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HomeMy WebLinkAbout2014-05-20 CC MIN 1 1wa.ter 711E IIATII►LACE OF MINNESOTA CITY COUNCIL MEETING MINUTES May 20,2014 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:06 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Administration Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Menikheim, seconded by Councilmember Polehna,to approve the May 6, 2014 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS St. Croix Crossing Update - Jon Chiglo, Project Manager Jon Chiglo, Project Manager, updated the Council on the project. All grading and utility work should be completed in 2014 so there will be very minimal traffic impacts after this year. Construction on the fourth pier is beginning. Bridge segments will be installed beginning this fall. A no-wake zone will be in effect for most of the summer. The project is on schedule to be completed in the fall of 2016. Councilmember Polehna thanked Mr. Chiglo and staff for keeping the Council and the public informed about the project. Certificate of Appreciation- Carol Danielson Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014-083, Certificate of Appreciation to Carol Danielson for her dedicated service to the City of Stillwater. Ms. Danielson's last day is Friday, May 30th Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None City Council Meeting May 20, 2014 OPEN FORUM There were no public comments. STAFF REPORTS Police Chief Gannaway notified the Council that with the warm weather, there will be more enforcement of motorcycle laws. Fire Chief Glaser noted that Ken Olson will be retiring and his position will be posted. The half- marathon and 5k will be held this Saturday. He reported on the FamilyMeans meeting about becoming a dementia-capable community. Community Development Director Turnblad stated that the Jon Francis Run has applied for an event permit to occur during Log Jam days and that staff recommends approving the event permit. Councilmember Weidner asked Event Coordinator Eastman what she thought and she also recommended approval. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to approve the event permit for the Jon Francis Run. All in favor. Community Development Director Turnblad continued that the St. Joseph Township Park and Recreation Board is interested in partnering with the City to create a trail on the Kolliner Park property using river crossing project mitigation funds. The next step is to look for grant money for the planning process. Police Chief Gannaway agreed to contact the St. Croix County Sheriff to discuss public safety jurisdiction issues. Community Development Director Turnblad informed the Council that the National Alliance for Preservation Commissions awarded the Stillwater Heritage Preservation Commission its 2014 Commission Excellence Award for public outreach efforts. Public Works Director Sanders reported that on May 28,Washington County will conduct another open house at Our Saviors Lutheran Church for the County Road 5 pedestrian and traffic improvements. Mayor Harycki noted that the Lily Lake Ice Arena and St. Croix Valley Rec Center Manager, Doug Brady and his staff won a state award from Ice Arena Managers. CONSENT AGENDA Resolution 2014-076,directing payment of bills Resolution 2014-077,approval of Letter of Understanding for Impound Housing Services-Animal Humane Society(2014) Resolution 2014-078,approval of contract with SRF Consulting Group Possible approval of retail fireworks permit for Target—2021 Market Drive Resolution 2014-079,approving Submitter License Agreement with Simplifile,LC Resolution 2014-080,vacating drainage easement within Lot 1-13,Block 1,Matt Hooley Addition Resolution 2014-081,approving the abatement of certain special assessments Resolution 2014-082,approving the issuance of an on-sale Micro Brewer Tap Room and Micro Brewer Off-Sale Liquor License to Maple Island Brewing LLC Resolution 2014-084,approving Joint Powers Agreement with the State of Minnesota Department of Military Affairs Resolution 2014-088A, approving application to conduct off-site gambling Knights of Columbus 1632 Page 2 of 7 City Council Meeting May 20, 2014 Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None PUBLIC HEARINGS Case No. ZAT/2014-10. A public hearing to consider a request for a zoning text amendment to Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing design review standards for certain seasonal food vendors. Community Development Director Turnblad requested that the Council open the hearing and table it to the June 17, 2014 meeting. Mayor Harycki opened the public hearing. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to table Case No. ZAT/2014-10 to June 17, 2014. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Case No. SUP/2014-7. A public hearing to consider a Special Use Permit and Variance request for an addition to the existing Hotel Facility, creating a new primary entrance located at 101 Water Street South. (Continued from 3/18/2014, 4/1/2014, 5/6/2014) Community Development Director Turnblad reviewed the request that St. Croix Preservation Co., Inc. plans to build a 20-room addition onto the north side of Water Street Inn. A number of items require approvals from the Heritage Preservation Commission, Planning Commission, Parking Commission and City Council. The Council's role in this case is threefold: decide whether to approve amendments to Water Street Inn's existing Special Use Permit; decide whether to approve a variance for the tower height; and decide whether to allow relocation of Myrtle Street's south curb-line. On April 1, 2014 the Council conceptually approved the Special Use Permit amendments and the height variance,but tabled the request to allow the curb-line of Myrtle Street to be relocated. Staff has met with the owner and design consultant to try to minimize the narrowing of Myrtle Street. The current site plan(dated May 13, 2014) shows the south curb-line being relocated only three feet northward, and then just around the base of the tower. The new plan widens Myrtle Street's surface from 28 feet to 32 feet for a significant portion of the block and accommodates a drop-off and pick-up lane at the hotel's front door; reduces the width of the road from 28 feet to 26 feet 6 inches, but only at the base of the tower which exceeds minimum code standards; does not move the north curb-line of Myrtle Street; and provides public sidewalks on both the north and south sides of Myrtle Street. City staff finds the May 13th site plan to be a safe option for both vehicular and pedestrian traffic. Roger Tomten, ARCHNET, explained the plan revisions. On a question by Councilmember Weidner, about the trash enclosure and when the dumpsters now sitting next to the public amenities are going to be removed, Mr. Tomten responded that the temporary trash enclosure will go before the Heritage Preservation Commission at its June meeting. A trash enclosure and grease recycling area will be located on the Water Street side of the building. Page 3 of 7 City Council Meeting May 20, 2014 Chuck Dougherty, owner, noted the temporary trash enclosure can be built in a couple days once approved. Mayor Harycki opened the public hearing. There were no public comments. Mayor Harycki closed the public hearing. Councilmember Weidner expressed concern that the project will not be built according to plans. He also would like a guarantee of compliance with parking fees. Councilmember Kozlowski agreed that trash containment is a concern. City Attorney Magnuson suggested that the Council state in the findings that the permit is a conditional use permit, in order to give the City more enforcement authority than in the case of a special use permit. Motion by Councilmember Weidner, seconded by Councilmember Menikheim,to Resolution 2014- 085, a resolution approving an amended special use permit for the Water Street Inn located at 101 Water Street South, Case No. SUP/2014-7 with the following additions: adding language indicating that the special use permit is a conditional use permit; requiring that a new temporary trash enclosure be completed by July 1, and upon issuance of a Certificate of Occupancy for the addition, will be removed within two weeks; requiring that the trash receptacles in the parking lot be removed on or before July 1; and incorporating the conditions established by the Heritage Preservation Commission into the final conditional use permit. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Motion by Councilmember Weidner, seconded by Polehna, to adopt Resolution 2014-086, a resolution approving a variance to the Central Business District Parkside Height Overlay District for the Water Street Inn located at 101 Water Street South, Case No. V/2014-7. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Nays: Councilmember Weidner Community Development Director Turnblad stated he will bring back documentation of the Council's conceptual approval for the curb-line relocation. UNFINISHED BUSINESS Log Jam Update—Brad Glynn, The Locals & Angela Eastman, City Event Coordinator Brad Glynn updated the Council. The event has been scaled down due to funding coming in slower than anticipated; the budget is now about $170,000. Cassie McLemore discussed the venues. The committee is considering a $10 charge after 6 p.m. to get into the fenced area and giving a$300 coupon book in exchange. Erin McQuay explained the parade route,fishing tournament,lumberjack demonstration, soapbox derby, and presented the internal schedule. Paul Creager added that there will be a marching band competition as part of the parade. Page 4 of 7 City Council Meeting May 20, 2014 Event Coordinator Eastman indicated to the Council that she will review the schedule and continue to work with The Locals. Councilmember Menikheim expressed concerned about a payment gap on what the budget for the festival is and the amount raised so far. He also asked about what would happen if there is a shortfall. Mr. Glynn stated that they have approximately $80,000 of the $170,000 budget and have made various payments and have about $250,000 in leads for funding. He stated that he is confident that the funds will be raised to meet the expenses however there are further cuts that could be done should it fall short. He continued by stating that they are paying for expenses up front. Councilmember Menikheim asked about the organization's non-profit status. Mr. Glynn responded that they have submitted the non-profit application to the Federal government and are a certified Minnesota non-profit organization. The submittal of the application to the Federal government allows us to operate as a 501(c)(3) Organization. Discussion on Assessment Policy Public Works Director Sanders led a discussion of funding mechanisms for future street projects. He recommended that Council consider raising the assessment rate from 50% to 75% on reconstruction projects and from 50%to 80%on mill and overlay projects,as well as raising storm water utility rates to help pay for the City's portion of costs for curb and gutter installation. This would raise about $87,000 annually. City Administrator Hansen confirmed that the present assessment policy is not a sustainable way to fund street projects. So far the City has used creative mechanisms but this is becoming more difficult. Mayor Harycki stated he would like to see more about the impacts of cash flow changes as bonds mature. Councilmember Weidner stated he would like to see the street improvement projects assessed at a higher rate to make them more self-sustaining. Councilmembers Menikheim and Kozlowski agreed. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to prepare a final street improvement assessment policy of 80% for mill and overlay, and 75% for reconstruction projects, and pass Resolution 2014-087, approving increase is storm sewer rate. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Possible approval of Lowell Park Improvements Public Works Director Sanders explained that Staff is working on a few details to finish the amphitheater area, including the installation of 400 amp electric service to the stage, and construction of steps from pedestrian plaza. The funds for these projects,totaling $78,000, would come from the lease of the South Main Barge Terminal property for bridge construction staging. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, adopting Resolution 2014-088, approving Lowell Park Improvements to release funds to finish the Lowell Park Improvement Project in the amount of$78,000 and to approve Marshall Electric and Xcel Energy to install the electricity to the site and Curbmasters to install the steps. Page 5 of 7 City Council Meeting May 20, 2014 Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None NEW BUSINESS Discussion of Stillwater Country Club's request for a permit to construct an on-site septic system Community Development Director Turnblad informed the Council that Stillwater Country Club would like to build a small snack building with restroom facilities in the northwest corner of the golf course. Municipal sewer and water are not in Stonebridge Trail fronting the area proposed for the new building,but are available from Johnson Court at an estimated cost of around$60,000, compared with about$17,000 for a septic system. The Council should decide whether to grant the permit for an on-site septic system. Staff recommends requiring hookup to City services. Mayor Harycki asked if the Council might consider installing a public restroom for use with the Brown's Creek Trail. Councilmember Weidner questioned the logic of extending public sewer and water since this is the geographical edge of the City. Dave Wolf the Stillwater Country Club General Manager and Tom St. Clair a club member stated that hooking up to City services would be too costly.A member has donated money for this project and would like to see it completed soon. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to grant Stillwater Country Club a permit for an on-site septic system. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Mayor Harycki Nays: Councilmember Polehna COUNCIL REQUEST ITEMS Councilmember Polehna updated the Council on Beyond the Yellow Ribbon activities. ADJOURNMENT Motion by Councilmember Kozlowski,seconded by Councilmember W 'ner,to adjourn the meeting at 9:34 p.m. All in favor. Ked - .rycki, Mayor ATTEST: 1J . Z127-4 Diane F. Ward, City Clerk Resolution 2014-076, directing payment of bills Resolution 2014-077, possible approval of Letter of Understanding for Impound Housing Services Animal Humane Society (2014) Resolution 2014-078, approval of contract with SRF Consulting Group Resolution 2014-079, approving Submitter License Agreement with Simplifile, LC Resolution 2014-080,vacating drainage easement within Lot 1-13, Block 1, Matt Hooley Addition Page 6 of 7 City Council Meeting May 20, 2014 R , approving the abatement of certain special assessments Resolutionesolution 2014-0822014-081, approving the issuance of an on-sale Micro Brewer Tap Room and Micro Brewer Off-Sale Liquor License to Maple Island Brewing LLC Resolution 2014-083, Certificate of Appreciation - Carol Danielson Resolution 2014-084, approving Joint Powers Agreement with the State of Minnesota Department of Military Affairs Resolution 2014-085, a resolution approving an amended special use permit for the Water Street Inn located at 101 Water Street South, Case No. SUP/2014-7 Resolution 2014-086, a resolution approving a variance to the Central Business District Parkside Height Overlay District for the Water Street Inn located at 101 Water Street South, Case No. V/2014-7. Resolution 2014-087, approving increase is storm sewer rate. Resolution 2014-088, approving Lowell Park Improvements Resolution 2014-088A, approving application to conduct off-site gambling Knights of Columbus 1632 Page 7 of 7