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Home My WebLink About2014-06-19 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, June 19, 2014 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MAY 15, 2014 MINUTES 4. SPECIAL EVENTS 4.01 Rumble on the Deck 5. NEW BUSINESS 5.01 Daily Grind – Alternative Parking Provisions 5.02 Relocation of lights in Lot 8 6. OTHER BUSINESS 6.01 Update – Invoicing for monthly parking permits 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING MINUTES May 15, 2014 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:33 a.m. Present: Chair Pelletier, Commissioners Hopfe, Junker, Lettner Absent: Commissioners Anderson, Helmberger, Johnson, Council Representative Kozlowski Staff: Community Development Director Turnblad APPROVAL OF MINUTES Motion by Chair Pelletier, seconded by Commissioner Lettner, to approve the April 17, 2014 meeting minutes. All in favor, 4-0. SPECIAL EVENTS Log Run Community Development Director Turnblad summarized the event, to be held September 27, 2014. The finishing line will be in the private parking lot owned by the Minnesota Zephyr. Provided that the race director receives written permission from the owner of the lot, there would not be any public parking impact. However, in case the event does not obtain written permission, for instance if the property is sold, the race would then use Lot 12 for the finish line. Staff recommends charging $255 ($3 per space) for the use of Lot 12 if the race director does not obtain written permission to use the Minnesota Zephyr lot. Motion by Commissioner Junker, seconded by Commissioner Hopfe, to approve the use of Lot 12 at a cost of $255, if the private lot to the north is not available on race day. All in favor, 4-0. Jon Francis Run Community Development Director Turnblad noted that the 5K and 10K run/walk will take place on Saturday, July 19 as part of Log Jam Days. Both races will begin by Pioneer Park and end at Lot 5 on the City’s new downtown trail. No parking lots or on-street parking will need to be reserved for either race, so no fees will be involved. Downtown Parking Commission May 15, 2014 Log Jam Days Community Development Director Turnblad reviewed the request. The RFP that was distributed to potential event vendors offered Lots 2, 4, 5, 9, 10 and 11, plus Lots 6 and 7, as the City’s contribution to the event. If the City were to charge for these spaces, the total would be $5,621.50. Cassie McLemore, The Locals, noted that no activities are scheduled for Lots 6 or 7; they would like to use Lot 8b for vendor parking and Lot 12 for vendors and staff parking. Commissioner Junker noted that Lot 12 is a major parking asset for the public, so reserving it will represent significant income loss for the City. Commissioner Hopfe asked The Locals to encourage ramp parking in their communications. Motion by Chair Pelletier, seconded by Commissioner Lettner, to approve the use of Lots 2, 4, 5, 9, 10 and 11, and to reserve Lot 8b Friday through Sunday at the per-space rate. All in favor, 4-0. NEW BUSINESS 200 East Chestnut Building Alternative Parking Provisions Community Development Director Turnblad stated that Revé is planning to relocate from the Grand Garage to the Chestnut Building. Resulting remodeling work will have the net effect of increasing the number of parking spaces required for the building. Staff recommends invoicing the owners of Revé for four monthly permits when their new location is issued a certificate of occupancy, and invoicing the building owner for seven monthly permits when the parking lot is reconfigured. Commissioner Junker pointed out that those who are required to purchase permits are not guaranteed the space in the ramp. Community Development Director Turnblad recognized that there could be a point in the future when the City issues more permits than there are spaces in the ramp, although this is not the case at this time. The City will have to monitor this in the future. Motion by Chair Pelletier, seconded by Commissioner Hopfe, to invoice Revé restaurant for four permits per month and the building owner for seven permits per month. All in favor, 4-0. Mark Balay, building owner, notified the Commission of an expansion joint in the parking ramp that is damaged and needs to be repaired. Commissioner Junker asked if the silt fence next to Mr. Balay’s property could be removed to clean up the area. Page 2 of 3 Downtown Parking Commission May 15, 2014 LOLO Alternative Parking Provisions Community Development Director Turnblad informed the Commission that LOLO is planning to expand its business at 233 South Main Street by adding a patio on the Water Street side of the restaurant. The patio is designed for a maximum of 31 seats. No parking is available on-site. Staff recommends invoicing the restaurant owners for eight monthly parking permits for the patio’s parking deficit, when the patio is complete. Motion by Commissioner Junker, seconded by Commissioner Hopfe, to invoice the restaurant owner for eight permits per month May through October for the patio. All in favor, 4-0. OTHER BUSINESS Invoicing for Monthly Parking Permits Community Development Director Turnblad reported that over the next few weeks, Staff will send letters out to each of the downtown properties that have received parking variances, explaining that the City will begin invoicing for parking permits associated with the variances, beginning July 1. Commissioner Junker suggested the communication should be via email to save money. Late fees should be used as an incentive to pay. He suggested invoicing twice a year, from May 1- October 31 for the summer season (for those businesses that have patio seating impacting parking needs), and November 1 to April 30. Community Development Director Turnblad agreed to begin invoicing July 1 on a prorated basis, charging from July through October in the first billing, then every six months after that. ADJOURNMENT Motion by Commissioner Junker, seconded by Chair Pelletier, to adjourn the meeting at 9:40 a.m. All in favor, 4-0. Respectfully Submitted, Julie Kink Recording Secretary Page 3 of 3 Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: June 10, 2014 DATE: RE: Special Events SPECIAL EVENT PERMIT APPLICATIONS The Freight House has made application for their annual motorcycle event, known as Rumble on the Deck. As with previous years they have requested permission to reserve municipal parking lot #3. They th would like to use it all day on Thursday, July 10. Lot #3 has 35 spaces, but Freight House would like to reserve only 22 of them. This is possible because the remainder of the spaces are accessed off of Water Street and they are physically separated from the rest of the lot by a raised curb island. At the high season rate of $3 per space per day, the 22 spaces would cost $66. Staff recommends charging the $66. bt Attachments: Site map Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: June 9, 2014 DATE: June 19, 2014 MEETING DATE: RE: Daily Grind Ï Parking Requirements Planning Case 2014-19 Background are planning to Megan and Tim Palm, owners of The Daily Grind Espresso Café, relocate from 317 Main Street South to 217 Main Street North. They would lease the eastern part of the Valley Bookseller store and operate their coffee shop in the Barnes & Noble model. They also plan to have outdoor seating on the existing deck located on the east side of Valley Bookseller. Analysis No on-site parking exists for the property. So, any increased parking demand must be mitigated by participating in support of the CityÔs municipal parking system. The current 1,826 s.f. of book store retail space requires 6 parking spaces (at a rate of one space per 300 s.f.). After the coffee shop moves into the space, the book storeÔs retail area will be reduced to 1,106 s.f., requiring only 4 spaces. The 720 square feet of indoor space to be used by the coffee shop will require 5 parking spaces (at a rate of one space per 150 s.f.). The four tables (four seats at each) on the deck will be used seasonally by coffee shop customers. At a rate of one space for each four seats, 4 parking spaces will be needed from May 1 to October 31 each year for the deck area. The total increased parking demand is the responsibility of the coffee shop. Given credit for the 2 reduced bookstore spaces, the 5 interior parking spaces needed by the coffee shop would result in a net increase of 3 year around spaces. And, an additional 4 spaces will have to be mitigated seasonally for the deck area. Typically the increased parking spaces are mitigated through the purchase of one parking permit per space at a cost of $10 each per month. Page2of2 DailyGrindParking June9,2014 Recommendation Staff recommends that upon issuance of a certificate of occupancy for the coffee shop the City would begin invoicing the owners of Daily Grind for 3 monthly permits from November 1 through April 30, and 7 permits from May 1 to October 31. bt attachment: Site Plan ramp in 25 purchase space employees vacant 25 for 8 Currently thanthan 3 of lessless credit any. invoicedinvoiced actual; for 4/mo. pay bebe 19 toto to building. infoinfo =obligated May restaurant thisthis March for provideprovide not paid floor 2/mo.; company month mustmust be 1st to per = theytheyspaces for permits, Feb 4 permits =thoughthough Nov year 40 4/mo.; to purchase of employees;employees; 16 equivalent Rest offices; Notes = month; Oct employees 4/mo.6/mo. 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S Ryder1679Durant2656Jordan5535Cramer1928 McGuire409Hanson241Lettner116Hoeffler233Durant215Gartner220Brine402 132 Monty Attn: Kulesa ShopMichael Co, NameInvoice Mama'sBrenda BarRandy BistroMark RoomChrisRoomChris RaftersLarry ArchitectsMike StudiosGreg PizzaRyan building\]ABS RestaurantBill Yogurt Serve Self Coffee tenant Berry Fusion QuickFire Business McGuire Gartner Cherry\[Multi Nacho GreenGreen Marx HAF The DQ