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2014-01-21 CC Packet
1N'a t ec IMF O IRTMELA CE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 21, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of January 7, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. CVB Presentation — Tiki Oswald 3. Downtown Revitalization Committee Update - Todd Streeter VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. — Annual Report (Available Tuesday) 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2014 -015, directing payment of bills 13. Resolution 2014 -016 approving Fiber Joint Powers Agreement between Washington County and the City of Stillwater 14. Resolution 2014 -017, approving license to use real property — HHW Day, Saturday, May 17, 2014 15. Resolution 2014 -018, approval of Forestry Consultant Contract for 2014 16. Possible approval to purchase GPS Tracking System — Public Works 17. Possible approval to purchase John Deer 1025R Tractor — Public Works 18. Possible approval to purchase Bobcat 590 Skid Steer — Public Works IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. X. UNFINISHED BUSINESS 19. Possible second reading of Ordinance 1062, an ordinance amending chapter 56 of the Stillwater City Code, taxes and assessments, Section 56 -5, Local Lodging Tax (Ordinance — 2nd Reading — Roll Call) XI. NEW BUSINESS 20. Possible approval of 2014 Fee Schedule for services /publications and Administrative Citations Fines (Resolution — Roll Call) 21. Possible approval of BWBR proposal for the next phase of Fire Station design services (available Tuesday) 22. Possible approval of resolution vacating street (Resolution -Roll Call) 23. Discussion on Community Resource Officer — Police Department XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS /REQUESTS XIV. COUNCIL REQUEST ITEMS 24. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT Downtown Revitalization Committee 2014 General Scope of Work General Objectives • Seek and submit granting opportunities o Community Innovation Grant — Bush Foundation o Corridors of Commerce - MnDOT • Begin DRC opportunities outreach campaign (groups) o Downtown business owners o Downtown property owners o City staff and council o Potential supporters (community, foundations, organizations, businesses) o Residents o Visitors • Produce quarterly newsletter o Promote the work and opportunities of the DRC o Seek additional support and sponsorship funding o Promote those who are sponsoring the work of the DRC • Engage downtown property owners o Present and inform owners about DRC activities and opportunities o Coalesce owners into ad -hoc group address, support and promote DRC objectives o Establish group's own set of ancillary initiatives and projects • Conduct DRC Community Open House (Summer) o Present DRC opportunities o Present conceptual drawings o Offer specific presentations o Promote all supporting groups and contributors to date • Conduct workshops with city staff and council as progress warrants Subcommittee Objectives Ambiance • Develop lighting guidelines with Ken Taillon, SEH for discussion with city • Meet with review lighting options and opportunities with Xcel and Phillips • Work with city to complete ambiance guidelines • Work with interested property owners towards ambiance lighting installation • Move forward other ambiance and amenity opportunities and determine path to implementation DRC 2014 General Scope of Work Biking • Dorian's presentation to city and DRC completed biking assessment • Review with city assessment recommendations • Develop strategic funding, marketing, sponsorships and other sources of assistance • Determine top three implementation goals • Secure partnerships and funding to meet 2014 goals • Implement projects as conditions allow Business Mix • Get county data for properties inside commercial district to use for property matrix and baseline data • Review Costar software with city to ensure accurate representation of downtown properties, vacancy and other pertinent data points • Conduct roundtable meeting with commercial brokers • Conduct resident focus group with community demographic segments • Develop fundraising plan for economic assessment funding and pedestrian study • Establish downtown planning map for future use with property owners River Front • Begin working with city on transient docking project plans • General areas of opportunity include Shoddy Mill, Legion Beach (WI) , Aiple property • Develop conceptual plans • Use to help generate community funding support • Use for August 1st DNR grant submission Design Team • Complete set of preliminary conceptual plans and review with city • Finalize conceptual plans post city review • Use in grant applications, press releases and in DRC Open House Branding • Re- engage at the proper time • Learn about CVB marketing strategies and promotional distribution • Identify specific promotional opportunities for future use Ad -hoc DRC Committees • Snow Removal • Downtown Clean -up Day (April 2014) o Residents, businesses, IBA, community service organizations o Powerwash downtown, gum removal, etc. o Coordinator: Ernie Shores — A' salonna - 651.439.5673 Downtown Revitalization Committee 1/17/2014 Downtown Revitalization Committee One Goal One Vision One Voice The members of the Downtown Revitalization Committee (DRC) have joined together to establish a common understanding of the barriers, need, opportunities, and method of moving forward with downtown revitalization opportunities. This document will be used to promote the opportunities of a thriving downtown to those who can provide resources to help the committee achieve its goal. This document establishes: • A common voice for downtown that speaks to a better future • A set of tenets that will be used to define downtown's need for revitalization and set forth many of the current opportunities that will become the focus of the DRC's continued work. • A common vision for downtown for all who may be able to help in the DRC's efforts • Baseline grant submission narrative and requirement for downtown's revitalization Contents Section 1 - Barriers that have prevented downtown from reaching its full potential Section 2 — Identified needs and conditions that need to be changed Section 3 - Rationale as to why these conditions must change Section 4 - Current opportunities that will change the existing conditions Section 5 - Rationale as to why such opportunities merit serious research and consideration Section 6 - Support as to why these opportunities will produce a thriving downtown Section 7 - DRC's commitment and resolve to bringing about the necessary opportunities and changes that will produce a thriving downtown Section 8 - How the DRC's collaborative team approach has /will bring together the city, organizations, businesses and property owners as committed revitalization supporters Section 9 - A unified voice in establishing a dynamic, vibrant and economically successful downtown Appendix DRC Resolution — To be drafted Other documents from # 7, 8, 9 DRC Members by Subcommittee 1 Downtown Revitalization Committee 1/17/2014 The DRC's role and goal Become the catalyst that creates the changes in downtown that draw active consumers 12 months a year. The DRC is committed to doing everything necessary to attract as many active consumers throughout the year as humanly possible. The difference of living in mediocrity and achieving greatness is one decision away, a decision for all stakeholders to make. What is that decision? First, we must acknowledge downtown's true condition, regardless of our feelings and passion for Stillwater. Second, we must agree there is a better future, especially an economic future, which is possible even if we don't know exactly what it is or what it looks like. Third, we must overcome the fear of the unknown. Fourth, we must agree a limited economic existence is no longer acceptable. Now all that remains is the decision to do something about it. That means we must all agree, as business owners, property owners and the city, to do all that is necessary to: 1. Correct all the conditions (and disconnects) that compromise our ability to become known as a great place to shop, dine and gather with friends and family 2. Embrace and go after all the opportunities that will reestablish downtown's place in history, continue its reputation as a great place to visit, and bring recognition as a great place to shop 3. Become a 12 month -a -year shopping and visitor destination About the DRC The DRC was established in September 2012 as one of six economic opportunities created through the Greater Stillwater Chamber of Commerce's Community Symposium economic development imitative. The DRC members include downtown property and business owners, organizational leaders, and city, county and state officials. The DRC has formed six subcommittees to provide concentrated focus on essential components of downtown's economic drivers. The DRC has been meeting once a month since September 2012. 2 Downtown Revitalization Committee 1/17/2014 Section 1— Barriers that have prevented downtown from reaching its full potential Downtown's history is long and colorful, and many of the persistent attitudes, mind -sets, method of coordination (or lack thereof), and its seasonal challenges have all produced unproductive outcomes in ensuring downtown reaches its full potential as a dynamic commercial district for area residents and visitors throughout the year. Barrier 1 — Reliance on downtown's proximity to the St. Croix River As the Birth place of Minnesota, downtown Stillwater has always had a strong reputation as a wonderful place to visit. The 150 -year old buildings and expansive river front amenity has long been the primary draw for summer visitors throughout county. Downtown's attraction as a tourist destination began decades ago, but with the advent of the Convention and Visitors Bureau, tourism marketing has become a critical component to downtown's economic foundation. However, there has never been any coordinated effort to shore -up downtown's economic base beyond the tourism trade. Decades of hands -off approach to the proper business offering mix and constant changes in commercial trade centers, most notably the proliferation of big box stores along Hwy 36, have forever changed the "need" for downtown to satisfy our daily shopping and staple purchases. With downtown's value resting squarely on the season tourist trade, its reputation as a great place to visit is secure, but unfortunately, it lacks regional or national recognition as a great place to shop. Other metropolitan commercial districts in St. Paul, Minneapolis and some western suburbs have continued to maintain highly reputable places known for their shopping districts. Granted, these districts are not recognized as great places to visit, due to their lack of natural surroundings and old - world charm that Stillwater and its downtown are known for. However, the question facing downtown is how it can become a vibrant economic district for all to enjoy year around, and that question must be answered from an economic standpoint, not as a natural amenity alone. The thriving commercial districts of other communities are siphoning the economic base and opportunity from downtown when it cannot compete as a "great place to shop." Active consumers (those who are actually looking to purchases goods and services on a regular basis) are shopping elsewhere. The DRC has agreed a focused effort must be undertaken to bring the economic opportunities to downtown that places its stores, shops and restaurants to the prominence with other local and nationally known thriving commercial districts. Barrier 2 — Serving two masters, tourist and locals, has proved ineffective and unsustainable The long - establish rule; you cannot serve two masters, has been a misguided approach that has proven to never work. It is impossible to have a downtown that successfully serves tourists all summer and residents all winter. By default downtown will alienate one group as efforts focus on the other. This is the unavoidable curse of a seasonal downtown. Residents resent the influx of tourists invading their downtown all summer long and never fully adopt downtown as their own. 3 Downtown Revitalization Committee 1/17/2014 Fortunately, the remedy to this long- standing condition is simple - create the best downtown humanly possible. Period! With the new improvements coming online in the next several years there will exist new reasons for area residents to adopt downtown as their own, but only after a proper tenant mix is created that appeal to their discretionary shopping. A bike trail or Lift Bridge conversion to a bike path and pedestrian walkway alone will not create a "great place known for shopping." These new improvements are not economic improvements in and of themselves. They only address multimodal transportation options that have not existed before. Economic improvements must be those centered on the purchase of goods and services, and that is and remains the focus of the DRC. The belief that the removal of commuter traffic from downtown will solve all of downtown's ills is yet another misguided notion. If a vibrant commercial district is not created to recapture the spending habits of area residents, these improvements will only serve as a much awaited transportation convenience. The DRC has agreed that the ability to develop a thriving business district will only complement and then propel these improvements into an economic 12 -month boom for downtown. Barrier 3 — They aren't coming in my store The number one goal for each downtown business is to generate as much sales as possible from those who are walking on downtown sidewalks. This goal is essential to the success of every business downtown. However, absent any coordinated approach to attracting foot traffic to downtown sidewalks year around, business owners have only focused on how they directly benefit from the seasonal volume of those who walk along the sidewalks. In many cases, the haphazard nature of uncoordinated business mix and lack of comprehensive collective approach to bringing active consumers (not tourists) to downtown year around have left each business to fend for themselves. How do we change this unproductive strategy? By identifying many of the barriers that have stymied economic growth downtown, we must change the independent mind -set of "what's in it for me ?" and adopt a much larger "what's in it for us ?" approach to bringing ten times the foot traffic to downtown sidewalks. Downtown must now adopt new goals for downtown as a collective group of businesses. The primary goal is to get as many qualified consumers (again, not tourists) as humanly possible to come to downtown's sidewalks. Again, qualified consumers are "active consumers" — those who are consistently spending money on needs and wants. And once again, this requires downtown to become a thriving commercial district (not just a passive tourist destination) that attracts qualified active consumers year around. The DRC has agreed a comprehensive approach to attracting as many people as possible to downtown sidewalks will provide greater benefits to all downtown businesses. Barrier 4 — We only want locals owning businesses downtown Throughout much of downtown's 150 history, the stores and restaurants have been owned and operated by local entrepreneurs. During much of that time, local residents had few if any options to 4 Downtown Revitalization Committee 1/17/2014 shop or dine in any other areas unlike the proliferation of national and regional brand choices and big box development we have today. While businesses will always come and go, downtown's business climate has been relatively stable due to the fact it was the region's primary center of commerce, until the last 30 years. With advent of big box stores, commercial development of Hwy 36, nearby regional centers and lifestyle marketplaces, downtown has lost its role as the center of commerce, only to succumb to backfilling trends of bookstores and antique shops, downtown's more recent shopping reputation. As the demand for downtown has trended downward, so has the caliber of businesses and well - capitalized owners with business savvy. Despite downtown's transformation from a shopping district for our needs to one of discretionary spending, the defending of only local business ownership has remained unwaveringly strong. Unfortunately, the recent economic downturn and ever - changing shopping habits and options have placed downtown in a precarious position. With a large amount of business turnover and available spaces with low rents, many aspiring business owners can enter downtown on a shoestring. Under capitalized, less experienced business owners have become the norm, and due to the seasonal economy, they have not been able to weather winter's slow sales. Others have turned their stores over to part -time help while seeking larger incomes from other full or part-time jobs. These continuing conditions and "hobby owners" have created the current revolving door reputation that is very damaging to residents, tourists, businesses and the City. Rebuilding downtown's reputation and brand image requires purposeful intent, industry knowledge and unflappable courage. It requires letting go of the "locally owned" mind -set and the search for professionally run businesses that have marketing budgets and strong brand presence. We have examples of that type of business operator in Cooks on Crocus Hill and Candyland, both having strong Twin Cities brand recognition and both professionally run with evening store hours. The more complementary stores that match the caliber of these two stores, the higher the quality of downtown's tenant mix and the stronger a commercial shopping district it becomes. The DRC members are still processing this concept. Barrier 5 — Lack of Coordinated plan to develop a thriving downtown economic plan How do we achieve this goal of creating a thriving downtown commercial district? The answer can only be answered by conducting a comprehensive assessment and resulting economic plan. A professionally conducted business mix assessment, consumer research, and prepared economic plan are the keys that unlock downtown's economic opportunities and future success. The foundation of revitalization rests in a third party economic assessment. The assessment needs to fully assess downtown's current economic horsepower and business mix performance, in other words — how well downtown is really functioning economically today and what the sales leakage is to other area shopping districts. The assessment will also include a report on downtown's consumer profile as well as consumer profiles of those shopping elsewhere — the active consumers we want to attract to downtown on a regular basis. The assessment must include an action plan, or recommended tenant mix, that the DRC, City, property owners and real estate brokers will use to attract the right variety and caliber of businesses that will transform downtown into a vibrant commercial district for all to enjoy throughout the year. 5 Downtown Revitalization Committee 1/17/2014 It is essential that we have a complete understanding of the true condition of downtown and potential opportunities prior to any extensive revitalization efforts. Bottom line: We must recapture lost sales going to other commercial centers and the assessment will show what types of stores will bring that revenue back downtown. Section 2 - Identify needs and conditions that need to be changed There are many reasons why downtown must seize this once -in -a- lifetime opportunity to maximize the economic vitality of downtown for businesses, property owners area residents, out -of -town visitors and the City of Stillwater. Reasons include: • Seismic changes will occur once the Brown's Creek Trail, Lowell Park improvements, and Shoddy Mill and Lift Bridge renovations have all been completed. • These major projects will forever alter downtown in every conceivable way. • These changes are coming and we need to be ready for them. • Stillwater has a 150- year -old historic downtown as its city's centerpiece and we need to get it in shape and ready for the future. • Historic downtowns throughout Minnesota are dying a slow death because of big box retail and the convenience they provide forever changing our shopping habits of staple items vs. discretionary spending. • Currently, some property owners are subsidizing their tenants. • Many property owners are unwilling to maintain or upgrade their properties. • Distribution of property tax has been shifted to commercial property owners who now pay an increased portion while residential properties pay less. • This shift means the small population of commercial property owners are in effect subsidizing the larger residential tax base. • The City has made significant capital improvements to downtown but we are lacking a plan to create the proper tenant mix and properly positioned products and services that draw consumer traffic to enjoy the improvements. • Downtown is deteriorating economically and physically. Section 3 - Rationale as to why these conditions must change Downtown Stillwater plays an important role in the overall economic and social fabric of the Valley region. Stillwater's downtown is the city's identity, the epicenter where commerce and community interact. We need to re- establish downtown's historic past as a new thriving district. 6 Downtown Revitalization Committee 1/17/2014 Because the vitality and prosperity of downtowns directly reflect the health and well -being of every community, it is essential that the proper tenant mix, physical appearance, and human experience be strategically planned, executed and maintained at the highest level possible. Insensitive or poorly planned development can make an area less attractive to investors, businesses, commercial property owners, and homebuyers, and thus undermine property values. In contrast, a comprehensive revitalization effort encourages people to buy and rehabilitate properties because they know their investment is protected over time. The condition of downtown and how well it is maintained reflects our pride of ownership — this is a direct reflection on the City as well. Downtown business owners are immensely proud of Stillwater and rightfully so. However, downtown's current condition reflects a lack of pride in downtown. Being proud of our historic downtown has little connection to the pride we exhibit in the condition of downtown. It may be hard to separate these two feelings we have for downtown, but they do have two distinctive and separate outcomes. Being proud of something is often associated with being blind to the true nature of things. Taking pride in being associated with something is often associated with conscientious actions that continually maintain everything in proper working order and in pristine condition. As all stakeholders work to create a revitalized downtown, pride will become the predominate attitude that will be pervasive throughout downtown and raise the stature of downtown to heights unknown before. Stillwater could become a bypass downtown like Hastings. Our efforts will eliminate this from happening. We can't afford to have downtown function based on an uncertain free market forces. Our collective work is like an insurance policy, our investment to ensure downtown doesn't fail. We need a downtown that is in demand 12 months out of the year, not just a seasonal do -or -die district as it has functioned for years. Expansion of WI will happen when the new bridge is built. We need to compete with new commercial offerings on the horizon east of the river besides current big box commercial centers. Section 4 - Current opportunities that will change the existing conditions The following are proven opportunities that have been adopted by other cities and they possess enormous economic benefits to downtown and the Valley region. • Wider sidewalks (possible due to the abandoning of the lift bridge turn lanes) • Sidewalk cafes, eateries, bike stations and racks, information kiosks, etc. • Pedestrian plaza from the lift bridge to main street, and potentially on Chestnut just west of main street • Trees and planters along the wider sidewalks • Up- lighting of sidewalk trees, building facades • Facade ambiance lighting of historic building stone and architectural features • Historic period street signs and sidewalk medallions (Medallion Project) • Public art and performing artisans in and about public areas 7 Downtown Revitalization Committee 1/17/2014 Section 5 - Rationale as to why opportunities merit serious research and consideration As new visitors take advantage of the newly completed Brown's Creek Trail and Lowell Park improvements, downtown will see a rise in demand for shopping and dining and strolling about the district's streets and sidewalks. Unfortunately, downtown goes dark after 5 pm. with stores closing and lights going dim throughout the district. What does this say to our residents and out -of -town visitors? Bringing life to the district after 5 pm. is the most compelling opportunity we have to generate more: • Resident ownership and consistent traffic • Visitor traffic, especially residents who work during the day • Return visits from the increased biking market who will visit downtown after hours throughout the biking season. Studies show when they put their bikes away they often hop in their car to come back and spend time in the towns they want to explore with family and friends Bring to prominence as the state's "birthplace of Minnesota." We must strategically celebrate our unique history through specific "historical" amenities and activities. Section 6 - Support as to why these opportunities will produce a thriving downtown Coordinated redevelopment of commercial districts appreciate at rates greater than the local market overall as well as faster than similar, haphazard tenant mix achieved through market forces. Findings on this point are consistent across the country. Moreover, recent analysis shows that vibrant commercial districts are also less vulnerable to market volatility from interest rate fluctuations and economic downturns. Purposeful commercial districts encourage better quality design. In this case, better design equals a greater sense of cohesiveness, more innovative use of open spaces, commercial properties and community resources that create greater public appeal. Historical commercial districts are a tangible link to the past and a way to bring meaning to history and to people's lives. They preserve the original character of buildings and streets, while welcoming growth and innovation within those spaces. They are a living, active record of communities and their residents. Embracing Stillwater's unique historic district can positively impact the local economy through tourism and renewed resident interest. An aesthetically cohesive and well - promoted commercial district can be a community's most important attraction. According to a 2009 report, 78% of all US leisure travelers are cultural and/or heritage travelers who spent, on average, $994 on their most recent trips -- compared to $611 spent by non - cultural and heritage travelers. Protecting historic districts enhance business recruitment potential. Vibrant commercial cores and neighborhoods with character attract new business and quality industry. Companies continually relocate to communities that offer their workers a higher quality of life, which successful redevelopment programs and stable districts enhance. 8 Downtown Revitalization Committee 1/17/2014 A vibrant commercial district provides social and psychological benefits. People living in energized historic districts enjoy the comfort of a human -scale environment; the opportunity to live and work in attractive surroundings; a recognizable and walkable neighborhood; and the galvanizing effect of community -based interaction. Historic downtowns must successfully compete against big box retailers as a different destination offering an entirely different experience that draws people on a routine basis year around — this requires downtown to redefine itself from what it is today. Collectively we must orchestrate all these opportunities simultaneously to create the greatest benefit of each improvement to in turn bring about a vibrant downtown. Last fall, a tourism study conducted by Argosy University showed the experience visitors have downtown as the number one reason why they will, or won't, come back. As noted in Dr. Gulliver's study, everything impacts our brand, including aspects of downtown that impart a negative impression. "Our brand is everything and everything is our brand" We can't afford to have Stillwater's brand be diminished by negative attributes sprinkled about our historical district. Again, the condition of downtown and how well it is maintained reflects our pride of ownership. DRC discussions with Redwing, Hudson and White Bear Lake revealed a common attitude — that their downtowns were the heart of their communities, and its health reflected the health of the whole community. We must adopt the same attitude. Section 7 - DRC's commitment and resolve to bringing about the necessary opportunities and changes that will produce a thriving downtown Document DRC committee members, activities and submissions in Appendix Section 8 - How the DRC's collaborative team approach has /will bring together the city, organizations, business and property owners as committed revitalization supporters Revitalizing local commercial districts give communities a voice in their future. By participating in the revitalization process, downtown stakeholders can help direct their downtowns' future. Making these decisions together in a structured way -- rather than traditional city driven processes that lack extended business or property owner engagement -- gives everyone involved a sense of empowerment, confidence, and most of all - ownership. Through the activities of the Downtown Revitalization Committee, civic leaders, city officials, and downtown business and property owners, will remain engaged in a pro- active collaboration to define what downtown Stillwater wants to be (and needs to be) and start the implementation process before the bridge improvements come online 9 Downtown Revitalization Committee 1/17/2014 Stillwater's future potential is limitless when we all work together, make the right decisions for the right reasons, and commit ourselves to create the best downtown Stillwater humanly possible — drawing residents and visitors into a place they want to be. - Demonstrated by letters of support, contribution roster, etc. in Appendix Section 9 - A unified voice in establishing a dynamic, vibrant and economically successful downtown - Demonstrated in Executive Summary and Appendix 10 Downtown Revitalization Committee 1/17/2014 Appendix Downtown Revitalization Members by Subcommittee Ambiance Committee Richard Cummings, Morgan Stanley Wealth Management Laura Hoefler, Purefex Salon Sam Leon, Acapulco Restaurante and Pub 112 Lisa McKasy, BierCycle Adventures Aimee Pelletier, Darn Knit Anyway Biking Committee Brian Zeller, Greystone Real Estate Dorian Grilley, Bicycle Alliance of Minnesota Lee Stylos, Chilkoot Cafe & Cycle Paul Erickson, Lakeview Foundation Marna Canterbury, Lakeview Foundation Lori Brink, Stillwater Area School District Branding Committee Roger Tomten, Tomten Environmental Design Barb Trueman, Convention and Visitors Bureau John Daly, The Freight House Ted Kozlowski, Stillwater City Council Randy Gutzman Business Mix Committee Pat Wolf, BierCycle Adventures, Joseph Wolf Brewery Company Andre Bessette, River Market Coop Ernie Shores, A'Salonna Larry Cramer, Rafters Jeff Anderson, 45 Degrees Tanya DeWing, Stillwater Area High School Paula Port, KW Commercial Jon Whitcomb, Metro East Commercial Real Estate Larry Nelson, Mainplace, LLC River Front Committee Ryan Lettner, Quickfire Pizza Mark Desch, Student Assurance Services Chuck Dougherty, Water Street Inn Sherri Hopfe, Dock Cafe Brandon Lamb, Candyland Design Team Brian Larson, Larson Architects Mike Hoefler, HAF Architects Roger Tomten, Tomten Environmental Design Mark Balay, Balay Architects Tim Old, SALA Architecture Gabe Carlson, Gartner Studios 11 Elected Officials Gary Kriesel, Commissioner, Washington County Ken Harycki, Mayor, City of Stillwater Doug Menikheim, Stillwater City Council Government Staff Wayne Sandberg, Washington County Ann Pung - Terwedo, Washington County Abbi Wittman, Stillwater of City Co- chairs Todd Streeter Cory Buettner Greater Stillwater Chamber Leo's Malt Shop & Grill At- large members: Brian Finley, Virgillo Raffaele, Fred Potthoff Community Development Department 2OI3AnnuaI Report [1, 1177))U nc, v on 6,000 5,000 4,000 3,000 2,000 1,000 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Note: Number of inspectors reduced from three to two in 2007 Total inspections Total permits _Pa uffiob = DDE3=2,g - 400 350 300 250 200 150 100 50 D63 [Ins • Avg Mo. Inspections 2006 -13 2013 Mo. Inspections paQdcpum Haqn 2,0Wm_ �3 200 180 160 140 120 100 80 60 40 20 Q OAa 'St \4 Qty P i ,so so 44, so P G�Q�e Oc" �o ,Q0 c. ��ar[moC by Dfl©uiDi 5 • Avg Mo. Permits 2006 -13 2013 Mo. Permits Issued 60 50 40 30 20 10 2006 2007 2008 2009 2010 2011 2012 2013 Z4V. 1211-14 '21•ft[f2 20©61=1 _ 60 50 -f 40 30 20 10 New Housing Units by type I I 1 2006 2007 2008 2009 2010 2011 2012 2013 Mac Hamotirtg 2orro 2,0061=1_ • Townhomes & Condos Single Family Homes ■ Multiple Family Units $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 7 g3mu 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 —4—Total building permit fees - 111 Plan review fee —AL—Building permit fees Par[MM J-qGwarmas UDDE3E2,0 Annual Case Load • Planning Cases Heritage Preservation Cases 4 �8 Jim," Hmw CSMS2 2,00673U �3 • 2013 -Work completed • Heritage Preservation • Facilitated production of Downtown PodcastTour Facilitated production of residential guidelines for additions on historic homes Facilitated draft of nomination for first locally designated residential historic district • Comprehensive Plan Implementation Assisted Public Works with completion of pedestrian plaza and amphitheater Assisted Public Works with design of Lowell Park restroom Assisted Public Works with parking lot reconstruction Assisted Public Works with construction of Downtown trail between Mulberry and Myrtle • Economic Development Staff participated in Chamber of Commerce's Downtown Revitalization Committee FacilitatedTlF work to bringVistaTech into former UFE site Facilitated TIF work for re -use of Joseph Wolf Block as a boutique hotel • Subscribed to and began training on CoStar commercial database and analytics tools • Responded to business relocation inquiries • Facilitated search for summer festival production company • 2013 — Work completed • Parlc &Trail Planning o City Planner participation in Chamber's trail planning sessions o City Planner participation in DNR's interpretive signage planning sessions for new trails o City Planner participation in DNR's planning sessions for Boom Site • Downtown Parking Commission o Facilitated commission's work on a downtown parking rate study • Facilities Planning o New Armory — Participate in Construction Drawing planning and review sessions o Fire Station — Monitored federal budget status for new armory. o Police Station — Facilitated hiring process for space study and conceptual design consultants; participated in study process • 2013 - Work completed • Department Administration • City Planner position re- filled • Department secretary retired: position refilled. • Staff Support • Planning division staff support for City Council, Planning Commission, Joint Planning Board, Heritage Preservation Commission, Downtown Parking Commission • Professional Development • City Planner and Director attended National Preservation Commissions Alliance training • Staff hosted a GTS training session in -house for Planning Commissioners • City Planner participated in LMC webinar entitled "Land Use Mistakes" 2014 - 20I5Work plan I. Planning A. Commissions 1. Heritage Preservation Commission a) Bergstein warehouse and shoddy mill re -use planning b) Review of MnDOT's trail plans for Hersey Bean Park c) South Hill residential podcast project d) Assist HPC explore the feasibility of strengthening Neighborhood Conservation District guidelines and possibly applying them to residential additions and accessory structures (not just new homes as they now do) e) Pursue creation of local designation district for Churchill Slaughter Nelson neighborhood f) Continue surveying neighborhood areas as identified in 2013 Comprehensive Plan Chapter 5 Program 2 2. Downtown Parking Commission a) Assist Commission in completing a parking ramp revenue study b) Update downtown parking sign system c) Implement parking lot pay system for all lots east of Main Street — operational for 2015 season 8 2 II 5 Work pan (I. Planning — continued) B. Comprehensive Planning 1. Update Downtown Chapter a) Reflect construction of new bridge and conversion of Lift Bridge to pedestrian traffic b) Possible pedestrian plaza on Chestnut east of Main Street to bridge c) Possible turn -back of Hwy 95 to Stillwater d) Possible reduction of lanes on Main and widening of sidewalks e) Explore traffic flow possibilities without bridge's through traffic f) Incorporate DRC recommendations endorsed by City Council 2. Project Implementation a) Review implementation chapter of comp plan to make sure we are not forgetting high priority projects that have been identified by the community. 3. Marina Ordinance a) Resolve Comp Plan inconsistency: marinas non - conforming (zoned RB) 4. Zoning Code update consistent with current Comp Plan 2014 - 20I5Work plan (I. Planning — continued) C. Facilities Planning 1. Armory project 2. Fire station project 3. Police station project 4. Old Armory re -use D. Event Planning 1. Assist Administration in the development of event coordinator position E. Administrative projects 1. Develop department handbook that includes procedures for routine tasks 2. Explore hiring software design consultant to create a replacement for our Property Information Program F. Environmental 1. Sun Oil Company action plan and any necessary remediation 2014 - 20I5Work plan 11. Economic Development A. Commercial database 1. Complete comparison of Whitcomb database vs CoStar database 2. Establish routine for producing monthly reports on commercial properties 3. Create format for customized info packets for property inquiries 4. Facilitate hiring of consultant for Retail Market Study B. Chamber of Commerce Downtown Revitalization Committee 1. Continued staff participation in committee meetings C. Washington County Economic Development Group 1. Continued staff participation in group meetings D. Business expansion and relocation inquiries 1. Continue to produce site option brochures E. Continuing education /training for staff 2014 -- 20 15 Work plan III. Parks & Trai I s A. Master Trail Plan update Keep in mind Dorian Grilley's plan, DNR plan and MnDOT plan 1. Connections to Brown's Creek State Trail 2. Trail support features 3. Bike racks 4. Trail head improvements (downtown and Neal Ave) 5. Water station 6. Information kiosk 7. Bike maintenance station 8. Kiosk design and placement 9. Trail map for kiosk 10. City /downtown map for kiosk 1 1. Rest place (with shade structure ?) at north end of downtown Funding Notes: 1. Funds still available from Bob and Sue Collins Family Gift 2. Lions Club looking for a community project 20 14 - 20 15 Work plan (III. Parks &Trails — continued) B. Aiple property acquisition and planning C. Palmer remnant acquisition and planning D. Hersey Bean Park plan 1. Update 1998 SRF plan a) Incorporate MnDOT parallel trails b) Incorporate MnDOT stormwater pond c) Incorporate Bergstein buildings d) Incorporate DNR boat landing and parking e) Incorporate southern trailhead parking lot f) Accommodate St. Croix Boat & Packet uses 2. Municipal dock planning The Lofts Gondominiurns Desch Ifiuildng Pd. Pappys Reseaueant 4 The Dock Cafe 5 Par7Ron Euick%1 Gazebo c Pawnr411 Hockey Rink Lxation T Flood Mai R ezional Trail 9 Arephrthcmrwr 1(1 Docks 1 Trunk S?nicarr Sevmr 12 E30$1ing Sanlsiry LXe $vim I7 laiseins Water Cv perol Struccuret 4 PraposedWacer Cowed Sttvrture Lowell Park Plan Items completed in 2012 Pavilion Rehabilitated Hydrant relocated on Myrtle Grading from Mulberry to Amphitheater Irrigation from Mulberry to Nelson Pedestrian Plaza and Bathrooms Items completed in 2013 Corps of Engineers Infrastructure Extension of Pedestrian Plaza Grading of Amphitheater Trail and sidewalk from Mulberry to Myrtle Parking lots to first layer of Blacktop from Mulberry to Myrtle xivacer Stage 3 ED rass pave to stage Plan Vi Figure 2,1 Yellow line roughly indicates water in the park at 682 Light blue line roughly indicates water in the park at 682 after park is re- graded Re- grading of North Lowell Park has eliminated some standing water problems Re- grading of North Lowell Park and installation of the irrigation has enabled the city to restore and maintain the turf in the park full Milk[ ipt��iiE a�il 11 Ilsjuu1.411 !FIIII ;I R u Gazebo - rehabilitation included: replacement of some components, paint removal, painting, minor electrical and concrete replacement and some roof repair Example of failing wood in 2012 Example of missing trim in 2012 Example of failing paint and electrical panel in 2012 Grading and catch basin work at North Lowell Park completed with city forces in the spring of 2012 Relocating fire hydrant completed by city crew in the spring of 2012 Corps of Engineers late summer of 2013 Extension of the Pedestrian Plaza fall of 2013 Work began on the stage fall of 2013 Completion of the Amphitheater Stage fall of 2013 Parking lot grading fall of 2013 Parking lot grading continues and curb and gutter construction starts fall of 2013 Corps of Engineers finishing at Nelson Street fall of 2013 Relocating street lights on Myrtle street in front of the Water Street Inn Work to be completed in Zoiq. • Construction of Lowell Park bathrooms • Final Layer of Bituminous in parking lots south of Myrtle • Construct parking lot, trail and access road, north of Mulberry • Install power to amphitheatre stage • Irrigation along trail Oh By The Way! The Grinder Pump was installed at Nelson in December and we don't have these rags piling up on a daily basis anymore RESOLUTION 2014 -015 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $844,332.63 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 21st day of January, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2014 -015 LIST OF BILLS Abbott Paint Ace Hardware Action Rental Inc. American Bankers Ins. Co. of FL Aramark Uniform Services Inc Aspen Mills BMI General Licensing Board of Water Commissioner Bureau of Crim. Appr MNJIS Section Campion Barrow & Associates Carquest Auto Parts CDW Government Inc. Cole Papers Comcast Cornerstone Land Surveying CoStar Realty Information Inc Electric Pump Enterprise Products Operating Fastenal Company Fire Safety U.S.A. Fletcher Jennifer 0 Force America Fury Stillwater Galls Goodyear Commercial Tire Gopher State One Call Inc. Grainger Great Garage Door Co. Harris Services LLC Infratech Inc. International Code Council ITL Patch Co. J.H. Larson Company Jimmys Johnnys Inc. Krakowski Jerald A. Law Enforcement Targets League of MN Cities Linner Electric Co. Madden Galanter Hansen LLP Menards Metro Cities Metropolitan Council MidAmerica Technical & Enviro Mid - States Organized Crime Midwest Children's Resource Minnesota UI Fund MN Dept of Labor and Industry Paint Supplies Liquid propane Flood insurance renewal Mats & uniforms Uniforms 2014 License 2nd half 2013 tax settlement CJDN connect charge MN public safety post offer testing Supplies Eprinter Janitorial supplies Internet Mylars Property professional Nelson St grinder pump Propane Supplies Supplies Reimburse for iPad and app Pushbutton Oil change Boots Tires Tickets Parts Garage door service Boiler repair Nelson St grinder pump Supplies Shoulder emblems Fluorescent lamps Toilet rental Reimburse for iPad and app M4 Carbine 25 meter zeroing TA Workers comp equipment repair Labor relations Supplies Membership Dues 2014 Wastewater Charge Asbestos pipe removal 2014 Annual membership fees DVD Unemployment insurance Elevator Annual 89.97 333.89 18.50 11,623.00 473.88 1,923.54 330.00 863.89 270.00 390.00 75.41 80.79 205.92 327.01 409.84 316.00 1,672.92 74.71 152.21 910.60 546.32 83.05 72.10 112.41 490.04 126.55 27.32 587.50 647.50 342.00 259.45 212.50 464.92 44.68 545.25 34.71 1,775.37 585.00 48.00 129.34 6,668.00 125,983.61 552.00 150.00 7.00 12.73 100.00 Page 1 EXHIBIT "A" TO RESOLUTION #2014 -015 MN Recreation & Park Association Molstad Robert J. Mouser Electronics Munici -Pals M WOA Nalpica Robin NAPA Auto Parts North American Safety North American Salt Co. Office Depot O'Reilly Auto Parts Performance Plus LLC PermitWorks LLC Rogness Chad Roof Tech Rose City Sign Company Rose Floral S &T Office Products Sainsbury Amy St. Croix Boat and Packet Co. Stillwater Collision and Mechanical Stillwater Motor Company Streichers SW /WC Service Cooperatives T.A. Schifsky and Sons Thomson Reuters Toll Gas and Welding Supply Trans Union LLC Tri -State Pump and Controls Inc. Trobec Jannell Turnblad Bill USA Mobility Wireless Inc. VariTech Force America Verizon Wireless Veterans Memorial Vogel Sheetmetal Inc. Washington Conservation Distr Washington County Fire Chief Assoc. Washington County License Center Washington County Public Works Washington County Recorder Washington County Sheriffs Office Waste Management - Blaine Wheelco Truck and Trailer Parts Yocum Oil Company Zayo Enterprise Safety inspector course Professional services - tobacco Circuit breakers 2014 Membership dues Metro meeting Park Fee Refund Auto parts and supplies Jacket Salt Office supplies Supplies Medical evaluation Software support plan Reimburse for work boots 2013 Repair roof on rec center Cable work Euro garden Print cartridges Refund for learn to skate Arena billing Refinish box sides of Dodge pickup Oil change Pistol case Retiree Health Insurance & COBRA Asphalt Information charges Cylinders New employee info charges Pump repair Refund for learn to skate Reimburse for city vehicle repairs 1st qtr msging Vented lid and lid gasket Mobile broadband 4th qtr 2013 Draft hood and collar 4th qtr shared educator 2014 Membership dues License renewal - 2 year tabs Relamped curve crest & market County recorder 2014 Code Red Fee 30 yd demolition Supplies Fuel & EZ washes Phone 615.00 497.27 84.37 25.00 60.00 100.00 267.17 45.00 17,841.73 593.40 34.17 483.00 2,685.00 146.94 28,865.00 120.00 64.07 1,153.51 63.00 46,227.34 588.60 81.47 19.98 64,444.72 71.87 102.96 42.04 45.82 773.00 50.40 85.29 47.18 25.17 468.59 4,347.00 345.00 556.25 50.00 688.00 192.44 451.30 1,432.49 1,017.34 308.41 16,388.86 887.22 Page 2 EXHIBIT "A" TO RESOLUTION #2014 -015 LIBRARY Advantage Companies Baker and Taylor Bertalmio Lynne Brodart Co Culligan of Stillwater Librarians Revolving Fund Linner Electric Co. Midwest Tape Petrie Angela Recorded Books LLC Stillwater Public Library Foundation Tierney Brothers Tyco /Simplex Grinnell LP Value Line Publishing Inc. Washington County Library CREDIT CARDS Library Amazon.com Chez Arnaud Daily Grind PSI Home Theater Techsoup USPS Ken Harycki Pub 112 Target Stuart Glaser Apple iTunes CDW Government Hennepin Health Life Proof Walmart ADDENDUM Bridgewater Bank Clark Dan Comcast Community Thread Community Thread Harris Service Lake Elmo Bank Preservation Microfilming Materials Staff reimbursement Materials Bottles water equipment rental Reimburse Computer lab Materials Staff reimbursment Materials Reimbursement Computer labComputer lab Maintenance contract Reference materials Database Library materials Library materials M isc Periodicals Other Minor Equipment Postage Meal iPad key board Cloudon iPads Conference registration iPad and supplies Screen prote 2nd half 2013 TIF Note R -2 Custodian Internet 2013 4th qtr contribution 2014 1st qtr contribution Boiler repair 2nd half 2013 TIF Note R -1 2,700.00 1,140.35 136.41 540.55 14.55 153.95 390.00 568.13 46.89 79.98 50.00 3,032.15 1,490.60 950.00 316.14 2,019.81 59.79 27.90 12.97 312.00 11.52 21.58 107.11 32.13 1,232.02 40.00 579.92 32.01 18, 616.67 1,057.50 206.90 3,818.75 3,818.75 542.50 18,616.67 Page 3 EXHIBIT "A" TO RESOLUTION #2014 -015 Long Lake Villa Limited Partnership Magnuson Law Firm Richard H Pfister UB Bank UB Bank UB Bank Waste Management Wulfing David Xcel Youth Service Bureau Youth Service Bureau Adopted by the City Council this 21st Day of January, 2014 2nd half 2013 TIF 8 collections Professional Service 2nd half 2013 TIF 8 collections 2nd half 2013 TIF 10 collections 2nd half tax settlement Note #2 2nd half tax settlement Note #1 2nd half garbage certification Dog boarding Electricity, Gas 2013 4th qtr contribution 2014 1st qtr contribution 28,979.21 6,988.14 9,176.25 103,215.92 110,46214 126,069.78 31,095.44 70.00 5,867.15 2,500.00 2,500.00 TOTAL 844,332.63 Page 4 1N'a t ec IMF O IRTMELA CE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 21, 2014 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of January 7, 2014 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. CVB Presentation — Tiki Oswald VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. — Annual Report (Available Tuesday) 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. Resolution 2014 -015, directing payment of bills 12. Resolution 2014 -016 approving Fiber Joint Powers Agreement between Washington County and the City of Stillwater 13. Resolution 2014 -017, approving license to use real property — HHW Day, Saturday, May 17, 2014 14. Resolution 2014 -018, approval of Forestry Consultant Contract for 2014 15. Possible approval to purchase GPS Tracking System — Public Works 16. Possible approval to purchase John Deer 1025R Tractor — Public Works 17. Possible approval to purchase Bobcat 590 Skid Steer — Public Works IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. X. UNFINISHED BUSINESS 18. Possible second reading of Ordinance 1062, an ordinance amending chapter 56 of the Stillwater City Code, taxes and assessments, Section 56 -5, Local Lodging Tax (Ordinance — 2nd Reading — Roll Call) XI. NEW BUSINESS 19. Possible approval of 2014 Fee Schedule for services /publications and Administrative Citations Fines (Resolution — Roll Call) 20. Possible approval of BWBR proposal for the next phase of Fire Station design services (available Tuesday) 21. Possible approval of resolution vacating street (Resolution -Roll Call) 22. Discussion on Community Resource Officer — Police Department XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS /REQUESTS XIV. COUNCIL REQUEST ITEMS 23. Beyond the Yellow Ribbon update XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT 1\la t ec IMF O IRTMELA CE OF MINNESOTA CITY COUNCIL MEETING MINUTES January 7, 2014 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:34 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Fire Chief Glaser Community Development Director Turnblad Public Works Director Sanders Admin Secretary Manos OTHER BUSINESS Updates on Armory, Police Station, Fire Station Community Development Director Turnblad reported that last month, the US Congress and President approved the Defense Department budget which includes the Stillwater Armory project. Appropriations may be completed for the Armory this month. Consequently, it is time to begin the next phase of planning for the new fire station and the police station expansion. He presented a resolution for consideration, giving staff authority to obtain the design team proposal for Council review, and to direct Springsted to begin exploring options for a bond sale, as soon as appropriations occur. There will likely be cost savings to the City if the City and Federal projects are bid separately. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2014 -014, a resolution granting City staff authority to proceed with design of the fire station. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None STAFF REPORTS Police Chief Gannaway informed the Council that crime statistics for 2013 were significantly down. A report will be forthcoming. City Council Meeting January 7, 2014 Fire Chief Glaser updated the Council on recent fire events. He offered fire safety tips for the extremely cold weather and asked residents to keep fire hydrants clear of snow. Community Development Director Turnblad reviewed the City's Costar Data subscription that tracks all commercial properties in the City. It has been very helpful for providing information quickly for prospective businesses that are considering locating in Stillwater, and for analyzing commercial property information such as vacancy rates. Councilmember Polehna asked about progress on plans for the Aiple site. He noted that the Council has set planning for that property as a priority and he would like planning to begin. Community Development Director Turnblad replied that staff is looking for grants to fund the planning He agreed to begin the process of updating the park plan for the area just south of St. Croix Boat and Packet. ADJOURNMENT Mayor Harycki recessed the meeting at 5:20 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:04 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Community Development Director Turnblad Public Works Director Sanders Admin Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of December 17, 2013 regular meeting minutes Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the December 17, 2013 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS There were no petitions, individuals, delegations or commendations. Page 2 of 7 City Council Meeting January 7, 2014 OPEN FORUM Todd Streeter, Stillwater Chamber of Commerce, explained "Success 2014," a Chamber program offering financial, marketing and advertising assistance to businesses that may be impacted by St. Croix River Crossing construction. An open house is scheduled on January 25 at Valley Ridge Mall to kick off the program. Scott Zahren, Cruisin' on the Croix, stated the parking fees for the event will be $3,412 and the amphitheater will cost the event $125 /day. He asked the Council to waive the fee for the amphitheater and waive 25 cents per parking spot, which would result in significant cost savings for the event. Councilmember Menikheim proposed that the fees be waived this year per the request, and that the organizer budget for those costs next year. Noting the City's major investment in downtown improvements, Councilmember Polehna stated there could be many requests for fees to be waived - where would they draw the line. He can go along with the request this year, but feels it should be a one -year only waiver. Mayor Harycki added that in the past the Council has been criticized for waiving fees. Councilmember Kozlowski moved to waive the fees for the amphitheater for Cruisin' on the Croix. He then rescinded his motion, acknowledging that the item is on the Consent Agenda. Councilmember Kozlowski pulled Resolution 2014 -005, approving 2014 Special Event and Contract for Cruisin' on the Croix, from the Consent Agenda. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve Resolution 2014 -005, approving 2014 Special Event and Contract for Cruisin' on the Croix and waiving the amphitheater fees for the event for 2014. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None CONSENT AGENDA Resolution 2014 -001, Directing the Payment of Bills Resolution 2014 -002, Designation of Depositories for 2014 Resolution 2014 -003, Designating a Responsible Authority and Assigning Duties in Accordance with the State of Minnesota Data Practices Statute Resolution 2014 -004, Designating the Stillwater Gazette as the City's legal publication and approving contract with the Stillwater Gazette for 2014 Resolution 2014 -006, approving cleaning services contract with Dan Clark Resolution 2014 -007, approving Exhibit A as it relates to Resolution 2013 -057, resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code Possible approval of new camera system for new squad car Resolution 2014 -008, Accepting work and ordering final payment for 2012 Street Improvement Project (Project 2012 -02) Resolution 2014 -009, approval of 2014 Wine & Strong Beer renewal for The Wedge & Wheel Page 3 of 7 City Council Meeting January 7, 2014 Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt the Consent Agenda as amended. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible first reading of Ordinance 1062 (Lodging Tax) City Attorney Magnuson explained that staff feels the ordinance has worked well and does not warrant any changes other than possibly extending it for three years rather than four years as written. Councilmember Menikheim asked if the ordinance could be tabled until January 21 because the CVB is meeting next Wednesday to consider policies and procedures, which could generate some suggestions for amendments. City Administrator Hansen pointed out that any amendments could easily be done at the second reading. Mayor Harycki stated he would have no problem extending the ordinance for four years. Councilmember Weidner stated he likes the idea of a three year extension to provide more frequent oversight. Tom Lynum, Sauntry Mansion Bed and Breakfast, expressed opposition to the tax. He feels it is fundamentally unfair and represents an intrusion by government into the mechanism of private business. There is no empirical evidence that a lodging tax supports the lodging industry. Three bed and breakfasts have closed since the tax was enacted, and no new hotels have been built. One percent should be enough to fund a good web site and finance a visitor guide. The tax should not be extended for three years - it should be reviewed annually. There was to be an audit explaining how the funds collected were spent but it was not delivered. City Attorney Magnuson noted that, according to State law, the only local tax that may be imposed without an act of the legislature is a lodging tax. Mayor Harycki stated he was initially opposed to this tax, but it is currently the only mechanism available for promoting the City. Councilmember Menikheim remarked it would be appropriate to ask the CVB to respond to some of Mr. Lynum's points. He feels to take away the tax takes away the momentum for promoting Stillwater. Councilmember Weidner commented if there were promises of an audit as to how the money was spent, then that should have been delivered. City Administrator Hansen suggested when the CVB comes two weeks from now, the Council can ask them where the audit is. Page 4 of 7 City Council Meeting January 7, 2014 Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the first reading of Ordinance 1062, with the revision of changing the period to three years. Ayes: Councilmember Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Possible approval of meeting date change and budget meeting dates for 2014 City Administrator Hansen recommended that the August 5 meeting be moved to Tuesday July 29, the November 4 meeting be moved to October 28, and the budget meetings be set for August 19 and August 26. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt changes in meeting dates as recommended. All in favor. Designation of Vice Mayor Councilmember Menikheim nominated Councilmember Polehna as Vice Mayor. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt Resolution 2014 -010, Designating Council Vice Mayor. Ayes: Councilmember Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Possible approval of the Aiple Property Joint Powers Agreement Community Development Director Turnblad noted that Washington County is in negotiations for the purchase of the Aiple Property for public open space. When certain conditions are met, the title would be turned over to the City and the City would own and maintain the property. Staff has been working on an agreement between the County and the City that outlines who is responsible for what. A concept plan for the site must be completed by the City. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2014 -011, approval of the Aiple Property Joint Powers Agreement. Ayes: Councilmember Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Designation of Council representatives for Boards /Commissions /Committees Councilmember Menikheim asked that the Library Board Council liaison position be added to the list of Boards. The Library Board allows one Councilmember to be on its Board. He also is interested in becoming a Library Board Member (not Council liaison but a board member). City Attorney Magnuson indicated he would check into it. Councilmember Menikheim also would like to continue as CVB liaison (alternate). Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2014 -012, Designation of Council representatives for Boards /Commissions /Committees, with changes noted. Ayes: Councilmember Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Page 5 of 7 City Council Meeting January 7, 2014 Possible approval of retainer for the Sun Oil Company remediation plan Community Development Director Turnblad stated the City was served with an order to investigate and take necessary action on a presumed petroleum tank release site at the former Sun Oil Company on Second Street which is underneath the current parking ramp. The City is required to put together a work plan and report for MPCA comment. Permission is requested from the Council to commission the remediation plan at a cost of $18,000. City Administrator Hansen added that, while staff is not convinced of the City's responsibility, it will be cheaper to accept the $18,000 cost than to fight MPCA for the next several years. Motion by Councilmember Weidner, seconded by Councilmember Kozlowski, to adopt Resolution 2014 -013, approval of retainer for the Sun Oil Company remediation plan. Ayes: Councilmember Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Menikheim asked about the City's contract with The Locals and City Administrator Hansen responded that the City may move forward with it. The Locals were asked to submit to a background check. They took that very well and when the information is returned, along with a performance bond, the City will be able to move forward on the contract. Councilmember Menikheim asked that the Event Coordinator position move forward as well. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adjourn the meeting at 8:25 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2014 -001, Directing the Payment of Bills Resolution 2014 -002, Designation of Depositories for 2014 Resolution 2014 -003, Designating a Responsible Authority and Assigning Duties in Accordance with the State of Minnesota Data Practices Statute Resolution 2014 -004, Designating the Stillwater Gazette as the City's legal publications and approving contract with the Stillwater Gazette for 2014 Resolution 2014 -005, approving 2014 Special Event and Contract for Cruisin' on the Croix Resolution 2014 -006, approving cleaning services contract with Dan Clark Page 6 of 7 City Council Meeting January 7, 2014 Resolution 2014 -007, approving Exhibit A as it relates to Resolution 2013 -057, resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2014 -008, accepting work and ordering final payment for 2012 Street Improvement Project (Project 2012 -02) Resolution 2014 -009, approval of 2014 Wine & Strong Beer renewal for The Wedge & Wheel Resolution 2014 -010, Designating Council Vice Mayor Resolution 2014 -011, approval of the Aiple Property Joint Powers Agreement Resolution 2014 -012, Designation of Council representatives for Boards /Commissions /Committees Resolution 2014 -013, approval of retainer for the Sun Oil Company remediation plan Resolution 2014 -014, a resolution granting City staff authority to proceed with design of the fire station Page 7 of 7 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU FINANCIAL REPORT DECEMBER 31, 2012 AND 2011 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU CONTENTS INDEPENDENT AUDITOR'S REPORT Page 1 FINANCIAL STATEMENTS Statements of financial position 2 Statements of activities 3 Statements of cash flows 4 Notes to financial statements 5 -6 LEO C. NEUMAN, CPA, MBT LCN LEO C. NEUMAN, LTD. CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS JANE E. NEUMAN, CPA, CMA Leo @LeoNeuman.Com Jane @LeoNeuman.Com INDEPENDENT AUDITOR'S REPORT To the Board of Directors Stillwater /Oak Park Heights Convention & Visitors Bureau Stillwater, Minnesota We have audited the accompanying statements of financial position of Stillwater /Oak Park Heights Convention & Visitors Bureau, (a nonprofit corporation), as of December 31, 2012 and 2011, and the related statements of activities, changes in net assets and cash flows and for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Stillwater /Oak Park Heights Convention & Visitors Bureau as of December 31, 2012 and 2011 and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. December 31, 2013 1 113 MAIN ST. , P.O. BOX 898 STILLWATER, MN 55082 PHONE: (651) 439 -5990 FAX: (651) 439 -6070 Susan Nelson Office Manager SueNelson @LeoNeuman.Com STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU STATEMENTS OF FINANCIAL POSITION December 31, 2012 and 2011 ASSETS 2012 2011 CURRENT ASSETS Cash and Savings $ 31,862 $ 599 Total current assets 31,862 599 TOTAL ASSETS $ 31,862 $ 599 LIABILITIES AND NET ASSETS 2012 2011 LIABILITIES Current Liabilities Accounts payable $ 2,696 $ Total current liabilities 2,696 TOTAL LIABILITIES 2,696 NET ASSETS 29,166 599 TOTAL LIABILITIES AND NET ASSETS $ 31,862 $ 599 See Notes to Financial Statements 2 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU STATEMENTS OF ACTIVITIES December 31, 2012 and 2011 2012 2011 REVENUE Lodging taxes: City of Oak Park Heights $ 28,873 $ 30,441 City of Stillwater 146,814 134,590 TOTAL REVENUE 175,687 165,031 EXPENSES Grants 33,403 70,928 Marketing- Logo & Design 2,554 4,039 Marketing - Website Design 3,164 17,180 Marketing - Internet Advertising 6,489 Marketing - Explore Minnesota Membership 11,265 Marketing - Stillwater Visitor Guide 2,772 6,937 Marketing - Other Guidebooks 8,330 Marketing - Meetings 13,820 Marketing - Groups 4,938 Marketing - Wedding Tradeshows & Memberships 11,050 Marketing - Print Media Advertising 8,729 46,678 Marketing - Radio Advertising 6,138 Marketing - Tradeshows and other 150 6,820 Contracted Services 27,730 39,500 Postage 518 70 Printing and Reproduction 649 202 Supplies 633 319 Telecommunications 1,179 1,065 Legal and Professional 2,693 4,783 Miscellaneous 916 1,268 TOTAL EXPENSES 147,120 199,789 EXCESS OF REVENUE OVER (UNDER) EXPENSES 28,567 Net Assets, Beginning of Year 599 Net Assets, End of Year $ 29,166 (34,758) 35,357 599 See Notes to Financial Statements 3 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU STATEMENTS OF CASH FLOWS Years ended December 31, 2012 and 2011 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash provided by operating activities: Changes in assets and liabilities: Accounts payable Net cash provided by (used in) operating activities 2012 2011 28,567 $ (34,758) 2,696 31,263 (34,758) INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 31,263 (34,758) CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR 599 35,357 CASH AND CASH EQUIVALENTS - END OF YEAR $ 31,862 $ 599 See Notes to Financial Statements 4 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU NOTES TO FINANCIAL STATEMENTS Note 1. Organization and Summary of Significant Accounting Policies a) Nature of Organization The Stillwater /Oak Park Heights Convention & Visitors Bureau is a non - profit organization incorporated in 2008, for the purpose of promoting tourism and providing tourism information for the cities of Stillwater and Oak Park Heights Minnesota. The Organization maintains a website to link visitors with events, food and lodging options, shopping, other attractions and information for group outings. b) Basic of Accounting The financial statements have been prepared on the accrual basis of accounting in accordance with generally accepted accounting principles. c) Cash and Cash Equivalents For purposes of the statements of cash flow, the Organization considers all amounts in savings, checking, certificates, and cash on hand to be cash or cash equivalents. d) Income taxes The Organization is exempt from federal and state income taxes under Section 501 © 6 of the Internal Revenue Code, however the organization is required to pay federal and state income taxes on unrelated business income. e) Estimates The preparation of financial statements in conformity with generally accepted accounting principles require management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimated. Note 2. Revenue The Stillwater /Oak Park Heights Convention & Visitor Bureau revenue is by statute limited to special sales taxes collected from lodging establishments located within the city limits of Stillwater and Oak Park Heights. The respective City governments monitor compliance with statutes. 5 STILLWATER/OAK PARK HEIGHTS CONVENTION & VISITORS BUREAU NOTES TO FINANCIAL STATEMENTS (CONTINUED) Note 3. Reclassifications Certain amounts reported for the year ended December 31, 2011, were reclassified to conform to the presentation for the year ended December 31, 2012. 6 STILLWATER. Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 CVB MISSION STATEMENT The mission of the Stillwater and Oak Park Heights CVB is to increase the economic benefit of tourism with an emphasis on overnight stays. Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M CVB BOARD MEMBERS 2014 Board of Directors: President — Antonio Rossini, The Lexington Inn Vice President —Jerry Helmberger, Aurora Staples Inn Treasurer — Chuck Dougherty, Water Street Inn Secretary — Steve Roll, Super 8 Hotel 9 Voting Board Member Representatives: 4 Large Property— Lexington Inn, Super 8, Americlnn — Tiki Oswald, TBD 2 Small Property — Aurora Staples Inn and TBD 1 Oak Park Heights — Cover Park Manor, Chuck Dougherty 1 Stillwater Chamber of Commerce — TBD 1 IBA, Stillwater Downtown Business Association - TBD Additional members: Stillwater City Council — Doug Menikeim, Ted Kozlowski Oak Park Heights City Council — Mayor Mary McComber 2014 Contract Services Providers: Paramount Pixels Fresh Avenue Marketing Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M 2008 -2013 LODGING TAXES COLLECTED l_odgngTax Income First Quarter Stillwater $ Oak Park H $ Second Quarter Stillwater $ Oak Park H $ $ Third Quarter Stillwater $ Oak Park H $ Fourth Quarter Stillwater $ Oak Prk H $ $ 2008 2009 2010 2011 2012 2013 AE 23,670 $ 25,052 $ 20,852 $ 24,920 $ 27,039 $ 25,091 4,316 $ 4,893 $ 3,910 $ 5,520 $ 4,548 $ 5,071 27,986 $ 29,945 $ 24,762 $ 30,440 $ 31,587 $ 30,162 $ 29,147 41,572 $ 33,054 $ 36,407 $ 36,131 $ 38,442 $ 42,815 7,199 $ 7,371 $ 6,307 $ 7,855 $ 7,574 $ 8,860 48,771 $ 40,425 $ 42,714 $ 43,986 $ 46,016 $ 51,675 $ 45,598 55,764 $ 41,929 $ 48,220 $ 53,376 $ 52,554 $ 3,273 $ 8,787 $ 9,757 $ 11,021 $ 10,191 $ 59,037 $ 50,716 $ 57,977 $ 64,397 $ 62,745 $ 31,427 $ 24,282 $ 20,164 $ 28,778 $ 32,024 $ 6,499 $ 4,919 $ 6,045 $ 6,560 $ 6,383 $ 37,926 $ 29,201 $ 26,209 $ 35,338 $ 38,407 $ 70,651 $ 60,921 - $ 33,416 Total for the year $ 173,720 $ 150,287 $ 151,662 $ 174161 $ 178,755 $ 152,488 $ 169,082 • Consistent increase in occupancy and revenue since inception •3rd Quarter 2013 highest on record. 12.5% increase from same quarter in 2012. Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 ��i DISCOVER STILLWATER< M 800000 700000 600000 500000 400000 300000 200000 100000 0 www.DiscoverStillwater.com WEBSITE PAGE VIEWS 327,943 698,334 56 2011 2012 2013 Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M 800000 700000 600000 500000 400000 300000 200000 100000 0 www.DiscoverStillwater.com GOOGLE ANALYTICS 39% increase 40% Increase Total Visitors Unique Visitors 2011 2012 2013 26% Increase Total Pageviews Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M www.DiscoverStillwater.com DEVICES USED TO ACCESS 12% WEBS1TE increase Desktop 234% increase 111% increase Mobile 2011 2012 a 2013 Tablet Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M e o f M r p) r ,111P WA:11{ DISCOVER STILLWATER Irke• brim imisiWo '146110am-- • ff• kr I 1.9 - CW142.111. I LOWING Egan EL NIGHT LIFE tillOPPERO EVERTS ATIFLACIION I: THINGS TO DC GIMPS ISEETIRDS WEDISIIM IS ROUT ITS_LWATER PHDOI MEDIA DEAL! WHAT NEW- 4[04751i-s:141-akttior t -I, I- 45■,51 Ulu, take STILLWATER WELCOMES YOU! YOUR OFFICIAL GUI DE TO STILLWATER, MINNESOTA TOURISK1 inr:e hr 1S4S El-en:sem of Ittlk-rnesate scenic IK.Ciott RII .Isetare attere rt:: :5 .7. erxists and Jon:Inks glide the a:tners D-! 1-tertelnmecrt are y.32-1 rant bVA1 drne r.• ":rseasz-t ? •:21er.. : Fed, snz.),:asig .1 tours, Evprim ▪ lloy.ers nlocr.ing In our man-2 pt. ..s `cr scenic. drabs e nd ,.nn Enn.r elraelcamag ::-:cc r Si 'ISIS, silethult ca'es, fmtivels end trtworia. Request Visitors Guide equest [Travel rips E -Mewl's] Directions VIA CIiekuu1ou Li COOL DEALS Stillwater/Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER. w e 6 e v s O www.DiscoverStillwater.com SITE VISITOR DEMOGRAPHICS 50% increase (f_33843 22661 TOP 5 GEOGRAPHIC LOCATIONS 35% increase 12645 9332 Minneapolis St. Paul ■2012 ■2013 54% increase C--7-823 5713 Stillwater 24% increase 2609 3232 Chicago 22% increase 2362 2879 Rochester Other Top Cities Viewed with large growth percentage over 2012: Hudson -WI, Minnetonka, Eau Claire -WI, Detroit -MI, Des Moines — IA, New York -NY Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M 70000 60000 50000 40000 30000 20000 10000 0 www.DiscoverStillwater.com PAGE VIEWS BY MENU BAR Menu Bar Clicks reflect interest in the topic and do not include the thousands of clicks that were within the menu bar landing page header, INA II 2013 2012 P'S•NA1IiP ��� .�aD °may e � ' V) � ,y �\h ,�0 � ' ��`� 41y xo n. O Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER. www.DiscoverStillwater.com 'THINGS TO DO' PAGE VIEWS BY TOPIC Winery/Brewery Romantic Escapes Family Fun Historic Sightseeing Outdoor Adventures Walking Tours Girlfriend Getaways Food Lovers Nearby Stillwater Biking /Hiking Trails Winter Wonderland 104 ,029 ,831 Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 ,362 DISCOVER STILLWATER< M 2013 Advertising /Marketing Highlights *Google Ad Word Wisconsin Campaign • New 54 page website launched in July • KS95 Radio and Facebook Campaign • Cub Foods /Diet Pepsi /KS95 /Stillwater Marketing Campaign • Meetings & Events Ads • Midwest Weekends Digital Campaign • Wedding promotion via The Knot, Twin City Bridal, Trade Shows and more • Magazines: Lavendar, Rochester Visitor • Minnesota Guidebooks for tourists, groups, St. Croix Valley, etc. • Event Sponsorships • Press Releases out to over 100 media locations • Explore Minnesota (EMT) Co -op Ads • IBA Co-Op Ads Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M STILLWATER VISITOR GUIDEBOOK DISCOVER STILLWATER The BtrthpCace o • EVENTS CALENDAR • LODGING , • ATTRACTIONS • RESTAURANTS 2014 VISITORS GUI DEBC7OK • Distribute 55,000 annually • MN & WI Travel Info Centers, Local Businesses, MOA, Airport, visitor requests, bridal fairs, meeting planner fam tours, etc. • Downtown IBA Ambassadors • New online flip book • Features Prettiest Painted Places award and historic walking tour videos ELCOME TO STILLWATER iris an wo.11=773x7Firr. ar`aoia w.+..,00. in, awr «m.w...aen- •eear: 4,. „m1- .11rwe NA977wsrx xe! E76: IMAM taw, Erman cierWIM ze MONTHLY E- NEWSLETTER Travel Tips e- newsletter 7,000 subscribers Check out ourf fl p alt attractiofr :'''-'1 Take Rernut these w ebsite a RivetaRee atfail Pontoon with etolean 5neetKayak at 45 over the St ry out one f the on Man x 5!k T Make Stillwater take a meter your golf Cruise. Ma Goater y ro base for f mss. acres e peke them rnantica or dlewhe hiking trails Make space; t of our 3 P dlarks, 5 and dini�Pab Try out one d 11 miles Parks °s and of our s ofbikido 4o adventure n bdrinking! decks an adventure y outdoor Shl wateYg �9 your a+vay �' 6f1 dancing the -- +7tsDr s STILLWATERr. 'Ifie 2rrtir_pface of 9dinnesota DISCOVER STILLWATER.COM ht in Stillwater an received overni Awards recently ROOM, idea••.stas ver allows. Still were: Thstillwater has DINE TDQ��t NeestreSSf r BEST Cities intro• Charlie's puTpCOR eatrnPt Press for Seet Inn, and Shanghai vews b ul gardens of ster Paul Pub at the Water Street Why' Great F river views, FOOD?? from Grille e P choose from! we mention TWENTY patio's atching An 4400 M► . and fabulous People Cba ter S reet inn1© at While you are here, be a shutterbug and Join our photo contest for a chance to win up to $300 and a spot in the 2014 Stillwater Guidebook. STAY OVERNIGHTI Eno, a scenic radkllewileel lands or dinner cruise on the beautiful 5t Croix River_ WIN A WEEKEND IN 5TILLWATEK Enter the Cub Foods /Pepsi /KS95 Sweepstakes taking place in Twin Cities Metro Cub food stores from Sept. 15 to Oct. 5. Look for the Pepsi display in Cub to register during those dates. ille jam StillsvateiiOak P SOCAIL MEDIA MANAGEMENT Blog Facebook Pinterest More coming in 2014! Ski & gray �oa�a st�o'�i an S1, 201a iga• 111 to facebook =e? Search For people, places and things _:„ti Discover Stillwater Home * E Discover Stillwater Timeline ■ Recent Admin Panel Discover Stillwater. com Discover Stillwater CommunityfGovernment 9 Main Street, Stillwater, Minnesota 55082 k. (551) 351 -1717 About sp !m. th se Sir4MY! VA* t St out and"n5nt e1Or'^ ts. 21 DI orates nrJt ‘et s get hFePeq b ptea� uP ^eao aow etPl ntstottc at o"e vie sut'rged the d1 hn the swt t vote sk; (PlintEregi Discover Stillwater (Tourism Bureau) T. ttlrreieg ers. and romantic towers! 9 Sillwawe, kGnnesora • www DineoverStillwnter.rorr 72 Beams. 343 Pins 7 Lakes T a board Downtown Stillwater Tour 4 Sena Profile Weddings a Romance Eft 3.094 Promote Page See Your Ad Here Discover Stillwater ark Heights Convention 8, Visitor Bureau Visit www. DiscoeerSti !twat er. corn to plan you... .6 Like • Discover Stillwater likes this. Promote Page IRecent ?012 2012 2011 2010 -.CWEM 111 Pins horn: Yvette Perperon QJoanna Hansen all Eucena Suri and Sunset 1FRe MN H151Onc Descovenes psi{ 9 EM CALAMITOUS EVENTS. k. RRIFIC lCCI 6F Xi S. afisaa tr * DRCADnl CRWty SUUMLMAR tt[1 TI8USSNo LLRFS s Pais Edit Si Foaames% 11 rnl'ovnnq Historic I+ori e5. Edit WEDDINGS MARKET The Average Wedding brings 24,000 in economic impact to a community with 50% of that money spent on the venue. Stillwater is home to over 20 venues and seen as one of Minnesota's top wedding destinations. DISCOVER STILLWATER.CONI Ne , ,fie IAfintffi /erer rr /. /frrrreeoter, f( 4(S' me* Nf"Pjfaitipopitik, Oi cr 20 Distinct Reception Venues 1 A ROMANTIC, HISTORIC RIVER TOWN © f Oniy minutes from the Twin Cities Voted one of America's Top 10 Prettiest Small Towns DISCOVER STILLWATER— !.(iirr6 /14 ,•,• . /TAW 6517/0, /eel,f' A ROMANIA,. 111,7(?Rle- 11i VFft Il)RN only minJles from the 'Nan Cities Over 20 Unique Reception Venues Top Minnesota Wedding Destination 411 *Rip( N, &UN11 10111... G' N1nr..I. r.( s.S1 ....,, ci..,,. M X401' 6111 1Aann+.s. n0..0.. '1.,.,.. 4 offl a"" km *Nam den San Meg 6..6..rr.. 1 Icenenonee 11010466 bit OM l'O+14r mum.,.. *•u„1.r W***, W... in. ••,a..-. .+.1.... N1. •WwWwwr...1.n.. N. lrr•... .1iwp'91*.- 1iwu..n ...M. W I.... Wm.. Mw **waft WWW. 16w 4.4.1 1. 11.N. tiy.(r.1Ms 4..n n� 1. 41.n11W.i. 11a✓Innn. 11YN rww�Myyl��Amlrw - Y.11wxn.1.I =rn .1 OMMIN I. km. MEETINGS MARKET Professional 14teeiing Planners (Exclusive Clrtvitation Discover a historic yet hip village with a Anncsota twist located on the scenic 5t,Croix doer, You are Citivited to discover a new destination for your business meetings & events. Now booking our annual complimentary Familiarization Tour Thank you for the wonderful FAM tour yesterday. It was really informative and fun. I LOVE the Idea Pad — can't wait to find some way to incorporate that into a work retreat. I also appreciated the trolley tour and the historical info we heard and sites we saw. Thanks so much for the invitation and for a wonderful tour of Stillwater. r- Tiffany, Conference & Events Manager, National Youth Leadership Council 1137t, , STILLW ATER,- pled by the Stillwater Visitors Bureau. Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER- STILLWATER COMMUNITY PARTNER • Sponsored 14 events in 2013 providing over $30,000 to support local organizations and help attract tourists to Stillwater. • IBA collaborate on downtown events and provide complimentary website and all PR for events. • Monthly press releases sent to over 100 media outlets. Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER— STILLWATER ACCOLADES What Women Want! 2013 Favorite Day Trip Destination Stillwater, Minnesota ,oesmen'sPress Changing they Universe through Women's Stories Prettiest Fainted Places in America COMPETITION zionickp WINI ,iER Paint '. Ire1th Presented In recognition of being rued one of the nation's most beautifully painted communities • America's Prettiest Painted Places • One of America's Prettiest Small Towns — Forbes • Top 5 Midwest Towns to Visit Now - Forbes • Best Weekend Getaway — Tonka Times • Favorite Day -Trip Destination — Women's Press • Best Twin Cities Staycation -City Pages • Best Small -Town Charm Wedding -MN Bride Magazine • Best of the Twin Cities Best Shopping Hoods — MSP Magazine • #2 Bike Trail: The Gateway Trail from St. Paul to Stillwater - Minnesota Monthly Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M CVB 2014 MARKETING GOALS • Fewer advertisers with greater intensity /exposure • Increase off - season YEAR -ROUND destination advertising /marketing. • Increase digital media including social media outlets. • Increase off - season marketing for meetings, weddings and groups • Increase marketing for romantic getaways through sweepstakes • direct mail and awareness campaigns. • Increase awareness campaigns, to include radio, TV and videos. • Increase public awareness of Stillwater as "Birthplace of Minnesota" • Continue partnering with IBA, Chamber, City and Lodging Members, Historic Group, SAHA, nearby attractions, event organizations Stillwater /Oak Park Heights Convention & Visitor Bureau Annual Report to Stillwater City Council January 21, 2014 DISCOVER STILLWATER< M STILLWATER. Thank you for your support! EXHIBIT "A" TO RESOLUTION #2014 -015 LIST OF BILLS Abbott Paint Ace Hardware Action Rental Inc. American Bankers Ins. Co. of FL Aramark Uniform Services Inc Aspen Mills BMI General Licensing Board of Water Commissioner Bureau of Crim. Appr MNJIS Section Campion Barrow & Associates Carquest Auto Parts CDW Government Inc. Cole Papers Comcast Cornerstone Land Surveying CoStar Realty Information Inc Electric Pump Enterprise Products Operating Fastenal Company Fire Safety U.S.A. Fletcher Jennifer 0 Force America Fury Stillwater Galls Goodyear Commercial Tire Gopher State One Call Inc. Grainger Great Garage Door Co. Harris Services LLC Infratech Inc. International Code Council ITL Patch Co. J.H. Larson Company Jimmys Johnnys Inc. Krakowski Jerald A. Law Enforcement Targets League of MN Cities Linner Electric Co. Madden Galanter Hansen LLP Menards Metro Cities Metropolitan Council MidAmerica Technical & Enviro Mid - States Organized Crime Midwest Children's Resource Minnesota UI Fund MN Dept of Labor and Industry Paint Supplies Liquid propane Flood insurance renewal Mats & uniforms Uniforms 2014 License 2nd half 2013 tax settlement CJDN connect charge MN public safety post offer testing Supplies Eprinter Janitorial supplies Internet Mylars Property professional Nelson St grinder pump Propane Supplies Supplies Reimburse for iPad and app Pushbutton Oil change Boots Tires Tickets Parts Garage door service Boiler repair Nelson St grinder pump Supplies Shoulder emblems Fluorescent lamps Toilet rental Reimburse for iPad and app M4 Carbine 25 meter zeroing TA Workers comp equipment repair Labor relations Supplies Membership Dues 2014 Wastewater Charge Asbestos pipe removal 2014 Annual membership fees DVD Unemployment insurance Elevator Annual 89.97 333.89 18.50 11,623.00 473.88 1,923.54 330.00 863.89 270.00 390.00 75.41 80.79 205.92 327.01 409.84 316.00 1,672.92 74.71 152.21 910.60 546.32 83.05 72.10 112.41 490.04 126.55 27.32 587.50 647.50 342.00 259.45 212.50 464.92 44.68 545.25 34.71 1,775.37 585.00 48.00 129.34 6,668.00 125,983.61 552.00 150.00 7.00 12.73 100.00 Page 1 EXHIBIT "A" TO RESOLUTION #2014 -015 MN Recreation & Park Association Molstad Robert J. Mouser Electronics Munici -Pals MWOA Nalpica Robin NAPA Auto Parts North American Safety North American Salt Co. Office Depot O'Reilly Auto Parts Performance Plus LLC PermitWorks LLC Rogness Chad Roof Tech Rose City Sign Company Rose Floral S &T Office Products Sainsbury Amy St. Croix Boat and Packet Co. Stillwater Collision and Mechanical Stillwater Motor Company Streichers SW /WC Service Cooperatives T.A. Schifsky and Sons Thomson Reuters Toll Gas and Welding Supply Trans Union LLC Tri -State Pump and Controls Inc. Trobec Jannell Turnblad Bill USA Mobility Wireless Inc. VariTech Force America Verizon Wireless Veterans Memorial Vogel Sheetmetal Inc. Washington Conservation Distr Washington County Fire Chief Assoc. Washington County License Center Washington County Public Works Washington County Recorder Washington County Sheriffs Office Waste Management - Blaine Wheelco Truck and Trailer Parts Yocum Oil Company Zayo Enterprise Safety inspector course Professional services - tobacco Circuit breakers 2014 Membership dues Metro meeting Park Fee Refund Auto parts and supplies Jacket Salt Office supplies Supplies Medical evaluation Software support plan Reimburse for work boots 2013 Repair roof on rec center Cable work Euro garden Print cartridges Refund for learn to skate Arena billing Refinish box sides of Dodge pickup Oil change Pistol case Retiree Health Insurance & COBRA Asphalt Information charges Cylinders New employee info charges Pump repair Refund for learn to skate Reimburse for city vehicle repairs 1st qtr msging Vented lid and lid gasket Mobile broadband 4th qtr 2013 Draft hood and collar 4th qtr shared educator 2014 Membership dues License renewal - 2 year tabs Relamped curve crest & market County recorder 2014 Code Red Fee 30 yd demolition Supplies Fuel & EZ washes Phone 615.00 497.27 84.37 25.00 60.00 100.00 267.17 45.00 17,841.73 593.40 34.17 483.00 2,685.00 146.94 28,865.00 120.00 64.07 1,153.51 63.00 46,227.34 588.60 81.47 19.98 64,444.72 71.87 102.96 42.04 45.82 773.00 50.40 85.29 47.18 25.17 468.59 4,347.00 345.00 556.25 50.00 688.00 192.44 451.30 1,432.49 1,017.34 308.41 16,388.86 887.22 Page 2 EXHIBIT "A" TO RESOLUTION #2014 -015 LIBRARY Advantage Companies Baker and Taylor Bertalmio Lynne Brodart Co Culligan of Stillwater Librarians Revolving Fund Linner Electric Co. Midwest Tape Petrie Angela Recorded Books LLC Stillwater Public Library Foundation Tierney Brothers Tyco /Simplex Grinnell LP Value Line Publishing Inc. Washington County Library CREDIT CARDS Library Amazon.com Chez Arnaud Daily Grind PSI Home Theater Techsoup LISPS Ken Harycki Pub 112 Target Stuart Glaser Apple iTunes CDW Government Hennepin Health Life Proof Walmart Preservation Microfilming Materials Staff reimbursement Materials Bottles water equipment rental Reimburse Computer lab Materials Staff reimbursment Materials Reimbursement Computer labComputer lab Maintenance contract Reference materials Database Library materials Library materials M isc Periodicals Other Minor Equipment Postage Meal iPad key board Cloudon iPads Conference registration iPad and supplies Screen prote 2,700.00 1,140.35 136.41 540.55 14.55 153.95 390.00 568.13 46.89 79.98 50.00 3,032.15 1,490.60 950.00 316.14 2,019.81 59.79 27.90 12.97 312.00 11.52 21.58 107.11 32.13 1,232.02 40.00 579.92 32.01 Page 3 MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: January 14, 2014 Subject: Fiber JPA with Washington County The City has been working with Washington County to lay fiber to connect various facilities to each other. The project would allow fiber to connect Washington County to the Stillwater Public Library and also to City Hall. In the future, we hope to extend the use of this fiber to include other facilities. The Joint Powers Agreement outlines the facilities provided each party and the cost sharing for the installation and operation of the fiber cable. The City agrees to pay annual maintenance costs for the shared segments and to pay $10,000 of the construction costs. RESOLUTION 2014 -015 APPROVING FIBER JOINT POWERS AGREEMENT BETWEEN WASHINGTON COUNTY AND THE CITY OF STILLWATER BE IT RESOLVED, by the City Council of Stillwater, MN that the Fiber Joint Powers Agreement between Washington County and the City of Stillwater, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Administrator sign the agreement. Adopted by the City Council of the City of Stillwater this 21St day of January 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk JOINT POWERS AGREEMENT FOR DEVELOPMENT OF OPTICAL FIBER NETWORK This agreement is between Washington County (County) and the City of Stillwater (City) collectively referred to as the "Parties." The Parties are governmental units of the State of Minnesota. 1. General Purpose Washington County and the City of Stillwater need to connect their various facilities to each other and to other public sector organizations in and around Stillwater. To that end, the parties enter into this Joint Powers Agreement to install fiber optic cable in Stillwater. This document outlines the facilities provided each party and the cost sharing for the installation and operation of the fiber cable. 2. Term of Agreement The term of this Agreement shall commence on the Effective date which for purposes of this agreement is defined as the date of the last signature of the person authorized to execute this agreement on behalf of the party and, unless sooner terminated pursuant to section 12 of this agreement, remain in full force and effect until the Expiration date which for purposes of this agreement is defined as Twenty (20)years after the Effective Date.. 3. Agreement between the Parties The Parties hereby enter into this Agreement pursuant to Minn. Stat. §471.59 to enable the Parties to construct, manage and share a fiber optic infrastructure for the purpose of delivering high -speed communications services among their respective institutional sites, as more fully described below. References to fiber segments refer to the infrastructure hereby created by this Agreement and which is described in Attachment A, attached hereto and incorporated herein by reference. Additional locations or fiber segments may be added to the infrastructure subsequently by written amendment to this Agreement. 3.1 County will: • Be the owner in title of the shared fiber cable. • Be the fiscal agent for project costs associated with the construction of the fiber cable. • Provide by this agreement, an Indefeasible Right to Use (IRU) to the City for 6 strands of fiber from Stillwater Library through Stillwater City Hall to Washington County Government Center. • Have access to necessary equipment rooms or closets and associated environmental systems at the Stillwater Library and Stillwater City Hall. • Pay the annual maintenance cost for the shared segments. Pay any other costs associated with ongoing operation and maintenance of the shared fiber cable. Stillwater — County JPA 1 -1 -14 • Invoice the City for its share of any costs associated with operation and maintenance of the shared cable • Pay the construction costs to the contractor and invoice the City for its share of the costs. • Coordinate with City all repairs and changes on the shared fiber optic cable 3.2 City will: • Own an IRU for 6 strands of fiber in the shared fiber cable from Stillwater Library through Stillwater City Hall to Washington County Government Center. • Pay the annual maintenance cost for the shared segments from Stillwater Library through Stillwater City Hall to fiber vault located at intersection of Myrtle and 6th Street S; as invoiced by the County • Pay$10,000 of the construction costs to the County. • Coordinate with County all repairs and changes City requests to the shared fiber optic cable. Pay any costs specific to City requested changes as invoiced by County. 4. Payment Payments and reimbursements between Parties will follow each Party's normal payment policies. Unless provided otherwise in this Agreement, each Party shall pay all of the costs for its own equipment in their respective Networks. 5. Network Development, Design, Operation and Management Any networks running over each Party's fiber will be their own responsibility for design, operation and management 6. Liaisons To assist the Parties in the day -to -day perfounance of this Agreement and to ensure compliance with the specifications and provide ongoing consultation, liaisons shall be designated by the Parties. The Parties shall inform the others, in writing, of any change in the designated liaison. At the time of execution of this Agreement the following persons are the designated liaisons: The County's Liaison is: Milan Tomaska I.T. Supervisor Washington County 14949 62nd Street Stillwater, MN 55082 Tel: 651-430-6430 The City's Liaison is: Rose Holman Stillwater— County JPA 1 -1 -14 MIS Specialist City of Stillwater 216 4th StN Stillwater, MN 55082 651- 430 -2204 7. Assignment, Amendments, Waiver, and Contract Complete 7.1 Assignment. Neither Party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other Party and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3 Waiver. If either Party fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Contract Complete. This Agreement contains all negotiations and agreements between the Parties. No other understanding regarding this Agreement, whether written or oral, may be used to bind either Party. 8. Liability and Insurance Each Party to this Agreement shall be liable for its own acts or omissions and those of its own employees and the results thereof to the extent authorized by law, and shall not be responsible for the acts of the other Party, its agents or employees. It is understood and agreed that liability and damages arising from the parties' acts and omissions are governed by the provisions of the municipal Tort Claims Act, Minn. Stat. Ch. 466, the Minnesota Joint Powers Act Minnesota Stat. 471.59 as applicable, and other applicable laws. Each Party warrants that it is able to comply with the aforementioned liability and insurance requirements through an insurance or self - insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466.. This agreement shall not be construed as and does not constitute a waiver by any Party of any conditions, exclusions or limitations on the Party's liability provided by Minnesota Statutes, Chapter 466, Minnesota Statutes § 3.736 or other applicable law. This clause will not be construed to bar any legal remedies that each party may have for another's failure to fulfill its obligations under this Agreement. 9. State Audits Under Minn. Stat. § 16C.05, subd. 5, each Party's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to Stillwater — County JPA 1 -1 -14 examination by the State and /or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 10. Government Data Practices The Parties must comply with the Minnesota Government Data Practices Act. Minn. Stat. Ch. 13, as it applies to all data provided by each Party under this Agreement, and as it applies to all data created, collected, received, stored. used, maintained, or disseminated by any Party under this Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by any Party. If either Party receives a request to release data referred to in this Clause that was received by the Party receiving the request from another Party, the Party receiving the request to release the data must immediately notify the Party from whom the data originated. The originating Party will give the Party receiving the request to release the data instructions concerning the release of the data to the requesting Party before the data is released. 11. Venue Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate court of competent jurisdiction in Washington County, Minnesota. 12. Termination 12.1 Termination. This Agreement may be teiminated by either Party, with or without cause, at any time after two (2) years after the Effective Date upon 180 days written notice of intent to teituinate to the other Party. 12.2 Termination for Insufficient Funding. Either Party may immediately teiruinate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the other Party. A Party is not obligated to pay for any services that are provided after notice and effective date of termination. A Party will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. A Party must provide the other Party notice of the lack of funding within 60 days of the Party's receiving that notice. 12.3 Ownership. At the end of the term of this Agreement or upon its termination the County shall own all sections of fiber optic cable. Each party shall own any electronic devices each party installed pursuant to this Agreement. 13. Miscellaneous Provisions 13.1 Unlawful Provisions. Should any provision of this Agreement be found unlawful, the other provisions of this Agreement shall remain in full force and effect if by doing so the purposes of this Agreement, taken as a whole, can be made Stillwater — County JPA 1 -1 -14 operative. Should any such provision or article be found unlawful, representatives of the Parties shall meet for the purpose of arriving at an agreement on a lawful provision to replace the unlawful provision or article. The newly agreed upon provision or amendment must be approved by the governing body of each Party. 13.2 Access. The Parties hereby grant each other mutual continuing Licenses for access to their respective property as reasonably needed from time to time, for the installation, maintenance and repair of their Networks, which Licenses shall remain in effect for the duration of this Agreement. To the extent practicable, advance notice will be given and mutually convenient arrangements for such access shall be made, and all relevant safety and security policies and procedures of the party to whose property access is being granted shall be followed by the Party, or the Party's employees or agents, being granted access. 13.3 Lawful Acts. The Parties shall abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement and to the facilities, programs and staff for which each Party is responsible. 14. Execution in Counterparts. This Agreement may be executed in any number of counterparts and by the parties hereto on separate counterparts, each of which counterparts when so executed and delivered shall be deemed to be an original, and all of which counterparts when taken together shall constitute but one and the same Agreement. Stillwater — County JPA 1 -1 -14 IN WITNESS WHEREOF, the undersigned governmental units have caused this Agreement to be executed by its duly authorized officers. CITY OF STILLWATER By: `r Rose Ho`hnan, MIS Specialist Date of signature: By: Approved as to form: Ken Harycki, Mayor Date of signature. By: Larry Hansen, City Administrator Date of signature: WASHl GT• OUNTY By: 1 ' Mjyke Nelso Director Information Technologies Date of signature: 1 `41 11-11 By: Board Chair Washington County Date of signature• By Molly O'Rourke, Administrator, Washington County Date of signature: Stillwater— County JPA 1 -1 -14 Dave Magnuson, C'ty ttorney Approved by Washington County Board Resolution No: A rove• Pp to o �� Assistant ashin on County Attorney Distribution: County City LINDEN ST W MULBERRY ST W 2 Z N N N C N � W rn O �!V RO STW LAKE ST 0 err O PAPK PL CHERRY 57 W Q e RICE ST IN f N 5 s Attachment A lZ µNN }LES} Y GNOS'(NJ} 5} W OAµSE i ;.H NELSONS. OLIVE ST W \ \ O5} W 9a i 1 s P{NEST £ ja \ N \ PIN'S „{ {1 ,1 „ /- �..' � /. ;7ALN LL// W5"LNU1 51 W `• li W LOCJS} SS tr s y WILLARD ST 'N S..0 1 WILLARO STE `C r S- s LP C' N N J N IA t. 20 vi i N 1 a C I 2 HUDSON BLVD S 9( 4 F CHURCHILL SYiW CHURCHILL STE o � m a = Z IS OAK ST N N a � a s PINE ST � < z = ABBOTT 5T W CHURCHILL ST W ANDERSON 5T W Z O O HANCOCK 57 W N MARSH ST W H ORLEANS ST W EVERETT DR ' 3 70"°°41C1 2NeDW CT a1 K A Ml y u SHELrON DR w � u u O VICTORIA CT ¢ F 3 � � z 6075 576 62ND STN SOCK 5T E BURLINGTON ST E MARSH 57 ORLEANS ST E DUBUQUE ST E SAINT LOUIS ST E 0 Z 65TH ST N a SAINT CROD( ST � 66TH $T N Q N z., z UPPER 6360 STN y Q L as a z a 0. 0 O 63RD STN WASH1 NGTCN 2OUN GEM ERNI:L•WT CENTER 60121 5T H 6254 ST z UPPER 6157 SINN 65TH ST N a > O Stillwater — County JPA 1 -1 -14 59114 ST GOTH ST 2 r z / z 1STSTNa 60TH 52 be 9C RESOLUTION 2014 -017 APPROVING LICENSE TO USE REAL PROPERTY BE IT RESOLVED, by the City Council of Stillwater, MN that License to Use Real Property between Washington County and the City of Stillwater for the use of for the City's Hazardous Waste Day to be held on Saturday, May 17, 2014 is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 21st day of January, 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LICENSE TO USE REAL PROPERTY This Agreement is entered into by and between The City of Stillwater, Minnesota (Licensor), and the County of Washington, Minnesota (Licensee). WHEREAS, Washington County wishes to hold a household hazardous collection events in the City of Stillwater; and WHEREAS the City of Stillwater agrees to make the Lilly Lake Park available for such events; and WHEREAS, the collection of household hazardous waste provides a public benefit to the residents of Stillwater and the surrounding areas. NOW, THEREFORE, IT BE HEREBY MUTUALLY AGREED AS FOLLOWS: I GRANT OF LICENSE The City of Stillwater hereby grants Washington County a temporary nonexclusive license for the following dates: All day on Saturday May 17, 2014 For the following location: Lilly Lake Park 1208 Greeley St S Stillwater, MN 55082 II LIMITATION TO DESCRIBED PURPOSE The licensed premises may only be used by Licensee for the purpose of collecting household hazardous waste, waste consumer electronics, and for attendant purposes related thereto. III PAYMENT Licensee shall pay to the City of Stillwater $300 for each day of the license, and payment shall be made 30 days after each day of the license and will be sent to: City of Stillwater City Hall, 216 4th St N Stillwater, MN 55082 IV INDEMNIFICATION AND INSURANCE The Licensee agrees to indemnify, defend, and hold harmless Licensor for any and all claims arising out of the Licensees negligent or willful acts or omissions occurring on or at the licensed premises except such damage expenses, demands and claims caused by the negligent or willful acts of the Licensor, its employees, or agent and other third parties. The Licensee's obligation to indemnify the Licensor under this clause shall be limited to the statutory tort liability limitation set forth in Minn. Stat. 466.04, including Licensor's claim for indemnification. Licensee agrees that in order to protect itself as well as the Licensor from claims arising out of providing services and the use of the space and furniture under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing: General liability limits of $500,000 per claimant and $1,500,000 per occurrence. Certificates of Insurance evidencing the insurance required under this clause must be provided to the Licensor before the effective date of this agreement. The licensee shall also have workers compensation Insurance in statutory amounts. V NONDISCRIMINATION During the performance of this agreement, the Licensee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed to national origin be excluded from full participation in or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. VI RECORDS AVAILABILITY AND RETENTION Pursuant to Minnesota Statute 16C.05, Subd. 5, the Licensee agrees that the Licensor, the State Auditor, or any of their duly authorized representatives at any time during notinal business hours and as often as they my reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Licensee and involve transactions relating to this agreement. The Licensee agrees to maintain and make available these records for a period of six years from the date of termination of this agreement. VII FIREARMS PROHIBITED Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the Licensee shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. Signatory page to follow IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. Stillwater WASHINGTON COUNTY BY: BY: TITLE: DATE: DATE: BY: Autumn Lehrke, Chair Washington County Board of Commissioners DATE: BY: Molly O'Rourke County Administrator DATE: Lowell Johnson, Director Department of Public Health and Environment APPROVED AS TO FORM BY: DATE: Brent D. Wartner Assistant Washington County Attorney Stillwa ter Administration Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: January 16, 2014 Re: 2014 Forestry Contract Attached is the contract for Forestry Consultant services. Dr. Kathy Widen has been the City's consultant for many years and provides an excellent service at a relatively low cost. She consults with City staff on all tree issues, reviews all private development projects, provides articles for the City residents, and conducts seminars for the City. The majority of her time is spent with citizens on an individual basis (proposed 2014 hours). Dr. Widen is paid $52.00 per hour. RECOMMENDATION: I highly recommend renewal of the Forestry Contract for 2014. RESOLUTION 2014 -018 APPROVAL OF FORESTRY CONSULTANT CONTRACT FOR 2014 BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the agreement between the City of Stillwater and Katharine Widin, Plant Health Specialists, Inc. for consulting forestry work for 2014 and the work program for 2014, is hereby approved. Adopted by the City Council this 21st day of January 2014. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk FORESTRY CONSULTANT CONTRACT FOR 2014 This contract is made this day of , 2014, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 Fourth Street North, Stillwater, Minnesota 55082, "City ", and Kathy Widin, Plant Health Associates, Inc., 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant ". RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION III. COMPENSATION The City will pay to the Consultant as follows: • $52.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City, • For contracts which are less than 50 hours per annum, the hourly charge will be $65.00 per hour, • Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City provided that prior written approval is given by the City. SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. SECTION VII. DURATION This contract will be in effect from January 1, 2014 through December 31, 2014 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party. IN WITNESS WHEREOF, the parties have set their hands this 21st day of January 2014. CITY OF STILLWATER By: Ken Harycki, Mayor By: Diane F. Ward, City Clerk Subscribed and sworn to before me this day of , 2014. Notary Public PLANT HEALTH ASSOCIATES, INC. By: Kathy Widin Subscribed and sworn to before me this day of ,2014. Notary Public Stillwater Forestry Progra Proposed Work Program for 2014 •om: Katharine D. Widin Ph.D. Forestry Consultant SERVICE ESTIMATED HOURS WORK PROPOSED /ACCOMPLISHED Maintenance of Public Trees Staff /Council Communication Evaluation of Trees on Public Property: Boulevard Trees Park Trees Trees on City Property _ 15 5 Meetings with staff, reports, updates. Evaluations of trees on public property to determine nature of tree problem(s) and whether or not specific trees should be removed or need other care — as requested, on a case by case basis Inspect risk trees on public/private property — as needed (usually as a response to a complaint) Education /Outreach Write Articles Fact Sheets & Pest Info. 2 (costs shared) Articles re: "tree tips" for City website, tree articles for newsletter `Fact Sheets' for residents on mgt. of insect, disease, and cult. problems (costs shared with cities of Oak Park Heights & Mahtomedi) Maintain Forestry Hotline 25 Return phone calls from residents. Make site visits regarding serious tree insect, disease or cultural issues, for example: emerald ash borer, gypsy moth, oak wilt, potential risk trees. (2013: tel. /email = 116, site visits = 69) 2012: tel. /email = 65, site visits = 38) Seminars/Workshops for Residents 0 If a seminar or workshop is given in Oak Park Heights or Mahtomedi, I will forward info. to city staff so that topic, place and time can be put on the city website or in newsletter Tree Protection Site design review for wooded lots & Tree Cutting Permits 2 Site review of building placement, tree location and protection on wooded building lots Site inspections, evaluation re: requests for tree removal /tree cutting permits on private properties Dak Wilt/ Dutch elm disease 0 Only re: complaint or risk basis and covered under city trees or tel. calls /site visits to residents Site review /tree protection Ind management projects; memos, meetings, etc. 3 To provide guidelines, site review for City projects regarding tree selection, planting, care and protection (incl. management of buckthorn and other invasive species) Emerald Ash Borer 15 Provide info. for City and residents re: emerald ash borer detection and management; update EAB management plan (some EAB info. /tel. and site visits covered under Education /Outreach to residents) Development Projects * (paid by developer /project) 5* Review of development plans, site visits, inspections, reports to city. Estimated Hours for 2014: . City = 67 (@$52.00/hour) = $3,484.00 hours are estimated and may be less than the estimated total per year; consultant will notify city admin. at 50 hrs. if City asks for hours above contract hours, these will be charged at the contract rate of $52. /hr., if consultant is available SKI IWater MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Public Works Superintendant DATE: January 13, 2014, SUBJECT: Possible Purchase GPS Tracking System Background The City of Stillwater Public Works Department is responsible for maintaining approximately 100 miles of streets, 125 miles of sewer, 13 lift stations, 75 miles of storm sewer, 36 parks and 25 miles of sidewalk and trails. In order to more efficiently schedule, maintain and track maintenance activities municipalities are installing GPS tracking systems. This allows staff to track activities and completion, monitor usage of materials and use data to change operations to run more efficiently and cut cost. Discussions with other communities have shown cost savings in plowing operations and fuel usage. Discussion Over the past year staff has been working with 3 different GPS vendors and has used one tracking device on a trial basis for plowing operations. This vendor's product had the ability to monitor truck location, salt usage, and fuel consumption plus many other capabilities. Most systems on the market today are similar in design and use cell time to transmit data to a host sight for viewing by the customer. We have received proposals from these venders and one proposal is unique in that it would use a radio system similar to the city's existing lift station SCADA. The proposal was submitted by TEC in Oak Park Heights to build a standalone system using radios to outfit 10 vehicles to relay data to a master station at public works for viewing and data storage at a cost of $24,800. The benefits of this system compared to the other vendors: - No monthly cell or satellite bills.( estimated annual savings of $6000.00) - The city will own its infrastructure. - Real time updates of status when in RF range - No loss of data. When not in range, a truck will retain its data until it re- establishes RF communication and which time it will dump retained data to the master station. - GPS units can be transferred to other trucks, mowers and sweepers. Monitoring and controlling of other city assets can also be added to the system, such as door locks, irrigation systems, athletic field lights and security cameras. Recommendation Staff recommends the purchase of the GPS tracking system from TEC for $24,800 installed to monitor 10 plow units. This purchase will be paid for from the 2014 Streets Capital Outlay Budget. StiliwaleL H F MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Public Works Superintendant DATE: January 13, 2014, SUBJECT: Possible Purchase John Deere 1025R Tractor Background Currently, the City of Stillwater Public Works Department is responsible for maintaining city owned sidewalks for snow removal city wide and in the Central Business District. This is approximately 5 miles of sidewalk. We use 2 pieces of equipment to accomplish this task, a 2003 John Deere 595 with a cab and blower and a 2011 John Deere 2720 with a cab and blower. The 595 is small enough to work sidewalks downtown and has been a reliable and maintenance free piece of equipment for 11 years. It is proposed to replace this piece of equipment with a slightly larger model without compromising its availability to work in small areas. Discussion After demoing different manufactures models , we have selected new John Deere 1025R with cab, blower, broom and mower deck to replace John Deere 595. Staff has received 2 quotes for the new John Deere 1025R one from Century Power for $12,190.09 and the other Frontier Ag for $17,199.00. Century power quote included a trade -in of the 1987 Schaeff backhoe that no longer fits into the maintenance plan Recommendation Staff recommends the purchase of the John Deere 1025R with attachments, less trade in of existing equipment from Century Power for $12,190.09. This purchase will be paid r from the 2014 Parks Capital Outlay Budget . Stillwa ter H 8 i P. f N P A M:NNES.OTA MEMORANDUM TO: Mayor and City Council FROM: Tim Moore, Public Works Superintendant DATE: January 13, 2014, SUBJECT: Possible Purchase Bobcat 590 Skid steer Background Currently, the Public Works Department owns three skid steer loaders, a 2013 Bobcat 650 (on a trade in /purchase program), a 2000 Case 1840 and a 1999 Case 1840. With increased snow removal efforts in the Central Business District and other areas in town, the two Case skid steers are not set up to handle a snow blower attachment. Currently, city owns a 67" Erskine blower for the Bobcat used for snow removal that has performed very well, but removal limited because the height of chute on the blower only reaches a one -ton pickup. Replacement of a Case skid steer with a new skid steer along with a taller blower attachment is proposed. Discussion Staff has demoed several different manufactures' skid steers along with snow blowers and has settled on the Bobcat 590. Tri State Bobcat has quoted a new Bobcat 590 including trade in allowance of the Case 1840 for $30,856.25. Included in with this purchase is a trade - in /purchase program where the City will be receiving a new skid steer every two years for $2500. Staff has also received two quotes for another blower attachment with a high load truck chute that can be used to load larger trucks.. Frontier Ag and Turf was the low quote for $6950.00. Recommendation Staff recommends the purchase of the Bobcat 590, less trade in of existing Case 1840 for $30,856.25 and the Erskine blower from Frontier Ag and Turf for $6950.00 for a total of $37806.25. The purchase of these two items will be paid from the 2014, Streets Capital Outlay ORDINANCE 1063 AN ORDINANCE AMENDING CHAPTER 56 OF THE STILLWATER CITY CODE, TAXES AND ASSESSMENTS, SECTION 56 -5, LOCAL LODGING TAX The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code, Section 56 -5, (1), "Effective Date" is hereby modified to read as follows: (1) Effective Date. This section will be in full force and effect from and after its date of publication and will establish the tax set forth in this section upon gross lodging receipts generated beginning on January 1st, 2014 and thereafter and, unless revised by action of the City Council, until January 31st, 2017, when the tax will sunset by operation of law. 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 21st day of January, 2014. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Memorandum To: Mayor & City Council From: Diane Ward Date: January 17, 2014 Re: 2014 Fee Schedule l 'water ; Administration Attached is a Redlined version of the 2013 Fees for Services/Publications Administrative Citation Fine Schedule, marked to show the changes to the 2014 Fee Schedule. The majority of the rate changes that have increased from last year are in Sewer and Water Hookups; Development Fees; and Trunk Sewer and Water, based on Construction Cost Index. The goal was to organize all the information better and more concisely. If you have any questions or problems, please do not hesitate to let me or Nancy know. RECOMMENDATION: Staff recommends approving the 2014 Fee Schedule. ACTION REQUIRED: If Council agrees with the changes, they should pass a motion approving Resolution 2014- , 2014 Fee Schedule. 4 , REDLINED Marked to Show Changes from 2013 Fee Schedule RESOLUTION 2014- 2014 FEE SCHEDULE •. 1 1 NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee schedule and administrative citations fine schedule for 2014, effective January 7, 2014. I. COMMUNITY DEVELOPMENT FEES: PLANNING FEES AND ESCROWS The following fees are applicable for all requests submitted to the Heritage Preservation Commission, Planning Commission and /or City Council. Fee Technology Fee $25 Appeals $50 Pre - Development Applications For applications for Joint Board approval, the escrow amount will be dependent on project location, site condition and type of development. Escrow amounts listed herein are minimum requirements. Annexation Permit 0 -10 acres 10+ acres Fee $1,000 $2,000 Escrow Comp Plan Amend 0 -5 acres $1,000 $500 6 -40 acres $2,500 $5,000 41 -80 acres $5,000 $5,000 over 80 acres $7,500 $20,000 Lot Line Adjustment Application $25 Planned Unit Development (PUD) Concept Plan 0 -5 acres $3,000 $5,000 6 -40 acres $5,000 $5,000 41 -80 acres $7,500 $10,000 over 80 acres $10,000 $10,000 Final 0 -5 acres $1,000 6 -40 acres $2,000 41 -80 acres $3,000 over 80 acres $5,000 Subdivision Preliminary Plat 0 -5 acres $500 + $100 per lot $2,500 6 -40 acres $1,000 + $100 per lot $5,000 41 -80 acres $2,000 + $100 per lot $7,500 over 80 acres $5,000 + $100 per lot $10,000 Resolution 2014- 2014 Fee Schedule Final Plat 0 -5 acres $500 6 -40 acres $1,000 41 -80 acres $2,000 over 80 acres $5,000 Resubdivision $150 Tax Increment Financing App. Fee $5,000 Zoning Amendment (text or map) 0 -5 acres $500 $500 6 -40 acres $2,500 $2,500 41 -80 acres $5,000 $5,000 over 80 acres $7,500 $10,000 Planning and Zoning Use Permits For applications requiring an escrow, escrow amounts are dependent on project location, site condition and type of development. This is noted as 'MD,' below. Fee Beekeeping Permit (2 year permit) $25 + mailing costs for notices to affected property owners Chicken Keeping Permit (2 year permit) $25 + mailing costs for notices to affected property owners Conditional /Special Use Permit Residential $200 Commercial Non - Residential $500 Home Occupations Type I $25 Type II & Type III $200 Commercial /Industrial $500 Seasonal Outdoor Sales First time Tech Fee $25 Food Vendor renewal $25 Tent renewal $25 Use Determination $500 Escrow TBD Misc. Planning and Zoning Permit and Applications Bed & Breakfast Inspection $100 Certification of Compliance $100 Fence Permit $25 Property Cleanup and Securing Based on contractual services. Variance Residential $200 Non - Residential $500 TBD Zoning Letter $100 Page 2 of 11 Resolution 2014- 2014 Fee Schedule Heritage Preservation Commission Applications Demolition Demolition Permit $150 $5,000 Demolition Designation Study 85,000 Design Review Permit $25 Infill Design Permit $150 Sign Permit $50 Site Alteration Permit $25 II. BUILDING FEES: Contractor License (per year) $100 Contractor License Verification $5 Lead Certification/Verification $5 III. ENGINEERING FEES: An Escrow shall be established as indicated above to cover engineering and legal fees incurred by the City as part of the plan review. This is noted as 'MD,' below. 1) The fee shall be doubled for after-the-fact permit applications. 2) The Uniform Building Code establishes a fee schedule for grading permits. Engineering Development Fees Fee Escrow AUAR Single Family $10,01210,278 /acre Multi- family /Commercial $20,04220,556/acre Transportation Adequacy Fund Residential $6017,600 /acre Commercial $60,60061,600 /acre Trunk Sewer and Water Phase III Annexation $15,68716,090/acre Long Lake East $8,8179,043/acre Long Lake West $13,29513,636/acre Middle Trunk A $5,5985,748/acre Engineering Permits Grading Permit Residential $150 Non - Residential $500 Obstruction Permit (for two week period) $90 Right -of -Way Permit Street Vacation $350 Additional Engineering Charges Sewer & Water Hookup Sanitary Sewer $3,7503,858 Water $3,7503,858 Page 3 of 11 $1,500 $5,000 TBD Resolution 2014- 2014 Fee Schedule IV. FINANCE FEES: Assessment Searches Assessment Roll Copy (each) Mowing & Snow Removal Services In addition to contractual sei'ices. One time service call or first reoccurring service call Second and each additional reoccurring service calls NSF Checks or denial of ACH Fee Sanitary Sewer Rates - Per Quarter First Minimum Charge Overage Charge Penalty /Late Fee Sign and Lighting - Per Quarter Residential Non - Residential Storm Water Rate - Per Quarter V. FIRE INSPECTION: Annual license for retail sales of consumer fireworks Automatic fire extinguishing systems Fire alarm systems Open burning permit Residential daycare and foster care inspection Tank removal permit Yearly nuisance /false alarm fees* — Residential Yearly nuisance /false alarm fees* — Commercial *False alarm fees based on calendar year and per call basis. VI. MISC. ADMIN FEES Prepared Maps Black/White/Blue Line As -built Drawings (11 x 17) As -built Drawings (24 x 36) City Map (8.5 x 11) Page 4 of 11 $20.00 $20.00 $100.00 $50.00 Maximum allowed by law. $42.00 $4.80 $25.00 $8.00 Based on acreage. $10.00 $100 1.2% of value, $100 minimum 1.2% of value, $100 minimum $15 $50 $75 $0 $75 $150 $300 $400 $0 $90 $180 $360 $425 $10 minimum or $3 per page $10 minimum or $6 per page $2 1 -2 3 -4 5 -6 7 -8 9+ 1 -2 3 -4 5 -6 7 -8 9+ Resolution 2014- 2014 Fee Schedule City Map (11 x 17) City Map (30 x 36) or copies of this size Land Use Map (11 x 17) Zoning (8.5 x 11) Zoning (11 x 17) Color Electronic Data Via e -mail* Electronic Data Via USPS* City Map (8.5 x 11) City Map (11 x 17) City Map (30 x 36) Land Use Map (11 x 17) Parcel Map Topographic Maps Zoning (8.5 x 11) Zoning (11 x 17) Zoning (36 x 48) *Electronic data fee must be paid and license agreement Publications /Minutes /Agendas: Budget Book City Code Book Unbound Bound Comprehensive Plan printed & bound CD Design Manual Downtown Plan Financial Report Mailed agendas — per year Mailed minutes — per year Zoning Book Other Services Copies (B/W) per sheet (8.5 x 11) (8.5 x 14) (11 x 17) Copies (Color/Prints) per side (8.5 x 11) (1 -5 pages) (8.5 x 11) (6 -50 pages) (8.5 x 14) (1 -5 pages) (8.5 x 14) (6 -50 pages) Page 5 of 11 $2 $12 $4 $2 $4 $15 /each project plus staff time and postage $25 /each project plus staff time and postage $2 $2 $24 $7 $10 minimum or $2 per page $5 per acre plus staff time $5 $7 $30 signed before sending information. $25 $100 $125 $75 $15 $5 $10 $50 $20 + Postage $60 + Postage $25 .250 .50¢ .75¢ $2 $1.75 $2.50 $2.25 Resolution 2014- 2014 Fee Schedule (11 x 17) (1 -5 pages) $3 (11 x 17) (6 -50 pages) $2.75 Data on CD /DVD copies $15 (City meetings available on DVD through Valley Access Channels at 651- 430 -2921) Liquor & Tobacco Licenses* (PER YEAR): On -Sale $2,887.50 On -Sale Club $446.25 On -Sale Sunday $200 Off -Sale $200 On -Sale Wine $315 On -Sale Wine w /Strong Beer $477.75 On -Sale 3.2% Malt Liquor $162.75 Off -Sale 3.2% Malt Liquor $57.25 *Public hearing required to change license fees. Consume & Display Permit: New License $250 payable to AGED $250 payable to Stillwater Tobacco $250 Initial Tobacco Investigation Fee $250 Initial Liquor Investigation Fee $300 Permit to consume (local non - profits no charge) $35 Annual Investigation(Liquor & Tobacco) $150 Temporary Liquor License Fee (12 per year — on -sale) $25 per day Temporary Liquor License Fee (3.2% unlimited) $25 per day Pawn Broker Fee: $5,000 plus $200 monthly fee for computer access charges VII. STILLWATER PARK FEES: All private individuals, religious institutions, and for-profit groups shall pay normal fees. The City does not charge not-for-profit groups and educational institutions to use City Parks, unless otherwise noted. The City does require a refundable damage deposit from ALL groups and persons renting parks facilities. Park Facilities (Picnic Shelters, Gazebos, Pergolas) $100 refundable damage deposit plus one of the following fees: $50 /day for Stillwater city resident or $100 /day for non - Stillwater city resident. Ballfields (for tournaments): $300 fee & refundable damage deposit $150 Preparation of Ballfields: Lower Lily Lake field $20 /game Upper Lily Lake field $15 /game Page 6 of 11 Resolution 2014- 2014 Fee Schedule Public Works Field $15 /game Park Open Space A $100 refundable damage deposit (i.e. weddings) - Non - Resident Fee of $50 Pioneer Park Bandshell and Lowell Park Amphitheater $100 refundable damage deposit and $125 fee for residents and nonresidents (anytime). All groups, including not-for-profit groups and educational institutions must pay to use the Bandshell and Lowell Park Amphitheater. Teddy Bear Park Building Rate Schedule A $100 refundable damage deposit per floor is required plus the following: Mon -Thurs Resident Non - Resident Non - profit Group First 3 hrs. (1st floor) $50 $80 Add'l hour (1st floor) $15 $25 First 3 hrs. (2nd floor) $40 $60 Add'l hour (2nd floor) $10 $15 * Rate based on a minimum of 10 meetings per year with no food at the meeting. For - Profit Group $50 $80 $15 $25 $40 / $10* $60 $10 /$5* $15 Fri -Sun Resident Non - Resident Non - profit Group First 3 hrs. (1st floor) Add'l hour (1st floor) First 3 hrs. (2nd floor) Add'l hour (2nd floor) $90 $25 $70 $20 VIII. EVENTS & SPECIAL EVENTS: Event Application Fee Special Event Application Fee Special Event with Contract Application Fee Special Event held in Stillwater Parks Event Impact Fee (if applicable) Irrigation Deposit Water Shut -off Key Deposit Materials Barricade 4' to 12' Barricade 4' to 12' with flasher Drums Electrical use (Lowell Park) Electrical use (Parks, except Lowell Park) Orange Fencing PD No Parking Signs Picnic Tables Portable toilet — Handicapped $160 $45 $125 $35 $90 $25 $70 $20 For - Profit Group $160 $45 $125 $35 $0 $50 $50100 $500 $250 Refundable Damage Deposit $750 $50 $2/barricade /each day of event $5/barricade /each day of event $1 /drum/each day of event $20 /per elec. box/ each day of event $10 /each day of event $2.50 /lineal foot $1 /sign/each day of event $10 /table /each day of event $150 /event /unit Page 7 of 11 Resolution 2014- 2014 Fee Schedule Portable toilets Reflective Cones Refuse Collection Traffic Sign on stand Trash Containers IX. PARKING FEES: DOWNTOWN PARKING RENTAL RATES Lot 1 Lot 2 Other paved city lots Unpaved city lots On- street parking (except on Main Sts) $60 /event /unit $1 /cone /each day of event Cost of staff time. $2 /sign/each day of event $8 /container /each day of event - PEAK SEASON Weekday' $15 /day /space2 $9 /day /space3 $1.50 /day /space4 $1 /day /space4 $9 /day /space (May through September) Weekend' $15 /day /space2 $9 /day /space3 $3 /day /space4 $1.50 /day /space4 $9 /day /space DOWNTOWN PARKING RENTAL RATES - OFF SEASON (October through April) Weekend6 All lots: 3 hours or less Free, but must be approved by Parking Commission $1.50 /day /space $3 /day /space Weekday6 Free, but must be approved by Parking Commission All lots : > 3 hours $1.50 /day /space On- street parking (except on Main St. 5) $3 /day /space Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday 2 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $5; >4 but <8 hours = $10; more than 8 hours = $15 3 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $3; >4 but <8 hours = $6; more than 8 hours = $9 4 This rate applies whether the space is used (or reserved) for a partial or full day. 5 On- street parking spaces cannot be reserved on Main Street. 6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday PERMIT PARKING (Parking Lots): Permit parking per month per vehicle ($5 per month if after 15th of month) $10 PARKING RAMP Business Hours Permit /Contract Parking Weekdays from 6:00 am to 6:00 pm Covered space $15 /month $45 /quarter Covered space, bulk rate (5 permit minimum) $12 /month $36 /quarter Covered reserved space $20 /month $60 /quarter Uncovered space (fourth level) $10 /month $30 /quarter Parking before or after the permitted hours is subject to the flat fee for transient parking, or the event parking fee if that applies. The minimum purchase is one quarter. Page 8 of 11 Resolution 2014- 2014 Fee Schedule Event Parking Summer weekend May 1st and October 31st 5:00 pm on Friday evening through Sunday evening at 8:00 pm Special Events (see Downtown rental rates above) Transient Parking — hourly Parking during events does not include overnight parking. after 2:30 am will be subject to towing. X. POLICE FEES: Administrative Citation Fees (see attached) Audio Copy Bicycle License Dog Impound Dog Licenses - per year Dog — Potentially Dangerous In -house statistical computer run Peddler Background Check per applicant and each representative Police Reports State Accident Reports Video Copy XI. Flat $5 Flat $10 Flat $3 Any vehicle parked at the event rate $15 $1 $50 $10 $50 $25 $15 $0 $0 $40 ST. CROIX VALLEY RECREATION CENTER RATES: Hourly Rates: Rec Center Ice Lily Lake Ice Full Field Hours Half Field House Outdoor Field Other Rates: Open Skating Open Field XII. VIOLATIONS: ADMINISTRATIVE CITATIONS Prime Time $185 /hour $180/hour $270/hour $170/hour $20 /hour $4 /child $4 /child Animal Violations Conducted on Licensed Premises /Disorderly Conduct, Disorderly House, Alcohol, etc. Curfew Disturbing the Peace Jake Braking —Loud Muffler Method of Parking Noise, Noisy Parties or Gatherings Electronic Sound Page 9 of 11 Non -Prime Time $160 /hour $160 /hour $200 /hour $150 /hour $20 /hour Fine $50 $50 $50 $150 $75 $50 $100 $5 /adult $5 /adult Summer Ice $ 150/hour $150 /hour $200/hour $150 /hour $20 /hour [Inadvertently omitted in 2013] $9 /family $9 /family Stillwater City Code Sec. 27 -1 -5 Sec. 43 -1 Minn. Stat. §609.72 Sec. 52 -11 Sec. 52 -1 Sec. 51 -8 Sec. 51 -2 Sec. 38 -2 Resolution 2014- 2014 Fee Schedule System/Audio Equipment Open Burning or Leaves Operating Without a Liquor License Possession of Alcohol in Public Public Nuisance Defined Public Nuisances Affecting Health Public Nuisances Affecting Peace and Safety Public Parks: Prohibited Acts Public Parks: Hours of operation, permitted activities Recreational Vehicles violation Roller Skates; Skateboards Sign Violations Snowmobiles Speeding (1 -9 mph over limit) Stop Line Violation Winter Parking; Snow Emergencies ALCOHOL VIOLATIONS (Chapter 43, Sec. 43 -134) After hours display or consumption of alcoholic beverages After hours sales of alcoholic beverages Commission of a felony related to the licensed activity Failure to take reasonable steps to stop person from leaving premises with alcoholic beverages Illegal gambling on premises Refusal to allow City Inspectors or Police admission to inspect premises Sale of Alcoholic Beverages while license is under suspension Sale /purchase of alcoholic beverages to/by underage person Sales of alcoholic beverage to obviously intoxicated person 1st Offense 3 day Suspension 3 day Suspension Revocation 3 day Suspension 3 day Suspension 5 day Suspension Revocation *Look back period for multiple offenses is $100 $100 $2,000 $75 $75 $75 $75 $50 $50 $50 $50 $100 $70 $60 $60 $50 2nd Offense 6 day Suspension 6 day Suspension N/A 6 day Suspension 6 day Suspension 15 day Suspension N/A $500 $750 & 3 day Suspension $500 $750 & 3 day Suspension no more than 5 years. Page 10 of 11 Sec. 38 -3 Sec. 23 -1, Subd. 10 Sec. 43 -61 Sec. 52 -15 Sec. 38 -1, Subd. 2 Sec. 38 -1, Subd. 2(1) Sec. 38 -1, Subd. 2(2) Sec. 48 -2 Sec. 48 -5 Sec. 51 -7 Sec. 51 -8 Sec. 31 -214 Sec. 51 -6 Minn. Stat. §169.14 Minn. Stat. §169.20, Subd. 3 Sec. 51 -5 3rd Offense* 9 day Suspension 9 day Suspension N/A 9 day Suspension 9 day Suspension Revocation N/A $1,000 & 9 day Suspension $1,000 & 9 day Suspension 4th Offense Revocation Revocation N/A Revocation Revocation N/A N/A Revocation Revocation Resolution 2014- 2014 Fee Schedule PARKING FINES Any violation not preceded by another parking violation the prior 90 days Any violation preceded by one parking violation within prior 90 days Any violation preceded by two parking violations within prior 90 days Added to fine if not paid within 10 business days of issuance TOBACCO VIOLATIONS (Chapter 41, Sec. 41 -2, Subd. 13(1)) 1st Offense 2nd Offense* Refusal to allow City Inspectors & Police $75 $200 admission to inspect premises Sale /purchase to/by underage person Unlawful Self Service Sale Unlawful Vending Machine All other tobacco violations * Same licensed premises within a 24 month period. $75 $75 $75 $75 Adopted by the City Council this day of January, 2014. ATTEST: Diane F. Ward, City Clerk Page 11 of 11 $200 $200 $200 $200 $15 $20 $30 $25 3rd Offense* $250 & Revocation $250 & Revocation $250 & Revocation $250 & Revocation $250 & Revocation Ken Harycki, Mayor MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651) 439 -9464 • FACSIMILE: (651) 439 -5641 W W W.MAGNUSONLAWFIRM.COM DAVID T. MAGNUSON DTMAGNUSON@MAGNUSONLAWFIRM.COM TO: Mayor and City Council l FROM: David T. Magnuson DATE: January 10, 2014 RE: Resolution Vacating a Street CASI R. BUTTS CRB@MAGNUSONLAWFIRM. COM ATTORNEY - CLIENT PRIVILEGED This memo is submitted as an explanation of the Resolution Vacating a Street that is on the agenda. An abutting owner has asked that an unused and never opened right of way be vacated. The right of way was dedicated to the City in 1882. Later, in 1917, abutting owners re- conveyed this right of way to the City, however, since it had been dedicated as a street, the conveyances to the City did not release the easement. For title purposes, the street must be vacated in order that it can be disregarded. A map is attached to this memo that depicts the phantom street. This action is purely technical, but will help owners of the abutting land sell without flaws in their title. DTM/jp Attachments Survey Made For: CERTIFICATE TE OF SURVEY Survey Made By: Alice Colombo fl �1P7 Stack Land Surveying 215 North Harriet Street PARCEL DESCRIPTION SUPPLIED; 9090 No. Fairy Falls Road Stillwater MN 55082 (Doc. No. 728137 Wash. Co. records) Stillwater, MN 55082 Lots Eight (8), Nine (9), Ten (10), Eleven 'el. (651) 439 -5630 NOTES: (11) and Twelve (12), including the vacated Bearing system is an alley between said Lots Nine (9) and Ten (10) assumed datum. and Eight (8) in Block One (1) of Thompson, o Indicates #13774 Parker and Mower's Second Addition to Stillwater, iron pipe inplace. according to the plat thereof on file and of record • Indicates iron pipe in the office of the Register of Deeds of Washington found as noted. County, Minnesota. "R." Ind. Record value. DESCRIPTION REPORT: "M." Ind. meas. value. "Deed" Ind. Deed value. A public right -of -way was created by Deed (Bk. 4, Pg. 512) in 1882, "T" Ind. Fe. Post guard over and across portions of Lots 1 thru 12, inclusive, Blk. 1, of stake set. Thompson, Parker, and Mower's 2nd Add. This right -of -way was re- As directed, survey work conveyed to Herbert McKusick by Deed (Bk. 82; Pg. 475) in 1917 by the was limited to the desd. City of Stillwater. I am not aware of any formal Resolution that outside boundary lines of "Vacates" this conditional right -of -way. Res`.er this matter -to an the above desc. parcel, attorney for an opinion on the status of this right -of -way and and that no improvements if the public right -of -way has been extinguished. If no longer ��`\ or utilities were to be valid, references to the right -of -way could be deleted from ik.1 loc., unless shown. the record parcel description. /q2Nak" FND. O,e /4fE h� PQ fi ry sr/✓ MaL B E Rider s-57: (11* 39Z.90 ry - - - - 333.20 332.83 - — ' /GL.0 9 ' �� \ \ - .2. /fo aEEO \ 4 p el 4 a '// M S 0 /33.52 L- R � ,` 8150,. R. N1 , a PAZGE'1 ,4eea ¢/ 770 , /T, 1 1 , f f o I � 7 : /O j E.v° q p l nL p 8"/ r e •V to RI /G Q� ' / . .5 /cJ 3O 1 r owe. o� ksk t tski I Q I 3.4 j Si M. Nog 7ff / "= 601 — — it./.49°/6 I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that - I am a duly Registered Land Surveyor under the laws of the S te of Min e at a. Date Jan. 2, 2014 Reg.No 13774 RESOLUTION NO. A RESOLUTION VACATING A PUBLIC RIGHT OF WAY BLOCK ONE (1) THOMPSON, PARKER AND MOWER'S SECOND ADDITION TO STILLWATER WHEREAS, a Petition was presented praying for the vacation of a Public Right of Way within Block One (1) Thompson, Parker and Mower's Second Addition in the City of Stillwater, Minnesota hereinafter described; and, WHEREAS, the City Council did determine that the Petition was sufficient; and the City is a Home Rule Charter City of the Third Class and that is was proper for them to proceed with the vacation pursuant to Minnesota Statutes §440.135; and WHEREAS, at a meeting duly called for that purpose, the City Council did on the 21' day of January, 2014, determine that the proposed vacation would not interfere or defeat the public interest or adversely affect the public and that it would be in the best interest of the City and the abutting owners that the street be returned to the tax rolls. WHEREAS, it appears in the public interest that the street be vacated since it is no longer needed for public purposes and if returned to the tax rules would improve the tax base of the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Petition be and the same is hereby granted, that the following Street be and the same is hereby vacated: All that Public Right of Way created by Deed dated August 5, 1882 recorded August 11, 1882 in Book 4 of Deeds page 512, lying within Lots 1 thru 12, Block One (1) of Thompson, Parker and Mower's Second Addition to Stillwater according to the Plat thereof on file and of record in the Office of the Register of Deeds, Washington County, Minnesota Adopted by affirmative vote of all the members of the City Council of the City of Stillwater this 21' day of January, 2014. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward Memorandum Date: January 15, 2014, To: City Administrator Larry Hansen From: Chief John Gannaway Subject: Community Resource Officer Position In February 2013, you authorized the Community Resource Officer (CRO) position on a part- time, 100 day hire basis. The position is being funded from the consolidation of two part-time positions, that of Code Enforcement Officer and Part -time Police Officer. This position has proved to be invaluable, to the point that I am requesting to make this a full - time position. This position has many roles not only in the Police Department, but also works with other Departments in the City as well. The basic duties within the Police Department are as follows: Code Enforcement; Crime Mapping; Investigative Aid. Other duties that this position has fulfilled are sorting out some significant technology issues, community service officer related issues, and crime scene assistance and processing. This position has also provided much needed support with enforcement to Community Development /Building Inspections, and works with that Department on a regular basis. The current Community Resource Officer, Hunter Julien, was hired by the Police Department this month, creating the vacancy. A more detailed breakdown of the CRO duties is as follows: • Investigative Assistance (10 -15 hours per week) — Evidence processing and packaging, case building (obtaining video /picture evidence, obtaining credit card info in fraud cases, requesting subpoenas). • Crime Mapping (2 -5 hours per week) — Using GIS mapping and crime data to show crime trends and analysis, which helps direct patrol patterns. • Ordinance Enforcement (30+ hours per week) — Has evolved into the primary function of position. Previous enforcement efforts were basically complaint driven. Current position is proactive. Majority of ordinance enforcement is, but not limited to, abandoned /junk vehicles, nuisance properties (long grass /weeds), unsafe buildings /structures, hoarder homes, and problem properties. The position generated /self- initiated almost 200 ordinance violations (of which I received zero complaints from subjects of violations), another 50 or so were generated by either citizens or City Staff. An additional task that will be assigned to the CRO is that of Downtown Snow Removal enforcement (sidewalk). • Miscellaneous Duties — Additional duties that could be assigned to the position are Civil Defense /Emergency Management functions (warning siren maintenance, administrative functions), and Event Coordinator functions (as discussed by City Council). We currently have approximately $25,000 from part -time wages budgeted. We recently hired a new officer at an entry level salary. The entry level officer position is paid $18,000 less than the top patrol officer salary they are replacing. This makes a total of $43,000 in current funding available to finance the CRO position (which is the entry level salary for a Community Service Officer). In addition, we are likely to be reimbursed for one year of the recently retired officer's salary, which is $95,000, which could wholly or partially fund the CRO position for another year or two. I anticipate this position utilizing Administrative Citations in the future, in which the City receives 100% of the fine revenue, which will help fund the position. In summation, this position deals with what are realistically are minor issues, but they are highly visible and generate substantial citizen complaints. They are quality of life issues. This position problem - solves complaints from citizens that go to City Council members and City Staff. It also reduces the need for a fourth investigative position, which we could easily fill, as the CRO does all of the 'busy' work on cases and frees the investigator to concentrate on the more significant aspects of their position. A/ Summary of Proceedings Washington County Board of Commissioners January 14, 2014 FYI Present were Commissioners Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Commissioner Fran Miron, District 1, absent. Board Chair Lehrke presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported that the organizational meeting for the Metropolitan Mosquito Control District has been rescheduled for January 22, 2014; she commented on a recent award presented to Deputy Rebecca Engel by the Minnesota Sheriff's Association for her exceptional accomplishments and achievements as the School Resource Officer at Oak -Land Junior High; and she attended the Library Board meeting where they endorsed the summer Sunday service pilot study the county is proposing; - Commissioner Lehrke — reported she attended the Department of Natural Resources Groundwater meeting where they are focusing on consumption of groundwater and not on the supply; and she asked that the Commissioner Reports be moved back to the end of the County Board meeting. Community Corrections Approval of the following actions: - Amend contract for Multi- Systemic Therapy from $60,000 to $70,000; - 2014 -2015 Comprehensive Plan for Community Corrections. General Administration Approval of the following actions: - Linda Stanton, Woodbury, asked the Board to consider more lanes and roads for cars rather than Bus Rapid Transit along the Gateway Corridor; - Agreement with the City of Stillwater and Washington County to work together to purchase fee title to the Aiple property, and authorize funding through the Land and Water legacy bond funds; - Agreement with Stillwater Township and Washington County to work together to acquire fee title to 4.5 acres of land owned by William McDonald for park purposes and authorize the use of Land and Water Legacy bond funds for the purchase; - Board correspondence was received and placed on file. Human Resources Approval of the 2014 and 2015 tentative agreement with Minnesota Public Employees Association Unit, Correctional Officer 911 Unit. Public Health and Environment Approval of the following actions: - Agreement with the Washington Conservation District to fund general operations and services to county departments and county residents; - Agreement with the Washington Conservation District for services related to the Wetland Conservation Act. Public Works Approval of the following actions: - Change orders 3 and 4 in the amount of $80,904.13 for the Oakdale Library Parking Lot Reconstruction Project with T.A. Schifsky & Sons, Inc.; - Executive (Closed) Session to discuss settlement options presented for the Central Bank Parcel as it pertains to the rehabilitation of County State Aid Highway (CSAH) 15 from CSAH 12 to Trunk Highway 96 in the cities of Stillwater and Grant, and Stillwater Township; - Workshop held to review the Counties Transit Improvement Board meeting agenda for January 15, 2014. Sheriff's Office Approval of an agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Department of Homeland Security, Urban Area Security Initiative Grant Program. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners January 7, 2014 FYI Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Board Chair and Vice Chair for 2014 Commissioner Autumn Lehrke was elected Chair and Commissioner Gary Kriesel was elected Vice Chair for 2014. Community Corrections Approval of the following actions: - Renew two contracts in the amount of $151,000 for Multi- Systemic Therapy; - Renew Purchase of Service Agreements with Lakes Area Youth Service Bureau and Youth Service Bureau, Inc. Community Services Approval of the following actions: - 2014 -2017 contract with Regions Hospital to provide observation, evaluation, diagnosis, care, treatment and involuntary confinements for mentally ill, mentally ill and dangerous, mentally retarded, and /or chemically dependent uninsured adults; - Contract with Cerenity, Marian Day Away, at St. Ambrose to provide Home and community Based Services for the Medical Assistance Waivers and the Alternative Care Grant; - New contract for 2014 -2015 for the Bridges II program, a partnership assisting low income persons with serious mental illnesses maintain housing; - Family Homelessness Prevention Assistance Program agreement with Salvation Army; - Update on lost unemployment benefits to individuals because of the change at the federal level regarding extended benefits: Statewide, 8,500; Washington County, between 300 and 500. General Administration Approval of the following actions: - 2014 Board meetings set for the first four Tuesdays of each month (excluding any Tuesday which is a legal holiday) at 9:00 a.m. - Christine Main, county employee and President of AFSME Local 517, presented the County Board members with a petition; - December 12 and 17, 2013, Board meeting minutes; - Resolution No. 2014 -001, award of 2014 newspaper publication bids; - Memorial Day appropriation of $100 each, upon request, in 2014 for military service organizations as set out in state statute; - Resolution No. 2014 -002, set minimum salary for County Sheriff for term next following; - Resolution No. 2014 -003, set minimum salary for County Attorney for term next following; - 2014 Commissioner Committee assignments; - 2014 citizen volunteer appointments /reappointments to advisory committees: - District 1 - John Miller, Forest Lake, reappointed to the Community Corrections Advisory Board; Darlene Anderson, Dellwood, reappointed to the Historic Courthouse Advisory Council; Judy Bull, Forest Lake, reappointed to the Library Board; Daniel Parnell, Mahtomedi, reappointed to the Mental Health Advisory Council; Benjamin Meyer, Hugo, reappointed to the Parks and Open Space Commission; District 2 - Robert Bankers, Woodbury, reappointed to the Historic Courthouse Advisory Council; Stanley Karwoski, Oakdale, reappointed to the Parks and Open Space Commission; District 3 - George Dierberger, Stillwater, reappointed to the Community Corrections Advisory Board; Terry Zoller, Stillwater, reappointed to the Planning Advisory Commission; District 4 - John Burbank, Cottage Grove, reappointed to the Community Development Block Grant Citizen's Advisory Committee; At Large - James Honsvall, Stillwater, reappointed to the Audit Committee; Anthony Tedesco, Woodbury, reappointed to the Board of Adjustment and Appeals; Shane Bauer, Hastings, reappointed to the Board of Adjustment and Appeals; John Belisle, Hugo, reappointed to the Community Development Block Grant Citizen's Advisory Committee; Bob Fossum, Lake Elmo, reappointed to the Groundwater Advisory Committee; Steven Duff, Hugo, reappointed to the Groundwater Advisory Committee; Brian Zeller, Lakeland, reappointed to the Groundwater Advisory Committee; Sara Meyer, St. Mary's Point, reappointed to the Library Board; Lisa Thibodeau, Stillwater, reappointed to the Housing and Redevelopment Authority Board; Colleen Millard, Cottage Grove, reappointed to the Minnesota Extension Committee; Ann McLellan, Stillwater, reappointed to the Minnesota Extension Committee; Vincent Anderson, Stillwater, reappointed to the Personnel Board of Appeals; The County Board affirms the following committee appointments /reappointments: Charles Ochocki, Stillwater, reappointed to the Community Corrections Advisory Board; Chief Bill Sullivan, Oakdale, reappointed to the Community Corrections Advisory Board; Christine VonDelinde, County Attorney's Office, appointed to the Community Corrections Advisory Board; Pamela Johnson, Canvas Health, reappointed to the Mental Health Advisory Committee; Carol Treague, Oakdale, appointed to the Mental Health Advisory Committee; Sue Seiler, Canvas Health, appointed to the Mental Health Advisory Committee; Stacey Kislenger, Hudson, appointed to the Mental Health Advisory Committee; Gail Burns, Oakdale, appointed to the Mental Health Advisory Committee; - Public hearing held on proposed changes to the county's fee schedule and on proposed revisions to Policy No. 1032, the county's fee policy; - Changes to the fee schedule and adopt revisions to Policy No. 1032, Washington County Fee Schedule, County Department Fees, with the option to review the fees for non - profits with respect to the hospitality licenses; - Adoption of the Washington County 2014 Legislative Agenda; - Board correspondence was received and placed on file. Human Resources Approval to ratify agreement with the Association of Supervisors for 2014 and 2015. Public Health and Environment Approval for a new .20 full time equivalent Public Health Nurse. Public Works Approval of the following actions: - Select Wold Architects and Engineers to perform a facility condition assessment; - Resolution No. 2014 -004, Historic Courthouse office space lease amendments Youth Service Bureau and Valley Tours, Inc.; - Resolution No. 2014 -005, authorization to perform emergency repairs and restoration at the Wildwood Library. Sheriff's Office Approval of the following actions: - Grant agreement with the Minnesota Department of Public Safety, Office of Justice Programs for the 2014 Violent Crime Enforcement Teams grant in the amount of $95,000; - Amendment to the Joint Powers Agreement with the State of Minnesota, Commissioner of Corrections for the housing of offenders in the Washington County Jail; - Service contract with Motorola for ongoing maintenance, network monitoring, onsite infrastructure response and the dispatch of a service technician for the 800 MHz Public Safety Radio System. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. BOARD AGENDA JANUARY 14, 2014 — 9:00 A.M. Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, Chair, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 General Administration — Molly O'Rourke, County Administrator A. Agreement with the City of Stillwater to Purchase Fee Title to the Aiple Property B. Agreement with Stillwater Township to Acquire Land Owned by William McDonald 5. 9:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 9:35 Public Works — Cory Slagle, Transportation Manager Change Orders for the Oakdale Library Parking Lot Reconstruction Project with T.A. Schifsky & Sons, Inc. 8. 9:45 Community Corrections — Tom Adkins, Director 2014 -2015 Comprehensive Plan for Community Corrections 9. 10:00 Executive (Closed) Session with Public Works Discuss Settlement Options for the Central Bank Parcel as it Pertains to the Rehabilitation of County State Aid Highway (CSAH) 15 from CSAH 12 to Trunk Highway 95 in the Cities of Stillwater and Grant, and Stillwater Township 10. 10:15 Adjourn 11. 10:20 Board Workshop with Public Works Review Counties Transit Improvement Board Meeting Agenda for January 15, 2014 Assistive listening devices are available for use in the County Board Room /fr.,, natvi aeddanna .l „a,nd ;�.e;lal,n.��,,,a h„moS rm,ro nail /R511 dgel Gh/M EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 14, 2014 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Community Corrections A. Approval to amend a contract from $60,000 to $70,000 for Multi- Systemic Therapy, a researched - based, intensive, in -home family therapy program and alternative to juvenile residential placement. Human Resources B. Approval of the 2014 and 2015 tentative agreement with Minnesota Public Employees Association Unit, Correctional Officer 911 Unit. Public Health and Environment C. Approval to enter into an agreement with the Washington Conservation District to fund general operations and services to county departments and county residents. Sheriffs Office D. Approval to enter into an agreement with the Washington Conservation District for services related to the Wetland Conservation Act. E. Approval of an agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Department of Homeland Security, Urban Area Security Initiative Grant Program. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room Ifni need a«tclanr,a d,,a In d ;ean;rni, n.,an0,enaa I,,rdar rmaea n'" ia51) /17(1,11M EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER pare The Hirt ace of Minneso January 13, 2014 Minnesota DOT St. Croix Crossing Project Attn: Todd Clarkowski, Coordinator 1862 Greeley Street South Stillwater, MN 55082 RE: Stillwater HPC loop trail design review pursuant to MOA Stipulation IV.F.1 Dear Mr. Clarkowski. Thank you, and Mr. Mathis of the 106 Group, for presenting MNDOT's loop trail design to the Stillwater Heritage Preservation Commission (HPC) on Monday, January 6, 2014. We appreciate the ability to comment on proposed mitigation efforts that could adversely impact historic resources in this area as well as the proposed trail fence and guardrail design located within the Downtown Stillwater Design Review District. Regarding the historic wall titled D6, the HPC recommends stabilization must occur prior to ground disturbing activities occur. In order to achieve stabilization, the HPC recommends either: 1) Removal of the top 5 -6' of the wall (referred to as 'the upper portion') that is currently tipping upward as to prevent further damage to the lower portion of the wall. In the event the upper portion of the wall is removed, MNDOT should coordinate with the City of Stillwater for the stacking of the rock material in a safe and secure location for the future repair and / or potential reconstruction of walls in this area; or 2) Install a small, neutral or black colored diamond - patterned wire mesh over the entirety of wall D6 and leave this mesh in place for the City of Stillwater to remove at a time when the City plans to repair and /or potentially reconstruct wall D6. Regarding the proposed fences and guardrails in this location, the HPC would like to see a design consistent with that of the City's Main Street stairs. The HPC would like to see a variation of the two -rail scheme shown us, with ball fittings, including end caps, opposed to welded joints. This design would be consistent with the industrial context of this portion of the City of Stillwater's Downtown. MNDOT bicycle trail guidelines call for a 42" high rail in most conditions and a 48" high rail at "precipitous drop- offs ". We are unclear under what circumstances a 54" high bridge - type guard rail is needed, as shown to us in the example. NCHRP's 2004 Bike Rail Height Final Report states: "In many locations, especially along shared -use paths at the top Page 1 water The Birthplace of Minneso of slopes in a scenic corridor, the theoretical additional degree of safety afforded to bicyclists by a 1.4 -meter (54 -inch) high railing would not likely offset the associated aesthetic and cost impacts." Ideally, we would like to see this rail as minimal in height and density as possible, and located only where deemed necessary. The HPC understands modifications to the two -rail system may need to be made in order to achieve user safety in these locations. If a 54" high guardrail is required, a sketch of a suggested concept is attached. As we noted last week, we recommend to MNDOT and the Stillwater City Council their consideration of redesign of the corrugated metal guardrail system separating pedestrian and vehicular use along HWY 95 entering into downtown Stillwater. As a primary entrance into the heart of our community and southern end of our Downtown Commercial Historic District, we believe a redesigned guardrail could achieve a more welcoming environment for pedestrian and bicycle users of the adjacent loop trail, as well as for vehicles on the highway. As a mitigation effort on the loop trail, we would prefer a design that enhances this very prominent entrance into our community, and appears less like a typical state highway guardrail. A box -beam weathering steel and post system is one possible alternative. While we understand there are certain requirements that must be met to achieve user safety in this location, we are requesting consideration of alternative design proposals in this area that recognize this unique entrance to our historic town. Once again, we appreciate your consideration of the HPC's comments and thank you for the opportunity. We look forward to working with MNDOT and the Section 106 Group on future projects focusing on the historical and cultural resources in the area of the St. Croix Crossing project. Sincerely, Brian Larson, Chair Heritage Preservation Commission City of Stillwater Cc: Mayor Harycki and Stillwater City Councilors Sarah Beimers, Manager, Government Programs and Compliance, MN SHPO Greg Mathis, Sr. Preservation Planner & Architectural Historian, 106 Group Page 2 Minnesota Historical Society Abbi Jo Wittman City of Stillwater 216 North Fourth Street Stillwater MN 55082 Dear Abbi, Using the Power of History to Transform Lives PRESERVING }SHAR LNG DCONNECTING 26 December 2013 We have completed our review of the 2013 Certified Local Government report for the City of Stillwater. Our review indicates that the city has met all of the requirements for continued Certified Local Government status. A copy of our evaluation is enclosed. We look forward to continuing to work with the Stillwater HPC in preserving an important part of Minnesota's cultural resources. enclosure Sincerely, Michael Koop Historic Preservation Program Specialist State Historic Preservation Office Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102 651 -2.59 -3000 • 888- 727 -8386 • www.rnnhs.org MINNESOTA HISTORICAL SOCIETY Due: 10/31/13 State Historic Preservation Office Submitted: 11/6/43 ANNUAL CLG EVALUATION Name of Government: City of Stillwater Fiscal Year: 2013 1. Number of local designations made during the year: 0 Does the report list the names and dates of designation NA for each? Yes/No Were all of the designations submitted to SHPO for review? Yes/No NA List reference file numbers: If the number of designations is zero, is there an adequate explanation for a lack of action? Yes/No Comments: With financial support from CLG and Legacy grants, the HPC /City has prepared a local designation form for Churchill, Nelson and Slaughter Addition residential historic district. The next step is to generate interest and support for the district among property owners. 2. Number of petuuits reviewed during the year: 58 Does the report contain a summary of the findings for permit review? Yes/No Comments: The report does a good job of summarizing the design reviews and the accompanying case report provides specific information about each property. The fact that 53 of the 58 permits were approved by the HPC demonstrates that the design review process is having the desired effect. A new building demolition ordinance was enacted by the City on June 5, 2012, that refers specifically to historic resources. This ordinance clarifies and strengthens the previous demolition ordinance language. CLG Evaluation - page 2 3. Does the report contain a listing of the members and officers of the HPC? Yes/No Does the report include resumes for new members? Yes/No Does the report indicate which member represents the county historical society? Yes/No Comments: 4. Does the report contain a listing of National Register nominations commented on and/or submitted for nomination NA during the year? Yes/No Comments: There were no nominations commented on or submitted during fiscal year 2013. 5. Does the report contain a summary description of the local inventory that demonstrates clear organization and public accessibility? Comments: Yes/No Local inventory information is available in the Community Development Office at Stillwater City Hall. In addition, a link on the City's website provides access to completed survey reports and the Heirloom and Landmark Sites program. 6. Does the report contain an assurance that the HPC has adhered to the public participation stipulations? Does the report contain an assurance that the HPC has adhered to the procedures on government records? Comments: Yes/No Yes/No The HPC adopted a consent agenda for routine design review applications including, but not limited to, sign permits, minor improvements and upgrades to noncontributing commercial buildings. CLG Evaluation - page 3 7. Comments on descriptions of other activities of the HPC: • Four Local preservation awards presented by the HPC • Commission chair Larson and staff members Turnblad and Wittman attended the Commission Assistance Mentoring Program (CAMP) sponsored by the National Alliance of Preservation Commissions (NAPC) in Red Wing on July 18 -19, 2013. 8. Did at least one member of the HPC attend a SHPO workshop during the year? Yes/No List the member(s) and workshop date(s): HPC vice -chair Johnson, commissioner Welty, and staff member Turnblad attended the 33rd Annual Statewide Preservation Conference in Lanesboro on Sept 12 -13, 2013. 9. Did the commission conduct any projects under a CLG sub -grant during the year? Yes/No If so, list the project and Federal Project Number: Local Designation of historic district; 27- 12- 41930.001 Historic Downtown Stillwater Podcasts; 27 -12- 41930.003 Comments: The City received a $16,000 CLG grant in the spring of 2012 to prepare a local designation form for the NE Churchill, Nelson, Slaughter Addition residential historic district and to develop a set of design guidelines for the district. The City also received a $9,000 CLG grant to develop a podcast tour of downtown Stillwater featuring 14 sites. 10. Other Comments: Evaluation completed by: Michael Koop Date: 12/26/13 THE BIRTHPLACE OF MINNESOTA November 5, 2013 Minnesota Historical Society State Historic Preservation Office Local Preservation Programs Attn: Michael Koop 345 Kellogg Blvd. West St. Paul, MN 55102 -3450 Greetings, Mike. Enclosed you will find City of Stillwater Heritage Preservation Annual Report for the period of October 1, 2012 - September 30, 2013. Please do not hesitate to contact me if you need any additional information. Sincerely, Ab o Wittman, City Planner CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us StitiWater The Birthplace of Minnesota City of Stillwater Heritage Preservation Annual Report October 1, 2012 - September 30, 2013 Heritage Preservation Commission Members* Member Date Appointed Brian Larson, Chair 5/15/2012 Jeff Johnson, Vice -Chair 1/1/1989 John Brach 5/1/2010 Robert Goodman (Representing WA Co. Historical Society) 1/16/2010 Reggie Krakowski 1/1/2009 Elizabeth Welty ** 5/7/2013 * Preferred mailing address, phone number and e -mail address attached as Exhibit A. ** Application for appointment attached as Exhibit B. Long -time members, Howard Lieberman and Roger Tomten, resigned in May, of 2013. The HPC has held a vacancy since May, 2013, with numerous advertisements to solicit interest of qualified applicants. Local Designations The Stillwater HPC made no local designations during this period. This was partially due to a turnover in the City Planner position, who serves as staff for the HPC, as well as the City's commitment to creating its first local district. Permits Reviewed The Stillwater HPC reviewed 58 applications during the time period. A summary of their findings is found on Attachment C: HPC Case Report for 10/1/2012 to 9/30/2013. National Register Nominations The Stillwater HPC did not make comment on any National Register nominations nor were there any submitted to the State Historic Preservation Office during this period. Local Inventory The Stillwater HPC maintains an inventory of neighborhood histories at http:// www .ci.stillwater.rnn.us /index.asp ?Type =B BASIC&SEC= (28 A45D64-F333-43F7-A6E6- 5265D8F746DF1. At this location users may find ten neighborhood history reports, the community historic context, as well as the National Register Survey of the Downtown Stillwater district. All electronic files are available for viewing during normal business hours at Stillwater City Hall. A map of the neighborhood areas is attached as Exhibit C. Additionally, the Stillwater HPC operates the Heirloom and Landmark Sites program to provide recognition to historic homes and districts in the community that may or may not necessarily be listed or qualify for listing on the National Register. The program can be viewed at: http:// www.stillwater- mn.org/hpclSample interface /Categorieslhome29.asp Past Activities, Publications and Events CLG Grant Projects Downtown Stillwater Commercial Walking Tour: The City has created a brochure and 14 downtown walking tour videos featuring prominent commercial structures. The videos are available for viewing on the City's YouTube site ( www. youtube.com /cityofstillwatermn) as well on the City of Stillwater's website (www.ci.stillwater.mn.us) for download. The free walking tour brochure features al114 properties and briefly outlines the history of the community; 10,000 copies of the brochure have been produced with (approximately) 7,000 of the brochures distributed throughout the community. The City is working with the local television access channel to air the videos periodically and a one - minute video advertisement will air prior to the televised City Council and Planning Commission meetings. Churchill, Nelson, Slaughter Designation and Residential Guidelines: The Stillwater HPC, however, has outlined a district area and prepared a local historic site designation study for a proposed local historic residential district. The City has identified 101 properties within the district and identified eighty -six as nineteenth century construction; these eighty -six structures represent the highest concentration of intact historical residences within the City of Stillwater. Of the 101 sites identified, the City has determined only sixteen are listed as not contributing to the district. The designation study outlines the address, Washington County inventory number, historic name and date built, if known, as well as identifies the contributing physical description and relevant historical information. In addition to the development of the district boundary and designation study, the City has developed residential district guidelines for exterior improvements. The residential district standards have been developed as to help promote historic preservation throughout all residential neighborhoods within the City. Procedure Amendments The Stillwater HPC has adopted a consent agenda for routine design review applications. These applications can include, but are not limited to, sign permits, improvements that would not alter the essential character of a structure and /or minor improvements and upgrades to non - contributing commercial structures. The goal of the consent agenda is to allow for more time to be spent in public meetings focusing on more significant design review and HCP project management. Training Opportunities Chairman Larson and staff members Community Development Director Turnblad and City Planner Wittman attended the National Alliance for Preservation Commission's CAMP (Commission Assistance and Mentoring Program) training in Red Wing. Vice - Chairman Johnson, Commissioner Welty and Community Development Director Tumblad attended the annual state conference in Lanesboro. Preservation Awards On November 13, 2012, the City awarded the following: • Roger Tomten for personal contributions to historic preservation efforts in the City of Stillwater • Jerry Brine for restoration of historic storefront windows at 219 Main Street South, Brines Restaurant • Shane Fatland and Bryan Schreier for residential restoration for the structure located at 501 Laurel Street West • 45 Degrees for commercial facade renovation for the structure located at 229 Main Street South Future Activities, Publications and Events Residential Walking Tour With Certified Local Government (CLG) assistance, the Stillwater HPC has retained a consultant to develop a residential walking tour of the south hill neighborhood. The tour, when completed in the fall of 2014, will complement the City's commercial walking tour with both tours accessible from the National Register listed Washington County Courthouse. Churchill, Nelson, Slaughter Designation The Stillwater HPC will continue to work on garnering interest and support for the designation of Stillwater's first local historic district. City staff will work map an action plan through education of designation of local districts and working with the consultant. Annual HPC /CLG Report Stillwater HPC Assurances 2013 Fiscal Year 1. I hereby certify that the Stillwater Heritage Preservation Commission has adhered to the public participation provisions as stipulated under Section D of the "Procedures For Applying For and Maintaining Certified Local Government Status" issued by the Minnesota State Historic Preservation Office. 2. I hereby certify that the Stillwater Heritage Preservation Commission has adhered to the "Procedures for the Proper Disposal of Government Records" pursuant to Minnesota Statutes 138.17 (see Appendix C. of "Procedures For Applying For and Maintaining Certified Local Government Status "). Larry Q.. Hansen, City Administrator lb/a ter ? r i B H R T k 8 1 A 4 i 8$- M I H H k: a A HERITAGE PRESERVATION COMMISSION Members Public Contact Info John Brach 515 Everett Street N. 651 - 602-7880 (w) 65I -439 -9351 (h) jcb1153@yahoo.com Robert Goodman robertornancy @yahoo.com 820 Owens St N Jeff Johnson, Vice Chair 309 5th St S Reggie Krakowski 1209 3rd St S Brian Larson, Chair 2008 Hazel et Elizabeth Welty 724 Oak St. W. Doug Mcnikhcim 527 Broadway Ave. S 651.490 -2078 (w) 651 -439 -2179 (h) jjohnson@sehinc.com 612 -685 -5881 (w) 651 -430 -0719 (11) reggiekrak @yahoo.com 651-351-9476 (h) 651 -439 -1161 (h) Date Appointed Ward Term Expires 5/1/2010; re -apt, '13; 2nd Tenn 2 5/1/2016 1/16/2010; Unexp. tents of 3 5/1 /2014 P. Eastwood; re- appt '11; 1st full Term 1/1/1989; Unexp. term of 1 5.11/2014 T. Alliband; re- appt '90, '93,'96, 99, '02. '05, '08, 111; 8th Term 1/1/2009; Re- appt '12; 2nd 1 5/1/2015 Term 5 /15/2012; 1st Term 5/7/2013 2 5/1/2015 2 5/1/2016 651- 439 -9742 (w) Council Rep 1 dmenikheim@ci,stillwater.mn.us ONE t. _A' P()S T1ON he Merit rge Preservation Commission is organized by City Code, Chapter 22 =7, it:; irnrpose is to safeguard the heritage of the City by working toward the pieservation of historical sites and structures. The HPC consists of 7 members, xvlu> serve for a period of 3 vc;trs, and are limited to 3 con::ec•utiv e terms. They meet on the 1st Monday or the month at 7:00 p.m., in Council Chambers. Room �i3. Rev. 5:13 qicrosol t Word - APPLICA1 ION I-.UX BUAKOS Sc COMMISSIONS for Web siteslocx.., http://www.ci.stillWater.mn.usiverticallsites){.51:31'1±1S2L-C I 40-4KIS !-AF.1-3D-99‘14U41 .. Return to City of Stillwater, 216 4th St. N.; or to the Library, 224 3rd St., Stillwater, MN 55082 Name: Date: 2 CITY OF STILLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS Address: .77 Home Telephone: /Pr.›.1 • Li el • i Keep Private: Yes No 13 Email Address: Li L-f Keep Private: YeNo Cl Work Telephone: — 1. Ho long have you lived in Stillwater? ci %; Y )Mo. 2.-4» Which Ward ...,..., 2. What Stillwater community activities have you been involved in? 1; iwr•la‘e.,--- i,4 Li i ,1-3-tc---vz. Q t -r1.7.-- (PT - iOur— mc---N\kv.4.-ii.---,11-,1 4,'-i Li-- Tux f '42; (.1\y'S, 7 r),A.111:, - -ii-. ..,,\ ,.g.,.t t..,....363 ik 7,- t...Sst (-,,,---a yz, A, m mi=1,„,i' -,-1...,,,z^ ' - - - tNe i\I .4k\, ,(' tr,.- . 0 I', ), -_,,,i A_ 0 T-1,.. I ) CLAAZ.. en,drk,,i) c (I EL---N.E , R. -r' T1-trz Pit.,:r:r= OL-3,18,.. C.,i-7 ..S13-U-Seg—t, 4-0 e,f- Lsdilitl_LIA__. nil:1'Z- I co Nk sae. stoet•mk,e,_ Ntoi \ A-1-, ii-4 ..4,,--0 ok)7.-,,,, 4- i c-, , z- - f'."'-7r7:k- '"IsA"\irt\'/VIN-0-.-E 01:7 4 '-`-roo-le- 3 . Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission/commirtee. (4 ,, 7 C, k 7 -..,rC.'Avv", V k.ALC 2A.2, .. -;-; T. e i'2,` ANL ilPAW A ai-v?f ../C...V)-ONtisi _C,..,,e,i-- t: c-.4)4iV,1 cire .„ P.I:K•.‘- <'. IL.c" 4,,,,,,, . .. 1.-ti,--i,....- R.,.Ek„,..-:" ("<•:k- tis,“ INA . , 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes No If yes, fill in name of Board/Commission: «Commission e 5. Would you consider an alternate appointnient? Yes If yes, which one? 4. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (i.e., routine travel , work schedules and the like). N r ,Nt vc-I'L 5. Why do you wish to be on a boardicommission? 'feu -(7-c)z— AOAF, c")1 c, i.. t p. rtj /400 t-n./ Gi,,Qvu S.5 i 6. Please describe any other relevant information you would like us to know. A `,-r, Tr; 11,6,1,1.010 . evk5.47-ksj-4 / Lt — I/ ej-f 1-t16J7.-,,, C gi--.""Nt r-1/-477 , ;"°t-X C':1-244tYaLch itdeliffili'llal'aCetafirtleegsaryTIP* THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA , Except as noted: Keep Private I of I 3/5)13 10:14 AIV PC Case Re1i'ort for 10/1/2012 to 9/30/2013 Case # HPC Date Action Request Vote Zoning ' -1 1/7/2013 Approved Design review of signage for DiaSorin Case People DiaSorin, Owner Douglas Schrenke, Applicant 6 -0 Address 1990 Industrial Blvd BP -C 2012 -35 10/1/2012 Approved Design review of signage for Sletten & Brettin Orthodontics Case People Harvey Tesler Chase Properties, Owner Dan Kaufmann, Applicant 4 -0 Address 1820 Market Dr BP -C 2012 -36 1/7/2013 Approved Design review for the installation of awnings Case People Acme Awnings, Applicant Olivia Hornig, Owner 6-0 Address 102 Main St So CBD 2012 -37 10/1/2012 Approved 4 -0 CBD Paint front facade Case People Grand Garage Holdings, Owner JBL Companies, Applicant Address 324 Main St So 2012 -38 10/1/2012 Approved Design review of signage for Best Buy Case People Chase Properties, Owner Topline Advertising, Applicant 4 -0 Address 1820C Market Drive 2012 -39 10/1/2012 Approved 4 -0 CBD Partial removal and replacement of exsting concrete masonry wall and creation of a new 2nd floor officewith exterior improvements Case People HAF Group, Applicant Frank Fabio, Owner Address 225 Main St 2012 -40 10/1/2012 Approved Exterior modifications of Ann Bean Mansion 4 -0 Case People Address Jeremy and Erin Drews, Owner 319 Pine St W Mark Belay, Applicant RB Tuesday, October 29, 2013 Pagel of 9 Case # Request HPC Date Action Vote Zoning 2012 -41 5/6/2013 Denied 6 -0 CBD Design review of awning at Osaka Case People Address Dan Smith, Owner 108 Main St N North Star Sign, Applicant 2012 -42 10/1/2012 Approved 4-0 CBD Design review of signage for Mama Luna Case People Address Monty Brine, Owner 402 Main St N Signarama, Applicant 2012 -43 11/5/2012 Approved 5 -0 BP -C Design review of signage for Mai Ly Asian Cuisine Case People Address Robert Dinh, Owner 14410 60th St No Scott Meister L and D Sign, Applicant 2012 -44 11/5/2012 Approved 5 -0 BP -C Design review of facade renovation Case People James Kron, Owner Scott Wille, Applicant Address 2510 Curve Crest Blvd 2012 -45 11/5/2012 Approved 5 -0 CBD Design review of new roof Case People Address Chad Cress, Applicant 200 Chestnut St E Sonja Sevenson, Owner 2012 -46 11/5/2012 Approved CBD Deisign review of the renovation and addition to the old Maple Island Hardware Store to convert to a restaurant Case People Address HAF Architects, Applicant 212 Main St So Frank Fabio, Owner 2012 -47 11/5/2012 Approved 5 -0 CBD Design review of building facade for Quickfire Pizza Case People Address Ryan Lettner, Applicant 116 Main St So Mike Lynskey, Owner 2012 -48 11/5/2012 Approved 5 -0 BP -C Design review of signage for Great Harvest Bread Case People James Kron, Owner Universal Signs, Applicant Address 2510 Curve Crest Blvd Tuesday, October 29, 2013 Page 2 of 9 Case # HPCDate Action Request Vote 2012 -49 12/3/2012 Approved Design review of signage for No Neck Tony's Case People Olivia Horning R & IR Investments llc, Owner 6-0 Address 231 Myrtle St Zoning CBD 2012 -50 12/3/2012 Denied 6 -0 CBD Design review of signage for Rafters Case People Larry Cramer, Owner Address 317 Main St S 2013 -2 1/7/2013 Approved 6 -0 BP -1 Design review of signage for Abra Auto Body & Glass Case People Address Demers Signs, Applicant 2000 Curve Crest Blvd 2013 -3 1/7/2013 Approved 6 -0 CBD Design review of window replacement at Marx Case People Mark Hanson, Owner Address 241 Main St So 2013 -4 2/4/2013 Approved 7 -0 Modification of previously approved design review for rooftop dining deck. Case No. 2012 -08 Case People Address Brian Larson Architects, Applicant 317 Main St So Larry Cramer, Owner CBD 2013 -5 2/4/2013 Approved 7 -0 RB Partial demolition of a roof structure and dormers on a single family home and replace with a new taller roof structure and dormers Case People Address Dan Jozefow, Applicant 1225 4th St S Bit and Dana Pawlucy, Owner 2013 -6 2/4/2013 Approved Consider a revision to Chapter 34 related to building demolitions 5 -0 2013 -7 5/6/2013 Approved 6 -0 PA Design review of metal cast lettering spelling out Veterans Memorial attached to metal perimeter fence of the Riverview Parking lot at the corner of Third and Pine Street Case People Address John Kraemer, Applicant 110 Pine St W City of Stillwater, Owner 2013 -8 3/4/2013 Approved 60- CBD Design review of the addition of a roof top vestibule. Case People Address Larry Nelson, Owner 125 Main St So Tuesday, October 29, 2013 Page 3 of 9 Case# Request HPCDate Action Vote Zoning 2013 -9 3/4/2013 Approved 6 -0 CBD Design review of an addition of an exterior bar at the cabooze Case People Aspire Development, Applicant JFS Stillwater LLC, Owner Address 305 Water Street So 2013 -10 3/4/2013 Approved 4 -0 CBD Design review of signage for Black Letter Books Case People Address Cecilia Loome, Applicant 102 Main St S Olivia Homig RHR Investments, Owner 2013 -11 3/4/2013 Approved 6 -0 CBD Design review of window replacement, trim and paint color Case People Thomond O'Brien, Owner Address 222 Chestnut St E 2013 -12 4/1/2013 Approved 4 -0 BP -C Design review of signage on a multi tenant building. Case People Stuart Kline Stillwater Market Place 10, Owner Address 1820 Market Drive 2013 -13 4/1/2013 Approved 4 -0 CBD Design review of the residential expansion and renovation of a residence. Case People Address Mark S Belay Architects, Applicant 322 Broadway St So Brian Brosdahl, Owner 2013 -14 4/1/2013 Approved 4 -0 CBD Design review of signage for Asalonna Case People Address Ernie Shores, Applicant 324 Main St So Grand Garage Holdings, Owner 2013 -15 4/1/2013 Approved 4 -0 CBD Design review of signage MidCountry Mortgage Case People Address Patrick Juetton, Owner 350 Main St N #102 Bob Gruber Jr Scenic Sign, Applicant 2013 -16 4/3/2013 Approved 4 -0 CBD Design review of signage and facade door trim. Case People Address Patti Danner, Applicant 221 Chestnut St E Central Bank, Owner Tuesday, October 29, 2013 Page 4 of 9 Case # HPCDate Action Request Vote Zoning 2013 -17 8/5/2013 Denied 6 -0 CBD Design review of signage for Osaka Asian Bistro Case People Sean Flynn, Applicant 2013 -18 4/3/2013 Approved 4-0 CBD Design review of signage for Quick Fire Pizza Case People Address Ryan Lettner, Owner 116 Main St So St Croix Signs, Applicant 2013 -19 5/6/2013 Approved 6 -0 BP -C Design review of an internally illumintated sign for Famous Footwear Case People Address Anchor Signs, Applicant 1871 Market Dr Stillwater MP it LLC & Chase Properties, Owner 2013 -20 5/6/2013 Approved 6 -0 Design review for the installation of a new exhaust and makeup air on roof Case People Address Russell Allen, Applicant 103 3rd St S American Legion Post 48, Owner CBD 2013 -21 8/5/2013 Denied 6 -0 CBD Design view for a mural on the north side of the building and painted art on the north side stucco wall and right side of the side door. Case People Address Brandon Lamb, Applicant 212 Main St N Brenda Lamb, Owner 2013 -22 5/6/2013 Approved 6 -0 CBD Design review of signage for RLJ Entertainment on an existing sign Case People Address Greg Gartner, Owner 232 Main St N Jon Masonick, Applicant 2013 -23 5/6/2013 Approved 6 -0 CBD Design review of outsiding seating at Quick Fire Pizza Case People Address Ryan Lettner, Applicant 116 Main St So Mike Lynskey, Owner 2013 -24 5/6/2013 Approved 6 -0 Design review of a kiosk and signage for Papa Wheelies Surrey Cycle Case People Address Steven Goan, Owner 204 Main St N Nancy Musser, Applicant CDB Tuesday, October 29, 2013 Page 5 of 9 Case # HPCDate Action Request Vote Zoning 2013 -25 5/6/2013 Approved 6 -0 Design review of the replacement of 45 windows and trim at the building located at 113 Main St So Case People Address Jeff Biesel, Beissel Window and Siding, Applicant 113 Main St S Bruce Klosowsky, St John's Home Corp, Owner 2013 -26 5/6/2013 Approved 6 -0 BP -C Design review of signage for Caldwell Bankers Case People Michael Dvoracek Signs Unlimited, Applicant James Kron, Owner Address 2510 Curve Crest Blvd 2013 -27 5/6/2013 Approved 6 -0 BP -C Design review of signage for Squeeze It Juice Bar and Smoothies Case People Address Kim Novak South Metro Centers V, LLC, Owner 1300 Frontage Rd Shane Boskovich Albrecht Sign, Applicant 2013 -28 5/6/2013 Approved 6 -0 Design review of side wall termination vent for a small batch coffee roaster Case People Address Main Place LLC, Owner 120 Water St Geoff Ikuth Schodde River Moon Coffee Roasting Co, Appl CBD 2013 -29 6/3/2013 Approved 7 -0 RB Demolition of a garage and design review of the new garage with 2nd floor space and sunroom Case People Address Mark Bafay, Applicant 208 Chestnut St W Richard Dirnberger, Owner 2013 -30 5/6/2013 Approved 7 -0 CBD Design review of signage and facade trim for PUB 112 Case People Address Sam Leon, Owner 112 Main St N 2013 -31 6/3/2013 Approved 5 -0 PROS Demolition of existing restrooms and design review of new public restrooms in Lowell Park Case People Address Brian Larson Larson Architects LLC, Applicant 204 Nelson St E Tim Moore City of Stillwater, Owner 2013 -32 6/3/2013 Approved 6 -0 BP -I Design review of signage for Brine's. Case People Jim Moscowitz, Owner Jim Cutz JC Signs and Graphics, Applicant Address 1790 Washington Ave Tuesday, October 29, 2013 Page 6 of 9 Case # Request HPC Date Action Vote Zoning 2013 -33 6/3/2013 Approved 6 -0 PA Design review of flashing, soffit and fascia restoration Case People Address Chad Parkos Parkos Construction, Applicant 101 Pine St W Washington County Historic Courthouse, Owner 2013 -34 7/1/2013 Approved 5 -0 BP -1 Design review of signage for Crew Outfitters Case People Address Jeff Lundeen, Applicant 1709 Greeley St So MJ Lynskey Sr., Owner 2013 -35 7/1/2013 Approved 5 -0 BP -C Amendment to the Stillwater Market Place Comprehensive Sign Plan Case People Jay Feider KFP Investment Properties LLC, Owner 2013 -36 7/1/2013 Approved 5 -0 BP -C Design review of signage for Glitter and Gabby Case People Address Demars Signs, Applicant 1754 Market Dr Lena Morrison, Owner 2013 -37 7/1/2013 Approved 5 -0 CBD Design review of two HVAC roof top units Case People Address Mike and Barbara Lynskey, Owner 214 Main St So Christian Hendrie HAF Architects, Applicant 2013 -38 8/5/2013 Denied 6 -0 CBD Design review of a brick -faced trash enclosure in the southwest corner of the Water Street Inn Case People Address Bill Turnblad City of Stillwater, Applicant 127 Water St S Chuck Doughtery, Owner 2013 -39 8/5/2013 Approved 6 -0 BP -C Design review of signage for the The Hairdressers Case People Ronald Schoenborn LDR Company, Owner Brynn Baillargeon, Applicant Address 1060 Curve Crest Blvd #104 2013 -40 8/5/2013 Approved 6 -0 BP -C Design review of signage for Still H2O Homebrewing Hydroponics Gardening Case People Kris Novak South Metro Centers V, LLC, Owner Jesse Hamer, Applicant Address 1266 Frontage Rd W Tuesday, October 29, 2013 Page 7 of 9 Case # HPC Date Action Request Vote 2013 -41 8/5/2013 Approved Design review of a replacement sign for First State Bank and Trust Case People Patricia St. Claire St. Claire Design Studio, Applicant Jim Herbert First State Bank & Trust, Owner 6 -0 Address 125 New England Place Zoning VC 2013 -42 8/5/2013 Approved 6-0 BP -C Design review of store front and signage Case People Address Jesse Hamer, Applicant 1250 Frontage Rd Kriss Novak South Metro Centers V LOLOC, Owner 2013 -43 8/5/2013 Approved 6 -0 Design review of signage for Smart Start Childcare and Learning Center Case People Address Gina Anderson, Applicant 14480 60th St N Eric Olsen Stillwater Market Square Partners LLC, Owner BP -C 2013 -44 8/5/2013 Approved 6 -0 VC Design review of signage for High Pointe Realty Case People Tracy Boo, Applicant Michael Oreck, Owner Address 105 New England Place #120 2013 -45 8/5/2013 Approved 6 -0 BP -1 Design review of signage for VistaTek Case People Address John Hollenbeck, Applicant 1850 Greeley St So Allen Misher VistaTek, Owner 2013 -46 8/5/2013 Approved 6 -0 CBD Design review of a 37 room hotel with restaurant and retail brewery Case People Address Corey Burstad, Applicant 402 Main St S Tim Chies, Owner 2013 -47 9/4/2013 Approved 5 -0 BP -C Consideration of a design permit request for a 32 square foot sign to read 'HR Chiropractic' to be located at 1570 Frontage Road West (otherwise known as Valley Ridge Mall) Case People Address Kriss Novak, Owner 1570 Frontage Road West Dick Walsh, Applicant 2013 -48 9/4/2013 Approved 5 -0 Consideration of a Design Permit request for a free - standing sign to be located 1940 Greeley Street South. Case People Address Clark Nyberg, Applicant 1940 Greeley Street South BP -I Tuesday, October 29, 2013 Page 8 of 9 Case # HPC Date Action Request Vote Zoning 2013 -49 9/4/2013 Approved 5 -0 Consideration of a demolition request for the garage located at 408 Greeley Street North Case People Address April Rust, Applicant 408 Greeley Street North RB 2013 -50 9/4/2013 Approved 5 -0 BP -C Consideration of a Design Permit request for exterior fagade improvements to the structure located at 1750 West Frontage Road. Case People Tommy Parent, Applicant Al Patel, Owner Address 1750 Frontage Road Tuesday, October 29, 2013 Page 9 of 9