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Home My WebLink About2013-10-28 PRC packet(ai,11water H E 9 1 R T H P L A C L O F M I N N F S 0 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, OCTOBER 28, 2013 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, October 28, 2013, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the September 23, 2013 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Brown's Creek Nature Preserve Single Track Mountain Bike Track 4. Park Fees Report 5. 5 Year CIP Update Commission Items/Topics (Minutes done from Tim Moore's notes - meeting was not recorded) CITY OF STILLWATER PARKS AND RECREATION COMMISSION September 23, 2013 Present: Chairman Linda Amrein, Commissioners Scott Christensen, Sandy Snellman, David Brandt, Rob McGarry, and Council Liaison Mike Polehna Absent: Commissioners Solveg Peterson and Don Stiff Staff present: Public Works Superintendent Tim Moore Approval of Minutes - Motion by Brandt, seconded by Snellman, to approve the July 22, 2013. All in favor. OPEN FORUM - There were no public comments. ACTION ITEMS Mountain Bike Trails at Brown's Creek Nature Preserve Moore informed the Commission that the City has been approached by a group of residents interested in developing single track mountain bike trails at Brown' s Creek Nature Preserve. Hank Gray gave a short presentation about the proposal. Motion by McGarry, seconded by Snellman, to direct the group to work with staff on the planning phase and submit plans for approval at a later commission meeting. All in favor. Proposed Temporary Do_ Park Moore stated that the Friends of Stillwater Dog Park have requested a temporary dog park be created at the city snow storage area just west of the Jaycee Ball fields on Myrtle Street West. This property is used as a staging area for City projects as well as snow storage in the winter, composting for street sweepings and a marshaling yard in case of storm damage. The dog park would be located on the northern portion of the fenced in area and would be a temporary facility until a more suitable location can be found. In the event that the city needs to use the entire area for maintenance operations, use for a dog park will be suspended until such time that it can be made available. The Commission discussed the proposal. Updates on Park Projects Moore reported that the amphitheater in Lowell Park has been graded, topsoil placed and seeded. The contractor is completing the extension of the Pedestrian Plaza and the stage along the river is in the design process. Parking lot construction will begin on September 23 at Mulberry Street and progress south to Nelson Street. Bathroom plans are complete and he is finishing bidding documents to solicit bids for construction. At Millbrook Park, the infield for the ball field has been graded and the ag lime placed. Park and Recreation Board Minutes September 23, 2013 Page 2 of 2 Irrigation will be installed the week of September 23 and SCVBA Association will be laying sod on September 28. COMMISSION ITEMSITOPICS There were no Commission items or topics. The meeting was adjourned at 8:24 p.m. Respectfully submitted, Julie Kink Recording Secretary l ater T Ii E 6 1 R T H P L A C E 0 E NI I N N E S 0 1 A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: October 24, 2013 Re: Update on Browns Creek Reserve Single Track Mountain Bike Track Discussion The group proposing to build a single track mountain bike track at Brown's Creek Park Reserve has met on sight and is developing a plan to present to the Parks and Recreation Commission at the November meeting. Commissioner David Brandt will give an update of the progress at the meeting. (S,iwater T H E B I R T H P L A C E O F Nil N N E S 0 T A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: October 24, 2013 Re: 2009 -2013 Park Fees report Discussion Attached are reports for revenue collected from park reservation fees from 2009 - 2013. These figures do not include our regular events such as Summer Tuesday s or the Car Show. While reservations have risen slightly over the past 5 years, the number of people using the parks has increased by 25 %. With the improvements to Lowell Park and the continued popularity of Pioneer and Teddy Bear Park, the City may see increased demand in the future. This memo is intended as an update for the Commission. Staff will continue to work on ways to better provide service to the community using Stillwater's parks. 2013 Park Fees Report Thursday, October 24, 2013 Location # of Reservations # of People Total Amount Benson Park 3 260 $0.00 Heritage Square 1 60 $50.00 Legends Park 1 100 $50.00 Legends Parks 1 100 $35.00 Lily Lake Park 6 1530 $335.00 Lowell Park 22 1640 $1,735.00 Northland Park 3 600 $0.00 Pioneer Park 87 6660 $5,685.00 Pioneer Park & Lowell Park 1 150 $250.00 South Lowell Park 1 100 $0.00 Teddy Bear Park 62 1855 $6,235.00 Washington Square 42 2075 $1,920.00 Grand Total 230 15130 $16,295.00 2012 Park Fees Report Thursday, October 24, 2013 Location # of Reservations # of People Total Amount Heritage Park 1 150 $35.00 Heritage Square 1 100 $85.00 Legends Parks 1 100 $35.00 Lily Lake Park 11 1860 $1,380.00 Lowell Park 13 1135 $1,085.00 Northland Park 3 350 $0.00 Pioneer Park 88 5935 $5,675.00 Prairie Park 1 200 $0.00 Teddy Bear Park 54 1620 $5,790.00 Washington Square 37 1700 $2,060.00 Grand Total 210 13150 $16,145.00 2011 Park Fees Report Thursday, October 24, 2013 Location # of Reservations # of People Total Amount Brown's Creek Park 1 150 $0.00 Heritage Square 3 275 $185.00 Legends Park 1 50 $0.00 Legends Parks 1 100 $35.00 Lily Lake Park 8 2060 $900.00 Lowell Park 10 700 $1,000.00 Northland Park 4 300 $0.00 Pioneer Park 74 4980 $5,440.00 Prairie Park 1 200 $0.00 Teddy Bear Park 68 1882 $7,230.00 Washington Square 40 1755 $2,010.00 Grand Total 211 12452 $16,800.00 2010 Park Fees Report Thursday, October 24, 2013 Location # of Reservations # of People Total Amount Benson Park 2 130 $0.00 Heritage Park 1 200 $35.00 Legends Parks 1 100 $35.00 Lily Lake Park 10 2480 $925.00 Lowell Park 21 2260 $1,790.00 Northland Park 3 250 $0.00 Pioneer Park 78 5288 $4,665.00 Prairie Park 1 200 $0.00 Teddy Bear Park 65 1935 $6,660.00 Veterans Memorial Site 2 30 $35.00 Washington Square 35 1590 $1,830.00 Grand Total 219 14463 $15,975.00 2009 Park Fees Report Thursday, October 24, 2013 Location # of Reservations # of People Total Amount Benson Park 1 60 $0.00 Heritage Park 1 200 $35.00 Heritage Square 1 100 $35.00 Lily Lake Park 15 2625 $890.00 Lowell Park 9 518 $820.00 Northland Park 3 250 $0.00 Pioneer Park 79 5122 $4,680.00 Prairie Park 1 200 $0.00 Teddy Bear Park 51 1731 $5,435.00 Washington Park 1 75 $35.00 Washington Square 37 1455 $1,875.00 Grand Total 199 12336 $13,805.00 ater /* i T H E B I R T H P L A C E O F M I N N E S T A Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: October 24, 2013 Re: 5 -Year CIP Work Plan Progress DISCUSSION Below is the 5 -year CIP work plan provided to the Parks and Recreation Commission Meeting on July 25, 2011. Included in this 5 -year CIP work plan is both capital projects and projects that can be done with operating budget. An update is provided alongside each item showing progress. At this time I am asking the Parks and Recreation Commission to review progress and begin to think about projects to add or delete from the list. Community Parks Lowell Park Major Redevelopment - (nearing completion 2014) Millbrook Community Park New park Development - (nearing completion 2014) Pioneer Park Continue park improvements - (irrigation 2014) Renovate bandshell (roof and west wall) — Done Replace floor in bandshell - (2014) Northland Park Replace upper play equipment - (replacement from Ramsey /Grove) Make an "entryway" to park - (new landscaping at sign) Replace irrigation systems - Done Improve drainage upper field-- (ongoing) Replace parking lot Rehabilitate tennis courts — (new surface 2012) Install or rehabilitate backstop on lower field Improve lower infield (possible twins grant) Rehabilitate warming house facility Aiple Park New park development —Will begin discussion 2014 Browns Creek Park New irrigation systems Lily Lake Park Replace irrigation systems Replace conduit on ballfield lights - Done Remodel bathroom interior Improve beach — (Closed) Rehabilitate tennis courts — (New surface 2012) Neighborhood Parks Long Lake Open Space Add Picnic Shelter Add Nature Trails — (ongoing) Look at adding parking on north side Boutwell Cemetery New park development Staples Field Add parkland Add additional facilities at the site Reopen basketball court or convert to another park use — (Courts removed in 2011— Added Community Garden) Install irrigation in ballfield Rehabilitate tennis court surface — (new Surface 2012, Added Pickleball in 2013) Improve tennis court lighting Legends Park Add additional equipment — Play equipment and shelters done in 2010 New play equipment in 2018 — moved to 2014 Bergman Park Add additional equipment (play structure on north side of park) Install irrigation Triangle Park Replace play equipment — 2011 Remove basketball court in 2011— Done Landscaping with Volunteers - 2013 Ramsey Grove Park Replace 10 year old play equipment with structure for children 5 to 13 years of age — Done 2011 Public Works Park Continue baseball field improvements (bleachers, grass infield (possible twins grant) New irrigation systems Relocate trees — (ongoing) Liberty Square Request for installation of play equipment Trail Improvements Replace steps at Chestnut St, Laurel St, Willard St, Broadway St and Quarry Lane Before replacing steps, replace railings — (maintaining, condition steps and railing in good shape right now) Installation of trail system at Northland Park Develop a trail system in the 4th Street ravine from 4th St N to 2nd St N Proposed Downtown trail system (Cooperative efforts with County and State) Complete trail loop around McKusick Lake — Done