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HomeMy WebLinkAbout2013-10-29 CC Packet AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 29, 2013 changed from November 5, 2013 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion with Stillwater Township 2. Discussion with Library Board IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of October 17, 2013 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Summer Festival Presentation – The Locals 13. Proclamation – Pancreatic Cancer Awareness Month X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2013-174, directing payment of bills 15. Resolution 2013-175, approval of the issuance of a new Wine with Strong Beer liquor license for The Wedge & Wheel, LLC 16. Resolution 2013-176, approving health and dental insurance premiums and city contribution effective January 1, 2014. 17. Possible approval to purchase bathroom stalls – Recreation Center 18. Resolution 2013-177, approving doing business as (dba) name change from River Oasis Café to Oasis Café XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. This is the date and time for a public hearing to consider an appeal of the designation of problem property at 104 Sherburne Street N., Mark Meister, owner. Notice was mailed to the property owner on October 15, 2013. 20. Case No. 2013-26. This is the date and time for a public hearing to consider a request from Tyler Strachota, Metro Mechanical, for an amendment to an existing special use permit by installing a fluid cooler on the roof at Lakeview Hospital located at 927 Churchill Street West in the RB, Two Family Residential District and any variances related thereto. Notices were sent to affected property owners and published in the Stillwater Gazette on October 18, 2013. (Resolution – Roll Call) XIII. UNFINISHED BUSINESS None. XIV. NEW BUSINESS 21. Possible conceptual approval of a contract with Summit Envirosolutions for professional historian services related to demolition permit requests. 22. Possible consideration of Downtown Parking Commission recommendation to amend the residential parking policy associated with the parking ramp. XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT MID - AMERICA F E S T I V A L S October 29, 2013 Mayor Harycki, Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Director Turnblad Stillwater City Hall 216 Fourth Street North Stillwater, MN 55082 Dear Gentleman, In reviewing the agenda for tonight's meeting we learned that Filo wrote aletter to each of you and want to take the same opportunity. We believe that we are the best qualified and best choice to produce a long -term quality event that will make Stillwater proud. Our RFP submission and presentation covered the same material. It matters what one writes in the RFP and what one states in their presentation before the City Council because it is the best means for the Mayor, Council Members, and City Staff to ascertain the core competencies of the competing entities, It does matter whether one projects sponsorships of $ 75,000.00 or $400,000.00 because it indicates knowledge versus platitudes. Representations are strong indicators. Filo represented that they would raise $400,000.00 in sponsorships and further represented they would; not spend money that they did not have in hand (presumably the money raised in sponsorships). Our financial model is simple and succinct: Mid America Festivals Corp will make the City of Stillwater whole for all extraneous expenses the City incurs for Stillwater River City Days. The money will be guaranteed and not contingent upon the sale of tickets or the financial success of the venue. Mid- America Festivals Corp is a Minnesota business. I have spent my entire life living in this State. My key team members, including my daughter and son who you met on the 15"', all have strong Minnesota roots. As I mentioned during our presentation, I booked teen dances in the Stillwater Armory many years ago and rented a cabin in Stillwater for five years. Stillwater and the River Valley are familiar places to us. 1244 South Canterbury Road, Suite 306 • Shakopee • Minnesota 55379 Phone (952) 445 -7361 FAX (952) 445 -7380 Producers of the Minnesota Renaissance Festival, A Victorian Christmas and Trail of Terror All of the proposals under consideration recognize the necessity and value of input and involvement with all segments of the Stillwater and River Valley communities. In fact, our team reached out and met with The locals prior to the October 15th meeting and hopes to work with them, either as a group or as individuals, if we have the privilege of producing Stillwater River City Days. Each of the groups that you are considering would try and create a long - lasting venue that will be successful and will make Stillwater proud. We believe we are the only entity before the City Council that has a significant and relevant track record and will not have to struggle with a steep learning curve or be caught by surprise when the inevitable unforeseen obstacle rears its face. The following is a partial list of our demonstrated experience and track record: • Quality events of all sizes. We have produced large -scale events such as the Minnesota Renaissance Festival as well as more intimate events such as Garrison Keillor's Birthday • Working with local businesses • Working with non - profit groups (e.g. the Shakopee Jaycee's raised $112,000.00 working with us in 2012) 0 Working with local artisans, musicians, and entertainers • We cook and sell food and work with food independents • We design and run a full concessions and souvenirs program • We have full -time, in -house graphics, marketing, sales, and site people • We have an alcohol program in place (we both hold our own license and work with non - profits who hold the license depending on the circumstances), which includes, the training of all servers • We have back room protocols and controls in place • We have insurance and relationships with insurers • We have financial means • We have testimonials from elected officials, patrons, partners, and participants • We have experience running a venue from A to Z • We create events and build traditions In other words, Mid- America Festivals Cbrp has reasonable expectations, a sound game plan, much of the talent in place, and the financial wherewithal to survive rain and economic downturns. Stillwater River City Days is in our wheel house -it is what we love doing —it is what we do well. It would truly be an honor to produce the signature event for Stillwater. - Cordially, s H. Peterson President Mid - America Festivals Corp Brought to y "If any one thing or event can bring our great community together, I believe it is the annual Lumberjack Days celebrations. Let us never forget the past of this great city. Lumberjack Days is our one common bond of togetherness. Have a good time and enjoy four days of past greatness." -Jack Junker, General Chairman, 1975 Cassie McLemore, Cuckoo Productions Event Coordinator & Media Relations for Summer Tuesdays & Stillwater Harvest Fest. 10 year Stillwater resident. Erin McQuay, Cuckoo Productions Grant Writer; Event Coordinator & Media Relations for Cruisin , on the Croix & Paint on the Water. Stillwater resident. Paul Creager - Square Lake Music & Film Festival Grant Writer; Executive Director & Creator of Square Lake Music & Film Festival. Stillwater native. Shawn Smalley- Smalley's Caribbean BBQ & Pirate Bar Owner Smalley's Caribbean BBQ - a nationally recognized restaurant. Grew up in Stillwater. Brad Glynn - Lift Bridge Brewing Co. Owner Lift Bridge Brewery - a thriving local brewery & Stillwater resident of more than 10 years. 0 Our mission is to provide an engaging and educational event that welcomes families and community members to the birthplace of Minnesota to enjoy and learn about the cultural heritage, historical charm and local talent of our beloved river town. a We are deeply invested in this town and have the necessary skills to consistently create a successful event. We seek to produce a nationally recognized event that blends the best from the golden years of Lumberjack Days (LJD), while gracefully combining new event elements that power LJD forward. 0 We are highly organized: • Established in early 2013 and hold weekly meetings • Obtained a Financial Advisor 13 Al Janusezwski - Sustain Momentum 0 Obtained a CPA firm to ensure transparency of our financial activity 0 Abdo, Eick & Meyers, CPA firm 0 Has an arm of their firm specifically dedicated to non - profits 0 Obtained an Attorney Scott Seiler 0 Seiler & Schindel Attorneys at Law, PLLC 0 Obtained an insurance consultant 0 KLB Insurance Agency 0 Obtained City Liason 0 Cory Buettner, Leo's Grill & Malt Shop 0 The Locals, as a newly formed organization, are currently engaged in the process of obtaining a non - profit status (EIN assigned: 46- 3247264) both In the state and federally. Under non - profit status, the IRS has public inspection and disclosure rules in which organizations, "charities" or non - profits must make available for public inspection forms 990 -T, which will make all of our financial activities transparent. The firm of Abdo, Eick & Meyers CPA has agreed to oversee financial transactions and ensure compliance with all state and federal guidelines. A review of all financial activities will be available upon request. 2010 - Present: Stillwater Harvest - ! 2009 -2012: Savor Minnesota - Creator, jFest Coordinator, Media Relations Executive Director, Coordinator & Media 1- Present: Stillwater Summesdd s"-'�: 201 Y ; Relations Coordinator, Media Relations 2003 -2012: Northern Vineyards Winery - Event 2002 - Present: Square Lake Film & Music Festival Coordinator 2012 - Present: Cruisin' on the Croix . "x;2011: Dutch Town Art Fair - Coordinator & Coordinator, Media Relations . Media Relations 2012- Present: Madeline Island Film Festiva, `'2012: Lightshed Productions: Girl From Birch Co- Producer : Creek - Event Coordinator & Media Relations 2008- Present: Gordon Parks High School 2005 -2010: Lyric Arts - Fundraising, Events & Curriculum & Media Arts Coordinator Education Director 2009 - Present: Wench Fest - Creator, 2011 -2012: Paint on the Water - Coordinato Co- Coordinator & Media Relations 2008 - Present: Lift Bridge_ Brewery}- Event 2005 -2006: Greenman Festival, Duluth, MN - Coordinato Film Festival Director 2008- Present: Trans' 2011: Plunder Fest - Event Coordinator Event Coordinat 2010: Gastro Non Grata - Director in charge of Culinary Affairs The Locals is a group comprised of just that, local residents dedicated to creating memories while executing an event that exceeds expectations. We are a group that has been recognized both locally and regionally for events that we have produced. We are a group of event producers, educators; grant writers and small business owners who are committed to our community in addition to producing an event that will benefit the area. ATU RDAY Lumberjack Demonstrations Miss Stillwater Pageant Old Time Baseball Exhibition Ice Cream Social Live Music - headliner band UNDAY Pancake Breakfast Parade Water Ski Show Dragon Boat Races � Fireworks � - i 4w Is Photo credits: (Left) BenFulton (Right) Richard Hurd 1 ' .•�� . In talks with the Miss Minnesota pageant to bring a Miss Stillwater to our event. Photo Credit: Craig Hatfield Photo Credits: WalterPro4755 94r, Thursday 0 High School Battle of the Bands 0 Friday 0 Headlining band example: 0 Martin Zellar Saturday 0 Headlining band example: 0 The Suburbs 0 The Replacements Several musical acts will perform throughout the event at various city venues to various audiences: 0 Children's band at Teddy Bear Park 0 Jazz in Pioneer Park While Lowell Park will be the main area for the events we will be utilizing parks around Stillwater and utilizing our community. i.e. music in Teddy Bear Park, Washington Square Park, Old Athletic Field, Pioneer Park 0 Special Points of Interest 0 Partner with Washington County Historical Society 0 Important Anniversaries we will incorporate 0 100th Anniversary of "The Logging Boom" 0 100th Anniversary of the Prison Closing 0 80th Anniversary of Lumberjack Days * 80th Anniversary Washington County Historical Society 0 Historical Baseball Exhibition 0 Reincorporating this back into our Summer Festival 0 Historical Boat Tours 0 Let's Go Fishing Stillwater has agreed to sponsor and run the tours, that will include a volunteer historian on each pontoon. 0 Tethered Balloon Rides 0 Each ticket price would include an 1865 replica overview map of the City of Stillwater. l Theme Rooms at downtown establishments Examples: 0 Smalley's Caribbean BBQ & Pirate Bar d The Younger Brother's Room 0 Charlie's Irish Pub 0 The Seward's Room 0 The Freight House 0 The Isaac Staples Room 0 Pub 112 0 The Joseph Brown Room 0 PD Pappy's 0 The McKusick Room 0 The American Legion C] The Civil War Room We plan to have photos and artifacts or replicas in each room for display. Of course this is dependent on agreed participation from these businesses. O Citizens a. Survey that was completed by a third party company for the City in 2013. b. General engagement c. Unsolicited opinions 0 Businesses a. Actual Communication! b. Downtown business program i. Passport to Stillwater Deal Book 1. Gives other Locals an opportunity to check out the businesses in their own backyards. 2. Gives people visiting Stillwater a reason to patronize businesses while in town 3. Incentivizes a return trip to Stillwater ii. Event Participation 1. People are not only establishing memories of the event, but with the businesses in our community. 0 Non - Profits a. Event Coordination and Volunteerism Examples: i. Pancake breakfast and Bingo in the Park by the Elks Club ii. Fishing Tournament involving Let's Go Fishing Stillwater b. Other groups we may collaborate with: i. American Legion, VFW, Community Thread, Valley Friendship Club, Ponies Booster Club, Youth Service Bureau and others... Tt1E 0 Midwest Marina Association • Let's Go Fishing Stillwater • Valley Friendship Club O Tim & Megan Palm - owners The Daily Grind O Cory Buettner - Leo's Grill & Malt Shop O Chuck Dougherty - The Water Street Inn 11 Grant Thompson - grandson of past Lumberjack Days coordinators ® Brent & Brian Pilrain - Patriot's Tavern • Lisa Stockstead - Barbara Anne's Fudge Shoppe • Kelly Rowland - Jade's Addiction clothing store G Brian Axdahl - Axdahl Farm 0 Tom Meister - Meister's Lakeview Health Associated Eye Care Andersen Windows VistaTek Stillwater Motors Lift Bridge Brewery Smalley's Caribbean BBQ & Pirate Bar 0 Sponsorship 0 Based on conversations and pledges from local & surrounding area businesses 0 City Sponsorship 0 $20,000; as stated in the addendum to the RFP 13 Grants • We will be focusing on grants for year 2 and beyond. We would like at least one year of programming under our belts to prove our success in executing this event. • The Minnesota Historical Society has interest in partnering with us on the Legacy Grant. In our original proposal we identified three main target audiences, knowing that not all age groups would fall into these categories. We came to these target audiences through our history in marketing and the results of the Stillwater Festival Survey. ® Our marketing plan starts immediately dependent upon approval of our proposal. D Local TV, Radio & Newspaper Media D Social Media D Website D Mobile App D Our marketing plan would be fluid throughout each programming year. "As a Stillwater resident, I greatly appreciate Cassie's involvement in planning Summer Tuesdays and Stillwater Harvest Fest. The success of these events is a testament to her excellent organizational skills, great ideas, and attention to detail. Cassie is very open to feedback and has an uncanny knack for knowing how to make events enjoyable." - Leah Smith, Stillwater North Hill Resident C7 "Erin thanks for an absolutely awesome day! I had a blast that morning and wish could have stayed for the whole day! We need more events like this in the valley and thank you for organizing it." - Lindsey Mulhausen, Paint on the Water [] "Working with Shawn Smalley is professional, relaxed and rewarding because he allows you to manage your time and utilize your own creativity within the confines of the event and its goals." - Sam Zeimer, Lake Elmo Inn "The Square Lake Festival is one of the most intimate and best curated in the state." - Andrea Swensson, Local Music Critic for Minnesota Public Radio O "The Square Lake Festival is the hippest and most innovative event of the summer." - Chris Reim enschneider, Music Critic Star Tribune Newspaper R- As residents of Stillwater, we feel passionately about this event being produced respectfully and genuinely. The goal of this event can only be to showcase the charm of our city and its history, while providing opportunities to benefit the businesses and residents with whom we live and work. We are pleased to be offered the opportunity to throw our respective hat in the ring, and would be honored to work with the City of Stillwater on reestablishing this highly - anticipated festival for 2014 and for years to come. From all of us, The Locals, we would like to thank the City Council for giving us this opportunity. Also, thank you to all of our neighbors, friends and business partners for their support. Cassie McLemore 0 CassieMCLemoreM Gmail.com 0 651.587.8970 C] Erin McQuay 0 Erin@LiftBridgeBrewery.com 0 763.222.3988 ® Brady Glynn 0 Brad Ca) LiftBridgeBrewery.com 0 651.303.1657 0 Shawn Smalley 0 DreadPirateSmalley@Gmail.com 0 651.269.4313 ® Paul Creager 0 Creagz @Gmail.com 0 651.226.5046 5201 Eden Avenue Suite 250 Edina, MN 55436 The Locals Al Januszweski 1142 Aquarius Lane Eagan, MN 55123 August 6, 2013 To the appropriate representative of those charged with governance of The Locals (the Organization). We are pleased to confirm our understanding of the services we are to provide for The Locals for the year December 31, 2013. We will audit the financial statements of the Organization, which comprise the statement of financial position as of December 31, 2013, the related statements of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements. We will also prepare the Organization's federal and state information returns for the year ended December 31, 2013. We will also review and comment on your application for exempt status, IRS Form 1023. We will also review and comment on your organizational policies and procedures and internal controls. Audit Objective The objective of our audit is the expression of an opinion about whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of your accounting records and other procedures we consider necessary to enable us to express such an opinion. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add an emphasis -of -matter or other -matter paragraph. If our opinion is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. 952.835.9090 • Fax 952.835.3261 www.aemepas.com The Locals August 6, 2013 Page 2 Audit Procedures Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from the Organization's attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the Organization or to acts by management or employees acting on behalf of the Organization. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our audit will include obtaining an understanding of the Organization and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to you and those charged with governance internal control related matters that are required to be communicated under professional standards. We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. 952.835.9090 • Fax 952.835.3261 www.aemepas.com The Locals August 6, 2013 Page 3 Management Responsibilities You agree to assume all management responsibilities for the tax services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles. You are also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the organization from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the Organization involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the Organization received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring the Organization complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, and other confirmations we request and will locate any documents selected by us for testing. John N. Abdo, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. We expect to begin our audit on approximately April 1, 2014 and to complete your information returns and issue our report no later than May 1, 2014. 952.835.9090 • Fax 952.835.3261 www.aemepas.com The Locals August 6, 2013 Page 4 Our fee for these services will be based on standard hourly rates. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of 1 percent per month (12 percent per year). If for any reason the account is turned over for collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 90 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed your return. You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket expenditures through the date of termination. Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorneys' fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party's identity for purposes of the award of attorneys' fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litigation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney's fees, incurred in any such collection or litigation activities. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants In At 4�906 AvZ:Z" John N. Abdo, CPA Partner RESPONSE: This letter correctly sets forth the understanding of The Locals. Title 952.835.9090 • Fax 952.835.3261 www.aemepas.com The Locals Endorsements "As one of the organizers of Summer Tuesday and Harvest Fest I have worked with both Cassie McLemore and Erin McQuay for many years, I have also had the opportunity to work with Brad Glynn on different Lift Bridge Beer events. I find them all to be very hard working, organized and community focused individuals. I feel they have put together a strong team and would be able to put on a great event for our community, that we will all be proud of." Chuck Dougherty Water Street Inn "Stillwater is a community, not a venue. This event should be produced by local community members for the good of the community. 'The Locals' have the necessary experience and community ties to make the event a success." Cory Buettner Leo's Grill & Malt Shop (JPEG Image, 2550 x 4200 pixels) - Scaled (22 %) _https:/ /mail- attachment.googleusercontent.com /attachment / ?ui= 2 &ik... 1■ Minnesota �.j Historical Society To Wham it May Concern: I'm writing to express my support for "the locals" a consortium of Stillwater residents and business owners who've proposed to revive and revitalize "Lumberjack Days." As an educator with the Minnesota Historical Society. I've worked closely with one of the locals' members, teacher and curriculum coordinator Paul Creager, to develop original, community -based projects with his students. As a program partner, Paul's shown initiative and creativity, and his innovative approach to youth work and event planning make him an asset to any civic program in your community, I look forward to collaborating with Paul and the locals to develop informative, hands on opportunities to explore and commemorate Stillwater's rich history in a family friendly setting at Lumberjack Days. I appreciate your time and consideration. Warmn ly, Aleah Vinick Young Adult Audience Specialist Minnesota. Historical Society 1 of 2 10/29/2013 6:15 PM City Council Meeting July 2, 2013 Ayes: Councilmembers Menikheim, Kozlowski , Weidner, Polehna , and Mayor Harycki Nays: None Possible approval of Resoluti on formalizing the process of pre-approving credentialed historians and prices for reports associated with the demolition of potentially historic structures. Community Development Direc tor Tumblad explained the recommended procedure to pre- approve historians and set prices, in order to reduce the time needed for an historian to do a report for demolition of a potentially historic structure . Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 20 13-109, a resolution establishing procedures for pre-approving historian services related to demolition requests. Ayes: Councilmembers Menikheim, Kozlowski , Weidner, Polehna, and Mayor Harycki Nays: None Review of position description and salmy for Event Coordinator Community Development Director Turnblad summarized the possible responsibilities of an Event Coordinator . With the cost of a half time position approximately $20 ,000-30,000 annually, an Event Coordinator position cannot be funded solely by permit application fees at their current rates. Councilmember Weidner commented that he does not want to increase the fees for smaller events such as Veterans Day Ceremonies or the Easter Egg Hunt. Councilmember Polehna suggested asking staff to come up with creative ways to fund the position. He stated he receives a lot of criticism for not proactively facilitating a community festival. Mayor Harycki stated as the Council goes through the budget process, it may need to squeeze the position into the general fund and identify some sources of funding. He doubts it can be funded solely by event fees. He suggested directing staff to look for RFP ideas from other communities and bring a sample RFP to the next meeting for discussion . Continuation of the discussion on extending the Orderly Annexation Agreement Mayor Harycki presented the Joint Board's recommended revisions. He noted that there was disagreement on the board over extending the Agreement. Councilmember Weidner noted if the agreement is left to sunset, it does not require the City to annex the rest of the township property by January 1, 2015, but it leaves the option to do so. He believes the agreement was beneficial at the time it was entered, but he does not see the benefit to the City of extending the agreement. Councilmember Menikheim noted all the changes that have occurred since the agreement was entered 25 years ago . He feels there is now a need for the City to be able to annex the property for development. Councilmember Kozlowski commented unless there is a hardship to residents, he sees no good reason for extending the agreement. Page 5 of6 City Council Meeting July 2, 2013 City Attorney Magnuson pointed out that even if the City annexed the rest of the property on January 1, 2015; there are aspects of the agreement that remain in effect until2020. Property tax protections extend for five years beyond annexation . Councilmember Polehna agreed that extending the agreement does not benefit the City. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, not to extend the Orderly Annexation Agreement. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Mayor Harycki mentioned receiving a thank you from Senator Housley for accommodating parking for student athletes for the Let's Go Fishing Special Olympics event. Councilmember Polehna encouraged residents to watch the fireworks on July 4th , which will be simulcast on 1220 AM radio. Mayor Harycki thanked the City of Oak Park Heights and the Margaret Rivers Fund for their generous contributions. ADJOURNMENT Motion by Councilmember Kozlowski , seconded by Councilmember Menikheim, to adjourn the meeting at 8:08 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2013-105, Certificate of Appreciation-Bob Kroening Resolution 2013-106, directing the Payment of Bills Resolution 2013-107, accepting bid and awarding contract for County Road Improvement Project (Project 2013-04) Resolution 2013-108, approval of Cooperative Agreement with Washington County for Construction Costs for County State Aid Highway (CSAH) 23 and 24 Resolution 2013-109, a resolution establishing procedures for pre-approving historian services related to demolition requests Ordinance 1061, an ordinance amending the Stillwater City Code, Section 31-300, Entitled Establishment of Districts, by Rezoning 6 Acres to TR, Traditional Residential Page 6 of6 16/20/13 Edits by Joint Board I ORIGINAL AGREEMENT BETWEEN THE CITY OF STll,LWATER ·AND THE TOWN OF STU,LWATER FOR GROWTH MANAGEMENT, ORDERLY ANNEXATION AND THE EXERCISE OF JOINT POWERS FOR PLANNING AND LAND USE CONTROL THIS AGREEMENT is made this I b 1::l.. day of ~~ , 1996, ("Effective Date") between the City of Stillwater, Washington County, Minne ta ("City") and the Town of Stillwater, Washington County, M4mesota ("Town") and is an agreement relating to growth management and constitutes a "Joint Resolution" between the City and Town authorized by Minnesota Statutes §414.0325 providing for a procedure and a framework for orderly annexation of a part of the Town to the City. This Agreement also provides for the joint exercise by the City and Town of their respective planning and land use control authority pursuant to Minn. Stat. 471.59 and Minn. Stat. 414.0325 (Subd. 5). SECTION ONE INTRODUCTION 1.01 Certain land owners within the Town have petitioned the City for annexation and for the extension of municipal utilities. Since receiving the petition, the City has undertaken a review of its Comprehensive Plan and has studied the ability of the City to provide services to the area and has concluded that if the area requesting services is developed into urban uses the City would ultimately be benefited by a broadened tax base and a more vital community and that urban growth in the annexation area would benefit the City. The Town has participated in a review of the City's Comprehensive Plan and has concluded that it would be beneficial to the Town, and to property owners remaining in the Town after annexation, to enter this Agreement with the City so that the area to be annexed will be developed in an orderly fashion and with the least possible impact on the people of the Town. INTENT 1. 02 The parties to this agreement intend it to be binding with all the rights, privileges, and obligations attached thereto. Both parties intend to be bound by this agreement and shall not violate its terms. Neither party shall exercise any legislative authority either now existing or which may be later created in a way which violates the terms of the agreement. Both parties understand that they may not limit the power of the legislature over annexation, and such is not their intent. Instead, the parties agree to refrain from exercising any legislative authority, now or into the future, in a way that would violate the terms of this agreement. 35667.01F 05/23/96 -1- j6/20/13 Edits by Joint Board I INCLUSION INTO COMPREHENSIVE PLAN 1.03 Within sixty (60) days of the City's adoption of this Joint Resolution, the City shall adopt and forward to the Metropolitan Council a Comprehensive Plan Amendment incorporating the Orderly Armexation Agreement into the City's Comprehensive Plan. SECTION TWO ORDERLY ANNEXATION AREA 2.01 The property described in Exhibit "A" that is subject to annexation by the City pursuant to this Agreement will constitute the "Orderly Annexation Area". This area includes all that area of the Town not now within the City that lies North of Highway 36, East of County Road 15 and South of Highway 96, except for that portion of the Town that lies North of the right-of-way of the Minnesota Zephyr Track and East of the Oak Glen development. The Orderly Annexation Area is designated as in need of orderly annexation and no consideration by the Minnesota Municipal Board is necessary, no alteration of the boundaries is appropriate, and all conditions of annexation have been provided for in this Resolution and the Minnesota Municipal Board may review and comment only and within thirty (30) days of receipt of this Resolution and each subsequent phase as described in this Agreement upon the filing of a Resolution as described in this Agreement. SECTION THREE PHASING SCHEDULE 3.01 The Town and City agree that phasing the growth envisioned for the annexation area would benefit the City by reducing the fmancial risk of extending core facilities into the Orderly Annexation Area by extending such facilities gradually rather than at one time. This would also allow for the burden imposed by the growth to be gradually born by the City so that the level of services needed by the new development could be supplied on a gradual and phased basis. The Town has agreed that a phased development plan as envisioned by this Agreement would benefit the Town by phasing the impact of lost tax base on the remaining Town government and easing fmancial and lifestyle burdens that an immediate annexation of the entire area would impose on Town residents. For the purposes of this Agreement, the Orderly Annexation Area will be divided into four (4) phases described as follows: Phase I Description 3. 02 Phase I contains that property described in Exhibit "B ", generally described as that .part of the Town that is South of County Road 12, East of County Road 15 and North of Highway 36, except for the following property that will remain as Phase IV property unless Annexation is requested by the property owner pursuant to Section 4 .08 herein: 35667.01F 05/23/96 -2- j6/20/13 Edits by Joint Board I a. The Bergman Fann, 1205 -60th Street North Parcel Numbers 31-030-20-32-0001 and 31-030-20-34-0001 Owners: Alvin and Helen Bergman b. 1223 -62nd Street North Parcel Number 31-030-20-34-0002 Owner: Paul Bergman c. 7143 Manning Avenue Parcel Number 30-030-20-33-0001 Owners: Robert M. and Ann S. Jordan d. 7135 Manning Avenue Parcel Number 30-030-20-33-0002 Owners: Ralph E. and Kimberly A . Stowell e. 6731 Manning Avenue Parcel'Number 31-030-20-23-0001 Owner: Rosalie Gadient The Phase I also includes the Stillwater Golf Course. The approximate population of the Phase I area is q[J_ ----~.~----------- Phase II Description 3.03 The Phase II property is the property described in Exhibit "C" commonly referred to as the Abramowicz Farm property, Rivard property and Newman property. Phase III Description 3.04 The Phase III property is the property described in Exhibit "D" and commonly referred to as the Palmer Farm property. This Agreement will not obligate the City to provide adjacency between the present City and the Palmer property and it will be the obligation of the Developer to provide adjacency before the Resolution on Phase III is enacted. Phase IV Description 3.05 The Phase IV property is that portion of the Orderly Annexation Area that is not included in Phases I, II or III. 35667.0lF 05/23/96 -3- j6/20/13 Ed its by Jo int Board I SECTION FOUR TIMING OF ANNEXATION OF PHASES 4.01 Under no circumstances will the growth in the Orderly Annexation Area exceed a cumulative total of 120 dwelling units per calendar year measured from the year 1996 as year one. This limitation shall apply to the issuance of building pennits. The City shall provide a written report to the Joint Board on Jaly 15 efttl January 15 of each year commencing in 1997 identifying the number and location of building pennits for new residential dwelling units issued during the previous ~ months. ~ 4.02 Phase I property will be annexed to the City after the execution of this Agreement. The Municipal Board shall order annexation of the Phase I property within thirty (30) days following receipt of this Joint Resolution. 4.03 Phase II property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 1999. 4.04 Phase Ill property may be annexed by the City filing a Resolution with the Minnesota Municipal Board any time after January 1, 2002. 4.05 Phase IV property may be annexed by the City filing a R · · esota Municipal Board any time after January 1, 2020 (3-1 vote ; Weidner opposed) 4.06 The City may annex Phase II property prior to January 1, 1999 provided that the accelerated growth does not exceed the one hundred twenty (120) dwelling units per year limitation. 4.07 The City may annex Phase III property prior to January 1, 2002 provided that: a) the accelerated growth does not exceed the one hundred and twenty (120) dwelling units per year limitation; and b) that seventy-five percent (75%) of the net developable area of Phase I property annexed to the City has been platted and developed into occupied residential dwellings. 4.08 The City is free to deny an annexation or extend the timing of a phase at any time at its sole discretion. This Agreement does not confer any rights upon any individual property owner to require the City to annex his or her property. 4.09 As an exception to the Phasing Schedule, the City may annex property not described in Phases I, II or III by Resolution if the property is adjacent to the City, is petitioned for by one hundred percent (100%) of the property owners within the area to be annexed and if the resulting annexation will not create a level of growth that exceeds the one hm1dred twenty (120) dwelling units per year limitation. 35667.01F 05/23/96 -4- 16 /20/13 Ed its by Joint Board I the 12 .2 acres at the northeast quadrant of CSAH 12 and CSAH 15 , SECTION FIVE COMMERCIAL AND OTHER DEVELOPMENT 5 .01 Commercial Development within the Annexation Area will be limited to the 6.3 acr of commercial property at the southeast quadrant of C.S.A.H. 12 and C.S.A.H. 15, and the Bergman and Bradshaw property along Highway 36 between County Road 5 and County Road 15. These are the only properties designated for commercial use in the City's Comprehensive Plan. 5.02 Within sixty (60) days of the City's adoption of this Joint Resolution, the City will amend its Zoning Ordinance to include a separate zoning classification ~that will be described as "Village Commercial Zoning" or "Neighborhood Commercial" · 18 · 5 separate guidelines, standards and design criteria designed to meld the . acre commercial area into the rural setting of the adjacent residential property remaining in the development and the Town as described in Exhibit "E". 5.03 Within sixty (60) days of the City's adoption of this Joint Resolution, the City will amend its Zoning Ordinance to include a separate zoning classification for the Bergman and Bradshaw properties to be known as the "Research and Development District" that will have standards and criteria consistent with the classification described in the Comprehensive Plan. The district will house office, light industrial and service uses in a coordinated planned unit development campus setting. 5.04 Agriculture will continue to be a permitted use in the areas re-zoned pursuant to this Section. SECTION SIX ASSESSMENT AND UTILITY POLICY 6.01 Concurrent with the adoption of this nJoint Resolution", the City Council will adopt an assessment policy that will protect new City property owners who are neither subdividing their property nor requesting municipal services from special assessments and utility charges for sanitary sewer, storm sewer, water and street upgrading. The policy shall be as follows: a. Except as set forth in Section 6.04, no property will be assessed for sanitary sewer or required to pay sanitary sewer hook-up or utility charges if the property is not connected to public sanitary sewer. b. Except as set forth in Section 6.04, no property will be assessed for municipal water or required to pay water hook-up or utility charges if the property is not connected to the municipal water system. c. No property will be assessed for storm water improvements or required to pay storm water hook-up or utility charges prior to subdivision of the property. 35667.01F 05/23/96 -5- 16/20/13 Edits by Joint Board I $3 ,?SO ~3,750 d . Any property which hooks-up to City nitary sewer shall pay a hook-up charge which will not exceed , . . The , limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. e. Any property which hooks -up to City municipal water system shall ~ok-up charge which will not exceed -· &:Bet. L..:...:...:.--Th~ limit shall be inclusive of all trunk or core facilities, laterals and other public costs associated with the installation of and hook-up to the system. f. Property which is not being subdivided will not be assessed for the cost of street improvements necessitated by development occurring within the orderly annexation area . However, if the street is substandard at the time of the improvement, the property may be assessed an amount equal to the assessment that would have been levied by the Town, if any, under the Town assessment policy in effect prior to the annexation of Phase One. The property may be subject to additional deferred assessments payable if and when the property is subdivided. "Substandard" is determined by Township standards in effect prior to the annexation of Phase I. g. If a property hooks up to City sewer or water it will be charged for one hook- up as per Section 6.01 d and e regardless of whether the property can be further subdivided . Additional hook-up charges will be due at the time the property is subdivided based upon the hook-up charges in effect at that time . 6.02 Concurrent with the City's adoption of this "Joint Resolution", the City will adopt a sanitary sewer and water hook-up policy which includes the following provisions relating to property within the orderly annexation area: a. Prior to subdivision of the property, no property owner will be required to hook-up to the City's municipal water system. b. Prior to subdivision of the property, no property owner will be required to hook-up to the City's sanitary sewer system unless hook-up is mandated by State Statute or Minnesota Pollution Control Agency (MPCA) regulation and enforcement action is initiated . A property owner will be permitted to upgrade or replace a failing system in accordance with MPCA standards . The City ordinance will not impose regulations that are more stringent than those required by the MPCA. 6.03 This section does not require the City, if requested to by a Property Owner, to extend sanitary sewer service to property which has a failed on-site system if the extension is not feasible or cost effective. 6.04 The benefits and limitations set forth in this Section do not apply nor are they for the benefit of owners who subdivide their property. 35667.01F 05/23/96 -6- 16/20/13 Edits by Jo int Boa rd I 6.05 The limitations in Sections 6.01 d and e will be annually adjusted commencing January 1, ¥J{f based upon the Consumer Price Index for Urban Consumers (CP-U). ~ SECTION SEVEN REAL ESTATE TAXATION 7.01 Rural Tax Rate Adjustment. It is recognized that there is a significant difference between the City's municipal percent of tax capacity rate, which is approximately .35 percent for the calendar year 1996, and the Town's existing percent of tax capacity rate of .17 percent and that to require property that is brought into the City against the wishes of a property owner to pay the full municipal rate would be burdensome. The City, therefore, will concurrent with the City's adoption of this "Joint Resolution" amend, subject to the second reading required by City Charter, its Rural Service Taxing District Ordinance to include: a. A rural service district that will include only parcels that are not connected to municipal sewer or water services. b. A rural service tax rate that will be set at seventy-five percent (75%) of the City Urban Service District rate. c. Pursuant to Minn. Stat. 414.035, for parcels that have not requested annexation, the initial rural service tax rate in the year of annexation will be Fifty percent (50%) of the urban rate, with the percentage being increased five percent (5%) each year to the seventy-five percent (75%) rural service rate. 7.02 Tax Rate Adjustment for Parcels Not Requesting Annexation. Pursuant to Minn. Stat. 414.035, for parcels that have not requested annexation and do not qualify for the rural service taxing district, the initial urban tax rate in the year of annexation will be fifty percent (50%) of the urban rate, with the percentage being increased 10 percent (10%) each year for five (5) years to the full urban rate. 7.03 Tax Payment to Town. During the term of this Agreement, taxes received by the City based upon the tax capacity generated from any area annexed in the year of annexation will be paid over to the Town and thereafter the amount to be paid to the Town will be reduced by twenty percent (20%) each year until the amount reaches zero (0), when taxes based upon the full tax capacity will remain with the City. For the purpose of this section, any increase in tax capacity over the tax capacity generated in the year of annexation will remain with the City. 7.04 Year of Annexation. If the annexation becomes effective on or before August 1 of any year, the City may levy on the annexed area beginning with that year. If the annexation becomes effective after August 1 of any year, the Town may continue to levy on the annexed area for that year, and the City may not levy in the annexed area until the following year. 35667.01F 05/23/96 -7- 16/20/13 Edits by Jo int Board I SECTION EIGHT JOINT PLANNING AND LAND USE CONTROL 8.01 The purpose of this section of the Agreement is to provide for the joint exercise of governmental authority by the City and Town pursuant to Minn. Stat. 471.59 and 414.0325 , Subd. 5 in order to insure orderly development within the annexation area in accordance with this Orderly Annexation Agreement and the City's Comprehensive Plan. 8.02 The powers set forth herein shall be exercised by a four (4) member board consisting of two (2) City Council members appointed by the City and two (2) Town Board members appointed by the Town Board of Supervisors. 8.03 The Joint Board will review official controls necessary to regulate development of property and development applications within the Orderly Annexation Area before its annexation by the City in order to insure that the property remains in a status available for development into urban density residential uses in accordance with the City's Comprehensive Plan. The area north of the railroad tracks and east of the Oak Glen development and south of Highway 96 shall remain in the present conservency zoning classification now in effect in the area. A zoning classification for the Bergman farm that is the same as the City's Research and Development Zoning District will be adopted in order to protect the area from development that would prevent or frustrate the eventual urban development of the farm as an Urban Research and Development Center. Nothing in this subsection shall preclude the Town's approval of a subdivision of a parcel of land into three or fewer lots with a minimum lot size of 2.5 acres. 8 .04 As to property within the Orderly Annexation Area after its annexation into the City, the Joint Board shall have the following delegated powers: a. b. c. d. e. f. 35667.01F 05/23/96 Approve amendments to the City's Comprehensive Plan relating to the Orderly Annexation Area; Approve the initial adoption of, amendments to, or variances from the City's official controls relating to the Orderly Annexation Area. Approve any special assessment and sanitary sewer and water hook-up ordinance or policy and any amendments for consistency with Section Six. Approve the Rural Service Taxing District ordinance or any amendments thereto, for consistency with Section Seven herein. Review and comment on the consistency of any development application with City's Comprehensive Plan and Orderly Annexation Agreement. All matters subject to approval by the Joint Board as set forth in §8.04 (a), (b) or (c) shall be processed in the same manner by the City as any other such -8- j6/20/13 Edits by Joint Board I matter. Any required public hearing before the City Planning Commission or City Council shall also be noticed as a public hearing before the Joint Board. g. Final action by the City relating to matters described in §8 .04, Subd. (a), (b), (c) or (d) may not be taken unless the Joint Board certifies approval of the action. If the Joint Board fails to certify approval, the Joint Board Members shall designate a qualified neutral from the Minnesota Supreme Court Certified Neutrals list to conduct Alternative Dispute Resolution ("ADR") in the form of mediation/arbitration ("Med-Arb") or such other agreed upon ADR format. If mediation fails, the Neutral will issue a recommended decision. The Joint Board will adopt Findings of Fact and Decision consistent with the Neutral's recommendation and supported by the administrative record developed by the City and Joint Board. The Neutral shall base the recommended decision on the City and Joint Board administrative record, any applicable provision of the Orderly Annexation Agreement and legal pripciples which the Joint Board and City are required to follow in determining the matter at issue. h. Development applications subject only to review and comment by the Joint Board pursuant to Paragraph 8.04(e) herein shall be processed in the same manner as all other development applications except as follows: (1) The Joint Board shall meet before the Planning Commission completes its consideration of the application. Minutes of the Joint Board's discussion of the application shall be included in materials submitted to the Planning Commission. No public hearing need be conducted at the Joint Board meeting; (2) The Town Board representatives on the Joint Board shall be ex officio members of the City Planning Commission when any development application subject to the Joint Board's review and comment is being considered, and shall be provided with all staff reports and other documentation provided to City Planning Commission members. 8.05 "Official controls" means ordinances, regulations and policies which control the physical development of the city and use of land, or any detail thereof and implement the general objectives of the comprehensive plan, including ordinances establishing zoning, subdivision controls, site plan regulations and official maps. 8.06 The Joint Board will not be responsible for any staff time, consultant expenses or other costs incurred by the City and Town in connection with the processing and review of any matter which requires approval by the Joint Board. The Town and City will be responsible for paying their own employees, consultants and Joint Board members. Any expenditure incurred by the Joint Board, including the appointnient of a Neutral to conduct ADR proceedings, if necessary, shall be apportioned seventy-five percent (75%) to the City and twenty-five percent (25%) to the Town. 35667.01F 05/23/96 -9- j6/20/13 Edits by Joint Board I 8.07 This Joint Powers Agreement shall term· Annexation Agreement on January 1, , except as follows: As to the matters set forth in Section 8 .04 (b), (c) and (d) herein, the Joint Powers Agreement shall remain in effect so long as there are any Phase IV properties that are still entitled to the protection of Sections Six and Seven herein, pursuant to Section 16.01 herein. 8.08 Concurrent with the City's adoption of this Joint Resolution, the City shall amend, subject to the second reading required by City Charter, its zoning ordinance to provide that property is zoned agricultural upon its initial inclusion into the City upon annexation. The Agricultural zone shall not allow any non-agricultural commercial use. The owner of any property proposed to be annexed pursuant to Section 4.09 which has an existing non-agricultural use shall agree to terminate the use as a condition of annexation. Nothing herein precludes the City, subject to Joint Board approval pursuant to Section 8.04 (b) herein, from rezoning the property to another use at the time of or subsequent to its annexation. SECTION NINE PERFORMANCE STANDARDS 9.01 The City agrees to develop Performance Standards for developers who work within the Orderly Annexation Area. The standards will measure developer performance in the areas of fmancial responsibility, protection of the environment during construction, construction traffic management, compliance with established tinie tables and responsiveness to citizen complaints. Each developer will be reviewed annually for compliance with these standards and the City will develop a system to sanction developers who fail to meet standards. SECTION TEN INCLUSION OF JOINT TASK FORCE RECOMMENDATIONS 10.01 To the extent feasible and permitted by law, the City agrees to include the recommendations of the Joint City/Town Planning Task Force within the ordinances and policies of the City. These recommendations are adopted and made a part of this Agreement as Exhibit "F". SECTION ELEVEN ENVIRONMENTAL AND OPEN SPACE PRESERVATION 11.01 The City agrees that environmental assessment worksheets will be required at each critical stage of any development review process as required by the Rules of the Minnesota Environmental Quality Board. Further, the recommendations developed by the Stillwater Area Open Space Committee will be implemented when feasible and the guidelines for protection of open space and the environment within the Orderly - Annexation Area will be followed when feasible or when permitted by law. The Stillwater Area Open Space Committee Report prepared by Kathryn Malody, 35667.01F 05/23/96 -10- Botanical Consultant, dated August 1995 is adopted and made a part of this agreement as Exhibit "G", and the recommendation set forth in the study for sites within the Orderly Annexation Area must be made available to the Planning conunission and City Council when any planning review is made of any proposed development within the Orderly Annexation Area. SECTION TWELVE INFRASTRUCTURE INSTALLATION WITHIN THE TOWNSHIP 12.01 When sewer and water trunk facilities will be extended through Town area in order to serve phases of the Orderly Annexation Area that are ready for urban development, the City agrees to notify the Town Board of the development plans. The City will copy the Town Board on any correspondence with Town property owners relating to easements or right-of-way acquisitions. SECTION THIRTEEN MAINTENANCE OF EXISTING INFRASTRUCTURE WITHIN TOWN C ity Engineer is rev i ewing this section . 13.01 The Town will contmue to mamtam streets an o er pu IC IIDprovements in the Annexation Area so long as they remain in the Town. If improvements are required in this area which are not necessitated by growth in the City Annexation Areas, the City will pay to the Town a portion of the cost of the improvement which extends the useful life of the improvement beyond the time at which the street or other improvements is projected to be annexed into the City. The City's portion of the cost will be prorated based upon the following formula: Useful Life After Cost of Improvement x Projected Annexation Date = City's Share Total Useful Life 13.02 If public improvements are required in the Orderly Annexation Area that remain in the Town and are necessitated by the growth occurring in an area annexed pursuant to this Agreement, the City shall pay the cost of the improvements, except for an amount approximating the cost of maintaining (e.g: patching, sealcoating, and overlays) the street to a Township rural standard under the policy in effect prior to the annexation of Phase One based upon average daily traffic that existed prior to Phase One. This amount will be the Town's responsibility. 13.03 Road maintenance costs for the Orderly Annexation Area remaining in the Town will be shared based upon the City assuming road maintenance cost increases over the base year 1995. The amount of maintenance costs equal to the base year 1995, annually adjusted by the appropriate construction cost index, will continue to be the responsibility of the Town. 35667.01F 05/23/96 -11- 16/20/13 Edits by Joint Board I SECTION FOURTEEN MODIFICATION 14 .01 This Agreement may be modified at any time by written agreement approved by both the City and the Town, provided that the Resolution approving the modification be approved by 4/5ths vote of both the City and the Town. SECTION FIFTEEN GENERAL PROVISIONS 15.01 The words "shall" or "will" are mandatory. The word "may" is permissive . 15 .02 If any provision of this agreement is declared invalid, for any reason, by a court of competent jurisdiction, the validity of the remaining terms and provisions shall not be effected and the agreement shall be construed and enforced as if the agreement did not contain the particular term or provision held to be invalid. SECTION SIXTEEN TERMINATION 16.01 This Agreement will terminate on January 1, ~ects, except that any Phase IV properties annexed subsequent to January 1, , shall be entitled to the protection of the provisions of Sections Six and Seven or a period of five (5) years after the year of annexation. 2020 (3-1 vote ; Weidner opposed) CITY OF STILLWATER ATTEST: 35667.01F 05123/96 TOWN OF STilLWATER ATTEST: &2~. Pat BantU, Town Clerk -12- ... •' ~addthisa!!"?· # 36 ~o a bs Frank Roos Aasoci-te$, Inc 15050 Z3rd Rva. N, Plyaouth, MN. 55~4? 6121' .. 76-6010 F~x 612/476-8532 Orderly_ Alinexation -Area EXHIBIT CITY & TOWNSHIP OF STILLWATER ORDERLY ANNEXATION AGREEMENT ' ' " ' " Orderly Annexation Agreement Exhibit A Legend --• City Limit (1/1/13) a Orderly Annexation Area Revised 2013 Ju.r. 10. 1996-1 :3iPM-~.!U'"'SS FRANK ROSS-------~-No. 6168-P. 3/6--. ~cCoabs frank Rcos Associates, Ine 15050 23~d AY~. N. Plyaouth, "N. 55447 Engineers 612~476-6010 Planner$ ~~f' . • .-,L,l ~'I :~• CITY & TOWNSHIP OF STILLWRTER ORDERLY ANNEXATION -------~-··- Jufl. !0. 1996_ I :31P~f_Mcr''\!BS FRANK ROSS _____ _ __ No . 6168_P. 4/6 __ :•' .... ,.,. ... ta· "cca-bs fro~ Raas Aa$aCi~tes. Inc. 15050 c3rd Ave. H. Ply~cuth, HN. 55447 Enginears ct~,47~-~n1n Pla~~P.~~ J CITY &. TOWNSHIP OF STillWATER ORDERLY ANNEXATION ,.,l r ~ - c •• = = = ~ .-.-· 80th Street tlcCo•tls Frank Roos A#$OCiates, Inc. 15050 23rd Rve. N. Plyaovtn, "H. 55447 Engineers 612/~76-6010 Planners Fhx &l2/4?6-BS32 Surveyor£ I :?t')(FH 5/6 -'' - -:-: .......... t ~'1\"1 CITY &. TOWNSHIP OF STILLWATER ORDERLY ANNEXATION AGREEMENT I \' 20 14 Budget Request Presentation -Supporting Information Per Capita Support for Library Service-20 13 • Residents of Stillwater $57* • Residents of Washington County outside Stillwater and Bayport $28 Please note that Stillwater residents do not pay a levy for the support of the Washington County Library. Recent Union Settlements -Library Compared to City Bargaining Units City City City Library AFSCME Managers Police Unit 2009 3 3 3 3 3 3 2009 0.25 0 .25 0.25 0 0 0 2010 0 0 0 0 0 0 2011 0 0 0 2 2 2 2012 0 0 0 0 0 0 2013 2 3 3 1 1 1 2014 2 2 3 Potential 1 1.5 2 7 .25 8 .25 9.25 7 7 .5 8 Return on Investment for New SmartCheck Using information provided by 3M Library Solutions, we estimate that our operations would require an additional 2.5 FTE in circulation staff to handle our level of return activity should the current SmartCheck fail and not be replaced. This additional staffing would cost S 145, 1 00 in wages and benefits. The estimated cost of a new SmartCheck is S 125,000. The maintenance contract for a new SmartCheck would also be about S I I ,000 less than the contract for the current equipment. This is probably due to the fact that there are only two 3M SmartChecks of this vintage still in use in the Midwest. 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 2007 Source by Percent of Total Support Volunteer Value Foundation & F@SPL Enterprise Funds City Funding 2007 4.6% lo/o 3.5% Community Support for the Stillwater Public Library 2007 to 2013 • Volunteer Value (1) • Foundation and Friends@SPL • Library Enterprise Funds (2) • City of Stillwater Funding 2008 2009 2010 2011 2012 Est. 2013 2008 2009 2010 2011 2012 20 13 estimated 4 .2% 4. 7o/o 5. I o/o 4 .2% 4. 7% 4.6% Jo/o 2o/o 2 . 7% 4.3% 4 .1 o/o So/o 5. 7% 7.3% 6 . 9% 7.8% 8.8% 8.2% 91.9% 89% 86% 85.3% 83.7% 82.4% 82.2% (I) We arrive at the value of volunteer labor by multiplying the number of volunteer hours per year by the figure ($20) assigned to volunteer time in Minnesota by AARP. This is common practice for public libraries in Minnesota. (2) Enterprise funds include meeting and event space rentals, sale of non-resident cards, printer and copier fees, processing fees, and rental material proceeds. A note of support from Friends and Foundation: In 20 12, the total of support from Friends@Stillwater Public Library and the Stillwater Public Library Foundation was $50,788. In 2013, based on figures for January through August, it is estimated that this figure will be $65,000 for direct and in-kind contributions, or about 5% of the library's total budget. According to Stu Wilson at Library Strategies, the consulting arm of the Friends of the Saint Paul Public Library, over a period of time, a strong friends group or Foundation will average a contribution of 5% of the library's budget. The contribution would be expected to vary from year to year, dependent on that year's special projects. Our Foundation is fairly new with 2008 as its first year of operation. Without a long history or an endowment, its level of support is very good. 1,100,000 1,050,000 1,000,000 950,000 900,000 850,000 Basic Operating Costs Ta an Increasing are of Public Funds • City Of Stillwater Funding • Basic Operating Costs * 2007 2008 2009 2010 2011 2012 2013 *Basic operating costs include personnel, telecommunications, facilities costs, utilities, and general insurance. Note: In 2007, basic operating costs required 92% of City of Stillwater funding; in 20 13, basic operating costs are estimated to require 96% of City of Stillwater funding. RESOLUTION 201 3-174 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Sti ll water, Minnesota, that th e bills set forth and itemized on Exhibit "A" totaling $525,304.50 are hereby approved for payment , and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on fi le in the office of the City Clerk and may be inspected upon req uest. Adopted by the Council this 29th day of October, 2013. Ken Harycki , Mayor ATTEST: Diane F . Ward, City Clerk EXHIB IT "A" TO RESOLUTION #2013-174 Page 1 LIST OF BIL LS Action Rental Liquid propane 39.54 Amano McGann Inc Water Street Inn auto gates 3,396.00 Aramark Uniform Services Inc Mats & Uniforms 515.46 Aspen Mills Uniforms 2,617.39 Ballis Tom Reimburse for fire open house supplies 559.02 Batteries Plus Batteries 1,322.58 Braun lntertec Corporation Professional services 2,306.25 Brock White Co. LLC Straw wattle 29.39 Carquest Auto Parts Auto parts and supplies 652.07 COW Government Inc. I pad 4,469.34 Century College Fire officer course 400.00 Century Link Phone 40.40 Century Power Equipment Strut deck and balljoint 401.08 Com cast Internet 211.40 County Materials Corporation Catch basin riser 84.40 Cub Foods Pancake breakfast & Sewer seminar 179.72 Curb Masters Ampitheater 69,595.65 Discount Steel Gates for sanders & shop sup 498.39 Emergency Medical Products heartstart smart pads 122.27 Fastenal Company Supp lies 179.75 First State Tire Recycling Shop tires 117.40 Folz Freeman Erickson Inc. Professional services 735.00 Foremost Promotions Promotional items 910.00 Frontier Ag & Turf Clip chain knife 420.88 Gertens Wholesale Wholesale tulips and daffodi ls and bulb plan· 366.04 Grainger Upright vacuum 258.48 Heritage Printing Business Cards 201.99 Herzog Joshua Structural Engineering 6,000 .00 Hoisington Daniel Stillwater video walking tour brochure 2,000.00 lnfratech Clean and vac deep lift station 1,350.00 Jimmys Johnnys Inc. Toilet rental 367.35 Kath Companies Supplies 1,133.84 Lake Management Inc. Lake McKusick algae treatment 200.00 Larson Architects Professional services 8,805.88 Lennar of Minnesota Grading Estrow 3,500.00 League of MN Cities Stormwater coalition 760.00 Loffler Companies In c. Software license & security 806.91 Marshall Electric Company Repla ce lamp in flood light 579 .80 Meet the Monster Refund for police services 128.41 Menards Supplies 456.03 Menikheim Doug Podcast Event 86.99 M.J . Raleigh Truck Co. Custom topsoil 45.00 Metropolitan Mechanical Contractors Maint agreement & repair 3,154.75 MN City/County Mgmt Assoc. Membership 135.23 MN Chiefs of Po lice Assoc. Permits to acquire 64.02 EX HIBIT "A " TO RE SOLUTION #2013 -1 74 Page 2 MTI Distributing Cap reservoir 20.62 NAPA Auto Parts Auto supplies and parts 200.05 Natural Resource Group LL C Professional services 14,764.95 Nuss Truck & Equipment Filters and oil 2 45 .02 Office Depot Office supplies 52.74 Peterson Companies Hauling of contaminated materia l 8,625.00 Phoenix Builders Refund of 80% of building permit fee 100.20 Professiona l W ireless Communicat ions M icr ophone and antenna 149.97 Rose City Sign Company Downtown Parking 3,269.15 Safe Fast Inc Auxiliary filter 33.15 Sharrow Lifti ng Pr od ucts Co u p ling link and cha in 3 5 5.63 Stillwater Medical Group Fire fighter exams 577.85 St. Croix Recreation Co. Shackles chain pendulum 315.82 Standard Spring Parts Rea r sh ac kle kit 244 .74 S& T Office Products Tape extreme 193.90 City of St . Paul Asphal t 216.93 Summer Tuesdays Inc Return 251.49 ECM Publishers Special meeting 42 .50 St il lwater Fire Re lief Assoc 2013 Fire State Aid 115,645.13 T.A. Schifsky and Sons Asphalt 3,82 7 .26 Toll Gas and Welding Supply Argon 146.70 Trans Union LLC Info cha rges 45.82 Tri -State Bobcat Supplies 56.93 USAble Life Term Life Insurance 398.40 Wagner R B Post ca p cast iro n ba ll 324.91 Water Works Irrigation LLC Rebu ilt two and test RPZs 1,940.00 Washington County Public Works Manning final 161,418.65 Thomson Reute rs Info c harges 102.96 Wingfoot Commercial Tire Tires 1,560.50 Wittman Abbi Jo Reimb u rsements 42.31 Wu lfing David Reimbu rse for d o g board i ng 70.00 Yocum Oil Company Fuel 8 ,023.03 Zayo Enterprise Netwo r ks T1 Line 419.01 CREDIT CARDS Ke n Harycki USS Minnesota Travel and lodging 892.59 Tom Ball as Snyder Equipment Gear lockers 1,308.20 Coope r Safety Sma ll tra u ma b ags 81.96 Larry Han sen Staple Direct Bank zipper bags 62.45 Cottage House Inn Lodging for preservation conference 264.90 EXHIBIT "A" TO RESOLUTION #20 13-174 CREDIT CARDS continued Stuart Glaser Lynn card company LIBRARY Ace Hardwa re Baker and Tay lor Brodart Co Hedin Sue Master Mechanical Midwest Tape Office of Enterprise Techno logy Nardini Fire Eq uipment Pinnacle Building Services Recorded Books LLC Star Tribune Toshiba Business Solutions Viking Auto Sprinkler Co. Washington County Library ADDENDUM Bald Eag le Sportsmans Assn Clark, Dan Clog Un -Boggler Delta Dental Lakeview Hospital Magnuson Law Firm Neopost Great Plains Office Depot Tuft, Kevin Verizon Wireless Xce l Adopted by the City Council this 29th Day of October, 2013 Foil bugles and ma ltese crosses Janitorial supplies Books Books Staff reimbursement 4th Qtr Prev Maint Av Materia ls Te lephone Annual service Window cleaning Books on CD Newspaper subscription Ma intenance contract Annual fire inspection Postage overdue notice Range use Custodian Unc log drain pipe COBRA Blood draws Professional Service Repair of folding machine Office supp lies Reimburse for squad equipment Cell phones Electricity, Gas 71.40 455.59 1,103.08 2,687.88 40.18 947.25 212.08 341.22 149.15 750.00 5,424.57 286.00 31.97 562.50 276.21 255.00 1,057.50 185.00 292.90 50.00 7,317.93 1,113.18 102.28 38.71 1,583.29 53,474.11 TOTAL 525,304.50 Page 3 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING RATES FOR THE MUNICIPAL PARKING RAMP WHEREAS, the City of Stillwater owns and operates a parking ramp at 200 North 2nd Street; and WHEREAS, the parking ramp was constructed primarily to accommodate commercial parking in the form of contract parking, transient parking, and event parking; but the ramp will also accommodate 25 residential spaces1; and WHEREAS, the fees charged to park in the municipal ramp are intended to cover the operations and maintenance costs of the facility; and WHEREAS, the ramp opened on November 23, 2009 using the fee scheduled as adopted in Resolution 2009-177, but with experience the City recognizes that the fee schedule is in need of revising. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby adopts the following fee schedule for the municipal ramp and rescinds Resolution 2009-177: 1) Transient Parking (sometimes known as Hourly Parking). a) Transient parking is available daily (except during events). i) The standard rate is a flat fee of $3 to park all day. ii) Summer (May 1 – Oct 31) weekend (Thursday at 5:00 pm – Sunday at 8:00 pm) rate is a flat fee of $5 to park all day. b) All day transient parking is available until 2:30 am. After that time transient parking vehicles must be out of the ramp or are subject to a parking fine and possibly towing. c) During events the posted event fee will be charged instead of the standard rate. d) Bulk Coupons. i) Transient parking coupons can be purchased in advance at a discounted rate if purchasing at least 10 of them. (1) A standard $3 coupon is reduced to $2.50 each when at least 10 are purchased. (2) A summer weekend $5 coupon is reduced to $4.50 each when at least 10 are purchased. 1 Since the parking ramp and its associated surface lot on 3rd Street were constructed with Tax Increment Financing, only 10% of the parking spaces may be used for non-commercial (i.e. residential) parking. 250 spaces were created; therefore up to 25 of them may be used residentially. Page 2 of 3 2) Contract Parking2. a) Business Hour Passes. i) This type of pass is valid weekdays between 6:00 am and 6:00 pm. A minimum purchase of three months is required. After 6:00 pm hourly fees will apply. (1) Pass for uncovered space (4th level) $10/month (2) Pass for covered space (levels 1-3) $15/month (3) Covered spaces, bulk rate (5 or more) $12/month each (4) Pass for covered reserved space $20/month ii) After 6:00 pm transient parking rates apply. iii) Businesses passes are not valid during event parking. b) Extended Hours Business Passes. A minimum purchase of three months is required. (1) Covered reserved space (until 9 pm) $23/month (2) Hospitality Industry pass (until 6 am) $20/month 3) Event Parking. a) Currently event parking is charged all day on the 4th of July and on Father’s Day (for the Stillwater Criterium). i) The City Council may change the list of event dates. b) Event parking is a flat fee of $10. c) Event parking is valid until 2:30 am. After that time event vehicles must be out of the ramp or are subject to a parking fine and possibly towing. 4) Residential Parking (sometimes known as 24/7 passes)2. a) A total of 25 passes are available in the parking ramp for non -commercial customers, i.e. residential customers that wish to park vehicles without restrictions on hours being parked. b) Eight are reserved for Rivertown Commons residents. These 8 spaces are a courtesy offered by the City Council to off-set the 8 spaces which were previously reserved for Rivertown Commons in the City’s surface lot prior to removing the lot and building the parking ramp. (1) These eight passes are available for $25/month each [3 month minimum purchase required]. c) One seasonal residential pass is available to Rivertown Commons between November 1st and May 1st. (1) This seasonal residential pass is available for $35/month [3 month min- imum purchase required]. d) 11 residential parking passes are available to any resident of the City of Stillwater that has a valid and current handicapped parking permit issued by the State of Minnesota. (1) These 11 passes are available for $25/month each [3 month minimum purchase required]. e) 5 residential parking passes are available to any resident of the City of Stillwater on a first-come, first-served basis. (1) These 5 passes are available for $35/month each [3 month minimum purchase required]. 2 A $5 activation fee is charged when the parking pass is initially purchased. Each time the card is misplaced and must be replaced by the City, a $5 reactivation fee will be charged. Page 3 of 3 5) Free Parking. Parking is free and open to the general public at the following times3 a) Every Sunday from 6:00 am to 1:00 pm. b) Christmas from Christmas Eve at 1:00 pm until noon on Christmas Day. c) Good Friday from 6:00 pm until 1:30 am. d) Easter Sunday from 6:00 am until 1:00 pm. Enacted by the City Council of the City of Stillwater, Minnesota this 29th day of October, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 3 These free parking hours were established according to the terms of a Development Contract dated 6/12/08 between the City of Stillwater and Trinity Lutheran Church. 10-28-2013 To: Stillwater Mayor and Stillwater City Council Members, Subject: The New Curb-Outs on City Streets. The first time I saw one of the new Curb-Outs, I envisioned traffic trouble coming soon. I wonder if an engineer did a study on the possible problems that these might produce. Without putting a lot of time into a study I listed some advantages and disadvantages of the Curb-Outs. Advantages  We look more like the Europeans.  Please submit any advantages that you can think of as I could not think of any logical ones. Disadvantages:  Safety issues are very alarming. I noted that a biker might likely pull out from the parking lane right into the driving lane. Sure enough, that recently happened to me on Pine St. The biker must not have heard me approaching and we got to the corner at the same time. He pulled out in front of me and because I was expecting it we did not have an incident. But in time a biker/vehicle accident is very probable. The other scenario is the driver may swerve to avoid the biker and have a head on collision with an unsuspecting oncoming vehicle.  A little snow on the ground or the fallen leaves hiding the curb could cause a motorist to hit the curb. If nothing serious happens the least you can expect is an expensive front end repair. More seriously, hitting the curb at the posted speed limit may easily throw the vehicle into the oncoming lane.  Any vehicle pulling a trailer will have an obvious problem negotiating the corner.  Remember how we were taught in driver training to move to the right when making a right turn? I guess they will have to re-write the book.  Maintenance issues are obvious. Was there any thought put into snow plowing? How much damage will be done to the plows and curbs when they hit the curb-outs while plowing?  These obviously cost more than the conventional curb. It would be nice to know how much of my taxes are going to this ludicrous project. I think the City should consider the cost of restoring the streets to the normal configuration before the cost of law suits put us in serious financial trouble. Sincerely Art Junker, Stillwater, MN AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 29, 2013 changed from November 5, 2013 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Discussion with Stillwater Township 2. Discussion with Library Board IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of October 17, 2013 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Summer Festival Presentation – The Locals 13. Proclamation – Pancreatic Cancer Awareness Month X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2013-174, directing payment of bills 15. Resolution 2013-175, approval of the issuance of a new Wine with Strong Beer liquor license for The Wedge & Wheel, LLC 16. Resolution 2013-176, approving health and dental insurance premiums and city contribution effective January 1, 2014. 17. Possible approval to purchase bathroom stalls – Recreation Center 18. Resolution 2013-177, approving doing business as (dba) name change from River Oasis Café to Oasis Café XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. This is the date and time for a public hearing to consider an appeal of the designation of problem property at 104 Sherburne Street N., Mark Meister, owner. Notice was mailed to the property owner on October 15, 2013. 20. Case No. 2013-26. This is the date and time for a public hearing to consider a request from Tyler Strachota, Metro Mechanical, for an amendment to an existing special use permit by installing a fluid cooler on the roof at Lakeview Hospital located at 927 Churchill Street West in the RB, Two Family Residential District and any variances related thereto. Notices were sent to affected property owners and published in the Stillwater Gazette on October 18, 2013. (Resolution – Roll Call) XIII. UNFINISHED BUSINESS None. XIV. NEW BUSINESS 21. Possible conceptual approval of a contract with Summit Envirosolutions for professional historian services related to demolition permit requests. 22. Possible consideration of Downtown Parking Commission recommendation to amend the residential parking policy associated with the parking ramp. XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT DA YID T. l\1AGNUSON ATTORNEY AT LAW SUITE# 203 THE GRAND GARAGE 324 SOUTH MAIN STREET STILLWATER, MINNESOTA 55082 (612) 439-9464 September 27, 1984 Stillwater Library Board Stillwater Public Library 223 North 4th Street Stillwater, MN 55082 Attn: Lynne S. Bertalmio, Librarian In re: Library merger Dear Members: I render this legal op1n1on in hopes of clearing up certain "threshold" legal problems that must be considered before the merger can be accomplished. The first question is whether the voters of the City must be consulted on the question by a referendum held at a general election. City records reveal that in November of 1897 city voters at a referendum passed by 2/3rds majority determined that a library and reading room should be established for the City of Stillwater. Minnesota Statutes 134.08 Subd. 2 provides that when a library service is established under a referendum it may only be discontinued afte~ a majority of the votes cast on the question are in the affirmative on a question on a ballot in a general election. While the statute seems clear that a referendum is require~ at least ten other mergers have proceeded without the referendum on the theory that the service is actually not being "discontinued" the service is being maintained after the merger by the county and therefor a referendum need not be required. In my view the merger could proceed without a referendum but there would be a certain risk that a disgruntled citizen could bring legal action to have the merger set aside because no referendum was held. The board could certainly weigh the likelihood of such a lawsuit in light of the ten successful mergers that have taken place with no problems. The second question is whether the City is bouna oy the conditions imposed on a gift to the City given by Andrew Carnegie in August of 1901. Andrew Carnegie gave the City $25,000.00, but conditioned the gift on at least two promises. The promises are set forth in Resolution No. 1690 of the City that was adopted on the 20th day of August of 1901. The City assured Carnegie that the City "would bind itself to support a public library therein at a cost of not less than $2,500.00 per annum .•• and the City government of said City and all citizens of said City stand pledged hardily to cooperate" with any other conditions thatCarnegie might impose on the gift. After a thorough search of City records I have not been able to determine what, if any, further conditions were imposed. I am of the opinion however that if the county agreed to abide by the same conditions, no "breach of trust" to Carnegie or his legal representatives would be occurring~ The next question is whether the proposed merger would conflict with any "maintenance of effort" provisions found in Minnesota Statutes 134.34 0 In general, this Statute requires governmental units to continue to financially support their libraries in order to receive certain system support grants from the regional public library systemo I am of the opinion that the Count~ as the surviving provider of library s ervice,would be the only legal entity required to maintain an effort of support, and in that the library support grants would only be reduced if the level of financial support to the County library system would be reduced. It seems that this is extremely unlikely especially in view of the increased levy that would be required to take on library service in the City of Stillwater. The last question tnvolves the proceedure that must be undertaken to accomplish the merger o It seems to me that the proper parties to the merger would be the County Board and the City Council of the City of Stillwater, however, the contract would need the ratification of both the County Library Board and the City Library Board. I am of this opinion since Minnesota Statutes 134.11 appears to vest a certain amount of discretion in both the County and City Library Boards. The Statute provide~ for instanc~ that the Library Board may purchase grounds and erect a library building thereon, however, in each case the approval of the City Council or County Board is required. In view of these conflicting power~ ratification by the respective boards would be necessary. Therefor, I deem it important that the respective boards continue to negotiate with each other in an attempt to define a tentative formal contract. With this approach their ratification would be assured and the respective governing bodies of both entities would be satisfied that the final contract that they must sign would have the support of both library boards. I hope this information is helpful. Yours very truly, :{}(l'l-Ld--.l·v'\."-/'----· ···· 1 / : I David T. Ma nuson Stillwater !'-' ity Attorney DTt--1/st CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES October 15, 2013 SPECIAL MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Menikheim, Weidner (arrived late), Kozlowski, and Mayor Harycki Absent: Councilmember Polehna Staff present: City Administrator Larry Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad City Clerk Ward City Attorney Magnuson introduced Casi Butts as the new Assistant City Attorney. OTHER BUSINESS Presentations for 2014 Summer Festival proposals Community Development Director Turnblad introduced the three presenters. FILO Productions - Tom Butina, co-event director, introduced the company. Andrew Westphal, vice president, explained they do small and large events and there are many choices and options. He reviewed other festivals the company has produced. Engaging local civic groups and establishing deadlines for event planning would be very important. They propose a threefold festival, with a family-friendly element, a local cultural element, and a small concert series. Lumberjack activities would also be incorporated. He reviewed plans for shuttle service, marketing, sponsorships, and merchandising. Kevin Weinhandl, owner, added that the company wants to create an experience for festival-goers. The festival would take place on Friday, Saturday, and Sunday to include a parade on Sunday. The attendance goals are: Friday 6,000- 7,000; Saturday 8,000-10,000; Sunday 5,000-6,000. Expenses would never exceed sponsorship dollars which are budgeted at $400,000. Two possible festival themes are River Jam and Sawmill Days. Genius of Fun Events - Woody McBride, event coordinator, indicated that he has done events in the St. Croix Valley for eight years and overall for 20 years. He would like to produce a downsized boutique type event that would be free, providing diverse and interesting attractions. City Council Meeting October 15, 2013 Page 2 of 6 He can do it for $80,000. The event would be eco-friendly with a small footprint. He anticipates 4,000 attendance for Friday, 7,000 for Saturday, and fewer on Sunday. The event would be funded by beverage sales, parade fees, art and craft vendors, with soft costs (security, parking, fire and safety) donated by the City. He views himself more as a community organizer than a promoter. He reviewed the local and Minnesota bands that would be booked. The event would be called The Spirit of Stillwater. Mid-America Festivals Corporation - Jim Peterson, owner, introduced his staff and reviewed other events they produce, including Renaissance Festivals in four markets. The group has been in the entertainment business in Minnesota for 43 years. His group is sensitive to the expectations of local people and community organizations and would support local artisans. Activities could include local bands, a beer fest, bike run, parade, waterski show, a concert that would draw about 4,000 people with a $20 ticket, a strongman competition, wine and jazz festival, chess tournament, cupcake competition, and other family and kids’ events. Sponsorships would likely generate $75,000, with the event bringing in about $200,000 income and about $100,000 in trade. They would cover extra soft costs for public safety. The event would be free except the concert, and would attract 20,000-40,000 people. It would be called River City Days. In response to a question from Councilmember Weidner, all three presenters stated that the City would own the name of the festival. Mayor Harycki recessed the meeting at 6:30 p.m. REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:05 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, and Mayor Harycki Absent: Councilmember Polehna Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. City Council Meeting October 15, 2013 Page 3 of 6 APPROVAL OF MINUTES Possible approval of minutes of October 1, 2013 regular and recessed meeting minutes Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to approve the October 1, 2013 regular and recessed meeting minutes. All in favor. OPEN FORUM James Cashman, 2022 Broadway Street North, a 32-year resident, expressed concern about the mandatory wireless water meter being installed in his home. He feels having a pulse digital radiation device put inside their home is a violation of human rights because they are not as safe as they are portrayed to be. There should be an opt-out provision. On expressing his concerns, he felt the Water Board did not treat him fairly. City Attorney Magnuson stated that the issue of whether to grant an extension or opt-out provision is the Water Board’s decision, not the Council’s. He offered to speak to the Water Board to see if they could enact an opt-out provision. Councilmember Menikheim, liaison to Water Board, stated the Water Board made the decision to install the new meters after serious consideration and after coming to the conclusion that the radiation is minuscule and poses no danger. He believes the Water Board would welcome the opportunity to reconsider the requirement. STAFF REPORTS Fire Chief Glaser stated during Fire Prevention Week last week, firefighters visited over 1,000 students and culminated the week with a well-attended open house. CONSENT AGENDA Resolution 2013-170, directing payment of bills Resolution 2013-171, approval of 2012-2014 Labor Agreement with the Stillwater Firefighter’s Association Resolution 2013-172, approving Minnesota Premises Permit for Lawful Gambling for Merrick, Inc., located at No Neck Tony’s, 231 Myrtle Street E, Stillwater, MN Possible approval of utility bill adjustments Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. City Council Meeting October 15, 2013 Page 4 of 6 UNFINISHED BUSINESS Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF Assistance to redevelop the Joseph Wolf Block at and around 402 South Main Street Community Development Director Turnblad stated that there are three possible scenarios for concept approval: 1) grant 100% of the $1.15 million TIF assistance up-front; 2) partially up- front the TIF request and grant the balance pay-as-you-go; 3) grant 100% pay-as-you-go. The project is a strong candidate for TIF assistance because it meets many of the objectives of the City’s TIF Policy. Staff believes that preservation of the block of buildings is not likely without TIF assistance, and recommends conceptual approval of a partial up-front payment of $575,000 based on using 50% up-front, 50% pay-as-you-go TIF. Staff would bring back a draft of a TIF assistance agreement for Council action. Troy Hoekstra, one of the developers, clarified that total construction costs will be $6.2 million, and that lending banks would prefer TIF to be 100% up-front. Mayor Harycki stated he is against 100% up-front TIF, and is not sure he supports 50% pay-as- you-go because this is a private venture. Councilmember Weidner expressed that he is not in favor of 100% up-front, but he agreed that it is in the City’s best interest to save the buildings. He would like to have staff negotiate an amount of up-front TIF that is less than 50% to limit the risk to the City while allowing for the preservation of the buildings. Councilmember Menikheim concurred with Councilmember Weidner that he would like to reduce the risk to the City and direct staff to negotiate an agreement. He would like to see the hotel succeed and contribute to the revitalization of downtown, and would be comfortable granting concept approval. Councilmember Kozlowski agreed, adding that the building’s circumstances are unique. Its preservation would be an appropriate use of TIF funds and he supports granting concept approval. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to grant concept approval and direct staff to negotiate with the developer to minimize the up-front payment and the total amount of TIF funds directed toward the project, and return to the Council for final approval. All in favor. NEW BUSINESS Possible Approval of Technology Reimbursement Policy for Planning and Heritage Preservation Commission members Community Development Director Turnblad reported that iPads have not been provided for the CPC and HPC Commission members, largely due to the desire to gain some experience with the Council iPad program first. The IT Department determined that it does not have the staff resources to support iPad setup and use for all 16 of those Commissioners, and also is concerned that damage and replacement costs could get out of control if the City were financially responsible for all of the iPads. Therefore, a draft iPad policy has been created to address these concerns. Under the proposed policy, the individual Commissioners would buy their own iPad (or tablet, or portable computer), the City would reimburse each Commissioner in the amount of City Council Meeting October 15, 2013 Page 5 of 6 $600 for the purchase, and the Commissioner would be responsible for operating, maintaining and replacing the device if damaged. Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to adopt Resolution 2013-173, approval of Technology Reimbursement Policy for Planning & Heritage Preservation Commission. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Festival Discussion Follow-Up Councilmember Menikheim stated he is ready to make a decision on a festival producer. Councilmember Kozlowski pointed out that he is not yet ready to decide and he would like to hear from the other group that responded as well. He would like to hear more about how the community would be involved. Councilmember Weidner agreed that he too would like to hear from the fourth respondent, and ask additional questions of the presenters. He asked about the status of the City Event Coordinator position, and City Administrator Hansen responded that this position was put on hold. Councilmembers agreed they would like to hear from the fourth group and will send their additional questions for all presenters to Community Development Director Turnblad by Friday, October 18th, so they can be distributed to the presenters. Bike-Friendly Workshop Councilmember Menikheim reported that there is a bike-friendly workshop at the Stillwater Library on October 28 from 4-6 p.m. to seek input on the new bike trail. ADJOURNMENT Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adjourn the meeting at 7:55 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City Council Meeting October 15, 2013 Page 6 of 6 Resolution 2013-170, directing the payment of bills Resolution 2013-171, approval of 2012-2014 Labor Agreement with the Stillwater Firefighter’s Association Resolution 2013-172, approving Minnesota Premises Permit for Lawful Gambling for Merrick, Inc. located at No Neck Tony’s, 231 Myrtle Street E, Stillwater, MN Resolution 2013-173, approval of Technology Reimbursement Policy for Planning & Heritage Preservation Commission                  TO: Mayor & City Council REPORT DATE: October 14, 2013 SUBJECT: Festival Proposal Interviews FROM:  Bill Turnblad, Community Development Director                BACKGROUND At the October 1, 2013 meeting the City Council considered the festival proposal finalists that were recommended by the selection committee. Council directed staff to arrange for the three finalists to present their proposals at a special meeting to be held by the Council on October 15, 2013 at 4:30 PM. The format of the interview will be that one production company will have 15 minutes to present their proposal. This will be followed by a 20 minute question and answer session on that proposal. Then the next production company will present in the same format. Order of presentation will be in the order that the proposals were submitted: 1) FILO Productions (Tom Butina, co-event director, lead presenter); 2) Genius of Fun Events (Woody McBride, event coordinator, lead presenter); 3) Mid-America Festivals Corporation (Jim Peterson, owner, lead presenter). COMMENTS The requirements found in the RFP as well as many of the key results from the community survey on events were included in a proposal evaluation form. The form is attached. It provides a starting point for questions related to the proposals. A summary of the community survey on events is also attached for your reference. ACTION STEPS 1. Complete the interviews for the three finalists. 2. Decide to choose a single finalist or begin the RFP process over again. a. This decision can be made at the special interview session or later at a regular Council meeting. 3. If a single finalist is chosen, decide what council members and staff should be on the contract negotiating team. Attachments: Proposal evaluation form Summary of Community Event Survey Proposals SUMMER FESTIVAL PROPOSALS SELECTION OF FINALISTS NAME OF RESPONDING FIRM 1. Three day event proposed? Yes No 2. Is the geographic draw area for the festival participants concentrated on Stillwater area residents? Yes No 3. Does it appear that the proposed activities would appeal to Stillwater area residents? Yes Maybe No 4. Experience and qualifications • Has the project manager been identified? • How much experience does the production firm have in community festival production? Strong Moderate Weak • Have references from past community festivals been submitted? • Does the project manager have production experience in the Twin Cities market? Strong Moderate Weak • Has the staffing plan been well identified? Have resumes been included for key staff? 5. Does the work program and production schedule seem reasonable? 6. Has an aggressive marketing plan been identified? 7. Has a festival site plan been submitted? Does it effectively use the venue? 8. Are local civic groups incorporated into the festival? Yes Some No 9. What is the proposed festival name and theme? Does it complement the City’s historic fabric and river setting? Summer festival proposals Evaluation Form Page 2 of 2 10. Does the budget seem reasonable? 11. What percentage of the gross receipts is proposed to be given to the City in exchange for use of the City’s name and property? 12. What City resources are requested? 13. Comments 1810 Como Avenue Saint Paul MN, 55108 October 24, 2013 Stillwater City Hall 216 4th St. North Stillwater, MN 55082 Mr. Mayor, City Council and Mr.Turnblad, We understand that there may have been some questions pertaining to community involvement regarding the summer festival after the presentations on October 15th. Although they were not asked, we feel it is necessary to further discuss this subject. As it was stated in our presentation we want the people of Stillwater to have a strong voice. They deserve a chance to have this festival be their own, without us making decisions for them. This process starts with a lot of planning and involvement in the city, as well as establishing a presence in the community at a grassroots level. The first thing we will do is launch a simple festival website that lets the city communicate to us what they are looking for. Also, we want to hold an open forum where residents can voice their view of this festival and its direction. Non - profits, civic groups and local small businesses are the fabric that holds a community together, and we want to schedule meetings with each and every group that wants to be a part of this festival to nail down how they will be incorporated. Also, we will work with the Stillwater Chamber of Commerce and their community symposium, to help better bring the community together by supporting the local businesses and to help stimulate economic growth in the area. Music and food vendors are naturally occurring entities with an outdoor festival; however, this is secondary in FILO's eyes. Our key focus is incorporation of community groups and activities that give the festival its true identity. Specific examples could include; Valley Outreach running the Bingo in the Park, Youth Service Bureau helping out and running the pancake breakfast, Stillwater Area Schools participating in the parade and shuttle service, local Legion posts running a cribbage tournament, Churches holding bake sales and fundraisers and Community Thread hosting a chess tournament. These were staple activities in prior years that had popularity and success. In addition, we will extend offers to local restaurants to be the exclusive food vendors for the festival. Again, we will help these groups execute any activity that will help them grow through the festival. Total transparency between Stillwater and FILO will alleviate all concerns pertaining to our budget and sponsorship approach. When creating our budget and sponsorship estimates, we account for the sustainability of this event and being fiscally responsible to the City, the vendors and community groups. We understand that it doesn't matter if we raise $25k, $75k or $400k in sponsorship dollars, what matters is that we cover our expenses. We will be First In, Last Paid, ensuring continued financial responsibility to the community and City. With a business model that will strive for 5, 10 and 20 years down the road we will see growth that will positively affect the City, community programs and local businesses. Based on our aggressive marketing plan and sponsorship approach, our reach will be greater than our planned attendance for the three day festival. The nature of our sponsorship approach creates a sound budget and, again, keeps us fiscally responsible to the City and community. In the end, we are a small, local and home grown company that has all the necessary parts to make this relationship successful. We have strong ties to the City of Stillwater and gaining this festival is far more than an attempt to expand our business. This festival is about bringing back an experience to the valley, and creating a lasting memory. Our credibility and long lasting relationships are something that we are proud of. We create experiences for people, and we are good at it. We want to create a festival that Stillwater will be proud to have back in their community. Again, thank you for your time and opportunity to produce a summer festival with you. We are very appreciative for the consideration and wish the best of luck in the decision process. Best, FILO Productions, Inc. 1810 Como Ave. St. Paul, MN 55116 October 24, 2013 Co m m u n i t y E v e n t s S u r v e y 2013 20 1 3 C o m m u n i t y E v e n t s S u r v e y 2 Ob j e c t i v e s ♦ Ev a l u a t e c o m m u n i t y p r e f e r e n c e s f o r a s u m m e r f e s t i v a l ♦ Id e n t i f y t h e m a x i m u m a c c e p t a b l e im p a c t o f e v e n t s o n n e i g h b o r h o o d s , bu s i n e s s e s , a n d c i t y r e s o u r c e s ♦ Id e n t i f y t h e k i n d s o f e v e n t s d e s i r e d b y t h e c o m m u n i t y ♦ De t e r m i n e w h i c h n e i g h b o r h o o d s a n d c o m m e r c i a l d i s t r i c t s a r e ap p r o p r i a t e v e n u e s f o r e v e n t s t h a t u s e p u b l i c r e s o u r c e s , s t r e e t s , si d e w a l k s , a n d p a r k s ♦ He l p t h e C o u n c i l d e t e r m i n e t h e m a x i m u m n u m b e r o f a l l o w a b l e e v e n t s in a y e a r , a n d d e c i d e w h e t h e r m u l t i p l e , s u b s t a n t i a l l y s i m i l a r e v e n t s sh o u l d b e a l l o w e d , a n d i f s o , a t w h a t f r e q u e n c y ♦ He l p t h e C o u n c i l f o r m a c o m p r e h e n s i v e e v e n t p o l i c y 20 1 3 C o m m u n i t y E v e n t s S u r v e y 3 Su r v e y  Me t h o d ♦ Ma i l s u r v e y o f S t i l l w a t e r r e s i d e n t s a n d b u s i n e s s e s ♦ Ma i l i n g s e r i e s : ( 1 ) a l e r t l e t t e r ( 2 ) a s u r v ey p a c k e t w i t h a l e t t e r f r o m t h e m a y o r of S t i l l w a t e r a n d a p o s t a g e - p a i d r e p l y e n v el o p e ( 3 ) a s i m i l a r f o l l o w u p s u r v e y pa c k e t t o n o n - r e s p o n d e n t s ♦ Fi e l d e d D e c e m b e r 1 1 , 2 0 1 2 – J a n u a r y 2 4 , 2 0 1 3 ♦ 2, 0 0 0 w e r e s u r v e y e d ; 1 , 1 0 5 t o t a l re s p o n s e s — a 5 5 % r e s p o n s e r a t e ♦ Th e s a m p l e w a s s t r a t i f i e d f o r a n t i c i p a t e d s e g m e n t - l e v e l a n a l y s i s po p u l a t i o n % of t o t a l # su r v e y e d # o f re s p o n s e s response rate bu s i n e s s e s 4 9 3 7 % 4 9 3 2 1 9 4 4 % re s i d e n t s : W e s t S t i l l w a t e r 1 , 1 4 2 1 7 % 3 9 5 2 2 1 5 6 % re s i d e n t s : M i d d l e S t i l l w a t e r 2 , 5 5 7 3 8 % 3 9 6 2 5 2 6 4 % re s i d e n t s : O r i g i n a l T o w n 2 , 2 5 7 3 3 % 3 9 6 2 3 8 6 0 % re s i d e n t s : D o w n t o w n 3 2 0 5 % 3 2 0 1 7 5 5 5 % T O T A L 6 , 7 6 9 1 0 0 % 2 , 0 0 0 1 , 1 0 5 5 5 % 20 1 3 C o m m u n i t y E v e n t s S u r v e y 4 Th e  re s u l t s  we r e  we i g h t e d  to  re p r e s e n t  tr u e  po p u l a t i o n   pr o p o r t i o n s  in  th e  to t a l   52 36 8 41 7 18 6 80 17 5 23 8 25 2 22 1 21 9 ac t u a l r e s p o n s e w e i g h t e d c o u n t bu s i n e s s e s re s i d e n t s : W e s t re s i d e n t s : M i d d l e re s i d e n t s : O r i g i n a l re s i d e n t s : D o w n t o w n 1, 1 0 5 T O T A L 1 , 1 0 5 T O T A L 7%17%38%33%5% 20 1 3 C o m m u n i t y E v e n t s S u r v e y 5 Zo n e  Ma p  (f o r  re f e r e n c e ) > 20 1 3 Readex Su r v e y Zones w •• s BO O BOO 1,600 Feet - I Zone - 1 West Stillwater - 2 Middle Stillwater - 3 Original Town - 4 West Business Park - 5D o w n t o w n Read ex Research 20 1 3 C o m m u n i t y E v e n t s S u r v e y 6 Tw o  in  th r e e  co m m u n i t y  me m b e r s  su p p o r t  th e  creation of  a re p l a c e m e n t  ev e n t  fo r  LJ D  in  th e  fu t u r e   Ho w  mu c h  do  yo u  su p p o r t  or  op p o s e  th e  cr e a t i o n  of  a re p l a c e m e n t  ev e n t  fo r  Lu m b e r j a c k  Da y s  in future years?  ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s 11 % 5% 17 % 25 % 41% -2 st r o n g l y op p o s e -1 0 + 1 + 2 st r o n g l y su p p o r t 66 % S U P P O R T 16 % O P P O S E Re s i d e n t s a n d b u s i n e s s e s te n d t o a g r e e o n t h i s . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 7 Ha l f  of  th e  co m m u n i t y  wa n t s  a re p l a c e m e n t  ev e n t  that’s  sm a l l e r  th a n  LJ D ;  th e  ot h e r  ha l f  wa n t s  so m e t h i n g  the same  as  LJ D  or  la r g e r ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s If  a re p l a c e m e n t  ev e n t  fo r  Lu m b e r j a c k  Da y s  we r e  he l d ,  on  wh a t  sc a l e  wo u l d  yo u  pr e f e r  it to be?  ‐ sa m e  si z e  as  LJ D ,  dr a w i n g  lo c a l  re s i d e n t s  an d  th o u s a n d s  of  pe o p l e  fr o m  ou t s i d e  of  th e  ci t y ‐ la r g e r  th a n  LJ D ,  dr a w i n g  ev e n  mo r e  pe o p l e  fr o m  ou t s i d e  th e  ci t y  th r o u g h  bi g  at t r a c t i o n s  an d  ev e n t s ‐ sm a l l e r  th a n  LJ D ,  fo c u s e d  on  lo c a l  re s i d e n t s  an d  sm a l l e r  ev e n t s  an d  at t r a c t i o n s no a n s w e r 3% la r g e r 6% th e s a m e 41 % sm a l l e r t h a n LJ D 50 % Re s i d e n t s a r e s l i g h t l y mo r e l i k e l y t h a n bu s i n e s s e s t o w a n t so m e t h i n g s m a l l e r ( 5 0 % of r e s i d e n t s v s 4 1 % o f bu s i n e s s e s ) . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 8 Re s i d e n t s  wh o  ha v e  be e n  in  to w n   20 +  ye a r s ,  do  not have  ki d s ,  an d  di d  no t  at t e n d   LJ D  in  th e   pa s t  4 ye a r s  ar e  more  li k e l y  th a n  th e i r  co u n t e r p a r t s   to  wa n t  a sm a l l e r  ev e n t   ba s e : r e s i d e n t s i n e a c h s e g m e n t If  a re p l a c e m e n t  ev e n t  fo r  Lu m b e r j a c k  Da y s  we r e  he l d ,  on  wh a t  sc a l e  wo u l d  yo u  pr e f e r  it to be?  38 % 40 % 60 % 41 % 56 % 44 % 70 % LE N G T H O F R E S I D E N C Y < 6 y e a r s 6- 1 9 y e a r s 20 + y e a r s CH I L D R E N I N H H ye s no AT T E N D E D L J D ye s no % w h o p r e f e r a r e p l a c e m e n t e v e n t s m a l l e r t h a n L J D Re s u l t s a r e s i m i l a r b y le n g t h o f t i m e i n bu s i n e s s i n S t i l l w a t e r (3 1 % , 4 0 % , 5 7 % ) 20 1 3 C o m m u n i t y E v e n t s S u r v e y 9 A ma j o r i t y  ag r e e  wi t h  th e s e  po s i t i v e  st a t e m e n t s :   LJD was  an  im p o r t a n t  pa r t  of  th e  St i l l w a t e r  ex p e r i e n c e ,  was good  fo r  lo c a l  bu s i n e s s e s ,  an d  th e y  wo u l d  mi s s  it  if  it  went away  ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s Ho w  mu c h  do  yo u  ag r e e  or  di s a g r e e  wi t h  ea c h  of  th e  fo l l o w i n g  st a t e m e n t s  ab o u t  Lu m b e r j a c k  Days? “A g r e e ”  = +1  or  +2  on  5‐po i n t  sc a l e :    ‐ 2 = st r o n g l y  di s a g r e e ,  +2  = st r o n g l y  ag r e e   72 % 64 % 58 % 54 % It w a s a n i m p o r t a n t p a r t o f t h e S t i l l w a t e r ex p e r i e n c e It ' s g o o d f o r l o c a l b i z , s o I ' d s u p p o r t i t re g a r d l e s s o f p e r s o n a l f e e l i n g s I' d m i s s i t i f i t w e n t a w a y p e r m a n e n t l y It w a s m o r e f o r p e o p l e o u t s i d e o f t h e c i t y % w h o a g r e e Un c l e a r i f t h i s i s a negative or a po s i t i v e a s p e c t 20 1 3 C o m m u n i t y E v e n t s S u r v e y 10 Fe w e r  th a n  ha l f  ag r e e  wi t h  th e  ne g a t i v e  st a t e m e n t s  about  LJ D :    it  wa s  to o  bi g ,  co s t  th e  ci t y  to o  mu c h ,  an d  wasn’t  wo r t h  th e  ha s s l e  fo r  re s i d e n t s ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s 48 % 42 % 25 % It w a s t o o b i g It c o s t t h e c i t y t o o mu c h It w a s t o o m u c h o f a ha s s l e f o r r e s i d e n t s , no t w o r t h i t % w h o a g r e e Ho w  mu c h  do  yo u  ag r e e  or  di s a g r e e  wi t h  ea c h  of  th e  fo l l o w i n g  st a t e m e n t s  ab o u t  Lu m b e r j a c k  Days? “A g r e e ”  = +1  or  +2  on  5‐po i n t  sc a l e :    ‐ 2 = st r o n g l y  di s a g r e e ,  +2  = st r o n g l y  ag r e e   20 1 3 C o m m u n i t y E v e n t s S u r v e y 11 Th o s e  wh o ’ v e  be e n  re s i d e n t s  20 +  ye a r s  ar e  mo r e  likely  th a n  ne w c o m e r s  to  ag r e e  wi t h  th e  ne g a t i v e  st a t e m e n t s   ba s e : r e s i d e n t s i n e a c h s e g m e n t Ho w  mu c h  do  yo u  ag r e e  or  di s a g r e e  wi t h  ea c h  of  th e  fo l l o w i n g  st a t e m e n t s  ab o u t  Lu m b e r j a c k  Days? “A g r e e ”  = +1  or  +2  on  5‐po i n t  sc a l e :    ‐ 2 = st r o n g l y  di s a g r e e ,  +2  = st r o n g l y  ag r e e   74 % 75 % 60 % 44 % 32 % 30 % 20 % 72 % 59 % 57 % 59 % 56 % 45 % 28 % It w a s a n i m p o r t a n t p a r t o f t h e St i l l w a t e r e x p e r i e n c e It ' s g o o d f o r l o c a l b i z , s o I ' d su p p o r t i t r e g a r d l e s s I' d m i s s i t i f i t w e n t a w a y pe r m a n e n t l y It w a s m o r e f o r p e o p l e o u t s i d e o f th e c i t y It w a s t o o b i g It c o s t t h e c i t y t o o m u c h It w a s t o o m u c h o f a h a s s l e f o r r e s i d e n t s , n o t w o r t h i t % w h o a g r e e <6 y e a r s 20 + y e a r s Bu t t h e y a r e eq u a l l y l i k e l y t o ag r e e i t w a s im p o r t a n t a n d th e y ’ d m i s s i t . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 12 ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s If  a re p l a c e m e n t  ev e n t  fo r  Lu m b e r j a c k  Da y s  we r e  cr e a t e d ,  ho w  mu c h  wo u l d  you  su p p o r t  or  op p o s e  th e  fo l l o w i n g  ty p e s  of  ev e n t s  or  ac t i v i t i e s  be i n g  in c l u d e d ? “S u p p o r t ”  = +1  or  +2  on  5‐po i n t  sc a l e :    ‐ 2 = st r o n g l y  op p o s e ,  +2  = st r o n g l y  su p p o r t   % w h o su p p o r t % who support ki d s ' e v e n t s 8 6 % w a t e r s h o w 6 6 % f i r e w o r k s 8 5 % t a l e n t s h o w 5 9 % f o o d v e n d o r s / m a r k e t p l a c e 8 4 % c a r n i v a l / r i d e s 5 8 % co n c e r t b y s m a l l e r o r l o c a l a c t s 8 3 % b i n g o i n t h e p a r k 5 7 % lu m b e r j a c k e x h i b i t i o n s / a c t i v i t i e s / c o m p e t i t i o n 7 6 % b o a t r a c e 5 2 % pa r a d e 7 5 % c h e s s t o u r n a m e n t 4 4 % r u n n i n g / b i c y c l i n g r a c e ( 1 0 K , 5 K ) 6 6 % c o n c e r t b y b i g n a m e a c t s 4 3 % Th e  to p  ev e n t s  th e  co m m u n i t y  su p p o r t s  fo r  a re p l a c e m e n t   LJ D  ev e n t  in c l u d e  ki d s ’  ev e n t s ,  fi r e w o r k s ,  fo o d  vendors,  sm a l l e r / l o c a l  ac t s ,  lu m b e r j a c k  ex h i b i t i o n s ,  an d  a parade Ne a r l y t w i c e a s m a n y s u p p o r t i n c l u s i o n o f a co n c e r t b y s m a l l e r / l o c a l a c t s a s b i g n a m e a c t s (8 3 % v s 4 3 % ) 20 1 3 C o m m u n i t y E v e n t s S u r v e y 13 Ju l y  is  th e  mo n t h  pr e f e r r e d  by  th e  mo s t  co m m u n i t y   me m b e r s  fo r  a re p l a c e m e n t  LJ D  ev e n t   If  a re p l a c e m e n t  ev e n t  fo r  Lu m b e r j a c k  Da y s  we r e  he l d ,  in  wh a t  mo n t h ( s )  wo u l d  yo u  pr e f e r  it  to  be held, assuming  ho l i d a y  we e k e n d s  wo u l d  be  av o i d e d ?   ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s ( m u l t i p l e a n s w e r s ) 1% 1 % 0% 2% 7% 31 % 76 % 52 % 16 % 5% 1% 1 % Ja n F e b M a r A p r M a y J u n J u l A u g S e p O c t N o v D e c 20 1 3 C o m m u n i t y E v e n t s S u r v e y 14 Tw o  in  th r e e  co m m u n i t y  me m b e r s  wo u l d  li k e  to  see a mix  of  ev e n t  si z e s  in  St i l l w a t e r ,  in c l u d i n g  on e  la r g e  “draw” and  se v e r a l  sm a l l e r  ev e n t s  th a t  fo c u s  on  lo c a l  re s i d e n t s   In  th e  pa s t ,  St i l l w a t e r  ha s  he l d  la r g e  ev e n t s  th a t  ar e  a dr a w  fo r  lo c a l  re s i d e n t s  and  fo r  pe o p l e  fr o m  ar o u n d  th e  Tw i n  Ci t i e s  as  we l l  as  sm a l l e r  ev e n t s  th a t  fo c u s  on  lo c a l  residents.   Wh i c h  on e o f  th e s e  op t i o n s  be s t  re p r e s e n t s  th e  mi x  of  ev e n t s  yo u  wo u l d  pr e f e r  fo r  the city?  ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s ot h e r 6% no l a r g e , s e v e r a l sm a l l 28 % on e l a r g e & se v e r a l sm a l l e v e n t s 67 % 20 1 3 C o m m u n i t y E v e n t s S u r v e y 15 Fo u r  in  fi v e  th i n k  St i l l w a t e r  ty p i c a l l y  ha s  ab o u t  the right  am o u n t  of  ev e n t s   Do  yo u  be l i e v e  th a t  St i l l w a t e r  ty p i c a l l y  ha s  to o  ma n y  ev e n t s ,  ab o u t  th e  ri g h t  am o u n t ,  or too few?  ba s e : 9 8 9 r e s p o n d e n t s o f f e r i n g a n o p i n i o n 11 % 78 % 11 % t o o f e w a b o u t r i g h t t o o m a n y 20 1 3 C o m m u n i t y E v e n t s S u r v e y 16 Th e  co m m u n i t y  fe e l s  ma n y  ty p e s  of  ev e n t s  sh o u l d  be  ho s t e d  an n u a l l y  or  mo r e  fr e q u e n t l y ;  th e i r  pr e f e r e n c e  is  no t  as  cl e a r  fo r  ra c e s ,  ca r  sh o w s ,  an d  bi g  na m e  concerts  ba s e : t h o s e a n s w e r i n g f o r e a c h e v e n t In  yo u r  op i n i o n ,  ho w  of t e n  sh o u l d  St i l l w a t e r  ho s t  ea c h  of  th e s e  ty p e s  of  ev e n t s ?   86 % 76 % 60 % 39 % 35 % 23 % 18 % 6% 5% 45 % 50 % 23 % 11 % 21 % 39 % 60 % 61 % 70 % 79 % 82 % 86 % 49 % 45 % 42 % 9% 35 % 5%6% 12 % 4% 7%5%1%1% 3% 3% ou t d o o r m o v i e a n d m u s i c ou t d o o r c o n c e r t : s m a l l e r / l o c a l a c t s ar t f a i r fi r e w o r k s ic e c r e a m s o c i a l wa t e r s h o w pa r a d e re g i o n a l e v e n t ( l i k e L J D ) lu m b e r j a c k e x h i b i t i o n s , e t c . ru n n i n g / b i c y c l e r a c e ca r s h o w o u t d o o r c o n c e r t : b i g n a m e a c t s >o n c e / y r on c e / y r ne v e r annuallymultiple ti m e s a y e a r mixed opinions 20 1 3 C o m m u n i t y E v e n t s S u r v e y 17 ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s Ho w  mu c h  wo u l d  yo u  su p p o r t  or  op p o s e  th e  ci t y  co n t r i b u t i n g  ea c h  of  th e  fo l l o w i n g   to  he l p  ma k e  fu t u r e  ev e n t s  in  St i l l w a t e r  po s s i b l e ? “S u p p o r t ”  = +1  or  +2  on  5‐po i n t  sc a l e :    ‐ 2 = st r o n g l y  op p o s e ,  +2  = st r o n g l y  su p p o r t   A ma j o r i t y  of  th e  co m m u n i t y  su p p o r t s  fr e e  pa r k  usage for  no n ‐pr o f i t  ev e n t s ,  al l o c a t i n g  ci t y  st a f f  ti m e  fo r  events, and  fr e e  pa r k i n g  in  ci t y  lo t s  du r i n g  ev e n t s 74 % 63 % 60 % 51 % 42 % 39 % 37 % f r e e u s e o f c i t y p a r k s f o r e v e n t s : f o r n o n - p r o f i t s ci t y s t a f f t i m e ( a d m i n , f i r e , p o l i c e , P W , e t c . ) f r e e p a r k i n g i n c i t y l o t s d u r i n g e v e n t t i m e s us e o f c i t y e q u i p m e n t / m a c h i n e r y mo n e t a r y f u n d i n g : f o r r e g i o n a l e v e n t s ( l i k e L J D ) mo n e t a r y f u n d i n g : f o r o t h e r e v e n t s f r e e u s e o f c i t y p a r k s f o r e v e n t s : f o r o t h e r o r g s 20 1 3 C o m m u n i t y E v e n t s S u r v e y 18 ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s ( m u l t i p l e a n s w e r s f o r e a c h e v e n t ) If  th e  fo l l o w i n g  ev e n t s  ha d  to  be  in  St i l l w a t e r ,  in  wh i c h  of  th e s e  lo c a t i o n s  wo u l d  yo u  su p p o r t  them being held?  do w n t o w n lo c a l p a r k (n o t d o w n t o w n ) fi r e w o r k s 8 8 % 1 2 % ar t f a i r 8 2 % 2 7 % lu m b e r j a c k e x h i b i t i o n s / a c t i v i t i e s / c o m p e t i t i o n 8 2 % 1 6 % wa t e r s h o w 8 2 % 1 0 % re g i o n a l e v e n t ( l i k e L u m b e r j a c k D a y s ) 8 1 % 1 6 % ca r s h o w 6 9 % 2 7 % ou t d o o r c o n c e r t : b i g n a m e a c t 6 8 % 2 2 % ou t d o o r c o n c e r t : s m a l l e r / l o c a l a c t 6 6 % 4 6 % ou t d o o r m o v i e a n d m u s i c 6 3 % 4 6 % r u n n i n g / b i c y c l e r a c e 5 7 % 3 9 % ic e c r e a m s o c i a l 5 4 % 5 0 % pa r a d e 5 4 % 3 0 % A ma j o r i t y  su p p o r t  ea c h  ty p e  of  ev e n t  be i n g  he l d   do w n t o w n ;  op i n i o n s  ar e  mo r e  mi x e d  fo r  so m e  events more flexibleclearly downtown 20 1 3 C o m m u n i t y E v e n t s S u r v e y 19 ba s e : r e s i d e n t s i n e a c h n e i g h b o r h o o d ( m u l t i p l e a n s w e r s ) If  th e  fo l l o w i n g  ev e n t s  ha d  to  be  in  St i l l w a t e r ,  in  wh i c h  of  th e s e  lo c a t i o n s  wo u l d  yo u  su p p o r t  them being held?  YO U R H O M E ' S N E I G H B O R H O O D We s t (Z o n e 1 ) Mi d d l e (Z o n e 2 ) Or i g i n a l To w n (Z o n e 3 ) Down-town (Zone 5) pa r a d e 1 2 % 2 2 % 3 7 % 1 8 % r u n n i n g / b i c y c l e r a c e 1 2 % 2 0 % 2 6 % 1 0 % ic e c r e a m s o c i a l 1 7 % 7 % 1 4 % 7 % ou t d o o r m o v i e a n d m u s i c 1 6 % 4 % 7 % 2 % ou t d o o r c o n c e r t : s m a l l e r / l o c a l a c t 9 % 3 % 7 % 2 % ar t f a i r 7 % 2 % 5 % 4 % ca r s h o w 4 % 2 % 4 % 3 % re g i o n a l e v e n t ( l i k e L u m b e r j a c k D a y s ) 1 % 3 % 5 % 3 % lu m b e r j a c k e x h i b i t i o n s / a c t i v i t i e s / c o m p e t i t i o n 2 % 1 % 3 % 3 % fi r e w o r k s 3 % 1 % 2 % 3 % wa t e r s h o w 2 % 2 % 1 % 2 % ou t d o o r c o n c e r t : b i g n a m e a c t 3 % 1 % 1 % 2 % AT L E A S T O N E T Y P E O F E V E N T 3 2 % 3 2 % 4 9 % 2 1 % Be t w e e n  21 %  an d  49 %  of  re s i d e n t s  in  ea c h  zo n e  support  ev e n t s  be i n g  he l d  in  th e i r  ho m e ’ s  ne i g h b o r h o o d ;  Zone 3 is  th e  mo s t  ac c e p t i n g  of  ho l d i n g  ev e n t s  in  th e i r  ar e a 20 1 3 C o m m u n i t y E v e n t s S u r v e y 20 ba s e : b u s i n e s s e s i n e a c h n e i g h b o r h o o d ( m u l t i p l e a n s w e r s ) If  th e  fo l l o w i n g  ev e n t s  ha d  to  be  in  St i l l w a t e r ,  in  wh i c h  of  th e s e  lo c a t i o n s  wo u l d  yo u  su p p o r t  them being held?  Be t w e e n  24 %  an d  45 %  of  bu s i n e s s e s  in  ea c h  zo n e  support  ho l d i n g  ev e n t s  in  th e i r  ar e a ;  Do w n t o w n  bu s i n e s s e s  are less  su p p o r t i v e  th a n  ot h e r  bu s i n e s s e s  as  a wh o l e YO U R B U S I N E S S ' S N E I G H B O R H O O D We s t (Z o n e 1 ) Mi d d l e (Z o n e 2 ) Or i g i n a l To w n (Z o n e 3 ) W. B i z Pa r k (Z o n e 4 ) Down-town (Zone 5) pa r a d e 9 % 3 0 % 3 1 % 2 1 % 1 9 % ru n n i n g / b i c y c l e r a c e 6 % 3 9 % 2 5 % 1 9 % 1 4 % ic e c r e a m s o c i a l 1 2 % 1 4 % 1 5 % 7 % 8 % ou t d o o r m o v i e a n d m u s i c 6 % 7 % 5 % 4 % 3 % ou t d o o r c o n c e r t : s m a l l e r / l o c a l a c t 1 8 % 7 % 1 5 % 5 % 2 % ar t f a i r 6 % 8 % 8 % 4 % 5 % ca r s h o w 0 % 7 % 3 % 1 2 % 3 % re g i o n a l e v e n t ( l i k e L u m b e r j a c k D a y s ) 0 % 7 % 8 % 5 % 5 % lu m b e r j a c k e x h i b i t i o n s / a c t i v i t i e s / c o m p e t i t i o n 0 % 7 % 5 % 2 % 4 % f i r e w o r k s 0 % 3 % 3 % 4 % 3 % wa t e r s h o w 0 % 3 % 3 % 0 % 2 % ou t d o o r c o n c e r t : b i g n a m e a c t 6 % 3 % 3 % 4 % 2 % AT L E A S T O N E T Y P E O F E V E N T 2 8 % 4 5 % 4 2 % 4 2 % 2 4 % 20 1 3 C o m m u n i t y E v e n t s S u r v e y 21 Ov e r a l l  in c o n v e n i e n c e  of  pa s t  ev e n t s  is  ra t e d  lo w ,  on  av e r a g e  –b e l o w  th e  sc a l e ’ s  mi d p o i n t  of  3. 0  –e v e n  for  do w n t o w n  re s i d e n t s  an d  bu s i n e s s e s ba s e : r e s p o n d e n t s i n e a c h s e g m e n t ( m e a n r a t i n g s ) Ov e r a l l ,  ho w  do  yo u  ra t e  th e  in c o n v e n i e n c e  fo r  yo u  pe r s o n a l l y r e g a r d i n g  th e  ev e n t s  held  in  St i l l w a t e r  in  th e  pa s t  tw o  ye a r s ?    Pl e a s e  co n s i d e r  an y  pr o b l e m s  yo u  ma y  ha v e  ex p e r i e n c e d   re g a r d i n g  pa r k i n g ,  no i s e ,  cr o w d s ,  tr a f f i c ,  ge t t i n g  to  wh e r e  yo u  wa n t  to  go ,  et c . 5‐po i n t  sc a l e :    1 = no n e  at  al l  an d  5 = a gr e a t  in c o n v e n i e n c e   27 % 29 % 27 % 28 % 36 % 34 % 32 % 35 % 21 % 30 % 22 % 20 % 22 % 20 % 19 % 9% 9% 9% 13 % 9% 5%9%4% 14 % 5% TO T A L r e s i d e n t s : d o w n t o w n r e s i d e n t s : o t h e r bu s i n e s s e s : d o w n t o w n bu s i n e s s e s : o t h e r 1 2 3 4 5 mean 2.3 2.4 2.22.6 OV E R A L L I N C O N V E N I E N C E O F P A S T E V E N T S 2.3 20 1 3 C o m m u n i t y E v e n t s S u r v e y 22 Th e  co m m u n i t y  fe e l s  th a t  tr a f f i c  an d  pa r k i n g  we r e  the  bi g g e s t  in c o n v e n i e n c e s  re l a t e d  to  ev e n t s  he l d  in  Stillwater  in  th e  pa s t  2 ye a r s ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s ( m e a n r a t i n g s ) 3. 0 2. 7 2. 1 2. 0 1. 9 1. 8 1. 7 1.0 2 . 0 3 . 0 4 . 0 5 . 0 tr a f f i c la c k o f p a r k i n g li t t e r cl o s i n g o f s t r e e t s pu b l i c d r u n k e n n e s s no i s e va n d a l i s m / c r i m e Re s i d e n t s a n d b u s i n e s s e s do w n t o w n r a t e t h e in c o n v e n i e n c e o f n e a r l y e v e r y as p e c t s l i g h t l y h i g h e r t h a n t h o s e ou t s i d e d o w n t o w n . St i l l , t h e a v e r a g e f o r e a c h a s p e c t is n o h i g h e r t h a n 3 . 5 . In  th e  pa s t  tw o  ye a r s ,  ho w  mu c h  wo u l d  yo u  sa y  ea c h  of  th e  fo l l o w i n g  as p e c t s   of  ev e n t s  he l d  in  St i l l w a t e r  ha v e  in c o n v e n i e n c e d  yo u  an d  yo u r  fa m i l y  pe r s o n a l l y ? 5‐po i n t  sc a l e :    1 = no n e  at  al l  an d  5 = a gr e a t  in c o n v e n i e n c e   20 1 3 C o m m u n i t y E v e n t s S u r v e y 24 Mo s t  ag r e e  pa s t  ev e n t s  ha v e  ha d  a po s i t i v e  im p a c t  on the  ci t y  an d  it s  bu s i n e s s  co m m u n i t y ;  no  im p a c t  on  their  ne i g h b o r h o o d ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s Ho w  wo u l d  yo u  ra t e  th e  im p a c t  pa s t  ev e n t s  in  St i l l w a t e r  ha v e  ha d  on  .. . . .  ? 5‐po i n t  sc a l e :    ‐ 2 = ve r y  ne g a t i v e  im p a c t ,  +2  = ve r y  po s i t i v e  im p a c t   4% 3%5% 9% 7%7% 5% 9% 53 % 40 % 42 % 17 % 39 % 33 % 15 % th e c i t y a s a w h o l e lo c a l b u s i n e s s c o m m u n i t y yo u r n e i g h b o r h o o d -2 -1 0 +1 +2 positive 79%75%32% If t h e y f e l t i t i m p a c t e d t h e i r ne i g h b o r h o o d , i t w a s m o r e l i k e l y to b e p o s i t i v e t h a n n e g a t i v e . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 25 Do w n t o w n  re s i d e n t s  vi e w  th e  im p a c t  of  pa s t  ev e n t s  on  th e i r  ne i g h b o r h o o d  mo r e  po s i t i v e l y  th a n  ot h e r  residents  an d  th e  bu s i n e s s  co m m u n i t y ba s e : r e s p o n d e n t s i n e a c h s e g m e n t Ho w  wo u l d  yo u  ra t e  th e  im p a c t  pa s t  ev e n t s  in  St i l l w a t e r  ha v e  ha d  on  .. . . .  ? 5‐po i n t  sc a l e :    ‐ 2 = ve r y  ne g a t i v e  im p a c t ,  +2  = ve r y  po s i t i v e  im p a c t   8% 4% 17 % 5% 10 % 7% 12 % 10 % 23 % 56 % 27 % 50 % 28 % 16 % 21 % 14 % 25 % 13 % 16 % 19 % r e s i d e n t s : d o w n t o w n r e s i d e n t s : o t h e r bu s i n e s s e s : d o w n t o w n bu s i n e s s e s : o t h e r -2 -1 0 +1 +2 positive 53%29%33%37% IM P A C T O F E V E N T S O N N E I G H B O R H O O D IN W H I C H Y O U L I V E O R O W N A B U S I N E S S Do w n t o w n b u s i n e s s e s a r e d i v i d e d i n t h e i r o p i n i o n s of t h e i m p a c t o f e v e n t s o n t h e i r n e i g h b o r h o o d . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 26 Of  al l  th e  ev e n t s  li s t e d ,  th e  Ju l y  4th fi r e w o r k s  an d  LJD were  at t e n d e d  by  th e  hi g h e s t  pr o p o r t i o n  of  th e  co m m u n i t y  in  th e  pa s t  4 ye a r s ba s e : a l l 1 , 1 0 5 r e s p o n d e n t s ( m u l t i p l e a n s w e r s ) Wh i c h  ev e n t s  he l d  in  St i l l w a t e r  ha v e  yo u  or  ot h e r  me m b e r s  of  yo u r  ho u s e h o l d   at t e n d e d  in  th e  pa s t  4 ye a r s ,  ei t h e r  as  a sp e c t a t o r  or  a pa r t i c i p a n t ?   80 % 76 % 55 % 54 % 49 % 32 % 31 % 22 % 18 % 8%8% 94% Ju l y 4 t h f i r e w o r k s Lu m b e r j a c k D a y s Su m m e r T u e s d a y s i n L o w e l l P a r k Fa l l A r t F a i r & J a z z F e s t i v a l Sp r i n g A r t F a i r Ha r v e s t F e s t & P u m p k i n W e i g h - O f f Cr u i s i n ' o n t h e C r o i x ( c a r s h o w ) Na t u r e V a l l e y B i k e R a c e St i l l w a t e r M a r a t h o n Ni g h t t o U n i t e ot h e r AT L E A S T O N E % w h o a t t e n d e d 94 % i n d i c a t e d t h e i r ho u s e h o l d a t t e n d e d a t l e a s t on e S t i l l w a t e r e v e n t i n t h e pa s t 4 y e a r s . 20 1 3 C o m m u n i t y E v e n t s S u r v e y 27 90 %  of  St i l l w a t e r  ho u s e h o l d s  wh o  at t e n d e d  a St i l l w a t e r   ev e n t  in  th e  pa s t  4 ye a r s  ma d e  a pu r c h a s e  (f o o d ,  drink, or  ot h e r  go o d s )  in  to w n  be f o r e ,  du r i n g ,  or  af t e r  th e  event ba s e : 9 4 3 r e s i d e n t s w h o s e h o u s e h o l d s a t t e n d e d e v e n t s i n t h e p a s t 4 y e a r s If  yo u  or  ot h e r  me m b e r s  of  yo u r  ho u s e h o l d  at t e n d e d  an y  ev e n t s  in  St i l l w a t e r  in  th e  pa s t  4 ye a r s ,  were any purchases  ma d e  at  an y  St i l l w a t e r  bu s i n e s s  be f o r e ,  du r i n g ,  or  af t e r  th e  ev e n t ,  in c l u d i n g   fo o d ,  dr i n k s ,  or other goods?  no 10 % ye s - pu r c h a s e d 90 % 20 1 3 C o m m u n i t y E v e n t s S u r v e y 28 Re s i d e n t s  wh o  ha v e  be e n  in  to w n   20 +  ye a r s ,  do  not have  ki d s ,  an d  di d  no t  at t e n d   LJ D  in  th e   pa s t  4 ye a r s  ar e  less likely  th a n   ot h e r s  to  ha v e  pu r c h a s e d   at  an  ev e n t  th e y  attended ba s e : r e s i d e n t s i n e a c h s e g m e n t 96 % 94 % 85 % 94 % 87 % 93 % 75 % LE N G T H O F R E S I D E N C Y < 6 y e a r s 6- 1 9 y e a r s 20 + y e a r s CH I L D R E N I N H H ye s no AT T E N D E D L J D ye s no % w h o p u r c h a s e d a t a S t i l l w a t e r e v e n t a t t e n d e d i n p a s t 4 y e a r s If  yo u  or  ot h e r  me m b e r s  of  yo u r  ho u s e h o l d  at t e n d e d  an y  ev e n t s  in  St i l l w a t e r  in  th e  pa s t  4 ye a r s ,  were any purchases  ma d e  at  an y  St i l l w a t e r  bu s i n e s s  be f o r e ,  du r i n g ,  or  af t e r  th e  ev e n t ,  in c l u d i n g   fo o d ,  dr i n k s ,  or other goods?  20 1 3 C o m m u n i t y E v e n t s S u r v e y 29 Ke y  Ta k e a w a y s :  LJ D  Re p l a c e m e n t ♦ Tw o i n t h r e e c o m m u n i t y m e m b e r s s u p p o r t t h e c r e a t i o n o f a re p l a c e m e n t e v e n t f o r L J D i n t h e f u t u r e ♦ Th e y a r e d i v i d e d a b o u t w h e t h e r i t s h o u l d b e s m a l l e r o r t h e sa m e / l a r g e r ♦ Re s i d e n t s a r e s l i g h t l y m o r e l i k e l y t h a n b u s i n e s s e s t o w a n t s o m e t h i n g sm a l l e r ♦ Th o s e w h o a r e t h e l e a s t l i k e l y t o h a v e a t t e n d e d L J D i n t h e p a s t 4 y e a r s o r to h a v e s p e n t m o n e y i f t h e y d i d a t t en d e v e n t s a r e t h e o n e s w h o a r e m o s t li k e l y t o s u p p o r t a s m a l l e r e v e n t ♦ Ne a r l y t w i c e a s m a n y s up p o r t a c o n c e r t b y s m a l l e r / lo c a l a c t s a s b i g n a m e ac t s ♦ Mo r e s u p p o r t i t b e i n g h e l d d o w n t o w n t h a n a t a n o t h e r l o c a l p a r k ♦ Ju l y i s t h e m o n t h p r e f e r r e d b y t h e m o s t 20 1 3 C o m m u n i t y E v e n t s S u r v e y 30 Ke y  Ta k e a w a y s :    Ev e n t s  in  Ge n e r a l ♦ Tw o i n t h r e e c o m m u n i t y m e m b e r s w o u l d l i k e t o s e e a m i x o f e v e n t si z e s i n S t i l l w a t e r , i n c l u d i n g o n e l a r g e “ d r a w ” a n d s e v e r a l s m a l l e r ev e n t s t h a t f o c u s o n l o c a l r e s i d e n t s ♦ Fo u r i n f i v e t h i n k S t i l l w a t e r t y p i c a l l y h a s a b o u t t h e r i g h t a m o u n t o f ev e n t s ♦ Mo s t a g r e e t h a t p a s t e v e n t s h a v e ha d a p o s i t i v e i m p a c t o n t h e c i t y an d i t s b u s i n e s s c o m m u n i t y ♦ On a v e r a g e , t h e y f e l t t h e i n c o n v e n i e n c e o f p a s t e v e n t s w a s mi n i m a l / n o n - e x i s t e n t t o t h e m p e r s o n a l l y ♦ Tr a f f i c a n d l a c k o f p a r k i n g w e r e t h e b i g g e s t i n c o n v e n i e n c e s ♦ A m a j o r i t y s u p p o r t e a c h t y p e o f e v e n t b e i n g h e l d d o w n t o w n ; s o m e ev e n t s c o u l d b e i n o t h e r l o c a l p a r k s , t o o ♦ Fe w w a n t e v e n t s i n t h e i r o w n n e i g h b o r h o o d Presented by: FILO Productions 1810 Como Ave St. Paul, MN 55108 651-698-2300 2014 Stillwater Summer Festival Proposal Professional Qualifications 3-12 Ø FILO’s Capabilities 4-6 Ø References 7 Ø Client List 8 Ø Case Studies 9-12 Executive Festival Staff 13-22 Ø Contact Information 14 Ø Executive Résumés 15-22 Work Program 23-24 Production Schedule 25-26 Site Plan 27-32 Festival Activities 33-38 Ø On-Site Activities 34 Ø Lumberjack Exhibitions 35 Ø Concert Series 36 Ø Off-Site Activities 37 Ø Shuttle Service 38 Marketing Plan 39-43 Ø Marketing Plan 40-41 Ø Experiential Marketing 42 Ø Festival Sponsorship 43 Local Civic Groups 44-45 Festival Name and Theme 46-52 Ø Option 1 47-49 Ø Option 2 50-52 Budget 53-54 Holding the Event Annually 55-56 City Resources Desired 57-58 Addendum A 59-62 Addendum B 63-64 Table  of  Contents   Professional Qualifications (2.2, 3.1) 3   FILO Productions Inc. is based in St. Paul, Minnesota but has been producing first class events for some of the biggest clients globally, over the last decade. The company was founded in 2001 by Joseph Gallagher. Former Vice President Kevin Weinhandl purchased the company in August 2012. Our company has employed hundreds of full-time, part-time and freelance workers since its inception back in 2001. Each and every year FILO is growing its client base and the company’s goal is to maintain those lasting relationships with current clients, while growing with prospective ones. How FILO has become a successful and sustainable company: Ø Managed more than 30 fan festivals in the past decade with clients like the Los Angeles Lakers, the Minnesota Twins and the NBA Ø Global experience managing events in China, United Arab Emirates, Brazil, Mexico, Italy, Spain, Canada, Puerto Rico and United Kingdom Ø Reliable and sustainable – 12 year lasting relationship with the NBA Ø First-hand event experience with over 50 sponsors and brands Ø Pride ourselves in adaptability and flexibility Ø “We can do anything” type of company Ø We are budget conscious and cost effective Ø Our quality of service and personnel stand out Ø Currently working through two local festivals Ø St. Paul Germanfest Ø Twin Cities Burger Battle Company History and Background FILO’s  Capabili5es   4   FILO’s  Capabili5es   FILO Productions’ services include, but are not limited to: Event management, experiential marketing, creative design, production, brand ambassadors, vehicle conversion, venue exploration, distribution, inventory, repair, refurbishment, trucking, transportation, setup and strike, warehouse management, packing and shipping, talent management, social network profile implementation, video production and photo capture management. Our company stands out from the rest, in the mere fact that our personnel work collectively on all projects. As a small business, we only work with a limited number of clients, which allows us to have a more centralized, detailed, focus on those clients. FILO’s offices are available 24 hours a day, supporting our road crews and providing assistance in any means necessary for our clients. The other advantage in using a small business like FILO is the personnel you get to work with. The executive and management levels are intertwined so our clients can deal with the same people for each project. This helps our personnel stay involved, informed and it creates the most efficient workplace environment feasible. Here is how we make any event successful!  Ø Train high-quality, reliable staff Ø Venue research and exploration Ø Negotiation of all necessary contracts, fees, permits and insurance Ø Social network profile implementation and management Ø Innovative marketing creation Ø Event operations, activation and execution Ø Original concept and design creation Ø Vehicle conversion Ø Signage and video production Ø Brand promotion and product distribution Ø Experiential and mobile marketing consulting   Our Services 5   FILO’s  Capabili5es   6   References     Ø Bryan Donaldson, Minnesota Twins Director, Community Relations 1 Twins Way, Minneapolis, MN 55403 (612) 659-3501 Ø Kelly McDyre, Faith’s Lodge Executive Director 4080 West Broadway, #212, Minneapolis, MN 55422 (510) 986-2200 Ø Jim Kelly, Friends of St. Paul Baseball Executive Director P.O. Box 4037 St. Paul, MN 55107 (612) 963-5128 Ø Gail Hunter, Golden State Warriors Vice President Public Affairs and Event Management 1011 Broadway, Oakland CA 94605 (510) 986-2200 Ø Patrick Sullivan, National Basketball Association Vice President, Events and Attractions 100 Plaza Drive, 3rd Floor, Secaucus, New Jersey 07094 (201) 865-1500 Ø Dan Gladstone, New York Knicks VP, Field Marketing & Fan Development 2 Penn Plaza, 14th Floor, New York, NY 10121 (212) 465-6411 Ø Dave Winfield, San Diego Padres Executive Vice President, Senior Advisor 100 Park Blvd., San Diego, CA 92101 (619) 795-5000 Ø Michael Chalfie, Sprint Center Vice President, Event Services 1407 Grand Boulevard, Kansas City, MO 64106 (816) 949-7000 7   Client  List   8   Sprint' TM fD PGA !RADIO CITY I 0 FAITH'S LODGE - a plact ~t~hert hopt grot41s FS AR/ZONA .. FS WEST Jeep '~' . .L:,·.-!.~.-:...-··l :·~-• ;t;F:R:J E:N ·D S ~-.:i··~ o ·F ·~ S ·i ~ ffa~e ' BASEBALL ATP ... WORLD TOUR SPOBlS BAD/0-IMtOIJ.a BBVA Compass Case  Study  #1   The Objective: The NBA hosts their largest fan festival every year in a different market. In 2013, it was held at the George R. Brown Convention Center in Houston, Texas and spanned over 450,000 square feet. The NBA All-Star Jam Session is a way to get fans involved in the game and to promote the brand of the NBA and its sponsors through the use of an interactive playground. This was FILO’s 13th NBA All-Star Jam Session The Pre-Production Stage: FILO’s preparation for this event begins more than six months in advance and includes a plethora of duties and responsibilities. FILO has managed the fan festival since 2001 for the NBA, and completed the following: Ø Met with safety personnel and fire/police department to work within safety guidelines. Ø Developed an operational budget and provided budget updates. Ø Hired operational staff and managed local labor. Ø Unloaded and installed all interactive elements. The Event Execution During the Event FILO Managed and assisted in the following: Ø Assisted NBA Entertainment with all Jam Session Center Court activities. Ø Managed and performed all janitorial duties. Ø Coordinated show floor logistics. Ø Directed all parking duties throughout the venue. Ø Managed VIP services program. The Results: More than 100,000 guests attended the 2013 NBA All-Star Jam Session, bringing in ticket sales upwards of $1,000,000. In fact, this year’s NBA All-Star Weekend was one of the best in the past decade, and studies showed the event produced at least $85 million in increased economic activity for the Houston market. Both the client and sponsors reported rave reviews and positive feedback for FILO after the weekend’s events. The NBA continues to rely on FILO for the All-Star Weekend because of the incredible creativity, professionalism, and work ethic we provide. 9   The Objective: The Knicks and FILO Productions wanted a grand spectacle event at a large venue in the middle of Manhattan that would attract more than 50,000 fans for an interactive fan fest and a game party of the Knicks second round matchup against the Indiana Pacers in the 2013 NBA Playoffs. The Pre-Production Stage: In the planning phase of the project, FILO managed the following: Ø Explore high-traffic venues and reach out to the appropriate city and private personnel. Ø Work with the city of New York, the mayor’s office, FDNY, the NYPD and the Knicks to abide by all policies, guidelines and safety restrictions to bring the event to fruition. Ø Create a detailed CAD sitemap for SAPO (Street Activities Permit Office), and obtain all necessary permits relating to the specific elements and nature of the event. Ø Arrange equipment transportation for load-in and load-out, including handling, monitoring and overseeing multiple 3rd party vendors and sponsors. Ø Plan, mock up and produce over 50 custom pieces of signage and graphics. Ø Research and secure a hi-def. 450+ square foot jumbotron to broadcast the LIVE game Ø Hire and manage operation staff, local labor, EMT and private security. Ø Produce and maintain a project timeline and budget. The Event Execution: During the Fan Fest/Viewing Game Party, FILO managed the following: Ø Abide by all city, public safety and SAPO restrictions and policies in reference to the space at Herald Square. Ø Manage more than 50 staff members throughout the entire event. Ø Oversee the load-in, set-up, tear down and strike of all vendors and elements of the event. Ø Plan for the arrival, set-up and all video and audio logistics of the jumbotron and a LIVE feed from a broadcast vehicle. Ø Assist in the planning and execution of all event programming including talent. Ø Apply all signage, including a 50’ L x 10’ H banner to cover the jumbotron base. The Results: Although the Knicks fell to the Indiana Pacers, MSG and the Knicks front office deemed this 1-day event one of the most successful in the team’s history. Over 500k people pass through the area every day and a majority of them were treated to a FREE extravaganza that may not ever be seen again in the heart of midtown Manhattan. 10   Case  Study  #2   Case  Study  #3   The Objective: With the use of sponsors, creative activations, contests and the game of tennis, the USTA wanted to create a tennis themed fan festival on the grounds of the US Open Tennis Championships in Flushing Meadows, NY. The Pre-Production Stage: FILO worked with the USTA well before the event came to life. FILO’s early responsibilities included: Ø Design a scaled event layout plan incorporating all of the event sponsors. Ø Develop and managed a comprehensive event budget. Ø Design and build event elements. Ø Arrange equipment transportation for load-in and load-out. Ø Coordinate with the National Tennis Center to prepare and finalize operation and logistic requirements. Ø Hire operation staff and local labor. Ø Produce event signage. Ø Ensure all sponsors and event elements received all power and equipment needs. The Event Execution: During the USTA SmashZone, FILO managed the following: Ø Manage performance of event staff and volunteers. Ø Manage local labor through set-up and tear-down. Ø Provide event talent. Ø Coordinate and direct talent appearances. Ø Distribute product to official partners during event programming. Ø Assist and coordinate media production appearances. Ø Ensure all sponsors requests and needs are met. The Results: The tennis event was a success inside the 40,000 square foot facility at the National Tennis Center. Thousands of people participated in tennis related activities, captured photos and autographs. There were 4 event sponsors during the 17-day event and the event took 3 days to set up and 2 days to tear down. 11   Case  Study  #4   The Objective: The Cleveland Cavaliers wanted to create an interactive basketball playground for fans to celebrate and participate in before their first-round NBA Playoff matchups. The Pre-Production Stage: In preparation for the festival, FILO completed the following: Ø Create a detailed CAD layout for all elements of the festival. Ø Work with both the NBA and the Cavaliers in securing activations, elements and vendors. Ø Managed, prepare and package all warehouse inventory. Ø Secure the appropriate traveling and lodge arrangements. Ø Managed all graphic placement and decal applications. Ø Set-up, refurbish and clean all necessary elements prior to leaving the warehouse. The Event Execution: In order to manage and operate a successful event, FILO coordinated the following during the event: Ø Manage tour staff performance. Ø Set-up and install all event elements. Ø Created daily event programming and trivia. Ø Managed client and venue requests and needs. Ø Act as brand ambassadors, as well as liaison for the event. Ø Tear down, dismantle and load truck of all elements and prepare shipping back to Minnesota. Ø Report top-line and final event recaps. The Results: This basketball themed fan festival was so productive and had such an outcry for success that the Cleveland Cavaliers called for the fan festival to take place for the next two upcoming years. Thousands of people attended the event and walked away with hundreds of give-a-ways, photos and experiences they will remember forever. 12   Executive Festival Staff (3.2-3.3) 13   Contact  Informa5on   Ø Tom Butina (Point of Contact) tom@callfilo.com, 651-485-3578 Ø Kevin Weinhandl kevin@callfilo.com, 612-845-1393 Ø Brian Buron brian@callfilo.com, 651-295-7228 Ø Lou Bavaro lou@callfilo.com, 612-360-4378 Ø Andy Acosta andyacosta@callfilo.com, 651-249-5275 Ø Patrick Klinger patrickklinger@klingercompany.com, 612-366-0419 Ø Megan Junius mjunius@peterhilldesign.com, 612-925-1927 Ø Dwight Dario dwightdario@yahoo.com, 515-868-8958   1810 Como Ave St. Paul, MN 55108 651-698-2300 (office) 651-286-3356 (fax) 14   Execu5ve  Fes5val  Staff   Co-Event Director – Tom Butina (Point of Contact)         Tom Butina is a growing event management professional for FILO Productions in St. Paul, Minnesota. As a manager, Tom has had the opportunity to work on multiple projects and with many high profile clients. His biggest achievement was being named Talent Manager for the National Basketball Associations’ grassroots mobile marketing tour, NBA Nation, for the past two years. In this position, Tom was responsible for managing NBA players, dance teams, mascots and NBA legends while at the events. He was the lead liaison between the NBA and the talent. Besides with the NBA, Tom has had the opportunity to manage clients such as the Minnesota Twins, Nike, New York Knicks, USA Basketball, Pepsi and Fox Sports West. Currently, Tom is focusing on attracting perspective clients and creating projects that will aid in FILO’s growth. Motivation, hard work, and passion directly contribute to the success Tom has received in his professional and personal life. His attention to detail helped propel him to where he is today at FILO. As a young professional, Tom is hungry and eager to make a name for himself and the company. Being able to manage multiple projects and clients is something Tom excels at and he continues to work on growing as a professional. As a Marketing and Advertising graduate from Winona State University, Tom has been working to achieve success in many facets of his life. Winona State instilled hard work and dedication into his already well versed attributes. Tom was also involved in the Sports Marketing and Sports Business clubs while attending college. This helped him understand the many levels of marketing in sports, and especially managing events in sports-related projects.       15   Execu5ve  Fes5val  Staff   Co-Event Director – Kevin Weinhandl      After beginning his career as a young touring crew member, Kevin Weinhandl has come a long way over the past 12 years. He is currently the Owner, President, and CEO of FILO Productions, Inc., which is a company that specializes in experiential marketing, event management and mobile marketing tours. Kevin has been with FILO since the beginning and has unparalleled knowledge of the company and its roots. He started off on the road, like most new FILO employees do, and worked his way to where he is today. This path for Kevin has helped define who he is and what FILO is all about: hard work, reliability and ambition. Kevin helped grow an event management company that specializes in experiential marketing, but does not narrow its focus down to only events and marketing. His passion and work ethic has helped create a FILO brand that has such a broad spectrum of expertise, the companies services cannot be defined in one simple sentence. He aspired to become an all-inclusive service business by implementing new options, such as creative, production, distribution, janitorial, parking, social media and much, much more. The clientele Kevin has worked with includes some of the largest brands in the world, including the National Basketball Association (NBA), Nike, Sprint, the United States Tennis Association (USTA), Fox Sports, the Minnesota Twins, USA Basketball and the Professional Golfers Association (PGA). He instills a “we can do anything” attitude amongst his employees and puts his clients’ success at the top of his priority list. 16   Execu5ve  Fes5val  Staff   Operations/Productions Manager – Brian Buron      Brian Buron is known in the sport management, mobile marketing, event and production industries as a successful, dedicated and passionate professional. His career and experience is vast and exclusive, having produced top tier events for some of the largest and most reputable brands all over the world and by providing services with an, “I can make your wildest dreams come true” attitude. After studying Sport Management and Business Administration at the University of Wisconsin La Crosse, Brian worked in the Jr. Wolves department for the Minnesota Timberwolves before joining the FILO Productions, Inc. team in 2005. While working with FILO, Brian has produced events for the National Basketball Association, Sprint, USTA, Pepsi, Nabisco, USA Basketball, Nike and many others. Highlights of Brian’s career include multiple nation wide mobile marketing tours (for the NBA, Nabisco, and Sprint), which are not to be overshadowed by his yearly managerial work at the NBA All-Star Jam Session, FILO’s largest event. His managerial skills, dedication, attention to detail and ability to make things happen have created tight knit and recurring relationships with his clients and staff. His international work has brought him to Spain, Brazil, Puerto Rico, Mexico, Canada and Italy. He is constantly demonstrating his capabilities not only in the office but all over the world. His ability to work with new groups and organizations sets him apart from others. Locally, Brian has worked with non-profit and charity organizations such as Spinal Muscular Atrophy, The Highland Friendship Club, Friends of St. Paul Baseball and Hockey, The Minnesota Minutemen and the Minnesota Twins initiative Play Ball! Minnesota. His work locally has raised immense awareness and funds for these organizations. 17   Execu5ve  Fes5val  Staff   Entertainment and Talent Director – Andy Acosta      Andy Acosta ensures that events run like clockwork, as a result of smooth and established processes. He has over seven years experience in managing events and his team does everything from event operations and logistics to ensuring that timelines and budgets are first priority. He works with a range of clients on various event formats while delivering exceptional service in a professional and opportune manner.   Andy joined FILO Productions, Inc. in 2006, where he quickly grasped the world of event management and brought a keen eye for the sports and entertainment field. Throughout his years with FILO, his background and experiences have molded him in the specialization of content development for both domestic and international events, talent management, design and execution, and budget creation. Andy’s most recent achievement concluded in July of 2013 as he served as the lead Tour Manager of the NBA Nation Tour presented by Sprint. The program hit the road this summer, making stops in 8 cities across the US, teaming up with current and former NBA stars, and fellow NBA fans as they explored 20,000 square feet of NBA action. Andy oversaw all site fee negotiations, logistics, marketing efforts, programming, and contract execution which resulted in significant brand awareness for the NBA and all of its corporate partners.   As a Director, Andy’s first-hand experience with executing campaigns and special events provides valuable strategic and tactical insight for FILO’s clients. Aside from his accomplishments working with the NBA, he has led successful experiential campaigns for brands such as Sprint, Pepsi, ATP, New York Knicks, and Major League Baseball.   Prior to working in the interactive marketing field, Andy received his Bachelor’s degree from the University of Wisconsin – River Falls majoring in Marketing Communications. He held an internship with the Kansas City Chiefs, serving as an Events and Promotions Director. 18   Execu5ve  Fes5val  Staff   Marketing Manager – Lou Bavaro      Lou Bavaro is a proven executive, manager, salesman and producer with a broad range of experience across a diverse number of industries. He is specifically skilled and trained in strategy, marketing, sales, communications and business development. His ability to connect, along with a boundless energy and curiosity, allow him to engage customers, colleagues and collaborators to both develop new ideas and successfully manage projects from concept to commercialization to growing sales. As Director of New Business for FILO Productions, Lou is responsible for P & L growth outside of existing clients by developing and implementing a sales structure, generating prospects, managing the sales cycle, creating strategic partnerships, developing new products/offerings and planning new ventures. FILO Productions is the premiere event management and experiential marketing company in sports and entertainment, running the NBA All-Star Jam Session for over a decade, along with dozens of international mobile tours for the NBA, USTA, Minnesota Twins, and Sprint, among others. Internally, Lou also assists in business planning and corporate development, staffing and copywriting/editing of all communications. Since joining the company in January 2013, he has been involved in projects for multiple new clients, such as the New York Knicks, Radio City Music Hall, Major League Baseball, Fuse TV, Faith’s Lodge, and the 30-Days Foundation. Prior to FILO, Lou spent five years as Vice President of Sales & Business Development for West River Specialty Meats; a food production, distribution and marketing company with national customers that include grocery stores, restaurants, bars and sports venues. In that role, Lou created and managed the production and sale of retail product lines for: Michelbob’s Championship Ribs, Hickory House Ribs, Mauer Cup Brats and Old Colorado Smokehouse. He created relationships and negotiated partnerships with many organizations like Target Field, Delaware Sportservice, Denver Broncos and MLB FanCave. After earning an undergraduate degree at Columbia University (’95), Lou worked as an editorial assistant for the Associated Press in New York City in the sports department. When he moved to Minnesota a few years later, he started covering professional and amateur sports teams as a stringer. Subsequently, Lou built a sports marketing agency from 2001 – 2006 called The Opposite Field, Inc. which developed and executed creative sports marketing campaigns for the Timberwolves, Minnesota Twins, Victory Sports, and Fox Sports North, as well as launched a local sports show called The Show to be Named Later. During this time, Lou also went back to school full-time to earn his M.B.A. with an emphasis in marketing from University of Minnesota Carlson School of Management (’03). Passionate about giving back, Lou is involved in multiple non-profits that harness the appeal of sports to raise funds and reach underserved communities. He is currently a Board Member and Chair of the Communications Committee for The Sanneh Foundation, an organization that uses soccer to reach at-risk youth. He is a member of the Minnesota MinuteMen – doing goodwill through sports – and has served on the organizational committee for the Mauer Cup Charitable Little League tournament that raises funds for St. Jude Children’s Research Hospital. 19   Execu5ve  Fes5val  Staff   Sponsorship Sales – Patrick Klinger      Patrick Klinger is an accomplished, nationally respected and experienced marketing expert with a proven track record of bringing ingenuity and results to high profile sports and entertainment organizations for over 25 years. His creative ideas, unique solutions, teamwork and relationship building, fill the unique needs of the individual client. Patrick's methods and techniques have been presented at seminars, conferences and conventions nationwide. Prior to establishing his sports strategy and activation firm, Patrick spent over a decade as vice-president of marketing for the Minnesota Twins where he helped define and strengthen the Twins brand, which was named Horizon Awards “Sports Organization of the Year” in 2002 and “Sports Person of the Year” in 2006. His marketing efforts resulted in numerous regional Emmy Awards and national honors for advertising and brand campaigns. As vice president of the Twins, Patrick managed all areas of advertising, promotions, broadcasting, game presentation, special events and emerging markets. He was part of the successful opening of the Twins ballpark, Target Field, a comprehensive outreach that expanded the team's minority fan base, groundbreaking ticket packages and the creation of programs that honor veterans and active duty military. He also coordinated public tributes to Hall of Famers Kirby Puckett, Harmon Killebrew and Herb Carneal following their passings. Klinger was widely hailed for helping create the bobblehead doll craze that swept sports during the last decade and for developing unique promotions that drove sales. He was recognized as one of baseball’s and Minnesota’s top sports and entertainment marketers. His tenure with the Twins included seven of the top 10 best-attended seasons in the organizations 53-year history. Prior to joining the Twins, Patrick served as Director of Marketing at the RiverCentre complex in St. Paul where he developed strategic marketing campaigns, sponsorships and was integral in securing a naming rights partner. He worked closely with the city of St. Paul, serving on numerous St. Paul mayor-appointed committees to increase exposure and revenue for the city. Patrick began his career with Minnesota State Fair and spent nearly a decade as Director of Marketing for Ticketmaster-Midwest, the world’s largest ticketing company. At Ticketmaster, he secured contracts with top entertainment venues, musical acts, family attractions and professional sports teams and collaborated with clients to promote their events and increase ticket sales. Patrick serves on the boards of Suicide Awareness Voices of Education (SAVE) and Cystic Fibrosis Foundation. He dedicates his time to many non-profit causes, especially those supporting the military and military families, recently traveling to Kuwait with “Serving Our Troops”. 20   Execu5ve  Fes5val  Staff   Creative Director – Megan Junius      Megan Junius is the owner of Peter Hill Design, its President and Creative Director. Megan has worked for more than 12 years as a graphic designer and art director, leading on brand and design projects for national consumer and B2B clients. Her award winning work includes design for Newman’s Own Organics, Disney Garden and H.R. Green, a national engineering firm. Megan brings the right balance of creative collaboration and leadership that ensures excellence. She works closely with clients to understand objectives and brings back creative solutions that produce those ‘aha’ moments.   Peter Hill Design is a Minneapolis-based branding, marketing and advertising firm specializing in brand development, strategic web development, graphic design and marketing campaigns. The tech-savvy team is produces memorable creative solutions for growing businesses. Other team members include talented graphic designers, project managers, media buyers, SEM/PPC experts as well as researchers and media relations specialists. The team is adept at producing high quality video and providing expert web programming and database management. Megan’s collaborative leadership style helps produce strong, creative results fro clients of all size.   21   Execu5ve  Fes5val  Staff   Technical Director – Dwight Dario      Dwight Dario has an array of professional experiences, which include being a Production/ Tour Manager, managing touring shows, creating and maintaining budgets, and arranged for Technical Support and travel accommodations for all traveling show personnel.   As a Producer and Event Design manager, he has produced site plans (using AutoCad) for special events, including site surveys and analysis. Based on approved drawings and local codes, he has developed bid specifications for all technical and production requirements. Other tasks he has performed are securing all necessary permits for the production of the events, contracting and supervising all vendors (all aspects from initial design, construction, and removal of equipment from event site), and fulfilling “Rider Requirements” for touring artists as well as contractual obligations pertaining to sponsors, corporate partners, and local municipalities.   Much of Dwight’s experience has been as a President, Executive Producer, and Technical Director for large events. He has served as a Production and Technical Consultant for many large touring shows, including: the Rolling Stones, Billy Joel, Elton John, Paul McCartney and Genesis. He has produced numerous festivals including: Taste of Minnesota, Taste of Colorado, the Pepsi Winter Carnival Ice Palace, and the Special Olympics Closing Ceremonies. Overall, he has provided Technical Services and Staffing for over 2300 Concerts, all around the world.   Dwight has also been very involved in site activities, especially in the Twin Cities area. He was the site designer for Rock the River Tour, Site and Production Manager for Taste of Minnesota, and Site Coordinator for a Kenny Chesney performance at Lambeau Field in 2011. He was the Technical Designer and Supervisor for the 2004 Winter Carnival Ice Palace. He served as Technical Director for Business Theater/ Corporate Meetings, whose clients included: Target Stores, Dayton-Hudson Corporation, Ford Motor Company, K·B Toys, Minnesota Wild, Minnesota Vikings, and Minnesota Twins. Additionally, he performed as the Operations Manager for World Youth Day and the Papal Mass in Denver, Colorado.   Currently, Dwight is a Project Manager and Technical Director for CLE, Inc. He has also formed a full- service Production company, providing services to independent promoters, agencies, meeting planners and tours.         22   Production Schedule and Work Program (3.4) 23   Date    Event   Friday, November 1 (2013) -Finalization of logo, name and theme Tuesday January, 31 -Website launch (ticket sales and vendor application available online) -Web marketing campaign launch Monday, February 1 -Musical acts secured – added to website and marketing campaign as acquired Friday, March 14 -Volunteer recruitment campaign launch – civic groups, volunteer and non-profit organizations Wednesday, April 30 -Sponsors secured – added to website and marketing campaign as acquired Thursday, May 1 -Radio, TV, newspaper, and magazine marketing campaign launch Thursday, May 15 -Permit application deadline -Approval of signage package – send to printer -Security, janitorial, EMS, police, water patrol contract deadline Friday, May 30 -City signage/marketing launch – city assets, mailing, E-blast and posters -Finalize all events both on-site and off-site Friday, June 20 -Daily schedule released online – subject to change – performances, shows, times. -Civic groups, volunteer and non-profit organization deadlines (finalize selection) Tuesday, July 1 -Vendor application deadline -Registration deadline for on and off-site events -Event signage final approval – send to printer -Security, janitorial, EMS, police, water patrol staffing plans finalized Monday, July 14 -Event layout finalized -Civic, volunteer, and non- profit group orientation. Wednesday, July 16 -Install begins (detailed work program on next page) Thursday, July 17 -Install continues (detailed work program on next page) Friday July18 – Sunday July 20 -Event days (detailed work program on next page) Monday, July 21 -Event strike continues -Break down of all elements and clean Lowell Park Monday, August 18 -Recap meeting with City of Stillwater and sponsors Monday, September 1 -2015 planning meeting with City of Stillwater Event  Work  Program/Timeline   2014  S5llwater  Summer  Fes5val   24   Working  Produc5on  Schedule   2014  S5llwater  Summer  Fes5val     Date    Event   Wednesday, July 16 5:00am -Street closures Wednesday, July 16 8:00am -Install barricades/fencing -Install tents -Bathrooms delivered -Stage and power install Wednesday, July 16 12:00pm -Vendors A-H install Wednesday, July 16 5:00pm -Vendors I-P install Thursday July 17 8:00am -Event signage install -Audio install -No Parking signs installed Thursday, July 17 12:00pm -Vendors Q-W install Thursday, July 17 2:00pm -Vendors X-Z install Thursday, July 17 5:00pm -Site walk-through Thursday, July 17 7:00pm -Security walk-through Friday, July 18 9:00am -Staff call time -All deliveries (ice, vendor materials, etc.) Friday, July 18 10:00am -Vendors on-site -Security walk-through Friday, July 18 12:00pm-11:30pm EVENT OPEN -Kids area open -Culture and Community Zone open -Food vendors open Friday, July 18 2:30pm -Lumberjack Exhibitions Show #1 Friday, July 18 3:30 -Kids music show Friday, July 18 4:30 -Lumberjack Exhibitions Show #2 Friday, July 18 6:00pm -Friday Night Musical Performances begin Friday, July 18 7:00pm -Lumberjack Exhibitions Show #3 Friday, July 18 11:30pm ALL EVENT ELEMENTS CLOSED -Park clean-up 25   Working  Produc5on  Schedule   2014  S5llwater  Summer  Fes5val     Date    Event   Saturday, July 19 7:00am -Staff call time -All deliveries (ice, vendor materials, etc.) Saturday, July 19 9:00am -Security walk-through -Vendors on-site Saturday, July 19 10:00am-11:30pm EVENT OPEN -Kids Area and food vendors open -Culture and Community Zone open Saturday, July 19 12:00pm -Lumberjack Exhibitions Show #1 -Turtle Races (Kids Zone) Saturday, July 19 2:00pm -Lumberjack Exhibition Show #2 Saturday, July 19 4:00pm -Kids music show Saturday, July 19 5:00pm -Comedy Show Saturday, July 19 7:00pm -Saturday Musical Performances begin Saturday, July 19 8:00pm -Lumberjack Exhibitions Show #3 Saturday, July 19 11:30pm ALL EVENT ELEMENTS CLOSED -Park clean-up Sunday, July 20 8:00am -Staff call time -All deliveries (ice, vendor materials, etc.) Sunday, July 20 10:00am -Vendors on-site -Security walk-through Sunday, July 20 12:00pm-10:00pm EVENT OPEN -Kids Area open -Culture and Community Zone open -Food Vendors open Sunday, July 20 2:00pm -Lumberjack Exhibitions Show #1 Sunday, July 20 4:00pm -Kids Music Show -Lumberjack Exhibitions Show #2 Sunday, July 20 7:00pm -Lumberjack Exhibitions Show #3 Sunday, July 20 10:00pm ALL EVENT ELEMENTS CLOSED – BEGIN STRIKE Sunday, July 20 10:00pm-2:00am -Vendors strike elements (vendors A-P) Monday, July 21 8:00am-8:00pm -Continued event strike (vendors Q-Z) -Clean Lowell Park 26   Site Plan (3.5) 27   Site  Plan   28   ly fun ond A.ctil!ities ore<l Possible activities include -Smell pedormonce stage -lnteroctilll! inflatable's Petting zoo -Fitness edvcatlon areo I Cu ltural end Activities Possible activit ies inclvde -Small performance stage -Local Artists Demonstrations -Edu cation area A.reo 2014 STILLWATER SUMM ER FESTIVAL LOWELL PARK LAYOUT -... -.-'Pr~~ By: Fll.O Produeliono, !roc 1810 Co<na St. Paul MN ~108 D I Site  Plan   29   15 -20x20 m 1x of food, a r ts and c r afts gea r ed to or.!J L WN a il y un a d Act i v it ies area Poss i b l e act i vi t i es i c l u de Sma ll pe r fo r ma n ce s age I t erac ti ve i nfl a t ab l e 's Pe i g zoo Fi ess educa ti o n a r ea (") ~ (/) A R ST . ~ c -t VI 30 r est r o S' su rr ou nde b y 6 fen c Site  Plan   30   N.. Al ST. r1'l ~ -< ::0 1 .... ,. ......... , ? PARK LO (/) 10 -20x20 Vend e '--~i-v-~--:rood, arts and c rafts N. WAT R 5 1· he loca l s s rrou eer Fe • tick • Sl. cROIX ocal C I ural and Ac ivi ies area Possible activities i clud Small p e rformanc e s age Local Ar ists Demon stra tio s Education area Site  Plan   31   Area N. MAIN ST . N. 'MA l .., PARK LOT ~ -< ::0 r:l EW Plozo IT\ (/) en ~----1 m de -~r~a~fbt;s1;;_N~. ~w ~A r~E~R _s_T.-\---+--~-t9Rb:-t,.rrooa~~~~~~~ )Ca l_ ~ e ~ s\. cR0\1 and Activities area ties includ e r-mance s age s ons rea ~ ea 0 N ~Options 2 Floating on a borg 1cketed Area for Mu s ica I ac s Lumber j ack Exhibitition S age 50'x40' Festival Activities (4.3.1) 33   Fes5val  Ac5vi5es   Ø Musical Performances (concert series) Ø Food and Beverage Vendors Ø Live Radio Presence Ø Cultural and Community Zone (crafts and art fair) Ø Native American Displays/Art Ø Community Art Fair Ø Displays by River-Related Partners Ø Minnesota DNR Ø The River Management Society Ø Financial Investment Education Ø Food Shelf Drive Ø Armed Forces Ø Health and Fitness Area Ø CPR/First Aid Training Ø Health Awareness Classes Ø Nutrition Awareness Ø Health Clubs (Lifetime, LA, Anytime) Ø Comedy Show Ø Kid Zone Ø Kids Musical Performance Ø Turtle Races Ø Mascots Ø TC the bear Ø Crunch Ø Rock Climbing Wall Ø Face Painting Ø Petting Zoo Ø Radio Disney Ø Inflatable Slides/Interactive Ø Coloring Contest Ø Police, Fire and D.A.R.E. Awareness Ø Tour Police and Fire Vehicles Ø Fingerprint Kids   On-Site Festival Activities Proposed on-site events that will take place inside main festival location.   34   Fes5val  Ac5vi5es   Lumberjack Exhibitions This was a popular activity in the past and is a big part of Stillwater’s history. Working with Timberworks, we want to re-create this event.  Ø Axe Throwing Ø Log Rolling Ø Speed Carving Ø Hot Saw Ø Tree Climbing Ø Lumberjack Obstacle Ø Chainsaw Art Displays   35   Fes5val  Ac5vi5es   Ø Not too large to avoid over crowding, but not too small Ø Family-friendly targets with strong base of fans Ø Radio sponsor will be key – Cities 97 is a partner that we have a strong history with Ø Possible headliners include – Trampled By Turtles, The Gear Daddies, The BoDeans, etc. Ø FILO has a deep connection to Stillwater-based A Firm Handshake – Zach Sobiech’s band Ø Other possible bands - The  Lumineers,  Cold  War  Kids,  Goo  Goo  Dolls,  Hanson,   Junk  FM,  The  Hold  Steady,  Train,  Arc5c  Monkeys,  Julian  Casablancas  ,  The   Wallflowers,  Soul  Asylum,  The  Dweebs,  Johnny  Holm  Band,  Blues  Traveler,   Mason  Jennings,  POS,  Gin  Blossoms,  Darius  Rucker,  G.B.  Leighton,  Bon  Iver,   Barenaked  Ladies  and  Lucy  Michelle  and  The  Velvet  Lapels     36   Concert Series Creating a fun, safe concert series is important to the success of this festival. We foresee a great musical lineup, enjoyable for all ages.   Fes5val  Ac5vi5es   Ø Opening Ceremonies Ø Kick-Off to Festival dinner Ø Kick-Off to Festival Concert Ø Eating Contest Ø River Cruises Ø Historical Scavenger Hunt Ø Beard Growing Contest Ø City Parade Ø River Stunt Show Ø Water-ski, Wake board Ø Boat Show Ø Boat Parade Ø Soap Box Derby Ø Medallion Hunt Ø 5K/10K Run Ø Fun Run Ø Fireworks Ø Sporting Tournaments Ø Little League Ø Soccer Ø Golf Tournament Ø Classic Car Show Ø City Tours Ø Historical Landmarks Ø History of the City Ø City Hall Ø Fishing Tournament Ø Pancake Breakfast Ø Farmers Market Ø BMX Demonstration Ø Brewery Tours/Vineyard Tours     Off-Site Festival Activities Proposed off-site events that would work in conjunction with the main event.   37   Shu_le  Service   2014 Summer Festival Shuttle Service We know that parking during past summer events has been a struggle and was a big issue brought up in the Community Event Survey conducted by the city. We are proposing a free shuttle service from three specific locations to help ease the traffic flow in and out of Stillwater during the festival. Ø Stillwater Area High School Ø Stillwater Junior High Ø Stone Bridge Elementary School These locations have parking to accommodate a vast amount of cars and helps raise money for these schools. Sponsorship packages would be available for the busses, with a percentage of that going back to the schools. Shuttle Locations Stillwater Area High School Stillwater Junior High Stone Bridge Elementary School Lowell Park 38   Marketing Plan (4.3.2) 39   Marke5ng  Plan   40   Having a successful marketing plan starts with identifying a proper target demographic. After identifying who we are going to target, we will implement a powerful and aggressive marketing campaign to reach as many people we can inside our target. Target Market There are three types people we will be targeting to attend the Stillwater Summer Festival. We feel by targeting these groups we will see the best results for attendance, return on investment and overall success of the festival. Demographics Young Families with Kids It is important to the City of Stillwater to have a family oriented festival. We are incorporating numerous family friendly kids activities into our proposal to draw this specific demographic to Stillwater. 30-45 Year –Olds The 30-45 year-old is established and are likely to spend money during this 3-day festival. Ideally, they are looking to take advantage of the adult themed activities at night, while engaging in family activities during the day. Baby Boomer/Empty Nester This is another important demographic for us to target. The baby boomer/empty nester no longer has commitments at home and are looking for weekend entertainment. This group will be looking to take in other great locations in Stillwater during their visit - downtown antique shops, river boat tours and the many up-scale restaurants. Target Geographic Area Our target geographic area is the greater Stillwater area with focus on the Twin Cities. We feel that it is important to incorporate this region in order to draw more attention to the festival. We want the residents of Stillwater to comfortably enjoy their festival but also draw regional residents so they too can enjoy what this wonderful City has to offer. Marke5ng  Plan   41   MARKETING COSTS SUMMARY Ø Based on a 3-day family & music festival event in Stillwater, MN Ø Audience Goal: 30,000 over weekend Brand Development, Design & Web $4,650 Media Planning & Public Relations $14,875 Mobile-friendly, Ecommerce Website $16,950 Campaign Creative & Advertising Execution $5,225 Media Spend & Production Expenses $83,300 Merchandise $46,175 SUBTOTAL $171,175 Less Potential Merchandise Profit $51,425 GRAND TOTAL $119,750 *Detailed marketing plan located in addendum A Experien5al  Marke5ng   Ø Inexpensive, powerful marketing tool Ø Leading up to the festival, FILO will conduct multiple, small activations to promote awareness Ø Create excitement, establish new theme, draw people in and pre-sell tickets Ø Possible Locations – Twins Games, Grand Old Days, Cub Foods parking lots, Waterfront Parks, etc. 42   Fes5val  Sponsorship   Ø The geographic area to draw sponsors from should be concentrated on greater Stillwater but include the Twin Cities region and beyond. This is consistent with the marketing strategy to attract festival goers from those areas Ø Levels will be tiered to draw vital sponsor dollars from regional and national brands, while giving local mom-and-pops the opportunity to participate at a comfortable level Ø Targets will be family-friendly companies that are in line with our theme and celebration of Stillwater. Longtime residents need to see that it’s good for Stillwater Ø Anderson Windows, Chevrolet, Cities 97, Cub Foods, Coca-Cola, Channel 5 (KSTP), The Freight House, Full Throttle, Lift Bridge Brewery, General Mills, Grain Belt, Harley Davidson, Honeywell, Minnesota Timberwolves, Minnesota Twins, Minnesota Vikings, NOS Energy Drink, Pioneer Press, Polaris, Radio Disney, Schells Brewing Co., Star Tribune, STIHL, Summit Brewing, TST Media, US Bank, Wells Fargo, 3M 43   Local Civic Groups (4.3.3) 44   Local  Civic  Groups   Proposed Local Civic Groups By incorporating local civic, volunteer and non-profit groups into the 2014 Stillwater Summer Festival, we will have the opportunity to give back to a great community. Community development, growth and involvement will be a major part of this successful event. Groups would engage in: Promotional fundraising (selling tickets and festival buttons), event set-up, concession services, information ambassadors, park clean- up and event strike.     Ø Stillwater Area Schools Ø Community Thread Ø Stillwater Youth Service Bureau Ø Stillwater American Legion Post 48 Ø Stillwater V.F.W Post #323 Ø Valley Outreach Ø Stillwater Lions Club Ø East Suburban Resources Ø American Red Cross Ø Salem Evangelical Lutheran Church & School Ø Christ Lutheran Church Ø Church of St. Michael Ø Trinity Lutheran Church Ø St. Johns Lutheran Church Ø United Way of Washington County East Ø Stillwater Public Library Foundation Ø Faith’s Lodge Ø St. Paul Festival Association Ø Friends of St. Paul Baseball Ø Friends of St. Paul Hockey Ø The Sanneh Foundation Ø St. Croix Valley Athletic Association Ø The Lumberyard Hockey and Sports Center Ø Arcola Mills Youth River Action Program 45   Festival Theme and Name (4.3.4) 46   Fes5val  Theme  and  Name   47   In our development for a festival theme and name we explored the vast history that makes up Stillwater, while still complimenting the town it is today. You cannot ignore the importance of the St. Croix River of today and the logging town of yesterday. We wanted to incorporate both aspects into our final ideas by creating a lasting impression on the City of Stillwater by memorably bringing back a great summer festival.     Logos and creative material can easily be changed or altered.   Option 1 – River Jam             Fes5val  Theme  and  Name   48   Option 1 – Concept Poster             RIVER JAM STILLWATER, MN *** PI EN IS AUT · PERRORESTIS ET • DESSUM TEM QUASINVELIA NOBIS · QU I CONSEDIAS AUT QUIS EUM • IPSAECTI REPERUP • TATQUE Nesequis Doluptate Veris Eos Magnam etur . ullatioreped qui dolupti offictibus suntibearum . quid untem facerro tem et dolessi to magnis . Tempostiam Reperem Vere Officime culpa niminih icatiuria core derfere sciist quis eum reperun tibusanis dit. commolor sectati. MAGNIS AUT • PERRORESTIS ET • DESSUM Nesequis Doluptate Veris Eos Magnam etur . ullat ioreped qui dolupti offictibus suntibearum . quid untem facerro tem et doless i to magnis . -A~A ·:;7~~ • E:::':=~ --~ ~ O ~lar Store "" --..-~ Fes5val  Theme  and  Name   49   Option 1 – Concept Merchandise             Th1s product runs small You may want 10 s1ze up! STILLWATER. MN *** RIVER JAM STILLWATER , MN *** Fes5val  Theme  and  Name   50   Option 2 – Sawmill Days             2 014 STILLWATER, MN Fes5val  Theme  and  Name   51   Option 2 – Concept Poster             JOIN US & CELEBRATE JULY 18·n9·20 MAGNIS AUT • PERRORESTIS ET • DESSUM Nesequis Doluptate Veris Eos qui dolupti offictibus quid untem facerro doless 04 • ~Solar Store T"'ii'i'Ni"i ---~ ~ ALCOA Fes5val  Theme  and  Name   52   Option 2 – Concept Merchandise             Thos product runs small You may want to size up! STILLWATER. HN dt141111ia A STILLWATER . MN Budget (4.3.5) 53   Budget   54   Ø Based on a 3-day family & music festival event in Stillwater, MN Ø Audience Goal: 30,000 over weekend Administrative $74,000 Artist/Production/Back Stage $71,750 Equipment $44,590 Staffing $92,642 Ticketing/Box Office (Based on estimated $100k in ticket sales) $47,000 This includes $35k (35% of ticket sales) for use of the City name and venue Venue/Site $15,000 Miscellaneous $26,500 Festival Activities $34,000 TOTAL $405,482 *Detailed budget located in addendum B **FILO knows budget management. Our total expenses will NEVER exceed our sponsorship, food and craft vendor revenue. Holding the Event Annually (4.3.6) 55   Future  of  S5llwater  River  Jam   Part of producing a successful event is the ability to look into the future. Planning for the future starts the minute year one is underway. Bringing Stillwater’s Summer Festival to year three, four, five and beyond will be a marathon, not a sprint, and will take dedication to ensure its continued success. The second the 2014 Summer Festival kicks off we are assessing our successes and downfalls before, during and after the event. Part of our plan is to: Ø Send out full recaps after set-up, every event day and strike Ø Create a survey to send out to the residents of Stillwater and City employees Ø Hold a “Town Hall” style meeting, where residents can voice their concerns Ø Hold an overall event recap meeting with the City of Stillwater to discuss every detail Ø Keep the event relevant to the people of Stillwater throughout the year. After we receive all feedback we will implement changes where necessary and make sure to involve the city in all decisions. Having the chance to produce events in the future we have a financial obligation to make sure we are financially stable and viable. We plan to set aside money and assets to run day-to-day operations leading up to the following years event and launch dates.       Creating a Sustainable Event 56   City Resources Desired (4.3.7) 57   City  Resources  Desired   58   In our working budget we included some necessary resources that would be required from the City of Stillwater to ensure a successful event. Payment for these city resources would be generated through sponsorship dollars and/or pre-production funds. The following table shows the city resources desired and the price accompanied with them.               City Resource Price Quantity Total Barricade $2.00 (per unit/per event day) 200 $1,200 Orange Fencing $2.50 (per foot) 1000 feet $2,500 Portable Toilets $60 (per unit) 100 $6,000 Trash Containers $8.00 (per unit/per event day) 50 $1,200 No Parking Signs $1.00 (per unit/per event day) 30 $90 Trash Collection Cost of Staff Time Total $10,990 59   Addendum A Marketing Costs FILO / STILLWATER FE ST MARKETING COSTS Attn: Kevin Weinhandl September 20, 2013 MARKETING COSTS SUMM ARY  Based on a 3-day family & music festival event in Stillwater, MN  Audience Goal: 30,000 over weekend CREATIVE COSTS ...................................................................................................................................................... $41,700 Brand Development, Design & Web ........................................................................................................................... $4,650 Media Planning & Public Relations ......................................................................................................................... $14,875 Mobile-friendly, Ecommerce Website .................................................................................................................... $16,950 Campaign Creative & Advertising Execution ......................................................................................................... $5,225 EXPENSES ..................................................................................................................................................................... $129,475 Media Spend & Production Expenses .................................................................................................................... $83,300 Merchandise ...................................................................................................................................................................... $46,175 SUBTOTAL .................................................................................................................................................................... $171,175 Less Potential Merchandise Profit ........................................................................................................................ $51,425 GRAND TOTAL ........................................................................................................................................................... $119,750 MARKETING COSTS BREA KDOWN CREATIVE SERVICES Brand Development & Design ....................................................................................................................................... $4,650  Planning, Meetings, Strategy ............................................................................................................................ $500  Logo and Brand Development..................................................................................................................... $1,650  Splash Page (includes domain name & set-up) ....................................................................................... $500  Facebook & Twitter – Set-up & Graphics ................................................................................................... $500 o Ongoing updates & monitoring by FILO  Merch: 2 T-shirts, can coozie, small & large water bottle ............................................................... $1,500 o Design, production, print management, vendor research and ordering Media Planning & Public Relations .......................................................................................................................... $14,875  Media Plan (4 months) ................................................................................................................................... $2,250  Sponsorship PPT Creation ................................................................................................................................ $625  PR Services (Maccabee Group/other PR firm) ............................................................................... $12,000* o Initial press release announcing event, media alert before event, media list, press calls/follow-ups, online calendars, media relations, managing old baggage & past event storyline o *Final scope of work and budget TBD based on needs Mobile-Friendly, E-commerce Website ................................................................................................................. $16,950  Planning & Organization ................................................................................................................................ $1,025  Responsive Design & Imagery ..................................................................................................................... $3,075  Wordpress CMS Programming ................................................................................................................... $3,925  Online ticketing & E-commerce/merchandise catalog .................................................................... $2,625  Content development & copywriting ............................................................................ Not included (FILO)  Content Input, SEO, Browser Testing, CMS Training ........................................................................ $2,875  Launch Technical Assistance, Tracking, Directory Listings ............................................................... $875  Ongoing management, 4 months leading up to event ...................................................................... $1,600  Email sign-up integration and (2) template designs ............................................................................ $950 Campaign Creative & Advertising Execution ......................................................................................................... $5,225 Estimated costs will vary due to number of ads, type of channel, audience, etc.  Campaign Concepts, Headlines & Messaging ....................................................................................... $2,000  Print and online ads ....................................................................................................................................... $1,875* o Design, production, print/online management, reconciliation of ads run o *Varies on the amount of ads, publications, sizes, and interactivity  Radio spots – creative brainstorm, writing ............................................................................................... $600 o 2 (:30) spots (VO/production not included)  Posters & flyers– design, production, print management .................................................................. $500 o 1 design, formatted to 2 sizes CREATIVE /PR TOTAL ........................................................................................................................................... $41,700 EXPENSES Media Spend & Production Expenses .................................................................................................................... $83,300  Print, online and radio ads......................................................................................................................... $80,000 o Final mix TBD based on donated media, sponsors and increased ads before event  Posters, flyers, other printing ...................................................................................................................... $2,700  Stock Photography, Domain Names, Misc. ................................................................................................. $600 Merchandise ...................................................................................................................................................................... $46,175 Based on initial research, high-quality premiums, conservative quantities; 4-color shirts  Men’s T-shirts (Sell for $20) ........................................................................ $17,960 ($8.98/shirt x 2,000)  Women’s T-Shirts ($20) ................................................................................. $11,465 ($9.17/shirt x 1,250)  Kids T-Shirt ($16) ...................................................................................................... $ 6,000 ($10/shirt x 600)  Can Coozie ($3) .......................................................................................................... $940 ($0.94/per x 1,000)  Small Water Bottle ($8) ....................................................................................... $3,660 ($3.66/per x 1,000)  Large Water Bottle ($12) .................................................................................... $6,150 ($6.15/per x 1,000) TOTAL EXPENSES ................................................................................................................................................... $129,475 Potential Merchandise Revenue .................................................................................................................................. $97,600 Potential Merchandise Profit ........................................................................................................................................ $51,425 TOTAL EXPENSES , LESS PROFIT ................................................................................................................. $78,050 63   Addendum B Budget Addendum B - Budget CATEGORY ITEMS MEMO BUDGET ADMINISTRATIVE:BLUEPRINTS/CAD 5,000.00$ PERMITS 1,500.00$ DIRECTOR Part time position 20,000.00$ OPERATIONS/PRODUCTION DIRECTOR 3 months 10,000.00$ ENTERTAINMENT DIRECTOR 2 months 5,000.00$ MARKETING DIRECTOR 6 months 15,000.00$ SPONSORSHIP DIRECTOR Commission -$ TECHNICAL DIRECTOR 3 months 10,000.00$ VENDOR COORDINATOR 2 months 5,000.00$ SUPPLIES 2,500.00$ 74,000.00$ ARTIST/PRODUCTION/BACK STAGE MUSICAL ACTS 2 Headliners, 4 Small Acts 40,000.00$ PRODUCTION ASSISTANTS 3 for 5 days 3,000.00$ CATERING Food for 300 6,000.00$ DRESSING ROOMS/RV'S 2 units for 5 days 1,500.00$ SOUND/LIGHTS/BACKLINE 12,500.00$ SPECIAL STAGING NEEDS 2,500.00$ CREDENTIALS 750.00$ STAGEHANDS 5,500.00$ 71,750.00$ EQUIPMENT:BARRICADE 200 @ $2.00 (per event day)1,200.00$ ORANGE FENCING 1000 feet @ $2.50 (per foot)2,500.00$ 6' FENCE FOR AROUND RESTROOM 50 @ $10 (per piece)500.00$ PORTABLE TOILETS 120 @ $60 (per event)7,200.00$ TRASH CONTAINERS 50 @ $8.00 (per unit/per day)1,200.00$ NO PARKING SIGNS 30 @ $1.00 (per event day)90.00$ FORK LIFT & SITE LIGHTING 2 forklifts/6 light towers 5,200.00$ TENTS 40 tents 15,000.00$ CARTS 8 carts 2,200.00$ GENERATORS 5 - 50KW units with cabling 7,500.00$ RADIOS/COMMUNICATIONS 40 radios 2,000.00$ 44,590.00$ STAFFING:SITE CREW 20 staff for 5 days (Also ask local groups to volunteer)15,000.00$ RUNNERS/VANS/SHUTTLES 3 runners with van shuttles 4,700.00$ ELECTRICIAN 4,500.00$ EVENT SECURITY 4 security on site 24/7 for 6 days. Additional 20 during all event hours. 1800 total hours 21,692.00$ FIRE MARSHALL Per city if required 1,000.00$ FIRST AID Pending city plan 4,500.00$ FIRE 1,200.00$ EXTRA AMBULANCE $130/HR @35 HR (first one free)4,550.00$ WATER PATROL 4,000.00$ POLICE 20,000.00$ TEAR OUT CREW 5,000.00$ TICKET TAKERS/ID CHECK 4,000.00$ CLEAN UP 2,500.00$ 92,642.00$ TICKETING/BOX OFFICE:BOX OFFICE 4,000.00$ ONLINE TICKET SALES 1,500.00$ TICKET COMMISSIONS TO CITY Payment to City 35,000.00$ TICKET CREDIT CARD CHARGES 1,500.00$ TICKET PRINTING 2,500.00$ TICKET SELLERS 2,500.00$ 47,000.00$ VENUE/SITE:RENT Provided by City -$ RECYCLING 3,000.00$ SITE REPAIR/DAMAGE 5,000.00$ TRASH REMOVAL 5,000.00$ TURF COVER 2,000.00$ 15,000.00$ MISCELLANEOUS:SIGNAGE 10,000.00$ PARKING -$ PHONES/INTERNET 1,500.00$ ICE/WATER 5,000.00$ VARIOUS SUPPLIES 5,000.00$ CONTINGENCY 5,000.00$ 26,500.00$ FESTIVAL ACTIVITIES VENDORS SERVICES 1,500.00$ LUMBERJACK EXHIBITIONS 7,500.00$ RIDES/GAMES 5,000.00$ FAMILY AREA 7,500.00$ MISC ENTERTAINMENT 7,500.00$ BEER SALES % given to local group operating the beer garden 5,000.00$ 34,000.00$ TOTAL EXPENSES 405,482.00$ TOTAL MARKETING/PR EXPENSE 171,175.00$ TOTAL COST 576,657.00$ ESTIMATED REVENUE SPONSORSHIP 400,000.00$ TICKET SALES 100,000.00$ BEER SALES 35,000.00$ FOOD VENDORS 20,000.00$ CRAFT VENDORS 20,000.00$ MERCHANDISE SALES 97,600.00$ TOTAL REVENUE 672,600.00$ Page 1 1 1 ) ·J 1 I I J J GENIUS OF FUN EVENTS &THE CITY OF STILLWATER PRESENT MINNESOTA MUSIC1 BEER & CULTURE JULY 18-201 2014 CELEBRATING FAMILY FUN, MUSIC, CUISINE & FITNESS IN HISTORIC DOWNTOWN STILLWATER1 MN ~ ~ ~ ~ ~ #1 BLUEGRASS WE FEST'S STILLWATER'S #1 ROE FAMILY HIP COUNTRY KURT JORGENSEN BAND SINGERS HITCHVILLE SOUL & BLUES SOPHIA SHORAI JAZZ TRIO • L'ASSASINS • REGGAE ALLSTARS • BOSS GRANT USA'S #1 JOHNNY CASH TRIBUTE • THEA ENNEN • • THE UNDERGROOVE • · ~j __ , ............... .._... I 1 LOCAL&M NNESOTAN I I I I I 1 I I I I I I l Genius of Fun Events & Woody McBride has produced successful & enjoyab le arts , ecology & entertainment events in the greater Twin Cities area since 1989. Large & Small Audiences . Hip Family Fun. Fresh. Stillwater's New Free Summer Festival By Woody McBride, Event Coordinator with Genius of Fun Events The City of Stillwater. A Day that you bring your A Weekend that balances lawn chair or blanket and fitness and family f un with Your great city, and every relax on a picturesque cutting loose . city in the world for that river lawn. matter, wants a local A hometown Shin-dig by celebration that A Free Party that does peop le from Eastern represents the best of not break the bank and Minnesota and Western what life is like there benef its the businesses , Wisconsin that remind us and what it feels like to non -profits and the why Stillwater is a magic be part of that community. general public as well as place to socialize . guests & visitors . I want to help you create Jazz. Blues . Hipster a new kind of event that A smart and sophisticated Coun t ry. Bluegrass . captures that sprit. Soiree that features Amazing DJs. Chefs on gourmet food, beer and stage. Clean comedy. The Spirit of Stillwater . wine -And one that Great classy music and directs attendees to after entertainment that brings A Festival that utilizes the events at local bars and people closer together. community and business restaurants that also assets already in place . have great music, food, All finances run through a beer and wine. city managed account An inspiring Gathering providing complete that is not a tourist trap . A Reunion of old friends. transparency. I 1 1 I 1 I 1 I I I J ~ 'I"'" 0 z ~ 0 83 z z 2 oO _j <( 0 0 _j The Spirit of Stillwater Celebration e A partnership between The City of Stillwater, MN & Genius of Fun Events I have been producing City Festivals and Arts festivals in the St Croix Valley for 8 years . I have been producing all styles of concerts and general public events in the greater twin cities metro area since 1989 . I see a hip Prairie Home Companion- esque showcase event onstage and a world class fitness festival on the street. I would use the skills and experience I own in community building to produce your festival with the assistance of The City of Stillwater and Bill Turnblad. I registered two website domains (not currently active) for this event. spiritofstillwater.com sti llwaterdays.com These compelling domains are essentially brands that are excellent tools to promote and support the event and communicate event information . The draft promotional poster included in this proposal is actually the confirmed artist program for the event I would produce with you. All artists are confirmed -And are honored and excited to be part of the event. The family, kids and fitness activities are also conditionally in place and those types of activities would be joined with other TBA community activities hosted by community members. A great event involves all interested community groups. I involve and invite every self-reliant, competent, friendly group to be a part of our events. For example -the Lions, the Rotary, the Chamber, the Fire Department, the Girl Scouts, the Senior Center, the Hockey Team -again , Spirit of Stillwater is an affiliation of self- reliant competent groups that have a vision and mission (and hopefully do some fund raising for themselves in the process). I would like to do this proposed show (with room for additional community creativity and events of course) for $80,000 total and split the profits 50/50 with the City of Stillwater as a partner. This is my professional estimate for an amazing affordable show. All finances will run through a city managed bank account providing complete transparency If good weather I estimate that beer, food and wine concessions and vendor fees will profit approximately $60 ,000+. Parade fees to generate approximately $1 0,000+. Art, Craft and Wares Vendors to generate approximately $1 0,000+. Sponsorships will generate approximately $25,000+. Proposed budget. Talent & Production $25 ,000 Fireworks $10,000 Direct Mailing & Promo $15,000 City of Stillwater Soft Costs $25,000 Coordinator Stipend $5 ,000 and (Billboard $10,000 optional) The City of Stillwater will cover all soft costs such as police , fire , traffic control , safety and provide free use of its parks and its desired facilities for the event. I 1 I I I I J J ) I J I I j The Spirit of Stillwater Celebration . A partnership between The City of Stillwater, MN & Woody McBride, Genius of Fun Events Goals and options . 1 . Fireworks. As The City of Stillwater does a big fireworks show on the 4th of July it could be thought of redundant to do another show on July 19th . I think this is worthy of discussion. I can appreciate both shows as many people travel on the 4th for family functions and so the July 19 show is nice. 2 . A Lumberjack show. There is arguably an unsavory association with the term "lumberjack" due to the events history. Stillwater is home to one of the nation 's top lumberjack shows- Lumberjack Enterprises. I have enjoyed working with them in the past and it seems like a good fit for the event given a sponsor to pay for them. Again this topic is a sensitive one and worthy of more discussion. 3 . The Stil lwater Marathon . I have tried to reach the previous organizers and although I have not gotten in touch with them I would like to see the marathon reanimated for the Spirit of Stillwater. 4. I have discussed , cold-called , offered and or secured sponsorship and partnership with -but not limited to: First Avenue of Minneapolis 89 .3 MPR The Current Mississippi Market KTWIN Radio City Pages Shanghai Bistro Stillwater Police & Fire Cooks of Crocus Hill RBC Wealth Management The Stillwater Log Run The Bikery & Cyclova XC Lift Bridge Brewery Needam Beverage Distribution Northern Lighters Fireworks Lumberjack Enterprises USA lnfaflatables Stillwater Chamber of Commerce The Stillwater Lions & Rotary The Stillwater Community Threads The Stillwater Public Library Director Twin Cities Dubstep I can't confirm additonal activities now but people seem excited to partner. 5 . Traffic. Traffic is challenging on a regular weekend in Stillwater let alone for a city festival. It is my intention to create a medium size festival for a medium size city that draws a respectful manageable sized crowd over the weekend . It is unsound to engineer a bottle neck situation. I would work with police to remedy this matter whether is be re-routes , shuttles or crafting expectations so that we are not over run with the regular drive-throughs or unprepared indistinguishing festival goers . 6 . First Avenue . I have worked as a promoter, musician and disc jockey at the legendary First Avenue venue for 20 years . They are my endorsement and resource for event planning and crowd management. There are few things as Minnesotan as First Ave and it is a wonderful partner for this event. 7. Parallel events . I see sponsored side stages under big top tents and on a closed Water Street that add diverse entertainment such as old time music for elderly people in the shade and contemporary music that teens are into sponsored by First Avenue, 89.3 The Current and or TC Dubstep . I I I I I I I ] ] I I J J 1 I I .,... 0 z ~ 0 m z z > ~ <( 0 9 The Spirit of Stillwater Celebration A partnership between The City of Stillwater, MN and Woody McBride, Genius of Fun events So now basics of the show is booked what is next? The real work begins. Relationship building. Community-based activity recruitment. Pre-events to reintroduce the fun new event brand. Safety, Traffic and Planning meetings . Sponsorship raising . Street promotions. Pie and Wine fund-raisers for the event. Booking the "cherry on top" Mid-level or up and coming star Minnesota performer that makes the event shine. Engaging civic and community groups to create wonderful fund raising experiences. Schedule of Confirmed and Pledged Events and Activities . Friday ·Grand Opening Celebration ·Noon Music starts • 2:30 Kids programs • 4:30 Chefs live on stage • 6 Minnesota Music • 7 Commemoration from City Officials and celebrity guest TBA • 7:30 Minnesota Music Headliner one • 1 0 pm Minnesota Music Headliner two • Midnight close and direct people to after events Saturday • 7 am -10 am Fitness Activities (Runs, Bike Rides, Kids fitness) • 10 am Music • 11 :30 Kids Entertainment • 12:30 Chefs on Stage • 1 :30 Minnesota Music • 3 Minnesota Music • 5 Surprise Main Stage Activity • 7:30 Minnesota Music Headliner one • 1 0 Fireworks • 10:30 Minnesota Music Headliner two • Midnight close and direct people to Bars for after events Sunday • Multi-Belief Sunday Ceremony ·Parade • Official Brunches and Wine tastings • Other activities TBA Throughout the Weekend • Carefully engineered safety plan • Gourmet Food, Beer and Wine areas • Arts & Craft Show ·An unprecedented giant Family Fun Zone of Climbing Walls, Bungees, Slides and lnflatables. • Carefully booked food vendors • Discreet and tasteful porto-restrooms ·Well designed on premise event signs • A balance of "cool" and "classy" References Brian Blesi -St Croix Falls, WI Mayor John Hock -Franconia Sculpture Park Cindy Stimler -St Croix Falls Chamber Henry Chang -Shanghai Bistro Thank you , Sincerely, Woody McBride -The Genius of Fun I I I I I I I J I I J I J 1 J 1 I I I 1 1 I I J I I 1 1 J Thank you for considering my proposal to produce The Spirit of Stillwater Celebration I have a passion for creating memorable public events that bring joy, enrichment and fulfillment to participants all while gracefully and cost-effectively accomplish- ing the goals of the organization . I am familiar with and very fluent in community organizing, eco-marketing and consider myself a leader in our area for promoting great concerts , health & well- ness , family fun & sustainability. Attached is my resume and some of the graphic design samples of events and concepts that I have created . Sincerely, Woody McBride I I I I 1 I J ] I I I I 1 Woody McBride. Creative Media & Event Organizer Experience Director of Genius of Fun & Communique Multimedia & Events Minneapolis, MN & St Croix Falls, WI 1989 to present • Produced the City Festivals forSt Croix Falls , WI for past 4 years • Understands that customer & client service is job one • Produced all aspects of large & small scale entertainment , family & wellness fair events • Produced and hosted large & small scale fund raising events • Contracted & promoted international , national & local performers , personalities & speakers • Organized hospitality, press conferences and security for performers , guests & patrons • Effectively created , designed , distributed & marketed artist & event identity & promotions • Facilitated group decision making process & team building • Skilled at problem solving & on-time objective accomplishment • Produced media , music & graphics for corporate and non-profit clients • Performed & worked as an international disc jockey & live musician for 20 yea rs Co-Owner of Menagerie Intelligent Nutrients Hair Salon St Croix Falls, WI 2004 to present • Managed six figure budget to profitability • Organized environmental, wellness & organic awareness events • Experienced at working with general public and businesses on promotional & outreach projects • Successfully partnered with other organizations on events & community outreach • Understands the craft of authentic product development, presentation and protection • Values of clean food, clean products and clean ideas for other humans to consume Education Bismarck State College -Bismarck, NO 1996 -1998 Associates of Arts Degrees -Journalism and Art -Honors University of Minnesota -Minneapolis, MN 1998 -2003 Journalism My portfolio of projects, illustrations & design work is on the next pages P.O. Box 337 St Croix Falls, WI 54024 Phone: +1.612.385.4598 Email: McBridewoody @aol.com I 1 I I 1 I I l I Working with National Public Radio to produce SXSW CD I 1 1 1 I I I 1 1 I I I J l l I product design • business and promotional materials for the eco-minded consumer • eco-friendly packaging • using music to inspire a more sustainable lifestyle artscenic an all-natural fall arts & entertainment weekend in the beautiful st. croix river valley september 15 -17, 2007 -• •• .... -.1. J Special events coordination & event identity creation 1 I 1 I I I I I l I I I 1 l I I 1 4 mil east ofSCF ofl'Hwy. 8 at 1488 200th street 6-11 pm Friday S1o. 1·11 pm SatUrday $11; Sao for both days fftl food • clrlnk. kl acthtuos on Saumlay. lUcio 12 • un<kr 11ft Solar toun.. Onolu par~"'l No cany-ons. Brtllg a Ia.., chair! www.lamarcommunity.org art & sustainability as a gesture to society the eco-festival sustainable event planning with an emphasis on merging the performing arts with organic food, & beverage concessions & grassroots environmental education 1 1 I 1 J I 1 I I I I 1 I l J I 1 1 I I 1 I I I I J I J I J 1 l I j J ST . CROIX FALLS/CITY OF TRAILS TRAILS FESTIVAL 21'llANNUAl • community based outdoor & sporting activities I 1 I I 1 I I I I I I I 1 J I l I J the ritual of the blessingofthe eyes performed with the audience hy mother thea mJc~~-~ ~ft ~(QI'1 ~ I l I l I I I 1 I J J I J I 0 I 1 1 1 I I I I I I J I I I 1 J 1 I 1 I I I I J I ) I J I A SCENIC 10 ,28,45 OR 100 MILE FALL COLORS FAM~LY BICY LE RaE F R PEA E ~oo 9 AM SUNDAY OCTOBER 4TH GANDY DANCER TRAIL & SURROUNDING ROADS ST CROIX FALLS, WI BLACKTOP & COMPACT GRAVEL DIFFERENT ROUTES! 1. LOOP TO CENTURIA 2. LOOP TO LUCK f c 3. LOOP TO RIVER ROAD 4. LOOP TO DANBURY -VISIT 10 REST STOPS ! FUN , FOOD & REFRESHMENT! CAFE WREN • LAMAR SCHOOL • WfSSAHICKON FARM BIKE FARM • BAKER ORCHARD • GRECCO 'S • FINE ACRES W DENMARK CHURCH • . $10 RIDE FEE • KIDS FREE (16 & UNDER) REGISTRATI ON STARTS 7:30AM • FRESH COFFEE & BAKERY I 1 1 I 1 1 1 J I J 1 J September 24, 2013 Cindy Stimmler High Test Travel 2071 Glacier Drive, Suite 3 -PMB A125 St. Croix Falls, WI 54024 715.755.2223 To Whom It May Concern: It is my pleasure to provide my thoughts regarding the qualifications of Woody McBride. Woody and I have worked together on several community events since 2009. During that time I was the Executive Director of the Falls Chamber of Commerce, which represents businesses in St. Croix Falls, WI, Taylors Falls, MN and throughout the St. Croix River Valley. Woody and his wife, Amanda, have supported the Falls Chamber as members since opening their salon business in downtown St. Croix Falls. Woody's work coordinating local community events, both large and small, is unparalleled. He has shown superior communication skills when working with vendors, volunteers, donors and participants. He is creative, collaborative and has the interpersonal skills to work with a variety of people. Woody is a self-starter that pays tremendous attention to details and financials, making events such the Music on the Overlook series, Wannigan Days and St. Croix Falls Autumn Fest successful ventures for all involved. The thing that I appreciate most about Woody is his ability to keep calm and carry on even when facing big challenges. Plus, he is dependable and fun to work with! I can highly recommend Woody's services and would welcome the opportunity to discuss his many fine qualities with you at your convenience. Sincerely, 1 1 l 1 1 ) I I J John Hock Artistic Director/CE O BOARD of DIRECTORS: Josine Peters Chair Dorothy Goldie Vi ce -C hair Gar Hargens Vi ce-Chair E rik Jan s sen Treas urer Amy McKinney Se cretmy John Joachim Davis Klaila Ronald Kopeska John Kremer Diane Mullin John Reinan Tamsie Ringler ADVISORY BOARD: Michel Bergeron Tom Borrup C . Fuller Cowles Rico Gatson Amy Hertel Libby Hlavka Tasha Hock Su-Chen Hung Jon Isherwood Chris Larson Herman J. Milligan, Jr. Douglas Padilla William Ransom Nicholas P. Slade sculpture par'k 24 September 2013 Mr. Bill Tumblad Community Development Director City of Stillwater Stillwater, MN 55082 Dear Mr. Turnblad, I am writing as a reference and recommendation for Woody McBride. I can recommend Woody McBride without the slightest reservation and give him my best and full endorsement for Stillwater 's new Summertime Community Festival. Woody has organized and curated Franconia's Art and Artists Celebration for the last seven years, always in a most professional and experienced manner. This is Franconia's biggest event each year, with 4,000 people in attendance. Woody McBride has also for the last three years curated and organized our Summer Music Series, which over the years has included more than 20 concert events here at Franconia. We have never had any problems with Woody 's contracted service for the park. Woody is active, proactive, and prolific. His talent, energy, skill, and seriousness of purpose wi II make him a real asset for your event. Woody McBride has my full endorsement and best recommendation in his pursuit of organizing and managing your new Summertime Community Festival. Please contact me with any questions or for more comments. Sincerely , q:;~ John Hock CEO I Artistic Director Franconia Sculpture Park j.QIJ.!lh oc k Zj_ Cr an~g lli?_._Ql"g 612-743-6664 29836 St. Croix Trail, Franconia, MN 55074 651.257.6668 September 23, 2013 Bill Turnblad Community Development Director Stillwater City Hall 216 Fourth Street North Stillwater, MN 55082 RE: RFP for NEW SUMMER FESTIVAL IN DOWNTOWN STILLWATER Dear Bill The attached response to the RFP is being submitted by Mid America Festivals Corp (“MAF”) for your consideration. This Proposal includes the following:  COVER LETTER  TABLE OF CONTENTS WITH RFP REFERENCED SECTIONS NOTED o CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1) o PRIMARY CONTACT PERSON (3.2) o BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL PARTICIPATE IN PRODUCTION (3.3) o PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4) o PROPOSED SITE PLAN (3.5) o IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31) o DESCRIPTION OF EVENT MARKETING PLAN (4.32) o INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33) o NEW EVENT NAME AND THEME (4.34) o PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME AND RESOURCES (4.35) o ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36) o IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION FOR RESOURCES (4.37) o REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4)  SUPPLEMENTAL MATERIALS  EXECUTIVE SUMMARY MAF, along with affiliated entities, owns and operates the Minnesota Renaissance Festival, the Trail of Terror (located in Minnesota), the Bay Area Renaissance Festival at MOSI (located on the grounds of the Museum of Science and Industry in Tampa Bay, Florida), the Kansas City Renaissance Festival, the Michigan Renaissance Festival, and many other family oriented festivals and events. We had informally sought an extension of the submittal date because the busiest time of the year for us is August, September, and October but were informed that the deadline was firm. We have had a somewhat limited time to devote to the RFP and trust that the City will afford us the opportunity, and work with us, to more fully develop our proposal in the coming weeks. MAF is seeking to promote and operate a venue that will be focused on the families and proud traditions of the greater Stillwater community. I, along with some key members of our management team, would welcome an opportunity to meet with you and other representatives of Stillwater to discuss this Proposal in more detail. Respectively submitted, James H. Peterson President Mid America Festivals Corp TABLE OF CONTENTS (WITH RFP REFERENCED SECTIONS NOTED) COVER LETTER ……………………………………………………………………………………………………………….. Page 1 TABLE OF CONTENTS (WITH RFP REFERENCED SECTIONS NOTED) ………………………………….. Page 3 EXECUTIVE SUMMARY ………………………………………………………………………………………........... Section A CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1) ………. Section B PRIMARY CONTACT PERSON (3.2)………………………………………………………………………………… Section C BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL PARTICIPATE IN PRODUCTION (3.3)……………………………………………………………………………. Section D PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4)………………………… Section E PROPOSED SITE PLAN (3.5)………………………………………………………………………………………….. Section F IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31)……………………………………………… Section G DESCRIPTION OF EVENT MARKETING PLAN (4.32)………………………………………………………. Section H INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33)…………………………………………………………… Section I NEW EVENT NAME AND THEME (4.34)………………………………………………………………………… Section J PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME AND RESOURCES (4.35)……………………………………………………………………………………………….. Section K ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36)………………………………………… Section L IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION FOR RESOURCES (4.37)………………………………………………………………………………………………… Section M REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4)……………………………… Section N SUPPLEMENTAL MATERIALS………………………………………………………………………………………. Section O  Minnesota Renaissance Festival “Who We Are” Power Point  Reprint of article from Twin Cities Business  Examples of promotional materials created in house  Examples of testimonials EXECUTIVE SUMMARY Mid-America Festivals Corp (“MAF”) hopes to be awarded the contract from the City of Stillwater to create a vibrant new Summer Festival in downtown Stillwater to take place on the third weekend in July of 2014 and continuing every year for the foreseeable future. Our expertise, demonstrated by a track record that spans four decades, is to create and grow family traditions. Stillwater, the birthplace of Minnesota, seeks and deserves a venue that will respect the values and traditions of the community and be able to draw families from Wisconsin and the Twin Cities. We will have events that celebrate the birthday of Stillwater and the historic traditions of the St. Croix River Valley. If the residents, artisans, and business owners are not proud of Stillwater River City Days we have failed. MAF has always been a responsible corporate citizen, consistently supports local and regional businesses, acts as a true friend to not for profit organizations, and produces quality, affordable, and informative family venues that endure the test of time. An important aspect of our business model is that we have retained the services of a professional staff that allows us to create the vast majority of our work in house which provides high quality consistent work product. We have a full time Graphic Designer on staff which allows us to produce our own promotional materials (examples are included in our Proposal can be found in the Supplemental Materials section). Our Marketing and Communications Director purchases media and other advertisements in house which, once again, allows for high quality, consistency, and long term relationships. Our security, parking, and box office functions are for the most part handled in house. Over the years we have developed a great team which will benefit Stillwater River City Days. Our business model is to provide high quality food at prices well below what competitive venues charge. For instance, the signature food item at the Minnesota Renaissance Festival is turkey legs. This season we are selling turkey legs for $ 6.75 while the Minnesota State Fair sold turkey legs for $ 9.00. Turkey legs are just one of many examples. Each year we conduct comprehensive price surveys with the intent of selling every item at, or most often, below what our competition charges. Affordability is an important piece of our model. We provide free parking, free programs, free shuttle bus service, free entertainment, and free activities for children. All of our venues have similar core values and philosophies, yet each venue has unique aspects driven by the characteristics and demographics of the local community. Our plan for Stillwater River City Days is to create an appropriate venue. We have no plans to bring in a headliner such as Lynard Skynyrd and draw a throng of people to Stillwater that may not be compatible with other attendees or with local residents. Attendance needs to be driven over time and in a prudent, well planned schedule. We will not charge general admission to Stillwater River City Days though some of the activities will cost money to those individuals who wish to participate. We will have music at all times throughout Stillwater River City Days. Other than Saturday night, all of the music, including the Sounds of Stillwater Friday night and Jazz productions Sunday afternoon will be free. Other charges will apply to a few of our planned special events such as craft beer sampling and the thrill ride. We want to maintain some of the past traditions of the former Lumberjack Days including, but certainly not limited to, strongman competitions and chess tournaments. We plan on featuring the beautiful landscape and topography of Stillwater by including local artisans, merchants, and restaurateurs at our venue and by including a water ski show and possibly a bike race. Each of the three days will have its own theme which will provide people many choices and allow some to attend Stillwater River City Days two or three days. Every day will feature activities geared to families. Over the years, from time to time, we have “competed” against well intended local groups that believed their lack of business acumen and experience could be offset by their enthusiasm and effort. Our experience is that producing a successful three day event is very difficult and most either never get off the ground or fail after a few years. The ability of MAF to perform and deliver results is not speculative but based on a long history. The fact that MAF is financially viable and experienced should provide the City with a greater comfort than most, if not all, of the other groups submitting a Proposal. First, MAF views the creation and operation of Stillwater River City Days to be a long term venture and we have the knowledge and understand that initially we need to invest more time and capital to a venue that will probably not become profitable until the third season. Furthermore MAF understands that the third weekend of July in Stillwater could be extremely hot and or wet in any given season. MAF accepts this risk and is prepared for those inevitable poor seasons. In conclusion MAF respectfully requests that the City of Stillwater award the RFP to Mid-America Festivals Corp in order to allow MAF to stage the Stillwater River City Days and begin the process of creating an event that will soon become a tradition and flourish. MAF is the premier production company of Renaissance themed events in North America and clearly possess the requisite qualifications, talent, and experience needed for this undertaking. When all is said and done our expectations are that Stillwater River City Days will become a tradition that the local community will benefit from, the local community will play an integral role in our success, and that the local community will be proud of and enjoy. We create and build traditions. CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1) Mid–America Festivals Corporation (“MAF”) is the applicant for this Proposal (MAF reserves the right to form a separate entity upon being awarded the RFP). Though MAF is a separate corporation, it is affiliated through common ownership and shared resources with four other entities. All of these entities are owned by Jim Peterson and represent some of the most successful and well managed Renaissance-themed Festivals in North America as well as other themed events. The Minnesota Renaissance Festival alone was attended by over 300,000 patrons in 2012. For purposes of simplicity in drafting this Proposal we use MAF at all times rather than jumping back and forth between the various entities. MAF was formed in 1976 and we have over 40 years of documented work product that indicates a history of honesty, competency, and success. We provide in-house expertise in operations, marketing, promotions, graphics, event planning, box office, security, legal, finance, parking, food, alcohol, training, and site development and maintenance. In some instances we operate on land we own and, at other times, we lease land. We also have entered into long-term partnerships with the John and Mable Ringling Museum and the Kansas City Art Institute which were based on mutual trust. We are proud of our Spirit of Giving program where, over the years, we have worked closely with hundreds of schools, artisans, charities and non- profits by providing fund raising opportunities and making donations. We have generated millions of dollars in revenue and opportunities for the communities we serve. The development, promotion, and long-term production of a successful event that Stillwater will be proud of, will best be advanced by the awarding of the Proposal to MAF. With MAF, Stillwater will realize the benefit of our committed professional management team. Our team has a proven track record of achieving and maintaining goals over the long haul and has, over the past 40 years, developed a formula for success. The depth and breadth of our involvement is unparalleled. We deliver results by creating and maintaining traditions.  Please note that we have included a power point presentation of “Who We Are” in the supplemental section of this Proposal. PRIMARY CONTACT PERSON (3.2) MAF has a very strong team in place for this event. The primary contact person at this point in time is Robert “Bo” Beller and his contact information follows: Name: Bo Beller Direct Line: (612) 238 – 1116 Cell: (612) 910 – 6666 Fax: (612) 339 – 1937 Email beller.bo@gmail.com BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL PARTICIPATE IN PRODUCTION (3.3) The key management team members, their qualifications and responsibilities are as follows: Name: James H. Peterson Title: Owner/President Qualifications: Jim has been intimately involved in all aspects of the entertainment industry for over 40 years. Jim is renowned for his expertise in creating, producing, and promoting the following: recording artists, theatrical productions, closed circuit boxing matches, major stadium concerts, and premier themed events around the country. Jim owns and operates the most prestigious and successful Renaissance Festivals in the nation. In addition to Renaissance themed events, Jim has been responsible for the production of many Halloween and Christmas themed venues. Jim’s initial significant role in the entertainment industry began in 1965 when he and a partner created Schon Productions and brought the “big time” feel of major markets to the Twin Cities producing an average of more than three hundred shows a year. Jim is nationally known and a well-respected authority on outdoor family entertainment venues. Over the years he has given advice to many civic, governmental, and corporate groups. Jim has also on several occasions been invited to appear before legislative bodies where he provided his expert opinions. Jim is a very active hands-on owner who believes in surrounding himself with top-notch local talent and creating a professional team that will manage the production from A to Z. Responsibilities: The buck stops with Jim. Jim will oversee all aspects of the Stillwater event as well as establishing the policies and standards that all of his venues adhere to and maintain. Name: Bonita P. Bartyzal Title: Director of Site Operations / Director of Food & Beverage Qualifications: Bonnie began her career at MAF in 1984. She has consistently been promoted through the organization to the Director of Food and Beverage/Director of Site Operations. Bonnie is well versed in Universal Building Codes, specific city building requirements, OSHA requirements, health department specifications, catering and liquor license policies and procedures, and personnel management. She also coordinates all seasonal contracts with local vendors for services such as trash disposal, portable toilets, forklift rental, and food service equipment. Responsibilities: Bonnie is a working manager who oversees and directs all aspects of the site maintenance, building projects, compliance with governmental codes, and securing the necessary permits and licenses. In addition to her role as Site Director, Bonnie manages the operations of over 100 food booths and works with independent food operators to maintain quality and affordability for our guests. She orders and maintains all equipment, food and beverages to accommodate approximately 300,000 annual guests and participants. Name: Stephanie L. Hubers Title: Artisan & Games Director / Personnel Director Qualifications: Stephanie started with MAF 4 years ago. Prior to her employment with MAF Stephanie worked in banking. Responsibilities: Stephanie manages all aspects of Artisans’ needs including contract negotiation, database management, artisan booth inspections, fee structures, jury policies, and vendor booth compliance. Stephanie also manages the games and rides, food independents and employees for our food and beverage booths. She annually trains around four hundred employees and volunteers representing not for profit groups to provide the best possible service for our guests. Stephanie is also responsible for the hiring, training, and retention of seasonal employees performing and working at the Trail of Terror Halloween venue. Name: Katherine A. Kline Title: Sales Director Qualifications: Katie has worked for MAF for 17 years. She spearheads the sales teams at the Minnesota, Michigan, Kansas and Bay Area Renaissance Festivals. Katie has developed and managed a challenging sales incentive commission program as well sales tracking reports, budgets and forecasted projected sales. Responsibilities: Katie is responsible for all areas of sales, corporate events, weddings, box office and special events. Katie coordinates over 1,800 business and school consignment and pre-buy contracts and over 500 ticket and coupon outlets including Costco, Whole Food Markets, Winn-Dixie, Super America, Sweetbay Supermarkets and Subway. She is also the liaison between the Festival and Scott County, prepares the letter of compliance required by our conditional use permit, obtains our liquor license, and permits. Name: Debra O’Connell Schaber Title: Marketing & Communications Director Qualifications: Deb has over 12 years in sales, marketing and event planning experience. She has been working for MAF for 8 years and has been the Marketing & Communications Director for 5 years. She coordinates the Marketing for the Minnesota Renaissance Festival, the Bay Area Renaissance Festival and the Trail of Terror. Responsibilities: Deb is responsible for all areas of marketing, public relations and social media. Deb Solicits sponsorships, coordinates cross promotional opportunities with area businesses and manages a 500,000 dollar local media buy budget as well as a regional media exchange valued at just under 1,000,000 dollars. Her department also schedules over 100 special themed events at the Minnesota Renaissance Festival each year, including the World Amateur Highland Heavy Games, Pet Festival, and Fairy Festival. Deb started our social media and e-newsletter campaigns that have grown to over 90,000 Facebook fans and over 40,000 email subscribers. Name: Molly Voss Title: Graphic Designer Qualifications: Molly has over 7 years of graphic design experience, creating print advertisements, websites, web banners and mobile artwork. Molly is proficient in Adobe Photoshop, Illustrator, Indesign, and Dreamweaver. Responsibilities: Molly manages and designs all the aspects of graphic needs for MAF, including website, advertising, promotional material, tickets, and memorabilia. She has developed relationships with printers nationally to secure the best possible pricing on all materials. Name: Robert S. (Bo) Beller Title: Corporate Counsel & Director of Business Affairs Qualifications: Bo is an attorney, licensed in the State of Illinois, and has worked for Jim Peterson since 1987. Bo has had extensive experience in sales, executive recruitment, and training. Responsibilities: Bo is involved with projects for the various corporate entities including long term business development and strategies, employment issues, corporate policies and procedures, contract negotiation and drafting, security, and other legal concerns. Name: Robert A. Kinsman Title: Security and Parking Director Qualifications: Bob has over 33 years of law enforcement and security experience. He has managed 3 of the area’s largest private security companies. He currently is the owner of Kinsman Enterprises LLC which provides quality control management for several clients including major federal security contractors. Responsibilities: He has extensive experience in large outdoor event security and parking management such as the MN Renaissance Festival, WE Fest, and the US Open. In addition Bob has successfully managed security for major strikes and demonstrations throughout the United States. Name: Richard C. Rice Title: Director of Finance Qualifications: Rick is a CPA and CGMA. He joined our team in 2001 where he has been associated with the various Renaissance Festivals and corporate office . Rick also is involved in the operations and retail areas of the organization and has thirty five years of experience in various management positions in both the accounting/finance and merchandising fields in the entertainment industry. Responsibilities: Rick is responsible for all areas of accounting, finance, information systems, and human resources. Rick prepares the budgets with significant input from the department heads. Rick also oversees all banking relationships. PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4) This represents a partial list of items that needs to be done. We would like to start working on this event as early as possible to assure we can put on the best event possible for the City of Stillwater. January  Finalize budgets and contracts  Book the headline band for Saturday Night  Start the permit processes  Design website and social media pages, have them up and running by the end of the month  Sponsorship information & categories  Draft vendor & special event applications  Meet with local beer, wine and food companies  Research a list of vendors and potential sponsors for the event. February  Start booking local bands  Send out vendor applications  Call potential vendors and sponsors o BBQ Vendors o Local Beer and Wine Vendors o MN Raptor Center o Taste of Stillwater –  Book the Thrill rides for the family area  Draft a letter or newsletter to the local businesses communicating the new event.  Place an ad in the Stillwater newspaper about the upcoming event and the new management  Reserve stages, staging equipment, and other entertainment equipment March  Secure food vendors/restaurants for the Taste of Stillwater  Complete permit process  Order portable toilets  Order garbage removal and supplies  Finalize artwork for tickets, coupons, promotion material  Order rental equipment: radios, tents, fork lift, trailer, fencing, light towers, generators April  Contact strolling musicians  Contact characters for the family area.  Start the Media buy and partnerships  Complete insurance applications  Print tickets, coupons, promotional material  Order wristbands May  Hire seasonal staff for the event  Research shuttle buses for local residents to take down to the Festival.  Hire ticket and count room staff  Put tickets on sale for Beer Festivals, Wine Festival and Saturday night concert  Hire food and beverage staff  Order signs and banners June  Draft press releases and start calling the local media  Finalize and publish final entertainment schedule  Publish a list of all participating vendors  Create map for set up, and instructions for vendors  Put tickets on sale  Order shuttle busses  Hire site staff July  Finalize all set up arrangements  Create schedules for set up of event  Confirm all rentals, product and equipment deliveries  Food and Beverage orders  Pitch the press with story ideas  Continue advertising  Confirm shuttle buses and parking arrangements  Increase social media campaigns. PROPOSED SITE PLAN (3.5} ----- IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31) Stillwater River City Days Event Schedule Friday – 4:00pm – 11:30pm - Taste & Sound of Stillwater  Local Bands  Whiskey & Scotch tasting  Craft Beer Festival  Family Area - 4:00pm – 9:00pm o Free Crafts, games, contests o Free Entertainment, fairies, pirates, princesses and more. o Bounce houses o Vendors, facepainting, hair braiding, etc.  Vendors & Artisans – 4:00pm – 9:00pm o Discounted vendor fees for all Stillwater artisans and vendors o 100 + vendors  Thrill Rides (i.e – Sling Shot)  Taste of Stillwater – local restaurants  Food Vendors Saturday – 10:00am – 11:30pm – Beer & BBQ Festival  BBQ & Rib Fest o Vendors o Eating contests  Craft Beer Festival o Hammerschalagen, Stein Holding and other games  Strongman competition  Motorcycle expo/festival  Lumberjack Beard Competition  Local bands and strolling musicians – all day  Country concert headliner at 8pm  Family Area – 10:00am – 9:00pm o Free Crafts, games, contests o Free Entertainment, fairies, pirates, princesses and more. o Bounce houses o Vendors, face painting, hair braiding, etc.  Vendors & Artisans – 10:00am – 9:00pm o Discounted vendor fees for all Stillwater artisans and vendors o 100 + vendors  Thrill Rides (i.g – Sling Shot)  Taste of Stillwater – local restaurants  Food Vendors Sunday Noon – 6:00pm – Wine & Jazz Festival  Wine Festival o 20 local wineries o Grape Stomp o Bocce Ball Tournament  Blues and Jazz Festival  Local bands and strolling musicians – all day  Paint Pub  MN Raptor Center Demos  Wiener Dog Races  Chess Tournament  Waterski show  Family Area - Noon – 6:00pm o Free Crafts, games, contests o Free Entertainment, fairies, pirates, princesses and more. o Bounce houses o Vendors, facepainting, hair braiding, etc.  Vendors & Artisans – Noon – 6:00pm o Discounted vendor fees for all Stillwater artisans and vendors o 100 + vendors  Thrill Rides (i.g – Sling Shot)  Taste of Stillwater – local restaurants  Food Vendors Under consideration  Tour de Stillwater (Bike race)  Balloon Rides DESCRIPTION OF EVENT MARKETING PLAN (4.32) This is a preliminary outline of the marketing plan. We are proposing a cash buy of $50,000, with an additional added value promotions and in-kind advertising. Target Demographics:  Age 25 – 54  Annual household income of $75,000+  Families with Kids  Other Niche Markets o People that attend local events in the Twin Cities o People that attend concerts o People that visit the St. Croix area o Men o Motorcycle clubs o Beer Drinkers o Wine Drinkers o Music listeners Media Buy MAF has been purchasing media for their events across the nation for over 40 years. We have strong relationships with all the local Twin Cities media outlets as well as an additional 300 media outlets across the five state region. Digital and Social Media marketing have been increasingly more popular over the last 5 years. We have a strong background in Social Media, search engine marketing, email campaigns that we can bring to the table. Below is brief overview of the media we would purchase for this event.  Newspaper o Star Tribune Advertising Partnership o Pioneer Press o Stillwater Gazette o City Pages o Vita.MN o Other local newspapers  Radio o Clear Channel Partnership o Minnesota Public Radio / The Current o Hubbard Broadcasting o CBS Radio Network  TV o WCCO – Ch. 4 o KMSP – Fox 9  Social Media o Facebook  Create a Facebook account for the Event.  Buy Facebook ad network ads.  Use MN Renaissance Festival Facebook page to promote the event – 90,000 +  Use Trail of Terror Facebook page to promote the event  Partner with other local events, companies and media outlets to run Facebook ads to their fans. o Twitter o Instagram  Web o Web Banners  Local media outlets  Star Tribune, Comcast, local TV stations, City Pages, Vita.MN  Google / Yahoo / Bing o SEM/SEO o Mobile advertising  Email Blasts o Buy local email network Campaign o Use Mid-America Festivals email database to promote – 40,000 + o Local Radio and TV email lists Partnerships MAF values their relationships with community businesses and we pride ourselves on working with the community to market the event to everyone. We have several partnerships in the Twin Cities including, Super America, Costco, Subway, Dairy Queen, Walgreens, MN Pro Paint Ball, Roseville Chrysler, and Grain Belt Beer to name a few. These partners provide promotional support in terms of posters, coupons, promotional materials in store, assistance in marketing the event to their customers, on the company website, social media, and newsletters. We also create partnerships with the local media, to promote our events. We have a strong partnership with the Star Tribune & Clear Channel. These partnerships allow us to increase our advertising value without spending additional dollars. Sponsorships Sponsorships are very important to the financial aspect of any event. MAF grosses over $500,000 in sponsorships annually. Our sponsors include, Coke, August Schell Brewery, Trinchero Family Estates, Johnson Brothers, Vermont Hard Cider Company, Bluegreen Vacations, Memorial Blood Center, Menards, Bakers Square, Mid-West Archery center, and local hotels. Public Relations MAF works with the local media on a weekly basis during the summer to pitch stories and ideas for coverage of events. Press releases are drafted and sent out every Tuesday and Thursday during the months of July, August and September to the local and regional media outlets about our event. Every season the Minnesota Renaissance Festival is covered by the four Twin Cities broadcast stations several times with live shoots on site and stories about the Festival. The Star Tribune and Pioneer press includes stories, photos and calendar listings of our events. We have built relationships with in the community and Stillwater River City Days will benefit from these relationships with the local media reports and editors. Graphic Design MAF has two full time graphic designers on staff year round. They have the ability to create logos, websites, web banners, advertising, and promotional material, such as posters, tickets, coupons. In house graphic designers are beneficial to meet tight deadlines, and turn product around quickly. INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33) MAF, for the past forty years, has regularly sought out and worked with local civic groups, tourism and business associations, schools, and not for profit organizations. We attend and contribute to public sector as well as private sector meetings and committees. In order for MAF to maximize our effectiveness we need to get to know and appreciate the values and concerns of the community. MAF, when possible and feasible, supports local businesses. We strive to be good corporate citizens. Our main corporate office is in Minneapolis and our largest corporate office is located in Shakopee. Jim Peterson was born here and has lived his entire life in the metro area. Most of the key management team also live in the metro area and have visited Stillwater. Upon being awarded the RFP, we would seek local relationships and establish several key relationships, as we always do. We have had very preliminary conversations with an individual who is part of a local group also submitting a Proposal and expressed our desire to meet with them should MAF be chosen by the City of Stillwater. A cornerstone of our business model is the Spirit of Giving Program. We provide fundraising opportunities for local groups and make charitable contributions. We recently created a power point presentation featuring the Minnesota Renaissance Festival which can be found in the Supplemental Materials section of our Proposal and provides a 2012 breakdown of money raised by specified organizations and contributions made. The amount of money raised by organizations at the 2012 Minnesota Renaissance Festival ranged from the $ 1,953.80 earned by AMECE to the $ 115,000.00 earned by the Shakopee JC’s . MAF, if awarded a contract by the City of Stillwater, will establish an event—Stillwater River City Days— that will become a Stillwater tradition that will include significant local involvement and participation. It is what we do. NEW EVENT NAME AND THEME (4.34) On July 29, 1837, treaties were signed between the US government and the local Ojibwa and Dakota nations that allowed the settlement in the St. Croix Valley, making Stillwater one of Minnesota’s oldest towns. Given this information would we like to celebrate the old and new traditions of Stillwater, MN. We will bring back some of the old traditions of Lumberjack days like, a Strongman competition, a Chess tournament, a waterski show, as well as celebrating some new traditions like the local wineries and breweries of Minnesota. Themes We have chosen to represent several themes during the Stillwater River City Days Festival. We would like the emphasize the Stillwater area to several different market groups, in doing so we hope this will bring more guests to the City of Stillwater, as well as allow guests to attend more than one day of the Festival. Tastes & Sounds of Stillwater We would like to celebrate Stillwater on Friday night, by working with the community to put on the Tastes and Sounds of Stillwater. Local restaurants, wineries, artisans, and musicians will be asked to take part in the Festival for their local community. BBQ & Beer Festival We lost the largest Twin Cities BBQ and Rib Festival in the Twin Cities about 5 years ago, we would like to bring this tradition back to the Twin Cities, and we think Stillwater would be the perfect fit. With the boom of local breweries popping up over the state of Minnesota, we would like to add a Craft Brew tasting event to the BBQ Festival.  Strongman Competition – The strongman competition would have similarities to the Lumberjack competition. Events will include truck pulling, tire lifting, caber tossing, rock throws and more.  Lumberjack Beard Competition – Keeping with the tradition of Stillwater and logging  Headline Country Band – To continue on with the theme of Saturday, we would like to bring in a country act to perform starting at 8pm. Wine & Jazz Festival Local Jazz and Blues bands will be hired to perform on two stages at the Stillwater River City Days on Sunday. These bands will also be accompanied by several events, such as a wine tasting, a paint pub, wiener dog races, and Minnesota Raptor Center presentations.  Cupcake Competition - To celebrate the birthplace of Minnesota, we would like to host a Cupcake Competition. Guests we be asked to pre-register, bake their cupcakes at home and bring them to Stillwater River City Days were they would be judged by culinary experts.  Chess Tournaments – To continue a couple of the traditions for the original Lumberjack Days, we would like to bring back the Chess Tournament. Family Area The family area would consist of several free activities for children. Free crafts, contests, storytelling, music, and dancing. Games, bounce houses and other activities would be available for a small charge. We would like to bring in characters that the children would enjoy seeing such as, Princesses, fairies, mermaids, knights, pirates, and more. PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME AND RESOURCES (4.35) Our Proposal is that MAF will guarantee that the City of Stillwater will be reimbursed for all expenses related to Stillwater River City Days including, but not necessarily limited to, police, water patrol, dispatch, and fire. We will further negotiate a fee to the City of Stillwater contingent upon profitability. It is our conservative estimate that the City of Stillwater will realize extra “profit” starting with the third season. The attached budget reflects losses in the range of $57,299 to $84,409 depending on attendance. We feel that we are making a long term investment in this event and that future events will generate acceptable profit margins. **See attached financials 9/25/2013 Stillwater Event Statements of Operations 2014 Total Attendance 20,000 30,000 40,000 Headline Band Attendance 4,000 4,000 4,000 Revenue Ticket Revenue-Headliner Band 80,000$ 80,000$ 80,000$ Budget reflects $20 per person. Depending on artist, the price may be reduced to $10 Food/Beverage Revenue 60,000$ 90,000$ 120,000$ Games & Rides -$ Sponsorships 75,000$ 75,000$ 75,000$ Booth Fees-Food Vendors 2,200$ 3,300$ 4,400$ Booth Fees-Artists 26,250$ 26,250$ 26,250$ Wristbands 16,000$ 24,000$ 32,000$ Other Revenue 1,000$ 1,000$ 1,000$ Total Revenue 260,450$ 299,550$ 338,650$ Cost of Goods Sold Food/Beverage Cost 24,000$ 36,000$ 48,000$ Food/Beverage Labor/Other 6,000$ 9,000$ 12,000$ Game Vendors Other 2,000$ 2,000$ 2,000$ Total Cost of Goods 32,000$ 47,000$ 62,000$ Gross Margin 228,450$ 252,550$ 276,650$ %87.7%84.3%81.7% Operating Expenses Operating Expenses 171,301$ 181,846$ 192,391$ Management Expenses 82,490$ 82,490$ 82,490$ Entertainment Expenses 59,068$ 59,068$ 59,068$ Total Operating Expenses 312,859$ 323,404$ 333,949$ Net Income (84,409)$ (70,854)$ (57,299)$ %-32.4%-23.7%-16.9% Page 1 9/25/2013 Stillwater Event Statements of Operations 2014 Total Attendance 20,000 30,000 40,000 Headline Band Attendance 4,000 4,000 4,000 Operating Expenses Advertising/Printing Expenses 50,000$ 50,000$ 50,000$ Grounds Crew 6,400$ 6,400$ 6,400$ Insurance 7,000$ 7,750$ 8,500$ Security 2,960$ 2,960$ 2,960$ Shuttle Buses 6,415$ 6,415$ 6,415$ Stillwater Police 20,000$ 20,000$ 20,000$ Washington County Water Patrol 3,000$ 3,000$ 3,000$ Washington County Dispatch 1,000$ 1,000$ 1,000$ Fire Dept.4,000$ 4,000$ 4,000$ Contingent Fee-City Exp 5,000$ 5,000$ 5,000$ Signs & Banners 15,000$ 15,000$ 15,000$ Repair & Maintenance 5,000$ 5,000$ 5,000$ Special Events Payroll 1,168$ 1,168$ 1,168$ Equipment Rental 5,013$ 5,013$ 5,013$ Fencing 12,500$ 12,500$ 12,500$ Portable Toilets 17,645$ 25,340$ 33,035$ Garbage 4,200$ 6,300$ 8,400$ Other 5,000$ 5,000$ 5,000$ Total 171,301$ 181,846$ 192,391$ Management Expenses Accounting/Legal 16,500$ 16,500$ 16,500$ Marketing 20,040$ 20,040$ 20,040$ Sales 8,000$ 8,000$ 8,000$ Food Management 20,250$ 20,250$ 20,250$ Site Mgmt.13,700$ 13,700$ 13,700$ Office Supplies & Equip 1,000$ 1,000$ 1,000$ Utilities 1,000$ 1,000$ 1,000$ T & E 1,000$ 1,000$ 1,000$ Other 1,000$ 1,000$ 1,000$ Total 82,490$ 82,490$ 82,490$ Page 2 9/25/2013 Stillwater Event Statements of Operations 2014 Total Attendance 20,000 30,000 40,000 Headline Band Attendance 4,000 4,000 4,000 Entertainment Expenses Production Assistants 11,000$ 11,000$ 11,000$ Stage Hands 3,768$ 3,768$ 3,768$ BMI/ASCAP 300$ 300$ 300$ Talent-Headliner 20,000$ 20,000$ 20,000$ Local Bands 10,000$ 10,000$ 10,000$ Street Entertainment 3,000$ 3,000$ 3,000$ Staging Expense 5,000$ 5,000$ 5,000$ Ent Equip Rental 5,000$ 5,000$ 5,000$ Other 1,000$ 1,000$ 1,000$ Total 59,068$ 59,068$ 59,068$ Note 1 Special Events Payroll Days Hrs. per Day Number of EE Rate Ticket Taker-Concert 1 3 2 8.00$ Ticket Seller-Concert 2 8 2 8.00$ Wristband Seller 3 9 2 8.00$ Special Events 3 9 2 8.00$ Note 2 Equipment Rental Radios 785$ Fork Lift 340$ Tent 20 X 20 385$ Light Towers/Generators 2,500$ 2 Office Trailer 1,003$ total 5,013$ Page 3 ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36) Throughout this Proposal we emphasized the business model of MAF, our proven track record, and vision. We attempted to convey that we viewed Stillwater River City Days as a long term venture and that we expected that the venue would not be profitable until the third season and further acknowledged the fact that a three day event on the third weekend of July in Stillwater may experience extreme hot and or wet conditions that would all but guarantee a losing season. MAF owns and produces outdoor venues. As was also noted on several occasions in this Proposal, MAF creates and builds traditions. We have owned and operated the Minnesota Renaissance Festival since 1972 We have owned and operated the Trail of Terror in Minnesota since 1992 We have owned and operated the Michigan Renaissance Festival since 1979 We have owned and or operated the Kansas City Renaissance Festival since 1977 We have owned the Bay Area Renaissance Festival at MOSI since 2004 We believe that the above partial list of our venues certainly indicates that MAF has the ability to produce Stillwater River City Days for many decades. IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION FOR RESOURCES (4.37) An important component of the MAF Proposal is that MAF is prepared to guarantee to the City of Stillwater that the City of Stillwater will, at the very least, be made whole for all of the extraordinary resources and services that are provided to Stillwater River City Days. MAF is in a unique position in that we have many resources that other groups may not have available to them. For instance, we provide our own security for the Minnesota Renaissance Festival, an outdoor event that drew over 300,000 guests in 2012. In other words it may, or may not, be possible for the Stillwater River City Days to use fewer members of the police force during the event when compared to other venues. We may also own some equipment that is typically provided by the City of Stillwater to other events. Our plan, once we are awarded the RFP, is to meet with all of the Stillwater stakeholders and to jointly determine, resource by resource, what will be provided by the City of Stillwater and the cost of each resource. Again MAF is prepared to guarantee, regardless of the financial success of the Stillwater River Days, that the City of Stillwater is paid for all of the resources and services provided. MAF values the working relationships and trust we have established over the years with local municipalities in Minnesota, Michigan, Kansas, Missouri, and Florida. REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4) MAF requests the opportunity to provide an oral presentation to expand on our vision for Stillwater River City Days. We want to be able to answer and ask questions. As we noted in our cover letter, this Proposal was required to be completed during the height of our busy season. We did not have the time to fully develop our Proposal to the comprehensive extent that we otherwise would have. We believe that an oral presentation and or meeting would allow you to become comfortable with us and afford us an opportunity to learn more first- hand information from you. A Minnesota Tradition Celebrating 43 years of Family Renaissance Tradition! Why the Minnesota Renaissance Festival •Celebrating 43 years of Minnesota Renaissance Tradition. •Attracts 300,000 + visitors annually. •The most attended festival of its kind in the nation. We Are Your Market Perfect Age Concentration 0 5 10 15 20 25 Attendence % By Age 18-24 25-34 35-44 45-54 55-64 65+ We Are Your Market Affluent and Mobile 0 5 10 15 20 25 30 35 40 45 Household Income Levels Less Than $25k $25k-$34.9k $35k -$49.9k $50k-$74.9 $75k + We Are Your Market Buying Power Renaissance Festival Audience 32% 68% Male Female We Are Your Market The Number of Children Under 18 In Household 59% 14% 11% 16% No One Two Three or More One of the Twin Cities' Leading Summer Attractions •The Renaissance Festival attracts visitors from the Twin Cities Metro Area, and neighboring States. •The Minnesota Renaissance Festival is among the most attended festival of its kind in the nation. 2008 2009 2010 2011 2012 269,268 255,573 264,269 281,050 303,515 Attendance History 2008-2012 One of the Twin Cities’ Leading Summer Attractions •In 2012 approximately 57,668 out-of-state and 97,125 out- of-metro visitors attended the Minnesota Renaissance Festival Twin Cities Metro MN – Out of Metro Out of State Economic Impact On the Twin Cities •In addition to the Renaissance Festival, each visitor from outside the Twin Cities metro area spends an average of $162 on food, drink, accommodations, gasoline and entertainment, in the Twin Cities. 154,793 (Visitors) X $162 (Per Visitor) =$25,076,466.00 Economic Impact On the Twin Cities • In addition to the Renaissance Festival, each Twin Cities visitor spends an average of $118 on food, drink, gasoline, and entertainment in the Twin Cities. 148,722 (Visitors) X $118 (Per Visitor) = $17,549,196.00 Economic Impact On the Twin Cities Total Economic Impact to the Twin Cities $42,625,662.00 •The Minnesota Renaissance Festival Invests $7,116,100.00 in cash to produce the event in Scott County. Economic Impact On the Twin Cities Economic Impact On the Twin Cities •The Minnesota Renaissance Festival utilizes many local business and vendors in the production of the event. Economic Impact On the Twin Cities •The Minnesota Renaissance Festival provides over $1.3 million in employment for local contract labor, full-time and seasonal help. Charitable Contributions •In 2012 the Minnesota Renaissance Festival donated over $50,000 in tickets to local non-profit organizations and community groups. Over 398 Non- Profit agencies received donations of tickets and merchandise. $20,413.50 Value 856 Free Tickets were given to Military, Police and Fire Fighters in the area. $17,933.20 Value Charitable Contributions Donated 250 tickets in August as incentives for people to donate blood. $5,237.50 Collected over 10,000 lbs of food from the Minnesota Renaissance Festival. $6,400.00 Red Cross Emergency Food Self Network & Cap Agency 2012 Fundraising Organizations Achieving Dreams $31,039.78 AMECE $ 1,953.80 Apple Valley Cheer $12,796.05 Basilica Choir $11,271.38 Business Professionals $14,884.82 Faena $ 2,501.32 Civil War Museum $ 2,909.36 2012 Fundraising Organizations G.N.Y. Youth Group $ 6,879.34 J& K Inspirations $ 6,354.23 Jordon Spanish $ 5,810.85 Knights of Columbus $ 4,999.39 Roller Garden $ 5,810.85 SACS $ 11,278.08 Shakopee JC’s $115,000.00 2012 Fundraising Organizations St. Francis Band $ 3,542.91 St. Joe’s Catholic $12,767.79 St. Paul’s Lutheran School $ 4,948.22 Tartan Theatre $ 7,195.87 Geek Partnership Society $ 2,600.00 Scott County New Options $ 5,484.50 Herpetological Society $ 2,750.00 2012 Fundraising Organizations Can Do Canines $ 5,502.00 Coon Rapids High School Theatre $ 2,000.00 Coon Rapids High School Spirit Booster Club $ 2,000.00 Edina High School Thespians $ 2,000.00 Glencoe Karate Club $ 2,000.00 Jordan Fastpitch $ 2,000.00 2012 Fundraising Organizations Herzing University-SOTA $ 2,000.00 Iowa Lakes Women’s Basketball $ 2,000.00 Shakopee Wrestling $ 2,000.00 Makato Sigma Sigma Sigma Sorority $ 2,000.00 Wildlife Rehabilitation $ 2,000.00 2012 Fundraising Organizations Minnesota Traditional Morris Dancers $ 8,200.00 Royal Scottish Country Dance Society $ 5,000.00 Elizabeth Syngers $ 1,600.00 Total Fundraising Dollars $ 328,582.54 Education Impact •The Festival opens it’s doors to more than 10,000 guests on Festival Friday each year, many of which are students and educators from local schools. Educational Impact •The Festival’s free Renaissance Academy of Performing Arts provides a unique hands-on learning experience for local students of all ages interested in the Music/ Theater Arts. •Over 200 Entertainers participated in our Apprentice Program this season. Each Individual spent approximately 54 hours learning Renaissance performing arts. $108,000 Value Advertising and Promotion •The Minnesota Renaissance Festival spends over $2 million in promoting the event in local and regional media markets. More Information For more information regarding advertising and sponsorship opportunities with the 2013 Minnesota Renaissance Festival please contact: Mid-America Festivals Jim Peterson President/Owner Phone: 612.332.5600 Jim-aa@thhunter.com r I II I l WHAT DO THEY ADD TO MINNESOTA'S ECONOMY? BY ANDY GREDER AND ANN HARRINGTON ILLUSTRATIONS BY JOHNS. DYKES Around lunchtime on the first Sunday in August, a few thousand hungry people converge on Dorset, Minnesota, population 22, which, with four local dining establishments-one for every 5.5 residents-has declared itself the Restaurant Capital of the World . That's when the tiny community near Park Rapids celebrates Taste of Dorset, where visitors can sample local specialties, play kids ' games, and take a chance on being elected mayor: Anyone with a dollar can enter; the winner is drawn from a hat. Last year, 3-year-old Robert Tufts was elected; past winners include a parrot and a St. Bernard. As restaurant owner Jeannette Dudley notes , "You don't have to be human to win." It's all tongue in cheek, but the impact on Dorset is undeniable. Most area businesses rake in their best day of the year. Last year, Dudley and her crew of 30 -plus served more than 1,300 slices of the Dorset House Family Restaurant's homemade pepperoni, sausage , and cheese pizzas at $2 each . Down the street, Compaiieros calls in 50 employees for the day to sell tacos, virgin strawberry margaritas , and Mexican mud balls (ice 30 TWIN CITIES BUSINESS tcbm ag.com JUNE 2013 cream, crushed Oreos, strawberries, amaretto, and whipped cream). At 75 cents for a 7 ounce margarita, profits are not really the point, says restaurant owner Rick Kempnich . "We make a little, but it's not the motivator," he says. "It's just a great event. It gives us exposure, and people come back:' All over Minnesota, communities are making similar calcula - tions. From Kandi is Dandy Days in Kandiyohi, Sinclair Lewis Days in Sauk Centre to Corn on the Cob Days in Plainview and Potato Days in Barnesville, it seems there's a half-dozen celebrations for every summer weekend. OK, maybe "Land of 10,000 Festivals" exaggerates a little. But you could add New Ulm's Bavarian Blast; Uff Da! Days in Nevis ; a few dozen art fairs, from Edina to Uptown to Ely; music festivals from the Bayfront Blues Fest in Duluth to the Rock Bend Folk Festival in Mankato to WE Fest's country in Detroit Lakes and Twin Cities Jazz in St. Paul, and still only scratch the surface of festival culture here. What is it about Minnesota .and festivals? And what do they con- tribute to our economy? Unplugged: The Northern Harvest Three nights of concerts in Grand Marais feature NPR's Mountain Stage performances plus other singers and songwriters . l Festival Facts The Tourism Center at the University of Minnesota estimates the state has 1,500 festivals. Explore Minnesota lists about 6oo festivals. The Minnesota State Arts Board granted $6o8,8oo to 18 arts and cultural fes- tivals for 2013, including $69,000 for Irish Fair. The International Festival Mankato showcases do ze ns of cultures, with food , mus ic, and dance . Irish Fair Up to 1oo,ooo fans of the Ould Sod flood St. Paul 's Harriet Island to enjoy traditional dancing and mu sic , an d sip Irish brews. Cambria Crush: Annual Great Grape Stomp Celebrates the fruit of the vine i n New Ulm . A FRENlY OF FESTIVALS D espite our affinity for festivals, no comprehensive list of the state's celebrations exists. Explore Minne- sota Tourism, a state agency, lists about 600 festivals in its database, but it relies on self-reporting by festival organizers, according to research analyst Patrick Simmons . The Tourism Center at the University of Min- nesota puts the count in the ballpark of I ,500, but director Ingrid Schneider says there are no good estimates of festivals nationwide, so it would be difficult to say how that com- pares with other states . What all this festivity adds up to in total economic activity is similarly uncharted territory. While a few individual festivals have gathered data on their economic impact, thus far no one has put together an overall picture . Presumably, festival spending accounts for some portion of the $10 billion spent by travelers in Minnesota in 2011, according to a study by research firm Tourism Economics . That $10 billion in turn generated $17 billion in total business sales and $1.1 billion in taxes to state and local governments. How many millions or billions depends in part how far festivalgoers traveled, and 32 TWIN CITIES BUSINESS lcb mag.co m JUNE 2013 Tall Timber Days In Grand Rapids, you can dress up like lumberjacks and listen to live music . how many booked hotel rooms, cabins, or camping sites, as overnight visits significantly drive up spending . Such studies consider three prongs of impact, says Neil Linscheid, an extension educator in community economics at the U ofM. The first is "direct impact"-spending at the event; the second is "indirect impact," from business -to- business transactions (in Dorset, that could include vendors · buying ingredients for all those pizzas and margaritas). The third is "induced impact;' as the kitchen and wait staff called in to work at Taste of Dorset spend some of their windfall down the street. Studies of the economic impact of travel and tourism also usually exclude local spending, reasoning that the same money would have been spent locally anyway, just on something else . But we're not so worried about the tourism part. With festivals such a big part of summer in Minnesota, we were curious about how much people chose to spend on festivals, as opposed to Twins games, golf or going to the mall. We looked at a sampling of festivals between Memorial Day and Labor Day, and tracked at least $66 million . ST. PAUL STORIES n the first Srmday in Jrme, traffic shuts down, and 250,000 people descend on St. Paul's Grand Avenue for Grand Old Day to people-watch , enjoy live bands tucked into parking lots, and graze at some of the 150 food stan ds along the way. The free event started 40 years ago to raise money for the Grand Avenue Business Association, but the impact goes far beyond the day itself. "We have a lot of businesses that say that their sales spike in June-for the whole month:' says Sue Evens, executive director of the Grand Avenue Bu siness Association. "Not just on Grand Old Day, but even those that are closed on Grand Old Day. They say people come and want to come back." More than 73 percent are repeat visitors, Evens says, some from as far away as Wisconsin and the Dakotas, according to a 2006 survey by the Tourism Center at the U of M. A com- bination of wristband fees to beer gardens, sponsorships and vendor fees raised more than $100,000 for the Grand Avenue Business Association, but the vendors could do pretty well themselves . Three-quarters of the attendees surveyed said they bought something to eat or drink, spending an average of $23.22. Multiply that figure by 0 .77 by 250,000, and that translates to $4.3 million. Another St. Paul tradition, the Irish Fair of Minnesota, brings out a comparatively modest 80,000 to 100,000 people over three days, says Michael Gibbons, president of the fair's board. But between watching step-dancing, listening to groups like Gaelic Storm and Boiled in Lead, and admiring men in kilts, about 77 percent of visitors to Harriet Island purchased a pint or something to eat at the fair, according to a 201 I Tourism Center study, spending a average of $34. If we take the midpoint of attendance, 90,000, multiply it by 0.77 by $34 , that adds up to $2.4 million . The Irish Fair has no admission fee, but the survey con- cluded that patrons would only be willing to pay $5. "We don't want that admission fee to be a barrier to people coming out," says Gibbons. "We are about sharing the culture with people. We are not about being a profit- generating organization. We do have bill s to pay, so we have to come up with some revenue." The fair does charge food vendors a fee for their space, and takes a cut of their sales. In return, the fair's profits go to support inunigrant populations in the community. That's something Finnegan's CEO Jacquie Berglrmd can get behind. Minneapolis-based Finnegan's is one of three beer options at the fair, along with Harp and Guinness, but Finnegan's is the only one that donates 100 percent of its profits to organizations that fight hunger. The Irish Fair is the only sponsorship the local brew- er buys all year, says Berglw1d. "It's a great demographic for u s." And last year Finnegan's sold 182 kegs over the weekend. The Tourism Center survey fow1d that three out of 10 fuir attendees bought some kind of souvenir, spending an average of $40; that's another $J.l million. Add about half the attendees paying $1 0 for parking, 2 percent paying an average of $170 for lodging, and we're up to $4.2 million . Now that's thinking green. The State of Minnesota has a stake in the success of such events, essentially contributing seed money to a small group of festivals that celebrate the arts and build community. In November the Minnesota State Arts Board awarded nearly $609,000 (some of it state taxpayer money) in grants to 18 groups and 2, 700 artists across the state, including $69,000 to the Irish Fair, $59,240 to Twin Cities Pride in Minneapolis, and $40,535 to the Grand Marais Art Colony. The board estimates that 500,000 people participated in the 18 events funded. Grand Celebration Powwow Hundreds of American Indian dancers gather for three days of competition In Hinckley. An avid participant does his part in 11 Water wars, u a popular event in Pelican Rapids . Fishe r man 's Picnic Downto wn Grand Marais is packed with outdoor act ivi· ties, includin g a log· ro llin g competition. Irish Fair of Minnesota Attendance: So,oo to 1oo,ooo Food and drink: $2.4 million (77 percent of attendees spend an average of $34) Souvenirs: $1.1 million (Jo percent buy souvenirs at an average of $40 each) Parking: $q86,ooo (a little more than half pay $to) Lodging: $306,000 (2 percent spend an average of $170) Total spending: $4.2 millio n JUNE 2013 tcbma g.com TWIN CITIES BUSINESS 33 Uptown Art Fair Celebrating its soth year, the Minneapolis fair draws 375,ooo visito rs. Renaissance Festival Six hundred entertainers (and a few wood sp rites) trans form the fes ti va l grounds near Shako· pee into a t6th·century village. Itasca Vintage Car Club The largest car show and swap meet in northern M in nesota . I An Artist's View Minnesota Renaissance Festival Attendance: 303,000 Ticket revenue: $5 .4 million (most visitors pay $18.95 per ticket) Food and drink: about $15.2 million (estimated $50 per visitor) Total spending: $20.6 mill ion 34 TWIN CITIES BUSINESS tcbma g.com JUNE 2013 Minneapolis psychology professor Kelly Hazel has been selling her jewelry at art shows and festivals around the region for the past five years . So far her passion has not made her rich. uwhenever you come out ahead, it goes back into the business for the next year," she exphtins. "You do it because you love making things and can't continue making them unless you sell some of them." Festivals usually charge $200 to $Boo for art- ists to show their work; so far this year, Hazel has already spent $9,000 on materials, fees, and advertising. The Stone Arch Bridge Festival, held June 11~-16 along the Mississippi River in Minne· apolis, is one of her top-performing shows, she says, because all three days are profitable. She has been able to qualify for more com· petitive shows after learning to work with pre· clous-metal clays and hand-blown glass, allow· ing her to make components for her earrings, bracelets, and neGklaces. Her h_usband helps with the business, KLJi De- sjgns, working every festival. She usually works 10 to 12 shows a year, butis opting for a more relaXIng summer this year and will only work six or seven. Hazel has considered opening her own jew- elry store, but in the current climate, uit's way too risky," she says. ult's fun keeping this as a small business and not having to rely on it." -Raya Zimmerman TALL SHIPS, SHORT SEASON l hough summer in Duluth can be brief, the city on the big lake makes the most of its location. When the tall ships sailed into Lake Superior in 2010, some 250,000 visitors from 42 states and four Canadian provinces turned out to greet them, and most of them needed places to stay. Tourism is a major player in Duluth's economy, with 3.5 million visitors generating a total of $800 million in economic impact each year, according to Gene Shaw, director of public relations for Visit Duluth. And while the flotilla of 10 replica ships from the 1800s will be a stirring sight this year, it's far from the only thing the state's fourth - largest city has going for it. Shaw estimates that Duluth has more than two dozen festivals. The waterfront park is called Bayfront Festival Park, and it lives up to its name, with programming pretty much nonstop from mid-june to Labor Day, including the Twin Ports Festival, All Pints North Swmner Brewfest, Bayfront Reggae and World Music Festival, Bayfront )am, and Bay- front Blues Festival. Similarly, Minneapolis seems to have an art fair almost every weekend (the big ones are Uptown, Powderhorn, Loring Park, and Stone Arch Bridge) and music even ts like Rock the Garden at the Walker Art Museum and the Ba - silica Block Party. In the City of Lakes, the I 0-day Aquaten- nial still reigns supreme. The city's Downtown Council estimates that 400,000 people attended in 2011. Meet Min - neapolis calculates that at an average of $50 eac h, that adds up to an economic impact of $20 million. If one of those events went away, residents of the state's largest city would probably find a festival to replace it. Smaller towns, however, sometimes struggle to keep a fes - tival relevant. In Baudette, known as the Walleye Capital of the World, Willie Walleye Day started in the 1960s to honor the city's "most famous resident;' the 21h ton, 40 -foot-long statue that has greeted visitors since 1959. With inflatable bounce houses for the kids, a dunk tank, and jugglers, Willie Walleye Day seeks to bring anglers and their families into town, instead of just cocooning at lake cabins. Tall Sh ips Just one of the draws to Duluth, where La ke Superior Bay provides a stunning setting for music and more . Nisswa-S t amman Nyckelharpas and more Scan dina · vian folk music in Nisswa. "Witho ut this event, we wouldn't have that extra draw to those families," says Mike Hovde, president of the local chamber of commerce. But it has sometimes been hard to keep Willie Walleye Day going. The tradition lapsed for a time, until the Lake of The Woods Women of Today led a revival in 1992. The group relinquished control three years ago, and the chamber of commerce stepped in. "Willie Walleye is too important to us;' Hovde says, especially because the big fish is photographed "consta ntly;' so the cham ber wants to keep the tradition going, including the uptick for area businesses tl1at comes with tl1e day. Small doesn't necessarily mean strugglin g, how ever. Nevis, population 390, appears to have a hit on its hands with Uff Da! Days . The I Oili ann ual celebration of Scandi- navian heritage , complete with lutefisk and Swedish meat- balls, draws thousands. People line up for hours for food at a local church and the latest installment of the play, Th e Co11tirwi11g Saga of Ole a11d Le11a, in which Lena ha s recently moved from Norway to Nevis, says entertainment chair Bev Flynn . "People plan all year to come to UffDa! Days ." In Ely, the Blueberry Art Festival draws between 40,000 and 60,000 visitors to an arts and crafts fair of about 300 vendors. Vendor fees generate about $50,000, which local businesses can use for promotions and advertising, says Ellen Cashman, events coordinator for the resort town's Chamber of Commerce. The economic benefit doesn't end there. Out-of-town guests often get a hotel room for ilie weekend, buy gas, eat, and shop at the festival, she says . Eighty percent of the vendors come back from year to year, a sign that the festival is good for them, too. In New Ulrn, 5,300 people paid to attend the Bavarian Blast, a music fest with more than 20 bands playing polka , country, rock, and, of course, German folk music . Wiili beer supplied by ilie hometown August Schell Brewery, ilie event measures success by the number of kegs emptied and piled in a pyramid behind the bar. Last year the pyramid was five or six high, says Paul Sabatino, the Blast's president. At $4 for a 16 ounce glass, that's about $48,000 of beer. I WE Fes t Attendance: 47,000 over three days Ticket revenue: $7.1 milli on (tickets start at $99 x 41,000 =$4.1 million); 6,ooo sold -out VIP tickets at $soo-$1,ooo = $3 million) Miscellaneous spending: About $9.4 mill ion ($2oo each per attendee) I Minneapolis Aquatennial Estimated attendance in 2011: 400,000 Estimated economic impact in 2011 : $20 million I ~ IUNE 2013 tc bm ag.<o m TWIN CITIES BUSINESS 35 , j Big Numbers No assessment of the state 's festivals and their economic impact would be complete without this word : "Renaissance ." The home-grown Minnesota Renaissance Festival got i ts start in 1971 when 25,000 people gathered in a field in Jonathan , a planned community now part of Chaska . The fair soon moved to Shakopee, and four decades later, it has become an institution, with 303,000 visitors over seven weekends. Corporate parent Mid-America Festivals runs similar festivals in three other states . The Minnesota festival has 6 oo e ntertain ers a nd 250 a rt isan booth s on the site, which is meant to resemble a 16th-century village. At $1 8.95 for ad mission, visitors paid about $5 .4 milli on t otal, factoring in reduced prices for kids 5 to 12 and the Boo customers who bought $8o season passes . Add an estimated $50 each for turkey legs and someth i ng to quaff, and that's another $15.2 million , even without a trinket to take home. But the Renaissance isn't the only festival that's cashing i n big. WE Fest, held the first weekend of August at Soo Pass Ranch just outside of Detro it Lakes , has become the larg- est camping and country music festival in the nation , attracting A-listers like Carrie Under- wood and Keith Urban , along with 47,000 fans per day. Tickets start at $99 for the three-day festival, but prices rise as the dates get closer. That 's at least $4.1 mil- lion . Six thousand VIP seats (the chairs themselves purchased from Chicago's late Comis- key Park) were sold out this year by early May. At $500 to $1,000, that's at least another $3 million, or $7.1 millio n in total ticket revenue. Randy Levy , a longtime staffer before he became owner, says the festival has come a long way since 1983 , when B,ooo fans showed up to see Alabama. "We continually invest in better production , meaning sound , lights, and video, and it's true state of the art." It's common for attendees to spend a couple hundred dollars over the course of the weekend, Levy says, adding that every hotel in the area sells out, and grocery stores do "enormous business." Two hundred dollars times 47,ooo equals another $9.4 million for food, drink, me rchandise, and lodging. Ka-ching . Moondance Jam in Walker, one of the nation's largest classic rock festivals, boasts head - liners like Motley CrUe and Cheap Trick and a similarly pricey model: Three-day tickets for $180 t o $200, YIPs for $475 to $500. And the convenience stores in Walker, population 943, sell a lot of ice. 36 TWIN CITIES BUSINESS l cb mag.com JUNE 2013 Pola-Czesky Days To il et Bow l Races are back in Silver Lake after a 2o-year ba n. Fro m their porce lain sea ts, pa rt icip ants prope l the wh ee led con t rap ti ons down Main Stree t w it h plun ge rs. MORE THAN MONEY For sheer wac kin ess, it's hard to beat Pola-Czes ky Days in th e ce ntra l Minn eso ta town of Sil ve r Lake. The 44 th an- nual eve nt has th e usu al festival fa re: a car show, stree t dance , parade, craft fair, kickball and voll ey ball to urna- men ts , and specials on chi cken, pastries, and bee r. And th en there are th e toilet-bowl races on Main Street. Kevin Nowak grew up hearin g about th e tr adi tio n of whee led co ntraptions with toil ets fo r seat s that we re propelled dow n th e st ree t by pushin g plun gers again st the as phalt. It all ca me cras hing do wn in 1987 wh en so meo ne with I 0 co mm odes stuck to a hay rack cra shed into a barricade, flu shin g th e tradi - tion for 20 yea rs. Nowak grew up vowin g Silver Lake would so meday regai n th e ticle of "Toilet Bowl Racing Cap ital ." After hig h school , he petitioned th e City Council to revive th e ra ces. He was granted an exhib ition year and never lo oked bac k. Now th e eve nt's MC, he has bee n known to pull people out of th e crowd and put them in a vehicle he has assembled . "People love it ," he say s, "and want to be a part of it:' Busin esses sponsor the race s, and the civi c association runs a kid -fri endly obstacle course between hea ts. Du ane Yurek, an event leader, sa ys it's th e wom en in the churche s baking kolache s, a Czech fr uit -filled pastry, and the men in the Lion s Club cooking chicken dinners that make the event successful . In all, Silver Lake estimates that it raise s $40 ,000 a year to fund half a do zen civi c-minded groups like th e Silver Lake Lions Club . Forty thousand dollars may not sound like a huge number, but it make s a big diffe re nce in a city of 800 soul s. And it's a reason for Nowak, a mechanical engineer who now lives in Vi ctori a, to make the trip home each Au- gu st. "It 's a nic e last hurrah of summer. All my friend s come back for th at weekend ." r ca A ndy Greder has w ritten fo r the St. Pa ul Pioneer Press and Reu ters. Arm Har rington is se rrior ed itor ofT wi n Cities Busin ess. Can A S SI STAN C E DOGS Debra Schaber Director of Marketing Mid-America Festivals Dear Deb, June 18, 2013 Can Do Canines has been working with the Milmesota Renaissance Festival since 2005 providing volunteers to work in the Pet Gate at the Minnesota Festival location. We are proud of our association with the festival as it has enabled us to raise nearly $25,000 in 8 years for our nonprofit organization . More than 1,000 Can Do Canines volunteers have provided over 6,000 hours of volunteer labor for the festival organization and they can 't wait to sign up each year! Can Do Canines is dedicated to enhancing the quality of life for people with disabilities by creating mutually beneficial partnerships with specially trained dogs. Our partnership with the festival has increased awareness of our organization in the following ways: I . Benefitting from the promotional efforts of the festival marketing department (print, website, social media). 2 . H aving a fun way to recruit new volunteers to work the Pet Gate by giving them a food coupon, admission ticket on the day they work and one free ticket to return for a full day of fun at the festival. 3 . Benefitting from the Wine and Chocolate weekend 's silent auction proceeds . More than $7,000 has been received from this event since 20 I 0 for Can Do Canines programs. 4 . Placing information materials about Can Do Canines in the press packets and being allowed to hand out information to every person that goes through the Pet Gate. Funds raised through the Pet Gate volunteer program are used to provide assistance dogs at no charge to people with disabilities in these program areas: Hearing Assist, Diabetes Assist, Seizure Response, Mobility Assist and Autism Assist. We have trained and placed more than 425 assistance dogs since we began in 1989 due to the support of generous corporate partners like Minnesota Renaissance Festival. The Minnesota Renaissance Festival marketing staff have arranged for the King and his dancers to perform at our 2012 Woofaroo festival fundraising walk and the King also made an appearance at our 2012 Fetching Ball Gala. The Renaissance actors always bring a wonderful attitude and atmosphere of fun to any event! The marketing staff are a pleasure to work with and they are always quick to offer advice and assistance during their busy festival season. We are honored to be chosen each year to benefit from the auction and to provide volunteers for the Pet Gate. Thank you and we look forward to another ex citing festival! Huzzah , Janet L. Cobus Development Director 9440 Science Center Drive , New Hope, MN 55428 Phone: 763-331-3000 • Fax: 763-331-3009 • www.can-do-canines.or July 11, 2013 Mr. Will Peterson Kansas City Renaissance Festival 628 N. 1261h St. Bonner Springs, Kansas Dear Mr. Peterson: As a former mayor, I want to thank t~e Renaissance Festival for all it has done to help the city of Bonner Springs. For more than three decades, the Renaissance Festival has gone out of its way to be a good neighbor. Whenever there has been a community event, the Festival was quick to step in and he l p. They have provided cast members to take part in local events and provided promotional Incentives. The Renaissance Festival has provided employment to thousands of residents during its long history. Certainly, you draw thousands to Bonner Springs which is important to our local economy. You are an excellent corporate neighbor. In addition, when. I was in the newspaper business, the festival was tremendous to work with. Your staff was al ways ready and willing to cooperate with the Chieftain and I will always appreciate that. If I were asked to define the term, "good corporate neighbor" my answer would be the Renaissance Festival. Thank you for your community support and my best wishes for many, many successful future seasons. Sincerely, ~W~ .... Clausie W. Smith Former Mayor and Newspaper Publishe r Bonner Springs, Kansas To whom it may concern: My name is Bill Colehour and I am the President of the Board for the Prospect House and Civil War Museum in Battle Lake, MN. We were a new non-profit museum in May 2012 when my daughter noticed on the Renaissance Face book page that they offer opportunities for volunteers to raise money for non-profits. This really caught my attention since our organization started with zero funds and the entire board was made up of volunteers. I brought the topic up at our next board meeting and it was unanimously approved. I then started communicating with Stephanie Hubers at the Renaissance office. She was very helpful with all of my questions. We decided to operate a soda booth for all sixteen days of the Festival. We only have ten members on our board so I knew I had to do a lot of recruiting for more volunteers. After mining all of the relatives and work friends as well as people we met on a vacation to Alaska we ended up with 35 volunteers. Our museum is 190 miles away from the Festival and we got many volunteers that were willing to drive that distance and stay overnight to work again the next day. Although the work in the booth was not difficult it was challenging for us older folks physically to stand on our feet all day. We all enjoyed the people watching and prided ourselves on our customer service. We surely had the coldest drinks and quickest service at the Festival! All of the volunteers enjoyed talking about their experiences and I did not hear of anyone that did not enjoy working at the Festival. I am hoping to get all of the same volunteers back in 2013 as well as recruiting some more. Some people seemed reluctant to wear the costumes but after we were done for the season I think they all had positive things to say. And they also learned some new language and words! We were always talking about the food booths and sharing anecdotes about what was the best food to eat when our shifts ended or on breaks. Our museum does about 90 percent of its business in the summer tourist season. The donation check we received in November from the Renaissance Festival helped to pay our overhead bills during the off-season. Without the fund raising dollars we would have been unable to pay our heating bills this last winter. This helped keep our spirits up and motivated the board to work hard. Seeing positive things happen keeps everyone going. Personally, I enjoyed coming to the Festival before opening and checking in at the counter where the people soon recognized us and knew what organization we were with. Most people were easy to get along with and the teamwork was really fun to see. After closing time it was also interesting to watch everyone do their various functions efficiently and quickly. Sincerely, Bill Colehour President, Prospect House and Civil War Museum The Minnesota 28 June 2013 Stephanie Hubers Mid-America Festivals Ms. Hubers, The Minnesota Herpetological Society (MHS), a 50l(c)(3) organization, has been involved with the Minnesota Renaissance Festival/Mid-America Festivals since 1989 when we came out as guests of Como Zoo to display our reptiles and amphibians at the Como Cottage. We took over the operation of the cottage in 1993 when Como Zoo pulled back their outreach programs and no longer wished to participate. Our relationship with the Minnesota Renaissance Festival is mutually beneficial to both organizations . The Herpetological Society fulfills its mission, which is to promote the conservation of reptiles and amphibians and to educate the public about the value of reptiles and amphibians in the natural world. We do this by staffing the cottage with people who display snakes, turtles/tortoises, lizards, and even an alligator or two. When it is appropriate, the public is invited to touch the animals while we educate them about its natural history and biological features. In the case of animals that are not appropriate to touch, the public can view them through the safety of a fence and listen while the experts talk about them. We even have several tortoises that roam the grounds among the patrons (under the watchful eye of their handlers). Each year we have over 80 volunteers donating in excess of3000 hours to this important event. Thousands of people visit the Como Cottage every year and leave with a newfound appreciation of these critters. This exposure would not be possible without the long-standing relationship between the Herpetological Society and the Minnesota Renaissance Festival. The Minnesota Renaissance Festival benefits because we provide a fun and educational experience for the patrons that they remember long after they leave the grounds. Many people come back to visit us each year and say we are one of their fond memories of the festival. We are a large segment the Grand Parade each day, to the delight of all of the people lined up to watch. In exchange for our involvement, the Minnesota Renaissance Festival donates monetarily to the Minnesota Herpetological Society. This donation allows us to continue operating the society as well as to have the financial resources to be able to award grants to other people and organizations who are working on research and conservation projects that help the reptiles and amphibians that we care so much about. Sincerely, Bill Moss Renfest Committee -Minnesota Herpetological Society ~CRRGOTEC June 13 , 2013 To Whom It May Concern: We would like to recommend the Kansas City Renaissance Festival to any corporation or business thinking of entering into a corporate partnership or using them as a company outing. We have been partnering with the event for the last ten years with tremendous success, and our employees continue to ask for it each year. We sincerely thank them for all they do to make the outing enjoyable for our associates. Yours sincerely, Courtney L Sands Warranty Supervisor/Social Committee Rep Kalmar 4 15 E. Dundee Street 66067, Ottawa, USA Tel 785.242 .2200 Fax 785.229.7162 www.cargotec.com Domicile Ottawa, USA HIRB • KRLMRR • MRCGREGOR   Lumberjack Days 2014 Proposal for Stillwater City Council The Locals Cassie Mclemore ThelocalsStij_lwater@gmail.com 651.587.8970 ItEESTllDLISl1IIIG LUTIDEitJllCK DilTS III 2014 "If any one thing or event can bring our great community together, I believe it is the annual Lumberjack Days celebrations. Let us never forget the past of this great city. Lumberjack Days is our one common bond of togetherness. Have a good time and enjoy four days of past greatness." -Jack Junker, General Chairman, 1975 A BOUT THE LOCALS Our mission is to provide an engaging and educational event that welcomes families and community members to the birthplace of Minnesota to enjoy and learn about the cultural heritage, historical charm and local talent of our beloved river town . We are deeply invested in this town and have the necessary skills to consistently create a successful event. We seek to produce a nationally recognized event that blends the best from the golden years of Lumberjack Days (LJD), while gracefully combining new event elements that power LJD forward . W HAT MAKES Us UNIQUE The Locals is a group comprised of just that, local residents dedicated to creating memories while executing an event that exceeds expectations. We are a group that has been recognized both locally and regionally for events that we have produced. We are a group of event producers, educators; grant writers and small business owners who are committed to our community in addition to producing an event that will benefit the area. A keen awareness of our town's history, untapped event programming potential, business interests , and desire for sustainability will be essential for the future success of LJD . We are committed to provide Stillwater with an event that will build on existing assets to the town and become a much-anticipated annual celebration of our community. LJD produced by The Locals will attract residents of Stillwater, greater St. Croix Valley and Twin Cities metro area into our historic downtown and picturesque river valley . THE LOCALS TEAM Cassie Mclemore, Cuckoo Productions 10 years of successful event production in the valley (Summer Tuesdays, Harvest Fest), 1 0+ years of event production at Northern Vineyards. Proven ability to interact with and promote downtown businesses. Stillwater-resident. Erin McQuay, Cuckoo Productions Highly successful grant writer, events coordinator (Paint on the Water, Cruisin' on the Croix), web developer, graphic designer and marketing specialist. Extensive non-profit experience in the Twin Cities Metro area, including working with The History Theatre, Sample Night Live and Minneapolis Aquatennial2014. Stillwater resident. KEESTilDLIS11illG LUnDEKJ!lCK DJ\TS ill 2011 Brad Glynn, Lift Bridge Brewery Founding member of Lift Bridge Brewery (2008-present), successful Stillwater business owner and career project manager. Has created and executed many successful targeted events and regional product rollouts. Has taken a business from basement to sustaining success, garnering regional awards. Paul Creager, Square Lake Productions Stillwater native. 11 +years of festival organizing experience with the Square Lake Film & Music Festival, producer/director of "An Ode to Stillwater: The 8mm Films of John Runk", extensive grant writing experience, 13+ years of educational programming experience Shawn Smalley, Smalley's Caribbean Barbecue Stillwater native and resident. Successful entrepreneur as owner of Smalley's Caribbean BBQ. Restaurant has been featured in national TV and print publications numerous times, bringing much needed attention to both Stillwater as a small town and its culinary offerings . Active among downtown businesses and local charities. OTHER KEY TEAM MEMBERS Cory Buettner-City Liaison Leo's Grill & Malt Shop AI Janusewski -Business Manager & Financial Consultant Sustain Momentum Kim Brown -Insurance Consultant KLB Insurance Firm Scott J . Seiler-Attorney Seiler & Schindel Attorneys at Law, PLLC Derek Halvorson -Accountant Abdo, Eick & Meyers CPA Firm Brent Peterson -Historical Advisor Washington County Historical Society Karin Housley -Event Liaison We Love Fishing Stillwater PUBLIC RELATIONS AND MEDIA CAMPAIGN *Media pitch concepts to be shared upon approval of this proposal. Current Customer Traditionally, Lumberjack Days' audience has come from Stillwater and the surrounding communities, with the most recent years' events bringing in a large majority of attendees from outside of the St. Croix Valley. The Locals aim to target residents of Stillwater and surrounding communities based on our own ItEESTI\DLISl1II1G LUnDEitJI\CK DilTS II1201 ~ experiences from LJD past and from the results of the 2013 Community Events Survey. Given the long history of the event, The Locals will focus on a smaller, yet richer event, with one large act, and a wide variety of smaller activities throughout the four-day festival. The Locals have identified three main target audience groups. A The Gentry Club A The Booster Club A The Hipster Club The Gentry Club A Aged 55-75 A Caucasian A Lived in Stillwater for 20+ years A Most live in "Original Town" or Zone 3 A Overwhelming majority are married A "Empty Nesters" who have retired or are on the verge of retirement A Most are paying a mortgage on a home they have lived in for many years, and may be thinking of downsizing from their single-family house A Most are interested in a smaller event (large percentage of the 67% in support of a smaller event) A Most considered LJD to be an important part of the Stillwater experience A 94% have a high school diploma A They are well-read and keep up to date with local news and events through newspapers, local periodicals and posters in local businesses A They check their email on a daily or weekly basis, but love the routine of reading the daily papers with a cup of coffee A Politically diverse, with very few identifying themselves as strongly to one side or the other, fiscally conservative A Recreation time is split between staying at or close to home, or going "Up North" A They value family and community, are socially and civically active, and love living in the St. Croix Valley, and would consider themselves to honor "traditional values" A Frugal, but not "cheap"-and are willing to pay (donate) for what they enjoy A May have attended LJD of the distant past, but some avoided the event as of recent years due to traffic, parking and noise concerns . A Most have attended at least one local event per year in Stillwater The Booster Club A Aged 45-60 A Mostly caucasian (according to the US Census Bureau 2012 estimate) A Household income of $175,000-225,000 A Most live in "Middle Town" or Zone 2 A Four-year degree to graduate degree A Well-paid and well-established in their career, may own their own business A Children are high school or early college A They value community and philanthropy A Socially liberal, fiscally conservative ItEESTTIDLISI1II1G LUflDEIUTICK DTITS II1201 1 A Traditionally spent much of their free time involved with children's activities, e.g. hockey practice, band boosters, play rehearsals , dance lessons, music lessons , etc. A Serve on various boards and committees, with the idea of "making a difference" A Look forward to family vacations A Shop/Support locally owned establishments and farmers' markets A They also read the Sunday newspaper and local weekly newspapers A Concerned with stay ing fit, and many have gym memberships or participate in sponsored races (5k, 1 Ok, triathlons, etc.) -may have made up the majority of the 66% of persons supporting the running/bicycling races of the survey A Check ema il daily, Facebook perhaps weekly or bi-weekly A Many may have attended the LJD as children and young adults, but recently did not attend LJD as families because of the traffic, parking, noise, and alcohol consumption of recent years. The Hipster Club A Aged 24-40 A Four-year degree or more A Most live in "West Town" or Zone 1 A Occupations are professional or managerial A No children yet or young children (1-12 years old) A Value the arts and community A Very interested in being a part of the "Grass Roots" of any local organization A Tend to be more socially liberal, with a cosmopolitan viewpoint A Very active with a wide variety of interests A They are interested in starting family traditions , including attending and supporting small, historically-rich events A Tech-savvy-own a data phone, digital camera, digital video camera, etc. A Have accounts with several social media outlets including Facebook, Tumblr, Twitter, lnstagram, Snapchat, Pinterest, etc. A Check email and social media outlets multiple times per day , including upon waking A May have moved to Stillwater in the past 1-6 years, looking to develop "roots" and become part of the community A Looking for an "authentic experience" A Aware of value and convenience A Most attended LJD in recent years and witnessed the scale of the event and are in support of the smaller, local event featuring local talent and organizations Marketing Strategies for each Ta rget Audience: T he Gentry Club A Newspaper Ads -spaced strategically in the months leading to the event as to continually, yet tactfully stay on their radar A Newspaper articles-work with Mary Divine and other writers of the Pioneer Press to ltEESTI\DLISI1Il1G LUnDEIUI\CK DIHS Il1201 1 produce relevant, interesting angles to present to the publications A Newspaper art icles-press releases sent (see Action Plan) A Printed Materials-posters and postcards to local establishments -including grocery stores, downtown businesses, Stillwater Library A Printed Materials-direct mail piece-The Locals would be interested in working directly with the City of Stillwater to produce these pieces to best utilize the current established mailing list A Radio advertisements and interviews with MPR and local establishments The Booster Club A Newspaper Ads -spaced strategica lly in the months leading to the event as to continually, yet tactfully stay on their radar A Newspaper articles-work with Mary Divine and other writers of the Pioneer Press to produce relevant, interesting angles to present to the publications A Newspaper articles-press releases sent (see Action Plan) A Printed Materials-posters and postcards to local establishments -including grocery stores, downtown businesses , Farmers' Markets, local gyms, yoga studios A Printed Materials -direct mail piece -The Locals would be interested in working directly with the City of Stillwater to produce these pieces to best utilize the current established mailing list A Radio advertisements and interviews with MPR and local establishments A Facebook Ads-no less than 5 different ads created to be shown to different areas of this target audience A Google Adwords-utilizing both Search and Display Networks A Twitter repetition -strategically promoting different elements of the event leading up to the event A Vendor Involvement at certain racing events-such as the Minneapolis Marathon, MS 150, etc. promoting the event itself with printed materials A Constant Contact Newsletter Emails -Informational, yet fun , letting them know about opportunities for involvement The Hipster Club A Radio Ads-including the Current, and MPR A Radio advertisements and interviews with MPR and local establishments A Facebook Ads-no less than 5 different ads created to be shown to different areas of this target audience A Facebook utilization-posts strategically placed leading up to the event A Google Adwords-utilizing both Search and Display Networks A Twitter repetition -strategically promoting different elements of the event leading up to the event-must be fresh for this group A Vendor Involvement at certain Booster Club events-such as the Homecom ing Game, Opening Hockey Game, Theater Productions, etc. -promoting the event A Constant Contact Newsletter Emails -Quick newsflashes for this group ItEESTllDLISI1II1G LUriDEitJJ\CK DilTS II1201 1 Intended Outcomes for each Target audience The Gentry Club A Donations A Volunteerism (40% of our volunteers from this group) A Attendance at Lumberjack demonstrations A Attendance at the Antique Boatshow A Attendance at the Pontoon Rides A Attendance at the historical re-enactments, including the Old Time Baseball A Attendance at the Ice Cream Social A Recreational funds of $25 to $100 spent each The Booster Club A Donations A Volunteerism (20% of our volunteers from this group) A Attendance at Lumberjack demonstrations A Attendance at the Pontoon Rides A Attendance at the Ice Cream Social A Participation at the Beer Garden A Attendance at the musical acts A Recreational funds of $50 to $200 spent each The Hipster Club A Attendance at Lumberjack demonstrations A Attendance and participation at the Soap Box Derby A Attendance at the historical re-enactments, including the Old Time Baseball A Attendance at the Kids' activities (those with children, preferably) A Participation at the Beer Garden A Attendance at the musical acts A Utilization of their tech-savvyness to promote our event for us A Recreational funds of $50 to $300 spent each Action Plan November 2013 A Website started A Sponsorships actively pursued -once solidified, all sponsorship level agreements will be executed A F acebook Page Created A Twitter Account Created A Press Release #1 created and sent out to Twin Cities' Metro Newspapers, St. Croix Valley Area publications, Stillwater Gazette and Western Wisconsin publications. A Logo Development -necessary for inclusion on all marketing materials A Blog Development A Online calendar postings, including, but not limited to: City Pages Hello Minneapolis Kare 11 Metro mix Minneapolis/St. Paul Magazine Pioneer Press Visit Minneapolis North Minnesota Monthly Minnesota Parent Midwest Living Northeaster Star Tribune St. Croix Splash VitaMN Examiner Explore Minnesota When.com Zvents December 2013 ltEESTJ\DLIStiii1G LUnDEKJJ\CK DJ\TS II1201 { A Partnerships with companies and non-profits solidified A Marketing calendars made for each partnership including, but not limited to: Face book Cooperating Schedule including posts, tags, shares and contests Website inclusion and links Twitter Cooperating Schedule Blog inclusion and sharing on social media outlets A Marketing calendar will also be made specifically for The City of Stillwater social media outlets A Add a button on the website to "Sign Up" for our newsletter via Constant Contact A Add a button on the website to Donate through GiveMN charity January 2014 A Rough Draft for printed marketing materials including, but not limited to: 11 x17 posters 5x7 postcards 8.5x4 hotel cards Informational brochures-work with the City of Stillwater on this element A Facebook call for donations to the non-profit, The Locals A Constant Contact call for donations A Blog* KEESTllDLISI1II1G LUnDEKJllCK DilTS II120 14 February 2014 A Sponsorships continuously pursued -updates to sponsorship packets, if needed A Press Release #2 created and sent out to Twin Cities' Metro Newspapers, St. Croix Valley Area publications, Stillwater Gazette and Western Wisconsin publications . A Face book* A Twitter* A Vendor information acquired for events at which we would like to promote the event. A Printed marketing materials to print A Blog* A All online ca lendars re -checked for validity and accuracy March 2014 A First round of printed marketing materials distributed A Face book* A Twitter* A Blog* April2014 A Permits acquired for all necessary park and street usage A All necessary insurance is purchased and solidified A Meetings with ESPN and other local networks to set up interviews for promotion of the event A Face book* A Twitter* A Constant Contact* A Blog* May 2014 A Volunteers acquired for the event A Details solidified with partnerships, vendors, contractors, etc. A Radio Ads pursued, including interviews A Press Release #3 created and sent out to Twin Cities' Metro Newspapers, St. Croix Valley Area publications, Stillwater Gazette and Western Wisconsin publications . A Facebook* A Twitter* A Blog* June 2014 A Press Release #4 created and sent out to Twin Cities' Metro Newspapers, St. Croix Valley Area publications, Stillwater Gazette and Western W isconsin publications. A Radio Ads A Constant Contact* A Facebook* (major increase) A Twitter* (major increase) A Blog* ltEESTilDLISI1Il1G LUI1DEitJilCK DI\TS Il1201 4 A Last round of printed materials redistributed at local establishments July 2014 A Press Release #5 and #6 created and sent out to Twin Cities' Metro Newspapers , St. Croix Valley Area publications, Stillwater Gazette and Western Wisconsin publications. A Radio Ads A Constant Contact* A Facebook* (major increase) A Twitter* (major increase) A Blog* Media Partnerships: (in discussion) • ESPN • NBC Sports • KS95 • Minnesota Public Radio • KLBB • 89.3 The Current • Pioneer Press • Star Tribune • Twin Cities Public Television • Explore Minnesota • Minnesota Monthly • May Town Herald • Stillwater Gazette • The Lowdown • Stillwater Patch DAILY EVENT & EDUCATION SCHEDULE .. The 2014 Lumberjack Days Festival is significant for a number of reasons. It will be the anniversary of various items of importance in Stillwater, including the 801h Anniversary of both Lumberjack Days and of the Washington County Historical Society. It will also be the 1001h Anniversary of the closing of the Stillwater Prison and the 1 001h Anniversary of the "Boom." Because of the significance of these anniversaries, we will be working closely with the Washington County Historical Society and the Minnesota Historical Society to properly and respectfully celebrate these markers. We anticipate that this programming will secure state level Legacy Amendment Grants. We will promote these significant historical elements through our marketing efforts, through the inclusion in the sponsored "Themed-Rooms" mentioned below, through signage, and in different ways throughout the event. IttESTllDLISl1II1G LUnDtitJllCK DilTS II120 1 { We firmly believe that the awareness of the historical significance of the Stillwater community and the St. Croix River Valley will help promote local businesses and establish and sustain a well-respected annual family event. Day Time Activity I Description We plan to partner with the local trolley services to shuttle attendees Daily Ongoing Shutt le from designated parking areas (Wai-Mart, High School, etc ... ) to downtown and back . 3-5 Restaurant/Bar Partnerships in downtown Stillwater to create locally themed historical rooms. Historically Themed Example: Freight House Daily Ongoing "Rooms" -The Train Depot, American Legion-The Civil War Room, Smalley's-The Younger Brother Room, etc ... Hours will be dependent on establishment ItEESTlliJLISl1Il1G LUniJEitJllCK DilTS In 2011 4' x 12' plywood board that will be set up and have the event logo and year upon it. People will have the opportunity to Daily Ongoing Handprint Billboard leave their handprints on the billboard for a small donation. We would like it to be on display along the river for a period of time approved by the City. Provided by We Love Fishing Stillwater. On each pontoon we will have a volunteer historian guiding the Daily 11:00am-4:00pm Pontoon Boat Rides boat tour. Guests will pay to take a 25-minute historical boat tour as partnered with the Washington County Historical Society. Participants will pay to go on a limited balloon experience and will Tethered Hot Air receive an 1864 Daily 11:00am-4:00pm Balloon Rides overview rna p of Stillwater and the St. Croix River as partnered with Washington County Historical Society. ItEESTllDLISl1II1G LUnDEitJllCK DilTS II120 1 { We will be partnering with the Washington County Historical Week leading up to the Society. Brent Peterson at WA Cty will develop Daily event-last clue given Medallion Hunt clues. Historical Society. on Thursday. All clues will be designed for native Stillwater residents. Prize money will be $1000. We will have food & Daily Ongoing Vendors various vendors participating We will have beer for purchase. We understand that the Daily 12:00pm -1/2 before Beer Sales event will need to be music ends fenced in and have an entrance and exit clearly marked with signage and gate security, etc ... We have been in contact with Hammerschlagen Daily Ongoing Schedule TBD Hammerschlagen and they are committed to participating in our event each evening. We will invite a minimum of two local Local Artist artists per day to Daily Scheduled (Times TBD) Demonstrations demonstrate their art. i.e. pottery, chainsaw carving, glass blowing, etc ... Thursday 5:00am-12:00pm Fishing Tournament Prizes awarded for various categories Ongoing Please see Daily Please see Daily schedule above. schedule above. ItEESTllDLISl1II1G LUI1DEitJllCK DilTS Ill 2014 Balloon artist, puppeteer, face 11:00am-8:00pm Family Programming painting, magician, minnow races, bounce houses, scavenger hunt Partnership with Historical Washington County 10:00am-5:00pm Reenactments Historical Society & Minnesota Historical Society Swinging of the Axe - 12:00pm Mayor Proclamation Official Start to Lumberjack Days/Play Days 2:00pm-7:00pm Bingo in the Park Bingo run by The Elks Event sponsored by a local establishment. Car entries by individual 4:00pm-7:00pm Adult Soap Box Derby businesses will be encouraged. Prizes given for Time, Style & Creativity Live music will be played at multiple 7:00-lO:OOpm Live Music establishments. High School Battle of the Bands on the Main Stage at 7pm . Friday 5:00am-12:00pm Fishing Tournament Prizes awarded for various categories Ongoing Please see Daily Please see Daily schedule above. schedule above. ItEESTil15LISl1IfiG LUnJJEitJilCK DilTS II1201 4 7:00am-12:00pm Farmer's Market Local growers & producers Will have a portable kitchen for chefs to 11:00am-1:00pm Chef Competition with prepare a dish using Celebrity Judges ingredients purchased from the farmer's market. Balloon artist, puppeteer, face 11:00am-8:00pm Family Programming painting, magician, minnow races, bounce houses, scavenger hunt 2:00pm-7:00pm Bingo in the Park Bingo run by The Elks Ongoing Schedule TBD K-9 Demonstrations Police K-9 demonstrations 1:00pm-3:00pm Fire Truck Display Educational activities, demonstrations Fire Station Water Various departments 3:00pm Tug-0-War from the area to compete. Participants will sign up in advance with teams 3:30pm-4:30pm Canoe Tipping and will go to battle with an opposing team trying to tip the other team's canoe. Kids friendly band, Winner of Battle of the Bands, Talent Show 4:00pm-7:00pm Live Music Winner (talent show is held atthe Historic Courthouse by Washington County H istorica I Society) ItEESTTIDLISJ1II1G LUnDEltJI\CK DillS II1201 1 Lanterns created by Lighting of the children during family Dusk programming on Lanterns Thursday and Friday are illuminated downtown. Live music will be played on the Main Stage. Examples of possible 7:00pm-11:00pm Live Music headliners include: Trampled by Turtles, Allison Scott, 4 on the Floor Saturday 5:00am-12:00pm Fishing Tournament Prizes awarded for various categories Ongoing Please see Daily Please see Daily schedule above. schedule above. This is a tournament type event featuring 5-7 teams dressed in 1860s uniforms, including Olde Time Baseball some fans dressed in 10:00am-4:00pm Exhibition period costume (volunteer actors) using language and rules of the era. This event would be free and open to the public . ItEESTilDLISl1InG LUfiDEitJilCK DilTS m 2011 Log cutting, tree climbing, log rolling, etc ... We are in Lumberjack discussion with ESPN for 10:00am-6:00pm coverage and Competitions sponsorship of all things Lumberjack. Final competition schedule TBD. Balloon artist, puppeteer, face 11:00am-8:00pm Family Programming painting, magician, minnow races, bounce houses, scavenger hunt We are in discussion with the official Miss Minnesota Scholarship Pageant (part of the 1:00pm-3:00pm Miss Stillwater Miss USA pageant) to Pageant bring back the Miss Stillwater Pageant. The winner and runner-ups will have a float in the parade on Sunday. We would host the ice 4:00pm Ice Cream Social cream social at Washington Square Park ItEESillDLISl1II1G LUnDEIUllCK DilTS II1201 1 Examples of headliners: Martin Zellar, Mason Jennings, The Suburbs. We understand the need to draw a crowd 7:00pm-11:00pm Live Music while keeping it under control. Careful thought and consideration will be given to the selection of artists for each night. Sunday 8:00am-11:00am Pancake Breakfast The Lions Club will host pancake Breakfast. We are working with 10:00am-12:00pm Water Ski Show two professional Water Ski Clubs to put on a one-hour show each. Log cutting, tree climbing, log rolling, etc ... We are in Lumberjack discussion with ESPN for 10:00am-6:00pm coverage and Competitions sponsorship of all things Lumberjack. Final competition schedule TBD. 1:00pm Parade We plan to use the traditional parade route. Teams will sign up in 5:00pm Dragon Boat Races advance and race down the river to a predetermined finish ItEES I I\lXISJ1II1 G L UnJJ EitJ I\ CK D I\ IS II1 2 0 1 { 7:00pm-10:00pm Live Music lO:OOpm Fireworks EVENT EXPERIENCE & TESTIMONIALS The Locals Selected Previous Successful Events: (Combined) line. Examples of headliners: Pulled from the aforementioned lists. We understand the need to draw a crowd while keeping it under control. Careful thought and consideration will be given to the selection of artists for each night. According to the city survey, it appears that 85% of those surveyed felt the fireworks were the 2nd most important aspect of Lumberjack Days. Because of this, we have carefully decided that we would like to continue with this tradition. • 2010-Present: Stillwater Harvest Fest-Coordinator, Media Relations • 2011-Present: Stillwater Summer Tuesdays-Coordinator, Media Relations • 2002-Present: Square Lake Film & Music Festival • 2012-Present: Cruisin' on the Croix-Coordinator, Media Relations • 2012-Present: Madeline Island Film Festival-Co-Producer • 2008-Present: Gordon Parks High School -Curriculum & Media Arts Coordinator • 2009-Present: Wench Fest-Creator, Coordinator • 2008-Present: Lift Bridge Brewery -Event Coordinator • 2008-Present: Transitions: University Avenue-Event Coordinator ITEESTilDLISl1II1G LUnDEITJilCK DiltS II120 11 • 2009-2012: Savor Minnesota -Creator, Executive Director, Coordinator & Media Relations • 2003-2012: Northern Vineyards Winery-Event Coo rdin ator • 2011: Dutch Town Art Fair-Coordinator & Media Relations • 2012: Lightshed Productions: Girl From Birch Creek-Event Coordinator & Media Relations • 2005-2010: Lyric Arts-Fundraising, Events & Education Director • 2011-2012: Paint on the Water-Co-Coordinator & Media Relations • 2005-2006: Greenman Festival, Duluth, MN -Film Festival Director • 2011: Plunder Fest-Event Coordinator • 2010: Gastro Non Grata-Director in charge of Culinary Affairs TESTIMONIALS "As a Stillwater resident, I greatly appreciate Cassie's involvement in planning Summer Tuesdays and Stillwater Harvest Fest. The success of these events is a testament to her excellent organizational skills, great ideas, and attention to detail. Cassie is very open to feedback and has an uncanny knack for knowing how to make events enjoyable." -Leah Smith, Stillwater North Hill Resident "E rin thanks for an absolutely awesome day! I had a blast that morning and wish I could have stayed for the whole day! We need more events like this in the valley and thank you for organizing it." -Lindsey Mulhausen , Paint on the Water "Working with Shawn Smalley is professional, relaxed and rewarding because he allows you to manage your time and utilize your own creativity within the confines of the event and its goals."-Sam Zeimer, Lake Elmo Inn "The Square Lake Festival is one of the most intimate and best curated in the state."-Andrea Swensson, Local Music Critic for Minnesota Public Radio "The Square Lake Festival is the hippest and most innovative event of the summer."-Chris Reimenschneider, Music Critic Star Tribune Newspaper BUDGET PROPOSAL The Locals, as a newly formed organization, are currently engaged in the process of obtaining a non- profit status (EIN assigned: 46-3247264) both in the state and federally. Under non-profit status, the IRS has public inspection and disclosure rules in which organizations, "charities" or non-profits must make available for public inspection forms 990-T, which will make all of our financial activities transparent. The firm of Abdo, Eick & Meyers CPA has agreed to oversee financial transactions and ensure compliance with all state and federal guidelines. A review of all financial activities will be available upon request. Please see engagement letter attached with this proposal. LJD produced by The Locals will attract residents of Stillwater, greater St. Croix region and Twin Cities metro area into our historic downtown area and picturesque river valley. In order to reach these goals and be sustainable, a new LJD funding strategy is imperative. ItEESTJ\DLISl1II1G LUnDEitJJ\CK DilTS II120 14 Expense Estimati on Main Ite m Details Estimate Total for each day Tota l for a ll days Kid's Entertainment Balloon Artist $100 .00/hr $400 .00 $1,200.00 Mag icia n $100.00/hr $400.00 $1,200.00 Portable toilets/sinks Units, standby , tax $14,500.00 $14,500.00 Promotional materials 1 postcards (20,000) color 2-sided $1,400.00 $1 ,400 .00 screen pti nt posters (500) $2 ,500.00 $2 ,500.00 regular ptint posters 500 $500.00 $500.00 Secondary events Soap Box Derby $6,000.00 $6,000.00 $6,000.00 Minnow Races $800.00 $200.00 $800 .00 Pancake Breakfast $3,000.00 $3 ,000.00 $3,000.00 Sports Show $1 ,000.00 $1 ,000.00 $1,000 .00 Hammerschlagen $0.00 $0 .00 $0 .00 Lumberjack Competition $10,000.00 $5 ,000.00 $10 ,000 .00 Fireworks $50,000 .00 $50,000 .00 Hot Air Balloons $6,000.00 $6,000 .00 Bingo $0.00 $0.00 $0.00 Face Painting $0.00 $0.00 $0.00 Canoe Tipping $1 ,200.00 $1 ,200.00 Water Ski Show $2 ,500.00 $2 ,500.00 Parade $20 ,000.00 $20 ,000 .00 Police/Fire $24,000 .00 $24,000 .00 EMS $0.00 $0.00 Barricades $0 .00 $0.00 $0 .00 Royalty/Beauty Pageant Cost Guard Electric $0.00 $0.00 $0.00 Intern Wages $10,000.00 $10 ,000 .00 Event Management Wages $25,000 .00 $25 ,000 .00 Sound & Lights $15 ,000 .00 $15,000.00 Music $70,000 .00 $70,000 .00 Advertising Dragon Boats $4,000 .00 $4 ,000 .00 $4,000 .00 Logo $0 .00 $0.00 $0 .00 Web Design $0 .00 $0.00 $0 .00 PhoneApp $5,000 .00 $5,000 .00 Chainsaw $1,500 .00 $750.00 $1,500.00 KEESTllDLISl1illG LUnDEKJI\CK DI\TS m 201 { Medallion Hunt Prize $1000.00 $1000 Contracted Secur~ty $14,000.00 $14,000.00 Trash Removal Puppets $750.00 $750.00 Bouncy house $1600 $400 $1600 TOTAL ESTIMATE $293,650.00 Revenue Estimation Main Item Details Estimate We will be applying for several grants upon approval of this proposal and we Grants Awarded believe th is total reflects accurately what we can accomplish. $125 ,000 .00 We will be soliciting sponsorships from various corporations/businesses in the St. Sponsorships Croix River Valley & Twin Cities $100,000.00 City Contribution As stated in the RFP Addendum #1 $20,000.00 Beer Sales $75,000 .00 As estimated from previous years: estimating 10000 for the entirety of the event. Ticket Sales Numbers do not include the 35% contracted amount paid to the city . $65,000 .00 Vendor Booths Food, Arts, Crafts and other items for sale/show. $10,000.00 Miscellaneous Sales Buttons , Merchandise, etc ... $6,000.00 Total $400,000.00 ItttSTI\DLISl1II1G LUDDtltJI\CK DI\IS II1 2011 The Locals Selected Previous Festival & Arts Grants Awarded: (combined) • 2012 Bush Fellowship Foundation • Bill & Melinda Gates Grant • Minnesota State Arts Board: Festival Grant* • Minnesota State Arts Board: Arts Access* • Minnesota State Arts Board : Arts Tour Minnesota • Minnesota State Arts Board: Arts Learning* • Minnesota State Arts Board: Artist Initiative* • Metropolitan Regional Arts Council: Capital Arts Grant* • Metropolitan Regional Arts Council: Arts Activities Support* • Metropolitan Regional Arts Council: Arts Learning • Metropolitan Regional Arts Council: Next Step Fund • St. Croix Valley Foundation : Valley Arts Initiative* • International Film Production Support: Japan Foundation • McKnight Foundation* * asterisk denotes multiple recipient years. Combined total Grants Awarded within the past 8 years: $740,000.00 CLOSING COMMENTS For our proposal we used the event name, Lumberjack Days, for reference purposes only and understand that the status is undetermined and may not be available for our use. As residents of Stillwater, we feel passionately about this event being produced respecfully and genuinely. The goal of this event can only be to showcase the charm of our city and its history , while providing opportunities to benefit the businesses and residents with whom we live and work. We are pleased to be offered the opportunity to throw our respective hat in the ring , and would be honored to work with the City of Stillwater on reestablishing this highly-anticipated festival for 2014 and for years to come. Best Regards, The Locals Cassie, Erin, Shawn, Paul & Brad 415 Wilkins St. W ., Stillwater, MN 55082 PHONE 651.587.8970-EMAIL cassiemclemore@gmail.com Cassie Jo McLemore WORK EXPERIENCE The Savvy Grape July 2012-Present Bloomington, MN Tasting Experience Director & Content Creator Principal Responsibilities o Manage social media sites; Facebook, Twitter, YouTube, Pinterest, Linkedin & BlogTalkRadio o Host private & public wine tasting events o Content writer/ creator for website, BlogTalkRadio, social media & emails o Edit website and email content o Design brochure and other relevant print materials o Create databases & organize content o Created a monthly schedule for online radio content, email content o Created a weekly & daily schedule for social media content Summer Tuesdays, Inc. April2011-Present Stillwater, MN Vice President Principal Responsibilities o Maintain, create content and update the Summer Tuesdays, Inc. website in WordPress o Created and maintain new website for Harvest Fest in Website Tonight o Oversee entire event production, including vendor set-up, teardown, etc ... o Coordinate all musicians and movies for Summer Tuesdays o Coordinate all contracted workers for events o Solicitation to area businesses and potential sponsors of the event o Create agendas and keep the board on subject while keeping meeting minutes o Design and print all promotional materials for the event including posters, flyers, sponsorship packets and exhibitor packets o Attended and served as emcee for selected events o Created and maintain all social media accounts for events SAVOR Minnesota March 2009-April 2012 Shakopee, MN Creator & Bxec11tive Director o Conceived the idea for, created, planned, budgeted and executed the annual event, SAVOR Minnesota-an event created to highlight Minnesota-produced wine, food and beer. o Coordinated all elements of the event, including location, show layout, website development, Facebook promotion, exhibitor solicitation, sponsorship, ticket sales, booklet design, bookkeeping o Developed all contracts, instructions and all correspondence to vendors & attendees o Acted as primary contact for all parties involved -location staff, wineries, breweries, food purveyors and attendees o Event was profitable each year Northern Vineyards Winery May 2003-July 2012 Stillwater, MN Sales & T as ling Room Manager Special Events (On-Site and Off-Site) o Create, plan and execute all special events at Northern Vineyards since 2004. Events include, but are not limited to Tap the Bam!, Grape Stomp Extrawganza!, Fedem;eisser Festit 1al, Cheese & Chocolate Weekend, Valentine's Dqy Dinner and Dan ce o Created and streamlined private parties, thus increasing annual revenue from $835 annually to more than $34,000 annually-this included supervising execution of special event details including, but not limited to, organizing, planning, decorations, purchasing, promotion, correspondence, etc. o Created wine club database development and management, including data entry and updates for all members -current and new o Cre ated and updated layout and logistics of "new" wine club, thus increasing membership by 200% sinc e implementation o Coordinated and acted as primary contact for all musicians playing o n Sunday evenings for "Live Music on the Deck" in the summer and fall, including special events, including nego tiations and payment to the musicians Principal Responsibilities o Act as primary contact for all incoming winery inquiries including staffing, wine-making, merchandise, wine club, private parties, etc. o Hire, train, and supervise all sales staff at the winery, including holding employee information meetings and creating monthly staff schedules being mindful of events, season, etc o Created the winery's first and o nly Employee Handbook and updated and implemented it yearly, and upon hire of new employees o Provide assistance to winemaker, working closely to create and maintain consistent wine varieties, recipes, and quality, while staying current with trends in market o Through efforts in social media, mass emailing, and promotions, retail wine sales increased by 23 % annually o Maintained, selected, ordered, recorded, and stored inv entory of all winery merchandise, office supplies and cl eaning supplies o Implemented a tasting fee resulting in an additional $30,000 in annual revenue o Developed annual budget, being aware of trends within the wine market, and consistently staye d within said budget Technological Support o Designed and maintained the winery's original website from 2005 to 2007 o Guided and assisted the web designer in creation and layout of new website, including content, website interactive elements, and delegated all incoming orders and inquiri es o Created and maintained all social media accounts at the winery including, but not limited to Facebook, Twitter, Hootsuite o Created account in ConstantContact, and maintained weekly communicatio n with the winery's email list, and created sign-up f o rms to encourage new email list members o Rec eive d, coordinated, filled and invoiced all wholesale orders in Quickbooks o Proficient in numerous software applications including, but not limited to Quickbooks, Microsoft Word, Microsoft Publisher, Microsoft Excel, Microsoft P owerP o int, Wordpress, UPS Shipping and Tracking, Google Documents, Google Calendar, Website Tonight o Created graphics for use in creation of advertisements in print media and online sources o Created budgets for all advertisements and stayed within said budgets to promote the winery through radio, print and online marketing including Groupon, LivingSocial, CrowdCut, KS95, Ri ve rMarket Coop, Google AdWords T hree Ri vers Wine Trail of Minnesota/St. Croi..x Valley Wine Trail Stillwater, MN April2006-May 2013 President and Treas11rer Principal Responsibilities o Coordinated all wineries on trail o Create & coordinate events on Wine Trail, including the following annual events; Cheese & Chocolate Weekend, Art & Wine Weekend, Tap the Barrel & Federweisser Festival o Designed and printed promotional materials including brochures, passports, posters and banners o Coordinate quarterly meetings among the involved wineries to discuss budgets, trail inquiries, and participation numbers o Invoice the wineries for all expenditures associated with participation o Created and maintained the website for the wine trail from 2006 to 2008 (TRWT11) EDUCATION Colorado Mountain College August 2000-December 2002 Glenwood Springs, CO o Ge11eral Educatio11 o Nursi11g Emphasis 350 Pine Tree Trail , Stillwater, MN 55082 PHONE 763 .222.3988-EMAIL erinbaclunann@hotmail .com Erin S.M. McQuay WORK EXPERIENCE Cuckoo Productions, LLC. July 2012 -Present Stillwater, MN Co-Owner • Principal Responsibilities o Freelance grant writing, marketing, graphic design, website design, branding specializing, consulting , printed material design o Curriculum development and implementation of dance and theater programs for persons with disabilities Summer Tuesdays, Inc . April2012-Present Stillwater, MN Freelance Event Co-Coordinator -Public Relations • Principal Responsibilities o Managed the social media aspect of all Summer Tuesday events and Harvest Fest o Took the minutes at all meetings and provided reports to the board members o Developed and executed new promotions including business Scarecrow contest, kids' activity area, kids' costume parade, Boxed Seats winners/photo contest o Developed slideshows for all private events and every Summer Tuesdays event to be played prior to the movie o Assisted with marketing tactics and promotions, including designing printed materials Northern Vineyards Winery July 2011-July 2012 Stillwater, MN Event Coordinator/Assistant Manager • Principal Responsibilities o Act as primary contact for all private party reservations and tour groups o Lead tours to groups up to 40 through the winery and helped write the script o Train staff members on party serving and scheduled all incoming parties o Led wine tastings on all shifts and cleaned all areas of the winery o Assisted with marketing tactics and promotions, including designing printed materials Sample Night Live June 2011-Present Saint Paul, MN Artist Hos [itality Manager • Principal Responsibilities o Act as primary contact for all monthly performing artists o Supervise all Sample Night Live volunteers (artist liaisons) on performance night o Collect and distribute artist riders for performing and technical needs o Provide assistance to all performers and Associate Producers on performance night Lyric Arts Company of Anoka October 2007-February 2011 Anoka, MN Administrative Associate • Principal Responsibilities o Maintained theater's "general information" e-mail address, office calendars, and building schedules o Assisted in database development and management, including data entry and updates o Coordinated purchase and storage of office supplies o Acted as primary contact for all building and office equipment contractors and vendors- e .g ., monthly building maintenance, custodian, HVAC , etc . o Acted as primary contacts for building rentals to outside groups o Assisted with ticket sales , when necessary o Coordinated program advertising, including contact management and invoicing • Education Program o Acted as main "point of contact" for workshop registrations-e .g., processing forms , making reminder calls to parents, following up on payment, and creating programs for final presentations o Coordinated logistics for workshop instructors-e.g., contracts, class rosters , and building access , smvey distribution, survey collection, and smvey result compilation o Worked with Education Director to develop annual workshop curriculum, being aware of trends within the youth market that might make our workshop curriculum more attractive to their constituency • Event Planning o Supervised execution of special event details including, but not limited to , organizing, planning, decorations , purchasing, promotion, correspondence, etc. Development and Fundraising • Marketing and Public Relations Elk River School District September 2003 -April 2007 Zimmerman, MN Assistant Director/Choreogra]it.er-Zimmerman Hzgh School • Assisted the Creative Director with entire theatrical process , including script selection, casting, blocking, sound design, set design, set construction, costume design, costume construction, entire choreography, and full make-up to all cast members City of Edina August 2005 -November 2005 Edina,MN Edina Parks and Recreation Intern EDUCATION Minnesota State University, Mankato, MN 2001-2005 • Bachelor of Science, Recreation, Parks and Leisure Services • Therapeutic Recreation Emphasis • Theatre/Dance Minor • Dean's List VOLUNTEER EXPERIENCE Warden's House Tour Guide June 2012 -Present Washington County Historical Society Sample Night Live, Saint Paul, MN Minnesota State University, Mankato, MN Southside Services, Inc. Minneapolis, MN Lakeview Methodist Home, Fairmont, MN Artist Liason Sept. 2009-May 2011 Class Facilitator Sept. 2004-Dec. 2004 Field Trip Supervisor June 2005-Aug. 2005 Field Trip Assistant Sept.l995-2001 Salvation Army Day Camp Counselor June 1996-Aug. 2000 Fairmont, MN PROFESSIONAL MEMBERSHIPS Minnesota Recreation and Parks Association (MRPA) Sept. 2004 -Oct. 2007 • Wrote presenters' introduction biographies for TR Conference • Coordinated decorations for dining hall lunch keynote National Recreation and Parks Association (NRPA) Nov. 2005 -Jan. 2007 Spring 2000 Project TRUST REFERENCES JeanAnn Fen rich Avery Weigh-Tronix Marl<:eting Manager Tim Carlquist Business Development Analyst Lisa Wagner Lyric Arts Donor/Volunteer 507.238 .5204/507.238.9451 763 .221.0150 763.427 .5808 BradD Glynn 823 Anderson St. W. Stillwater, MN 55082 651-303-1657 brad@liftbridgebrewery.com • Over 15 years of construction, project and personnel management, and business development experience with a high level of entrepreneurial spirit and loyal dedication. Strong morality with honest, straight forward approach to business and personal relationships built on mutual respect. Successful track record achieving management goals , focusing on efficiency , on-time deli very, high quality standards, account management, and task prioritization in varied environments and industries. • Strong leadership skills; able to develop and analyze projects and tasks, prioritize, delegate , and make sound business decisions quickly while maintaining focus on ultimate project goals. Professional Event Relevant Experience Lift Bridge Beer Co. Stillwater, MN, September 2007 -Current Owner and COO • Founding member of new brewery in Minnesota 's oldest, most historic town. • Project Managed build-out of new brewery space in late 2010 and early 2011 including development of budget , schedule, and plan, coordination of all trades, equipment procurement, State and local inspector relations . Led this turnkey project from both owner and contractor perspective valued over $1M. • Was responsible for all Operations functions including Brewing, Production, Distribution, and new product development. • Led company from hobby size to full production and sales capabilities. Currently maintain 1 000+ accounts in the metro area as well as distribution statewide in Minnesota and 12 counties in Wisconsin . Garnered multiple awards for products. • Work jointly with multiple vendors for all products associated with the business, focusing on utilizing local suppliers , vendors, and artisans for all aspects of the business. • Implementation, use, training, and oversight of sales tools such as Quickbooks, B-Mobile, and Salesforce web-based programs to provide business with marketing, sales, and financial tracking integration. • Sale s leadership with emphasis on personal communication with clients has led to increased sales, regional recognition, and joint marketing opportunities. MN Craft Brewer's Guild MN, September 2008-Current Member and Committee Volunteer • Member of the Marketing Committee for the Craft Brewer 's Guild of Minnesota since 2008 , working on large scale marketing project plans and roll-outs. Organize large (2000-3500 person) charitable tasting events featuring live music , food vendors , multiple beer vendors, and multiple industry vendors . Also , active in recruiting volunteers for special legislative functions including petitions and informative brochures. Event Experience List (Event Name, Level of Participation) • Commander Beer Release at Lift Bridge Brewery, November 2011 and 2012 : Planned and organized event to • • • • celebrate new beer release and hosted over 600 beer enthusiasts . Pickin' and Grinnin ' at Hippity Hops Farm and Lift Bridge Brewery September 2011 and 2012: Planned and organized unique event combining hop picking and brewing with over 200 participants each year. Autumn Brew Review at Old Grain Belt Site, Mnpls, September 2010, 2011: On planning committee for large scale beer festival hosting over 65 breweries, 25 vendors , and over 4000 guests . Brew-B-Que at Lift Bridge Brewery, June 2012: Planned and organized unique BBQ competition and beerfest with multiple BBQ teams and vendors , enjoyed by more than 500 guests. Multiple Beer Release parties at Lift Bridge Brewery and Retail outlets from 2008 to current: Planned and executed events ranging from 50-300 people many times (20+) with varied themes. Professional Construction and Management Experience Summit Companies Mechanical and Fire Protection. St. Paul , MN, July 2010-Current Division Manager • Department Manager responsible for all mechanical construction work and employees . • Management of up to 30 union employees as weU as 12 sales and administrative staff for coordination and execution of construction projects • Increased volume of work while reinforcing relationships with key clients. • Training of project managers on complete project life cycle from inception to completion. • Responsible for approximately $10 million do1lar yearl y budget. NewMech I Corval Co. St. Paul, MN, January 2000-April 2009 Commercial Project Manager • Responsible for all day to day project needs and oversight. Managed all mechanical trades (piping, plumbing, HV AC , temperature control , building automation , fire protection) as well as acting as GC on some jobs managing all other trades (earthwork , masonry , structural steel , rough and finish carpentry, electrical, sheetrock, finish work) Managed multiple projects at one time of varying sizes and trade participation. Leader in turnkey project management: from inception, to bidding, to pre-construction planning, design, to implementation , to substantial completion, to project close-out, to development of long term service strategy and contracts. • Facilitated communication between owners, engineers, field personnel, architects , job supervisors, sub contactors, vendors , other trades , and company accounting I upper management. Able to communicate with all of these group s on a professional , consi stent level. Cretin-Derham Hall HS St. Paul , MN Graduated in 1995 with 3. 7gpa St. Cloud State University St. Cloud , MN Liberal Arts degree program '95 -'96 Universitv of Minnesota Minneapolis, MN Liberal Arts degree program '96-' 99 Construction Management program '99-'01 Education and Certifications MCAA E stimating and Project Management Training Course(s), OSHA 10 Certification (multiple times), Microsoft Inte1mediate Training courses on Project, Word , and Excel. Timberline accounting training. Community Involvement I Personal Achievement • St. Croix Valley Athletic A ssociation Coach, boys baseball2003-2006 and soccer 2009 • Avid architectural design student; from multiple coUege courses in art and architecture to current experiences with historic remodels , personal home, and creation of a business with a historic flair . • Dedicated husband and father , active in children 's education and activities. • Active in local government and legislative activity . • Homeowner to a historic Stillwater home under constant, purpo seful renovation . Paul Warren Creager 13363 Partridge Road North Stillwater, MN 55082 651-226-5046 creagz@gmail.com Objective: Operate and manage an annual event that directly benefits the Stillwater community and is ultimately recognized as a model for events of its kind in the U.S. Event Production/Leadership Experience 2009-present "Transitions: University Avenue", GPHS www.universityave.org Since 2008, I have directed Gordon Parks High School (GPHS) student producers to create an ongoing documentary preserving the transition on University Avenue in St. Paul bifOre, during and after light rail construction. This project has been a partnership between our school and the Minnesota Historical Society, and I have successjitlly sustained this partnership for 4+ years. Dozens of public screenings and wents have been c.oordinated both in/outside ifGPHS. 2010-2011 "Adopt A Survivor", Talmud Torah, Jewish Community Center, Mpls I was hired by Talmud Torah to instruct students how to interview Holocaust survivors and produce short films about the survivor's story. The project resulted in both a public event and online content. 2009-2010 "An Ode to Stillwater: The .John Runk Films" 200.")-2009 2001-present Hired by Washington County Historical Society (WCHS) to handle all production stages (research, soundtrack, narration, editing, etc) of a documentary .film project completing the unfi.nished Rmm films if John Runk. More details below. "Resonance: The Odyssey of the Bells" www.resonancefilm.com I succesifully produced and directed an award winning documentaty .film that required international production (Japan, U.K., USA) and research. The project required numerous public events for research and fundraising and I was the primary organizer if these as well. Since the .film revolves around a Minnesota story, the .film is now regularly screened on T PT and will until 2016. Founder/Director, Square Lake Festival www.squarelakefestival.com At 11 years and counting, the Square Lake Festival is one of the longest running festivals of its kind in Minnesota. Since 2001, numerous public events,funding solicitations, have built this reputation. The arts organization now assists other similar arts organizations to produce similar events. Career /Life Experience Connected to Stillwater 197 5-present Born and raised in Stillwater 1994 Graduate of Stillwater Area High School 2001-present I have 11 +years of event organizing experience with the Square Lake Film & Music Festival that I founded and continue to direct. This festival sustains on Minnesota arts grants, and has built/sustained strong relationships with Stillwater and Twin Cities ' attendees, artists, business sponsors, and arts/ educational organizations. 2009-2010 "An Ode to Stillwater: The John Runk Films" I collaborated with WCHS and researched/ directed a documentary film that completed the unfinished 8mm film work of John Runk, famous Stillwater documentarian. As a result of the 1 +year of research/production, I became familiar with the visual archives of the city. Education 2013-present 2010-2012 2002-2003 1994-1998 Employment 2009-present 2001-2009 1999-2001 1998-1999 Principal Licensure Program, University of Minnesota M.A. Educational Leadership, Concordia University Intermediate Japanese, University of Minnesota B.A. English Writing, Secondary Ed Minor, University of St. Thomas Curriculum & Media Arts Coordinator, Gordon Parks High School (GPHS) Language Arts Instructor, Saint Paul Public Schools grades 9-12 English Teacher, Japan Exchange and Teaching Program (JET) Photo Staff Director, University of St. Thomas Event-Related Awards/Grants 2008-present 2009-present 2010-2012 Metro R e gional Arts Council's Annual "A rts Activities" Grant Minnesota State Arts Board "Festival Grant" St. Croix Valley Community Foundation grant Career-Related Awards/ Grants 2006-201.'3 "Minnesota Educational Excellence" Award from MN Computers for Schools, Great Lake s "College Access Champion" Award, Saint Paul Public School's "Teacher Travel Grant" Award, Minnesota Historical Society "Emerging Filmmaker" Award, US Marine Corp Heritage Foundation Research Grant, Japan Foundation Film & TV Production Support Grant, Fulbright Teacher Training & Professional Development Grant Shawn Smalley 813 N Owens St. Stillwater, MN 55082 (651) 269 -4313 dreadpiratesmailey@gmail.com Objective : Operate and manage a locally run annual event to benefit the Stillwater community. Employment: Grill Chef La Belle Vie -Achieved placement in the top 50 restaurants in the country 5 years running. -Achieved top restaurant in the state -Worked under James Beard Award winning Chef. Executive Chef/Owner Smalley's Caribbean Barbeque and Pirate Bar 2001-2008 St illwater, MN 2008-2013 Stillwater, MN -2008 Smalley 's Dark and Stormy ranked by Minneapolis/St. Paul Magazine as unofficial cocktail of summer -201 0 voted best ribs in the state by Minneapolis/St. Paul Magazine -2010 Spot on Twin Cities Live -2011 listed by City Pages as best Mac n Cheese -2012 spot on Diners Drive Ins and Dives Skills: -2012 spot on ESPNU's Road Trip -2013 spot on WCCO 4 News for Best Summer Cocktail (Mojito) -2013 listed as top 5 wings in the state -Diligently supporting local charities and philanthropies since 2008 Stillwater Alumnus Class ically trained Chef Heavy involvement with local businesses and charities Business Owner WHEREAS, November is National Pancreatic Awareness Month, and pancreatic cancer is the 4th leading cause of cancer death in the U.S. and is anticipated to move to the 2nd leading cause by 2020, and is the only major cancer with a 5-year relative survival rate in the single digits at just 6%; and WHEREAS, in 2013, an estimated 45,220 people will be diagnosed with pancreatic cancer in the U.S., and 38,460 will die from the disease, with approximately 650 deaths in Minnesota this year; and WHEREAS, when symptoms of pancreatic cancer present themselves, it is late stage, and 73% of pancreatic cancer patients die within the first year of their diagnosis, while 94% of pancreatic cancer patients die within the first 5 years; and WHEREAS, the U.S. Congress passed the Recalcitrant Cancer Research Act last year, which calls on the National Cancer Institute to develop scientific frameworks, or strategic plans, for pancreatic cancer and other deadly cancers, which will help provide the strategic direction and guidance needed to make true progress against these diseases; and WHEREAS, federal funding for medical research is critical to job protection and creation in Minnesota; and WHEREAS, the Pancreatic Cancer Action Network is the national organization serving the pancreatic cancer community in Stillwater and nationwide through a comprehensive approach that includes public policy, research funding, patient services, public awareness, and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in Stillwater support those patients currently battling pancreatic cancer, as well as to those who have lost their lives to the disease, and are committed to nothing less than a cure; WHEREAS, the good health and well-being of the residents of Stillwater are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. NOW, THEREFORE, I, KEN HARYCKI, by virtue of the authority vested in me, as Mayor of the City of Stillwater, in the State of Minnesota, do hereby proclaim the month of November, 2013 as “Pancreatic Cancer Awareness Month” IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 29th day of October, 2013. EXHIBIT "A" TO RESOLUTION #2013-173 LIST OF BILLS Action Rental Amana McGann Inc Aramark Uniform Services Inc Aspen Mills Ballis Tom Batteries Plus Braun lntertec Corporation Brock White Co . LLC Carquest Auto Parts CDW Government Inc. Century College Century Link Centu ry Power Equipment Com cast County Materials Corporation Cub Foods Curb Masters Discount Steel Emergency Medical Products Fastenal Company First State Tire Recycling Folz Freeman Erickson Inc . Foremost Promotions Frontier Ag & Turf Gertens Wholesale Grainger Heritage Printing Herzog Joshua Hoisington Daniel lnfratech Jimmys Johnnys Inc . Kath Companies Lake Management Inc . Larson Architects Lennar of M innesota League of MN Cities Loftier Companies Inc. Marshall Electric Company Meet the Monster Me nards Menikheim Doug M .J. Raleigh Truck Co. Metropolitan Mechanical Contractors MN City/County Mgmt Assoc. MN Chiefs of Police Assoc. Liquid propane Water Street Inn auto gates Mats & Uniforms Uniforms Reimburse for fire open house supplies Batteries Professional services Straw wattle Auto parts and supplies I pad Fire officer course Phone Strut deck and balljoint Internet Catch basin riser Pancake breakfast & Sewer seminar Ampitheater Gates for sanders & shop sup heartstart smart pads Supplies Shop tires Professional services Promotional items Clip chain knife Wholesale tulips and daffodils and bulb plan· Upright vacuum Business Cards Structural Engineering Stillwater video walking tour brochure Clean and vac deep lift station Toilet rental Supplies Lake McKusick algae treatment Professional services Grading Estrow Stormwater coalition Software license & security Replace lamp in flood light Refund for police services Supplies Podcast Event Custom topsoil Ma i nt agreement & repair Membership Permits to acquire 39.54 3,396 .00 515 .46 2,617.39 559.02 1,322.58 2 ,306 .25 29 .39 652.07 4,469.34 400.00 40.40 401.08 211.40 84.40 179.72 69,595.65 498 .39 122 .27 179.75 117.40 735 .00 910.00 420.88 366.04 258.48 201.99 6,000 .00 2,000 .00 1,350.00 367 .35 1,133 .84 200 .00 8,805.88 3,500 .00 760 .00 806.91 579.80 128 .41 456 .03 86 .99 45 .00 3,154.75 135.23 64.02 Page 1 EXHIBIT "A" TO RESOLUTION #2013-173 Page 2 MTI Distributing Cap reservoir 20 .62 NAPA Auto Parts Auto supplies and parts 200.05 Natural Resource Group LLC Professional services 14,764.95 Nuss Truck & Equipment Filters and oil 245.02 Office Depot Office supplies 52.74 Peterson Companies Hauling of contaminated material 8,625.00 Phoenix Builders Refund of 80% of building permit fee 100.20 Professional Wireless Communications Microphone and antenna 149.97 Rose City Sign Company Downtown Parking 3,269 .1 5 Safe Fast Inc Auxiliary filter 33 .15 Sharrow Lifting Products Coupling link and chain 355.63 Stillwater Medical Group Fire fighter exams 577.85 St. Croix Recreation Co. Shackles chain pendulum 315.82 Standard Spring Parts Rear shackle kit 244.74 S& T Office Products Tape extreme 193.90 City of St . Paul Asphalt 216.93 Summer Tuesdays Inc Return 251.49 ECM Publishers Special meeting 42 .50 Stillwater Fire Relief Assoc 2013 Fire State A id 115 ,645 .13 T.A. Schifsky and Sons Asphalt 3,827.26 Toll Gas and Welding Supply Argon 146.70 Trans Union LLC Info charges 45 .82 Tri -State Bobcat Supplies 56 .93 USAble Life Term Life Insurance 398.40 Wagner R B Post cap cast iron ball 324 .91 Water Works Irrigation LLC Rebuilt two and test RPZs 1,940.00 Washington County Public Works Manning final 161,418.65 Thomson Reuters Info charges 102.96 Wingfoot Commercial Tire Tires 1,560.50 Wittman Abbi Jo Reimbursements 42.31 Wulfing David Reimburse for dog boarding 70.00 Yocum Oil Company Fuel 8,023 .03 Zayo Enterprise Networks T1 Line 419 .01 CREDIT CARDS Ken Harycki USS Minnesota Travel and lodging 892 .59 Tom Ballas Snyder Equipment Gear lockers 1,308.20 Cooper Safety Small trauma bags 81.96 Larry Hansen Staple Direct Bank zipper bags 62.45 Cottage House Inn Lodging for preservation conference 264 .90 EXH I BIT "A" TO RESOLUT I ON #2013-173 CREDIT CARDS continued Stuart Glaser Lynn card company LIBRARY Ace Hardware Baker and Taylor Brodart Co Hedin Sue Master Mechanical Midwest Tape Office of Enterprise Technology Nardini Fire Equipment Pinnacle Building Services Recorded Books LLC Star Tribune Toshiba Business Solutions Viking Auto Sprinkler Co. Washington County Library Foil bugles and maltese crosses Jan itorial supplies Books Books Staff reimbursement 4th Qtr Prev Maint Av Mate r ials Telephone Annual service W i ndow cleaning Books on CD Newspaper subscription Maintenance contract Annual fire inspection Postage overdue notice Page 3 71.40 455.59 1,103 .08 2,687.88 40 .18 947 .25 212.08 341 .22 149 .15 750 .00 5,424.57 286.00 31 .97 562 .50 276 .21 Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 10/24/2013 Re: New Wine and Strong Beer Liquor license A Wine & Strong Beer liquor license application from The Wedge & Wheel LLC, DBA: The Wedge & Wheel has been received for the issuance of a Wine & Strong Beer liquor license at 308 Chestnut Street E. Approval for the licenses should be contingent upon approval by Police, Finance, Fire, Building and license requirements with Washington County Health Departments and/or Department of Agriculture, and Minnesota Liquor Control. ACTION REQUIRED: If Council desires to issue the new On-Sale liquor license they should pass a motion to adopt a resolution entitled “APPROVING ISSUANCE OF NEW WINE WITH STRONG BEER LIQUOR LICENSES TO THE WEDGE & WHEEL LLC, DBA: THE WEDGE & WHEEL, LOCATED AT 308 CHESTNUT STREET E.” RESOLUTION 2013-175 APPROVING ISSUANCE OF NEW WINE WITH STRONG BEER LIQUOR LICENSES TO THE WEDGE & WHEEL LLC, DBA: THE WEDGE & WHEEL, LOCATED AT 308 CHESTNUT STREET E WHEREAS, an application has been received requesting the issuance of a Wine with Strong Beer liquor license from The Wedge & Wheel LLC, DBA: The Wedge & Wheel located at 308 Chestnut Street E. WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a new Wine with Strong Beer liquor license conditioned upon approval by Police, Fire, Building Inspection, Finance and license requirements with Washington County Health Departments and/or Department of Agriculture, and Minnesota Liquor Control. Adopted by Stillwater City Council this 29th day of October, 2013. ____________________________ Ken Harycki, Mayor Attest: ____________________________ Diane F. Ward, City Clerk RESOLUTION 2013-176 APPROVING HEALTH AND DENTAL INSURANCE PREMIUMS AND CITY CONTRIBUTION EFFECTIVE JANUARY 1, 2014 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the monthly premium increase for the City's group health and dental insurance scheduled to become effective January 1, 2014, as listed below, is approved: HEALTH INSURANCE Triple Gold (Point of Service plan) Renewal: 1 st Dollar (Traditional Fee for Service Plan) Renewal: Silver Plan (New Plan) INDIVIDUAL DEPENDENT $658.50 $1,731.50 $718.50 $1,891.00 $545.50 $1,434.50 DENTAL INSURANCE Delta Dental Renewal: INDIVIDUAL $42.10 DEPENDENT $124.50 BE IT FURTHER RESOLVED, that effective January 1, 2014 the City shall contribute the following toward the City's group health insurance premiums for all benefits eligible employees: All Other Employees Police Sergeants 1st Dollar – January 1- December 31, 2014 - $1,144.86 per month $1,210.00 Triple Gold - January 1– December 31, 2014 $1,121.86 per month $1,210.00 Silver Plan – January 1 – December 31, 2014 - $1,121.86 per month $1,210.00 BE IT FURTHER RESOLVED, that effective January 1, 2014 the City shall contribute the following toward the City's group dental insurance premiums for all benefits eligible employees: January 1 – December 31, 2014 $42.10 per month The above City Contributions shall be pro-rated, in accordance with the appropriate labor contracts and employment agreement, for those benefits eligible employees that receive pro-rated benefits. Adopted by the City Council this 29th day of October, 2013. _________________________ Ken Harycki, Mayor ATTEST: ____________________________ Diane F. Ward, City Clerk STAFF REQUEST ITEM Department: St. Croix Valley Recreati on Center Date: 9/11/2013 DESCRIPTION OF REQUEST (Briefly outline what the request is) We need to replace our bathroom stalls at the St. Croix Valley Recreation Center. The current stalls are rusting and have exceeded life expectancies FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The project will be funded through capital outlay, a budgeted item We have two bids : Daleo 9650.33+tax P.A.S. Sales 1 0 ,361 .90+tax I would recommend Daleo Bid ADDITIONAL INFORMATION ATTACHED Yes X No --- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITIED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Doug Brady Date:l l/01/13 Daleo Enterprises, Inc. 300 5 '11 Avenue Northwes t New Brighton, MN 55 11 2 (651) 604-2966 Fax: (651) 604-2961 To : St. Croix Valley Recreation Center 1675 Market Drive Stillwater, MN 55082 Doug Brady Date: July 19, 2013 Terms: Net Item# Qty Description 1082 1 1082 Series TC Per Layout-Men's 1082 1 1082 Series TC Per Layout-Women's The quotation above is in effect for 30 days . Approval for purchase of above: Company __________________________ _ By _______________ __ Quotation Account Manager: Jack Loughrey (612) 209-1032 jack.loughrey@dalcoonline.com F .O .B. Plant Unit Price Total $2909 .73 $2909 $6190 .60 $619C Freight $55C q~s--o. 3) Customer's Purchase Order No . ---- Thank you for the opportunity to quote. Jack Loughrey .r-t~~~ TOILET COMPARTMENT LAYOUT SHEET DISTRIBUTOR DALCO ENTERPRISES, INC . P.O.NO. DATE 7/18/2013 REV. 7/18/2013 S.O.NO. JOB NAME St Croix Rec Center ARCHITECT ARCHITECTURAL/CUSTOMER APPROVAL APPROVED BY LOCATION CONTRACTOR PLEASE INDICATE APPROVAL OF ATTACHED TOILET COMPARTMENT LAYOUTS BY IMPRINTING APPROVAL STAMP IN SPACE PROVIDED OR BY COMPLETING THE FOLLOWING ------------------------------ PLEASE CHECK ONE D ALL PAGES APPROVED AS DRAWN TITLE FIRM NAME -------------------------------- DATE ------------------------------------- D APPROVED WITH CHANGES (SEE FOLLOWIN • D RE-SUBMIT W/CHANGES IMPORTANT INFORMATION NOTE : DRAWINGS ARE NOT SCALE 1. EQUIPMENT TO BE SUPPLIED WILL CONFORM TO THE DIMENSIONS SHOWN ON THE ATTACHED DRAWING(S). 2. STAINLESS STEEL TORX HEAD SCREWS FURNISHED FOR DOOR HARDWARE . STAINLESS STEEL TORX HEAD SCREWS FURNISHEDFOR MOUNTING BRACKETS . 3. FOR ANY LOCATION WHICH MIGHT BE SUBJECT TO SPLASHING OF WATER FROM SHOWERS OR FROM HOSING DOWN FLOORS, SOLID PHENOLIC (1080/1081), SCRC (1090) MUST BE SPECIFIED (INCLUDING HIGH MOISTURE AREAS) 4. BOBRICK INSTRUCTIONS USED WITH THESE LAYOUTS 5 . IT IS YOUR RESPONSIBILITY TO VERIFY YOU ARE IN COMPLIANCE WITH LOCAL AND FEDERAL A.D.A. GUIDELINESS P.A.S. SALES INC. 80 River Woods Lane Burnsville, MN 55337 For further information Contact Your Sales Representative Patricia Schempp Stelli 612-802 -6432 Quotation Mr. Doug Brady St. Croix Val-ley Recreation Center 1675 Market Drive Stillwater, MN 55082 Date: August 7, 2013 Terms: Net Qty Item Description 1 1082 TC Per Layout-Men's 1082 Series F.O.B. 1 1082 TC Per Layout-Women's 1082 Series Freig_ht TOTAL: Unit Price The quotation above is in effect for 30 days. Customer's Purchase Order No: ------ Approval of attached specifications: Approval for Delivery of above: Total $ 3215.90 $ 6,575.00 $ 571.00 $10,361.90 Company: Company: ____________ _ By: By: _________ _ MATERIALS: Stiles-3/4" (l 9mm) thick. solid ly fu sed plastic laminat e wi th matte-finish mel amin e s urfaces. colored face sheets. an d black ph enolic -resin core that ar c integrally bonded . Edges are bla ck. Leveling D c ,~cc: 3/16" (Smm) thick. corrosion-resi st,ull , rhromatNrcatcd . double zinc -plat ed steel angle lev eling bar bolted to stile; furnished with 3/S" (IOmm) diam eter threaded rods. hex nu ts. lock washers. ll at "'"'hers. s pacer sleeves. ex pan sion anchors . ami s hoe retai ne rs Shoe: 18-8 S. ty p<-~30-1. 22-gauge C0 .8mm) stainl ess steel with sa tin fini sh: 4" (lO ~mm ) high. ·Stiles fur 1086 Se ries jiuur-lu -uiling a"clwred lta t'e a fueling dt •t ·ice at ear/1 wd. Panels -1/2" (l3mm) thi ck . so lidly fu sed plastic lami na te with matt e-finish melamine surfaces. colon'rl tare sh eets . and black phen oli c-res in core U1 at arc mtcgrally bonded. Edges are black. Urinal Screens-:l/4" (l~lnnu) thick. sol idl y fused plastic la minall" with matte-fini sh mel;uuin•· su rfan·s. cu lurc rl fa ce shel"l,_ and bl ack ph,·nulic-n·sin curl' th at an· inte- g rall y bonded. Edges are bl ack. Doors -3/4" (19mm) thick. s olidly fu sed plastic lamin ate with matt~-finish melamine surfac es. co lon•d lace sht'Pls. and black phenolic-resin con· th at an' mt cgrall y bonded . Edges are bla ck. l'osL• (for 1083 Series screens only) -1-1/4" (32 nun) square tubing : 18-8 S. t)lJc-30 4. 18-g auge (l .2mm ) stai nle ss sle d wit h satin fini s h. Fluor ami ceiling co nnection s are nmstructed of 18-8 S. lype-304, heavy-gauge stai nless steel. Fumished in 10-ft (305 -<:m) len gths ; tube cut in fi eld to job speciJ icaliun s. Hcadrail (for l 082 Series compartments only)-Extruded an odiZed alu minum with satin fini sh . Encl o&·d co ns truction with slop ing top. Face h as rai sed g rip-r es islanteug(•. Des igJter's N otes: Headrails with integral curtain track s and hooks arc availa ble for com partme nts without door s. Optional vin yl curtains are ava ilable . Benches are available as an optio nal accesso r y for dressing comp artme nt s and shower di"idcrs : 1/L" (t:lmm) thick. so lidl y fu,;ed plastic laminate with matt e-fin ish mclamin c surfaces . co lored fa ce s heets, and bl ack ph e no li c-resin core th at are int egrally bonded. 10" (25cm) deep. 18" or 24" (46 or 6lcm) wide ; fumi shed with tw o stainl ess s teel s upport brackets fo r mou nting to wa ll or divider paneL Wall Posts -1" x l-1/2" (25 x 38 mm) tub ing: 18-8 S. \}lJe-304. 16-ga uge (1.6mm) stainl ess steel "~th satin -fini sh. 58" (147cm) high , pre-D rill ed for door hardwaw Commercial Hardware (standard) -Hinges, door latch es, door ke e pers. cloth es hoo ks. and mounting brackt•ts are co nstructed of 18-8 S. type-3Q.I. hea vy -gaug e stainless steel with satiulinish. 'll>read cd inserts arc factory installed for securing hinges aud d oo r lat ches. 'Jl,cft-rcsisla.lll , stainless steel pin -in-head . torx screws arc furni shed for doo r hardware and all mounting brackets. Black rubber bumpe r on the lat ch se rv es as door bu mpe r for in s.,.,1 ng door. Bal anced hinge is adjustable to hold door of unoccupi ed toilet compartment partially open or fully closed . Toile t compartment door is lo cked from in si de by sliding do or latch int o keeper. A lo cked compartment may be opened from outside by lifting door to disengage latch from keeper. Track of door latch prevent s inswing do or from swinging out beyond stile; on ou tswing door. the door kee per pr eve nt s it from sw inging in beyo nd stile. Institutional Hardware (.67 option)-Hinges, door latches, door kee pers. clothes ho o k. U-<:hann e ls . and angl e brackets are co nstructed of 18-8 S. type-304. heavy-ga uge stai nl ess steel with sa tin fini sh : one-piece. full -height hinge is 16 gauge (1.6mm): one-piece door k ee per is 11 ga uge (3.2 mm); one-piece. full-height U-<:hannels and angle bracke ts are 18 gauge (1.2mm). U-<:hann e ls secure pan els to stiles. and angle brackets secure panels and stiles to walls. Door latch slides on a shock-resista nt nylon track A loc ked compartment may be opened from outside by lifting door to disengage latch from keeper. Theft-resi stan t. stainle ss steel pin-in -head , torx screws are furni shed for doo r hardware, U-<:hannels, and angle brackets. Doors are equipped with a self-<: lo sing hinge. Threaded in serts are factory in stall ed to secure door hinge. latch. and door- stops. To specify institutiunal hardware , add suffi:r .67 to series number. Example: specify 1082.67 for overhead-ilraced partitions furnished with institutional hardware, including factory-installed threaded inse rts for door hardware attachm ent. INSTALLATION: Bobrick in stallati on in structions are packed with each shipm ent and are available also in advance on requ est. Notes: I. Ce iling-hu ng and floor-t o-ceilin g toilet compar tments require structural members (not furni shed by Bobrick) in ceiling. For sugg ested typ es ol ceiling support systems. see Bobrick Advi so ry Bulletin TB-32 . 2. Wall backing is req uired to secure th e mo unting brackets of pan els. sti les, and wall po sts. For suggested wall bac king. see Bo bri ck Advi sory Bulletin TB46. 3. H oa r-anch ored s tiles are furni shed with expansion shield s and th read ed rods. The expansion shi eld s require minimwn 2" (50mm) penetration into minimum 3" (75 mm) thick structural concrete . 4. Bobrick stainless steel partition-mounted washroom accessories are available for mounting in panels between two compartments. See current Bobrick Catalog for description of accesso ri es. Cutouts in pane ls can be pre-<:ut for Bobri ck models at factory if lo cation and size of aU cutouts and Bobrick model numbers are furnish ed a t tim e of ord er. 5. When the cam has been set at the desi red fr ee resting po sition . "e ither closed or open" the top of the affixed components will be aligned. GUARANTEE: Bobrick toilet partitions including all hardware and mounting brackets are guarantee d to be fr ee from defects in material and workman ship for a period of one year from date of purchase. Any produ cts re turned to Bobrick unde r this guarantee will be repaired or replaced at no charge. 15-Year Warranty: Bo brick extends a fifte en-year limited warranty from date of purchase for DuralineSeries solid phenoli c partition panels. doors, and stiles against breakage, corrosion, delamination . and defects in factory workmanship wh en materials are properly installed, th en used and servic ed normally. SPECIFICATION : Water-resistanl solid phenolic (in sert one : toil et partitions. dressing compartments, shower divid er s. urinal screens. entrance sc reens) shall b e _______ (insertone: floor-anchor ed. ove rhead-brac ed. floor -ta<eiling anchored, ceiling-hung, wall-hung, po st-to-ceiling)_ Stiles. panels and doors shall be constructed of so lidly fused pl astic laminate with matte-fini sh melamine surfaces, colored face sheets, and black phenolic-resin core that are integrally bonded; and covered by a 15-year .limit ~d warra.~ty against breakage. corrodcn. and delaminatior:. S~!es ::::d dc:>rs shall be 3/4" (19mm) thick ; panels shall be 1/2" (13mm) thi ck. All units shall meet ICC , J-iFPA Class B. ASTM E-8-i lnteruir Wall and Ceiling Fini sh Classification: flame spread 30, smoke ri eveiopm ent ~-"-Suies shalt have leve hng aevtce that is concealed by a one-piece. typ e-304 . satin-fini s h stainless steel shoe that is 4" (102mm) high. Stiles, panels and doors shall be (insert color name and number from current Bobrick Catalog). Headrails for overhead-braced compartments shall be anodized aluminum with satin fini sh. ··All door hardware and mo unting bracke ts shall be t:ype-304 stainless steel "ith satin finish . No door hardware or mounting brackets shall be exposed on exterior of compartments, except on outswing doors. All doors shall be s uppli ed with three hinges . Threa ded inserts shall be factory installed for securing hinges and door latches. Theft-re sistant. stainless steel pin-in-head, torx screws shall be furnish ed for doo r hardware and all mounting brackets. A clothes hook shall be furni s hed for each door. Hinges shall be adjustable to hold d oo rs of un occu pied compartments partially open or fully closed . and shall allow a loc ked compartment to be opened from outside by lifting door to disengage latch from kee per. ··To specify Institutional hardware , replace end of specification paragraph with : .67 option All door hardware. U-<:hannels. and angle brackets s hall be typ e-304 stainless steel wiU1 satin finish : one-piece , full -height hinges shall be 16 gauge (1.6mm): one-piece door keep ers shall be 11 gauge (3.2mm); one-piece, full -height U-<:hannels and angle brackets shall be 18 gauge (1.2mm). U~hanne l s shall be furni shed to sec ure panels to stiles . and angle brackets furni shed to secure panels and stiles to walls . Theft-resistant, stainl ess steel pin -in -head. torx scr ews shall be furnish ed for door hardware. u~hannel s. and angle brackets. A clothes hook s hall be furnish ed for each do or. Hing es shall allow locked compartment to be opened in emergency from outside by lifting door to di sengage latch from keeper. Doors shall be equipped with a selklosing hinge.1breaded in se rts shall be fa cto ry installed to secure all door hinges. latches. and doorstops. --------(insert one: Toilet Partitions, Dressing Compartments, Shower Di~ders, Urinal Screens, Entrance Screens) shall be-::-------- Series (insert series numbe r) of Bobrick Washroom Equipment, Inc., Clifton Park, New York; Jackson, Te nnessee; Los Angeles, California; Bobrick Washroom Equipment Company, Scarborough, Ontario; Bobrick Washroom Equipment Pty. Ltd., Australia; and Bobrick Washroom Equipment limited, United Kingdom . The illustrations and de sc riptions herein are applicable to production as of the date of this Technical Data Sheet. The manufacturer reserves the right to, and does from time to time, make changes and Knprovements in designs and dimensions. 1080 Revi sed 01/17/12 Printed in U.S .A . 0 201 2 by Bobrid< Wash roo m Equipment, Inc . ~DURALINE PANEL STILE DOOR COLOR SELECTION NO COLOR NO COLOR NO COLOR 1. OA=OVERALL GAP , 1/2" FROM WALL TO PANEL PLU S 1/t.-" PANEL TO ST ILE NOTES FOR INSTALLER: UNLESS OTHERWISE SPECIFIED Series: 1082 Type: Overhead Braced Layout: Right Alcove Corner lnline 3 stall 1 Of 2 DISTRIBUTOR 32874-DALCO ENTERPRISES , INC . QUOTE#/S.O.# 1071692 Note : Dimensions are in inches PO# JOB NAME St Croix Rec Center DATE 7/18/2013 ROOM Mens ~-------------------·-129 "-----------------, I ,--------60"--------1 I I 7 " l ~~ 37" 8 32' i0 , . r . 'Lil ~D ~0 3/4~·4.1 '~6" 7" 3" ~ I ·= .. 0 .. 1 ll_,..J~L,.._~i 137" I 110 --tl "---------------- II ~----l I @rdD 36 " I , I ·5" 1" I --·---...JJ' s MAKE 1 UNITS THUS G) STILE G WALLPOST 0 DOOR 0 PANEL 0 HEADRAIL 0 BENCH EACH DRAWING MUST BE SIGNED APPROVED BEFORE FABRICATION CAN BEGIN . FABRICATION WILL BE FROM FINAL APPROVED DRAWINGS ONLY. PLEASE REVIEW CAREFULLY BEFORE SIGNING APPROVED . APPROVED ------------------------- Dura Lin e ® Technical Data WATER-AND FIRE-RESISTANT SOLID PHENOLIC PARTITIONS AND SCREENS 1080 SERIES Specify Series Requir ed: Gap -F r ee: Specify Product Application : 0 Toi let Partitions 0 Dressing Compartments 0 Shower Dividers 0 Urinal Screens 0 Entrance Screens 0 With Outswing Door Floor-Anchored Ov erhead-Braced Post-to -Ceiling (Screens on ly) Wall -Hung (Screens on ly) F loor-to-Ceiling Anchored Cei ling-Hung 0 108 1 Series 0 1082 Series 0 1083 Series 0 108 5 Series 0 1086 Series 0 1088 Seri es 0 1081G Series 0 1082G Series 0 l086G Series 0 1088G Series Me lamine Surfaces Solid Phenolic Core Edges are Black 0 With Institutional Hardware (.67) fnrX 'O" ~~~km) (c-ilin;.:-sor <t$ r .. quirt•d up 1" l(r II" l]O:-li. m) Co:>ilu1;.:s ~'TANDARD-SIZE COMPONENTS: Stiles: For compartments-3", 4". 5". 6". 8"'. 10", 12". 16", 20", or 24" (8. 10, 13. 15 . 20. 25. 30. 41, 51. or 61cm) wide; for screens -G" (!Scm) wide. Floor-ancho red-69" (175cm) high; overh ead-braced -83" (211cm) high; floor-to-ceiling a n chored -h e ight as required; ceiling-hung-83" (211cm) high for 81 0" (244cm) ceilings or as required up to 10 1 0" (305cm) ceilings. Doors: 58" (147cm) high.l nswing doo rs are standard fo r 22" to 37" (56-94cm) widths in whole-inch increments. Outswint doors are standard for 25" to 37" (64-94crn) widths in whole-inch increments. Wall Posts: -1-1/2" wide x 58" high (4 x 147cm). Pan e ls: For compartments -Up to 84" (213cm) wide; 58" (147cm) high . For wall-hung screens-I S" or 24" (46 or til em) wide; 42 " or 48" (107 or 122cm) high . For ceiling-hung and post-to-ceiling screens-24", 36". 48", or GO " (G I , 9 1. 122, or 152cm) wide; 58" (147cm) high. Posts: For 1083 Series post-to-cei ling screens only 1-1/4" (3cm) square. 10 fl (305cm); cut to required height in field . • MinimumS" (20cm) wide stile recommendedforceiling-ilungandj/oor-<Jnc/wred compartments. ' Use oulswing doors to comply with local codes requiring access for physically disab led persons. COMPARTMENT AND SCREEN ELEVATIONS 1--F1msh Face ol Wall /Sttle /Door Of Panel '-Headra11 58" I 14 7cm T --, 21" 58 " 53cm 147cm 21" 70 + r-- T 58 " 147 cm 2 1" 53cm . I r- 8 '0 ''/244Crn A'\. o r as req1..ll'ed 'fT up to 10'0''1305cm rf I 58" I 178 I As Reqwr 147cm I -+-I 85" 216c I 7-+-- ed T · I __L 4''-, 12" f-IDem Typ__j_ -30cm I 10'0 .. (305cn Max __L I 12 " -f-30cm I 25" I 64cm I I __L --, 12" 18" -30cm y 25 " 64cm + 18" y - 25" 64cm t l l t 1081 Se r ies Floor-Anchored 1082 Series Overhead-Braced 1086 Se r ies Floor-to-Ceiling Anchor ed -Post ~Wall-Hung Unnal Screen B racket •r~ I +T • 1 +T . 1 46" 58" 36" 42" 42" 48" t 17cm r~ 91cm 107cm T07cm 122cm I Max ++· I ++ j 1?" I . + _1_ • __!_ 2 1" 15" ,-rr 18" 5.1cm 18 " 4G~...~~. L II JOcm ! _L_I 4 &:.11• "'fm I 31cm . -r ~ 1083 Series Post-to-Ce i ling Screen 1085 Series Wall-Hung Scr een 42 " or 4 8 " 25" 64 cm -1-I T_l_ 18" 46cm --, _l 12 " 30cm l 1088 Se ries Ce il i ng -Hung T YPICAL HARDWARE DETAILS Commercial Ha rdware (standard on all compartments) ~These mounting points require backi ng. For suggested backing methods . Bobrick Advisory Bulletins TB-32 lor cei~ng-hung installations and TB-46 tor Hoor - anchored are availabte upon request. Institutional Hardware (.67 option) TYP I CAL INSTALLATION DETAILS Ceiling Level i ng Device Floor Leveling De v ice ~, ~!==~~i:.'!':::l:. l-\!.1~1s • Rat SllOe Rc'lain , +--i'Oi'i-----;';;"f, Flat Washer l Wc<lgcAnchcr Front S ide Front S ide Overhead-Braci ng Stile Head rail (cross section) The illustrations and descriptions herei n are ap plicable to production as of the date of this Technical Data Sheet. The ma nufactu rer reserves the rig ht to , and does from lime to time, make changes and imp rovements in designs and dimensions. Co nl:nuous Sc<e w Angte/ Bracket -~··:u.:-j latch I Angle Coa< I I ~--~acket "j"' ~ ' J'"""""' "1 "> ' I \ I . I Thr~ed • Threaded \ ........_ [X)or Inserts ', Inserts Th readed St1le 0oct StJie Inserts Stand a rd gaps are provided at a ll walls and between componen ts to allow for hardware attach ment. Wa ll gaps are standard 1/2" to 1" Revised 01 1712 Printed in U .~ © 2012 by Bobrick Washroom Equipment, 1 C0DURALINE PANEL STILE DOOR COLOR SELECTION NO COLOR NO COLOR NO COLOR Series: 1082 Type: Overhead Braced Layout: left Alcove Recessed lnline 8 stall 2 Of 2 DISTRIBUTOR QUOTE#/S 0 # PO# DATE 32874-DALCO ENTERPRISES , INC. 1071692 JOB NAME St Croix Rec Center 7/18/2013 ROOM Womens Note : Dimensions are in inches ---~---------------~-------------------------------~279"---------------------------------------, ;_ ---·-----60"-------- i I l I ' i j ' I 79" I i I j I ! 1. O .A.;OVERALL GAP, 112" FROM WALL TO PANEL 'PLUS 1W PANEL TO STILE NOTES FOR INSTALLER: UNLESS OTHERWISE SPECIF IED 3/4" MAKE 1 UNITS THUS 0 STILE G WALLPOST 0 DOOR 0 PANEL 0 HEADRAIL G) BENCH 6~' EACH DRAWING MUST BE SIGNED APPROVED BEFORE FABRICATION CAN BEGIN. FABRICATION WILL BE FROM FINAL APPROVED DRAWINGS ONLY . PLEASE REVIEW CAREFUL LY BEFORE SIGNING APPROVED . APPROVED Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 10/23/2013 Subject: Liquor License Licensee – “Doing Business As (DBA)” Name Change River Oasis Café A revised application for a Doing Business as (DBA) name change has been received from the Oasis Café Inc. (Craig Beemer). The Corporation name will remain the same, but the DBA will change to Oasis Café instead of River Oasis Cafe. Approval should be contingent upon final approval of Minnesota Liquor Control. ACTION REQUIRED: If approved, Council should adopt a resolution entitled APPROVING DOING BUSINESS AS (DBA) NAME CHANGE FROM RIVER OASIS CAFÉ TO OASIS CAFÉ. 2 RESOLUTION 2013-177 APPROVING DOING BUSINESS AS (DBA) NAME CHANGE FROM RIVER OASIS CAFÉ TO OASIS CAFÉ WHEREAS, a revised application has been received from Craig Beemer, Oasis Café, Inc. for a for a DBA name change from River Oasis Café to Oasis Café; and WHEREAS, there are no other changes on the application; and WHEREAS, all required forms have been submitted. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the name change conditioned upon Minnesota Liquor Control. Adopted by Council this 29th day of October, 2013. _______________________________ Ken Harycki, Mayor ATTEST: ____________________________________ Diane F. Ward, City Clerk To: Members of Stillwater City Council From: Casi Butts, Magnuson Law Firm Re: Appeal of Problem Property Designation at 104 N. Sherburne Date: 10/23/13 The Problem Property Ordinance Stillwater City Code 38-5, known as the “Problem Property” Ordinance, was enacted in April 2010. The purpose of the Ordinance is to promote safety, prevent neighborhood blight, and focus the City’s resources on residences which consume a substantial amount of public services. Under the ordinance, a residence which meets certain qualifications can be placed on the City’s “Problem Property” list for a minimum period of two years. The owner of the residence must then obtain a problem property license from the city administrator, undergo an inspection of the property to establish conditions of the license for correction of problem conditions, and pay an annual license fee of the total estimated amount of enforcement for one year, not less than $1,500.00. See City Code 38-5(e). A property may be removed from the list after 24 months without problems or violations occurring on the property. The designation of a “problem property” may be appealed to the City Council, and the appeal will stay all relevant proceedings. If a homeowner fails to comply with the ordinance, the City may certify the license fee to the County to be collected with the homeowner’s property taxes, and may charge the owner with a Misdemeanor (punishable by 90 days in jail and/or a $1000 fine). A property may be designated a “problem property” in two ways: (1) there are three “founded and substantial problems or violations” occurring within an 18 month period at the residence, or (2) substantial problems remain unabated for 90 days after notice to the property owner and an opportunity to cure. See City Code 38-5(c)(2). A “problem” is defined by the statute in a number of ways, including noisy/late parties that disturb neighbors, gatherings where residents or guests are cited for underage consumption, and abusive and noisy language by residents directed at adjacent or neighboring property owners, among other things. See 38- 5(b)(2). A “violation” is defined as a violation of the City Code or any Minnesota statute where the penalty is a fine or jail or both. See 38-5(b)(1). Designation of 104 N. Sherburne Street as a “Problem Property” On September 5, 2013, an application for a problem property designation of the residence located at 104 North Sherburne was presented to the City Administrator. See attached. Whereas the ordinance requires three “founded and substantial problems or violations,” the application referenced 11 incidents where police were dispatched to the residence. The violations included citations for Fifth Degree Assault, Domestic Assault, Underage Consumption, and Disorderly Conduct. The problems included several incidents where residents or guests were shouting in the street, residents or guests were shouting at or threatening neighbors, and residents or guests were physically fighting, including in the street. In seven (7) instances, police were called by a neighbor or anonymous complainant. In three (3) instances, police were called by a guest at the residence. Three of the incidents involve intra-family violence. The 11 incidents referenced in the problem property application do not represent all occasions on which police responded to the residence. Since April 5, 2013, police responded to the residence on at least ten (10) additional occasions; these incidents were not included in the problem property application because they did not qualify as “problems” or “violations,” or because they were unnecessary given the list of other incidents. The designation of 104 N. Sherburne as a “problem property” is the first time the City has placed a property on the list. The City began reviewing the property for this designation in July 2012. The City attempted to enforce this ordinance against a different residence in 2012; however, it was never officially added to the list. In 2013, the City has sent warning letters to two other residence owners providing notice that it will proceed with a problem property designation if such properties are not brought into compliance with City Code. Appeal of Designation Mark Meister, the property owner of 104 N. Sherburne, has contacted the City to contest the problem property designation due to special circumstances of its residents. Specifically, the property is inhabited by a woman, two of her sons, and one son’s girlfriend. Both sons have been diagnosed with unspecified disabilities. The family has been told by the State to contact police if they need help controlling the behavior of either son, or mediating disputes between them. Mr. Meister may have additional complaints or concerns which he may voice at the appeal. As to the appeal, the City’s position would be that the majority of problems and violations cited in the designation have nothing to do with either of the sons. Furthermore, even exempting intra-familial problems or disputes from consideration, the City continues to spend a significant amount of resources dealing with problems at this residence. Determination of 104 North Sherburne Street as a Problem Property Pursuant to Sec. 38-5 of the Stillwater Citv Code WHEREAS, on April 4, 2010, an ordinance was adopted establishing Sec. 38-5 of the City Code entitled "Control and Elimination of Problem Property;" and, WHEREAS, the listing of a property as a "problem property" is made by a determination of the City Administrator after consultation with the County Development Director, City Police and City Attorney; and, WHEREAS, this determination is made by the City Administrator after consultation on the following basis: 1. That problems as defined by Sec. 38-5 subd. (b)(2) which have occurred on the property are: a. Disturbance resulting in a citation for 5th Degree Assault on January 3, 2012, as described in ICR 112200075. See attached Exhibit "A." b. Gathering in the middle of the street disturbing the repose of adjoining property owners on June 23, 2012, as described in ICR 112205031. See attached Exhibit "B." c. Underage consumption occurring on July 8, 2012, as described m ICR 112205590. See attached Exhibit "C." d. Screaming match that disturbed the repose of adjoining property owners on August 8, 2012 as described in ICR 112206765. See attached Exhibit "D." e. Gathering in the middle of the street disturbing the repose of adjoining property owners, involving abusive language or gestures by the residents of the property directed at neighboring property owners on August 8, 2012, as described in ICR 112206770. See attachedExhibjt "E." f. Disturbance with an illegally parked vehicle from which abusive language was directed at neighboring property owners on December 24, 2012, as described in ICR 112211232. See attached Exhibit "F." g. Physical fight in the middle of the street in front of the property disturbing the repose of adjoining property owners, after which two individuals received citations for underage consumption, on January 5, 2013. See attached Exhibit "G.'' Dated: h. Disturbance involving a family dispute disturbing the repose of adjoining property owners on May 27, 2013, as detailed in ICR 113204130. See attached Exhibit "H." 1. Disturbance involving a physical fight disturbing the repose of adjoining property owners on June 20, 2013, as detailed in ICR 113205081. See attached Exhibit "I." J. Disturbance resulting in a citation for 5th Degree Assault on July 9, 2013, as detailed in ICR 113205843. See attached Exhibit "J." k. Disturbance resulting in a citation for Domestic Assault on July 24, 2013, as detailed in ICR 113206551. See attached Exhibit "K." 2. That the incidents described above are serious, founded and substantial. 3. That based upon the above problems I hereby determine that the property at 104 North Sherburne Street is a problem property and that written notice, being a copy of this decision, be mailed to the registered owner of the property, Mark David Meister, 8921 Oakhill Avenue North, Stillwater, Minnesota 55082. 4. That within 30 days of this notice the owner must apply for a license as described in Sec. 38-5 of the City Code, a copy of which is attached as Exhibit "L." Larry D. sen City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) SEIJI On this _s:_ of A~st, 2012, before me, a Notary Public within and for said County, personally appeared Larry D. Hansen, to me known to be the person described in and who executed the foregoing instrument as City Administrator, and acknowledged that said person executed the same as the person's free act and deed. DAVID TERRY MAGNUSON NOTARY PUBLIC MINNESOTA r:nm,,., •• ,,._ Acknowledged before m David T. Magnuson City Council Report DATE: October 23, 2013 CASE NO.: 2013-26 APPLICANTS: Corey Fedie, Director of Facilities, Lakeview Health Tyler Strachota, Metro Mechanical Contractors PROPERTY OWNER: Lakeview Health REQUEST: Special Use Permit Amendment to add a rooftop fluid cooler LOCATION: 927 W. Churchill St. COMPREHENSIVE PLAN GUIDING: LDR, Low Density Residential LMDR, Low/Medium Density Residential ZONING DISTRICT: RA, Single Family Residential RB, Two-Family Residential PUBLIC HEARINGS: Planning Commission - October 15, 2013 City Council – October 29, 2013 REPORT AUTHOR: Bill Turnblad, Community Development Director BACKGROUND Lakeview Hospital would like to install a fluid cooler on the roof of their mechanical room, which is an addition built in 2009 to the southeast corner of the hospital. The Lakeview Hospital site is zoned RA and RB for one and two family homes. In these residential zoning districts, hospitals are allowed by Special Use Permit (SUP). Lakeview Health operates the hospital under a SUP. Each time an addition or exterior improvement is proposed, an amendment to the SUP is required. Most Special Use Permits are approved by the Planning Commission. However, there are a few like this hospital request that are reviewed by the Planning Commission but must be approved by the City Council.1 The Planning Commission held a public hearing and reviewed this request on October 15, 2013. 1 City Code Section 31-315 Lakeview Hospital SUP October 23, 2013 Page 2 SPECIFIC REQUEST Lakeview Hospital has requested an amendment to their Special Use Permit to allow the construction of a fluid cooler on the roof of their mechanical room. COMMENTS The fluid cooler proposed for the roof of the mechanical room would be 4’ - 8 ¼” tall, by 6’ – 7 ¼“wide and 24’ – 3 ½” long. It would have 12 fans. The entire unit would be installed well back of the eastern edge of the roof, which locates it as far as possible away from the nearest homes in the neighborhood. Two aspects of the cooler need particular attention. The first is the potential aesthetic impact. The Planning Commission and City staff believe that the mass of the hospital structure that serves as a backdrop to the units, as well as the location of the unit well back of the roof edge, both minimize the visual impact of the equipment. The second concern with this type of improvement is the potential noise impact. The mechanical contractor has retained an acoustical engineer to review the cooler. A preliminary review indicated that even the City’s day-time and night-time noise limits would not be exceeded. Moreover, to maintain quiet for the patient rooms immediately next to the cooler as well as neighbors, the hospital will have the acoustic engineer return and take decibel readings after the equipment is installed. Any mitigation that is necessary to keep the sound generation below the various applicable limits will be implemented. ALTERNATIVES The City Council has the following options available: 1. Approve the Special Use Permit amendment with the condition that upon installation of the cooler, an acoustical engineer must verify that the noise levels will conform to City noise limits found in City Code Section 38-3. A copy of the acoustical engineer’s findings need to be submitted to the City. If any of the noise generation standards found in City Code are not maintained, sufficient noise mitigation must be implemented to bring noise generation volumes within the established standards. 2. Deny the Special Use Permit. 3. Table the request for more information on the noise levels. RECOMMENDATIONS The Planning Commission (on a unanimous vote) and City staff recommend approval of the SUP amendment with the condition identified above. Attachments: Air Photo Plan drawings Resolution   AE R I A L V I E W NO S C A L E 09 . 1 6 . 1 3 ""' 0 N oci N 1ii ::::J Ol ::::J <( w ~ 0 GENERAL NOTE: UNIT LOCATED MINIMUM 1 0' -0" FROM ROOF EDGE ROOF EDGE ...----1-.;;t-- CXJ I EXISTING GRADE (APPROX. 15' -0" BELOW ROOF EDGE) ELEVATION LOOKING NORTH NO SCALE FLUID COOLER ROOF SUPPORT (TYP.) ROOF EDGE ---, I ( I I, ~ ~r l ...----1-.;;t-- CXJ d I Ji ' 24'-31" 2 EXISTING GRADE (APPROX. 8' -0" BELOW ROOF EOGE) \ ELEVATION LOOKING WEST NO SCALE I, I ~ r FL UID COOLER RO OF SUPPORT YP.) (T I ~L_------------------------------------------------------------------------------------------------------_1~~~ CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING AN AMENDMENT TO THE SPECIAL USE PERMIT FOR LAKEVIEW HOSPITAL ALLOWING INSTALLATION OF ROOFTOP COOLING EQUIPMENT CASE NO. 2013-26 WHEREAS, Lakeview Health has requested an amendment to the Special Use Permit for Lakeview Hospital (927 W. Churchill St) to allow the installation of a fluid cooler on the roof of their mechanical room; and WHEREAS, the property upon which Lakeview Hospital is located is zoned both RA, Single Family Residential and RB, Two Family Residential; and WHEREAS, hospitals are allowed by Special Use Permit in both the RA and the RB zoning districts; and WHEREAS, Lakeview Hospital operates under a Special Use Permit and would like it amended by the City to the requested fluid cooler; and WHEREAS, City Code Chapter 31, Section 31-207 establishes a process for reviewing requests for specially permitted uses and amendments to them; and WHEREAS, according to the established process, the Planning Commission held a public hearing on October 14, 2013 to discuss the request, during which time no public testimony was offered, and the Planning Commission made a unanimous recommendation that the City Council approve the Special Use Permit amendment; and WHEREAS, on October 29, 2013 the City Council held a public hearing to consider the Special Use Permit amendment request and found it to be consistent with the City’s Comprehensive Plan and compatible with its surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves a Special Use Permit amendment for the new rooftop fluid cooler for Lakeview Hospital, with the following conditions: 1. The improvements shall be installed in substantial conformance with the plans on file with the Community Development Department. 2. Upon installation of the cooler, an acoustical engineer must verify that the noise levels conform to the City noise standards as established in City Code Section 38-3. A copy of the acoustical engineer’s findings are to be submitted Page 2 of 2 to the City. If any of the noise limits found in City Code are not maintained, sufficient noise mitigation must be implemented to bring noise generation volumes into compliance. Enacted by the City Council of the City of Stillwater, Minnesota this 29th day of October, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City Council Report DATE: October 23, 2013 REGARDING: Pre-approved list of Historians for Demolition Ordinance work FROM: Bill Turnblad, Community Development Director BACKGROUND City Code requires a “designation study” to be completed prior to a City Council decision to deny a request for a demolition permit. The study must be completed by a historian that meets the Department of the Interior Standards. But, the elaborate process necessary to solicit, select and approve a qualified historian; then to enter into contract for their work is too lengthy to complete within established time limits. Therefore, the City Council adopted a process on July 2, 2013 to pre-approve qualified historians. (See attached policy.) By pre-approving a list of historians and a contract, the demolition review process could be condensed to fit within the codified time limit. City staff distributed an RFP to twenty-three firms in the region that have historians appearing on the list of qualified professionals maintained by the Minnesota State Historic Preservation Office. We received two proposals, one of which was subsequently withdrawn. COMMENTS The remaining proposal is from Summit Envirosolutions, Inc of St. Paul. It is a very solid proposal. The company has more than sufficient experienced staff resources to complete the fast 60 day turn around needed for the designation studies. Furthermore, their all-inclusive fee of $5,000 is fair and reasonable. The Heritage Preservation Commission considered the fact that only one proposal still remained for consideration. Though they would have preferred to have had multiple proposals to choose from, they felt that that Summit had the resources to perform well and in a timely fashion. Moreover, they felt the proposed price for a designation study was good. Therefore, they unanimously recommended that the City enter into a contract for their services. ALTERNATIVES The City Council has the following options available: 1. Give preliminary approval of the proposal and direct staff to draft a contract that will be brought back to the City Council for formal approval. 2. Direct staff to re-distribute the RFP in hopes of attracting more than one proposal. 3. Table action for more information. Historian services October 23, 2013 Page 2 RECOMMENDATION The Heritage Preservation Commission and City staff recommend that the Council give preliminarily approval to enter into a contract with Envirosolutions, Inc. for historian services. If the Council chooses this course of action, the contract and resolution of approval will be brought to the next Council meeting for formal approval. Attachments: Proposal Policy Resolution RESOLUTION NO. 2013-109 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING PROCEDURES FOR PRE-APPROVING HISTORIAN SERVICES RELATED TO DEMOLITION REQUESTS WHEREAS, City Code Section 34-4, Subd. 2(2)(iii) requires a "designation study" to be completed prior to a City Council decision to deny a request for a demolition permit; and WHEREAS, the designation study must be completed by a historian that meets the Department of the Interior Standards; and WHEREAS, the process necessary to solicit, select and approve a qualified historian, and contract for completion of the designation study, is too lengthy to complete within the time limits established by Chapter 34 of City Code. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby adopts a process to pre-approve qualified historians at established prices to complete designation studies if they become necessary. BE IT FURTHER RESOLVED, that the pre-approval process shall be administered according to the following guidelines: 1. Every other year, City staff will compile a list of recommended historians for possible approval by the City Council. a. The list will include candidates that have submitted proposals in response to a Request for Proposals (RFP) that is distributed by City staff. b. The RFP will be sent only to historians found qualified by the State Historic Preservation Office. c. The RFP will include a statement that the proposals must include a price for completion of a designation study, and that the proposed price must remain valid for two years. 2. Together with the list of historians, staff will recommend a set price for completion of a designation study. 3. After the City Council adopts the pre-approved list of historians and the set price, City staff will, on a rotation basis, contact a historian from the list to complete designation studies. Any contract deemed advisable by the City Attorney can be executed by the City Administrator. Costs for the study will be the applicant's responsibility. Enacted by the City Council of the City of Stillwater, Minnesota this 2"d day of July, 2013. CITY OF STILL WATER ATTEST: ~J./Va~d- Diane F. Ward, City Clerk Page 2 of2 I I I J J J I Proposal PRE-APPROVAL FOR QUALIFIED HISTORIAN PROFESSIONAL SERVICES STILLWATER, MINNESOTA Submitted to City of Stillwater Submitted by Summit Envirosolutions, Inc. A /"--~~Summit ~ Env irosolutions ~ I ~-~-__..-.,..,.,.;"":::::=~ ~----------~~~~- 1 1 1 I I I I I I I I I Proposal Pre-Approval for Qualified Historian Professional Services Submitted to: Abbi Jo Wittman City Planner Stillwater City Hall 216 Fourth Street North Stillwater, MN 55082 Submitted by: Summit Envirosolutions, Inc. 1217 Bandana Boulevard North St. Paul, MN 55108 Contact: Andrew Schmidt Telephone: 651/842-8402 September 13, 2013 1 1 1 I I I I I I I I I I I I Contents Section 1. Proposed Study Outline ................................................................ 1 Section 2. Schedule for Study Completion....................................................... 3 Section 3. Individual Study Cost ................................................................... 4 Section 4. Statement of Qualifications ............................................................. 8 Attachment A. Resumes I I I I I I I J ) ] I I I I J J PROJECT OVERVIEW Section 1 Proposed Study Outline Summit Envirosolutions, Inc. (Summit) is pleased to submit a proposal to be included in the list of pre-approved historical consultants for the City of Stillwater (City). The City is seeking historical consultants for completion of studies to determine whether properties are eligible for designation as local heritage preservation sites. A designation study will be prepared when a demolition permit has been requested for a property that the Stillwater Heritage Preservation Commission (HPC) has found to be potentially eligible for local designation. Summit proposes to be on the City's pre-approved list of historical consultants. Summit will prepare historical designation studies according to the approach outlined below. The studies can be completed within 60 days according to the general schedule provided in Section 2 and at a cost described in Section 3. The general schedule and cost are for a single property with up to one main building, such as a house, and one ancillary building, such as a garage. Summit understands the importance of the historic designation studies for the City. As a historic river town, Stillwater's tourism economy, as well as general quality of life, are greatly enhanced by its historic buildings. The designation studies will provide buildings with protection and recognition, and preparing them quickly will allow project reviews to conclude in a timely manner. PROJECT APPROACH Summit historians will prepare local designation study reports as requested by the City. Before any work is started on the study reports, Summit staff will assess previous documentation for each property, where the gaps are, and what work is needed to complete the study report. It is anticipated that this work will be focused on the role of the property in the development of Stillwater, the background of its architect, and the developmental history of the building. In researching properties, we will build off of existing historic contexts as much as possible, such as the neighborhood histories. Historical research for properties will be undertaken at the Stillwater Public Library St. Croix Collection, Minnesota Historical Society library, and Washington County Historical Society. All properties will be assessed in the field to develop architectural descriptions and locate them on site maps. Each property will be photographed to provide a record of current site conditions. Each local designation study report will follow the format of previous designation studies prepared for the HPC. Each report will include, among other items, a Description Statement with a written description of the historic and current physical appearance of the property; a Significance Statement that identifies and places the property into relevant Summit Envirosolutions, Inc. Pre-Approved Historical Consultant City of Stillwater ) ] I I I I I Stillwater historic contexts and identifies and discusses the relevant National Register of Historic Places criteria of significance, as well as developmental history and additional historic context information; Bibliographic References; a site map; and current and historic photographs. Each draft study report will be submitted to the City for review and comment in Adobe pdf format. Reports will be revised to reflect comments , prior to the submission of the final deliverables. Up to five hard copies of the final report will be submitted to the City , and one electronic copy will be submitted for future distribution needs. Summit Envirosolutions, In c. 2 Pre-Approved Hi storical Consultant City of Stillwater J I I I 1 I I I I I I I I J J I Section 2 Schedule for Study Completion Summit can prepare each designation study within 60 days of the notice to proceed, based on the following general schedule. • Review of existing documentation; identification of needed research: within 14 days ofNotice to Proceed • Property research, fieldwork, and current photographs: within 30 days of Notice to Proceed • Complete draft designation study report: within 45 days of Notice to Proceed • Submit final designation study report: within 60 days of Notice to Proceed, if comments from City are received within one week of draft submittal. Summit Envirosolutions, Inc. 3 Pre-Approved Historical Consultant City of Stillwater ) 1 ) J J I J J J I Section 3 Individual Study Cost Summit can complete the historical designation studies for a lump sum cost of $5,000 per property. This cost includes labor and expenses. This cost assumes that a property will consist of no more than one main building and one ancillary building, and that a property will be evaluated individually. Variation in the type of property evaluated may affect the cost of the study. For example, a property that includes more than one main building and one ancillary building may have a higher associated cost. Conversely, if more than one property is evaluated at the same time, the cost per property may decrease due to efficiencies in research and fieldwork. Cost variations can be negotiated on a case by case basis. Summit Envirosolutions, Inc. 4 Pre-Approved Historical Consultant City of Stillwater 1 I ) 1 l I I I J J J J J Firm Background and Contact Section 4 Statement of Qualifications We believe that Summit is well qualified to provide the City with the requested historical consultation based on our staff expertise, the commitment of senior staff to projects, and our history of high-quality and efficient work. Proposer: Summit Envirosolutions, Inc. 1217 Bandana Boulevard North St. Paul, MN 55108 Contact: Andrew Schmidt Director of Cultural Resources 1217 Bandana Boulevard North St. Paul, MN 55108 Telephone: 651-842-4202 Fax:651-647-0888 Emai I: aschmidt@summite.com Summit was organized as a corporation under Minnesota law in 1990. Summit is an innovative consulting firm specializing in the management of cultural, environmental, and water resources. The company is organized into two offices and then into functional departments within each office. The St. Paul office is comprised of three main departments: Cultural Resource Management (CRM), Water Resource Management, and Environmental Resource Management. The Reno office is comprised of a CRM department only. The historic designation studies will be prepared by qualified architectural historians from the St. Paul cultural resources department. The Summit cultural resources department is led by Andrew Schmidt, who is the director of cultural resources, and includes three architectural historians and three archaeologists. The three architectural historians, Andrew Schmidt, Marjorie Pearson, and Sara Nelson, all meet the Secretary of the Interior's Professional Qualification Standards in History and Architectural History. In addition, Summit has full GIS mapping capabilities. As a firm, Summit has the capacity to complete large, complex projects and, at the same time, is small and nimble enough to complete individual building studies quickly and efficiently. Summit has prepared statewide historic context studies and linear corridor studies surveying and evaluating hundreds of properties. Summit has also completed individual property historical designation studies and National Register evaluations. With this experience and capacity, Summit is very qualified to serve as a historical consultant to the City. Summit Envirosolutions, Inc. 5 Pre-Approved Historical Consultant City of Stillwater I I I I I I I I I I I In addition to evaluations ofNational Register eligibility, Summit has completed a many National Register nomination projects in recent years, including 17 properties for the U.S. General Services Administration, a historic district nomination for the Owatonna Commercial Historic District, a nomination for the 3M headquarters building in St. Paul, and statewide National Register Multiple Property Documentation Forms in Minnesota and North Dakota. We are currently under contract to prepare 22 National Register nominations along University A venue in Minneapolis and St. Paul. Project Personnel This section provides the names, roles, and qualifications of the key personnel for the project. Andrew Schmidt will be the Project Manager for the project. Resumes for key personnel are provided in Attachment A. Andrew Schmidt, M.A.-Director and Senior Architectural Historian For more than 20 years, Mr. Schmidt has applied historic resources analysis to planning and cultural resources management. He meets the Secretary of the Interior's Professional Qualification Standards for History and Architectural History. He has worked with public agencies and private companies throughout the Midwest and California to develop documents that serve as management tools and fulfill state and federal compliance requirements related to historic and archaeological resources. Mr. Schmidt has managed numerous cultural resources studies that inventoried and evaluated the National Register eligibility of historic sites in large and small urban areas. He has served as Principal Investigator for evaluations of historic significance for historic districts, houses, schools, commercial buildings, industrial complexes, bridges, parks and parkways, and cemeteries. He has authored or co-authored hundreds of historic resources technical studies. In addition, Mr. Schmidt has completed National Register nomination forms, including a statewide Multiple Property Documentation Form for railroad properties in Minnesota, and a number of individual nominations for federal buildings throughout the Midwest. Marjorie Pearson, Ph.D.-Senior Architectural Historian Over the past 3 7 years, Dr. Pearson has applied her architectural history background to planning and cultural resources management. She meets the Secretary of the Interior's guidelines for professional qualifications in history and architectural history. She has managed cultural resources investigations that have inventoried and evaluated National Register of Historic Places (NRHP) eligibility of historic sites in urban and rural areas. She has served as Principal Investigator for evaluations of historic significance for bridges, dams, transportation corridors, rural/agricultural landscapes, parks and parkways, cemeteries, houses, schools, commercial buildings, and industrial complexes. She has authored or co-authored numerous historic resources technical studies for compliance with Section I 06 of the National Historic Preservation Act. She has prepared numerous National Register of Historic Places Nomination forms for a wide variety of properties including historic districts. Summit Envirosolutions , Inc. 6 Pre-Approved Historical Consultant City of Stillwater I I I I I I I I I I I I I I I J J 1 Sara Nelson, B.A.-Architectural Historian Ms. Nelson has five years of experience as a historian. At Summit, she has worked on neighborhood-wide historical surveys and National Register nominations. In addition, she has worked as a historical researcher, utilizing local property records, city directories, and aerial photographs. She also has served as temporary staff to the St. Paul Heritage Preservation Commission, preparing staff reports recommending properties for local designation potential. SAMPLE PROJECTS AND REFERENCES The following selected projects demonstrate the capabilities of Summit staff members to complete projects similar in nature to the proposed historical designation studies. Historical Designation Studies for Three Buildings in Saint Paul. Summit prepared local historical designation studies for three buildings in downtown Saint Paul according to the standards set by the Saint Paul HPC: the Fitzpatrick Building, the Merchants National Bank Building, and the Smyth Building. The studies included architectural descriptions of the buildings, background research regarding the history of the buildings and their associations with the development of downtown, and application of significance criteria. Prepared for the City of Saint Paul and reviewed by the Saint Paul HPC, 2011- 2012. Marie Franchett, Principal Project Manager Saint Paul Planning and Economic Development 25 W. Fourth Street, Suite 1100 Saint Paul, MN 55102 Telephone: 651-266-6702 Email: marie.franchett@ci.stpaul.mn.us National Register Nomination Forms for 17 Federal Buildings. Summit prepared National Register nomination forms for 17 federal buildings throughout the Midwest and northeastern U.S. All nominations were prepared to the standards of the National Register and include a detailed architectural description, historic context, statement of significance, and photographic documentation. This project required coordination with GSA staff in Washington, D.C., as well as regional federal preservation officers and the building managers. Prepared for the United States General Services Administration, 2006-2010. Claire C. Hosker, Assoc. AlA U.S. General Services Administration Office of the Chief Architect, Center for Historic Buildings 1800 F Street, NW, Room 3341 Washington, DC 20405 Telephone: 202-501-1578 E-mail: claire.hosker@gsa.gov Summit Envirosolutions, Inc. 7 Pre-Approved Historical Consultant City of Stillwater 1 I I I I I I I I J I I J Hotel Maryland National Register Nomination Form. Summit prepared a National Register nomination form for the former Hotel Maryland in Minneapolis as part of a historic preservation tax credit application. Although initial feedback was that the integrity of the building had been compromised, Summit worked with staff of the SHPO and Minneapolis Heritage Preservation Commission to gain support for the nomination and presented the case to the State Review Board, which approved the nomination. Prepared for Aeon, 2012-2013. Pam Bookhout, Project Manager Aeon 901 N. 3rd Street, Suite 150 Minneapolis, MN 55401 Telephone: 612-341-3148 Email: pbookhout@aeonmn.org 3M Administration Building National Register Nomination. Summit has undertaken a variety of projects as part of the required mitigation for the redevelopment of the 3M St. Paul Campus. This has included: Phase II Historical Evaluation of Buildings within the 3M Main Plant Historic District; Minnesota Historic Property Record documentation for the 3M Campus; National Register nomination for the 3M Administration Building; video recording of the buildings and campus; preparation of an interpretive public education program including design of interpretive displays; and historical architect services. As part of the mitigation program for the redevelopment of the historic 3M campus on the East Side of St. Paul, Summit prepared a National Register nomination form for the Administration Building, which served as 3M's corporate headquarters from 1940 to 1962. The nomination was prepared to the standards of the National Register and includes a detailed architectural description, historic context, statement of significance, and photographic documentation. Prepared for the St. Paul Port Authority and submitted and approved by MnSHPO, 2011. Monte Hilleman, Vice President Redevelopment Saint Paul Port Authority 1900 Landmark Towers 345 St. Peter Street Saint Paul, MN 55102 651-204-6237 Summit Envirosolutions, Inc . 8 Pre-Approved Historical Consultant City of Stillwater TO: Mayor & Council Members FROM: Bill Turnblad, Community Development Director DATE: October 23, 2013 RE: Request by Rivertown Commons Resident for 24/7 pass in Ramp REQUEST Eileen Leewaye has requested a 24/7 residential parking permit for the municipal ramp. The current City policy is generally not to sell residential parking passes in the ramp. There are four reasons for this policy: 1. Economic Development Project - The parking ramp was constructed with Tax Increment Financing (TIF) funds to encourage economic development and to support downtown businesses. It is not a residential parking facility and the more residential parking that is permitted in the ramp, the less it can fulfill its primary purpose as an economic development tool. 2. TIF Funding - Since TIF funds were used for this public project, only 10% of the facility can be used for private purposes such as residential parking. 3. Development Agreement - As assembly of the land for the parking ramp was negotiated, Trinity Lutheran Church agreed to give land to the City in return for free parking on Sunday mornings. The intent of this was to create more parking spaces for the churches in the area. Each space that is permanently occupied by a residential vehicle reduces the number of spaces available on Sunday mornings. 4. Event Parking Revenue - Each space that is permanently occupied by a residential vehicle eliminates event parking revenue for that space. Event parking revenue is critical to generating operational and maintenance funds for the facility. However, since 10% of the 250 spaces may be used for non-commercial purposes, 25 spaces could be rented to residential patrons. Therefore, the City has approved several exceptions to the general policy: 1. Eight spaces are permanently reserved for Rivertown Commons residents as a courtesy because in preparation for construction of the ramp, the Leewaye Permit Request October 23, 2013 Page 2 City removed an eight space lot that was located on City property and had previously been used (though not owned by) Rivertown Commons residents. 2. One off-season residential pass was approved for a Rivertown Commons resident. And, during the off-season we continue to allow one Rivertown Commons resident to buy a permit. 3. 16 spaces can be rented by any Stillwater resident that has a state issued handicapped parking permit. These three exceptions equal the total 25 spaces that are allowed to be used non-commercially. COMMENTS Only six of the 16 residential handicapped permit spaces are currently rented, leaving 10 vacant. The Downtown Parking Commission recommends changing the residential permit policy to allow five of the 10 remaining handicapped spaces to be sold to any resident of Stillwater on a first-come-first-served basis. This would still provide for 11 residential spaces reserved for handicapped drivers. 11 seems to be more than enough spaces to meet the handicapped parking demand, since only six have ever been rented. The Commission also recommended charging $35 a month for each of the five general residential spaces. This would cover all operational costs associated with each space. ALTERNATIVE COURSES OF ACTION The City Council has several options. 1. Make an exception to the general policy and direct City staff to sell Leewaye a 24/7 residential parking permit, even though she has no state issued handicapped parking permit. 2. Maintain the existing policy and deny the Leewaye request, since she has no state issued handicapped parking permit. 3. Accept the Downtown Parking Commission recommendation and allow the sale of five residential parking permits for $35 per space per month to any Stillwater resident on a first-come-first-served basis. Leewaye would then be sold one as the first to request one. 4. Table the item for more information. bt