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HomeMy WebLinkAbout2014-04-17 DTPC Packetwwter 7THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, April 17, 2014 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF March 20, 2014 MINUTES 4. NEW BUSINESS 4.01 Spring Art Fair Parking 4.02 Wok on Water alternative parking provisions 4.03 Request from Chair Pelletier to allow permit parking in pay lots 5. OTHER BUSINESS 5.01 Water Street Inn alternative parking provisions (continued from last month) 5.02 Discussion about invoicing alternative provision permits 6. ADJOURNMENT (499ateir THE 71NTNELACE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING MINUTES March 20, 2014 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:30 a.m. Present: Chairwoman Pelletier, Commissioners Hopfe, Helmberger, Johnson, Leaner, Council Representative Kozlowski Absent: Commissioners Anderson and Junker Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to approve the February 20, 2014 meeting minutes. All in favor, 5-0. NEW BUSINESS Water Street Inn Addition Parking Variance Community Development Director Turnblad explained that the Water Street Inn is planning a three story addition that would create 20 additional guest rooms, a new lobby and entrance on Myrtle Street, and a rooftop patio. The hotel's existing private parking lot is not large enough to accommodate the existing parking demand and is far short of providing for the increased demand that will be created by the addition. 174 total spaces will be required after the addition is constructed. The existing private parking lot has 58 spaces. The new addition will require an additional 49 spaces. Therefore there will be a 116 space deficit. The City must decide whether to require mitigation for 49 spaces or 116 spaces. Options include requiring the applicant to lease available spaces from an adjacent property owner, purchase monthly parking permits for other lots in the district, or provide valet parking at the City parking ramp for a portion of the increased demand. Staff recommends requiring the applicant to purchase 49 monthly parking ramp permits. Chuck Dougherty, applicant, informed the Commission that when the existing lot is re - striped it will have 64 spaces. He views the project as the continuation of the expansion proposed in 1994 which was scaled back because of finances. In 1994 when considering the proposed expansion, the City calculated 163 spaces would be needed to meet needs of the Inn. The Inn is not expanding the restaurant seating, but changing some space usage around. Downtown Parking Commission March 20, 2014 All the spaces won't be used at once. Therefore, he feels there is no need for further mitigation of parking at this time. Community Development Director Turnblad replied that the Commission will need to decide what basis to consider in determining how to mitigate the increased parking demand. Mr. Dougherty said he would have no problem buying spaces as needed in the ramp. Since construction won't start until 2015, there is time to resolve the issue. Community Development Director Turnblad stated that the SUP goes to the Council for a decision on April 1. There could be a condition added requiring that the applicant and the City agree on the parking numbers before the building permit is issued. Meanwhile staff could do a needs analysis which would indicate the maximum number of spaces that would likely be needed at one time. Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to table the Water Street Inn Addition parking variance request. All in favor, 5-0. Schedule for Downtown Projects Community Development Director Turnblad provided the master timeline for planning and downtown projects. SPECIAL EVENTS Summer Tuesdays Community Development Director Turnblad explained that Summer Tuesdays, Inc. has applied to use Lot 5 each Tuesday from July 8 through August 19 (seven event dates). At $1.50/space, the weekday rate, the fee would be $73.50 for the entire event schedule. Motion by Commissioner Helmberger, seconded by Chairwoman Pelletier, to charge Summer Tuesdays, Inc. $73.50 for the use of Lot 5 on seven Tuesdays from July 8 through August 19. All in favor, 5-0. Stillwater Criterium Bicycle Race Community Development Director Turnblad stated that Lee Stylos has applied for an event permit on behalf of Minnesota Bicycle Festivals, Inc. for the 13th annual Stillwater Criterium Race June 15. The event will use Lots 16 and 17 plus on -street parking along the route. At $3/space, the weekend rate, the fee would be $534. This is the same fee as was paid for the last several years. Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to charge Minnesota Bicycle Festivals, Inc. $534 for the use of Lots 16 and 17 and the marked on -street parking. All in favor, 5-0. Page 2 of 3 Downtown Parking Commission March 20, 2014 OTHER BUSINESS 2014 Parking Lot Map Community Development Director Turnblad reviewed the two versions of the revised public parking lot map, one for internal use and one for the public. Resident Request Tom Lundeen, Terra Springs resident, requested the Commission consider "compact parking only" on two corners downtown to improve sight lines. Parking Enforcement Officer Pasket replied that a similar request was made previously and the Commission determined that if drivers proceed slowly, the sight lines are adequate. ADJOURNMENT Motion by Commissioner Helmberger, seconded by Commissioner Johnson, to adjourn the meeting at 9:25 a.m. All in favor, 5-0. Respectfully Submitted, Julie Kink Recording Secretary Page 3 of 3 a water THE BIRTHPLACE O F MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 7, 2014 RE: Special Events - Rivertown Art Festival Background Todd Streeter, Executive Director of the Greater Stillwater Chamber of Commerce, has made application for the 361h annual Rivertown Art Festival. It will be held on Saturday May 31s' and Sunday June 1St this year. Set up for the festival will occur on Friday the 30th. The attached event graphic shows the layout of the event venue. It will include part of North Lowell Park, the new amphitheater and Municipal Lots 8b and 9. Parking Lot Reservations Lot 8b has 89 spaces and Lot 9 has 30 spaces. So, the total number of spaces to be reserved for three high season days will be 119. The City's 2014 fee schedule sets a price of $3 per space per day in these lots for this time of year. Therefore, the total fee for the lots would be $1,071. bt attachments: Venue map Parking system map Mulberry Street East z 0 OR m 0) -0- o 00 to isommormis 0 M if f El 0 0 0 0 0 0 z 0 CD CD CD CD a water THE BIRTHPLACE O F MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: April 8, 2014 RE: Wok on Water - Alternative Parking Provisions Background Shiqin Chen owns the Wok on Wheels vending truck that serves food from the front yard of Let There Be Light on the corner of North Main and Commercial Street. He would like to expand by opening a restaurant one storefront south of Commercial Street at 126 North Main. The new restaurant would be called Wok on Water and would replace the vending business. The space that Wok on Water would do business in had previously been occupied by a dental office. The change in use from dental office to restaurant represents an increase in parking demand. Therefore, the building owner or business owner will be responsible for the increased parking demand. Since Wok on Water will have no on-site parking spaces, the "alternative provisions" section of the City's downtown parking standards would be in effect. As with other restaurants downtown, that means that the increased parking demand would be mitigated by purchasing monthly parking permits at $10 per month each. This represents the cost of parking in either a municipal parking lot or the upper level of the parking ramp. Parking Increase Analysis The parking requirement for the dental office was 6 spaces. A garage with 2 parking spaces exists at the back of the building. Therefore, the dental office was short 4 spaces, which were considered satisfied by the public parking system downtown. Wok on Water Page 2 The parking requirement for Wok on Water is 10.45 spaces for the restaurant and .34 spaces for the storage area. The total is 10.79, rounded to 11 spaces. The garage will be converted into cold storage space, so all 11 spaces would have to be satisfied within the public parking system. The increase in reliance on the public parking system will be 7 spaces. Staff Recommendation To be consistent with the other restaurants downtown, staff recommends that either the building owner or the business owner pay for 7 parking lot permits each month. bt j illwater, THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director MEETING DATE: April 17, 2014 Continued from March 19, 2014 RE: Water Street Inn expansion - Parking Background Water Street Inn is planning a three story addition on the north of the existing facility. It would create 20 additional guest rooms, a new lobby and entrance on Myrtle (to replace the existing one on Chestnut), and a roof -top patio. Also, the existing lobby area will be remodeled for additional conference meeting rooms. Though the hotel has its own private parking lot, it is not large enough to accommodate the existing parking demand, and is far short of providing for the increased demand created by the addition. Therefore, alternative parking arrangements are needed to accommodate the guests and employees. Analysis Given the space limitations on historic properties downtown, expanding businesses cannot typically provide on-site parking. For this and other reasons, the City has created a downtown parking district, which allows for what the Zoning Ordinance calls "alternative provisions". The "alternative provisions" approved by the Parking Commission typically are either to: 1) lease available spaces from an adjacent property owner; or 2) purchase monthly parking permits for the City parking lots in the parking district. A third alternative also exists. Valet parking could be provided to the municipal parking ramp for a portion of the increased demand. The Lowell Inn, for example, pays 1% of its gross receipts for use of the parking ramp. The parking required for the existing and the proposed facility are presented in the table below. Page 2 of 3 Water Street Inn Parking April 11, 2014 The parking standards of the City Code assume that the number of rooms is the primary creator of parking demand for a hotel. The other uses within the facility are required to provide only 50% of the parking spaces that those uses would be required to provide if they were stand-alone facilities. From the tables above, it can be seen that the existing facility has a minimum parking requirement of 151 spaces. The proposed facility will have a parking requirement of 211 spaces. The private parking lot owned by the Water Street Inn on the north side of Myrtle Street has 58 spaces6. Therefore, the existing parking deficit is 93 spaces and the proposed facility will have a deficit of 153 spaces. Since about 1999 the City has fairly consistently applied the policy that only the increased demand for parking need be mitigated when an expansion or use change Calculations are based upon scaled conceptual floor plans for the proposed facility, and area calculations of existing spaces, all of which were provided by the applicant's design consultant. Please note that the numbers in this table differ from the numbers found in the March 10, 2014 planning report because that report's parking calculations were based on less detailed floor plans and sketches. 2 Approved for 48 rooms, only 42 were constructed. 3 2,967 sf banquet room divided by 7 (occupancy load by building code is 1 person/7 sf ) equals an occupancy load of 424. Zoning Code requires 1 parking space for each 3 persons of occupancy load. So, 424 divided by 3 is 141 required parking spaces. 4 Occupancy load of 424 for existing banquet facility and 228 for the new break out rooms and rental rooms. The 228 person occupancy load for new assembly space is calculated at a rate of 1 person per 15 square feet of area (3,420 sf divided by 15 is 228). So, the combined occupancies of the banquet room and the new assembly space is 652. At a parking ratio of one space for each 3 persons of occupancy load, the number of spaces for the 652 occupancy load is 217. 5 Restaurant, bar, decks and patios have a parking requirement of 1 space per 120 square feet of area. 6 The Water Street Inn states that the lot has 64 spaces. According to the parking lot design on file in City Hall, there are 58 spaces. Spaces required for existing facility' Spaces required for proposed facility' Hotel rooms Parking for 422 rooms = 42 Parking for 62 rooms = 62 Manager Parking for manager = 1 Parking for manager = 1 Subtotal A 43 63 Assembly space Parking for 424 person occupancy = 1413 Parking for 652 person occupancy = 2174 Restaurant (dining & kitchen)5 Parking for 2,802 sf = 23 2,133 sf = 18 Bar Parking for 760 sf = 6 760 sf = 6 Patios/decks Parking for 5,514 sf = 46 6,605 sf = 54 Subtotal B 216 295 Subtotal A + 50% of Subtotal B 43 +108 63 +148 = Total 151 211 The parking standards of the City Code assume that the number of rooms is the primary creator of parking demand for a hotel. The other uses within the facility are required to provide only 50% of the parking spaces that those uses would be required to provide if they were stand-alone facilities. From the tables above, it can be seen that the existing facility has a minimum parking requirement of 151 spaces. The proposed facility will have a parking requirement of 211 spaces. The private parking lot owned by the Water Street Inn on the north side of Myrtle Street has 58 spaces6. Therefore, the existing parking deficit is 93 spaces and the proposed facility will have a deficit of 153 spaces. Since about 1999 the City has fairly consistently applied the policy that only the increased demand for parking need be mitigated when an expansion or use change Calculations are based upon scaled conceptual floor plans for the proposed facility, and area calculations of existing spaces, all of which were provided by the applicant's design consultant. Please note that the numbers in this table differ from the numbers found in the March 10, 2014 planning report because that report's parking calculations were based on less detailed floor plans and sketches. 2 Approved for 48 rooms, only 42 were constructed. 3 2,967 sf banquet room divided by 7 (occupancy load by building code is 1 person/7 sf ) equals an occupancy load of 424. Zoning Code requires 1 parking space for each 3 persons of occupancy load. So, 424 divided by 3 is 141 required parking spaces. 4 Occupancy load of 424 for existing banquet facility and 228 for the new break out rooms and rental rooms. The 228 person occupancy load for new assembly space is calculated at a rate of 1 person per 15 square feet of area (3,420 sf divided by 15 is 228). So, the combined occupancies of the banquet room and the new assembly space is 652. At a parking ratio of one space for each 3 persons of occupancy load, the number of spaces for the 652 occupancy load is 217. 5 Restaurant, bar, decks and patios have a parking requirement of 1 space per 120 square feet of area. 6 The Water Street Inn states that the lot has 64 spaces. According to the parking lot design on file in City Hall, there are 58 spaces. Page 3 of 3 Water Street Inn Parking April 11, 2014 is proposed downtown. If that policy is applied to this case, the increased deficit is 60 spaces'. Impact upon parking district There are 1,876 public parking spaces in the downtown parking district. 1,260 of these spaces are located within city parking lots, the rest are on -street spaces. During peak seasons 129 monthly parking permits are customarily in use to compensate for on-site parking shortages of various businesses downtown. That is 6.9% of the total number of public parking spaces downtown. If the City approves the sale of 60 additional monthly parking permits to compensate for the proposed deficit, the total peak season permits would be 189. That represents 10.1% of the total public parking spaces downtown. If all 60 spaces are used at once, it would create pressure on the public lots nearest the hotel. If valet parking to the parking ramp is offered, that could relieve the pressure. Each monthly permit currently costs $10 per month. If 60 spaces are mitigated through purchase of surface lot permits, the monthly cost would be $600. Options The Parking Commission could require any of several options for satisfying the parking requirement deficit, including: 1. Require the purchase of 153 monthly parking permits, which represents the total parking deficit for the proposed facility. 2. Require the purchase of 60 monthly parking permits, which represents the increased deficit the proposed facility would have. 3. Require the purchase of 60 monthly parking permits and negotiate a valet contract for use of municipal parking ramp. Recommendation Staff recommends requiring the purchase of monthly parking permits for the increased facility deficit of 60 spaces. bt Proposed deficit of 153 spaces less the current deficit of 93 spaces is 60 spaces. a Many businesses have less space on-site than their customers and employees need. But, many existed prior to 1999 when the current "alternative provisions" policy became standard. So, there are quite a few "grandfathered" businesses that are not obligated to pay for off-site parking. From: Chuck Dougherty Re: Water Street Inn In July 1994 the City of Stillwater approved the development of the Hotel now known as the Water Street Inn. At the time of that approval, the plans were for a 48 room hotel, with meeting and restaurant space built from Chestnut Street to Myrtle Street. In July 1994 the City had figured the parking demand for the new hotel, restaurant and conference / banquet center was 163 spaces. 1h At its July 17 , 1994 meeting the Downtown Parking Commission found that wi our parking lot and the public parking in the area, there was enough parking to meet our needs. The only other requirement was for the employees to park in thl The only changes from the original plans and what we are proposing now is that we are going from 48 rooms to 62 rooms, Our private parking lot holds 64 cars. We are not planning any increase in the number of people using our conference center c,,,r restaurant than we have now. In reference to the new Assembly, Rental and Restaurant areas, they will be used for smaller groups, or break-out space for the larger groups. 101 SOUTH WATER STREET "'D STILL"NATER, IM -1\4 55082 o 651.439.6000 c, ww-w.waterstreetinn.us The way we see the parking needs. 1994: Approved for 163 spaces 2014: Requirements for space calculations 124.9 spaces 2016 Requirement for space calculations 145 spaces* Since we were already approved for 163 spaces in 19949 there is no need for mitigation of parking. We as matter of practice always inform our groups of the City Parking Lots and the ramp as a place to park. We will look in to using a Valet Parking Company and offer that service to our larger groups Sincerely, Chuck Dougherty M,IT a, IMI * Due to fire codes the new assembly / restaurant spaces will not bring an increase in the number of people, it is just more space for people to have smaller meetings. Our parking lot once striped will hold 64 cars. Hotel Rest,,-).urant Assembly Total: Planning Commission Date: Jule I 1.. 1994 Project Location: 127 S. Water Street Zoning District: Central Business District Applicant's Name: St, Croix Presen-ation Company T< -pc of Application: Special Use Permit Project Description A special use permit for the construction of a 48 ® room hotel, bar/restaurant and conference center. Discussion The proposal is to constri-mt a 48 unit hotel/conference center/restaurant. The Lumberman's ENchanae building be restored, the grocery store building, -%`ill be demolished and a new structure will be constructed to compliment the Lurriberman's Exchange building. The Heritage Preservation Comrnission rexiewed the design elements of the project and recommends approval. The design re%ieNv staff report and conditions of approval are attached. The parking demand for the project is 163 parking spaces. This demand is based on the total number of guest rooms plus 1/2 the demand for the conference center and hotel since they are shared faciiities. The old zrocery store parking lot can accommodate 64 spaces which leaves an unmet need of 90 parking spaces. The river lot between Chestnut and Mulberry can accommodate approximately 90 parking- spaces and the Mulberry Street lot can accommodate bet -ween 80 - 100 spaces and the Brine's, Fri ver, and Main Street public lots can accommodate approximately 200 park-ers. The main parking demand for this area will be for the conference center during the week. *17he Pa6lunQ Commission will revie-w the proposal and their comments incorporated into the "conditions of approval". V. The entrance to the hotel facility is on the comer of Chestnut Street and Watm Ihis location is the most prominent visual location, but traffic circulation may be a problem. Water Street can acconuriodate &Lree lanes of traffic north of the Lumberman's Exchange building. The applicant has indicated that Valet parking will be available for hotel guests. The Circ- En--ncer is reviewing the traffic situation. Ein� =1 The proposal meets the intent of the Zoning District. Approval as conditioned. QM11toD. �opprav�a L All trash receptacles shall be located inside the building. 2. &J I habitable spaces and mechanical equipment shall be located one foot above the 100 year flood plain. 3. On Water Street, the drop-off area shall be designed to accorranodate three lanes of traffic. 4. All design review conditions of approval shall be met. Any major changes to the design iew Cornmittee. shall be reNlewed by City staff and possibly the Desigi Rev The parking lot to the north shall be improved. (paved, marked, landscaped, and new lights) 6. The City Engineer shall review and corrunent on traffic circulation. They will be I incorporated into the "conditions of approval'. 7. The Parking Commission shall revie-w and comment on the parking program- They Will be incorporated into the "conditions of approval'. Hotel, restaurant, and conference center employees shall participate in the City parking Permit program and park in the designated City long-term parking lots. U TO: Mayor and City Council FROM: Downtown Parking Commission RE: Hotel Project The Downtown Parking Commission reviewed the Hotel/Conference Center proposal at their meeting on July 17, 1994. The Commission agreed that the existing Hooley's lot can accommodate the Hotel use. The public parking areas can accommodate the additional need of 90-100 parking spaces for the Conference Center on weekdays and evenings which is off-peak time for the parking demand in the Downtown. The Commission will continue to work with City staff and the developer to come up with a reasonable time limit for parking in this area and how it will be coordinated with the Downtown Parking Program. The Commission had one additional "Condition of Approval" to be added to the approved project, I All employees shall park in the gravel lot north of Hotel parking lot or in designated employee parking areas,