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Home My WebLink About2013-11-21 DTPC PacketDOWNTOWN PARKING COMMISSION AGENDA Thursday, November 21, 2013 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF OCTOBER 17, 2013 MINUTES 4. CURRENT BUSINESS 4.01. Valley Tours request for bus loading zone 5. SPECIAL EVENTS 5.01. Cruisin' the Croix 5.02. Grand Classic 6. OTHER BUSINESS 6.01. Update on parking lot construction 6.02. Council decision on additional residential passes for parking ramp 6.03. Parking ramp rates brochure 7. ADJOURNMENT Item 3 11• 11 Of 111•IEE•TA DOWNTOWN COMMISSION MEETING MINUTES October 17, 2013 REGULAR MEETING 8:30 A.M. Chair Pelletier called the meeting to order at 8:42 a.m. Present: Commissioners Pelletier, Johnson and Hopfe Absent: Commissioners Anderson, Helmberger, Junker, and Council Representative Kozlowski Staff: Community Development Director Turnblad and Police Chief John Gannaway APPROVAL OF MINUTES Motion by Commissioner Johnson, seconded by Commissioner Hopfe, to approve the August 15, 2013 meeting minutes as corrected. All in favor, 3 -0. NEW BUSINESS Valley Tours request for bus unloading zone Chairwoman Pelletier reported that Sally Erickson from Valley Tours would like the Parking Commission to consider establishing a tour bus loading and unloading zone near the restrooms on the Pedestrian Plaza. Community Development Director Turnblad said he believes Metro Transit may not allow tour bus unloading and loading at its existing Water Street bus stop. Alternatively, a 54 -foot on- street segment of Water Street abutting the Pedestrian Plaza restrooms could be designated for tour bus loading and unloading. This option would eliminate two parking spaces. Community Development Director Turnblad agreed to ask Metro Transit staff if they would allow tour bus unloading and loading at the existing bus stop. and also will ask that they consider adding another bus stop near the ramp on Third Street. Leewaye request for parking ramp permit Community Development Director Turnblad explained that Rivertown Commons resident Ileen Leewaye has requested a 24/7 residential parking permit for the municipal ramp. Similar requests have come from other residents. The City is allowed to use up to 10 %, or 25 Downtown Parking Commission October 17, 2013 spaces, for non - commercial or residential permit parking. Because the ramp is usually only half full, this appears to be a reasonable request. Motion by Commissioner Hopfe, seconded by Chairwoman Johnson, to offer five spaces to residents on a first -come first- served basis with a six month pass at $35 per month with the understanding the pricing could be restructured later. All in favor, 3 -0. Request for gap funding from Parking Enterprise Fund Community Development Director Turnblad stated that downtown reconstruction projects are being funded primarily from TIF and other sources that will cover everything except for $100,000. A new rate structure is anticipated to be in place in 2015, which will increase the parking enterprise fund. He recommends using the parking enterprise funds to cover the shortfall this year. Motion by Commissioner Johnson, seconded by Chair Pelletier, to spend $100,000 from the parking enterprise fund for downtown parking lot reconstruction costs. All in favor, 3 -0. Downtown resident parking Community Development Director Turnblad reviewed the current policy on downtown resident parking and some of the complaints received from residents. With a valid monthly parking permit, downtown residents may currently park in almost any non -pay parking lot for 24 hours. On May 1, 2015 (tentative date), when all lots east of Main Street become pay lots, downtown residents will have to park in the lots on Second Street unless the policy is changed. If the City allows downtown residents with monthly permits to park in the same lots where they park now, no one will end up parking more than one block from where they live. He doesn't know how this system could be improved. Commissioners felt there is no further action necessary. SPECIAL EVENTS Update on Summer Festival Proposals Community Development Director Turnblad informed the Commission that the Council has heard three of four proposals submitted for a summer festival. No action has been taken yet. He anticipates a decision will be made on October 29. Once selected, the production company will work with the City to fine -tune the event. OTHER BUSINESS Update on construction schedule Community Development Director Turnblad stated that most of the downtown construction will be finished this year. On the south end, Corps engineers missed major utilities which Page 2 of 3 Downtown Parking Commission October 17, 2013 delayed construction. As a result, the City won't be able to build the bathroom in the south end of Lowell Park until this spring. ADJOURNMENT Chairwoman Pelletier, seconded by Commissioner Johnson, to adjourn the meeting at 9:25 a.m. All in favor, 3 -0. Respectfully Submitted, Julie Kink Recording Secretary Page 3 of 3 Item 4.01 iliwater T H E O F M I N N E S O T A BIRTHPLACE TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 12, 2013 RE: Valley Tours request for tour bus loading zone BACKGROUND Sally Erickson from Valley Tours would like the Parking Commission to consider establishing a tour bus loading and unloading zone near the restrooms on the Pedestrian Plaza. COMMENTS In October the Parking Commission formed a consensus that the existing Metro Transit bus stop on Water Street would be the best place downtown for a tour bus loading /unloading zone. It would certainly be sufficient space to load and unload a tour bus. Motorists and pedestrians are already accustomed to having a bus stop in that location. And, since Metro Transit busses only use the stop during weekday rush hours, it stands vacant most of the time. So, staff was directed to ask Metro Transit if the City could allow tour busses there during non -rush hour times. Adam Harrington, Assistant Director, Route & System Planning for Metro Transit said he has no problem with the shared use in the near term, as long as there is no conflict of transit busses needing the space. If Metro Transit ever has service at other times of the day, we will need to revisit this. For the time being it is permissible. ALTERNATIVES The Parking Commission has several alternatives: 1. Recommend to the City Council that the Metro Transit bus stop be signed to allow tour bus loading and unloading during times that Metro Transit service is not scheduled. 2. Recommend to the City Council that the request be denied. 3. Table the request for further research. NECESSARY ACTION The Commission should consider the request and make a recommendation to the City Council. bt Attachment: Air photo Valley Tours November 12, 2013 Page 2 Item 5.01 & 5.02 illy: T H E B I R T H P L A C E O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 13, 2013 RE: Special Events Permits SPECIAL EVENT PERMIT APPLICATIONS Currently there are two pending events that have requested the use of the Downtown Parking System lots. Setting the total fee for the use of these parking areas is a bit of a challenge. The fee for each parking space is known, but the exact number of parking spaces requested by the event organizers cannot be calculated exactly. The reason is that none of the parking spaces in the reconstructed lots have been striped yet. This cannot be done until the second lift of bituminous is installed sometime next year. Therefore, the number of parking spaces referred to below are estimated based upon construction plans. If actual numbers are less than estimated, the event organizer will be entitled to a refund when striping is completed and parking inventories are verified. A. Cruisin' On the Croix The Greater Stillwater Area Chamber of Commerce has made application for Cruisin' on the Croix. The vintage and hot rod car show would be held from 4 — 9 PM on 13 Wednesday evenings from June 4 — August 27. The organizer is proposing to use Lot 4 (next to Water St Inn), Lot 5 (new small lot east of Water St Inn parking lot and just north of Myrtle), Lot 7 (east of trail), and Lot 8A (paved lot abutting Desch Building). Lot 5 would be for vendors, the rest for participant cars. (See attached graphic for location of lots.) Assuming that the 2014 rates stay the same as they are in 2013 (which won't be known for sure until Council adopts the 2014 Fee Schedule), then the parking spaces will cost $1.50 /space /days. The event is planned to run on 13 dates (if allowed during Log Jam week). The identified parking lots have an estimated total of 111 spaces. The actual number will have to be verified after all paving is completed and striped. If all these assumptions are correct, the parking fee would be a total of $2,164.50. This is the equivalent of $166.50 for each event date. FYI — In 2015 the City Council may institute the parking rate change as recommended by the Parking Commission. If so, then the rate for all of these lots would be $5 /space /day. Meaning, the fee in 2015 could be as high as $7,215. ' Mid -week rate during summer season. Valley Tours November 12, 2013 Page 2 For comparison purposes, in 2013 the event paid $154.50 per event date for 109 spaces (13 dates). In 2012 Crusin' on the Croix would have paid $211.36 for each of their 11 event dates, but upon request the City Council reduced that fee by 50% to $105.58 per date. B. Grand Classic The Upper Midwest Region of the Classic Car Club of America (CCCA) would like to hold a car show in North Lowell Park on August 2, 2014. Mark Desch has submitted the event permit application on behalf of the club. The CCCA would like to reserve the venue for three days. Friday August 1st would be for setup; Saturday August 2 'd from 9 a.m. to 4 p.m. would be the event - before noon the venue would be closed to the public for judging the 30 to 40 cars. After noon the venue would be open to the public for viewing. Sunday August 3rd would be clean up. The request is to use the lawn area of North Lowell Park for displaying the classic cars. If the Park Commission and City Council approve the request to park the cars in the park itself, no action would be required from the Parking Commission. However, staff believes that there is a likelihood that parking on the grass will not be approved. In that case, parking in a lot should be considered by the Parking Commission as an alternative. If there are only 31 cars in the show, they could park in the 31 spots in Lot 7 east of the trail. If the number of cars is limited to 39 cars, they could add Lot 5, which has 8 spots. Both of these Tots can easily be reserved with barricades. The location of the lots is shown in the attached graphic. If both lots are reserved for three days, which is the requested reservation time indicated in the event application permit form, the fee would be 39 x 3 x $32 = $351. But, staff believes there is no compelling reason to reserve the lots on the Sunday after the event for cleanup. Since the event is over at 4 p.m. on Saturday, clean up could occur then. The fee would then only be 39 x 2 x $3 = $234. RECOMMENDATION Recommend that the Council charge both events the fees as adopted by fee schedule, which would be $2,164.50 for Cruisin' on the Croix and $351 for Grand Classic. bt 2 Weekend rate during summer season. 111111111111\ <" �Ilnnu I I I 1 {, I I I I __ NORiH-MAIN SCREE`F — '` . — — - I Let 31 Parking 11111111111✓ U F 1111111 Rartroom Parking Pa 1111 ______Parking Ulla IL° I h iiC� =�3ili! 1!C!!!! iI W himm IL°'TI Parking Parking r DRAFT St. Croix River Walk March 2012 Sanders Wacker Bergly Inc. L�:ndt z YCI11 U2Ct, t:nd Planrier s NORTH LOWELL PARK MASTER PLAN Stillwater, Minnesota V' ia' 40 a0' NORTH TN! 010T OF NINNOOOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651 -430 -8800 Fax: 651 - 430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: October 25,2013 Event Information Title /Name of Event Upper Midwest Re pp gion -CCCA ''Grand Classic" Event Date/Time: Set up: Date 8-1 -2014 Time 12.00PM to 4:OOPM Actual Event: Date 8 -2 -2014 Time ■ 9:00AM to 4: OOPM Clean up: Date 8 -3 -2014 Time 9 :00AM to12:00PM (Events after 10 :00 p.m. require a variance from City Council' Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Lowe 11 Park - North Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) See Attached Estimated Attendance (participants and spectators): 150 Applicant Information (Person /Group Responsible) Sponsoring Organization Name: Upper Midwest Region - Classic Car Club of America Mailing Address: c/o Mark Desch - 333 North Main St.- 11300, City, State, Zip Code: Stillwater, MN 55082 Primary Contact /Applicant Name: Mark L. Desch Phone Number:651- 439 -7098 Fax: 651 - 439 -0200 CeII Phone: 651 -307 -5382 Email Address: markd @sas - mn.com Website Address: uppermidwestregion . classiccarclub . org Name of contact person during event: Mark Desch CeII Phone: 651 - 307 -5382 Alternate contact during event: Tom Brace CeII Phone: Refer media or citizens inquires to: Mark Desch Phone: 651 - 439 -7098 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes iii Number and size: 3' x 3' Will there be any inflatables? No ® Yes ❑ insurance certificate from rental vendor isrequired Will there be entertainment? Fees for electricity may No ® Yes ■ What type: apply see Instructions Will sound amplification be used? No 11 Yes ❑ Hours and Type: Will a stage ortent(s) be set up? No ❑ Yes J Dimensions: 10' x 20" Will there be temporary fencing? No ■ Yes During judging hours How many Fees for electricity may Will merchandise /food items be sold? No X Yes ❑ vendors expected: apply see Instructions Will food be prepared on site? No E Yes ❑ Contact Washington County Health Department 651- 430 -6655 Will cooking operations be conducted? No & Yes ❑ Contact 5tillwoterFire Department 351 -4950 Will alcohol be served but not sold? No ® Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No E Yes ❑ See Alcohol Regulation s'n the Instructions Will there be a fireworks display? No ® Yes ❑ permit required, contact Stillwater Fire Department 651- 351 -4950 Describe power needs and location of power source. Power may be needed for lighting in the tent. Describe level of advertisement (le, radio, flyers, ads, tv, press release). Attach sample if available Information will be included in club publications. (see attached sample) City Services (After reviewing the event application, Gty services may be requried for the event.f Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No ® Yes ❑ Start /End Time: Date: City Sidewalks or Trails No 1 Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No 0 Yes Start/End Tim8 9 to 4 Date: 8 -2 -14 Will event need barricade(s)? No ) Yes ❑ Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No a Yes E] Number needed: Fees may apply see lnsthxdons Will portable restrooms be needed? No jr] Yes ❑ Number needed: Pee$"'oyopp/y see Instructions Will extra trash receptacles be needed? No IC Yes (2) Number needed: Pees may apply see instructions Describe trash removal and cleanup plan during and after event: All tents, trash, etc. will be removed by Sunday noon 8 -3- 2014. Will event need traffic control? ' No as Yes ❑ Contact Stillwater Police Deportment for assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: Members of the club will be available to control any public viewing during the event. Will No Parking Signs" be needed? No ❑ Yes 1 Number needed: —2— PeehowIapplyn( instructions site map Show locafion(si an site map Will event need security? No a Yes • 11 event is overnight security will be required. If using private secuuity, list Security Company and Contact Information: N/A Will event need EMS services? No KJ Yes ■ Contact Lakeview EMS, 651. 430.4621 Describe plans to provide first aid, if needed: None Anticipated Describe the emergency action plan if severe weather should arise: Particpants will seek shelter at a local hotel. List any other pertinent information: This event will draw 50 to 60 participants from out of the Stillwater area for the weekend. It will expose the many amenities Stillwater has to offer to out of area guests. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at !east the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, / certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwq$er and is aaele *..lability. it Signature of A ant or Authorized Agent /jam r s a��j Date The Upper Midwest Region of the Classic Car Club of America would like to host a "Grand Classic" in Stillwater on August 2, 2014. This event will be sanctioned by the national office of the CCCA and includes only cars that are invited to be judged according to CCCA regulations. We would like to park approximately 30 to 40 cars along the river (on the grass) in Lowell Park — North. The event would be closed to the public during the judging hours on Saturday between 9:OOAM and noon. S/1A" VGILD CLASSIC: WAXAHACHIE, TEXAS November 1 -3, 2013 LOCATION: COORDINATOR: ROOMS: Hampton Inn 2010 Civic Center Lane Waxahachie, Texas 75165 (972) 923-0666 Mark Chambers 7621 Grassland Drive Ft. Worth. Texas 76133 (817) 423 -0953 e -mail: cats_frogs @yahoo.com Mention COCA for special rate of 589 plus tax, for single or double room. Any additional adults will be S10 each plus tax. Children 17 and under stay free. Room registration deadline: October 11 based on availability after October 11. Please call hotel (972) 923 -0666 to reserve room. Room rate includes breakfast. Located adjacent to Civic Center. Trailer parking available on site. JUDGING: Waxahachie Civic Center Ballroom 1950 North 1H35E Waxahachie. Texas 75165 (located adjacent to Hampton Inn) Name Address City, State, Zip Phone E -mail Name(s) for name tags I am available to judge: Yes I am available to tabulate. Yes No Classic Car Entry? Yes No Trailer Parking on site') Yes No SCHEDULE: Friday, November 1, 2013 12:00 - 5:00 p.m. Registration, Hampton Inn 6:00 - 9:00 p.m. Texas Barbeque Saturday, November 2, 2013 8:00 - 11.00 a.m. Registration, Hampton Inn 8:30 a.m Judges & Tabulators Breakfast Meeting Rooms C & D. Civic Center 10:00 a.m. Judging Commences, Civic Center 11:00 a.m. - 4:00 p.m Shuttle runs to historic downtown Waxahachie for lunch, shopping and touring 1 00 - 4:00 p.m Cars available for public viewing 6:00 - 7:00 p.m No -host cash bar, Civic Center 7:00 p.m. Awards Banquet, dinner among the cars, Civic Center REGISTRATION DEADLINE: OCTOBER 18, 2013 (A late registration charge of $15 after October 18) Registration per person a 4 S35.00 = Friday night dinner 4 @ S30.00 = 9 Saturday Awards Banquet tl @ S45.00 = $ Total Enclosed S Please make check payable to: North Texas Region CCCA Mail to: Mark Chambers. 7621 Grassland Drive. Ft. Worth, Texas 76133 CLASSIC CAR REGISTRATION GOES TO NATIONAL CCCA — SEE OTHER FORM. Entry Na (DO NOT USE THESE BOXES) Class. CCCA GRAND CLASSIC November 2, 2013 - Waxahachie, Texas Owner _ Street ins uswa City State Zip Phone Incomplete Entries Will Be Returned to Owner for Missing Information Year ._. Make of Car Cyl Model or Series Body Style Body Maker (c=lv 11 custom) Serial or Chassis No. Engine No Body No Is this an authentic bodied Classic? ❑ Yes ❑No If Senior, give Plaque No (plaque must be displayed) Liability Insurance Carrier Policy No. I will attend the following: ❑ Waxahachie, TX - 11/2113 Deadline: Regular Fee Waxahachie, TX 111 10/11. Late fee 'til 10/25. Yes. I would be available for judging at the GC checked above. ❑ Yes, I am bringing an unrestored original car. Check Division ❑ Premier ❑ Senior ❑ Primary ❑ Touring ❑ Senior Emeritus Judging ❑ Senior Emeritus Exhibit ❑ Exhib;ton ❑ Altered/New Coachwork Regular Late Fee Fee 550 570 550 $70 550 570 550 $70 550 570 $15 No Judging 515 No Judging $15 No Judging (Make checks payable to CCCA - US funds) NI:UL To: CLASSIC CAR CLUB OF AsuERIcA, 350 S. NoRTIIWEST HI011WAY. St ITE 300, PARK RIDGE, IL 60068 16 A•a,i 2013 Se owell Park Improven pring 1 Summer 2012 Irrigation System Relocate Power Poles Paint Gazebo Re -grade North End LOWE Install Curb on Mulberry F Main Street Pedestrian W & Plaza Fall 20121 Spring 2013 7 Lowell Park Bathroom Rey Completion of Undergrour Storm Sewer (USACE) Spring / Summer 2013 9 Parking Lot Reconstructio Lots A,B,C,D,E Trail Construction Amphitheater Constructioi t. Croix River Crossing 2013 -2017 Trail Lift bridge Conversion to Pedestrian Bridge THE IIRTNPIECE OF *$WNEIRT* EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651 -430 -8800 Fax: 651 -430 -8809 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: /2 i3 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title /Name of Event Cruisin' on the Croix: Stillwater's Hot Rod and Vintage Car Show Wednesday 6AM 8AM Event Date/Time: Set up: Date Time to Wednesday 3PM 9PM • o X Actual Event: Date Time to ! iS if✓ `_ ( Thursday 6AM Vj' � Clean up: Date Time to 7AM il (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: North Lowell Park from Chestnut Street north to Mulberry Street (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Please see exhibit A Estimated Attendance (participants and spectators): 1000 Applicant Information (Person /Group Responsible) Sponsoring Organization Name: Greater Stillwater Area of Chamber of Commerce Mailing Address: 200 East Chestnut Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact /Applicant Name: Scott Zahren Phone Number: 651 -351 -0262 Fax: Cell Phone: 651- 494 -8657 Email Address: alescigallery@gmail.com Website Address: https: / /www.facebook.com /pages/Cruisin -on- the - Croix- Stillwaters- Hot - Rod - Vintage- Car- Show/88830038621 Name of contact person during event: Scott Zahren Cell Phone: 651- 494 -8657 Alternate contact during event: Erin Bachmann Cell Phone: 763 -222 -3988 Refer media or citizens inquires . ott�en Phone: 651-494-8657 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. ; 11; + 5 Event Features Will any signs /banners be put up No • Yes X Number and size: six banners 3X8 Will there be any inflatables? No Mo Yes II Insurance certificate from rental vendor is required Fees for electricity moy Will there be entertainment? No • Yes X What type: Live Music apply see Instructions Will sound amplification be used? No ❑ Yes j Hours and Type: 6PM to 9PM Will a stage or tent(s) be set up? No ❑ Yes ® Dimensions: 10X10 Will there be temporary fencing? No M Yes • How many Fees for electricity may Will merchandise /food items be sold? No • Yes P4 3 vendors expected: apply see Ipstruct,rjn Will food be prepared on site? No ❑ Yes ® Contact Washington County Health Department, 651 -430 -6655 Will cooking operations be conducted? No • Yes k2 Contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? No ® Yes 0 See Alcohol Regulations in the Instructions Will alcohol be sold? No X Yes El See Alcohol Regulations in the Instructions Will there be a fireworks display? No M Yes • Permit required, contact Stiliwater Fire Department, 651 -351 -4950 Describe power needs and location of power source. Power for three vender's and one band. The power source east of the Water Street Inn parking lot along city parking lot #5 and the new band shell east of the Pedestrian Walkway. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Radio, press release, flyer's and social ia. See exhib. w City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No ® Yes ■ Start /End Time: Date: City Sidewalks or Trails No LRI Yes C7 Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes in Start/End Time: 8AM to 9PM Dat :See Exhibit B Will event need barricades ? No Fees may apply O ® Yes ( Number needed: We will provide. see Instructions Will extra oicnic tables be needed? No .x1 Yes El Number needed: Fees may apply rimes may apply Will portable restrooms be needed? No IN Yes • Number needed: We will provide. see Instructions Will extra trash receptacles be needed? No ® Yes I=1 Number needed: We will provide. Fees may apply see instructions Describe trash removal and cleanup plan during and after event: We are providing trash containers. Trash will be monitored through out the event and taken care of on an as needed basis. Clean up will follow the event. Final cleanup will take place the following moming. Will event need traffic control? No ® Yes ■ Contact Stillwater Poke Department for assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: We monitor the crowd and provide the necessary control. In addition to which we are constantly providing control as cars come and go. Will No Parking Signs" be needed? No ® Yes ❑ Number needed: Fees howloppryseelnstructiorp Show location(s) on site map Will event need security? No EJ Yes ❑ if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No ® Yes ❑ Contact Lakeview FMS, 651-430-4621 Describe plans to provide first aid, if needed: First aid kit on premises. Describe the emergency action plan if severe weather should arise: Direct audience to the Water Street Inn. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. !f insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative,! certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. October 18, 2013 Exhibit A 2014 Cruisin' on the Croix: Stiliwater's Hot Rod and Vintage Car Show There's nothing better than a summer evening spent down by the river in downtown Stillwater. Cruising on the Croix provides a great free, family- friendly event every Wednesday in June, July and August and from 4:00 to 9:00 pm. The first 200 cars will receive a dash plaque. There will be live music each day from 6:00 to 9:00. The show will be downtown along the scenic St. Croix River stretching from Chestnut Street north to Mulberry. Vendors will be on hand selling the usual car show fare: Hot Dogs, Hamburgers, Kettle Korn, tacos, French Fries, Cheese Curds, and so forth. Lots of free giveaways! This is a free event!! Dates of event: 1) June 4, 11, 18, 25 2) July 2, 9, 16, 23, 30 3) August 6, 13, 20, 27 Time of event: 4PM to 9PM Bring the whole family out to check out the great vintage rides and soak up the summer sun! Lowell Park Stillwater 55082 Scott Zahren 651- 494 -8657 hopehouse9 @aol.com www.d iscoverstil (water. corn www.ilovestillwater.com • 13 free parking lots with over 150 parking spots • 2 pay lots with 208 spots • on- street parking is three Veins • 3' nanmcapped spots • Parking ramp ate 250 spots New Stillwater Chamber 200 (testnul Street Fast 4204 651-439-4001 1 I x 9 crrirrrw.w• 0 a STREET (Mils aa a St. Croix River FREE PARKING 4 Hour Limit Lm 4 Bridge Lot Lot 5 Mulberry Pam Lot Lot 7 Water St Lot Lot 12OliveSt & 2nd tbt Lm 13 URC 101 3 Hour Limit Lm 3 Ct4stnul SL Lct Lot 6 Maple stand Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Main St. lot 10 Mulberry StiSeconi 5t Lm LIMITED FREE PARKING After 6 pm and All Day Sat. and Sun. tot 14 Riverview i11t Lot 15 Mulberry St lot ® PAY PARKING $3.00 All Day Lot 2 River Lot (Nelsonn'nrstnut) $5.00 All Day Lot 1 South Main St tot Pay Parking Lots 1 & 2 & Warred: May 1 - ERMIT PARKING g pennos cost S :0 per month and entitle the cutler to earls in parking lens (4, 5 7, 11, 12. 13 & 141 for 24 bows Nu'e Lot 7 ng +n 50 spac; s only as marked on site. To obtain a parking per 11 between 8:00 a.m. and 4:30 p.m. Monday-Friday or call {651) • Posted time limits will be entorced year round • Stillwater is a handicap friendly city with 31 designated spots. Al city oaneo lots rave handcapprrf palc'rg, • All on street parking is three hour limit unless otherwise eesignated. Posted tune hinds writ ba enlaced year :o.,nd, • It you received a parkng ticket you can pay the ticket over the phone by calling 651. 430 -8800 weekdays- • During special events parking may be altered. • Lot 7 has permit parking In 50 spots only as marked on site. e?( I A/ STILLWATER PARKING RAMP: Daily Hate (M -F) 53,00 Weekends $5.00 Special Events 510.00 Vouchers available 25 minimum Cattact City Hall 651- 430 -8800 250 spots available PURIM RESINOUS 'Nn boat or tracer park+rp on any street or parking '01 m tre downtov business district cistiltwater.mn.us ariChlfrair. 41111""o e.4** .ser TOO .worirrt sr,RrricE ricks36.com stillwatertowingmn.com vIII, IInI I 1\. waterstreetinn.us the staahatezi6 ibt Rod aitd tkzta& Cat Show Every Wednesday This Summer JUNE 5th through AUGUST 28th FESTIVITIES RUN FROM 5:OOPM TO 1O :OOPM Lowell Park in Downtown Stillwater 5; x2(}13 - Dana little 12, 2013 - Juke Box ._lve June 19, 2013 - Holy Rockn Roil+ June 26, 2013 - Holy Rocku R July 3 2013 - Juke Box Live July 10, 2013 - Dana July 17, 2013 - Juke Box Live July 24, 2013 Holy Racks July 31, 2013 - Juke Box August 7, 2013 - Jeff Loven August 14, 2013 - Duna August 21, 2013 -- Juke Box Live ALEtust 28, 2013 r- Holy Rockn Rollaz Each week recerve LD0 cars Dash P1aa REE The Freight House Mad Capper Saloon & Eatery Whitey's This Love of Mine No Neck Tony's Brine's Restaurant & Bar Stillwater Motors Hudson Chevrolet GMC Smalley's Caribbean BBQ & Pirate Bar Rafters P.D. Pappy's Leo's Grill & Malt Shop STILLWATET 5Tl1WAJIR L UARR PAIR MOM �nnrw.AMPMmwn rwcW wKawnnnwelecamn GREATER Si ILWAILN FOR MORE INFORMATION CHAMBER, 0/ COMMERCE CONTACT: Scott at 651- 494 -8657 or Swanee at 715 -377 -2725 CERTIFIED TRANSMISSION n Lime y 2e'13 f7rE/ 2fed'5''-" Free Parking Hours Parking is free and open to the general public at the following times: • First 15 minutes of parking is free eve- ryday (except during events) • Every Sunday (including Easter) from 6:00 a.m. to 1:00 p.m. • Christmas Eve from 1:00 p.m. until noon on Christmas Day • Good Friday from 6:00 p.m. to 1:30 a.m. Event Parking The parking ramp is available for all major Downtown events. The event fee is $10 and is valid for the whole day until 2:30 a.m. The fee is paid to an attendant at the entrance gates. Currently the ramp is used for the following events: • Father's Day — Stillwater Criterium • 4th of July • Summer Festival j Iwater THE BIRTHPLACE OF MINNESOTA Municipal Ramp 200 N 2nd Street Stillwater, MN Phone: 651.430 -8800 Parking Rates Municipal Parking Ramp 200 N. 2nd Street November 1, 2013 ilIwater THE BIRTHPLACE OF MINNESOTA PARKING RAMP 200 N. 2ND ST. Hourly Parking Available daily (except during events) 1. Single coupon purchaser Standard rate is $3; coupon dispensed at en- trance gate. Summer weekday rate is $3. • Rate in effect May 1 to October 31. • Weekdays are considered to be Monday through Thursday at 5:00 p.m. Summer weekend rate is $5; coupon dis- pensed at entrance gate. ♦ Rate in effect from May 1 to October 31. • Weekend rate begins Thursday at 5:00 p.m. and ends Sunday at 8:00 p.m. 2. Bulk coupon purchaser Hourly parking coupons can be purchased in advance at City Hall for a discounted rate, if purchasing at least 10 of them. • A standard $3 coupon is reduced to $2.50 each. • A summer weekend $5 coupon is re- duced to $4.50 each. 1 All day to 2:30 a.m. 2. Contract Parking Business Hour Passes1 Minimum purchase of three months is required. Valid weekdays from 6 a.m. to 6 p.m. • Pass for uncovered space (4th level) $10 /month • Pass for covered space (levels 1 -3) $15 /month • Covered spaces, bulk rate (5 or more) $12 /month • Pass for covered reserved space $20 /month After 6 p.m. hourly rates apply. Extended Hours Business Passes) Minimum purchase of three months is required. Hours vary according to type of pass: • Covered reserved space Valid weekdays until 9 p.m. $23 /month • Hospitality Industry pass Valid every day until 6 a.m. next morning $20 /month 1$10 activation fee; $5 re- activation fee (if account goes inactive for a month or more); $5 for lost pass Residential Parking No restriction on parking hours (i.e. 24/7) 25 residential passes available) Minimum purchase of three months is re- quired. • 8 year - around passes reserved for Ri- vertown Commons residents. $25 /month each • 1 seasonal pass reserved for Rivertown Commons from Nov 1 to May 1 $35 /month • 11 passes available to any resident of the City with a current handicapped parking permit from the State of Minnesota.2 $25 /month each • 5 residential parking passes are available to any resident of the City .2 $35 /month each 1510 activation fee; $5 re- activation fee (if account goes inactive for a month or more); $5 for lost pass. 2These passes are sold on a first -come, first- served basis. No more passes can be sold than are allotted. J