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HomeMy WebLinkAbout2014-05-15 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, May 15, 2014 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF APRIL 17, 2014 MINUTES 4. SPECIAL EVENTS 4.01 Log Run 4.02 Jon Francis Run 4.03 Log Jam Days 5. NEW BUSINESS 5.01 200 East Chestnut Building – Alternative Parking Provisions 5.02 LOLO – Alternative Parking Provisions 6. OTHER BUSINESS 6.01 Update – Invoicing for monthly parking permits 7. ADJOURNMENT DOWNTOWN PARKING COMMISSION MEETING MINUTES April 17, 2014 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:30 a.m. Present: Chair Pelletier, Commissioners Anderson, Hopfe, Helmberger, Johnson, Lettner Absent: Commissioner Junker, Council Representative Kozlowski Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to approve the March 20, 2014 meeting minutes. All in favor, 6-0. NEW BUSINESS Spring Art Fair Parking Community Development Director Turnblad explained that the Greater Stillwater Chamber of Commerce is requesting permission to reserve Municipal Lots 8b and 9, totaling 119 spaces, for the Rivertown Art Festival to be held on Saturday May 31 and Sunday June 1. Under the current schedule, the fee would be $3 per space per day, totaling $1,071. Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to recommend that the Spring Art Fair be charged $1,071 to reserve Lot 8b and Lot 9. All in favor, 6-0. Wok on Water Alternative Parking Provisions Community Development Director Turnblad reviewed the request. Shiqin Chen, owner of the Wok on Wheels vending truck parked at Let There Be Light, would like to open a restaurant storefront at 126 North Main Street. Since it will have no on-site parking spaces, the City’s downtown parking standards require mitigation by purchase of monthly parking permits at $10 per month per permit. The parking requirement is 11 spaces, seven more than required by the previous dental office use. Staff recommends that the building owner or business owner purchase seven parking lot permits per month. Downtown Parking Commission April 17, 2014 Motion by Commissioner Helmberger, seconded by Commissioner Anderson, to recommend that Wok on Water be required to purchase seven monthly parking permits to mitigate the deficit in on-site parking. All in favor, 6-0. Allowing permit parking in pay lots Chair Pelletier suggested that the lots that are empty during the day might generate income by allowing permit parking. Community Development Director Turnblad noted there are currently certain lots in the system for which permits are valid, and the 3 or 4 hour parking limits do not apply. Parking Enforcement Officer Pasket remarked that business owners often set poor examples for employees by parking right in front of their business rather than leaving the space for customers. Community Development Director Turnblad commented that when everything east of Main becomes a $5 pay lot, parking may be distributed more evenly. He agreed to put the discussion on the November agenda. Police Chief Gannaway reminded the Commission that whatever is decided, make sure it’s easily enforceable. OTHER BUSINESS Water Street Inn Alternative Parking Provisions (continued from March 20, 2014 meeting) Community Development Director Turnblad explained that the Water Street Inn is planning a three-story addition on the north of the existing building. The facility as proposed will have a parking requirement of 211 spaces. Because the Inn’s private lot has 58 spaces, there will be a deficit of 153 spaces. Staff recommends requiring the purchase of 61 monthly parking permits, which represents the increased deficit the proposed facility would have over the existing building, with two conditions: 1) if the front two rooms are used as retail rather than meeting space, the parking deficit may be reduced from 61 to 46; and 2) as a building permit is issued, look at square footage again in case the number of spaces needs to be tweaked. Chuck Dougherty, owner, stated he will try using valet parking in nearby private lots or the ramp. He asked if the permit requirement might be adjusted in the winter since he does not have outdoor dining in the winter. Community Development Director Turnblad confirmed that in the off-season the requirement would be lower due to no outdoor dining, so this should be another condition of approval. Motion by Commissioner Helmberger, seconded by Chairwoman Pelletier, to recommend that the Council require the purchase of 61 monthly permits between May 1 and October 31 each year, and that during the off-season, the required number of parking permits would be reduced Page 2 of 3 Downtown Parking Commission April 17, 2014 since there is no outside service area; and that the two conditions in the staff report be incorporated into the recommendation. All in favor, 6-0. Invoicing Alternative Provision Permits Community Development Director Turnblad stated that since the downtown parking alternative provision was started in 1999, the City maintains records of which establishments are required to purchase monthly permits, but does not invoice the businesses. About one- fourth of the businesses purchase the permits regularly as required; the rest do not. He asked if the City should start invoicing these businesses. It would generate approximately $12,000 a year. It was the consensus of the Commission to recommend that the Council institute a policy to invoice all downtown businesses that are obligated to pay for downtown parking permits. Collecting Parking Fees Chair Pelletier asked the City can hold off on pay parking till May 5, to enable volunteers helping at the downtown clean up May 3 to park for free. Motion by Helmberger, seconded by Commissioner Anderson, to postpone collecting pay parking fees until May 5. All in favor, 6-0. ADJOURNMENT Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to adjourn the meeting at 9:30 a.m. All in favor, 6-0. Respectfully Submitted, Julie Kink Recording Secretary Page 3 of 3 Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: May 8, 2014 DATE: RE: Special Events SPECIAL EVENT PERMIT APPLICATIONS Currently there are three pending special event permits, and though they do not all need to reserve parking in the Downtown Parking System, they are being presented here for information purposes. A. Log Run th The Stillwater Log Run, race director Brian Mastel, plans to hold their event on Saturday, the 27 of September. There will be a number of distance options for participants, all starting north of Stillwater and running along Highway 95 into Downtown Stillwater. The finish for all race distances will be the private parking lot owned by the Minnesota Zephyr on the north end of Downtown. They will not need to reserve any on-street parking to protect the race route. So, as long as the City receives written verification from the parking lot owner that the race can use the private lot, there would not be any public parking impact. However, just in case that written permission is not received, the race would like to use Municipal Lot 12 for the finish line. In such a case, the entirety of Lot 12 would be reserved for all of Saturday, September 27. Lot 12 has 85 spaces. At the high season rate of $3 per space per day, the 85 spaces would cost $255. Staff recommends charging the $255 if the race director does not receive written permission to use the Minnesota Zephyr lot. B. John Francis Run The Jon Francis Foundation will be sponsoring a 5K and a 10K run/walk on Saturday July 19 as part of the Log Jam Days summer festival. The race director is David Francis. Both race routes begin by Pioneer Park and end at Municipal Lot 5 on the City’s new Downtown Trail. No parking lots or on-street parking will need to be reserved for either of these two races. So, no parking fees will be involved. Special Event Permits Page 2 C. Log Jam Days “The Locals” have submitted a partially completed special event permit application for Log Jam Days. Though it is not yet complete, the application form has sufficient information for the Parking Commission to complete its review. Log Jam Days is scheduled to set up Downtown on Thursday, July 17. The actual event would be Friday ththst the 18 through Sunday the 20. Clean up would occur on Monday the 21. During this five day period Municipal Lots 2, 4, 5, 9, 10 and 11 will be reserved for the community festival. As can be seen on the attached map, the lots would be used as follows: Municipal Lot Spaces Use 2 84 Food vendors and secondary music stage 4 29 Bingo 5 7 Beer tap truck 9 30 Vendors 10 49 Vendor parking 11 45 Public safety staging area The RFP that the City distributed to potential event producers offered Lots 2, 4, 5, 6, 7 and 9 as part of the event venue. Though the RFP did not specifically state that the lots would be made available by the City free of charge during the event, that was the intent. The Locals opted not to reserve Lots 6 and 7 (32 total paved spaces), but city staff believes Lot 10 will be needed for vendor parking. Since the 49 spaces in Lot 10 are currently only graveled, staff feels that the exchange for the 32 paved spaces in Lots 6 and 7 is equitable. If the City were to charge for the spaces, their cost would be as follows: Municipal Lot Spaces Charge $3,780 2 84 5 days @ $9/space/day = 4 29 (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = $391.50 $348+$43.50 = 5 7 (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = $94.50 $84+$10.5= 9 30 (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = $405 $360+$45= 10 49 (4 days @ $1.50/space/day) + (1 day @ $1/space/day) = $343 $294+$49= 11 45 (4 days @ $3/space/day) + (1 day @ $1.50/space/day) = $607.50 $540+$67.50= TOTAL $5,621.50 Therefore, the City parking reservation subsidy is $5,621.50. bt Attachments: Log Run route Jon Francis route Log Jam Days parking lot usage Bike Path Bike Path Courses for Course Marshals - 38 Proposed 5K &10K Log Jam Warden's House Museum Trail Parking Laurel St stairs 24 Public Parking Downtown Stillwater 2014 Legend City Parking Lot City Parking Ramp Tour bus parking 24 24 Tour bus loading/unloading Free parking Pay parking Free parking 4 4 after office hours Mulberry St Parking ONLY for stairs co-op customers 24 Public restrooms Numbers in circles = hour 4 Library limits for free parking lots 3 3 Map produced by 4 Stillwater Parking Commission 2/20/14 4 4 3 Chestnut St Armory stairs 4 4 Main St stairs Veterans' Memorial Historic Courthouse Lot 12 24 hr Downtown Parking District City Parking Lot City Parking Ramp City monthly permits valid 15 minute parking limit Lot 10 24 hr Lot 11 30 minute parking limit 24 hr Loading/unloading Bus loading/unloading Bus parking On-street handicapped parking Free parking Pay parking Lot 8b Lot 9 Free parking 4 hr 4 hrafter office hours Lot 14 Lot 13Parking ONLY for co-op customers 24 hr 3 hr Lot 8a Lot 1 -- 106 spaces Lot 7 Lot 2 -- 84 spaces 3 hr Lot 3 -- 35 spaces Lot 4 -- 29 spaces Lot 5 -- 7 spaces Lot 6 -- 16 spaces Lot 5 Lot 7 -- 16 spaces 4 hr Lot 6 Lot 8a -- 50 spaces Parking 3 hr Lot 8b -- 89 spaces Ramp Lot 9 -- 30 spaces Lot 10 -- 49 spaces Lot 11 -- 45 spaces Lot 4 Lot 15 Lot 12 -- 85 spaces 4 hr 4 hr Lot 13 -- 28 spaces Lot 14 -- 15 spaces Lot 15 -- 20 spaces Lot 16 -- 47 spaces Lot 17 -- 103 spaces Lot 18 -- 53 spaces Lot 19 -- 83 spaces Lot 3 Lot 20 -- 22 spaces 3 hr Ramp -- 248 spaces Total = 1,260 spaces 468 marked on-street parking spaces Lot 2 148 unmarked on-street parking spaces Lot 16 1,876 total public spaces 4 hr 1,438 free spaces 76.7% of spaces free Lot 17 4 hr Lot 1 Lot 18 Lot 20 24 hr Lot 19 Map produced by Stillwater Parking Commission 3/20/14 Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: May 9, 2014 DATE: May 15, 2014 MEETING DATE: RE: Rev Ï Parking Requirements Planning Case 2014-16 Background Revé is planning to relocate from the Grand Garage to the Chestnut Building at 200 East Chestnut. In order to accommodate the relocation, the building owner will combine and remodel current spaces. The result will be that a good bit of existing restaurant space as well as some hallway and retail spaces will be remodeled to accommodate Revé. This remodeling work will have the net effect of increasing the required number of parking spaces for the building. In addition, a portion of the surface lot is planned to be redesigned to create a front entrance to Revé directly from the exterior. To do this, the parking lot exit to 2 nd Street will be closed. The closure results in the need for two-way traffic in the lot and the loss of 7 parking spaces. Analysis Currently there is a parking lot and small parking ramp on the property to serve the multiple tenant Chestnut Building. There are 20 spaces on the lower level of the ramp, 23 on the upper level of the ramp and 19 in the surface lot, for a total of 62 spaces. According to the last staff analysis of the entire building, 81 spaces were required for the existing mix of uses. Since there are only 62 spaces on-site and the existing use mix requires 81 spaces, any increased parking requirement created by the tğŭĻЋƚŅЋ wĻǝĽtğƩƉźƓŭ ağǤВͲЋЉЊЍ proposed remodeling will all have to be mitigated in its entirety through the purchase of monthly permits in the downtown parking district. Parking increase calculations. 1.Space conversion for Revé; a.Most of ReveÔs space currently exists as restaurant. So, this does not increase the buildingÔs parking demand to use it again as restaurant. b.140 square feet of circulation space (hallway) will be converted to restaurant. At a rate of 1 space per 120 square feet, 1.17 spaces would be required for this. Since hallway requires no parking, no credit can be given for its current use. So, the circulation space conversion requires an additional 1.17 spaces. c.640 square feet of existing retail space will be converted for ReveÔs use. At a restaurant rate of 1 space per 120 square feet, 5.33 spaces are needed. At a rate of 1 space per 200 square feet, the 640 square feet of current retail space requires 3.2 spaces. So, the increased parking demand for this space is 2.13 spaces. d.The total increased parking for Revé is 3.3 spaces, which is rounded to 4. 2.Parking lot reconfiguration. a.To provide a new entrance to Revé, the current parking lot must be reconfigured. This will result in the loss of 7 spaces. b.When the lot is reconfigured, the property owner will need to begin paying for the lost surface lot spaces. Note: The building owner plans to transfer the current restaurant patio to Revé at some point in the future. Since that is a transfer, no net increase in parking demand will occur. Recommendation Staff recommends invoicing the owners of Revé for 4 monthly permits when their new location is issued a certificate of occupancy; and invoicing the building owner 7 monthly permits when the parking lot is reconfigured. bt attachment: Site Plan 5/8/14 City of Stillwater Attn: Bill Turnblad 216 N. Fourth St. Stillwater, MN 55082 Dear Mr. Turnblad and Parking Commission Members: Attached are parking space adjustment calculations you requested for the 200 E. Chestnut Building The owner has applied to the plan- ning commission for issuance of a special use permit for a new restaurant and we are prepared to submit a proposed solution for meeting the parking requirement changes, at the request of city staff. The following is a quantification of the changes we discussed in our last meeting in the format you requested: #1 The west parking lot is being renovated to eliminate the drive through and establish a new exterior restaurant entrance. As a result of this renovation the parking capacity is reduced from 19 to 12 stalls creating a net reduction of 7 parking spaces This may be potentially mitigated by billing the building owner $10.00/ space per month. #2 The proposed interior design space plan of the restaurant and adjacent public spaces will alter the circulation space of the building and result in the net conversion of 140sf 1.17 parking spaces to restaurant from circulation at a rate of one space per 120sf. This standard will generate a requirement for #3 the proposed interior design space plan of the restaurant will convert 640sf of Retail space to Restaurant and result in an intensifica- 2.14 parking spaces tion of parking requirements from 1 per 200sf to 1 per120sf. This standard will generate a requirement for Combined requirements from item #2 and item #3 must be rounded up to the next whole number. This standard will create a requirement for 4 parking spaces This may be potentially mitigated by billing the restaurant owner $10.00/space per month. #4 A new outdoor eating/ service area is proposed for this restaurant. The parking requirement for this building already includes consid- erations for an outdoor eating area of a similar size that is no longer being utilized and therefore there will be no change of parking re- quirements for the future outdoor eating area. Thanks in advance for your consideration and we will are looking forward to meeting with you and discussing the project proposed in further detail. Sincerely, Mark S. Balay Mark S. Balay Architects, Inc. Enc. Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: May 6, 2014 DATE: May 15, 2014 MEETING DATE: RE: LOLO Ï Parking Requirements Background LOLO is planning to expand its business at 233 South Main Street by adding a patio on the Water Street side of the restaurant. In 2013 a Special Use Permit (SUP) was issued for the restaurant. A condition of the SUP was that the property owner would purchase 22 monthly parking permits for the restaurant. But the proposed patio was not part of that SUP. The patio is designed for a maximum of 31 seats. (See the attached sketch.) 24 of these are at 6 tables of 4 each. The remaining 7 are at a counter. At a rate of 1 space per 4 seats, the same rate applied to other similar patios (for example Marx immediately to the south), the patio would have a minimum parking space requirement of 8. No parking is available on-site. So, as with the restaurant itself, alternative parking provisions are necessary to satisfy the increase in required parking for the patio. Analysis Given the space limitations on historic properties downtown, expanding businesses cannot typically provide on-site parking. For this and other reasons, the City created a downtown parking district, which allows for what the Zoning Ordinance calls Ñalternative provisionsÒ. The Ñalternative provisionsÒ approved by the City typically are either to: 1) lease available spaces from an adjacent property owner; or 2) purchase monthly parking permits for the City parking facilities in the downtown parking district. Since the tğŭĻЋƚŅЋ \[h\[htğƩƉźƓŭ ağǤЏͲЋЉЊЍ only private parking in the immediate area belongs to the Freight House, and it is unlikely they would lease 8 spaces to LOLO, the only reasonable option is to purchase 8 monthly parking permits for the patio. Recommendation Staff recommends requiring the restaurant owners to purchase 8 monthly parking permits for patioÔs parking deficit. bt attachment: Patio layout Downtown Parking Commission TO: Bill Turnblad, Community Development Director FROM: May 8, 2014 DATE: RE: Invoicing for Parking Variances The City Council approved the Parking Commission request to begin invoicing parking variance permits. Over the next few weeks, City staff will send letters out to each of the downtown properties that have received parking variances. The letter will explain that rather than rely on the “honor system” as has been done in the past, the City will begin invoicing for parking permits associated with variances. It will also include a copy of the use permit for the specific property and the number of permits that will be invoiced. st The City’s Finance Department will then begin sending invoices out on July 1. The goal is to send invoices quarterly, not monthly. bt