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2014-05-20 CC Packet
i 1 1 t e r TME OIRTNELACE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 20, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of May 6, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. St. Croix Crossing Update — Jon Chiglo, Project Manager 3. Resolution 2014-083, Certificate of Appreciation — Carol Danielson (Resolution — Roll Call) VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir.- Kolliner Park — St. Joseph Township interest 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2014-076, directing payment of bills 13. Resolution 2014-077, possible approval of Letter of Understanding for Impound Housing Services Animal Humane Society (2014) 14. Resolution 2014-078, approval of contract with SRF Consulting Group 15. Possible approval of retail fireworks permit for Target — 2021 Market Drive 16. Resolution 2014-079, approving e -filing services contract with Simplifile 17. Resolution 2014-080, resolution vacating drainage easement within Lot 1-13, Block 1, Matt Hooley Addition 18. Resolution 2014-081, a resolution approving the abatement of certain special assessments 19. Resolution 2014-082, approving the issuance of an on -sale Micro Brewer Tap Room and Micro Brewer off -sale liquor license to Maple Island Brewing LLC 20. Resolution 2014-084, possible approval of construction agreement with the National Guard (moved from New Business) IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. Case No. ZAT/2014-10. This is the date and time for a public hearing to consider a request for a zoning text amendment to Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing design review standards for certain seasonal food vendors. Notice was published in the Stillwater Gazette on April 11, 2014. 22. Case No. SUP/2014-7. This is the date and time for a public hearing to consider a Special Use Permit and Variance request for the addition to the existing Hotel Facility, creating a new primary entrance located at 101 Water Street South. Notices were sent to affected property owners and published in the Stillwater Gazette on February 28, 2014. (Continued from 3/18/2014, 4/1/2014, 5/6/2014) (Resolution — Roll Call) X. UNFINISHED BUSINESS 23. Log Jam Update — Brad Glynn, The Locals & Angela Eastman, City Event Coordinator 24. Discussion on Assessment Policy 25. Possible approval of Lowell Park Improvements XI. NEW BUSINESS 26. Discussion of Stillwater Country Club's request for a permit to construct an on-site septic system XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 27. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT Jon Ff ancir Foundation An Advocate for Wilderness Safety and Missing Adults EDUCATE /ADVOCATE /EMPOWER /GUIDE The Jon Francis Foundation (JFF) is pleased to announce our selection as the official road race of Stillwater's Log Jam Days. We are currently gathering resources, agreements and requesting approvals to hold the 2014 Jon Francis Foundation Races on July 19, 2014 in Stillwater. The Jon Francis Foundation Board of Directors is meeting with staff and public safety officers in the City of Stillwater, Stillwater Township and Washington County. I and my Race Director, Mark Kuhn of UpTempo Race Management, are closely coordinating with Angela Eastman, City of Stillwater Event Coordinator, to ensure quality and compliance with Stillwater requirements. Angela has been a great help and resource to us. This will be the Stn annual Jon Francis Race. The Jon Francis 10K (6.2 miles) and the 5K Run/Walk (3.1 mile) will start at Pioneer Park, with a breathtaking overlook of the City of Stillwater; follow a beautiful course along tree lined and rural areas and finish at Lowell Park, on the banks of the spectacular St. Croix River. It will be a memorable run! Our race goals are to provide an exceptional running experience, engage the community, hold a family and youth friendly event, honor Jon's memory and raise money to support the mission of the Jon Francis Foundation. Our event will be sanctioned and insured by the USA Track and Field Association (USATF). www.jonfrancisraces.com This is a nonprofit charity event. Proceeds from this race will provide donations to several selected Stillwater area charities and fund the Jon Francis Academic and Athletic Scholarships at the Stillwater Area High School. The race is named in honor and memory of Stillwater native, Jon Francis, an All American Runner in Minnesota, a Bible Camp Counselor in Idaho, a youth minister in Utah, a mountain climber and a remarkable athlete and human being. The Jon Francis Foundation is dedicated to saving lives through wilderness safety education, empowering families who have suffered the loss of a loved one in the wilderness and advocating for legal protection for missing adults. David Francis Founder 5-15-14 Jon Francis Foundation is an approved Minnesota, nonprofit, IRS tax exempt, 5o1(C) (3) corporation Post Office Box 2235 / Stillwater, Minnesota 55082 / 612.963.6772 / jonfrancisfoundation.org Bike Path Brown"s creak pork Coning fogline against traffic except on 9 St N where First Aid and Water Sto are Police/Sheriff - 7 Course Marshals - 38 Proposed Courses for Log Jam 5K WOK N.,IhJ.'d ' P.,k located p chwm WARNIN431 350- ones LITE S it Caution Run Event in Progress - 111,,111i"isl line equipment Sycamore Sc W v,ch,m r Sot— fo ser —ai k IlkHrowna Bike Path Brown"s creak pork Coning fogline against traffic except on 9 St N where First Aid and Water Sto are Police/Sheriff - 7 Course Marshals - 38 Proposed Courses for Log Jam 5K WOK N.,IhJ.'d ' P.,k located p Sycamore Sc W Bike Path L.r&n S, W ic B.9 M,itllly St W 'Li Highway 36 & Highway 95 TENTATIVE 2014 Construction Phasing As ofearly-summer2014 St.Croix CROSSING Spring throughmid-summer Future St. Croix Crossing Bridge Mid -summer through fall Completed in 2013 Late -summer through fall Complete in 2015-16 Trail completion throughout 2014 19 Short-term partial closures expected *All scheduling is tentative and subject to change Oakgreen/Greeley and Osgood intersections will never , , , , , , ,CROIX stcroixcrossing.dot@state.mn.us close at the same time A - -- St.Croix CROSSING St. Croix River No Wake Worker Safety Zone Boaters: Thank you for respecting the 1 -mile no wake worker safe zone in the St. Croix River between Stillwater and Bayport. The narrowed channel near bridge construction will remain at 300 feet and be marked with buoys through fall 2016. Keep yourself and workers safe. Slow down. Get more information, ask questions and sign-up for weekly project email updates at: mndot.gov/stcroixcrossing © facebook.com/saintcroixcrossingmndot © @stcroixcrossing Office headquarters: 1862 Greeley St. S., Stillwater, MN 55082 email: stcroixcrossing.dot@state.mn.us hotline: 1-855-GO-CROIX (462-7649) Stillwater WISCONSINU L NO WAKE \WORKER SAFETY ZONE Sunnyside Marina LEGEND ® Closed river zone ® • Buoys . New bridge pier locations No wake zone 0 NO WAKE WORKER SAFETY ZONE Xcel Power Plant Bayport STILLwfiTER LOG JAM INTEPNAL SCHEDULE OVEPVIEW MAY 20,2014 Time 1 pm-5prn 10am 11am 4:30pm-Dusk Ongoing 7:30am-12pm 10:00am-5:00pm 10am-9pm 10:00am-6:00pm 9am-6prn 11:00am-8:00pm Vendor Load In All vendors must load in their tents and have everything ready to go for the weekend by Spm. Port -O -Pots Load In Stage Set Up WA Historic Courthouse Ice Cream Social Medallion Hunt Fishing Tournament Historically Themed "Rooms" Vendors Lumberjack Demonstrations Soap Box Derby Family Programming 2:OOpm-7:OOpm Bingo in the Park Ongoing Schedule TBD 1:OOprn-3:OOpm Evening - after 5pm Ongoing Schedule TBD Ongoing Schedule TBD 4:OOpm-7:OOpm K-9 Demonstrations Fire Truck Display Fire Station Water Tug -O -War Harnmerschlaggen Chainsaw Carvings Adult Soap Box Derby Port -O -Pots for Lowell Park will be placed for the weekend. Our main stage will be set up in North Lowell Park Not our event, just under our schedule umbrella. We will be partnering with the Washington County Historical Society. Clues will be developed by WA Cty. Historical Society. All clues will be designed for native Stillwater residents. Prizes awarded for various categories - Nothing held in Stillwater City Limits. Will be launched out of Bayport Lakeside Park and weigh -ins will be there as well. All DNR Permits gathered and approved. 3-5 Restaurant/Bar Partnerships in downtown Stillwater to create locally themed historical rooms. Example: Freight House - The Train Depot, American Legion - The Civil War Room, Smalley's - The Younger Brother Room, etc... Hours will be dependent on establishment - But roughly 10am to Spm. We will have food & various vendors participating Log cutting, tree climbing, log rolling, etc. in South Lowell Park Streets closed down in the a.m. for set up and clean up will happen until 6pm Balloon artist, puppeteer, face painting, magician, minnow races, bounce houses, scavenger hunt in Teddy Bear Park Bingo in North Lowell Park, under the tent, with tables and chairs from the Elks and Lions Clubs. Police K-9 demonstrations - details needed. Educational activities, demonstrations - Meeting on 5/23/14 Various departments from the area to compete. - Meeting on 5/23/14 We have been in contact with Hammerschlaggen and they are committed to particpating in our event each evening. One of the members of Lumberjack Enterprises will be performing live Chainsaw carvings throughout all three days during the day. Event sponsored by a local establishment. Car entries by individual businesses will be encouraged. Prizes given for Time, Style & Creativity - Map given to City of Stillwater. Ongoing 10am-10:30pm 4:00pm-10:00pm 7:30am-12.pm Dawn and Dusk (Weather Dependent) We will be partnering with the Washington County Historical Society. Medallion Hunt Clues will be developed by WA Cty. Historical Society. All clues will be designed for native Stillwater residents. We will have beer for purchase. We understand that the event will need to Beer Sales be fenced in and have an entrance and exit clearly marked with signage and gate security, etc... Kids friendly band, Winner of Battle of the Bands, Talent Show Winner Live Music (talent show is held at the Historic Courthouse by Washington County Historical Society) in North Lowell Park Fishing Tournament Tethered Hot Air Balloon Rides 7:00am-10:00am Jon Francis Run 10am-9pm Vendors 8:00am-11:00am Pancake Breakfast 7:30am-11:00am 11:OOam-1:OOpm 10:00am-4:00pm 10:00am-6:00pm Ongoing Schedule TBD Ongoing Schedule TBD 11:00am-8:00pm 10am-10:30pm Farmer's Market Chef Competition with Judges Olde Time Baseball Exhibition Lumberjack Demonstrations Harnmerschlaggen Chainsaw Carvings Family Programming Medallion Hunt Beer Sales 4:00pm-10:00pm Live Music Prizes awarded for various categories - Nothing held in Stillwater City Limits. Will be launched out of Bayport Lakeside Park and weigh -ins will be there as well. All DNR Permits gathered and approved. Particpants will pay to go on a limited balloon experience and will receive an 1864 overview map of Stillwater and the St. Croix River as partnered with Washington County Historical Society. This is run anti sponsored by ReMax. Not our event, just under our schedule umbrella We will have food & various vendors participating Pancake Breakfast will be hosted at The Freight House, and The Lake Elmo Jaycees will be the hosts of the event.. We are trying to get confirmation that we could move the Farmers Market downtown for this date only for more popularity among they crowds. Will have a portable kitchen for chefs to prepare a dish using ingredients purchased from the farmer's market. - May be in Parking Lot with the Farmer's Market, but hope to move to South Lowell Park. This is a tournament type event featuring 5-7 teams dressed in 1860s uniforms, including some fans dressed in period costume (volunteer actors) using language and rules of the era. This event would be free and open to the public. - Not our event, just under our schedule umbrella. Log cutting, tree climbing, log rolling, etc. in South Lowell (Park We have been in contact with Hammerschlaggen and they are committed to particpating in our event each evening. One of the members of Lumberjack Enterprises will be performing live Chainsaw carvings throughout all three days during the day. Balloon artist, puppeteer, face painting, magician, minnow, races, bounce houses, scavenger hunt We will be partnering with the Washington County Historical Society. Clues will be developed by WA Cty. Historical Society. All clues will be designed for native Stillwater residents. We will have beer for purchase. We understand that the event will need to be fenced in and have an entrance and exit clearly marked with signage and gate security, etc... Held on the Main Stage in North Lowell Park. 10:30am-fpm Parade Assembly Parade Units will begin arriving in designated Parade Assembly area. 10:OOam-11:30am Community Church Service Not our event, just under our schedule umbrella. 10:00am-6:00pm Lumberjack Demonstrations Log cutting, tree climbing, log rolling, etc. in South Lowell Park 1:OOpm-4:OOpm Parade We plan to use the traditional parade route. - Map given to City of Stillwater 4:00pm-5:00pm Parade Clean-up Trash Collector and Volunteers complete Parade Route clean-up 3:OOpm-6:00pm Live Music Held on the Main Stage in North Lowell Park. 10am-6pm Vendors We will have food & various vendors participating Ongoing Schedule Hammerschlaggen We have been in contact with Hammerschlaggen and they are committed TBD to partiepating in our event each evening. Ongoing Schedule Chainsaw One of the members of Lumberjack Enterprises will be performing live TBD Carvings Chainsaw carvings throughout all three days during the day. We will be partnering with the Washington County Historical Society. Ongoing Medallion Hunt Clues will be developed by WA Cty. Historical Society. All clues will be designed for native Stillwater residents. We will have beer for purchase. We understand that the event will need to 10am-5:30pm Beer Sales be fenced in and have an entrance and exit clearly marked with signage and gate security, etc... 6pm-Finished Clean -Up And Tear Down All Day Clean -Up Final Walk Through City of ti.QVivaten, cAt inilesota Cotiticate LAppneciation pnesented to RESOLUTION 2014-083 Caro CDanieCson WHEREAS, CaroC Danielson is retiring from the Stillwater .administration Department, effective May 3o, 2014. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that for her dedicated -service to the City of Stillwater, CaroCis hereby commendedfor serving the City faithfully, efficiently and courteously for over 4 years. The Councilregrets that she is retiring from the .administration Department, but extends to her their appreciation for her dedicated service. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorizedanddirectedto enter this Certificate of .4lppreciation upon the official record of the Council and to deliver a certified copy thereof to CaroCDanieCson. .adopted by the City Council this 20th day of May, 2014. RESOLUTION 2014-076 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $479,048.94 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 20th day of May, 2014. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk EXHIBIT "A" TO RESOLUTION #2014-076 Page 1 LIST OF BILLS 3M Abrahamson Nurseries Ace Hardware Action Rental Inc. Aerko International Amdahl Locksmith Inc Chris American Planning Association Animal Humane Society Aspen Mills AutoNation Avenet Web Solutions LLC Bells Trucking Inc. Board of Water Commissioners Bryan Rock Products Inc. BWBR Carquest Auto Parts Century Link Century Power Equipment City View Electric Inc. Clifton LarsonAllen LLP Cole Papers Comcast CoStar Realty Information Inc County Materials Corporation Curb Masters Inc. ECM Publishers Emergency Response Solutions Fastenal Company Fury Stillwater G & K Services Gertens Wholesale Gopher State One Call Inc. Hardrives Inc. Hoisington Daniel Ice Skating Institute International Code Council Jefferson Fire and Safety Inc. Johnny's TV Inc. Kirvida Fire Inc. Kuehn Michael League of MN Cities Ins Tr Linner Electric Co. Loffler Companies Inc. MacQueen Equipment Inc. Marshall Electric Company Red Electronic Repair Lib walls, pots, mulch rain gardens Supplies Mixing trailer and concrete Aerosol Chemical Weapon course Repair combo lock Membership Animal impound charges Uniforms Vehicle service Website annual service package Remove debris for barn demo Water pmt for Tamera Vorwerk 3/4 with fines CL 2 Design fire station Auto parts and supplies Phone Parts and supplies Annual Alarm monitoring Audit services Janitorial supplies Internet and voice Property professional Catch basin riser and supplies 2nd street storm tunnal repair Publications SCBA test flow Supplies Vehicle service Mats & Uniforms Flowers Tickets 2013 Street project South Hill Walking Tour Tropical Tundra Membership 5209592 Bunker gear Add cabling for video Engine repair Reimburse for work boots 2014 C0030495 Material Copier lease Position Ind Sender Checked power at lift station 494.36 6,934.00 577.72 350.00 340.00 148.40 360.00 30.00 501.65 48.70 1,000.00 12,100.00 71.50 30.87 65,304.45 123.37 59.19 150.02 288.00 16,200.00 3,717.93 429.52 316.00 314.50 1,250.00 282.75 1,950.00 234.17 77.35 1,447.42 3,624.60 350.05 28,309.73 2,000.00 50.00 50.00 8,329.58 313.00 1,879.03 144.99 2,000.00 31.50 1,874.08 418.55 237.50 EXHIBIT "A" TO RESOLUTION #2014-076 Page 2 MCFOA Menards Metropolitan Council Minnesota Occupational Health MTI Distributing Municipal Emergency Services NAPA Auto Parts Nardini Fire Equipment Nat Asso. of Schl Res Ofrs North American Safety Northland Graphics Office Depot Performance Plus LLC Peterson Companies Inc Pioneer Press R&R Specialties Inc. RDO EQUIPMENT CO. Regents of the U of M Ricks 36 Automotive Service Riedel) Shoes Inc. River Valley Printing Inc. S&T Office Products Sentry Systems Inc. Service on a Shoestring Springbrook Software Inc. St. Croix Boat and Packet Co. Stillwater and Oak Park Heights CVB Stillwater Motor Company Stillwater Towing Streichers SW/WC Service Cooperatives Tec Inc Thomson Reuters Thoren Dawn Toll Gas and Welding Supply Trans Union LLC Tri -County Law Enforcement Assoc Uniforms Unlimited Unlimited Motion Valley Trophy Inc. Verizon Wireless Washington Conservation Distr Washington County License Center Washington County Public Works Washington County Recorder Waste Management - Blaine Wolf Marine Inc. Membership Supplies Wastewater Charge Drug testing Parts Harnesses Auto parts and supplies Annual service Membership -Andrea Olson Rain suits, paint, and ear plugs Stamps Office supplies Vaccine and drug screen Install truncated dome Publications Parts Bearing Erosion program reg fee Repairs Skates File jackets Office supplies Alarm monitoring Recycling Grant Finance software upgrade - custom Boxed lunches for meeting 1st qtr lodging tax Parts and supplies Towing Uniforms Retiree Health Insurance GPS System Information Charges Reimbursement Cylinder Info charges 2014 agency dues Cartridges Supplies Engraved plaques Police Mobile Broadband Shared educator Title App Taxes - Sweeper Coop Agreement #8317 Phase II Frontage road acquisition Barn Demo Propane 70.00 1,423.87 125,983.61 233.20 372.67 604.16 413.28 65.85 40.00 952.00 277.50 281.31 140.00 396.00 268.80 432.12 191.02 160.00 639.77 182.46 702.00 104.69 150.53 3,548.00 5,550.00 58.80 29,421.01 60.40 150.00 281.32 62,677.77 9,389.99 102.96 6.02 40.68 50.84 75.00 999.50 287.88 225.00 514.92 556.25 11,621.85 13,871.56 52.65 520.60 81.00 EXHIBIT "A" TO RESOLUTION #2014-076 Page 3 WSB & Associates Inc. Yocum Oil Company Zayo Enterprise Networks LIBRARY Ace Hardware Amdahl Locksmith Baker & Taylor Brodart Cole Information Culligan Demco Fremming Sue G & K Services Grainger Greater Stillwater Chamber of Com Matrix Communications Menards Midwest Tape Office of Enterprise Technology Quill Reliable Appliance Toshiba Washington Co Information Tech Library CC Cub Foods Kowalskis Market Rose floral Tin Bins ADDENDUM RiedelI Shoes Becker Areana Products Eastman Angela S&T Office Products Clark, Dan Madden, Galanter, & Hansen Magnuson Law Firm Xcel Professional services Fuel Phone Janitorial Supplies Building keys Library materials Library materials Materials Water Processing supplies Reimbursement Rug & towel service Air Compressor Membership Part Janitorial supplies Audiovisual materials Telephone Supplies Janitorial Supplies Maintenance contract Mounted 5 Aps Meeting expenses Event food Staff Recognition Staff Recognition Skates Skate rack Event planner Office supplies Custodian Labor relations services Professional Service Electricity , Gas 1,456.00 3,263.89 833.25 40.45 91.50 864.65 1,927.70 436.95 24.19 42.33 34.15 125.18 243.55 135.00 30.00 26.13 112.96 689.44 232.34 68.90 31.90 104.00 79.29 525.56 53.46 94.63 53.83 170.00 2,190.32 120.88 1,057.50 692.10 7,188.51 17,035.08 TOTAL 479,048.94 EXHIBIT "A" TO RESOLUTION #2014-076 Page 4 Adopted by the City Council this 20th Day of May, 2014 1 1lwa ter Administration To: Mayor and City Council From: Diane Ward, City Clerk Date: 5/16/2014 Subject: Issuance of New On -sale Micro Brewer Tap Room and Micro Brewer Off -Sale Liquor Licenses— Maple Island Brewing LLC. A liquor license application has been received from Frank Fabio, Maple Island Brewing LLC, for the issuance of an On -sale Micro Brewer Tap Room and Micro Brewer Off - Sale Liquor License located at 225 Main Street N. Mr. Fabio has received his Brewers Notice from the Alcohol and Tobacco tax and Trade Bureau. Approval for the license should be contingent upon approval by Police, Finance, Fire, Building Departments, Minnesota Alcohol & Gambling Enforcement Division and other state agencies regulating brewers. ACTION REQUIRED: If Council desires to issue the liquor license they should pass a motion to adopt a resolution entitled APPROVING THE ISSUANCE OF AN ON -SALE MICRO BREWER TAP ROOM AND MICRO BREWER OFF -SALE LIQUOR LICENSE TO MAPLE ISLAND BREWING LLC APPROVING THE ISSUANCE OF A ON -SALE MICRO BREWER TAP ROOM AND MICRO BREWER OFF -SALE LIQUOR LICENSE TO MAPLE ISLAND BREWING LLC WHEREAS, an application from Frank Fabio, Maple Island Brewing LLC has been received for the issuance of new On -sale Micro Brewer Tap Room and Micro Brewer Off -Sale Liquor Licenses located at 225 Main Street N. ; and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves issuance of new On -sale Micro Brewer Tap Room and Micro Brewer Off -Sale Liquor Licenses to Maple Island Brewing LLC conditioned upon the approvals of the Police, Finance, Fire, Building Departments, Minnesota Alcohol & Gambling Enforcement Division and other state agencies regulating brewers Adopted by Council this 20th day of May, 2014. Ken Harycki, Mayor Attest: Larry D. Hansen, Acting City Clerk Ilwater RE BIRINPLAO F MINNESOTA City Council DATE: May 20, 2014 APPLICANT: National Guard and City of Stillwater PROPERTY OWNER: MSABC, Minnesota State Armory Building Commission REQUEST: Approval of Joint Powers Agreement to Share site construction costs REPORT AUTHOR: Bill Turnblad, Community Development Director INTRODUCTION The City and National Guard have been working together on an agreement to share the costs of infrastructure improvements for the new armory and fire station site. The National Guard would construct all of the improvements and the City will reimburse them for its share of those costs. COMMENTS City staff (administrator, attorney, engineer, finance director and community development director) has reviewed the attached agreement and finds it to be acceptable. Under the terms of the agreement, the National Guard will do all of the common site construction work. The City will deposit a construction escrow in the amount of $491,465 with MSABC to cover its share of those costs. Of the $491,465 only $51,365 needs to be paid from proceeds from the 2014 bond sale. $374,100 will be paid by the National Guard to the City for impact fees at the time the building permit is issued for the armory. $18,000 will be paid for historical display cases by veterans groups. $48,000 will be paid from park dedication funds for the sports court on the gym and for trail improvements. RECOMMENDATION City staff recommends approval of the agreement by adoption the attached resolution. bt attachments: Agreement Resolution APPROVING JOINT POWERS AGREEMENT WITH THE STATE OF MINNESOTA, DEPARTMENT OF MILITARY AFFAIRS BE IT RESOLVED, by the City Council of Stillwater, MN that Joint Powers Agreement between the State of Minnesota, Department Military Affairs and the City of Stillwater, for related shared construction costs for the National Guard Readiness Center and the City's Fire Station as adjoined facilities , as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 20th day of May, 2014. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk STATE OF MINNESOTA JOINT POWERS AGREEMENT This agreement is between the State of Minnesota, acting through the Department of Military Affairs, Minnesota State Armory Building Commission, 20 — 12th Street West, St. Paul, MN 55155-2004 ("State") and the City of Stillwater, 216 North Fourth Street, Stillwater, MN 55082 ("Governmental Unit"). Recitals 1. Under Minnesota Statute § 471.59, subdivision 10, the State is empowered to engage such assistance as deemed necessary. 2. The State will contract for construction a National Guard Readiness Center in Stillwater, Minnesota. The State's Readiness Center and the Governmental Unit's Fire Station are to be constructed as adjoined facilities connected at a common property line. 3. The State and Governmental Unit desire to construct the Readiness Center and agree to share in certain costs and responsibilities associated with the construction. Agreement 1 Term of Agreement 1.1 Effective date: June 1, 2014, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. 1.2 Expiration date: June 1, 2019, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2 Agreement between the Parties 2.1 Duties of the Governmental Unit. 2.1.1 Provide easement on their property for use by the State for roadway access. 2.1.2 Remove structures and associated utilities from State's property prior to start of construction. 2.1.3 Provide guidance to the State and the State's Consultant to ensure the construction of the Stillwater Readiness Center project includes road access and utilities between County Road 12 and Boutwell Road. 2.1.4 Provide the State access to the Fire Station from the Readiness Center though common passageways and data conduits located on shared property line. The passageways and conduits to be constructed as allowed, and reviewed, by the Minnesota Department of Labor and Industries Codes Division as an Alternative Materials, Design, and Methods of Construction Equipment proposal in accordance with IBC Section 104.11. 2.1.5 Maintain required clearances on Governmental Unit's property for the State's Anti -terrorism Force Protection (ATFP) standards for buildings. Maintain site clearances on Governmental Unit's property for compliance with the Department of Defense Publication "UFC 4-010-01: Minimum Antiterrorism Standards For Buildings". In the construction of the Fire Station, provide landscaping elements in this designated area, as required and paid for by the State. 2.1.6 Allow site drainage from State's property onto Governmental Unit property before entering watershed. 2.2 Duties of the State. 2.2.1 Provide easements on State property for use by the Governmental Unit (and private property owners to the east) for road, utility and site drainage access. 2.2.2 Deed back a designated area of property to the Governmental Unit located between the east limit of the new access drive and the east property line. This shall be accomplished prior to the Governmental Unit's receiving Certificate of Occupancy for the Fire Station. 2.2.3 Contract with BWBR Architects, Inc. to provide bidding and construction administration services for the Stillwater Readiness Center that includes access road and utility services that are requested by the Governmental Unit. 2.2.4 Provide the Governmental Unit access to the Readiness Center from the Fire Station though common passageways and data conduits located on shared property line. The passageway to be constructed as allowed, and reviewed, by the Minnesota Department of Labor and Industries Codes Division as an Alternative Materials, Design, and Methods of Construction Equipment proposal in accordance with IBC Section 104.11 Project No. 10151 Joint Powers Agreement Contract No. 78389 Page 1 2.2.5 Allow site drainage from Government Unit property onto State property before entering watershed. 2.2.6 Provide survey of State's property to include verified property line between Readiness Center and Fire Station once construction is complete. 3 Consideration and Payment 3.1 Consideration. The Governmental Unit will pay for all services performed and, if applicable, ancillary goods or materials supplied, by the State under this agreement as follows: 3.1.1 Compensation. The State will be paid a sum not to exceed Four Hundred Ninety -One Thousand Four Hundred Sixty -Five and No/100 Dollars ($491,465.00). This will be the total obligation of the Governmental Unit for all compensation to the State under this Agreement. 3.1.2 Basis of Compensation. The Basis of Compensation is calculated according to the Basis of Compensation contained in Exhibit A, which is attached and incorporated into this Agreement. 3.1.3 Compensation Adjustment. The Basis of Compensation will be adjusted through an Amendment/Supplemental Agreement based upon actual costs prior to final payment under this agreement. 3.2 Payment 3.2.1 Invoices. The State shall submit invoices to the City of Stillwater, 216 North Fourth Street, Stillwater, MN 55082, as follows: 75% of the Compensation upon award of the Construction Contract 25% of the Compensation upon final payment to the Construction Contractor The Governmental Unit will pay the State within 30 days of the State's presentation of an invoice. 3.2.2 Conditions of Payment. All services provided by the State under this agreement will be performed to the satisfaction of the State's Authorized Representative. 3.3 Amendments/Supplemental Agreements. Supplemental Agreements shall be executed for Compensation Adjustment(s) and any changes in the work that would exceed the Compensation sum. 4 Authorized Representatives The State's Authorized Representative is Mr. Donald Kerr, Executive Director, Minnesota State Armory Building Commission, 20 — 12th Street West, St. Paul, MN 55155-2004, telephone 651.268.8913, or his successor, and has the responsibility to monitor the Governmental Unit's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Governmental Unit's Authorized Representative is Mr. Bill Turnblad, Community Development Director, City of Stillwater, 216 North Fourth Street, Stillwater, MN 55082, telephone 651.430.8821, or his successor. If the Governmental Unit's Authorized Representative changes at any time during this agreement, the Governmental Unit must immediately notify the State. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. Project No. 10151 Joint Powers Agreement Contract No. 78389 Page 2 5.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. 5.4 Contract Complete. This agreement contains all negotiations and agreements between the State and the Governmental Unit. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 6 Indemnification In the performance of this contract by the Governmental Unit, or the Governmental Unit's agents or employees, the Governmental Unit must indemnify, save, and hold harmless the State, its agents, and employees, from any claims or causes of action, including attorney's fees incurred by the state, to the extent caused by the Governmental Unit's: 1) Intentional, willful, or negligent acts or omissions; or 2) Actions that give rise to strict liability; or 3) Breach of contract or warranty. The indemnification obligations of this section do not apply in the event the claim or cause of action is the result of the State's sole negligence. This clause will not be construed to bar any legal remedies the Governmental Unit may have for the State's failure to fulfill its obligation under this contract. 7 State Audits Under Minnesota Statute § 16C.05, subdivision 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement. 8 Government Data Practices The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minnesota Statute Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The civil remedies of Minnesota Statute § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must inunediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 9 Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 10 Termination 10.1 Termination. The State or the Governmental Unit may terminate this agreement at any time, with or without cause, upon 30 days' written notice to the other party. 10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Governmental Unit. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Governmental Unit will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Governmental Unit notice of the lack of funding within a reasonable time of the State's receiving that notice. 11 Other Provisions. Exhibit A, Basis of Compensation, is attached and incorporated into this Agreement. Project No. 10151 Joint Powers Agreement Contract No. 78389 Page 3 1. STATE ENCUMBRANCE VERIFICATION 3. DEPARTMENT OF MILITARY AFFAIRS Individual certifies that finds have been encumbered as required by Minnesota Statute §§ 16A. 15 and 160.05. By: Major General Richard C. Nash Signed: (not applicable) Title: The Adjutant General Date: Date: 2. GOVERNMENTAL UNIT 4. COMMISSIONER OF ADMINISTRATION CITY OF STILLWATER As delegated to Materials Management Division By: Title: Date: By: Title: Date: By: Date: Project No. 10151 Joint Powers Agreement Contract No. 78389 Page 4 EXHIBIT A Basis of Compensation See attached Schedule "Stillwater Readiness Center Estimated Project Costs" for split cost shares. (1) Pro -rating items from Base Bid: a) Sanitary sewer (see Drawing "A" for locations) State Responsibility: • Basic run from Boutwell Road to Readiness Center Governmental Unit Responsibility: • Sewer service extension south of Readiness Center out to County Road 12 • Sewer service stubs east off main line • Pipe size increase on basic run from Boutwell Road to Readiness Center b) Water service - domestic and fire (see Drawing "B" for locations) State Responsibility: • Basic run from Boutwell Road to Readiness Center • Loop around building (NIC: waterline between two 2 hydrants south of Readiness Center) • Five fire hydrants Governmental Unit Responsibility: • Water service extension south of Readiness Center out to County Road 12 • Water service stubs off main line. • Pipe size increase on basic run from Boutwell Road to Readiness Center • All other fire hydrants c) Storm sewer (see Drawing "C" for locations) State Responsibility: • All runs on State property unless identified for City Governmental Unit Responsibility: • All runs on City property • Single run on State property ease of access road d) Site grading — to include retention ponds (see Drawing "D" for locations) State Responsibility: • All grading on State property Governmental Unit Responsibility: • All grading on City property e) Electrical service — to Readiness Center (see Drawing "E" for locations) State Responsibility: • All lines required from Boutwell Road to Readiness Center's service point of entry. Governmental Unit Responsibility: • Any extension required from transformer f) Natural Gas service - to building (see Drawing "E" for locations) State Responsibility: • All lines required from Boutwell Road to Readiness Center's service point of entry. Governmental Unit Responsibility: • Any extension required from meter location, etc. Project No. 10151 Joint Powers Agreement Contract No. 78389 EXHIBIT A Page 1 g) Telecommunications infrastructure — to include cabling State Responsibility: • All data drops designed for National Guard unit. Governmental Unit Responsibility: • All data drops designed for City use. h) Access road construction — to include earthwork, base, bituminous, curb and gutter (see Drawing "F") State Responsibility: Access road construction from Boutwell Road south to the common property line Governmental Unit Responsibility: • Access road construction from County Road 12 north to the common property line (2) Construction administration services: a) State Responsibility: 2.5% of State and Federal share of construction contract award b) Governmental Unit Responsibility: 2.5% of City's share of construction contract award (3) Commissioning services: a) State Responsibility: 100% of commissioning services contract b) Governmental Unit Responsibility: 0% of commissioning services contract (4) Construction testing: a) State Responsibility: All except as required for construction on City property b) Governmental Unit Responsibility: Construction testing services required on City property (5) City fee adjustments: a) State Responsibility: To pay the following fees where some will be applied to offset the cost of the State portion of the access road: • Sewer and water trunk charges • Transportation Adequacy Fee • Trout Stream Mitigation Fee (6) State alternate bid items: 100% State pay (7) Governmental Unit (city) alternate bid items: 100% Governmental Unit (city) pay Illustrations of Governmental Unit and State requirements: Drawing A: Sanitary Sewer Drawing B: Water Service Drawing C: Storm Sewer Drawing D: Site Grading Drawing E: Electric and Gas Service Drawing F: Access Road Drawing G: Easements Drawing H: ATFP Site Clearances Schedule: Stillwater Readiness Center Estimated Project Cost Project No. 10151 Joint Powers Agreement Contract No. 78389 EXHIBIT A Page 2 t OV /CRY) OP(CITV) SAN Site i15G l� WV(NC).WT.SS, 20-0 PVC ® DAO% DOMESTIC WATER STUB f'`^ FOR FUTURE USE 11'4' DIP'14 3 0' 014 (CITY) JO' -10. STEEL CASING 10 FRONT OF WALL 2011ACR OF WALL (VIDE NATURAL 0145 STAG FOR FUTURE 401 USE .k"P.S. (NO) PROVIDE 1f 5TU8 WITH GATE VALVE FOR FUTURE LOOP 5'15- PVC (NG HYDRANT GV (NG) UNDERGROUND ELECTRIC SEROICE(NGI EX. SAN*403 WV(SEM090.1A� 40 :Sct6'Aw; INO) c4' P1'C�I F'" _ 64. PVC MGI NYDN0NT5 GV(NG)�/7,1111 1 •+ 1 64' PVC MIG (1YDRAM t 00 (N0 UYORA1IT t GV 4COY) FIRE PROTECTION STUD DOAIESTIO WA1U STUB PIMA SAN SPA 4131 IN0) 11 READINESS CENTER FFE=932.00 LFE=916.00 1( 4' 4P (CITY) S4' PVC V.10 pµ (NGl SANUN 141a NATURAL GAS• SMG 1 HYDRANT 5 GV (NG) 6 GV (NC) CA- PVC ING tOMEROUT5IDE t DROP AT IAAMIOLE RESTORE STREET 1 1MCAT OF -WAY SAN MN /1100 i CONNQCT TO EXISTING WATER/MPJ SM/ WITH GATE VALVE CIA, G OW 4P (CITY - MIDRN)T5 GV (OTY) GAN MHY102 _ 1l_12'ntP MG) S'4' JIP SAN MN 0103 MG) Ty SSW COPPER DOMESTIC S�m-v. 5T -1 -COPPER 'CM') DOMESTIC SERV)CE (CRY) 5J-' PVC SQL 40 SEWERSER9ICE 15'-1' COPPER 2.0% ODMESTC SERVICE 5)0400.41 76,1- RIPPER ICITYI N (CITY) DOMESTIC SERVICE /I IC11Y1 SAN 1w 11a SANITARY SEWER 66.1'COMER OOMESTIC SERVICE (CITY) 55' -'PVC SCH.A0 SEWER SERVICE E92.0% STA. 1.04 (5+•901.14 (CITY) ST -I -COPPER OOMEST4 SERVICE (CRY) A6r•PVC SCH.40 ST•i'COPPER SEWERSERVICE DOMESTIC SERVICE Itt 2.0% (CRY) s1Atl.0 (50'40444 (CITY) STILLWATER READINESS CENTER & CITY ACCESS DRIVE / OW` PVC sal- 51' -I -COPPER SEWER SERVICE 001E5TIC SERVICE Ct20% (401'1 STA•2.30 Il0l.*4 -T5 W.A. PVC SC(& AO 1CRY) SEWER SERVICE 2.0% 5TA+3.35 0RAN06.1I (CITY) LEGEND 1 PYC SOL b SEWER SERVICE 51 2.0% STA.O, TT Nv905.11 (CITY) National Guard only City only 1 National Guard with City upgrade SAN MH 1101 (NG) Ex SAMAR a OAKS/WO 01 Mvpar b90.T5 SIPPORT CLR6 OURNG INSTALLATION OF SEWER DRAWING "A" 0 i GV 1011'5'1 DIPIGOY 5147 DIP IGTYIJ irrP EY.I.COPPE0 DOMfST,C LT`Sr-r COPPER turf) ODMESTIC SERVICE IGTYI a a wawa 001 IRO) >0'- WOS1SE. CASING IC FRONT OF WAIL V EAOIa WALL W11AAL OAS 91118 FUTURE CITY USE t 1's PVC (NG mow' NOR GATE VALVE FOR KRUK LOOP MIRIAM OV (IRR 1PIOERONONc ELECTRO SERVICE ENG) EX SAMN1 CIT 41VIW NWfl90.1< wttluRAL OAS SERVICE RIG, Ei' PVCO'TO FIRE PROTECTION Me 0OMESTIC WATER STUD W20 .o 30414011004 WVIEI`906.31 ESP PVCING) HYDRAINT a OV ING1 READINESS CENTER FFE=932.00 LFE=916.00 /- LOWER 005010E 7 MCPT0R0STREET wAtooke RESTORE STCT { R10M5TFWAY SAN MN COO IRU( CONNECT TO EAUTN0 ATEIEMN snit/ w1M OATE VA % SAS STA pi 0WNE1`40T.05- 2hi• LOC 5Y 0:40%-.. - DOMESTIC WATER STUFF: fOR FUTURE USE, 55'2' OSP ZITY T's OF•Kay j' /. Its u.11101 SAN MR R101(RG OSi• PVC SCN.50 SE0ER SERVA;46 SSW COPPER QLO% OOM005IC SERVOS 45TVT110 511 I01T) / T6.1'COPPER ICITYI DOMEEUC SER0 0 ten) SAN 4010100 WATER SERVICE 06.1- CO PER 0OME011C SERVICE tum SSW PVC SCR.50 SEWER SERVICE Q 2.011 950.1.41 DOOM? .14 ICRP) 03.1•0OPPE45 00603110 501511E tarn 562' PVC SOIL 40 91.COPPER SEWER SERVICE 004157100 SERWCE Qom GIVI STA.042 NN 111110 turn STILLWATER READINESS CENTER & CITY ACCESS DRIVE 514 -RIC SOIL 50 SEWER S4TIWC1 Q L1R. STA -2.00 INV -909.71 414' PVC 9011.50 IVIT0) SEWER SERVICE Q105 S5A.3.0* INV.p0.1I (CITY) LEGEND O O 51-1. COPPER OO1ESTICSERWCE (G7'f) 4,4. INC SOLS0 SEWER SERVICE Q 2.011 STA -0.15 mv.A) 31Y) SAN hot a10 (NO) ER. SWAM N 041407400.01 1NVIRNTM90.75 SUPPORT CURB DURING NSTALIATON OF SEWER National Guard only City only National Guard with City upgrade National Guard Fire Hydrants City Fire Hydrants DRAWING "B" STQ WWATER POND 1x OVERFLOW MIN CARDEN I1' STORt6WATER PON) a IAK•NTB.DO 10D4R020.16 ZONL 10' RIP -RAP SPDiWAY AT POND OVERFLOW EOFKDD.50 $1ORNWATEP POND 411 OVERFLOM RAW GARDEN FES /100 8 RIPRAP 7// -OUTLET ORAMRE T1 WOU011 / IAT BASE OFE / GARNET WALL WIR INV•W1A OT READINESS s CENTER FFE=932.00 LFE=916.00 9 WAD SNB III8 lOMlxe.a5 1P RD STUB 1166 76.26 "3 STdTMVIA N.sPpN0 6, .00 IQC VR VOC IODYNgCIC.16 • Lem ko • ODNNi1W c01T00•--...-•. RWBISm INV(Sp01110 IIA/ ' - 112.40 -- aria TLO 7.01- NiViN).e1T•16 DEO1N Ct SDOPC FRON INV•o,+,0 TO OUTLET Ar WALL Ar S,TT 10. (E) 8 .,,b 10Or INV•91+,00 rRDSN81,Bf } !!f OCS 1201 • i 0160 COM MO CB Rxt16 CD IRI • ri 1ACCESS R'WD • STORM SEWER STILLWATER READINESS CENTER & CITY ACCESS DRIVE LEGEND National Guard only City only DRAWING "C" 4 o_ I EARTHWORK BORROW AREA � I READINESS q CENTER I ' FFE=932.00 LfE=916.00 y'\ -oa,nu soaon m xva9 ,owrR-,cew • i• I1. \ \ � SUM - a-rrrr • ore • • r� ,.1.-;:-..--5\--1, 11 -,, 1 JJ I Sr �I1L/ �-_ .. � I!! ('i ,�� � \\ 111 �� ilii.94 r \ )iii, -3:,-.3I --_'gym-•q__ _�'1/1'1�� '] /\ \�IIl1 I n j 1I �, _� .",._—_--____FI'- H ��� NI \ 111+- Nr rpt --'� , ---=' u+.or . \\..'-- \1111 j i _911319 - JJ • SITE GRADING STILLWATER READINESS CENTER & CITY ACCESS DRIVE LEGEND L —I National Guard only City only DRAWING "D" • SNr SILO 2193 INNNEW90,3% 20L0• PVC Q 0.405 OtRA[SOC WATER STN) POR FUTURE USE) la•$• Dw ln 56 ow ICOM MYORANT a GS IMO) 11'4• PVC (NG1 9's• PvC (NG MS)RANT a OY (NO) IrYORANT 6 55 ..(CIM •.1Y DY IC1r O I I 1 50.10• STEEL CASING L 01-14051 Of WALL 20' SACX OF WALL P1 VIDENATWUL C CITYPON! ^-��a3yrdFVTURE5In 669E 42.71 a P�INO) ! -- PROVIDE S SIU) Willi GAIL VALVE Fot501(RE LOOP PVC On) NYORAN7 GViSG( UNDERGROUND 5511055 C SERVILE RRL) 151 5ANM1114 •604556034 SVINWmawLia I (NQ`s ! 15'4• PVC(60 FIRE PROTECTION 5765 SN.S20.0 DOMESTIC WATER STUD SAN STORM 1501 NV(E)w90B.9a tLyi 20•q DIP(cirri50 102.17 1 0211 C (NG) / )e NATURAL GAS #PNCE Rr0) a'4' PVC (NCI ertOR-011 a Div IN0) A GATE WO'S rs'+• PVC IN5) J -j -•HYDRANT a Gv5O) SAN NM 11101 TrY , 42+'Pvc 5(221,60 SEVER SERVICE es'•t'GaTER 182.45 DOMESTIC SERVICE STA•0.51 1505) 5V.a4a.e1 22D -I -COPPER (CITY) DOMESTIC SERVICE 6S-1•COPPER / 1505) DOMESTIC of 5864000300 5r -r C0PPER (ptt) DOMESTIC SERVICE 1Cmi ELECTRIC & GAS SERVICE GV• SAN 141).103 (NU) KM' COPPER 0OLI501(55ERWCE 1(551 SS'+'PVC SCD. 40 SEWER SERVICE 60 4.0% STA•1.21 PV507.11 (CITY) 1 `sr.,2, owP READINESS CENTER FFE=932,00 LFE=916,00 - NTORNI? 5 GV Ra1Y) • L0WER M15pE OROP AT1MWg55 RESTORE STREET a RIGNT.0F-WAY NIORNll aOV me) )ri sr pvc (NC la1o2) y. -- - ':aA'�ibi 1 > ACCESS 50)A0 5r-1•COPPER DOMESTIC SERVICE 1(160 VCa•PVC5611.40 ST -1. COPPER SEINER SERVICE MASTIC SERVICE rj 2.022. (CITY) 5TA.0.A2 Inttl STILLWATER READINESS CENTER & CITY ACCESS DRIVE / ar+•PVC SCM.40 SEWER SERVICE 2.0% STA.2.40 (4140005.20 114• PVC SCR_ Lo (CITY( SEWER SERVICE @205 STA•S.20 INWIS6.17 (CITY) LEGEND F1f pp6P I > sem• �IP;utT_ > NYORANT G5(MY) SAN UN.1001Nc1 CONNECTTOEXISTINO WATERLIAINSTOS/ writ. GATE VW! 0(5r COPPER DOMESTIC SERVICE ICRP) PVCSOL. 40 SEWER SERvICE 012R% STA.O.T1 ImmLIDS.lr (Ditt) National Guard only City only SAN NN rum •6G) 50.SANLINaa 55/56-004.01 INV( wmisfL1a SUPPORT CURS DURING I15IALLADES.05 SEWER DRAWING "E" READINESS CENTER FFE=932.0 LFE=916.00 STORNWATER POND 92 OVERFLOW RAIN GARDEN STORMWATER POND R NWL.626.00 100-VR•926.A6 1 &GRVE DATA L.07AS6 N•1G0.00 6.761576' / LEGEND ACCESS ROAD STILLWATER READINESS CENTER & CITY ACCESS DRIVE CURVE DATA 1..52.66 R.100,00 A.05.63SP National Guard Parking City Access Road National Guard Access Road 0 20 120 SCALE IN PEST DRAWING "F" ,I§ Estimated location of property line between state and city PE 'wan PAYFb FLU VACUA MN ROUTE 01111 CIMS &GUTTER SIORD MIER— POROW Ov&RPLOW RAN GAMER ` r POND Y.TF l YR .9osM ARTY URE UNCRETEj STOOP TTI READINESS CENTER FFEa932.00 LFE•916.00 gMMOLWTASLE MRS SCOW SURMO,MANE CULSENU NRIuouRrADLE MS SEWN MIALL CUPS I OYTIFA TO TMTCNFJIrISRi TA' SURLSUNTASLE CURS DO iiORMaATER ORD. OVFMFLVN RUN GARDEN &10WWATER POIIDfY N•W&EE IEV.TR.SA.S ATIM SERIF Ri iNFUF.WAY SEIeIAGt Ni 1 rY00i1A/�R YML�+, AC.IC ENTRY CESSIOLE d�1 E - — ROUTE 1111 ARC.)COr.LREIE PS O.' I� 19 MAR 'CARPOOL CONCRETE STAIRS P�l.I SOMA.tt .. PARALLEL BIOPE dd A�I,OR TPI HSN �Rr Al:PIERA L �i1 rcOMCRETE STAFF ENTRANCE AMMO/DUD SADEMIX SEl ORM.. PERSONNEL. ON.,SIOM 0..t 411111I - - _ \/ iAR RAW r&l EASEMENT TO Cm FOR-wIFL:IRV �¢ RIG011904NATFn'OSES &fWT1EA R• U TE WWII ZS F, YI1.,Y EASEMEM� i i EDRIFDuISAKE 1 PER WK. ROAD E VOLITYEASENEM IEMPOTURV COUSIRUCIw EASEMENT fWU WTERSECTIOME SMWU MICR DV DTII(NE EASEMENTS STILLWATER READINESS CENTER & CITY ACCESS DRIVE (IVANE ST ttIVT LEGEND REMOVE ERif u:F PAVEMENT IAA.ICM CO SECTION wI111=DI CORRECTION 11:s!.2;iiiS0 CO SCALE W FEET For National Guard on City Property For City on National Guard Property Deed Property back to the City DRAWING "G" v1:•;•. 4,041 The U.S. Department of Defense requires compliance with publication "UFC 4-010-10" dated 9FEB2012 including recent changes. Items of note: Anti -terrorism Force Protection (ATFP) requires a minimum "standoff distance" of 66 feet from any exterior wall of the Readiness Center to any parking area and/or road. The first 30 feet from the building (designated by the hatched area) is also classified as an "unobstructed" area where an object of 6 inches in size cannot be concealed. In the unobstructed area, shrubs and grasses cannot exceed 6 inches in height. Trees are allowed in this area as long as their canopy is at least 3 feet off of the ground. Mechanical/electrical equipment is allowed in this area as long as the equipment is unable to conceal a 6 inch item, enclosures are allowed with additional requirements. STORM/WM BASIN V4'1.1WitiTRUCTIELISPACE DISTAICEFROMPRIWRYGAIMENNSBULONG, i ACCESCROAD EACTINGIVETLAND PROPEMYLE ATFP SETBACK REQUIREMENTS STILLWATER READINESS CENTER & CITY ACCESS DRIVE = ATFP Area setback required on city property SCHEDULE STILLWATER READINESS CENTER - ESTIMATED PROJECT COSTS CONSTRUCTION Federal State City Total Base Bid** excluding access road $16,110,000 $220,000 5320,000 $16,650,000 Access Road (state property) - part of base bid $7,777 $92,900 $4,000 592,900 Access Road (city property) - part of base bid $197,000 $13,500 $56,000 $56,000 IT Data Cabling - part of base bid $75,000 $22,800 $15,000 $90,000 ATFP landscape elements $300,000 $4,000 $65,000 $4,000 Sewer & Water Access/Trans/Watershed fee - part of base bid $33,000 $374,100 $8,000 5374,100 City Future Trail (base) $0 $92,900 $10,000 510,000 PV Array $700,000 57,000 $700,000 Generator $42,000 5127, 000 $210,000 $10,000 551,000 5210,000 TA50 lockers $101,000 $0 $320,000 5101,000 PT lockers 579,000 579,000 Accoustical Wall Panels _ 513,000 $13,000 NG Flag Poles* 512,000 $12,000 Lobby Skylights 523,000 $23,000 Display Case 58,000 $8,000_ Sports Courts* $38,000 $38,000 City Flag Pole* $6,000 $6,000 History Display $18,000 $18,000 Total 516,421,000 51,601,000 $463,000 $18,485,000 *added 19.09788% from 3/26/14 sheet **Based on June 2013 estimate to include escalation costs PRO -RATED UTILITIES (from base bid) (base bid included city enhancements) Federal State City Total Sanitary Sewer (minus size increase) $95,000 518,600 $60,000 5155,000 Sanitary Sewer (up size from 6" to 8" on state property) $7,777 $532,883 $4,000 $4,000 Watermain (minus size increase) $197,000 $13,500 $98,000 $295,000 Watermain (up size from 6" to 8" on state property) $67,000 $22,800 $17,000 $17,000 Storm Sewer (all but 23' on city property) $300,000 $19,500 $65,000 $365,000 Erosion Control $33,000 $3,600 $14,900 $8,000 $41,000 Foundation/footing/well/septic removal* $0 $92,900 $56,000 $0 Footing pad (increase in size at south wall) 57,000 $7,000 Building Electrical (IT rough -in only) (General con/O&P/excalation/contin) = 19.09788%**... $42,000 5127, 000 $10,000 551,000 $52,000 $178,000 Total (included in base bid) , $794,000 $0 $320,000 51,114,000 *City is planning to do by separate contract **Applied to "pro -rated utilities" listed PRO -RATED ACCESS ROAD (from base bid - access road) Federal State City Total Curb and gutter 5410,525 518,600 510,700 $29,300 Curb cuts (2ct) $7,777 $532,883 $300 $300 Wear course (1.5") $93,698 $13,500 $8,000 $21,500 Base course (2.5") $67,000 $22,800 $13,400 536,200 Aggregate base (9") $579,000 $19,500 511,500 $31,000 Earthwork (General con/O&P/excalation/contin) = 19.09788%** $3,600 $14,900 $3,100 $9,000 $6,700 $23,900 Total (included in base bid - access roads) $0 $92,900 $56,000 5148,900 **Applied to "pro -rated access road" listed ADMINISTRATIVE/OTHER Federal State City Total SIOH (2.5%) 5410,525 539,925 $11,575 $462,025 Construction Contingency (3%) $7,777 $532,883 $13,890 $554,550 Commissioning $93,698 510,302 $0 5104,000 Construction Testing $67,000 50 $3,000 $70,000 Total $579,000 $583,110 $28,465 51,190,575 CITY FEE ADJUSTMENTS Federal State City Total Fee adjustment (matched to cost of state access road) $16,421,000 -$92,900 $463,000 -592,900 Total $579,000 -$92,900 $28,465 -$92,900 GRAND TOTALS Federal State City Total TOTAL CONSTRUCTION COSTS $16,421,000 $1,601,000 $463,000 518,485,000 ADMINISTRATIVE / OTHER $579,000 $583,110 $28,465 51,190,575 CITY FEE ADJUSTMENTS $0 -$92,900 $0 -$92,900 GRAND TOTALS $17,000,000 52,091,210 $491,465 $19,582,675 STATUS UPDATE CHECKLIST/TIMELINE (As of 5/17/14)* DATE DUE ITEM RESPONSIBLE STATUS April 14 Status Report to City The Locals 4/15 April 14 Draft of initial site plan The Locals 5/1 April 14 Finalized 5k/10K/finish line for JF Run to include security plan from Wash Co Sheriffs David Francis 4/17 April 14 Preliminary Schedule of all activities The Locals 4/15 April 14 Trash plan and contract from provider The Locals April 14 Completed proposed parking plan ready to be presented to Parking Commission The Locals April 14 Dates of public meetings, Parks Commission, and Parking Commission and City Council Meetings Angela Mens -Eastman 4/15 & 4/19 April 14 An update on Item 2, Section C regarding sponsors, contracts, and agreements submitted to city The Locals 4/15 April 14 List of fees and charges from the city Angela Mens -Eastman 4/19 April 23 City will mail Public Meeting notices AME and Beth Wolf 5/1 April 23 Set up meeting with Chief Gannaway, SSI, Locals for after May 1- Waiting for completed site plan and complete list of activities and contact for SSI Security AME & The Locals May 1 Status update to city The Locals 5/1 May 1 Finalized parade route and plan — need locations of marshals, trash, toilets and barricades The Locals & Jim Menard _ May 1 Provide written agreement with Stillwater Jr High for use of space during parade The Locals & Jim Menard May 1 Provide copy of Parks permit for use of Lily Lake Park The Locals & Jim Menard May 1 Finalized schedule of all activities and events The Locals May 1 Liquor insurance and alcohol compliance plan due to city The Locals 5/1 May 1 Certificate of Insurance due to city The Locals 5/1 May 1 Performance and Payment Bond due to city The Locals May 1 Copy of 501(c)3 certificate due to city The Locals May 1 Details for city utilities - waiting for water, power already provided Angela Mens -Eastman 5/7 May 1 Restroom vendor selected and contract provided to city The Locals May 1 Final plan for river activities with all permits submitted to city (DNR, Coast Guard, Wash Co.) The Locals May 1 A completed Emergency Operations Plan - not complete, initial draft sent The Locals May 1 Final payment to city for police/fire services The Locals May 1 Copies of all water event permits (Coast Guard, The Locals Status Check Update/Timeline 5/17/14 Prepared by A. Eastman Status Check Update/Timeline 5/17/14 Prepared by A. Eastman Wash Co Sheriffs, DNR) May 1 Copy of agreement for use of Public Dock with Andiamo for fishing event The Locals May 1 Provide list of volunteer groups being used for events and parking plan for volunteers The Locals May 1 Provide copy of contract with portable restroom company with # of units, location at all venues, servicing details and plan for cleaning public restrooms at all venues The Locals May 5 Trash contractor needs to meet with Parks and City Event Planner — still need contract and plan and who is providing toters AME/Moore/Trash Provider 5/13 May 9 Provide schedule for police and fire services after reviewing event plan details Cannot provide, do not have complete list of activities and parking lots to be used AME/Gannaway/Glaser May 9 Provide proposed list of fees and charges for events — Cannot provide, do not have complete list of activities and parking lots to be used AME/Beth Wolf May 14 Event Planners Meeting (optional) —4 pm Angela Mens -Eastman 5/14 May 15 Parking Commission Meeting — 8:30 am — City made recommendations to Parking Commission. Still need plan from The Locals AME The Locals 5/15 and May 15 Public Community Notification Meeting AME and The Locals 5/15 May 19 Parks Commission — 7:00 p.m. AME and The Locals May 20 Presentation to City Council The Locals May 21 Emergency Operation Plan submitted for review by police, fire, EMS, Sheriffs, City staff The Locals Wk of June 1 Public Safety and Security Meeting The Locals/City Staff June 2 Status update to city The Locals June 2 Traffic and barricade plan due to city The Locals June 2 Finalized list of all food vendors and needs with completed permits to Washington County PH The Locals June 2 Complete list of merchandise vendors with details for load in and load out. Location on a map. The Locals June 2 Provide list of sponsors that may have booths at event. Parking plan for sponsors/VIPS. The Locals June 2 A complete production schedule including load in and out of all aspects of the event and all venues used The Locals June 2 A list of who on The Locals is in charge of what events The Locals June 2 Provide list of streets that need No Parking signs posted Angela Mens -Eastman June 2 Provide a power distribution plan for all The Locals Status Check Update/Timeline 5/17/14 Prepared by A. Eastman *This schedule will frequently be updated Pending Issues: Bleachers Tent company (Bingo, ticket sales, mix, beer, etc) Detailed map of JF finish line and plan for set up and removal Potable water Water events (Ski Show — cxld 5/14, Boat Parade (?), Fishing Event, Pontoon Boat rides) Production Company— power source? VIP Area - details Gate Fee — needs to be determined Sidewalk Sale Fire Dept Demonstrations — exact location on map Status Check Update/Timeline 5/17/14 Prepared by A. Eastman vendors to City and Electrical Inspector. Include a map with generator locations and light towers. Indicate where grounding will be if needed. June 2 Provide barricade plan for all events and contract with vendor The Locals June 2 Provide draft of post card or letter that will be sent to residents for city review and approval The Locals July 1 Status update to city The Locals July 1 Provide date, time and location for alcohol serving training for volunteers The Locals July 1 Test all power boxes for event to ensure they are working Moore and AME July 10 Mail notifications to all residents and businesses along routes of parade, Soap Box Derby and Runs The Locals and Jon Francis Run (Mar k Kuehn of UpTempo) July 14 Utility locate of park(s). Provide ticket number to Angela Mens -Eastman The Locals July 15 Pre -event walkthrough The Locals and City Event Coordinator July 16-17 Event Load in The Locals and City Event Coordinator July 16 Radios needed on site for load in The Locals July 17-20 Inspections: electrical, fire, food, bleachers, structures AME/The Locals/Inspectors July 18-20 LOG JAM EVENT July 21 Final Clean up and walkthrough The Locals, City Event Coordinator and city staff August 1 Event Evaluation Meeting The Locals, City Event Coordinator and city staff *This schedule will frequently be updated Pending Issues: Bleachers Tent company (Bingo, ticket sales, mix, beer, etc) Detailed map of JF finish line and plan for set up and removal Potable water Water events (Ski Show — cxld 5/14, Boat Parade (?), Fishing Event, Pontoon Boat rides) Production Company— power source? VIP Area - details Gate Fee — needs to be determined Sidewalk Sale Fire Dept Demonstrations — exact location on map Status Check Update/Timeline 5/17/14 Prepared by A. Eastman iliwater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Public Works Superintendant DATE: May 14, 2014, SUBJECT: Lowell Park Improvements Background Over the past 2 years, the City of Stillwater has been working on improvements in Lowell Park. The areas involved have been: grading of the north end, rehabilitation of the Pavilion, installation of a sprinkler system, extension of the Pedestrian Plaza, construction of the Amphitheater and Stage, storm sewer and parking lot improvements. Discussion Staff is currently working on a few details to finish the amphitheater area including the installation of electric service to the stage and construction of steps from Pedestrian Plaza. Electrical service to the stage includes installing a 400 amp service form the existing power lines down to the stage. This includes work Xcel Energy and Marshall Electric. Staff is working still working on a quote for the electrical boxes that fits in to the surroundings. Total cost of the electrical work is $35,000. Stairs would installed from the end of pedestrian plaza down to the park approximately 60 feet. Curbmasters quoted us $33,000.00 for this work. A hand rail, estimated at $10,000 would be installed later. The funds for these projects, totaling $78,000, would come from the lease of the South Main Barge Terminal property from bridge construction Recommendation If Council concurs, staff recommends release of funds to finish this project in the amount of $78,000.00 and to approve Marshall Electric, and Xcel Energy to install the elctricity to the stage and Curbmasters to install the steps. iliwater THE BIRTHPLACE OE MINNESOTA Amphitheater Details Stencil Electrical Outlets on both corners Stencil i Power Pole Date: 5/15/2014 Document Path: R:\Map_Book\2014\2014_Amphatheater.mxd Ilwater RE BIRINPLAO F MINNESOTA City Council DATE: May 20, 2014 APPLICANT: Tom St. Claire, St. Claire Builders PROPERTY OWNER: Stillwater Country Club REQUEST: Septic system permit REPORT AUTHOR: Bill Turnblad, Community Development Director INTRODUCTION The Stillwater Country Club would like to build a small snack building with restroom facilities in the northwest corner of the golf course. Municipal sewer and water are not in Stonebridge Trail fronting on the area proposed for the new building. But, it is available in Johnson Court as can be seen in the air photo on the next page. By City Code if municipal sewer and water are not in the street abutting a property, a permit could be issued for a private on-site septic system and well. However, the City Council would have to approve the issuance of that permit. The Country Club is requesting the permit for the private septic system and well. COMMENTS The reason that the Country Club would like to install a septic system and well rather that connect to the City utilities is that they believe it would be less expensive. To support their view, Tom St. Claire has submitted cost estimates for the two alternatives. According to the cost estimates submitted it would cost $59,665 to connect to city utilities, but less than $17,000 to install private utilities. (See attachments) The City engineering staff notes that there are no unit prices or quantities submitted with the Miller Excavating estimate. And, they believe the estimate is high for the work involved. The Building Inspection staff notes that a system design with percolation tests has not been submitted, so the estimated cost of construction might be for an impermissible system. Specifically, if a mound system is required, the price could be double the estimate. For the sake of discussion, let's assume competitive bids could reduce the cost of sanitary sewer and city water connection costs to $40,000. And, even if private sewer and well costs were $29,000 (mound system perhaps at a cost of $20,000 and well at $9,000), the cost of connecting to the City utilities would still be more expensive than a private sewer and water system. Country Club Page 2 of 3 None the less, city staff believes connection should be made to city utilities rather than permit a private septic system and well. If sewer and water were in Stonebridge Trail, connection would be required. And the cost of getting under Stonebridge Trail would not be that much more than connecting to sewer and water in that scenario. Said another way, the relatively high cost of connection to City services is more about where the restrooms are proposed, not the distance to the existing City services. ALTERNATIVES The City Council can either approve or deny the permit request. bt attachments: Air photo Estimates Country Club Page 3 of 3 St. Claire Builders, LLC 808 3rd St. S. Stillwater, MN 55082 Phone: 612-810-4861 Email: tomstclaire(u�aol.com Project: Restroom Building Stonebridge Tr. N. & Johnson Ct. N. Stillwater, MN 55082 A. RESTROOM BUILDING ITEM DESCRIPTION xc vadn ;:; 3636 Stagecoach Trail North Stillwater, MN 55802 Phone: 651-439-1637 Fax: 651-351-7210 Web: www.millerexc.com Date: May 16, 2014 Estimator: Steve St. Claire Quantity Unit Price Amount 1 City of Stillwater Install & ROW Permit 2 Washington County ROW Permit 3 Traffic Control 4 Sawcut Bituminous Pavement 5 Remove Bituminous Pavement 6 Strip Topsoil & Stockpile Onsite 7 Connect to City Watermain with 3/4" Tap 8 Directional Drill 3/4" Water Line 9 3/4" Curbstop, Box & Rod 10 3/4" Water Line (Open Cut) 11 Connect to City Sewer Main 12 Directional Drill 4" Sanitary Sewer 13 4" PVC, SCH 40 14 4" PVC, SCH 40 Cleanout 15 Backfill and Compact w/ Material Onsite 16 6" Aggregate Base for Street Repair 17 4" Bituminous Pavement for Street Repair 18 Regrade Topsoil from Onsite Stockpile 19 Seed Disturbed Area ESTIMATED TOTAL $59,665.00 PROJECT NOTES 1. Authorized signature needed for work to begin 2. Estimate price is valid for 30 days. 3. Payment due within 30 days of initial invoice. Balances over 30 days will accrue a 1.5% monthly charge. 4. Any changes in the work will need to be verbal and in writing and agreed to by both parties. 5. No SAC or WAC included. 6. No City of Stillwater ROW degradation fees included. 7. No casing pipe for under roadway included. 8. NO ejector pump included. Page 1 of 1 Estimate Mantyla Well Drilling, Inc. 1392 St. Croix Trail North Lakeland, MN 55043-0797 (651)436-7600 Fax (651)436-5106 NAME Dan Thurmes/Stillwater Country Club Work Mobile 651-275-8969 DATE _ January 30, 2014 ADDRESS JOB NAME/location 1421 4th Street . JOB LOCATION Stillwater MN 55082 Estimate 200' of 8 x 4" well at $26.00 per foot. If 8" Casing cannot be removedADD: $40.00 per foot Grout COMPLETE PRESSURE SYSTEM WITH: 3/4BP 10GPM Submersible Pump 1" galvanized drop -pipe and rubber -coated wire, WX 203 Well-X-Trol Pressure tank with 7 -year factory warranty, 4J1 Maass underground discharge unit, up to 20' of trench, 1" plastic, UF wire and miscellaneous fittings. Constant Pressure SystemADD: $1600.00 A} Owner to assume final wiring and plumbing hookups. B} The above price may vary @ $26.00 per foot for in accordance with total depth of well, which could vary from said dpth. C} Additions to trench beyond 20' add $200.00 per hour plus plastic at$2.00 per foot and wire at $1.75per foot D} Water Analysis (Bacteria/Nitrate/Arsenic) $ 200.00 E} Total price does include any applicable well permits. $ 235.00 $ 5,200.00 $ 500.00 $ 2,975.00 TOTAL ESTIMATED PRICE: $9,110.00 *Down payment of $4000.00 is required before starting job *Total does NOT include Constant Pressure Price Estimator/Project Manager: Date Terms and Conditions Unless otherwise specified in this contract: 1) This is an -estimate. Charges for the completed work may vary from the total estimated cost. Invoices will reflect the cost for the actual work performed and materials used. This estimate is valid for 60 days of the date of issue. 2) Additional charges may be assessed to remedy unexpected conditions. 3) Payment for work completed is due 20 days from the date of invoice. Cash, check or major credit cards (Visa, MasterCard, AMEX & Discover) are accepted. Past due balances of 30 days or more will accrue interest at an annual percentage rate of 18%. 4) Access for our equipment shall be provided by the Customer, including, but not limited to, removal of structures obstructing the well. 5) Access, egress, and construction activities may cause damage to the site. Repairs are not included in this estimate and are the responsibility of the Customer. Excavated soils will be backfilled to rough grade. Backfilled soils will not be compacted and settling will likely occur. Removal of debris and restoration of landscape is not included in this estimate. 6) Mantyla Well Drilling, Inc. will notify Gopher State One -Call to locate public utilities if necessary. The Customer must identify and locate all private, underground utilities. Damage to unknown utilities will be the responsibility of the Customer for repairs. 7) Mantyla Well Drilling Inc. will disconnect electrical at the pump only. All other electrical is to be done by a licensed electrician and is not included in this estimate. Mantyla Well DrillingInc. is alicensed contractor. All work to be completed will be according to the MinnesotaDepartment ofHealthrules and regulations. Ifyouhave any questions regarding this Estimate orthe "Tenns and Conditions"please callus at (651)436-7600. Mantyla Well Drilling, Inc Acceptance of Proposal — By signing below you accept and understand the total estimated cost and terms wi Conditions. Rio -nature Date (2010 15:53 6514302782 air rre eilz2y, LICK FUHR 12539 MANNING TRAIL NORTH HUGO, MINNESOTA 55038 651-430-2782 Proposal Submitted To: PROPOSAL Name Stillwater Country Club Street Attrx: Dan Thurmes City State Phone Fax # 651-275-8976 PAGE 01 No. Date 17/17/0c Sheet No. Work To Be Performed At: Name Snack Shed Septic System Street City State Date of Plans Architect We hereby propose to furnish the materials and perform the labor necessary for the completion of Estimate to install new Septic System for Snack Shed>to include: Install 2-1 000 Gal on Concrete r$ ptiC.__Ma i s w t)i Lo .king man hole covers tog.xade. Install 825sc_. ft. of Drainf,�,eld or 5 Trenchesfj- 3 , WidP and 55ft. lon. each with :" -d -, t. , .- ., .- - *- Have all work inaper•ted and backf i and ,ad�smoot-h Se.tic S stem Perm f_ •.n . er included in hi d i - _. .. - • -. .. ■ . - ' ■ • —. s Total $ 7,675.00 tom' tk \ ri ( Q IP \.) \ t, \ A GI All material is guaranteed to be as specified, and the above work to be performed In accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars ($ )- With payment to be made as follows: Any Alteration or deviation from above specifications Involving extra costs, will be executed only upon written orders, and will become an Res ectfull submitt4. •4-4......_____ over and above the estimate. All agreements contingent p y extra charge upon strikes, accidents or delays beyond our control. Owner to carry fire. tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above Per work to be taken out by Note -This proposal may be withdrawn by us If not accepted within days, ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Date Signature Signature AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North May 20, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of May 5, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. St. Croix Crossing Update – Jon Chiglo, Project Manager VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir.- Kolliner Park – St. Joseph Township interest 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. Resolution 2014-076, directing payment of bills 12. Resolution 2014-077, possible approval of Letter of Understanding for Impound Housing Services Animal Humane Society (2014) 13. Resolution 2014-078, approval of contract with SRF Consulting Group 14. Possible approval of retail fireworks permit for Target – 2021 Market Drive 15. Resolution 2014-079, approving e-filing services contract with Simplifile 16. Resolution 2014-080, resolution vacating drainage easement within Lot 1-13, Block 1, Matt Hooley Addition 17. Resolution 2014-081, a resolution approving the abatement of certain special assessments IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 18. Case No. ZAT/2014-10. This is the date and time for a public hearing to consider a request for a zoning text amendment to Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing design review standards for certain seasonal food vendors. Notice was published in the Stillwater Gazette on April 11, 2014. 19. Case No. SUP/2014-7. This is the date and time for a public hearing to consider a Special Use Permit and Variance request for the addition to the existing Hotel Facility, creating a new primary entrance located at 101 Water Street South. Notices were sent to affected property owners and published in the Stillwater Gazette on February 28, 2014. (Continued from 3/18/2014, 4/1/2014, 5/6/2014) (Resolution – Roll Call) X. UNFINISHED BUSINESS 20. Log Jam Update – Brad Glynn, The Locals & Angela Eastman-Mens, City Event Coordinator 21. Discussion on Assessment Policy XI. NEW BUSINESS 22. Possible approval of construction agreement with the National Guard (available Tuesday) (Resolution – Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS 23. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT CITY COUNCIL MEETING MINUTES May 6, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:36 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward OTHER BUSINESS Washington County - County Road 5 Construction Project Joe Gustafson, Washington County Transportation Engineer, gave a presentation on a County Road 5 Design Study of Pedestrian and Traffic Improvements from Croixwood Boulevard to Owens Street, and Linden Street to TH 96. He explained the study background and goals, problems, potential solutions, study progress to date, challenges, next steps, and anticipated outcomes. An open house will be held on May 28th from 5-7 p.m. at Our Saviors Lutheran Church. Public feedback will be used to further refine the project. Mayor Harycki asked if a traffic feedback sign could be placed to help curb speeding on County Highway 5, and Mr. Gustafson responded that a permit could be issued for such a sign. Councilmember Polehna asked if the project will look at traffic access to Myrtle Street from the south, and Mr. Gustafson responded that the County is looking at a potential turn lane at Brick Street. Councilmember Menikheim asked if the roundabout at Myrtle and Owens is still being considered, and Mr. Gustafson stated not now and that the County will look at it again once the new bridge is opened. Councilmember Kozlowski asked if signals will be added in this corridor, and Mr. Gustafson replied that the Pine Street/Stillwater Boulevard intersection is close to meeting warrants for a traffic signal. The rest of the intersections in the study area does not seem to warrant a signal. Councilmember Polehna thanked Washington County staff for trying to minimize impacts on the neighborhood. City Council Meeting May 6, 2014 Page 2 of 6 Discussion on holding neighborhood meetings for annexation area City Administrator Hansen noted there is confusion about the 2015 annexation area and the annexation agreement, he suggested that neighborhood meetings be set up to address impacts and concerns. Council consensus directed staff to proceed. Fire Department Design Update John Huenink, Kraus Anderson, updated the Council on construction estimates. The project is on budget. The project total is currently $7,629,551. There will be two fairly major bid alternates - historic fire truck space, and two additional bunk rooms. All bids will be brought back to the Council for action. The bid award will be about six weeks from now. Dan Hottinger, BWBR, explained the sport court surface planned for the assembly hall as part of the Armory project. Doug Wild, BWBR, updated the Council on the design plans. Mayor Harycki asked Fire Chief Glaser if the plan, as proposed meets, the department’s needs, and he indicated that the design is for 50 years out and should meet the department’s needs. Staff is very pleased with the results so far. He feels the additional bunk rooms should be included. Councilmember Weidner felt that if bids came in reasonable that the extra bunks would be needed before the area to display a truck. STAFF REPORTS Community Development Director Turnblad indicated that on Monday, May 12, 2014, at 7 p.m., the Planning Commission and the Park & Rec Commission will hold a joint brainstorming session to discuss the master trail plan, coordinating input from the planner they have hired. ADJOURNMENT Mayor Harycki recessed the meeting at 5:32 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:01 p.m. Present: Councilmembers Menikheim, Kozlowski, Polehna, Mayor Harycki Absent: Councilmember Weidner Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders City Clerk Ward City Council Meeting May 6, 2014 Page 3 of 6 PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of April 15, 2014 regular meeting minutes and April 23, 2014 special meeting minutes Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the April 15, 2014 regular meeting minutes and April 23, 2014 special meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Stillwater Junior High School - H20 for Life-Water for South Sudan Day Mayor Harycki read a proclamation designating May 20, 2014 as Stillwater Junior High School H20 for Life-Water for South Sudan Day. Stillwater Junior High School student Nicole Buchman thanked the Council and presented a video explaining the project to raise funds for water for South Sudan. Presentation of Bond Rating Plaque - Dave MacGillivray, Springsted Dave MacGillivray, Springsted, presented the City and Finance Director Harrison a plaque showing the high AA credit rating that the City achieved. Presentation of Heritage Preservation Commission Annual Awards Heritage Preservation Commission Chairman Brian Larson explained the work of the Commission and its annual award process. May is National Preservation Month. He presented awards to the following winners: Chris Rustad and Vicky Simon for residential rescue and restoration; The HAF Group for construction of a new commercial structure; St. Johns Lodge No. 1 for façade restoration; Candyland Inc. for façade restoration; and Howard Lieberman for personal contributions to preservation efforts within the City of Stillwater. Mr. Lieberman thanked the Council and stated he cares deeply about historic preservation and the City. Certificates of Appreciation - Boards and Commissions Mike Robertson accepted a Certificate of Appreciation for his service on the Human Rights Commission. Mayor Harycki recognized Certificates of Appreciation to be awarded to Dwayne Nelson, Dorothy Molstad, and John Brach. OPEN FORUM There were no public comments. City Council Meeting May 6, 2014 Page 4 of 6 CONSENT AGENDA Resolution 2014-068, directing payment of bills Resolution 2014-069, possible approval of Sign Retroreflectivity Policy Resolution 2014-070, approving new tobacco license to Stillwater Tobacco Shop, Inc. (Shaesta JanetKhan applicant) Resolution 2014-071, authorizing the city to apply for Conditional Use Deeds of tax forfeited lands Possible approval of temporary liquor license – Stillwater Public Library Foundation – July 4, 2014 Resolution 2014-072, abating special assessments Possible approval to purchase recycling containers for Lowell Park & Plaza Possible approval of Fireworks Permit – Dollar Tree #4375 Possible approval of Fireworks Permit – Cub Foods Possible approval to purchase Newstripe Line Marking Machine- Public Works Resolution 2014-073, approval of North Star Grand Prix special event and contract Resolution 2014-074, approval of Rivertown Art Fair special event and contract Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. SUP/2014-7. A public hearing to consider a Special Use Permit and Variance request for the addition to the existing Hotel Facility, creating a new primary entrance located at 101 Water Street South. (Continued from 3/18/2014, 4/1/2014) Community Development Director Turnblad explained that the applicant has requested that this be continued to the next meeting, May 20, 2014. Mayor Harycki opened the public hearing. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to continue the public hearing for Case No. SUP/2014-7 to the May 20, 2014 meeting. All in favor. UNFINISHED BUSINESS Possible second reading of Ordinance 1065, an ordinance amending Chapters 38 and 52 of the Stillwater City Code City Attorney Magnuson explained that Chapters 38 and 52 define noise and nuisance behavior and provide for a general prohibition against unreasonable noise and against urination in public. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Ordinance 1065, amending Chapters 38 and 52 of the Stillwater City Code. Ayes: Councilmembers Menikheim, Kozlowski, Polehna, and Mayor Harycki Nays: None City Council Meeting May 6, 2014 Page 5 of 6 NEW BUSINESS Possible approval of appointment to Library Board (Tabled from April 15 Meeting) Mayor Harycki noted that the Library Board of Trustees passed a motion recommending the appointment of Doug Menikheim to the open seat on the Board. Motion by Mayor Harycki, seconded by Councilmember Polehna, to adopt Resolution 2014-075, Appointment to Library Board. Ayes: Councilmembers Kozlowski, Polehna, and Mayor Harycki Nays: None Abstain: Councilmember Menikheim Discussion on the naming of the Stillwater Barge Property City Clerk Ward explained that the Parks Commission discussed the naming of the Stillwater Barge Property (Aiple Property) and suggested having a community-wide contest to name the park. The Commission recommended unanimously not to name the park after a person. Councilmember Polehna added that staff would promote the contest through Facebook and provide an online “name that park” form on City’s website. A committee could narrow the names to present to the Council for a final decision at a future meeting. Discussion on meeting between MnDOT and Highway 36 properties City Coordinator Hansen recapped the meeting between MnDOT and Highway 36 property owners concerned about the plan to eliminate the right-in, right-out highway access near Joseph’s Restaurant. Mayor Harycki pointed out that MnDOT agreed to leave the south access open unless a serious incident occurs. Businesses on the north side want to be treated the same as those on the south side. He suggested the Council send a letter to MnDOT supporting leaving the right-in access on the north side as long as possible. Councilmember Polehna stated he could support leaving a right-in access if it can be safe, but is not convinced about leaving the right-out. When completed, traffic in that corridor will move a lot faster. It needs to be safe. Mayor Harycki stated the business owners at least want the right-in even if the right-out is eliminated. They would like the same consideration as the south side. Councilmember Kozlowski pointed out that MnDOT likely won’t create a dangerous situation. Motion by Councilmember Kozlowski, seconded by Mayor Harycki, to direct City Administrator Hansen to draft a letter in support of leaving the access open and send it to MnDOT and State Representative Lohmer. All in favor. COUNCIL REQUEST ITEMS Councilmember Menikheim provided an update on the status of the Brunswick Building at 114 Chestnut Street. A walkthrough was conducted, revealing that the building is not being neglected to the point of demolition, although it needs work. A number of potential buyers have expressed interest. He will monitor the situation, since this is the City’s oldest building. City Council Meeting May 6, 2014 Page 6 of 6 Councilmember Polehna stated he and Councilmember Menikheim have been approached by beekeepers who are concerned about the use of an agricultural pesticide and would like the City to ban it. Mayor Harycki suggested that Councilmember Polehna talk about this issue with Washington County Commissioner Kriesel encouraging the County to consider the issue. Councilmembers Kozlowski and Polehna thanked everyone who attended the “Meet Your Heroes” event hosted by Youth Service Bureau. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 8:04 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2014-068, directing payment of bills Resolution 2014-069, possible approval of Sign Retroreflectivity Policy Resolution 2014-070, approving new tobacco license to Stillwater Tobacco Shop, Inc. (Shaesta JanetKhan applicant) Resolution 2014-071, authorizing the city to apply for Conditional Use Deeds of tax forfeited lands Resolution 2014-072, abating special assessments Resolution 2014-073, approval of North Star Grand Prix special event and contract Resolution 2014-074, approval of Rivertown Art Fair special event and contract Resolution 2014-075, Appointment to Library Board Ordinance 1065, amending Chapters 38 and 52 of the Stillwater City Code EXHIBIT "A" TO RESOLUTION #2014-076 Page 1 LIST OF BILLS 3M Red Electronic 494.36 Abrahamson Nurseries Repair Lib walls, pots, mulch rain gardens 6,934.00 Ace Hardware Supplies 577.72 Action Rental Inc.Mixing trailer and concrete 350.00 Aerko International Training course 340.00 Amdahl Locksmith Inc Chris Repair combo lock 148.40 American Planning Association Membership 360.00 Animal Humane Society Animal impound charges 30.00 Aspen Mills Uniforms 501.65 AutoNation Vehicle service 48.70 Avenet Web Solutions LLC Website annual service package 1,000.00 Bells Trucking Inc.Remove debris for barn demo 12,100.00 Board of Water Commissioners Water pmt for Tamera Vorwerk 71.50 Bryan Rock Products Inc.3/4 with fines CL 2 30.87 BWBR Design fire station 65,304.45 Carquest Auto Parts Auto parts and supplies 123.37 Century Link Phone 59.19 Century Power Equipment Parts and supplies 150.02 City View Electric Inc.Annual Alarm monitoring 288.00 Clifton LarsonAllen LLP Audit services 16,200.00 Cole Papers Janitorial supplies 3,717.93 Comcast Internet and voice 429.52 CoStar Realty Information Inc Property professional 316.00 County Materials Corporation Catch basin riser and supplies 314.50 Curb Masters Inc.2nd street storm tunnal repair 1,250.00 ECM Publishers Publications 282.75 Emergency Response Solutions SCBA test flow 1,950.00 Fastenal Company Supplies 234.17 Fury Stillwater Vehicle service 77.35 G & K Services Mats & Uniforms 1,447.42 Gertens Wholesale Flowers 3,624.60 Gopher State One Call Inc.Tickets 350.05 Hardrives Inc.2013 Street project 28,309.73 Hoisington Daniel South Hill Walking Tour 2,000.00 Ice Skating Institute Tropical Tundra 50.00 International Code Council Membership 5209592 50.00 Jefferson Fire and Safety Inc.Bunker gear 8,329.58 Johnny's TV Inc.Add cabling for video 313.00 Kirvida Fire Inc.Engine repair 1,879.03 Kuehn Michael Reimburse for work boots 2014 144.99 League of MN Cities Ins Tr C0030495 2,000.00 Linner Electric Co.Material 31.50 Loffler Companies Inc.Copier lease 1,874.08 MacQueen Equipment Inc.Position Ind Sender 418.55 Marshall Electric Company Checked power at lift station 237.50 EXHIBIT "A" TO RESOLUTION #2014-076 Page 2 MCFOA Membership 70.00 Menards Supplies 1,423.87 Metropolitan Council Wastewater Charge 125,983.61 Minnesota Occupational Health Drug testing 233.20 MTI Distributing Parts 372.67 Municipal Emergency Services Harnesses 604.16 NAPA Auto Parts Auto parts and supplies 413.28 Nardini Fire Equipment Annual service 65.85 Nat Asso. of Schl Res Ofrs Membership -Andrea Olson 40.00 North American Safety Rain suits, paint, and ear plugs 952.00 Northland Graphics Stamps 277.50 Office Depot Office supplies 281.31 Performance Plus LLC Vaccine and drug screen 140.00 Peterson Companies Inc Install truncated dome 396.00 Pioneer Press Publications 268.80 R&R Specialties Inc.Parts 432.12 RDO EQUIPMENT CO.Bearing 191.02 Regents of the U of M Erosion program reg fee 160.00 Ricks 36 Automotive Service Repairs 639.77 Riedell Shoes Inc.Skates 182.46 River Valley Printing Inc.File jackets 702.00 S&T Office Products Office supplies 104.69 Sentry Systems Inc.Alarm monitoring 150.53 Service on a Shoestring Recycling Grant 3,548.00 Springbrook Software Inc.Finance software upgrade - custom 5,550.00 St. Croix Boat and Packet Co.Boxed lunches for meeting 58.80 Stillwater and Oak Park Heights CVB 1st qtr lodging tax 29,421.01 Stillwater Motor Company Parts and supplies 60.40 Stillwater Towing Towing 150.00 Streichers Uniforms 281.32 SW/WC Service Cooperatives Retiree Health Insurance 62,677.77 Tec Inc GPS System 9,389.99 Thomson Reuters Information Charges 102.96 Thoren Dawn Reimbursement 6.02 Toll Gas and Welding Supply Cylinder 40.68 Trans Union LLC Info charges 50.84 Tri-County Law Enforcement Assoc 2014 agency dues 75.00 Uniforms Unlimited Cartridges 999.50 Unlimited Motion Supplies 287.88 Valley Trophy Inc.Engraved plaques 225.00 Verizon Wireless Police Mobile Broadband 514.92 Washington Conservation Distr Shared educator 556.25 Washington County License Center Title App Taxes - Sweeper 11,621.85 Washington County Public Works Coop Agreement #8317 Phase II 13,871.56 Washington County Recorder Frontage road acquisition 52.65 Waste Management - Blaine Barn Demo 520.60 Wolf Marine Inc.Propane 81.00 EXHIBIT "A" TO RESOLUTION #2014-076 Page 3 WSB & Associates Inc.Professional services 1,456.00 Yocum Oil Company Fuel 3,263.89 Zayo Enterprise Networks Phone 833.25 LIBRARY Ace Hardware Janitorial Supplies 40.45 Amdahl Locksmith Building keys 91.50 Baker & Taylor Library materials 864.65 Brodart Library materials 1,927.70 Cole Information Materials 436.95 Culligan Water 24.19 Demco Processing supplies 42.33 Fremming Sue Reimbursement 34.15 G & K Services Rug & towel service 125.18 Grainger Air Compressor 243.55 Greater Stillwater Chamber of Com Membership 135.00 Matrix Communications Part 30.00 Menards Janitorial supplies 26.13 Midwest Tape Audiovisual materials 112.96 Office of Enterprise Technology Telephone 689.44 Quill Supplies 232.34 Reliable Appliance Janitorial Supplies 68.90 Toshiba Maintenance contract 31.90 Washington Co Information Tech Mounted 5 Aps 104.00 Library CC Cub Foods Meeting expenses 79.29 Kowalskis Market Event food 525.56 Rose floral Staff Recognition 53.46 Tin Bins Staff Recognition 94.63 RESOLUTION 2014-077 APPROVAL OF LETTER OF UNDERSTANDING FOR IMPOUND HOUSING SERVICES (2014) WITH ANIMAL HUMANE SOCIETY (AHS) BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the Letter ofUnderstanding between the Animal Humane Society and the City of Stillwater for the Impound Housing Services for 2014, is hereby approved and authorizes the Mayor and City Clerk to sign the Agreement. Adopted by the City Council of the City of Stillwater this 20th day of May, 2014. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk an1mal humane soc1ety Animal Humane Society and City of Stillwater, MN Letter of Understanding for Impound Housing Services 2014 1. The Animal Humane Society (AHS) agrees to provide the following services: a. Housing for stray or abandoned animals that are retrieved or legally seized by your municipality's community service officer (CSO) or animal control officer (ACO), or for stray animals that are brought into the shelter by a citizen and verbal permission is given by your agency via phone for intake . Housing includes kennel space, daily cleaning, food and water. b. Herd management vaccination following our standard vaccination protocols, as well as medically necessary and/or emergency care for sick or injured animals impounded during regular business hours. c. Euthanasia services as deemed necessary by an AHS veterinarian. These services may be provided at the end of the legally required holding period or in the case of a medical situation that requires immediate euthanasia. d. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. e. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period . f. Provide animal rabies quarantine or diagnostic service for stray felines or canines that have bitten a person. g. Hold animal for the legally required stray holding period: 5 days in MN, 7 Days in WI or until reclaimed by owner within this holding period. h . AHS may perform sterilization and release of stray cats who are unclaimed at the end of the holding period and deemed suitable to be returned to the outdoors to live independently, 2. AHS expectations: a. The AHS is not responsible for sick or injured animals that are left after hours . Outside treatment must be sought for these animals by the animal control officer or community service officer prior to leaving the animals at the AHS facility when veterinary staff members are not on duty. b. AHS has the sole authority to disposition all animals that have not been reclaimed upon the expiration of the legally designated holding period. c. AHS will not accept feral cats seized under municipal authority by your municipality's CSO or ACO. Buffalo Coon Rapids · Golden Valley . · St. Paul ·•· Woodbury Telephone 763 522 4325 www.animalhumanesociety.org antmal humane soctety 3. The Citv o{Stillwater agrees to: a. Adhere to the drop off procedure set forth by the AHS including animal housing at the shelter and paperwork. Drop off procedures and paperwork training for community service or animal control officers will be provided. b. Adhere to state laws and local ordinances that apply to the handling of stray or abandoned animals and the seizure and return of animals to their owners. c. Direct citizens where to take stray animals when not receiving permission for impoundment at the AHS. d. Seek care for injured or sick animals prior to drop off in the event that it is after hours and/or AHS veterinary staff is not on duty. e . Pay the designated fees for each animal cared for from your municipality. AHS will charge a standard stray holding fee of $13 5 per canine or feline and a $41 fee per "other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner. AHS will charge a $1 0 administrative/processing fee to the municipality for each animal reclaimed by its owner in place of the stray holding fee. In these instances AHS will charge the owner reclaim fees. Fees for animals seized by the municipality (such as rabies quarantine) may vary due to the differing nature of their holding periods and services required. f . Allow and support the release of sterilized felines back to the community, if unclaimed and deemed able to live outdoors independently. Such felines will be ear-tipped and, as such, ear-tipped felines will not be impounded in the future. g . Adhere to building access rules and ensure that the service access door is closed and locked after use in an after hours drop off. h . Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to whether or not to impound an animal. AHS is not responsible for those decisions. 1. Be available to members of your community to resolve their concerns related to the actions of your ACO/CSO officers and your municipality's procedures, policies and requirements. J. Release AHS from all liability of claims resulting from or related to providing impound housing services . The Citv o{Stillwater accepts responsibility for the CSO / ACO while in the course of impounding animals at AHS. 4. Administration a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year. Billing will be mailed in the first month following the end of the quarter. Payment is expected within 30 days of receipt ofbilling. Buffalo Coon Rapids Golden Valley St. Paul -t: Woodbury Telephone 763 522 4325 www.animalhumanesociety.org ammal humane soc1ety b. AHS will assign a contact person who should be contacted in the event of any problems, concerns or to receive feedback regarding the program. c. Any billing disputes must be raised within 10 days of receipt of billing. This agreement is based on a one year commitment, which is renewed annually from the date your administrator signs the agreement below. The agreement can be ended at anytime by either party with a 30 day notice . This agreement is entered into on the __ day of ________ , 2014 by Janelle Dixon, President & CEO Animal Humane Society Signed on behalf of Municipal Authority Printed Name and Title Buffalo Coon Rap id s Golden Valley -St. Paul :, Woodbury Telephone 763 522 4325 www.animalhumanesociety.org RESOLUTION 2014-078 APPROVING CONTRACT WITH SRF CONSULTING GROUP, INC. . BE IT RESOLVED, by the City Council of Stillwater, MN that contract between SRF Consulting Group, Inc. and the City of Stillwater, for Stillwater Barge Terminal Property Park Plan Update, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 20th day of May, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk CONTRACT THlS AGREEMENT, made May _, 2014, between the City of Stillwater, a municipal corporation within the County of Washington, State of Minnesota, 216 North Fourth Street, Stillwater, MN 55082, ("City"), and SRF Consulting Group, Inc., One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 ("Consultant"). SECTION ONE SERVICES TO BE PROVIDED Consultant will provide the City with Planning Support Services, consistent with the proposal submitted by Consultant, dated March 21 5\ 2014, a copy of which is attached as Exhibit "A." SECTION TWO PLACE OF WORK The services will be rendered primarily on the premises of the City and at consultant's home office. Consultant also will go to remote locations , when necessary. SECTION THREE TERM AND TERMINATION The term of this Contract will commence on May 6, 2014, and will continue until terminated. Either party may tenninate this Contract at any time and for any reason without any liability to the other, except that Consultant will be entered to the reasonable value of their services up to the date of termination. SECTION FOUR COMPENSATION Consultant will be responsible for maintaining time records with a level of detail that notes the project, the task and the time of service. Based upon these records, Consultant will be compensated as set forth on page 30 of Exhibit A. Invoices that are verified and sworn to as required by law should be submitted to the City on the Thursday before the regular City meetings held on the 1st and 3rd Tuesdays of each month . Billing should be kept current. SECTION FIVE OWNERSHIP OF CREATIVE WORK PRODUCT The work that Consultant performs for the City pursuant to this Contract, will at all times be the sole property of the City; the ownership will include not only the original work, but all rights or reproduction of the work in any medium or form. The Consultant expressly waives any rights to the work, except for the compensation set forth in Section Four. SECTION SIX RELATIONSIITP BETWEEN PARTIES The Consultant is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Consultant, however, will work at the direction of and report to the City Development Director. SECTION SEVEN WORK STANDARDS Consultant will control the conduct and means of performing the work and will perform all services required under this Contract in a manner consistent with generally accepted procedures and will maintain any licenses or permits required for the work under State law. SECTION EIGHT INDEMNITY The City will be responsible for any damages incurred in connection with Consultant's services under this Contract. Consultant will not be liable for failure to provide or delays in providing services or for decisions or opinions rendered in performance of the work. The City agrees that it will defend, indemnify and hold harmless the Consultant from any liabi lity, loss, damages or costs that grow out of the services. SECTION NINE TERMS TO BE EXCLUSIVE The entire Agreement between the parties with respect t o the subject matter hereunder is contained in this Agreement. Except as herein expressly provided t o t he contrary, the provisions of t his Agreement are for the benefit of the parties sole ly and not for the benefit of any other person, persons or legal entities. -2- SECTION TEN WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver, alteration or modification of any of the provisions of t his Agreement will be binding un less in writing and signed by a duly authorized representative of both parties to this Agreement. SECTION ELEVEN NO ASSIGNMENT WITHOUT CONSENT Consultant will not assign this Contract nor any of the rights and duties hereunder without the prior written consent of the City. The C ity consents to the association with Baird & Associates for the work outlined in Exhibit A. SECTION TWELVE WRITTEN NOTICE All communications regarding this Agreement should be sent to the Consultant and the City at the addresses set forth above, unless notified to the contrary. SECTION THIRTEEN GOVERNING LAW This Agreement is governed by the laws of the Stat e of Minnesota. Dated: May ___ , 2014 City -Larry D. Hansen, City Administrator 2014 North Fo urth Street Stillwater, MN 55082 Phone: (651) 430-880 1 Consultant -SRF Consulting Group, Inc . One Carlson Parkway, Suite 150 Minneapolis, MN 55447-4443 CITY OF STILLWATER Ken Harycki, Mayor Diane Ward, City Clerk CONSULTANT: By ~· Ken J. Grieshaber It s: Principal Approved by City Cou nc il -Resolution No. ___ _ Dated: May 2014 -3- Stillwater Barge Terminal Property Park Master Plan Update in association with Baird & Associates March 21, 2014 March 21, 2014 www.srfconsulting.com One Carlson Parkway North, Suite 150 | Minneapolis, MN 55447-4443 | 763.475.0010 Fax: 763.475.2429 Mr. Bill Turnblad Community Development Director City of Stillwater Subject: Master Planning Update for the Stillwater Barge Terminal Property Dear Mr. Turnblad and Members of the Selection Committee: The barge terminal property offers an exciting opportunity to reconnect park visitors to the St. Croix riverfront and establish a new looped trail system along the east and west banks of the river between the lift bridge and the new bridge crossing to be constructed south of the park. This master planning update will build on prior riverfront work completed by SRF and integrate a trail planning initiative as well as study other opportunities for adding municipal dock facilities and establishing an updated devel- opment program for the park. This plan will address multiple key objectives that are pivotal to guiding the future development of the barge terminal property. These objectives include: Integrating the existing site-sensitive historical, cultural, and natural resources with proposed park and trail improvements Engaging regulatory agency stakeholders early in the concept review process Soliciting comment and feedback from the general public to build consensus with residents and the business community Accommodating programming and recreational needs for a wide variety of park user groups Establishing a logical and prioritized phasing plan that can be implemented as funding sources are encumbered To accomplish these study objectives, an open and collaborative planning process must be employed to engage all stakeholder perspectives in the development of this plan. SRF Consulting Group, Inc. has assembled a highly talented team with the creative, technical, and facilitation expertise needed to lead an innovative yet structured process for completing this master plan update. We have suc- cessfully worked with a wide variety of stakeholders to complete numerous park master plans. Our team includes several key individuals: SRF’s Ken Grieshaber will serve as our project manager. Ken has successfully managed many riverfront park master planning projects for clients across the Twin Cities. These projects have included collaborating with large and diverse stakeholder groups such as regulatory agencies. Ken will serve as the day-to-day contact for the Park Board and oversee the efforts of all team members. Lars Barber of Baird & Associates will provide specialized expertise for evaluating adding municipal dock facil- ities on the west or east bank of the river. In addition to completing a regional context analysis of dock facilities in the area, Lars will study safety and convenience factors for accommodating motorized and non-motorized watercraft and identify maintenance, operations, and accessibility considerations for developing municipal dock facilities. SRF and Baird previously collaborated on the Harriet Island Regional Park in Saint Paul. The SRF team combines experienced senior staff with extensive stakeholder facilitation expertise, park master plan- ning knowledge, and technical knowledge with energetic designers who can bring fresh ideas and perspectives to the park master planning process. Process is key to the master plan’s outcome. We embrace an open, energetic, and facilitated process that respects all stakeholder input and seek innovative yet grounded design solutions. Our team will orchestrate a process that stimulates the values and priorities of all participants. Strong visual communication tools and outcomes will be used to engage all stakeholders in the master planning process. Our project team also has a good understanding of the project site and its surrounding context including mitigation efforts being pursued for development of the new river bridge crossing, which provides us with additional perspective on issues to be addressed as part of this master plan update. Thank you for the opportunity to submit this proposal. We look forward to the opportunity to have an energetic discussion with you regarding our approach to developing this master plan update for the barge terminal property. If you have questions regarding our proposal, please contact Ken Grieshaber at 763.249.6709 or kgrieshaber@srf- consulting.com. Sincerely, Ken J. Grieshaber, ASLA Michael P. McGarvey, ASLA, LEED AP Principal Principal SRF Proposal #P14139 Michael P. McGarvey, ASLA, LEEDEEEEEE AAAAP Pi i l www.srfconsulting.com One Carlson Parkway North, Suite 150 | Minneapolis, MN 55447-4443 | 763.475.0010 Fax: 763.475.2429 Stillwater Barge Terminal Property Park Master Plan Update Table of Contents Professional Qualifi cations ...........................................................1 Similar Projects ............................................................................7 Planning Approach ...................................................................25 Fee Quotation ...........................................................................30 Authorized Negotiator ..............................................................31 Appendix ..................................................................................32 SRF Consulting Group, Inc. Contact: Ken Grieshaber, ASLA Principal Ph: (763) 475-0010 kgrieshaber@srfconsulting.com SRF previously worked with the City of Stillwater to prepare master plans for the Aiple Property and Kolliner Park sites. 1Stillwater Barge Terminal Property Park Master Plan Update SRF will serve as the lead consultant and provide services relative to the master park plan update. Baird will serve as a subconsultant to SRF and provide services related to the municipal dock. SRF Consulting Group, Inc. Founded in 1961, SRF Consulting Group, Inc. has built a tradition of excellence by serving public and private sector clients across the United States. Today, our values remain the same: deliver quality that stands the test of time, strive for inno- vation, provide superior service, and be true to the spirit of collaboration. By melding landscape architecture and urban design with other disciplines such as civil engineering, water resources, and trail design, SRF generates innovative and original design solutions. We offer comprehensive services, outstanding pub- lic involvement skills, established agency rapport and a focus on implementable, creative solutions with a sensitivity to ecological resources. Our award-winning park, open space, and trail services include: Comprehensive system planning Master planning/park planning Landscape architecture Agency coordination Trails and bicycle system planning Stakeholder/public involvement Civil engineering Water resources Preliminary and detail design Environmental permits Natural resource management and planning Funding applications Construction services Baird & Associates Baird & Associates provides professional engineering and technical services related to the design of facilities that interact with the world’s oceans, lakes, and rivers. The company consists of a unique association of riverine and coastal design- ers, scientists, engineers, landscape architects and construction specialists com- mitted to excellence in analysis, design, engineering, regulatory coordination and construction of waterfront projects. Baird has worked exclusively on river, lake and coastal engineering projects for more than 30 years. They have extensive experi- ence in designing and implementing marina and boat access facilities. Numer- ous projects have included transient dockage and shoreline protection, improving public access and providing recreational amenities. Baird has provided professional services for similar planning and design of dock- age improvements projects, with an emphasis on: Dock location analysis Site evaluation Needs assessment Technical studies Developing design conditions Computer modeling Creating alternatives Public participation Regulatory coordination Construction services Professional Qualifi cations SRF Consulting Group, Inc. One Carlson Parkway North, Suite 150 Minneapolis, MN 55447-4443 Ph: (763) 475-0010 | Fax: (763) 475-2429 SRF is an employee-owned, Sub Chapter S Min- nesota Corporation. Headquartered in Minneapo- lis, Minnesota, we also have offi ces in Wisconsin, North Dakota, and Nebraska. 2Stillwater Barge Terminal Property Park Master Plan Update City of Stillwater City Council Bill Turnblad Community Development Director Project Manager Mike McGarvey, ASLA, LEED AP Project Principal Ken Grieshaber, ASLA Project Manager City Staff • Engineering • Public Works • Community Development Permitting/ Environmental Brett Danner Municipal Dock Facilities Lars Barber Baird Associates Park Planning Landscape Architecture Michael Jischke, ASLA Sean Jergens, ASLA, LEED AP Water Resources/Civil Engineering Lisa Goddard, PE, LEED AP Mike Aaron, PE, LEED AP Trail Planning Mike McGarvey, ASLA, LEED AP • National Park Service • US Army Corps of Engineers • US Coast Guard • Lower St. Croix Management Commission • State Historic Preservation Office • Minnesota DNR • Middle St. Croix WMO • MnDOT • Chamber of Commerce • Parks & Recreation Commission • Planning Commission • General Public Stakeholder Team SRF has assembled an exceptional team of design and engineering professionals for the Stillwater Barge Terminal Property Park Master Plan Update. Drawing on our dedicated multidisciplinary staff, we effectively complete complex projects and are committed to maintaining close working relationships with our clients and community members. The following organizational chart depicts the number of personnel by skill and qualifi cation that will be employed in the work. This chart also illustrates each staff member’s role and relationship to other team members. Our team members are located in our Min- neapolis offi ce and have signifi cant experience working on similar projects. Detailed resumes for each team member are included in the Appendix to highlight qualifi cations and relevant project experience. 3Stillwater Barge Terminal Property Park Master Plan Update Key Personnel The SRF/Baird team is fully committed to working with you to update the existing master park plan. Our team members were selected for their technical expertise and signifi cant experience working on similar projects. Full resumes detailing the qualifi - cations and experience of each team member are included in the Appendix. Mike McGarvey, ASLA, LEED AP | Project Principal Mike has more than 20 years of experience in all aspects of landscape architecture, planning and urban design. His creative and innovative design solutions to park and trail projects acknowledge the infl uence of operations and maintenance concerns. Michael Jischke, ASLA | Park Planning/LA Michael has 13 years of experience in land- scape architecture and architecture. His work has focused on designing vibrant public spaces in both urban and suburban settings. He is skilled at creating cohesive designs that are memorable and functionally sound. Ken Grieshaber, ASLA | Project Manager Ken has 26 years of experience in landscape architecture, park and trail improvement, and commercial and municipal projects. Ken will collaborate with City staff and agencies, par- ticipate in stakeholder facilitation activities, and oversee the work of the project team. Sean Jergens, ASLA, LEED AP | Park Planning/LA Sean has 12 years of experience practicing landscape architecture. His work empha- sizes the use of native plantings, low impact development strategies, and integration with water resources engineering. He has experience with the entire design process. Lisa Goddard, PE, LEED AP | Water Resources With more than 16 years of experience, Lisa has worked on projects that have ranged from preliminary design/master planning to fi nal design and post-construction assis- tance. For the Stillwater project, Lisa will provide stormwater design expertise. Brett Danner | Permitting/Environmental Brett has 12 years experience in environ- mental science. At SRF he has managed the preparation of numerous federal envi- ronmental documents for county, state and interstate highways and state EAWs for development and transportation projects. Mike Aaron, PE, LEED AP | Civil Engineering Mike has 22 years of experience in site plan- ning, municipal engineering, trail design, hydraulic analysis and stormwater man- agement. He will provide site, roadway and parking expertise during concept develop- ment. Lars Barber (Baird) | Municipal Dock Facilities Lars has worked on a variety of projects over the past 34 years involving numerous aspects of waterfront planning and design. His key skills include public involvement, site analysis, master planning, feasibility studies, cost estimates, design, and construction administration. Baird will serve as a subconsultant to SRF and provide services related to the municipal dock. 4Stillwater Barge Terminal Property Park Master Plan Update Project Understanding & Familiarity with Study Area Since the last master plan was completed for the barge terminal property in 1998, initiatives moving forward for construction of the new river bridge cross- ing, abandonment of the Zepher rail line, and the relocation of two historic buildings on the site have set the stage for future park site and trail improve- ments. Based on recommendations provided in the original master plan, SRF is prepared to refi ne and provide updates to the master plan to prepare for the implementation of new improvements. The following primary issues should be studied and addressed as part of this master planning update. Circulation and Access With accommodations being planned for a separated bike and pedestrian trail system through the property, which will connect to a looped trail system on both sides of the river through trail crossings established along the old and new bridge structures, trail alignments, connections and gradients will be stud- ied to ensure they can be designed to meet MnDOT and AASHTO design and accessibility standards. Other trail connections to the existing excursion boat dock facility, a new potential municipal dock, Lowell Park, and existing and proposed parking facilities should be assessed. Vehicular access to Highway 95 and through the park property should also be studied to ensure potential confl icts are avoided between vehicles and bicycle and pedestrian traffi c being circulated through the park. Programming and Amenities Based on the prominent riverfront location of the barge property, new pro- gramming opportunities for the park should be explored to attract visitors and allow people to experience a better connection to the riverfront. With the addi- tion of building facilities, opportunities for creating a more formalized trail- head, interpretative center, or other type of park service facility like concessions could enhance the popularity of the park. Other opportunities for providing informal picnicking areas, picnic shelters, fi shing docks, and overlooks would all enhance the visitor experience to the park. 5Stillwater Barge Terminal Property Park Master Plan Update Municipal Public Dock Facilities Studying the potential for incorporating additional munici- pal dock facilities on the property should start with doing a regional analysis of existing public dock facilities available on the St. Croix River. The 2010 Metro Areas River Guide prepared by the Minnesota Department of Natural Resources offers a lot of good inventory information about upstream and downstream dock facilities on the river that can assist with this initial inventory and assessment. Other issues to be studied for evaluating the need for additional dock facilities should include provisions for motorized versus non-motorized watercraft users, special interests of the downtown business community, maintenance and operations considerations, and providing other accessory amenities like restrooms facilities for user groups. An assessment of the river shoreline on both the west and east sides of the river will also help determine what the best possibilities are for adding dock facilities along this part of the river. Consideration should also be made for how the existing excursion boat dock facility and any new proposed municipal docks can be situated to minimize con- fl icts between the two facilities. Historical, Cultural and Natural Resources Based on the previous inventory and analysis of the prop- erty, the presence of several archaeological ruins including the mill foundations pose some challenges for proposing any new amenities on this segment of the property. The presence of sensitive plant communities, drainage ways, shoreline edges, and steep slopes on the site should also be studied to ensure there will be minimal impacts to these resources to be preserved and protected on the on the site. Opportunities may also exist to integrate the interpretation of some of the resources on the site as part of park programming elements. Adjacent Land Uses The development of the barge terminal property as a park facility should also consider how adjacent land uses like the excursion boat facility, Lowell Park, and the new bridge cross- ing south of the park can accommodate bike and pedestrian trail connections, roadway circulation and parking facilities and minimize confl icts between visitors coming to use the park. Sustainable Design Initiatives The master plan update should also include recommenda- tions for how stormwater treatment can be addressed on the site through the use of permeable paving, infi ltration, or bio infi ltration techniques to ensure permitting requirements can be met for constructing any new site improvements. Other recommendations for utilizing durable construction mate- rials for paving systems and site furnishings should also be addressed to minimize long term operations and mainte- nance costs for the park. Regulatory Agency Review and Engagement Based on the riverfront location of the property, many agen- cies will need to be engaged in the review and approval pro- cess for implementing any new improvements in the park. Planning for early review and engagement by all regulatory agencies in the master planning process will ensure all poten- tial issues and confl icts can be addressed as an outcome of this master plan update. Please refer to the following page for a list of existing site issues and opportunities. Based on the prominent riverfront location of the barge property, new programming opportunities for the park should be explored to attract visitors and allow people to experience a better connection to the riverfront. 6 St i l l w a t e r B a r g e T e r m i n a l P r o p e r t y Pa r k M a s t e r P l a n U p d a t e Existing Site Issues & Opportunities South Segment match lineh t h liIdentify potential location for new parking facilities and trailhead No r m a l w a t e r l e v e l - 2 0 1 2 - 1 0 - 1 2 Hi g h w a t e r l e v e l - 2 0 1 1 - 0 4 - 2 9 Id e n t i f y op p o r t u n i t i e s f o r im p r o v i n g r i v e r f r o n t ac c e s s a s p a r t o f pa r k d e v e l o p m e n t Bu i l d i n g f o u n d a t i o n s a r e a d d e d t o t h e b a r g e p r o p e r t y i n O c t o b e r 2 0 1 2 to r e c e i v e r e l o c a t e d h i s t o r i c s t r u c t u r e s In t e g r a t e n e w b u i l d i n g s w i t h u p d a t e d pa r k d e v e l o p m e n t p r o g r a m No r t h S e g m e n t So u t h S e g m e n t ma t c h l i n e Evaluate existing property access from Highway 95 Integrate separated bike and pedestrian trail system through property Ev a l u a t e po t e n t i a l lo c a t i o n s f o r a ne w m u n i c i p a l do c k f a c i l i t y Av o i d i m p a c t s to s e n s i t i v e ar c h a e o l o g i c a l si t e s f o r p r o p o s e d pa r k a n d t r a i l im p r o v e m e n t s Id e n t i f y o p p o r t u n i t i e s fo r i m p l e m e n t i n g su s t a i n a b l e d e s i g n st r a t e g i e s f o r t r e a t i n g st o r m w a t e r r u n o f f an d p r o t e c t i n g r i v e r ec o s y s t e m Protect and integrate natural reserve amenities with park development d i f Identify opportunities and confl icts between park development and excursion boat facility 7Stillwater Barge Terminal Property Park Master Plan Update SRF understands the issues that encompass a master plan and will apply our project experience to produce results that exceed your expectations. For more than 50 years, SRF has helped strengthen communities across the Midwest. As a full-service consulting fi rm with more than 300 planners, designers, and engineers, SRF offers a broad base of award-winning services. Serving clients in both the public and private sectors, we consistently provide innovative solutions with a focus on quality. SRF has worked on some of the most recognized public spaces in the Twin Cities, including the Harriet Island Regional Park in Saint Paul, Silverwood Park in St. Anthony, the Landmark Plaza in Saint Paul, and the Minneapolis Central Riverfront. Our specifi c expertise includes: Master Planning. SRF has completed master plans for many regional parks and trails. We have a clear understanding of the City of Stillwa- ter’s requirements and have successfully worked with numerous clients to achieve master plan approval. Public Involvement. Involving all stakeholders in the planning process is an important component to all park master planning projects that SRF undertakes. We believe the best master plan outcomes are the cumulative result of many different perspectives and viewpoints contributed during the planning process. Pedestrian Trails and Trailhead Facilities. As a leader in park, trail, and trailhead projects, SRF is dedicated to planning and designing systems that encourage physical activity through safe bicycling and pedestrian movement. SRF provides our clients with innovative solutions by facili- tating processes that lead to creative, multi-functional, and implementable alternatives that meet the needs of the broader community. Federal, State, and Local Agency Involvement. Our team members have longstanding relationships with several federal, state, and local agencies. Because we have established a reputation for meaningful collab- oration and excellent work, these agencies know that SRF provides high- quality services. We will draw on these relationships to keep the project on track and build consensus. River Corridor Projects & Municipal Docks. Baird has worked exclu- sively on river, lake, and coastal engineering projects for more than 30 years. Their professional staff is internationally recognized for developing practical, cost-effective design solutions for similar projects. Please refer to the following pages for an experience matrix and descriptions of similar relevant projects. Similar Projects Re p r e s e n t a t i v e P a r k a n d T r a i l E x p e r i e n c e Ma s t e r Pl a n n i n g De s i g n Pu b l i c En g a g e m e n t Br i d g e o r Tu n n e l Fe d e r a l , S t a t e , an d L o c a l A g e n c y Re v i e w Re g i o n a l Tr a i l Municipal Dock Riverfront Ai p l e P r o p e r t y a n d K o l l i n e r P a r k , C i t y o f S t i l l w a t e r St . C r o i x R i v e r C r o s s i n g S u p p l e m e n t a l E I S , M n D O T a n d W i s D O T Ea s t s i d e H e r i t a g e P a r k T r a i l h e a d , C i t y o f S a i n t P a u l P a r k s a n d Re c r e a t i o n Sa m u e l H . M o r g a n R e g i o n a l T r a i l , C i t y o f S a i n t P a u l No r t h M i s s i s s i p p i R e g i o n a l P a r k M a s t e r P l a n , M P R B Ra s p b e r r y I s l a n d P a r k , C i t y o f S a i n t P a u l Th e L a n d i n g o n t h e M i n n e s o t a R i v e r , T R P D Ha r r i e t I s l a n d R e g i o n a l P a r k , C i t y o f S a i n t P a u l Ce n t r a l M i s s i s s i p p i R i v e r f r o n t R e g i o n a l P a r k M a s t e r P l a n , M P R B Fa r g o - M o o r h e a d A r e a D i v e r s i o n R e c r e a t i o n a n d L a n d U s e M a s t e r P l a n Ir v i n N . A n d e r s o n A m p h i t h e a t e r / P e r f o r m a n c e A r e a , C i t y o f In t e r n a t i o n a l F a l l s Wa y z a t a L a k e s i d e O v e r l o o k , C i t y o f W a y z a t a Wa y z a t a L a k e E f f e c t , C i t y o f W a y z a t a Bi g R i v e r s R e g i o n a l T r a i l P h a s e s I & I I , D a k o t a C o u n t y M. B . J o h n s o n R e g i o n a l P a r k , C i t y o f M o o r h e a d Gr e a t M e a d o w a n d R i v e r f r o n t P r o m e n a d e , C i t y o f F a r g o Fi r s t T i e r T r a i l s , G r e e n w a y s & P a r k P l a n , T h r e e R i v e r s P a r k D i s t r i c t Ri c e C r e e k R e g i o n a l T r a i l , A n o k a C o u n t y Mi s s i s s i p p i R i v e r R e g i o n a l T r a i l ( M R R T ) La k e W o b e g o n R e g i o n a l T r a i l P h a s e s I t o I I I , S t e a r n s C o u n t y Mi n n e s o t a R i v e r T r a i l P h a s e s I & I I , C h i p p e w a C o u n t y Sc o t t C o u n t y R e g i o n a l T r a i l s , S c o t t C o u n t y Ph a l e n T r a i l h e a d , S a i n t P a u l P a r k s 8 St i l l w a t e r B a r g e T e r m i n a l P r o p e r t y Up d a t e o f M a s t e r P a r k P l a n SR F R e p r e s e n t a t i v e E x p e r i e n c e Th e f o l l o w i n g p r o j e c t m a t r i x a n d d e s c r i p t i o n s h i g h l i g h t o u r t e a m ’ s c r e a t i v i t y , s k i l l s , a n d t e c h n i c a l k n o w l e d g e . 9Stillwater Barge Terminal Property Park Master Plan Update SRF prepared phased master plans for the two sites, directing a design process that gathered input from numerous agencies and used local radio, newspapers, and public open houses to involve several stakeholder groups responsible for development along the Lower St. Croix River. Aiple Property and Kolliner Park The Aiple Property and Kolliner Park represent an outstand- ing opportunity for the City of Stillwater to expand its park and open space system, while creating a unique relationship between downtown and the Lower St. Croix National Scenic Riverway. These two sites offer differing opportunities, but each will have a signifi cant impact on the future of down- town Stillwater by preserving and enhancing its unique his- torical, natural and recreational environment. SRF prepared phased master plans for the two sites, directing a design process that used local radio, newspapers and public open houses, and gathered input from numerous agencies responsible for development along the Lower St. Croix River. The approved master plan for the Aiple property includes a 1.5-mile hiking loop, picnic shelters, wildlife viewing spots and historical markers describing important local ruins. A public dock provides river access and serves as home to the Cayuga Barge, which will be come a permanent exhibit describing the site’s industrial past. Agency Coordination City of Stillwater MnDNR USACE SHPO MnDOT Portion of the master plan for Aiple Property An artist’s character image of proposed trail improvements 10Stillwater Barge Terminal Property Park Master Plan Update Extensive coordination and negotiation amongst federal, state, and local agencies was required to arrive at a workable solution and mitigate potential impacts. Severe congestion, delays caused by operation of the historic Stillwater Lift Bridge, and bridge condition and maintenance have prompted discussions and study of a new bridge over the St. Croix River for many years. Although a preferred alter- native was selected as part of the 1995 Final Environmental Impact Statement (EIS), the alternative was not allowed to proceed because of its impact on the St. Croix River, which is part of the National Wild and Scenic River system. MnDOT and WisDOT initiated a new process, and SRF was retained to prepare Scoping and Scoping Decision Documents and the Supplemental EIS. Extensive coordination and negotiation amongst fed- eral, state, and local agencies was required to arrive at a workable solution and mitigate potential impacts. The Supplemental EIS was supported by a large number of specialized studies, including an origin-destination survey, extensive traffi c forecasting, detailed traffi c operations anal- ysis, an economic impacts study, a visual impacts assessment and cultural resource studies. Groundbreaking work on cumulative impacts and innovative noise impact studies also addressed key issues for the project. Design played a key role in minimizing environmental impacts such as approach road- way impacts to the surrounding river bluffs, bridge design and aesthetic treatments appropriate to the Lower St. Croix River, and drainage and water resource engineering to pro- tect area water quality. The preferred design alternative that was developed by SRF and approved by MnDOT implemented numerous compo- nents to address specifi c stakeholders concerns, including speed, accessibility, pedestrian access, aesthetics, design standards, and the physical footprint of the proposed project. St. Croix River Crossing Supplemental EIS Agency Coordination City of Stillwater MnDOT 11Stillwater Barge Terminal Property Park Master Plan Update Eastside Heritage Park Trailhead Located in the developing Phalen Boulevard corridor of Saint Paul, the Phalen Arcade Trailhead Facility project is a fi ve-acre park designed to be a gateway and wayfi nding trailhead to the Bruce Vento Regional Trail. SRF brought together passion for open space/park design and extensive knowledge of sus- tainable design principles to create a multi-purpose gathering space. To transform the existing barren landscape, SRF designed berms that effectively created a combination of larger gather- ing areas and smaller intimate spaces for multiple users while framing and directing views within and beyond the park. Innovative stormwater management solutions and sustain- able design principles were creatively incorporated into the design by showcasing entry feature infi ltration gardens, a decorative plaza integrated with a permeable pavement parking lot, and a water effi cient SMART irrigation system. Strategies to improve site infi ltration and plant diversity were integrated by de-compacting the main lawn gathering area soils, incorporating compost as a means of improving soil structure and restoring portions of the park to native prairie plant communities. SRF and a project architect collaboratively developed restroom and pavilion buildings and signage using sustainable materi- als that blend with the area’s architectural character and set the design standard for city-wide park facility wayfi nding signage. The open-air pavilion building includes food prepa- ration areas, picnic and bench seating, and an outdoor fi re- place, offering multiple uses for one space. With the park’s connection to an active trail system and prox- imity to local businesses, residences and schools, the Pha- len Arcade Trailhead is a well-used amenity for many area residents. With the park’s connection to an active trail system and proximity to local businesses, residences and schools, the Phalen Arcade Trailhead is a well-used amenity for many area residents. Agency Coordination City of Saint Paul Parks and Recreation 12Stillwater Barge Terminal Property Park Master Plan Update Downtown Saint Paul revitalization eff orts included relocating Shepard Road away from the river’s edge and reclaiming the riverfront for housing, parkland, and trails. The City of Saint Paul is working toward a goal of revitalizing its downtown by reconnecting it with the Mississippi River. Part of this revitalization effort consists of relocating Shepard Road away from the river’s edge and reclaiming the riverfront for housing, parkland and trails. The City’s Department of Parks and Recreation retained SRF to complete detail design for a pedestrian path and bicycle trail along the river between Randolph Avenue and Chestnut Avenue. As part of this project, SRF provided landscape architecture and engineering expertise and prepared construction documents for this TEA-21 funded, 1.4–mile trail. In addition to the trails, the construction plans included stormwater infrastructure elements, amenities such as seating areas, parking, signage and extensive plantings of fl ood-tolerant trees and shrubs. Samuel H. Morgan Regional Trail Corridor Agency Coordination City of Saint Paul MnDOT SHPO 13Stillwater Barge Terminal Property Park Master Plan Update SRF recently worked with the Minneapolis Park and Recre- ation Board to develop a new master plan for North Missis- sippi Regional Park. Main components of the master plan include: A new outdoor performance venue and restaurant facility Dual purpose public art and skate park plaza A new boat landing facility Updated roadway and trail circulation Historical interpretation A new parkway road extension will connect all active use areas within the park and improve traffi c circula- tion and access from adjacent roadways. Updated park- ing facilities are also proposed throughout the park. Final outcomes of the master plan will address parkway and trail connections extending south along the river which will eventually connect North Mississippi Regional Park to the existing grand rounds parkway and open space trail system. SRF, as part of a design team led by Wallace, Roberts and Todd, assisted in preparing the original design sche- matics for Raspberry Island. Located on the Mississippi Riverfront, the island is noted for its visual prominence and special use facilities. The schematic design focused access, activity layout, parking, image and aesthetics, shoreline treat- ment, and the relationship to other riverfront open space amenities. The resulting schematic was portrayed in a design package that included Harriet Island. SRF also assisted the City of Saint Paul in renovating Rasp- berry Island. We worked closely with City designers to provide incremental design input during concept development. Pro- posed redevelopment included the design and imple- mentation of a multi-level special water-access feature and two stairways leading to the water’s edge. These features give visitors access to the water and allow them to be further engaged with the river. The revetment around the island was also designed, which involved coordination with the various access elements of the overall island design. North Mississippi Regional Park Master Plan Raspberry Island Park Agency Coordination MnDOT MPRB National Park Service Agency Coordination City of Saint Paul USACE MnDNR 14Stillwater Barge Terminal Property Park Master Plan Update Three Rivers Park District needed a visionary plan that was fl exible enough to support a variety of group and individual activities and could evolve as future programs are added or changed. Located on the Minnesota River, The Landing (formerly His- toric Murphy’s Landing) is a collection of late 19th- and early 20th-century farmstead and rivertown buildings that are pro- grammed with activities that provide visitors with an educa- tional experience and understanding of rivertown and farm- stead life. The site also contains a large number of Native American burial mounds that are grouped together in various locations throughout the property. SRF led a team that included The 106 Group, Ltd. and Three Rivers Park District staff to create a development plan for The Landing. The Park District needed a visionary plan for The Landing that was fl exible enough to support a variety of group and individual activities and could evolve as future programs are added or changed. The Landing is distinctive for its abundance of natural, cultural and historic features that created numerous opportunities and a few constraints. These features created distinct resource zones that the proj- ect team used as a basis for reorganizing the layout of the interpretive elements. This was essential for making the vis- itor experience more user-friendly and improving site circulation. The main entrance and parking were relocated to the west end and are adjacent to a new visitor center and education center. From there, visitors can proceed through the rivertown, which will be re-organized to refl ect both early river transportation and then railroad transportation. As the visitor continues through the site, the elements evolve from a thriving rivertown to an active farmstead. The development plan also identifi es a location for future Native American interpretation. A maintenance facility and service needs were identifi ed and incorporated into the development plan. The Landing Agency Coordination SHPO MnDNR USACE TRPD 15Stillwater Barge Terminal Property Park Master Plan Update By transforming the existing site into a destination park and attracting people to the river for entertainment, events and relaxation, the local landmark became a nationally recognized urban waterfront success. Harriet Island Regional Park is one of Saint Paul’s oldest parks and is the centerpiece of a 3,000-acre riverfront parks sys- tem. The original island was a heavily used civic attraction and included a public bath. The 70-acre park is the home of the Harriet Island Pavilion, a 1940 WPA project that is now on the National Register of Historic Buildings. The 8,500-square- foot limestone building is used seasonally as a picnic/large group pavilion. The City of Saint Paul redeveloped this very visible park located opposite downtown. By transforming the existing site into a destination park attracting people to the river for entertainment, events and relaxation, the local landmark became a nationally recognized urban waterfront success. SRF led a multidisciplinary team, which included Baird, in designing the fi rst phase of the $27 million park after work- ing with a national landscape architecture fi rm to develop the schematic plan. Services Project management Community involvement Landscape architecture Utility and infrastructure design Roadway and parking layout Integration of public art into site amenities Site amenities Harriet Island Regional Park Agency Coordination City of Saint Paul SHPO MnDNR MnDOT USACE WMO This project won several awards including the Minnesota Recreation and Parks Association Park of the Year Award and the MASLA Merit Award for Public Landscape Design. 16Stillwater Barge Terminal Property Park Master Plan Update Along with engaging Park Board staff and members of the Community and Technical Advisory committees, outreach to the general public is important in determining programming and site improvements. The Central Mississippi Riverfront Regional Park plays a highly visible role in showcasing the City of Minneapolis’ past, pres- ent, and future as a healthy, vibrant river city. As a regional park facility, it offers recreational activities within an inter- connected park, open space, and trail system that serves a wide range of user groups and programming needs. The SRF team was engaged by the Minneapolis Park and Recreation Board to lead this master planning effort for nine riverfront focus areas. Along with engaging Park Board Staff and members of the Community and Technical Advisory Committees, outreach to the general public is important in determining programming and site improvements. Focus groups are addressing park and riverfront programming, existing riverfront development and adjoining land uses, access and circulation, as well as natural historical, and cultural resources. Issues and opportunities for the focus areas are being defi ned and summarized into goals and objectives that will guide design efforts. A series of design charettes will be completed by the design team for individual study areas to determine site and pro- gramming needs and opportunities. Project Highlights The team is addressing several objectives that are pivotal to guiding the regional park’s future, including: Meeting Metropolitan Council master plan requirements and becoming eligible for funding, while meshing with past and current adopted plans. Resolving key design and technical challenges that empower and support riverfront investments. Establishing incremental and prioritized improvement plans based on needs and available resources. Central Mississippi Riverfront Regional Park Master Plan Agency Coordination City of Minneapolis SHPO MnDNR MnDOT USACE 17Stillwater Barge Terminal Property Park Master Plan Update In addition to gaining pro- tection from future fl ood events, the Fargo-Moorhead Area Diversion Project pro- vides area residents with the chance to create a signifi - cant, interconnected system of recreation features, cultural resource interpretation, and natural and agricultural land- scapes that will link communities, expand the regional trail networks, improve access to local rivers, create habitat for wildlife, and provide opportunities for agriculture production within or adjacent to the Diversion Corridor. Volume One of the Recreation and Use Master Plan broadly examines the Diversion Corridor to identify potential user groups and their distribution along the corridor, with a primary focus on the north section of the Diversion Corridor from the diversion channel outlet structure at the Red River to Interstate 94. SRF engaged project stakeholders, including local, state, and federal government agencies, park districts/ departments, and nonprofi t organizations that have jurisdiction or interests in community land uses and rec- reation facilities, throughout the process to ensure the Master Plan refl ected the community’s values, needs and desires. A project vision statement, goals, and objec- tives were developed to help guide the process. Working with the City of International Falls, SRF completed planning and concept design for the Irvin N. Anderson Amphitheater. Located on a wooded site on the Rainy River, the amphitheater is intended to provide a fl exible, multi-use performance area allowing for large music venues as well as small, intimate interpretive classes. The new National Park Service Administrative Headquarters, which achieved LEED Silver certifi cation, will use the facility for visi- tor programs and educational classes. The concept plan situated the amphitheater to take full advantage of Rainy River views and the sight lines of the opposing Canadian shoreline. A creative site layout allows seating for 300 for small gatherings and capacity for another 1,700 patrons in the Great Lawn area. Support services will be provided with an entry plaza and service area located adja- cent an existing boat launch. A river walk and shoreline buffer establish a protective buffer to the sensitive Rainy River edge. Also, statuesque, mature trees will be preserved and contribute to the North Woods setting of the Great Lawn and adjacent picnic/family park area. Fargo-Moorhead Area Diversion Recreation and Land Use Master Plan Irvin N. Anderson Amphitheater/Performance Area Agency Coordination Metro COG MnDNR USACE Agency Coordination National Park Service MnDNR USACE 18Stillwater Barge Terminal Property Park Master Plan Update A key project challenge includes synthesizing the various projects into a cohesive environment that enhances the City’s newly developing civic core while still providing physical and visual connections to the Red River corridor. 2nd Street Urban Design (Fargo, ND) SRF is currently part of a design team assisting the Far- go-Moorhead Flood Diversion Board of Authority and the U.S. Army Corps of Engineers on the Fargo-Moorhead Area Diversion Project that will provide an approximate 35-mile channel to divert the Red River during fl ood events. The project includes the construction of fl oodwalls, an earthen levee, and pump houses alongside 2nd Street between the northerly BNSF Railway and 4th Street south; located between the heart of Downtown Fargo and the Red River. Concurrent with this project, the City is realigning 2nd Street and associated utilities, constructing a new City Hall, and planning for future development opportunities along the river. A key challenge of the project is to synthesize the vari- ous projects into a cohesive environment that enhances the City’s newly developing civic core while still providing physical and visual connections to the Red River corridor. Services SRF is providing urban design and landscape architecture ser- vices that include: Connections between Downtown and the River Civic event space and plaza design for the civic core City Hall site design Streetscape design Floodwall alignment and aesthetics Gateways and wayfi nding A new river park SRF will be providing design services for this quick-paced project from conceptual design through construction documentation. Agency Coordination City of Fargo USACE 19Stillwater Barge Terminal Property Park Master Plan Update The Overlook Replacement is a structural steel frame using high-end fi nish materials, including ipe wood decking, stain- less steel aircraft cable rails, and exposed concrete entrance monuments. The structure cantilevers over the Lake Minnetonka shoreline in a Wayzata park that has very limited access for construc- tion. Constructability with minimal impact to the existing park and lakeshore were considered during the development of the structural frame and foundations. SRF completed this project in 2010. The Big Rivers Regional Trail provides dramatic views of the confl uence of the Minnesota and Mississippi Rivers. The trail segment follows an abandoned railroad corridor for most of its four-mile length, with the route extending between Lily- dale Regional Park and Fort Snelling State Park, and connect- ing to a trail over the Minnesota River via a bridge to I-494. The route features the varied landscape of river, limestone bluffs and woodlands. This Intermodal Surface Transportation Act (ISTEA) and TEA 21 funded project includes a 10- to 12-foot-wide paved trail, parking areas and several sce- nic overlooks. SRF provided concept and detail design development, engineering and construction plan preparation, and in–construction services. Wayzata Lakeside Overlook Big Rivers Regional Pedestrian and Bicycle Trail Phases I and II Agency Coordination City of Wayzata Agency Coordination MnDOT MnDNR SHPO 20Stillwater Barge Terminal Property Park Master Plan Update M.B. Johnson Regional Park is Moorhead’s largest park with 108 acres of forest, fi elds, prairie, and access to the Red River. The park is a popular destination for dog walking, fi shing, cross country skiing, and nature walks and is also used for cross-country running events. SRF worked with the City of Moorhead to update the park’s master plan with a focus on improving the park’s existing amenities and to recommend additional facilities that refl ect current public interests and park standards. Project Highlights After updating the park master plan, SRF designed several park improvements, which include: New visitor center and warming hut Updated DNR river access Improved vehicle circu- lation and parking New group picnic shelter New playgrounds New multi-purpose trail network The new master plan identifi es future phases of improve- ments that will add additional amenities including a sledding hill, multi-use trails that will connect to the Red River Green- way Trail, canoe campsite situated along the river, multiple small-group picnic shelters, and additional parking. In addition, habitat restoration of the existing wetlands and a native prairie restoration for portions of the existing fi elds will be an emphasis. The City of Fargo determined it wanted to provide access to the downtown Red River corridor. Therefore, the City asked SRF Consulting Group, Inc. to develop components of the Great Meadow and River- front Promenade. This project provides important pedestrian connections to the new Main Avenue Bridge and existing riv- erfront trails. Project Highlights SRF incorporated numerous urban design features including: A “great meadow” gathering space for programmed events A pedestrian promenade connecting to the Main Avenue Bridge Seating areas overlooking the Red River Entrance plaza and walkways with colored paving Ornamental lighting and railings M.B. Johnson Regional Park Great Meadow and Riverfront Promenade Agency Coordination City of Moorhead MnDNR USACE Agency Coordination City of Fargo USACE 21Stillwater Barge Terminal Property Park Master Plan Update Sturgeon Bay Waterfront Redevelopment Baird was the lead consultant for a multi-million dollar urban waterfront redevelopment project for the City of Sturgeon Bay. The project included the revitalization of the waterfront from that which was historically occupied by a variety of industrial and commercial uses to a new focus toward tourism and public accessibility. Services Project improvements included 35,000 sf of steel bulkhead wall for mooring transient craft and display vessels, over 1.5 miles of public lakefront promenade, 1,000 linear feet of new stone revetment, extensive landscaping, an impressive array of site amenities, connections to existing parkway systems, two new breakwaters, a transient craft marina, a charter boat facility, roadways and parking for over 400 cars. The project was integrated with eight separate large site development projects being constructed simultaneously by private developers. These private developments included a 150-room hotel condominium, a major waterfront restau- rant, a hotel convention center/restaurant, a 12-unit condo- minium complex and a maritime museum. It has also infl u- enced the revitalization of numerous other urban projects in the vicinity. Project Highlights Comprehensive engineering and design services included site analysis, hydrographic surveying, survey of historic sunken vessels, coastal engineering, geotechnical investigation, pub- lic participation, master planning, design, civil engineering, landscape architecture, regulatory coordination and con- struction administration of the project. Wave, wind, current and water level analysis Hydrographic survey Geotechnical analysis Regulatory analysis Underwater archaeological analysis Master planning Final design, plans, and specifi cations Construction management This project includes revitalizing the waterfront to promote tourism and provide public accessibility. 22Stillwater Barge Terminal Property Park Master Plan Update Bettendorf Marina Mississippi River Baird & Associates was retained to provide planning and permitting services for a new public marina for the City of Bettendorf. The project was to be part of a cornerstone for redevelopment of a former industrial waterfront. Services Provided Site Meeting After an in-depth review of existing information (bathyme- try, topography, hydraulics, structures, soil information, site access), Baird met with the client to review the site condi- tions, confi rm the project purpose, and obtain any additional requirements. Extensive discussion and brainstorming of ideas were also undertaken in order to maximize the poten- tial of the site with respect to making it a well-known and heavily used public amenity. Concept Design The project budget was fi xed at $1 million. Working with this fi gure, Baird was able to produce several alternative layouts that provided: Cost estimates Adequate wave sheltering Suitable boat mix ADA access River overlooks Basic marina services Ice and debris fl oes An aesthetically pleasing solution Additional layouts were prepared that presented a phased implementation of upgrades such as mooring facilities for river excursion boats. Permitting Permitting issues included fl ood level impacts due to the project, navigation of barge tows, endangered species (Hig- gins Eye Mussel), and siltation of the marina entrance due to an adjacent discharge structure. Baird arranged for and coordinated a meeting with the Corps of Engineers, Iowa DNR, and US Fish and Wildlife to discuss all of the regulatory issues and gain a consensus on the way for- ward. This proved very benefi cial to the City as it raised all potential roadblocks to the project prior to commencement of detailed design. Project Presentation Once the alternatives had undergone a thorough internal review, Baird presented them at Bettendorf City Council meetings, reporting on progress, discussing the benefi ts of each and providing responses to questions from the council. 23Stillwater Barge Terminal Property Park Master Plan Update Harriet Island Regional Park The Harriet Island Regional Park riverfront was designed to pro- vide a variety of opportunities to allow pedestrians to interact with the Mississippi River. An extensive public riverfront prome- nade system now connects new and enhanced facilities through- out the Park. Shoreline improvements of over 2,000 lf includes several seating and overlook areas that allow park users to relax and view activities on the river and downtown Saint Paul’s sky- line. There are several specialty areas where people can interact directly with the river’s edge. A new shoreline protection system includes a combination of native stone and vegetation that has been designed to soften and naturalize the river’s edge as well as enhance terrestrial and aquatic habitat. A new fl oating dockage system has been designed to accommodate the Paddleford boat operation. This dockage system is a year round facility for the permanent moorage of two large excursion boats and one offi ce barge. A new fl oating dockage system has also been designed to accom- modate an historic riverboat, which will be converted into a theater for public performances. Services Provided Conceptual design and public participation Regulatory coordination and preparation of permit applications Coordination of geotechnical analysis Coordination of bathymetric surveys Evaluation of water levels, current, ice, debris, sedimentation and potential scour conditions Extensive hydrodynamic computer analysis Designed stone revetment and bioengineering shore protection system Designed two large fl oating dockage systems Project Highlights Creation of an attractive and popular waterfront amenity used by the public Providing safe public access to the water’s edge Specialist waterfront engineering to accommodate aggressive physical conditions Identifying and addressing key constraints 24Stillwater Barge Terminal Property Park Master Plan Update Watergate Marina, Mississippi River The City of St. Paul was experiencing sedimentation issues in one of the two adjacent marina basins along the Mississippi River. A planning study was conducted and several alternatives generated to address the issue and explore marina improvements. Services Provided Baird was involved with the hydrodynamic analysis, planning study, alternative development and cost estimates for this 300- slip full-service marina expansion which included: Site Work Floating Dock Replacement Boat Launch Facilities Marina Administration Building Fuel Pier / Sanitary Pumpout Station Dredging/Excavation Wave/Ice/Debris Protection Native Vegetation Regulatory Coordination 25Stillwater Barge Terminal Property Park Master Plan Update Process is key to the master plan’s outcome. SRF embraces an open, energetic, and facilitated process that respects stakeholder input and seeks innovative yet grounded design solutions. The following overview is a concise summary of our approach that will be needed to meet the project schedule and the anticipated completion of the master plan update by the end of August 2014. Phase 1 – Project Kick-Off A kick-off meeting with City staff and the consulting team is an important springboard to initiating the development of this updated master plan to gain a good understanding of all the issues to be addressed for the site. SRF will initiate a project kick-off meeting to provide the opportunity for all team mem- bers to become acquainted with the master plan update objectives, initiatives, and schedule and affi rm both communication and coordination protocol. We anticipate this meeting will occur the week of April 1. Client Responsibilities Provide updated park background and base mapping information City Staff attendance and input at meeting Consultant Deliverables Prepare minutes from kick-off meeting Conduct site visit and confi rm issues and opportunities to be addressed as part of the master plan update Phase 2 – Inventory and Needs Analysis SRF will complete an updated inventory and analysis of the barge terminal property and the surrounding context of the site related to trail and roadway circulation, historical and natural resources, and other current issues affecting development of the park property. An analysis will also be completed for the municipal dock facility within the context of the St. Croix River Valley and, more specifi cally, for the west shoreline of the barge terminal property and east shoreline of the Kolliner property. Feedback and input received will guide the development of a preferred design concept for the master plan update. Client Responsibilities Provide feedback on inventory and needs analysis for park property and municipal dock facility Consultant Deliverables Complete inventory and analysis for barge property Complete municipal dock facility demand and assessment study Planning Approach 26Stillwater Barge Terminal Property Park Master Plan Update Phase 3 – Park Programming Issues and Opportunities SRF will facilitate a meeting with City staff to discuss pro- gramming ideas for the park property and municipal dock facility. Feedback and input received will guide the develop- ment of an updated design concept for the park and incor- poration of a dock facility as determined from the meeting discussion and initial analysis outcomes. Client Responsibilities Attend meeting and provide review and comment on programming opportunities for park property and municipal dock facility Consultant Deliverables Prepare conceptual graphic and associated narrative identifying programming opportunities for park and municipal dock development Review and record comments and feedback Phase 4 – Preliminary Concept Recommendations SRF will prepare a revised master plan concept based on the approved development program for the park and integrated dock facility. The concept will be developed as an overall site plan with associated enlargement graphics, sections, and perspectives to communicate the intent of the design con- cept. The preliminary design concept will be presented to City staff and regulatory agencies for review and comment and then presented to the general public for additional comment and feedback. Client Responsibilities Attend city and regulatory staff agency meetings and public open house meeting Consultant Deliverables Prepare overall master plan concept and associated enlargement graphics showing dock facility, trail circu- lation, trailhead and picnic facilities, and other amenities as determined by outcomes of the park development program. Review and record comments and feedback Phase 5 – Costing, Phasing Plan, and Funding To help assess and determine funding needs for develop- ment of the park, an itemized cost estimate will be pre- pared based on the preferred concept plan. A corresponding phased implementation plan will also be prepared that will incorporate planned time frames for construction of the new bridge crossings. The implementation plan will also include timelines needed for gaining permitting approvals for identi- fi ed park, trail, and dock improvements. Potential sources of grant funding will also be identifi ed and timelines needed for applying and securing funding for construction. Client Responsibilities Provide review and comment on construction estimate, phasing plan, and grant funding source pursuits Consultant Deliverables Prepare cost estimate and phasing implementation plan Identify potential funding sources from local, state and federal agencies 27Stillwater Barge Terminal Property Park Master Plan Update Phase 6 – Draft and Final Master Plan Report Using direction provided by the design team task force and from public comment received at the public open house, SRF will prepare a preferred master plan incorporating all com- ments and feedback received from review of the master plan concepts. The master plan will also be refi ned with additional detail to clearly identify all park site and building improve- ments. A preliminary phasing plan and cost estimate will also be prepared based on the preferred master plan concept. Client Responsibilities Provide review and comment on draft and fi nal master plan report Attend City staff and public open house meeting Consultant Deliverables Present fi nal concept master plan update at public open house Prepare draft and fi nal report (10 hard copies and pdf of report) for review and approval by Parks Commission and City Council Phase 7 – Stakeholder Meetings and Approvals The development of this master plan will require soliciting input and feedback from many different stakeholders to ensure all issues and opportunities can be identifi ed and studied for incorporation into the plan. In order to facilitate a process that engages all stakeholders in the planning pro- cess, several meeting formats are proposed to gather input and build consensus toward the development of this master plan update. City and Regulatory Staff Review Meetings These meetings should include representation from various city departments including planning, recreation, parks, engi- neering, public works, and community development. Two of these meetings are also proposed to include regulatory agency representation to gain insight into permitting review and approvals needed to implement proposed park, trail, and dock facility improvements. Public Open House Meetings Hosting a public open house provides the opportunity for all stakeholders to be informed and engaged in the master planning process and provides the opportunity to receive feedback early during concept development and near the end of the planning process to get fi nal comments before seeking approvals from policy makers. Residents who live in close proximity to the property, local business owners, and trail user groups often provide good perspective on how the park should be planned and programmed, which can all be integrated into fi nal master plan outcomes. Policy Maker Approvals After developing a preferred master plan working with City staff, regulatory agencies, and the general public, the pre- liminary and fi nal master plan will be presented to the Parks Commission for review and comment and City Council for fi nal review and approval. Additional comments will be incor- porated into the fi nal master plan document. An opportunity for fi nal public comment should also be provided at one or both of these meetings before fi nalizing the master plan doc- ument. Other opportunities for obtaining additional public comment could include posting the draft master plan on the City’s website or making a copy of the plan available at City Hall or at the local library. Please refer to the following page for our planning and stake- holder engagement process. Developing this master plan requires soliciting input and feedback from many stakeholder groups to ensure all issues and opportunities are identifi ed and studied. 28Stillwater Barge Terminal Property Park Master Plan Update Phase 1 - Idea Generation Phase 3 - Approvals Phase 2 - Plan Refi nement Master Plan Update - Planning & Stakeholder Engagement Process City Staff Kickoff Mtg#1 City Staff Review Mtg#4 City & Regulatory Staff Mtg#2 City & Regulatory Staff Mtg#3 Project Startup Inventory and Analysis Preliminary Concept Review Public Open House #1 Public Open House #2 Park Commission Review #1 Park Commission Review #2 Park Programming Issues and Opportunities Costing and Phasing Plan Draft Master Plan Update Recommendations Final Master Plan Update Recommendations Public Hearing and City Council Approval 29Stillwater Barge Terminal Property Park Master Plan Update Project Schedule Below we present our anticipated project schedule illustrating the project tasks and meeting activities. Should you select the SRF team, we welcome the opportunity to review the proposed schedule with you to verify our proposed timeline coincides with the City’s expectations. April JuneMay July August Work Task 1. Project Kick-off gather updated background information for the Barge Terminal Property and municipal dock facility 2. Complete inventory & needs analysis for park property and municipal dock facility 3. Identify issues and programming opportunities for new site, building, trail, & dock facilities 4. Develop preliminary recommendations for site, building, trail & dock facilities 5. Review preliminary concept recommendations with affected permitting agencies 6. Develop costing and phasing plan 7. Identify potential funding sources 8. Prepare Master Plan Report 9. Approvals 10. Meetings ~ City Staff Meeting ~ Joint City & Regulatory Staff Meeting ~ Public Meeting ~ Parks Commission ~ City Council 30Stillwater Barge Terminal Property Park Master Plan Update Fee Quotation Consultant Compensation and Assumptions 1. It is assumed the City will provide current electronic base mapping for the existing property, which will include two-foot contour data and other important existing condition site information. 2. Additional meetings beyond those identifi ed in this proposal will be billed on an hourly basis. Preparation and attendance at additional meetings is estimated at $1,200 per meeting, which includes travel and expenses. Task No. Description Fee 1.0 Project Kick-Off Gather updated background information for the barge terminal property and public dock facility.$2,850 2.0 Inventory & Needs Analysis Complete inventory and needs analysis for park property and municipal dock facility.$4,350 3.0 Park Programming Identify programming issues and opportunities for new site, buildings, trail, and dock facility.$8,850 4.0 Preliminary Concept Recommendations Develop preliminary recommendations for the site building, trail, and dock facilities.$13,300 5.0 Costing, Phasing Plan, and Funding $3,050 6.0 Draft and Final Master Plan Report $6,250 7.0 Stakeholder Meetings and Approvals $9,600 Non-Salary Expenses $1,700 TOTAL $49,950 SRF Consulting Group, Inc. One Carlson Parkway North, Suite 150 Minneapolis, MN 55447-4443 Contact: Ken Grieshaber, ASLA Ph: (763) 475-0010 kgrieshaber@srfconsulting.com Signature of Authorized Negotiator Ken J. Grieshaber, ASLA 31Stillwater Barge Terminal Property Park Master Plan Update Ken J. Grieshaber, ASLA SRF Consulting Group, Inc. One Carlson Parkway North, Suite 150 Minneapolis, MN 55447-4443 p: 763.475.0010 | f: 763-475-2429 kgrieshaber@srfconsulting.com Authorized Negotiator 32Stillwater Barge Terminal Property Park Master Plan Update Please refer to the following section for full resumes of key staff. Appendix 33Stillwater Barge Terminal Property Park Master Plan Update »Education: Bachelor of Landscape Architecture, Iowa State University, 1992 »Registration: Landscape Architect: Minnesota #26216; North Dakota #12; Wisconsin #530- 014; Council of Landscape Architecture Registra- tion Boards »Certifi cation: LEED Accredited Professional »Affi liations: American Society of Landscape Archi- tects (ASLA); Minnesota Chapter ASLA Board Member, 1998-2003; Chapter President, 2002-; Trustee, 2008-present; Association of Pedestrian and Bicycle Professionals »East Side Heritage Park, Saint Paul, Min- nesota. As Project Manager and Lead Land- scape Architect, Mike was responsible for site planning, construction document preparation and construction administration of this feder- ally funded project. Major elements include a trailhead plaza with restrooms and picnic pavilion, passive open space and formal gar- den areas. Sustainability was a major com- ponent and included permeable pavement, native plantings and high effi ciency irrigation. »Aiple Site/Kolliner Park Master Plan, Still- water, Minnesota. MASLA Award of Merit for Public Planning. As the Project Landscape Architect, Mike’s efforts included coordinat- ing diverse public agency input, integrating remnants of historic structures, and man- aging regulatory issues associated with the riverfront location. The award-winning plan includes regional trail connections, interpre- tive elements and improved access to the river. »Harriet Island Regional Park, Saint Paul, Minnesota. As Project Landscape Architect, Mike was active in all phases of the planning, design and construction of the award-win- ning renovation of Harriet Island. Specifi c areas of involvement include detail design of the grand promenade and river access points, stormwater management, coordination of site architectural elements, and construction administration and observation. »Southside Regional Park, Moorhead, Minnesota. As Project Manager, Mike over- saw the master planning, design and con- struction of this large multi-phase project. Key elements included addressing grading and drainage issues associated with poor soils, coordinating multiple phases, and assist- ing the city in developing successful funding packages. »Grand Round Master Planning, Saint Paul, Minnesota. As Project Planner/ Land- scape Architect, Mike researched, wrote and assembled the plan, led the public partici- pation process, and facilitated coordination efforts with the client. He also took a lead role in reviewing route alternatives, identifying the preferred route, and developing details for associated site amenities and wayfi nding elements. »Harriet Island Regional Park, Saint Paul, Min- nesota (2001 Minnesota Recreation and Parks Association Park of the Year Award) »Samuel H. Morgan Regional Trail, Saint Paul, Minnesota »MB Johnson Park, Moorhead, Minnesota »Stillwater Library, Stillwater, Minnesota »Dakota Rail Trail Master Plans, Three Rivers Park District and Carver County, Minnesota Areas of Expertise «Public Involvement «Park and Recreation Planning and Design «Streetscape and Urban Design «Site Planning and Design «Bicycle Facility Planning and Design «Site Analysis «Construction Documents Mike McGarvey, ASLA, LEED AP // Principal Mike has more than 20 years of experience in all aspects of landscape architecture, planning and urban design. His areas of expertise include trail planning and design, park planning and design, streetscape design and project management. He brings creative and innovative design solutions to park, trail and streetscape projects that acknowledge the infl uence of operations and maintenance concerns. As one of the fi rst LEED accredited landscape architects in Minnesota, Mike ensures that sustainability is incorporated into SRF projects. 34Stillwater Barge Terminal Property Park Master Plan Update »Education: Bachelor of Landscape Architecture, Iowa State University, 1987 »Registration: Landscape Architect: Minnesota #24860, Iowa #00592 »Affi liations: American Society of Landscape Architects (Chapter Board President 2000-2001, Chapter Board Treasurer 1996-1999); Minnesota Recreation and Parks Association (Parks and Natural Resource Committee) »The Landing Master Plan, Three Rivers Park District. Ken served as the lead land- scape architect for the development of a com- prehensive master plan. During planning, site issues were addressed for improving vehicu- lar and pedestrian circulation, reorganizing the interpretive facilities to integrate better with the surrounding park environment, and incorporating sensitive cultural and natural resource amenities with new site improve- ments. »Silverwood Park, St. Anthony, Minne- sota. This new regional park facility devel- oped within a old Salvation Army Camp facil- ity offers scenic views of Silver Lake within a wide diversity of natural resource areas includ- ing upland forest, prairie, and wetland areas. Sustainable site initiatives were integrated throughout the site for the treatment and reuse of stormwater for irrigation, harvesting removed trees for interior fi nishes for a new visitor center building, and the incorporation of unique park programming to serve the needs of the visual and performing arts com- munity. (2010 MASLA Award of Excellence, 2010 MRPA Award of Excellence, and 2009 Business Journal Best in Real Estate) »Heritage Park Redevelopment, Minneap- olis, Minnesota. Ken was the lead landscape architect for the design of a new and reno- vated neighborhood park facility within the Heritage Park housing development. New park amenities were introduced to meet the needs of both active and passive recreational user groups as well as school children who utilize the park facilities on a daily basis. »Big Marine Park Reserve, Washington County, Minnesota. Working with many stakeholders to create a vision for this new regional park reserve, SRF developed a mas- ter plan addressing programming and site improvements to be integrated within this 1,700 acre facility. Uneven terrain and a wide variety of sensitive natural resource areas pro- vided many challenges for integrating road- way and trail circulation, a new beach facility, and picnic facilities as part of the fi rst phase of constructed park improvements. (2008 Award of Excellence - Minnesota Recreation and Park Association) »Purgatory Creek Recreational Area, Eden Prairie, Minnesota. As the lead designer, Ken was responsible for developing this new community park facility. A multi-purpose green space was created to host small con- cert performances as well larger community events. Other elements integrated within the park include a large picnic shelter and stage area, an annual and perennial demon- stration garden, a Veterans Memorial, and a waterfront boardwalk overlook and art bridge along the perimeter wetland trail system. Areas of Expertise «Urban Design «Site Planning and Design «Public Involvement «Master Planning «Project Management Ken Grieshaber, ASLA // Principal Ken has 26 years of experience in landscape architecture, urban design, park and trail improvement, and commercial and municipal projects, including project management, site design and preparation of drawings and cost estimates. Prior to joining SRF, he served as a Landscape Architect with the Minneapolis Park and Recreation Board’s Planning Department. His responsibilities included planning and managing park improvement projects and working with neighborhood groups, consultants and contractors. Ken is known for his skill in fostering an open, collaborative design process that includes residents, city offi cials and design professionals. 35Stillwater Barge Terminal Property Park Master Plan Update »Education: Bachelor of Civil Engineering, Univer- sity of Minnesota »Registration: Professional Engineer: Minnesota #41312 »Certifi cation: LEED Accredited Professional, Stormwater Pollution Prevention Plan Design (SWPPP) »Professional Affi liations: American Society of Civil Engineers »Volunteer Affi liations: Bassett Creek Watershed Management Commission - Alternate Com- missioner, Annual Water Resources Conference Planning Committee Areas of Expertise «Stormwater Best Management Practices (BMPs) Design «Low-Impact Development (LID), Green Infrastructure, and Ultra-Urban BMPs «Drainage Design/ Infrastructure «Hydrologic/Hydraulic Modeling «Preliminary Design «Final Design «Groundwater »Heritage Park Redevelopment Master Plan, Minneapolis, Minnesota. Serving as the water resources design engineer, Lisa ana- lyzed stormwater related impacts and poten- tial BMPs for a 130-acre redevelopment. The plan proposed to harvest stormwater from both on and off-site areas and use an inno- vative treatment train approach containing several regional stormwater gardens in series that highlight the movement of water and support open water ponds within the parks and open spaces of the redeveloped area. »Lowry Avenue (CSAH 153) Bridge Recon- struction, Hennepin County (Minne- apolis), Minnesota. Serving as the water resources project manager, Lisa supervised all aspects of the drainage design and coordi- nated permitting of the demolition and con- struction of a major river crossing; designed the SWPPP and a large underground sand fi l- ter for stormwater quality treatment. »Shingle Creek Daylighting Framework Plan, Brooklyn Center, Minnesota. As the water resources project manager, Lisa assisted with a framework plan to enhance and day- light Shingle Creek as a means to spur eco- nomic redevelopment and revitalization in the vicinity of the former Brookdale Mall. »Bassett Creek Valley Redevelopment Plan and Design Guidelines, Minneapolis, Min- nesota. Lisa was the water resources project manager and was responsible for developing stormwater management options and design guidelines for a 250-acre brownfi eld redevel- opment. »U of M TCF Bank Stadium EIS through Preliminary and Final Design, Minne- apolis, Minnesota. As the water resources project manager, Lisa developed language for inclusion in the EIS; supervised the design of traditional stormwater infrastructure, BMPs for stormwater management, SWPPP, and permitting (NPDES and City of Minneapolis). »Best Practices for Stormwater Manage- ment, Local Road Research Board. As the water resources project manager, Lisa devel- oped a tool to assist project managers, engi- neers and others in the selection of best man- agement practices appropriate for selected projects. »Twin Cities Army Ammunition Plant (TCAAP) Redevelopment Master Plan, Arden Hills, Minnesota. As the project’s water resources engineer Lisa analyzed storm- water related impacts and potential best management practices for a large site in the suburban Twin Cities metropolitan area. Lisa has 16 years of experience with SRF in drainage design, permitting, hydrologic/hydraulic mod- eling and design activities. She has worked on projects that have ranged from preliminary design/ master planning to fi nal design and post-construction assistance. Her projects have included extensive use of XP-SWMM, HydroCAD, P8, CulvertMaster, and other modeling software. In addition to more traditional storm sewer and stormwater pond designs, Lisa has designed innovative stormwater Best Management Practices (BMPs), natural stormwater treatment systems, ultra-urban BMPs, treatment train techniques, and creek daylighting concepts. She currently serves as an alternate commissioner for the Bassett Creek Watershed Management Commission. Lisa Goddard, PE, LEED AP // Senior Associate 36Stillwater Barge Terminal Property Park Master Plan Update »Education: B.C.E., Bradley University, 1991 »Registration: Professional Engineer: Minnesota #25721 »Certifi cation: LEED Accredited Professional »Affi liations: American Public Works Association »Heritage Park Redevelopment, Minne- apolis, Minnesota. Located northwest of downtown Minneapolis, the Heritage Park Redevelopment is a vital, amenity-rich, 900- unit, urban neighborhood. Mike was the lead civil engineer responsible for the pub- lic infrastructure design, which included the roadways, trails, utilities, erosion control, and grading. He worked closely with the City of Minneapolis, the developer, the geotechnical engineer and the environmental consultant to ensure the project was completed success- fully. »Samuel H. Morgan Regional Trail, Saint Paul, Minnesota. Mike provided all civil engi- neering services for this 1.5-mile-long regional trail along the Mississippi River, including storm sewer design, grading, parking lot design, utility and erosion control design, and permitting. He also provided bidding and in-construction services for this project. »Landmark Plaza, Saint Paul, Minne- sota. This open space plaza links the core of downtown Saint Paul with the Mississippi River. Mike was the lead civil engineer on the project and responsible for creating the civil construction plans and project specifi ca- tions for the plaza and surrounding roadway improvements. He coordinated project details with City staff during the design phase and provided assistance during the construction phase of the project. »Silverwood Park Development, St. Anthony, Minnesota. Mike provided all civil engineering services for this park develop- ment. He prepared demolition construction documents and design development-level plans for park improvements along with fi nal construction documents. Mike also per- formed in-construction services for the dem- olition portion of the project. (2010 MASLA Award of Excellence, 2010 MRPA Award of Excellence, 2009 Business Journal Best in Real Estate) »Big Marine Park Reserve, Washington County, Minnesota. Mike provided site civil engineering design and coordination for this project including preliminary design, prepa- ration of civil construction documents, and provided in-construction services during the construction phase of the project. He worked closely with the owner, contractor, and per- mitting agencies to help make this a success- ful project. (2008 Award of Excellence – Min- nesota Recreation and Park Association) »Stillwater Library Expansion, Stillwater, Minnesota. Mike performed civil engineer- ing services for the expansion of the Stillwater Library including storm sewer design, grading, utility improvements, parking lot and roadway improvements, erosion control planning, per- mitting, and in-construction services. Areas of Expertise «Project Management «Site Planning «Construction Document Preparation «Drainage Design «Utility Design «Highway Design «Street Design «Trail Design «Hydraulic Analysis «Stormwater Management Mike Aaron, PE, LEED AP // Senior Associate Mike has 22 years of experience in site planning, municipal engineering, highway and trail design, hydraulic analysis and stormwater management. His municipal and site development expertise includes project management, feasibility, demolition, layout, drainage, utilities, grading, detailing, and supporting specifi cations as well as permitting and contract administration. He has demonstrated his outstanding civil/site skills on many of SRF’s well-known municipal facilities, commercial, and retail site development projects. 37Stillwater Barge Terminal Property Park Master Plan Update »Education: Master of Landscape Architecture, University of Minnesota; Bachelor of Science in Architecture, University of Michigan »Registration: Landscape Architect: Minnesota #42191 »Affi liations: American Society of Landscape Archi- tects, Minnesota Chapter; Minneapolis Mayor’s Great City Design Team »Heritage Park, Minneapolis, Minnesota. Within this multiphase neighborhood revi- talization project, Michael designed a new park with gathering places and walking paths focused around artful stormwater treatment features. He also designed a public art instal- lation for an overlook that incorporated nat- uralist themes engraved into granite pavers. »St. Cloud Centracare Hospital, St. Cloud, Minnesota. As project landscape architect, Michael helped ensure that this substantial campus expansion was sensitively molded into the prominent Mississippi Riverfront site’s tall bluff with minimal visual and environ- mental impact. The design incorporated an intensive green roof planted with native spe- cies that softens the roof hardscape and also a treatment chain of stormwater basins that cleanses run-off from the campus roofs and parking before it reaches the river. »Wayzata Bar and Grill / Mill Street Park- ing Ramp, Wayzata, Minnesota. Designed concepts for a new Bar and Grill building multi-functional municipal parking ramp that fi ts sensitively into a small downtown context. Created computer model visualizations of the ramp and adjacent civic spaces to illustrate how it would fi t into the scale and character of downtown. Prepared fi nal landscape plans for the construction of the Bar and Grill. »Nicollet Hotel Block Feasibility Study, Minneapolis Minnesota. Michael prepared concepts for a signature downtown park situated above an underground bus layover facility. The design responded to the multi- modal nature of the site including a potential streetcar line and a desire to create year-round activity as the seasons change. »MnSCU University Center Amphitheater, Rochester, Minnesota. Michael created the conceptual design for the outdoor perfor- mance amphitheater that has become a focal point for the developing campus. »University of Minnesota Stadium Village Intermodal Transportation Center, Min- neapolis, Minnesota. Michael was lead site planner on this cornerstone transportation hub of the new East Gateway District encom- passing TCF Stadium and the Biomedical cam- pus. The project will serve a dynamic part of the Minneapolis campus that must serve the University community on an every day basis and also handle the infl ux of mass crowds for sporting events. »Tettegouche State Park Amphitheater, Silver Bay, Minnesota. Michael developed the design for an intimate exterior amphithe- ater with a capacity of 40-70 people. It will be a vital part of the park staff’s naturalist pro- gramming. Areas of Expertise «Landscape Architecture «Urban Design «Site Planning «Transit Facilities «Parks and Recreation «Bridge and Structure Aesthetics Michael Jischke, ASLA // Senior Associate Michael has 13 years of experience in landscape architecture and architecture. His work has focused on designing vibrant public spaces in both urban and suburban settings. He is skilled at creating a cohesive design that incorporates careful analysis of the site and surroundings, building massing, pedestrian and vehicle movement, stormwater treatment, and landscape features. Through careful attention to design detail, Michael strives to create designs that are both experientially memorable and functionally sound. 38Stillwater Barge Terminal Property Park Master Plan Update »Education: Master of Landscape Architecture, University of Minnesota, 2004, Bachelor of Envi- ronmental Design, University of Minnesota, 2002 »Registration: Landscape Architect: Minnesota #47256 »Certifi cation: LEED Accredited Professional »Affi liations: American Society of Landscape Archi- tects, Minnesota Native Plant Society Areas of Expertise «Streetscape Planning and Design «Site Planning and Design «Illustrative Graphics «3D Modeling «Native Planting Design «Natural Areas Restoration «Soil Bioengineering «Park Master Planning «Ecological Stormwater Management «Low Impact Development Techniques «Construction Document Preparation «Construction Observation and Management Sean has 12 years of experience practicing landscape architecture. His work emphasizes the use of native plantings, low impact development strategies, and integration with water resources engineer- ing. Sean is also well versed in the use of SketchUp. Additionally, he has experience with the entire design process from conceptual design to design development, construction document preparation, and project construction management. He joined SRF as a graduate landscape architect after receiv- ing his master’s degree from the University of Minnesota in 2004. »Tettegouche State Park Visitor Center & Rest Area, Silver Bay, Minnesota. Located on Lake Superior along Minnesota’s North Shore, this well-known scenic State Park facil- ity was in need of a new visitor center and rest area facility to accommodate increasing attendance and provide updated facilities for park visitors. Sean worked with DNR staff to design custom native seed mixes, which refl ect the plant diversity of the north shore region and showcase the natural beauty of the north shore plant communities in all seasons. The parking lot and driveway was designed to drain into a system of biofi ltration areas containing native plants that will cleanse stormwater. »Washington County Government Center Stormwater Plan, Stillwater, Minnesota. As part of improvements to the campus stormwater treatment system, SRF designed three new stormwater ponds and a dry infi l- tration basin and restored the site using native seeding, shrubs, and trees. Steep grades on the site made it a challenging project, and the new plantings have become successfully established with no erosion. Several hundred trees and shrubs were installed to create a plant community that will mature over time to become a native wooded hillside overlook- ing the St. Croix River Valley. Prairie areas were also designed and integrated with an asphalt trail. »Wayzata Trail Connections Plan, Way- zata, Minnesota. Developed a schematic design plan for future pedestrian and bicycle trail connections between the existing Luce Line Trail and the newly opened Dakota Rail Regional Trail in Wayzata. Analysis of poten- tial routes considered factors such as pedes- trian safety, required right of way, impact to private property, consistency with way-fi nding objectives, access to businesses, open space connections, and parking impacts. Sean was responsible for data collection and analysis of trail route alternatives, photo renderings of typical trail segments, illustrative street cross-sections, cost-estimating, and report authorship. »Baker Park Reserve Campground Storm- water Erosion & Drainage Study, Medina, Minnesota. Analyzed existing native forest communities around the campground area. Designed erosion control and stormwater improvements using native plant species and low impact strategies. »The Landing Master Plan, Shakopee, Minne- sota »Heritage Park Redevelopment, Minneapolis, Minnesota »Silverwood Park Development Plan, St. Anthony, Minnesota Sean Jergens, ASLA, LEED AP // Associate 39Stillwater Barge Terminal Property Park Master Plan Update »St. Croix River Crossing Supplemental Final Environmental Impact Statement (EIS) Re-evaluation, Stillwater, Minnesota and Houlton, Wisconsin. Completed Sup- plemental Final EIS re-evaluation for new St. Croix River crossing. »St. Croix River Crossing Water Qual- ity Management Advisory Committee (WQMAC), Stillwater, Minnesota and Houlton, Wisconsin. Provided permitting support and coordinated agency meetings for the WQMAC process. »St. Croix River Crossing Environmental Impact Statement (EIS), Stillwater, Min- nesota and Houlton, Wisconsin. Identifi ed and compared environmental impacts antic- ipated from a new St. Croix River crossing. Completed Section 4(f) Evaluations identify- ing impacts to nine Section 4(f) resources in the project area. »USH 8, St. Croix Falls to Turtle Lake (Seg- ment 1), Environmental Assessment (EA), Deer Lake Area, Wisconsin. Completed environmental documentation for conversion of USH 8 to a four-lane expressway facility from the Town of St. Croix Falls to the Town of Apple River. »Central Park Commons Environmental Assessment Worksheet (EAW), Eagan, Minnesota. Re-development of former Lock- heed Martin site along Yankee Doodle Road and Pilot Knob Road to commercial uses. »Tower Road Bridge and Street Project Environmental Assessment and Section 4(f) Evaluation, Fergus Falls, Minnesota. Completed Environmental Assessment and Section 4(f) documentation for extension of Tower Road and new bridge over the Otter Tail River. »Radio Drive/Hudson Road EAW, Wood- bury, Minnesota. Completed environmental documentation for roadway reconstruction in Woodbury. Addressed concerns related to right of way impacts, fl oodplains, surface water runoff, and noise. »TH 65 East Frontage Road Environmental Assessment, Ham Lake, Minnesota. Pre- pared an Environmental Assessment for the National Park Service as part of Section 6(f)/ LAWCON involvement for construction of a new frontage road. »Minnesota Twins Urban Ballpark Environmen- tal Impact Statement (EIS), Minneapolis, Min- nesota »University of Minnesota On-Campus Football Stadium Environmental Impact Statement (EIS), Minneapolis, Minnesota »Education: M.S., Biology, Kansas State University, 2001, B.A., Biology, Gustavus Adolphus College, 1998 »Continuing Education: MnDOT Noise Policy Type I Federal Aid Projects as per 23 CFR 772, May 2011; Basics of Acoustics/Noise Policy and Mod- eling, Minnesota Department of Transportation, June 2009; Federal Highway Administration Traf- fi c Noise Model (TNM), October 2006 ; Introduc- tion to Indirect and Cumulative Effects of Projects, Wisconsin Department of Transportation, July 2006; NEPA and Transportation Decision-making, National Highway Institute, November 2008 Areas of Expertise «Environmental Impact Statements «Environmental Assessments «Environmental Assessment Worksheets «Categorical Exclusion Actions/Determinations «Noise Analysis Brett has 12 years experience in environmental science. At SRF he has managed the preparation of numerous federal environmental documents for county, state and interstate highways and state EAWs for development and transportation projects. He also leads SRF’s traffi c noise modeling practice. Brett Danner // Senior Associate 40Stillwater Barge Terminal Property Park Master Plan Update »Education: Bachelor of Science in Landscape Architecture, University of Wisconsin-Madison, 1977 »Registration: Landscape Architect: Minnesota, Wisconsin, Illinois »Affi liations: American Society of Landscape Architects »Sturgeon Bay Waterfront Redevelop- ment, Sturgeon Bay, Wisconsin. Project Manager for a project that included more than $8 million of waterfront improvements for the City of Sturgeon Bay. Services included master planning, design development, fi nal design and preparation of bidding documents. Con- struction administration and observation ser- vices including the coordination of more than 30 contractors. The project includes extensive improvements along 900 linear feet of shore- line, a rubblemound breakwater, a 20 slip transient marina, public promenades, park space, parking, extensive landscaping and site amenities. The project is integral with several new projects including a maritime museum, a major waterfront restaurant, hotel, condo- miniums and hotel convention center. »Watergate Marina Expansion, Saint Paul, Minnesota. Project Manager responsible for the development of the master plan, cost esti- mates and preparation of permit applications for the restoration and expansion of an exist- ing marina and boat launch facility. »Harriet Island Regional Park, Saint Paul, Minnesota. Project Manager and designer for the revitalization of over 2,000 lf of Mis- sissippi Riverfront located in downtown Saint Paul. Tasks included an extensive public par- ticipation effort, planning, fi eld services, numerical modeling of river hydrodynamics, the design and engineering of a new stone revetment incorporating a signifi cant bio-en- gineered section, two large fl oating dockage systems (approximately 10,000 sf) to provide public access and mooring facilities for tour boats, and a restored historic paddle wheeler. Bidding documents and construction obser- vation services were also provided. »Harriet Island Public Dock, Saint Paul, Minnesota. Project Manager for the planning and design of a 600 foot long, by 26-foot- wide fl oating public dock on the Mississippi River in downtown Saint Paul. Responsibilities included: project management, design devel- opment, regulatory coordination, preparation of construction documents and construction administration. Total project cost was approx- imately $1.5 million. Areas of Expertise «Dock Needs Analysis «Site Analysis «Master Planning «Feasibility Studies «Cost Estimates «Design «Construction Administration Lars Barber, RLA// Principal Lars has worked on a variety of projects over the past 34 years involving numerous aspects of water- front planning and design. His key skills include site analysis, master planning, feasibility studies, cost estimates, design, and construction administration. Lars has participated in and directed public par- ticipation workshops dedicated to waterfront planning and design and has extensive experience in working with agencies to obtain regulatory approval. Locations where Lars’ skills have been applied include the Great Lakes, Caribbean, Mississippi, Ohio and Missouri Rivers, and inland lakes and res- ervoirs throughout the Midwestern United States. In addition, Lars is the Principal-in-Charge of the Madison offi ce responsible for day-to-day operations and directs all business development activities. Receipt Number Check No . l DO te?.-----::;-:-uz-=;e.~v Amount Paid : \ 00.0 0 Fee: $1 00.00 APPL/CA TION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant. __ T_A_R_G_E_T_#_93_1_1 ________________________ _ Home Address ________________________________ _ Name of Business_---;,;TA::::;R~G~E=-.:T....::#:..:::9.:::.31:...__ ________________________ _ 202..t Business Address ~MARKET DRIVE Corporate Address (if different than business address) ___________________ _ Telephone (Business): lP S J-Lj 3GJ-{) 2 '12-Home Phone __________________ __ Beginning Date of Sale: UPON APPROVAL End Date of Sale : 7/9/2014 Hours of Operation: 8n.rv1~· IO p!-vl Location of Display INSIDE THE STORE@ TARGET #931 Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of Fire Chief: _______________________ Date: __________ _ The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signature of Police Chief: _____________________ Date: __________ _ The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: ___________________ Date : ------------ Approval Date of Stillwater City Council: ___________ _ Permit No .: ______________________ _ DATE (MMIDDNYYY) ,, .. 4/10 /2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ·- CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ( BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL I~SURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain p()li_c;i~s:m .'!Y ~equire an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)~ ·. "Lll.;.;.~.t. .. ' PRODUCER Lockton Companies LLC ' ::..mijc dt<il td {A-:~il:r ·22~1~cr · -~ · ' . • ; ·1 :l' l'~~~Gd.-."";:H.::•t.~tU ~~!ii;-.;.__;_.;._ ____________ rc;iV"'----------,.I 3280 Peachtree Road NE, Smte #250i ·, .• <;•.iii~,· ~'·i~\\.:,P.: r1JgNN~ Ext\: lrt~ No\: ·- Atlanta GA 30305 · ; .:,·tf ·f ; HfE-~Mi'AAfi-IL"'--"OAll>--------------'-'~"-.!'!!lli... _______ -.,J __ (404)460-3600 · :_·:.:·· , .• ,. J-'A"'D"-"D"'-RE""S.,.S~: ------------------,-------:j_ INSURED 1359629 American Promotional Events, Inc. DBA TNT Fireworks, Inc. P.O. Box 1318 4511 Helton Drive Florence AL 35630 ... ,·;;~~:z;H-:7 INSURER(S) AFFORDING COVERAGE ·r,-.t.• -·-. •. INSURER A : Everest Indemnity Insurance Comoanv INSURER B : INSURER C: INSURER D : INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER· 12292513 . REVISION NUMBER· NAIC# 10851 xxxxxxx · TH IS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD '• · INDICATED. NOTWITHSTANDING ANY REQUI~E.MEiirt/f ERt-{i o·R. CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS·"" CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, tHE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS · ... EXCLUSIONS AND CONDITIONS OF SUCH POLiCJ E S . iTrY\ITS -$HOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '--"' ·. INSR ADDL SUBR .. -. . ~ ..... ~~15%~\ ~gh\%~\ •.. LTR TYPE OF INSURANCE INSR wvo ., .. --:• -,-·POLICY NUMBER LIMITS .. _ A. ~NERAL LIABILITY N tf.~ ~~\<?!!~~~ 131 111 1120 13 1111 /2014 EAr-H OCr.tJRRENC~E I$ 1.000 000 .. ' ' ... DAMAGE TO RENTED rX lJMMERCIAL GENEWBILITY ··J PREMISES (Ea occurrence) $ 300 000 ---~,... ~ .. MED EXP IAnv one oerson) I $ 5.000 I--CLAIMS-MADE X OCCUR f, =.~ r PERSONAL & ADV INJURY $ 1,000,000 I-- GENERAL AGGREGATE $ 2 000 000 I-- ~'L AGGREnE LIMIT Afx\ES PER : PRODUCTS -COMP/OP AGG $ 2 000 000 POLICY ~rgT X LOC $ AUTOMOBILE LIABILITY t . N\?J~~~ttiJ~ABLE (Ea accide~l~ING LE LIM I $ xxxxxxx 1-:-... !/J. ... :.J. . ..-#--.'1•-~-. -.-..... "'~~-~~-.l ··p· ANY AUTO ~-t ~ -_,. ') ~~~~~:~;:~J~i\' •.1 ' BODILY INJURY (Per person) $ xxxxxxx r-ALL OWNED ,--SCHEDULED -~-;_,· : BODILY INJURY IPer accident\ AUTOS AUTOS ;~~':nyr_t} $ xxxxxxx ... r-1--NON -OWNED f'P~?~;r~Jo";,P,AMAGE r--:--HIRED AUTOS 1--AUTOS $ xxxxxxx -. ~~ .. '·.::;''', -~~--., $ xxxxxxx - UMBRELLA LIAB 'NOT' APPLICABLE .... H OCCUR EACH OCCURRENCE $ xxxxxxx 1--.... !. :::-' . " ' EXCESS LIAB CLAIMS-MADE --r ,~:~ AGGREGATE $ xxxxxxx ~ - DED I I RETENTION$ $ xxxxxxx -- WORKERS COMPENSATION NOT APPLICABLE I T'6~~I~JN~ I OJ~--:t·- AND EMPLOYERS' LIABILITY YIN _. ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L. EACH ACCIDENT $ xxxxxxx ... OFFICER/MEMBER EXC LUDED ? N /A ----(Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ X XXX XXX If yes, describe under E.L . DISEASE-POLICY LIMIT $ xxxxxxx ... DESCR IPTION OF OPERATIONS below .J .it•• \ t 'T; ~~-~~3,Js ·' ,7 i :=·: ;: : -.~ . ,. f ·):\: f1E !N S UF<I'.t~· .. ;l; • 1:.: '-~ l'.;f"'_,.:. (:_.··:.:::";. .. J?.)\1\~ I ,_ imi s riPTION OF OPERATIONS I LOCATIONS I VEHICLE~iii/cii'i/c9.if~_1o1/Adclljonai ~a marks Schedule , if mor~. space is required) --.·. Jff!S E[\TIFICATE SU PERSEDES ALL PREVIOUSLY JSSU~ : . llJ11llilc-J'.I;S_fJ:)~OLDER, MPLICABLE To Til E CARR IERS LISTED AND THE POLICY TERM(S) REFERENCED . --- Cfr ,ifi ~a te ho l der is an additional insured on the G en r.f!J;J,i ,l?i~i~1A;I:~~ed by written contract subject to policy terms, conditions, and exclusions. .. · l' · '·-t 1 li';g., · r ·.l-.. ~ \ -l' · 1f .<ao;·-. "" ·.• ... ' CERTIFICATE HOLDER 12292513 TARGET0931 CITY OF STILLWATER 202 I MARKET DRIVE .STILLWATER MN 55082 .- f ;.¥':.'•-:. ··= CANCELLATION SHOULD Al-jY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE . THE 'EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ' ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE .. r.-= ~--~1X~)(~~ : L-A=-c=o-=R=-=D=-=25-::-7(2:c0""1"'0'""/0:c5:-:)-------,T,h-e...,A"'c"'o"'R"'D-n-am-e-a-n...,d...,lo-g-o -.r-e-re-g...,is...,te-re...,d_m_a...,rk_s_o~f A,..,c,..,o"'R"'o----....,,~~tORD CORPBRATION . All rights reserved . r"';l;., -s3-01764991 -REPRINT -TNT FIREWORKS PACK LIST -REPRINT - 21369 Chain Store Sales-Wisconsin Terms: Net 60 Days Sold To: 1410006 Order #: 1764991-S3-00002 Order Date: 3/14/14 CUST PO: SLSMN: Chain Stores -East TARGET -CORPORATE 00001 PO BOX 1296 Ship To: 1042552 -TAR0931 TARGET 0931 2021 MARKET DRIVE STILLWATER, MN 55082 MINNEAPOLIS, MN 55440 Desc/Case Packing *************************** LIGHTNING BLAST SS AM BOX J13 12/1 MEGA STORM USA SS AM BOX J13 8/1 STORM SHOCK USA PDQ SS J10 24/1 THUNDER BOOM USA SS J12 WO PD 10/1 *************************** BULLSEYE 8/1 SUPER VALUE PACK REV J09 12/3 TRIPLE PAK FOUNTAIN -COM 5/3 *************************** 2 PAK SNAP 4 PDQS J14 4/40/2/50 *************************** SMOKE BALLS BOX OF 8 J12 4/24/8 *************************** #20 NEON SPARKLERS J11 48/7 #8 SPARKLERS ASST 2 PDQS J14 2/42/6/5 DOUBLE PAK MORNING GLORY J12 4/54/8 *************************** Item CP # Assortments 102309 009130059 102310 009130056 102023 009130248 102024B 009130249 Base Fountains 201082 009130134 200722 009130051 200505 009130004 Novelties 320516J 009130104 351052 Smoke 009130046 Sparklers 380266 009130123 380247A 009130103 380276 009130128 Promotional Supplies SIGN -NFPA SM FRWKS NO SMOKIN 730644E 1/1 Selling Units Suggested Sell Price *********************** 48 EA 29.9900 16 EA 49.9900 72 EA 9.9900 40 EA 19.9900 *********************** 8 EA 14.9900 24 EA 10.0000 10 PK 21.9900 *********************** 800 EA 1.0000 *********************** 96 EA 2.0000 *********************** 96 EA 5.0000 420 EA 2.0000 216 EA 1.0000 *********************** 2 EA 0.0000 Page No 1 -REPRINT -TNT FIREWORKS PACK LIST -REPRINT - Order #: 1764991-S3-00002 Desc/Case Packing Item CP # Selling Units Suggested Sell Price WATER CAN EXTINGUISHER 1/1 DECLARATION OF COMPLIANCE 730148 Case Totals: Total Pallets: Total Repack Cases: 2 EA 34 cs PL ------ cs ------ American Promotional Events, Inc., dba TNT Fireworks, certifies that all consumer fireworks identified on this invoice have been tested by the American Fireworks Standards Laboratory and found to conform with all applicable regulations, standards and bans enforced by the U.S. Consumer Product Safety Commission. Testing and certification for these items complies with rules, standards and bans applicable to consumer fireworks: Performance Standards 16 CFR 1500.17 (a) (9) 16 CFR 1500.17 (a) (11) 16 CFR 1500.17 (a) (12) 16 CFR 1507 Powder Content Bans 16 CFR 1500.17(a) (3) 16 CFR 1500.17(a) (8) 16 CFR 15 0 0 . 8 5 (a) ( 2) Cautionary Labeling 16 CFR 15 0 0. 14 (b) ( 7) 16 CFR 150 0. 83 (a) ( 2 7) Contact information for laboratory that performed conformity testing. American Fireworks Standards Laboratory (AFSL) 7316 Wisconsin Avenue, Suite 214 Bethesda, MD 20814 301-907-9115 afslhq®afsl.org CONTACT INFORMATION FOR INDIVIDUAL MAINTAINING RECORDS ON WHICH DECLARATION IS BASED: NAME: Kathie Pendergrass ADDRESS: 4511 Helton Drive Florence, Alabama 35630 TELEPHONE: 256-764-6131 FAX: 256-767-7200 E-MAIL: pendergrassk@tntfireworks.com. www.tntfireworks.com *** ATTENTION TARGET STORE *** For all information on TNT Program go on your workbench under keyword 11 FIREWORKS 11 • Call 800-243-1189 if you need further assistance. 0.0000 Page No 2 -s3-01764991 Put Pro Number Sticker Here TNT Fireworks Bill of Lading -REPRINT Shipper: 22069 TNT WAREHOUSE -WISCONSIN 223 COUNTY HIGHWAY A BLACK RIVER FALLS, WI 54615 WLSL Lie #: Vendor #: VENDOR NO. 1035906 Sold To: 1410006 TARGET -CORPORATE 00001 PO BOX 1296 MINNEAPOLIS, MN 55440 SFM #: Sales Assoc: Chain Stores -East CUST PO #: Order#: 1764991-S3-00002 Route: MN Zone: H10 Stop: Freight Code: Ship To: 1042552 TARGET 0931 2021 MARKET DRIVE STILLWATER, MN 55082 SFM #: Phone #: 651-439-0292 ******************************************************************************** Emergency Response Nbr: (800)255 -3924 Payment Terms: Net 60 Days Contract Number: MIS0006877 ******************************************************************************** HM Description of Articles Weight Shipping # of Cases Class Pieces X UN0336, FIREWORKS 1.4G, PG II 596 LBS 85 19 [X] MISCELLANEOUS 31 LBS 85 2 [X] NOVELTIES -NMFC 56290-4 245 LBS 150 13 [X] Totals: 872 LBS 34 ******************************************************************************** Net Explosive Mass: 149 LBS ******************************************************************************** Checked By: Received By: Received Date: Delivered By: Placards Tendered By: Delivery Instructions Order: Ship To: Sold To: Page No 1 TNT® FIREWORKS Site Plan Worksheet ADDRESS '2-0 lj f\1 tl(Kf f 1Yt 0( ciTY S·hl lVv"-ik v sTATE ---.!....r~'---'-1 -<---N.:__' ___ z1P ~SLY62. PHONE w5i -L /39-t rz .. cl2_ STORE NAME I LOCATION# Tarnet {Y{3 J ~~~"~~~~-------------------------------- TYPE OF EVENT: In-store retail sales of state-approved fireworks NORTH l b~L-_ -----.1 ."' fivtU.V~ PM e~ ~ FT~tJ m-endctp SOUTH SPECIAL INSTURCTIONS ---------------------------------------------- MATERIAL SAFETY DATA SHEET-Consumer Fireworks SECTION 1-IDENTITY: Consumer Fireworks at Retail Locations Importer's Name American Promotional Events/TNT Fireworks Emergency Telephone Normal Business Hours -800-243-1 I 89 Number After Hours-ChemTel-800-255-3924 Address Corporate Office 4511 Helton Dr. Florence, AL 35630 SECTION 2 -Hazardous Ingredients/Identity Information Consumer fireworks contain various mixtures of oxidizers and fuels, and are designed to bum and produce visible and audible effects when they are caused to ignite by a user. The oxidizers include potassium nitrate, strontium nitrate and potassium perchlorate. Fuels include charcoal, sulfur, starch, and aluminum. All chemical composition is contained within the device, and there should be minimal-to-no exposure to the chemicals under normal conditions of handling of the type typically involved in retail sales operations . The chemical mixtures are stable to temperatures up to at least 250°F, and no ignition of these devices should occur during normal handling, transportation, movement, and storage. A match or other flame or heat source is required to ignite the fuse on the devices in order to cause the devices to operate. SECTION 3-PHYSICAL/CHEMICAL CHARACTERISTICS Boiling Point NI A Specific Gravity (H20=1) N /A Vapor Pressure (mm Hg) NIA Melting Point N/A Vapor Density (AIR=l) N IA Evaporation Rate (Butyl Acetate= 1) NI A-All solids Solubility in Water: slight Appearance and Odor: All chemical composition is contained inside a cardboard or other container SECTION 4-FIRE AND EXPLOSION HAZARD DATA Flash Point (Method Used) Ignition temperature exceeds 250°F Flammable Limits N l A -no vapor present LEL N/A I UEL NIA I Extinguishing Media Water Special Fire Fighting Procedures: Evacuate the area if a fire reaches the fireworks and they begin to bum vigorously. Allow sprinklers to function, if present-they should control the fire. Otherwise, evacuate the area and await arrival of fire fighters. Unusual Fire and Explosion Hazards-Suffocation methods should not be used-the devices contain their own oxygen. Use a strong water flow instead. A fire that has reached consumer fireworks may produce substantial smoke as well as flame, sparks, and burning projectiles . Once consumer fireworks begin burning, all persons must immediately evacuate the area. Only fire fighters wearing appropriate safety equipment should ever consider approaching an area where consumer fireworks are on fire . Remote firefighting methods should be use whenever possible. Where conditions permit, it may be advisable to allow the fireworks to burn to completion-this will greatly sim_plify clean-up efforts . 1 April17, 2014 ATT N: STORE MANAGER-Targe t #931 It is again that time of the year. A representative of your store needs to contact the city to apply for this seasons fireworks sales permit. Enclosed is an application along with all other necessary information and a check for $100 to cover the cost of permitting fees. Please complete the application and contact the City of Stillwater Clerks Office located at 216 N. 4th Stillwater to acquire your permit. The number is 651-430-8802. Please apply for your permit as soon as possible as City Council approval is necessary . We apologize for this inconvenience but feel that strong Fourth of July sales will more than compensate. Thanks for all of your help concerning this matter. If you have any questions, do not hesitate to contact our customer service hotline at 1-800-243-1189. Sinc(j~ Charles Walker TNT ® Fireworks AMERICAN PROMOTIONAL EVENTS, INC . P.O . BOX 1318 • 4511 HELTON DRIVE· FLORENCE , AL 35630 PHONE (256) 764-6131 ·FAX (256) 760-0154 www.tntfireworks.com RESOLUTION 2014-079 APPROVING SUBMITTER LICENSE AGREEMENT WITH SIMPLIFILE, LC BE IT RESOLVED, by the City Council of Stillwater, MN that Submitter License Agreement between Simplifile, LC and the City of Stillwater, for e-filing of documents to be recorded at Washington County, as on file with the City Clerk, is hereby approved. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contract. Adopted by the City Council of the City of Stillwater this 20th day of May, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk SUBMITTER LICENSE AGREEMENT THIS SUBMITTER LICENSE AGREEMENT (this "Agreement") is made effective May 20, 2014 between SIMPLIFILE LC , a Utah limited liability company, located at 4844 North 300 West, Suite 202, Provo, Utah, 84604 ("Simplifile"), and City of Stillwater, a Minnesota municipal corporation located at 216 4th Street N, Stillwater, MN 55082 ("Customer"). R E C I T A L S: A. Simplifile has developed and is the owner of software and other proprietary technology currently known as the "Simplifile Electronic Recording System" (the "System")that (1) is used in the electronic submission and receipt of documents over the Internet, sometimes in integration with various document preparation, electronic closing and land records management systems; and (2) enables the electronic transfer and payment of document recording fees via electronic funds transfer or Automated Clearing House ("ACH"). B. The System can be used by (1) licensed document submitters ("Submitters") to create or scan, package, print, submit to Receivers and track the status of submitted documents over the Internet; and (2) document receivers such as county recorders (who have agreed by contract to accept and record/file qualifying documents that are electronically received through use of the System) ("Receivers") to receive, queue, review, cashier, stamp, retrieve, print, forward and return documents to their Submitters over the Internet. C. Customer desires to use the System for the purpose of submitting documents electronically to Receivers, and has requested that Simplifile grant Customer the right and license to use the System for that purpose. D. Simplifile desires to grant to Customer a non-exclusive right and license to use the System on the terms and conditions set forth in this Agreement. E. This Agreement contains the parties' entire agreement concerning the License (defined below) and the other matters addressed herein, and supersedes all negotiations, proposals or prior agreements between the parties concerning such matters. A G R E E M E N T: NOW THEREFORE, in consideration of the mutual terms, conditions and covenants contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: Section 1. License. (a) Grant of License. Simplifile grants to Customer, and Customer accepts, a non- exclusive license (the "License") to use the System for the sole purposes of recording, filing or otherwise submitting (collectively, "recording") documents with Receivers and transferring the related recording/filing/submission fees (collectively, "Recording Fees") to the appropriate party. The grant of the License and this Agreement shall be effective upon the parties' full execution and delivery of this Agreement and Simplifile's receipt of the annual subscription fee specified on attached exhibit "A" (" Exhibit "A" ") for each of Customer's physical locations where the System will be accessed or used. (b) Access to System; Support. Throughout the term of the License, (i) Access. Simplifile will make the System available to Customer on its web server (www.simplifile.com ) and, upon Customer's completion of the online registration at that site, will provide password access to the System for Customer's Designated Submitters (defined below); and (ii) Support. Simplifile will support Customer in its use of the System by providing the services (the "Support Services") described on attached exhibit "B" ("Exhibit "B""). (c) Limitations on License. Customer shall not assign, rent, lease, sell or otherwise convey or attempt to convey any right to use the System to anyone else. Customer shall designate to Simplifile in writing in the System the person(s) ("Designated Submitters") who are authorized to submit documents for recording through the System on behalf of Customer, and will assure that the System is used only by those Designated Submitters. Customer's use of the System shall be limited to the physical location(s) for which subscription/renewal fees have been paid, and such use shall be effected only by Customer's Designated Submitters from time to time. (d) No Document Storage. The License does not include any right to temporarily or permanently store document images. Simplifile does not provide any legally binding storage of document images and may at any time, in its sole discretion and without any notice whatsoever, discontinue access to any documents stored in the System. Section 2. Initial Term; Renewals. The initial term of this Agreement is one year. Thereafter, this Agreement shall be deemed automatically renewed for successive one-year terms upon Customer's payment to Simplifile of the then-annual subscription fee under Exhibit "A". Section 3. Ownership; Intellectual Property Rights. The System is licensed, but not sold. This Agreement gives Customer only the license to use the System as provided herein, and does not convey to Customer any ownership rights in the System. Instead, Simplifile alone owns all worldwide rights, title, and interest in and to the System and all worldwide patent rights (including patent applications and disclosures), copyrights, trade secrets, trademarks, and any other intellectual property rights therein. Simplifile's rights in and to the System are protected by copyright, patent and other intellectual property laws and treaties. Section 4. Fees. Customer shall pay the following fees under this Agreement: (a) Subscription/Renewal Fee. The subscription fee (upon Simplifile's initial grant of the License hereunder) or the renewal fee (upon any renewal of this Agreement) specified on Exhibit "A". The subscription fee is due and payable contemporaneously with Customer's execution and delivery of this Agreement to Simplifile. Renewal fees are due and payable on or before each anniversary of this Agreement. (b) Submission Fee. The per document submission fee (the " Submission Fee ") specified on Exhibit "A". (c) Recording/Filing Fee. All Recording Fees required by the Receiver in connection with the recording of a document by Customer, together with any processing fees charged to Simplifile by the Receiver or its agents in connection with such recording. (d) Dishonored Charges Fee. A fee (" NSF Fee ") for dishonored payments from Customer as specified on Exhibit "A". Section 5. Payments. Contemporaneously with a successful recording through the System, Customer shall pay all Recording Fees, any recording processing fees charged by the receiving county or its agents, and all Submission Fees to Simplifile and/or to the County. The payment of all such fees that are required to be paid to or through Simplifile will be made to Simplifile's account by the ACH component of the System with no processing charge to Customer, unless other payment arrangements requested by Customer have been pre-approved in writing by Simplifile. (Any such alternate payment arrangements may be subject to additional fees for the License and for recordings through the System). (a) Customer's Designation of Payment Source. Using the System's Account Management Utility, Customer will designate an account or accounts from which payments of fees are to be drawn. Customer hereby expressly grants permission to Simplifile to draw against funds in the designated account for the payment of Recording Fees and Submission Fees due from Customer. (b) Dishonored Payments. If an ACH charge is dishonored for any reason, then Customer shall pay an NSF Fee. In its sole discretion, Simplifile may suspend Customer's License to use the System in the event of dishonor of any payment of a subscription/renewal fee, a Recording Fee, a Submission Fee or an NSF Fee. Section 6. Customer's Electronic Recording Requirements. In addition to Customer's other obligations under this Agreement, Customer's use of the System shall be subject to the following requirements: (a) Legal Compliance. Customer shall become informed of and fully compliant with any and all applicable federal, state, county or local laws, ordinances, rules and regulations regarding recording/filing and/or electronic recording/filing of documents by Customer using the System. (b) Original Documents. Customer represents, warrants, covenants and certifies that the electronic image of each and every original paper document (the "Originating Paper Document") electronically recorded by or through Customer's use of the System is and shall be a true, exact, complete and unaltered copy of the Originating Paper Document. Simplifile and the Receivers shall be entitled to rely on such warranty for all purposes. Customer shall not submit any document for electronic recording through the System that is not an original document. (c) Legal Right. Customer shall have the legal right to file for recording each and every document submitted for electronic recording through the System. (d) Retention of Originals. Customer shall retain the Originating Paper Document during the time that such document is being electronically recorded through the System. (e) Permanent Mark. Customer shall place a permanent mark on the first page of the Originating Paper Document after the original electronic document has been recorded through the System, stating that the Originating Paper Document has been electronically recorded and displaying the recording entry number, date and time assigned by the Receiver. (f) Indemnification. Customer shall indemnify, defend and hold harmless the Receiver, Simplifile, and their respective officers, employees and agents of and from any and all claims, actions, causes of action, proceedings, damages, fees (including reasonable attorney’s fees) and costs arising from or attributable to Customer's manner of complying or non-compliance with any of the foregoing requirements. This provision shall continue in effect notwithstanding any termination of this Agreement. Section 7. Warranties; Limitation on Damages. (a) Express Warranties. Simplifile makes the following express warranties to Customer: (i) Best Knowledge. All certifications through the System of originality, identity of Customer and unaltered state of documents will be made to the best of Simplifile's knowledge and belief. (ii) Audit Logs. Audit logs of all information relied upon by Simplifile in making said certifications will be made available to the Receiver at the time a document is presented for recording, and such audit logs will be made available for downloading to both the Receiver and Customer. (b) Disclaimer of All Other Warranties. To the maximum extent legally permitted, and subject to Simplifile's express warranties under section 7(a) above, Simplifile and its suppliers provide the System and the Support Services AS IS AND WITH ALL FAULTS. Simplifile hereby disclaims any and all other warranties and conditions, whether express, implied or statutory, including, without limitation, any implied warranties or conditions of merchantability, of fitness for a particular purpose, of lack of viruses, of accuracy or completeness of responses, of results, and of lack of negligence or lack of workmanlike effort, all with regard to the System and the provision of or failure to provide Support Services. The entire risk as to the quality of or arising out of use or performance of the System and Support Services, if any, remains with Customer. (c) Exclusion of Certain Damages. To the maximum extent permitted by applicable law, in no event shall Simplifile be liable for (and Simplifile hereby disclaims any and all liability for) any special, incidental, indirect, or consequential damages whatsoever arising out of or in any way related to Customer's License hereunder, Customer's use of or inability to use the System, or Simplifile's provision of or failure to provide Support Services. Section 8. Confidentiality. In this section, the term " Protected Information " shall refer to the following (except as the same is generally known in the public domain prior to the date of this Agreement or may become common knowledge within the public domain or industry after the date of this Agreement): (a) information about the System and its applications; (b) any other confidential or proprietary information or trade secrets that Simplifile discloses to Customer; and (c) information which is marked by Simplifile as "proprietary." During the term of the License and thereafter, Customer (x) shall use, review, examine, discuss, inspect, obtain and hold all Protected Information obtained from or on behalf of Simplifile in trust and confidence; (y) shall use the Protected Information only for the purposes expressly allowed by this Agreement; and (z) shall not at any time, directly or indirectly, disclose, use or reproduce or authorize anyone else to disclose, use or reproduce, any of the Protected Information or any matter relating to any aspect of the Protected Information. Customer shall not disclose any Protected Information to any of Customer's employees or agents unless such person first executes and delivers a confidentiality and non-disclosure agreement in favor of Simplifile. Upon the termination of the License, Customer shall return to Simplifile all Protected Information, in any form. In addition to the foregoing, Simplifile shall be entitled to full protection for Protected Information under the Utah Uniform Trade Secrets Act, unfair competition law, common law or otherwise. Further, Customer expressly agrees to refrain from, and to not undertake in any way, any direct or indirect reverse engineering efforts in connection with the System. The covenants in this section shall survive any termination of the License. Section 9. Termination. (a) Default. Among other available remedies, Simplifile may terminate this Agreement if Customer defaults in any payment or other obligation under this Agreement and fails to cure such default within ten days after written notice from Simplifile. (b) Bankruptcy. In the event of any adjudication of bankruptcy, appointment of a receiver, assignment for benefit of creditors, liquidation or levy of execution involving Customer, the License shall thereupon terminate automatically. (c) Waiver. The exercise of the right of termination shall not impose any liability on Simplifile by reason of termination and shall not have the effect of waiving any damages to which Simplifile might otherwise be entitled. (d) Unpaid Fees. Termination of the License, for any cause whatsoever, shall in no manner interfere with, affect or prevent the collection by Simplifile of any and all sums of money due to Simplifile under this Agreement. Upon termination of the License for any reason, Customer's payments required hereunder, but not yet due, shall become immediately due and payable. Section 10. Further Actions. At any time after the date hereof, if any further action if necessary or desirable to carry out the purposes of this Agreement, Customer shall take such further action (including, without limitation, executing and delivering further documents) as Simplifile may reasonably request. Section 11. General Provisions. The following provisions also are integral to this Agreement: (a) Binding Agreement. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the respective parties hereto. (b) Captions. The headings used in this Agreement are inserted for reference purposes only and shall not be deemed to define, limit, extend, describe, or affect in any way the meaning, scope or interpretation of any of the terms or provisions of this Agreement or the intent hereof. (c) Counterparts This Agreement may be signed in any number of counterparts with the same effect as if the signatures upon any counterpart were upon the same instrument. All signed counterparts shall be deemed to be one original. (d) Severability The provisions of this Agreement are severable, and should any provision hereof be void, voidable, unenforceable or invalid, such void, voidable, unenforceable or invalid provision shall not affect the other provisions of this Agreement. (e) Waiver of Breach. Any waiver by either party of any breach of any kind or character whatsoever by the other, whether such be direct or implied, shall not be construed as a continuing waiver of, or consent to, any subsequent breach of this Agreement. (f) Cumulative Remedies. The rights and remedies of the parties hereto shall be construed cumulatively, and none of such rights and remedies shall be exclusive of, or in lieu or limitation of, any other right, remedy or priority allowed by law. (g) Amendment. This Agreement may not be modified except by an instrument in writing signed by the parties hereto. (h) Interpretation. This Agreement shall be interpreted, construed and enforced according to the substantive laws of the state of Utah. Venue of any action or proceeding hereunder shall be in the Fourth District Court in and for Utah County, Utah. This Agreement is the result of negotiations and collaborative drafting between sophisticated businesspeople, and shall not be construed against any party hereto as the "drafter" of this Agreement. (i) Attorneys' Fees. In the event any action or proceeding is taken or brought by either party concerning this Agreement, the prevailing party shall be entitled to recover its costs and reasonable attorneys' fees, whether such sums are expended with or without suit, at trial, on appeal or in any bankruptcy or insolvency proceeding. (j) Notice. Except as otherwise specified herein, all notices provided for herein shall be in writing and shall be given by first class mail, certified or registered, postage prepaid, addressed to the parties at their respective addresses shown above or at such other address(es) as may be designated by a party from time to time in writing. (k) Time of Essence. Time is the essence of this Agreement. (l) Electronic Execution and Delivery. Any party may execute and deliver this Agreement through electronic means such as facsimile or e-mail transmission, with the same legal effect as manual execution and physical delivery of this Agreement. (m) Relationship. This Agreement shall not be deemed to create a partnership between Simplifile and Customer in their respective businesses or otherwise, nor cause them to be considered joint venturers or members of any joint enterprise. This Agreement is not intended, nor shall it be construed, to create any third party beneficiary rights in any person or entity unless expressly otherwise provided. Customer's relationship to Simplifile shall be that of licensee and not that of employee, agent, partner or joint venture. As a licensee, Customer shall have no right, power or authority (a) to enter into any agreement on behalf of Simplifile; (b) to incur any expense or other obligation for which Simplifile would or might be responsible; (c) to accept engagements on behalf of Simplifile; or (d) in any other way to bind Simplifile. (n) Force Majeure. Simplifile shall not be responsible for any failure or delaying its performance under this Agreement due to causes beyond its reasonable control, including but not limited to, labor disputes, strikes, lockouts, shortages of or inability to obtain labor, energy, raw materials or supplies, war, riot, act of God or governmental action. (o) Exhibits. The terms and provisions of the attached exhibits are hereby incorporated in this Agreement by reference. DATED effective the date first written above. CUSTOMER: City of Stillwater By: _________________________________________________ Name: Ken Harycki Office/Capacity: Mayor Date: 05-20-2014 By: _________________________________________________ Name: Diane F. Ward Office/Capacity: City Clerk Date: 05-20-2014 SIMPLIFILE: SIMPLIFILE LC ,a Utah limited liability company By: Name: Office/Capacity: Date: WST/D/496676.2 Exhibit "A" Submitter License Agreement Subscription & Submission Fee Schedule* * The fees specified on this schedule are subject to modification by Simplifile upon notice to Customer in connection with any renewal of this Agreement. [The remainder of this page is intentionally left blank] Services Description Fee Annual License System and Support Concurrent Licenses $0 per license Annual Renewal of a Current License System and Support Renewal of Concurrent Licenses $0 per license Document Submission Fees Submission fee for each document submitted to a Receiver using the System. In addition, any recording processing fees charged by the receiving county or its agents may be passed on to the Customer by Simplifile. $4.00 per document Dishonored charges fees Processing fee for dishonored ACH charges $25 per item Exhibit "B" to Submitter License Agreement SYSTEM/SOFTWARE SUPPORT* Simplifile will provide the following support to Customer for its use of the System: 1. Application Processing. Simplifile will provide a web application to assist Customer in applying for a license to use the System. 2. Account Management Utility. Simplifile will provide a secure Account Management Utility at its web site for Customer's use in managing its account. The Account Management Utility will include: (a) Management of user roles, passwords and logon user identification requirements; (b) Selection of options to control the operation of the System by Customer; (c) Management of bank accounts used for electronic payment of subscription/renewal, submission and recording fees; and (d) Management of electronic recording options in relation to Submitters' requirements to record documents using the System, including, without limitation, the attachment of indexing data relating to recorded documents. 3. Telephone and E-mail Support. Telephone and e-mail support will be provided twelve (12) hours each business day from 6:00 a.m. to 6:00 p.m., Mountain Time. Business days do not include holidays or weekends. * The support services specified on this schedule are subject to modification by Simplifile upon notice to Customer in connection with any renewal of this Agreement. [The remainder of this page is intentionally left blank] RESOLUTION NO. 2014- RESOLUTION VACATING A DRAINAGE EASEMENTS WITHIN LOTS ONE THROUGH THIRTEEN (1-13), BLOCK ONE (1), MATT HOOLEY ADDITION WHEREAS, a Petition was presented praying for vacation ofDrainage Easements within the City of Stillwater, Minnesota hereinafter described; and, WHEREAS, the City Council determined that the Petition was sufficient; and that the City is a Home Rule Charter City of the Third Class and that it was proper for them to proceed with the vacation pursuant to law; and WHEREAS, at a meeting called for that purpose on the 20th day of May, 2014, the City Council determined that the proposed vacation would not adversely effect the public, and that it would be in the best interests of the City of Stillwater that the Drainage Easements be vacated; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Petition be granted and that the following Drainage Easements, as presently laid out an.d platted, and the Drainage Easements described in the attached Exhibit "A" are hereby vacated; and BE IT FURTHER RESOLVED, that a certified copy of this Resolution be recorded in the office of the County Recorder of Washington County, Minnesota. Adopted by unanimous vote of the City Council this 20th day of May, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk EXHIBIT A All drainage easements five (5) feet in width, along all of the interior lot lines of Lots One through Thirteen (1-13) of said Block One (1), Matt Hooley Addition, Washington County, Minnesota, as stated in that certain Declaration of Covenants and Restrictions recorded in the office of the Washington County Recorder April2P\ 1980 as Document Number 403922. Memo To : Mayor and City Council From: Sharon Harrison Finance Director Date: 5/15/2014 Re: Abatement Request BACKGROUND Payments were received by the city for payable 2014 special assessment for PID # 28.030.20 .13 .001 0. Payment was received in full by the city and therefore need to be abated off the property taxes for payable 2014. RECOMMENDATION Staff recommends abating the assessments from the property taxes for the payable year 2014 for PID# 28 .030.20 .13 .001 0. ACT ION REQUIRED If council agrees with staff's recommendation , Council needs to pass a resolution abating the special assessments. RESOLUTION 2014-081 A RESOLUTION APPROVING THE ABATEMENT OF CERTAIN SPECIAL ASSESSMENTS WHEREAS, Parcel ID No. 28.030.20.13.0010 was assessed for a street improvement assessment payable 2014 and certified to Washington County; and WHEREAS, the abatement request of that certification is because it was certified to a common element parcel which cannot be done (principal amount $57.35 interest amount $20.65 = $78.00) NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessments, as stated above, are hereby abated. Adopted by the City Council this 6th day of May, 2014 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and Council FROM: Bill Turnblad, Community Development Dir. SUBJECT: Case No. ZAT/2014-10. Zoning text amendment to Municipal Code Section 41-7: Seasonal Outdoor Sales, establishing design review standards for certain seasonal food vendors. Staff requests that this hearing be tabled until the June 17, 2014 meeting. ACTION REQUIRED: Open Public Hearing and pass a motion to table the hearing to June 17, 2014 at 7:00 p.m. or as soon as possible thereafter. City Council DATE: May 14, 2014 CASE NO.: 2014-7 APPLICANT: Roger Tomten, Archnet PROPERTY OWNER: St. Croix Preservation Co, Inc. REQUEST: 1) Relinquish prescriptive easement for location of Myrtle St 2) Amend SUP to expand hotel & relocate outside eating area 3) Grant height variance DECISION DEADLINE: June 18, 20141 LOCATION: 101 Water Street South PUBLIC HEARINGS: March 10, 2014 – Planning Commission April 1, 2014 – City Council May 20, 2014 – City Council REPORT AUTHOR: Bill Turnblad, Community Development Director BACKGROUND St. Croix Preservation Co., Inc. is planning to build a 20 room addition onto the north side of Water Street Inn. In order to receive a building permit for the project, a number of items require approvals from the Heritage Preservation Commission, Planning Commission, Parking Commission and City Council. COUNCIL ACTION REQUIRED The City Council’s role in this case is threefold: 1. Special Use Permit amendments - Decide whether to approve amendments to Water Street Inn’s existing Special Use Permit; and 2. Height Variance - Decide whether to approve variance for the tower height; and 3. Myrtle Street location - Decide whether to allow relocation of Myrtle Street’s south curb-line. On April 1, 2014 the Council conceptually approved the Special Use Permit amendments and the height variance, but tabled the request to allow the curb-line of Myrtle Street to be relocated. Staff was directed to meet with the owner and his design consultant to eliminate or minimize the narrowing of Myrtle Street. Resolutions are attached for formal approval of the special use permit amendments and height variance. 1 The review deadline of 60 days was extended to June 18, 2014. Water Street Inn Page 2 of 2 COMMENTS The site plan seen by the Council last month showed the south curb-line being relocated eight feet northward along the entire length of Myrtle Street in front of the Water Street Inn. After several meetings between city staff and the design consultant, with revisions to the site plan each time, the width of Myrtle Street has been maximized while managing to keep the tower. The current site plan (dated May 13, 2014) is attached. It shows the south curb-line being relocated only three feet northward, and then just around the base of the tower. This curb-line widens again as it wraps around the tower to create a drop-off and pick-up lane in front of the Inn. The May 13 plan: 1. Widens Myrtle Street’s surface from 28 feet to 32 feet for a significant portion of the block. This accommodates a drop-off and pick-up lane at the hotel’s front door. 2. Reduces the width of the road from 28 feet to 26 feet 6 inches, but only at the base of the tower. Since 26 feet is the minimum required road width by Fire Code, the revised site plan exceeds minimum code standards. 3. Does not move the north curb-line of Myrtle Street. 4. Provides public sidewalks on both the north and south sides of Myrtle Street. The sidewalk would be at least five feet wide at its narrowest point at the base of the tower. City staff finds the May 13th site plan to be a safe option for both vehicular and pedestrian traffic. ALTERNATIVES The City Council has the following options available: 1. Formally approve the Special Use Permit amendments and Height Variance by adopting the attached resolutions. Conceptually approve relinquishing the prescriptive road easement around the base of the tower per the revised site plan dated May 13, 2014. Staff would bring the necessary documents to formalize the easement action to a future Council meeting for adoption. [Note: the minimum sidewalk width to back of curb must be at least 5 feet.] 2. Formally approve the Special Use Permit amendments and Height Variance by adopting the attached resolutions. Deny the request to relinquish the prescriptive easement. 3. Table the request for more information. cc: Chuck Dougherty Roger Tomten Attachment: Revised Site Plan Height Variance Resolution Special Use Permit Resolution A C B 1 432 NW R E N T A L 10 6 OF F I C E 10 5 OF F I C E 10 4 TR A S H 10 3 LO B B Y 10 0 NE R E N T A L 10 7 CO N F . 10 8 8 4 ' - 8 " 8 ' - 0 " 10 1 ' - 6 " 10 2 DE S K 10 1 10 3 ' - 6 " DN U P 1 5 ' - 1 1 3 / 4 " 9' - 1 1 3 / 8 " WK . WK . OP E N T O A B O V E UP UP 9' - 1 1 3 / 8 " 2 9 ' - 0 " 2 9 ' - 0 " 3 2 ' - 2 " 36 ' - 0 " 34 ' - 6 " 5' - 0 " 6" 19 ' - 0 " 5 ' - 6 " 5' - 6 " 5' - 0 " 26 ' - 6 " 10 3 ' - 6 " 1 0 0 ' 69 0 . 0 69 3 . 5 R A M P R A M P 69 1 . 5 10 1 ' - 6 " 69 1 . 5 10 1 ' - 6 " 69 1 . 5 10 1 ' - 0 " 69 1 . 0 EX I S T I N G G A S M E T E R 10 ' - 6 " 10 1 ' - 6 " 6 9 1. 5 UP 10 2 ' - 0 " 69 2 . 0 10 3 ' - 6 " 69 3 . 5 DN UP DN 9 0 ' - 2 " 70 ' - 6 " WATER ST. M Y R T L E S T . E 4' - 6 " 6' - 6 " D R O P O F F L A N E SI D E W A L K S I D E W A L K S I D E W A L K S I D E W A L K ENTRANCE GATE E X I T G A T E LI N E O F E X I S T I N G C U R B Project No :I hereby certify that this plan,specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Architect under the laws of the State of Sheet Information Drawn By :Checked By :Date :Drawing No :C 2013 ARCHNET, Inc.Registration Information Printed Name MICHAEL F. DIEM Signature DATE License #Revisions Item Date101 WATER ST. S.STILLWATER, MN AS2Unnamed13-142WATER STREET IN N ADDITION 5-13-14CALRTProject StatusOwner 5-13-14 1 / 8 " = 1 ' - 0 " 1 SI T E P L A N ARCHNET Architecture Interiors Sustainable Design 333 North Main Street Phone 651/430-0606 Suite 201 Fax 651/430-2414 Stillwater, MN 55082 www.archnetusa.com Tuesday, May 13, 2014 City of Stillwater, Mr. Bill Turnblad, Community Development Director 216 North Fourth Street Stillwater, MN 55082 RE: Water Street Inn, 101 Water Street, Stillwater, MN, Case No. SUP/2014-7. Dear Mr. Turnblad, At the April 1st, 2014 City Council meeting, we were asked to work with the City Engineer to come up with a compromise to allow Myrtle Street to remain as wide as possible. On Friday May 9th, I met with you and Shawn to discuss the issues relating to Myrtle Street. I am attaching a drawing that represents our agreed upon design. In short we are maintaining the north curb line of Myrtle to minimize any increase in the centerline angle as we cross Water Street. We are moving the existing south curb line approximately 3 feet north in front of the tower only. This will give us a 26’6” wide road where the Fire Code was requiring 26’ minimum. East of the tower, the curb line will move approximately 3’ south from it’s current position for the drop off lane, creating a 32’ road width. East of the drop off lane the curb line will return to it’s existing alignment and 29’ road width. There will be no parking on Myrtle Street for the one block east of Water Street. We have also been working on a revised location for the trash enclo- sure, now that the gas station has officially withdrawn their support for sharing facilities. We anticipate presenting the new enclosure lo- cation and design at the next HPC meeting. Thank you for your assistance in working through these issues, and as always, please feel free to contact me if you have any questions. Yours truly, Roger Tomten Associate, ARCHNET Additions and alterations to the WATER STREET INN, Stillwater Minnesota Page 1 of 1 A RESOLUTION APPROVING A VARIANCE TO THE CENTRAL BUSINESS DISTRICT PARKSIDE HEIGHT OVERLAY DISTRICT FOR THE WATER STREET INN LOCATED AT 101 WATER STREET SOUTH CASE NO. V/2014-7 WHEREAS, St. Croix Preservation Co, Inc. made application for approval of certain height variances to the Water Street Inn at 101 Water Street South for the construction of a clock tower, steel frame and spire; and WHEREAS, on March 10, 2014 the Planning Commission held a public hearing on the requested variance; and WHEREAS, on March 10, 2014 the Planning Commission recommended City Council approve the height variance as the application is in conformance with the general purpose and intent of the zoning code, consistent with the comprehensive plan and the variance is reasonable, the difficulty is unique to the property and the variance will not alter the essential character of the Central Business District; and WHEREAS, on April 1, 2014 after due notice and hearing provided by law, the Council now deemed it reasonable and appropriate to grant certain height variances for the Water Street Inn at 101 Water Street South. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested height variances: o A 6’4” variance to the maximum CBD (Parkside) Height Overlay District: regulation for a clock tower (50’8” above main floor); and o A 25’10” variance to the maximum CBD (Parkside) Height Overlay regulation for the installation of a steel tower frame (70’ 2” above main floor); and o A 37’10” variance to the maximum CBD (Parkside) Height Overlay regulation for the installation of a tower mast (81’10” above main floor). Enacted by the City Council of the City of Stillwater, Minnesota this 20th day of May, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk A RESOLUTION APPROVING AN AMENDED SPECIAL USE PERMIT FOR THE WATER STREET INN LOCATED AT 101 WATER STREET SOUTH CASE NO. SUP/2014-7 WHEREAS, St. Croix Preservation Co, Inc. made application for approval of amendments to their Special Use Permit to allow the construction of a 20-room expansion of the Water Street Inn at 101 Water Street South; and WHEREAS, on March 10, 2014 the Planning Commission held a public hearing on the requested amended Special Use Permit; and WHEREAS, on March 10, 2014 the Planning Commission recommended City Council approve the amended Special Use Permit with conditions; and WHEREAS, on April 1, 2014 the City Council held a public hearing on the requested amended Special Use Permit; and WHEREAS, on April 17, 2014 the Downtown Parking Commission met with St. Croix Preservation Co, Inc. to formulate a reasonable alternative to the off-street parking regulations in the Downtown Stillwater Parking District; and WHEREAS, the requested Special Use Permit amendment is consistent with the City’s Comprehensive Plan and Zoning Ordinance; and WHEREAS, on May 20, 2014 after due notice and hearing provided by law, the Council deemed it reasonable and appropriate to grant an amended Special Use Permit for the Water Street Inn at 101 Water Street South. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested Special Use Permit amendments with the following conditions: 1. The property owner must purchase 36 monthly parking permits to mitigate the increased on-site parking deficiency created by the remodeling. In addition, during the months of May through October, 25 more monthly parking must be purchased to mitigate the increased parking deficit associated with the seasonal roof-top patio. Therefore, the total number of parking permits that must be purchased from May through October is 61, while from November through April, a total of 36 permits must be purchased. 2. All existing and future trash receptacles shall be stored inside the building at all times with the exception of the day of trash collection. 3. A Design Review permit shall be submitted and approved by the Heritage Preservation Commission prior to the issuance of a building permit for this project. 4. A Development Agreement between the property and the City must be executed prior to commencing any work associated with public infrastructure. 5. The building permit application shall include verification that a stormwater management plan, meeting the full review requirements of the MSCWMO Plan, has been determined to be consistent with Middle St. Croix Watershed Management Organization (MSCWMO). 6. Upon issuance of a Certificate of Occupancy for the project, Resolution No. 2013- 83 will automatically be revoked. Resolution No. 2013-83 was issued for the street level patio, which will be replaced by the rooftop patio. 7. The rooftop patio shall operate under the following conditions: i. All lighting shall be reviewed and approved by the City prior to installation. ii. Per the City’s nuisance ordinance, no device for the production or reproduction of sound in a distinctly and loudly audible manner is permitted between the hours of 10:00 p.m. and 8:00 a.m. Enacted by the City Council of the City of Stillwater, Minnesota this 20th day of May, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk MEMORANDUM To: Mayor and Council /.Hi From: Shawn Sanders, Director of Public Works Date; April 23, 2014 Subject: Funding mechanisms for future Street Projects DISCUSSION: Back in March, staff presented a proposal that would increase assessments amounts to properties and decrease the City's contribution to a street improvement project. The proposal included a new policy that would increase the assessed rate on reconstruction projects from 50% to 75 % and on mill and overlay projects, assessed rates would increase from 50% to 80%. These increases would decrease the City's responsibility on any project by about 50%. Also, it was proposed to increase the Storm water utility base rate by $1.75 or to help offset the City's cost of curb and gutter installation on future projects. This would further decrease the City's responsibility on the improvement project up to $87,500. (See attached schedule). Council then asked staff to report back to see if this new change in rate would be sustainable for future years . In talking to the Finance Department, there is a very small amount in the permanent improvement fund account to pay for future projects. This has been the primary source for funding of projects for the past several years. 2012 was the last year funds from this account paid entirely for a street improvement project, which amounted to $2.2M. In 2013 and for the 2014 project, Municipal State Aid Streets have been the focus of the projects and monies from State Aid have or will be used to fund the project. While using a State Aid monies as a source of funding for future projects is possible, we are limited in its use; this money can only be used on a certain number of city streets , approximately 18 miles , and the city receives about $550,000 annually for the construction of these streets. While this formula may be enough to sustain future repair of our State Aid Streets, it does not meet the need for the remaining 72 miles of streets in the city. In looking at ways to fund the City's cost for future street projects, I will be using annual street project amount of $2.0M . (This amount could be adjusted to what the City is comfortable with for annual project). The $2.0M amount is a little less than the last major project we had 2012 amount , but should be enough to keep the City aggressive in rehabilitating our City streets. Using the assessment rate proposed above, the City costs would average $410,000 annually. This amount would vary depending on the type of construction and location. To fund these costs in addition to using available permanent improvement fund money, I have looked at three possible funding sources. Any combination of the sources could be used: 1. Use construction dollars annually from monies that we receive form State Aid Streets. As stated earlier the City receives roughly $550,000 in construction dollars for our State Aid Streets. This would mean that we have to include the construction a State Aid Street annually. In looking out at the next few years this would not be a problem. It would be wise to not use all of the funds annually to account for items such as city frontage on a project, added city costs for wider streets on State Aid roads, and county and state projects where the City is required to pay their portion of a project. 2. Use TIF money. A few years ago the City council designated a city wide district to allow for the use of TIF money for street improvements. It would take council direction to use this source of funds . 3 . Designate 20% of the City's annual LGA amount. While the amount has increased slightly in recent years. History has shown that this may not be a reliable source every year. For 2014, the city will receive approximately $500,000 in LGA or a potential amount of$100,000 to City projects The options listed above only account for possible City's portion of a project, the remaining portion of the $2.0M or 1.5M would be assessed. The City would need to sell an improvement bond to fund the project and pass those costs onto the property owner. RECOMMENDATION It is recommended that Council consider raising the assessment presenting as presented in an earlier meeting. It appears that funding the City portion of street improvements is doable. Raising the assessed rates to 70% for reconstruct projects and 80% for mill and overlay projects, and increasing the storm water utility rates, this would reduce the City's cost on the projects. Using the options listed above, it is possible to fund the City's share of project costs in the future with the awareness that hat future bonding for the improvements bonding would be necessary. Should the rates be increased, the current assessment policy would be amended and brought back Council at the next meeting . MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: February 25, 2014 Re: Street Improvement Assessments DISCUSSION Staff has been asked to explore the possibility increasing the assessment amounts on our street improvement projects . With the amount of available city funding decreasing on projects, increasing assessment amounts would be a way to lessen the burden on city costs. In recent years, there has been very little opposition at both of the hearings for our annual street improvement project. Which may lead to the conclusion the property owners residents see the value and support street improvement in our City. Furthermore, there has also been minimal opposition to the amount at the assessment hearing at the end of the project when the assessment amounts are finalized and approved. Street improvement projects include both mill and overlay and reconstruction projects. No matter the type of project, work is not just limited to the street. Improvements may be to the storm sewer, sanitary sewer, water main, and sidewalks etc . These are all typically included in the street improvement costs and eventually assessed. Assessment amounts are typically 50% of the project costs and split between the affected property owners. The one exception to this is the area around the Industrial Park, where project costs are assessed 100% to the property owners. In order reduce the City's portion of street improvement costs, a few options have been looked at to consider; Blanket increase our street improvement projects, for both mill and overlay projects and reconstruction projects, an increase in only the street work , and a possible funding source for curb and gutter. Mill and Overlay Projects Assessment rates for residential properties on mill and overlay projects for the last three years have averaged $2000 per unit. This cost seems reasonable especially if you consider this rate over the typical life of an overlay which is 20 years. This amounts to an annual cost $100 per year. Ifthe rate on the mill and overlay projects were increased to either 75% or 100%, the rate would be $3000 or $4000 or annual cost of$150 or $200 per life of the overlay. Street Reconstruction Projects Assessment rates for street reconstruction projects over the past three years vary in rate from $4779 in 2012 to $10,500 in 2013. (The difference in assessment amounts vary due to type of work performed , sidewalks, storm sewer sanitary sewer, watermain, etc., density of the homes on the project). Increasing the assessed amount to 75% or 100%, would result in an increased assessed amount from $7168.5 to $9558 in 2011 and from $15,750-$21,000 in 2013. It is tough to say what future projects assessed amounts will be, but they should not be in the magnitude (assessment wise) of the 2013 project. In looking at the areas remaining for a total reconstruction (North Hill and the neighborhoods north of Lily Lake), the estimated amount of the assessment at a rate 60%-75% would be in the order of$8,000-$10,000 per unit. Increase the assessment on street work only One constant that remains the same in both type of projects, reconstruction or mill and overlay is replacement of the asphalt surface. Streets are the main focus of our improvement projects work, all other work, (sidewalks, storm sewer sanitary sewer), associated with the project varies from year to year. An option to consider is to assess the only the street work for each type of construction at 100% and the remaining work assessed at 50%. In looking at projects for the last three years, the assessed amount for mill and overlay would have increase to 80% and the reconstruction projects would increase 70-75%. Increase the storm water utility A possible funding source to reducing the City's portion and/ or assessment amounts is to consider increasing the storm water utility fee to pay a portion or the entire curb and gutter on a project. The Storm water utility fee is charge to all properties in the City for storm water purposes. Curb and gutter is an above-the ground water drainage system that controls storm water on our city streets. Staff feels strongly about the addition of curb and gutter in the City where it does not exist today and maintenance of it in the future. Curb costs ranged from $79,000 in 2013 to $179,000 in 2011 or an average of about $120,000 over the past three years. To cover the half the cost or the City share of the curb costs on the more expensive projects such as 2011 project, the base rate of the storm water utility would have to be increased by $1.75/quarter amount. If this were option was adopted, and combined with either option above the assessment rates would be lowered slightly. Recommendation Staff recommends that council consider the options and determine if they want to increase the assessment rate and or increase the storm water utility fee reduce curb and gutter assessments costs in the city. Should council decide to adjust the rates, staff would revise the assessment policy and bring back to council for approval. 2013 STREET PROJECT Mill and Overlay Total Cost $385,812.00 Unit Rate cost/ ft Assessed Cost City Cost w/SWUfee ACTUAL $1,734 $28.77 $192,906 $192,906 .00 100% Assessment $3,468 $57.54 $385,812 100% Street/ 50% Rem $2,772 $46.00 $304,848 $80,964.00 $71,464 Total Reconstruct Total Cost $761,420 Unit Rate cost /ft Assessed Cost City Cost w/SWUfee ACTUAL $10,500 $100 .35 $380,710 $380,710 60% $12,056 $120.06 $456,852 $304,568 $278,491 65% $13,061 $130.06 $494,923 $266,497 $240,420 70% $14,066 $140.06 $532,994 $228,426 $202,349 75% $15,070 $150.82 $571,065 $190,355 $164,278 100% Street/ 50% Rem $14,989 $143.78 $547,092 $214,328 $188,251 2012 STREET PROJECT Mill and Overlay Total Cost $214,803.00 Unit Rate cost/ ft Assessed Cost City Cost w/SWU fee ACTUAL $2,025 $26.29 $107,401 $107,401 100% Assessment $4,051 $52.58 $214,803 100% Street/ 50% Rem $3,256 $42.26 $172,621 $42,182 $39,453 Total Reconstruct Total Cost $1,618,472 Unit Rate cost/ ft Assessed Cost City Cost w/SWU fee ACTUAL $4,779 $54.14 $809,236 $809,236 60% $5,596 $64.96 $971,083 $647,389 $554,439 65% $6,057 $70.38 $1,052,006 $566,466 $473,516 70% $6,554 $75.79 $1,132,940 $485,532 $392,582 75% $7,093 $81.20 $1,213,854 $404,618 $311,668 LOO% Street/ 50% Rem $6,462 $79.22 $1,184,244 $434,228 $341,278 May 7, 2014 Minnesota Ice Arena Manager's Association 8388 81 st Street Lane South Cottage Grove, MN 55016 Larry D. Hansen, City Administrator 216 North Fourth Street Stillwater, MN 55082 Re: MIAMA 2014 James Padgett Award Congratulations to the St. Croix Valley Rec Center and Lily Lake Arena staff for being the recipient of the 2014 James Padgett Award that was presented at the Minnesota Ice Arena Manager's Spring Conference on May 6, 2014 at the Chaska Community Center in Chaska, MN. The annual award is presented to an ice arena that has distinguished itself as a leader, innovator and contributor to the ice arena industry. The St. Croix Valley Rec Center and Lily Lake Arena staff is recognized for its renovation of the Lily Lake Arena in 2012. The City of Stillwater can be proud ofthe St. Croix Valley Rec Center and Lily Lake Arena stafffor their dedication to the facilities and their will to save the City $200,000 in labor costs on this project. The Lily Lake arena has seen 14 major renovations in its history from remodeled locker rooms to the major project of the retrofit. The St. Croix Valley Rec Center and staff operate Lily Lake Arena. They started saving for the retrofit in 2008 that took place from March 5, 2012 through October 31, 2012. Festive Outfitters was chosen to get the best pricing on material with no mark ups on pricing. Funding was made possible through Capital Outlay for $520,000. The Chiller and piping was $400,000 and $120,000 for dasher boards. Staff at the Rec Center completed the majority of the project as it saved $200,000 in labor costs. Because the project came in under the $520,000 the arena was able to receive bonus items; Low E ceiling, More efficient Controls, Water Heater, Lifted Evaporative Condenser and Sub Fool Heating. Congratulations to Doug Brady, manager and the entire St. Croix Valley Rec Center and Lily Lake Arena staff for a job well done . Along with the award, the Minnesota Ice Arena Manager's Association will provide two (2) full 2014 fall conference registrations with double occupancy lodging at Breezy Point Resort, to be used to attend the conference. This includes the general sessions or a STAR or lSI Certificate course. Staff can let the MIAMA office know if they intend to attend the 2014 fall conference. The MIAMA office will secure the lodging and meals for these two attendees. so;;~ Craig Flor MIAMA President Cc: Doug Brady, St. Croix Valley Rec Center Manager Mayor Ken Harycki (651) 458-5190 ·Fax: (651) 459-1360 ·E-mail : info@rinkfinder.com "Have an ice day" May 8, 2014 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila-Marie Untiedt and Fred Frandt, Clerk Kathy Schmoeckel, Engineer Paul Pearson, Planner Sherri Buss, Treasurer Marsha Olson and Chief of Police Steve Nelson. 1. AGENDA-M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES -M/S/P Hiniker/Countryman moved to approve the April 24, 2014 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER- a. Report given. There was a discussion of escrow, recycling and the communication committee. The cost of the next (and future) newsletters will be split 50/50 between the communication committee and the environmental fund since there is a recycling insert in each newsletter. b. Checks and Claims -Checks and Claims #42458 through #42481 were approved for payment. 4. PLANNER- a. Trooien Property Erosion Issues -There had been a report that there was sediment laden water leaving this site with all the recent rain. Everything seems to be back to normal now. Brown's Creek Watershed District and the PCA are checking it and will handle any issues. b. Washington County Public Works Facility -David Johnson had talked to Don Wisniewski and found that instead of redoing their failed septic system, they are looking at putting in a 2" forced main pipe from their facility to the Stillwater sewer lines. They will need to get a Conditional Use Permit for that which they will apply for later this summer. The CUP could have a condition that the pipe could not be used for any other purpose. There is also an issue of having a remote fire equipment storage location at this site. Grant and May Township are also interested in this. More information to follow. c. Metropolitan Council Thrive MSP 2040 -This is the first document in connection with starting the next Comprehensive Plan update. Sherri Buss gave a report. There is no plan to increase the sewer line at all at this time. The new Comprehensive Plan will be due by 2018. d. Review of Township Wireless Communication Tower Ordinance-Sherri Buss had reviewed our ordinance in connection with a new tower being considered in Grant. Our ordinance is limiting in that we have a low maximum height and we have a requirement for stealth. Another option we may consider is to have the towers Still wat er Town Board M tg.-5/811 4 Pa ge 2 governed by an Interim Use Permit rather than a Conditional Use Permit to ensure · that once a tower is taken down, the permit no longer applies . This issue can be looked in the future when another ordinance is updated. e. Variances -There was discussion of the possibility of having the Planning Commission review variances and have the public hearing for them rather than the Town Board. The consensus was to leave it as it is to save time and costs. f. Legacy Program -There was discussion of the issue of setbacks with respect to the McDonald property where existing lots have a 75 foot setback and any new lot would require a 200 foot setback. A variance for a new lot might be feasible if the lot would be otherwise unbuildable. Scott McDonald will work with the County on this. 5. WATER SKI PERMIT -Mary Parcheta was present to request the renewal of her annual permit for a water ski course. Chief of Police Steve Nelson stated that there have been no complaints. M/S/P Untiedt/Countryman moved to authorize the chair to sign the Sheriff's Department Water Surface Permit for 2014. (5 ayes) 6. CHIEF OF POLICE - a. Report given. There were 4 burning permits. The burning ban is still in effect. No dogs were i mpounded. b. CUP's -Steve Nelson is still checking on the CUP's . No problems have been found. c. Sentence to Serve -The Sentence to Serve crew has been used twice recently. They cleaned the ditches on Neal Avenue and cleaned up piles of brush by the town hall and cleaned up along Stonebridge. They also did work in Little Carnelian Park. They are scheduled to come back one more time. d . Iron Man Bike Ride -There were two minor injuries and no traffic issues. e . Cinco de Mayo -This was on May 3rd and there were no issues . The County is hold i ng post event meetings to get feedback. f . Jon Francis Race -This will be on July 19th and they will be using the upper parking lot by the town hall as a medical facility. g. Disc Golf Baskets-The disc golf baskets have been stolen. The Park Committee is applying for a SHIP grant for the insurance deductible. They will be welded in place this time. Jan, a neighbor of the park, was present and also expressed concerns about speeders, traffic, alcohol use and foul language. She was told to let Steve Nelson know if an issue arises . h . Trail Brushing-The trail brushing will be put on hold until further notice . i. Otto Berg Park Reservations-There are 9 reservations to far this year . 7 . ENGINEER - a. Review Seal Coat Bids/Crack Maintenance-The low bid for this year's seal coating work was $133,773.40 from Allied Blacktop. The City portion of this is about $20,000, making the Township portion about $113,700 . The estimate had been $150,854 .55. Paul Pearson stated that any crack repair work should be done before seal coating is done . MFRA had looked at the cracks in the Township and found about 5300 . Crack sealing had been discussed before in 2007. If crack sealing were to be done on our higher volume and higher speed limit roads Still water To wn Board Mt g.-5/8/1 4 Pa ge 3 of Stonebridge, Mendel and Arcola Trail, he estimates the cost to be $25,000 to $30,000. The consensus was that those roads that are scheduled to be overlayed should not be crack sealed at this time. M/S/P Hiniker/Brandt moved to award the bid as submitted and authorize Paul Pearson to get a change order to crack seal those areas needing it on northerly one mile section of Arcola Trail for an amount not to exceed $4,000, as a pilot project on a high traffic road which is scheduled to be sealcoated in 2014. (5 ayes) b. Trail Brushing -Paul Pearson had met with the Park Committee in January of 2013 to discuss trail maintenance work. There had been a budget item set up with Raleighs for removing brush. Paul Pearson will meet with the Park Committee again to set priorities with emphasis on those trails that have more use. Sentence to Serve can be asked to do as much of the brushing work as possible. c. Neal Avenue Xcel Permit -Some trees that were in the right of way had been removed in connection with a power line being relocated along Neal Avenue. Some neighbors had expressed some concerns which have been addressed. The trees have been cut down and the poles are now in the right of way. The stumps should be cut down to a level that will allow Raleighs to mow the brush, and to prevent damage to a car if a car goes off the roadway. 8. CLERK- a. Township Meeting -We are still waiting to hear from two Townships to see if they are interested in having another meeting. The Clerk will follow up. The meeting will be held in the early fall. 9. PARKITECTURE QUOTE -The vendor will do the installation and the Township will prepare the site. The work will be done between 6/23 and 7/4 when there are no reservations for the park. M/S/P Hiniker/Countryman moved to authorize the chair to sign the revised quotation for $74,846.00 from Parkitecture. ( 4 ayes, Untiedt nay) 10. DISC GOLF BASKETS -The cost for the baskets is about $2,500 . Steve Nelson will be asked to check the park more frequently on Friday and Saturday nights . This should be covered by insurance and we are hoping to get a SHIP grant to pay for the deductible. M/S/P Hiniker/Untiedt move to approve the expenditure of up to $2,500 to replace the stolen disc golf baskets. (5 ayes) 11. RECYCLING -Linda Countryman reported on ideas for upcoming recycling projects. 12 . ORGANIZATIONAL IDEAS -There was a discussion of how to encourage leadership skills among Board members and also among the committees. All Board members should make an effort to attend meetings outside of Board meetings to get a better feel of how things work. The next newsletter can mention the possibility of an open seat on the Board and encourage people to come to meetings to see what is going on. Committee members will also be encouraged to get involved. Stillwater Town Board Mtg.-5/8/14 Page 4 13. ADJOURNMENT-The meeting was adjourned at 11:15 p.m. Clerk ____________________________________ __ Chairperson ________________________________ _ Approved __________________________________ _ 1. 2. 3. 4. 5. 6. 7. 8. 9. 9:00 9:00 9:10 9:10 9:25 9:35 10:00 10:15 BOARD AGENDA MAY 20, 2014-9:00A.M. Roll Call Pledge of Allegiance Comments from the Public Board of Commissioners Fran Miron , District 1 Ted Bearth , District 2 Gary Kriesel, District 3 Autumn Lehrke , Chair, District 4 Lisa Weik , District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function a/Washington County Gove rnment, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to th e County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves th e right to limit an individual's presentation if it becomes redundant, repetitive , overly argumentative , or if it is not relevant to an issue th at is part of Washington County's Responsibilities Consent Calendar -Roll Call Vote Public Works-Wayne Sandberg, County Engineer A. Resolution-Award Bid for the County State Aid Highway 9 and County Road 91 Paving Project B. Resolution-Funding through the Fiscal Year 2015 Metro Municipal Agreement Program Public Health and Environment -Sue Hedlund, Deputy Director Letter in Support of Application for National Accreditation General Administration-Molly O'Rourke, County Administrator A. 2013 Countywide Mission Directed Budget Recommendation -Kevin Corbid, Deputy Administrator B. Legislative Update Commissioner Reports-Comments -Questions This period of time shall be used by the Commissione rs to report to the foil Board on committee activities, make comments on matters of interest and information , or raise que stions to the staff This action is not intended to result in substantive board action during this tim e. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 10. 10:20 to 10:50 -Board Workshop with Public Works Discuss the Counties Transit Improvement Board (CTIB) Revised Draft Program of Projects Prior to the CTIB Meeting on May 21 11. 10:55 to 11:35-Board Workshop with Public Works Discuss the State and Federal Regulations and County Practices Related to Traffic Controls for School Areas, Including School Warning Signs, School Crosswalks, and School Speed Limits Assistive (istening device~ ars: ~vai/able tor use in ~he County Board Room EQU AL EMPLOYMENT OPPORTUNITY I A FFIRMAT IVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* MAY 20,2014 The following items are presented for Board approval/adoption: DEPARTMENT/ AGENCY Administration Accounting & Finance Property Records and Taxpayers Services ITEM A. Approval ofthe May 13, 2014, Board meeting minutes. B. Approval to reappoint Eric Lindberg, Stillwater Township, and Victoria Dupre, May Township, to the Carnelian-Marine-St. Croix Watershed Di strict Board of Managers to terms expiring June 21 , 201 7. C. Approval to revise Policy #2506, increase county change funds by $1 ,200. D. Approval of application for a renewal of an On Sale and Sunday Liquor License for the Afton Apple Orchard, Cenco Farms, Inc., located in Denmark Township. Consent Calendar items are generall y defined as item s of routine bu s iness, not requiring di sc uss ion , and approved in one vote. Com mi ss ioners may elect to pull a Consent Ca lendar item(s) for di sc uss ion and/or se parate action. Assistive listening device~ a~ ~vai/ab/e for use in ~he County ~~~rd:~1oom ~::rv EQUAL EMPLOYMENT OPPORTUNITY I AFF IRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners May 13,2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel , District 3; Autumn Lehrke , District 4; and Lisa Weik , District 5. Absent none. Board Chair L ehrke presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Commissioner Miron -reported he attended the clean-up day in Hugo and appreciated the county employees who worked to make it a success; he discussed the Environmental Protection Agency and Corps of Engineers rule changes with respect to the Clean Water Act and asked that the county review this issue and possibly make comments; and he thanked the department of Property Records and Taxpayers Services for attending the Scandia wo rkshop with the City Council to answer questions they had on market valuations ; -Commissioner Kriesel -reminded the public that on May 15 the Law Enforcement Memorial will be held at the Historic Courthouse at noon ; -Commissioner Lehrke -announced that a joint project between the Washington/Ramse y County Resource Recovery Board and the St. Paul Hotel has been selected as finalists for the 2014 Environment Initiative Awards and that the winner will be announced next Thursday. General Administration Approval ofthe following actions: -May 6, 2014, Board meeting minutes ; -Legislative update presented; -Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval ofthe following actions: -On-Sale and Sunday Liquor License for Stoneridge Golf Club, West Lakeland Township; -Memorandum of Understanding with LifeSource , Minnesota Lions Eye Bank, and American Donor Services for installation of digital signage equipment in the three Washington Count y License Centers. Public Health and Environment The Board met in workshop sess ion to review the Health Impact Assessment process as well as a brief update on the Community Health Assessment. Public Works Approval of the following actions: -Use fund balance in the amount of$61 ,159 to pay for building retrofit costs ; and Change Ord er # 1 to contract with Harris Companies in the amount of $17 ,800; -Use of up to $113,000 of contingency funds in the county 's General Operations budget for costs to improve the Historic Courthouse heating and cooling system. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners May 6, 2014 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Lehrke presided. Commissioner Reports -Comments -Questions The Commissioners reported on the following items: -Board Chair Lehrke reported that at its meeting on April22, 2014, the Board held an Executive Session with the County Administrator for her annual performance review and reported that she is performing her job in a positive manner; -Commissioner Weik-reported she will be traveling to Los Angeles, June 25, through June 27, to experience the Bus Rapid Transit in a dedicated guide way; she will know by June 20 whether she 'll be speaking at the Rail~volution Conference in the Twin Cities in September ; and noted that the Woodbury Lions will hold its city-wide garage sale starting May 8; -Commissioner Lehrke -reported she attended the Library Board meeting and learned that 80 percent of the library use comes from the three flagship libraries and that e-book usage has increased 300 percent since the use of the 3M Cloud. Community Services Approval of the following actions: -One year contract for Consumer Support Grant services with Mains 'l Services, Inc., Orion ISO, Inc., and Lifeworks; -Grant funds from the Minnesota Department of Human Services in the amount of $130 ,000 to create more independent housing options and alternatives to corporate foster care; -Resolution No. 2014-051, grant fund from the Minnesota Housing for Family Homelessness Prevention and Assistance Program; -2014-2018 Group Residential Housing agreements for Dustin Frazier family foster care; -Resolution No. 2014-052, Washington County's 2014 Annual Action Plan for the Community Development Block Grant and HOME Investment Partnership Programs and authorizing submission of such grant request to the U.S. Department of Housing and Urban Development. General Administration Approval of the following actions: -Steve Ellenwood, Woodbury, distributed literature regarding transit and transportation and asked whether expansion is needed; -Bob Tatreau, Woodbury , distributed letters from the Department of Transportation in Washington, D.C., stating the Gateway Corridor study is flawed and that Alternative 8 should be revisited; -April 22, 2014 Board meeting minutes; -Submit the 2015-2017 investment pledge form to Greater MSP (Minneapolis St. Paul Regional Economic Development Partnership); -Economic Development Strategic Plan as amended; -Joint Washington/Ramsey County comment letter related to the Thrive MSP 2040 Plan; -Legislative update presented ; - Board correspondence was received and placed on file. Housing and Redevelopment Authority Adoption of Resolution No. 2014-050, approving the 2015 Qualified Allocation Plan for the Housing Tax Credit Program. Property Records and Taxpayers Services Approval ofthe following actions: -Abatement request in the amount of $11 ,904 for a parcel of land located in the City of Woodbury; -On-sale and Sunday Liquor License for the Outing Lodge LLC located in Stillwater Township; -Temporary On-Sale Liquor License for the Veterans of Foreign Wars Post 323 for a special event at the Washington County Fairgrounds. Public Health and Environment Approval of a Joint Powers Agreement with the Minnesota Department of Agriculture to assist with the coordination , organization, and administration of a project to conduct nitrate -N sampling within the City of Cottage Grove and Denmark Township. Public Works Approval ofthe following actions: -Convert a non-supervisor Parks Coordinator position to a Public Works Supervisor I position ; -Twelve-month Special Project Parks Coordinator-Natural Resources position; -Board workshop held to discuss the Park and Trail Master Planning and a review of the business model of the Historic Courthouse . Sheriff's Office Adoption of Resolution No. 2014-053, recogmzmg Law Enforcement Memorial Day, Law Enforcement Memorial Week, and Correctional Officers Week in Washington County. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 11 d Street N., Stillwater, Minnesota. 1. 9:00 2. 9:00 3. 9:10 4. 9:10 5. 9:20 6. 9:25 7. 9:35 8. 9. 9:50 BOARD AGENDA MAY 13, 2014-9:00A.M. Roll Call Pledge of Allegiance Comments from the Public Board of Commissioners I Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, Chair, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function ofWashington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and thefoll Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than jive minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities Consent Calendar -Roll Call Vote Public Works-Greg Wood, Division Manager Historic Courthouse Heating and Cooling System Property Records and Taxpayers Services-Jennifer Wagenius, Director Memorandum of Understanding with LifeSource, Minnesota Lions Eye Bank, and American Donor Services General Administration-Molly O'Rourke, County Administrator Legislative Update Commissioner Reports -Comments -Questions This period of time shall be used by the Commissioners to report to thefoll Board on committee activities, make comments on matters of interest and iriformation, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 10. 9:55 to 10:15-Board Workshop with Public Health and Environment Health Impact Assessment Process and an Update on the Community Health Assessment 10:30 Finance Committee Meeting Assisfive listening devices are: ~vailable for use in !he County Board Room EQUA L EMPLOYMENT OPPOR TUNI TY I A FFIRMATIVE AC TI ON EMP LOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MAY 13,2014 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY Administration Property Records and Taxpayers Services Public Works ITEM A. Approval ofthe May 6, 2014, Board meeting minutes. B. Approval of application for renewal of an On-Sale and Sunday Liquor License for Stoneridge Golf Club, Inc., located in West Lakeland Township. C. Approval to use fund balance in the amount of $61,159 to pay for building retrofit costs; and approval of Change Order # 1 to contract with Harris Companies in the amount of $17,800. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or se parate action . IF , Assistive [istening device~ are: ~vailable for use in the County ~~a';t"'~o~':n~nnn EQ UA L EMP LOYMENT OP POR TUNIT Y I AFF IRMATIVE ACTIO N EMPLOYER