, the Commission was given
information in their packet to review Commercial Use of Public Facilities. Staff has been
researching policies used by different government agencies and has recreated a rough draft for
commercial use language.
DISCUSSION
The following items are key points for discussion
® Should Commercial Use of Public Facilities be allowed?
® Should non-profit and for-profit businesses or organizations be expected to follow the
same rules?
What will the review process be? Is this intended to be an administrative review? Or
maybe Council or Park Commission review with approval the first year and then staff
approve for each subsequent year if the use doesn't change?
® Fee basis ie. impact based.
Parks and Recreation Commission should review the attached proposed Commercial
Recreational Use Permit language and provide input.
COMMERCIAL RECREATIONAL USE PERMIT
Commercial Recreational Use Permits are authorizations which allow specified recreational use
of the public lands] or related waters. Commercial Recreational Use is defined as recreational
use on public lands or related waters for business or financial gain. When any person, group, or
organization makes or attempts to make a profit, receive money or other compensation, amortize
equipment, or obtain goods or services, as compensation from participants in recreational
activities occurring on public lands is considered commercial recreational use.
Commercial Recreational Use Permits are issued as a means to manage visitor use, protect public
open space and natural and cultural resources, yet still provide a mechanism to accommodate
commercial recreational uses on public property. Objectives of the Commercial Use permitting
system are to satisfy commercial recreational demand within allowable use levels in an equitable,
safe, and enjoyable manner while minimizing adverse resource impacts and user conflicts.
The City of Stillwater has discretion whether to issue a Commercial Recreational Use Permit
based on the following factors: conformance with laws and land use plans, public safety,
conflicts with other users, resource protection, and public interest served.
Commercial Recreational Use Permits are required if any business or organization is charging
customers a fee and involving use of public lands or facilities. Examples of Commercial
Recreational Use:
® Guided walks or tours
® Guided angling
® Professional dog training
® Fitness or recreational classes
® Recreational equipment rentals or services (must also obtain License Agreement) ie:
biercycle, segways, bike rentals, canoe/kayaks/paddle boards rentals, etc.
The following types of uses on public lands are excluded from Commercial Recreational Use
Permitting and must obtain other required permits or City agreements:
1. Recreational leagues using fields
a. Those that are allowed must obtain a Park Reservation Permit.
2. Public recreational events on public land (running races or walks, bike races, swimming
event, etc.
a. Those that are allowed must obtain an Event Permit/Contract
3. Private events on public land (company ball game, horseshoe tournament)
a. Those that are allowed may be required obtain a Park Reservation Permit,
4. Film production
a. Those that are allowed must obtain a Motion Picture Production permit
1 Excluding public parking lots and public on -street parking spaces, the non-public use of which must be reviewed
by the Stillwater Parking Commission and approved by the City Council.
5. Non -recreational commercial use (ie. religious, political, social or other ideological belief
organizations, popcorn wagon, horse carriage, gondola, or bicycle taxi)
a. Those that are allowed must obtain a Special Use Permit or other City agreements
or licenses as applicable.
6. Vending from a non -permanent structure (ice cream truck, door to door sales, food truck)
a. Those that are allowed must operate under the auspices of an Event Permit or a
Peddlers License,
Permit Fees
Permit Application fee. $
Commercial Recreational Use Fee: $
Terms of Permit
A permit may be for a single event or a specified time. Multi-year permits for a previously
approved permit are encourage if the following conditions are met: the purpose of the permit
remains unchanged, the approved activity site or route does not change, the logistical support
remains unchanged, environmental conditions do not change significantly, activity remains
consistent with land use plans, laws and regulations, the previous years permitted activity
complied with the permit stipulations, the permittee is in good standing on all other permits (if
applicable) and fees. The Commercial Recreational Use Permits is contingent upon the
permittee complying with all other local city, county and state requirements. Permittee shall
research what permits or licenses are required for their individual situation.
Having a commercial recreational use permit will not exclude any general public in the area from
participating. Example: A visitor in the park noticing a fitness group, the visitor may join the
group without permission and follow along for free.
The City of Stillwater Public Works Department maintenance, approved programs,
park/recreation reservations or special events will have priority for use of public land, park areas
or related water. Use is conditional based on weather conditions and maintenance practices.
The City of Stillwater may amend, suspend or cancel a Commercial Recreational Use Permit if
necessary to protect public health, public safety, the environment, or if the permittee violates
permit stipulations.
Anyone using public land must not: fail to obtain a Commercial Recreational Use Permit, pay
required fees, violate the conditions of a permit or fail to show a copy of the commercial
recreational use permit upon request.
Plus add the following language the city has already established on:
® No Advertising language
® Insurance Requirement language
® Cleaning/trash language
® Fee collection/payment language