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HomeMy WebLinkAbout2014-04-28 PRC packetc5tillwater .....~~) rHo BIRTH'iACl· Of MiNNES01A ') CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, APRIL 28, 2014 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, April 28, 2014, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the March 24, 2014 Minutes 2. Open Forum -The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. 2014 Capital Improvement Purchase Update Informational Items 4. Trails Master Plan Visioning Session 5. Proposed Armory/Fire Station Trail Update 6. Brown's Creek Nature Preserve Mountain Bike Track Update 7. Summer Programs Commission Items!Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION MEETING March 24, 2014 Present: Chairman Amrein, Commissioners Scott Christensen, David Brandt, Rob McGarry, Solveg Peterson, Sandy Snellman, Don Stiff, Council Liaison Mike Polehna Absent: None Staff present: Public Works Superintendent Tim Moore Approval of Minutes -Motion by Brandt, seconded by Snellman, to approve the February 24,2014 minutes. All in favor. OPEN FORUM There were no public comments. INFORMATIONAL ITEMS Hersey Bean Property History Brent Peterson, Washington County Historical Society, gave a presentation on the history of the Hersey Bean Property to assist the Commission in recommending a name for the park to be developed there. A lumber mill built by Isaac Staples originally occupied the site. The mill's name changed every time there was a change in ownership. Over the years, partners who operated the mill were: Samuel Hersey, Jacob Bean, and George Atwood. In 1893, a tornado hit a lumber shed there, killing Windom A. Anez and Samuel Simonson. The property was also used for a boat landing, then Aiple Towing, then the boat Cayuga. Aiple Brewery once occupied the site where the Oasis now stands. Slab Alley, between the Wolf Brewery and the Oasis, once held mill workers' houses including a house where Bing Crosby's mother was born. Also there was a limestone quarry at the top of the bluffs. Further discussion will be on next month's agenda. COMMISSION ITEMSITOPICS Re-appointments Amrein noted that the terms of four Commissioners will expire in May: Stiff, Peterson, Brandt, and McGarry. All have re-applied and there have been no new applicants. Highway 36 Project The Commission discussed the lack of a walking trail in MnDOT plans for the north side of Highway 36 from Greeley to Osgood. Polehna said he could convey the Commission's desire for a walking trail for pedestrian safety. Moore will follow up with staff. ADJOURNMENT Motion by Amrein, seconded by Snellman, to adjourn. All in favor. The meeting was adjourned at 7:48 p.m. Respectfully submitted, Julie Kink Recording Secretary c5tillwater ?i:±C!:=: ~ ........... ~ THE 8IRTHPIAC~ O~ MINN[~OlA J MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Superintendent of Public Works 7'fl1 .. DATE: April 23, 2014 SUBJECT: 2014 Capital Improvement Purchase Update BACKGROUND For fiscal year 2014 the City of Stillwater has budgeted $257,700 with a carryover from 2013 of $34,745 and an additional donation from the St. Croix Valley Baseball Association of $10,000 for a total of $302,445. To date Public Works has purchased 2 pieces of equipment for $17,640 leaving $284,805. DISCUSSION There is $244,294 remaining in planned capital improvements and purchases this year. These include backstop, ball field fencing and a picnic shelter at Millbrook Park, new play structure at Legends Park, play surface replacement at Teddy Bear Park, 1-ton pickup for the parks department, new storage building at Lily Lake Park and miscellaneous computer equipment. With $40,511 remaining staff recommends the installation of an irrigation system at Pioneer Park, replacement of the backstop at lower Northland Park and the purchase of an enclosed tool trailer for maintenance and projects in the parks. These improvements and purchases total $28,428 leaving a balance of $12,000 that can be used for the installation of an irrigation system along the new trail downtown from Myrtle Street to Mulberry Street. These expenditures were not planned in 2014 but are a part of the 5-year CIP work plan. RECOMMENDATION If the Parks and Recreation Commission concur it should recommend to City Council these expenditures for 2014. ~ill\A(lt~r ....~~~, ·ruf 8iATHPi...ACE or. M:1'lf..jI-SO~A ,) COMMUNITY DEVELOPMENT DEPARTMENT MEMO TO: Parks and Recreation Commissioners and Planning Commissioners FROM: Community Development Department staff REGARDING: Trails Master Plan Visioning Session and Guiding Principles Workshop As Commissioners may be aware, the City has entered into a contract for services with Melissa Douglas to assist in the development of a city-wide Trails Master Plan; Melissa's proposal and scoping schedule, approved by the City Council, is attached for reference. On May 12th, from 5:00 to 6:30 p.m., Melissa and staff will be hosting a visioning session with Parks and Recreation and Planning Commissioners. An addition outcome of the workshop will be the determination of guiding principles for the plan. All Commissioners are encouraged to attend this workshop; dinner will be provided. Attached is a lunch menu, please circle which lunch you would like and return to Tim Moore at the Monday April 28 th Parks and Recreation Meeting. Thank you. March 11,2014 Bill Turnblad, Community Development Director City of Stillwater, City Hall 2l64th Street North Stillwater, MN 55082 Dear Bill: Thank you for considering this proposal to update the City of Stillwater's Trail Master Plan. The impetus for the proposed update is the anticipated completion of two exciting additions to City's trail system in the next three years, Brown's Creek Trail and the Saint Croix Valley Loop Trail. I would welcome the chance to work with the City Council, commissions, staff, businesses and residents to develop a plan that takes full advantage of opportunities created by these major trail projects while minimizing or mitigating any challenges. Deliverables and Relationship to the Comprehensive Plan Deliverables for this project will include a stand-alone Trail Master Plan for the City of Stillwater and related Comprehensive Plan amendments. The Trail Master Plan will include: • Updated inventory of existing trails, amenities, signage and facilities • Vision statement and principles to guide planning • Discussion of needs and issues • Planned and proposed trail options, amenities, signage and facilities • Implementation plan with goals, policies, standards and priorities • Revised and updated maps and other graphics Concurrently with the Trail Master Plan update, the City will retain a separate consultant to complete a park master plan for the Hersey Bean property south of downtown Stillwater. The . Trail Master Plan update and the new Hersey Bean Park Master Plan will require amendments to City's Comprehensive Plan. This project will include drafting necessary amendments, circulating for comment and submitting the amendments to the Metropolitan Council for review. Completing these amendments will allow the City to make infrastructure investments needed in the near tenu for the Brown's Creek Trail and the Saint Croix Valley Loop Trail. An update of the City's Downtown Master Plan is also planned to begin in late 2014. These master planning efforts and the subsequent completion of the new Saint Croix river crossing and related improvements in 2016/2017 will set the stage for the City's ten-year Comprehensive Plan update in 2018. 1 Planning Process 1. Grant authorization to proceed. o Designate Planning Corruilission to lead Trail Master Plan update and Comprehensive Plan amendments in consultation with Parks and Recreation Commission. o Approve planning process, cost and schedule. 2. Gather infonnation. o Update existing trails inventory/maps. • Review existing GIS resources. • Review aerial photos. • Complete field verification after snow melt, consider using volunteers to assist with field verification. • Develop regional context. • Inventory/photograph examples of existing trail types, signage, amenities and other features. o Review related documents. • City Comprehensive Plan, past trail plans and master plans. • Plat and planned unit development approvals since last trail plan update. • Comprehensive plans for Washington County and adjacent communities. • State and regional park and trail plans. • Exemplary trails plans advocacy organizations and similar communities. 2 o Consult with city staff. • Community development • Engineering • Public works • Public safety • Watersheds • Document existing standards, practices and ordinances related to trails and sidewalks construction and maintenance. o Consult with agencies, adjacent communities and stakeholders. • School district • MnDOT • WDOT • DNR • Washington County • Saint Croix County • Adjacent communities • HOAs/neighborhood organizations • Chamber of Commerce • Downtown Revitalization Committee • Visitors/Convention Bureau • Bike MN • National Park Service • Metropolitan Council • Trail user groups 3. Review data and develop vision/guiding principles. o Summarize purpose statements and goals from existing documents and plans. o Summarize new topics -sustainability, expanded bikeways, new regional trails, etc. o Provide updated trail inventory and maps. o Meet (jointly or separately) with Planning Commission, Parks and Recreation Commission and City Council. o Develop draft vision/guiding principles for Comprehensive Trail Plan. 4. Identify needslissues for discussion and resolution. o Summarize needslissues from existing documents and plans. o Summarize new topics -sustainability, expanded bikeways, new regional trails, etc. o Provide updated trail inventory and maps. o Meet (jointly or separately) with Planning Commission, Parks and Recreation Commission and City Council. o Develop issues and solutions for updated Comprehensive Trail Plan. 3 5. Citizen participation. a Issue press release after authorization to proceed with anticipated planning process/schedule and opportunities for public participation. a Maintain webpage with periodic updates on planning process and electronic comment fonn. a Hold public meeting after infonnation gathering complete and draft vision/principles and draft issues/proposed solutions developed. a Hold public meeting after draft plan developed. o Hold public hearing at plan adoption. 6. Develop draft plan. o Update proposed trail maps. o Update proposed trail sections/templates especially for on-road bicycle paths. a Address stonn water impacts/native landscaping/environmental concerns. a Discuss public safety through environmental design. a Expand signage section to include larger and more detailed section on amenities • Signage (directional, interpretative, maps, markers) • City identity/branding • Lighting • Parking • Bathrooms/water fountains • Furniture • Landscaping a Implementation -goals, policies, standards and priorities. a Funding a Meet (jointly or separately) with Planning Commission, Parks and Recreation Commission and City Council to review draft plan before release for comment. 7. Circulate draft for comments. a Submit to affected jurisdictions and adjacent communities, request expedited review. a Submit to organizations and groups consulted during infonnation gathering. a Issue press release and post on website for general comment. 8. Develop final pLan for adoption. a Address comments received during comment period. o Meet (jointly or separalely) with Planning Commission and Parks and Recreation Conunission to review fmal plan. Commissions need to recommend approval to schedule public hearing. a Schedule and notice public hearing with Ci1:y Council for plan adoption. 4 9. Submit for Metropolitan Council review. o Submit required resolution and worksheets. o Plan effective upon Metropolitan Council acceptance. Schedule and Cost Task Schedule Estimated Hours Complete infonnation gathering March to June 2014 90 Complete vision/guiding principles June 2014 20, Identify issues/needs June to July 2014 50 Draft plan document/comprehensive plan updates August 2014 80 Submit draft to adjacent communities/affected jurisdictions (request expedited review) August to September 2014 10 Public comments/response to comments August to September 2014 10 Final plan document/comprehensive plan updates September to October 2014 30 Metropolitan Council submission and review October to November 2014 10 Target effective datefTotal hours November 2014 300 Cost estimate: 300 hours at $45lhour = $13 500 Qualifications I was fortunate to scrve as Interim City Planner with the City of Stillwater for five months in 2013. I have worked in municipal planning in the Twin Cities for over 12 years, mostly in Washington County. My planning experience extends over 20 years with work at the local and regional level in three states. My undergraduate degree is in Environmental Planning from the University of California, Davis, with graduate coursework in Public Administration at Harnline University. Again, thank you for the opportunity to submit this proposal, and I look forward. to working with you. Sincerely, Melissa Douglas 5 The Grand Banquet Hall and Caterers 2014 pricing Lunch Selections Lunch selections are available for service before 3:00 pm Boxed Sandwich Lunches $7.75 Each boxed sandwich includes potato chips, grape cluster and cookie Add canned beverage or Bottled water for $1.25 Pesto Chicken Focaccia Chicken Caesar Wrap Pesto chicken salad, provolone, tomato, mixed greens on Grilled chicken, romaine, tomato, black olive, parmesan in grilled Focaccia spinach wrap with Caesar dressing Available with lettuce wrap instead of Focaccia Cherry Chicken Lettuce Wrap gf . Roast Turkey Club Croissant Lemon thyme chicken salad, carrot, green onion and almonds Roast turkey breast, mixed greens, tomato, red onion, Swiss in a honey teriyaki dressing cheese, and bacon on a croissant Veggie Sandwich Seared Beef Tenderloin Marinated and roasted seasonal vegetables, seasoned cream Tender beef and Colby cheese, mixed greens, tomato, and cheese and mixed greens on red onion on ciabatta with house made a toasted Ciabatta roll parmesan peppercorn dressing Boxed Salads $7.75 Each boxed salad includes roll and spread, grape cluster and cookie Add canned beverage or Bottled water for $1.25 Beef Tenderloin Salad gf Pesta Chicken Salad gf Beef tenderloin served with roasted vegetables on a bed of Pesto chicken salad on a bed of mixed greens, topped with crisp romaine. Served with parmesan dressing sunflower seeds Served with fat free tomato basil vinaigrette Grand Salad gf Grilled chicken served on a bed of mixed greens with red Cherry Chicken Salad gf onion, candied almonds, mandarin oranges Lemon thyme chicken salad, carrot, green onion and almonds and our own sesame ginger vinaigrette in a honey teriyaki dressing on a bed of mixed greens Greek Salad gf Roasted tomato, Kalamata olives, feta, green pepper, red onion and cucumber on crisp Romaine with feta vinaigrette cSti llwa ter ~~~ ........ "­ THE B!RTHPLA(;~ O~ MINNESOTA J MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Public Works Superintenda~1'11 • DATE: April 23, 2014 SUBJECT: Proposed Armory / Fire Station Trail Improvements Update At the February 24, 2014 Parks and Recreation Commission meeting possible funding for a proposed trail at the Armory / Fire Station sight was discussed. At that time it was proposed to fund the trail construction from the park dedication fees. The commission recommended funding from the park dedication fees however also asked staff to look at alternatives. The trail can be funded from the Armory / Fire Station project budget. ~bte~ TH[ BrRTHPL.ACr· Of MrNNESOrA 'J MEMORANDUM TO: Parks and Recreation Commission FROM: Tim Moore, Public Works Superintendant ~J1-1 DATE: April 23, 2014 SUBJECT: Brown's Creek Nature Preserve Mountain Bike Track Update Background Abbi Wittman, City Planner, and I met with two representatives from the DNR fisheries division on Tuesday April 22, 2014 to discuss the proposed Mountain Bike Track at Brown's Creek Nature Preserve. We walked the site and discussed the proposal so that the DI\IR could get a feel for what is planned. City staff has to provide more background information to the DI\IR and then it will be discussed before their Regional Management Team at a meeting in the near future. 2014 Proposed Programming for Teddy Bear Park, Stillwater, MN May 12-Music Together in the Valley 10:00 AM May 14-Kindermusik 10:00 AM May 17-High Performance Cheer and Dance 10:00 AM May 20-Wonderweavers 10:00 AM May 22-The Edge: Martial Arts Academy 6:00 PM May 29-Music in the Valley Together 6:00 PM June 3-RADZOO 10:00 AM June 4-Kindermusik 9:30 AM June 5-Dazzling Dave 10:00 AM June 10-Music Together in the Valley 9:30 AM June 12-Brodini Comedy Magic Show 10:00 AM June 14-The Edge: Martial Arts Academy 10:00 AM June 18-Kindermusik 9:30 AM June 20-Story Time and Craft with Jennifer Quinn 9:30 AM June 21-Belle Ballet Studio 1:00 PM June 23-The Edge: Martial Arts Academy 10:00 AM June 25-Music Together in the Valley 9:30 AM June 27-Story Time and Craft with Jennifer Quinn 9:30 AM July 2-Kindermusik 9:30 AM July 3-Belle Ballet Studio 10:00 AM July 10-Wiggle, Jiggle, and Jam 10:00 AM July 11-Story Time and Craft with Jennifer Quinn 9:30 AM July 15-Airplane Annie 10:00 AM July 16-Kindermusik 9:30 AM July 22-Music Together in the Valley 9:30 AM July 23-The Bazillions 10:00 AM July 25-Story Time and Craft with Jennifer Quinn 9:30 AM July 28-The Edge: Martial Arts Academy 10:00 AM July 30-Kindermusik 9:30 AM July 31-MNZoomobile 10:00 AM August 4-Music Together in the Valley 6:00 PM August 8-Story Time and Craft with Jennifer Quinn 9:30 AM August 9-High Performance Cheer and Dance 10:00 AM August 13-Kindermusik 9:30 AM August 15-Storytime and Craft with Jennifer Quinn 9:30 AM August 18-Creature Encounters 6:30 PM August 19-Music Together in the Valley 9:30 AM August 25-The Edge: Martial Arts Academy 10:00 AM August 26-Belle Ballet Studio 6:00 PM August 27-Kindermusik 9:30 AM 2014 Proposed Programming for Washington Square Park, Stillwater, MN May 27-Kindermusik 9:30 AM May 30-Woodland Puppets 10:00 AM June 2-Bob the Beachcomber 9:30 AM June 16-The Edge: Martial Arts Academy 6:00 PM June 19-High Performance Cheer and Dance 6:30 PM June 24-Singer Paul Spring 6:30 PM June 30-Wiggle, Jiggle, and Jam 6:30 PM July 7-Creature Encounters 10:00 AM July 14-The Edge: Martial Arts Academy 6:00 PM July 17-High Performance Cheer and Dance 6:30 PM July 24-Dazzling Dave 6:30 PM August 6-Mad Science 6:30 PM August 11-The Edge: Martial Arts Academy 6:00 PM August 20-Brodini Comedy Magic Show 6:30 PM