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Home My WebLink About2014-07-15 CC Packet REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 15, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of July 1, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief – Training Room Update 4. City Clerk 5. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 10. Resolution 2014-117, directing payment of bills 11. Possible release of capital funds – Library 12. Possible approval of utility bill adjustments 13. Resolution 2014-118, appointing election judges and fixing compensation 14. Possible approval to purchase of a scanner - Finance 15. Possible approval to purchase a server – Recreation Center 16. Possible approval of server rack – Recreation Center 17. Possible approval of amendment to liquor license – patio – Quick Fire Pizza 18. Possible approval to purchase scheduling software Police Department IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. Case No. SUP/2014-20. This is the date and time for a public hearing to consider a Planning Commission recommendation of approval of a request for Preliminary Plat, Annexation, Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 30, 2014. (Resolution – Roll Call) 20. Case No. 2014-24. This is the date and time for a public hearing to consider a request for a Zoning Map Amendment to change the zoning from PA – Public Administration to CBD - Central Business District at 216 Myrtle Street. Trinity Lutheran Church, owner/applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 27, 2014. (1st reading Ordinance – Roll Call) 21. Case No. SUP/2014-25. This is the date and time for a public hearing to consider a request for a Special Use Permit/Preliminary Plat/Final Plat to build an Assisted Living and Memory Care Facility at 12525 75th Street North. LR – Lakeshore Residential. Stillwater Select Properties/John Arkell, owner and Todd Erickson, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 27, 2014. (3 Resolutions – Roll Call) X. UNFINISHED BUSINESS 22. Possible approval of plans and specs and authorize bids for 2014 street improvement project (Resolution – Roll Call) XI. NEW BUSINESS 23. Possible adoption of resolution to rescind Resolution No. 2014-115 granting Preliminary Plat approval of Rutherford Station to be located at 8335, 8355, 8401 & 8455 Manning Avenue (Resolution – Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 24. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT RESOLUTION 2014-117 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $428,663.89 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 15th day of July, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2014-117 Page 1 LIST OF BILLS Ace Hardware Supplies 785.24 Action Rental Inc. Equipment rental 498.70 American Pump Company Clamps 138.18 Astleford International Parts 6,354.95 Batteries Plus Bulbs Battery 137.50 Blue Tarp Financial Powerwasher 210 .58 Board of Water Commissioner WAC Charges 7J73.46 Bornt Rich Reimburse for power strip 110.78 Brown Monica Park Fee Refund 70.00 Burschville Construction Inc . 2nd St tunnel repair 23,704.00 C. Hassis Snow Removal and Yard Services Nuisance Properties 961.87 Carquest Auto Parts Auto Parts and supplies 206 .28 CDW Government Inc . Antivirus software 3,500.00 Central Automotive Replace sway bar links 126.73 Century Link Phone 80.61 Century Power Equipment Filters 49.40 Clark Dan Custodial services 1,057.50 Clifton LarsonAIIen LLP Audit 4,212 .00 Cole Papers Tissue and latex gloves 702 .80 Com cast Internet 333 .15 Computer Services of Florida Upgrade software installation 140.00 Consolidated Welding Supply Silicon bronze filler rod 163.50 Diamond Vogel Paints Paint 1,188.50 ECM Publishers Publications 1,068.25 Fastenal Company Supplies 138 .02 FleetPride Parts 98 .09 G & K Services Safety green T shirts 282.45 Gartner Restaurant Holdings LLC Concession supplies 2,176 .57 Gi mmees Nite to Unite-Promo items 596.67 Gopher State One Call Inc. Tickets 711.30 Gribble John Buoys for 4th of July fireworks 308.00 HealthSource Solutions Walking seminar and pedometers 586.00 Holiday Credit Office Fuel 131.09 Hotsy Equipment of Minnesota Transport bulk sodium metasillicate 598 .15 lnfratech Inc. Hose assembly 327.44 J.P . Cooke Co. License tags 57 .50 Jimmys Johnnys Inc . Toilet rental 506.30 JRK Seed & Turf Supply Triplet SF 2 .5 Gal chemicals 572 .13 Kirvida Fire Inc . 2014 Annual pump test 4,345 .89 League of MN Cities Workers Comp Claim 2,094.11 Linner Electric Co . Repair breaker at city hall 370.75 MacQueen Equipment Inc . Supplies 346.94 MaiiFinance Inc Folding Machine Lease 1,182.85 Man sfield Oil Company Fuel 7J03.93 Mantyla Well Drilling Seal wells 2,840.00 Marshall Electric Compa ny Electrical r epairs 1,090.97 Menards Supplies 723.35 EXHIBIT "A" TO RESOLUTION #2014-117 Page 2 Metropolitan Council Wastewater Charge and SAC charges 140,743 .61 MN Dept of Labor and Industry Quarterly Surcharge 4,344.17 NAPA Auto Parts Auto Parts and supplies 839 .67 North American Safety Boots -Flood 112.25 Office Depot Office supplies 283.84 Performance Plus LLC Physical abilities 340.00 Plant Health Assoc i ates Arborist services 2,015.00 R&R Specialties Inc . Parts 560 .50 River States Truck and Trailer Repairs 135 .28 River Valley Printing Inc . Business & fingerprint cards 143.00 Roberge Rayel Park Fee Refund 200.00 S& T Office Products Name plate 12.95 SavATree Removal of tree 600 .00 Secure Benefits Systems Flex benefits terminated employee 969.02 Shilts Cindy Re i mburse for veh icle cleaning & detailing 107.07 Sivigny Donald J Plan review 2,237.19 Springbrook Software Inc. Monthly UB web payments 318 .00 Sprint PCS Cell phone 96.00 St . Croix Boat and Packet Co. Ramp cleaning & Arena billing 28 ,517.92 Standard Spring Parts Parts 1,510 .74 Stillwater Motor Company Parts & se rv ice 216 .72 Stillwater Rotary Club Membership 186.15 Stillwater Towing Towing 150.00 Streichers Flashlights & holder 351.94 SW /WC Service Cooperatives Ret i ree Health Insurance & COBRA 63,578 .54 Thul Specialty Cont r acti ng Storm Sewer Repair 64,925 .00 Washington Conservation Distr Shared educator 556 .25 Wolf Marine Inc. Summer slip lease fire boat 750 .00 Yeadon Fabric Dome LLC Wind sensor 1,078.20 Zayo Enterprise Networks Phone 834.15 LIBRARY Ace Hardware Janitorial Supplies 66.25 Baker & Taylor Library materials 277 .63 Blocher Carolyn Staff Reimbursement 138.15 Brodart Library materials 1,293.26 Culligan Water 60 .19 Hedin Sue Staff Reimbursement 35 .90 MEl Maintenance contract 296 .26 Mid America Business Systems Printer 250 .00 Midwest Tape Audiovisual materials 597.99 National Trust for Hist. Pres. Periodical 15 .00 SPL Foundat io n Re i mbursement 440 .00 Toshiba Maintenance contract 77.20 Van Paper Janitorial Supplies 568 .10 Washinton County Library Various 400.13 Xcel Energy Utilities 3,381.83 EXHIBIT "A" TO RESOLUTION #2014-117 ADDENDUM Ace Hardware BCA Calibre Press Century Link Dell Marketing G & K Services Freight House Magnuson Law Firm USA Mobilty Verizon Wireless Xcel Adopted by the City Council this 15th Day of July, 2014 Supplies DMT-G Certification Course Anatomy of Force Incident Telephone Computer equipment Mats Refund of remaining deposit for event Professional Service Messaging service Police Mobile broadband Electricity, Gas Page 3 80.96 285.00 129.00 59 .19 2,288 .83 489 .04 931.52 8,113.14 47 .14 512.60 9,753 .94 TOTAL 428,663 .89 RESOLUTION 2014-118 APPOINTING ELECTION JUDGES AND FIXING COMPENSATION BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges, subject to the attendance of a two hour training to be held on July 22, 24, 31 or completion of on-line training and Training for Head Judges (if applicable), and eligible to serve at the Primary Election to be held on August 12, 2014 and/or the General Election to be held on November 4, 2014. Last Name First Name Address Amrein Linda REVISED – 2014-07-15 Last Name First Name Address Haraldson Ann Last Name First Name Address Meyer Sheryl Last Name First Name Address Wolf Beth 6280 238th Ave NE (City Staff) Wolfe Wood James 220 Pineridge Lane Wolfe Wood Sandra 220 Pineridge Lane Wright Eugene 501 Main St N STE 212 Zoller Sally 615 Broadway St. S BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $9.36 per hour; and the compensation for the Head Judges is hereby fixed at $12.02 per hour and that the City will provide food (snack & and dinner) to judges as part of their compensation. Adopted by the Stillwater City Council this 15th day of July, 2014 ___________________________________ Ken Harycki, Mayor ATTEST: __________________________________ Diane F. Ward, City Clerk STAFF REQUEST ITEM I Department: MIS/Finance I Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is)· Purchase of new scanner for Finance Department. Current scanner has had many mechanical issues and has been fixed several times. It is out of date and hard to get parts for. Amount of scanning being done is also more than this scanner was made to handle . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated for this in the capital outlay budget. Total cost will be $2890.79. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 7/11114 BILL TO: ROSE HOLMA N 216 4TH ST N Accoun ts Payable ST ILLWATER , MN 55082-4807 Customer Phone #651.43 0 .8804 COW Government 230 Nort h M ilwaukee Ave. Vernon Hil l s, IL 6006 1 SHIP TO: CITY OF STILLWATER Attention To : ROSE H OLMAN 216 4TH ST N STI LL WATE R, MN 55082-4807 Contact: ROS E HOLMAN 651.4 30.8804 Customer P.O . # DR-6030C QUOTE CANON DR -6030C DOCUMEN T SCANNER-80PP Mfg#: 46248002 Contract: CDW-G GSA Schedule GS-35F-0195J Fax : 312 .8 81 .1 367 SUBTOTAL FREIGHT TAX This quote is subject to COW's Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales.asp · For more information , contact a COW account manager. OE400SPS SALES QUOTATION FK XL67 2 I 5160430 7/10/20 14 2,890. 79 0.00 0.00 Please remit payment to: COW Government 75 Remittance Drive Suite 1515 Chicago , IL 60675-1515 STAFF REQUEST ITEM Department: MIS/Recreation Center Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a server for the Recreation Center. Server is more than 5 years old . Applications running on server need to be updated and require an updated server. Server is also having hardware problems. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated in the budget for this purchase. Total cost will be $7,902.78. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 7/11114 Find a Laptop, Noteb ook, Desktop, Server, Printer, Software, Servic ... http:/ I ecomm.dell.com/ dellstore/popups/popup _print_ cart.aspx?itemt. .. View/Print Cart re; Print Page Description PowerEdge R520 I::==::: I Date &: Time: July 10 , 2014 4 :3 9 PM CST SYSTEM COMPONENTS PowerEdge R520 PowerEdge R520, Intel® Xeon ® E-24XX v2 Processors Qty Unit Price Dell recommends ProSuppo r t for 24/7 hardware and software suppo r t for your business. Limi ted Time Offer: Ha l f off upgrade to iDRAC7 Enterprise! Special Offer Save 25 % on select PowerEdge R520 servers through Dell Small Business! Special offer ACCESSORIES Tripplite 4-Port Compact DVI / USB KVM Sw itch Dell Part# A5776940 Manufacturer Part# B004-DUA4-K-R Dell Part# A5776940 Save Today! Limited Time Offer! Qty Unit Price $10 ,470.00 -$199 .50 -$2,573 .81 1 $228 .99 -$22 .90 TOTAL : $7 ,902 .78 Dell recommends Windows . STAFF REQUEST ITEM "R:e..V~~ Department: MIS/Recreation Center Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of server rack for the Recreation Center. This rack is needed because we have a problem with dust getting inside the server and causing problems with the hardware. This is a fully enclosed server rack with fans for cooling the equipment. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated in the capital outlay budget for this item. Total cost is $1 ,020.00. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 7/11/14 Shopping Cart I RackSolutions http://www.racksolutions .com/checkout/cart/ 1-888-903-RACK (7225) We design, build & ship Shopping Cart Proceed to Checkout 1 of2 Remove Continue Shopping Product Name ~-"-!Y.".t..g_a_lli ng.U".rr~los!!.@!! 1 x 22U Server Cabinet PiN : RACK-151-22U 1 x FREE Standard Freight Shipping to continental US (1 per cabinet) PiN: RACK-151-FRT 1 x Fantray with 6 Fans for RACK-151 Server Rack PiN: RACK-151-FANTRAY-6 1 x Installation of Fantray with 6 Fans for RACK-151 (Fan Tray sold separately) . PiN: RACK-151-FANTRAY-6-INSTALL 1 x Cage Nut Tool P/N : 106-1928 Based on your selection, you may be interested in the following items : DISCOUNT CODES Enter your coupon code if you have one . 4Post Fixed Shelves 1\,d.f!J9J'l~W!!!l.!>'1r Add toCorr~ Add ..!Q..fu!merrb..£!: Add to Compare Filler Panels Al!.!!.LJ!!i.!!!"~! !\.\!Q\.9_QQ.ffi.Q~[~ Apply Coupon ESTIMATE SHIPPING AND TAX Enter your destination to get a shipping estimate. Country • United States State/Province Please select region , state or province Zip/Postal Code Get a Shipping Quote Unit Price Qty Subtotal $1 ,019.9? $1.019 .(l7 Update Shopping Cart Subtotal $1 ,019 97 Grand Total $1,019.97 Proceed to Checkout cn;,'h""1 PayPaf Tho!l fafH!', ll.iSlet l'J<I\' 10 P<lV 7/11/2014 9 :40AM STAFF REQUEST ITEM I Department: MIS/Police 1 Date: 7/14/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Upgrade of scheduling software used for the Police Department. This is an upgrade to the current software that has not be upgraded for 10 years. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the project is $1555. Money is available for this in the Capital Outlay budget. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: p RNI "L POLICE WEB APPLICATION SERVICES AND HOSTING AGREEMENT Planlt Scheduling Proposal for City of Stillwater Police Department Proposal Date: 5/30/2014 Valid until: 9/1/2014 Planlt Scheduling Yearly Subscription 35 Members Core Scheduling Employee Self Service Notifications w/Basic SMS Hosting at a secure, high speed, backed up facility Technical Support Application Updates Internet Based Training Data Import of Employee Information Schedule Template Setup Additional Configuration First Year Subscription Estimated Subscription Renewal for Year 2+* Feature Total Continued Technical Support/Updates/Hosting/Backups To be evaluated 30 days prior to expiration of subscription. Estimated Subscription Renewal for Year 2+ *Based on initial number of employees and requirements remaining comparable. CONFIDENTIAL $1555 $1555 $1555 Summary of Proceedings Washington County Board of Commissioners July 8, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioners Reports -Comments-Questions The Commissioners reported on the following items: -Commissioner Kriesel -noted he will be attending a workshop with the City of Oak Park Heights regarding a new frontage road proposal on the north side of highway 36 at Osgood; -Commissioner Weik-announced that she participated on a panel about the emerging regional transit system and transportation to talk about the Gateway Conidor and East Metro Strong and that it will be broadcasted on Twin Cities Public Television in a couple of weeks; she also reported that she will be attending the National Association of Counties Annual Conference this week, but should be back for next Tuesday's Board meeting; -Commissioner Miron -reported he met with the property tax work group to discuss issues raised at the recent Board of Appeal and Equalization meetings. Community Services Approval ofthe following actions: -Appoint Jennifer Hassebroek and Sini Ross to the Workforce Investment Board to first terms expiring June 30, 2016; -One year contract for consumer support grant services with partners in Community Supports ; -2014 to 2017 contract with Canvas Health, Inc . (doing business as New Choices for Recovery) for chemical health assessments. General Administration Approval ofthe following actions: -July 1, 2014, Board meeting minutes ; Lynda Boudreau, Congressman Kline's Office, updated the board on the Congressman's activities; -Revisions to County Policy #2008, Reimbursement Allowance for Personal Communication Devices and Service Contracts; -Update given on storm damage that occuned at the St. Croix Bluffs Regional Park; -Board corr-espondence was received and placed on file; -Board workshop held to review library planning process timelines and the composition of a planning steering committee. Public Health and Environment Approval of recycling grant agreements with the Cities of Cottage Grove and Woodbury for distribution of curbside recycling funds . Public Works Approval ofthe following actions: -Resolution No. 2014-077 , reject all bids for the regional park improvements project; -Temporary and permanent use of fund balance in the amount of $190,200 to pay clean-up and restoration costs at the Law Enforcement Center caused by water damage; -Board workshop held to discuss the proposed 2015 , 2019 , and 2023 bonding for capital infrastructure investment; -Board workshop held to discuss contract changes with Hardrives, Inc ., for the County Road 62 /63 /lot project. Sheriff's Office Approval of the following actions: -Transfer ownership of Washington County Sheriff's Office K-9 Cyrus to his handler, Deputy Ty Jacobson; -Resolution No. 2014-078, Joint Powers Agreement with the Chisago County Sheriff's Office to provide housing for offenders. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 15, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of July 1, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 2. Police Chief 3. Fire Chief – Training Room Update 4. City Clerk 5. Community Development Dir. 6. Public Works Dir. 7. Finance Director 8. City Attorney 9. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 10. Resolution 2014-117, directing payment of bills 11. Possible release of capital funds – Library 12. Possible approval of utility bill adjustments 13. Resolution 2014-118, appointing election judges and fixing compensation 14. Possible approval to purchase of a scanner - Finance 15. Possible approval to purchase a server – Recreation Center 16. Possible approval of server rack – Recreation Center 17. Possible approval of amendment to liquor license – patio – Quick Fire Pizza IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 18. Case No. SUP/2014-20. This is the date and time for a public hearing to consider a Planning Commission recommendation of approval of a request for Preliminary Plat, Annexation, Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 30, 2014. (Resolution – Roll Call) 19. Case No. 2014-24. This is the date and time for a public hearing to consider a request for a Zoning Map Amendment to change the zoning from PA – Public Administration to CBD - Central Business District at 216 Myrtle Street. Trinity Lutheran Church, owner/applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 27, 2014. (1st reading Ordinance – Roll Call) 20. Case No. SUP/2014-25. This is the date and time for a public hearing to consider a request for a Special Use Permit/Preliminary Plat/Final Plat to build an Assisted Living and Memory Care Facility at 12525 75th Street North. LR – Lakeshore Residential. Stillwater Select Properties/John Arkell, owner and Todd Erickson, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 27, 2014. (3 Resolutions – Roll Call) X. UNFINISHED BUSINESS 21. Possible approval of plans and specs and authorize bids for 2014 street improvement project (Resolution – Roll Call) XI. NEW BUSINESS 22. Possible adoption of resolution to rescind Resolution No. 2014-115 granting Preliminary Plat approval of Rutherford Station to be located at 8335, 8355, 8401 & 8455 Manning Avenue (Resolution – Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 23. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT CITY COUNCIL MEETING MINUTES July 1, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:34 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos OTHER BUSINESS Possible award of bid for new Fire Station Community Development Director Turnblad introduced Construction Manager John Huenink, Kraus-Anderson, to present the bid tabulation and recommendation for award. Mr. Huenink reviewed the bids received. A number of architectural items, including the smoke training room, were deducted to bring the project on or under budget. Fire Chief Glaser noted that more training equipment and space would be preferable but even with the deductions, the Department can meet its training requirements. Mayor Harycki inquired about adding the smoke training room back into the project. Fire Chief Glaser responded if the smoke training room were included, it could be rented or shared with other communities. Councilmember Menikheim agreed with Mayor Harycki that the smoke training room should be added back into the project. Councilmember Weidner asked if the smoke training room could be added back in and still be under budget. He would like more time to review the information presented. Mr. Huenink stated there may be other opportunities to save money. There is time in the next 30 days to decide, but if it takes another 60 days to award the project, then winter conditions could cause added expense. Gary Zifko, Senior Project Manager, explained that the specs sent to contractors included a detailed construction schedule. If target dates change, there may be added costs due to winter conditions. Mayor Harycki stated he would like to get the contract signed today with the understanding that the Council would like to add the training room back into the bids. He would not like to delay the vote for two weeks. City Council Meeting July 1, 2014 Page 2 of 7 Motion by Mayor Harycki, seconded by Councilmember Menikheim, to approve Resolution 2014- 114 accepting bids and awarding contract for the Fire Station Project, adding the smoke training room back into the project. Councilmember Weidner stated he would prefer to discuss the issue in more detail after reviewing the information provided. He expressed frustration that the materials were presented just prior to the meeting. Councilmember Kozlowski agreed he would like more time to review the bids. Mr. Huenink stated there is time to look at the project to cut some items out in order to include the smoke training room even if the bids are awarded as proposed today. Councilmember Polehna stated he is fine with the base bid. He is concerned about duplication of services and does not feel the City needs its own smoke training room since there are other training spaces available. Mayor Harycki amended his motion to pull out the smoke training room and revisit the issue at the next meeting, and to proceed with the bids as is. Councilmember Menikheim, as seconder, agreed to the amendment. Ayes: Councilmembers Menikheim, Weidner, Polehna, Mayor Harycki Nays: Councilmember Kozlowski STAFF REPORTS Police Chief Gannaway updated the Council on preparations for the Fourth of July fireworks. A number of viewing areas will be closed due to construction or muddy conditions. Community Development Director Turnblad reported that the public meeting on the barge terminal property was well attended. The notion of the City adding a dock was well received. The Chamber of Commerce will sponsor a town hall meeting with City representatives from Folsom, California on July 18 followed by a river cruise lunch. Public Works Director Sanders discussed some North Hill residents who are required to hook up to City sanitary sewer services by 2015. Mayor Harycki stated he would be in favor of deferring the requirement since the residents are still paying the assessment for the North Hill project. City Administrator Hansen informed the Council that later in the evening, the Council will address a request by a North Hill resident who understood she would be required to hook up by 2015, whose system is failing anyway, but is unable to pay the assessment. The City has helped people who are unable to pay in these types of situations by doing the work and treating it as a special assessment. Councilmember Weidner asked if the City could organize a program to do this. He believes it’s in the best interest of the City to have all residents hooked up to sewer and water and he would want to set some kind of a deadline for requiring the hookup. City Administrator Hansen stated he would come back to Council with more information. Mayor Harycki recessed the meeting at 5:43 p.m. City Council Meeting July 1, 2014 Page 3 of 7 RECESSED MEETING 7:00 P.M. Vice Mayor Polehna called the meeting to order at 7:02 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Absent: Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos PLEDGE OF ALLEGIANCE Councilmember Menikheim led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of June 17, 2014 regular meeting minutes Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to approve the June 17, 2014 regular meeting minutes. (4-0-1, Councilmember Weidner abstained). OPEN FORUM Mike Robinson, 801 West Pine Street, addressed the Council about a motorcycle event to be held at the Freight House next week. He questioned whether the Police Department will enforce state motorcycle muffler laws at the event. Police Chief Gannaway replied that the Department is stepping up motorcycle enforcement efforts. The Department initially was in favor of denying the Rumble on the Deck permit, but a compromise was worked out. The Freight House agreed to pay six officers, and has notified event registrants that laws will be enforced. CONSENT AGENDA Resolution 2014-110, directing payment of bills Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement Project Possible approval to purchase speed sign – Public Works Resolution 2014-112, declaring a State of Emergency Resolution 2014-113, approving Agreement with Ascension Church Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None City Council Meeting July 1, 2014 Page 4 of 7 PUBLIC HEARINGS Case Number 2014-18. A public hearing to consider a request for rezoning of property from RA (One Family Residential) to PROS (Parks, Recreation or Open Space) and a Special Use Permit for an off-leash dog park to be located on a municipal parcel located at 2000 Myrtle Street West, the NE corner of the HWY 12 and Eagle Ridge Trail intersection. Allison McGinnis, President, Friends of Stillwater Area Dog Park, applicant Community Development Director Turnblad explained that Friends of Stillwater Area Dog Park, Inc. (FSADP) would like to develop and operate a recreation area on City owned property just west of the Jaycees ball fields as a dog park open to the general public. FSADP proposes to install a five foot tall welded wire fence around (approximately) one-third of the former city dump site. Entrance to the off-leash fenced area would be through a double (or triple) gated area that allows dogs to be taken off their leash without running at large. The Council must decide whether to grant a Special Use Permit, whether to rezone the property, and whether to approve a license agreement with FSADP. FSADP is requesting that the City conduct site preparation and provide on-going maintenance. FSADP would raise the funds necessary to make the dog park improvements. The Planning Commission recommended approval with conditions. The Parks Commission recommended approval. Vice Mayor Polehna opened the public hearing. Allison McGinnis, Friends of Stillwater Area Dog Park, urged the Council to approve the request. Jennifer Braun, 1245 Bergmann Drive, spoke in support of the proposal. Vice Mayor Polehna closed the public hearing. He commended citizens for bringing the idea to fruition. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the first reading of an ordinance amending the Stillwater City Code Section 31-300 entitled Establishment of Districts by rezoning approximately seven acres to PROS: Parks, Recreation and Open Space. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None Case No. SUP/2014-20. A public hearing to consider a Planning Commission recommendation of approval of a request for Preliminary Plat, Annexation, Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant Councilmember Weidner recused himself from discussion and voting. Community Development Director Turnblad stated that Chris Aamodt, Settler’s Pines, LLC, plans to develop 17.5 acres of land on Marylane Avenue at the intersection of McKusick Road and Manning Avenue. The preliminary plat for the subdivision, to be known as Rutherford Station, includes 55 single family lots. The City Council is asked to consider taking the following actions: conceptual approval of the annexation of the development property and conceptual approval of Rezoning to RB, Two-Family Residential. The Planning Commission, Parks Commission and Joint Board have all recommended approval. Staff recommends conditional approval of the preliminary plat, and conceptual approval of the rezoning and annexation. Vice Mayor Polehna opened the public hearing. City Council Meeting July 1, 2014 Page 5 of 7 Kathy Hemen, 8233 Marylane Avenue North, whose property borders the development, stated she had not been notified of the public hearing and she was not aware of the proposed walkway on Marylane Avenue that will go across her property. She asked if she will be assessed for paving the roadway. Community Development Director Turnblad responded that the trail proposed for Marylane will be built within road right of way, not within Ms. Hemen’s property. Staff recommends the trail be put on the west side of the road opposite Ms. Hemen’s home. Upgrades to Marylane would be paid for by the developer. Vice Mayor Polehna closed the public hearing. Vice Mayor Polehna expressed concern about the Manning Avenue setback, and suggested the developer notify prospective buyers that the road is coming. Chris Aamodt, developer, commended City staff for their assistance. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adopt Resolution 2014-115, approving the preliminary plat for Rutherford Station. Ayes: Councilmembers Menikheim, Kozlowski, Vice Mayor Polehna Nays: None Abstain: Councilmember Weidner Project 2014-02. A public hearing for the 2014 Street Improvements Public Works Director Sanders reviewed the project. The majority of the project area will receive a two-inch mill and overlay, with the exception of Orleans Street east of Washington Avenue, which will get a 1.5 inch mill and overlay. In all, 7,300 feet or 1.4 miles will be milled and overlaid, cracked or settled concrete sections will be replaced, catch basin manholes will be rehabbed, and ADA accessible ramps will be installed at all street intersections. On eastbound Curve Crest Boulevard, a left turn lane will be installed at the Rec Center. The total estimated project cost is $786,171.82. He explained the assessment costs. Vice Mayor Polehna opened the public hearing. Trudi Lohne, 1554 Benson Boulevard West, praised public works staff, stated the road needs improvement, and asked how assessments are to be paid. Public Works Director Sanders replied that assessments may be paid in full or spread over ten years on property owners’ tax statements. Vice Mayor Polehna closed the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt Resolution 2014-116, ordering improvement and preparation of plans and specifications for 2014 Street Improvement Project (Project 2014-02). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None City Council Meeting July 1, 2014 Page 6 of 7 UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors. Community Development Director Turnblad stated there are no changes from the first reading. However the Planning Commission recommendation was different from the Heritage Preservation Commission recommendation. The Planning Commission recommended that the design standards apply to all seasonal food vendors. The Heritage Preservation Commission recommended that the design standards apply only to those vendors whose carts have a more permanent feel. Staff does not support additional design review requirements for vendors who are not more permanent in nature. Staff recommends the Council approve the Ordinance as presented. Councilmember Weidner agreed with the Heritage Preservation Commission that the standards should apply only to those seasonal food trucks that are parked overnight or for a period of 20 hours or more. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt Ordinance 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None NEW BUSINESS Possible approval of Special Assessment for Current Services City Administrator Hansen reported that the City was approached by a citizen in the North Hill area who is required to connect to the sewer by 2015. Her septic is failing and she knows she needs to connect, but due to medical emergencies, her funds were exhausted and she asked for City assistance. The City may spread the $8,215 cost on her property taxes. He recommended that the Council authorize staff to have the work done with the cost assessed on the property taxes. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to direct staff to have the work done with the cost assessed on the property taxes. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Vice Mayor Polehna Nays: None COUNCIL REQUEST ITEMS Councilmember Menikheim informed the Council of some history of the Stillwater Public Library and future plans for engaging the Council and the community more. Police Chief Gannaway explained that due to construction and conditions, all but one of the river parking lots, part of Mulberry Street, and the barge terminal property will be closed during the fireworks; there will be one-side-only parking on some streets to leave room for emergency vehicles. Vice Mayor Polehna stated the Fourth of July fireworks will be tremendous. City Council Meeting July 1, 2014 Page 7 of 7 ADJOURNMENT Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adjourn the meeting at 8:06 p.m. All in favor. Michael Polehna, Vice Mayor ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2014-110, directing payment of bills Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement Project Resolution 2014-112, declaring a State of Emergency Resolution 2014-113, approving Agreement with Ascension Church Resolution 2014-114, accepting bids and awarding contract for Fire Station Project Resolution 2014-115, approving the preliminary plat for Rutherford Station (Case No. 2014- 20) Resolution 2014-116, ordering improvement and preparation of plans and specifications for 2014 Street Improvement Project (Project 2014-02) Ordinance No. 1066, amending Chapter 41, Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors Innovative Construction Solutions 8625 Rendova Street NE P.O. Box 158 Circle Pines, MN 55014 O 763.786.7711 F 763.786.2650 www.krausanderson.com Affirmative Action / Equal Employment Opportunity Employer April 24, 2012 Larry Hansen – City Administrator Fire Chief Stuart Glaser Bill Turnblad – Community Development Director City of Stillwater 216 4th Street N Stillwater, MN 55082 Re: Council Meeting Update on New Training Room Alternative We wanted to drop you a memo in regards to the training room for the new Stillwater Fire Station. We understand there is a July 15, 2014 City Council Meeting to discuss this subject, however, after further meetings and research the team believes there is an alternative solution worth more study. If we may delay our report to July 29, 2014 to the City Council Meeting we will be able to have drawings from BWBR Architects with associated estimates. This will allow the Council to make a more informed decision. The team believes this new designated area for the training room, in lieu of a separate 2nd floor training area, will save significant dollars and simplify construction methods. The team will make sure to work close with staff to ensure the new training room is functional. Moving this meeting back does not affect the start of construction. If you should have any questions or need further information, please feel free to contact me at (612) 747-6258. Very truly yours, John Huenink Vice President EXHIBIT "A" TO RESOLUTION #2014-117 Page 1 LIST OF BILLS Ace Hardware Supplies 785.24 Action Rental Inc . Equipment rental 498.70 American Pump Company Clamps 138.18 Astleford International Parts 6,354 .95 Batteries Plus Bulbs Battery 137.50 Blue Tarp Financial Powerwasher 210.58 Board of Water Commissioner WAC Charges 7,773.46 Bornt Rich Reimburse for power strip 110.78 Brown Monica Park Fee Refund 70.00 Burschville Construction Inc . 2nd St tunnel repair 23 ,704.00 C. Hassis Snow Removal and Yard Services Nuisance Properties 961.87 Carquest Auto Parts Auto Parts and supplies 206.28 CDW Government Inc. Antivirus software 3,500.00 Central Automotive Replace sway bar links 126.73 Century Link Phone 80 .61 Century Power Equipment Filters 49.40 Clark Dan Custodial services 1,057.50 Clifton LarsonAIIen LLP Audit 4,212 .00 Cole Papers Tissue and latex gloves 702 .80 Com cast Internet 333.15 Computer Services of Florida Upgrade software installation 140.00 Consolidated Welding Supply Silicon bronze filler rod 163.50 Diamond Vogel Paints Paint 1,188.50 ECM Publishers Publications 1,068.25 Fastenal Company Supplies 138 .02 FleetPride Parts 98 .09 G & K Services Safety green T shirts 282.45 Gartner Restaurant Holdings LLC Concession supplies 2,176.57 Gimmees Nite to Unite-Promo items 596.67 Gopher State One Call Inc. Tickets 711.30 Gribble John Buoys for 4th of July fireworks 308.00 HealthSource Solutions Walking seminar and pedometers 586.00 Holiday Credit Office Fuel 131.09 Hotsy Equipment of Minnesota Transport bulk sodium metasillicate 598.15 lnfratech Inc . Hose assembly 327.44 J.P. Cooke Co. License tags 57 .50 Jimmys Johnnys Inc . Toilet rental 506.30 JRK Seed & Turf Supply Triplet SF 2.5 Gal chemicals 572.13 Kirvida Fire Inc . 2014 Annual pump test 4,345.89 League of MN Cities Workers Camp Claim 2,094.11 Linner Electric Co . Repair breaker at city hall 370.75 MacQueen Equipment Inc. Supplies 346.94 MaiiFinance Inc Folding Machine Lease 1,182.85 Mansfield Oil Company Fuel 7,703.93 Mantyla Well Drilling Seal wells 2,840 .00 Marshall Electric Company Electrical repairs 1,090.97 Menards Supplies 723 .35 Metropolitan Council Wastewater Charge and SAC charges 140,743 .61 EXHIBIT "A" TO RESOLUTION #2014-11 7 Page 2 MN Dept of Labor and Industry Quarterly Surcharge 4,344 .17 NAPA Auto Parts Auto Parts and supplies 839 .67 North American Safety Boots -Flood 112 .25 Office Depot Office supplies 283 .84 Performance Plus LLC Physical abilities 340.00 Plant Health As sociates Arborist services 2,015 .00 R&R Specialties Inc . Parts 560.50 River States Truck and Tr ailer Repairs 135 .28 River Valley Printing Inc. Business & fingerprint cards 143 .00 Roberge Rayel Park Fee Refund 200 .00 S& T Office Products Name plate 12.95 SavATree Removal of tree 600 .00 Secure Benefits Systems Flex benefits terminated employee 969 .02 Shilts Cindy Reimburse for vehicle cleaning & detailing 107.07 Sivigny Donald J Plan review 2,237 .19 Springbrook Software Inc . Monthly UB web payments 318.00 Sprint PCS Cell phone 96 .00 St . Cro ix Boat and Packet Co . Ramp cleaning & Arena billing 28,517 .92 Standard Spring Parts Parts 1,510.74 Stillwater Motor Company Parts & service 216 .72 Stillwater Rotary Club Membership 186.15 Stillwater Towing Towing 150.00 Streichers Flashlights & holder 351.94 SW/WC Service Cooperatives Retiree Health Insurance & COBRA 63 ,578.54 Thul Specialty Contracting Storm Sewer Repair 64,925.00 Washington Conservation Distr Shared educator 556 .25 Wolf Marine Inc. Summer slip lease fire boat 750.00 Yeadon Fabric Dome LLC Wind sensor 1,078.20 Zayo Enterprise Networks Phone 834.15 LIBRARY Ace Hardware Janitorial Supplies 66.25 Baker & Taylor Library materials 277 .63 Blocher Carolyn Staff Reimbursement 138 .15 Brodart Library materials 1,293 .26 Culligan Water 60.19 Hedin Sue Staff Reimbursement 35 .90 MEl Maintenance contract 296 .26 Mid America Business Systems Printer 250.00 Midwest Tape Audiovisual materials 597 .99 National Trust for Hist. Pres . Periodical 15 .00 SPL Foundation Reimbursement 440 .00 Toshiba Maintenance contract 77.20 Van Paper Janitorial Suppl ies 568 .10 Washinton County Library Various 400.13 Xcel Energy Utilities 3,381.83 STILLWATER PUBLIC LIBRARY To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 2014 Capital Budget Release July 10, 2014 SmartCheck At its meeting on July 8, 2014, the Stillwater Public Library Board of Trustees voted to request the release of $120,684 a new SmartCheck. This item was included in the library's approved 2014 capital budget. The SmartCheck checks in, resensitizes, and sorts materials returned to the library. 3M has informed us that they are no longer supporting software upgrades on this first generation SmartCheck. It has also become difficult to find parts for the equipment. Recently, the equipment stopped working and the necessary part could not be located for almost two weeks. We estimate that it performs the work of 2 FTE. One benefit of replacing the equipment is the lower annual maintenance contract that we will pay on the new SmartCheck. Memo DATE: TO: FROM: RE: July 10, 2014 Mayor and City Council Sharon Harrison, Finance Directord~ Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1st quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2nd quarter of every year using the water consumption (obtained from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the pt quarter ofthe year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staffs recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for 1 Burst Pipe From 29,000 2nd To 10,000 2 Water Softener Malfuction From 41,000 2nd To 14 ,000 3 Toilet Leak From 27,000 2nd To 18 ,000 4 Toilet Leak From 52,000 2nd To 23,000 5 Outside water leak From 45,000 2nd To 9,000 6 Toilet Leak From 32 ,000 2nd To 11,000 7 Outside water found on From 115 ,000 2nd To 8,000 8 Toilet Leak From 53 ,000 2nd To 16,000 9 Toilet Leak From 61 ,000 2nd To 11,000 10 Burst Pipe From 19,000 2nd To 12,000 11 Toilet Leak From 19,000 2nd To 10,000 12 Toilet Leak From 42,000 2nd To 12,000 13 Leaky faucets From 25 ,000 2nd To 5,000 14 Water Softener Malfuction From 15 ,000 2nd To 11 ,000 15 Toilet Leak From 19 ,000 2nd To 6,000 16 Toilet Leak From 44,000 2nd To 16,000 17 Leaking pipe From 13,000 2nd To 9,000 18 Toilet leak From 52,000 2nd To 23,000 RESOLUTION 2014-118 APPOINTING ELECTION JUDGES AND FIXING COMPENSATION BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges, subject to the attendance of a two hour training to be held on July 22, 24, 31 or completion of on-line training and Training for Head Judges (if applicable), and eligible to serve at the Primary Election to be held on August 12, 2014 and/or the General Election to be held on November 4, 2014. Last Name First Name Address Amrein Linda Last Name First Name Address Haukland Erik (Wylie) Last Name First Name Address Molstad Dorothy Last Name First Name Address Wolfe Wood James BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $9.36 per hour; and the compensation for the Head Judges is hereby fixed at $12.02 per hour and that the City will provide food (snack & and dinner) to judges as part of their compensation. Adopted by the Stillwater City Council this 15th day of July, 2014 ___________________________________ Ken Harycki, Mayor ATTEST: __________________________________ Diane F. Ward, City Clerk STAFF REQUEST ITEM I Department: MIS/Finance I Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) · Purchase of new scanner for Finance Department. Current scanner has had many mechanical issues and has been fixed several times. It is out of date and hard to get parts for . Amount of scanning being done is also more than this scanner was made to handle . FINANCIAL IMPACT (Briefly outline the costs , if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated for this in the capital outlay budget. Total cost will be $2890 .79 . ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 7/11/14 BILL TO: ROSE HOLMAN 216 4TH ST N Accounts Payable STILLWATER, MN 55082-4807 Cus tomer Phone #651.430 .8804 COW Government 230 North Milwaukee Ave . Vernon Hil ls , IL 60061 CDWG .com I 800,594.4239 SHIP TO: CITY OF STILLWATER Attention To : ROSE HOLMAN 216 4TH ST N STILLWATER , MN 55082-4807 Contact: ROSE HOLMAN 651 .430 .8 804 Customer P.O .# DR-6030C QUOTE CANON DR-6030C DOCUMENT SCANNER-80PP Mfg#: 46248002 Contract : CDW-G GSA Schedule GS-35F-0195J Fax: 312.881.1367 SUBTOTAL FREIGHT TAX This quote is subject to COW's Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales .asp · For more information, contact a COW account manager. OE400SPS SALES QUOTATION FKXL672 5160430 7/10/2014 2 ,890 .79 0.00 0.00 Please remit payment to : COW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 STAFF REQUEST ITEM Department: MIS/Recreation Center Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a server for the Recreation Center. Server is more than 5 years old. Applications running on server need to be updated and require an updated server. Server is also having hardware problems. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated in the budget for this purchase. Total cost will be $7,902.78 . ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 7/11/14 Find a Laptop , No tebook, Desktop , Server, Printer, Software, Servic ... http:/ I ecomm.dell .corn/ dell store/popups/popup _print_ cart.aspx? i temt. .. View/Print Cart ~Print Page Description I::==: I PowerEdge R520 Date ft Time: Ju ly 10, 2014 4:39PM CST SYSTEM COMPONENTS PowerEdge R520 PowerEdge R520, Intel® Xeon ® E-24XX v2 Processors Qty Unit Price Dell recommends ProSupport for 24/7 hardware and software support for your business. Limited Time Offer : Ha lf off upgrade t o iDRAC7 Enterprise! Special Offer Save 25 % on select PowerEdge R520 servers through Dell Small Business! Special offer ACCESSORIES Tripplite 4-Port Compact DVI / USB KVM Switch Dell Part# A5776940 Manufacturer Part# B004-DUA4-K-R Dell Part# A5776940 Save Today! Limited Time Offer! Qty Unit Price Dell recommends Windows. $10,470.00 -$199 .50 -$2,573 .81 $228 .99 -$22 .90 TOTAL: $7,902.78 STAFF REQUEST ITEM Department: MIS/Recreation Center Date: 7/11/14 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of server rack for the Recreation Center. This rack is needed because we have a problem with dust getting inside the server and causing problems with the hardware. This is a fully enclosed server rack with fans for cooling the equipment. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated in the capital outlay budget for this item . Total cost is $1 ,020.00. ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman ~ I Date: 7111/14 Shopping Cart I RackSolutions http://www.racksolutions .com/checkout/cart/ I of2 l>\+1 1-888-903-RACK (7225) We design, build & ship Shopping Cart Proceed to · Checkout Remove Continue Shopping Product Name §Q.r.Y.!1 . .t£.~.~in~!..!'-'.!1~.\2?_1!f~_§ 1 x 22U Server Cabinet P/N : RACK-151-22U 1 x FREE Standard Freight Shipping to continental US (1 per cabinet) PiN : RACK-151-FRT 1 x Fantray with 6 Fans for RACK-151 Server Rack PiN : RACK-151-FANTRAY-6 1 x Installation of Fantray with 6 Fans for RACK-151 (Fan Tray sold separately) . P/N : RACK-151-FANTRAY-6-INST ALL 1 x Cage Nut Tool P/N : 106-1928 Based on your selection, you may be interested in the following items : DISCOUNT CODES Enter your coupon code if you have one. 4Post Fixed Shelves M.4.J<>. .. !\.£rJ!!l !!..~I tt<!.Q..\Q..9l!!!Pl!~ Add to R<.-mermer Arld to Compar e Filler Panels S!J.Ji J o Re m:..mt<.?..r. A<i\UQQ9.Ifl.lli!r~ Apply Coupon ESTIMATE SHIPPING AND TAX Enter your destination lo get a shipping estimate. Country • United States State/Province Please select reg ion , state or province Zip/Postal Code Get a Shipping Quote ' > • Unit Price Qty Subtotal $1.0HJ.97 $1 019.\l7 Update Shopping Cart Subtotal $1,0 19 .97 Grand Total $1,019.97 Proceed to Checkout CM..fn.•••PayPa f 7/1112014 9:40AM MEMORANDUM July 11, 2014 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Amendment to Liquor License-Quick Fire Pizza DISCUSSION: As a result of the Planning Commission's approval on May 13 2013 and Council's approval and May 21, 2013, for the Special Use Permit for outside seating at the Quick Fire Pizza located at 116 Main Street S, the liquor licensed premises of their Wine & Strong Beer Liquor License needs to be amended. Attached you will find a drawing of the patio. Alcohol & Gambling Enforcement Division requires the drawings be approved by the City Council to amend their liquor license to include the patio as part of their premises for the sale of intoxicating liquor. ACTION REQUIRED: If Council wishes to approve the addition of the patio to Quick Fire Pizza liquor license, Council should pass a motion approving the patio addition and authorizing staff to submit the required information to Alcohol & Gambling Enforcement Division for their approval. patio.jpg -Gmail ------------------ shed ~ _, .:.l Tc Resta ura nt ..... ,-.,! L L S' q:e r.ir.; :!rd (:ate ,., ith J:'3 r:i: tar en in:::ide 2C.5' City Council COUNCIL DATE: July 1, 2014 CASE NO.: 2014-20 APPLICANT: Chris Aamodt, Settler’s Pines, LLC REQUEST: Preliminary Plat approval of Rutherford Station LOCATION: 8335, 8355, 8401 & 8455 Manning Avenue REVIEWERS: City Engineer, Fire Marshal, City Attorney, City Forester, Brown’s Creek Watershed District, Washington Co. Public Works, Community Development Director BACKGROUND Chris Aamodt, Settler’s Pines, LLC, plans to develop 17.5 acres of land on Marylane Avenue at the intersection of McKusick Road and Manning Avenue. The preliminary plat for the subdivision, to be known as Rutherford Station, includes 55 single family lots. SPECIFIC REQUEST The City Council is asked to consider taking the following actions: 1. Conceptual approval of the annexation of the development property. 2. Conceptual approval of Rezoning to RB, Two-Family Residential. 3. Approve the Preliminary Plat. RECOMMENDATIONS Based upon hearing testimony and the attached Planning Report details, the following recommendations are forwarded to the Council: Planning Commission Recommendation Unanimous recommendation to approve the annexation, rezoning and preliminary plat with the conditions found in the Planning Report. The Planning Commission action also included unanimous approval of several setback variances. Park Commission Recommendation Unanimous recommendation to require park dedication obligations to be satisfied through a fee payment of $110,000 in lieu of land or improvements. The Park Commission also recommended requiring the developer to construct a trail to City standards along the west side of Marylane Rutherford Station June 26, 2014 Page 2 Avenue and allowing these trail costs to be credited against the $27,500 trail dedication obligation for the development. Joint Board Recommendation The Joint Planning Board unanimously approved the rezoning request. They also recommended approval of the annexation, variances and preliminary plat. Staff Recommendation City staff recommends conditional approval of the preliminary plat, and conceptual approval of the rezoning and annexation. Recommended conditions of the preliminary plat approval are found in the attached Planning Report. Attachments: Planning Report Planning Report REPORT DATE: June 26, 2014 CASE NO.: 2014-20 HEARING DATES: Planning Commission June 11, 2014 Joint Planning Board June 18, 2014 Park Commission June 23, 2014 City Council July 1, 2014 APPLICANT: Chris Aamodt, Settler’s Pines, LLC REQUEST: 1) Conceptual Approval of Annexation 2) Conceptual Approval of Rezoning to RB, Two-Family Residential 3) Preliminary Plat approval of Rutherford Station, a 55 lot Residential Subdivision LOCATION: 8335, 8355, 8401 & 8455 Manning Avenue COMPREHENSIVE PLAN: LMDR, Low/Medium Density Residential REVIEWERS: City Engineer, Fire Marshal, City Attorney, City Forester, Brown’s Creek Watershed District, Washington Co. Public Works PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND Chris Aamodt, Settler’s Pines, LLC, plans to develop 17.5 acres of land in the southeast quadrant of the intersection of McKusick Road and Manning Avenue1. Currently the land exists as four parcels with a home on each. Three of the parcels are located within Stillwater Township and are being petitioned for annexation as part of this development process. The fourth is already in the City of Stillwater. 55 lots are proposed as part of this plat, to be known as Rutherford Station, and all would gain access to Marylane Avenue via local streets to be constructed by the developer. Sidewalks will be built along one side of each local street and out to the County trail along Manning Avenue. In addition, the Brown’s Creek State Trail runs along the northern edge of the development and 1 The total site encompasses 19.98 acres. 17.5 will be developed while 2.48 have already been purchased by Washington County for additional right-of-way along CSAH 15 (Manning Avenue). Rutherford Station June 26, 2014 Page 2 access will be possible from Rutherford Station either via the County trail or off of Marylane Avenue. SPECIFIC REQUEST In order to develop the property as proposed, Chris Aamodt has requested approval of the following: 1. Conceptual approval of Annexation of the development property and of the abutting Marylane Avenue. 2. Conceptual approval of Rezoning to RB, Two-Family Residential. 3. Variances of 50 feet for Lots 3-6, Block 5 to allow homes to be built 50 feet from the Manning Avenue right-of-way rather than the 100 foot minimum required. 4. Variances of 5 feet for Lots 7-12, Block 5 to allow homes to be built with a combined side yard setback of 10 feet rather than 15 feet. 5. Preliminary Plat of Rutherford Station, a 55 lot single family development. COUNCIL ACTION REQUIRED The Planning Commission has approved the variance requests. So, the City Council does not need to review or take action on them. However, Council review and action is needed for the annexation, rezoning and preliminary plat. EVALUATION OF REQUESTS I. ANNEXATION The petition to annex the site into the City is for a total of 14.98 acres plus the abutting segment of Marylane Avenue. The total site encompasses 19.98 acres plus Marylane Avenue. But, the southern 5.00 acre parcel of this project is already located in the City of Stillwater. Of the privately owned 14.98 acres that are petitioned for annexation, 13.14 acres will be developed into lots and outlots. The remaining 1.84 acres have already been purchased by Washington County for additional CSAH 15 (Manning Avenue) right-of-way. According to the Orderly Annexation Agreement, the subject property is located in the Phase IV annexation area. This area is not scheduled for annexation until after January 1, 2015. But, the infill provision of the agreement (Section 4.09) would allow the request to be approved, since each of the following criteria is satisfied: o 100% of the subject landowners have signed an annexation petition This has not occurred yet, but will occur prior to final approval by the City Council. The developer has controlling interest in the northern three of the site’s four parcels, and has an agreement with the bankruptcy trustee on the fourth parcel. However, gaining controlling interest in the fourth parcel is a month or so away from being transferred. o The property is adjacent to property within the City’s corporate limits The southern of the four parcels is already in the City of Stillwater. Rutherford Station June 26, 2014 Page 3 o The level of growth in the entire area regulated by the agreement has not exceeded 120 permits per year This is true o Utilities are immediately available to the property Both sanitary sewer and municipal water are available in the Marylane Avenue right-of-way. The requested annexation is found acceptable as reviewed against the Orderly Annexation Agreement. However, at this point only conceptual approval should be given. Formal approval of the annexation petition should not occur until the final plat is approved, and a development agreement is executed. II. REZONING Mr. Aamodt is proposing to rezone the property to RB, Two-Family Residential. The Comprehensive Plan’s guided use for the property is Low/Medium Density Residential. In order to create the density envisioned by this classification, RB zoning is necessary at a minimum. As with the annexation request, only conceptual approval should be given at this time. Formal approval (both first and second readings) should wait for the final plat review. III. PRELIMINARY PLAT A. Minimum Dimensional Standards: RB District * * d i s The table compares the minimum standards of the proposed RB zoning district with the minimum standards proposed for Rutherford Station. As can be seen, each minimum standard is satisfied with one exception, which is the setback from Manning Avenue for Lots 3-6, Block 5. The Planning Commission approved this variance. 2 Distance between side lot lines measured at right angles to lot depth at a point midway between front and rear lot lines Standard Single Family Two-Family Proposed Lot area 7,500 sf 10,000 sf 8,658 sf – 17,338 sf Lot width2 50 ft2 75 ft2 65 – 105 ft Corner lot width 70 ft 100 ft 80 – 87 feet Frontage 35 ft 35 ft 39 – 85 ft Front setback 20 ft 20 ft ok Front setback – garage 30 ft 30 ft unknown Side setback 15 ft total both sides 5 ft min on each side 15 ft total both sides 5 ft min on each side ok Side setback – garage 5 ft (3 ft detached) 5 ft (3 ft detached) ok Setback from Manning 100 ft 100 ft 50 ft Rutherford Station June 26, 2014 Page 4 B. Civil Engineering The City Engineer has reviewed the preliminary plans and offers the following comments: 1. This development will be responsible for paying development impact fees. A) Trout Stream Mitigation Fee of $10,277.72 per acre for 17.5 acres = $179,860.10. B) The Transportation Adequacy Fee of $17,600.20 per acre for 17.5 acres = $308,003.50. C) Trunk sewer and water fees at a combined cost of $13,338.53 per acre for 17.5 acres = $233,424.28. These fees will be due prior to release of the final plat for recording with Washington County. 2. The plans do not show improvements to Marylane Avenue. But the street is currently a gravel road and must be upgraded to a 30 foot paved width with this subdivision. The $308,003.50 Transportation Adequacy Fee payment can be credited for a large portion of the cost of the Marylane Avenue improvements. The exact amount will be included in the Development Agreement that will be part of the Final Plat review. 3. The Marylane sanitary sewer must be extended to the north end of the project site for future development in the area. 4. Stormwater Ponds 3P and 5P have 100 year elevations higher than the EOF. This must be corrected. 5. Stormwater Pond 1P must be redesigned. a. 100 yr High Water Level (HWL) is higher than the street elevation. The HWL must be lower than the street elevation by at least 1.5 feet. b. The pond HWL must be a minimum of 20 feet from the edge of the road (35 feet from centerline of Marylane). 6. Stormwater pond design must be based upon NOAA Atlas 14 statistics. 7. Drainage maps must be submitted for areas outside of the project. Previously published reports show that the drainage area to the development site is 40 plus acres, which is more than the stormwater infiltration improvements are designed to handle. 8. All of the stormwater infiltration basins must be privately maintained. A Home Owner’s Association will be required as will associated maintenance documents that will have to be filed in chain of title. These must be submitted to the City for approval of form and content together with final plat application materials. 9. Street widths must be 30 feet from face of curb to face of curb. 10. The grading plan needs to be revised to show a 2% minimum slope in all backyard drainage swales. 11. Replace the 12” cmp culvert under Marylane with a rcp pipe. This will match the n value used in the pond calculations. 12. Consider extending pipe and outlet south and east from south side of Summit Court. 13. Washington County will have to approve any work along Manning Avenue and McKusick Road. Rutherford Station June 26, 2014 Page 5 Washington County Public Works Department has reviewed the preliminary plat and made the following comments: 1. A Washington County right-of-way permit is required for any work in the CSAH 15 (Manning Avenue) right-of-way. This would include the landscaping berms. 2. A Washington County right-of-way permit is required in order to make the connection between the development trails and the County’s regional trail along Manning Avenue. 3. The developer must submit the drainage report and calculations to the County for review of potential downstream impacts to the county drainage system. C. Tree Preservation & Landscaping The City Forester, Kathy Widin, reviewed the grading and tree removal plan. She notes that most of the trees on this site were planted or are volunteer trees, and the site does not constitute a native woodland. She offers the following comments: 1. Tree Removal and Replacement - 307 trees were surveyed on the property. Almost all trees on the list are defined by City Code as “significant” and therefore subject to replacement. Of these trees, 215 are proposed to be removed (70%), 34 trees are to be saved, and 58 trees are to be transplanted (mainly to the constructed berm along Manning Avenue). These last two categories represent trees to be 'saved' and make up 30% of the trees on the site. The Tree and Forest Protection ordinance (31-522) in the zoning code of the City of Stillwater, states that private development may remove up to 35% of the existing tree cover without replacement. Over 35% removal requires 1:1 replacement. These trees would be over and above any other trees required to be planted as part of the sub-division ordinance language. 35% removal would allow 108 trees to be removed, whereas 215 are proposed for removal. Therefore 107 removed trees must be mitigated. In addition, the landscaping requirements for subdivision require three trees per lot, which means 165 trees for the 55 proposed lots. So both the tree replacement and landscaping requirements equal a total developer obligation of 272 trees. The notes on the preliminary plat submittal state that the developer and builder would plant 4 trees/lot for a total of 220 trees. In addition there will be 47 trees trans- planted on the Manning Avenue berm. This is a total of 267, which is sufficient to meet the 272 tree planting requirement for both the tree protection and sub- division ordinances. 2. Landscape Plan - A landscape plan for the berm along Manning Ave has been submitted with the preliminary plat submittal. The plan for the berm looks fine and the new tree species proposed are acceptable. If the cedars listed for the berm are eastern red, Widin recommends the use of the cultivar 'Techny'. The landscape plan for the development, which is also the tree replacement plan, will be submitted at a later date. Both plans should include Planting Detail showing how new trees, both deciduous and coniferous, are to be planted. Details should also be included re: size of tree spade proposed to be used to transplant trees which are to be moved to the berm. Also needed will be text describing how the Rutherford Station June 26, 2014 Page 6 transplanted trees are to be cared for after planting. Species to be planted should be native or 'near-native', and should be hardy and well-adapted to this area. Species should have few serious insect or disease problems which could limit their usefulness and longevity in the landscape. Cultivated varieties may be used. A diversity of species should be chosen to keep the plan sustainable. 3. Tree Transplanting (Re-Location to Berm) - Trees moved from one area to another on the site are considered 'saved' trees if they are in a healthy condition. They should be inspected before transplanting for any major insect or disease problem which could compromise the tree's ability to transplant successfully. Since some of the trees are quite large, after-care such as mulching after planting, and watering on a regular basis for several seasons of growth, will be very important to survival of these trees. Several ash on site are proposed to be transplanted, but due to the presence of emerald ash borer in the Twin Cities area, these should NOT be transplanted. It has not been confirmed in Washington County yet, but it is only a matter of time before it's here. Any ash trees not treated with insecticide to protect them will be killed during the infestation. 4. Tree Preservation - Trees to be saved (preserved) on the site should be evaluated for health and any potential risk factors before preservation. A tree protection plan showing how these trees are to be protected during construction should be included in a later plan submittal. The County has agreed that the developer will be permitted to continue the landscaping berm and plantings found to the south. These will lie within the extra right-of-way purchased by the County. D. Park and Trail Dedication The Comprehensive Plan’s park element shows no planned parks on or through the property. So, the contribution to the park system would likely have to be in the form of a fee, which would be $2,000 per lot (a total of $110,000). In terms of trails and sidewalks, sidewalks will be built throughout the subdivision on one side of each street. These sidewalks will tie into the County’s regional trail along Manning Avenue. The developer will still be responsible however for a $500 contribution per lot to the city’s public trail system. Though, it may be possible for the developer to construct a trail connection along Marylane Avenue from the Brown’s Creek State Trail to the point where the development’s sidewalk system would terminate. If this were found desirable by the Park Commission, the cost of this trail segment could be credited against the required trail fee. The Park Commission will review the plans on June 23, 2014. E. Environmental Issues Wetlands – The property has no wetlands. Rutherford Station June 26, 2014 Page 7 BCWD – Karen Kill, Brown’s Creek Watershed District Administrator, and the District’s engineer have completed a preliminary pre-permit plan review of the development plans. Their comments follow: Rule 2.0 - Stormwater Management triggered because the activity consists of residential subdivision or development of four or more lots. Rule 3.0 - Erosion Control triggered because the activity will involve grading or other land disturbing activities which will involve the movement of more than 50 cubic yards of earth or removal of vegetative cover on 5,000 square feet or more of land. Rule 6.0 - Watercourse and Basin Crossings MAY be triggered if the culverts under Marylane are being replaced as part of the project. Rule 7.0 - Floodplain and Drainage Alterations triggered because changes in land contours will alter stormwater flows at the property boundaries, the diversion or obstruction of surface or channel flow and the creation of basin outlets. As a result, the lowest floor elevations will have to be evaluated against the 100-year HWL of all stormwater management facilities. Rule 8.0 - Fees triggered because this is a private development. Rule 9.0 - Sureties triggered by this activity. While conducting this preliminary review, the District Engineer also noted additional items that will need to be addressed by the Permit Applicant in order to demonstrate compliance with the District Rules. These items include: 1. The soil map provided does not match the soils information contained in the Brown’s Creek Watershed Management Plan. This mapping discrepancy will have to be rectified. 2. Stormwater calculations have been run using the old TP 40 information. The HydroCAD model will have to be re-run using the recently published NOAA Atlas 14 Precipitation Frequency documents. 3. There appear to be some inconsistencies between the proposed conditions routing diagram and the grading plan. Is the raingarden in the northwestern corner of the grading plan included in the HydroCAD model? 4. If the culvert under Marylane is not being replaced as part of this project, its existing hydraulic capacity will have to be evaluated to ensure that it is being modeled in HydroCAD correctly. 5. Given the reliance on stormwater infiltration, a geotechnical evaluation must be conducted and include soil borings in the location of all infiltration basins and raingardens being proposed on site. For all stormwater management facilities and waterbody crossings to be constructed and relied on by the applicant for compliance with Brown’s Creek Watershed District regulatory requirements, the applicant will need to provide, for District approval, a declaration or other recordable instrument stating terms for Rutherford Station June 26, 2014 Page 8 access and maintenance of such facilities and incorporating an enforceable obligation to the District to maintain such facilities. RECOMMENDATIONS Planning Commission Recommendation On June 11, 2014 the Planning Commission unanimously approved the requested variances. They also unanimously recommended approval of the annexation, rezoning and preliminary plat, with the conditions found below. Park Commission Recommendation On June 23, 2014 the Park Commission unanimously recommended cash dedication of $110,000 for Rutherford Station’s park obligation. For the trail obligation, they recommended requiring the developer to construct a trail to City standards along the west side of Marylane Avenue and allow these trail costs to be credited against the $27,500 trail dedication obligation. Joint Board Recommendation On June 18, 2014 the Joint Planning Board unanimously approved the rezoning request. They also recommended approval of the annexation, variances and preliminary plat. Staff Recommendation City staff recommends conditional approval of the preliminary plat, and conceptual approval of the rezoning and annexation. Recommended conditions of the preliminary plat approval are: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary Plat dated 3/7/14 • Preliminary Plat Grading Plan dated 5/15/14 • Preliminary Plat Utility Plan dated 5/15/14 • Berm & Screening Plan dated 5/14/14 2. The preliminary plat is not formally approved until a Development Agreement between the developer and the City is executed by both parties. 3. The annexation and rezoning are not approved with this Resolution and cannot be approved until the final plat and Development Agreement are approved by the City Council. 4. Civil engineering plans submitted with final plat application materials must be consistent with the City Engineer comments found in this report, and the plans must be found satisfactory to the City Engineer. 5. The developer shall submit a grading permit application to Brown’s Creek Watershed District. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 6. This development will be responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail Rutherford Station June 26, 2014 Page 9 construction costs if found acceptable to the Park Commission and City Council and thereafter included in the Development Agreement associated with this plat. These fees will be due prior to release of the final plat from the City for recording with Washington County. 7. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 8. Storm ponds should be designed to reflect the new rainfall data from National Weather Service Atlas 14. 9. The developer will be responsible for paying the Trout Stream Mitigation Fee of $10,277.70 per acre; the Transportation Adequacy/Mitigation Fee of $17,600.20 per acre; and trunk sewer and water fees of a total of $13,338.53 per acre. The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs if found acceptable to the City Council and thereafter included in the Development Agreement associated with this plat. All of these fees will be due prior to release of the final plat from the City for recording with Washington County. 10. A landscaping/tree planting plan consistent with the City Forester’s review comments must be submitted together with the final plat application materials. All 272 deficit trees must be included in the landscaping/tree planting plan. 11. Home Owner’s Association documents including stormwater facilities maintenance must be submitted with final plat application for approval by the City. When approved by the City, they must be filed together with the final plat. 12. The developer shall submit right-of-way permit application(s) to Washington County for any work within County right-of-ways, including connection(s) to County trails. cc Chris Aamodt Attachments: Zoning & Location Map Manning Setback Detail D e v e l o p m e n t P l a n s COUNTY ROAD 64 80TH MA R Y L A N E A V E N U E N O R T H MCKUSICK ROAD NORTHCOUNTY ROAD 64 MA N N I N G A V E N U E N O R T H C S A H 1 5 C S A H 1 5 NORTHSTREET80TH 87T H S T N O 87 T H S T C S A H 1 5 MA N N I N G A V E N U E N O R T H CI R C L E N O STREE T LANE ABE R C R O M B I E WEBSTER COURT MACE Y W A Y MAC E Y W A Y M A C E Y C T ATWOOD CIR A B E R C R O M B I E L A N E A T W O O D L A N E ATW O O D LAN E M A C E Y W A A Y ATWOO D C T WHI T E P I N E W A Y CI R C L E CIRC L E MILLBR O O K 8483 12123 8455 8233 8313 8393 8401 8355 8335 12 1 9 1 121 6 7 12 1 2 3 12 0 9 7 12 0 7 7 122 6 0122 3 0 1220 0 1217 0 1214 0 1211 0 12030 12050 12054 12 2 2 0 12 2 1 3 12588 12125 12 5 1 0 1 2 4 8 0 12 3 4 0 12 3 5 0 12 4 1 2 12 5 3 0 12 5 9 0 12 5 5 0 1105 11171129 1141 3 3 5 1 33 4 9 33 4 1 33 3 3 33 2 5 33 1 7 3309 330133043312 33 2 0 3 3 2 8 3 3 3 6 3 3 4 4 33 5 2 33 6 0 33 6 8 11 5 9 11 7 1118 3 1195 1100 112411361144115 2116 0116 8117 41182 1190 11983700-083760-68 3770-783780-88 380 0 - 1 0 382 0 - 3 0 38 4 0 - 5 0 38 6 0 - 7 0 38 8 0 - 8 8 38 9 0 - 9 8 3801-09 3821-29 3841-49 3861-69 3871-79 3881-89 3680-883690-98 3660-6 83670-7 8 3620 - 3 03640 - 5 0 36 0 0 - 1 0 35 8 0 - 9 0 35 6 0 - 7 0 35 4 0 - 5 0 35 3 1 - 3 9 35 2 1 - 2 9 35 1 1 - 1 9 35 0 1 - 0 9 1204 1210 1216 1222 122 8 1 2 3 4 1211 12 1 7 122 3 1229 1235 124 11300130 61312 1318 1324 1330 12 4 6 1317 1325 1331133 7 1336 13 4 2 1106 1101 11211112 1118 112 4 11 2 7 1133 11 3 0 1136 1142 1148 1154 1160 1166 117 2 11 7 8 1169 1159 1153 1143 1141 1139 8170 8180 12 4 8 1 2 5 0 1 2 5 2 1 2 5 4 1 2 5 6 1 2 5 8 1 2 6 0 1350 1 2 4 5 1 2 5 1 1 2 5 3 1 2 5 5 1 2 5 9 1 2 6 1 12 6 5 12 4 0 1358 1366 12 3 9 12 3 5 1 2 3 1 1 2 2 7 1 2 2 8 12 3 4 12 3 8 12120 12210 1 2 1 9 1 2 1 7 1 2 1 5 1213 1211 1 2 2 0 121 6 1212 1208 1204 1200 1196 1 1 8 8 1 1 8 4 3195320 132 0 7 3 2 1 3 3 2 1 9 32 2 5 32 3 1 3 2 3 7 324 3 3249 3255 3 2 5 2 3 2 4 6 324 0 323 6 3 2 2 0 3 2 0 6 1 1 8 0 11 7 9 1 1 8 3 1 1 8 5 1 1 8 9 11 9 3 3 0 9 9 3 0 9 5 3 0 9 1 3 0 8 7 3 0 8 3 3 0 9 4 3 1 0 0 11991203 1207 1209 1 2 2 3 296 0 29 6 5 298 5 3005 2980 3000 3025 3020 3 1 0 3 3040306 0 3080 3 1 1 3 3 1 1 9 31 2 331 3 531 4 7 31 7 5 32 0 1322 5324 9 327 5 3295 312 6 315 0319 0 32 0 4322 8325 2 3300 3316 3332 3355 3347 3323 3311 310 0 3120 3085 3105 3125 31453165318 5353 5 351 1 347 9 34 6 3 3102 1201 33 2 6 33 1 8 33 1 6 331 0 3302 3301 3 3 0 9 33 1 733 2 5 33 3 3 33 4 1 33 4 9 14 1 5 14 0 11429 1447 1465 33 3 4 33 4 2 33 5 0 33 5 8 33 6 6 142 0 1428 1436 1444 1452 1460 143 2 1438 1444 1450 1456 14 6 2 14 6 8 1445 1425 1426 1435 1465 14 7 5 14 7 4 14 8 0 Site Location Map Stillwater Zoning DistrictAP - Agricultural PreservationRA - One Family ResidentialRB - Two Family ResidentialTR - Traditional ResidentialLR - Lakeshore ResidentialCR - Cottage ResidentialCCR - Cove Cottage ResidentialCTR - Cove Traditional ResidentialCTHR - Cove Townhouse ResidentialTH - TownhouseRCM - Medium Density ResidentialRCH - High Density ResidentialCBD - Central Business DistrictCA - General CommercialVC - Village CommercialBPC - Business Park: CommercialBPO - Business Park: OfficeBPI - Business Park: IndustrialCRD - Campus Research DevelopmentPA - Public AdministrationPWF - Public Works FacilityPROS - Parks, Recreation or Open Space 230 0 230 460115 Feet µ Surface WaterLakesRivers Urban FeaturesMunicipal BoundaryRoad CenterlineROW March 2014 Subject Property8335, 8355, 8401, and 8455 Manning Avenue Variance not granted yet. Page 1 Preliminary Plat of Rutherford Station Additional Information and Discussion According to the requirements of SECTION 32 of the City of Stillwater code of ordinances, the following information must be provided. The section references are from Section 32, Subd. 5. (9) Wetland plan. A wetland delineation was performed in 2005. That delineation determined there were no wetlands on the site. Due to the passage of time, a new wetland delineation must be performed. That will be done when the delineator determines the site is suitable for a new investigation. However, if the new delineation finds wetlands exist, the requirements of article (9) will be followed in addition to other applicable rules and regulations. (11) Landscape plan. The landscape plan will be prepared after review and approval of the preliminary plat and will include the following: a. Property lines. b. Existing and proposed contours and berming at two-foot contour intervals. c. Location, type and size of existing plant material. d. Proposed lots, paved areas including streets and sidewalks and pathways, and screening from Manning Ave. The plan for screening from Manning Ave is submitted with this preliminary plat application. e. It is expected the site will be mass graded and substantially all of the existing trees will be removed or disturbed during constructio n. However, efforts will be made to protect as many trees as possible and that will be shown on the final grading plans. f. The location, type, size and number of proposed plant materials will be determined when the final grading plans are prepared. The requirements of the subdivision ordinance will be met regarding new tree planting. Subdivision 6 (3) q 1. Of the subdivision ordinance requires three street trees per lot. Due to the narrower width of many of these lots, it is recommended that two trees per lot on the front and one or two more on the corner side of lots be planted with one more tree planted in a rear area of each lot as proposed by the home builder. g. All areas disturbed by grading will be seeded except those areas which are sodded such as adjacent to curbs and sidewalks or those areas left undisturbed. h. A berm and screening plan is submitted for the area abutting Manning Ave. The berm will vary from 3 ½ to 4 ½ feet high and will be planted with a mixture of coniferous and deciduous trees. Page 2 i. The Berm and Screening plan has a legend and key. The final landscaping plan will also have a legend, plant list and key. j. The site has no significant natural features such as floodplains, lakes, and bluffs. A wetland delineation was performed in 2005. That delineation determined there were no wetlands on the site. Due to the passage of time, a new wetland delineation must be performed. That will be done when the delineator determines the site is suitable for a new investigation. k. There are no existing or proposed slopes of more than three to one on the site. l. There is no plan for Irrigation watering of any proposed landscaping. m. There are no parts of the site that can be described as forest or woodland areas. Therefore, no management plan has been prepared. (12) Other information. Other information to be included shall be as follows: a. The proposed use of lots is generally single family residential. It is proposed that lots greater than 10,000 square feet in area could optionally have accessory dwelling units. There will be 55 lots. Of these 32 lots are larger than 10,000 sq. ft. and could have ADUs. b. The source of water supply will be to connect to the city public water system presently installed in Marylane. c. The provisions for sewage disposal is to connect to the city of Stillwater sanitary sewer system. Surface water drainage and flood control will be in conformance with city and Brown’s Creek Watershed District ordinances and rules . d. The development will conform to the comprehensive plan guidance for low/medium density residential and the zoning regulations for the RB zone. e. We have been requested to provide the following additional information by the community development director, the city engineer, the city attorney or the planning commission. 1. There are three outlots proposed to be platted. Outlots A and B will be dedicated for stormwater management usage. Since these are a public benefit, we propose they be dedicated to the public on the final plat. We also propose that these areas be maintained by the city to assure proper long-term performance in accordance with the city’s stormwater management plan. 2. Outlot C will be dedicated for a trail and an eight-foot wide paved trail will be constructed to connect to the Manning Ave. trail which will be constructed by Washington County this summer. 3. We have discussed the possibility of allowing a minor reduction of sideyard setbacks on a group of lots within the southerly area of the neighborhood. These would be Lots 1 through 12, Block 5 which are grouped together and abut either Manning Ave. or the Settler’s Pines townhomes. Page 3 Our proposal is that a condition of approval would be to grant administrative authority to city staff to reduce the combined sideyard setback to ten feet but not less than five feet each side, which could only be granted if a proposed house could not fit on a lot with standard setbacks by arrangement of the house location on the lot, such as increasing the front setback on a fan-shaped lot. f. There are no environmental reports required by the state environmental quality board (EQB). g. Our estimate of the traffic expected to be generated by the development is about 550 trips per day. We expect this to use Marylane and McKusick Road with about 1/3 of the trips on McKusick Road to the east and 2/3 to the west and then north or south on Manning Ave. h. The expected fire protection needs are those typical to a single family residential neighborhood. i. None of this site falls within the jurisdiction of shoreland, floodplain riverway bluffland/shoreland, historic preservation, forest protection, or restrictive soils on wetland regulations. ,,~-I ~' I ~-'--,-------·..... __ ../ , l .,.,-, -----~---------' ,.,..::::_..., ---___ , __________________ -....,..,..--------------- ---<.. ------ - --91.0-- ----MAIIIIG AVE. II. ------ Stevens ENGINEERS • PlANNERS • SURVE'I'ORS 81 Pil~ ltGIIG '"NIIIIIIIC. • MCJte (711) -··(100) -..-..... "'"'-- _.. ..... w CcniUit.-.ta: Pro~ RUTHERFORD STATION Sm.LWATER. MINNESOTA Certification: I heRby certlt)r that this plan, epeclftcatlon or report woa pr.pcred by me or under my direct aupervtalon md that I mn a duly llcen8ed Englne<r under the law or the or lillnn "£. Dnlwn By JRR Clleci<ed By JRR Project No. 60~14-079 5/15/14 Scale: EB 0 100 n-1 Daeatptlon PRELIMINARY PLAT Sheet 1111o: GRADING PLAN Sheet No.: ClOO I I I I I I I I I I I I I I I I I I I I I I I I I I I ~I ::::J, 0 :': u ·., ''' '' / / ~~-L·E·G-EN_D_: ______________ _. 0 • D DENOTES SET 1 /2" IRON PIPE MARKED RLS 25718 DENOTES FOUND IRON MONUMENT WATER VALVES HYDRANT CATCH BASIN/STORM MH CULVERT /F.E.S. SANITARY MANHOLE CLEAN OUT SIGN ---·~ __ ,_, __ X 112'1.1 GAS VALVE/LINE ELECTRIC LINE TELEPHONE LINE OVERHEAD Ll N E WATER LINE STORM SEWER LINE SANITARY SEWER LINE CHAINLINK FENCE CURB CONCRETE SPOT ELEVATION TREE/SHRUB GAS METER ELECTRIC METER UTILITY POLE LIGHT POLE HAND HOLE TELE/ELEC BOX 2 FOOT CONTOUR INTERVAL 0 ,0 DENOTES PROPOSED DEDICATED DRAINAGE AND UTILITY EASEMENT. J r' -,- 1 I I I L _ '/ I I I 1 I I I " / -,-' ~' ,\' ' / : I 12" DIP 0 CR PLAr~ 9 ~I I I I I _j_ I _ .10' I _...' -,- / I I I I 15 OUTLOT A "': \ II ~~ I I I I ___ J L ___ _j BLOCK I n ~--=--l I :; I I iJ I I lj I I 5 I I I L I I I, "I I I r < I .. ,\: . (:•' 5 ~ I I =-tx-·~~-P ;;-J 1---l ,----l r-,,_,,,-,- rcl/~1-~ 1 ~~I :: : 16 ~I I 7 ~I a I I I I I I I I I I __ j L_ !'!' /-' ' 1-'~_/-:' r----- / 123 2 "'"' '" I '<I" " j ------1 8 I I I ~I I I l I I I I I I /21 I I 14 I I L _______ J 61TL~lli•IOU5 ------------------L_-- <S BUILDING SETBACK & ZONING INFO PROPOSED ZONING FOR THE 4 PARCEL IS TO BE R-B (2 FAMILY) FRONT BUILDING SETBACK= 20' FRONT GARAGE SETBACK = 30' SIDE BUILDING SETBACK= TOTAL OF 15' SIDE GARAGE SETBACK = 5' CORNER LOT STREET BUILDING SETBACK = 20' CORNER LOT SIDE BUILDING SETBACK = 5' REAR BUILDING SETBACK= 25' REAR GARAGE SETBACK = 5' ~ BENCH MARKS BENCH MARKS BASED ON AS BUILT DRAWINGS FOR SETTLERS GLEN PROVIDED BY MFRA. PROJECT BENCH MARKS SHOWN ON DRAWNG. ~ SURVEY DATA: 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. LEGAL DESCRIPTIONS PROVIDED BY THE OWNER. 3. EASEMENT INFORMATION LIMITED TO ITEMS LISTED IN THE ABOVE LEGAL DESCRIPTIONS OR SHOWN ON COUNTY HALF SECTION MAPS. OTHER EASEMENTS, IF ANY, MAY EXIST AND ARE NOT SHOWN ON THIS SURVEY. 4. UNDERGROUND UTILITIES NOT LOCATED OR SHOWN CALL BEFORE YOU DIG! Gopher State One Call TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 ~ TOPOGRAPHY NOTE: TOPOGRAPHY SHOWN PER 2006 SURVEY PROVIDED BY STEVENS ENGINEERING, INC. CORNERSTONE LAND SURVEYING MAKES NO GUARANTY AS TO THE ACCURACY OF THE INFORMATION PROVIDED. ALL BOUNDARY INFORMATION BASED ON SURVEYS BY CORNERSTONE LAND SURVEYING, INC. 5 EXISTING AREAS b_, / I •~I 9, '!;;!! I ) 'iJ ' "' I I I I L _ '/ i l I_' I '' ~ PARCEL A OVERALL= 216,936 SQ.FT.-4.98 ACRES PARCEL A RIGHT OF WAY= 29,806 SQ. FT.-0.68 ACRES PARCEL A NET= 187,130 SQ.FT.-4.30 ACRES PARCEL B OVERALL= 217,868 SQ. FT.-5.00 ACRES PARCEL BRIGHT OF WAY= 24,840 SQ. FT. -0.57 ACRES PARCEL B NET= 193,028 SQ. FT. -4.43 ACRES PARCEL COVERALL= 217,870 SQ.FT.-5.00 ACRES PARCEL C RIGHT OF WAY= 25,517 SQ. FT.-0.59 ACRES PARCEL C NET= 192,353 SQ.FT.-4.42 ACRES PARCEL D OVERALL= 217,676 SQ.FT. -5.00 ACRES PARCEL D RIGHT OF WAY= 26,147 SQ. FT. -0.60 ACRES PARCEL D NET =191,529 SQ. FT.-4.40 ACRES OVERALL OF 4 PARCELS = 870,350 SQ. FT. -19.98 ACRES OVERALL OF 4 PARCELS LESS EXISTING RIGHT OF WAY FOR MANING AVENUE =764,040 SQ.FT.-17.54 ACRES ~ EXISTING LEGAL DESCRIPTIONS: PARCEL A The North Three Hundred (300) feet of all that part of the West Seven Hundred Twenty-six (726) feet of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW 1/4) of Section Nineteen (19), Township Thirty (30) North, Range Twenty (20) West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter (NW 1/4 of SW 1/4) of Section Nineteen (19), said point being One Hundred Seventeen and Nine-tenths (11 7 .9) feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter (NW 1/4 of SW 1/4), said point being One Hundred Thirteen and Four-tenths (113.4) feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCEL B The South 300 of the North 600 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 1 9, said point being 11 7.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 1 1 3.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCELC The North 300 of the South 600 feet of the North 1200 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 1 1 3.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCEL D The South 300 of the North 1 200 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 1 9, Township 30 North, Range 20 West, City of Stillwater, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. ~PROPOSED AREAS LOT 1-1 Area: 1 0,052 sq. ft. LOT 2-1 Area: 1 0,091 sq. ft. LOT 3-1 Area: 1 0,1 30 sq. ft. LOT 4-1 Area: 1 0,1 6g sq. ft. LOT 5-1 Area: 10,208 sq. ft. LOT 6-1 Area: 10,247 sq. ft. LOT 7-1 Area: 11,812 sq. ft. LOT 8-1 Area: 1 6,660 sq. ft. LOT 9-1 Area: 14,661 sq. ft. LOT 10-1 Area: 10,998 sq. ft. LOT 1-2 Area: 9,036 sq. ft. LOT 2-2 Area: 8,948 sq. ft. LOT 3-2 Area: 11 ,387 sq. ft. LOT 4-2 Area: 17,338 sq. ft. LOT 5-2 Area: 10,804 sq. ft. LOT 6-2 Area: 10,945 sq. ft. LOT 7-2 Area: 10,643 sq. ft. LOT 8-2 Area: 11,743 sq. ft. LOT 1-3 Area: 9,722 sq. ft. LOT 2-3 Area: 8,658 sq. ft. LOT 3-3 Area: 8,694 sq. ft. LOT 4-3 Area: 10,105 sq. ft. LOT 5-3 Area: 9,304 sq. ft. LOT 6-3 Area: 9,974 sq. ft. LOT 7-3 Area: 10,604 sq. ft. LOT 8-3 Area: 11,166 sq. ft. LOT 9-3 Area: 11 ,865 sq. ft. LOT 1-4 Area: 10,869 sq. ft. LOT 2-4 Area: 11,648 sq. ft. LOT 3-4 Area: 16,151 sq. ft. LOT 4-4 Area: 12,604 sq. ft. LOT 5-4 Area: 1 1,875 sq. ft. LOT 6-4 Area: 10,089 sq. ft. LOT 7-4 Area: 8,700 sq. ft. LOT 8-4 Area: 8, 700 sq. ft. LOT 9-4 Area: 9,051 sq. ft. LOT 1 0-4 Area: 9, 702 sq. ft. LOT 11-4 Area: 10,394 sq. ft. LOT 1 2-4 Area: 1 0, 768 sq. ft. LOT 1 3-4 Area: 9,361 sq. ft. LOT 14-4 Area: 8,788 sq. ft. LOT 1 5-4 Area: 1 0,1 98 sq. ft. LOT 1-5 Area: 9,727 sq. ft. LOT 2-5 Area: 9,690 sq. ft. LOT 3-5 Area: 9,653 sq. ft. LOT 4-5 Area: 9,616 sq. ft. LOT 5-5 Area: 12,963 sq. ft. LOT 6-5 Area: 19,002 sq. ft. LOT 7-5 Area: 8,306 sq. ft. LOT 8-5 Area: 8,395 sq. ft. LOT 9-5 Area: 8,392 sq. ft. LOT 10-5 Area: 8,390 sq. ft. LOT 11-5 Area: 8,388 sq. ft. LOT 12-5 Area: 8,385 sq. ft. LOT 1 3-5 Area: 1 0, 791 sq. ft. OUTLOT A Area: 33,173 sq. ft. OUTLOT B Area: 3,241 sq. ft. OUTLOT C Area: 2,228 sq. ft. ROADWAY Area: 138,835 sq. ft. ~ ''-~ NORTH 0 60 120 SCALE IN FEET RUTHERFORD STATION ~CONTACT: CHRIS AAMODT SETTLERS PINES, LLC PO BOX 295 6428 MANNING AVE. N. STILWATER, MN 55082 ~CITY -COUNTY: C::::: I I -_,.....-c:::::> F= S-ri LLW~--rER.. WASHINGTON, COUNTY SITE I BOJTWELL RD N SEC. 19, TWP. 30, RNG. 20, WASHINGTON COUNTY, MN ~ REVISIONS: DATE REVISION 3-7-14 INITAILISSUE 5-1 5-14 REVISED LOTS ~CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of MINNESOTA. D;.;-;~-~t~~~~~~ o: 25718 Date:_~_-:X::-_~~- PROJECT LOCATION: ~ 8335,8355,8401,8455 MANNING AVE. N. P.I.D.#1 903020320001 P.I.D.#1 903020320002 P.I.D.#1 903020320003 P.I.D.#l 903020320004 6750 Stillwater Blvd. N. Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dan@cssurvey .net + CORNERSTONE LAND SURVEYING, INC ~FILENAME PROJECT NO. SURVPP02A PPOS002A PRELIMINARY PLAT R. PINE 15' SPRUCE 20' SPRUCE 20'SPRUCE 20' R. PINE 20' S P R U C E 1 2 " SPRUCE 20' SPRUCE 20' SPRUCE 18" MAPLE 34" J. PINE 25' SPRUCE 25' SPRUCE 15' SPRUCE 15' SPRUCE 25' APPLE 8" APPLE 10" APPLE 8"S. MAPLE 24" MAPLE 19" SPRUCE 25' S. MAPLE 36" R. BIRCH APPLE 14" APPLE 14" APPLE 14" SPRUCE 12"SPRUCE 20' W . P I N E 2 5 ' SPRUCE 20'R. PINE 17' DECID 6" ASH 20" CRAB 6" ASH 16"MAPLE 18"S MAPLE 42"ASH 26"ASH 6"MAPLE 24"SPRUCE 15'SPRUCE 10'SPRUCE 15'SPRUCE 10' R . P I N E 1 8 ' R. PINE 30'SPRUCE 15'SPRUCE 15'R. PINE 20'BASSWOOD 8"POPLAR 24"MAPLE 22"MAPLE 6" R . P I N E S 1 5 ' R . P I N E 1 5 ' SPRUCE 30'SPRUCE 30' SPRUCE 30' R . P I N E S 1 5 ' R. PINE 15' R. PINES 25'R. PINES 18'R. PINES 25'S.MAPLE 29" R . P I N E S 1 5 ' R. PINES 25'SPRUCE 15' S P R U C E 2 0 ' ' SPRUCE 20' 15" MULTI R . P I N E 2 0 ' BITUMINOUS GRA V E L GRA V E L BITUMINOUS C R 1 5 T R A I L CR 15 TRAIL DECID 4" DECID 6" DECID 6" DECID 8" CEDAR 16' CEDAR 16" OAK 8" OAK 10" OAK 6" SPRUCE 30' SPRUCE 30' DECID 15" DECID 15" SHRUBS R. PINE 25' DECID 15" DECID 10" DECID 8" R. PINE 30' R. PINE 30' MAPLE 15" S. MAPLE 42" COTTONWOOD 48" SPRUCE 20' R. PINE 22' R. PINE 22' R. PINE 22' MAPLE 22"MAPLE 8" S. MAPLE 26" S. MAPLE 44" R. PINE 10' R. PINE 30'R. PINE 30' R. PINE 20' CEDAR 15'R. PINE 15'SPRUCE 20'SPRUCE 20'SPRUCE 20'R. PINE 20'SPRUCE 12"SPRUCE 20'SPRUCE 20'SPRUCE 18"APPLE 8"APPLE 10"APPLE 8"S. MAPLE 24"MAPLE 19"SPRUCE 25'S. MAPLE 36" R. PINE 20' R . P I N E 1 5 ' SPR U C E 2 0 ' R. PINES 15' R. PINE 20' R. PINES 15'R. PINE 20'R. PINE 15'ASH 6"SPRUCE 15'SPRUCE 20'SPRUCE 20' GRAVEL GRAV E L G R A V E L B I T U M I N O U S C R 1 5 T R A I L CR 15 T R A I L James P. DeBenedet, M.S., P.E. 651-483-1006 & 651-402-0356 jdebenedet@msn.com Licensed Civil Engineer I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. NAME: DATE:REG. NO. 10985 SHEET NO.REVISIONS:CROIX CAPITAL MANNING AVENUE BERM AND N 0 2 5 5 0 1 0 0 SCREENING L 2 of 3 T Y P I C A L B E R M C R O S S S E C T I O N V A R I E S , 3 . 5 T O 4 . 5 F T ( T Y P ) 1 2 F T ( T Y P ) 5 F T . 3 : 1 0 . 5 F T 3 : 1 E X I S T I N G G R A D E P L A N T I N G A R E A A P P R O X . 9 F T . 1 0 F T . RIGHT OF WAY LINE 1 0 ' B E R M 1 0 ' B E R M NOTES1. FILL FOR BERM IS UNRESTRICTED EXCEPT THAT IT SHALL BE SUITABLEFOR PLANT GROWTH.2. TOP 6" OF BERM TO BE SUITABLE TOPSOIL.3. EROSION CONTROL AND TURF ESTABLISHMENT SHALL BE PER GRADINGAND EROSION CONTROL PLANS BY STEVENS ENGINEERS, INC.4. NO TREES SHALL BE REMOVED FROM MANNING AVE. RIGHT OF WAYEXCEPT AS NOTED ON THIS PLAN.5. SEE TREE PRESERVATION PLAN FOR TREE REMOVALS, PRESERVATIONAND REPLANTING INSTRUCTIONS.6. TREE SPACING 20 FT. TYPICAL EXCEPT MAY VARY TO SAVE EXISTINGTREES WHERE INDICATED.7. NEW TREES: CONIFERS TO BE 4 FT. TO 6 FT. BLACK HILLS SPRUCE ANDCEDARS; DECIDUOUS TO BE 2 IN. SWAMP WHITE OAK AND SUGAR MAPLE.8. COUNTY ROAD 15 TRAIL LOCATION COPIED FROM MOST RECENT PLANSBY WASHINGTON CO. PUBLIC WORKS. L E G E N D S A V E T R E E R E P L A N T T R E E R E M O V E T R E E N E W T R E E T Y P I C A L E X T E N T O F B E R M R P R P 05/14/14 2 0 ' ( T Y P . ) SEE ABOVE RIGHT SEE BELOW LEFT 05/14/14 LOT LAYOUT ADDED CR 15 TRAIL CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE PRELIMINARY PLAT FOR RUTHERFORD STATION CASE NO. 2014-20 WHEREAS, Settler’s Pines, LLC made application for approval of a preliminary plat for RUTHERFORD STATION encompassing property legally described as: See Exhibit A; and WHEREAS, together with the preliminary plat application, Settler’s Pines, LLC requested conceptual approval of an annexation petition and rezoning of the subject property; and WHEREAS, on June 11, 2014 the Stillwater Planning Commission held a public hearing and recommended approval of the preliminary plat, annexation and rezoning; and WHEREAS, on June 18, 2014 the Joint Planning Board held a public hearing and recommended approval of the preliminary plat, annexation and rezoning; and WHEREAS, on June 23, 2014 the Stillwater Park Commission discussed the park and trail obligations of the development; and WHEREAS, on July 15, 2014 the Stillwater City Council held a public hearing on the preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the preliminary plat of RUTHERFORD STATION with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein:  Preliminary Plat dated 3/7/14  Preliminary Plat Grading Plan dated 5/15/14  Preliminary Plat Utility Plan dated 5/15/14  Berm & Screening Plan dated 5/14/14 Resolution No. Page 2 of 3 2. The preliminary plat is not formally approved until a Development Agreement between the developer and the City is executed by both parties. 3. The annexation and rezoning are not approved with this Resolution and cannot be approved until the final plat and Development Agreement are approved by the City Council. 4. Civil engineering plans submitted with final plat application materials must be consistent with the City Engineer comments found in this report, and the plans must be found satisfactory to the City Engineer. 5. The developer shall submit a grading permit application to Brown’s Creek Watershed District. Any permit conditions that the City Engineer finds necessary to include in the final plan set shall be included in the final plat application package. 6. This development will be responsible for paying $2,500 per lot to the City for park and trail dedication fees. These fees may be reduced by crediting trail construction costs if found acceptable to the Park Commission and City Council and thereafter included in the Development Agreement associated with this plat. These fees will be due prior to release of the final plat from the City for recording with Washington County. 7. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 8. Storm ponds should be designed to reflect the new rainfall data from National Weather Service Atlas 14. 9. The developer will be responsible for paying the Trout Stream Mitigation Fee of $10,277.70 per acre; the Transportation Adequacy/Mitigation Fee of $17,600.20 per acre; and trunk sewer and water fees of a total of $13,338.53 per acre. The Transportation Adequacy/Mitigation fee may be reduced by crediting Marylane Avenue improvement construction costs if found acceptable to the City Council and thereafter included in the Development Agreement associated with this plat. All of these fees will be due prior to release of the final plat from the City for recording with Washington County. 10. A landscaping/tree planting plan consistent with the City Forester’s review comments must be submitted together with the final plat application materials. All 272 deficit trees must be included in the landscaping/tree planting plan. 11. Home Owner’s Association documents including stormwater facilities maintenance must be submitted with final plat application for approval by the City. When approved by the City, they must be filed together with the final plat. Resolution No. Page 3 of 3 12. The developer shall submit right-of-way permit application(s) to Washington County for any work within County right-of-ways, including connection(s) to County trails. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Stillwater hereby conceptually approves the annexation petition and rezoning request. Enacted by the City Council of the City of Stillwater, Minnesota this 15th day of July, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A Legal Description Parcel A: The South Three hundred (300.0) feet of the North Twelve hundred (1200.0) feet of all that part of the west Seven hundred twenty‐six (726.0) feet of the Northwest Quarter of the Southwest Quarter (NW ¼ of SW ¼) of Section Nineteen (19), Township Thirty (30) North, Range Twenty (20) West, Stillwater township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point in the West Line of said Northwest Quarter of Southwest Quart (NW ¼ of SW ¼, said point being One hundred seventeen and nine‐tenths (117.9) feet South of Northwest corner thereof; thence East to a point in the East line of said Northwest Quarter of Southwest Quarter (NW ¼ of SW ¼), said point being One hundred thirteen and four tenths (113.4) feet South of the Northeast corner thereof. The above described line being the southerly right‐of‐way of the Northern Pacific Railroad. And Parcel B: The South Three hundred (300.0) feet of the North Nine hundred (900.0) feet of all that part of the West Seven hundred twenty‐six (726.0) feet on the Northwest Quarter of the Southwest Quarter (NW ¼ of SW ¼) of Section Nineteen (19), said point being One hundred seventeen and nine‐tenths (117.9) feet South of the Northwest corner thereof; thence East to a point in the East line of said Northwest Quarter of Southwest Quarter (NW ¼ of SW ¼), said point being one hundred thirteen and four‐tenths (113.4) feet south of the Northeast corner thereof. The above described line being the southerly right‐of‐way of the Northern Pacific Railroad Company. Containing 5.0 acres, more or less, subject to the right‐of‐way of County Highway No. 5. According to the United States Government. And Parcel C: The South 300 feet of the North 600 feet of all that part of West 726 feet of Northwest ¼ of Southwest ¼ of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point of the West line of said Northwest ¼ of Southwest ¼ of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest ¼ of Southwest ¼, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the Southerly right‐of‐way of the Northern Pacific Railroad. And Parcel D: The Board of County commissions for Washing County, Minnesota, pursuant to the Board Resolution Number 2013‐105, dated August 27, 2013, is hereby designating the land in which interest is to be acquired for the proposed right of way of county state and Highway No. 15, (Manning Avenue North). From the northerly right of way of County State and Highway No. 12 (75th Street North) to a point approximately 450 feet North of the Northerly right of way of State Highway 96. (Dellwood Road North), in the city of Grant, the city of Stillwater, and the Town of Stillwater. That portion of said Highway 15 located in sections 18, 19, and 30. Township 30 North, Range 20 West, and in sections 13, 24, and 25, Township 30 North, Range 21 West, Washington County, Minnesota. ZAM/2014-24 – 216 Myrtle Street CPC July 9, 2014 Page 1 of 1 PLANNING COMMISSION MEETING DATE: City Council: July 15, 2014 CASE NO.: 2014-24 Planning Commission July 7, 2014 APPLICANT: Bob Eiselt, Parish Administrator, Trinity Lutheran Church REQUEST: Request for rezoning of property from PA (Public Administration) to CBD (Central Business District) for the parcel located at 216 Myrtle Street West ZONING: PA–Public Administration COMP PLAN DISTRICT: Institutional PREPARED BY: Abbi Jo Wittman, City Planner REQUEST AND RECCOMMENDATION Trinity Lutheran Church is requesting rezoning from Public Administration (PA) to Central Business District (CBD) of the property located at 216 Myrtle Street West. Due to an error in legal noticing requirements, staff recommends the Council table the Public Hearing until July 29th. CITY COUNCIL MEETING DATE: City Council: July 15, 2014 CASE NO.: 2014-25 Planning Commission: July 9, 2014 APPLICANT: Todd Erickson, Erickson Civil LLC, representing John Arkell, Stillwater Select Properties REQUEST: Special Use Permit Development Agreement for a 100 unit senior care living facility to be located at 12525 – 75th Street (Co. Rd. 12) PREPARED BY: Abbi Jo Wittman, City Planner REQUEST AND RECOMMENDATION Application has been made for a 100 unit senior care living facility to be located at 12525 – 75th Street (Co. Rd. 12) by Todd Erickson, Erickson Civil LLC. A Special Use Permit was conditionally approved by the Planning Commission on July 9th. As a condition of approval, the developers must enter into a Development Agreement with the City Council. At the developer’s request, staff is requesting the Council table consideration of this item until the Council’s July 29th meeting. MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: July 9th, 2014 ~~ Re: 2014 Street Improvement Project (Project 2014-02) DISCUSSION Plans and specifications for the 2014 Street Improvement Project are completed and staff is requesting authorization to bid. The bid date would be August 14th with bids presented to Council at the August 19th meeting. RECOMMENDATION It is recommended that Council approve plans and specifications for the 20 14 Street Improvement Project and order advertisement for bids for the project. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2014-__ APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2013 STREET IMPROVEMENT PROJECT 2014-02 APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2014 STREET IMPROVEMENT PROJECT (PROJECT 2014-02) WHEREAS, pursuant to a resolution passed by the Council on July 1, 2014, the City Engineer has prepared plans and specifications for the 2014 Street Improvement Project (Project 20 14-02) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ST ILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved . 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and online at QuestCDN.com the advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and for two weeks online at QuestCDN.com and shall specify the work to be done, shall state that bids will be received by the City Clerk until August 14th, 2014, at 2:00p.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on August 19th, 2014, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility . No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 15th day of July, 2014. Ken Harycki , Mayor Attest: Diane F. Ward , City Clerk CITY COUNCIL MEETING DATE: City Council: July 15, 2014 CASE NO.: 2014-20 REQUEST: Rescind Resolution No. 2014-115 granting Preliminary Plat approval of Rutherford Station to be located at 8335, 8355, 8401 & 8455 Manning Avenue PREPARED BY: Abbi Jo Wittman, City Planner REQUEST AND RECOMMENDATION At the Council’s last regularly-scheduled meeting, the Council adopted Resolution No. 2014- 115: A Resolution Approving the Preliminary Plat for Rutherford Station. The adoption of the Resolution was done prior to the City’s properly noticing for the City Council Public Hearing. Staff is recommending the Council adopt the attached Resolution, rescinding Resolution No. 2014-115. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION RESCINDING RESOLUTION NO. 2014-115 CASE NO. 2014-20 WHEREAS, Settler’s Pines, LLC made application for approval of a preliminary plat for RUTHERFORD STATION encompassing property legally described as: See Exhibit A; and WHEREAS, on July 1, 2014 the Stillwater City Council held a public hearing on the preliminary plat before providing proper notice of the public hearing. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby rescinds Resolution No. 2014-115: A Resolution Approving the Preliminary Plat for Rutherford Station Enacted by the City Council of the City of Stillwater, Minnesota this 15th day of July, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Exhibit A Legal Description Parcel A: The South Three hundred (300.0) feet of the North Twelve hundred (1200.0) feet of all that part of the west Seven hundred twenty-six (726.0) feet of the Northwest Quarter of the Southwest Quarter (NW 7.1 of SW 7.1) of Section Nineteen (19), Township Thirty (30) North, Range Twenty (20) West, Stillwater township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point in the West Line of said Northwest Quarter of Southwest Quart (NW X of SW X, said point being One hundred seventeen and nine-tenths (117.9) feet South of Northwest corner thereof; thence East to a point in the East line of said Northwest Quarter of Southwest Quarter (NW X of SW X), said point being One hundred thirteen and four tenths (113.4) feet South of the Northeast corner thereof. The above described line being the southerly right-of-way of the Northern Pacific Railroad. And Parcel B: The South Three hundred (300.0) feet ofthe North Nine hundred (900.0) feet of all that part of the West Seven hundred twenty-six (726.0) feet on the Northwest Quarter of the Southwest Quarter (NW X of SW X) of Section Nineteen (19), said point being One hundred seventeen and nine-tenths (117.9) feet South ofthe Northwest corner thereof; thence East to a point in the East line of said Northwest Quarter of Southwest Quarter (NW X of SW 7.1), said point being one hundred thirteen and four-tenths (113.4) feet south of the Northeast corner thereof. The above described line being the southerly right-of-way of the Northern Pacific Railroad Company. Containing 5.0 acres, more or less, subject to the right-of-way of County Highway No. 5. According to the United States Government. And Parcel C: The South 300 feet of the North 600 feet of all that part of West 726 feet of Northwest X of Southwest X of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point of the West line of said Northwest X of Southwest 7.1 of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest X of Southwest X, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the Southerly right-of-way of the Northern Pacific Railroad. And Parcel D: The Board of County commissions for Washing County, Minnesota, pursuant to the Board Resolution Number 2013-105, dated August 27, 2013, is hereby designating the land in which interest is to be acquired for the proposed right of way of county state and Highway No. 15, (Manning Avenue North). From the northerly right of way of County State and Highway No. 12 (75 1h Street North) to a point approximately 450 feet North of the Northerly right of way of State Highway 96. (Dellwood Road North), in the city of Grant, the city of Stillwater, and the Town of Stillwater. That portion of said Highway 15 located in sections 18, 19, and 30. Township 30 North, Range 20 West, and in sections 13, 24, and 25, Township 30 North, Range 21 West, Washington County, Minnesota. 1. 2. 3. 4. 5. 6. 7. 8. 9. 9:00 9:00 9 :10 9 :10 9:15 9:20 9:45 10:40 10. 10:55 Board of Commissioners Roll Call BOARD AGENDA JULY 15, 2014-9:00A.M. Pledge of Allegiance Comments from the Public Fran Miron, District 1 Ted Bearth , District 2 Gary Kriesel, District 3 Autumn Lehrke , Chair, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or JUnction ofWashington County Government, whether or not the issue is li sted on this agenda. Persons who wish to address the Board must jill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and thejitll Board of Commissioners. Comments addressed to individual Board me mbers will not be allowed You are encouraged to limit your presentation to no more than jive minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive , overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities. Consent Calendar -Roll Call Vote Community Corrections-Tom Adkins, Director Resolution-Recognition of Probation and Parole Supervision Week Property Records and Taxpayer Services-Jennifer Wagenius, Director Appointment of Members to the 2014 County Canvass Board for the State Primary Election Public Works A. Resolution-Declare Intent to Reimburse Expenditures from the Proceeds of Tax Exempt Bonds to be Issued by the County in 2015-Don Theisen, Director B. Contract with Hagen, Christensen and Mcilwain Architects for Design and Construction of the Public Works North Shop Facility-Don Theisen, Director C. Cooperative Cost Share Agreements with City of Cottage Grove-County State Aid Highway 22 and Meadow Grass Avenue-Wayne Sandberg, County Engineer General Administration-Molly O'Rourke, County Administrator A. 2014 Annual Legislative Report-Keith Carlson, MICA Executive Director B. Performance Measurement and Indicators Annual Report and Update-Amanda Hollis, Senior Planner C. Comments on City of Mahtomedi's Proposal to Establish Tax Increment Financing District No.7-Kevin Corbid, Deputy County Administrator Commissioner Reports -Comments -Questions This period of time shall be used by th e Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 11. 11 :00 to 11 :20 Board Workshop with Public Works City Place Development Plan and Environmental Assessment Worksheet 12 . 11:25 to 11:55 Board Workshop with Property Records and Taxpayer Services Review Impact of Updated Tax Court Procedures & Status of Tax Court Petitions Assistive !istening device~ are: ~vailable for use in ~he County Board Roam EQUAL EMPLOYMENT OP PORTUNIT Y I AFFIRMAT IVE ACTION EMPL OYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* JULY 15, 2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Property Records and Taxpayer Services Public Works Sheriff's Office ITEM A. Approval of resolution setting a public auction of tax forfeited land on September 9, 2014, including approval of Tax Forfeited Land Auction List #20 14-01, approval of the terms of sale and the classification and basic sale price of the parcels to be sold. B. Approval of resolution to approve the basic sale price of tax forfeited parcels and authorize the Department of Property Records and Taxpayer Services to offer these parcels for sale to adjacent landowners through private sales. C. Approval to enter into contract 9004 with Premier Test & Balance LLC for building, heating, ventilation, and air conditioning (HV AC) systems testing and balancing services. D . Approval to ratify the contract changes with Hardrives, Inc. for the County Road 62/63 Lot Project: Change Orders 6 and 8-10, Work Orders 4, 6-9 and 12113, and Supplemental Agreements 2 and 3. E. Approval of amendment to the agreement between Washington County and Securus Technologies, Inc. for the inmate telephone system. F. Approval of resolution declaring Washington County in a State of Emergency for the flooding events beginning on June 11 , 2014. Consent Calendar items are generally defined as items of routine business , not requiring discussion . and approved in one vote. Commissioners may elect to pull a Consent Calendar item (s) for discussion and/or separate action. _ Assistive !istening device~ an: ~vai/able for use in ~he County ~~~o~ EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER 1. 2. 3. 4. 5. 6. 7. 8. Washington :::=::County Board of Commissioners Fran Miron, District 1 Ted Bearth. District 2 Gary Kriesel , Distri:t 3 utumn Lehrke , Chair, District 4 Lisa Weik , Distri::t 5 9:00 9:00 9:10 9:10 9:15 9:25 9:40 BOARD AGENDA JULY 8, 2014-9:00A.M. Roll Call Pledge of Allegiance Comments from the Public Vi sitors may share th eir comments or concerns on any issue that is a responsibility or function of Washington County Government, wheth er or not the is sue is listed on this agenda. Persons who wish to addre ss th e Board mus t fill out a comment card before th e meeting begins and give it to the County Board secretary or the Coun ty Administrator. Th e County Board Chair will ask you to come to th e podium, state your name and address, and present your comments. You r co mmen ts must be addressed exclusively to the Board Chair and the full Board of Com missioners. Comments addressed to individualBoardmembers will not be allowed You a re encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County'sResponsibilities Consent Calendar-Roll Call Vote Congressman Kline's Office-Lynda Boudreau, Constituent Services General Administration-Molly O'Rourke, County Administrator Revision to County Policy #2008 Reimbursement Allowance for Personal Communication Devices and Service Contracts-Kevin Cor bid, Deputy Administrator Commissioner Reports-Comments-Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the saff. This action is not intended to result in substantive board action during thisme. Any action necessary because of discussion will be scheduled for a future boardmeeting. Board Correspondence Adjourn 9. 9:45 to 10:00-Board Workshop with Administration-June Mathiowitz, Senior Planner Review Library Planning Process Timeline and Composition of Planning Steering Committee 10. 10:05 to 10:35-Board Workshop with Public Works-Wayne Sandberg, County Engineer Discuss the Proposed 2015, 2019 and 2023 Bonding for Capital Infrastructure Investment 11. 10:40 to 11:10-Board Workshop with Public Works-Wayne Sandberg , County Engineer Discuss Contract Change with Hardrives, Inc. for the County Road 62/63/Lot Project 11 :15 Finance Committee Assistive l!stening deviCE~ are. ~vai/able for use in ~he County Board Room EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* JULY 8, 2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Community Services Public Health and Environment Public Works Sheriffs Office ITEM A. Approval ofthe July 1, 2014, Board meeting minutes. B. Approval to appoint Jennifer Hassebroek, representing Economic Development, and Sini Ross, representing Small Business, to the Workforce Investment Board to first terms expiring June 30, 2016. C. Approval of a one year contract for consumer support grant services with Partners in Community Supports. D. Approval of the 2014 and 2017 contract with Canvas Health, Inc . (doing business as New Choices for Recovery) for chemical health assessments . E. Approval of recycling grant agreements with the Cities of Cottage Grove and Woodbury for distribution of curbside recycling funds. F. Approval of resolution to reject all bids for the Regional Park Improvements Project. G. Approval oftemporary and permanent use of fund balance in the amount of $190,200 to pay clean-up and restoration costs at the Law Enforcement Center caused by water damage. H. Approval to transfer ownership of Washington County Sheriffs Office K -9 Cyrus to his handler, Deputy Ty Jacobson. I. Approval of resolution, Joint Powers Agreement with Chisago County Sheriffs Office for the housing of Chisago County Offenders in the Washington County Jail. Consent Calendar items are generally defined as items of routine business , not requiring discussion, and approved in one vote . Commissioners may elect to pull a Consent Calendar item(s) for di scussion and/or separate action. EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners July 1, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel , District 3; Autumn Lehrke , District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Accounting and Finance Adoption of Resolution No. 2014-072, to open a special revenue fund under Fiscal Policy #2802 and update Fiscal Policy #2803 , fund definitions to reflect the addition of the new fund. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Weik -presented a brief update on her tour of the Los Angeles Orange Line Bus Rapid Transit; -Commissioner Miron -reported on the Transportation Advisory Board meeting ; and reported on the Metropolitan Mosquito Control meeting where more funds were authorized to control mosquitoes due to the recent heavy rainfall; -Commissioner Lehrke -reported she will be attending the National Association of Counties annual conference on July 10 through July 14. Community Services Approval ofthe following appointments for committees and commissions : -Child Protection Citizen Review Panel -Deborah Eckberg; Michael Laughton; Julia Welter ; and Nancy Zupfer; -Workforce Investment Board -Wayne Morris ; Steve Moeller; Timothy Swanson; Tom Colosimo; Lori Tapani ; Teresa Obinger; Susan Evans; Cheryl Beaumier; Sean Fetterman; Tyler Burkart; and Theresa Smidt. County Attorney Approval of the Joint Powers Agreement with the State of Minnesota, Department of Corrections, Office of Policy and Legal Services , for the period of July 1, 2014 through June 30 , 2015. General Administration Approval ofthe following actions: -June 24, 2014, Board meeting minutes; -Comment letter related to the proposed Waters of the United States Rule ; -Audit Committee met with external auditors and received a positive review ; full report to be addressed at the July 22 Board meeting; -Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval oftwo temporary on-sale liquor licenses for the Veterans of Foreign Wars Post 323 for a special event at the Washington County Fair in Baytown Township July 30 through August 3, 2014. Public Health and Environment Approval ofthe following actions: -Agreement with RtVision, Inc., for development and implementation of a software information system for the Subsurface Treatment System permitting inspection, and maintenance program; -Grant agreement with the Minnesota Department of Health related to public health emergency preparedness and the Cities Readiness Initiative in the amount of $194,582; -Inter-county agreement with Anoka, Carver, Dakota, Hennepin, and Ramsey Counties for the reciprocal use of household hazardous waste facilities. Public Works Approval ofthe following actions: -Resolution No. 2014-073 , 15330 Afton Hills Court South house lease; -License for the use of real property by Midwest Vending in order to operate and maintain food and beverage machines at the Government Center and outlying offices; -Contracts with Metropolitan Mechanical Contractors, Inc. for Zones 1, 2 , and 3 mechanical maintenance service; -Resolution No. 2014-074, Quit Claim excess lands outside ofhighway right of way in the City of Mahtomedi along Old Wildwood Road (formerly County Road 79); -Resolution No . 2014-076, bid award for County State Aid Highway 21 and County Road 78 paving to McNamara Contracting, Inc. Sheriff's Office Approval of the following actions: -Resolution No. 2014-075, Joint Powers Agreement with the City of Minneapolis for public safety and security during the 2014 Major League Baseball All Star game; -Update on the flooding conditions of the St. Croix and Mississippi Rivers. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.