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HomeMy WebLinkAbout2014-06-03 CC MIN l lwater ISE IIRTRFLRGE OF MINNESOTA CITY COUNCIL MEETING MINUTES June 3,2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:36 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos City Clerk Ward OTHER BUSINESS Police Department Annual Report Captain Nate Meredith presented the Police Department Annual Report for 2013. Police Services Policy and related fees Police Chief Gannaway explained that the proposed policy formalizes what is currently being charged to provide security for city-sanctioned(contracted) events, special events,and for private events. For police services requested for events, special events, and events with a contract, fees for Police Department employees are charged at the on-duty overtime rate per employee with a two-hour minimum. Fees for Police Department volunteers are charged at $15/hour per reserve officer with a two-hour minimum. For police services requested for other activities that do not fall under events, special events or events with a contract, fees for Police Department employees are charged at the rate of $40/hour per officer with a three-hour minimum. Fees for Police Department volunteers are charged at$20/hour per reserve officer with a three-hour minimum. Councilmembers Weidner and Polehna brought up complaints they have heard about fees charged for certain events and the number of officers required. Police Chief Gannaway replied that staffing is determined by the size of the crowd expected. Councilmembers Weidner and Kozlowski suggested adding language to the policy that better defines types of events. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to table approving Police Services Policy and Related Fees and directing staff to bring the resolution back with additional language defining events. All in favor. City Council Meeting June 3, 2014 STAFF REPORTS Fire Chief Glaser reported there have been several grass fires. The Fire Department recently provided mutual aid for a Mississippi River incident in St. Paul Park. With the St. Croix River rising, he warned residents of strong currents and cold water temperatures. The Department received a $10,000 grant from the Minnesota Historical Society for a historical display for the new fire station. Another dementia-friendly community workshop will be held at FamilyMeans on June 17. Community Development Director Turnblad informed the Council that according to the Metropolitan Council population estimates,Stillwater is expected to gain about 330 residents. The City received $24,000 in grants for a reuse study for the Bergstein buildings. City Clerk Ward announced that filings for City Council closed at 5 p.m. and there will not be a municipal primary. Filings were received by Councilmember Kozlowski and John Rheinberger for Mayor; Ryan Collins and Councilmember Menikheim filed for Ward 1; and Councilmember Polehna will run unopposed for Ward 4. ADJOURNMENT Mayor Harycki recessed the meeting at 5:07 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:02 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of May 20, 2014 regular meeting minutes Councilmember Menikheim asked that the minutes be amended to reflect that he asked The Locals how much of the $170,000 estimated event costs they have raised by sponsorships, and they replied$80,000. Also,to add that he asked whether The Locals have obtained nonprofit status yet and they replied no. Councilmember Weidner asked the two statements be discussed and voted on separately. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to include the statement regarding the sponsorships raised so far. All in favor. Page 2 of 6 City Council Meeting June 3, 2014 Motion by Councilmember Menikheim, seconded by Mayor Harycki for the purpose of discussion, to include the statement regarding nonprofit status. Councilmember Polehna pointed out that obtaining nonprofit status takes a long time and The Locals stated they have applied for the status. Councilmember Menikheim responded that he believes the responses from The Locals reflect a trend of saying something and not delivering on it. Councilmember Kozlowski recalled The Locals telling the Council that nonprofit status takes a long time but that once their application was in,they can act as a nonprofit. Councilmember Weidner stated he believes that if the minutes reflect that The Locals do not yet have nonprofit status,they also should reflect that they have applied for nonprofit status. Councilmember Menikheim replied he is comfortable with that as long as the record shows he is questioning the trend he has noticed for the past few months. Mayor Harycki suggested directing the City Clerk to listen to the recording of the meeting. Councilmember Polehna stated he would be in favor of qualifying in the minutes that nonprofit status has been applied for. Councilmember Menikheim stated he would amend his motion to include that the "no" answer was qualified with the fact that the application for nonprofit status is in process. City Clerk Ward agreed to review the recording and bring an amendment to the next meeting. Motion second was rescinded by Mayor Harycki, motion was rescinded by Councilmember Menikheim. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to table approval of the May 20, 2014 meeting minutes. All in favor. PETITIONS,INDIVIDUALS,DELEGATIONS & COMMENDATIONS There were no petitions, individuals, delegations or commendations. OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2014-089, directing payment of bills Resolution 2014-090, approving the issuance of a new Sunday Taproom License to the Lift Bridge Technologies, LLC DBA: Lift Bridge Brewing Company Resolution 2014-091, approving the 2014 Grant Agreement for Municipal Recycling Grant Distribution with Washington County Resolution 2014-092, approving Contract with RES Specialty Pyrotechnics Possible approval to purchase an ID printer-MIS Possible approval to purchase two computers - Engineering Finance Possible approval to purchase an iPad-MIS Possible approval of temporary liquor license - Log Jam Days Page 3 of 6 City Council Meeting June 3, 2014 Resolution 2014-093, approving non-exclusive wharfage permit between the City of Stillwater and John Henley, St. Croix Sailing Club Possible approval of 2014 Case DV23 Dual Drum Roller- Public Works Possible approval of temporary liquor license - St. Mary's Church- September 7, 2014 Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS A public hearing to consider the proposed adoption of a modification of the development program for Development District No. 1 and the proposed adoption of the Tax Increment Financing Plan for District No. 11. City Attorney Magnuson explained the requirements to set up the District. The City has received a response from Washington County supporting the modification and adoption of the District. Washington County Commissioner Gary Kriesel stated that the action has the County's full support. Mayor Harycki opened the public hearing. There were no public comments. Mayor Harycki closed the public hearing. Motion by Councilmember Menikheim, seconded by Councilmember Weidner,to adopt Resolution 2014-094, approving a modification of the Development Program for Development District No. 1 and approving the Tax Increment Financing Plan for District No. 11. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of assessment policy Public Works Director Sanders reviewed the proposed assessment policy which increases the assessment rate for mill and overlay projects to 80% and for reconstruction projects to 70%. Mayor Harycki voiced concern that going over a 50%assessment rate opens the City to challenge against assessment from taxpayers. Councilmember Weidner responded that the old policy is not sustainable. Mayor Harycki countered that street projects could go into the budget as a line item which would be sustainable because the City has bonds that are maturing. Councilmember Polehna pointed out that street projects are falling behind and if the City does nothing until a bond comes due,the problem will get worse. Mayor Harycki recalled how state funding helped with the North Hill project. Without it, homeowners would have faced extremely high assessments. Page 4 of 6 City Council Meeting June 3, 2014 City Attorney Magnuson commented that with the downtown project, the North and South Hill projects now done, future projects will not be as expensive or burdensome for property owners, so it may be easier to justify a higher assessment rate. Councilmember Menikheim noted the City has stretched its funds as far as possible and he believes the proposed policy is sustainable. Councilmember Kozlowski expressed concern about the Council having to figure out year after year how to fund infrastructure repairs. He favors adopting the proposed policy. Motion by Councilmember Weidner, seconded by Councilmember Menikheim,to adopt Resolution 2014-095, approving Assessment Policy. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, and Polehna Nays: Mayor Harycki NEW BUSINESS Possible approval of No Parking on 4th Street Public Works Director Sanders explained that residents requested no parking on North Fourth Street north of Poplar due to increased parking and difficulty of passing especially in winter. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2014-096,prohibiting parking on the East side of North Fourth Street North of Poplar Street. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of Access Point on North Frontage Road between Greeley Street and Osgood Avenue Public Works Director Sanders stated that the Minnesota Department of Transportation has approved the City's request to leave the Highway 36 access on the North Frontage Road between Greeley and Osgood. MnDOT has asked for a resolution supporting this. Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adopt Resolution 2014-097, approving Layout Flap for St. Croix Crossing Project. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of feasibility report and calling for hearing for 2014 Street Improvements Public Works Director Sanders reviewed the street improvements proposed for 2014. Motion by Councilmember Weidner, seconded by Councilmember Polehna to adopt Resolution 2014-098,receiving report and calling for hearing on 2014 Street Improvement Project(Project 2014- 02). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Page 5 of 6 City Council Meeting June 3, 2014 Possible approval to replace K-9 Vehicle/Leasing New Unmarked Car Police Chief Gannaway reported that the K-9 vehicle has significant mechanical issues. He requested approval to lease a 2014 Ford Explorer to replace the car that will now be used as the K-9 vehicle. Motion by Councilmember Weidner, seconded by Councilmember Polehna,to approve the quote for a vehicle under the Enterprise Lease previously adopted by Council for administrative cars for the Police Department. All in favor. COUNCIL REQUEST ITEMS Councilmember Polehna suggested the City waive the$2,000 rezoning fee for the dog park group since the property is being rezoned on the City's own behalf for the good of the community. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to waive the $2,000 rezoning fee. All in favor. ADJOURNMENT TO EXECUTIVE SESSION Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adjourn the meeting at 7:53 p.m. to an Executive Session for discussion on possible land purchase. All in favor. Ken - c i, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2014-089, directing payment of bills Resolution 2014-090, approving the issuance of a new Sunday Taproom liquor License to the Lift Bridge Technologies, LLC DBA: Lift Bridge Brewing Company Resolution 2014-091, approving the 2014 Grant Agreement for Municipal Recycling Grant Distribution with Washington County Resolution 2014-092,approving Contract with RES Specialty Pyrotechnics Resolution 2014-093,approving non-exclusive wharfage permit between the City of Stillwater and John Henley, St. Croix Sailing Club Resolution 2014-094, approving a modification of the development program for Development District No. 1 and adopting the Tax Increment Financing Plan for District No. 11 Resolution 2014-095,approving assessment policy Resolution 2014-096,prohibiting parking on the East Side of North Fourth Street North of Poplar Street Resolution 2014-097, approving Layout Flap for St. Croix Crossing Project Resolution 2014-098,receiving report and calling for hearing on 2014 Street Improvement Project(Project 2014-02) Page 6 of 6