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HomeMy WebLinkAbout2014-06-17 CC MIN ater INE IINTNILECE Of MINNESOTA CITY COUNCIL MEETING MINUTES June 17, 2014 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:02 p.m. Present: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Absent: Councilmember Weidner Staff present: City Administrator Hansen City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Finance Director Harrison City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna,seconded by Councilmember Kozlowski,to approve the May 20, 2014 regular meeting minutes and the June 3, 2014 regular, recessed and executive session meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Jon Chiglo Month Mayor Harycki presented a Proclamation to Jon Chiglo, director of the St. Croix River Crossing Project. Mr. Chiglo provided an update on the St. Croix River Crossing. There are 200 people working on the project which is on schedule and on budget for opening in the fall 2016. Councilmember Polehna asked about ADA requirements and thanked Mr. Chiglo for his leadership. Mr. Chiglo added that the project is anticipated to be fully ADA compliant. Presentation of Human Rights Award- Dr. Snellman Councilmember Polehna noted that the Human Rights Award was started approximately ten years ago. He introduced Human Rights Commission Chair Missy May&Commissioner Don Hovland. City Council Meeting June 17, 2014 Mayor Harycki read the Proclamation and presented the Human Rights Award to Dr. Lenny Snellman. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2014-106, Stillwater Human Rights Award - Lenny Snellman. Ayes: Councilmembers Menikheim Kozlowski, Polehna, Mayor Harycki Nays: None Dr. Snellman thanked the Council for the award and explained his work with children orphaned by tribal warfare in Kenya. OPEN FORUM Jennifer Martin explained the July 21 fundraiser scheduled for Pioneer Park for Miracle of Mitch Foundation will raise money for families battling cancer. An August triathlon held in St. Paul is also part of the fundraiser. NEW BUSINESS Possible approval of a Chicken Permit requested by Ernesto and Julia Luna for 613 4th St South Community Development Director Turnblad explained that Ernesto and Julia Luna have requested a permit to keep chickens. The application meets the requirements of City Code. The Lunas are proposing a 32 square foot coop with an attached 32 square foot run/open air, enclosed pen. One neighbor has objected to the permit on grounds that the coop and pen will be visible to her adjacent property. Attempts to work with the applicant and the neighbor to try to find an appropriate location for the coop and pen have not been successful. Councilmember Menikheim stated he has talked to the Lunas and they are willing to make suggested compromises. He supports granting the permit for a one year trial period. Gary Dixon, 623 Fourth Street South, stated the coop and pen should be placed near the other chickens belonging to a different homeowner nearby. He is representing his mother who expressed an objection to the proposal. Ernesto Luna, applicant, stated they are flexible and do not want to cause any ill will. They have offered compromises with the neighbor to put up a fence or hedge - they are willing to make it work. Councilmember Kozlowski asked if the City could grant the permit and leave it up to the applicant to work out an appropriate location acceptable to neighbors. Mayor Harycki stated he prefers to be specific on the location permitted. Mr. Luna stated with a little time they may be able to talk with the other neighbors to see what would be acceptable. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski,to grant a Chicken Permit on a one year trial basis as conditioned,with the location of the coop and pen to be determined and the City to be notified of the location. Ayes: Councilmembers Menikheim, Kozlowski, Mayor Harycki Nays: Councilmember Polehna Page 2 of 6 City Council Meeting June 17, 2014 STAFF REPORTS Fire Chief Glaser reported that staff is working closely with St. Croix Crossing construction crews to ensure safety. Last weekend was busy, with a house struck by lightning on Johnson Drive. The second meeting about making Stillwater a Dementia-Friendly Community took place. Groundbreaking for the Fire Station may be in August. Finance Director Harrison reminded the Council budget meetings are set for August 19 and August 26. City Administrator Hansen notified the Council that due to high water, seating for the Fourth of July Fireworks will be in the parking lots rather than the grass. Log Jam Days organizers will be notified to make alternative plans in case of continued high water. Councilmember Polehna has completed the musical choreography for the fireworks. CONSENT AGENDA Resolution 2014-099, directing payment of bills Resolution 2014-100, approving the Minnesota Historical & Cultural Heritage Grant Acceptance Form from the Minnesota Historical Society - Fire Resolution 2014-101, approving the Minnesota Historical & Cultural Heritage Grant Acceptance Form from the Minnesota Historical Society—Community Development Resolution 2014-102, approving the Certified Local Government Grant Acceptance Form from the Minnesota Historical Society—Community Development Resolution 2014-103, appointment of Steve Speedling to Board of Water Commissioners Possible acceptance of Board of Water Commissioners Financial Statement for 2013 Possible approval of repair of Teddy Bear Park slide Resolution 2014-104, approving plans & specifications for Washington County Rehabilitation Project—Manning Avenue Resolution 2014-105, approving lighting relocation with Xcel Energy (River Market Lot) Possible approval of event and temporary liquor license—Miracles of Mitch Foundation Fundraiser (Christa Rymal)—July 21, 2014 Councilmember Kozlowski asked about the missing section of the Teddy Bear Park slide. City Administrator Hansen reported that portion of the slide has been blocked off for a couple months. There was discussion about whether it was vandalism or heavy use - the City is considering it vandalism and submitting an insurance claim. Because the equipment is so unique, it is expensive to repair and maintain. The City must maintain the equipment or it will revert back to the donor. He feels the repair must be made. Councilmember Menikheim commented that the Water Board functions very well for the City. He asked about City cost share in the rehabilitation of Manning Avenue. City Administrator Hansen clarified that the Water Board items would not be part of the $70,000. Cost shares would be for items such as street lights. He will ask Public Works Director Sanders to further clarify the issue. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: None Page 3 of 6 City Council Meeting June 17, 2014 PUBLIC HEARINGS Case No. ZAT/2014-10. A public hearing to consider a request for a zoning text amendment to Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing design review standards for certain seasonal food vendors. Community Development Director Turnblad explained that the proposed amendment creates design standards for vendors. Vendors who keep their trailer in place for more than 20 hours will require a design permit,and designs will need to be consistent with the Downtown Design manual; white utility trailers are prohibited. The HPC and Planning Commission have recommended approval. Staff recommends approval. Councilmember Kozlowski asked if the amendment applies to vendors involved in special events. Community Development Director Turnblad replied the amendment does not apply to vendors whose permit or license is tied to a particular permitted event such as Log Jam Days. Mayor Harycki opened the public hearing. There were no public comments. Mayor Harycki closed the public hearing. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the first reading of an ordinance relating to amending Chapter 41, entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain Seasonal Food Vendors. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of Police Services and Fees Policyltabled from 6/3/2014 meeting) City Clerk Ward explained that at the last meeting, the Council requested that reference be made in the Police Services and Fee Policy resolution to include to Resolution 2010-204 establishing policies related to review of event applications. That reference has been added under "Police Services requested for EVENTS, SPECIAL EVENTS and EVENTS w/CONTRACT (Item 1)." Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2014-107, approving Police Services Policy and Related Fees. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: None NEW BUSINESS (CONTINUED) Possible approval of Log Run Race—September 27, 2014—Brian Mastel Brian Mastel encouraged the Council to read about the Miracles of Mitch Foundation mentioned earlier in the meeting, which he is involved with also. He requested approval for the Log Run Race with the new date of September 27. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the Log Run Race September 27, 2014. All in favor. Page 4 of 6 City Council Meeting June 17, 2014 Discussion on Rumble on the Deck Special Event July 10 with Contract Police Chief Gannaway explained that the Freight House has requested an event permit for "Rumble on the Deck" on July 10. The event has been held for approximately 19 years. Last year the Department received numerous complaints about the motorcycle noise. The Police supervisor on duty also noted how much louder it seemed last year than in years past. He recommends staffing the event with Police Department personnel in order to enforce the potential noise/muffler violations. The cost of the law enforcement officers will be approximately $3,200; hence it will require a contract. Brian Ingram, Director of Operations for the Freight House, stated the business will do anything it needs to resolve the noise issue. Councilmember Menikheim stated he believes the Freight House staff are committed to making the event go well. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-108, approving Contract for 2014 Rumble on the Deck. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: None Possible approval of Log Jam contract change City Administrator Hansen explained the City's contract with The Locals calls for the City to receive 35%of proceeds from any gate charges. The intent is to help the City recoup its expenses as much as possible. The Locals plan to charge a minimal gate charge and would like to place the amount due in a reserve account for the City which would be used to cover any expenses over the $20,000 they have already given the City as a deposit. This is less onerous for the organizers. Staff recommends approving the contract amendment for this first year. In addition, a performance bond to cover unpaid expenses to their vendors is being changed to a simple letter of credit and he recommends the City accept the letter of credit for $20,000. A prominent businessman has agreed to guarantee the $20,000. Everyone involved is trying to make this event a success. Councilmember Menikheim commented this is a positive change that protects the City. He commended the Locals for tightening up the finances. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-109, approving Addendum No. 1 to Stillwater Log Jam Agreement and Letter of Credit. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna updated the Council on Beyond the Yellow Ribbon activities. Last night was a planning meeting for the seventh pheasant hunt for returning troops. A VFW donation of $5,000 has already been received. Col. Thingvold's unit has been deployed to Kuwait. Councilmember Kozlowski referred to a letter the City received from Loren Schulenberg disputing the spelling of the names of Schulenburg Alley and Schulenburg Park. Page 5 of 6 City Council Meeting June 17, 2014 Community Development Director Turnblad stated historically, it was very common to use multiple spellings of names.The name has traditionally been spelled both ways on City landmarks and documents. City Administrator Hansen noted staff has been dealing with the issue for about three years. Councilmember Kozlowski pointed out in an historic photograph,the mill is named Schulenburg. The relative disputing the spelling is requesting it be corrected to Schulenberg. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to leave the spelling as is, Schulenburg as it relates to the historic picture of the Schulenburg Mill. All in favor. Councilmember Polehna asked City Clerk Ward to publish notice of the annual Park Tour July 22, so Councilmembers may attend. Councilmember Menikheim noted that on July 18, 22 representatives from the City and County of Folsom, California will be in town for a meeting about issues particular to river cities. He requested Council representation. He also would like the City to become more involved in the Dementia-Friendly Community program. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adjourn the meeting at 8:15 p.m. All in favor. Ken .'f-cki, Mayor ATTEST: if 0 tbk. Larry D. 114 en, Acting City Clerk Resolution 2014-099, directing payment of bills Resolution 2014-100, approving the Minnesota Historical & Cultural Heritage Grant Acceptance Form from the Minnesota Historical Society Resolution 2014-101, approving the Minnesota Historical & Cultural Heritage Grant Acceptance Form from the Minnesota Historical Society Resolution 2014-102, approving the Certified Local Government Grant Acceptance Form from the Minnesota Historical Society Resolution 2014-103, appointment of Steve Speedling to Board of Water Commissioners Resolution 2014-104, approval of plans & specifications and authorizing the Engineer to sign plans for the Manning Avenue Rehabilitation Project Resolution 2014-105, approving Outdoor lighting agreement with Xcel Energy (River Market Lot) Resolution 2014-106, Stillwater Human Rights Award—Lenny Snellman Resolution 2014-107, approving Police Services Policy and Related Fees Resolution 2014-108, approving Contract for 2014 Rumble on the Deck (Freight House) Resolution 2014-109, approving Addendum No. 1 to Stillwater Log Jam Agreement and Letter of Credit Page 6 of 6