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HomeMy WebLinkAbout2013-11-25 PRC packetr 11water H E 8 1 8 T H P l_ A C E O F h1 i N N E S❑ Z A CITY of STILLWATER STILLwA"rER PARIS AND RECREATION COMMISSION NOTICE of MEETING MONDAY, NOVEMBER 25■ 2013 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, November 25, 2013, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the October 28, 2013 Minutes 2. Open Forum - The open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. out of respect for others in attendance,, please limit your comments to 5 minutes or less. Action Items 3. Lowell Park Events a. COCA Grand Classic Car Show b. Paint on the water 4. Eagle Scout Project 5. Brown's Creek Nature Preserve Single Track Mountain Bike Track 6. December Meeting Date Change Informational Items 7. St. Croix Crossing Loop Trail Commission Items/Topics CITY OF STILLWATER PARKS AND RECREATION COMMISSION October 28, 2013 Present: Chairman Linda Amrein, Commissioners Scott Christensen, Sandy Snellman, David Brandt, Don Stiff, Solveg Peterson, Rob McGarry Absent: Council Liaison Mike Polehna Staff present: Public Works Superintendent Tim Moore Approval of Minutes - Motion by Brandt, seconded by Snellman, to approve the September 23, 2013 minutes. All in favor. OPEN FORUM - There were no public comments. ACTION ITEMS Brown's Creek Nature Preserve Single Mountain Bike Track Commissioner Brandt informed the Commission that the Brown's Creek Nature Preserve site appears to be a good location for a mountain bike track. Consultant Hank Gray, President of Minnesota Off -Road Cyclists, has designed a 1.6 mile trail that incorporates the contours of the park. The south side will be for beginners, taking them through prairie and woodland. The north side will be for more advanced cyclists. The consultant has a proposal almost ready to present to the Parks Commission. Moore suggested having an open house to inform surrounding property owners about the project. Commissioner Christensen expressed concerns about the lack of parking for the Brown's Creek Trail and the mountain bike trail. Amrein suggested high school team members be invited to the open house to explain off road cycling. Brandt said a proposal will be brought to the next meeting. Park Fees Report Moore provided reports of revenue collected from park reservation fees from 2009 - 2013. These figures do not include regular events such as Summer Tuesdays or the Car Show. Reservations have risen slightly over the past 5 years, and the number of people using the parks has increased by 25 %. There are a lot of weddings in City parks and the tents are getting bigger. With the improvements to Lowell Park and the continued popularity of Pioneer and Teddy Bear Park, he expects the City will see increased demand in the future. An irrigation system being put in Pioneer Park next year will limit the areas where tents may be set up. The cost to rent Pioneer Park's bandshell and both picnic shelters is $300. Commissioners Snellman and Peterson said they don't like the idea of having large tents in Pioneer Park or Lowell Park for private events. Perhaps the tent size could be restricted and tents shouldn't be allowed to be left up all weekend. Park and Recreation Board Minutes October 28, 2013 Page 2of2 Commissioner Christensen reminded the Commission there are private venues in town that can accommodate big tents. The larger weddings should be directed to those venues. Moore said staff will work on some possible revisions to the park rental regulations for further review by the Commission. 5 -Year CIP Update Moore summarized the 5 -year CIP work plan which includes capital projects and projects that can be done with operating budget funds. He was pleased to learn that more was accomplished than he had thought. He would like the Commission to review progress and begin to think about projects to add or delete from the list. One item may be to continue working on the trail system. Chair Amrein said she would like to see Staples Park upgraded. Commissioner Brandt noted that in the next few months, a volunteer group will be working with the Bicycle Alliance of Minnesota to designate Stillwater a Bicycle- Friendly City. They will look at issues like making businesses, parking, streets and trails more bicycle - friendly. The Chamber of Commerce invites people willing to serve on a committee to look at this. Moore added that the City will begin planning for the Aiple Barge Terminal property in the next few months. Commissioner Christensen noted that in spending money on trail development, the Commission should prioritize trails that connect to the Brown's Creek Trail. Moore asked the Commission to continue to think about priorities for the CIP. COMMISSION ITEMS /TOPICS Moore stated the north parking lots downtown are scheduled to be paved tomorrow. At the amphitheater, white granite stone in the center will be sandblasted with the word "Stillwater" and the Stillwater logo with the lumberjack will be sandblasted in the pedestrian walkway. Chair Amrein reminded the Commission that the next meeting will be November 25, 2013. Motion by Snellman, seconded by Stiff, to adjourn. All in favor. The meeting was adjourned at 8:17 p.m. Respectfully submitted, Julie Kink Recording Secretary V, 1�L� q Mr. Desch will be attending the meeting to: answer any questionj is Scott Zahren representing the Art Reach of St. Croix will attend the meeting to answer any questions. The Parks and Recreation Commission should review and provide commients on the events. t EVENTS, PERMIT APPLICATION 216 North 4 th Street Stillwater, MN 550;82 THE SIRTHPLA CE OF MINNES11T Telephone,,- 651-430-8800 Fax.,, 651-430-880it Event Date/Time: Set up: Date 8-172014 Time 12. OOPM OOPM Actual Event: Date 8-2-2014 Time -1.9: 0 OAM to 4: OOPM Clean up: Date 8-3-2014 Time 9.,... OOAM toI 2: OOPM (Events after lo:oo p-m- require a variance from city Council Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Lowell Park — North Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) See Attached Estimated Attendance (participants and spectators): 150 k p '. 'P1j1ca.n,,t 1--n-fortnabon, Wersonl, r'o';up Respons'ilb.fe) Sponsoring Organization Name: Upper Midwest Region -Classic Car Club of America Mailing orth Main St. 43001 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name.* Mark L. Desch Phone Number:651-439-7098 Fax: 651-439-0200 Email Address: markd@sas-mn. com Website Address.- upp,ermidwes tregion. class iccarclub. orcr 0 Name of contact person during event: Mark Desci Alternate contact during event: Tom Brace Refer media or citizens inquires to: Mark Desch EIRMNIM "; Cell Phone. 651-307-;5382 mmu=_ Phone: 651-439-7098 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows, City Sidewalks or Trails No Ev'e-n,-t Featuxes Start/End Time: Will any signs/banners be put up No Yes Number and size: 3T x 31 Yes Start/End Time'l 9 to 4 Will there be any inflatables? N o Zj Yes Insurance certificate from rental vendor is required Will there be entertainment? No X] Yes F7 What type: Fees for electricity may Fees may apply apply see Instructions Will sound amplification be used? No Yes Hours and Type: Will a stage or tent s) be set up? No Yes Dimensions: 10 x 20" Will there be temporary fencing,.? No E] Yes 12 During judging hours Will merchandise/food items be sold? No Yes F-I How many Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No Yes E1 Contact Washington County Health Department, 651-430-5655 Will cooking operations be conducted.? No Yes Contact StillwGter Fire Department, 351-4950 Will alcohol be served but not sold? No Yes See Alcohol Regulotions in the instructions Will alcohol be sold? N o [N] Yes El See Alcohol Regulations in the Instructions Will there be a fireworks display.? No Yes Permit required, contact Stillwater Fire Department, 651-351-4-950 Describe power needs and location of power source. Power may be needed for lighting in the tent. Describe level of advertisement (ie, radio, flyers, ads, ter, press release). Attach sample if available Information will be included in club publications, (see attached sample) Will event use, close oir block any of the following: If yes specify location on site m I City Streets or Right-of-way No Yes Start/End Time: Date: City Sidewalks or Trails No Yes Start/End Time: Date: Public Parking Lots or Spaces No C Yes Start/End Time'l 9 to 4 Date: 8-2-14 Will event need barricade(s)? No XZ Yes E] Number needed.- Fees may apply see instructions Will extra picnic tables be needed? No Yes El Number needed: Fees may apply see Instructions Will portable res,trooms be needed? N o J] Yes E Number needed: Fees moy cipply see Ins ructions Will extra trash receptacles be needed? No X:1 Yes, Cl Number needed: Fees may opply see instructions Describe trash removal and cleanup plan during and after event: All tents, trash, etc. will be removed by Sunday noon 8-3-2014. Will event need traffic control? No kj Yes Contact Stillwater Police Departmentfor ossistonce, 551-351-49OG Describe crowd control procedure to ensure the safety of participants and spectators: Members of the club, will be available to control any public viewing during the event. Will "No Parking Signs" be needed? N o 0 Yes [jK Number needed: —2— Fyes u PA ly see instructions Show location(s) on site mop Will event need security? No JX' Yes E If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: NIA Will event need EMS services? No R1 Yes El Can tact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: None Anticipated Describe the emergency action plan if severe weather should arise: Partlic,pants will seek shelter at a local hotel. List any other pertinent information: This event will draw 50 to 60 participants from out of the Stillwater area for the weekend. It will expose the many amenities Stillwater has to offer to out of area guests, The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of insurance" may be required. If insurance is req uired, the policy must be kept in force during the evert of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Still wche 4r and is a I feleAe lability. MWA F1, • 00% 0 Signat -an t o r A u th o rize d A gen t Date vgt Ell At Ap gg ME/ mi ~ IN Vol CD 0 , X . 1 3 Or CL CD cn CD 0 cr CL I CD j CD 0-0 2) 0 3 0 I< v j Presentation to the Stillwater Parks & Recreation Commission November 25, 2013 Upper Midwest Region Classic Car Club of America Grand Classic August 2, 2014 In association with The Stutz Club Annual "Grand Stutz" July 30 to August 2, 2014 Lowell Park North Stillwater, Minnesota About Us - UMR CCCA Site About Us Page 1 of 1 t ` UPPER MIDWEST REGION CLASSIC CAR CLUB OF AMERICA; The Upper Midwest Region, which includes Iowa, Minnesota, Nebraska, North Dakota, South Dakota and Manitoba and Saskatchewan, Canada, was the first local region chartered by the Classic Car Club on June 12, 1953, along with Northern Illinois. The region was incorporated as a non - profit Minnesota corporation on February 19th, 1954. The Upper Midwest Region, CCCA presents a year filled with great Classic events. Enjoyment of our Classic Cars in touring, visiting special collections, participation in Grand Classics and Caravans, and some very special local events fill this year with many varied activities for us. Invite a friend to an event! Enjoy our award winning publication, the Windshield Post that brings our membership news of ongoing activities, feature articles with subjects such as the latest technical issues and what we can do to address them. Of course we also look back at the Classic era through period ads and historical information. Our UMR Newsletter the Postscripts, supplements the Windshield Post in keeping our membership informed of coming events and any changes in scheduling. It is sent out as an e-mail or available on -line. We invite you to examine our beautiful Olympian Cars book, one of the most authoritative and complete works on Classic era coachbuilding. This is the second edition of a rare and sought after work by Richard Burns Carson. Purchase of this fine book from the Upper Midwest Region CCCA for only $59.95 post paid. Membership in the Upper Midwest Region is open to anyone with an interest in the Classic era automobiles recognized by the Classic Car Club of America. These automobiles feature distinguished design, high engineering standards and superior workmanship. Membership in the national Classic Car Club is required. The Classic Car Club of America was founded to further restoration and preservation of distinctive automobiles produced between 1925 and 1948 and certain pre -1925 models. Click Here for a PDF of the CCCA List of Approved Classics. Contact me for more information or to find out about attending -one of our functions. We would like to hear from you. Webster Peterson Assistant Director Upper Midwest Region, Classic Car Club -of America umrccca@gmail.com Sion in I Report Abuse I Print Page I Remove Access I Powered By Google Site http://upperrnidwestregion.classicearclub.org/about-us Membership Welcome! About Us CCCA Approved Classics 2013 Event Calendar Windshield Post Magazine 2013 Issues 2012 Issues 20111ssues 20101ssues First Issue, October 1952 Desktop Wallpaper: Cover Cars Classic Store Books and DVDs Products Gallery 2012 Caravan! Car Wrecks Event Photos Kyle Peterson's Albums UMR Members' Classic Cars Videos Advertisers Links Contact Us Community Facebook YouTube Forums C.I- AI11C. CAR CLUB (11 :t!41:9IC:A • r, Classic Car Club of America Classic Car Club of America Museum The Upper Midwest Classic Car Club of America serves the Upper Midwest Region, which includes Iowa, Minnesota, Nebraska, North Dakota, South Dakota and Manitoba and Saskatchewan, Canada. However, we are happy to accept membership from Classic Car Enthusiasts from around the world! 11/25/2013 About the Club I The STuTZ Club Online Page 1 of 1 Home News & Info About the Club About the Autos About Harry C. Stutz Become a Member Links Classified The Splendid STuTZ fl60U1 SiUTl Tf1E CLU6 William J. Greer proposed formation of The Stutz Club on October 9, 1987 on the Blue Field at the AACA Fall Meet. Hershey, PA. There were five (>) Founding Life members and 239 other charter members. The Stutz Club. Inc. was incorporated under the laws of Indiana on December 5. 1990 as a not for profit eorpm ation organized exclusively for charitable, educational and scientific purposes. 'ibe 10(h Annual Gland Smtz Meet at the original Stutz factov in Indianapolis, Indiana_ Sept. 9th, 1997 The Stutz. Club was organized to promote personal contact, commingling. fellowship, and the exchange of information among its members. It's aims are to further the preservation. restoration, and enjoyment of the motor vehicles manufactured from 1911 through 1936 b} companies founded by Flany Clayton Stutz. These include The Ideal Motor Car Company. The Stutz Motor Car Company, The Stutz Fire Engine Company. New Stutz Fire Apparatus Company and the H.C.S. Motor Car Company. "Dtese motor vehicles, comprising the marques of Stutz, Blackhawk. H.C.S. and Yak -Age Car, are collectively referred to as Stutz. The Club disseminates practical and educational information through meetings, the publication of a quarterly Stutz News publication, our online forum. and other modes of communication. It sponsors activities including publication of a directory of members. 'I he Stutz Club promotes the prestr%ation of titerantre, photographs, and artifacts pertaining to the life of Harm Clayton Stutz and Stutz vehicles. To those persons who have made significant contributions to the club, there is an award called "The Peter Helck Stutz Memorial Trophy ". The Club coopemt K with similar clubs representing interest in antique and classic motor vehicles. It strives to educate the public conceming the history of Stutz and features of Stutz vehicles. Also. it strives to own, operate. and maintain an association for the education. pleasure, entertainment, and recreation of its members. Club membership worldwide includes approximately 300 members Join the STuTZ Club Click image to join "The Splendid STuTZ" f - Click image to order The STuTZ Club Online is proudly powered by WordPress and BuddyPress. Just another WordPress Theme developed by Themekraft. http://stutzclub.com/?page—id=25 11/25/2013 � '.1YO�Hti 43I0.UR31i1'{U�„-'�� -Bi lb'tPa6�,.. 1� .Rk ■ Donnie Crevier's 1931 Chrysler Imperial CG Convertible Victoria, Waterhouse 100 -Point Classics in San Marino Photos by Dwight Schooling Fred Lax's 1930 Cadillac 452 Roadster, Fleetwood Ken Smith's 1936 Delahaye 135 Convertible Coupe, Figoni & Falaschi d 1 Aaron J. Weiss's 1933 Packard 1005 Convertible Coupe Jay Johnson's 1936 Packard 1407 Coupe Roadster, Bohman & Schwartz DtM Ut Jt1UW, 11WLNN URANAM 1V1UM ELLUAN1 UUNVLR11BLL AND W1NNLR UP ULASJ C, -L AMLRIC.AN I,LAYMC. UPLN YAC:KAKU 1934 Packard 1108 Dietrich Convertible Victoria, Joseph & Margie Cassini III 2103 Pebble Beach Concours d'Elegance It seems like the mid - August automotive events that take place in and around the Monterey peninsula compress a month's worth of activities into less than a week. A Classic Car enthusiast would be content with one entire week to enjoy just the automotive finery presented Sunday at the Pebble Beach Concours d'Elegance. Invariably, you find yourself paging through the 220 -page program after the show realizing you missed some spectacular cars. Entries this year came from 36 states and 12 countries for this, the 63rd iteration of the contours. Classic Car presence at the Concours is strong; almost half of the automobiles entered in this event are Classics (116 in total) and half of the automotive classes have Classic representation in them. Fourteen of the 29 special awards went to Classic Cars. In an age when replace is preferred over repair, restore or preserve, it's refreshing to see such enthusiasm for mechanical marvels from the past. Arriving at dawn affords only a slight advantage for examining the cars because the crowds are as thick as ever. This year Lincoln had a strong presence on the field with four classes devoted to the marque: two exclusively Classic, another dominated by Classics and a fourth class for postwar custom - coachwork Lincolns. Custom examples from Brunn, Dietrich, Judkins, LeBaron, Locke, Murphy and Willoughby were on the field and a Lincoln personality was recognized when the Lorin Tryon Award was presented to Jack Passey, aka Mr. Lincoln. The featured coachbuilder was Vanvooren with seven Classics entered on chassis from Hispano - Suiza, Bentley, Delage and Bugatti. Celebrating anniversaries were Aston Martin (100 years), plus Lamborghini (50 years) and the Porsche 911 (50 years). The far end of the field showcased an incredible array of 28 Alfa Romeo 8Cs en route to the Tour of the Rockies. Examples of Alfa Romeo 8C 2300, 2600 and 2900 by coachbulders including Touring, Zagato, Castagna and Figoni were called to the awards ramp for the Parade of Elegance. Interesting features outside the scope of the Classic Era were Early Race Cars (featuring four Prinz Heinrich race cars) and a tribute to the BMW 507. Class D -1: Lincoln Custom Coachwork V8 The Classic Car 10000 Lakes Contours - EVENT INFO Page I of I It ?3, iK I K: H ABOUTTHECONCOURS EVENT DETAILS EVENTINFO SPONSORS PARTICIPANTS CONTACT to,aclo Lakes Concours d'Elegance Information WCATUD AT MRSiOR COMMONN LOCAL ACCOMNIODATICN3 0A. 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See Event Instructionsfor application deadline andfees. it - OWI Date of Application: 49r Title/Name of Event Paint on the Water: St. Croix Valley Hlip-Hop Festival Event Date/Time: Set u p.- Date September 12, 2014 Actual Event: Date September 13, 2014 Clean up: Date September 13, 2014 QffiLe Use only Date Application Received � �� � Typey' Event j Special Event Event w/ Contract (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: Lowell Park From Myrtle Street north to Mulberry Street (if in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the ... City of Stillwater we bs ite) Paint on the Water.* St. Croix Valley Hip-Hop Festival Paint on the Water is an event held with the purpose of bringing the diverse culture of Hip-Hop to the St. Croix Valley through a educational process that includes aerosol art, B-Boy-ing, B-Girl-ing, MC-ing, and DJ-ing with the use of guest artists, residents, and students. Estimated Attendance (participants and spectators)* 500 4 a AIM x Phone Number-. 651-351-0262 Fax: oil, Name of contact person during event: Scott Zahrej Alternate contact during event: Peyto;n Scott Russell X M_ I I US LW- Refer media or citizens inquires to: Scott Zahren Phone.- 651-494-8657 Will there be any inflatables? No R Yes El Insurance certificate from rental Vendor is required Will there be entertainment.? No D Yes X What type: Recorded Fees for electricity may Public Parking Lots or Spaces No X Yes El --l'' -- Start/End Time.- Date: Will event need barricade(s)? N o apply see Instructions Will sound amplification be used? No 0 Yes X Hours and Type.- 11 am to 6pm typical for small band Will a stage or tent(s) be set up.? No Yes E] Dimensions.- Will there be temporary fencing? No Yes Will merchandise/food items be sold? N o El Yes How many 4 Fees for electricity may vendors expected: apply see instructions Will food be prepared on site? No Yes contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No E] Yes X contact stillwaterFire Department, 351-4950 Will alcohol be served but not sold? No X Yes El See Alcohol Regulations in the Instructions Will alcohol be sold? No X Yes EJ See Alcohol Regulations in the Instructions Will there be a fireworks display? No CR Yes Permit required, contact Stillwater Fire Department, 651-351-4-950 Describe power needs and location of power source. Power box North Lowell Park and power source for the amphitheater. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Flyer's, Posters, Press Release, Social Media City ServIces (After reviewing the event application city services may be requried for the event.) Will event use, close or block any of the following: If yes sped fV location on site map. City Streets or Right-of-way No X Yes El Start/End Time.- Date: City Sidewalks or Trails No X Yes El Start/End Time: Date: Public Parking Lots or Spaces No X Yes El --l'' -- Start/End Time.- Date: Will event need barricade(s)? N o X1 Yes E] Number needed: Will extra picnic tables be needed? No FX_] Yes F-1 Number needed: Fees may apply see Instructions Fees may apply October 21, 2013 0 1 awe :�t5 ■ r " p� , �Ow To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: November 19,2013 Re: Eagle Scout Project Recommendation Staff recommends the Parks and Recreation Commission should review a,nd approve the number and location of these book exchange boxes. BOY SCOI!TS OF AMF.IZIC,S Eagle Scout candidate's name V I (v A-fI4 vlo - OM" U �Ml Project Description and Benefit Eagle Scout candidate.,, Pedrio Angulo-Urnana. Bdefly describe the project. Attach sketches or "before" photographs if these will help others visualize it The project the construction of several small lending libraries in downtown, Stillwater. These libraries will work on the "take a book, leave a book" principle. Tell how your project will be helpful to the beneficiary. Why is it needed? Stillwater will be a city that promotes readi o _q@9iin izens, a key virtue for any commun!!y, ,q fr all citi When do you_ plan to begin work on the Pr9ject? Late fall to 2aKly=W�ipter -------- ------ . .. .... ... How lonq do Vou think it will take to complete? About • month Giving Leadership Where will you recruit them (unit members, friends, neighbors, family, others), Q. Explain: Unit members. I will recruit assistance primarily, if not exclusively,, from my fellow Scouts. What do you think will be most difficult about leading them? The project has several sub projects, from actual construction to preparing the land. Several groups will have to work simuftaneously. (Materials are Mings that become part of the finished project, such as lumber, nails, and paint! What types of matedals, if any, will you need? You do not yet need a detailed list of exact quantities, but ..,yam must show you have a reasonable idea of what is required. I umber (namely plywood), nails, glue, plexiglass, paint, books, and cement, (Supplies are Mings you use up, such as masking tape., tarps, and garbage bagsl 6 What kinds of suipplies if any, will you need? You do not yet need a detailed list or exact quantities, but you must show you have • reasonable idea of what is required. Garbage bags, dust masks, gloves, tape, food & beverage, and tarps, • ■ o 4- >1 • • 4- = 4- LL > - , 4- V) > En o -x 0 0 0 0 4- 4- o (v rl) 4- 4- C: u 0 0 :3 0 +- 0 0 tn t- 4- (5 -Y > ■ 0 0 0 0 4- 4- 0 0 4- 4- tn 0 (1) 111"I'll LW -J, Ln M wr ■ • a iry) 44ra6m ez AM MST* What kinds of tools, if any, will you need? Permits and Permissions (Note that property owners normally secure permfts.) I Will you need to secure permissions or permits (for example, building permits)? Who will obtain them? How much will they, cost? How long will it take to secure them? The Ciity of Stillwater will aid the the acquisition of the necessary permits and approvals. Preliminary Cost Estimate (You do not nee exact costs. Reviewers wil1just want to see i d f you can reasonably expect to raise enough money to cover an inifial est(mate of expenses.) Enter your estimated expenses Explain where you will get the money for total costs indicated below,, left. Materials $400 Donations or discounts from hardware stores will aid funding Supplies $100 Donations from the community or on-hand supplies will cut costs Tools $50 Many on-hand tools can be borrowed or rented Other*$40 Food items and other costs can be borrowed or donated 3'Such costs as food, water, gasoline, parking, permits, equipment rental, sales tax, etc. Candidate's Promiise (Signed before approvals belaw are granted) On my honor as a Scout, I have read this entire workbook, including the "Message to Scouts and Parents or Guardians" on page 21. 1 promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary. 4%-A Signed f4to-- '40 1 U /0 Date 11IM12 01 -3 �m IN, Th i s Eag I e Sco ut can d 1 date i s a Lif e Scout, an d reg i stered i n ou r unit. I have reviewed this proposal, I amGomf ortab I e t he proj ect V is feasible, and I will do everything I can to see that our unit measures up to the level of support we have agreed to provide (if any). I certify that I have been authorized by our unit committee to provide its approval for this proposal. #'ate Signe d- 11rate Signed *While it makes sense to obtain them in the order they appear, there shaff be no required sequence for the order of obtaining approvals marked with an asterisk r). However, council or district approval must come after the others. Chipyatic Trail Builders Association (CTBA), a to -be- formed non -group of common interest citizens of Stillwater and the St.Croix Valley, in response to a growing interest and participation in off -road bicycling, trail running, nordic skiing, hiking and snowshoeing, wish to propose new single - track trails, local to the Stillwater /St. Croix Valley specifically and the Eastern Twin Cities Metro in general. Goal To have at least 1.5 miles of sustainable single track trail open for use by September of 2014 in Brown's Creek Park. Designed Use Walkers, hikers, mountain bicyclists, runners, and Nordic skiers. The single track trails proposed would be mainly for mountain bikers and trail runners in the summer and possibly Nordic skiers and snowshoeing in the winter. Walkers /hikers would probably continue to use the wider mowed trails in the park. Proposed Schedule November 2013 — Submission of the trail proposal November /December 2013 — Approval of concept and schedule open house. December 2013 — Public open house January /February 2014 — Approval April/May 2014 — Begin construction September 1, 2014 — Open trail to public With approval to build, CTBA will organize as a 503C non - profit organization and propose to work in consultation with the Commission, Stillwater City Staff and MORC (Minnesota Off - Road Cyclists) to finalize the building process and work to raise money for expenses incurred to complete the work. The organization will publicly free advertise through articles, blogs, Facebook, Twitter and other social media to help organize and provide an all- volunteer labor force as needed for construction and continued maintenance. This partnership will result in no required cost to the City. Requests to utilize city equipment capital may be requested and is noted in the proposal. Proposal for Single Track Natural Trails at Brown's Creek Park and Preserve Presented to the Stillwater Parks and Recreation Commission by Chipyatic Trail Builders Association November 20, 2013 Executive Summary CTBA, a to -be- formed non -group of common interest citizens of Stillwater and the St.Croix Valley, in response to a growing interest and participation in off -road bicycling, trail running, nordic skiing, hiking and snowshoeing, wish to propose new single -track trails, local to the Stillwater /St. Croix Valley specifically and the Eastern Twin Cities Metro in general. In September of 2013, representatives of this group spoke with Tim Moore, Parks Manager, and the Stillwater Parks and Recreation Commission requesting approval to investigate, plan and propose a suitable area within Brown's Creek Park Reserve where new trail could be built. Tim recommended that any proposal be a Phase One utilizing the acreage just south of the new Brown's Creek Trail, from the playground park on the eastern side to the new housing developments on the western border. With approval from the commission, this following proposal will lay out the planning, milestones and phases for single track trail in the park. The initial proposal will be between 1.6 and 2.5 miles. Future phases, if the first phase is positively received and accepted could increase single track in the park to over 5 miles. With approval to build, CTBA will organize as a 503C non -profit organization and propose to work in consultation with the Commission, Stillwater City Staff and MORC (Minnesota Off -Road Cyclists) to finalize the building process and work to raise money for expenses incurred to complete the work. The organization will publicly free advertise through articles, blogs, Facebook, Twitter and other social media to help organize and provide an all- volunteer labor force as needed for construction and continued maintenance. This partnership will result in no required cost to the City. Requests to utilize city equipment capital may be requested and is noted in the proposal below. Soil erosion concerns at Brown's Creek will be addressed by trail design. The proposed trail will adhere to state -of -the -art design standards developed by the International Mountain Bicycling Association (IMBA) to promote long -term sustainability of trails by minimizing soil erosion potential, reducing future maintenance needs, and eliminating trail users' desire to create shortcuts or social trails. This proposal details anticipated use of many resource - compatible techniques in construction of the new trail miles. The current and future STBA members have limited trail building experience and plan to use the first phase of building trail to learn from MORC representatives about the process. The area selected and level of difficulty of the trail planned means simple and faster building. It will allow the group to amass quality volunteers and teach them on the job about proper building techniques and utilizing the tools safely and properly. Qualifications Training None of the current members have much trail building experience. Training may consist of working with other volunteer groups in other towns to get experience with maintenance and new trail extension building. Most trail building experience will be born out of training support from MORC. The intent would be to set up a few "training sessions" where the process of building the trail would be learned by working slowly, deliberately and under the close direction of the leader from MORC. Most if not all of the first mile of Phase 1 trail is in an area deemed "easy" for building trail. In some cases, the exact location of the trail will be more difficult than the simple clearing of surface cover "duff' exposing the hard packed dirt underneath. Only later in the trail, weeks after starting, will a few small bench cut need to be executed. At these points, experience will be called upon from MORC for advice and guidance. IMBA and MORC do host training seminars and building seminars in the field. Some cost money and some are free. The timing of the building is such that these types of education will have to happen as the first phase is being built. Again, the simplicity of the trail will allow for "on the job training" to be both successful and realistic. Experience CTBA will utilize the experience of Reed Smidt, President of Minnesota Off -Road Cyclists. Reed is a Woodbury City employee and is the main force behind the 5 mile trail system in Carver Lake Park. There are other experienced builders from the Carver Lake Trail system along with Reed. Kinnikinnic Off -Road Cyclists (KORC) also have a home trail called Whitetail Ridge in River Falls, WI. There are personal connections through the Stillwater high school mountain biking team and the Chilkoot Cycle Club which can and will be called upon for advice and support. Equipment The proposed trail will be constructed with specialized hand tools owned by the organization, private volunteer or possibly specific Stillwater city departments. The following list of available tools is at our disposal: Pulaski: ax -type tool used for chopping small stumps and roots out of the trail tread. Pruner: Cutting tool used for cutting small branches and saplings. McLeod: fire- fighting tool used for raking and tamping the trail tread. Flat- bladed shovel: leveling and smoothing the trail tread. Max Ax: an ax with attachments that convert it to a Pulaski, McLeod, pick, or shovel. Inclinometer: used for measuring grade of slopes. GPS receiver: to measure and track trail location/length. Various rakes, shovels, and machetes, hand saws: clearing leaves, twigs, and briars Gas powered plate compactor: tamping loosened trail to stabilize trail surface and "season" trail much faster and more completely than riders Chain Saw: gas powered, minimum 14 ", for cutting large brush and clearing larger fallen trees Likely Trail Users Current users of the Brown's Creek Trails include walkers, hikers, mountain bicyclists, runner, and Nordic skiiers. The single track trails proposed would be mainly for mountain bikers and trail runners in the summer and possibly Nordic skiiers and snowwhoers in the winter. Walkers /hikers would probably continue to use the wider mowed trails in the park. General Trail Construction Guidelines CTNA understands and acknowledges the concerns about potential soil erosion at Brown's Creek. With this in mind, the trail should be designed and constructed with those concerns taken into account using suggested resource compatible guidelines. Grade half -rule: The trail tread linear slope on a hillside should not exceed half of the average grade of the slope. In other words, on a 10% grade hillside the trail would not be steeper than a 5% grade. This practice results in water flowing down the hillside rather than being channeled down the trail. No trail section Brown's Creek should be constructed to exceed the half -rule. Ten percent average maximum grade: This is a rule of thumb that may have to be lowered to reflect soil types, watershed areas, and vegetation in order to stay within erosion control limits. Allowing for short lengths of trail that may exceed 10 %, the overall average grade should be less. This will probably not be an issue at Brown's, specifically at the Phase One location and probably within the boundaries of the entire part due to the flatter and rolling terrain. Maximum sustainable trail grade: When a section of trail becomes unsustainable even if less than 10% grade, due to drainage or erosion concerns, the trail should be re- routed or other controls instituted to eliminate the problem. Experience gained from the Carver Lake Park trails indicates that when the half -rule is followed, trail erosion is very minimal. Grade reversals: A frequent change from climbing to descending to climbing again prevents a long section of trail from accumulating water runoff that would degrade the trail or encourage erosion. Out - slope: The trail tread, of approximately 18 inches in surface width and used by feet and tires, when appropriate, should have 5% out -slope to slow water flow without cutting rills. This grade is level enough for hikers to use without turning their ankles and along with a full bench -cut, will prevent trail creep. Armoring: Using stone, wood, or synthetic materials, trails in wet or highly erosion prone areas can be made more durable. It is highly unlikely armoring will be needed in this location at Brown's Creek. Restrictions The proposed trail takes great care to give a wide berth from the Brown's Creek Water Shed District area in the park. This will eliminate any special requirements from the District Managers and allow for full protection of the creek from any disturbing of the soil within the park in proximity of the creek. The DNR land on both sides of the new Brown's Creek Trail will not be used without approval from the DNR. Currently the land divide is marked by vertical railroad tied in the ground and barbed wire run between them. The trails will be kept at a safe fall distance from the barrier. IMBA guidelines suggest not cutting any living trees larger than 3" to 4" at the base. The trail building organization will follow this guideline but may request permission to remove larger dead standing trees which could present a fall hazard to riders and walkers. The trail will be constructed and maintained by the to be established CTNA organization and will require no maintenance by the Stillwater city maintenance departments. Volunteers provided by the organization will conduct all necessary maintenance. Design Process This section outlines the process of designing the trail in general terms. MORC representatives and CTBA members have made a preliminary examination of topographical maps, aerial photographs, and have hiked the area being considered in this proposal. While general references can be made to the terrain found in the proposed trail area, specifics relating to the exact trail location and needed or desired features will require on -site measurements and examinations and will likely be altered during various stages of the design process. CTBA intends to work with the city and the Parks Commission during every step of this process. Preliminary trail routes have been determined based on proper elevation lines and with respect to potential erosion. Markers have been placed and trail has been hiked several times to determine "best line" scenarios and route re- alignments to enhance the riders' experience within the park, i.e. large trees, rock formations, historic locations. Step One: Obtaining permission. The hope is that this written proposal, followed by a physical inspection of the proposed trail location by City /Commission staff, will result in approval for CTBA to finalize trail design and later construction activities. An open house for the public, to see the proposed trail, learn about single track trails, see how they are planned and built and how the trail would be used, would be on display. No trail construction will begin until the proposed trail corridor is clearly identified and approved by city staff, the commission and city council, if necessary. Step Two: Defining boundaries. Brown's Creek Park is very well defined with very specific sections. The park can be divided into three (possibly four) distinctive sections (see MAP 1). The city staff has instructed CTBA to propose a Phase One trail within the area south of the train tracks and north of the creek/flowage, labeled as Section 2. This represents about 17 acres of differing land (forested, open, mixed). Section 1 is the complete area north of the Brown's Creek Trail also bounded by Neal and McKusick. Section 3 is the area on the south side of Section 2 all the way to 80th Avenue (Boutwell). A Section 4 area could be considered on the south side of 80th Avenue. Step Three: Definition of Users. Beginner to intermediate mountain bicyclists and middle school/high school racers are expected to be the primary users of the proposed new trail. Secondary users will be trail runners in the summer months and possibly tight single track classic Nordic skiers or snowshoeing in the winter months. Winter mountain biking is also a small but growing sport. In any and all cases, alternate sports will have to be considered but never to the detriment or damage of the trail itself. Step Four: Define control points. Control points include the beginning and end of the trail, interesting terrain features, or areas that should be avoided. A positive control point is one created by placing the trail so it takes users to a desirable place such as a scenic overview or optional trail feature that adds challenge or requires greater than normal skills or effort to traverse. A negative control point is one that should be avoided such as a boggy area, site boundary, or in this case Brown's Creek Water Shed District. Buffers can be used to disguise or discourage access to protected areas. Buffers can be existing tree fall created by moving limbs or vegetation to block access. There is no need for barricade -type buffers on a trail that is designed and constructed such that it is more enjoyable for the user to stay on the trail than it might be to leave it. Control points will be defined in greater detail once the location of the trail corridor is determined. Every effort will be made to avoid negative control points. Step Five: Loop concept. The proposed Phase One trail would travel and transition through open prairie and closed in wooded areas moving east to west. The trail has long runs with small turns and shifts to enhance the ride with natural formations like trees, rocks and elevation changes. The turns are generally wide and sweeping to keep erosion to a minimum. The whole trail returns the rider to the original start. Along the trail, there will be short connectors to shorten the loop. There are more open sections which may allow for extension loops, alternate trail and bypassing. Step Six: Plan contour route. The topographical map indicates at least 30 feet of elevation change from the parking lot to the highest point in the proposed trail area. In order to minimize or eliminate soil erosion, a primarily contour route will be used; however, a contour route does not preclude elevation change. Climbing and descending are accomplished by traversing slopes rather than following the fall line. Elevation changes should be designed to not exceed 50% of the existing slope grade so as to not channel water from its natural flow, which is straight down hill. Numerous grade reversals will also prevent water from accumulating or flowing along the trail. A grade reversal is a change from downhill to uphill over a short section of trail tread and will force water to flow off the downhill edge of the trail. All trail tread should be bench -cut into the side of the existing hill for the full width of the tread. This practice prevents trail creep and minimizes future maintenance. This proposed section will require less than 5% bench cut. With a flatter section of land, gradual slopes which follow the natural elevations changes of the land, will be used over longer stretches. The trail, at almost all times, will be an on very slight slope and be slightly pitched perpendicularly to the direction of the trail. Pooling of water will be kept to an absolute minimum. Step Seven: Determine flow. CTBA envisions a narrow corridor with long runs and wide turns. Some sections may be more tight and twisty, especially in the wooded areas. This will change the riding pace through the course from fast on the straights to slow with obstacles and tight turns. The flow essentially will follow the natural flow of the land, making the trail neither especially easier nor more difficult than what the land provides naturally. Step Eight: Establish the corridor. This will entail marking a potential trail with marker flags and ribbon, measuring slopes, evaluating the course, and identifying control points that may call for re- routing the initially conceived route. The trail design should adhere to IMBA's five main points for designing and constructing sustainable trails. These main points are explained in more detail later in this report under the "Erosion Control Measures" heading. The initial marking of the trail is done with marker flags or ribbon placed in or near the presumed center of the trail tread, at close enough intervals so that the general direction of the trail is evident. This might be 30' or more apart. Step Ten: Construction plan. Once the final route is designed and approved by the city /commission, a construction plan will be developed identify areas needing bench cuts, specialized turning features, or erosion control structures and include a timeframe for construction. Step Eleven: Flag the final approved alignment and confirm permission to begin construction. Construction Process The construction process will begin with a full thaw of all trail land and properly dried out. This can occur as early as April or as late as June. The assumption is the land would be ready for work on or around May 15th. Phase 1 would be the first trail in Section 2 of the park. The trail length would be approximately 1.65 miles. The second sub -Phase of trail, within the same Section 2, would be built out of Phase 1 and be called Phase IA. Phase 1 A trail length would be about 1.23 miles to make a total 2.89 miles. The plan would be to continue work after completion of Phase 1 and finish before September 1, 2014. Subsequent trails would be proposed for 2014 -2015 in Section 1 and 2015 -2016 in Section 3. Section 4 would be considered after 2016 and may continue to be a wide mowed trail. All subsequent trail building would be after considerable review by the commission and city staff to see the positives and evaluate and review and negative impact of trail within the park. Organizing of building teams. Building teams would consist of able bodied people, generally aged 18 and older, no adult approval needed for the volunteering. A typical group would consist of a trail blazer in the front, marking exact locations for digging with temporary flags as little as a few feet apart. The blazer may work on secondary clearing of small live and dead obstructions before the diggers come through. The diggers would be the people with McLeods and Pulaskis, rakes and tampers, exposing the bare ground by removing any grass, duff, leaves, semi composted tree waste and wood, and creating the first actual line of travel. The trailing diggers will work more on leveling the exposed dirt and tamp any loosened soils. The trailer will lag behind, working with a clinometer or the like, filling in low spots and making final considerations for creation of drainage culverts perpendicular to low spots to insure no puddling on the trail. Sometimes the trailer will even follow back and forth with a bike to be sure the trail is riding correctly. The typical building team will consist of a minimum of 5 people and up to 10. Groups should change jobs or positions in the line. Generally, the blazer will be a leader and more knowledgeable of proper final line of a trail and may not more around as much. Special teams. To involve as much of the bicycling community in this volunteer project, youth groups, high school clubs or teams, town organizations and general public will be invited to take part. Youth groups, people under 18, will be divided into groups by age and be given much shorter work times and easier conditions in which to dig. The experience of building trail will be much more important for the youth volunteers than the actual yards completed. The inclusion of different groups will foster a greater public ownership and excitement for the final product. Construction would begin with a general cleaning of the ground 18" on either side of the center line of the trail. The general cleaning would be the removal of downed trees and branches, piles of brush, other natural and dead material. No live branches, brush, saplings nor undergrowth would be removed in this step. This work would prepare a suitable path for work to be done on the exact trail. Building Sequence. The building of the trail, while logically built from the start to the finish may not be the course of action taken. Based on weather, manual labor on site, time and general conditions of the land, sections may be selected for building around the entire loop with sections being connected over a period of time. An example might be selecting a wide open area in a wooded section when less or no digging is needed. This might be a section worked on by a youth group or worked on during a hot spell when heavy digging and minor bench cutting may be too rigorous. Work following wet weather may be better pointed in the direction of open prairie areas where the moist and looser soils will respond better to clearing narrow trail of grass roots. Natural Materials. Sections of trail may need to be enhanced with natural materials to better define the trail in certain sections. This may be apparent in more open wooded areas with little or no underbrush. Natural materials would consist of larger downed logs, branches and even whole trunks of dead trees. Some rock is naturally occurring and other is man - placed. These obstructions may be left in place to add to the technical challenge or removed and replaced in a better location for the same reason. A few manmade walls and other rock formations could be used in place, deconstructed and the rock used of other trail purposes or completely bypassed and ignored if the city deems some historic or other value to the structure. Any once -living natural materials would be used with the understanding that they will naturally decay and at some point be replaced or removed with no replacement. Over years, with riders staying on specific trails, growth will be impeded close or on the trail while underbrush will slowly fill in naturally on either side of the trail. Technical Additions. During the trail building process, natural materials may be used for creating safer traverses through potentially wet areas, more technical challenges for the rider or detours to allow for alternate challenges for the rider. After the original trail is completed, teams may be created to make important low bridges over wetter areas, or exposed rooted areas near important trees. Some technical additions may be placed in areas just for the enhancement for the rider. These additions would be made from natural but not necessarily naturally occurring materials. Consideration would be made to insure no chemical treated wood or concrete would be used over natural stone. These structures would be unassuming, camouflaged with natural color and be fully movable and removable if and when necessary (no concreted footings, etc). Removals. While building trail, care will be taken to remove ANY AND ALL garbage, trash, non - naturally occurring waste or dumped material. The volume of this waste will be recorded by volume for city staff to be made aware of quantity. Local nursery specialists will be called upon to train teams to look for non - native and invasive species of trees, bushes, and vines to be removed as completely and safely as possible. Enhancements. Existing bridges in the park are all essentially substandard in their current condition. It is the intent of the group of work to improve all approved bridges in the park. This will require approval from city staff when the project comes up, and possibly with the Brown's Creek Watershed District if the bridge crosses over the creek or is located within the district boundaries. Other bridges or raise deck trail will be proposed where access to good land is restricted by wet land or tributaries to Brown's Creek. Trail markings and a central trail map will be proposed at some point at or near the main trial head for the park. It is the intention of the group to create a list of potential Eagle Scout project "themes" for boy scouts to consider for enhancement of the park. These projects would include volunteer work and possible private and public donations of material and equipment when necessary. Projected Design /Construction Timeline Upon approval of this proposal, the CTBA anticipates the design phase could be completed over the winter. When construction is approved in the spring, CTBA believes the Phase 1 and Phase 1 A trails could be completed by the end of the summer. ♦ Proposal 1 ■ Approval ♦ Phase 1 Design X Phase 1 Build Phase 1A Design • Phase 1 Build + Proposal 2 - Phase 2 Design —Phase 2 Build ♦ ♦ ♦ Proposal 3 ■ Phase 3 Design ♦ Phase 3 Build 7/13 12/13 5/14 10/14 4/15 9/15 2/16 7/16 Respectfully submitted, Hank Gray Chipyatic Trail Builders Association CTBA Contact list Hank Gray 231 Everett St. North Stillwater, MN 55082 651- 983- 2872(C) graymnAcomcast.net David Brandt 1411 Paddock Circle Stillwater, MN 55082 651- 430 -1875 (H) David. c.brandtggmail. com ADDENDA Google Earth Map, showing proposed trail area and trail line Topographic map (separate from report) Section Map SECTION AREAS (1 - 3) � 4 Ity,N �. 2 v N �m v� o v o = 0 V) C/) CD �m D 'I A Shawn Sanders, Director of Public Works will be at the meeting to discuss trail improvement on th e St. Cr;oIix Croisising Loop Trail located, south of downtown. i