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HomeMy WebLinkAbout2014-07-01 CC MIN .11water INE IINTN►LOGE Of MINNESOTA CITY COUNCIL MEETING MINUTES July 1, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:34 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos OTHER BUSINESS Possible award of bid for new Fire Station Community Development Director Turnblad introduced Construction Manager John Huenink, Kraus-Anderson, to present the bid tabulation and recommendation for award. Mr. Huenink reviewed the bids received. A number of architectural items, including the smoke training room, were deducted to bring the project on or under budget. Fire Chief Glaser noted that more training equipment and space would be preferable but even with the deductions,the Department can meet its training requirements. Mayor Harycki inquired about adding the smoke training room back into the project. Fire Chief Glaser responded if the smoke training room were included,it could be rented or shared with other communities. Councilmember Menikheim agreed with Mayor Harycki that the smoke training room should be added back into the project. Councilmember Weidner asked if the smoke training room could be added back in and still be under budget. He would like more time to review the information presented. Mr. Huenink stated there may be other opportunities to save money. There is time in the next 30 days to decide, but if it takes another 60 days to award the project,then winter conditions could cause added expense. Gary Zifko, Senior Project Manager, explained that the specs sent to contractors included a detailed construction schedule. If target dates change, there may be added costs due to winter conditions. Mayor Harycki stated he would like to get the contract signed today with the understanding that the Council would like to add the training room back into the bids. He would not like to delay the vote for two weeks. City Council Meeting July 1, 2014 Motion by Mayor Harycki, seconded by Councilmember Menikheim, to approve Resolution 2014- 114 accepting bids and awarding contract for the Fire Station Project, adding the smoke training room back into the project. Councilmember Weidner stated he would prefer to discuss the issue in more detail after reviewing the information provided. He expressed frustration that the materials were presented just prior to the meeting. Councilmember Kozlowski agreed he would like more time to review the bids. Mr. Huenink stated there is time to look at the project to cut some items out in order to include the smoke training room even if the bids are awarded as proposed today. Councilmember Polehna stated he is fine with the base bid. He is concerned about duplication of services and does not feel the City needs its own smoke training room since there are other training spaces available. Mayor Harycki amended his motion to pull out the smoke training room and revisit the issue at the next meeting, and to proceed with the bids as is. Councilmember Menikheim, as seconder, agreed to the amendment. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Harycki Nays: Councilmember Kozlowski STAFF REPORTS Police Chief Gannaway updated the Council on preparations for the Fourth of July fireworks. A number of viewing areas will be closed due to construction or muddy conditions. Community Development Director Turnblad reported that the public meeting on the barge terminal property was well attended. The notion of the City adding a dock was well received. The Chamber of Commerce will sponsor a town hall meeting with City representatives from Folsom, California on July 18 followed by a river cruise lunch. Public Works Director Sanders discussed some North Hill residents who are required to hook up to City sanitary sewer services by 2015. Mayor Harycki stated he would be in favor of deferring the requirement since the residents are still paying the assessment for the North Hill project. City Administrator Hansen informed the Council that later in the evening, the Council will address a request by a North Hill resident who understood she would be required to hook up by 2015,whose system is failing anyway, but is unable to pay the assessment. The City has helped people who are unable to pay in these types of situations by doing the work and treating it as a special assessment. Councilmember Weidner asked if the City could organize a program to do this. He believes it's in the best interest of the City to have all residents hooked up to sewer and water and he would want to set some kind of a deadline for requiring the hookup. City Administrator Hansen stated he would come back to Council with more information. Mayor Harycki recessed the meeting at 5:43 p.m. Page 2 of 7 City Council Meeting July 1, 2014 RECESSED MEETING 7:00 P.M. Vice Mayor Polehna called the meeting to order at 7:02 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Absent: Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos PLEDGE OF ALLEGIANCE Councilmember Menikheim led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of June 17, 2014 regular meeting minutes Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim,to approve the June 17, 2014 regular meeting minutes. (4-0-1, Councilmember Weidner abstained). OPEN FORUM Mike Robinson, 801 West Pine Street, addressed the Council about a motorcycle event to be held at the Freight House next week. He questioned whether the Police Department will enforce state motorcycle muffler laws at the event. Police Chief Gannaway replied that the Department is stepping up motorcycle enforcement efforts. The Department initially was in favor of denying the Rumble on the Deck permit, but a compromise was worked out. The Freight House agreed to pay six officers,and has notified event registrants that laws will be enforced. CONSENT AGENDA Resolution 2014-110, directing payment of bills Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement Project Possible approval to purchase speed sign—Public Works Resolution 2014-112, declaring a State of Emergency Resolution 2014-113, approving Agreement with Ascension Church Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None Page 3 of 7 City Council Meeting July 1, 2014 PUBLIC HEARINGS Case Number 2014-18. A public hearing to consider a request for rezoning of property from RA (One Family Residential) to PROS (Parks, Recreation or Open Space) and a Special Use Permit for an off-leash dog park to be located on a municipal parcel located at 2000 Myrtle Street West,the NE corner of the HWY 12 and Eagle Ridge Trail intersection. Allison McGinnis, President, Friends of Stillwater Area Dog Park, applicant Community Development Director Turnblad explained that Friends of Stillwater Area Dog Park, Inc. (FSADP) would like to develop and operate a recreation area on City owned property just west of the Jaycees ball fields as a dog park open to the general public. FSADP proposes to install a five foot tall welded wire fence around (approximately) one-third of the former city dump site. Entrance to the off-leash fenced area would be through a double (or triple) gated area that allows dogs to be taken off their leash without running at large. The Council must decide whether to grant a Special Use Permit, whether to rezone the property, and whether to approve a license agreement with FSADP. FSADP is requesting that the City conduct site preparation and provide on-going maintenance. FSADP would raise the funds necessary to make the dog park improvements. The Planning Commission recommended approval with conditions. The Parks Commission recommended approval. Vice Mayor Polehna opened the public hearing. Allison McGinnis,Friends of Stillwater Area Dog Park,urged the Council to approve the request. Jennifer Braun, 1245 Bergmann Drive, spoke in support of the proposal. Vice Mayor Polehna closed the public hearing. He commended citizens for bringing the idea to fruition. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski,to approve the first reading of an ordinance amending the Stillwater City Code Section 31-300 entitled Establishment of Districts by rezoning approximately seven acres to PROS: Parks, Recreation and Open Space. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None Case No. SUP/2014-20. A public hearing to consider a Planning Commission recommendation of approval of a request for Preliminary Plat,Annexation, Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant Councilmember Weidner recused himself from discussion and voting. Community Development Director Turnblad stated that Chris Aamodt, Settler's Pines,LLC,plans to develop 17.5 acres of land on Marylane Avenue at the intersection of McKusick Road and Manning Avenue. The preliminary plat for the subdivision, to be known as Rutherford Station, includes 55 single family lots. The City Council is asked to consider taking the following actions: conceptual approval of the annexation of the development property and conceptual approval of Rezoning to RB, Two-Family Residential. The Planning Commission, Parks Commission and Joint Board have all recommended approval. Staff recommends conditional approval of the preliminary plat, and conceptual approval of the rezoning and annexation. Vice Mayor Polehna opened the public hearing. Page 4 of 7 City Council Meeting July 1, 2014 Kathy Hemen, 8233 Marylane Avenue North, whose property borders the development, stated she had not been notified of the public hearing and she was not aware of the proposed walkway on Marylane Avenue that will go across her property. She asked if she will be assessed for paving the roadway. Community Development Director Turnblad responded that the trail proposed for Marylane will be built within road right of way, not within Ms. Hemen's property. Staff recommends the trail be put on the west side of the road opposite Ms. Hemen's home. Upgrades to Marylane would be paid for by the developer. Vice Mayor Polehna closed the public hearing. Vice Mayor Polehna expressed concern about the Manning Avenue setback, and suggested the developer notify prospective buyers that the road is coming. Chris Aamodt, developer, commended City staff for their assistance. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adopt Resolution 2014-115, approving the preliminary plat for Rutherford Station. Ayes: Councilmembers Menikheim, Kozlowski, Vice Mayor Polehna Nays: None Abstain: Councilmember Weidner Project 2014-02. A public hearing_for the 2014 Street Improvements Public Works Director Sanders reviewed the project. The majority of the project area will receive a two-inch mill and overlay, with the exception of Orleans Street east of Washington Avenue, which will get a 1.5 inch mill and overlay. In all, 7,300 feet or 1.4 miles will be milled and overlaid, cracked or settled concrete sections will be replaced, catch basin manholes will be rehabbed, and ADA accessible ramps will be installed at all street intersections. On eastbound Curve Crest Boulevard, a left turn lane will be installed at the Rec Center. The total estimated project cost is $786,171.82. He explained the assessment costs. Vice Mayor Polehna opened the public hearing. Trudi Lohne, 1554 Benson Boulevard West, praised public works staff, stated the road needs improvement, and asked how assessments are to be paid. Public Works Director Sanders replied that assessments may be paid in full or spread over ten years on property owners' tax statements. Vice Mayor Polehna closed the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2014-116, ordering improvement and preparation of plans and specifications for 2014 Street Improvement Project (Project 2014-02). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None Page 5 of 7 City Council Meeting July 1, 2014 UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors. Community Development Director Turnblad stated there are no changes from the first reading. However the Planning Commission recommendation was different from the Heritage Preservation Commission recommendation. The Planning Commission recommended that the design standards apply to all seasonal food vendors. The Heritage Preservation Commission recommended that the design standards apply only to those vendors whose carts have a more permanent feel. Staff does not support additional design review requirements for vendors who are not more permanent in nature. Staff recommends the Council approve the Ordinance as presented. Councilmember Weidner agreed with the Heritage Preservation Commission that the standards should apply only to those seasonal food trucks that are parked overnight or for a period of 20 hours or more. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt Ordinance 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None NEW BUSINESS Possible approval of Special Assessment for Current Services City Administrator Hansen reported that the City was approached by a citizen in the North Hill area who is required to connect to the sewer by 2015. Her septic is failing and she knows she needs to connect, but due to medical emergencies, her funds were exhausted and she asked for City assistance. The City may spread the $8,215 cost on her property taxes. He recommended that the Council authorize staff to have the work done with the cost assessed on the property taxes. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to direct staff to have the work done with the cost assessed on the property taxes. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None COUNCIL REQUEST ITEMS Councilmember Menikheim informed the Council of some history of the Stillwater Public Library and future plans for engaging the Council and the community more. Police Chief Gannaway explained that due to construction and conditions, all but one of the river parking lots, part of Mulberry Street, and the barge terminal property will be closed during the fireworks; there will be one-side-only parking on some streets to leave room for emergency vehicles. Vice Mayor Polehna stated the Fourth of July fireworks will be tremendous. Page 6 of 7 City Council Meeting July 1, 2014 ADJOURNMENT Motion by Councilmember Weidner,seconded by Councilmember Kozlowski,to adjourn the meeting at 8:06 p.m. All in favor. Michael Polehna, Vice Mayor ATTEST: NiLarry D. ansen, Acting City Clerk Resolution 2014-110, directing payment of bills Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement Project Resolution 2014-112, declaring a State of Emergency Resolution 2014-113, approving Agreement with Ascension Church Resolution 2014-114, accepting bids and awarding contract for Fire Station Project Resolution 2014-115, approving the preliminary plat for Rutherford Station(Case No. 2014-20) Resolution 2014-116, ordering improvement and preparation of plans and specifications for 2014 Street Improvement Project (Project 2014-02) Ordinance No. 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors • Page 7 of 7