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Home My WebLink About2013-12-16 PRC packet" , s � �� ✓rir��lrr��m�asrr��cb�,��r��rUr r srr��dz CITY OF NOTICE OF MONDAY, • 2013 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, December 16, 2013, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street, 1. Approval of the November 25, 2013 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. McKusick Lake Neighborhood Fishing Pier 4. 2014 Park Fees Commission Items/Topics Following the meeting, park board members will be gathering for a holiday social at the home of Solveg Peterson located at 350 North Main Street. No business will be conducted during this function. Note: Park Board Members please bring a dish or beverage to share and spouses are invited. CITY OF NOVEMBER F!-'iARKS AND RECREATION COMMISSIOK Present: Chairman Linda Amrein, Commissioners Scott Christensen, Sandy Snellman, David Brandt, Don Stiff, Rob McGarry, Solveg Peterson, Council Liaison Mike Polehna Absent: None Staff present: Public Works Superintendent Tim Moore, Public Works Director Shawn Sanders Approval of Minutes - Commissioner Brandt offered the following corrections on page 1: Change Hank Gray to "citizen leader of the project" and add Reed Smidt as president of Minnesota Off -Road Cyclists. The north side "would" be for more advanced cyclists "should it be developed." Chair Amrein stated on page 2 the date in the heading should be October 28, 2013. Motion by Snellman, seconded by Christensen, to approve the October 28, 2013 minutes as corrected. All in favor. OPEN FORUM - There were no public comments. ACTION ITEMS Lowell Park Event - CCCA Grand Classic Car Show Mark Desch informed the Commission that the Upper Midwest Region Classic Car Show Club of America would like to reserve North Lowell Park August 1 -3, 2014 for a judged competition for 30 -40 cars. The request is to park the cars on the lawn area along the river for ambience. If unable to park the cars on the lawn area of Lowell Park, the group would like to use the Old Athletic Field. Moore stated that staff recommends using Parking Lot 5 to park the cars to prevent turf damage. After the July Log Jam event, the turf will need to be re- established. Mr. Desch stated if required to park the cars on a parking lot, he would prefer to use his parking lot. Motion by Peterson, seconded by Christensen, to approve the Upper Midwest Region Classic Car Club of America use of the lawn in North Lowell Park August 1 -3, 2014 with alternate site, if turf is unusable, being the Desch Parking Lot. Motion passed, 4 -3. Lowell Park Event - Paint on the Water Moore stated that ArtReach St. Croix would like to reserve Lowell Park September 12- 13, 2014 for its annual Paint on the Water Hip Hop Festival. The event has used Pioneer Park the past two years. Motion by Brandt, seconded by Stiff, to approve the Paint on the Water Hip Hop Festival use of Lowell Park September 12 -13, 2014. All in favor. Park and Recreation Board Minutes November 25, 2013 Page 2 of 2 Eagle Scout Proiect Pedro Angulo -Umona explained that he proposes to build and install book exchange boxes (free lending libraries) in Stillwater parks for his Eagle Scout project. He requested guidance in determining appropriate locations. Motion by Snellman, seconded by Brandt, to approve the concept and direct Mr. Angulo -Umona to work with staff to determine locations for the libraries. All in favor. Brown's Creek Nature Preserve Single Track Mountain Bike Track Commissioner Brandt presented a proposal from the Chipyatic Trail Builders Association, a to -be- formed nonprofit group of citizens interested in off =road bicycling, trail running, nordic skiing, hiking and snowshoeing, to construct at least 1.5 miles of sustainably designed single track trail open for use by September 2014 in Brown's Creek Park. An open house should be scheduled in January. December Meeting Date Change Consensus was to change the regular meeting to December 16, 2013 due to the holiday. The Commission's holiday party will be held at this time. INFORMATIONAL ITEMS St. Croix Crossing Loop Trail Public Works Director Sanders explained the St. Croix Crossing Loop Trail south of downtown that will be constructed from the Sunnyside entrance to the south border of the City. There will be an upper and lower trail. Construction will take place in 2014 and 2015. The portion that will be on the old barge site will be constructed in 2017 when the bridge is done. The Minnesota DNR will build a boat launch on the barge site. COMMISSION ITEMS /TOPICS Dog Park Sanders informed the Commission that mulch and street sweepings would have to be moved to the south part of the site to accommodate the dog park, if sited there. Aiple Property Polehna said it appears that $1.25 -$1.5 million will be appropriated for the City to help purchase the Aiple property north of downtown. Motion by Snellman, seconded by Amrein, to adjourn. All in favor. The meeting was adjourned at 8:28 p.m. Respectfully submitted, Julie Kink Recording Secretary ui�ur�✓��fr��a�� li%✓sf/u,JU1 /✓f+ " r�NYm7m�?t77�tii��YV�A r�/ 71i�f �"� u mw lya,✓sAU;9n+�rif;�dOf�u!✓A'✓A%rf e 1 Background The City has been approached by Bruce Weere, representative of McKusick Lake Association with a proposal to install a neighborhood fishing pier on the north side of McKusick Lake. This would be an 18 foot octagon fishing pier with a 20 foot walkway purchased and installed largely with donations and volunteer labor. Attached is a preliminary proposal showing location of the pier, layout and an estimate of materials and labor. Discussion Currently the City has not budgeted for a project of this type but can help with some limited labor and equipment. One particular challenge for this project is ADA accessibility. Staff will assist with engineering on this portion of this project to determine feasibility. Bruce will be at the meeting to answer any questions. Recommendation The Parks and Recreation Commission should recommend approval of this project in concept and direct staff to work with the McKusick Lake Association. mll 54 L 6 i � � a y 4 0 m 4 oW t; �Z 6 J Q d VIP4F tt izi, - f j 0 N y LL s 8 � $ 1 i — a 3 I -Mel 1; IL , m 7 I TA i Is iV 03 W a ,Z 0 0 , m 7 I TA i Is iV , m 7 I TA i Is Division of Fish and Wildlife Section of Fisheries 1200 Warner Road St. Paul, MN 55106 November 22, 2013 ��ilnlu , Dear Mr. Werre, The Fishing in the Neighborhood Program is interested in partnering with the McKusick Lake association and the City of Stillwater and other interested parties to improve the fishing opportunities and access at McKusick Lake. Per our conversations the Fishing in the Neighborhood Program will purchase the components (minus decking and rail) for an 18' octagon fishing pier with a 20' walkway. There are other components and site preparations which will need to be completed for the final product and installation. The approximate cost breakdown and responsible party is outlined in the following table: Responsible Party item Description Total DNR Octagonal dock with 6'x20' walkway section (American Muscle Dock) $4,775 Other Party Decking and railing materials (Ace, Home Depot, Lowes) $2,000 Other Party Anchor pipe holders (2), anchor pipe (2) and tread plate (1) (MinnCor Industires) $1,250 Other Party Assembly of dock components and decking 100 -150 hrs Other Party Site prep with ADA compliant spur trail leading to pier and installation of pier into lake. $2,000 DNR I Stocking bluegill sunfish in spring of year $600 *All costs are approximations Sincerely, Jim Levitt DNR Fisheries Specialist Fishing in the Neighborhood Program vrrammfni.gow AN EQUAL OPPORTUNITY EMPLOYER Z� PRINTED ON RECYCLED PAPER CONTAINING A MINIMUM OF 10% POST - CONSUMER WASTE E ;t , � i a0 �? �� :xnmew7t9tG��'�lUIK 1 /f��llri,; (l�N, �'+�ilRtl �'2?a/I�ime r a I T A Re: 2014 Park Fees Background At the October 28, 2013 Parks and Recreation Commission meeting, the Commission was presented a report of revenue collected from park reservations from 2009 -2013. As part of the discussion tent sizes were highlighted as an issue. Because park rental fees are charged for use of park space and not exclusive use of the park, the Commission felt tents sizes should be restricted and not allowed to left up all weekend for private events. Additionally the Commission needs to review the fee schedule for 2014 and make recommendation to Council. Discussion Staff agrees with the Commission not to allow tents to be left up all day at Lowell Park restricting others to use the park space. And with the installation of the irrigation system in Lowell Park, staff suggests prohibiting tents in Lowell Park with the exception of special events open to the public. Staff also recommends that the maximum size of tents in Pioneer Park be limited to 20' x 20'. Attached is a site layout of Pioneer Park showing the tent locations. Staff proposes the following addition to the 2014 fee schedule: rental fee for the amphitheater at Lowell Park shall be $100 damage deposit and $125 fee similar to Pioneer Park Bandshell. Recommendation The Parks and Recreation Commission should review these proposed changes and additions for 2014 and make recommendation to Council. STILLWATE R PARK FEES All private individuals, religious institutions, and for-profit groups shall pay normal fees. The City does not charge not-for-profit groups and educational institutions to use City Parks, unless otherwise noted. The City does require a refundable damage deposit from ALL groups and persons renting parks facilities. Picnic Shelters and Gazebos $100 refundable damage deposit plus one of the following fees: $50/day for Stillwater city resident or 5100/day for non-Stillwater city resident. Ballfields (for tournaments): $300 fee &refundable damage deposit $150 Preparation of Ballfields (Not a new charge, just adding to fee schedule): Lower Lily Lake field $20/game Upper Lily Lake field $15/game Public Works Field S 15/game Park Open Space A $100 refundable damage deposit (i.e. weddings) - Non-Resident Fee of $50.00 Pioneer Park Bandshell $ 100.00 refundable damage deposit and $125.00 fee for residents and nonresidents (anytime). All groups, including not-for-profit groups and educational institutions must pay to use the Bandshel I. Teddy Bear Park Building Rate Schedule A $100 refundable damage deposit per floor is required plus the following. Mon-Thurs Resident Non-Resident Non-profit Group For-Profit GroLi2 First 3 lirs. (1" floor) $50 $80 $50 $80 Add'l hour (I" floor) $15 $25 $15 $25 First 3 hrs. (2' floor) $40 $60 $40/$10 $60 Add'l hour (2" floor} $16 $15 $10/$5 $15 Rate based on a minimum of 10 meetings per year with no food at the meeting. Fri-Sun Resident Non - Resident Non- profitGroup 'or-t ... L_ First 3 hrs. (1" floor) $90 $160 $90 $160 Add'l hour (1" floor) $25 $45 $25 $45 First 3 hrs. (2' floor) $70 5125 $70 $125 Add't hour � hoar � $20 $35 1 $20 1 $35 EVENTS & SPECIAL EVENTS Event Application Fee - $0.00 Special Event Application Fee - $50.00 Special Event with Contract Application Fee - $50.00 Special Event held in Stillwater Parks $500 Damage Deposit $250 Page 5 of 9 Materials Picnic Tables Orange Fencing Trash Containers Refuse Collection Portable toilets Portable toilet - Handicapped Electrical use (Parks, except Lowell Park) Electrical use (Lowell Park) Barricade 4' to 12' Barricade 4' to 12' with flasher Drums Reflective Cones Traffic Sign on stand PD No Parking Signs FINANCE FEES NSF Checks or denial of ACH Fee FIRE INSPECTION $10.00 /table /each day of event $2.50/lineal foot $8.00 /container /each day of event Cost of staff time S60/event/unit $150/event/unit $ 10.00/ each day of event $20.00 per elec. box/ each day of event $2.00/barricade/each day of event $5.00/barricade /each day of event $ 1.00 /drum/each day of event $1.00 /cone/each day of event S2.00/sign/each day of event $1.00 /sign/each day of event Maximum allowed by law 1. Automatic fire extinguishing systems 1.2% of value, $ 100.00 minimum 2. Fire alarm systems 1.2% of value, $100.00 minimum Audio Copy 3. Annual license for retail sales of consumer fireworks $100.00 $40 4. Residential daycare and foster care inspection $50.00 Police Reports 5. Open burning permit $15.00 $15 per applicant and each representative 6. Tank removal permit $75.00 Bicycle License 7. Residential yearly nuisance/false alarm. fees - fees based on a per call basis 1-2 No charge 3-4 $75.00 5-6 $150.00 7-8 $300.00 9+ $400.00 Commercial yearly nuisance/false alarm fees - fees based on a per call basis 1-2 No charge 3-4 $90.00 5-6 $180.00 7-8 $360,00 9+ $425,00 False alarm fees based on calendar year POLICE FEES: Administrative Citation Fees (see attached) Dog Licenses - per year $10.00 Dog Impound S50 Audio Copy $15 Video Copy $40 State Accident Reports No fee Police Reports No fee Peddler Background Check $15 per applicant and each representative In-house statistical computer run $25 Bicycle License $1 Page 6 of 9