HomeMy WebLinkAbout2014-07-01 CC PacketREGULAR MEETING
RECESSED MEETING
i 1 1 t e r
TME OIRTNELACE OF MINNESOTA
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
July 1, 2014
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Possible award of bid for new Fire Station (Resolution — Roll Call)
IV. STAFF REPORTS
2. Police Chief
3. Fire Chief
4. City Clerk
5. Community Development Dir.
6. Public Works Dir.
7. Finance Director
8. City Attorney
9. City Administrator
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
10. Possible approval of June 17, 2014 regular meeting minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by
the city council and will be enacted by one motion. There will be no separate discussion on these items unless a
council member or citizen so requests, in which event, the items will be removed from the consent agenda and
considered separately.
11. Resolution 2014-110, directing payment of bills
12. Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement
Project
13. Possible approval to purchase speed sign — Public Works
14. Resolution 2014-112, Resolution Declaring a State of Emergency
15. Resolution 2014-113, Approving Agreement with Ascension Church
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
16. Case Number 2014-18. This is the date and time for a public hearing to consider a request for
rezoning of property from RA (One Family Residential) to PROS (Parks, Recreation or Open Space)
and a Special Use Permit for an off -leash dog park to be located on a municipal parcel located at
2000 Myrtle Street West, the NE corner of the HWY 12 and Eagle Ridge Trail intersection. Allison
McGinnis, President, Friends of Stillwater Area Dog Park, applicant. . Notices were mailed to
affected property owners and published in the Stillwater Gazette on June 16, 2014. (1St Reading —
Ordinance)
17. Case No. SUP/2014-20. This is the date and time for a public hearing to consider a Planning
Commission recommendation of approval of a request for Preliminary Plat, Annexation,
Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning
Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant. Notices were mailed to
affected property owners and published in the Stillwater Gazette on May 30, 2014. (Resolution —
Roll Call)
18. This is the date and time for a public hearing for the 2014 Street Improvements (Project 2014-02).
Notices have been mailed to affected property owners and published in the Stillwater Gazette on
June 13 and 20, 2014. (Resolution — Roll Call)
XIII. UNFINISHED BUSINESS
19. Possible approval of second reading of Ordinance 1066, an Ordinance Amending Chapter 41,
Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain
Seasonal Food Vendors (2nd Reading — Roll Call)
XIV. NEW BUSINESS
20. Possible approval of Special Assessment for Current Services
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
ve
KRAUS-ANDERSON.
CONSTRUCTION COMPANY
PROJECT City of Stillwater Fire Hall
LOCATION Stillwater, MN
BID DATE 6/12/2014
lUwater
The Birthplace of Minnesota
B
R
V.E. Item #
Item Description
Contractor
Alt. 1
Delete historic vehicle display
All
Alt. 3
Delete operable partition
All
WS 09F
Delete epoxy flooring
Twin City Tile
1
Substitute brick in lieu of precast at tower
Crosstown
2
Substitute ACME utility brick in lieu of econo mods
Crosstown
3
Substitute SLR2 for SLR1
Crosstown
4
Typ markerboards in lieu of custom visual diplay
Tekton
5
Eliminate 4-1/2" butcher block for typ.
Tekton
6
60 mil roof in lieu of 90 mil and 20yr vs 30yr
SGO
8
Eliminate dens/cover boards at roof system
SGO
14
Eliminate requirement to ammend soil w/ compost
MUE
15
Recycled Class 5 in lieu of spec
NW Asphalt
16
Reduce parapet by one course
Crosstown
17
Reduce asphalt 205x150' parking lot
NW Asphalt
M1
Remove the destratification fans at the apparatus bay
Chappell Central
M2
Remove ceiling fans in fitness room
Chappell Central
M3
Reduce ACCU-1 to 30 -ton
Chappell Central
M4
Eliminate hot gas reheat from AHU-1/ACCUOI
Chappell Central
M6
Reduce to (5) hot water to apparatus hose bibbs
Chappell Central
M7
Reduce vehicle washing to (5) hose
Chappell Central
M8
Reduce number of truck fills to (4)
Chappell Central
M9
Elim. compressor and air piping system to (4) drops
Chappell Central
M11
Delete trench drain at Appartus bay 7
Crosstown
M12
Revise roof drainage sys-overflow at appartus bay 7
Chappell Central
El
Provide a wall mounted 1200 amp connection/metering cabinet in lieu of pad
mounted
NAC
E2
Change copper to aluminum conductors for service/feeders larger than 100
amp
NAC
E3
Utilize MC cable in stud walls and above ceiling per code.
NAC
E5
Delete dimming system and provide stand alone dimmers in (2) Conf. Rms
NAC
E8
Change A,A1 and A2 to Metalux Arcline series fixtures
NAC
El 1
Change D,D1 and D2 to Atlantic fixtures
NAC
E12
Change E and El edge lit exits to thermoplastic APX6R
NAC
El 3
Change M LED undercabinet fixtures to flour CL series
NAC
E14
Change AA, AA1, BB, CC and CC1 to metal halide Tribute series heads and
steel square straight poles
NAC
Eliminate Training Mezzanine 2006 & Mech Mezz 2001
All
Revise the front entrance
All
Owner: City of Stillwater
Project: Fire Station
Location: Stillwater, MN
Date: 7/1/04
4illwater
Th. Bifleplece of Minnesota
KRAUS-ANDERSON®
CONSTRUCTION COMPANY
B
w
B
R
BUETOW 2 ARCHITECTS, INC
90% CD Estimate
Remarks
Description
27,315
PROJECT BUDGET
$7,334,554
Construction Costs Budget
Construction Bids
$6,113,859
Value Engineering Items
($523,958)
General Conditions
$250,000
10 Month Schedule (Jul 1 - Apr 30)
Building Contingency
$167,697
3% Construction
Total Construction Budget
$6,007,598
Soft Cost Budget
NE Fees (Structural, Civil, Landscape, M&E)
$399,000
BWBR / Buetow 2
A&E Project Reim.
$28,000
BWBR / Buetow 2 ($8k reimb + $20k alternates design)
CM Fee
$119,250
Kraus Anderson Construction
Site Services
$330,000
Kraus Anderson Construction
Plan Review
$13,000
MN Dept of Labor (75% of Review Fee)
Building Permit
$30,000
Budget per City of Stillwater
SAC & WAC Costs
$17,395
Per City of Stillwater (assume 7 SAC - no WAC charge)
Construction Testing / Special Inspections
$41,531
Site Survey
$15,000
Plan Productions / Distribution - Bidding
$0
Total Soft Cost Budget
$993,176
Owner Costs Budget
Acres
0.00
Cost per Square Foot
$0.00
Land Acquisition
$0
Public Infrastructure
$0
Capitalized Interest on Land
$0
Capitalized Interest on Building
$0
Loan Expenses or Bonding Costs
$0
Verify with owner and consultants
FF & E
$115,000
Technology / Equipment / Security
$125,000
Art Requirement
$0
Title Insurance & Closing
$0
Legal Fees
$0
Project Commissioning/Validation
$25,000
Phase 1 & 2 Environmental Study
$0
Storm Water Charges, Requirements
$0
City Approval Fees & Park Ded.
$0
Developer Fees
$0
Outside Broker
$0
Misc. Owner Expenses
$40,000
Builders Risk and Insurances
$8,000
$6mil based on 12 -months
Total Owner Budget
$313,000
($20,780)
Board of Directors
Kevin Sandstrom
Chair
Paul McCarthy
Vice Chair
Steve O'Brien
Past Chair
Bill Turnblad
City of Stillwater
216 Fourth St. N.
Stillwater, MN 55082
Bill:
June 3, 2014
Todd Streeter I am delighted to inform the City that we will be receiving and hosting
President a delegation of elected officials from the city of Folsom, California
Chuck.LeRoux and Sacramento County. The delegation of 22 council members,
Secretary commissioners, staff and Chamber and CVB officials, will be visiting
Stillwater on Friday, July 18th from approximately 11 am to 5 pm.
Chris Schiltz
Treasurer
Paula Hamann
Susan St. Ores
Gretchen Stein
Dave Wettergren
The delegation annually visits out -state cities to learn what they are
doing to stimulate economic development within their city and
county and they have chosen to visit the Twin Cities and Stillwater
this year.
The Chamber has been working closely with their Chamber director
and CVB executive to plan a fun and valuable learning experience
during their visit to our city. Tentative plans include:
• A short downtown orientation tour upon their arrival (11 am)
• Town hall meeting with city and county officials (noon)
• River lunch cruise aboard Lady Chateau (1:30)
• Activity time options - shopping, trolley tours, BierCycle rides,
Log Jam event activities (3 - 5pm)
The town hall session is a wonderful opportunity to learn about their
city's recent economic revitalization efforts and bridge construction
spanning a river that runs along its downtown district. There are
many similarities among our two cities and much to learn from one
a nother.
While many details are yet to be finalized, we hope council and staff
will set aside time on Friday to attend and participate in the town hall
session. More details will be provided as they develop.
Sincerely,
Todd Streeter
President/Executive Director
200 Chestnut Street East • Suite 204 Stillwater, MN 55082 • Phone: 651.439.4001 • Fax: 651.439.4035
GreaterStillwaterChamber.com
KRAUS -ANDERSON
CONSTRUCTION COMPANY
June 27, 2014
Mr. Bill Turnblad
City of Stillwater
216 4th Street North
Stillwater, MN 55082
RE: City of Stillwater Fire Hall — Stillwater, MN
Contract Award Recommendation
Dear Mr. Turnblad:
Innovative Construction Solutions
8625 Rendova Street NE
P.O. Box 158
Circle Pines, MN 55014
O 763.786.7711
F 763.786.2650
www.krausanderson.com
This letter is concerning our recommendations for contract awards for the above
referenced project that was bid on June 12th, 2014.
Kraus -Anderson has verified bidders and we submit the following lowest responsible
bidders and their total bid amount:
Work Scope Contractor, City, State
Bid Amount
WS 03-A Concrete/ Crosstown Masonry
& 04-A Masonry Ham Lake, MN
WS 03-B Precast
Structural
Concrete
County Materials
Roberts, WI
WS 05-A Structural DAKA
Steel Supply Pine City, MN
WS 05-B Structural
Steel
Erection
Red Cedar Steel
Erectors, Inc.
Menomonie, WI
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Affirmative Action / Equal Employment Opportunity Employer
$1,621,000.00
$2,500.00
$0.00
$1,623,500.00
$34,123.00
$0.00
$0.00
$34,123.00
$264,500.00
($900.00)
($1,000.00)
$274,091.00
$158,300.00
($200.00)
($2,500.00)
$155,600.00
WS 06-A Carpentry Tekton
St. Louis Park, MN
WS 07-A Roofing
SGO Roofing
Lakeville, MN
WS 07-B Aluminum Atomic Sheet Metal
Composite Vadnais Heights, MN
Wall Panels
WS 07-C Joint
The Caulkers
Sealants Fridley, MN
WS 08-A Doors, Glewwe Doors
Frames, & Eagan, MN
Hardware
Supply
WS 08-C Clad Wood Heartland Glass
Windows — Waite Park, MN
Supply
WS 08-D Sectional Overhead Door Company
Doors
Eagan, MN
WS 09-A Drywall Mulcahy Nickolaus
Oakdale, MN
WS 09-B Tile MCI
Waite Park, MN
WS 09-C Ceiling & Sonus
Acoustical Golden Valley, MN
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Affirmative Action / Equal Employment Opportunity Employer
$237,000.00
$1,500.00
($300.00)
$238,200.00
$249,276.00
($2,812.00)
$0.00
$246,464.00
$162,540.00
$0.00
$0.00
$162,540.00
$19,200.00
$0.00
$0.00
$19,200.00
$81,860.00
($2,670.00)
$0.00
$79,190.00
$15,210.00
$3,961.00
$0.00
$19,171.00
$96,637.00
($4,267.00)
$0.00
$92,370.00
$199,200.00
($3,550.00)
($1,400.00)
$194,250.00
$54,900.00
($215.00)
$0.00
$54,685.00
$25,945.00
$0.00
$450.00
$26,395.00
WS 09-D Carpet & MCI Base Bid:
Flooring Waite Park, MN Alternate #1:
Alternate #3:
Total Contract:
WS 09-E Painting Fransen Base Bid:
Milaca, MN Alternate #1:
Alternate #3:
Total Contract:
WS 21-A Fire
Breth-Zenzen. Base Bid:
Protection St. Joseph, MN Alternate #1:
Alternate #3:
Total Contract:
WS 22-A Mechanical Chappel Central
Willmar, MN
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
WS 26-A Electrical NAC Base Bid:
Vadnais Heights, MN Alternate #1:
Alternate #3:
Total Contract:
WS 31-A Earthwork & MUE Base Bid:
Utilities Forest Lake, MN Alternate #1:
Alternate #3:
Total Contract:
WS 32-A Asphalt NW Asphalt Base Bid:
Paving Shakopee, MN Alternate #1:
Alternate #3:
Total Contract:
WS 32-B Landscaping Cedar Ridge
Landscaping
Chaska, MN
Base Bid:
Alternate #1:
Alternate #3:
Total Contract:
Total Base Bid:
Allowance for Trench Grate Frame & Covers:
Total Alternate #1:
Total Alternate #3:
Total Contract Amount:
Affirmative Action / Equal Employment Opportunity Employer
$50,900.00
($215.00)
$0.00
$50,685
$66,300.00
($500.00)
$0.00
$65,800.00
$47,860.00
($700.00)
$0.00
$47,160.00
$1,381,000.00
($7,000.00)
$0.00
$1,374,000.00
$568,000.00
($6,900.00)
($400.00)
$560,700.00
$340,205.00
$0.00
$0.00
$340,205.00
$159,000.00
$0.00
$0.00
$159,000.00
$36,590.00
$0.00
$0.00
$36,590.00
$5,869,546.00
$30,000.00
($21,968.00)
($5,150.00)
$5,872,428.00
We have enclosed the Bid Tabulation sheets that reflect the bids received.
If you have any questions regarding this information, please do not hesitate to contact
me at 763-786-7711.
Very truly yours,
KRAUS-ANDERSON® CONSTRUCTION COMPANY
Gary R. Zifko
Senior Project Manager
Affirmative Action / Equal Employment Opportunity Employer
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 03-A CONCRETE
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
George Siegfried
Construction
Northland Concrete
& Masonry
Crosstown Masonry
Gresser Company
Northland Concrete
& Masonry
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$398,000.00
$460,500.00
$478,300.00
COMBINED BASE BID
03-A & 04-A
$1,790,000.00
$1,621,000.00
$1,734,600.00
$1,875,800.00
Alternate 1
($7,900.00)
($9,000.00)
$2,500.00
($2,500.00)
3A & 4A ($9,000.00)
Alternate 2
($13,000.00)
($900.00)
($1,000.00)
($1,200.00)
3A & 4A ($900.00)
Alternate 3
Total including
Alternates
Total including
Alternates
Combined WS 3/4A
Total including
Total including
Alternates
Combined WS 3/4A
Total including
$377,100.00
$450,600.00
$1,622,500.00
$474,600.00
$1,865,900.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 03-B PRECAST STRUCTURAL CONCRETE
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
County Materials
Corporation
Hanson Structural
Precast
Molin Concrete
Products Co.
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$34,123.00
$42,912.00
$51,322.00
COMBINED BASE BID
Alternate 1
NA
NA
NA
Alternate 2
NA
NA
NA
Alternate 3
NA
NA
NA
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 04-A MASONRY PACKAGE
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Rice Lake
Northland Concrete
& Masonry
Gresser Company
George Siegfried
Construction
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
x
x
x
BASE BID
$1,238,750.00
$1,425,300.00
$1,266,400.00
$398,000.00
COMBINED BASE BID
03-A & 04-A
$1,734,600.00
$1,790,000.00
Alternate 1
N/C
NA
($4,900.00)
$7,000.00
Alternate 2
N/C
NA
($11,900.00)
Alternate 3
N/C
Total including
Alternates
Total including
Alternates
$1,261,500.00
$393,100.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 05-A STEEL - MATERIAL ONLY
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Daka Corporation
American Structural
Metals
Central MN
Fabricating
Thurnbeck Steel
Fabricating
D & M Ironworks
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$264,500.00
$292,490.00
$303,100.00
$320,500.00
$461,828.00
COMBINED BASE BID
Alternate 1
($900.00)
($1,675.00)
($4,100.00)
($2,389.00)
($20,702.00)
Alternate 2
($500.00)
($870.00)
($1,290.00)
($1,534.00)
($1,992.00)
Alternate 3
($1,000.00)
($1,200.00)
($1,380.00)
($1,529.00)
($2,298.00)
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$262,100.00
$288,745.00
$296,330.00
$315,048.00
$436,836.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 05-B STEEL MATERIAL - INSTALL
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Red Cedar Steel
Erectors
KMH Erectors, Inc
Maxx Steel Erectors,
Inc.
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$158,300.00
$198,350.00
$292,800.00
COMBINED BASE BID
Alternate 1
($200.00)
($3,710.00)
($7,800.00)
Alternate 2
($600.00)
($715.00)
($2,400.00)
Alternate 3
($2,500.00)
($2,985.00)
($4,800.00)
Total including
Alternates
Total including
Alternates
Total including
Alternates
$155,000.00
$190,940.00
$277,800.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 06-A CARPENTRY
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Tekton Construction
Ebert, Inc.
Kellington
Construction, Inc.
Meisinger
Construction
Maertens-Brenny
Construction
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$237,000.00
$268,000.00
$280,400.00
$332,000.00
$353,500.00
COMBINED BASE BID
Alternate 1
$1,500.00
$1,250.00
$1,000.00
($1,260.00)
Alternate 2
($1,000.00)
($750.00)
($1,300.00)
($800.00)
($300.00)
Alternate 3
($300.00)
($240.00)
($75.00)
($330.00)
($100.00)
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$237,200.00
$268,260.00
$280,025.00
$330,870.00
$351,840.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 07-A ROOFING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
John A. Dalsin &
Son, Inc.
S.G.O. Roofing
Central Roofing Co.
Roof Tech
McPhillips Bros.
Roofing
Palmer West
Construction
BID SECURITY
x
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
x
BASE BID
$247,222.00
$249,276.00
$274,250.00
$277,855.00
$295,000.00
$299,500.00
COMBINED BASE BID
07A & 07B
$460,000.00
Alternate 1
($4,800.00)
($2,812.00)
($2,495.00)
($3,060.00)
($700.00)
Alternate 2
($2,600.00)
($1,403.00)
($1,440.00)
($1,670.00)
Alternate 3
NA
NA
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$239,822.00
$245,061.00
$270,315.00
$273,125.00
$298,800.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 07-A ROOFING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Schwickerts Tecta
BID SECURITY
x
ADDENDA RECD.
x
BASE BID
$477,600.00
COMBINED BASE BID
Alternate 1
NA
Alternate 2
NA
Alternate 3
NA
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 07-B ALUMINUM COMPOSITE WALL PANELS
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Atomic Architectural
Sheet Metal
McPhillips Bros.
Roofing
Specialty Systems
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$162,540.00
$165,000.00
$193,200.00
COMBINED BASE BID
07A & 07B
$460,000.00
Alternate 1
No Change
Alternate 2
No Change
Alternate 3
No Change
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 07-C JOINT SEALANTS
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
The Caulkers
Rightway Caluking
Carciofini Company
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$19,200.00
$22,600.00
$52,500.00
COMBINED BASE BID
Alternate 1
NA
($340.00)
Alternate 2
NA
($150.00)
Alternate 3
NA
Total including
Alternates
$22,110.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 08-A DOORS, FRAMES, HRDWR - MATERIAL
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Kende!! Door, Inc.
Glewwe Doors
Bredemus Hardware
Co.
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$81,751.00
$81,860.00
$95,000.00
COMBINED BASE BID
Alternate 1
($2,512.00)
($2,670.00)
NA
Alternate 2
($1,332.00)
($1,420.00)
NA
Alternate 3
Total including
Alternates
Total including
Alternates
$77,907.00
$77,770.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 08-B ALUMINUM & GLAZING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Ford Metro Inc.
Capital City Glass
Envision Glass Inc.
Heartland Glass Co.
United Glass
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$129,000.00
$134,300.00
$138,962.00
$154,900.00
$212,555.00
COMBINED BASE BID
Alternate 1
($1,220.00)
($14,500.00)
($6,000.00)
($21,950.00)
Alternate 2
NA
$0.00
Alternate 3
NA
$0.00
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$127,780.00
$119,800.00
$138,962.00
$148,900.00
$190,605.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 08-C CLAD WINDOWS - MATERIAL ONLY
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Heartland Glass Co.
BID SECURITY
x
ADDENDA RECD.
x
BASE BID
$15,210.00
COMBINED BASE BID
Alternate 1
$3,961.00
Alternate 2
$1,366.00
Alternate 3
NA
Total including
Alternates
$20,537.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 08-D SECTIONAL DOORS
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Overhead Door Co.
of the Northland
Twin City Garage
Door
Crawford Door
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$96,637.00
$115,800.00
$118,500.00
COMBINED BASE BID
Alternate 1
($4,267.00)
($4,700.00)
($4,522.00)
Alternate 2
Alternate 3
Total including
Alternates
Total including
Alternates
Total including
Alternates
$92,370.00
$111,100.00
$113,978.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-A DRYWALL
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Mulcahy Nickolaus
RTL Construction
Quality Drywall
Custom Drywall
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
x
x
x
BASE BID
$199,200.00
$219,969.00
$233,000.00
$238,800.00
COMBINED BASE BID
Alternate 1
($3,550.00)1
($350.00)
($1,500.00)
$0.00
Alternate 2
($3,700.00)
($3,000.00)
($2,400.00)
($1,300.00)
Alternate 3
($1,400.00)
($350.00)
($1,000.00)
($700.00)
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$190,550.00
$216,269.00
$228,100.00
$236,800.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-B TILE
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
MCI, Inc.
WTG Terrazzo & Tile
Grazzinin Bros.
CD Tile & Stone
Superior Midwest
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$54,900.00
$62,500.00
$64,280.00
$74,200.00
$93,500.00
COMBINED BASE BID
Alternate 1
($215.00)
Alternate 2
($1,700.00)
Alternate 3
Total including
Alternates
$52,985.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-C CEILING & ACOUSTICAL TREATMENT
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Sonus Interiors
Acoustic Associates
Twin City Acoustics
Kirk Acoustics
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
x
x
x
BASE BID
$25,945.00
$26,400.00
$26,810.00
$27,830.00
COMBINED BASE BID
Alternate 1
$400.00
$300.00
$320.00
Alternate 2
($1,153.00)
($900.00)
($1,050.00)
($1,170.00)
Alternate 3
$450.00
$540.00
$570.00
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$25,242.00
$25,900.00
$26,600.00
$27,550.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-D CARPET & FLOORING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Acoustic Associates
MCI, Inc.
commercial flooring
Services
St. Paul Linoleum
Grazzini Bros
Floors By Beckers
BID SECURITY
x
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
x
BASE BID
$44,400.00
$50,900.00
$54,630.00
$54,700.00
$58,000.00
$59,612.00
COMBINED BASE BID
Alternate 1
($200.00)
($215.00)
$385.00
$498.00
$500.00
($229.00)
Alternate 2
($1,400.00)
($1,700.00)
($1,555.00)
($1,032.00)
($1,500.00)
($1,621.00)
Alternate 3
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$42,800.00
$48,985.00
$53,460.00
$54,166.00
$57,000.00
$57,762.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-E PAINTING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Fransen Decorating
Steinbrechers
Swanson &
Youngdale
Wasche
Commercical Inter.
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
#1 only
x
x
BASE BID
$66,300.00
$76,500.00
$94,286.00
$104,900.00
COMBINED BASE BID
Alternate 1
($500.00)
($1,500.00)
($1,024.00)
($2,680.00)
Alternate 2
($500.00)
($500.00)
($495.00)
($530.00)
Alternate 3
NA
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$65,300.00
$74,500.00
$92,767.00
$101,690.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 09-F FLUID APPLIED FLOORING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
TC Tile & Marble
QC Companies
TMI Coatings
Grazzini Bros
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
x
x
x
BASE BID
$66,735.00
$74,750.00
$99,990.00
$109,590.00
COMBINED BASE BID
Alternate 1
Alternate 2
Alternate 3
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 10-A OPERABLE PARTITIONS
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Hufcor Inc.
Aoustic Associates
BID SECURITY
x
x
ADDENDA RECD.
x
x
BASE BID
$9,580.00
$10,350.00
COMBINED BASE BID
Alternate 1
Alternate 2
Alternate 3
$10,350.00
Voluntary Alt. - Add
pocket Doors
$2,604.00
Total including
Alternates
Total including
Alternates
$20,700.00
$12,184.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 12-A WINDOW TREATMENT
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Custom Drapery &
Blind
MCI, Inc.
CE, LLC
BID SECURITY
x
x
x
ADDENDA RECD.
x
x
x
BASE BID
$3,698.00
$5,935.00
$930.00
COMBINED BASE BID
Alternate 1
Alternate 2
($748.00)
($553.00)
Alternate 3
Total including
Alternates
Total including
Alternates
$5,187.00
$377.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 21-A FIRE SUPPRESSION
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Breth-Zenzen
Life Saver
Skyline
Viking Automatic
Sprinkler
General Sprinkler
Corp
Summit
BID SECURITY
x
x
x
x
x
x
ADDENDA RECD.
x
x
x
#1 Only
x
x
BASE BID
$47,860.00
$51,451.00
$52,600.00
$62,490.00
$69,800.00
$97,000.00
COMBINED BASE BID
Alternate 1
($700.00)
($1,000.00)
($400.00)
($800.00)
($1,150.00)
($550.00)
Alternate 2
($225.00)
($400.00)
($400.00)
($450.00)
($480.00)
Alternate 3
No change
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$46,935.00
$50,451.00
$51,800.00
$61,290.00
$68,200.00
$95,970.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 22-A PLUMBING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Chappell Central
NAC
Klamm
Northland
BID SECURITY
x
x
x
x
ADDENDA RECD.
x
x
x
x
BASE BID
$1,381,000.00
$1,426,000.00
$1,435,000.00
$1,494,000.00
COMBINED BASE BID
Alternate 1
($7,000.00)
($11,000.00)
($5,600.00)
($13,500.00)
Alternate 2
($9,000.00)
($10,500.00)
($4,700.00)
($15,000.00)
Alternate 3
Total including
Alternates
Total including
Alternates
Total including
Alternates
Total including
Alternates
$1,365,000.00
$1,404,500.00
$1,424,700.00
$1,465,500.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 26-A ELECTRICAL
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
NAC
Bloomington
Electric
Parsons
Sterling
J & L Electric
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$568,000.00
$579,000.00
$636,000.00
$669,725.00
COMBINED BASE BID
WS 21A & 26A
$640,500.00
Alternate 1
($6,900.00)
($5,000.00)
($6,200.00)
($11,800.00)
($8,500.00)
Alternate 2
($3,500.00)
($3,000.00)
($3,500.00)
($715.00)
($850.00)
Alternate 3
($400.00)
($750.00)
($395.00)
($225.00)
Total including
Alternates
Total including
Alternates
Total including
Alternates
Combined WS
21&26A Total
Total including
Alternates
$557,200.00
$571,000.00
$625,550.00
$627,590.00
$660,150.00
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 31-A EARTHWORK & SITE UTILITIES
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
MN Utilities &
Excavating
Miller Excavating
Frattalone Co.
Park Construction
Ironwood
Contracting
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
x
x
x
x
x
BASE BID
$340,205.00
$362,505.00
$414,530.00
$484,640.00
$494,946.00
COMBINED BASE BID
Alternate 1
Alternate 2
Alternate 3
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 32-A ASPHALT PAVING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Northwest Asphalt
Park Construction
FPI Paving
TA Schifsky
Northland Paving
BID SECURITY
x
x
x
x
x
ADDENDA RECD.
#1 Only
x
x
x
x
BASE BID
$159,000.00
$177,925.00
$192,500.00
$215,000.00
$225,000.00
COMBINED BASE BID
Alternate 1
Alternate 2
Alternate 3
Stillwater Fire Hall
OWNER: City of Stillwater
CONSTRUCTION MGR.: KRAUS-ANDERSON® CONSTRUCTION COMPANY
ARCHITECT: BWBR
BID TABULATIONS
June 12, 2014 at 2:OOpm
WS 32-B LANDSCAPING
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
BIDDER
Cedar Ridge
Lanscaping
Urban Companies
BID SECURITY
x
x
ADDENDA RECD.
x
x
BASE BID
$36,590.00
$97,000.00
COMBINED BASE BID
Alternate 1
Alternate 2
Alternate 3
AERIAL VIEW 1
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JUNE 30, 2014
CITY OF STILLWATER 1 FIRE HALL
AERIAL VIEW 2
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JUNE 30, 2014
CITY OF STILLWATER 1 FIRE HALL
AERIAL VIEW 3
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JUNE 30, 2014
CITY OF STILLWATER 1 FIRE HALL
I \�
AERIAL VIEW 4
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JUNE 30, 2014
CITY OF STILLWATER 1 FIRE HALL
RESOLUTION 2014-110
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $375,441.92 are hereby
approved for payment, and that checks be issued for the payment thereof The complete
list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 1st day of July, 2014.
Ken Harycki, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
EXHIBIT "A" TO RESOLUTION #2014-110 Page 1
LIST OF BILLS
4 Front LLC
Abbott Paint
American Test Center
Ancom Communication Inc.
Applied Images
Aspen Mills
AutoNation
Bells Trucking Inc.
Board of Water Commissioner
Carquest Auto Parts
CDW Government Inc.
Central Wood Products
Century Link
Clark Dan
Cole Papers
Comcast
Consolidated Welding Supply
Cummins NPower LLC
Curb Masters Inc.
Davis Equipment Corp
Dunlap Claire
ECM Publishers
Elite K9 Inc.
Emergency Medical Products
Ess Brothers & Sons Inc.
Flexible Pipe Tool Co.
Forestry Suppliers Inc.
Freedom Fence
Frontier Ag & Turf
Fury Stillwater
Government Finance Off Assoc.
Grafix Shoppe
Hardrives Inc.
Haussner Plumbing LLC
Hedberg Aggregates
Heritage Printing Inc.
I/O Solutions Inc.
Iceman Industries Inc.
IdentiSys
Jefferson Fire and Safety Inc.
Jimmys Johnnys Inc.
Kath Companies
L3 Com Mobile -Vision
Larson Ryan
League of MN Cities Ins Tr
Dasher board graphics
Teddy bear park fence paint
Annual safety inspection
Antenna whip 800/900 stubby
Custom tags
Uniforms
Oil change
Removal & Hauling
WAC Charges May adjusted amount
Auto parts and supplies
iPad
Premium hardwood
Phone
Custodian
Janitorial supplies
Internet, TV, & Voice
Nickel elecrode
Repair switch
Ship attraction repair
Supplies
Park Fee Refund
Publications
Outfitting vehicle for K9 transport
Heartstart pads, masks, & AED
Ladtech sealant, rings, and wrap
Upgrade TR3300
Paint
Move fence for tanker trucks
Equipment repair supplies
Vehicle repair - 215
GAAFR review newsletter
Graffics for K9 vehicle
2011 Street project & 2012 DT parking
Replace bathroom wall sensor
Mulch
AP envelopes
Firefighter driver engineer exam
Liquid ice melt
Printer
Shield
Toilet rental
Terracair def closed drum 55
Maint. agreement
Polaris Ranger service
Claim# C0031770
225.00
48.99
1,382.50
25.50
68.95
972.85
85.27
8,661.00
594.00
21.93
655.87
1,935.00
39.08
1,057.50
635.79
630.55
42.44
531.04
601.58
50.18
50.00
69.60
2,264.85
758.96
1,496.00
3,912.90
124.64
3,067.00
1,401.12
539.82
50.00
600.00
169,498.36
488.46
282.00
176.00
452.00
1,815.00
3,121.35
138.75
265.32
215.00
4,226.00
90.00
1,000.00
EXHIBIT "A" TO RESOLUTION #2014-110 Page 2
Loffler Companies Inc.
M.J. Raleigh Truck Co.
MacQueen Equipment Inc.
Mansfield Oil Company
Marcy Salo
Marshall Electric Company
Menards
Metropolitan Mechanical Contractors
Mirnaliz Santos
MN City/County Mgmt Assoc.
Modern Heating
Motorola Solutions Inc.
NAPA Auto Parts
Natural Resource Group LLC
R&R Specialties Inc.
RiedelI Shoes Inc.
Rose City Sign Company
S&T Office Products
Sanders Shawn
St. Croix Harley-Davidson
Stillwater Fire Relief Assoc
Stillwater Motor Company
Stripe A Lot Doug McLean dba
T.A. Schifsky and Sons
Titan Machinery Rogars
Titan Machinery Shakopee
Tri-State Bobcat
USAble Life
Verizon Wireless
WalMart Community
Washington County Public Safety Radio
Waste Management - Blaine
Wulfing David
LIBRARY
Baker and Taylor
Brodart Co
Collaborative Summer Library Program
Comcast
Country Messenger
Demco Inc.
Midwest Tape
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
Water Works Irrigation LLC
Weston Woods Studios
SonicWall
Road chemicals
Shaft -SB drive - LH
Fuel
Park Fee Refund
Ck over lights at field
Supplies
Service on heater
Park Deposit Refund
Membership
Investigate CO detection in garage area
Battery
Auto parts and supplies
Parking ramp site investigation
Blades and supplies
Concession supplies
Inspected electrical boxes N parking lot
Shredder and office supplies
Reimburse for PE licesnce renewal
Windshield lights
2013 Supplemental Fire State Aid
Service and repair
River Market parking striping
Fine asphalt
Roller and loader attachment
Supplies
Supplies
Term Life Insurance
Cell phones
Supplies
2 Qtr 800 Radio user fees
Trash waiver for 409 Holcombe
K9 boarding
Materials
Materials
Materials
Telecommunications
Periodical
Processing supplies
Materials
Telephone
General supplies
Maintenance contract
Sprinkler system start up
Materials
2,170.00
54.00
597.06
4,459.67
100.00
376.76
1,237.78
1,012.88
100.00
137.93
982.46
424.00
567.08
4,762.40
152.50
343.81
85.00
418.19
132.00
943.65
34,173.46
73.62
955.00
458.28
36,392.40
431.82
380.00
436.80
1,651.15
37.05
8,901.78
39.93
40.00
1,211.15
2,772.47
12.50
56.90
26.00
169.07
373.72
339.64
99.94
91.14
179.90
227.26
EXHIBIT "A" TO RESOLUTION #2014-110 Page 3
CREDIT CARDS
Tom Ballas
Cub Foods
Wellness Training
Larry Hansen
Go Daddy
Grandview Lodge
National Alliance of Preservation
Symantic
Toolfetch Sales
Stuart Glaser
Witmer Public safety
JUNE MANUALS
G FAO
Johnson Scott
ADDENDUM
Eastman, Angela
Magnuson Law Firm
Mansfield Oil Company
Xcel
Adopted by the City Council this
1st Day of July, 2014
Retirement cake
Cardio training
Websiting hosting
Lodging for seminar
NAPC nomination application fee
Security cert for exchange server
Rubbermaid commercial cube
Radio Cases
CAFR Review
Training courses
Event Planner
Professional Service
Fuel
Electricity, Gas
24.49
286.31
47.88
201.78
25.00
1,595.00
540.36
493.81
435.00
360.00
2,802.82
9,738.14
12,605.44
23,329.59
TOTAL 375,441.92
AGREEMENT
This Agreement is made thi day of June, 2014, between the City of Stillwater,
Washington County, Minnesota ("City") and Church of the Ascension, a Minnesota Religious
corporation ("Ascension").
WITNESSETH:
WHEREAS, the Last Will and Testament of Amie Webster provided for the "Ascension
Church Memorial Fund." The purpose of the trust, as provided in the Last Will and Testament
of said Amie Webster, deceased, is as follows:
"... all income shall "be used and expended for the benefit of said Church in any
respect other than in payment of any indebtedness now or hereafter existing," and;
WHEREAS, the Last Will and Testament of Amie Webster also provided for the
McCluer Webster Library Fund. The purpose of the trust, as provided in the Last Will and
Testament of Amie Webster, deceased, is as follows:
"The income from said trust fund "so long as the City of Stillwater, Minnesota
shall maintain a public library in said city, as often as convenient and at least once
in each year, to pay to said City the net amount of such income, and I direct that
all income so received ... be paid out and expended only for the purchase of
books, magazines and periodicals for said public library," and;
WHEREAS, by order of the District Court of Washington County, Minnesota, dated
April 27, 1993 as File No. 19528 Ascension was appointed Trustee of both the Ascension
Church Memorial Fund and the McCluer Webster Library Fund; as permitted by Minn. Stat.
§ 501B.15 Sub. 1 and Minn. Stat. § 501B.154, and
WHEREAS, the same order terminated court supervision of both Trusts, and
WHEREAS, Minn. Stat. § 501B.15 allows a trustee to divide a trust into separate Trusts
if the Trustee determines that dividing the Trusts is in the best interest of all persons interested in
the Trusts and will not impair the accomplishment of the purposes of the Trusts.
NOW, THEREFORE, the parties agree as follows:
1. Ascension has determined that grounds exist under Minn. Stat. § 501B.15 to
separate the Trusts and to allow the City of Stillwater to act as Trustee of the
McCluer Webster Library Fund.
2. Ascension will transfer the sum of $10,000.00 to the City along with all duties of
Trust Associated with the McCluer Webster Library Fund as established by the
Last Will and Testament of Amie Webster.
2014.
3. Upon the transfer of the Funds the City releases and forever discharges the
Church of the Ascension from any duties of Trust associated with the McCluer
Webster Library Fund, whether known or unknown, whether now existing or that
may arise in the future.
IN WITNESS WHEREOF, the parties have set their hands this day of June,
CITY OF STILLWATER
By
Ken Harycki, Mayor
ATTEST:
By
Diane F. Ward, Clerk
STATE OF MINNESOTA )
)ss.
COUNTY OF WASHINGTON)
The foregoing instrument was acknowledged before me this day of June,
2014, by Ken Harycki, Mayor and Diane F. Ward, Clerk, for the City of Stillwater.
Notary Public
2
CHURCH OF THE ASCENSION,
a Minnesota Religious corporation.
By
STATE OF MINNESOTA )
)ss.
COUNTY OF WASHINGTON)
, Its President
The foregoing instrument was acknowledged before me this;�31 day of June,
2014, by ��� o ; �,,t ((�r , for Church of the Ascension, a Minnesota Religious
corporation.
•:.;:,.
LISA E. JENNINGS
NOTARY PUBLIC • MINNESOTA
My Commission Expires Jan, 31, 2019
3
CITY COUNCIL
MEETING DATE:
City Council: July 1, 2014
Park Commission: June 23, 2014
Planning Commission: June 11, 2014
CASE NO.: 2014-18
APPLICANT: Allison McGinnis, President, Friends of Stillwater Area Dog Park
REQUEST: Request for recommendation on off -leash dog park to be located on a municipal
parcel located at 2000 Myrtle Street West, the NE corner of the HWY 12 and
Eagle Ridge Trail intersection at the Jaycees ball field complex
PREPARED BY: Abbi Jo Wittman, City Planner
REQUEST
Friends of Stillwater Area Dog Park, Inc. is requesting the Parks and Recreation Commission
make recommendation to the City Council on an off -leash recreation area (otherwise referred to
as a dog park) at 2000 Myrtle Street West, at the Jaycees ball field complex.
BACKGROUND
The Friends of Stillwater Area Dog Park, Inc. (FSADP) would like to develop and operate the
recreation area on City owned property just west of the Jaycees ball fields. Use of the park
would be open to the general public.
FSADP proposes to install a five foot tall welded wire fence around (approximately) one third
of the former city dump site. (See attached site plan.) Entrance to the off -leash fenced area
would be through a double (or triple) gated area that allows dogs to be taken off their leash
without running at large (as indicated in the attached safety gate specification). FSADP is
proposing the utilization of existing parking and drive (off of Highway 12) areas; the driveway
and parking would be shared with the existing uses. No water, lighting, or portable toilets are
proposed for the dog park portion of the site.
While FSADP is committed to raising funds for amenities, monitoring the cleanup of the
property, performing basic repairs, and providing education on rules and concerns,
environmental steward practices, as well as general animal welfare, there are certain items
FSADP is requesting of the City:
• Site preparation: clear area of mulch and debris, installation of fence (with potential for
cost sharing), and provide clean wood chips or pea gravel and waste receptacles.
• On-going maintenance: snow removal of lot and path leading to gate, sanitation and
waste/trash removal, and notification of rules, licenses and permits as well as winter
snow storage closure. The City would enforce city laws and codes.
If the Special Use Permit (and associated rezoning) is approved by the City Planning
Commission, the Park Commission and the City Council, then FSADP will raise the funds
necessary to make the dog park improvements. The starting date for construction will depend
upon how quickly funds can be raised; FSADP will request funding assistance from the City
Council as well.
RECOMMENDATION
Prior to making a recommendation for approval for a rezoning and Special Use Permit to the
City council, the Planning Commission found that the public necessity, and the general
community welfare are furthered; and that the proposed off -leash recreation area is in general
conformance with the principles, policies and land use designations set forth in the
comprehensive plan and zoning ordinance. The proposed rezoning from RA - One Family
Residential to PROS - Parks, Recreation and Open Space zoning as well as a Special Use Permit
for a dog park in the PROS zoned district have received a recommendation of approval by the
Planning Commission with the following conditions:
a. A 5-6' fence with a double (or triple) gated entry shall be installed.
b. A waste bag dispenser shall be installed by the applicant.
c. Rules of operation shall be posted and maintained in good order and visibility by
the Friends of Stillwater Area Dog Park. Prior to installation, a sign permit shall
be obtained to verify all rules of operation are provided.
d. Hours of operation shall be between 8 am and sunset. The hours of operation
shall be clearly posted.
e. The City will be responsible for of snow from the parking lot and emptying the
dog waste receptacles. All other maintenance of the facility will be the
responsibility of the Friends of Stillwater Area Dog Park.
f. Dogs on the site are required to be on a leash whenever they are not within the
fenced area of the dog park.
g. Though the dog park is to be improved and maintained by the Friends of the
Stillwater Area Dog Park, the facility shall be open for use by the general public.
h. Upon receipt of verified complaints of substance, the City would schedule a
public hearing to review the Special Use Permit. The Friends of Stillwater Area
Dog Park and neighboring property owners would be notified of the review
hearing, and upon cause conditions could be modified or added, or the Special
Use Permit could be revoked by the City.
i. Should the dog park fall into disrepair, lack of use, or misuse, in the City's sole
opinion, the Special Use Permit would become null and void.
j. The Friends of the Stillwater Area Dog Park must enter into a license agreement
with the City to address maintenance responsibilities, use issues, etc.
On June 23 the Parks and Recreation Commission forwarded a favorable recommendation of
approval to the City Council.
2000 Myrtle Street West (Dog Park)
Case No. DP/2014-18 (CC: July 1, 2014)
Page 2 of 3
Staff recommends the Council to direct staff to prepare a use and license agreement with
Friends of Stillwater Area Dog Park to be brought back for review and approval by the Council.
At such time a license agreement has been agreed upon, staff will have for Council
consideration a resolution for approval of the Special Use Permit for the off -leash recreation
area.
Staff further recommends approval of the first reading of the attached ordinance: An Ordinance
amending the Stillwater City Code Section 31-300 Entitled Establishment of Districts by Rezoning
Approximately Seven (7) Acres to PROS: Parks, Recreation and Open Space.
ATTACHMENTS
An Ordinance amending the Stillwater City Code Section 31-300 Entitled Establishment of Districts by
Rezoning Approximately Seven (7) Acres to PROS: Parks, Recreation and Open Space
Narrative Request (2 pages)
Site Location Map
Site Development Plan
Safety Gate Specifications
Proposed fence photo
OLRA Rules and Etiquette
Presentation Copy (23 pages)
2000 Myrtle Street West (Dog Park)
Case No. DP/2014-18 (CC: July 1, 2014)
Page 3 of 3
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS
BY REZONING APPROXIMATELY SEVEN ACRES TO PROS: PARKS,
RECREATION AND OPEN SPACE
The City Council of the City of Stillwater, Washington County, Minnesota, does
ordain:
Section 1. The Zoning Map is amended as indicated on the attached map marked
Exhibit A, legally described on Exhibit B, and the area indicated thereon are changed to
PROS: Parks, Recreation and Open Space. This proceeding is known as Case 2014-18.
Section 2. This Ordinance shall be in full force and effect from and after
publication according to law, and upon the subject property becoming part of the City of
Stillwater by operational law.
effect.
Section 3. In all other ways the Stillwater City Code shall remain in full force and
Adopted by the City Council this day of July, 2014.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane Ward, City Clerk
Exhibit A
Exhibit B
PT BEG AT 1 1/2 INCH IRON PIPE MARKING INTERS OF E & W & N & S1/4 LINES THROUGH SD SEC
& RUNNING THN N ALONG SD 1/4 LN 526.75FT TO A 1 INCH IRON PIPE THN S88DEG20'E 260FT TO
A 1 INCH IRON PIPE THN SIODEG7'E 795.67FT TO C/L PUBLIC HWY THN S88DEG35'W ALONG C/L
OF SD PUBLIC HWY 400FT TO A PT IN N & S 1/4 LINES OF SD SEC 29 THN N ALONG SD 1/4 LINE
274FT TO PLACE OF BEG EXCEPT: PT E1/2 BEG AT 1 1/2 INCH IPM MARKING INTERS OF E & W &
N & S 1/4 LINES THROUGHT SD SEC & RUNNING THN N ALONG SD 1/4 LINE 526.75FT TO 1 INCH
IRON PIPE THN S88DEG20'E 260FT TO 1 INCH IRON PIPE THN S 10DEG7'E 795.67FT TO C/L OF
PUBLIC HWY THN S88DEG35'W ALONG C/L OF SD PUBLIC HWY 400FT TO PT IN N & S 1/4 LINES
OF SD SEC29 THN N ALONG SD 1/4 LINE 274FT TO PLACE OF BEG LYING SLY OF LINE 75FT NLY
OF & PAR TO FOLLOWING DESC C/L COM AT NW COR OF SE1/4 OF SEC29 T30N R20W THN ON
ASSUMED BEARING OF SOODEG 58'17"E ALONG W LINE OF SD SE 1/4 233.05FT TO BEG OF C/L TO
BE DESC THN S77DEG38'10"E 633.93FT THN ALONG TANG CURVE CONCAVE TO SW 485.52FT SD
CURVE HAS RADIUS OF 1273.24FT & CENTRAL ANG OF 21DEG 50'55" THN S55DEG47'15"E ALONG
TANG 438.06FT THN ALONG TANG CURVE CONCAVE TO NE 588.67FT SD CURVE HAS RADIUS OF
954.93FT & CENTRAL ANG OF 35DEG19'12" THN N 88DEG53'33"E ALONG TANGENT 655.42 FT TO
PT ON E LINE OF SD SE1/4 SD PT BEING 926.64FT SLY OF NE COR OF SD SE1/4 & SD C/L THERE
TERM & ALSO PT NE1/4-SW1/4 & SE1/4 NW1/4 DESC AS FOLLOWS: BEG AT INTERSECTION OF
NLY R/W LINE OF CSAH 12 & ELY LINE OF SD NE1/4-SW1/4 DIST 155.97FT SLY OF NE CORN OF SD
NE1/4 SW1/4 AS MEASUR ALG SD ELY LINE THN N1DEG00'05"W BEAR ORIEN TO WASH CO
COORDINATE SYSTEM SO ZONE ALG SD ELY LINE & ELY LINE OF SD SE1/4-NW1/4 DIST 574.94FT
TO NE CORN OF TRACT OF LAND DESC IN DOC# 360188 RECORDED IN OFFICE OF COUNTY
RECORDER WASH CO THN S71DEG09'19"W ALG NLY LINE OF SD TRACT DIST 124.15 FT THN
S2DEG45'34"W 502.16FT TO SD NLY R/W LINE THN S77DEG09'58"E ALG SD NLY R/W LINE DIST
155.30FT TO PT OF BEG SUBJ TO EASE Section 29 Township 030 Range 020
Pictotnetr (Inline
1 of 1
http: 1pol.pictomenv comJen-us/app/print.php?title=2000 Myrtle Street West Site Location ...
2000 Myrtle Street West Site Location Map
Print Date: 06/05/2014
Image Date:10/09/2008
Level:Community
6/5/2014 11:35 AM
Friends of Stillwater Area Dog Park Inc. 4/21/2014
Plans/Proposal: OLRA (off -leash recreational area) Myrtle St. W. (hwy 12)
Stillwater, MN Prop. ID# 2903020130012
With the collaboration of city and Friends of Stillwater Area Dog Park (FSADP), and
utilizing FSADP funds, we propose to create a temporary/start —up, fenced, off
leash recreational arca at the "old durnp"site off of Myrtle St. W. adjacent to Jaycee
Ball Fields.
General Description of area:
The site is basically rectangular in shape. The OLRA would extend from the
northern most portion south to GPS coordinates (East side) N 45deg. 03.475 W
092deg. 49.949 to (West) N 45deg.03.475 W 092.49.975 which is approximately 1/2 of
the entire complex.
Characteristics
• Good location; accessible to Stillwater Residents.
• No major adjoining residential housing — berm on the west acts as a buffer,
• Easy to fence due to existing dimensions.
• Ground surface currently soil/sand.
• Containment and clean-up of waste at designated locale will reduce waste on
adjacent sports fields and watershed
• OLRA. and sports complex could mutually benefit each another.
• Parking available.
• City to retain Southern portion for mulch and snow storage.
Features to be added:
• Install a five foot high welded wire fence with a double (or triple) gated
entry, following perimeter which is approximately 991 linear ft. (possibly
utilize portions of existing fence).
• Gate for city vehicles installed at southern cut off (see plans)
• Place signage with OLRA/park rules and liability language at or near
entrance —type TBD (see packet for rules).
• Set up two waste receptacles near parking area. Type — 2, 55 gal plastic
barrels provided by the city.
• Provide 1 or 2 movable benches within OLRA
• Provide a small, movable structure (ex. benches with roof) for shade.
• No portable toilet --- maybe in future.
• No water on site — patrons must bring own water for dogs.
15 Waste bag dispensers — TBD.
• Surface area with wood chips and or pea gravel
Management/Other:
• Hours of operation — 7:OOam to 10:O0pm or city's preference. Dog gates kept
unlocked.
• Liability — covered under city policy. Waiver could be attached to dog
license information as well as with posted and on-Line rules.
8 City dog license and proof of vaccinationof rabies required.
• Possible future permit/fee system implementation. (not 1" year)
• Provide a sunset clause should the OLRA be improperly used.
FSADP's Cornntutrnent:
• Raise funds for amenities/features listed.
• Monitor and police grounds to ensure waste clean-up. Hold regularly
scheduled "clean-up days".
• Perform basic repairs (e.g. fencing, sign).
• Control/resurface OLRA if necessary.
• Enforce rules, including license and or permit use.
• Communicate OLRA rules and concerns via website, facebook, email and
biog.
4 Promote "Canines for Clean Water" and other environmental steward
practices.
• Host educational and recreational events that benefit animals and the
community.
City's Role:
• Clear Area of mulch/debris.
• Provide notification (if needed) of temporary shut-down for snow storage.
Assist with the installation of fence* see note.
• Snow removal of lot and path leading to gate.
• Sanitation/waste removal.
• Provide some of the needed wood chips.
• Process license and or permits.
• Communicate rules of OLRA on city website and or newsletter.
• Enforcement of city laws and codes.
Costings: Although FSADP will seek funding and contributions for these amenities
from private supporters, we do ask the city to contribute, if at all possible.
• Fencing/gates — estimates range from $5,000 to $12,000 depending on
vendor and style of fence.
• Rule Signage (TBD)
• Benches and shelter (TBD)
Annual operating costs "city soft costs":
• Trash pick up four times weekly at $1,$00
* For installation of the fencing, FSADP would seek help from our volunteers as
well as from the city staff, MN conservation core, Community Thread volunteers,
and possibly sentence to serve crew.
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OLRA Rules and Etiquette
1. Park hours are from to ----------------.
2. Dogs trust wear collar with license, proof of rabies vaccination, and handler must have permit
information in possession at all times.
3. Dogs must be leashed in parking area and when entering or exiting the OLRA (in transitional
corridor).
4. Ownerslhandlers roust remain in control of dogs at all tunes; this means dogs must be under voice
or whistle control, in view, and owner/handler must have one leash ready and available per dog.
5. Ownersfhandlers must be at least 16 years of age and are responsible for the actions and
behaviors of their dogs; any damage or injury caused by dogs will be the liability of the owners
6. No more than 2 dogs per handler.
7. Dogs that exhibit aggressive behavior or become unruly must be immediately leashed and removed
from the OLRA. Individual dogs known to have a history of aggression may not be permitted or
may have permit revoked; this includes but is not limited to dogs classified as dangerous or
potentially dangerous in any city.
8. Children under the age of 10 in the OLRA, must be supervised by an adult (18 and older).
9. Dogs in heat, sick dogs, and puppies under four months old are not allowed in the OLRA. No
other type of animal is allowed in the OLRA.
10. No food or beverages (other than water) allowed in OLRA.
11. Owners/handlers must clean up after their dogs. Owner/handlers should bring their own waste
bags and must fill in any holes dug by their dogs.
12. All other city park rules and city laws apply.
Stillwater Dog Park Safety Tips & Etiquette:
• Make your first visit without your dog to familiarize yourself with the site (parking, access gates, etc).
Make your initial doggie visit at a time that is not as busy. Daytime hours during the week and late
afternoons on the weekend are generally quiet times at the dog park.
• Remember that many dogs who visit the dog park are not socialized to children. Keep children close and
allow no running, screaming ing or food. Do not allow your children to approach a dog without permission
from the dog's handler.
• Know your dog! Not all dogs are good candidates for off -leash dog parks. If your dog has not had regular
interaction with other dogs, it may lack the necessary social skills to make your visit safe and enjoyable.
Check for training schools that offer remedial socialization classes for adult dogs or for trainers who will
work with you at the off -leash dog park. Socialize young puppies (8-16 weeks of age) at a puppy
kindergarten class, not at the dog park.
• Let your dog off -leash as soon as you arrive within the transitional corridor of the park. Mixing leashed
and unleashed dogs commonly causes problems. Leashed dogs often feel threatened by the free dogs and
will display provocative body language and defensive behavior. If you are uncomfortable about letting your
dog off -leash, do not visit the of leash park.
Friends of Stillwater Area Dog Park
non profit 501(c)(3)
of Suliw4 4
Mission
• Friends of Stillwater Area Dog
Park (FSADP) is an
organization open to all dog
lovers and is guided by the fact
that well -exercised dogs are
less likely to engage in
nuisance behaviors such as
constant barking, are calmer,
and tend to have better social
manners.
Focus
• Our focus is to create and
sustain a fenced, off -leash
dog park in the Stillwater
area and to promote
responsible dog ownership
through community based
recreation and education.
Other goals
• After the park is established,
long-range goals include
hosting educational and
recreational events that
benefit all animals and the
community.
Background and Support
Friends of Stillwater Area Dog Park
organized in April 2009 and collected
hundreds of signatures supporting the
creation of a dog recreation area.
Support has also been demonstrated via
an online survey at our website,
http ://sites. goo ale. corn/site/friendsofstil
lwaterdogpark
In August 2009, we registered as a not-
for-profit organization in the state of
Minnesota. Early in 2011, we gained
our 501(c)(3) status.
What is a dog park/off leash recreation
area (OLRA)?
• Ideal size is three acres, but any fenced acreage with accessible parking is
acceptable. A double gated entry allows safe entrance to and exit from the
park.
• Designs range from simple fenced area with minimum fence height of five
feet, to elaborate parks with many amenities such as watering sites and
playground equipment for dogs.
• Park surface depends on usage and size of site. Surfaces can be natural, for
example grass, wood chips or Haan made, such as decomposed granite.
Community benefits of dog park/OLRA:
• Provide people with places to
socialize, build a sense of
community, and exercise dogs in a
safe environment.
• Provide the elderly and the disabled
a safe place to exercise their
companions.
• Promote responsible pet ownership
via pet education, behavior training,
disease control through proper
vaccination, and licensing.
• Enable dogs to legally run off -leash,
making them less likely to run free
through parks, farms, fields,
neighborhoods, wildlife reserves,
and other natural areas.
• Reduce risk of person/dog conflicts
and vehicle collisions by keeping
dogs and other recreationists separate.
• Improve public health by confining
dog waste to a designated area and
self -policing waste clean up.
• Socialize dogs so that they are less
aggressive and better mannered.
• License requirement would bring in
additional money to city; after park is
built and maintenance costs are
determined, funds obtained from
potential fees could go towards other
city purposes.
Statistics
®
On average, thirty-nine percent of the households in any given community
include dogs, and 40% of those households own multiple dogs (per
Humane Society formula).
• In Stillwater, roughly 2,681 households own an estimated 4,075 dogs.
According to Stillwater city records, only about 260 of these dogs were
licensed in 2010.
• A requirement to license pets using an OLRA would dramatically increase
the number of registered pets in our community.
Dog Parks/OLRA in
Twin Cities
To exercise and socialize dogs in a
safe and regulated area, the nearly
40% of Bayport residents who own
dogs currently have to travel outside
the city of Bayport.
In the Twin Cities metro area, 43
dog parks are currently in operation.
Nationwide, the number of OLRAs is
over 4,000, an increase from only
700 in the U.S. five years ago.
Of the OLRA available in the Metro
area, 40% are an acre in size or
smaller.
trzarianty -
Myrrh Lo
1qp Am'
Dass
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The resource
Twin Cities
dog lovers have
been waiting for!
Management of dog park/OLRA
• While the FSADP would continue
to play a significant role in park
maintenance and management,
OLRAs are typically self policed.
• Patrons would be alerted to rules
and etiquette by posted signs, and
waivers of responsibility would
relieve the City of any legal
responsibility for the actions of
individuals and dogs using the
park.
• City laws and ordinances would
apply and be enforced by peace
officers as needed.
• A fee/permit system could be
enacted and would supplement
funds raised by FSADP for
maintenance of the park. This
could also help to control
population accessing OLRA.
Waste/Smell
Barking
Fighting
Dereliction
Common Concerns
• By providing a central area for dogs and owners to
congregate, waste will be confined to the park area rather
than on public streets or walking trails; OLRA users will
keep the park clean so as to enjoy its use. Also, those who
do not pick up their pet's waste will be subject to city fines.
• In general, barking is not a significant issue with OLRAs.
Most dogs using the park will be too busy playing to bark.
The exercise they will enjoy at the OLRA also will make
them less likely to bark at home.
• Park design is meant to reduce the likelihood of fights
among dogs. The position of the gate as well as the double
gated entry make the OLRA seem "neutral" to dogs, so
territorial disputes are unlikely. Dogs deemed "aggressive"
will be prohibited from using the park per posted rules.
• A "Sunset" clause can be included in the initial charter so
that the land can be repurposed in the event that the OLRA
is not managed properly or used sufficiently.
As in all new ventures, unforeseen problems can be dealt with as they arise.
Addressing specific concerns:
Barking
• The nature of the location limits residential exposure to OLRA. Homes are only
on one side of proposed site — berm acts as a buffer; the sound level declines
exponentially with distance from the source of the sound.*
• OLRA operating hours of 7:00 a.m. to sunset and will control hours of use.
• Research reveals that when presented with the creation of an OLRA, the
primary concerns of city officials, such as excessive barking, do not represent
study findings which indicate concern for barking is relatively infrequent.*
• According to Mpls. Parks and Rec., there have not been significant issues with
barking at OLRAs located in residential areas. It is observed that dogs
engaged in play and exploration do not excessively bark.
• Dogs which are tied up or fenced in yards usually exhibit non-stop barking more so than
dogs in parks or OLRAs. While there may be some barking, dogs in OLRAs are in neutral
territory and are busy playing, therefore they bark less.
Guidelines for Establishment and Maintenance of Successful Off -Leash Dog Exercise Areas. Produced by Program in Veterinary
Behavioral Medicine Center for Animals in Society. Davis, California.
Addressing specific concerns:
Size of OLRA and available parking
• Per Mpls. Parks and Recreation staff and the document "Sixth Park District
Dog Park Parking Capacity Analysis 2011," smaller OLRAs are "naturally
self regulating because if parks are beyond capacity, patrons leave and visit
later."*
• Also in the "Parking Capacity Analysis," "More parking and access equals
more visitors ONLY UP TO A POINT before people naturally leave the area
due to over -crowding NO MATTER HOW ACCOMMODATING THE
DESIGNED AMENITIES."
• In the Metro area, 40% of existing OLRAs are one acre or less.
• Smaller sized OLRAs tend to be better "third places."
• FSADP intends to establish other OLRAs in the St. Croix Valley due to lack
of availability of large parcels of land in many municipalities with whom we
are collaborating. Therefore, we envision our community with several
smaller OLRAs available to residents.
*National Recreation and Park Association's Park Planning Guidelines, 3rd Edition.
FSADP's
Commitment
After the successful completion
of the OLRA, FSADP will
continue to work with the
community to maintain the dog
park.
• Raise funds for amenities and maintenance
• Monitor and police grounds to ensure waste
clean up
• Perform basic repairs (e.g. fencing)
• Enforce rules, including permit use and
license
• Promote "Canines for Clean Water" and
other environmental stewardship practices
• Host educational and recreational events that
benefit all animals and the community
City's Role
FSADP will continue to shoulder
the majority of management
responsibilities, however the
minimum commitments expected
from the city of Stillwater are as
follows:
• Snow removal and trail/path maintenance if
needed
• Enforcement of city laws and codes
• Sanitation/waste removal
• Process permits and licenses
Friends of Stillwater Area Dog Park Inc. 4/21/2014
PlanslProposal:
• To create an OLRA (off -leash recreational area) Myrtle St. W.
(hwy 12) Stillwater, MN Prop. ID# 2903020130012
• With the collaboration of city and Friends of Stillwater Area Dog
Park (FSADP), and utilizing FSADP funds, we propose to
build a fenced, off -leash recreational area at the "old dump"site
off of Myrtle St. W. adjacent to Jaycee Ball Fields.
General Description of Area:
• The site is basically rectangular in shape. The OLRA would
extend from the northern most portion south to GPS
coordinates (East side) N 45deg. 03.475 W 092deg. 49.949 to
(West) N 45deg.03.475 W 092.49.975 which is approximately 1/2
of the entire complex.
Characteristics:
Good location; accessible to Stillwater Residents.
• No major adjoining residential housing — berm on the west acts
as a buffer.
• Easy to fence due to existing dimensions.
• Ground surface currently soil/sand.
• Containment and clean-up of waste at designated locale will
reduce waste on adjacent sports fields and watershed
• OLRA and sports complex could mutually benefit each another.
• Parking available.
• City to retain Southern portion for mulch and snow storage.
Features to be added:
• Install a five foot high welded wire (or similar) fence with a double (or triple)
gated entry, following perimeter which is approximately 991 linear t. (possibly
utilize portions of existing fence).
• Gate for city vehicles installed at southern cut off (see plans)
• Place signage with OLRA/park rules and liability language at or near entrance —
type TBD (see packet for rules).
• Set up two waste receptacles near parking area. Type — 2, 55 gal plastic barrels
provided by the city.
• Provide 1 or 2 movable benches within OLRA
• Provide a small, movable structure (ex. benches with roof} for shade.
- No portable toilet — maybe in future.
- No water on site — patrons must bring own water for dogs.
• Waste bag dispensers — TBD.
• Surface area with wood chips andlor pea gravel.
Management/Other:
• Hours of operation — 7:OOam to 10:OOpm or city's preference.
Dog gates kept unlocked.
• Liability — covered under city policy. Waiver could be attached
to dog license information as well as with posted at site and
with on-line rules/permit application.
•
City dog license and proof of vaccination of rabies required.
• Possible future permit/fee system implementation. (not 1st
year)
• Provide a sunset clause should the OLRA be improperly used.
FSADP's Commitment:
• Raise funds for amenities/features listed.
• Monitor and police grounds to ensure waste clean-
up. Hold regularly scheduled "clean-up days".
• Perform basic repairs (e.g. fencing, sign).
• Control/resurface OLRA if necessary.
• Enforce rules, including license and or permit use.
• Communicate OLRA rules and concerns via website,
facebook, email and biog.
• Promote "Canines for Clean Water" and other
environmental steward practices.
• Host educational and recreational events that benefit
animals and the community.
City's Role:
• Clear Area of mulch/debris.
• Provide notification (if needed) of temporary shut -down for snow
storage.
• Assist with the installation of fence* see note.
• Snow removal of lot and path leading to gate.
• Sanitation/waste removal.
• Provide some of the needed wood chips.
• Process license and or permits.
• Communicate rules of OLRA on city website and or newsletter.
▪ Enforcement of city laws and codes.
* For installation of the fencing, FSADP would seek help from
our volunteers as well as from the city staff, MN conservation
core, Community Thread volunteers, and possibly sentence to
serve crew.
Costings:
Although FSADP will seek funding and contributions
for these amenities from private supporters, we do
ask the city to contribute, if at all possible.
• Fencing/gates - estimates range from $5,000 to
$12,000 depending on vendor and style of fence
• Rule Signage (TBD)
• Benches and shelter (TBD)
Annual operating costs "city soft costs":
• Trash pick up four times weekly at $1,800
Addressing specific concerns:
Size of OLRA and available parking
• Per Mpls. Parks and Recreation staff and the document "Sixth Park District
Dog Park Parking Capacity Analysis 2011," smaller OLRAs are "naturally
self regulating because if parks are beyond capacity, patrons leave and visit
Tater."*
•
Also in the "Parking Capacity Analysis," "More parking and access equals
more visitors ONLY UP TO A POINT before people naturally leave the area
due to over -crowding NO MATTER HOW ACCOMMODATING THE
DESIGNED AMENITIES."
In the Metro area, 40% of existing OLRAs are one acre or Tess.
• Smaller sized OLRAs tend to be better "third places."
• FSADP intends to establish other OLRAs in the St. Croix Valley due to lack
of availability of Targe parcels of land in many municipalities with whom we
are collaborating. Therefore, we envision our community with several
smaller OLRAs available to residents.
*National Recreation and Park Association's Park Planning Guidelines, 3rd Edition.
Addressing specific concerns:
Barking
• The nature of the location limits residential exposure to OLRA. Homes are only
on one side of proposed site — berm acts as a buffer; the sound level declines
exponentially with distance from the source of the sound.*
• OLRA operating hours of 7:00 a.m. to sunset and will control hours of use.
• Research reveals that when presented with the creation of an OLRA, the
primary concerns of city officials, such as excessive barking, do not represent
study findings which indicate concern for barking is relatively infrequent.*
• According to Mpls. Parks and Rec., there have not been significant issues with
barking at OLRAs located in residential areas. It is observed that dogs
engaged in play and exploration do not excessively bark.
• Dogs which are tied up or fenced in yards usually exhibit non-stop barking more so than
dogs in parks or OLRAs. While there may be some barking, dogs in OLRAs are in neutral
territory and are busy playing, therefore they bark Tess.
Guidelines for Establishment and Maintenance of Successful Off -Leash Doq Exercise Areas. Produced by Program in Veterinary
Behavioral Medicine Center for Animals in Society. Davis, California.
Final thoughts....
It is our vision that we will
maintain and promote a
natural, clean, recreational
site, that can be enjoyed by
patrons and their pets
FSDAP is dedicated to
making an OLRA a reality
for area residents and their
dogs, therefore we ask the
city for a commitment to
this site so that we can
focus our efforts and
support on an attainable
goal.
"Supervised free -roaming
dogs aren't a threat to public
safety; unsocialized ones
are."
-Ted Kerasote, author of Merle's Door — Lessons from a
Freethinking Dog
Works Cited
Slide 6, "Statistics." Formula for dog ownership from Humane Society of the United States.
Slide 7, "Dog Parks/OLRA in Twin Cities." Image of Metro Area dog park map from
www.minnehahamedia.com
Slide 13, "Addressing Specific Concerns: Size of OLRA and available parking," National
Recreation and Park Association's Park Planning Guidelines, 3rd Edition.
Slide 14, "Addressing Specific Concerns: Barking." Guidelines for Establishment
and Maintenance of Successful Off -Leash Dog Exercise Areas. Produced by
Program in Veterinary Behavioral Medicine Center for Animals in Society. Davis,
California.
References
Allen, L. (2007). Dog Parks: Benefits and Liabilities (Master's thesis). Retrieved from
http://rep ositor_y.upenn.eduImes capstone/18/
www.DogPark.com
www. uscensus.gov
July 15t 2014
Stillwater MN City council members
Stillwater MN 55082
Re: Proposed Curve crest blvd street improvement project 2014-02
Parcel No. 3203020320044
To whom it may concern,
Regarding the proposed street improvement project, Soaring -Eagle -Management Opposes bearing the
expense of this improvement for the following reasons .
1. The pavement In front of my building was recently patched entirely by the city (Spring 2014)
2. The pavement In front of my building is in about the best shape of the entire outlined project
3. The pavement on Market Drive rounding the corner in front of Petco Is in terrible shape , Before
the city spend tax dollars to patch it , you could park a small suv in the holest—and that area isn't
even in the plan , When I asked Shawn he said he just made a decision to cut off the project at
curve crest . Wouldn't best serve the public to start with the worst areas first?
4. I have asked Shawn Sanders for a copy of the document that states a small business such as
mine is liable for 100% of the improvement of a city's major connecting street
5. Curvecrest blvd in front of my building has a VERY high traffic count, The big facilities that bring
the traffic are, Cub Foods ,The Stillwater Clinic, and all the other numerous business's that
depend on this major city street
6. My property tax burden is right at $20,000 a year on this parcel which is very high
7. I believe that the financial burden of this project should not be placed squarely on the shoulders
of a small business that PpaysLs such high property taxes ,and has only three employee's of such
a project that has such high traffic count for several reason other than the roughly 100 cars a
month that we service here at our facility
8_I believe that the pavement has not lasted 25 years as predicted and if such a project proceeds
any business paying for the repairs should be credited the difference
8:9. I believe that there is still useful life remaining in the existing pavement, and that the City and
the busineses would benefit by allowing the existing paving to be used for several more years.
This will allow the City to focus on actual problem areas.
9-10. I believe that if business's along the city's connector street are made to pay , that it
should be based on percentage of usage, I:E car count .
In closing, Curvecrest blvd is a major city street, that bring cars, Goods, business and public
service vehicles to many business's in our town . Every taxpayer in the city benefits from this
road , and to ask only the business's along the road to pay 100% of the improvements is
ridiculous . This project should be funded by tax dollars already collected from the property
owners in Stillwater .
The question that needs to be asked here, according to the City's assessment policy, is whether
my property is increased in value by at least as much as the assessment. No doubt the City will
state that the project is being assessed uniformly. However, the benefit is far from uniform.
The City's own policy states:
If the City staff has doubt as to whether or not the costs of the project may exceed the
special benefits to the property, the City Council should obtain such appraisals as
necessary to support the proposes assessment.
An appraisal would not even need to delay the project (though I believe it would be wise to put
it off for other reasons). Instead, the project could move forward, and the assessment and
appraisal could proceed separately.
I would like to pose a question , If I am made to bear 100% of the street repair costs , then
would it not be in my right to charge for access to a road that I have paid for ? Maybe installing
a toll booth would be the best way for a small business to recoup its losses incurred .
Sincerely,
Andy Lundsted
Soaring Eagle Management LLC
33748 unity ave
Taylors falls MN 55084
MEMORANDUM
TO: Mayor & City Council
FROM: City Administrator Hansen
DATE: June 30, 2014
SUBJECT: Special Assessment for Current Services
The City has been approached by a citizen in the North Hill area for help in paying for her
connection to sanitary sewer as required by Resolution 2005-130 (copy enclosed). She says her
septic system is failing anyway.
This individual has recently undergone a medical emergency which has exhausted her
funds. She is therefore asking that the City pay for the work and have the total cost assessed
against her property. The cost for the installation is $5,630, plus a SAC fee of $2,485, and a sewer
connection charge of $100, for a total cost of $8,215.
We have done this before for people who cannot immediately afford charges for current
services.
RECOMMENDATION:
Authorize staff to arrange for the work to be done and have the cost special assessed as a
current service.
/nm
RESOLUTION 2005-139
SETTING SANITARY SEWER FEES FOR NORTH HILL AND EXTEND MANDATORY
HOOKUPS
WHEREAS, On September 7, 2004 the City Council adopted two ordinances amending
the City Code. Ordinance #946 requires immediate connections to City water services if
connected to the City sewer system or upon sale or transfer of title to the property (copy
enclosed). Ordinance #947 requires connection to sewer upon completion of
construction of a system in the adjacent right-of-way and offers that a variance to
immediate hookup can be granted by council subject to a sewer surcharge being
imposed; and.
WHEREAS, the public has a large investment in sewer and water infrastructure; and
WHEREAS, all sewer and water infrastructures require ongoing maintenance that is
paid for by rate charges. Those not connected to the system are not paying quarterly
fees and costs are being subsidized by the rest of the community; and
WHEREAS, based upon new charges from the met council and the financial operation
of the sewer fund, it appears these rates will need to be increased even higher; and
WHEREAS, Ordinance #947 offers a variance to immediate hookup, but does provide
for a surcharge and for hardships the council could delay or waive the surcharge
provision.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater:
1. Mandatory hookup to the City Sewer and Water by 2015 is required for the
North Hill area.
2. The mandatory hookup ordinance does not include the area as described
in the Orderly Annexation Agreement dated August 16, 2006.
3. The minimum billing for the properties not hooked up to sanitary sewer
shall be effective immediately.
4. The minimum billing charge for the properties not hooked up to sanitary
sewer is $39.00 per quarter.
Adopted by the Stillwater City Council this 21st day of June, 2005.
‘6122ir&c._
Diane F. Ward, City Clerk
&or
C- I Buck--•U]r)c, .
2007 Schuelenberg Alley
Stillwater, MN 55082
Phone: 651-402-0080
CeII:
Email:
Project: Sewer Line Install
2007 Schulenberg Alley
Stillwater, MN
A. SEWER LINE
ITEM
DESCRIPTION
Miller Excavating, Inc
3636 Stagecoach Trail North
Stillwater, MN 55802
Phone: 651-439-1637
Fax: 651-351-7210
Web: www.millerexc.com
Date: June 19, 2014
Estimator: Steve St. Claire
Quantity Unit
Price
Amount
1
City Sewer Permit
2
Traffic Control - Roadway
3
Excavate Existing Sewer Stub
4
Connect to Existing Sewer Stub
5
4" PVC, SCH 40
6
Stub Thru Front Wall of House
7
Backfill w/ Material Onsite & Compact
8
Pump Septic Tank
9
Abandon Septic Tank In Place
10
Haul In & Grade Topsoil
ESTIMATED TOTAL A $5,630.00
PROJECT NOTES
1. No sod, erosion blanket, or mulch included in this price.
2. Estimate price is valid for 30 days.
3. Payment due within 30 days of initial invoice. Balances over 30 days will accrue a 1.5% monthly charge.
4. Any changes in the work will need to be verbal and/or in writing and agreed to by both parties.
5. Material on site is believed to be suitable for backfill.
6. No landscaping repair included.
7. No interior work included.
8. No asphalt or curb repair included in base pricing.
9. No rock excavation included.
10. Access to house by owner.
11. City of Stillwater to locate stub prior to Miller Exc. work starting.
12. No insulation included.
13. ROW permit does not include degredation fees. Proposal based on repair of existing lines.
14. No SAC included.
Page 1 of 1
Sharon Harrison
From: Cindy Shilts
Sent: Friday, May 30, 2014 7:06 AM
To: Sharon Harrison
Subject: Sewer and Water Hook up fees for 2007 Schuelenburg Alley
Good morning Sharon,
The fees for an existing house to hook-up to city sewer and water are as follows:
SAC $2,485.00
Sewer Connection $ 100.00
WAC $1,000.00
Water Meter $ 300.00
$3,885.00
The contractor doing the work will have a permit fee of $54.50. These fees are only the fees that the Building Dept.
charges, they don't include any hook-up fees that Engineering might have on this property. Shawn would be able to
provide that information. If they're already have city water, then the WAC and water meter fees wouldn't be charged.
Let me know if you need any other information.
Thanks,
CLv d� 51'i1l.ts
c tIJ. of StLLLwater 0 ((1,ciaL
210 N street
stLLLwater, MN 55022
Pklotn,e (051)430-8227
pax (651)430-2810
E-vi,ic L: cs111,Lts@cL.stL1,1,water.wi.w.V.5
REGULAR MEETING
RECESSED MEETING
i 1\a' tec
TME 1 !ATOP LA CE OF MINNESOTA
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
July 1, 2014
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Possible award of bid for new Fire Station (Resolution — Roll Call)
IV. STAFF REPORTS
2. Police Chief
3. Fire Chief
4. City Clerk
5. Community Development Dir.
6. Public Works Dir.
7. Finance Director
8. City Attorney
9. City Administrator
7:00 P.M. AGENDA
V. CALL TO ORDER
VI. ROLL CALL
VII. PLEDGE OF ALLEGIANCE
VIII. APPROVAL OF MINUTES
10. Possible approval of June 17, 2014 regular meeting minutes
IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
X. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by
the city council and will be enacted by one motion. There will be no separate discussion on these items unless a
council member or citizen so requests, in which event, the items will be removed from the consent agenda and
considered separately.
11. Resolution 2014-110, directing payment of bills
12. Resolution 2014-111, accepting work and ordering final payment for 2011 Street Improvement
Project
13. Possible approval to purchase speed sign — Public Works
14. Resolution 2014-112, Resolution Declaring a State of Emergency
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
15. Case Number 2014-18. This is the date and time for a public hearing to consider a request for
rezoning of property from RA (One Family Residential) to PROS (Parks, Recreation or Open Space)
and a Special Use Permit for an off -leash dog park to be located on a municipal parcel located at
2000 Myrtle Street West, the NE corner of the HWY 12 and Eagle Ridge Trail intersection. Allison
McGinnis, President, Friends of Stillwater Area Dog Park, applicant.. Notices were mailed to
affected property owners and published in the Stillwater Gazette on June 16, 2014. (1St Reading —
Ordinance)
16. Case No. SUP/2014-20. This is the date and time for a public hearing to consider a Planning
Commission recommendation of approval of a request for Preliminary Plat, Annexation,
Subdivision, Rezoning and Variance Setback on the corner of McKusick Road North and Manning
Avenue North. Settlers Pines LLC, owner and Chris Aamodt, applicant. Notices were mailed to
affected property owners and published in the Stillwater Gazette on May 30, 2014. (Resolution —
Roll Call)
17. This is the date and time for a public hearing for the 2014 Street Improvements (Project 2014-02).
Notices have been mailed to affected property owners and published in the Stillwater Gazette on
June 13 and 20, 2014. (Resolution — Roll Call)
XIII. UNFINISHED BUSINESS
18. Possible approval of second reading of Ordinance 1066, an Ordinance Amending Chapter 41,
Entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain
Seasonal Food Vendors (2nd Reading — Roll Call)
XIV. NEW BUSINESS
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
i 1 1 a t e r
INF OIRTNELACE OF MINNESOTA
CITY COUNCIL MEETING MINUTES
June 17, 2014
REGULAR MEETING 7:00 P.M.
Mayor Harycki called the meeting to order at 7:02 p.m.
Present: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Absent: Councilmember Weidner
Staff present: City Administrator Hansen
City Attorney Magnuson
Police Chief Gannaway
Fire Chief Glaser
Community Development Director Turnblad
Finance Director Harrison
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council and audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to approve the May 20,
2014 regular meeting minutes and the June 3, 2014 regular, recessed and executive session meeting
minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Proclamation: Jon Chiglo Month
Mayor Harycki presented a Proclamation to Jon Chiglo, director of the St. Croix River Crossing
Project.
Mr. Chiglo provided an update on the St. Croix River Crossing. There are 200 people working on
the project which is on schedule and on budget for opening in the fall 2016.
Councilmember Polehna asked about ADA requirements and thanked Mr. Chiglo for his
leadership.
Mr. Chiglo added that the project is anticipated to be fully ADA compliant.
Presentation of Human Rights Award - Dr. Snellman
Councilmember Polehna noted that the Human Rights Award was started approximately ten years
ago. He introduced Human Rights Commission Chair Missy May & Commissioner Don Hovland.
City Council Meeting June 17, 2014
Mayor Harycki read the Proclamation and presented the Human Rights Award to Dr. Lenny
Snellman
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution
2014-106, Stillwater Human Rights Award - Lenny Snellman.
Ayes: Councilmembers Menikheim Kozlowski, Polehna, Mayor Harycki
Nays: None
Dr. Snellman thanked the Council for the award and explained his work with children orphaned
by tribal warfare in Kenya.
OPEN FORUM
Jennifer Martin explained the July 21 fundraiser scheduled for Pioneer Park for Miracle of Mitch
Foundation will raise money for families battling cancer. An August triathlon held in St. Paul is
also part of the fundraiser.
NEW BUSINESS
Possible approval of a Chicken Permit requested by Ernesto and Julia Luna for 613 4th St South
Community Development Director Turnblad explained that Ernesto and Julia Luna have
requested a permit to keep chickens. The application meets the requirements of City Code. The
Lunas are proposing a 32 square foot coop with an attached 32 square foot run/open air, enclosed
pen. One neighbor has objected to the permit on grounds that the coop and pen will be visible to
her adjacent property. Attempts to work with the applicant and the neighbor to try to find an
appropriate location for the coop and pen have not been successful.
Councilmember Menikheim stated he has talked to the Lunas and they are willing to make
suggested compromises. He supports granting the permit for a one year trial period.
Gary Dixon, 623 Fourth Street South, stated the coop and pen should be placed near the other
chickens belonging to a different homeowner nearby. He is representing his mother who
expressed an objection to the proposal.
Ernesto Luna, applicant, stated they are flexible and do not want to cause any ill will. They have
offered compromises with the neighbor to put up a fence or hedge - they are willing to make it
work.
Councilmember Kozlowski asked if the City could grant the permit and leave it up to the applicant
to work out an appropriate location acceptable to neighbors.
Mayor Harycki stated he prefers to be specific on the location permitted.
Mr. Luna stated with a little time they may be able to talk with the other neighbors to see what
would be acceptable.
Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to grant a Chicken
Permit on a one year trial basis as conditioned, with the location of the coop and pen to be determined
and the City to be notified of the location.
Ayes: Councilmembers Menikheim, Kozlowski, Mayor Harycki
Nays: Councilmember Polehna
Page 2 of 6
City Council Meeting June 17, 2014
STAFF REPORTS
Fire Chief Glaser reported that staff is working closely with St. Croix Crossing construction crews
to ensure safety. Last weekend was busy, with a house struck by lightning on Johnson Drive. The
second meeting about making Stillwater a Dementia -Friendly Community took place.
Groundbreaking for the Fire Station may be in August.
Finance Director Harrison reminded the Council budget meetings are set for August 19 and
August 26.
City Administrator Hansen notified the Council that due to high water, seating for the Fourth of
July Fireworks will be in the parking lots rather than the grass. Log Jam Days organizers will be
notified to make alternative plans in case of continued high water. Councilmember Polehna has
completed the musical choreography for the fireworks.
CONSENT AGENDA
Resolution 2014-099, directing payment of bills
Resolution 2014-100, approving the Minnesota Historical & Cultural Heritage Grant
Acceptance Form from the Minnesota Historical Society - Fire
Resolution 2014-101, approving the Minnesota Historical & Cultural Heritage Grant
Acceptance Form from the Minnesota Historical Society — Community Development
Resolution 2014-102, approving the Certified Local Government Grant Acceptance Form
from the Minnesota Historical Society — Community Development
Resolution 2014-103, appointment of Steve Speedling to Board of Water Commissioners
Possible acceptance of Board of Water Commissioners Financial Statement for 2013
Possible approval of repair of Teddy Bear Park slide
Resolution 2014-104, approving plans & specifications for Washington County
Rehabilitation Project — Manning Avenue
Resolution 2014-105, approving lighting relocation with Xcel Energy (River Market Lot)
Possible approval of event and temporary liquor license — Miracles of Mitch Foundation
Fundraiser (Christa Rymal) —July 21, 2014
Councilmember Kozlowski asked about the missing section of the Teddy Bear Park slide.
City Administrator Hansen reported that portion of the slide has been blocked off for a couple
months. There was discussion about whether it was vandalism or heavy use - the City is
considering it vandalism and submitting an insurance claim. Because the equipment is so unique,
it is expensive to repair and maintain. The City must maintain the equipment or it will revert back
to the donor. He feels the repair must be made.
Councilmember Menikheim commented that the Water Board functions very well for the City.
He asked about City cost share in the rehabilitation of Manning Avenue. City Administrator
Hansen clarified that the Water Board items would not be part of the $70,000. Cost shares would
be for items such as street lights. He will ask Public Works Director Sanders to further clarify the
issue.
Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt the
Consent Agenda.
Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Nays: None
Page 3 of 6
City Council Meeting June 17, 2014
PUBLIC HEARINGS
Case No. ZAT/2014-10. A public hearing to consider a request for a zoning text amendment to
Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing, design review standards for
certain seasonal food vendors.
Community Development Director Turnblad explained that the proposed amendment creates
design standards for vendors. Vendors who keep their trailer in place for more than 20 hours will
require a design permit, and designs will need to be consistent with the Downtown Design manual;
white utility trailers are prohibited. The HPC and Planning Commission have recommended
approval. Staff recommends approval.
Councilmember Kozlowski asked if the amendment applies to vendors involved in special events.
Community Development Director Turnblad replied the amendment does not apply to vendors
whose permit or license is tied to a particular permitted event such as Log Jam Days.
Mayor Harycki opened the public hearing. There were no public comments. Mayor Harycki
closed the public hearing.
Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the first
reading of an ordinance relating to amending Chapter 41, entitled Licenses, Permits and Prohibitions
by Establishing Design Review Standards for Certain Seasonal Food Vendors.
Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Nays: None
UNFINISHED BUSINESS
Possible approval of Police Services and Fees Policy (tabled from 6/3/2014 meeting)
City Clerk Ward explained that at the last meeting, the Council requested that reference be made
in the Police Services and Fee Policy resolution to include to Resolution 2010-204 establishing
policies related to review of event applications. That reference has been added under "Police
Services requested for EVENTS, SPECIAL EVENTS and EVENTS w/CONTRACT (Item 1)."
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution
2014-107, approving Police Services Policy and Related Fees.
Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Nays: None
NEW BUSINESS (CONTINUED)
Possible approval of Log Run Race — September 27, 2014 — Brian Mastel
Brian Mastel encouraged the Council to read about the Miracles of Mitch Foundation mentioned
earlier in the meeting, which he is involved with also. He requested approval for the Log Run
Race with the new date of September 27.
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the Log
Run Race September 27, 2014. All in favor.
Page 4 of 6
City Council Meeting June 17, 2014
Discussion on Rumble on the Deck Special Event July 10 with Contract
Police Chief Gannaway explained that the Freight House has requested an event permit for
"Rumble on the Deck" on July 10. The event has been held for approximately 19 years. Last year
the Department received numerous complaints about the motorcycle noise. The Police supervisor
on duty also noted how much louder it seemed last year than in years past. He recommends
staffing the event with Police Department personnel in order to enforce the potential noise/muffler
violations. The cost of the law enforcement officers will be approximately $3,200; hence it will
require a contract.
Brian Ingram, Director of Operations for the Freight House, stated the business will do anything
it needs to resolve the noise issue.
Councilmember Menikheim stated he believes the Freight House staff are committed to making
the event go well.
Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt
Resolution 2014-108, approving Contract for 2014 Rumble on the Deck.
Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Nays: None
Possible approval of Log Jam contract change
City Administrator Hansen explained the City's contract with The Locals calls for the City to
receive 35% of proceeds from any gate charges. The intent is to help the City recoup its expenses
as much as possible. The Locals plan to charge a minimal gate charge and would like to place the
amount due in a reserve account for the City which would be used to cover any expenses over the
$20,000 they have already given the City as a deposit. This is less onerous for the organizers.
Staff recommends approving the contract amendment for this first year. In addition, a
performance bond to cover unpaid expenses to their vendors is being changed to a simple letter
of credit and he recommends the City accept the letter of credit for $20,000. A prominent
businessman has agreed to guarantee the $20,000. Everyone involved is trying to make this event
a success.
Councilmember Menikheim commented this is a positive change that protects the City. He
commended the Locals for tightening up the finances.
Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt
Resolution 2014-109, approving Addendum No. 1 to Stillwater Log Jam Agreement and Letter of
Credit.
Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Polehna updated the Council on Beyond the Yellow Ribbon activities. Last night
was a planning meeting for the seventh pheasant hunt for returning troops. A VFW donation of
$5,000 has already been received. Col. Thingvold's unit has been deployed to Kuwait.
Councilmember Kozlowski referred to a letter the City received from Loren Schulenberg
disputing the spelling of the names of Schulenburg Alley and Schulenburg Park.
Page 5 of 6
City Council Meeting June 17, 2014
Community Development Director Turnblad stated historically, it was very common to use
multiple spellings of names The name has traditionally been spelled both ways on City landmarks
and documents.
City Administrator Hansen noted staff has been dealing with the issue for about three years.
Councilmember Kozlowski pointed out in an historic photograph, the mill is named Schulenburg.
The relative disputing the spelling is requesting it be corrected to Schulenberg.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to leave the spelling
as is, Schulenburg as it relates to the historic picture of the Schulenburg Mill. All in favor.
Councilmember Polehna asked City Clerk Ward to publish notice of the annual Park Tour July 22,
so Councilmembers may attend.
Councilmember Menikheim noted that on July 18, 22 representatives from the City and County
of Folsom, California will be in town for a meeting about issues particular to river cities. He
requested Council representation. He also would like the City to become more involved in the
Dementia -Friendly Community program.
ADJOURNMENT
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adjourn the
meeting at 8:15 p.m. All in favor.
Ken Harycki, Mayor
ATTEST:
Diane Ward, City Clerk
Resolution 2014-099, directing payment of bills
Resolution 2014-100, approving the Minnesota Historical & Cultural Heritage Grant
Acceptance Form from the Minnesota Historical Society
Resolution 2014-101, approving the Minnesota Historical & Cultural Heritage Grant
Acceptance Form from the Minnesota Historical Society
Resolution 2014-102, approving the Certified Local Government Grant Acceptance Form from
the Minnesota Historical Society
Resolution 2014-103, appointment of Steve Speedling to Board of Water Commissioners
Resolution 2014-104, approval of plans & specifications and authorizing the Engineer to sign
plans for the Manning Avenue Rehabilitation Project
Resolution 2014-105, approving Outdoor lighting agreement with Xcel Energy (River Market
Lot)
Resolution 2014-106, Stillwater Human Rights Award — Lenny Snellman
Resolution 2014-107, approving Police Services Policy and Related Fees
Resolution 2014-108, approving Contract for 2014 Rumble on the Deck (Freight House)
Resolution 2014-109, approving Addendum No. 1 to Stillwater Log Jam Agreement and Letter
of Credit
Page 6 of 6
EXHIBIT "A" TO RESOLUTION #2014-110 Page 1
LIST OF BILLS
4 Front LLC
Abbott Paint
American Test Center
Ancom Communication Inc.
Applied Images
Aspen Mills
AutoNation
Bells Trucking Inc.
Board of Water Commissioner
Carquest Auto Parts
CDW Government Inc.
Central Wood Products
Century Link
Clark Dan
Cole Papers
Comcast
Consolidated Welding Supply
Cummins NPower LLC
Curb Masters Inc.
Davis Equipment Corp
Dunlap Claire
ECM Publishers
Elite K9 Inc.
Emergency Medical Products
Ess Brothers & Sons Inc.
Flexible Pipe Tool Co.
Forestry Suppliers Inc.
Freedom Fence
Frontier Ag & Turf
Fury Stillwater
Government Finance Off Assoc.
Grafix Shoppe
Hardrives Inc.
Haussner Plumbing LLC
Hedberg Aggregates
Heritage Printing Inc.
I/O Solutions Inc.
Iceman Industries Inc.
IdentiSys
Jefferson Fire and Safety Inc.
Jimmys Johnnys Inc.
Kath Companies
L3 Com Mobile -Vision
Larson Ryan
League of MN Cities Ins Tr
Dasher board graphics
Teddy bear park fence paint
Annual safety inspection
Antenna whip 800/900 stubby
Custom tags
Uniforms
Oil change
Removal & Hauling
WAC Charges May adjusted amount
Auto parts and supplies
iPad
Premium hardwood
Phone
Custodian
Janitorial supplies
Internet, TV, & Voice
Nickel elecrode
Repair switch
Ship attraction repair
Supplies
Park Fee Refund
Publications
Outfitting vehicle for K9 transport
Heartstart pads, masks, & AED
Ladtech sealant, rings, and wrap
Upgrade TR3300
Paint
Move fence for tanker trucks
Equipment repair supplies
Vehicle repair - 215
GAAFR review newsletter
Graffics for K9 vehicle
2011 Street project & 2012 DT parking
Replace bathroom wall sensor
Mulch
AP envelopes
Firefighter driver engineer exam
Liquid ice melt
Printer
Shield
Toilet rental
Terracair def closed drum 55
Maint. agreement
Polaris Ranger service
Claim# C0031770
225.00
48.99
1,382.50
25.50
68.95
972.85
85.27
8,661.00
594.00
21.93
655.87
1,935.00
39.08
1,057.50
635.79
630.55
42.44
531.04
601.58
50.18
50.00
69.60
2,264.85
758.96
1,496.00
3,912.90
124.64
3,067.00
1,401.12
539.82
50.00
600.00
169,498.36
488.46
282.00
176.00
452.00
1,815.00
3,121.35
138.75
265.32
215.00
4,226.00
90.00
1,000.00
EXHIBIT "A" TO RESOLUTION #2014-110 Page 2
Loffler Companies Inc.
M.J. Raleigh Truck Co.
MacQueen Equipment Inc.
Mansfield Oil Company
Marcy Salo
Marshall Electric Company
Menards
Metropolitan Mechanical Contractors
Mirnaliz Santos
MN City/County Mgmt Assoc.
Modern Heating
Motorola Solutions Inc.
NAPA Auto Parts
Natural Resource Group LLC
R&R Specialties Inc.
RiedelI Shoes Inc.
Rose City Sign Company
S&T Office Products
Sanders Shawn
St. Croix Harley-Davidson
Stillwater Fire Relief Assoc
Stillwater Motor Company
Stripe A Lot Doug McLean dba
T.A. Schifsky and Sons
Titan Machinery Rogars
Titan Machinery Shakopee
Tri-State Bobcat
USAble Life
Verizon Wireless
WalMart Community
Washington County Public Safety Radio
Waste Management - Blaine
Wulfing David
LIBRARY
Baker and Taylor
Brodart Co
Collaborative Summer Library Program
Comcast
Country Messenger
Demco Inc.
Midwest Tape
Office of MN IT Services
Quill Corporation
Toshiba Business Solutions
Water Works Irrigation LLC
Weston Woods Studios
SonicWall
Road chemicals
Shaft -SB drive - LH
Fuel
Park Fee Refund
Ck over lights at field
Supplies
Service on heater
Park Deposit Refund
Membership
Investigate CO detection in garage area
Battery
Auto parts and supplies
Parking ramp site investigation
Blades and supplies
Concession supplies
Inspected electrical boxes N parking lot
Shredder and office supplies
Reimburse for PE licesnce renewal
Windshield lights
2013 Supplemental Fire State Aid
Service and repair
River Market parking striping
Fine asphalt
Roller and loader attachment
Supplies
Supplies
Term Life Insurance
Cell phones
Supplies
2 Qtr 800 Radio user fees
Trash waiver for 409 Holcombe
K9 boarding
Materials
Materials
Materials
Telecommunications
Periodical
Processing supplies
Materials
Telephone
General supplies
Maintenance contract
Sprinkler system start up
Materials
2,170.00
54.00
597.06
4,459.67
100.00
376.76
1,237.78
1,012.88
100.00
137.93
982.46
424.00
567.08
4,762.40
152.50
343.81
85.00
418.19
132.00
943.65
34,173.46
73.62
955.00
458.28
36,392.40
431.82
380.00
436.80
1,651.15
37.05
8,901.78
39.93
40.00
1,211.15
2,772.47
12.50
56.90
26.00
169.07
373.72
339.64
99.94
91.14
179.90
227.26
EXHIBIT "A" TO RESOLUTION #2014-110 Page 3
CREDIT CARDS
Tom Ballas
Cub Foods
Wellness Training
Larry Hansen
Go Daddy
Grandview Lodge
National Alliance of Preservation
Symantic
Toolfetch Sales
Stuart Glaser
Witmer Public safety
JUNE MANUALS
GFAO
Johnson Scott
Retirement cake
Cardio training
Websiting hosting
Lodging for seminar
NAPC nomination application fee
Security cert for exchange server
Rubbermaid commercial cube
Radio Cases
CAFR Review
Training courses
24.49
286.31
47.88
201.78
25.00
1,595.00
540.36
493.81
435.00
360.00
Memorandum
To: Mayor and City Council
From: Shawn Sanders, irector of Public Works
Date: June 26, 2014
Subject: Acceptance of Work and Final Payment
2011 Street Improvement Project (Project 2011-02)
DISCUSSION
The work on the above project has been completed. The contractor has submitted their
applications for payment and required information to allow for final payments. If Council
accepts the work and authorizes final payments the one-year warranty will begin.
RECOMMENDATION
Staff recommends that Council accept the work and authorize final payment to Hardrives,
Inc. in the amount of $38,615.57.
ACTION REQUIRED
If Council concurs with staff recommendation, Council should pass a motion adopting
Resolution No. 2014- , ACCEPTING WORK AND ORDERING FINAL
PAYMENT FOR 2011 STREET IMPROVEMENT PROJECT (PROJECT 2011-02).
RESOLUTION 2014-111
ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR 2011 STREET IMPROVEMENT PROJECT
(Project 2011-02)
WHEREAS, pursuant to a written contract signed between the City and Hardrives, Inc.
for improvement of the 2011 Street Improvement Project (Project 2011-02) and their work has
been completed with regard to the improvement in accordance with such contract,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to
issue a proper order for the final payment of $38,615.47 on such contract, taking Hardrives, Inc.
receipt in full.
Attest:
Adopted by the Council, this 1st day of July 2014.
Larry D. Hansen, Acting City Clerk
Ken Harycki, Mayor
Memorandum
To: Mayor and City Coun it
From: Shawn Sanders, Dior of Public Works
Date: June 27th, 2014
Subject: Purchase of Portable Radar Speed Display Unit
DISCUSSION
Back in 2011, the city purchased a portable speed display sign for its city streets. This sign
give visual feedback to the driver of their speed and have been found to be an effective
traffic calming tool. Over the past year, I have been receiving more requests for the sign,
from both neighborhood groups and individuals concerned with speed on our streets. With
the increased requests, there is not enough time during the warmer months to meet these
requests with just one unit. It is proposed to purchase an additional sign, a Speed Sentry
Shieldl2 from All Traffic Solutions. This would be a similar package as our current unit
that includes the base unit, batteries, mounting brackets and software. The total cost of the
display sign is at a cost of $4750. This purchase price is $130 lower than previous purchase
in 2011. Funds from the purchase would be from the Signs and Lighting Fund.
RECOMMENDATION
Staff recommends Council authorize the purchase of the Speed Sentry Shieldl2 unit from
All Traffic Solutions in the amount of $4750.
ACTION REQUIRED
If Council concurs with staff recommendation Council should pass a motion approving the
purchase Speed Sentry Shieldl2 unit from All Traffic Solutions in the amount of $4750.
RESOLUTION 2014-112
RESOLUTION DECLARING A STATE OF EMERGENCY
WHEREAS a major flood event is predicted to impact the population of the City of Stillwater;
and
WHEREAS the flooding event can cause a significant amount of damage to both public and
private property damage; and
WHEREAS the Mayor of the City of Stillwater requests the Stillwater City Council to declare
the City of Stillwater in a STATE OF EMERGENCY for the flooding event of 2014;
NOW, THEREFORE, BE IT RESOLVED, that the Stillwater City Council declares the City of
Stillwater in a State of Emergency for conditions resulting from the major flood event of 2014.
BE IT FURTHER RESOLVED that this State of Emergency will remain in effect until the
emergency status no longer requires emergency response and recovery efforts.
Adopted by the City of Stillwater City Council this 1st day of July, 2014
Ken Harycki, Mayor
ATTEST:
I, Larry D. Hansen, Acting City Clerk, hereby attest that the foregoing resolution was duly
adopted by the Stillwater City Council this 1st day of July 2014.
Larry D. Hansen, Acting City Clerk
Uwater
H E B l X e H P o A r E OF MINNESOTA,
CITY COUNCIL
MEETING DATE:
City Council: July 1, 2014
Park Commission: June 23, 2014
Planning Commission: June 11, 2014
CASE NO.: 2014-18
APPLICANT: Allison McGinnis, President, Friends of Stillwater Area Dog Park
REQUEST: Request for recommendation on off -leash dog park to be located on a municipal
parcel located at 2000 Myrtle Street West, the NE corner of the HWY 12 and
Eagle Ridge Trail intersection at the Jaycees ball field complex
PREPARED BY: Abbi Jo Wittman, City Planner
REQUEST
Friends of Stillwater Area Dog Park, Inc. is requesting the Parks and Recreation Commission
make recommendation to the City Council on an off -leash recreation area (otherwise referred to
as a dog park) at 2000 Myrtle Street West, at the Jaycees ball field complex.
BACKGROUND
The Friends of Stillwater Area Dog Park, Inc. (FSADP) would like to develop and operate the
recreation area on City owned property just west of the Jaycees ball fields. Use of the park
would be open to the general public.
FSADP proposes to install a five foot tall welded wire fence around (approximately) one third
of the former city dump site. (See attached site plan.) Entrance to the off -leash fenced area
would be through a double (or triple) gated area that allows dogs to be taken off their leash
without running at large (as indicated in the attached safety gate specification). FSADP is
proposing the utilization of existing parking and drive (off of Highway 12) areas; the driveway
and parking would be shared with the existing uses. No water, lighting, or portable toilets are
proposed for the dog park portion of the site.
While FSADP is committed to raising funds for amenities, monitoring the cleanup of the
property, performing basic repairs, and providing education on rules and concerns,
environmental steward practices, as well as general animal welfare, there are certain items
FSADP is requesting of the City:
• Site preparation: clear area of mulch and debris, installation of fence (with potential for
cost sharing), and provide clean wood chips or pea gravel and waste receptacles.
• On-going maintenance: snow removal of lot and path leading to gate, sanitation and
waste/trash removal, and notification of rules, licenses and permits as well as winter
snow storage closure. The City would enforce city laws and codes.
If the Special Use Permit (and associated rezoning) is approved by the City Planning
Commission, the Park Commission and the City Council, then FSADP will raise the funds
necessary to make the dog park improvements. The starting date for construction will depend
upon how quickly funds can be raised; FSADP will request funding assistance from the City
Council as well.
RECOMMENDATION
Prior to making a recommendation for approval for a rezoning and Special Use Permit to the
City council, the Planning Commission found that the public necessity, and the general
community welfare are furthered; and that the proposed off -leash recreation area is in general
conformance with the principles, policies and land use designations set forth in the
comprehensive plan and zoning ordinance. The proposed rezoning from RA - One Family
Residential to PROS - Parks, Recreation and Open Space zoning as well as a Special Use Permit
for a dog park in the PROS zoned district have received a recommendation of approval by the
Planning Commission with the following conditions:
a. A 5-6' fence with a double (or triple) gated entry shall be installed.
b. A waste bag dispenser shall be installed by the applicant.
c. Rules of operation shall be posted and maintained in good order and visibility by
the Friends of Stillwater Area Dog Park. Prior to installation, a sign permit shall
be obtained to verify all rules of operation are provided.
d. Hours of operation shall be between 8 am and sunset. The hours of operation
shall be clearly posted.
e. The City will be responsible for of snow from the parking lot and emptying the
dog waste receptacles. All other maintenance of the facility will be the
responsibility of the Friends of Stillwater Area Dog Park.
f. Dogs on the site are required to be on a leash whenever they are not within the
fenced area of the dog park.
g. Though the dog park is to be improved and maintained by the Friends of the
Stillwater Area Dog Park, the facility shall be open for use by the general public.
h. Upon receipt of verified complaints of substance, the City would schedule a
public hearing to review the Special Use Permit. The Friends of Stillwater Area
Dog Park and neighboring property owners would be notified of the review
hearing, and upon cause conditions could be modified or added, or the Special
Use Permit could be revoked by the City.
i. Should the dog park fall into disrepair, lack of use, or misuse, in the City's sole
opinion, the Special Use Permit would become null and void.
j. The Friends of the Stillwater Area Dog Park must enter into a license agreement
with the City to address maintenance responsibilities, use issues, etc.
On June 23 the Parks and Recreation Commission forwarded a favorable recommendation of
approval to the City Council.
2000 Myrtle Street West (Dog Park)
Case No. DP/2014-18 (CC: July 1, 2014)
Page 2 of 3
Staff recommends the Council to direct staff to prepare a use and license agreement with
Friends of Stillwater Area Dog Park to be brought back for review and approval by the Council.
At such time a license agreement has been agreed upon, staff will have for Council
consideration a resolution for approval of the Special Use Permit for the off -leash recreation
area.
Staff further recommends approval of the first reading of the attached ordinance: An Ordinance
amending the Stillwater City Code Section 31-300 Entitled Establishment of Districts by Rezoning
Approximately Seven (7) Acres to PROS: Parks, Recreation and Open Space.
ATTACHMENTS
An Ordinance amending the Stillwater City Code Section 31-300 Entitled Establishment of Districts by
Rezoning Approximately Seven (7) Acres to PROS: Parks, Recreation and Open Space
Narrative Request (2 pages)
Site Location Map
Site Development Plan
Safety Gate Specifications
Proposed fence photo
OLRA Rules and Etiquette
Presentation Copy (23 pages)
2000 Myrtle Street West (Dog Park)
Case No. DP/2014-18 (CC: July 1, 2014)
Page 3 of 3
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS
BY REZONING APPROXIMATELY SEVEN ACRES TO PROS: PARKS,
RECREATION AND OPEN SPACE
The City Council of the City of Stillwater, Washington County, Minnesota, does
ordain:
Section 1. The Zoning Map is amended as indicated on the attached map marked
Exhibit A, legally described on Exhibit B, and the area indicated thereon are changed to
PROS: Parks, Recreation and Open Space. This proceeding is known as Case 2014-18.
Section 2. This Ordinance shall be in full force and effect from and after
publication according to law, and upon the subject property becoming part of the City of
Stillwater by operational law.
effect.
Section 3. In all other ways the Stillwater City Code shall remain in full force and
Adopted by the City Council this day of July, 2014.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane Ward, City Clerk
Exhibit A
Exhibit B
PT BEG AT 1 1/2 INCH IRON PIPE MARKING INTERS OF E & W & N & SI/4 LINES THROUGH SD SEC
& RUNNING THN N ALONG SD 1/4 LN 526.75FT TO A 1 INCH IRON PIPE THN S88DEG20'E 260FT TO
A 1 INCH IRON PIPE THN S10DEG7'E 795.67FT TO C/L PUBLIC HWY THN S88DEG35'W ALONG C/L
OF SD PUBLIC HWY 400FT TO A PT IN N & S 1/4 LINES OF SD SEC 29 THN N ALONG SD 1/4 LINE
274FT TO PLACE OF BEG EXCEPT: PT E1/2 BEG AT 1 1/2 INCH IPM MARKING INTERS OF E & W &
N & S 1/4 LINES THROUGHT SD SEC & RUNNING THN N ALONG SD 1/4 LINE 526.75FT TO 1 INCH
IRON PIPE THN S88DEG20'E 260FT TO 1 INCH IRON PIPE THN S 10DEG7'E 795.67FT TO C/L OF
PUBLIC HWY THN S88DEG35'W ALONG C/L OF SD PUBLIC HWY 400FT TO PT IN N & S 1/4 LINES
OF SD SEC29 THN N ALONG SD 1/4 LINE 274FT TO PLACE OF BEG LYING SLY OF LINE 75FT NLY
OF & PAR TO FOLLOWING DESC C/L COM AT NW COR OF SE1/4 OF SEC29 T30N R20W THN ON
ASSUMED BEARING OF SOODEG 58'17"E ALONG W LINE OF SD SE 1/4 233.05FT TO BEG OF C/L TO
BE DESC THN S77DEG38'10"E 633.93FT THN ALONG TANG CURVE CONCAVE TO SW 485.52FT SD
CURVE HAS RADIUS OF 1273.24FT & CENTRAL ANG OF 21DEG 50'55" THN S55DEG47'15"E ALONG
TANG 438.06FT THN ALONG TANG CURVE CONCAVE TO NE 588.67FT SD CURVE HAS RADIUS OF
954.93FT & CENTRAL ANG OF 35DEG19'12" THN N 88DEG53'33"E ALONG TANGENT 655.42 FT TO
PT ON E LINE OF SD SE1/4 SD PT BEING 926.64FT SLY OF NE COR OF SD SE1/4 & SD C/L THERE
TERM & ALSO PT NE1/4-SW1/4 & SE1/4 NW1/4 DESC AS FOLLOWS: BEG AT INTERSECTION OF
NLY R/W LINE OF CSAH 12 & ELY LINE OF SD NE1/4-SW1/4 DIST 155.97FT SLY OF NE CORN OF SD
NE1/4 SW1/4 AS MEASUR ALG SD ELY LINE THN N1DEG00'05"W BEAR ORIEN TO WASH CO
COORDINATE SYSTEM SO ZONE ALG SD ELY LINE & ELY LINE OF SD SE1/4-NW1/4 DIST 574.94FT
TO NE CORN OF TRACT OF LAND DESC IN DOC# 360188 RECORDED IN OFFICE OF COUNTY
RECORDER WASH CO THN S71DEG09'19"W ALG NLY LINE OF SD TRACT DIST 124.15 FT THN
S2DEG45'34"W 502.16FT TO SD NLY R/W LINE THN S77DEG09'58"E ALG SD NLY R/W LINE DIST
155.30FT TO PT OF BEG SUBJ TO EASE Section 29 Township 030 Range 020
iliwater
THE OTRIMPEAGE OF MINNESOTA
City Council
COUNCIL DATE: July 1, 2014
CASE NO.: 2014-20
APPLICANT: Chris Aamodt, Settler's Pines, LLC
REQUEST: Preliminary Plat approval of Rutherford Station
LOCATION: 8335, 8355, 8401 & 8455 Manning Avenue
REVIEWERS: City Engineer, Fire Marshal, City Attorney, City Forester,
Brown's Creek Watershed District, Washington Co. Public Works,
Community Development Director
BACKGROUND
Chris Aamodt, Settler's Pines, LLC, plans to develop 17.5 acres of land on Marylane Avenue at
the intersection of McKusick Road and Manning Avenue. The preliminary plat for the
subdivision, to be known as Rutherford Station, includes 55 single family lots.
SPECIFIC REQUEST
The City Council is asked to consider taking the following actions:
1. Conceptual approval of the annexation of the development property.
2. Conceptual approval of Rezoning to RB, Two -Family Residential.
3. Approve the Preliminary Plat.
RECOMMENDATIONS
Based upon hearing testimony and the attached Planning Report details, the following
recommendations are forwarded to the Council:
Planning Commission Recommendation
Unanimous recommendation to approve the annexation, rezoning and preliminary plat with the
conditions found in the Planning Report. The Planning Commission action also included
unanimous approval of several setback variances.
Park Commission Recommendation
Unanimous recommendation to require park dedication obligations to be satisfied through a fee
payment of $110,000 in lieu of land or improvements. The Park Commission also recommended
requiring the developer to construct a trail to City standards along the west side of Marylane
Rutherford Station
June 26, 2014
Page 2
Avenue and allowing these trail costs to be credited against the $27,500 trail dedication obligation
for the development.
Joint Board Recommendation
The Joint Planning Board unanimously approved the rezoning request. They also recommended
approval of the annexation, variances and preliminary plat.
Staff Recommendation
City staff recommends conditional approval of the preliminary plat, and conceptual approval of
the rezoning and annexation. Recommended conditions of the preliminary plat approval are
found in the attached Planning Report.
Attachments: Planning Report
'waxer
THE OTRIMPEAGE OF MINNESOTA
Planning Report
REPORT DATE: June 26, 2014 CASE NO.: 2014-20
HEARING DATES: Planning Commission
Joint Planning Board
Park Commission
City Council
June 11, 2014
June 18, 2014
June 23, 2014
July 1, 2014
APPLICANT: Chris Aamodt, Settler's Pines, LLC
REQUEST:
1) Conceptual Approval of Annexation
2) Conceptual Approval of Rezoning to RB, Two -Family Residential
3) Preliminary Plat approval of Rutherford Station, a 55 lot
Residential Subdivision
LOCATION: 8335, 8355, 8401 & 8455 Manning Avenue
COMPREHENSIVE PLAN: LMDR, Low/Medium Density Residential
REVIEWERS: City Engineer, Fire Marshal, City Attorney, City Forester,
Brown's Creek Watershed District, Washington Co. Public Works
PREPARED BY: Bill Turnblad, Community Development Director
BACKGROUND
Chris Aamodt, Settler's Pines, LLC, plans to develop 17.5 acres of land in the southeast quadrant
of the intersection of McKusick Road and Manning Avenue'. Currently the land exists as four
parcels with a home on each. Three of the parcels are located within Stillwater Township and are
being petitioned for annexation as part of this development process. The fourth is already in the
City of Stillwater.
55 lots are proposed as part of this plat, to be known as Rutherford Station, and all would gain
access to Marylane Avenue via local streets to be constructed by the developer. Sidewalks will be
built along one side of each local street and out to the County trail along Manning Avenue. In
addition, the Brown's Creek State Trail runs along the northern edge of the development and
' The total site encompasses 19.98 acres. 17.5 will be developed while 2.48 have already been purchased by
Washington County for additional right-of-way along CSAH 15 (Manning Avenue).
Rutherford Station
June 26, 2014
Page 2
access will be possible from Rutherford Station either via the County trail or off of Marylane
Avenue.
SPECIFIC REQUEST
In order to develop the property as proposed, Chris Aamodt has requested approval of the
following:
1. Conceptual approval of Annexation of the development property and of the abutting
Marylane Avenue.
2. Conceptual approval of Rezoning to RB, Two -Family Residential.
3. Variances of 50 feet for Lots 3-6, Block 5 to allow homes to be built 50 feet from the
Manning Avenue right-of-way rather than the 100 foot minimum required.
4. Variances of 5 feet for Lots 7-12, Block 5 to allow homes to be built with a combined side
yard setback of 10 feet rather than 15 feet.
5. Preliminary Plat of Rutherford Station, a 55 lot single family development.
COUNCIL ACTION REQUIRED
The Planning Commission has approved the variance requests. So, the City Council does not
need to review or take action on them. However, Council review and action is needed for the
annexation, rezoning and preliminary plat.
EVALUATION OF REQUESTS
I. ANNEXATION
The petition to annex the site into the City is for a total of 14.98 acres plus the abutting segment of
Marylane Avenue. The total site encompasses 19.98 acres plus Marylane Avenue. But, the
southern 5.00 acre parcel of this project is already located in the City of Stillwater. Of the
privately owned 14.98 acres that are petitioned for annexation, 13.14 acres will be developed into
lots and outlots. The remaining 1.84 acres have already been purchased by Washington County
for additional CSAH 15 (Manning Avenue) right-of-way.
According to the Orderly Annexation Agreement, the subject property is located in the Phase IV
annexation area. This area is not scheduled for annexation until after January 1, 2015. But, the
infill provision of the agreement (Section 4.09) would allow the request to be approved, since
each of the following criteria is satisfied:
o 100% of the subject landowners have signed an annexation petition
■ This has not occurred yet, but will occur prior to final approval by the City
Council. The developer has controlling interest in the northern three of the
site's four parcels, and has an agreement with the bankruptcy trustee on
the fourth parcel. However, gaining controlling interest in the fourth
parcel is a month or so away from being transferred.
o The property is adjacent to property within the City's corporate limits
■ The southern of the four parcels is already in the City of Stillwater.
Rutherford Station
June 26, 2014
Page 3
o The level of growth in the entire area regulated by the agreement has not exceeded
120 permits per year
• This is true
o Utilities are immediately available to the property
• Both sanitary sewer and municipal water are available in the Marylane
Avenue right-of-way.
The requested annexation is found acceptable as reviewed against the Orderly Annexation
Agreement. However, at this point only conceptual approval should be given. Formal approval
of the annexation petition should not occur until the final plat is approved, and a development
agreement is executed.
II. REZONING
Mr. Aamodt is proposing to rezone the property to RB, Two -Family Residential. The
Comprehensive Plan's guided use for the property is Low/Medium Density Residential. In
order to create the density envisioned by this classification, RB zoning is necessary at a minimum.
As with the annexation request, only conceptual approval should be given at this time. Formal
approval (both first and second readings) should wait for the final plat review.
III. PRELIMINARY PLAT
A. Minimum Dimensional Standards: RB District
Standard
Single Family
Two -Family
Proposed
Lot area
7,500 sf
10,000 sf
8,658 sf— 17,338 sf
Lot width2
50 ft2
75 ft2
65 — 105 ft
Corner lot width
70 ft
100 ft
80 — 87 feet
Frontage
35 ft
35 ft
39 — 85 ft
Front setback
20 ft
20 ft
ok
Front setback — garage
30 ft
30 ft
unknown
Side setback
15 ft total both sides
5 ft min on each side
15 ft total both sides
5 ft min on each side
ok
Side setl$ack — garage
5 ft (3 ft detached)
5 ft (3 ft detached)
ok
Setback'from Manning
100 ft
100 ft
50 ft
The table compares the minimum standards of the proposed RB zoning district with the
minimum standards proposed for Rutherford Station. As can be seen, each minimum standard is
satisfied with one exception, which is the setback from Manning Avenue for Lots 3-6, Block 5.
The Planning Commission approved this variance.
2 Distance between side lot lines measured at right angles to lot depth at a point midway between front and rear lot lines
Rutherford Station
June 26, 2014
Page 4
B. Civil Engineering
The City Engineer has reviewed the preliminary plans and offers the following
comments:
1. This development will be responsible for paying development impact fees.
A) Trout Stream Mitigation Fee of $10,277.72 per acre for 17.5 acres =
$179,860.10. B) The Transportation Adequacy Fee of $17,600.20 per acre for
17.5 acres = $308,003.50. C) Trunk sewer and water fees at a combined
cost of $13,338.53 per acre for 17.5 acres = $233,424.28. These fees will be
due prior to release of the final plat for recording with Washington
County.
2. The plans do not show improvements to Marylane Avenue. But the street
is currently a gravel road and must be upgraded to a 30 foot paved width
with this subdivision. The $308,003.50 Transportation Adequacy Fee
payment can be credited for a large portion of the cost of the Marylane
Avenue improvements. The exact amount will be included in the
Development Agreement that will be part of the Final Plat review.
3. The Marylane sanitary sewer must be extended to the north end of the
project site for future development in the area.
4. Stormwater Ponds 3P and 5P have 100 year elevations higher than the
EOF. This must be corrected.
5. Stormwater Pond 1P must be redesigned.
a. 100 yr High Water Level (HWL) is higher than the street elevation.
The HWL must be lower than the street elevation by at least 1.5 feet.
b. The pond HWL must be a minimum of 20 feet from the edge of the
road (35 feet from centerline of Marylane).
6. Stormwater pond design must be based upon NOAA Atlas 14 statistics.
7. Drainage maps must be submitted for areas outside of the project.
Previously published reports show that the drainage area to the
development site is 40 plus acres, which is more than the stormwater
infiltration improvements are designed to handle.
8. All of the stormwater infiltration basins must be privately maintained. A
Home Owner's Association will be required as will associated maintenance
documents that will have to be filed in chain of title. These must be
submitted to the City for approval of form and content together with final
plat application materials.
9. Street widths must be 30 feet from face of curb to face of curb.
10. The grading plan needs to be revised to show a 2% minimum slope in all
backyard drainage swales.
11. Replace the 12" cmp culvert under Marylane with a rcp pipe. This will
match the n value used in the pond calculations.
12. Consider extending pipe and outlet south and east from south side of
Summit Court.
13. Washington County will have to approve any work along Manning
Avenue and McKusick Road.
Rutherford Station
June 26, 2014
Page 5
Washington County Public Works Department has reviewed the preliminary plat and
made the following comments:
1. A Washington County right-of-way permit is required for any work in the
CSAH 15 (Manning Avenue) right-of-way. This would include the
landscaping berms.
2. A Washington County right-of-way permit is required in order to make the
connection between the development trails and the County's regional trail
along Manning Avenue.
3. The developer must submit the drainage report and calculations to the County
for review of potential downstream impacts to the county drainage system.
C. Tree Preservation & Landscaping
The City Forester, Kathy Widin, reviewed the grading and tree removal plan. She
notes that most of the trees on this site were planted or are volunteer trees, and the
site does not constitute a native woodland. She offers the following comments:
1. Tree Removal and Replacement - 307 trees were surveyed on the property.
Almost all trees on the list are defined by City Code as "significant" and therefore
subject to replacement. Of these trees, 215 are proposed to be removed (70%), 34
trees are to be saved, and 58 trees are to be transplanted (mainly to the constructed
berm along Manning Avenue). These last two categories represent trees to be
'saved' and make up 30% of the trees on the site. The Tree and Forest Protection
ordinance (31-522) in the zoning code of the City of Stillwater, states that private
development may remove up to 35% of the existing tree cover without
replacement. Over 35% removal requires 1:1 replacement. These trees would be
over and above any other trees required to be planted as part of the sub -division
ordinance language. 35% removal would allow 108 trees to be removed, whereas
215 are proposed for removal. Therefore 107 removed trees must be mitigated. In
addition, the landscaping requirements for subdivision require three trees per lot,
which means 165 trees for the 55 proposed lots. So both the tree replacement and
landscaping requirements equal a total developer obligation of 272 trees. The
notes on the preliminary plat submittal state that the developer and builder would
plant 4 trees/lot for a total of 220 trees. In addition there will be 47 trees trans-
planted on the Manning Avenue berm. This is a total of 267, which is sufficient to
meet the 272 tree planting requirement for both the tree protection and sub-
division ordinances.
2. Landscape Plan - A landscape plan for the berm along Manning Ave has been
submitted with the preliminary plat submittal. The plan for the berm looks fine
and the new tree species proposed are acceptable. If the cedars listed for the berm
are eastern red, Widin recommends the use of the cultivar 'Techny'. The landscape
plan for the development, which is also the tree replacement plan, will be
submitted at a later date. Both plans should include Planting Detail showing how
new trees, both deciduous and coniferous, are to be planted. Details should also
be included re: size of tree spade proposed to be used to transplant trees which are
to be moved to the berm. Also needed will be text describing how the
Rutherford Station
June 26, 2014
Page 6
transplanted trees are to be cared for after planting. Species to be planted should
be native or 'near -native', and should be hardy and well -adapted to this area.
Species should have few serious insect or disease problems which could limit their
usefulness and longevity in the landscape. Cultivated varieties may be used. A
diversity of species should be chosen to keep the plan sustainable.
3. Tree Transplanting (Re -Location to Berm) - Trees moved from one area to
another on the site are considered 'saved' trees if they are in a healthy condition.
They should be inspected before transplanting for any major insect or disease
problem which could compromise the tree's ability to transplant successfully.
Since some of the trees are quite large, after-care such as mulching after planting,
and watering on a regular basis for several seasons of growth, will be very
important to survival of these trees. Several ash on site are proposed to be
transplanted, but due to the presence of emerald ash borer in the Twin Cities area,
these should NOT be transplanted. It has not been confirmed in Washington
County yet, but it is only a matter of time before it's here. Any ash trees not
treated with insecticide to protect them will be killed during the infestation.
4. Tree Preservation - Trees to be saved (preserved) on the site should be
evaluated for health and any potential risk factors before preservation. A tree
protection plan showing how these trees are to be protected during construction
should be included in a later plan submittal.
The County has agreed that the developer will be permitted to continue the
landscaping berm and plantings found to the south. These will lie within the
extra right-of-way purchased by the County.
D. Park and Trail Dedication
The Comprehensive Plan's park element shows no planned parks on or through
the property. So, the contribution to the park system would likely have to be in
the form of a fee, which would be $2,000 per lot (a total of $110,000).
In terms of trails and sidewalks, sidewalks will be built throughout the
subdivision on one side of each street. These sidewalks will tie into the County's
regional trail along Manning Avenue. The developer will still be responsible
however for a $500 contribution per lot to the city's public trail system. Though, it
may be possible for the developer to construct a trail connection along Marylane
Avenue from the Brown's Creek State Trail to the point where the development's
sidewalk system would terminate. If this were found desirable by the Park
Commission, the cost of this trail segment could be credited against the required
trail fee. The Park Commission will review the plans on June 23, 2014.
E. Environmental Issues
Wetlands - The property has no wetlands.
Rutherford Station
June 26, 2014
Page 7
BCWD - Karen Kill, Brown's Creek Watershed District Administrator, and the
District's engineer have completed a preliminary pre -permit plan review of the
development plans. Their comments follow:
Rule 2.0 - Stormwater Management triggered because the activity consists of
residential subdivision or development of four or more lots.
Rule 3.0 - Erosion Control triggered because the activity will involve grading or
other land disturbing activities which will involve the movement of more than 50
cubic yards of earth or removal of vegetative cover on 5,000 square feet or more of
land.
Rule 6.0 - Watercourse and Basin Crossings MAY be triggered if the culverts
under Marylane are being replaced as part of the project.
Rule 7.0 - Floodplain and Drainage Alterations triggered because changes in land
contours will alter stormwater flows at the property boundaries, the diversion or
obstruction of surface or channel flow and the creation of basin outlets. As a result,
the lowest floor elevations will have to be evaluated against the 100 -year HWL of
all stormwater management facilities.
Rule 8.0 - Fees triggered because this is a private development.
Rule 9.0 - Sureties triggered by this activity.
While conducting this preliminary review, the District Engineer also noted
additional items that will need to be addressed by the Permit Applicant in order to
demonstrate compliance with the District Rules. These items include:
1. The soil map provided does not match the soils information contained
in the Brown's Creek Watershed Management Plan. This mapping
discrepancy will have to be rectified.
2. Stormwater calculations have been run using the old TP 40 information.
The HydroCAD model will have to be re -run using the recently published
NOAA Atlas 14 Precipitation Frequency documents.
3. There appear to be some inconsistencies between the proposed
conditions routing diagram and the grading plan. Is the raingarden in the
northwestern corner of the grading plan included in the HydroCAD
model?
4. If the culvert under Marylane is not being replaced as part of this
project, its existing hydraulic capacity will have to be evaluated to ensure
that it is being modeled in HydroCAD correctly.
5. Given the reliance on stormwater infiltration, a geotechnical evaluation
must be conducted and include soil borings in the location of all
infiltration basins and raingardens being proposed on site.
For all stormwater management facilities and waterbody crossings to be
constructed and relied on by the applicant for compliance with Brown's Creek
Watershed District regulatory requirements, the applicant will need to provide, for
District approval, a declaration or other recordable instrument stating terms for
Rutherford Station
June 26, 2014
Page 8
access and maintenance of such facilities and incorporating an enforceable
obligation to the District to maintain such facilities.
RECOMMENDATIONS
Planning Commission Recommendation
On June 11, 2014 the Planning Commission unanimously approved the requested variances.
They also unanimously recommended approval of the annexation, rezoning and preliminary
plat, with the conditions found below.
Park Commission Recommendation
On June 23, 2014 the Park Commission unanimously recommended cash dedication of $110,000
for Rutherford Station's park obligation. For the trail obligation, they recommended requiring
the developer to construct a trail to City standards along the west side of Marylane Avenue and
allow these trail costs to be credited against the $27,500 trail dedication obligation.
Joint Board Recommendation
On June 18, 2014 the Joint Planning Board unanimously approved the rezoning request. They
also recommended approval of the annexation, variances and preliminary plat.
Staff Recommendation
City staff recommends conditional approval of the preliminary plat, and conceptual approval of
the rezoning and annexation. Recommended conditions of the preliminary plat approval are:
1. The site shall be developed in substantial conformance with the following
plans on file with the Community Development Department, except as may be
modified by the conditions herein:
• Preliminary Plat dated 3/ 7/14
• Preliminary Plat Grading Plan dated 5/15/14
• Preliminary Plat Utility Plan dated 5/15/14
• Berm & Screening Plan dated 5/14/14
2. The preliminary plat is not formally approved until a Development Agreement
between the developer and the City is executed by both parties.
3. The annexation and rezoning are not approved with this Resolution and
cannot be approved until the final plat and Development Agreement are
approved by the City Council.
4. Civil engineering plans submitted with final plat application materials must be
consistent with the City Engineer comments found in this report, and the plans
must be found satisfactory to the City Engineer.
5. The developer shall submit a grading permit application to Brown's Creek
Watershed District. Any permit conditions that the City Engineer finds
necessary to include in the final plan set shall be included in the final plat
application package.
6. This development will be responsible for paying $2,500 per lot to the City for
park and trail dedication fees. These fees may be reduced by crediting trail
Rutherford Station
June 26, 2014
Page 9
construction costs if found acceptable to the Park Commission and City
Council and thereafter included in the Development Agreement associated
with this plat. These fees will be due prior to release of the final plat from the
City for recording with Washington County.
7. All electrical and communications utility lines shall be buried. This shall be
specified in the plans submitted for final plat approval.
8. Storm ponds should be designed to reflect the new rainfall data from National
Weather Service Atlas 14.
9. The developer will be responsible for paying the Trout Stream Mitigation Fee
of $10,277.70 per acre; the Transportation Adequacy/Mitigation Fee of
$17,600.20 per acre; and trunk sewer and water fees of a total of $13,338.53 per
acre. The Transportation Adequacy/Mitigation fee may be reduced by
crediting Marylane Avenue improvement construction costs if found
acceptable to the City Council and thereafter included in the Development
Agreement associated with this plat. All of these fees will be due prior to
release of the final plat from the City for recording with Washington County.
10. A landscaping/tree planting plan consistent with the City Forester's review
comments must be submitted together with the final plat application materials.
All 272 deficit trees must be included in the landscaping/tree planting plan.
11. Home Owner's Association documents including stormwater facilities
maintenance must be submitted with final plat application for approval by the
City. When approved by the City, they must be filed together with the final
plat.
12. The developer shall submit right-of-way permit application(s) to Washington
County for any work within County right-of-ways, including connection(s) to
County trails.
cc Chris Aamodt
Attachments:
Zoning & Location Map
Manning Setback Detail
Development Plans
illwater
The Birthplace of Minnesota
Site Location Map
March 2014
N
230 115 0
230 460
Feet
Subject Property
OP 8335, 8355, 8401, and 8455 Manning Avenue
Stillwater Zoning District
4 AP - Agricultural Preservation
4 RA- One Family Residential
RB - Two Family Residential
4 TR - Traditional Residential
LR - Lakeshore Residential
4 CR - Cottage Residential
0 CCR - Cove Cottage Residential
CTR - Cove Traditional Residential
Ca CTHR - Cove Townhouse Residential
G1 TH - Townhouse
411 RCM - Medium Density Residential
RCH - High Density Residential
CA CBD - Central Business District
CA- General Commercial
Ii VC - Village Commercial
BPC - Business Park: Commercial
BPO - Business Park: Office
0 BPI - Business Park: Industrial
▪ CRD - Campus Research Development
▪ PA - Public Administration
PWF - Public Works Facility
0' PROS - Parks, Recreation or Open Space
Urban Features
P,• Municipal Boundary
"." Road Centerline
0 ROW
Surface Water
' Lakes
..^^ Rivers
Manning setback variance
already granted.
Previous
right of way line
Variance not granted yet.
lExpanded
right of way line 1)
Requested setback line
(50' from expanded r -o -w)
85' setback
(tit
1,11111i
Preliminary Plat of Rutherford Station
Additional Information and Discussion
According to the requirements of SECTION 32 of the City of Stillwater code of ordinances, the
following information must be provided. The section references are from Section 32, Subd. 5.
(9) Wetland plan. A wetland delineation was performed in 2005. That delineation
determined there were no wetlands on the site. Due to the passage of time, a new
wetland delineation must be performed. That will be done when the delineator
determines the site is suitable for a new investigation.
However, if the new delineation finds wetlands exist, the requirements of article (9)
will be followed in addition to other applicable rules and regulations.
(11) Landscape plan. The landscape plan will be prepared after review and approval of the
preliminary plat and will include the following:
a. Property lines.
b. Existing and proposed contours and berming at two -foot contour intervals.
c. Location, type and size of existing plant material.
d. Proposed lots, paved areas including streets and sidewalks and pathways, and
screening from Manning Ave. The plan for screening from Manning Ave is
submitted with this preliminary plat application.
e. It is expected the site will be mass graded and substantially all of the existing trees
will be removed or disturbed during construction. However, efforts will be made
to protect as many trees as possible and that will be shown on the final grading
plans.
f. The location, type, size and number of proposed plant materials will be
determined when the final grading plans are prepared. The requirements of the
subdivision ordinance will be met regarding new tree planting. Subdivision 6 (3) q
1. Of the subdivision ordinance requires three street trees per lot. Due to the
narrower width of many of these lots, it is recommended that two trees per lot on
the front and one or two more on the corner side of lots be planted with one
more tree planted in a rear area of each lot as proposed by the home builder.
All areas disturbed by grading will be seeded except those areas which are sodded
such as adjacent to curbs and sidewalks or those areas left undisturbed.
h. A berm and screening plan is submitted for the area abutting Manning Ave. The
berm will vary from 3 1/2 to 4 1/2 feet high and will be planted with a mixture of
coniferous and deciduous trees.
g.
Page 1
i. The Berm and Screening plan has a legend and key. The final landscaping plan will
also have a legend, plant list and key.
The site has no significant natural features such as floodplains, lakes, and bluffs. A
wetland delineation was performed in 2005. That delineation determined there
were no wetlands on the site. Due to the passage of time, a new wetland
delineation must be performed. That will be done when the delineator
determines the site is suitable for a new investigation.
k. There are no existing or proposed slopes of more than three to one on the site.
I. There is no plan for Irrigation watering of any proposed landscaping.
m. There are no parts of the site that can be described as forest or woodland areas.
Therefore, no management plan has been prepared.
(12) Other information. Other information to be included shall be as follows:
a. The proposed use of lots is generally single family residential. It is proposed that
lots greater than 10,000 square feet in area could optionally have accessory
dwelling units. There will be 55 lots. Of these 32 lots are larger than 10,000 sq. ft.
and could have ADUs.
1•
b. The source of water supply will be to connect to the city public water system
presently installed in Marylane.
c. The provisions for sewage disposal is to connect to the city of Stillwater sanitary
sewer system. Surface water drainage and flood control will be in conformance
with city and Brown's Creek Watershed District ordinances and rules.
d. The development will conform to the comprehensive plan guidance for
low/medium density residential and the zoning regulations for the RB zone.
e. We have been requested to provide the following additional information by the
community development director, the city engineer, the city attorney or the
planning commission.
1. There are three outlots proposed to be platted. Outlots A and B will be
dedicated for stormwater management usage. Since these are a public benefit,
we propose they be dedicated to the public on the final plat. We also propose
that these areas be maintained by the city to assure proper long-term
performance in accordance with the city's stormwater management plan.
2. Outlot C will be dedicated for a trail and an eight -foot wide paved trail
will be constructed to connect to the Manning Ave. trail which will be constructed
by Washington County this summer.
3. We have discussed the possibility of allowing a minor reduction of
sideyard setbacks on a group of lots within the southerly area of the
neighborhood. These would be Lots 1 through 12, Block 5 which are grouped
together and abut either Manning Ave. or the Settler's Pines townhomes.
Page 2
Our proposal is that a condition of approval would be to grant administrative
authority to city staff to reduce the combined sideyard setback to ten feet but not
less than five feet each side, which could only be granted if a proposed house
could not fit on a lot with standard setbacks by arrangement of the house location
on the lot, such as increasing the front setback on a fan -shaped lot.
f. There are no environmental reports required by the state environmental quality
board (EQB).
Our estimate of the traffic expected to be generated by the development is about
550 trips per day. We expect this to use Marylane and McKusick Road with about
1/3 of the trips on McKusick Road to the east and 2/3 to the west and then north
or south on Manning Ave.
g.
h. The expected fire protection needs are those typical to a single family residential
neighborhood.
i. None of this site falls within the jurisdiction of shoreland, floodplain riverway
bluffland/shoreland, historic preservation, forest protection, or restrictive soils on
wetland regulations.
Page 3
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Project
RUTHERFORD
STATION
Location:
STILLWATER,
MINNESOTA
Certification:
I hereby certify that this plan,
epeclflcailon or report was prapored
by me or under my deet
supervision and that I am a duly
licensed Engineer under the laws of
the of Minn..-..
sr re
Ragletratton Number
Data
41274
5/15/14
Drawn By
Chedeed By
JRR
JRR
Project Ne.
Date
600-14-079
5/15/14
Scale:
0
50
100
Revisions:
Ne.
Data
Dw■aNption
PRELIMINARY
PLAT
Sheet Title:
GRADING PLAN
Sheet No.:
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BUILDING SETBACK & ZONING INFO
PROPOSED ZONING FOR THE 4 PARCELIS TO BE R -B
(2 FAMILY)
FRONT BUILDING SETBACK = 20'
FRONT GARAGE SETBACK = 30'
SIDE BUILDING SETBACK = TOTAL OF 1 5'
SIDE GARAGE SETBACK = 5'
CORNER LOT STREET BUILDING SETBACK = 20'
CORNER LOT SIDE BUILDING SETBACK =
REAR BUILDING SETBACK = 25'
REAR GARAGE SETBACK = 5'
BENCH MARKS
BENCH MARKS BASED ON AS BUILT DRAWINGS FOR
SETTLERS GLEN PROVIDED BY MFRA. PROJECT BENCH
MARKS SHOWN ON DRAWNG.
SURVEY DATA:
1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY
COORDINATE SYSTEM NAD 1983.
2. LEGAL DESCRIPTIONS PROVIDED BY THE OWNER.
3. EASEMENT INFORMATION LIMITED TO ITEMS LISTED IN THE
ABOVE LEGAL DESCRIPTIONS OR SHOWN ON COUNTY HALF
SECTION MAPS. OTHER EASEMENTS, IF ANY, MAY EXIST AND
ARE NOT SHOWN ON THIS SURVEY.
4. UNDERGROUND UTILITIES NOT LOCATED OR SHOWN
Gopher State One Call
TWIN CITY AREA: 651-454-0002
TOLL FREE: 1-800-252-1166
TOPOGRAPHY NOTE:
TOPOGRAPHY SHOWN PER 2006 SURVEY PROVIDED BY STEVENS
ENGINEERING, INC. CORNERSTONE LAND SURVEYING MAKES
NO GUARANTY AS TO THE ACCURACY OF THE INFORMATION
ALL BOUNDARY INFORMATION BASED ON SURVEYS BY
CORNERSTONE LAND SURVEYING, INC.
EXISTING AREAS
PARCEL
PARCEL
PARCEL
PARCEL
PARCEL
PARCEL
PARCEL
PARCEL
PARCEL
A OVERALL = 216,936 SQ.
A RIGHT OF WAY= 29,806
B OVERALL = 217,868 SQ.
B RIGHT OF WAY= 24,840
C OVERALL = 217,870 SQ.
C RIGHT OF WAY= 25,517
C NET = 192,353 SQ.FT. -
FT. - 4.98 ACRES
SQ.FT. - 0.68 ACRES
4.30 ACRES
FT. - 5.00 ACRES
SQ.FT. - 0.57 ACRES
4.43 ACRES
FT. - 5.00 ACRES
SQ.FT. - 0.59 ACRES
4.42 ACRES
PARCEL D RIGHT OF WAY= 26,147 SQ.FT. - 0.60 ACRES
PARCEL D NET =191,529 SQ.FT. - 4.40 ACRES
OVERALL OF 4 PARCELS = 870,350 SQ.FT. - 19.98 ACRES
OVERALL OF 4 PARCELS LESS EXISTING RIGHT OF WAY FOR
MANING AVENUE =764,040 SQ.FT. - 17.54 ACRES
EXISTING LEGAL DESCRIPTIONS:
PARCEL A
The North Three Hundred (300) feet of all that part of the West
Seven Hundred Twenty-six (726) feet of the Northwest Quarter of
the Southwest Quarter (NW 1/4 of SW 1/4) of Section Nineteen
(19), Township Thirty (30) North, Range Twenty (20) West,
Stillwater Township, Washington County, Minnesota, which lies
South of the following described line: Beginning at a point on the
West line of said Northwest Quarter of Southwest Quarter (NW 1/4
of SW 1/4) of Section Nineteen (19), said point being One
Hundred Seventeen and Nine -tenths (117.9) feet South of the
Northwest corner thereof; thence East to a point on the East line
of said Northwest Quarter of Southwest Quarter (NW 1/4 of SW
1/4), said point being One Hundred Thirteen and Four -tenths
(113.4) feet South of the Northeast corner thereof. The above
described line being the existing Southerly right-of-way of the
Northern Pacific Railroad. Subject to roads and easements of
record.
PARCEL B
The South 300 of the North 600 feet of all that part of the West
726 feet of the Northwest Quarter of the Southwest Quarter of
Section 19, Township 30 North, Range 20 West, Stillwater
Township, Washington County, Minnesota, which lies South of the
following described line: Beginning at a point on the West line of
said Northwest Quarter of Southwest Quarter of Section 19, said
point being 117.9 feet South of the Northwest corner thereof;
thence East to a point on the East line of said Northwest Quarter
of Southwest Quarter, said point being 113.4 feet South of the
Northeast corner thereof. The above described line being the
existing Southerly right-of-way of the Northern Pacific Railroad.
Subject to roads and easements of record.
PARCEL C
The North 300 of the South 600 feet of the North 1200 feet of all
that part of the West 726 feet of the Northwest Quarter of the
Southwest Quarter of Section 19, Township 30 North, Range 20
West, Stillwater Township, Washington County, Minnesota, which
lies South of the following described line: Beginning at a point on
the West line of said Northwest Quarter of Southwest Quarter of
Section 19, said point being 117.9 feet South of the Northwest
corner thereof; thence East to a point on the East line of said
Northwest Quarter of Southwest Quarter, said point being 113.4
feet South of the Northeast corner thereof. The above described
line being the existing Southerly right-of-way of the Northern
Pacific Railroad. Subject to roads and easements of record.
PARCEL D
The South 300 of the North 1200 feet of all that part of the West
726 feet of the Northwest Quarter of the Southwest Quarter of
Section 19, Township 30 North, Range 20 West, City of Stillwater,
Washington County, Minnesota, which lies South of the following
described line: Beginning at a point on the West line of said
Northwest Quarter of Southwest Quarter of Section 19, said point
being 117.9 feet South of the Northwest corner thereof; thence
East to a point on the East line of said Northwest Quarter of
Southwest Quarter, said point being 113.4 feet South of the
Northeast corner thereof. The above described line being the
existing Southerly right-of-way of the Northern Pacific Railroad.
Subject to roads and easements of record.
PROPOSED AREAS
LOT 1-1
LOT 2-1
LOT 3-1
LOT 4-1
LOT 5-1
LOT 6-1
Area: 10,130 sq. ft.
Area: 10,169 sq. ft.
LOT 7-1 Area: 11,812 sq. ft.
LOT 9-1 Area: 14,661 sq. ft.
LOT 10-1 Area: 10,998 sq. ft.
LOT 1-2
LOT 2-2
LOT 3-2
LOT 4-2
LOT 5-2
LOT 6-2
LOT 7-2
LOT 8-2
LOT 1-3
LOT 2-3
LOT 3-3
LOT 4-3
LOT 5-3
LOT 6-3
LOT 7-3
LOT 8-3
LOT 9-3
Area: 9,036 sq. ft.
Area: 8,948 sq. ft.
Area: 11,387 sq. ft.
Area: 11,743 sq. ft.
Area: 9,722 sq. ft.
Area: 8,658 sq. ft.
Area: 8,694 sq. ft.
Area: 10,105 sq. ft.
Area: 9,304 sq. ft.
Area: 9,974 sq. ft.
Area: 11,166 sq. ft.
Area: 11,865 sq. ft.
LOT 1-4
LOT 2-4
LOT 3-4
LOT 4-4
LOT 5-4
LOT 6-4
LOT 7-4
LOT 8-4
LOT 9-4
Area: 10,869 sq. ft.
Area: 10,089 sq. ft.
Area: 8,700 sq. ft.
Area: 8,700 sq. ft.
Area: 9,051 sq. ft.
LOT 14-4 Area: 8,788 sq. ft.
LOT 1-5
LOT 2-5
LOT 3-5
LOT 4-5
LOT 5-5
LOT 6-5
LOT 7-5
LOT 8-5
LOT 9-5
Area: 9,727 sq. ft.
Area: 9,690 sq. ft.
Area: 9,653 sq. ft.
Area: 9,616 sq. ft.
Area: 19,002 sq. ft.
Area: 8,306 sq. ft.
Area: 8,395 sq. ft.
Area: 8,392 sq. ft.
LOT 10-5 Area: 8,390 sq. ft.
LOT 11-5 Area: 8,388 sq. ft.
LOT 12-5 Area: 8,385 sq. ft.
OUTLOT A Area: 33,173 sq. ft.
OUTLOT B Area: 3,241 sq. ft.
OUTLOT C Area: 2,228 sq. ft.
ROADWAY Area: 1 38,83 5 sq. ft.
NORTH
0 60
120
SCALE IN FEET
RUTHERFORD
STAT I N
CONTACT:
CHRIS AAMODT
SETTLERS PINES, LLC
PO BOX 295
6428 MANNING AVE. N.
ST1LWATER, MN 55082
CITY - COUNTY:
WASHINGTON, COUNTY
VICINITY MAP
SEC. 19, TWP. 30, RNG. 20,
WASHINGTON COUNTY, MN
REVISIONS:
DATE REVISION
3-7-14 INITAIL ISSUE
5-15-14 REVISED LOTS
CERTIFICATION:
I hereby certify that this plan was prepared
by me, or under my direct supervision, and
that I am a duly Licensed Land Surveyor
under the laws of the state of MINNESOTA.
Dani
hurmes Registration
Date: 3-7-14
PROJECT LOCATION:
o: 25718
8335,8355,8401,8455
6750 Stillwater Blvd. N.
Stillwater, MN 55082
Phone 651.275.8969
Fax 651.275.8976
dan@cssurvey
CORNERSTONE
LANE) SURVEYING, INC
FILE NAME
PROJECT NO.
PRELIMINARY
PLAT
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NOTES
1. FILL FOR BERM IS UNRESTRICTED EXCEPT THAT IT SHALL BE SUITABLE
FOR PLANT GROWTH.
2. TOP 6" OF BERM TO BE SUITABLE TOPSOIL.
3. EROSION CONTROL AND TURF ESTABLISHMENT SHALL BE PER GRADING
AND EROSION CONTROL PLANS BY STEVENS ENGINEERS, INC.
4. NO TREES SHALL BE REMOVED FROM MANNING AVE. RIGHT OF WAY
EXCEPT AS NOTED ON THIS PLAN.
5. SEE TREE PRESERVATION PLAN FOR TREE REMOVALS, PRESERVATION
AND REPLANTING INSTRUCTIONS.
6. TREE SPACING 20 FT. TYPICAL EXCEPT MAY VARY TO SAVE EXISTING
TREES WHERE INDICATED.
7. NEW TREES: CONIFERS TO BE 4 FT. TO 6 FT. BLACK HILLS SPRUCE AND
CEDARS; DECIDUOUS TO BE 2 IN. SWAMP WHITE OAK AND SUGAR MAPLE.
8. COUNTY ROAD 15 TRAIL LOCATION COPIED FROM MOST RECENT PLANS
BY WASHINGTON CO. PUBLIC WORKS.
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TYPICAL BERM CROSS SECTION
LEGEND
SAVE TREE
REPLANT TREE
REMOVE TREE
NEW TREE
TYPICAL EXTENT OF
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REVISIONS:
BERM AND
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CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE PRELIMINARY PLAT
FOR
RUTHERFORD STATION
CASE NO. 2014-20
WHEREAS, Settler's Pines, LLC made application for approval of a preliminary
plat for RUTHERFORD STATION encompassing property legally described as:
See Exhibit A; and
WHEREAS, together with the preliminary plat application, Settler's Pines, LLC
requested conceptual approval of an annexation petition and rezoning of the subject
property; and
WHEREAS, on June 11, 2014 the Stillwater Planning Commission held a public
hearing and recommended approval of the preliminary plat, annexation and rezoning; and
WHEREAS, on June 18, 2014 the Joint Planning Board held a public hearing and
recommended approval of the preliminary plat, annexation and rezoning; and
WHEREAS, on June 23, 2014 the Stillwater Park Commission discussed the
park and trail obligations of the development; and
WHEREAS, on July 1, 2014 the Stillwater City Council held a public hearing on
the preliminary plat.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves the preliminary plat of RUTHERFORD STATION with the
following conditions:
1. The site shall be developed in substantial conformance with the
following plans on file with the Community Development
Department, except as may be modified by the conditions herein:
• Preliminary Plat dated 3/7/14
• Preliminary Plat Grading Plan dated 5/15/14
• Preliminary Plat Utility Plan dated 5/15/14
• Berm & Screening Plan dated 5/14/14
Resolution No.
Page 2 of 3
2. The preliminary plat is not formally approved until a Development
Agreement between the developer and the City is executed by both
parties.
3. The annexation and rezoning are not approved with this Resolution
and cannot be approved until the final plat and Development
Agreement are approved by the City Council.
4. Civil engineering plans submitted with final plat application materials
must be consistent with the City Engineer comments found in this
report, and the plans must be found satisfactory to the City Engineer.
5. The developer shall submit a grading permit application to Brown's
Creek Watershed District. Any permit conditions that the City
Engineer finds necessary to include in the final plan set shall be
included in the final plat application package.
6. This development will be responsible for paying $2,500 per lot to the
City for park and trail dedication fees. These fees may be reduced by
crediting trail construction costs if found acceptable to the Park
Commission and City Council and thereafter included in the
Development Agreement associated with this plat. These fees will be
due prior to release of the final plat from the City for recording with
Washington County.
7. All electrical and communications utility lines shall be buried. This
shall be specified in the plans submitted for final plat approval.
8. Storm ponds should be designed to reflect the new rainfall data from
National Weather Service Atlas 14.
9. The developer will be responsible for paying the Trout Stream
Mitigation Fee of $10,277.70 per acre; the Transportation
Adequacy/Mitigation Fee of $17,600.20 per acre; and trunk sewer and
water fees of a total of $13,338.53 per acre. The Transportation
Adequacy/Mitigation fee may be reduced by crediting Marylane
Avenue improvement construction costs if found acceptable to the City
Council and thereafter included in the Development Agreement
associated with this plat. All of these fees will be due prior to release of
the final plat from the City for recording with Washington County.
10. A landscaping/tree planting plan consistent with the City Forester's
review comments must be submitted together with the final plat
application materials. All 272 deficit trees must be included in the
landscaping/tree planting plan.
11. Home Owner's Association documents including stormwater facilities
maintenance must be submitted with final plat application for
approval by the City. When approved by the City, they must be filed
together with the final plat.
Resolution No.
Page 3 of 3
12. The developer shall submit right-of-way permit application(s) to
Washington County for any work within County right-of-ways,
including connections) to County trails.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City
Council of the City of Stillwater hereby conceptually approves the annexation
petition and rezoning request.
Enacted by the City Council of the City of Stillwater, Minnesota this 1st day of July,
2014.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
Exhibit A
Legal Description
Parcel A: The South Three hundred (300.0) feet of the North Twelve hundred (1200.0) feet of all that
part of the west Seven hundred twenty-six (726.0) feet of the Northwest Quarter of the Southwest
Quarter (NW 1/4 of SW 1/4) of Section Nineteen (19), Township Thirty (30) North, Range Twenty (20) West,
Stillwater township, Washington County, Minnesota, which lies South of the following described line:
Beginning at a point in the West Line of said Northwest Quarter of Southwest Quart (NW 1/4 of SW 1/4,
said point being One hundred seventeen and nine -tenths (117.9) feet South of Northwest corner
thereof; thence East to a point in the East line of said Northwest Quarter of Southwest Quarter (NW 1/4 of
SW %), said point being One hundred thirteen and four tenths (113.4) feet South of the Northeast corner
thereof. The above described line being the southerly right-of-way of the Northern Pacific Railroad.
And
Parcel B: The South Three hundred (300.0) feet of the North Nine hundred (900.0) feet of all that part of
the West Seven hundred twenty-six (726.0) feet on the Northwest Quarter of the Southwest Quarter
(NW 1/4 of SW %) of Section Nineteen (19), said point being One hundred seventeen and nine -tenths
(117.9) feet South of the Northwest corner thereof; thence East to a point in the East line of said
Northwest Quarter of Southwest Quarter (NW 1/4 of SW %), said point being one hundred thirteen and
four -tenths (113.4) feet south of the Northeast corner thereof. The above described line being the
southerly right-of-way of the Northern Pacific Railroad Company. Containing 5.0 acres, more or less,
subject to the right-of-way of County Highway No. 5. According to the United States Government.
And
Parcel C: The South 300 feet of the North 600 feet of all that part of West 726 feet of Northwest 1/4 of
Southwest % of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington
County, Minnesota, which lies South of the following described line: Beginning at a point of the West
line of said Northwest % of Southwest % of Section 19, said point being 117.9 feet South of the
Northwest corner thereof; thence East to a point on the East line of said Northwest 1/4 of Southwest %,
said point being 113.4 feet South of the Northeast corner thereof. The above described line being the
Southerly right-of-way of the Northern Pacific Railroad.
And
Parcel D: The Board of County commissions for Washing County, Minnesota, pursuant to the Board
Resolution Number 2013-105, dated August 27, 2013, is hereby designating the land in which interest is
to be acquired for the proposed right of way of county state and Highway No. 15, (Manning Avenue
North). From the northerly right of way of County State and Highway No. 12 (75th Street North) to a
point approximately 450 feet North of the Northerly right of way of State Highway 96. (Dellwood Road
North), in the city of Grant, the city of Stillwater, and the Town of Stillwater. That portion of said
Highway 15 located in sections 18, 19, and 30. Township 30 North, Range 20 West, and in sections 13,
24, and 25, Township 30 North, Range 21 West, Washington County, Minnesota.
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Director of Public Works
DATE: June 25t, 2014
SUBJECT: 2014 Street Improvement Project
Project 2014-02
DISCUSSION
The public hearing for the 2014 Street Improvement Project is scheduled for July 1 at 7:00 pm.
Attached is a copy of the feasibility report, the public hearing notice sent to the affected property
owners and a copy of the preliminary assessment roll.
A neighborhood meeting was held for the project earlier this year. The meetings provided an
informal opportunity for staff and residents to discuss the proposed project. Three property
owners attended the meeting.
RECOMMENDATION
It is recommended that Council hold the required public hearing. If desired, Council should pass
a resolution ordering the improvement and directing the engineer to prepare plans and
specifications. It should be noted that the resolution to order the improvement requires a 4/5ts
majority vote.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2014- ORDERING IMPROVEMENTS AND PLANS &
SPECIFICATIONS FOR THE 2014 STREET IMPROVEMENT PROJECT 2014-02.
ORDERING IMPROVEMENT AND PREPARATION
OF PLANS & SPECIFICATIONS FOR THE
2014 STREET IMPROVEMENT PROJECT
(PROJECT 2014-02)
WHEREAS, a resolution of the City Council adopted on June 3, 2014 fixed a date for a
council hearing on the proposed 2014 Street Improvement project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 1st day of July 2014, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 1st day of July 2014.
3. City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 1st day of July 2014.
Ken Harycki, Mayor
Attest:
Larry D. Hansen, Acting City Clerk
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Director of Public Works
DATE: May 27th, 2014
RE: Feasibility Study for 2014 Street Improvement Project
Project No. 2014-02
DISCUSSION
For the 2014 Street Improvement Project, it is proposed that certain streets in the Industrial Park
undergo a mill and overlay project. The streets in the project area include, Curve Crest
Boulevard from County Road 5 to Washington Avenue, Orleans Street from County Road 5 to
Curve Crest Boulevard and Market Drive from Curve Crest Boulevard to Orleans Street.
Original construction dates of these streets range from 1984 for Orleans Street, east of County
Road 5 to 1994 for Market Drive and Curve Crest Boulevard. The roads in the project area have
not had any major repair since its construction. The street exhibits transverse and longitudinal
cracking that have been patched resulting in an uneven driving surface.
PROPOSED PROJECT
The majority of the project area would receive a two-inch mill and overlay project, with the
exception of Orleans Street east of Washington Avenue, with would get a 1.5 inch mill and
overlay. In all, 7300 feet or 1.4 miles would milled and overlaid as part of this project.
Included in the project, cracked or settled concrete sections would be replaced, catch basin
manholes would be rehabbed, and ADA accessible ramps would be installed at all street
intersections. Also, on eastbound Curve Crest Boulevard, a left turn lane would be installed at
the Rec Center.
PROJECT COST AND FINANCING
The total estimated construction cost is $655,143.18. Engineering and administrative costs are
estimated to be $131,028.64, based on 20% of the construction cost. The total estimated
project cost is $786,171.82.
According City Assessment, Policy, properties within the Industrial Park shall be assessed
100% of the cost of improvements. This covers the majority of the project, with exception of
the area along the north side of Orleans Street, where the assessment rate for mill and overlays
project would be 80%.
It is proposed to assess the project using the front footage method. For the project these is
13,391 feet of frontage. Properties in the industrial park would be assessed at a $62.23 per
lineal foot of frontage and the properties on the north side of Orleans Street would be assessed
at rate of $37.69 per lineal foot.
As stated in our assessment policy residential lots abutting collector streets, which are
designated as a Municipal State Aid Street, shall be assessed for a residential equivalent of a
standard city street. This would mean a credit in the assessment rate, in the amount of $4.32
will be given to the residential properties on the north side of Orleans Street. Also, since many
of the streets are being improved earlier than their expected 25 year life, a credit will be given
based on the remaining years of life since the last construction.
Summary of the cost breakdown of in computing the assessment amounts is as follows:
Property Assessments ( Non City)
$496,438 (64%)
City Property
$138,409
MSAS credit
$12,038
Street Life Credit
$109,409
City Responsibility (Orleans Street)
$28,847
$785,141
PROPOSED SCHEDULE (PRELIMINARY)
June 3, 2014 Feasibility Study
July 1, 2014, Public Hearing/ Order Improvement
July 15th, 2014 Approve plans/ Order Advertisement for Bids
August 19th, 2014 Accept Bids/ Award Contract
September -November, 2014Construction
October 2014 Assessment Hearing
RECOMMENDATION
Since the project is technically and financially feasible, it is recommended that Council
approve the feasibility report for the 2014 Street Improvement Project (Project 2014-02) and
order a public hearing to be held on July 1, 2014 at 7:OOPM.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion adopting Resolution
No. 2014- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON
2014 STREET IMPROVEMENT PROJECT, (PROJECT 2014-02).
June 13th, 2014
Subject: Public Hearing for 2014 Street Improvement Project (Project 2014-02)
Dear Property Owner:
The City of Stillwater is proposing the 2014 Street Improvement, pavement rehabilitation project
(mill and overlay) to improve the driving surface and extend the pavement life. Streets in the
project area include:
Curve Crest Boulevard -County Road 5 to Washington Avenue
Orleans Street- County Road 5 to Curve Crest Boulevard
Market Drive Orleans Street to Curve Crest Boulevard
If approved, a portion of the project costs will be assessed to the property owners. The basis of
the assessed costs will be frontage on the street of the improvement.
The proposed assessment for your property described as Parcel No. is
The City Council accepted the feasibility study for the 2014 Street Improvement Project at the
June 3rd City Council meeting. A copy of the feasibility report is enclosed.
An official public hearing notice for the project is enclosed. The public hearing for this proposed
project is your opportunity to voice your comments prior to the Council making a final decision
on whether to proceed with this project. You may participate in the hearing by attending and
voicing your comments or by sending a letter to the Council prior to the meeting.
The official public hearing for the project will be held in the Council Chambers on
Tuesday, July 1, 2014 at 7:00 pm.
If you have any questions please give me a call at (651) 430-8835 or send an email to
ssanders@ci.stillwater.mn.us.
Sincerely,
Shawn Sanders,
Director of Public Works
ASSESSMENT PERIOD:
YEARS
% INTEREST RATE
PRELIMINARY ASSESSMENT ROLL
2014 STREET IMPROVEMENT PROJECT
PROJECT 2014-02, LI
GEOCODE
TAXPAYER NAME/COMPANY
REPRESENTATIVE
ADDRESS
CITY
STATE
ZIP
Industrial
park
N. side
orleans
Street 80%)
aSSESSMEN
T
MSAS
STREET
CREDIT
TOTAL
ASSESSMEN
T
PROPERTY ADDRESS
LF
STREET
LIFE
CREDIT
3203020130004
LOHNE TRUDI W
1554 BENSON BLVD W
STILLWATER
MN
55082
$1,780.76
51,780.76
5204.12
$142.46
51,434.18
1554
BENSON
BLVD
W 47.25
8.00/,
3203020130011
DELANDER DONALD TRS
1564 HIGHLAND RD
STILLWATER
MN
55082
$1,780.76
$1,780.76
$204.12
$142.46
$1,434.18
1564
HIGHLAND
RD
47.25
8,006
3203020130023
MERTEN DANIEL & SARA
1555 BENSON BLVD W
STILLWATER
MN
55082
$1,780.76
51,780.76
$204.12
5142.46
$1,434.18
1555
BENSON
BLVD
W 47.25
8.00%
3203020130024
FIBISON GEORGE & JOANNE
1573 HIGHLAND RD
STILLWATER
MN
55082
$1,780.76
51,780.76
5204.12
5142.46
51,434.18
1573
HIGHLAND
RD
47.25
8.00%
3203020140022
KLEIN THOMAS P
1572 BENSON BLVD E
STILLWATER
MN
55082
$1,780.76
$1,780.76
5204.12
$356.15
$1,220.49
1572
BENSON
BLVD
E 47.25
20.00/
1579 DRIVING PARK RD
STILLWATER
MN
55082
53,391.92
53,391.92
5388.80
5678.38
52,324.74
90,00
20.00%
1573 DRIVING PARK RD
STILLWATER
MN
55083
$2,449.72
$2,449.72
$280,80
$489.94
51,678.98
65.00
20.00%
1567 DRIVING PARK RD
STILLWATER
MN
55084
$2,638.16
52,638.16
$302.40
$527.63
01,808.13
70.00
20.00%
3203020230001
YM 38 LLC
YOCUM PROP LLC
2719 STILLWATER RD
MAPLEWOOD
MN
55119
511,457.15
$11,457,15
$0.00
$11,457.15
2500
ORLEANS
ST
304.00
0.00%
3203020240002
ORLEANS HOMES LTD PTSHP
ATTN HAROLD W TEASDALE
4725 EXCELSIOR BLVD # 500
MINNEAPOLIS
MN
55416
$13,791.55
$13,791.55
51,580.86
$0.00
$12,210.69
1401
COTTAGE
DR
365.94
0.00%
3203020240016
WASHINGTON CO HRA
7645 CURRELL BLVD
WOODBURY
MN
55125
$12,663.17
$12,663.17
$1,451.52
$0.00
$11,211.65
2400
ORLEANS
ST
W 336.00
0.00%
3203020240017
COMMUNITY THREAD
2300 ORLEANS ST W
STILLWATER
MN
55082
59,052.28
59,052.28
SI,037,62
$0.00
$8,014.66
2300
ORLEANS
ST
W 240.19
0,00%
3203020240054
WOODS CAROL J
1546 COTTAGE DR
STILLWATER
MN
55082
$471.10
5471.10
554.00
$0.00
$417.10
1546
COTTAGE
DR
0.00%
3203020240055
MOSER MEREDITH
1542 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
654.00
$0.00
$417.10
1542
COTTAGE
DR
0,00%
3203020240056
ROSS TERA L
1538 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
554.00
$0.00
$417.10
1538
COTTAGE
DR
0.00%
3203020240057
SOINE ADAM M & JENNIE C SWEENEY
1215 1ST ST S
STILLWATER
MN
55082
$471.10
$471.10
554.00
$0.00
5417.10
1534
COTTAGE
DR
0.00%
3203020240058
JUDE BUILDING LLC
286 RICE CREEK BLVD
FRIDLEY
MN
55432
$471.10
$471.10
554.00
50.00
$417.10
1530
COTTAGE
DR
0.00%
3203020240059
FISHER DAVID J & KAY A
1526 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
$54.00
50.00
$417.10
1526
COTTAGE
DR
150.00
0.00%
3203020240060
MARKUSON PETER B & CHRISTINE M
1502 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
S54.00
$0.00
$417.10
1502
COTTAGE
DR
0.00%
3203020240061
LARSON KIMBERLY M
1506 COTTAGE DR
STILLWATER
MN
55082
$471.10
$471.10
$54,00
$0.00
$417.10
1506
COTTAGE
DR
0.00%
3203020240062
SPRINGBORN MELISSA A
1510 COTTAGE DR
STILLWATER
MN
55082
5471.10
$471.10
554.00
50.00
5417.10
1510
COTTAGE
DR
0.00%
3203020240063
HALFEN LORRAINE
1514 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
554.00
50.00
$417.10
1514
COTTAGE
DR
000/.
3203020240064
LUTZ KAREN A
1518 COTTAGE DR
STILLWATER
MN
55082
5471.10
5471.10
$54.00
$0.00
5417.10
1518
COTTAGE
DR
0.00%
3203020240065
BETTIN ADAM
7711 LAKE ELMO AVE N
STILLWATER
MN
55082
5471.10
$471.10
$54.00
$0.00
5417.10
1522
COTTAGE
DR
0.00%
3203020310002
VILLA VINO PROPERTIES LLC
81 S NINTH ST #130
MINNEAPOLIS
MN
55402
$7,031.63
57,031.63
$562.53
$6,469.10
2225
CURVE CREST
BLVD
113.00
8.00%
3203020310003
VILLA VINO PROPERTIES LLC
81 S NINTH ST #130
MINNEAPOLIS
MN
55402
67,031.63
57,031.63
5562.53
56,469.10
2159
CURVE CREST
BLVD
113.00
8.00%
3203020310004
SIMONET FURNITURE
CPT CO INC
6429 OSGOOD AVE N
STILLWATER
MN
55082
57,031.63
57,031.63
5562.53
$6,469.10
2159
CURVE CREST
BLVD
113.00
8.00%
3203020310005
SIMONET FURNITURE
CPT CO INC
6429 OSGOOD AVE N
STILLWATER
MN
55082
57,031.63
57,031.63
$562.53
56,469.10
2159
CURVE CREST
BLVD
113.00
8.00%
3203020310006
SIMONET FURNITURE
CPT CO INC
6429 OSGOOD AVE N
STILLWATER
MN
55082
67,031.63
57,031.63
5562.53
$6,469.10
2159
CURVE CREST
BLVD
113.00
8.00%
3203020310007
SIMONET FURNITURE
CPT CO INC
6429 OSGOOD AVE N
STILLWATER
MN
55082
$7,156.08
$7,156.08
5572.49
56,583.59
2159
CURVE CREST
BLVD
115.00
8.00%
3203020310008
CURVE CREST VILLA
PO BOX 119
STILLWATER
MN
55082
532,510.38
$32,510,38
$0.00
532,510.38
2225
ORLEANS
ST
W 522.45
0.00%
3203020310011
VIA MORRIS LLC
3030 HARBOR LN #229
PLYMOUTH
MN
55447
518,045.76
$18,045.76
51,443.66
516,602.10
1754
WASHINGTON
AVE
290.00
8.00%
3203020320027
APS ENTERPRISES LLP
3347 167TH LN NW
ANDOVER
MN
55304
529,371.04
529,371.04
$5,874.21
$23,496,83
1798
MARKET
DR
472.00
20.00%
3203020320029
KFP INVESTMENT PROP STILLWATE
ATTN: JAY FEIDER
1777 WINDJAMMER DR
WOODBURY
MN
55125
$8,770.86
$8,770.86
51,754.17
$7,016.69
1754
MARKET
DR
140.95
20.00%
3203020320030
MARKET DRIVE CAR WASH INC
1732 MARKET DR
STILLWATER
MN
55082
$8,254.38
58,254.38
$1,650.88
$6,603.51
1732
MARKET
DR
132.65
20.00%
3203020320031
ROSE PROPERTIES LLC
13255 W BLUEMOUND RD
BROOKFIELD
WI
53005
58,889.09
$8,889.09
$1,777.82
$7,111.28
1674
MARKET
DR
142.85
20.00%
3203020320032
BUTTERNUT PROPERTIES 1 LLC
1950 NORTHWESTERN AVE
STILLWATER
MN
55082
$9,523.81
$9,523.81
51,904.76
$7,619.05
1650
MARKET
DR
153.05
20.00%
3203020320033
BUTTERNUT PROPERTIES 1 LLC
1950 NORTHWESTERN AVE
STILLWATER
MN
55082
510,471.52
510,471.52
$2,094.30
$8,377.22
168.28
20.00%
3203020320036
R & S SYSTEMS LLC
ATTN STEVEN RASMUSSEN
1725 MARKET DR
STILLWATER
MN
55082
529,723.24
529,723.24
$5,944.65
$23,778.59
1725
MARKET
DR
477.66
20,00%
3203020320037
FOREKIDS LLC
1655 MARKET DR
STILLWATER
MN
55082
$23,017,68
$23,017.68
$4,603.54
$18,414.15
1655
MARKET
DR
369.90
20.00%
3203020320039
KFP INVESTMENT PROP STILLWATE
ATTN: JAY FEIDER
1777 WINDJAMMER DR
WOODBURY
MN
55125
56,760.94
56,760.94
$1,352.19
$5,408.75
108.65
20.00%
3203020320040
APS ENTERPRISES LLP
3347 167TH LN NW
ANDOVER
MN
55304
53 484.70
53,484.70
5696.94
$2,787.76
56.00
20.00%
3203020320044
SOARING EAGLE MANAGEMENT LLC
33748 UNITY AVE
TAYLORS FALLS
MN
55084
$11,377.54
$11,377.54
$2,275.51
59 102.03
2510
CURVE CREST
BLVD
182.84
20.00%
3203020320045
AJD INVESTMENTS LLC
1717 CUDD CIR
HUDSON
WI
54016
511,,495.77
511,495.77
$2,299.15
59,196.62
2510
CURVE CREST
BLVD
184.74
20.00%
3203020320069
MCDONALD'S USA LLC
PO BOX 182571
COLUMBUS
OH
43218
$30,645.44
530,645,44
$5,209.73
$25,435.72
2601
ORLEANS
ST
W 492.48
17.00%
3203020330008
STILLWATER MP I LLC
CHASE PROPERTIES LTD
3333 RICHMOND RD # 320
BEACHWOOD
OH
44122
512,235.03
512,235.03
52,447.01
$9,788.02
1820
MARKET
DR
196.62
20.00%
3203020330017
SUPERVALU HOLDINGS INC
11840 VALLEY VIEW RD
EDEN PRAIRIE
MN
55344
555,298.45
555,298.45
$11,059.69
544,238,76
1801
MARKET
DR
888.66
20.00%
3203020330018
HOLIDAY STATION STORES INC.
ATTN TAX DEPARTMENT
4567 AMERICAN BLVD W
BLOOMINGTON
MN
55437
510,286.71
$10,286.71
$2,057.34
58.229.37
1835
MARKET
DR
165.31
20.00%
3203020410001
COURAGE CENTER
3915 GOLDEN VALLEY RD
GOLDEN VALLEY
MN
55422
553,126.11
553,126.11
$10,625.22
$42,500.89
1300
CURVE CREST
BLVD
853.75
20.00%
3203020410003
STILLWATER VILL LP
ATTN METES & BOUND MGMT CC
6640 LYNDALE AVE S # 100
RICHFIELD
MN
55423
$9976.01
$9,976.01
51,143.50
$1,995.20
$6,837.31
1677
ORLEANS
ST
W 264.70
20.00%
3203020410007
ASI STILLWATER INC
2550 UNIVERSITY AVE W #301N
ST PAUL
MN
55114
$9,272.76
$9,272.76
$1,062.89
51,854.55
$6,355.32
1390
CURVE CREST
ST
246.04
20.00%
3203020420021
STILLWATER HEALTH SYSTEM
927 CHURCHILL ST W
STILLWATER
MN
55082
571,676.53
571,676.53
59,246.27
562,430,26
1500
CURVE CREST
BLVD
1,151.86
12.90%
3203020420022
STILLWATER HEALTH SYSTEM
927 CHURCHILL ST W
STILLWATER
MN
55082
510,567,97
610,567.97
52,113.59
58,454.38
1501
CURVE CREST
BLVD
169.83
20.00%
3203020310009
CITY OF STILLWATER
216N. FOURTH STREET
STILLWATER
MN
55083
548,159.79
$48,159.79
54.815.98
543,343,81
OutlotA Stillwater Market Place
773.94
10.00%
3203020310012
32030211320014
3203020240001
3203020130093
3203020330002
CITY OF STILLWATER
216 N. FOURTH STREET
STILLWATER
MN
55084
S52,077.59
$52,077.59
$5,988.92
$46,088.67
oulot E Stillwater Market Place
836.90
11.50%
CITY OF STILLWATER
216 N. FOURTH STREET
STILLWATER
MN
55085
531,468.70
$31,468.70
$6,293.74
$25,174.96
Oudot F Stillwater Market Place
505,71
20.00%
CITY OF STILLWATER
216N. FOURTH STREET.
STILLWATER
MN
55086
52,568.44
52 568.44
5294.41
50.00
52,274.03
OutlotD Cottages of Stillwater
68.15
0.00%
CITY OF STILLWATER
216N. FOURTH STREET
STILLWATER
MN
55087
524664.91
$24,664.91
$2,827.22
54,932.98
516,904.71
Benson Park 1
654.45
20.00%
CITY OF STILLWATER
216 N. FOURTH STREET
STILLWATER
MN
55088
$5,453.55
$5,453.55
51,090.71
$4,362.84
Outlot A Stillwater Market Place
87.64
20.00%
2013-02
1 oft
6/25/2014
Uwater
H E B l X e H P o A r E OF MINNESOTA,
CITY COUNCIL
MEETING DATE:
July 1, 2014 (City Council, 2nd Reading)
June 17, 2014 (City Council, 1st Reading)
May 12, 2014 (Planning Commission Public Hearing)
March 3, 2014 (Heritage Preservation Commission Recommendation)
February 3, 2014 (Heritage Preservation Commission Discussion)
REQUEST: Consider a Zoning Text Amendment (Case 2014-10) to Municipal Code
establishing design review standards for certain seasonal food vendors
ZONING: Central Business District COMP PLAN DISTRICT: Downtown Mixed Use
PREPARED BY: Abbi Jo Wittman, City Planner
BACKGROUND
In January the City Council directed the Heritage Preservation Commission (HPC) to consider
the establishment of design standards for certain seasonal food vendors. The HPC discussed
existing design guidelines for the Downtown Design Review District and drafted a
recommended Zoning Text Amendment (ZAT) establishing review standards. The design
standards are intended for those mobile seasonal food vending carts and trailers that are not
removed from their location on a nightly basis. On May 12 the Planning Commission (CPC)
reviewed the HPC's draft and the Council conducted a first reading of the Ordinance on June
17th, 2014.
ANALYSIS AND DISCUSSION
The specific changes recommended to Section 41-7: Seasonal Outdoor Sales, subd. 2: Seasonal
food vending, include:
• Require a Design Permit if the equipment is to remain in place for a period of greater
than 20 hours at a time.
• Requirement to submit color photographs of all four sides of the equipment, including a
proposal for the exterior facade design.
• Designs shall be consistent with the Downtown Design manual; white utility trailers are
prohibited.
• No neon or fluorescent paint may be used.
• The equipment may not use neon lights, display any moving parts, be illuminated with
flashing of intermittent lights, nor may it incorporate any animation. No device may be
illuminated to obscure or mimic an official traffic sign or signal. This includes indoor
lighting which is visible from public streets.
• The food vending cart or trailer shall not use outside sound amplification, televisions or
other similar visual displays, nor may it use noisemakers such as bells, horns or
whistles.
• The site plan must include method of containing trash and recycling.
FINDINGS
Comprehensive Plan chapter 5: Historic Resources Goal 3 is to enhance the visual and aesthetic
character, diversity and interest of Stillwater. This ordinance amendment will allow seasonal
food vendors in the historic core while promoting more permanent facilities to be consistent
with the design standards for this district.
RECOMMENDATION
On March 3 the HPC and on May 12 the CPC each forwarded recommendations of approval of
ZAT/2014-10. However, the CPC made recommendation the design standards apply to all
seasonal food vendors. The proposed Ordinance has not been amended to reflect this
recommendation as staff does not support additional design review requirements for vendors
who are not more permanent in nature, as was the original direction provided by the Council.
Staff recommends the Council approve the attached Ordinance, An Ordinance Amending Chapter
41, entitled Licenses, Permits and Prohibitions by Establishing Design Review Standards for Certain
Seasonal Food Vendors.
ATTACHMENTS
Ordinance No. : An Ordinance Amending Chapter 41, entitled Licenses, Permits and Prohibitions
by Establishing Design Review Standards for Certain Seasonal Food Vendors.
Season Food Vending Amendment
Case No. ZAT/2014-10 (CC: July 1, 2014)
Page 2 of 2
ORDINANCE NO. 1065
AN ORDINANCE AMENDING CHAPTER 41, ENTITLED LICENSES, PERMITS AND
PROHIBITIONS BY ESTABLISHING DESIGN REVIEW STANDARDS FOR CERTAIN
SEASONAL FOOD VENDORS
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amend. City Code Chapter 41-7: Seasonal Outdoor Sales, Subd. 2: Seasonal food
vending is amended by adding the following:
(1) A completed permit application form must be submitted annually (including permit fee) to
the community development department. The completed application must be submitted at
least 60 days prior to the first seasonal usage of the cart or vehicle. To be considered
complete, the application must include the completed application form, permit fee, and the
following additional information.
(a) Address of the private property upon which the cart or vehicle will operate.
(b) Site and operations plans detailing at least the following:
1. Size and location of the area being occupied by the seasonal food vending operation.
2. Color photographs or renderings and dimensions of all four sides of the vehicle or
cart, including exterior facade design.
(1) If the food vending cart or vehicle is proposed to remain in place for a period of
20 hours or greater, the exterior facade design shall require a Design Permit as
reviewed and approved by the Heritage Preservation Commission.
(2) The Design Permit standards shall include the following:
(a) The food vending cart or trailer shall generally follow the adopted
Commercial Historic District Design Manual and not be generic in
design.
1. White utility trailers are not permitted without significant exterior
design improvements.
(b) The exterior of the food vending cart or trailer shall not contain neon
colored/ fluorescent paint.
(c) The food vending cart or trailer shall not contain neon lighting, display
any moving parts, be illuminated with any flashing or intermittent
lights, nor may it incorporate any animation. No device may be
illuminated to obscure or mimic an official traffic sign or signal. This
includes indoor lighting which is visible from public streets.
(d) The food vending cart or trailer shall not use outside sound
amplification, televisions or other similar visual displays, nor may it use
noisemakers such as bells, horns or whistles.
3. Location of exits from principal building on the property. The vending equipment
and operation must not block the exits.
4. Storage location for vehicle or cart when not open for business.
5. Method of containing trash and recycling.
6. Pedestrian and traffic control safety measures. The sales area may not impede
pedestrian or vehicular circulation patterns on or around the site.
7. Parking stalls. If parking stalls are being used by the vending operation, this must be
indicated on the site plan. The total number of parking spaces required of the
principal use of the private property shall not be reduced below the minimum
number required by ordinance.
8. Miscellaneous operation details including: a) dates and hours of operation, b)
merchandise or service being offered for sale, and c) contact information for the
landowner, the applicant, and the manager of the seasonal vending operation.
2. Saving. In all other ways, the City Code will remain if full force and effect.
3. Effective Date. This Ordinance will be in effect from and after its passage and
publication according to law.
Adopted by the City Council of the City of Stillwater this 1st day of July, 2014.
Ken Harycki, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
Diane Ward
From: Jennifer Wagenius <Jennifer.Wagenius@co.washington.mn.us>
Sent: Friday, June 27, 2014 10:08 AM
To: Diane Ward; Larry Hansen
Subject: Kudos!
Larry and Diane -
Following is some information I will be sharing with department staff and County Commissioners regarding the City of
Stillwater's initiative to electronically record real property documents. Great work by you and your staff! Jennifer
City of Stillwater Records Electronically
In June, Property Records received the first electronically submitted documents from a municipality, the City of
Stillwater. As eRecording interest continues to increase it is hoped that additional municipalities will join the City of
Stillwater in electronic document submission. Sending documents electronically significantly improves delivery and
processing speed. In addition to the automation of the document recording process, fees for electronically submitted
documents are paid for using direct bank transfers rather than time consuming invoices and wire payments. Many
Trusted Submitters offer a discount to municipalities. The City of Stillwater is the first city in Washington County and the
second city in the state to take advantage of this technology.
2,„.„.÷,„ wo,e,„,i,,,,,
Property Records and Taxpayer Services Director
Phone: 651.430.6182
Was o
County
A great place to live, work and play...today and tomorrow.
1
Summary of Proceedings
Washington County Board of Commissioners
June 24, 2014
Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel,
District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair
Lehrke presided.
Board of Appeals and Equalization
The County Board convened as the Board of Appeals and Equalization for its second meeting.
Commissioner Reports — Comments — Questions
The Commissioners reported on the following items:
- Commissioner Weik — reported on a workshop led by the Federal Transportation
Administration to discuss the Gateway Corridor project and federal regulations; she taped an
episode for the County Insight; discussed a Historical Society event with constituents; and she
will be attending the Orange Line Tour for the Gateway Corridor in Los Angeles June 25
through the 27;
- Commissioner Miron — reported that the county's comments on the Transportation Policy Plan
were discussed at the Transportation Advisory Board meeting; and he attended the Minnesota
Association of Watershed District Annual Summer Tour in Stillwater;
- Commissioner Lehrke — reported she attended the Association of Minnesota Counties meeting
where they discussed broadband and the goal to have it available to every household in
Minnesota by 2015 and that $20 million in grants are available; and the Red Rock Corridor
meeting for June has been cancelled, but a workshop will be held in early July to discuss next
steps and timelines for the corridor.
General Administration
Approval of the following actions:
- June 17, 2014, Board meeting minutes;
- 2015 proposed budget preparation underway, with the presentation to the Board and public
scheduled for August 5, 2014;
- Board correspondence was received and placed on file.
Human Resources
The Board met in Executive Session with the Human Resources Department to discuss labor
negotiation strategies.
Library
Adoption of Resolution No. 2014-069, library services and technical act competitive mini grant
plan and learn space grant acceptance for the Park Grove Branch Library.
Public Works
Approval of the following actions:
- Contract with Twin City Hardware Co. for locksmith and door services;
- Cooperative agreement with the Minnesota Department of Natural Resources to act as a state
aid sponsor to administer federal funds for the Historic Boom Site restoration project;
- Resolution No. 2014-071, agreement No. 05860 with the State of Minnesota, Department of
Transportation, for the improvement of the St. Croix Boom Site.
Sheriff's Office
Approval of the following actions:
- Apply for Emergency Management Performance Grant Program through the Minnesota
Department of Public Safety, Division of Homeland and Emergency Management;
- Amendment to the Joint Powers Agreement with the State of Minnesota, Commissioner of
Corrections, for the housing of offenders in the Washington County Jail;
- Resolution No. 2014-070, Joint Powers Agreement with the State of Minnesota, Commissioner
of Corrections, to provide housing for state offenders;
- Update presented on the flooding along the St. Croix and Mississippi Rivers affecting
Washington County communities.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
9.
BOARD AGENDA
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, District 3
Autumn Lehrke, Chair, District 4
Lisa Weik, District 5
JULY 1, 2014 - 9:00 A.M.
9:00 Roll Call
Pledge of Allegiance
9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present
your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to
individual Board members will not be allowed. You are encouraged to limityourpresentation to no more than five minutes. The Board Chair reserves
the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of
Washington County's Responsibilities.
9:10 Consent Calendar — Roll Call Vote
9:10 Sheriff's Office — William Hutton, Sheriff
Resolution — Joint Powers Agreement with the City of Minneapolis, to Provide Public Safety
And Security for the 2014 Major League Baseball All Star Game
9:15 Public Works — Cory Slagle, Transportation Manager
Resolution — Award Bid for the County State Aid Highway 21 and County Road 78 Paving
Project
9:25 Public Health and Environment — Jeff Travis, Senior Program Manager
Reciprocal Use of Household Hazardous Waste Facilities
9:35 General Administration — Molly O'Rourke, County Administrator
Comment Letter Related to the Proposed Waters of the United States Rule
9:55 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff.' This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
Board Correspondence
10. 10:10 Adjourn
10:15 Finance Committee Meeting
Assistive listening devices are available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYr
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JULY 1, 2014
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY ITEM
Administration A. Approval of the June 24, 2014, Board meeting minutes.
Accounting and Finance
Attorney
Property Records and
Taxpayer Services
B. Approval to make appointments/reappointments for committees and
commissions with memberships that expired June 30, 2014.
C. Approval of resolution to establish Sheriff's special revenue fund 242 for
fiscal management pertaining to the public safety system.
D. Approval of the Joint Powers Agreement with the State of Minnesota,
Department of Corrections, Office of Policy and Legal Services for the
period of July 1, 2014 through June 30, 2015.
E. Approval of two temporary on -sale liquor licenses for the Veterans of
Foreign Wars Post 323 for a special event at the Washington County Fair in
Baytown Township July 30th through August 3, 2014.
Public Health and Environment F. Approval of agreement with RtVision, Inc. for development and
implementation of a software information system for the Subsurface
Treatment System permitting, inspection, and maintenance program.
Public Works
G. Approval of grant agreement with the Minnesota Department of Health
related to public health emergency preparedness and the Cities Readiness
Initiative in the amount of $194,582.
H. Approval of resolution authorizing a lease agreement with Scott and Moira
Schomburg for the county -owned house located at 15330 Afton Hills Court
South, Afton, Minnesota.
I. Approval of license for the use of real property by Midwest Vending in order
to operate and maintain food and beverage machines at the Government
Center and outlying offices.
J. Approval to enter into contracts with Metropolitan Mechanical Contractors,
Inc. for Zones 1, 2 and 3 mechanical maintenance services.
K. Approval of resolution to quit claim excess lands outside of highway right of
way in the City of Mahtomedi along Old Wildwood Road, formerly County
Road 79, to the Metropolitan Council.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commission
pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening devices are available for use in the County Board Room
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
hingtoi
County
BOARD AGENDA
JUNE 24, 2014 - 9:00 A.M.
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, District 3
Autumn Lehrke, Chair, District 4
Lisa Weik, District 5
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will askyou to come to the podium, state your name and address, and present
your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to
individual Board members will not be allowed You are encouraged to limit your presentation to no more thanfive minutes. The Board Chair reserves
the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of
Washington County's Responsibilities.
3. 9:10 Consent Calendar — Roll Call Vote
4. 9:10 Public Works — Wayne Sandberg, County Engineer
Cooperative Agreement with the Minnesota Department of Natural Resources (MN DNR),
Historic Boom Site Restoration Project; and
Resolution — Agreement with the MN DNR for Federal Funding for the Historic Boom
Site Restoration Project
5. 9:20 General Administration — Molly O'Rourke, County Administrator
6. 9:30 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
7. Board Correspondence
8. 9:45 Recess
9. 9:45 to 10:45- Reconvene for the Second Meeting of the County Board of Appeal and Equalization
10. 10:45 to 11:45 — Executive (Closed) Session with Human Resources
Discuss Labor Relations Issues
11. 11:45 Adjourn
Assistive listening devices are available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
JUNE 24, 2014
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY ITEM
Administration
Library
Public Works
Sheriff's Office
A. Approval of the June 17, 2014, Board meeting minutes.
B. Approval of resolution to accept a Federal Library Services and Technology
Act grant made through the Minnesota Department of Education, State
Library Services, in the amount of $4,500.
C. Approval of contract with Twin City Hardware Co. for locksmith and door
services.
D. Approval to apply for the Emergency Management Performance Grant
Program through the Minnesota Department of Public Safety, Division of
Homeland and Emergency Management.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening devices are available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Summary of Proceedings
Washington County Board of Commissioners
June 17, 2014
Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel,
District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair
Lehrke presided.
Board of Appeals and Equalization
The Board met as the Board of Appeal and Equalization at 5:00 p.m.
Commissioner Reports — Comments — Questions
The Commissioners reported on the following items:
- Commissioner Weik — reported she attended the opening of the Metro Green Line this past
weekend; and she attended a meeting called by Congresswoman Betty McCollum to discuss
the future of the Gateway Corridor and East Metro Transit;
- Commissioner Bearth — invited everyone to the Oakdale Summerfest;
- Commissioner Miron — reported he met with five Ukrainian farmers who are touring North
Dakota, South Dakota, and Minnesota;
- Commissioner Lehrke — announced that the Cottage Grove Strawberry Fest is also happening
this week.
General Administration
Approval of the following actions:
- June 10, 2014, Board meeting minutes;
- County comment letter on the City of Forest Lake's proposal to establish tax increment
financing district #11;
- Resolution No. 2014-068, participation in the 2014 Performance Measurement Program;
- Commissioner Weik appointed voting delegate and Commissioner Lehrke as alternate to the
2014 National Association of Counties annual conference;
- Letter to the Minnesota Congressional Delegation regarding failed service levels experienced
by veterans at the Veterans Administration health care facilities;
- Board correspondence was received and placed on file;
- Executive Session held to review the landowners response to the county's offer to purchase fee
interest in the Aiple property for park purposes and using Land and Water Legacy bond funds.
Property Records and Taxpayer Services
Approval of contract for assessing services with the City of Oakdale.
Public Health and Environment
Approval of the following actions:
- Resolution No. 2014-065, authorizing submittal of an application for funding to the Health
Impact Project;
- Resolution No. 2014-066, authorizing submittal of an application for funding to the Minnesota
Pollution Control Agency for Subsurface Sewage Treatment Systems.
Public Works
Approval of the following actions:
- Comment letter from the County Board to the Metropolitan Council on the Draft 2040
Transportation Policy Plan;
- Resolution No. 2014-067, acquire right of way for the intersection improvement of County
State Aid Highways 13 and 20.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
Wasjii=
BOARD AGENDA
***NOTE CHANGE IN TIME * * *
JUNE 17, 2014 - 3:00 P.M.
Board of Commissioners
Fran Miron, District 1
Ted Bearth, District 2
Gary Kriesel, District 3
Autumn Lehrke, Chair, District 4
Lisa Weik, District 5
1. 3:00 Roll Call
Pledge of Allegiance
2. 3:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County
Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present
your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to
individual Board members will not be allowed. You are encouraged to limityourpresentation to no more than five minutes. The Board Chair reserves
the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of
Washington County's Responsibilities.
3. 3:10 Consent Calendar — Roll Call Vote
4. 3:10 Public Health and Environment — Girard Goder, Environmental Program Supervisor
Resolution — Application for a Subsurface Sewage Treatment Systems Grant
5. 3:20 Public Works — Nik Costello, Engineer II
Resolution — Acquisition of Right of Way for Intersection Improvement County State Aid
Highways 13 and 20
6. 3:25 General Administration — Molly O'Rourke, County Administrator
A. County Comments of the City of Forest Lake's Proposal to Establish Tax Increment
Financing District #11 — Kevin Corbid, Deputy Administrator
B. Resolution —Participate in the 2014 Performance Measurement Program — Amanda Hollis,
Senior Planner
7. 3:40 Commissioner Reports — Comments — Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
8. Board Correspondence
9. 3:55 Executive (Closed) Session with the Office of Administration
Review the Landowners Response to County's Offer to Purchase Fee Interest in the Aiple Property
for Park Purposes and Using Land and Water Legacy Bond Funds
10. 4:15 Adjourn
5:00 to 7:30 County Board Convenes as the Board of Appeals and Equalization
Assistive listening devices am available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR
JUNE 17, 2014
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
Administration
Property Records and
Taxpayer Services
Public Health and Environment
Public Works
ITEM
A. Approval of the June 10, 2014, Board meeting minutes.
B. Approval of contract for assessing services with the city of Oakdale
C. Approval of resolution to submit a grant application to the Health Impact
Project for funding to conduct a health impact assessment on the Gateway
Corridor.
D. Approval to submit a comment letter from the County Board to the
Metropolitan Council on the Draft 2040 Transportation Policy Plan.
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
Assistive listening devices am available for use in the County Board Room
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EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER