HomeMy WebLinkAbout2014-02-20 DTPC Packetwater
7 THE BIRTHPLACE OF MINNESOTA
DOWNTOWN PARKING COMMISSION
AGENDA
Thursday, February 20, 2014
8:30 AM Conference Room 213, City Hall
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. APPROVAL OF JANUARY 16, 2014 MINUTES
4. NEW BUSINESS
4.01. 2014 Parking Lot Map
4.02. Parking Ramp Revenue Study
5. OTHER BUSINESS
5.01. Updates
6. ADJOURNMENT
Item 3
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THE 71NTNELACE Of MINNESOTA
DOWNTOWN COMMISSION MEETING MINUTES
January 16, 2014
REGULAR MEETING 8:30 A.M.
Vice Chairman Johnson called the meeting to order at 8:33 a.m.
Present: Vice Chairman Johnson, Commissioners Anderson, Hopfe, Helmberger, Junker,
Lettner
Absent: Chairwoman Pelletier and Council Representative Kozlowski
Staff: Community Development Director Turnblad, Police Chief Gannaway, Parking
Enforcement Officer Pasket
APPROVAL OF MINUTES
Motion by Commissioner Helmberger, seconded by Commissioner Anderson, to approve the
November 21, 2013 meeting minutes. All in favor, 6 -0.
NEW BUSINESS
American Gothic request for loading zone
Community Development Director Tumblad stated that American Gothic Antiques has
requested a loading zone and sign for the corner of Olive Street next to their business.
Carol Eppel, American Gothic Antiques, told the Commission that there are yellow no-
parking striped curbs on Main and on Olive, but people sometimes park there making it hard
to load furniture. The snow makes it hard to see the yellow striped curb in the winter.
Community Development Director Turnblad noted that state law prohibits parking within 20
feet of an intersection, so if signed, the loading zone would have to occupy the first legal
parking spot.
Commissioner Junker asked if all loading zones in that block, particularly on Water Street,
are still needed.
Commissioner Hopfe asked if the Commission approves the request, would it be in a position
to designate a loading zone in every block?
Downtown Parking Commission
January 16, 2014
Officer Pasket suggested re- signing the existing 15- minute space on Main Street in front of
the Lofts for a loading zone.
Motion by Commissioner Junker, seconded by Commissioner Helmberger, to convert the
existing 15- minute parking space on the west side of Main Street just north of American Gothic
Antiques to a loading zone parking space Monday through Sunday 8 am -6 pm. All in favor, 6 -0.
Downtown Parking Request
Community Development Director Turnblad informed the Commission that a downtown
resident living next to Brine's has asked for a designated parking spot. He reminded the
Commission that downtown residents may rent a stall in the parking ramp for $3 -5 /day.
Officer Pasket stated that the residents in question are not moving their car overnight and he
has asked them to remove their car when there is significant snowfall requiring plowing of
the South Main lot.
Commissioner Junker acknowledged that there are times when the issue of where to park is
an issue for downtown residents.
2014 Parking Lot Map
Community Development Director Turnblad stated there are two reasons why the
Commission may want to consider completely reformatting the map this year: 1) the demand
for the downtown parking maps has dropped dramatically over the last few years, probably
because visitors use digital information sources more frequently; 2) the current parking lot
map is now completely out of date since reconstruction of the parking lots east of Main
Street. As a result, the City may not want to print maps at all this year.
Commissioner Junker said he believes it's helpful to have the maps. He suggested adding the
number of spaces per lot on the map.
Officer Pasket suggested not printing the maps this year and saving the money.
Community Development Director Turnblad reminded the Commission the map can still be
published on the City web site.
Commissioner Helmberger suggested including parking lot names rather than (or in addition
to) lot numbers on the map.
For the next meeting, Community Development Director Turnblad will produce two different
maps - an internal one and a for - publication map, for the Commission's consideration.
Motion by Commissioner Helmberger, seconded by Commissioner Hopfe, to not print 2014
maps, rather to publish electronically and continue to let the CVB and IBA print the maps in
their literature. All in favor, 6 -0.
Page 2 of 3
Downtown Parking Commission
Parking Ramp Revenue Study
January 16, 2014
Community Development Director Turnblad led discussion comparing expenses and
revenues. There are four revenue streams: permits (monthly passes), event revenue, the
Lowell Inn, and transient (hourly) parking. Parking ramp revenues generally cover
operational expenses, but not capital expenses. Operating expenses are pretty much fixed.
Equipment often malfunctions but it would not be feasible to switch to a full time parking
attendant at this point. To cover future capital costs, rather than relying on general City tax
dollars, between $30,000 and $40,000 should be placed in reserve each year. This would
build a small operating reserve. Because the ramp was built with tax increment financing,
90% of it must be used for commercial, not residential parking.
Officer Pasket said he spends a lot of time printing tickets for the Lowell Inn and helping
people with the malfunctioning equipment or people who have trouble using the equipment.
Community Development Director Turnblad reviewed the types of different parking ramp
passes and fees. He asked that Commission members consider ways to increase revenues in
order to create the necessary capital reserve funds.
OTHER BUSINESS
There was no other business.
ADJOURNMENT
Motion by Commissioner Helmberger, seconded by Commissioner Junker, to adjourn the
meeting at 10:00 a.m. All in favor, 6 -0.
Respectfully Submitted,
Julie Kink
Recording Secretary
Page 3 of 3
Item 4.01 Wat
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THE BIRTHPLACE OF MINNESOTA
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
MEETING DATE: February 20, 2014
RE: 2014 Parking Lot Map
BACKGROUND
Last month the Parking Commission began a discussion about the 2014 Downtown Parking Map.
Normally the Parking Commission updates the previous year's map and staff sends it to the printer.
However, the Commission decided last month that this year the City should not print the map, rather we
should just publish it electronically on the City website. The IBA and CVB both include the map in their
printed materials, so it is unnecessary for the City to print it as well. Furthermore, the City has been
printing fewer and fewer of the maps over the past five years due to a decline in demand. More people
get their information electronically and fewer are using the printed brochures.
Also, the Commission would like to create two versions of the downtown parking map this year. One
would be for publication and contain information useful to the public. The other would be for internal
use and would have information useful to the Parking Commission.
COMMENTS
The first drafts of both maps are attached. Please review them and comment on both content and format.
Hopefully, the next generation of the maps will be a final version and will be ready for the March
Commission meeting.
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Attachments: Map for publication
Map for internal use
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Downtown Stillwater
2014
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City Parking Lot
City Parking Ramp
- Tour bus parking
- Tour bus loading /unloading
Free parking
• Pay parking
O Free parking
after office hours
Parking ONLY for
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® Public restrooms
®Numbers in circles = hour
limits for free parking lots
Map produced by
Stillwater Parking Commission
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- City Parking Ramp
* City monthly permits valid
On- street Parking
= 15 minute parking limit
- 30 minute parking limit
® Loading/unloading
- Bus loadinglunloading
- Bus parking
Free parking
10 Pay parking
Free parking
after office hours
Parking ONLY for
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® Numbers in circles =
hour limits in free
parking lots
Lot 1 -- 106 spaces
Lot 2 -- 84 spaces
Lot 3 -- 35 spaces
Lot 4 -- 29 spaces
Lot 5 -- 7 spaces
Lot 6 -- 16 spaces
Lot 7 -- 16 spaces
Lot 8a -- 50 spaces
Lot 8b -- 89 spaces
«anaae
Lot 9 -- 30 spaces
Lot 10 -- 49 spaces
Lot 11 -- 45 spaces
Lot 12 -- 85 spaces
Lot 13 -- 28 spaces
Lot 14 -- 15 spaces
Lot 15 -- 20 spaces
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Lot 16 -- 47 spaces
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Lot 17 -- 103 spaces
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Lot 18 -- 53 spaces
Lot 19 -- 83 spaces
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Lot 20 -- 22 spaces
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Ramp -- 248 spaces
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Total = 1,260 spaces
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THE Item 4.02 �% t0 �r 1'
BIRTHPLACE OF MINNESOTA
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: February 12, 2014
RE: Parking Ramp Revenue Study
Background
The Parking Commission completed an analysis of revenues, expenses and rates for the
surface parking lots last year. But, a similar analysis for the parking ramp was left until
this year.
The first step in this parking ramp study is to compare expenses and revenues to
determine whether adjustments need to be made in either. This was completed last
month, when the Commission found that there is a revenue shortfall that will prevent
the City from building the necessary reserve to pay for future capital expenses. And,
that cutting expenses will not cover the shortfall. Therefore, the reserve will need to be
created by increasing revenue.
The next step is to consider the various ways to increase revenue and decide which
would be best.
Discussion
This month's meeting will be a brainstorming session on scenarios that would increase
revenues. And, which scenarios would be most acceptable and effective.
Points to keep in mind during the discussion might include:
1. The projected amount of additional revenue that needs to be generated is about
$30,000 - $40,000.
2. Raise residential passes to the maximum permitted number of 11 (currently 7
sold). Increase of $2,160
3. If rates are raised, some customers will stop using the ramp, even if the new rates
are reasonable.
4. If we assume the same number of customers and usage volume, but increase: 1)
the cost of monthly passes by 25 %; 2) the cost of events to $15; 3) hourly rates to
$6 and $10; and 4) sell 11 annual residential passes, then we would produce just
February 12, 2014
Page 2
about $30K more revenue than currently. But, these rates, especially the hourly,
will certainly not be found acceptable to the community.
5. Given that the rate increases described in 7 above are not likely to be found
acceptable, the revenue generation solution will have to include more than just
raising rates. We somehow will also have to encourage more customers to use
the ramp.
6. How do we encourage more customers to use the ramp?
a. The number of customers would probably increase if the City were to
charge for on- street parking.
b. When the parking lots east of Main all cost $5, this may increase usage of
ramp even if the weekday rate were increased from $3 to $4.
c. ??
Next Step
Within the next few months, the Commission will select a recommended package of
changes to generate the extra $30,000 - $40,000 of revenue necessary to build a capital
reserve.
Attachments: Financial documents
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Revenue
Expenses
Historical Expenses
Transfer in from Parking Enterprise Fund $74,404.00 $0.00 $0.00
Transfer in from TIF #1 $0.00 $106,187.00 $0.00
Transfer Sub -total $74,404.00 $106,187.00 $0.00
Revenue Total $130,311.05 $153,579.95 $44,759.38
Part -time salaries
2011
2012
2013*
Permits
$13,558.92
$12,829.26
$10,095.62
Lowell Inn
$12,626.90
$10,486.69
$13,927.49
Events
$140.00
$0.00
$0.00
Transient
$26,816.23
$23,727.00
$20,736.27
Refunds /reimbursements
$2,765.00
$350.00
$0.00
Sales Sub -total
$55,907.05
$47,392.95
$44,759.38
Transfer in from Parking Enterprise Fund $74,404.00 $0.00 $0.00
Transfer in from TIF #1 $0.00 $106,187.00 $0.00
Transfer Sub -total $74,404.00 $106,187.00 $0.00
Revenue Total $130,311.05 $153,579.95 $44,759.38
Part -time salaries
$0.00
$0.00
$2,465.00
FICA /Medicare
$0.00
$0.00
$188.57
General supplies
$2,271.56
$2,230.47
$1,246.07
Minor equipment
$1,127.62
$0.00
$705.38
Professional services
$11,634.46
$9,379.92
$7,413.55
Telephone
$2,301.14
$2,498.41
$2,013.29
Printing /publishing
$0.00
$0.00
$0.00
General Insurance
$11,060.00
$11,694.00
$0.00
Electricity
$19,562.57
$16,369.99
$19,529.95
Equipment repair
$111.20
$1,990.83
$5,104.69
Maintenance agreements
$2,925.29
$2,953.08
$2,528.69
Sales tax
$2,708.43
$2,165.13
$2,787.43
Miscellaneous charges
$1,774.15
$1,171.69
$953.60
Operating expense Sub -total
$55,476.42
$50,453.52
$44,936.22
Capital Outlay $0.00 $0.00 $0.00
Depereciation $89,068.08 $92,832.61 $0.00
Capital expense Sub -total $89,068.08 $92,832.61 $0.00
Expense Total $144,544.50 $143,286.13 $44,936.22
*through mid - November
Page 2 of 9 12/26/2013
Capital Costs
Parking Ramp Capital Improvement Program
Annual Reserve Building Goals
minimum middle maximum
Long Term Structure Maintenance $18,600.00 $24,800.00 $31,000.00
Ramp systems equipment $1,200.00 $1,500.00 $1,800.00
Ramp revenue equipment $10,000.00 $14,000.00 $18,000.00
Total $29,800.00 $40,300.00 $50,800.00
Long term structure maintenance costs $75 - $125 per space;
Ramp has 248 spaces.
Ramp systems equipment includes HVAC, electrical, communications.
Ramp revenue systems includes gate and transaction processing equipment.
Page 3 of 9 12/26/2013
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2014 Total Revenue
Estimated total 2014 revenue
Permit revenue estimated $13,200.00
Event revenue estimated $9,315.00
Lowell Inn revenue estimated $14,500.00
Hourly revenue estimated $17,500.00
Total projected revenue $54,515.00
Page 6 of 9 12/26/2013
2013 Rates
Page 8 of 9 12/26/2013
1
Permit Parking
(Contract Parking)
uncovered (4th level), individual daily space
$10
per month
covered, individual daily space
$15
per month
covered, reserved daily space
$20
per month
covered, bulk rate ( >/= 5) daily spaces
$12
per month
uncovered, individual 24/7 space
$12
per month
covered, bulk 24/7 spaces
$15
per month
covered, reseved extended hours (9 pm)
$23
per month
Hospitality Industry Pass ('til 6 am)
$20
per month
8 Rivertown Commons resident passes (24/7 reserved)
$25
per month
11 Handicapped residential passes (24/7)
$25
per month
5 residential passes (24/7)
$35
per month
2
Event Parking
(no overnight parking w/ event permit)
Weekend*
$5
flat rate
Special Events **
$10
flat rate
3
Hourly Parking
(no overnight parking w/ hourly permit)
Flat rate
$3
Standard bulk rate * **
$2.50
Weekend bulk rate * **
$4.50
*Weekend = Thursday at 5 PM through Sunday at 8 PM, May 1st - October
31st
* *Special Event currently means Lumberjack Days, July 4 and the Bike Race
** *Bulk rate = 10 or more coupon purchases
Page 8 of 9 12/26/2013
Total spaces in Parking Ramp
Page 9 of 9 12/26/2013
Total spaces
Covered
Uncovered
Level 1
44
44
0
Level 2
72
72
0
Level 3
73
73
0
Level 4
59
0
59
Total
248
189
59
Page 9 of 9 12/26/2013