HomeMy WebLinkAbout2014-003RESOLUTION 2014 -003
DESIGNATING A RESPONSIBLE AUTHORITY AND
ASSIGNING DUTIES IN ACCORDANCE WITH THE
STATE OF MINNESOTA
DATA PRACTICES STATUTE
WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16, as amended, requires that the
City of Stillwater appoint one person as the Responsible Authority to administer the requirements
for collection, storage, use and dissemination of data on individuals, with the City; and
WHEREAS, the Stillwater City Council shares concern expressed by the Legislature on
the responsible use of all City data and wishes to satisfy this concern; and
WHEREAS, the City Council has appointed an administratively qualified Responsible
Authority as required by the statute in the past; and
WHEREAS, the Stillwater City Council wishes to update the appointment for 2014.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater
appoints Larry D. Hansen, City Administrator, as the Responsible Authority for the purposes of
meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully
promulgated by the Commissioner of Administration as published in the State Register.
BE IT FURTHER RESOLVED, as follows:
1. To ensure that all individual data is available to the Responsible Authority and Data
Compliance Officer all personnel, background investigation (raw and summary data),
training, disciplinary and medical files shall be retained in a secure location as deemed
appropriate by the Responsible Authority (City Administrator) and Data Compliance
Officer (City Clerk).
2. That the Responsible Authority shall require the requesting party to pay the actual cost
of making, certifying and compiling copies and of preparing summary data.
Adopted by the City Council of the City of Stillwater this 7th day of January,2,9-�4.
Ken
ATTEST:
Diane F. Ward, City Clerk