HomeMy WebLinkAbout2013-10-15 CC Packet REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
October 15, 2013
SPECIAL MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Presentations for 2014 Summer Festival proposals
REGULAR MEETING 7:00 P.M.
IV. CALL TO ORDER
V. ROLL CALL
VI. PLEDGE OF ALLEGIANCE
VII. APPROVAL OF MINUTES
2. Possible approval of minutes of October 1, 2013 regular and recessed meeting minutes
VIII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
IX. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
X. STAFF REPORTS
3. Police Chief
4. Fire Chief
5. City Clerk
6. Community Development Dir.
7. Public Works Dir.
8. Finance Director
9. City Attorney
10. City Administrator
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be
routine by the city council and will be enacted by one motion. There will be no separate discussion on these
items unless a council member or citizen so requests, in which event, the items will be removed from the
consent agenda and considered separately.
11. Resolution 2013-170, directing payment of bills (Available Tuesday)
12. Resolution 2013-171, approval of 2012-2014 Labor Agreement with the Stillwater Firefighter’s
Association
13. Resolution 2013-172, approving Minnesota Premises Permit for Lawful Gambling for Merrick,
Inc., located at No Neck Tony’s, 231 Myrtle Street E, Stillwater, MN
14. Possible approval of utility bill adjustments
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
None
XIII. UNFINISHED BUSINESS
15. Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF Assistance to redevelop the
Joseph Wolf Block at and around 402 South Main Street
XIV. NEW BUSINESS
16. Possible Approval of Technology Reimbursement Policy for Planning and Heritage Preservation
Commission members (Resolution – Roll Call)
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
17. Beyond the Yellow Ribbon update
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
•
Mid - America Festivals
Presentation by Jim Peterson
LI
1
Our Mission Tonight
• Illustrate that we have the requisite ability to
create, produce, and stage quality events such
as our proposed STILLWATER RIVER CITY DAYS
• Indicate that we have the financial ability and
commitment to maintain STILLWATER RIVER
CITY DAYS for the foreseeable future
• Provide comfort that STILLWATER RIVER CITY
DAYS will bean event that the people of
Stillwater and the River Valley desire, will
attend, will contribute to, and will be proud of
— We have already reached out and sought local input
• Introduce ourselves to the city officials with
whom we will be working with to fine tune the
event. 'Al A T F P "lak
491mnth
RIVER CITY DAYS
July 18th - 20th, saga
•
• •
We Build Traditions
• We create, produce and stage events from
A -Z
• Minnesota Renaissance Festival — 43 years
• Trail of Terror — 20 years
• Other Festivals — 30 + years
• Events within the Event
— Outdoor Weddings & Corporate Parties — 20+
yea rs
— Pet Fest — 7 years
— World Amateur Highland Games — 6 years
— Ladies Shopping Day — 2 years
TR01L or
T"RO�
1 t� I
• •
Quality Events of all Sizes
One size does not fit all
— Renaissance Festivals
— River Fest
— Wine Fest in Sarasota, FL
— 5 Broadway plays
— OZ To u r
— NCAA Regional Final Four
— Concerts at the
Metrodome
• Rolling Stones,
Grateful Dead, etc.
— Trail of Terror
— Victorian Christmas
— World Cup Soccer
— Guthrie Dark Nights
— US Open Squash
Tournaments
— US Open Golf
— World Title Boxing
Matches
— Regional Archery
Competition
— Regional Arm Wrestling
Competitions
— Aquatennial Boat Races
— Phantom's Feasts
— 5k / 10k Runs
— Stillwater Armory
— Garrison Keillor's Birthday
•
RIVER CITY DAYS
July 18th - 20th, 2014
0 0 0
It's not another Renaissance
Festival
Not that anything's wrong with that!
Stillwater River City Days is an event
focused on the traditions and values of
the great River Valley.
Stillwater River City Days will bean event
of controlled scope with the goal of slow
and gradual growth.
To borrow the words of a local resident,
to create a "Crown Jewel" event for
lr� km Sw6jur, 7%010 ti Too Cah"
MYER DAYS
MY 18th 20th, 2014
Our Staff
• Over 50 full -time employees
• Hands -on Management
• We have afull -time Marketing, PR and
Graphics Department
• Full staff of telemarketers
• In house Finance, Accounting, CPA and
Lega
• We strive for person -to- person
business connections; we always
answer the phone
MN
A09 q T ff'!'' ! \,',! /, T
RIVER CITY DAYS
July 18th - 20th, saga
Benefiting the Local The Raptor Center
Community
• Mid - America provided fundraising
opportunities that totaled over $328,582.54 to Memorial
BLOOD CENTERS
local non-profit groups in 2012. A Division e Innovative
Blood Resources
— Shakopee JC's - $115,000.00.
— Apple Valley Cheer - $12,796.05 (dn
— Basilica Choir - $11,271.38 ASS,S,ANC °°CS
— Tartan Theatre - $7,195.87
— Civil War Museum - $2,909.36 AV4
Neighborhood house-
• Our other entities provided $ 554,062.11 in
2012
• We provide hands on training to organizations HU
and volunteers
09offm2fth
STILLWATER
RIVER CITY DAYS
July 18th - 20th, 2014
0 0 0
Event Goals
• Build the "Crown Jewel" event
• Stillwater River City Days will become that
special event
— Unique
— Family Friendly
— Locally driven and supported
— A spirited homegrown event
— Source of pride for Stillwater and the River Valley
• Attract visitors today and tomorrow
• Benefit local communities
• Grow in future years to include other venues,
parks, theaters, etc.
r �
• s •
Formula for Success
• Build Traditions
• Listen, be flexible, &adjust
• Earn trust and integrity
• Develop relationships with city
officials and local residents
• Give back to the community
• Maintain long term professional staff
• Stick with it — be able to weather the
storm
• Under promise, over deliver
ST f,rA
RIVER CITY DAYS
July 18th - 20th, 2014
0 0 0
Local Community
Discount vendor /artisan fees for:
— Local Businesses
— Local Restaurants
— Local Wineries and Breweries
• Local Musicians, Artisans &Talent
Community Groups /Non - profits
— Fundraising opportunities
• Shuttle buses or free parking for
local residents
M
Ali
• • •
Event Activities
• Family Area & Activities
• Concert series, featuring local artists /acts
• Strongman / Lumberjack Competition
• Wine & Jazz Festival
• Local Beer Festival
• Artisans and Vendors
• Lumberjack Beard competition
• Under Consideration
— Tour de Stillwater (Bike /Run)
— Parade
— Water Show
— MN Made Film Festival (working with existing group)
— Chess Tournaments
— Theater (per conversation with locals)
— Cupcake Competition
— Ice Cream Social
— And more...
.. ►:i[111 1111i:�..
Family Involvement
•Family Area
— Bounce Houses &Rides
— Strolling Entertainers &Mascots
— Free Crafts
— Educational Events
— Kid Friendly Food Items
— Children's One Act Play Contest
1 1 '
1 A
Market
• Families with Children
• People who attend local events and
co n ce its
• $75,000 +household income
• Emphasis 25 — 54 year olds
A ,
Marketing
• Full -time Marketing, Public Relations and
Graphics team
• We currently spend $1.5 million in the
region
• Advertising connections with the local
media
• Social Media — over 100,000 followers
locally
• Email & mail databases over 100,000
locally
• We have established ticket outlets in place
sr;r r VYATFP
RIVER CITY DAYS
July 18th - 20th, 2 -14
Ll
0 0
Sponsorships &Vendors
In 2013 we had more than $200,000
in sponsorships for the MN Ren Fest
— Understanding of long -term realistic
sponsorship numbers fora 30,000
person three -day event in the River
Valley.
Mid - America Festivals has over
2,000 Artisans and vendors who
participate in our shows
•
Hardware & Garden Made Easy.
t
L I NDER'S'
THE GARDEN EXPERTS
1 1
Food and Beverage
• We own Castle Kitchens, a private
food and catering company
• Variety of food
• We understand standards and
regulations
• We are price sensitive —low prices
• We work with private independent
food vendors
., ►:if111 Ili1i:,..
0 0 0
Budget
•
Quality event on a low budget
• Realistic expectations for a new event
• We have the staying power to develop a new
event
— We can weather the storm
— We expect to lose money the initial year because
of increased expenses in marketing and initial
set -u p
• We will guarantee the city is "whole" each
and every season of Stillwater River City Days
• Realistic numbers that can be maintained year
after year
0 0 0
Insurance and Certifications
• We have insurance relationships
—Many venues are under insured and /or
uninsurable
•Alcohol Certification Training
• Employee /Volunteer Training
1 1 '
• 1 7
"When you walk into
Stillwater River City Days,
what do you see ?"
1 ,
• i
Thank You!
Questions?
pill
TO: Mayor & City Council
REPORT DATE: October 14, 2013
SUBJECT: Festival Proposal Interviews
FROM: Bill Turnblad, Community Development Director
BACKGROUND
At the October 1, 2013 meeting the City Council considered the festival proposal finalists that were
recommended by the selection committee. Council directed staff to arrange for the three finalists to
present their proposals at a special meeting to be held by the Council on October 15, 2013 at 4:30 PM.
The format of the interview will be that one production company will have 15 minutes to present their
proposal. This will be followed by a 20 minute question and answer session on that proposal. Then the
next production company will present in the same format.
Order of presentation will be in the order that the proposals were submitted:
1) FILO Productions (Tom Butina, co-event director, lead presenter);
2) Genius of Fun Events (Woody McBride, event coordinator, lead presenter);
3) Mid-America Festivals Corporation (Jim Peterson, owner, lead presenter).
COMMENTS
The requirements found in the RFP as well as many of the key results from the community survey on
events were included in a proposal evaluation form. The form is attached. It provides a starting point for
questions related to the proposals.
A summary of the community survey on events is also attached for your reference.
ACTION STEPS
1. Complete the interviews for the three finalists.
2. Decide to choose a single finalist or begin the RFP process over again.
a. This decision can be made at the special interview session or later at a regular Council
meeting.
3. If a single finalist is chosen, decide what council members and staff should be on the contract
negotiating team.
Attachments: Proposal evaluation form
Summary of Community Event Survey
Proposals
SUMMER FESTIVAL PROPOSALS
SELECTION OF FINALISTS
NAME OF RESPONDING FIRM
1. Three day event proposed?
Yes No
2. Is the geographic draw area for the festival participants concentrated on Stillwater area
residents?
Yes No
3. Does it appear that the proposed activities would appeal to Stillwater area residents?
Yes Maybe No
4. Experience and qualifications
• Has the project manager been identified?
• How much experience does the production firm have in community festival
production? Strong Moderate Weak
• Have references from past community festivals been submitted?
• Does the project manager have production experience in the Twin Cities
market? Strong Moderate Weak
• Has the staffing plan been well identified? Have resumes been included for
key staff?
5. Does the work program and production schedule seem reasonable?
6. Has an aggressive marketing plan been identified?
7. Has a festival site plan been submitted? Does it effectively use the venue?
8. Are local civic groups incorporated into the festival?
Yes Some No
9. What is the proposed festival name and theme? Does it complement the City’s
historic fabric and river setting?
Summer festival proposals
Evaluation Form
Page 2 of 2
10. Does the budget seem reasonable?
11. What percentage of the gross receipts is proposed to be given to the City in exchange
for use of the City’s name and property?
12. What City resources are requested?
13. Comments
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-
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m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
6
Tw
o
in
th
r
e
e
co
m
m
u
n
i
t
y
me
m
b
e
r
s
su
p
p
o
r
t
th
e
creation of
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
LJ
D
in
th
e
fu
t
u
r
e
Ho
w
mu
c
h
do
yo
u
su
p
p
o
r
t
or
op
p
o
s
e
th
e
cr
e
a
t
i
o
n
of
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
Lu
m
b
e
r
j
a
c
k
Da
y
s
in future years?
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
11
%
5%
17
%
25
%
41%
-2
st
r
o
n
g
l
y
op
p
o
s
e
-1
0
+
1
+
2
st
r
o
n
g
l
y
su
p
p
o
r
t
66
%
S
U
P
P
O
R
T
16
%
O
P
P
O
S
E
Re
s
i
d
e
n
t
s
a
n
d
b
u
s
i
n
e
s
s
e
s
te
n
d
t
o
a
g
r
e
e
o
n
t
h
i
s
.
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
7
Ha
l
f
of
th
e
co
m
m
u
n
i
t
y
wa
n
t
s
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
that’s
sm
a
l
l
e
r
th
a
n
LJ
D
;
th
e
ot
h
e
r
ha
l
f
wa
n
t
s
so
m
e
t
h
i
n
g
the same
as
LJ
D
or
la
r
g
e
r
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
If
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
Lu
m
b
e
r
j
a
c
k
Da
y
s
we
r
e
he
l
d
,
on
wh
a
t
sc
a
l
e
wo
u
l
d
yo
u
pr
e
f
e
r
it to be?
‐
sa
m
e
si
z
e
as
LJ
D
,
dr
a
w
i
n
g
lo
c
a
l
re
s
i
d
e
n
t
s
an
d
th
o
u
s
a
n
d
s
of
pe
o
p
l
e
fr
o
m
ou
t
s
i
d
e
of
th
e
ci
t
y
‐
la
r
g
e
r
th
a
n
LJ
D
,
dr
a
w
i
n
g
ev
e
n
mo
r
e
pe
o
p
l
e
fr
o
m
ou
t
s
i
d
e
th
e
ci
t
y
th
r
o
u
g
h
bi
g
at
t
r
a
c
t
i
o
n
s
an
d
ev
e
n
t
s
‐
sm
a
l
l
e
r
th
a
n
LJ
D
,
fo
c
u
s
e
d
on
lo
c
a
l
re
s
i
d
e
n
t
s
an
d
sm
a
l
l
e
r
ev
e
n
t
s
an
d
at
t
r
a
c
t
i
o
n
s
no
a
n
s
w
e
r
3%
la
r
g
e
r
6%
th
e
s
a
m
e
41
%
sm
a
l
l
e
r
t
h
a
n
LJ
D
50
%
Re
s
i
d
e
n
t
s
a
r
e
s
l
i
g
h
t
l
y
mo
r
e
l
i
k
e
l
y
t
h
a
n
bu
s
i
n
e
s
s
e
s
t
o
w
a
n
t
so
m
e
t
h
i
n
g
s
m
a
l
l
e
r
(
5
0
%
of
r
e
s
i
d
e
n
t
s
v
s
4
1
%
o
f
bu
s
i
n
e
s
s
e
s
)
.
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
8
Re
s
i
d
e
n
t
s
wh
o
ha
v
e
be
e
n
in
to
w
n
20
+
ye
a
r
s
,
do
not have
ki
d
s
,
an
d
di
d
no
t
at
t
e
n
d
LJ
D
in
th
e
pa
s
t
4 ye
a
r
s
ar
e
more
li
k
e
l
y
th
a
n
th
e
i
r
co
u
n
t
e
r
p
a
r
t
s
to
wa
n
t
a sm
a
l
l
e
r
ev
e
n
t
ba
s
e
:
r
e
s
i
d
e
n
t
s
i
n
e
a
c
h
s
e
g
m
e
n
t
If
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
Lu
m
b
e
r
j
a
c
k
Da
y
s
we
r
e
he
l
d
,
on
wh
a
t
sc
a
l
e
wo
u
l
d
yo
u
pr
e
f
e
r
it to be?
38
%
40
%
60
%
41
%
56
%
44
%
70
%
LE
N
G
T
H
O
F
R
E
S
I
D
E
N
C
Y
<
6
y
e
a
r
s
6-
1
9
y
e
a
r
s
20
+
y
e
a
r
s
CH
I
L
D
R
E
N
I
N
H
H
ye
s
no
AT
T
E
N
D
E
D
L
J
D
ye
s
no
%
w
h
o
p
r
e
f
e
r
a
r
e
p
l
a
c
e
m
e
n
t
e
v
e
n
t
s
m
a
l
l
e
r
t
h
a
n
L
J
D
Re
s
u
l
t
s
a
r
e
s
i
m
i
l
a
r
b
y
le
n
g
t
h
o
f
t
i
m
e
i
n
bu
s
i
n
e
s
s
i
n
S
t
i
l
l
w
a
t
e
r
(3
1
%
,
4
0
%
,
5
7
%
)
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
9
A ma
j
o
r
i
t
y
ag
r
e
e
wi
t
h
th
e
s
e
po
s
i
t
i
v
e
st
a
t
e
m
e
n
t
s
:
LJD was
an
im
p
o
r
t
a
n
t
pa
r
t
of
th
e
St
i
l
l
w
a
t
e
r
ex
p
e
r
i
e
n
c
e
,
was good
fo
r
lo
c
a
l
bu
s
i
n
e
s
s
e
s
,
an
d
th
e
y
wo
u
l
d
mi
s
s
it
if
it
went away
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
Ho
w
mu
c
h
do
yo
u
ag
r
e
e
or
di
s
a
g
r
e
e
wi
t
h
ea
c
h
of
th
e
fo
l
l
o
w
i
n
g
st
a
t
e
m
e
n
t
s
ab
o
u
t
Lu
m
b
e
r
j
a
c
k
Days?
“A
g
r
e
e
”
= +1
or
+2
on
5‐po
i
n
t
sc
a
l
e
:
‐
2 = st
r
o
n
g
l
y
di
s
a
g
r
e
e
,
+2
= st
r
o
n
g
l
y
ag
r
e
e
72
%
64
%
58
%
54
%
It
w
a
s
a
n
i
m
p
o
r
t
a
n
t
p
a
r
t
o
f
t
h
e
S
t
i
l
l
w
a
t
e
r
ex
p
e
r
i
e
n
c
e
It
'
s
g
o
o
d
f
o
r
l
o
c
a
l
b
i
z
,
s
o
I
'
d
s
u
p
p
o
r
t
i
t
re
g
a
r
d
l
e
s
s
o
f
p
e
r
s
o
n
a
l
f
e
e
l
i
n
g
s
I'
d
m
i
s
s
i
t
i
f
i
t
w
e
n
t
a
w
a
y
p
e
r
m
a
n
e
n
t
l
y
It
w
a
s
m
o
r
e
f
o
r
p
e
o
p
l
e
o
u
t
s
i
d
e
o
f
t
h
e
c
i
t
y
%
w
h
o
a
g
r
e
e
Un
c
l
e
a
r
i
f
t
h
i
s
i
s
a
negative or a
po
s
i
t
i
v
e
a
s
p
e
c
t
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
10
Fe
w
e
r
th
a
n
ha
l
f
ag
r
e
e
wi
t
h
th
e
ne
g
a
t
i
v
e
st
a
t
e
m
e
n
t
s
about
LJ
D
:
it
wa
s
to
o
bi
g
,
co
s
t
th
e
ci
t
y
to
o
mu
c
h
,
an
d
wasn’t
wo
r
t
h
th
e
ha
s
s
l
e
fo
r
re
s
i
d
e
n
t
s
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
48
%
42
%
25
%
It
w
a
s
t
o
o
b
i
g
It
c
o
s
t
t
h
e
c
i
t
y
t
o
o
mu
c
h
It
w
a
s
t
o
o
m
u
c
h
o
f
a
ha
s
s
l
e
f
o
r
r
e
s
i
d
e
n
t
s
,
no
t
w
o
r
t
h
i
t
%
w
h
o
a
g
r
e
e
Ho
w
mu
c
h
do
yo
u
ag
r
e
e
or
di
s
a
g
r
e
e
wi
t
h
ea
c
h
of
th
e
fo
l
l
o
w
i
n
g
st
a
t
e
m
e
n
t
s
ab
o
u
t
Lu
m
b
e
r
j
a
c
k
Days?
“A
g
r
e
e
”
= +1
or
+2
on
5‐po
i
n
t
sc
a
l
e
:
‐
2 = st
r
o
n
g
l
y
di
s
a
g
r
e
e
,
+2
= st
r
o
n
g
l
y
ag
r
e
e
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
11
Th
o
s
e
wh
o
’
v
e
be
e
n
re
s
i
d
e
n
t
s
20
+
ye
a
r
s
ar
e
mo
r
e
likely
th
a
n
ne
w
c
o
m
e
r
s
to
ag
r
e
e
wi
t
h
th
e
ne
g
a
t
i
v
e
st
a
t
e
m
e
n
t
s
ba
s
e
:
r
e
s
i
d
e
n
t
s
i
n
e
a
c
h
s
e
g
m
e
n
t
Ho
w
mu
c
h
do
yo
u
ag
r
e
e
or
di
s
a
g
r
e
e
wi
t
h
ea
c
h
of
th
e
fo
l
l
o
w
i
n
g
st
a
t
e
m
e
n
t
s
ab
o
u
t
Lu
m
b
e
r
j
a
c
k
Days?
“A
g
r
e
e
”
= +1
or
+2
on
5‐po
i
n
t
sc
a
l
e
:
‐
2 = st
r
o
n
g
l
y
di
s
a
g
r
e
e
,
+2
= st
r
o
n
g
l
y
ag
r
e
e
74
%
75
%
60
%
44
%
32
%
30
%
20
%
72
%
59
%
57
%
59
%
56
%
45
%
28
%
It
w
a
s
a
n
i
m
p
o
r
t
a
n
t
p
a
r
t
o
f
t
h
e
St
i
l
l
w
a
t
e
r
e
x
p
e
r
i
e
n
c
e
It
'
s
g
o
o
d
f
o
r
l
o
c
a
l
b
i
z
,
s
o
I
'
d
su
p
p
o
r
t
i
t
r
e
g
a
r
d
l
e
s
s
I'
d
m
i
s
s
i
t
i
f
i
t
w
e
n
t
a
w
a
y
pe
r
m
a
n
e
n
t
l
y
It
w
a
s
m
o
r
e
f
o
r
p
e
o
p
l
e
o
u
t
s
i
d
e
o
f
th
e
c
i
t
y
It
w
a
s
t
o
o
b
i
g
It
c
o
s
t
t
h
e
c
i
t
y
t
o
o
m
u
c
h
It
w
a
s
t
o
o
m
u
c
h
o
f
a
h
a
s
s
l
e
f
o
r
r
e
s
i
d
e
n
t
s
,
n
o
t
w
o
r
t
h
i
t
%
w
h
o
a
g
r
e
e
<6
y
e
a
r
s
20
+
y
e
a
r
s
Bu
t
t
h
e
y
a
r
e
eq
u
a
l
l
y
l
i
k
e
l
y
t
o
ag
r
e
e
i
t
w
a
s
im
p
o
r
t
a
n
t
a
n
d
th
e
y
’
d
m
i
s
s
i
t
.
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
12
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
If
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
Lu
m
b
e
r
j
a
c
k
Da
y
s
we
r
e
cr
e
a
t
e
d
,
ho
w
mu
c
h
wo
u
l
d
you
su
p
p
o
r
t
or
op
p
o
s
e
th
e
fo
l
l
o
w
i
n
g
ty
p
e
s
of
ev
e
n
t
s
or
ac
t
i
v
i
t
i
e
s
be
i
n
g
in
c
l
u
d
e
d
?
“S
u
p
p
o
r
t
”
= +1
or
+2
on
5‐po
i
n
t
sc
a
l
e
:
‐
2 = st
r
o
n
g
l
y
op
p
o
s
e
,
+2
= st
r
o
n
g
l
y
su
p
p
o
r
t
%
w
h
o
su
p
p
o
r
t
% who support
ki
d
s
'
e
v
e
n
t
s
8
6
%
w
a
t
e
r
s
h
o
w
6
6
%
f
i
r
e
w
o
r
k
s
8
5
%
t
a
l
e
n
t
s
h
o
w
5
9
%
f
o
o
d
v
e
n
d
o
r
s
/
m
a
r
k
e
t
p
l
a
c
e
8
4
%
c
a
r
n
i
v
a
l
/
r
i
d
e
s
5
8
%
co
n
c
e
r
t
b
y
s
m
a
l
l
e
r
o
r
l
o
c
a
l
a
c
t
s
8
3
%
b
i
n
g
o
i
n
t
h
e
p
a
r
k
5
7
%
lu
m
b
e
r
j
a
c
k
e
x
h
i
b
i
t
i
o
n
s
/
a
c
t
i
v
i
t
i
e
s
/
c
o
m
p
e
t
i
t
i
o
n
7
6
%
b
o
a
t
r
a
c
e
5
2
%
pa
r
a
d
e
7
5
%
c
h
e
s
s
t
o
u
r
n
a
m
e
n
t
4
4
%
r
u
n
n
i
n
g
/
b
i
c
y
c
l
i
n
g
r
a
c
e
(
1
0
K
,
5
K
)
6
6
%
c
o
n
c
e
r
t
b
y
b
i
g
n
a
m
e
a
c
t
s
4
3
%
Th
e
to
p
ev
e
n
t
s
th
e
co
m
m
u
n
i
t
y
su
p
p
o
r
t
s
fo
r
a re
p
l
a
c
e
m
e
n
t
LJ
D
ev
e
n
t
in
c
l
u
d
e
ki
d
s
’
ev
e
n
t
s
,
fi
r
e
w
o
r
k
s
,
fo
o
d
vendors,
sm
a
l
l
e
r
/
l
o
c
a
l
ac
t
s
,
lu
m
b
e
r
j
a
c
k
ex
h
i
b
i
t
i
o
n
s
,
an
d
a parade
Ne
a
r
l
y
t
w
i
c
e
a
s
m
a
n
y
s
u
p
p
o
r
t
i
n
c
l
u
s
i
o
n
o
f
a
co
n
c
e
r
t
b
y
s
m
a
l
l
e
r
/
l
o
c
a
l
a
c
t
s
a
s
b
i
g
n
a
m
e
a
c
t
s
(8
3
%
v
s
4
3
%
)
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
13
Ju
l
y
is
th
e
mo
n
t
h
pr
e
f
e
r
r
e
d
by
th
e
mo
s
t
co
m
m
u
n
i
t
y
me
m
b
e
r
s
fo
r
a re
p
l
a
c
e
m
e
n
t
LJ
D
ev
e
n
t
If
a re
p
l
a
c
e
m
e
n
t
ev
e
n
t
fo
r
Lu
m
b
e
r
j
a
c
k
Da
y
s
we
r
e
he
l
d
,
in
wh
a
t
mo
n
t
h
(
s
)
wo
u
l
d
yo
u
pr
e
f
e
r
it
to
be held, assuming
ho
l
i
d
a
y
we
e
k
e
n
d
s
wo
u
l
d
be
av
o
i
d
e
d
?
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
(
m
u
l
t
i
p
l
e
a
n
s
w
e
r
s
)
1%
1
%
0%
2%
7%
31
%
76
%
52
%
16
%
5%
1%
1
%
Ja
n
F
e
b
M
a
r
A
p
r
M
a
y
J
u
n
J
u
l
A
u
g
S
e
p
O
c
t
N
o
v
D
e
c
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
14
Tw
o
in
th
r
e
e
co
m
m
u
n
i
t
y
me
m
b
e
r
s
wo
u
l
d
li
k
e
to
see a mix
of
ev
e
n
t
si
z
e
s
in
St
i
l
l
w
a
t
e
r
,
in
c
l
u
d
i
n
g
on
e
la
r
g
e
“draw” and
se
v
e
r
a
l
sm
a
l
l
e
r
ev
e
n
t
s
th
a
t
fo
c
u
s
on
lo
c
a
l
re
s
i
d
e
n
t
s
In
th
e
pa
s
t
,
St
i
l
l
w
a
t
e
r
ha
s
he
l
d
la
r
g
e
ev
e
n
t
s
th
a
t
ar
e
a dr
a
w
fo
r
lo
c
a
l
re
s
i
d
e
n
t
s
and
fo
r
pe
o
p
l
e
fr
o
m
ar
o
u
n
d
th
e
Tw
i
n
Ci
t
i
e
s
as
we
l
l
as
sm
a
l
l
e
r
ev
e
n
t
s
th
a
t
fo
c
u
s
on
lo
c
a
l
residents.
Wh
i
c
h
on
e
o
f
th
e
s
e
op
t
i
o
n
s
be
s
t
re
p
r
e
s
e
n
t
s
th
e
mi
x
of
ev
e
n
t
s
yo
u
wo
u
l
d
pr
e
f
e
r
fo
r
the city?
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
ot
h
e
r
6%
no
l
a
r
g
e
,
s
e
v
e
r
a
l
sm
a
l
l
28
%
on
e
l
a
r
g
e
&
se
v
e
r
a
l
sm
a
l
l
e
v
e
n
t
s
67
%
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
15
Fo
u
r
in
fi
v
e
th
i
n
k
St
i
l
l
w
a
t
e
r
ty
p
i
c
a
l
l
y
ha
s
ab
o
u
t
the right
am
o
u
n
t
of
ev
e
n
t
s
Do
yo
u
be
l
i
e
v
e
th
a
t
St
i
l
l
w
a
t
e
r
ty
p
i
c
a
l
l
y
ha
s
to
o
ma
n
y
ev
e
n
t
s
,
ab
o
u
t
th
e
ri
g
h
t
am
o
u
n
t
,
or too few?
ba
s
e
:
9
8
9
r
e
s
p
o
n
d
e
n
t
s
o
f
f
e
r
i
n
g
a
n
o
p
i
n
i
o
n
11
%
78
%
11
%
t
o
o
f
e
w
a
b
o
u
t
r
i
g
h
t
t
o
o
m
a
n
y
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
16
Th
e
co
m
m
u
n
i
t
y
fe
e
l
s
ma
n
y
ty
p
e
s
of
ev
e
n
t
s
sh
o
u
l
d
be
ho
s
t
e
d
an
n
u
a
l
l
y
or
mo
r
e
fr
e
q
u
e
n
t
l
y
;
th
e
i
r
pr
e
f
e
r
e
n
c
e
is
no
t
as
cl
e
a
r
fo
r
ra
c
e
s
,
ca
r
sh
o
w
s
,
an
d
bi
g
na
m
e
concerts
ba
s
e
:
t
h
o
s
e
a
n
s
w
e
r
i
n
g
f
o
r
e
a
c
h
e
v
e
n
t
In
yo
u
r
op
i
n
i
o
n
,
ho
w
of
t
e
n
sh
o
u
l
d
St
i
l
l
w
a
t
e
r
ho
s
t
ea
c
h
of
th
e
s
e
ty
p
e
s
of
ev
e
n
t
s
?
86
%
76
%
60
%
39
%
35
%
23
%
18
%
6%
5%
45
%
50
%
23
%
11
%
21
%
39
%
60
%
61
%
70
%
79
%
82
%
86
%
49
%
45
%
42
%
9%
35
%
5%6%
12
%
4%
7%5%1%1%
3%
3%
ou
t
d
o
o
r
m
o
v
i
e
a
n
d
m
u
s
i
c
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
s
m
a
l
l
e
r
/
l
o
c
a
l
a
c
t
s
ar
t
f
a
i
r
fi
r
e
w
o
r
k
s
ic
e
c
r
e
a
m
s
o
c
i
a
l
wa
t
e
r
s
h
o
w
pa
r
a
d
e
re
g
i
o
n
a
l
e
v
e
n
t
(
l
i
k
e
L
J
D
)
lu
m
b
e
r
j
a
c
k
e
x
h
i
b
i
t
i
o
n
s
,
e
t
c
.
ru
n
n
i
n
g
/
b
i
c
y
c
l
e
r
a
c
e
ca
r
s
h
o
w
o
u
t
d
o
o
r
c
o
n
c
e
r
t
:
b
i
g
n
a
m
e
a
c
t
s
>o
n
c
e
/
y
r
on
c
e
/
y
r
ne
v
e
r
annuallymultiple
ti
m
e
s
a
y
e
a
r mixed opinions
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
17
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
Ho
w
mu
c
h
wo
u
l
d
yo
u
su
p
p
o
r
t
or
op
p
o
s
e
th
e
ci
t
y
co
n
t
r
i
b
u
t
i
n
g
ea
c
h
of
th
e
fo
l
l
o
w
i
n
g
to
he
l
p
ma
k
e
fu
t
u
r
e
ev
e
n
t
s
in
St
i
l
l
w
a
t
e
r
po
s
s
i
b
l
e
?
“S
u
p
p
o
r
t
”
= +1
or
+2
on
5‐po
i
n
t
sc
a
l
e
:
‐
2 = st
r
o
n
g
l
y
op
p
o
s
e
,
+2
= st
r
o
n
g
l
y
su
p
p
o
r
t
A ma
j
o
r
i
t
y
of
th
e
co
m
m
u
n
i
t
y
su
p
p
o
r
t
s
fr
e
e
pa
r
k
usage for
no
n
‐pr
o
f
i
t
ev
e
n
t
s
,
al
l
o
c
a
t
i
n
g
ci
t
y
st
a
f
f
ti
m
e
fo
r
events, and
fr
e
e
pa
r
k
i
n
g
in
ci
t
y
lo
t
s
du
r
i
n
g
ev
e
n
t
s
74
%
63
%
60
%
51
%
42
%
39
%
37
%
f
r
e
e
u
s
e
o
f
c
i
t
y
p
a
r
k
s
f
o
r
e
v
e
n
t
s
:
f
o
r
n
o
n
-
p
r
o
f
i
t
s
ci
t
y
s
t
a
f
f
t
i
m
e
(
a
d
m
i
n
,
f
i
r
e
,
p
o
l
i
c
e
,
P
W
,
e
t
c
.
)
f
r
e
e
p
a
r
k
i
n
g
i
n
c
i
t
y
l
o
t
s
d
u
r
i
n
g
e
v
e
n
t
t
i
m
e
s
us
e
o
f
c
i
t
y
e
q
u
i
p
m
e
n
t
/
m
a
c
h
i
n
e
r
y
mo
n
e
t
a
r
y
f
u
n
d
i
n
g
:
f
o
r
r
e
g
i
o
n
a
l
e
v
e
n
t
s
(
l
i
k
e
L
J
D
)
mo
n
e
t
a
r
y
f
u
n
d
i
n
g
:
f
o
r
o
t
h
e
r
e
v
e
n
t
s
f
r
e
e
u
s
e
o
f
c
i
t
y
p
a
r
k
s
f
o
r
e
v
e
n
t
s
:
f
o
r
o
t
h
e
r
o
r
g
s
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
18
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
(
m
u
l
t
i
p
l
e
a
n
s
w
e
r
s
f
o
r
e
a
c
h
e
v
e
n
t
)
If
th
e
fo
l
l
o
w
i
n
g
ev
e
n
t
s
ha
d
to
be
in
St
i
l
l
w
a
t
e
r
,
in
wh
i
c
h
of
th
e
s
e
lo
c
a
t
i
o
n
s
wo
u
l
d
yo
u
su
p
p
o
r
t
them being held?
do
w
n
t
o
w
n
lo
c
a
l
p
a
r
k
(n
o
t
d
o
w
n
t
o
w
n
)
fi
r
e
w
o
r
k
s
8
8
%
1
2
%
ar
t
f
a
i
r
8
2
%
2
7
%
lu
m
b
e
r
j
a
c
k
e
x
h
i
b
i
t
i
o
n
s
/
a
c
t
i
v
i
t
i
e
s
/
c
o
m
p
e
t
i
t
i
o
n
8
2
%
1
6
%
wa
t
e
r
s
h
o
w
8
2
%
1
0
%
re
g
i
o
n
a
l
e
v
e
n
t
(
l
i
k
e
L
u
m
b
e
r
j
a
c
k
D
a
y
s
)
8
1
%
1
6
%
ca
r
s
h
o
w
6
9
%
2
7
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
b
i
g
n
a
m
e
a
c
t
6
8
%
2
2
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
s
m
a
l
l
e
r
/
l
o
c
a
l
a
c
t
6
6
%
4
6
%
ou
t
d
o
o
r
m
o
v
i
e
a
n
d
m
u
s
i
c
6
3
%
4
6
%
r
u
n
n
i
n
g
/
b
i
c
y
c
l
e
r
a
c
e
5
7
%
3
9
%
ic
e
c
r
e
a
m
s
o
c
i
a
l
5
4
%
5
0
%
pa
r
a
d
e
5
4
%
3
0
%
A ma
j
o
r
i
t
y
su
p
p
o
r
t
ea
c
h
ty
p
e
of
ev
e
n
t
be
i
n
g
he
l
d
do
w
n
t
o
w
n
;
op
i
n
i
o
n
s
ar
e
mo
r
e
mi
x
e
d
fo
r
so
m
e
events more flexibleclearly downtown
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
19
ba
s
e
:
r
e
s
i
d
e
n
t
s
i
n
e
a
c
h
n
e
i
g
h
b
o
r
h
o
o
d
(
m
u
l
t
i
p
l
e
a
n
s
w
e
r
s
)
If
th
e
fo
l
l
o
w
i
n
g
ev
e
n
t
s
ha
d
to
be
in
St
i
l
l
w
a
t
e
r
,
in
wh
i
c
h
of
th
e
s
e
lo
c
a
t
i
o
n
s
wo
u
l
d
yo
u
su
p
p
o
r
t
them being held?
YO
U
R
H
O
M
E
'
S
N
E
I
G
H
B
O
R
H
O
O
D
We
s
t
(Z
o
n
e
1
)
Mi
d
d
l
e
(Z
o
n
e
2
)
Or
i
g
i
n
a
l
To
w
n
(Z
o
n
e
3
)
Down-town (Zone 5)
pa
r
a
d
e
1
2
%
2
2
%
3
7
%
1
8
%
r
u
n
n
i
n
g
/
b
i
c
y
c
l
e
r
a
c
e
1
2
%
2
0
%
2
6
%
1
0
%
ic
e
c
r
e
a
m
s
o
c
i
a
l
1
7
%
7
%
1
4
%
7
%
ou
t
d
o
o
r
m
o
v
i
e
a
n
d
m
u
s
i
c
1
6
%
4
%
7
%
2
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
s
m
a
l
l
e
r
/
l
o
c
a
l
a
c
t
9
%
3
%
7
%
2
%
ar
t
f
a
i
r
7
%
2
%
5
%
4
%
ca
r
s
h
o
w
4
%
2
%
4
%
3
%
re
g
i
o
n
a
l
e
v
e
n
t
(
l
i
k
e
L
u
m
b
e
r
j
a
c
k
D
a
y
s
)
1
%
3
%
5
%
3
%
lu
m
b
e
r
j
a
c
k
e
x
h
i
b
i
t
i
o
n
s
/
a
c
t
i
v
i
t
i
e
s
/
c
o
m
p
e
t
i
t
i
o
n
2
%
1
%
3
%
3
%
fi
r
e
w
o
r
k
s
3
%
1
%
2
%
3
%
wa
t
e
r
s
h
o
w
2
%
2
%
1
%
2
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
b
i
g
n
a
m
e
a
c
t
3
%
1
%
1
%
2
%
AT
L
E
A
S
T
O
N
E
T
Y
P
E
O
F
E
V
E
N
T
3
2
%
3
2
%
4
9
%
2
1
%
Be
t
w
e
e
n
21
%
an
d
49
%
of
re
s
i
d
e
n
t
s
in
ea
c
h
zo
n
e
support
ev
e
n
t
s
be
i
n
g
he
l
d
in
th
e
i
r
ho
m
e
’
s
ne
i
g
h
b
o
r
h
o
o
d
;
Zone 3 is
th
e
mo
s
t
ac
c
e
p
t
i
n
g
of
ho
l
d
i
n
g
ev
e
n
t
s
in
th
e
i
r
ar
e
a
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
20
ba
s
e
:
b
u
s
i
n
e
s
s
e
s
i
n
e
a
c
h
n
e
i
g
h
b
o
r
h
o
o
d
(
m
u
l
t
i
p
l
e
a
n
s
w
e
r
s
)
If
th
e
fo
l
l
o
w
i
n
g
ev
e
n
t
s
ha
d
to
be
in
St
i
l
l
w
a
t
e
r
,
in
wh
i
c
h
of
th
e
s
e
lo
c
a
t
i
o
n
s
wo
u
l
d
yo
u
su
p
p
o
r
t
them being held?
Be
t
w
e
e
n
24
%
an
d
45
%
of
bu
s
i
n
e
s
s
e
s
in
ea
c
h
zo
n
e
support
ho
l
d
i
n
g
ev
e
n
t
s
in
th
e
i
r
ar
e
a
;
Do
w
n
t
o
w
n
bu
s
i
n
e
s
s
e
s
are less
su
p
p
o
r
t
i
v
e
th
a
n
ot
h
e
r
bu
s
i
n
e
s
s
e
s
as
a wh
o
l
e
YO
U
R
B
U
S
I
N
E
S
S
'
S
N
E
I
G
H
B
O
R
H
O
O
D
We
s
t
(Z
o
n
e
1
)
Mi
d
d
l
e
(Z
o
n
e
2
)
Or
i
g
i
n
a
l
To
w
n
(Z
o
n
e
3
)
W.
B
i
z
Pa
r
k
(Z
o
n
e
4
)
Down-town (Zone 5)
pa
r
a
d
e
9
%
3
0
%
3
1
%
2
1
%
1
9
%
ru
n
n
i
n
g
/
b
i
c
y
c
l
e
r
a
c
e
6
%
3
9
%
2
5
%
1
9
%
1
4
%
ic
e
c
r
e
a
m
s
o
c
i
a
l
1
2
%
1
4
%
1
5
%
7
%
8
%
ou
t
d
o
o
r
m
o
v
i
e
a
n
d
m
u
s
i
c
6
%
7
%
5
%
4
%
3
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
s
m
a
l
l
e
r
/
l
o
c
a
l
a
c
t
1
8
%
7
%
1
5
%
5
%
2
%
ar
t
f
a
i
r
6
%
8
%
8
%
4
%
5
%
ca
r
s
h
o
w
0
%
7
%
3
%
1
2
%
3
%
re
g
i
o
n
a
l
e
v
e
n
t
(
l
i
k
e
L
u
m
b
e
r
j
a
c
k
D
a
y
s
)
0
%
7
%
8
%
5
%
5
%
lu
m
b
e
r
j
a
c
k
e
x
h
i
b
i
t
i
o
n
s
/
a
c
t
i
v
i
t
i
e
s
/
c
o
m
p
e
t
i
t
i
o
n
0
%
7
%
5
%
2
%
4
%
f
i
r
e
w
o
r
k
s
0
%
3
%
3
%
4
%
3
%
wa
t
e
r
s
h
o
w
0
%
3
%
3
%
0
%
2
%
ou
t
d
o
o
r
c
o
n
c
e
r
t
:
b
i
g
n
a
m
e
a
c
t
6
%
3
%
3
%
4
%
2
%
AT
L
E
A
S
T
O
N
E
T
Y
P
E
O
F
E
V
E
N
T
2
8
%
4
5
%
4
2
%
4
2
%
2
4
%
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
21
Ov
e
r
a
l
l
in
c
o
n
v
e
n
i
e
n
c
e
of
pa
s
t
ev
e
n
t
s
is
ra
t
e
d
lo
w
,
on
av
e
r
a
g
e
–b
e
l
o
w
th
e
sc
a
l
e
’
s
mi
d
p
o
i
n
t
of
3.
0
–e
v
e
n
for
do
w
n
t
o
w
n
re
s
i
d
e
n
t
s
an
d
bu
s
i
n
e
s
s
e
s
ba
s
e
:
r
e
s
p
o
n
d
e
n
t
s
i
n
e
a
c
h
s
e
g
m
e
n
t
(
m
e
a
n
r
a
t
i
n
g
s
)
Ov
e
r
a
l
l
,
ho
w
do
yo
u
ra
t
e
th
e
in
c
o
n
v
e
n
i
e
n
c
e
fo
r
yo
u
pe
r
s
o
n
a
l
l
y
r
e
g
a
r
d
i
n
g
th
e
ev
e
n
t
s
held
in
St
i
l
l
w
a
t
e
r
in
th
e
pa
s
t
tw
o
ye
a
r
s
?
Pl
e
a
s
e
co
n
s
i
d
e
r
an
y
pr
o
b
l
e
m
s
yo
u
ma
y
ha
v
e
ex
p
e
r
i
e
n
c
e
d
re
g
a
r
d
i
n
g
pa
r
k
i
n
g
,
no
i
s
e
,
cr
o
w
d
s
,
tr
a
f
f
i
c
,
ge
t
t
i
n
g
to
wh
e
r
e
yo
u
wa
n
t
to
go
,
et
c
.
5‐po
i
n
t
sc
a
l
e
:
1 = no
n
e
at
al
l
an
d
5 = a gr
e
a
t
in
c
o
n
v
e
n
i
e
n
c
e
27
%
29
%
27
%
28
%
36
%
34
%
32
%
35
%
21
%
30
%
22
%
20
%
22
%
20
%
19
%
9%
9%
9%
13
%
9%
5%9%4%
14
%
5%
TO
T
A
L
r
e
s
i
d
e
n
t
s
:
d
o
w
n
t
o
w
n
r
e
s
i
d
e
n
t
s
:
o
t
h
e
r
bu
s
i
n
e
s
s
e
s
:
d
o
w
n
t
o
w
n
bu
s
i
n
e
s
s
e
s
:
o
t
h
e
r
1
2
3
4
5
mean 2.3 2.4 2.22.6
OV
E
R
A
L
L
I
N
C
O
N
V
E
N
I
E
N
C
E
O
F
P
A
S
T
E
V
E
N
T
S
2.3
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
22
Th
e
co
m
m
u
n
i
t
y
fe
e
l
s
th
a
t
tr
a
f
f
i
c
an
d
pa
r
k
i
n
g
we
r
e
the
bi
g
g
e
s
t
in
c
o
n
v
e
n
i
e
n
c
e
s
re
l
a
t
e
d
to
ev
e
n
t
s
he
l
d
in
Stillwater
in
th
e
pa
s
t
2 ye
a
r
s
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
(
m
e
a
n
r
a
t
i
n
g
s
)
3.
0
2.
7
2.
1
2.
0
1.
9
1.
8
1.
7
1.0
2
.
0
3
.
0
4
.
0
5
.
0
tr
a
f
f
i
c
la
c
k
o
f
p
a
r
k
i
n
g
li
t
t
e
r
cl
o
s
i
n
g
o
f
s
t
r
e
e
t
s
pu
b
l
i
c
d
r
u
n
k
e
n
n
e
s
s
no
i
s
e
va
n
d
a
l
i
s
m
/
c
r
i
m
e
Re
s
i
d
e
n
t
s
a
n
d
b
u
s
i
n
e
s
s
e
s
do
w
n
t
o
w
n
r
a
t
e
t
h
e
in
c
o
n
v
e
n
i
e
n
c
e
o
f
n
e
a
r
l
y
e
v
e
r
y
as
p
e
c
t
s
l
i
g
h
t
l
y
h
i
g
h
e
r
t
h
a
n
t
h
o
s
e
ou
t
s
i
d
e
d
o
w
n
t
o
w
n
.
St
i
l
l
,
t
h
e
a
v
e
r
a
g
e
f
o
r
e
a
c
h
a
s
p
e
c
t
is
n
o
h
i
g
h
e
r
t
h
a
n
3
.
5
.
In
th
e
pa
s
t
tw
o
ye
a
r
s
,
ho
w
mu
c
h
wo
u
l
d
yo
u
sa
y
ea
c
h
of
th
e
fo
l
l
o
w
i
n
g
as
p
e
c
t
s
of
ev
e
n
t
s
he
l
d
in
St
i
l
l
w
a
t
e
r
ha
v
e
in
c
o
n
v
e
n
i
e
n
c
e
d
yo
u
an
d
yo
u
r
fa
m
i
l
y
pe
r
s
o
n
a
l
l
y
?
5‐po
i
n
t
sc
a
l
e
:
1 = no
n
e
at
al
l
an
d
5 = a gr
e
a
t
in
c
o
n
v
e
n
i
e
n
c
e
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
24
Mo
s
t
ag
r
e
e
pa
s
t
ev
e
n
t
s
ha
v
e
ha
d
a po
s
i
t
i
v
e
im
p
a
c
t
on the
ci
t
y
an
d
it
s
bu
s
i
n
e
s
s
co
m
m
u
n
i
t
y
;
no
im
p
a
c
t
on
their
ne
i
g
h
b
o
r
h
o
o
d
ba
s
e
:
a
l
l
1
,
1
0
5
r
e
s
p
o
n
d
e
n
t
s
Ho
w
wo
u
l
d
yo
u
ra
t
e
th
e
im
p
a
c
t
pa
s
t
ev
e
n
t
s
in
St
i
l
l
w
a
t
e
r
ha
v
e
ha
d
on
..
.
.
.
?
5‐po
i
n
t
sc
a
l
e
:
‐
2 = ve
r
y
ne
g
a
t
i
v
e
im
p
a
c
t
,
+2
= ve
r
y
po
s
i
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9%
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5%
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%
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%
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th
e
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positive 79%75%32%
If
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20
1
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56
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Do
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20
1
3
C
o
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m
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E
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S
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r
v
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26
Of
al
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th
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Ju
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4th
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by
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of
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in
th
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s
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4 ye
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ba
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:
a
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,
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80
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4
y
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r
s
.
20
1
3
C
o
m
m
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n
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t
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E
v
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n
t
s
S
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r
v
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27
90
%
of
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o
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w
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4 ye
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e
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r
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h
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s
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(f
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drink, or
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r
go
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to
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r
e
,
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r
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r
th
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ba
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9
4
3
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4
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If
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in
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t
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r
in
th
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pa
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t
4 ye
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s
,
were any purchases
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in
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no
10
%
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s
-
pu
r
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h
a
s
e
d
90
%
20
1
3
C
o
m
m
u
n
i
t
y
E
v
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n
t
s
S
u
r
v
e
y
28
Re
s
i
d
e
n
t
s
wh
o
ha
v
e
be
e
n
in
to
w
n
20
+
ye
a
r
s
,
do
not have
ki
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s
,
an
d
di
d
no
t
at
t
e
n
d
LJ
D
in
th
e
pa
s
t
4 ye
a
r
s
ar
e
less likely
th
a
n
ot
h
e
r
s
to
ha
v
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pu
r
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h
a
s
e
d
at
an
ev
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th
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y
attended
ba
s
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:
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e
s
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m
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t
96
%
94
%
85
%
94
%
87
%
93
%
75
%
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N
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T
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<
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y
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1
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s
20
+
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r
s
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N
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p
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t
4
y
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a
r
s
If
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u
or
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r
me
m
b
e
r
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r
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e
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d
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d
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d
an
y
ev
e
n
t
s
in
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i
l
l
w
a
t
e
r
in
th
e
pa
s
t
4 ye
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r
s
,
were any purchases
ma
d
e
at
an
y
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w
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t
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r
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s
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e
s
s
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f
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r
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,
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r
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n
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,
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af
t
e
r
th
e
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e
n
t
,
in
c
l
u
d
i
n
g
fo
o
d
,
dr
i
n
k
s
,
or other goods?
20
1
3
C
o
m
m
u
n
i
t
y
E
v
e
n
t
s
S
u
r
v
e
y
29
Ke
y
Ta
k
e
a
w
a
y
s
:
LJ
D
Re
p
l
a
c
e
m
e
n
t
♦
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o
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r
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e
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o
m
m
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t
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m
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e
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m
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a
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r
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4
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v
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t
♦
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a
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l
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w
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a
s
m
a
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up
p
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♦
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20
1
3
C
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m
m
u
n
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y
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v
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30
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k
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a
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:
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in
Ge
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l
♦
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m
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Presented by:
FILO Productions
1810 Como Ave
St. Paul, MN 55108
651-698-2300
2014 Stillwater
Summer Festival Proposal
Professional Qualifications 3-12
Ø FILO’s Capabilities 4-6
Ø References 7
Ø Client List 8
Ø Case Studies 9-12
Executive Festival Staff 13-22
Ø Contact Information 14
Ø Executive Résumés 15-22
Work Program 23-24
Production Schedule 25-26
Site Plan 27-32
Festival Activities 33-38
Ø On-Site Activities 34
Ø Lumberjack Exhibitions 35
Ø Concert Series 36
Ø Off-Site Activities 37
Ø Shuttle Service 38
Marketing Plan 39-43
Ø Marketing Plan 40-41
Ø Experiential Marketing 42
Ø Festival Sponsorship 43
Local Civic Groups 44-45
Festival Name and Theme 46-52
Ø Option 1 47-49
Ø Option 2 50-52
Budget 53-54
Holding the Event Annually 55-56
City Resources Desired 57-58
Addendum A 59-62
Addendum B 63-64
Table
of
Contents
Professional
Qualifications
(2.2, 3.1)
3
FILO Productions Inc. is based in St. Paul, Minnesota but has been producing first class events for some of
the biggest clients globally, over the last decade. The company was founded in 2001 by Joseph Gallagher.
Former Vice President Kevin Weinhandl purchased the company in August 2012.
Our company has employed hundreds of full-time, part-time and freelance workers since its inception back
in 2001. Each and every year FILO is growing its client base and the company’s goal is to maintain those
lasting relationships with current clients, while growing with prospective ones.
How FILO has become a successful and sustainable company:
Ø Managed more than 30 fan festivals in the past decade with clients like the Los Angeles Lakers,
the Minnesota Twins and the NBA
Ø Global experience managing events in China, United Arab Emirates, Brazil, Mexico, Italy,
Spain, Canada, Puerto Rico and United Kingdom
Ø Reliable and sustainable – 12 year lasting relationship with the NBA
Ø First-hand event experience with over 50 sponsors and brands
Ø Pride ourselves in adaptability and flexibility
Ø “We can do anything” type of company
Ø We are budget conscious and cost effective
Ø Our quality of service and personnel stand out
Ø Currently working through two local festivals
Ø St. Paul Germanfest
Ø Twin Cities Burger Battle
Company History and Background
FILO’s
Capabili5es
4
FILO’s
Capabili5es
FILO Productions’ services include, but are not limited to: Event management, experiential marketing,
creative design, production, brand ambassadors, vehicle conversion, venue exploration, distribution,
inventory, repair, refurbishment, trucking, transportation, setup and strike, warehouse management,
packing and shipping, talent management, social network profile implementation, video production and
photo capture management.
Our company stands out from the rest, in the mere fact that our personnel work collectively on all projects.
As a small business, we only work with a limited number of clients, which allows us to have a more
centralized, detailed, focus on those clients. FILO’s offices are available 24 hours a day, supporting our
road crews and providing assistance in any means necessary for our clients.
The other advantage in using a small business like FILO is the personnel you get to work with. The
executive and management levels are intertwined so our clients can deal with the same people for each
project. This helps our personnel stay involved, informed and it creates the most efficient workplace
environment feasible.
Here is how we make any event successful!
Ø Train high-quality, reliable staff
Ø Venue research and exploration
Ø Negotiation of all necessary contracts, fees,
permits and insurance
Ø Social network profile implementation and
management
Ø Innovative marketing creation
Ø Event operations, activation and execution
Ø Original concept and design creation
Ø Vehicle conversion
Ø Signage and video production
Ø Brand promotion and product distribution
Ø Experiential and mobile marketing consulting
Our Services
5
FILO’s
Capabili5es
6
References
Ø Bryan Donaldson, Minnesota Twins
Director, Community Relations
1 Twins Way, Minneapolis, MN 55403
(612) 659-3501
Ø Kelly McDyre, Faith’s Lodge
Executive Director
4080 West Broadway, #212, Minneapolis, MN 55422
(510) 986-2200
Ø Jim Kelly, Friends of St. Paul Baseball
Executive Director
P.O. Box 4037 St. Paul, MN 55107
(612) 963-5128
Ø Gail Hunter, Golden State Warriors
Vice President Public Affairs and Event Management
1011 Broadway, Oakland CA 94605
(510) 986-2200
Ø Patrick Sullivan, National Basketball Association
Vice President, Events and Attractions
100 Plaza Drive, 3rd Floor, Secaucus, New Jersey 07094
(201) 865-1500
Ø Dan Gladstone, New York Knicks
VP, Field Marketing & Fan Development
2 Penn Plaza, 14th Floor, New York, NY 10121
(212) 465-6411
Ø Dave Winfield, San Diego Padres
Executive Vice President, Senior Advisor
100 Park Blvd., San Diego, CA 92101
(619) 795-5000
Ø Michael Chalfie, Sprint Center
Vice President, Event Services
1407 Grand Boulevard, Kansas City, MO 64106
(816) 949-7000
7
Client
List
8
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Case
Study
#1
The Objective:
The NBA hosts their largest fan festival every year in a different market. In 2013, it was held at the George R.
Brown Convention Center in Houston, Texas and spanned over 450,000 square feet. The NBA All-Star Jam
Session is a way to get fans involved in the game and to promote the brand of the NBA and its sponsors
through the use of an interactive playground. This was FILO’s 13th NBA All-Star Jam Session
The Pre-Production Stage:
FILO’s preparation for this event begins more than six months in advance and includes a plethora of duties
and responsibilities. FILO has managed the fan festival since 2001 for the NBA, and completed the following:
Ø Met with safety personnel and fire/police department to work within safety guidelines.
Ø Developed an operational budget and provided budget updates.
Ø Hired operational staff and managed local labor.
Ø Unloaded and installed all interactive elements.
The Event Execution
During the Event FILO Managed and assisted in the following:
Ø Assisted NBA Entertainment with all Jam Session Center Court activities.
Ø Managed and performed all janitorial duties.
Ø Coordinated show floor logistics.
Ø Directed all parking duties throughout the venue.
Ø Managed VIP services program.
The Results:
More than 100,000 guests attended the 2013 NBA All-Star Jam Session, bringing in ticket sales upwards of
$1,000,000. In fact, this year’s NBA All-Star Weekend was one of the best in the past decade, and studies
showed the event produced at least $85 million in increased economic activity for the Houston market. Both
the client and sponsors reported rave reviews and positive feedback for FILO after the weekend’s events. The
NBA continues to rely on FILO for the All-Star Weekend because of the incredible creativity, professionalism,
and work ethic we provide.
9
The Objective:
The Knicks and FILO Productions wanted a grand spectacle event at a large venue in the middle of
Manhattan that would attract more than 50,000 fans for an interactive fan fest and a game party of the
Knicks second round matchup against the Indiana Pacers in the 2013 NBA Playoffs.
The Pre-Production Stage:
In the planning phase of the project, FILO managed the following:
Ø Explore high-traffic venues and reach out to the appropriate city and private personnel.
Ø Work with the city of New York, the mayor’s office, FDNY, the NYPD and the Knicks to abide
by all policies, guidelines and safety restrictions to bring the event to fruition.
Ø Create a detailed CAD sitemap for SAPO (Street Activities Permit Office), and obtain all
necessary permits relating to the specific elements and nature of the event.
Ø Arrange equipment transportation for load-in and load-out, including handling, monitoring and
overseeing multiple 3rd party vendors and sponsors.
Ø Plan, mock up and produce over 50 custom pieces of signage and graphics.
Ø Research and secure a hi-def. 450+ square foot jumbotron to broadcast the LIVE game
Ø Hire and manage operation staff, local labor, EMT and private security.
Ø Produce and maintain a project timeline and budget.
The Event Execution:
During the Fan Fest/Viewing Game Party, FILO managed the following:
Ø Abide by all city, public safety and SAPO restrictions and policies in reference to the space at
Herald Square.
Ø Manage more than 50 staff members throughout the entire event.
Ø Oversee the load-in, set-up, tear down and strike of all vendors and elements of the event.
Ø Plan for the arrival, set-up and all video and audio logistics of the jumbotron and a LIVE feed
from a broadcast vehicle.
Ø Assist in the planning and execution of all event programming including talent.
Ø Apply all signage, including a 50’ L x 10’ H banner to cover the jumbotron base.
The Results:
Although the Knicks fell to the Indiana Pacers, MSG and the Knicks front office deemed this 1-day event
one of the most successful in the team’s history. Over 500k people pass through the area every day and a
majority of them were treated to a FREE extravaganza that may not ever be seen again in the heart of
midtown Manhattan.
10
Case
Study
#2
Case
Study
#3
The Objective:
With the use of sponsors, creative activations, contests and the game of tennis, the USTA wanted to
create a tennis themed fan festival on the grounds of the US Open Tennis Championships in Flushing
Meadows, NY.
The Pre-Production Stage:
FILO worked with the USTA well before the event came to life. FILO’s early responsibilities included:
Ø Design a scaled event layout plan incorporating all of the event sponsors.
Ø Develop and managed a comprehensive event budget.
Ø Design and build event elements.
Ø Arrange equipment transportation for load-in and load-out.
Ø Coordinate with the National Tennis Center to prepare and finalize operation and logistic
requirements.
Ø Hire operation staff and local labor.
Ø Produce event signage.
Ø Ensure all sponsors and event elements received all power and equipment needs.
The Event Execution:
During the USTA SmashZone, FILO managed the following:
Ø Manage performance of event staff and volunteers.
Ø Manage local labor through set-up and tear-down.
Ø Provide event talent.
Ø Coordinate and direct talent appearances.
Ø Distribute product to official partners during event programming.
Ø Assist and coordinate media production appearances.
Ø Ensure all sponsors requests and needs are met.
The Results:
The tennis event was a success inside the 40,000 square foot facility at the National Tennis Center.
Thousands of people participated in tennis related activities, captured photos and autographs. There
were 4 event sponsors during the 17-day event and the event took 3 days to set up and 2 days to tear
down.
11
Case
Study
#4
The Objective:
The Cleveland Cavaliers wanted to create an interactive basketball playground for fans to celebrate and
participate in before their first-round NBA Playoff matchups.
The Pre-Production Stage:
In preparation for the festival, FILO completed the following:
Ø Create a detailed CAD layout for all elements of the festival.
Ø Work with both the NBA and the Cavaliers in securing activations, elements and vendors.
Ø Managed, prepare and package all warehouse inventory.
Ø Secure the appropriate traveling and lodge arrangements.
Ø Managed all graphic placement and decal applications.
Ø Set-up, refurbish and clean all necessary elements prior to leaving the warehouse.
The Event Execution:
In order to manage and operate a successful event, FILO coordinated the following during the event:
Ø Manage tour staff performance.
Ø Set-up and install all event elements.
Ø Created daily event programming and trivia.
Ø Managed client and venue requests and needs.
Ø Act as brand ambassadors, as well as liaison for the event.
Ø Tear down, dismantle and load truck of all elements and prepare shipping back to Minnesota.
Ø Report top-line and final event recaps.
The Results:
This basketball themed fan festival was so productive and had such an outcry for success that the
Cleveland Cavaliers called for the fan festival to take place for the next two upcoming years. Thousands
of people attended the event and walked away with hundreds of give-a-ways, photos and experiences
they will remember forever.
12
Executive
Festival Staff
(3.2-3.3)
13
Contact
Informa5on
Ø Tom Butina (Point of Contact)
tom@callfilo.com, 651-485-3578
Ø Kevin Weinhandl
kevin@callfilo.com, 612-845-1393
Ø Brian Buron
brian@callfilo.com, 651-295-7228
Ø Lou Bavaro
lou@callfilo.com, 612-360-4378
Ø Andy Acosta
andyacosta@callfilo.com, 651-249-5275
Ø Patrick Klinger
patrickklinger@klingercompany.com, 612-366-0419
Ø Megan Junius
mjunius@peterhilldesign.com, 612-925-1927
Ø Dwight Dario
dwightdario@yahoo.com, 515-868-8958
1810 Como Ave
St. Paul, MN 55108
651-698-2300 (office)
651-286-3356 (fax)
14
Execu5ve
Fes5val
Staff
Co-Event Director – Tom Butina (Point of
Contact)
Tom Butina is a growing event management professional for FILO Productions in St. Paul, Minnesota.
As a manager, Tom has had the opportunity to work on multiple projects and with many high profile
clients. His biggest achievement was being named Talent Manager for the National Basketball
Associations’ grassroots mobile marketing tour, NBA Nation, for the past two years. In this position,
Tom was responsible for managing NBA players, dance teams, mascots and NBA legends while at the
events. He was the lead liaison between the NBA and the talent. Besides with the NBA, Tom has had the
opportunity to manage clients such as the Minnesota Twins, Nike, New York Knicks, USA Basketball,
Pepsi and Fox Sports West. Currently, Tom is focusing on attracting perspective clients and creating
projects that will aid in FILO’s growth.
Motivation, hard work, and passion directly contribute to the success Tom has received in his professional
and personal life. His attention to detail helped propel him to where he is today at FILO. As a young
professional, Tom is hungry and eager to make a name for himself and the company. Being able to
manage multiple projects and clients is something Tom excels at and he continues to work on growing as
a professional.
As a Marketing and Advertising graduate from Winona State University, Tom has been working to
achieve success in many facets of his life. Winona State instilled hard work and dedication into his
already well versed attributes. Tom was also involved in the Sports Marketing and Sports Business clubs
while attending college. This helped him understand the many levels of marketing in sports, and
especially managing events in sports-related projects.
15
Execu5ve
Fes5val
Staff
Co-Event Director – Kevin Weinhandl
After beginning his career as a young touring crew member, Kevin Weinhandl has come a long way over
the past 12 years. He is currently the Owner, President, and CEO of FILO Productions, Inc., which is a
company that specializes in experiential marketing, event management and mobile marketing tours.
Kevin has been with FILO since the beginning and has unparalleled knowledge of the company and its
roots. He started off on the road, like most new FILO employees do, and worked his way to where he is
today. This path for Kevin has helped define who he is and what FILO is all about: hard work, reliability
and ambition.
Kevin helped grow an event management company that specializes in experiential marketing, but does
not narrow its focus down to only events and marketing. His passion and work ethic has helped create a
FILO brand that has such a broad spectrum of expertise, the companies services cannot be defined in one
simple sentence. He aspired to become an all-inclusive service business by implementing new options,
such as creative, production, distribution, janitorial, parking, social media and much, much more.
The clientele Kevin has worked with includes some of the largest brands in the world, including the
National Basketball Association (NBA), Nike, Sprint, the United States Tennis Association (USTA), Fox
Sports, the Minnesota Twins, USA Basketball and the Professional Golfers Association (PGA).
He instills a “we can do anything” attitude amongst his employees and puts his clients’ success at the top
of his priority list.
16
Execu5ve
Fes5val
Staff
Operations/Productions Manager – Brian Buron
Brian Buron is known in the sport management, mobile marketing, event and production industries as a
successful, dedicated and passionate professional. His career and experience is vast and exclusive, having
produced top tier events for some of the largest and most reputable brands all over the world and by
providing services with an, “I can make your wildest dreams come true” attitude.
After studying Sport Management and Business Administration at the University of Wisconsin La
Crosse, Brian worked in the Jr. Wolves department for the Minnesota Timberwolves before joining the
FILO Productions, Inc. team in 2005. While working with FILO, Brian has produced events for the
National Basketball Association, Sprint, USTA, Pepsi, Nabisco, USA Basketball, Nike and many others.
Highlights of Brian’s career include multiple nation wide mobile marketing tours (for the NBA, Nabisco,
and Sprint), which are not to be overshadowed by his yearly managerial work at the NBA All-Star Jam
Session, FILO’s largest event. His managerial skills, dedication, attention to detail and ability to make
things happen have created tight knit and recurring relationships with his clients and staff. His
international work has brought him to Spain, Brazil, Puerto Rico, Mexico, Canada and Italy. He is
constantly demonstrating his capabilities not only in the office but all over the world. His ability to work
with new groups and organizations sets him apart from others.
Locally, Brian has worked with non-profit and charity organizations such as Spinal Muscular Atrophy,
The Highland Friendship Club, Friends of St. Paul Baseball and Hockey, The Minnesota Minutemen and
the Minnesota Twins initiative Play Ball! Minnesota. His work locally has raised immense awareness and
funds for these organizations.
17
Execu5ve
Fes5val
Staff
Entertainment and Talent Director – Andy Acosta
Andy Acosta ensures that events run like clockwork, as a result of smooth and established processes. He
has over seven years experience in managing events and his team does everything from event operations
and logistics to ensuring that timelines and budgets are first priority. He works with a range of clients on
various event formats while delivering exceptional service in a professional and opportune manner.
Andy joined FILO Productions, Inc. in 2006, where he quickly grasped the world of event management
and brought a keen eye for the sports and entertainment field. Throughout his years with FILO, his
background and experiences have molded him in the specialization of content development for both
domestic and international events, talent management, design and execution, and budget creation.
Andy’s most recent achievement concluded in July of 2013 as he served as the lead Tour Manager of the
NBA Nation Tour presented by Sprint. The program hit the road this summer, making stops in 8 cities
across the US, teaming up with current and former NBA stars, and fellow NBA fans as they explored
20,000 square feet of NBA action. Andy oversaw all site fee negotiations, logistics, marketing efforts,
programming, and contract execution which resulted in significant brand awareness for the NBA and all
of its corporate partners.
As a Director, Andy’s first-hand experience with executing campaigns and special events provides
valuable strategic and tactical insight for FILO’s clients. Aside from his accomplishments working with
the NBA, he has led successful experiential campaigns for brands such as Sprint, Pepsi, ATP, New York
Knicks, and Major League Baseball.
Prior to working in the interactive marketing field, Andy received his Bachelor’s degree from the
University of Wisconsin – River Falls majoring in Marketing Communications. He held an internship
with the Kansas City Chiefs, serving as an Events and Promotions Director.
18
Execu5ve
Fes5val
Staff
Marketing Manager – Lou Bavaro
Lou Bavaro is a proven executive, manager, salesman and producer with a broad range of experience across a
diverse number of industries. He is specifically skilled and trained in strategy, marketing, sales,
communications and business development. His ability to connect, along with a boundless energy and curiosity,
allow him to engage customers, colleagues and collaborators to both develop new ideas and successfully
manage projects from concept to commercialization to growing sales.
As Director of New Business for FILO Productions, Lou is responsible for P & L growth outside of existing
clients by developing and implementing a sales structure, generating prospects, managing the sales cycle,
creating strategic partnerships, developing new products/offerings and planning new ventures. FILO
Productions is the premiere event management and experiential marketing company in sports and
entertainment, running the NBA All-Star Jam Session for over a decade, along with dozens of international
mobile tours for the NBA, USTA, Minnesota Twins, and Sprint, among others. Internally, Lou also assists in
business planning and corporate development, staffing and copywriting/editing of all communications. Since
joining the company in January 2013, he has been involved in projects for multiple new clients, such as the New
York Knicks, Radio City Music Hall, Major League Baseball, Fuse TV, Faith’s Lodge, and the 30-Days
Foundation.
Prior to FILO, Lou spent five years as Vice President of Sales & Business Development for West River Specialty
Meats; a food production, distribution and marketing company with national customers that include grocery
stores, restaurants, bars and sports venues. In that role, Lou created and managed the production and sale of
retail product lines for: Michelbob’s Championship Ribs, Hickory House Ribs, Mauer Cup Brats and Old
Colorado Smokehouse. He created relationships and negotiated partnerships with many organizations like
Target Field, Delaware Sportservice, Denver Broncos and MLB FanCave.
After earning an undergraduate degree at Columbia University (’95), Lou worked as an editorial assistant for
the Associated Press in New York City in the sports department. When he moved to Minnesota a few years
later, he started covering professional and amateur sports teams as a stringer. Subsequently, Lou built a sports
marketing agency from 2001 – 2006 called The Opposite Field, Inc. which developed and executed creative
sports marketing campaigns for the Timberwolves, Minnesota Twins, Victory Sports, and Fox Sports North, as
well as launched a local sports show called The Show to be Named Later. During this time, Lou also went back
to school full-time to earn his M.B.A. with an emphasis in marketing from University of Minnesota Carlson
School of Management (’03).
Passionate about giving back, Lou is involved in multiple non-profits that harness the appeal of sports to raise
funds and reach underserved communities. He is currently a Board Member and Chair of the Communications
Committee for The Sanneh Foundation, an organization that uses soccer to reach at-risk youth. He is a
member of the Minnesota MinuteMen – doing goodwill through sports – and has served on the organizational
committee for the Mauer Cup Charitable Little League tournament that raises funds for St. Jude Children’s
Research Hospital.
19
Execu5ve
Fes5val
Staff
Sponsorship Sales – Patrick Klinger
Patrick Klinger is an accomplished, nationally respected and experienced marketing expert with a proven track
record of bringing ingenuity and results to high profile sports and entertainment organizations for over 25 years.
His creative ideas, unique solutions, teamwork and relationship building, fill the unique needs of the individual
client. Patrick's methods and techniques have been presented at seminars, conferences and conventions nationwide.
Prior to establishing his sports strategy and activation firm, Patrick spent over a decade as vice-president of
marketing for the Minnesota Twins where he helped define and strengthen the Twins brand, which was named
Horizon Awards “Sports Organization of the Year” in 2002 and “Sports Person of the Year” in 2006. His
marketing efforts resulted in numerous regional Emmy Awards and national honors for advertising and brand
campaigns.
As vice president of the Twins, Patrick managed all areas of advertising, promotions, broadcasting, game
presentation, special events and emerging markets. He was part of the successful opening of the Twins ballpark,
Target Field, a comprehensive outreach that expanded the team's minority fan base, groundbreaking ticket
packages and the creation of programs that honor veterans and active duty military. He also coordinated public
tributes to Hall of Famers Kirby Puckett, Harmon Killebrew and Herb Carneal following their passings. Klinger
was widely hailed for helping create the bobblehead doll craze that swept sports during the last decade and for
developing unique promotions that drove sales. He was recognized as one of baseball’s and Minnesota’s top sports
and entertainment marketers. His tenure with the Twins included seven of the top 10 best-attended seasons in the
organizations 53-year history.
Prior to joining the Twins, Patrick served as Director of Marketing at the RiverCentre complex in St. Paul where
he developed strategic marketing campaigns, sponsorships and was integral in securing a naming rights partner.
He worked closely with the city of St. Paul, serving on numerous St. Paul mayor-appointed committees to increase
exposure and revenue for the city.
Patrick began his career with Minnesota State Fair and spent nearly a decade as Director of Marketing for
Ticketmaster-Midwest, the world’s largest ticketing company. At Ticketmaster, he secured contracts with top
entertainment venues, musical acts, family attractions and professional sports teams and collaborated with clients
to promote their events and increase ticket sales.
Patrick serves on the boards of Suicide Awareness Voices of Education (SAVE) and Cystic Fibrosis Foundation.
He dedicates his time to many non-profit causes, especially those supporting the military and military families,
recently traveling to Kuwait with “Serving Our Troops”.
20
Execu5ve
Fes5val
Staff
Creative Director – Megan Junius
Megan Junius is the owner of Peter Hill Design, its President and Creative Director. Megan has worked
for more than 12 years as a graphic designer and art director, leading on brand and design projects for
national consumer and B2B clients. Her award winning work includes design for Newman’s Own
Organics, Disney Garden and H.R. Green, a national engineering firm. Megan brings the right balance of
creative collaboration and leadership that ensures excellence. She works closely with clients to understand
objectives and brings back creative solutions that produce those ‘aha’ moments.
Peter Hill Design is a Minneapolis-based branding, marketing and advertising firm specializing in brand
development, strategic web development, graphic design and marketing campaigns. The tech-savvy team
is produces memorable creative solutions for growing businesses. Other team members include talented
graphic designers, project managers, media buyers, SEM/PPC experts as well as researchers and media
relations specialists. The team is adept at producing high quality video and providing expert web
programming and database management.
Megan’s collaborative leadership style helps produce strong, creative results fro clients of all size.
21
Execu5ve
Fes5val
Staff
Technical Director – Dwight Dario
Dwight Dario has an array of professional experiences, which include being a Production/ Tour
Manager, managing touring shows, creating and maintaining budgets, and arranged for Technical
Support and travel accommodations for all traveling show personnel.
As a Producer and Event Design manager, he has produced site plans (using AutoCad) for special events,
including site surveys and analysis. Based on approved drawings and local codes, he has developed bid
specifications for all technical and production requirements. Other tasks he has performed are securing all
necessary permits for the production of the events, contracting and supervising all vendors (all aspects
from initial design, construction, and removal of equipment from event site), and fulfilling “Rider
Requirements” for touring artists as well as contractual obligations pertaining to sponsors, corporate
partners, and local municipalities.
Much of Dwight’s experience has been as a President, Executive Producer, and Technical Director for
large events. He has served as a Production and Technical Consultant for many large touring shows,
including: the Rolling Stones, Billy Joel, Elton John, Paul McCartney and Genesis. He has produced
numerous festivals including: Taste of Minnesota, Taste of Colorado, the Pepsi Winter Carnival Ice
Palace, and the Special Olympics Closing Ceremonies. Overall, he has provided Technical Services and
Staffing for over 2300 Concerts, all around the world.
Dwight has also been very involved in site activities, especially in the Twin Cities area. He was the site
designer for Rock the River Tour, Site and Production Manager for Taste of Minnesota, and Site
Coordinator for a Kenny Chesney performance at Lambeau Field in 2011. He was the Technical
Designer and Supervisor for the 2004 Winter Carnival Ice Palace. He served as Technical Director for
Business Theater/ Corporate Meetings, whose clients included: Target Stores, Dayton-Hudson
Corporation, Ford Motor Company, K·B Toys, Minnesota Wild, Minnesota Vikings, and Minnesota
Twins. Additionally, he performed as the Operations Manager for World Youth Day and the Papal Mass
in Denver, Colorado.
Currently, Dwight is a Project Manager and Technical Director for CLE, Inc. He has also formed a full-
service Production company, providing services to independent promoters, agencies, meeting planners
and tours.
22
Production Schedule
and
Work Program
(3.4)
23
Date
Event
Friday, November 1 (2013) -Finalization of logo, name and theme
Tuesday January, 31 -Website launch (ticket sales and vendor application available online)
-Web marketing campaign launch
Monday, February 1 -Musical acts secured – added to website and marketing campaign as acquired
Friday, March 14 -Volunteer recruitment campaign launch – civic groups, volunteer and non-profit organizations
Wednesday, April 30 -Sponsors secured – added to website and marketing campaign as acquired
Thursday, May 1 -Radio, TV, newspaper, and magazine marketing campaign launch
Thursday, May 15
-Permit application deadline
-Approval of signage package – send to printer
-Security, janitorial, EMS, police, water patrol contract deadline
Friday, May 30 -City signage/marketing launch – city assets, mailing, E-blast and posters
-Finalize all events both on-site and off-site
Friday, June 20 -Daily schedule released online – subject to change – performances, shows, times.
-Civic groups, volunteer and non-profit organization deadlines (finalize selection)
Tuesday, July 1
-Vendor application deadline
-Registration deadline for on and off-site events
-Event signage final approval – send to printer
-Security, janitorial, EMS, police, water patrol staffing plans finalized
Monday, July 14 -Event layout finalized
-Civic, volunteer, and non- profit group orientation.
Wednesday, July 16 -Install begins (detailed work program on next page)
Thursday, July 17 -Install continues (detailed work program on next page)
Friday July18 – Sunday July 20 -Event days (detailed work program on next page)
Monday, July 21 -Event strike continues
-Break down of all elements and clean Lowell Park
Monday, August 18 -Recap meeting with City of Stillwater and sponsors
Monday, September 1 -2015 planning meeting with City of Stillwater
Event
Work
Program/Timeline
2014
S5llwater
Summer
Fes5val
24
Working
Produc5on
Schedule
2014
S5llwater
Summer
Fes5val
Date
Event
Wednesday, July 16
5:00am -Street closures
Wednesday, July 16
8:00am
-Install barricades/fencing
-Install tents
-Bathrooms delivered
-Stage and power install
Wednesday, July 16
12:00pm -Vendors A-H install
Wednesday, July 16
5:00pm -Vendors I-P install
Thursday July 17
8:00am
-Event signage install
-Audio install
-No Parking signs installed
Thursday, July 17
12:00pm -Vendors Q-W install
Thursday, July 17
2:00pm -Vendors X-Z install
Thursday, July 17
5:00pm -Site walk-through
Thursday, July 17
7:00pm -Security walk-through
Friday, July 18
9:00am
-Staff call time
-All deliveries (ice, vendor materials, etc.)
Friday, July 18
10:00am
-Vendors on-site
-Security walk-through
Friday, July 18
12:00pm-11:30pm
EVENT OPEN
-Kids area open
-Culture and Community Zone open
-Food vendors open
Friday, July 18
2:30pm -Lumberjack Exhibitions Show #1
Friday, July 18
3:30 -Kids music show
Friday, July 18
4:30 -Lumberjack Exhibitions Show #2
Friday, July 18
6:00pm -Friday Night Musical Performances begin
Friday, July 18
7:00pm -Lumberjack Exhibitions Show #3
Friday, July 18
11:30pm
ALL EVENT ELEMENTS CLOSED
-Park clean-up
25
Working
Produc5on
Schedule
2014
S5llwater
Summer
Fes5val
Date
Event
Saturday, July 19
7:00am
-Staff call time
-All deliveries (ice, vendor materials, etc.)
Saturday, July 19
9:00am
-Security walk-through
-Vendors on-site
Saturday, July 19
10:00am-11:30pm
EVENT OPEN
-Kids Area and food vendors open
-Culture and Community Zone open
Saturday, July 19
12:00pm
-Lumberjack Exhibitions Show #1
-Turtle Races (Kids Zone)
Saturday, July 19
2:00pm -Lumberjack Exhibition Show #2
Saturday, July 19
4:00pm -Kids music show
Saturday, July 19
5:00pm -Comedy Show
Saturday, July 19
7:00pm -Saturday Musical Performances begin
Saturday, July 19
8:00pm -Lumberjack Exhibitions Show #3
Saturday, July 19
11:30pm
ALL EVENT ELEMENTS CLOSED
-Park clean-up
Sunday, July 20
8:00am
-Staff call time
-All deliveries (ice, vendor materials, etc.)
Sunday, July 20
10:00am
-Vendors on-site
-Security walk-through
Sunday, July 20
12:00pm-10:00pm
EVENT OPEN
-Kids Area open
-Culture and Community Zone open
-Food Vendors open
Sunday, July 20
2:00pm -Lumberjack Exhibitions Show #1
Sunday, July 20
4:00pm
-Kids Music Show
-Lumberjack Exhibitions Show #2
Sunday, July 20
7:00pm -Lumberjack Exhibitions Show #3
Sunday, July 20
10:00pm ALL EVENT ELEMENTS CLOSED – BEGIN STRIKE
Sunday, July 20
10:00pm-2:00am -Vendors strike elements (vendors A-P)
Monday, July 21
8:00am-8:00pm
-Continued event strike (vendors Q-Z)
-Clean Lowell Park
26
Site Plan
(3.5)
27
Site
Plan
28
ly fun ond Activities ort!<l
Possible activities include
-Smell performance stage
-lnteroctive inflotoble's
-Petting zoo
-Fitness edvcotion oreo
I Culture! end Activities oreo
Possible octivities inclvde
-Smoll performance stoge
-Local Artists
-Demonstrotlons
-Edu cat ion oreo
2014
STILLWATER
SUMMER
FESTIVAL
LOWELL
PARK
LAYOUT
-...
,..-p,~r«t By:
Fll.O Productions, lr>C
1810 Corno
St. Paul MN ~108
D
I
Site
Plan
29
("')
'Z
15 -20x20 acio¥:J4~~---~A=R~S~T . ~
m1x of food, arts and crafts ~
geared to ar.d-F-~~---~
LAWN
amily un and Activities area
Poss ible activities i elude
Small performance s age
I teractive inflatable's
Pet ing zoo
Fi ess education area
Site
Plan
30
N. MAl ST. r1"l
~
-<
I .. ,,. .... , .... ,
::0 ? PARK LO T
(/)
10 -20x20 Vend or e
1x o ood, arts and crafts N. WATER st.
eared towards the local ___Q.Jl!JU+-E~---"l
Sl. cROIX
ocal C ltural and Activities area
Possible activities i elude
Small performance s age
Local Ar ists
Demon stra tio s
Education area
Site
Plan
31
N. ~A I
..,
~
~
-1 ~
Vl en LS-..--___.
Jnd crafts N. WATER ST.
)COl
~Option
as~o'x3 '
Beer and Wine soles in
Fenced in areo only
ticket required to en er
N Amp it herter
N. MAIN ST.
PARK LOT
s\. cRO\X ~Options 2
and Activities area
ties include
,.monee s age
s
ons
rea
Floating
1cketed Area
for Mu sica I ac s
Lumber j ack
Exhibitition
S age 50'x40'
Festival Activities
(4.3.1)
33
Fes5val
Ac5vi5es
Ø Musical Performances (concert series)
Ø Food and Beverage Vendors
Ø Live Radio Presence
Ø Cultural and Community Zone (crafts and art fair)
Ø Native American Displays/Art
Ø Community Art Fair
Ø Displays by River-Related Partners
Ø Minnesota DNR
Ø The River Management Society
Ø Financial Investment Education
Ø Food Shelf Drive
Ø Armed Forces
Ø Health and Fitness Area
Ø CPR/First Aid Training
Ø Health Awareness Classes
Ø Nutrition Awareness
Ø Health Clubs (Lifetime, LA, Anytime)
Ø Comedy Show
Ø Kid Zone
Ø Kids Musical Performance
Ø Turtle Races
Ø Mascots
Ø TC the bear
Ø Crunch
Ø Rock Climbing Wall
Ø Face Painting
Ø Petting Zoo
Ø Radio Disney
Ø Inflatable Slides/Interactive
Ø Coloring Contest
Ø Police, Fire and D.A.R.E. Awareness
Ø Tour Police and Fire Vehicles
Ø Fingerprint Kids
On-Site Festival Activities
Proposed on-site events that will take place inside
main festival location.
34
Fes5val
Ac5vi5es
Lumberjack Exhibitions
This was a popular activity in the past and is a big part
of Stillwater’s history. Working with Timberworks,
we want to re-create this event.
Ø Axe Throwing
Ø Log Rolling
Ø Speed Carving
Ø Hot Saw
Ø Tree Climbing
Ø Lumberjack Obstacle
Ø Chainsaw Art Displays
35
Fes5val
Ac5vi5es
Ø Not too large to avoid over crowding, but not too small
Ø Family-friendly targets with strong base of fans
Ø Radio sponsor will be key – Cities 97 is a partner that we have a strong
history with
Ø Possible headliners include – Trampled By Turtles, The Gear Daddies, The
BoDeans, etc.
Ø FILO has a deep connection to Stillwater-based A Firm Handshake – Zach
Sobiech’s band
Ø Other possible bands - The
Lumineers,
Cold
War
Kids,
Goo
Goo
Dolls,
Hanson,
Junk
FM,
The
Hold
Steady,
Train,
Arc5c
Monkeys,
Julian
Casablancas
,
The
Wallflowers,
Soul
Asylum,
The
Dweebs,
Johnny
Holm
Band,
Blues
Traveler,
Mason
Jennings,
POS,
Gin
Blossoms,
Darius
Rucker,
G.B.
Leighton,
Bon
Iver,
Barenaked
Ladies
and
Lucy
Michelle
and
The
Velvet
Lapels
36
Concert Series
Creating a fun, safe concert series is important to the success of this festival. We foresee
a great musical lineup, enjoyable for all ages.
Fes5val
Ac5vi5es
Ø Opening Ceremonies
Ø Kick-Off to Festival dinner
Ø Kick-Off to Festival Concert
Ø Eating Contest
Ø River Cruises
Ø Historical Scavenger Hunt
Ø Beard Growing Contest
Ø City Parade
Ø River Stunt Show
Ø Water-ski, Wake board
Ø Boat Show
Ø Boat Parade
Ø Soap Box Derby
Ø Medallion Hunt
Ø 5K/10K Run
Ø Fun Run
Ø Fireworks
Ø Sporting Tournaments
Ø Little League
Ø Soccer
Ø Golf Tournament
Ø Classic Car Show
Ø City Tours
Ø Historical Landmarks
Ø History of the City
Ø City Hall
Ø Fishing Tournament
Ø Pancake Breakfast
Ø Farmers Market
Ø BMX Demonstration
Ø Brewery Tours/Vineyard Tours
Off-Site Festival Activities
Proposed off-site events that would work in
conjunction with the main event.
37
Shu_le
Service
2014 Summer Festival Shuttle Service
We know that parking during past summer events has been a struggle and was a big issue
brought up in the Community Event Survey conducted by the city. We are proposing a free
shuttle service from three specific locations to help ease the traffic flow in and out of Stillwater
during the festival.
Ø Stillwater Area High School
Ø Stillwater Junior High
Ø Stone Bridge Elementary School
These locations have parking to accommodate a vast amount of cars and helps raise money for
these schools.
Sponsorship packages would be available for the busses, with a percentage of that going back to
the schools.
Shuttle Locations
Stillwater Area High School
Stillwater Junior High
Stone Bridge Elementary
School
Lowell Park
38
Marketing Plan
(4.3.2)
39
Marke5ng
Plan
40
Having a successful marketing plan starts with identifying a proper target demographic. After
identifying who we are going to target, we will implement a powerful and aggressive marketing
campaign to reach as many people we can inside our target.
Target Market
There are three types people we will be targeting to attend the Stillwater Summer Festival. We feel by
targeting these groups we will see the best results for attendance, return on investment and overall
success of the festival.
Demographics
Young Families with Kids
It is important to the City of Stillwater to have a family oriented festival. We are incorporating
numerous family friendly kids activities into our proposal to draw this specific demographic to
Stillwater.
30-45 Year –Olds
The 30-45 year-old is established and are likely to spend money during this 3-day festival. Ideally, they
are looking to take advantage of the adult themed activities at night, while engaging in family activities
during the day.
Baby Boomer/Empty Nester
This is another important demographic for us to target. The baby boomer/empty nester no longer has
commitments at home and are looking for weekend entertainment. This group will be looking to take
in other great locations in Stillwater during their visit - downtown antique shops, river boat tours and the
many up-scale restaurants.
Target Geographic Area
Our target geographic area is the greater Stillwater area with focus on the Twin Cities. We feel that it is
important to incorporate this region in order to draw more attention to the festival. We want the
residents of Stillwater to comfortably enjoy their festival but also draw regional residents so they too can
enjoy what this wonderful City has to offer.
Marke5ng
Plan
41
MARKETING COSTS SUMMARY
Ø Based on a 3-day family & music festival event in Stillwater, MN
Ø Audience Goal: 30,000 over weekend
Brand Development, Design & Web $4,650
Media Planning & Public Relations $14,875
Mobile-friendly, Ecommerce Website $16,950
Campaign Creative & Advertising Execution $5,225
Media Spend & Production Expenses $83,300
Merchandise $46,175
SUBTOTAL $171,175
Less Potential Merchandise Profit $51,425
GRAND TOTAL $119,750
*Detailed marketing plan located in addendum A
Experien5al
Marke5ng
Ø Inexpensive, powerful marketing tool
Ø Leading up to the festival, FILO will conduct multiple, small activations to
promote awareness
Ø Create excitement, establish new theme, draw people in and pre-sell tickets
Ø Possible Locations – Twins Games, Grand Old Days, Cub Foods parking lots,
Waterfront Parks, etc.
42
Fes5val
Sponsorship
Ø The geographic area to draw sponsors from should be concentrated on greater
Stillwater but include the Twin Cities region and beyond. This is consistent with the
marketing strategy to attract festival goers from those areas
Ø Levels will be tiered to draw vital sponsor dollars from regional and national brands,
while giving local mom-and-pops the opportunity to participate at a comfortable
level
Ø Targets will be family-friendly companies that are in line with our theme and
celebration of Stillwater. Longtime residents need to see that it’s good for Stillwater
Ø Anderson Windows, Chevrolet, Cities 97, Cub Foods, Coca-Cola, Channel 5
(KSTP), The Freight House, Full Throttle, Lift Bridge Brewery, General Mills, Grain
Belt, Harley Davidson, Honeywell, Minnesota Timberwolves, Minnesota Twins,
Minnesota Vikings, NOS Energy Drink, Pioneer Press, Polaris, Radio Disney,
Schells Brewing Co., Star Tribune, STIHL, Summit Brewing, TST Media, US Bank,
Wells Fargo, 3M
43
Local Civic Groups
(4.3.3)
44
Local
Civic
Groups
Proposed Local Civic Groups
By incorporating local civic, volunteer and non-profit groups into the 2014
Stillwater Summer Festival, we will have the opportunity to give back to a great
community. Community development, growth and involvement will be a major
part of this successful event.
Groups would engage in: Promotional fundraising (selling tickets and festival
buttons), event set-up, concession services, information ambassadors, park clean-
up and event strike.
Ø Stillwater Area Schools
Ø Community Thread
Ø Stillwater Youth Service Bureau
Ø Stillwater American Legion Post 48
Ø Stillwater V.F.W Post #323
Ø Valley Outreach
Ø Stillwater Lions Club
Ø East Suburban Resources
Ø American Red Cross
Ø Salem Evangelical Lutheran Church & School
Ø Christ Lutheran Church
Ø Church of St. Michael
Ø Trinity Lutheran Church
Ø St. Johns Lutheran Church
Ø United Way of Washington County East
Ø Stillwater Public Library Foundation
Ø Faith’s Lodge
Ø St. Paul Festival Association
Ø Friends of St. Paul Baseball
Ø Friends of St. Paul Hockey
Ø The Sanneh Foundation
Ø St. Croix Valley Athletic Association
Ø The Lumberyard Hockey and Sports Center
Ø Arcola Mills Youth River Action Program
45
Festival Theme
and
Name
(4.3.4)
46
Fes5val
Theme
and
Name
47
In our development for a festival theme and name we explored the vast history that
makes up Stillwater, while still complimenting the town it is today. You cannot ignore
the importance of the St. Croix River of today and the logging town of yesterday.
We wanted to incorporate both aspects into our final ideas by creating a lasting
impression on the City of Stillwater by memorably bringing back a great summer
festival.
Logos and creative material can easily be changed or altered.
Option 1 – River Jam
Fes5val
Theme
and
Name
48
Option 1 – Concept Poster
RIVER JAM
STILLWATER, MN
***
PI EN IS AUT · PERRORESTIS ET • DESSUM TEM
QUASINVELIA NOBIS • QU I CONSEDIAS AUT
QUIS EUM • IPSAECTI REPERUP • TATQUE
Nesequis Doluptate Veris Eos
Magnam etur . ullatioreped qui dolupti
offictibus suntibearum . quid untem
facerro tem et dolessi to magnis .
Tempostiam Reperem Vere
Officime culpa niminih icatiuria core
derfere sciist quis eum reperun
tibusanis dit. commolor sectati.
MAGNIS AUT • PERRORESTIS ET • DESSUM
Nesequis Doluptate Veris Eos Magnam etur . ullat ioreped qui dolupti offictibus
suntibearum . quid untem facerro tem et doless i to magnis .
O ~lar Store " --.-~
Fes5val
Theme
and
Name
49
Option 1 – Concept Merchandise
Thts product runs
small You may
want 10 Stze up!
STILLWATER, "N
***
RIVER JAM
STILLWATER , MN
***
Fes5val
Theme
and
Name
50
Option 2 – Sawmill Days
2 014
STILLWATER, MN
Fes5val
Theme
and
Name
51
Option 2 – Concept Poster
JOIN US & CELEBRATE
JULY 18·19·20
MAGNIS AUT • PERRORESTIS ET • DESSUM
Nesequis Doluptate Veris Eos qui dolupti offictibus quid untem facerro doless
04 II ~Solar Store Tu ., ••
---~
Fes5val
Theme
and
Name
52
Option 2 – Concept Merchandise
Thos product runs
small You may
want to size up'
STILLWATER . HN
Budget
(4.3.5)
53
Budget
54
Ø Based on a 3-day family & music festival event in Stillwater, MN
Ø Audience Goal: 30,000 over weekend
Administrative $74,000
Artist/Production/Back Stage $71,750
Equipment $44,590
Staffing $92,642
Ticketing/Box Office (Based on estimated $100k in ticket sales) $47,000
This includes $35k (35% of ticket sales) for use of the City name and venue
Venue/Site $15,000
Miscellaneous $26,500
Festival Activities $34,000
TOTAL $405,482
*Detailed budget located in addendum B
**FILO knows budget management. Our total expenses will NEVER
exceed our sponsorship, food and craft vendor revenue.
Holding the Event
Annually
(4.3.6)
55
Future
of
S5llwater
River
Jam
Part of producing a successful event is the ability to look into the future. Planning for the
future starts the minute year one is underway. Bringing Stillwater’s Summer Festival to
year three, four, five and beyond will be a marathon, not a sprint, and will take dedication
to ensure its continued success.
The second the 2014 Summer Festival kicks off we are assessing our successes and
downfalls before, during and after the event. Part of our plan is to:
Ø Send out full recaps after set-up, every event day and strike
Ø Create a survey to send out to the residents of Stillwater and City employees
Ø Hold a “Town Hall” style meeting, where residents can voice their concerns
Ø Hold an overall event recap meeting with the City of Stillwater to discuss every detail
Ø Keep the event relevant to the people of Stillwater throughout the year.
After we receive all feedback we will implement changes where necessary and make sure
to involve the city in all decisions.
Having the chance to produce events in the future we have a financial obligation to make
sure we are financially stable and viable. We plan to set aside money and assets to run
day-to-day operations leading up to the following years event and launch dates.
Creating a Sustainable Event
56
City Resources
Desired
(4.3.7)
57
City
Resources
Desired
58
In our working budget we included some necessary resources that would
be required from the City of Stillwater to ensure a successful event.
Payment for these city resources would be generated through sponsorship
dollars and/or pre-production funds. The following table shows the city
resources desired and the price accompanied with them.
City Resource Price Quantity Total
Barricade $2.00 (per unit/per event
day) 200 $1,200
Orange Fencing $2.50 (per foot) 1000 feet $2,500
Portable Toilets $60 (per unit) 100 $6,000
Trash Containers $8.00 (per unit/per event
day) 50 $1,200
No Parking
Signs
$1.00 (per unit/per event
day) 30 $90
Trash Collection Cost of Staff Time
Total $10,990
59
Addendum A
Marketing Costs
FILO / STILLWATER FE ST MARKETING COSTS
Attn: Kevin Weinhandl
September 20, 2013
MARKETING COSTS SUMM ARY
Based on a 3-day family & music festival event in Stillwater, MN
Audience Goal: 30,000 over weekend
CREATIVE COSTS ...................................................................................................................................................... $41,700
Brand Development, Design & Web ........................................................................................................................... $4,650
Media Planning & Public Relations ......................................................................................................................... $14,875
Mobile-friendly, Ecommerce Website .................................................................................................................... $16,950
Campaign Creative & Advertising Execution ......................................................................................................... $5,225
EXPENSES ..................................................................................................................................................................... $129,475
Media Spend & Production Expenses .................................................................................................................... $83,300
Merchandise ...................................................................................................................................................................... $46,175
SUBTOTAL .................................................................................................................................................................... $171,175
Less Potential Merchandise Profit ........................................................................................................................ $51,425
GRAND TOTAL ........................................................................................................................................................... $119,750
MARKETING COSTS BREA KDOWN
CREATIVE SERVICES
Brand Development & Design ....................................................................................................................................... $4,650
Planning, Meetings, Strategy ............................................................................................................................ $500
Logo and Brand Development..................................................................................................................... $1,650
Splash Page (includes domain name & set-up) ....................................................................................... $500
Facebook & Twitter – Set-up & Graphics ................................................................................................... $500
o Ongoing updates & monitoring by FILO
Merch: 2 T-shirts, can coozie, small & large water bottle ............................................................... $1,500
o Design, production, print management, vendor research and ordering
Media Planning & Public Relations .......................................................................................................................... $14,875
Media Plan (4 months) ................................................................................................................................... $2,250
Sponsorship PPT Creation ................................................................................................................................ $625
PR Services (Maccabee Group/other PR firm) ............................................................................... $12,000*
o Initial press release announcing event, media alert before event, media list, press
calls/follow-ups, online calendars, media relations, managing old baggage & past
event storyline
o *Final scope of work and budget TBD based on needs
Mobile-Friendly, E-commerce Website ................................................................................................................. $16,950
Planning & Organization ................................................................................................................................ $1,025
Responsive Design & Imagery ..................................................................................................................... $3,075
Wordpress CMS Programming ................................................................................................................... $3,925
Online ticketing & E-commerce/merchandise catalog .................................................................... $2,625
Content development & copywriting ............................................................................ Not included (FILO)
Content Input, SEO, Browser Testing, CMS Training ........................................................................ $2,875
Launch Technical Assistance, Tracking, Directory Listings ............................................................... $875
Ongoing management, 4 months leading up to event ...................................................................... $1,600
Email sign-up integration and (2) template designs ............................................................................ $950
Campaign Creative & Advertising Execution ......................................................................................................... $5,225
Estimated costs will vary due to number of ads, type of channel, audience, etc.
Campaign Concepts, Headlines & Messaging ....................................................................................... $2,000
Print and online ads ....................................................................................................................................... $1,875*
o Design, production, print/online management, reconciliation of ads run
o *Varies on the amount of ads, publications, sizes, and interactivity
Radio spots – creative brainstorm, writing ............................................................................................... $600
o 2 (:30) spots (VO/production not included)
Posters & flyers– design, production, print management .................................................................. $500
o 1 design, formatted to 2 sizes
CREATIVE /PR TOTAL ........................................................................................................................................... $41,700
EXPENSES
Media Spend & Production Expenses .................................................................................................................... $83,300
Print, online and radio ads......................................................................................................................... $80,000
o Final mix TBD based on donated media, sponsors and increased ads before event
Posters, flyers, other printing ...................................................................................................................... $2,700
Stock Photography, Domain Names, Misc. ................................................................................................. $600
Merchandise ...................................................................................................................................................................... $46,175
Based on initial research, high-quality premiums, conservative quantities; 4-color shirts
Men’s T-shirts (Sell for $20) ........................................................................ $17,960 ($8.98/shirt x 2,000)
Women’s T-Shirts ($20) ................................................................................. $11,465 ($9.17/shirt x 1,250)
Kids T-Shirt ($16) ...................................................................................................... $ 6,000 ($10/shirt x 600)
Can Coozie ($3) .......................................................................................................... $940 ($0.94/per x 1,000)
Small Water Bottle ($8) ....................................................................................... $3,660 ($3.66/per x 1,000)
Large Water Bottle ($12) .................................................................................... $6,150 ($6.15/per x 1,000)
TOTAL EXPENSES ................................................................................................................................................... $129,475
Potential Merchandise Revenue .................................................................................................................................. $97,600
Potential Merchandise Profit ........................................................................................................................................ $51,425
TOTAL EXPENSES , LESS PROFIT ................................................................................................................. $78,050
63
Addendum B
Budget
Addendum B - Budget
CATEGORY ITEMS MEMO BUDGET
ADMINISTRATIVE:BLUEPRINTS/CAD 5,000.00$
PERMITS 1,500.00$
DIRECTOR Part time position 20,000.00$
OPERATIONS/PRODUCTION DIRECTOR 3 months 10,000.00$
ENTERTAINMENT DIRECTOR 2 months 5,000.00$
MARKETING DIRECTOR 6 months 15,000.00$
SPONSORSHIP DIRECTOR Commission -$
TECHNICAL DIRECTOR 3 months 10,000.00$
VENDOR COORDINATOR 2 months 5,000.00$
SUPPLIES 2,500.00$
74,000.00$
ARTIST/PRODUCTION/BACK STAGE MUSICAL ACTS 2 Headliners, 4 Small Acts
40,000.00$
PRODUCTION ASSISTANTS 3 for 5 days 3,000.00$
CATERING Food for 300 6,000.00$
DRESSING ROOMS/RV'S 2 units for 5 days 1,500.00$
SOUND/LIGHTS/BACKLINE 12,500.00$
SPECIAL STAGING NEEDS 2,500.00$
CREDENTIALS 750.00$
STAGEHANDS 5,500.00$
71,750.00$
EQUIPMENT:BARRICADE 200 @ $2.00 (per event day)1,200.00$
ORANGE FENCING 1000 feet @ $2.50 (per foot)2,500.00$
6' FENCE FOR AROUND RESTROOM 50 @ $10 (per piece)500.00$
PORTABLE TOILETS 120 @ $60 (per event)7,200.00$
TRASH CONTAINERS 50 @ $8.00 (per unit/per day)1,200.00$
NO PARKING SIGNS 30 @ $1.00 (per event day)90.00$
FORK LIFT & SITE LIGHTING 2 forklifts/6 light towers 5,200.00$
TENTS 40 tents 15,000.00$
CARTS 8 carts 2,200.00$
GENERATORS 5 - 50KW units with cabling 7,500.00$
RADIOS/COMMUNICATIONS 40 radios 2,000.00$
44,590.00$
STAFFING:SITE CREW
20 staff for 5 days (Also ask local groups
to volunteer)15,000.00$
RUNNERS/VANS/SHUTTLES 3 runners with van shuttles 4,700.00$
ELECTRICIAN 4,500.00$
EVENT SECURITY
4 security on site 24/7 for 6 days.
Additional 20 during all event hours.
1800 total hours
21,692.00$
FIRE MARSHALL Per city if required 1,000.00$
FIRST AID Pending city plan 4,500.00$
FIRE 1,200.00$
EXTRA AMBULANCE $130/HR @35 HR (first one free)4,550.00$
WATER PATROL 4,000.00$
POLICE 20,000.00$
TEAR OUT CREW 5,000.00$
TICKET TAKERS/ID CHECK 4,000.00$
CLEAN UP 2,500.00$
92,642.00$
TICKETING/BOX OFFICE:BOX OFFICE 4,000.00$
ONLINE TICKET SALES 1,500.00$
TICKET COMMISSIONS TO CITY Payment to City 35,000.00$
TICKET CREDIT CARD CHARGES 1,500.00$
TICKET PRINTING 2,500.00$
TICKET SELLERS 2,500.00$
47,000.00$
VENUE/SITE:RENT Provided by City -$
RECYCLING 3,000.00$
SITE REPAIR/DAMAGE 5,000.00$
TRASH REMOVAL 5,000.00$
TURF COVER 2,000.00$
15,000.00$
MISCELLANEOUS:SIGNAGE 10,000.00$
PARKING -$
PHONES/INTERNET 1,500.00$
ICE/WATER 5,000.00$
VARIOUS SUPPLIES 5,000.00$
CONTINGENCY 5,000.00$
26,500.00$
FESTIVAL ACTIVITIES VENDORS SERVICES 1,500.00$
LUMBERJACK EXHIBITIONS 7,500.00$
RIDES/GAMES 5,000.00$
FAMILY AREA 7,500.00$
MISC ENTERTAINMENT 7,500.00$
BEER SALES
% given to local group operating the beer
garden 5,000.00$
34,000.00$
TOTAL EXPENSES 405,482.00$
TOTAL MARKETING/PR EXPENSE 171,175.00$
TOTAL COST 576,657.00$
ESTIMATED REVENUE SPONSORSHIP 400,000.00$
TICKET SALES 100,000.00$
BEER SALES 35,000.00$
FOOD VENDORS 20,000.00$
CRAFT VENDORS 20,000.00$
MERCHANDISE SALES 97,600.00$
TOTAL REVENUE 672,600.00$
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GENIUS OF
FUN EVENTS
&THE CITY OF
STILLWATER
PRESENT
MINNESOTA MUSIC1 BEER & CULTURE
JULY 18-201 2014
CELEBRATING FAMILY FUN, MUSIC, CUISINE & FITNESS
IN HISTORIC DOWNTOWN STILLWATER1 MN
~ ~ ~ ~ ~
#1 BLUEGRASS WE FEST'S STILLWATER'S #1
ROE FAMILY HIP COUNTRY KURT JORGENSEN BAND
SINGERS HITCHVILLE SOUL & BLUES
SOPHIA SHORAI JAZZ TRIO • L'ASSASINS • REGGAE ALLSTARS
• BOSS GRANT USA'S #1 JOHNNY CASH TRIBUTE • THEA ENNEN •
• THE UNDERGROOVE • · ~j __ , ............... .._...
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1 LOCAL&M NNESOTAN
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Genius of Fun
Events &
Woody
McBride
has produced
successful &
enjoyab le arts ,
ecology &
entertainment
events in the
greater Twin
Cities area
since 1989.
Large & Small
Audiences .
Hip Family
Fun. Fresh.
Stillwater's New Free Summer Festival
By Woody McBride, Event Coordinator with Genius of Fun Events
The City of Stillwater. A Day that you bring your A Weekend that balances
lawn chair or blanket and fitness and family f un with
Your great city, and every relax on a picturesque cutting loose .
city in the world for that river lawn.
matter, wants a local A hometown Shin-dig by
celebration that A Free Party that does peop le from Eastern
represents the best of not break the bank and Minnesota and Western
what life is like there benef its the businesses , Wisconsin that remind us
and what it feels like to non -profits and the why Stillwater is a magic
be part of that community. general public as well as place to socialize .
guests & visitors .
I want to help you create Jazz. Blues . Hipster
a new kind of event that A smart and sophisticated Coun t ry. Bluegrass .
captures that sprit. Soiree that features Amazing DJs. Chefs on
gourmet food, beer and stage. Clean comedy.
The Spirit of Stillwater . wine -And one that Great classy music and
directs attendees to after entertainment that brings
A Festival that utilizes the events at local bars and people closer together.
community and business restaurants that also
assets already in place . have great music, food, All finances run through a
beer and wine. city managed account
An inspiring Gathering providing complete
that is not a tourist trap . A Reunion of old friends. transparency.
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The Spirit of Stillwater Celebration
e
A partnership between The City of Stillwater, MN & Genius of Fun Events
I have been producing City Festivals
and Arts festivals in the St Croix Valley
for 8 years . I have been producing all
styles of concerts and general public
events in the greater twin cities metro
area since 1989 .
I see a hip Prairie Home Companion-
esque showcase event onstage and a
world class fitness festival on the street.
I would use the skills and experience I
own in community building to produce
your festival with the assistance of The
City of Stillwater and Bill Turnblad.
I registered two website domains
(not currently active) for this event.
spiritofstillwater.com
sti llwaterdays.com
These compelling domains are
essentially brands that are excellent
tools to promote and support the event
and communicate event information .
The draft promotional poster included in
this proposal is actually the confirmed
artist program for the event I would
produce with you.
All artists are confirmed -And are
honored and excited to be part of the
event.
The family, kids and fitness activities
are also conditionally in place and
those types of activities would be joined
with other TBA community activities
hosted by community members.
A great event involves all interested
community groups.
I involve and invite every self-reliant,
competent, friendly group to be a part
of our events. For example -the Lions,
the Rotary, the Chamber, the Fire
Department, the Girl Scouts, the Senior
Center, the Hockey Team -again , Spirit
of Stillwater is an affiliation of self-
reliant competent groups that have a
vision and mission (and hopefully do
some fund raising for themselves in the
process).
I would like to do this proposed show
(with room for additional community
creativity and events of course) for
$80,000 total and split the profits 50/50
with the City of Stillwater as a partner.
This is my professional estimate for an
amazing affordable show.
All finances will run through a city
managed bank account providing
complete transparency
If good weather I estimate that beer,
food and wine concessions and vendor
fees will profit approximately $60 ,000+.
Parade fees to generate approximately
$1 0,000+. Art, Craft and Wares
Vendors to generate approximately
$1 0,000+. Sponsorships will generate
approximately $25,000+.
Proposed budget.
Talent & Production $25 ,000
Fireworks $10,000
Direct Mailing & Promo $15,000
City of Stillwater Soft Costs $25,000
Coordinator Stipend $5 ,000
and (Billboard $10,000 optional)
The City of Stillwater will cover all soft
costs such as police , fire , traffic control ,
safety and provide free use of its parks
and its desired facilities for the event.
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The Spirit of Stillwater Celebration .
A partnership between The City of Stillwater, MN & Woody McBride, Genius of Fun Events
Goals and options .
1 . Fireworks. As The City of Stillwater
does a big fireworks show on the 4th of
July it could be thought of redundant to
do another show on July 19th . I think
this is worthy of discussion. I can
appreciate both shows as many people
travel on the 4th for family functions
and so the July 19 show is nice.
2 . A Lumberjack show. There is
arguably an unsavory association with
the term "lumberjack" due to the events
history. Stillwater is home to one of the
nation 's top lumberjack shows-
Lumberjack Enterprises. I have enjoyed
working with them in the past and it
seems like a good fit for the event given
a sponsor to pay for them. Again this
topic is a sensitive one and worthy of
more discussion.
3 . The Stil lwater Marathon . I have tried
to reach the previous organizers and
although I have not gotten in touch with
them I would like to see the marathon
reanimated for the Spirit of Stillwater.
4. I have discussed , cold-called , offered
and or secured sponsorship and
partnership with -but not limited to:
First Avenue of Minneapolis
89 .3 MPR The Current
Mississippi Market
KTWIN Radio
City Pages
Shanghai Bistro
Stillwater Police & Fire
Cooks of Crocus Hill
RBC Wealth Management
The Stillwater Log Run
The Bikery & Cyclova XC
Lift Bridge Brewery
Needam Beverage Distribution
Northern Lighters Fireworks
Lumberjack Enterprises
USA lnfaflatables
Stillwater Chamber of Commerce
The Stillwater Lions & Rotary
The Stillwater Community Threads
The Stillwater Public Library Director
Twin Cities Dubstep
I can't confirm additonal activities now
but people seem excited to partner.
5 . Traffic. Traffic is challenging on a
regular weekend in Stillwater let alone
for a city festival. It is my intention to
create a medium size festival for a
medium size city that draws a
respectful manageable sized crowd
over the weekend . It is unsound to
engineer a bottle neck situation. I would
work with police to remedy this matter
whether is be re-routes , shuttles or
crafting expectations so that we are not
over run with the regular drive-throughs
or unprepared indistinguishing festival
goers .
6 . First Avenue . I have worked as a
promoter, musician and disc jockey at
the legendary First Avenue venue for
20 years . They are my endorsement
and resource for event planning and
crowd management. There are few
things as Minnesotan as First Ave and it
is a wonderful partner for this event.
7. Parallel events . I see sponsored side
stages under big top tents and on a
closed Water Street that add diverse
entertainment such as old time music
for elderly people in the shade and
contemporary music that teens are into
sponsored by First Avenue, 89.3 The
Current and or TC Dubstep .
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The Spirit of Stillwater Celebration
A partnership between The City of Stillwater, MN and Woody McBride, Genius of Fun events
So now basics of the show is booked
what is next?
The real work begins.
Relationship building.
Community-based activity recruitment.
Pre-events to reintroduce the fun new
event brand.
Safety, Traffic and Planning meetings .
Sponsorship raising .
Street promotions.
Pie and Wine fund-raisers for the event.
Booking the "cherry on top" Mid-level or
up and coming star Minnesota
performer that makes the event shine.
Engaging civic and community groups
to create wonderful fund raising
experiences.
Schedule of Confirmed and Pledged
Events and Activities .
Friday
·Grand Opening Celebration
·Noon Music starts
• 2:30 Kids programs
• 4:30 Chefs live on stage
• 6 Minnesota Music
• 7 Commemoration from City Officials
and celebrity guest TBA
• 7:30 Minnesota Music Headliner one
• 1 0 pm Minnesota Music Headliner two
• Midnight close and direct people to
after events
Saturday
• 7 am -10 am Fitness Activities (Runs,
Bike Rides, Kids fitness)
• 10 am Music
• 11 :30 Kids Entertainment
• 12:30 Chefs on Stage
• 1 :30 Minnesota Music
• 3 Minnesota Music
• 5 Surprise Main Stage Activity
• 7:30 Minnesota Music Headliner one
• 1 0 Fireworks
• 10:30 Minnesota Music Headliner two
• Midnight close and direct people to
Bars for after events
Sunday
• Multi-Belief Sunday Ceremony
·Parade
• Official Brunches and Wine tastings
• Other activities TBA
Throughout the Weekend
• Carefully engineered safety plan
• Gourmet Food, Beer and Wine areas
• Arts & Craft Show
·An unprecedented giant Family Fun
Zone of Climbing Walls, Bungees,
Slides and lnflatables.
• Carefully booked food vendors
• Discreet and tasteful porto-restrooms
·Well designed on premise event signs
• A balance of "cool" and "classy"
References
Brian Blesi -St Croix Falls, WI Mayor
John Hock -Franconia Sculpture Park
Cindy Stimler -St Croix Falls Chamber
Henry Chang -Shanghai Bistro
Thank you , Sincerely,
Woody McBride -The Genius of Fun
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Thank you for considering my
proposal to produce
The Spirit of Stillwater Celebration
I have a passion for creating memorable public events that bring joy, enrichment
and fulfillment to participants all while gracefully and cost-effectively accomplish-
ing the goals of the organization .
I am familiar with and very fluent in community organizing, eco-marketing and
consider myself a leader in our area for promoting great concerts , health & well-
ness , family fun & sustainability.
Attached is my resume and some of the graphic design samples of events and
concepts that I have created .
Sincerely,
Woody McBride
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Woody McBride. Creative Media & Event Organizer
Experience
Director of Genius of Fun & Communique Multimedia & Events
Minneapolis, MN & St Croix Falls, WI 1989 to present
• Produced the City Festivals forSt Croix Falls , WI for past 4 years
• Understands that customer & client service is job one
• Produced all aspects of large & small scale entertainment , family & wellness fair events
• Produced and hosted large & small scale fund raising events
• Contracted & promoted international , national & local performers , personalities & speakers
• Organized hospitality, press conferences and security for performers , guests & patrons
• Effectively created , designed , distributed & marketed artist & event identity & promotions
• Facilitated group decision making process & team building
• Skilled at problem solving & on-time objective accomplishment
• Produced media , music & graphics for corporate and non-profit clients
• Performed & worked as an international disc jockey & live musician for 20 yea rs
Co-Owner of Menagerie Intelligent Nutrients Hair Salon
St Croix Falls, WI 2004 to present
• Managed six figure budget to profitability
• Organized environmental, wellness & organic awareness events
• Experienced at working with general public and businesses on promotional
& outreach projects
• Successfully partnered with other organizations on events & community outreach
• Understands the craft of authentic product development, presentation and protection
• Values of clean food, clean products and clean ideas for other humans to consume
Education
Bismarck State College -Bismarck, NO
1996 -1998 Associates of Arts Degrees -Journalism and Art -Honors
University of Minnesota -Minneapolis, MN
1998 -2003 Journalism
My portfolio of projects, illustrations & design work is on the next pages
P.O. Box 337 St Croix Falls, WI 54024
Phone: +1.612.385.4598
Email: McBridewoody @aol.com
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Working with National Public Radio to produce SXSW CD
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product design
• business and promotional
materials for the eco-minded
consumer
• eco-friendly packaging
• using music to inspire a more
sustainable lifestyle
artscenic
an all-natural
fall arts & entertainment
weekend in the beautiful
st. croix river valley
september 15 -17, 2007
-• •• .... -.1.
J Special events coordination & event identity creation
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4 mil east ofSCF ofl'Hwy. 8 at 1488 200th street
6-11 pm Friday S1o. 1·11 pm SatUrday $11; Sao for both days
fftl food • clrlnk. kl acthtuos on Saumlay. lUcio 12 • un<kr 11ft
Solar toun.. Onolu par~"'l No cany-ons. Brtllg a Ia.., chair!
www.lamarcommunity.org
art & sustainability as a gesture to society
the eco-festival
sustainable event planning
with an emphasis on
merging the performing
arts with organic food, &
beverage concessions &
grassroots environmental
education
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ST . CROIX FALLS/CITY OF TRAILS
TRAILS FESTIVAL
21'llANNUAl •
community based outdoor & sporting activities
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the ritual of
the blessingofthe eyes
performed with the audience hy
mother thea
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A SCENIC
10 ,28,45 OR 100 MILE
FALL COLORS
FAM~LY BICY LE RaE F R
PEA E ~oo 9 AM SUNDAY
OCTOBER 4TH
GANDY DANCER TRAIL
& SURROUNDING ROADS
ST CROIX FALLS, WI
BLACKTOP & COMPACT GRAVEL
DIFFERENT ROUTES!
1. LOOP TO CENTURIA 2. LOOP TO LUCK
f c 3. LOOP TO RIVER ROAD 4. LOOP TO DANBURY -VISIT 10 REST STOPS ! FUN , FOOD & REFRESHMENT!
CAFE WREN • LAMAR SCHOOL • WfSSAHICKON FARM
BIKE FARM • BAKER ORCHARD • GRECCO 'S • FINE ACRES
W DENMARK CHURCH • .
$10 RIDE FEE • KIDS FREE (16 & UNDER)
REGISTRATI ON STARTS 7:30AM • FRESH COFFEE & BAKERY
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September 24, 2013
Cindy Stimmler
High Test Travel
2071 Glacier Drive, Suite 3 -PMB A125
St. Croix Falls, WI 54024
715.755.2223
To Whom It May Concern:
It is my pleasure to provide my thoughts regarding the qualifications of Woody McBride.
Woody and I have worked together on several community events since 2009. During that time I
was the Executive Director of the Falls Chamber of Commerce, which represents businesses in
St. Croix Falls, WI, Taylors Falls, MN and throughout the St. Croix River Valley. Woody and his
wife, Amanda, have supported the Falls Chamber as members since opening their salon
business in downtown St. Croix Falls.
Woody's work coordinating local community events, both large and small, is unparalleled. He
has shown superior communication skills when working with vendors, volunteers, donors and
participants. He is creative, collaborative and has the interpersonal skills to work with a variety
of people. Woody is a self-starter that pays tremendous attention to details and financials,
making events such the Music on the Overlook series, Wannigan Days and St. Croix Falls
Autumn Fest successful ventures for all involved.
The thing that I appreciate most about Woody is his ability to keep calm and carry on even
when facing big challenges. Plus, he is dependable and fun to work with!
I can highly recommend Woody's services and would welcome the opportunity to discuss his
many fine qualities with you at your convenience.
Sincerely,
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John Hock
Artistic Director/CE O
BOARD of DIRECTORS:
Josine Peters
Chair
Dorothy Goldie
Vi ce -C hair
Gar Hargens
Vi ce-Chair
E rik Jan s sen
Treas urer
Amy McKinney
Se cretmy
John Joachim
Davis Klaila
Ronald Kopeska
John Kremer
Diane Mullin
John Reinan
Tamsie Ringler
ADVISORY BOARD:
Michel Bergeron
Tom Borrup
C . Fuller Cowles
Rico Gatson
Amy Hertel
Libby Hlavka
Tasha Hock
Su-Chen Hung
Jon Isherwood
Chris Larson
Herman J. Milligan, Jr.
Douglas Padilla
William Ransom
Nicholas P. Slade
sculpture par'k
24 September 2013
Mr. Bill Tumblad
Community Development Director
City of Stillwater
Stillwater, MN 55082
Dear Mr. Turnblad,
I am writing as a reference and recommendation for Woody McBride. I can
recommend Woody McBride without the slightest reservation and give him my
best and full endorsement for Stillwater 's new Summertime Community Festival.
Woody has organized and curated Franconia's Art and Artists Celebration for the
last seven years, always in a most professional and experienced manner. This is
Franconia's biggest event each year, with 4,000 people in attendance.
Woody McBride has also for the last three years curated and organized our
Summer Music Series, which over the years has included more than 20 concert
events here at Franconia. We have never had any problems with Woody 's
contracted service for the park.
Woody is active, proactive, and prolific. His talent, energy, skill, and seriousness
of purpose wi II make him a real asset for your event.
Woody McBride has my full endorsement and best recommendation in his pursuit
of organizing and managing your new Summertime Community Festival.
Please contact me with any questions or for more comments.
Sincerely ,
q:;~
John Hock
CEO I Artistic Director
Franconia Sculpture Park
j.QIJ.!lh oc k Zj_ Cr an~g lli?_._Ql"g
612-743-6664
29836 St. Croix Trail, Franconia, MN 55074 651.257.6668
September 23, 2013
Bill Turnblad
Community Development Director
Stillwater City Hall
216 Fourth Street North
Stillwater, MN 55082
RE: RFP for NEW SUMMER FESTIVAL IN DOWNTOWN STILLWATER
Dear Bill
The attached response to the RFP is being submitted by Mid America Festivals Corp (“MAF”) for your
consideration.
This Proposal includes the following:
COVER LETTER
TABLE OF CONTENTS WITH RFP REFERENCED SECTIONS NOTED
o CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1)
o PRIMARY CONTACT PERSON (3.2)
o BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL PARTICIPATE IN
PRODUCTION (3.3)
o PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4)
o PROPOSED SITE PLAN (3.5)
o IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31)
o DESCRIPTION OF EVENT MARKETING PLAN (4.32)
o INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33)
o NEW EVENT NAME AND THEME (4.34)
o PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME AND
RESOURCES (4.35)
o ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36)
o IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION FOR
RESOURCES (4.37)
o REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4)
SUPPLEMENTAL MATERIALS
EXECUTIVE SUMMARY
MAF, along with affiliated entities, owns and operates the Minnesota Renaissance Festival,
the Trail of Terror (located in Minnesota), the Bay Area Renaissance Festival at MOSI
(located on the grounds of the Museum of Science and Industry in Tampa Bay, Florida), the
Kansas City Renaissance Festival, the Michigan Renaissance Festival, and many other family
oriented festivals and events. We had informally sought an extension of the submittal date
because the busiest time of the year for us is August, September, and October but were
informed that the deadline was firm. We have had a somewhat limited time to devote to
the RFP and trust that the City will afford us the opportunity, and work with us, to more fully
develop our proposal in the coming weeks. MAF is seeking to promote and operate a venue
that will be focused on the families and proud traditions of the greater Stillwater
community.
I, along with some key members of our management team, would welcome an opportunity
to meet with you and other representatives of Stillwater to discuss this Proposal in more
detail.
Respectively submitted,
James H. Peterson
President
Mid America Festivals Corp
TABLE OF CONTENTS (WITH RFP REFERENCED SECTIONS NOTED)
COVER LETTER ……………………………………………………………………………………………………………….. Page 1
TABLE OF CONTENTS (WITH RFP REFERENCED SECTIONS NOTED) ………………………………….. Page 3
EXECUTIVE SUMMARY ………………………………………………………………………………………........... Section A
CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1) ………. Section B
PRIMARY CONTACT PERSON (3.2)………………………………………………………………………………… Section C
BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL
PARTICIPATE IN PRODUCTION (3.3)……………………………………………………………………………. Section D
PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4)………………………… Section E
PROPOSED SITE PLAN (3.5)………………………………………………………………………………………….. Section F
IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31)……………………………………………… Section G
DESCRIPTION OF EVENT MARKETING PLAN (4.32)………………………………………………………. Section H
INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33)…………………………………………………………… Section I
NEW EVENT NAME AND THEME (4.34)………………………………………………………………………… Section J
PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME
AND RESOURCES (4.35)……………………………………………………………………………………………….. Section K
ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36)………………………………………… Section L
IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION
FOR RESOURCES (4.37)………………………………………………………………………………………………… Section M
REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4)……………………………… Section N
SUPPLEMENTAL MATERIALS………………………………………………………………………………………. Section O
Minnesota Renaissance Festival “Who We Are” Power Point
Reprint of article from Twin Cities Business
Examples of promotional materials created in house
Examples of testimonials
EXECUTIVE SUMMARY
Mid-America Festivals Corp (“MAF”) hopes to be awarded the contract from the City of Stillwater to
create a vibrant new Summer Festival in downtown Stillwater to take place on the third weekend in July
of 2014 and continuing every year for the foreseeable future.
Our expertise, demonstrated by a track record that spans four decades, is to create and grow family
traditions. Stillwater, the birthplace of Minnesota, seeks and deserves a venue that will respect the
values and traditions of the community and be able to draw families from Wisconsin and the Twin Cities.
We will have events that celebrate the birthday of Stillwater and the historic traditions of the St. Croix
River Valley. If the residents, artisans, and business owners are not proud of Stillwater River City Days
we have failed. MAF has always been a responsible corporate citizen, consistently supports local and
regional businesses, acts as a true friend to not for profit organizations, and produces quality,
affordable, and informative family venues that endure the test of time.
An important aspect of our business model is that we have retained the services of a professional staff
that allows us to create the vast majority of our work in house which provides high quality consistent
work product. We have a full time Graphic Designer on staff which allows us to produce our own
promotional materials (examples are included in our Proposal can be found in the Supplemental
Materials section). Our Marketing and Communications Director purchases media and other
advertisements in house which, once again, allows for high quality, consistency, and long term
relationships. Our security, parking, and box office functions are for the most part handled in house.
Over the years we have developed a great team which will benefit Stillwater River City Days.
Our business model is to provide high quality food at prices well below what competitive venues charge.
For instance, the signature food item at the Minnesota Renaissance Festival is turkey legs. This season
we are selling turkey legs for $ 6.75 while the Minnesota State Fair sold turkey legs for $ 9.00. Turkey
legs are just one of many examples. Each year we conduct comprehensive price surveys with the intent
of selling every item at, or most often, below what our competition charges. Affordability is an
important piece of our model. We provide free parking, free programs, free shuttle bus service, free
entertainment, and free activities for children. All of our venues have similar core values and
philosophies, yet each venue has unique aspects driven by the characteristics and demographics of the
local community.
Our plan for Stillwater River City Days is to create an appropriate venue. We have no plans to bring in a
headliner such as Lynard Skynyrd and draw a throng of people to Stillwater that may not be compatible
with other attendees or with local residents. Attendance needs to be driven over time and in a prudent,
well planned schedule. We will not charge general admission to Stillwater River City Days though some
of the activities will cost money to those individuals who wish to participate. We will have music at all
times throughout Stillwater River City Days. Other than Saturday night, all of the music, including the
Sounds of Stillwater Friday night and Jazz productions Sunday afternoon will be free. Other charges will
apply to a few of our planned special events such as craft beer sampling and the thrill ride. We want to
maintain some of the past traditions of the former Lumberjack Days including, but certainly not limited
to, strongman competitions and chess tournaments. We plan on featuring the beautiful landscape and
topography of Stillwater by including local artisans, merchants, and restaurateurs at our venue and by
including a water ski show and possibly a bike race. Each of the three days will have its own theme
which will provide people many choices and allow some to attend Stillwater River City Days two or three
days. Every day will feature activities geared to families.
Over the years, from time to time, we have “competed” against well intended local groups that believed
their lack of business acumen and experience could be offset by their enthusiasm and effort. Our
experience is that producing a successful three day event is very difficult and most either never get off
the ground or fail after a few years. The ability of MAF to perform and deliver results is not speculative
but based on a long history.
The fact that MAF is financially viable and experienced should provide the City with a greater comfort
than most, if not all, of the other groups submitting a Proposal. First, MAF views the creation and
operation of Stillwater River City Days to be a long term venture and we have the knowledge and
understand that initially we need to invest more time and capital to a venue that will probably not
become profitable until the third season. Furthermore MAF understands that the third weekend of July
in Stillwater could be extremely hot and or wet in any given season. MAF accepts this risk and is
prepared for those inevitable poor seasons.
In conclusion MAF respectfully requests that the City of Stillwater award the RFP to Mid-America
Festivals Corp in order to allow MAF to stage the Stillwater River City Days and begin the process of
creating an event that will soon become a tradition and flourish. MAF is the premier production
company of Renaissance themed events in North America and clearly possess the requisite
qualifications, talent, and experience needed for this undertaking.
When all is said and done our expectations are that Stillwater River City Days will become a tradition
that the local community will benefit from, the local community will play an integral role in our success,
and that the local community will be proud of and enjoy.
We create and build traditions.
CAPABILITY, HISTORY AND EXPERIENCE PRODUCING FESTIVALS OR EVENTS (3.1)
Mid–America Festivals Corporation (“MAF”) is the applicant for this Proposal (MAF reserves the right to
form a separate entity upon being awarded the RFP). Though MAF is a separate corporation, it is
affiliated through common ownership and shared resources with four other entities. All of these
entities are owned by Jim Peterson and represent some of the most successful and well managed
Renaissance-themed Festivals in North America as well as other themed events. The Minnesota
Renaissance Festival alone was attended by over 300,000 patrons in 2012. For purposes of simplicity in
drafting this Proposal we use MAF at all times rather than jumping back and forth between the various
entities.
MAF was formed in 1976 and we have over 40 years of documented work product that indicates a
history of honesty, competency, and success. We provide in-house expertise in operations, marketing,
promotions, graphics, event planning, box office, security, legal, finance, parking, food, alcohol, training,
and site development and maintenance. In some instances we operate on land we own and, at other
times, we lease land. We also have entered into long-term partnerships with the John and Mable
Ringling Museum and the Kansas City Art Institute which were based on mutual trust.
We are proud of our Spirit of Giving program where, over the years, we have worked closely with
hundreds of schools, artisans, charities and non- profits by providing fund raising opportunities and
making donations. We have generated millions of dollars in revenue and opportunities for the
communities we serve.
The development, promotion, and long-term production of a successful event that Stillwater will be
proud of, will best be advanced by the awarding of the Proposal to MAF. With MAF, Stillwater will
realize the benefit of our committed professional management team. Our team has a proven track
record of achieving and maintaining goals over the long haul and has, over the past 40 years, developed
a formula for success. The depth and breadth of our involvement is unparalleled.
We deliver results by creating and maintaining traditions.
Please note that we have included a power point presentation of “Who We Are” in the
supplemental section of this Proposal.
PRIMARY CONTACT PERSON (3.2)
MAF has a very strong team in place for this event.
The primary contact person at this point in time is Robert “Bo” Beller and his contact information
follows:
Name: Bo Beller
Direct Line: (612) 238 – 1116
Cell: (612) 910 – 6666
Fax: (612) 339 – 1937
Email beller.bo@gmail.com
BACKGROUND AND ROLES OF KEY INDIVIDUALS WHO WILL PARTICIPATE IN PRODUCTION (3.3)
The key management team members, their qualifications and responsibilities are as follows:
Name: James H. Peterson
Title: Owner/President
Qualifications: Jim has been intimately involved in all aspects of the entertainment industry for
over 40 years. Jim is renowned for his expertise in creating, producing, and promoting the following:
recording artists, theatrical productions, closed circuit boxing matches, major stadium concerts, and
premier themed events around the country. Jim owns and operates the most prestigious and successful
Renaissance Festivals in the nation. In addition to Renaissance themed events, Jim has been responsible
for the production of many Halloween and Christmas themed venues.
Jim’s initial significant role in the entertainment industry began in 1965 when he and a partner created
Schon Productions and brought the “big time” feel of major markets to the Twin Cities producing an
average of more than three hundred shows a year.
Jim is nationally known and a well-respected authority on outdoor family entertainment venues. Over
the years he has given advice to many civic, governmental, and corporate groups. Jim has also on
several occasions been invited to appear before legislative bodies where he provided his expert
opinions.
Jim is a very active hands-on owner who believes in surrounding himself with top-notch local talent and
creating a professional team that will manage the production from A to Z.
Responsibilities: The buck stops with Jim. Jim will oversee all aspects of the Stillwater event as
well as establishing the policies and standards that all of his venues adhere to and maintain.
Name: Bonita P. Bartyzal
Title: Director of Site Operations / Director of Food & Beverage
Qualifications: Bonnie began her career at MAF in 1984. She has consistently been promoted
through the organization to the Director of Food and Beverage/Director of Site Operations. Bonnie is
well versed in Universal Building Codes, specific city building requirements, OSHA requirements, health
department specifications, catering and liquor license policies and procedures, and personnel
management. She also coordinates all seasonal contracts with local vendors for services such as trash
disposal, portable toilets, forklift rental, and food service equipment.
Responsibilities: Bonnie is a working manager who oversees and directs all aspects of the site
maintenance, building projects, compliance with governmental codes, and securing the necessary
permits and licenses. In addition to her role as Site Director, Bonnie manages the operations of over 100
food booths and works with independent food operators to maintain quality and affordability for our
guests. She orders and maintains all equipment, food and beverages to accommodate approximately
300,000 annual guests and participants.
Name: Stephanie L. Hubers
Title: Artisan & Games Director / Personnel Director
Qualifications: Stephanie started with MAF 4 years ago. Prior to her employment with MAF
Stephanie worked in banking.
Responsibilities: Stephanie manages all aspects of Artisans’ needs including contract
negotiation, database management, artisan booth inspections, fee structures, jury policies, and vendor
booth compliance. Stephanie also manages the games and rides, food independents and employees for
our food and beverage booths. She annually trains around four hundred employees and volunteers
representing not for profit groups to provide the best possible service for our guests. Stephanie is also
responsible for the hiring, training, and retention of seasonal employees performing and working at the
Trail of Terror Halloween venue.
Name: Katherine A. Kline
Title: Sales Director
Qualifications: Katie has worked for MAF for 17 years. She spearheads the sales teams at the
Minnesota, Michigan, Kansas and Bay Area Renaissance Festivals. Katie has developed and managed a
challenging sales incentive commission program as well sales tracking reports, budgets and forecasted
projected sales.
Responsibilities: Katie is responsible for all areas of sales, corporate events, weddings, box
office and special events. Katie coordinates over 1,800 business and school consignment and pre-buy
contracts and over 500 ticket and coupon outlets including Costco, Whole Food Markets, Winn-Dixie,
Super America, Sweetbay Supermarkets and Subway. She is also the liaison between the Festival and
Scott County, prepares the letter of compliance required by our conditional use permit, obtains our
liquor license, and permits.
Name: Debra O’Connell Schaber
Title: Marketing & Communications Director
Qualifications: Deb has over 12 years in sales, marketing and event planning experience. She
has been working for MAF for 8 years and has been the Marketing & Communications Director for 5
years. She coordinates the Marketing for the Minnesota Renaissance Festival, the Bay Area Renaissance
Festival and the Trail of Terror.
Responsibilities: Deb is responsible for all areas of marketing, public relations and social media.
Deb Solicits sponsorships, coordinates cross promotional opportunities with area businesses and
manages a 500,000 dollar local media buy budget as well as a regional media exchange valued at just
under 1,000,000 dollars. Her department also schedules over 100 special themed events at the
Minnesota Renaissance Festival each year, including the World Amateur Highland Heavy Games, Pet
Festival, and Fairy Festival. Deb started our social media and e-newsletter campaigns that have grown
to over 90,000 Facebook fans and over 40,000 email subscribers.
Name: Molly Voss
Title: Graphic Designer
Qualifications: Molly has over 7 years of graphic design experience, creating print advertisements,
websites, web banners and mobile artwork. Molly is proficient in Adobe Photoshop, Illustrator,
Indesign, and Dreamweaver.
Responsibilities: Molly manages and designs all the aspects of graphic needs for MAF, including
website, advertising, promotional material, tickets, and memorabilia. She has developed relationships
with printers nationally to secure the best possible pricing on all materials.
Name: Robert S. (Bo) Beller
Title: Corporate Counsel & Director of Business Affairs
Qualifications: Bo is an attorney, licensed in the State of Illinois, and has worked for Jim
Peterson since 1987. Bo has had extensive experience in sales, executive recruitment, and training.
Responsibilities: Bo is involved with projects for the various corporate entities including long
term business development and strategies, employment issues, corporate policies and procedures,
contract negotiation and drafting, security, and other legal concerns.
Name: Robert A. Kinsman
Title: Security and Parking Director
Qualifications: Bob has over 33 years of law enforcement and security experience. He has
managed 3 of the area’s largest private security companies. He currently is the owner of Kinsman
Enterprises LLC which provides quality control management for several clients including major federal
security contractors.
Responsibilities: He has extensive experience in large outdoor event security and parking management
such as the MN Renaissance Festival, WE Fest, and the US Open. In addition Bob has successfully
managed security for major strikes and demonstrations throughout the United States.
Name: Richard C. Rice
Title: Director of Finance
Qualifications: Rick is a CPA and CGMA. He joined our team in 2001 where he has been
associated with the various Renaissance Festivals and corporate office . Rick also is involved in the
operations and retail areas of the organization and has thirty five years of experience in various
management positions in both the accounting/finance and merchandising fields in the entertainment
industry.
Responsibilities: Rick is responsible for all areas of accounting, finance, information systems, and
human resources. Rick prepares the budgets with significant input from the department heads. Rick
also oversees all banking relationships.
PROPOSED WORK PROGRAM AND SCHEDULE FOR 2014 EVENT (3.4)
This represents a partial list of items that needs to be done. We would like to start working on this
event as early as possible to assure we can put on the best event possible for the City of Stillwater.
January
Finalize budgets and contracts
Book the headline band for Saturday Night
Start the permit processes
Design website and social media pages, have them up and running by the end of the month
Sponsorship information & categories
Draft vendor & special event applications
Meet with local beer, wine and food companies
Research a list of vendors and potential sponsors for the event.
February
Start booking local bands
Send out vendor applications
Call potential vendors and sponsors
o BBQ Vendors
o Local Beer and Wine Vendors
o MN Raptor Center
o Taste of Stillwater –
Book the Thrill rides for the family area
Draft a letter or newsletter to the local businesses communicating the new event.
Place an ad in the Stillwater newspaper about the upcoming event and the new management
Reserve stages, staging equipment, and other entertainment equipment
March
Secure food vendors/restaurants for the Taste of Stillwater
Complete permit process
Order portable toilets
Order garbage removal and supplies
Finalize artwork for tickets, coupons, promotion material
Order rental equipment: radios, tents, fork lift, trailer, fencing, light towers, generators
April
Contact strolling musicians
Contact characters for the family area.
Start the Media buy and partnerships
Complete insurance applications
Print tickets, coupons, promotional material
Order wristbands
May
Hire seasonal staff for the event
Research shuttle buses for local residents to take down to the Festival.
Hire ticket and count room staff
Put tickets on sale for Beer Festivals, Wine Festival and Saturday night concert
Hire food and beverage staff
Order signs and banners
June
Draft press releases and start calling the local media
Finalize and publish final entertainment schedule
Publish a list of all participating vendors
Create map for set up, and instructions for vendors
Put tickets on sale
Order shuttle busses
Hire site staff
July
Finalize all set up arrangements
Create schedules for set up of event
Confirm all rentals, product and equipment deliveries
Food and Beverage orders
Pitch the press with story ideas
Continue advertising
Confirm shuttle buses and parking arrangements
Increase social media campaigns.
PROPOSED SITE PLAN (3.5}
-----
IDENTIFICATION OF PLANNED EVENT ACTIVITIES (4.31)
Stillwater River City Days Event Schedule
Friday – 4:00pm – 11:30pm - Taste & Sound of Stillwater
Local Bands
Whiskey & Scotch tasting
Craft Beer Festival
Family Area - 4:00pm – 9:00pm
o Free Crafts, games, contests
o Free Entertainment, fairies, pirates, princesses and more.
o Bounce houses
o Vendors, facepainting, hair braiding, etc.
Vendors & Artisans – 4:00pm – 9:00pm
o Discounted vendor fees for all Stillwater artisans and vendors
o 100 + vendors
Thrill Rides (i.e – Sling Shot)
Taste of Stillwater – local restaurants
Food Vendors
Saturday – 10:00am – 11:30pm – Beer & BBQ Festival
BBQ & Rib Fest
o Vendors
o Eating contests
Craft Beer Festival
o Hammerschalagen, Stein Holding and other games
Strongman competition
Motorcycle expo/festival
Lumberjack Beard Competition
Local bands and strolling musicians – all day
Country concert headliner at 8pm
Family Area – 10:00am – 9:00pm
o Free Crafts, games, contests
o Free Entertainment, fairies, pirates, princesses and more.
o Bounce houses
o Vendors, face painting, hair braiding, etc.
Vendors & Artisans – 10:00am – 9:00pm
o Discounted vendor fees for all Stillwater artisans and vendors
o 100 + vendors
Thrill Rides (i.g – Sling Shot)
Taste of Stillwater – local restaurants
Food Vendors
Sunday Noon – 6:00pm – Wine & Jazz Festival
Wine Festival
o 20 local wineries
o Grape Stomp
o Bocce Ball Tournament
Blues and Jazz Festival
Local bands and strolling musicians – all day
Paint Pub
MN Raptor Center Demos
Wiener Dog Races
Chess Tournament
Waterski show
Family Area - Noon – 6:00pm
o Free Crafts, games, contests
o Free Entertainment, fairies, pirates, princesses and more.
o Bounce houses
o Vendors, facepainting, hair braiding, etc.
Vendors & Artisans – Noon – 6:00pm
o Discounted vendor fees for all Stillwater artisans and vendors
o 100 + vendors
Thrill Rides (i.g – Sling Shot)
Taste of Stillwater – local restaurants
Food Vendors
Under consideration
Tour de Stillwater (Bike race)
Balloon Rides
DESCRIPTION OF EVENT MARKETING PLAN (4.32)
This is a preliminary outline of the marketing plan. We are proposing a cash buy of $50,000, with an
additional added value promotions and in-kind advertising.
Target Demographics:
Age 25 – 54
Annual household income of $75,000+
Families with Kids
Other Niche Markets
o People that attend local events in the Twin Cities
o People that attend concerts
o People that visit the St. Croix area
o Men
o Motorcycle clubs
o Beer Drinkers
o Wine Drinkers
o Music listeners
Media Buy
MAF has been purchasing media for their events across the nation for over 40 years. We have strong
relationships with all the local Twin Cities media outlets as well as an additional 300 media outlets
across the five state region. Digital and Social Media marketing have been increasingly more popular
over the last 5 years. We have a strong background in Social Media, search engine marketing, email
campaigns that we can bring to the table. Below is brief overview of the media we would purchase for
this event.
Newspaper
o Star Tribune Advertising Partnership
o Pioneer Press
o Stillwater Gazette
o City Pages
o Vita.MN
o Other local newspapers
Radio
o Clear Channel Partnership
o Minnesota Public Radio / The Current
o Hubbard Broadcasting
o CBS Radio Network
TV
o WCCO – Ch. 4
o KMSP – Fox 9
Social Media
o Facebook
Create a Facebook account for the Event.
Buy Facebook ad network ads.
Use MN Renaissance Festival Facebook page to promote the event – 90,000 +
Use Trail of Terror Facebook page to promote the event
Partner with other local events, companies and media outlets to run Facebook
ads to their fans.
o Twitter
o Instagram
Web
o Web Banners
Local media outlets
Star Tribune, Comcast, local TV stations, City Pages, Vita.MN
Google / Yahoo / Bing
o SEM/SEO
o Mobile advertising
Email Blasts
o Buy local email network Campaign
o Use Mid-America Festivals email database to promote – 40,000 +
o Local Radio and TV email lists
Partnerships
MAF values their relationships with community businesses and we pride ourselves on working with the
community to market the event to everyone. We have several partnerships in the Twin Cities including,
Super America, Costco, Subway, Dairy Queen, Walgreens, MN Pro Paint Ball, Roseville Chrysler, and
Grain Belt Beer to name a few. These partners provide promotional support in terms of posters,
coupons, promotional materials in store, assistance in marketing the event to their customers, on the
company website, social media, and newsletters.
We also create partnerships with the local media, to promote our events. We have a strong partnership
with the Star Tribune & Clear Channel. These partnerships allow us to increase our advertising value
without spending additional dollars.
Sponsorships
Sponsorships are very important to the financial aspect of any event. MAF grosses over $500,000 in
sponsorships annually. Our sponsors include, Coke, August Schell Brewery, Trinchero Family Estates,
Johnson Brothers, Vermont Hard Cider Company, Bluegreen Vacations, Memorial Blood Center,
Menards, Bakers Square, Mid-West Archery center, and local hotels.
Public Relations
MAF works with the local media on a weekly basis during the summer to pitch stories and ideas for
coverage of events. Press releases are drafted and sent out every Tuesday and Thursday during the
months of July, August and September to the local and regional media outlets about our event. Every
season the Minnesota Renaissance Festival is covered by the four Twin Cities broadcast stations several
times with live shoots on site and stories about the Festival. The Star Tribune and Pioneer press includes
stories, photos and calendar listings of our events. We have built relationships with in the community
and Stillwater River City Days will benefit from these relationships with the local media reports and
editors.
Graphic Design
MAF has two full time graphic designers on staff year round. They have the ability to create logos,
websites, web banners, advertising, and promotional material, such as posters, tickets, coupons. In
house graphic designers are beneficial to meet tight deadlines, and turn product around quickly.
INVOLVEMENT OF LOCAL CIVIC GROUPS (4.33)
MAF, for the past forty years, has regularly sought out and worked with local civic groups, tourism and
business associations, schools, and not for profit organizations. We attend and contribute to public
sector as well as private sector meetings and committees. In order for MAF to maximize our
effectiveness we need to get to know and appreciate the values and concerns of the community. MAF,
when possible and feasible, supports local businesses. We strive to be good corporate citizens.
Our main corporate office is in Minneapolis and our largest corporate office is located in Shakopee. Jim
Peterson was born here and has lived his entire life in the metro area. Most of the key management
team also live in the metro area and have visited Stillwater. Upon being awarded the RFP, we would
seek local relationships and establish several key relationships, as we always do. We have had very
preliminary conversations with an individual who is part of a local group also submitting a Proposal and
expressed our desire to meet with them should MAF be chosen by the City of Stillwater.
A cornerstone of our business model is the Spirit of Giving Program. We provide fundraising
opportunities for local groups and make charitable contributions. We recently created a power point
presentation featuring the Minnesota Renaissance Festival which can be found in the Supplemental
Materials section of our Proposal and provides a 2012 breakdown of money raised by specified
organizations and contributions made. The amount of money raised by organizations at the 2012
Minnesota Renaissance Festival ranged from the $ 1,953.80 earned by AMECE to the $ 115,000.00
earned by the Shakopee JC’s .
MAF, if awarded a contract by the City of Stillwater, will establish an event—Stillwater River City Days—
that will become a Stillwater tradition that will include significant local involvement and participation. It
is what we do.
NEW EVENT NAME AND THEME (4.34)
On July 29, 1837, treaties were signed between the US government and the local Ojibwa and Dakota
nations that allowed the settlement in the St. Croix Valley, making Stillwater one of Minnesota’s oldest
towns. Given this information would we like to celebrate the old and new traditions of Stillwater, MN.
We will bring back some of the old traditions of Lumberjack days like, a Strongman competition, a Chess
tournament, a waterski show, as well as celebrating some new traditions like the local wineries and
breweries of Minnesota.
Themes
We have chosen to represent several themes during the Stillwater River City Days Festival. We would
like the emphasize the Stillwater area to several different market groups, in doing so we hope this will
bring more guests to the City of Stillwater, as well as allow guests to attend more than one day of the
Festival.
Tastes & Sounds of Stillwater
We would like to celebrate Stillwater on Friday night, by working with the community to put on the
Tastes and Sounds of Stillwater. Local restaurants, wineries, artisans, and musicians will be asked to
take part in the Festival for their local community.
BBQ & Beer Festival
We lost the largest Twin Cities BBQ and Rib Festival in the Twin Cities about 5 years ago, we would like
to bring this tradition back to the Twin Cities, and we think Stillwater would be the perfect fit. With the
boom of local breweries popping up over the state of Minnesota, we would like to add a Craft Brew
tasting event to the BBQ Festival.
Strongman Competition – The strongman competition would have similarities to the
Lumberjack competition. Events will include truck pulling, tire lifting, caber tossing, rock throws
and more.
Lumberjack Beard Competition – Keeping with the tradition of Stillwater and logging
Headline Country Band – To continue on with the theme of Saturday, we would like to bring in a
country act to perform starting at 8pm.
Wine & Jazz Festival
Local Jazz and Blues bands will be hired to perform on two stages at the Stillwater River City Days on
Sunday. These bands will also be accompanied by several events, such as a wine tasting, a paint pub,
wiener dog races, and Minnesota Raptor Center presentations.
Cupcake Competition - To celebrate the birthplace of Minnesota, we would like to host a
Cupcake Competition. Guests we be asked to pre-register, bake their cupcakes at home and
bring them to Stillwater River City Days were they would be judged by culinary experts.
Chess Tournaments – To continue a couple of the traditions for the original Lumberjack Days,
we would like to bring back the Chess Tournament.
Family Area
The family area would consist of several free activities for children. Free crafts, contests, storytelling,
music, and dancing. Games, bounce houses and other activities would be available for a small charge.
We would like to bring in characters that the children would enjoy seeing such as, Princesses, fairies,
mermaids, knights, pirates, and more.
PRELIMINARY EVENT BUDGET INCLUDING CONSIDERATION FOR CITY NAME
AND RESOURCES (4.35)
Our Proposal is that MAF will guarantee that the City of Stillwater will be reimbursed for all
expenses related to Stillwater River City Days including, but not necessarily limited to, police,
water patrol, dispatch, and fire. We will further negotiate a fee to the City of Stillwater
contingent upon profitability. It is our conservative estimate that the City of Stillwater will
realize extra “profit” starting with the third season.
The attached budget reflects losses in the range of $57,299 to $84,409 depending on attendance.
We feel that we are making a long term investment in this event and that future events will
generate acceptable profit margins.
**See attached financials
9/25/2013
Stillwater Event
Statements of Operations
2014
Total Attendance 20,000 30,000 40,000
Headline Band Attendance 4,000 4,000 4,000
Revenue
Ticket Revenue-Headliner Band 80,000$ 80,000$ 80,000$ Budget reflects $20 per person. Depending on artist, the price may be reduced to $10
Food/Beverage Revenue 60,000$ 90,000$ 120,000$
Games & Rides -$
Sponsorships 75,000$ 75,000$ 75,000$
Booth Fees-Food Vendors 2,200$ 3,300$ 4,400$
Booth Fees-Artists 26,250$ 26,250$ 26,250$
Wristbands 16,000$ 24,000$ 32,000$
Other Revenue 1,000$ 1,000$ 1,000$
Total Revenue 260,450$ 299,550$ 338,650$
Cost of Goods Sold
Food/Beverage Cost 24,000$ 36,000$ 48,000$
Food/Beverage Labor/Other 6,000$ 9,000$ 12,000$
Game Vendors
Other 2,000$ 2,000$ 2,000$
Total Cost of Goods 32,000$ 47,000$ 62,000$
Gross Margin 228,450$ 252,550$ 276,650$
%87.7%84.3%81.7%
Operating Expenses
Operating Expenses 171,301$ 181,846$ 192,391$
Management Expenses 82,490$ 82,490$ 82,490$
Entertainment Expenses 59,068$ 59,068$ 59,068$
Total Operating Expenses 312,859$ 323,404$ 333,949$
Net Income (84,409)$ (70,854)$ (57,299)$
%-32.4%-23.7%-16.9%
Page 1
9/25/2013
Stillwater Event
Statements of Operations
2014
Total Attendance 20,000 30,000 40,000
Headline Band Attendance 4,000 4,000 4,000
Operating Expenses
Advertising/Printing Expenses 50,000$ 50,000$ 50,000$
Grounds Crew 6,400$ 6,400$ 6,400$
Insurance 7,000$ 7,750$ 8,500$
Security 2,960$ 2,960$ 2,960$
Shuttle Buses 6,415$ 6,415$ 6,415$
Stillwater Police 20,000$ 20,000$ 20,000$
Washington County Water Patrol 3,000$ 3,000$ 3,000$
Washington County Dispatch 1,000$ 1,000$ 1,000$
Fire Dept.4,000$ 4,000$ 4,000$
Contingent Fee-City Exp 5,000$ 5,000$ 5,000$
Signs & Banners 15,000$ 15,000$ 15,000$
Repair & Maintenance 5,000$ 5,000$ 5,000$
Special Events Payroll 1,168$ 1,168$ 1,168$
Equipment Rental 5,013$ 5,013$ 5,013$
Fencing 12,500$ 12,500$ 12,500$
Portable Toilets 17,645$ 25,340$ 33,035$
Garbage 4,200$ 6,300$ 8,400$
Other 5,000$ 5,000$ 5,000$
Total 171,301$ 181,846$ 192,391$
Management Expenses
Accounting/Legal 16,500$ 16,500$ 16,500$
Marketing 20,040$ 20,040$ 20,040$
Sales 8,000$ 8,000$ 8,000$
Food Management 20,250$ 20,250$ 20,250$
Site Mgmt.13,700$ 13,700$ 13,700$
Office Supplies & Equip 1,000$ 1,000$ 1,000$
Utilities 1,000$ 1,000$ 1,000$
T & E 1,000$ 1,000$ 1,000$
Other 1,000$ 1,000$ 1,000$
Total 82,490$ 82,490$ 82,490$
Page 2
9/25/2013
Stillwater Event
Statements of Operations
2014
Total Attendance 20,000 30,000 40,000
Headline Band Attendance 4,000 4,000 4,000
Entertainment Expenses
Production Assistants 11,000$ 11,000$ 11,000$
Stage Hands 3,768$ 3,768$ 3,768$
BMI/ASCAP 300$ 300$ 300$
Talent-Headliner 20,000$ 20,000$ 20,000$
Local Bands 10,000$ 10,000$ 10,000$
Street Entertainment 3,000$ 3,000$ 3,000$
Staging Expense 5,000$ 5,000$ 5,000$
Ent Equip Rental 5,000$ 5,000$ 5,000$
Other 1,000$ 1,000$ 1,000$
Total 59,068$ 59,068$ 59,068$
Note 1
Special Events Payroll Days Hrs. per Day Number of EE Rate
Ticket Taker-Concert 1 3 2 8.00$
Ticket Seller-Concert 2 8 2 8.00$
Wristband Seller 3 9 2 8.00$
Special Events 3 9 2 8.00$
Note 2
Equipment Rental
Radios 785$
Fork Lift 340$
Tent 20 X 20 385$
Light Towers/Generators 2,500$
2 Office Trailer 1,003$
total 5,013$
Page 3
ABILITY TO PRODUCE EVENT ON AN ANNUAL BASIS (4.36)
Throughout this Proposal we emphasized the business model of MAF, our proven track record, and
vision. We attempted to convey that we viewed Stillwater River City Days as a long term venture and
that we expected that the venue would not be profitable until the third season and further
acknowledged the fact that a three day event on the third weekend of July in Stillwater may experience
extreme hot and or wet conditions that would all but guarantee a losing season. MAF owns and
produces outdoor venues. As was also noted on several occasions in this Proposal, MAF creates and
builds traditions.
We have owned and operated the Minnesota Renaissance Festival since 1972
We have owned and operated the Trail of Terror in Minnesota since 1992
We have owned and operated the Michigan Renaissance Festival since 1979
We have owned and or operated the Kansas City Renaissance Festival since 1977
We have owned the Bay Area Renaissance Festival at MOSI since 2004
We believe that the above partial list of our venues certainly indicates that MAF has the ability to
produce Stillwater River City Days for many decades.
IDENTIFICATION OF DESIRED CITY RESOURCES AND REMUNERATION FOR RESOURCES (4.37)
An important component of the MAF Proposal is that MAF is prepared to guarantee to the City of
Stillwater that the City of Stillwater will, at the very least, be made whole for all of the extraordinary
resources and services that are provided to Stillwater River City Days.
MAF is in a unique position in that we have many resources that other groups may not have available to
them. For instance, we provide our own security for the Minnesota Renaissance Festival, an outdoor
event that drew over 300,000 guests in 2012. In other words it may, or may not, be possible for the
Stillwater River City Days to use fewer members of the police force during the event when compared to
other venues. We may also own some equipment that is typically provided by the City of Stillwater to
other events.
Our plan, once we are awarded the RFP, is to meet with all of the Stillwater stakeholders and to jointly
determine, resource by resource, what will be provided by the City of Stillwater and the cost of each
resource. Again MAF is prepared to guarantee, regardless of the financial success of the Stillwater River
Days, that the City of Stillwater is paid for all of the resources and services provided.
MAF values the working relationships and trust we have established over the years with local
municipalities in Minnesota, Michigan, Kansas, Missouri, and Florida.
REQUEST TO PROVIDE CITY WITH AN ORAL PRESENTATION (4.4)
MAF requests the opportunity to provide an oral presentation to expand on our vision for Stillwater
River City Days.
We want to be able to answer and ask questions. As we noted in our cover letter, this Proposal was
required to be completed during the height of our busy season. We did not have the time to fully
develop our Proposal to the comprehensive extent that we otherwise would have. We believe that an
oral presentation and or meeting would allow you to become comfortable with us and afford us an
opportunity to learn more first- hand information from you.
A Minnesota Tradition
Celebrating 43 years of Family Renaissance Tradition!
Why the Minnesota
Renaissance Festival
•Celebrating 43 years of Minnesota
Renaissance Tradition.
•Attracts 300,000 + visitors annually.
•The most attended festival of its kind in
the nation.
We Are Your Market
Perfect Age Concentration
0
5
10
15
20
25
Attendence % By Age
18-24
25-34
35-44
45-54
55-64
65+
We Are Your Market
Affluent and Mobile
0
5
10
15
20
25
30
35
40
45
Household Income Levels
Less Than $25k
$25k-$34.9k
$35k -$49.9k
$50k-$74.9
$75k +
We Are Your Market
Buying Power
Renaissance Festival Audience
32%
68%
Male Female
We Are Your Market
The Number of Children Under 18 In
Household
59%
14%
11%
16%
No
One
Two
Three or More
One of the Twin Cities' Leading
Summer Attractions
•The Renaissance Festival attracts
visitors from the Twin Cities Metro
Area, and neighboring States.
•The Minnesota Renaissance Festival
is among the most attended festival of
its kind in the nation.
2008 2009 2010 2011 2012
269,268 255,573 264,269 281,050 303,515
Attendance History 2008-2012
One of the Twin Cities’ Leading
Summer Attractions
•In 2012 approximately 57,668 out-of-state and 97,125 out-
of-metro visitors attended the Minnesota Renaissance
Festival
Twin Cities Metro
MN – Out of Metro
Out of State
Economic Impact On the Twin Cities
•In addition to the Renaissance Festival, each
visitor from outside the Twin Cities metro area
spends an average of $162 on food, drink,
accommodations, gasoline and entertainment, in
the Twin Cities.
154,793 (Visitors) X $162 (Per Visitor) =$25,076,466.00
Economic Impact On the Twin Cities
• In addition to the Renaissance Festival, each
Twin Cities visitor spends an average of $118 on
food, drink, gasoline, and entertainment in the
Twin Cities.
148,722 (Visitors) X $118 (Per Visitor) = $17,549,196.00
Economic Impact On the Twin Cities
Total Economic Impact to
the Twin Cities
$42,625,662.00
•The Minnesota Renaissance Festival Invests
$7,116,100.00 in cash to produce the event in Scott
County.
Economic Impact On the Twin Cities
Economic Impact On the Twin Cities
•The Minnesota Renaissance Festival
utilizes many local business and vendors
in the production of the event.
Economic Impact On the Twin Cities
•The Minnesota Renaissance Festival provides
over $1.3 million in employment for local contract
labor, full-time and seasonal help.
Charitable Contributions
•In 2012 the Minnesota Renaissance Festival donated
over $50,000 in tickets to local non-profit organizations
and community groups.
Over 398 Non-
Profit agencies
received donations
of tickets and
merchandise.
$20,413.50 Value
856 Free Tickets were
given to Military, Police
and Fire Fighters in
the area.
$17,933.20 Value
Charitable Contributions
Donated 250 tickets
in August as
incentives for people
to donate blood.
$5,237.50
Collected over
10,000 lbs of food
from the Minnesota
Renaissance
Festival.
$6,400.00
Red Cross Emergency Food Self
Network & Cap Agency
2012 Fundraising Organizations
Achieving Dreams $31,039.78
AMECE $ 1,953.80
Apple Valley Cheer $12,796.05
Basilica Choir $11,271.38
Business Professionals $14,884.82
Faena $ 2,501.32
Civil War Museum $ 2,909.36
2012 Fundraising Organizations
G.N.Y. Youth Group $ 6,879.34
J& K Inspirations $ 6,354.23
Jordon Spanish $ 5,810.85
Knights of Columbus $ 4,999.39
Roller Garden $ 5,810.85
SACS $ 11,278.08
Shakopee JC’s $115,000.00
2012 Fundraising Organizations
St. Francis Band $ 3,542.91
St. Joe’s Catholic $12,767.79
St. Paul’s Lutheran
School
$ 4,948.22
Tartan Theatre $ 7,195.87
Geek Partnership Society $ 2,600.00
Scott County New
Options
$ 5,484.50
Herpetological Society $ 2,750.00
2012 Fundraising Organizations
Can Do Canines $ 5,502.00
Coon Rapids High School
Theatre
$ 2,000.00
Coon Rapids High School
Spirit Booster Club
$ 2,000.00
Edina High School
Thespians
$ 2,000.00
Glencoe Karate Club $ 2,000.00
Jordan Fastpitch $ 2,000.00
2012 Fundraising Organizations
Herzing University-SOTA $ 2,000.00
Iowa Lakes Women’s
Basketball
$ 2,000.00
Shakopee Wrestling $ 2,000.00
Makato Sigma Sigma Sigma
Sorority
$ 2,000.00
Wildlife Rehabilitation $ 2,000.00
2012 Fundraising Organizations
Minnesota Traditional Morris
Dancers
$ 8,200.00
Royal Scottish Country
Dance Society
$ 5,000.00
Elizabeth Syngers $ 1,600.00
Total Fundraising Dollars $ 328,582.54
Education Impact
•The Festival opens it’s doors to more than 10,000 guests
on Festival Friday each year, many of which are students
and educators from local schools.
Educational Impact
•The Festival’s free Renaissance Academy of Performing
Arts provides a unique hands-on learning experience for
local students of all ages interested in the Music/ Theater
Arts.
•Over 200 Entertainers participated in our Apprentice
Program this season. Each Individual spent
approximately 54 hours learning Renaissance
performing arts.
$108,000 Value
Advertising and Promotion
•The Minnesota Renaissance Festival
spends over $2 million in promoting
the event in local and regional media
markets.
More Information
For more information regarding advertising and sponsorship
opportunities with the 2013 Minnesota Renaissance Festival
please contact:
Mid-America Festivals
Jim Peterson
President/Owner
Phone: 612.332.5600
Jim-aa@thhunter.com
r
I
II
I
l WHAT DO THEY ADD TO MINNESOTA'S ECONOMY?
BY ANDY GREDER AND ANN HARRINGTON
ILLUSTRATIONS BY JOHNS. DYKES
Around lunchtime on the first Sunday in August, a few thousand
hungry people converge on Dorset, Minnesota, population 22,
which, with four local dining establishments-one for every 5.5
residents-has declared itself the Restaurant Capital of the World .
That's when the tiny community near Park Rapids celebrates Taste of
Dorset, where visitors can sample local specialties, play kids ' games,
and take a chance on being elected mayor: Anyone with a dollar can
enter; the winner is drawn from a hat.
Last year, 3-year-old Robert Tufts was elected; past winners
include a parrot and a St. Bernard. As restaurant owner Jeannette
Dudley notes , "You don't have to be human to win."
It's all tongue in cheek, but the impact on Dorset is undeniable.
Most area businesses rake in their best day of the year. Last year,
Dudley and her crew of 30 -plus served more than 1,300 slices of the
Dorset House Family Restaurant's homemade pepperoni, sausage ,
and cheese pizzas at $2 each .
Down the street, Compaiieros calls in 50 employees for the day to
sell tacos, virgin strawberry margaritas , and Mexican mud balls (ice
30 TWIN CITIES BUSINESS tcbm ag.com JUNE 2013
cream, crushed Oreos, strawberries, amaretto, and whipped cream).
At 75 cents for a 7 ounce margarita, profits are not really the point,
says restaurant owner Rick Kempnich . "We make a little, but it's not
the motivator," he says. "It's just a great event. It gives us exposure,
and people come back:'
All over Minnesota, communities are making similar calcula -
tions. From Kandi is Dandy Days in Kandiyohi, Sinclair Lewis Days
in Sauk Centre to Corn on the Cob Days in Plainview and Potato
Days in Barnesville, it seems there's a half-dozen celebrations for
every summer weekend.
OK, maybe "Land of 10,000 Festivals" exaggerates a little. But you
could add New Ulm's Bavarian Blast; Uff Da! Days in Nevis ; a few
dozen art fairs, from Edina to Uptown to Ely; music festivals from
the Bayfront Blues Fest in Duluth to the Rock Bend Folk Festival in
Mankato to WE Fest's country in Detroit Lakes and Twin Cities Jazz in
St. Paul, and still only scratch the surface of festival culture here.
What is it about Minnesota .and festivals? And what do they con-
tribute to our economy?
Unplugged:
The Northern Harvest
Three nights of concerts in Grand Marais
feature NPR's Mountain Stage performances
plus other singers and songwriters .
l
Festival Facts
The Tourism Center at the
University of Minnesota
estimates the state has
1,500 festivals.
Explore Minnesota lists
about 6oo festivals.
The Minnesota State Arts
Board granted $6o8,8oo
to 18 arts and cultural fes-
tivals for 2013, including
$69,000 for Irish Fair.
The International
Festival
Mankato showcases
do ze ns of cultures,
with food , mus ic,
and dance .
Irish Fair
Up to 1oo,ooo fans of the Ould Sod
flood St. Paul 's Harriet Island to
enjoy traditional dancing and mu sic ,
an d sip Irish brews.
Cambria Crush: Annual
Great Grape Stomp
Celebrates the fruit of the vine
i n New Ulm .
A FRENlY OF FESTIVALS
D espite our affinity for festivals, no comprehensive
list of the state's celebrations exists. Explore Minne-
sota Tourism, a state agency, lists about 600 festivals
in its database, but it relies on self-reporting by
festival organizers, according to research analyst Patrick
Simmons . The Tourism Center at the University of Min-
nesota puts the count in the ballpark of I ,500, but director
Ingrid Schneider says there are no good estimates of festivals
nationwide, so it would be difficult to say how that com-
pares with other states .
What all this festivity adds up to in total economic activity
is similarly uncharted territory. While a few individual festivals
have gathered data on their economic impact, thus far no
one has put together an overall picture . Presumably, festival
spending accounts for some portion of the $10 billion spent
by travelers in Minnesota in 2011, according to a study by
research firm Tourism Economics . That $10 billion in turn
generated $17 billion in total business sales and $1.1 billion
in taxes to state and local governments. How many millions
or billions depends in part how far festivalgoers traveled, and
32 TWIN CITIES BUSINESS lcb mag.co m JUNE 2013
Tall Timber Days
In Grand Rapids, you can dress up like
lumberjacks and listen to live music .
how many booked hotel rooms, cabins, or camping sites, as
overnight visits significantly drive up spending .
Such studies consider three prongs of impact, says Neil
Linscheid, an extension educator in community economics
at the U ofM. The first is "direct impact"-spending at the
event; the second is "indirect impact," from business -to-
business transactions (in Dorset, that could include vendors ·
buying ingredients for all those pizzas and margaritas). The
third is "induced impact;' as the kitchen and wait staff called
in to work at Taste of Dorset spend some of their windfall
down the street.
Studies of the economic impact of travel and tourism
also usually exclude local spending, reasoning that the
same money would have been spent locally anyway, just on
something else . But we're not so worried about the tourism
part. With festivals such a big part of summer in Minnesota,
we were curious about how much people chose to spend
on festivals, as opposed to Twins games, golf or going to the
mall. We looked at a sampling of festivals between Memorial
Day and Labor Day, and tracked at least $66 million .
ST. PAUL STORIES
n the first Srmday in Jrme, traffic shuts down, and
250,000 people descend on St. Paul's Grand Avenue
for Grand Old Day to people-watch , enjoy live bands
tucked into parking lots, and graze at some of the 150
food stan ds along the way. The free event started 40 years ago
to raise money for the Grand Avenue Business Association, but
the impact goes far beyond the day itself.
"We have a lot of businesses that say that their sales spike
in June-for the whole month:' says Sue Evens, executive
director of the Grand Avenue Bu siness Association. "Not just
on Grand Old Day, but even those that are closed on Grand
Old Day. They say people come and want to come back."
More than 73 percent are repeat visitors, Evens says, some
from as far away as Wisconsin and the Dakotas, according to
a 2006 survey by the Tourism Center at the U of M. A com-
bination of wristband fees to beer gardens, sponsorships and
vendor fees raised more than $100,000 for the Grand Avenue
Business Association, but the vendors could do pretty well
themselves . Three-quarters of the attendees surveyed said
they bought something to eat or drink, spending an average
of $23.22. Multiply that figure by 0 .77 by 250,000, and that
translates to $4.3 million.
Another St. Paul tradition, the Irish Fair of Minnesota,
brings out a comparatively modest 80,000 to 100,000
people over three days, says Michael Gibbons, president of
the fair's board.
But between watching step-dancing, listening to groups
like Gaelic Storm and Boiled in Lead, and admiring men in
kilts, about 77 percent of visitors to Harriet Island purchased
a pint or something to eat at the fair, according to a 201 I
Tourism Center study, spending a average of $34. If we take
the midpoint of attendance, 90,000, multiply it by 0.77 by
$34 , that adds up to $2.4 million .
The Irish Fair has no admission fee, but the survey con-
cluded that patrons would only be willing to pay $5. "We
don't want that admission fee to be a barrier to people
coming out," says Gibbons. "We are about sharing the
culture with people. We are not about being a profit-
generating organization. We do have bill s to pay, so
we have to come up with some revenue." The fair does
charge food vendors a fee for their space, and takes a cut
of their sales.
In return, the fair's profits go to support inunigrant
populations in the community. That's something Finnegan's
CEO Jacquie Berglrmd can get behind. Minneapolis-based
Finnegan's is one of three beer options at the fair, along
with Harp and Guinness, but Finnegan's is the only one that
donates 100 percent of its profits to organizations that fight
hunger. The Irish Fair is the only sponsorship the local brew-
er buys all year, says Berglw1d. "It's a great demographic for
u s." And last year Finnegan's sold 182 kegs over the weekend.
The Tourism Center survey fow1d that three out of 10 fuir
attendees bought some kind of souvenir, spending an average
of $40; that's another $J.l million. Add about half the attendees
paying $1 0 for parking, 2 percent paying an average of $170 for
lodging, and we're up to $4.2 million . Now that's thinking green.
The State of Minnesota has a stake in the success of
such events, essentially contributing seed money to a
small group of festivals that celebrate the arts and build
community. In November the Minnesota State Arts
Board awarded nearly $609,000 (some of it state taxpayer
money) in grants to 18 groups and 2, 700 artists across the
state, including $69,000 to the Irish Fair, $59,240 to Twin
Cities Pride in Minneapolis, and $40,535 to the Grand
Marais Art Colony. The board estimates that 500,000
people participated in the 18 events funded.
Grand Celebration Powwow
Hundreds of American Indian
dancers gather for three days of
competition In Hinckley.
An avid participant
does his part in
11 Water wars, u a
popular event in
Pelican Rapids .
Fishe r man 's
Picnic
Downto wn Grand
Marais is packed
with outdoor act ivi·
ties, includin g a log·
ro llin g competition.
Irish Fair
of Minnesota
Attendance:
So,oo to 1oo,ooo
Food and drink:
$2.4 million
(77 percent of attendees spend
an average of $34)
Souvenirs:
$1.1 million
(Jo percent buy souvenirs at an
average of $40 each)
Parking:
$q86,ooo
(a little more than half pay $to)
Lodging:
$306,000 (2 percent spend
an average of $170)
Total spending:
$4.2 millio n
JUNE 2013 tcbma g.com TWIN CITIES BUSINESS 33
Uptown Art Fair
Celebrating its soth year,
the Minneapolis fair draws
375,ooo visito rs.
Renaissance Festival
Six hundred entertainers
(and a few wood sp rites) trans form
the fes ti va l grounds near Shako·
pee into a t6th·century village.
Itasca Vintage Car Club
The largest car show and swap
meet in northern M in nesota .
I An Artist's View
Minnesota
Renaissance
Festival
Attendance:
303,000
Ticket revenue:
$5 .4 million
(most visitors pay
$18.95 per ticket)
Food and drink:
about $15.2 million
(estimated $50 per visitor)
Total spending:
$20.6 mill ion
34 TWIN CITIES BUSINESS tcbma g.com JUNE 2013
Minneapolis psychology professor Kelly Hazel
has been selling her jewelry at art shows and
festivals around the region for the past five
years . So far her passion has not made her rich.
uwhenever you come out ahead, it goes
back into the business for the next year," she
exphtins. "You do it because you love making
things and can't continue making them unless
you sell some of them."
Festivals usually charge $200 to $Boo for art-
ists to show their work; so far this year, Hazel
has already spent $9,000 on materials, fees, and
advertising. The Stone Arch Bridge Festival, held
June 11~-16 along the Mississippi River in Minne·
apolis, is one of her top-performing shows, she
says, because all three days are profitable.
She has been able to qualify for more com·
petitive shows after learning to work with pre·
clous-metal clays and hand-blown glass, allow·
ing her to make components for her earrings,
bracelets, and neGklaces.
Her h_usband helps with the business, KLJi De-
sjgns, working every festival. She usually works 10
to 12 shows a year, butis opting for a more relaXIng
summer this year and will only work six or seven.
Hazel has considered opening her own jew-
elry store, but in the current climate, uit's way
too risky," she says. ult's fun keeping this as a
small business and not having to rely on it."
-Raya Zimmerman
TALL SHIPS, SHORT SEASON
l hough summer in Duluth can be brief, the city on
the big lake makes the most of its location. When
the tall ships sailed into Lake Superior in 2010, some
250,000 visitors from 42 states and four Canadian
provinces turned out to greet them, and most of them
needed places to stay. Tourism is a major player in Duluth's
economy, with 3.5 million visitors generating a total of $800
million in economic impact each year, according to Gene
Shaw, director of public relations for Visit Duluth. And while
the flotilla of 10 replica ships from the 1800s will be a stirring
sight this year, it's far from the only thing the state's fourth -
largest city has going for it. Shaw estimates that Duluth has
more than two dozen festivals.
The waterfront park is called Bayfront Festival Park,
and it lives up to its name, with programming pretty much
nonstop from mid-june to Labor Day, including the Twin
Ports Festival, All Pints North Swmner Brewfest, Bayfront
Reggae and World Music Festival, Bayfront )am, and Bay-
front Blues Festival.
Similarly, Minneapolis seems to have an art fair almost
every weekend (the big ones are Uptown, Powderhorn,
Loring Park, and Stone Arch Bridge) and music even ts like
Rock the Garden at the Walker Art Museum and the Ba -
silica Block Party. In the City of Lakes, the I 0-day Aquaten-
nial still reigns supreme. The city's Downtown Council
estimates that 400,000 people attended in 2011. Meet Min -
neapolis calculates that at an average of $50 eac h, that adds
up to an economic impact of $20 million.
If one of those events went away, residents of the state's
largest city would probably find a festival to replace it.
Smaller towns, however, sometimes struggle to keep a fes -
tival relevant. In Baudette, known as the Walleye Capital of
the World, Willie Walleye Day started in the 1960s to honor
the city's "most famous resident;' the 21h ton, 40 -foot-long
statue that has greeted visitors since 1959. With inflatable
bounce houses for the kids, a dunk tank, and jugglers, Willie
Walleye Day seeks to bring anglers and their families into
town, instead of just cocooning at lake cabins.
Tall Sh ips
Just one of the draws to Duluth, where
La ke Superior Bay provides a stunning
setting for music and more .
Nisswa-S t amman
Nyckelharpas and more Scan dina ·
vian folk music in Nisswa.
"Witho ut this event, we wouldn't have that extra draw
to those families," says Mike Hovde, president of the local
chamber of commerce. But it has sometimes been hard to
keep Willie Walleye Day going. The tradition lapsed for a
time, until the Lake of The Woods Women of Today led a
revival in 1992. The group relinquished control three years
ago, and the chamber of commerce stepped in.
"Willie Walleye is too important to us;' Hovde says,
especially because the big fish is photographed "consta ntly;'
so the cham ber wants to keep the tradition going, including
the uptick for area businesses tl1at comes with tl1e day.
Small doesn't necessarily mean strugglin g, how ever.
Nevis, population 390, appears to have a hit on its hands
with Uff Da! Days . The I Oili ann ual celebration of Scandi-
navian heritage , complete with lutefisk and Swedish meat-
balls, draws thousands. People line up for hours for food
at a local church and the latest installment of the play, Th e
Co11tirwi11g Saga of Ole a11d Le11a, in which Lena ha s recently
moved from Norway to Nevis, says entertainment chair Bev
Flynn . "People plan all year to come to UffDa! Days ."
In Ely, the Blueberry Art Festival draws between 40,000
and 60,000 visitors to an arts and crafts fair of about 300
vendors. Vendor fees generate about $50,000, which local
businesses can use for promotions and advertising, says
Ellen Cashman, events coordinator for the resort town's
Chamber of Commerce. The economic benefit doesn't
end there. Out-of-town guests often get a hotel room for
ilie weekend, buy gas, eat, and shop at the festival, she says .
Eighty percent of the vendors come back from year to year, a
sign that the festival is good for them, too.
In New Ulrn, 5,300 people paid to attend the Bavarian
Blast, a music fest with more than 20 bands playing polka ,
country, rock, and, of course, German folk music . Wiili beer
supplied by ilie hometown August Schell Brewery, ilie event
measures success by the number of kegs emptied and piled
in a pyramid behind the bar. Last year the pyramid was five
or six high, says Paul Sabatino, the Blast's president. At $4
for a 16 ounce glass, that's about $48,000 of beer.
I
WE Fes t
Attendance:
47,000
over three days
Ticket revenue:
$7.1 milli on
(tickets start at $99 x 41,000
=$4.1 million); 6,ooo sold -out
VIP tickets at $soo-$1,ooo =
$3 million)
Miscellaneous
spending:
About $9.4 mill ion
($2oo each per attendee)
I
Minneapolis
Aquatennial
Estimated attendance
in 2011:
400,000
Estimated economic
impact in 2011 :
$20 million
I
~
IUNE 2013 tc bm ag.<o m TWIN CITIES BUSINESS 35 , j
Big Numbers
No assessment of the state 's festivals and their economic impact would be complete without
this word : "Renaissance ." The home-grown Minnesota Renaissance Festival got i ts start in
1971 when 25,000 people gathered in a field in Jonathan , a planned community
now part of Chaska . The fair soon moved to Shakopee, and four decades later, it has become
an institution, with 303,000 visitors over seven weekends. Corporate parent
Mid-America Festivals runs similar festivals in three other states .
The Minnesota festival has 6 oo e ntertain ers a nd 250 a rt isan booth s on
the site, which is meant to resemble a 16th-century village. At $1 8.95 for ad mission,
visitors paid about $5 .4 milli on t otal, factoring in reduced prices for kids 5 to 12 and
the Boo customers who bought $8o season passes . Add an estimated $50 each for
turkey legs and someth i ng to quaff, and that's another $15.2 million , even without
a trinket to take home.
But the Renaissance isn't the only festival that's cashing i n big. WE Fest, held the first
weekend of August at Soo Pass Ranch just outside of Detro it Lakes , has become the larg-
est camping and country music festival in the nation , attracting A-listers like Carrie Under-
wood and Keith Urban , along with 47,000 fans per day. Tickets start at $99 for the
three-day festival, but prices rise as the dates get closer. That 's at least $4.1 mil-
lion . Six thousand VIP seats (the chairs themselves purchased from Chicago's late Comis-
key Park) were sold out this year by early May. At $500 to $1,000, that's at least
another $3 million, or $7.1 millio n in total ticket revenue. Randy Levy , a
longtime staffer before he became owner, says the festival has come a long way since 1983 ,
when B,ooo fans showed up to see Alabama. "We continually invest in better production ,
meaning sound , lights, and video, and it's true state of the art." It's common for attendees
to spend a couple hundred dollars over the course of the weekend, Levy says, adding that
every hotel in the area sells out, and grocery stores do "enormous business." Two hundred
dollars times 47,ooo equals another $9.4 million for food, drink, me rchandise,
and lodging. Ka-ching .
Moondance Jam in Walker, one of the nation's largest classic rock festivals, boasts head -
liners like Motley CrUe and Cheap Trick and a similarly pricey
model: Three-day tickets for $180 t o $200, YIPs
for $475 to $500. And the convenience stores in Walker,
population 943, sell a lot of ice.
36 TWIN CITIES BUSINESS l cb mag.com JUNE 2013
Pola-Czesky Days
To il et Bow l Races are back in Silver Lake
after a 2o-year ba n. Fro m their porce lain
sea ts, pa rt icip ants
prope l the wh ee led
con t rap ti ons down
Main Stree t w it h
plun ge rs.
MORE THAN MONEY
For sheer wac kin ess, it's hard to beat Pola-Czes ky Days in
th e ce ntra l Minn eso ta town of Sil ve r Lake. The 44 th an-
nual eve nt has th e usu al festival fa re: a car show, stree t
dance , parade, craft fair, kickball and voll ey ball to urna-
men ts , and specials on chi cken, pastries, and bee r.
And th en there are th e toilet-bowl races on Main Street.
Kevin Nowak grew up hearin g about th e tr adi tio n of whee led
co ntraptions with toil ets fo r seat s that we re propelled dow n
th e st ree t by pushin g plun gers again st the as phalt. It all ca me
cras hing do wn in 1987 wh en so meo ne with I 0 co mm odes
stuck to a hay rack cra shed into a barricade, flu shin g th e tradi -
tion for 20 yea rs.
Nowak grew up vowin g Silver Lake would so meday regai n
th e ticle of "Toilet Bowl Racing Cap ital ." After hig h school , he
petitioned th e City Council to revive th e ra ces. He was granted
an exhib ition year and never lo oked bac k. Now th e eve nt's
MC, he has bee n known to pull people out of th e crowd and
put them in a vehicle he has assembled . "People love it ," he
say s, "and want to be a part of it:'
Busin esses sponsor the race s, and the civi c association runs
a kid -fri endly obstacle course between hea ts. Du ane Yurek,
an event leader, sa ys it's th e wom en in the churche s baking
kolache s, a Czech fr uit -filled pastry, and the men in the Lion s
Club cooking chicken dinners that make the event successful .
In all, Silver Lake estimates that it raise s $40 ,000 a year to
fund half a do zen civi c-minded groups like th e Silver Lake
Lions Club . Forty thousand dollars may not sound like a
huge number, but it make s a big diffe re nce in a city of 800
soul s. And it's a reason for Nowak, a mechanical engineer
who now lives in Vi ctori a, to make the trip home each Au-
gu st. "It 's a nic e last hurrah of summer. All my friend s come
back for th at weekend ." r ca
A ndy Greder has w ritten fo r the St. Pa ul Pioneer Press and
Reu ters. Arm Har rington is se rrior ed itor ofT wi n Cities Busin ess.
Can
A S SI STAN C E DOGS
Debra Schaber
Director of Marketing
Mid-America Festivals
Dear Deb,
June 18, 2013
Can Do Canines has been working with the Milmesota Renaissance Festival since 2005 providing volunteers to work
in the Pet Gate at the Minnesota Festival location. We are proud of our association with the festival as it has enabled us
to raise nearly $25,000 in 8 years for our nonprofit organization . More than 1,000 Can Do Canines volunteers have
provided over 6,000 hours of volunteer labor for the festival organization and they can 't wait to sign up each year!
Can Do Canines is dedicated to enhancing the quality of life for people with disabilities by creating mutually beneficial
partnerships with specially trained dogs. Our partnership with the festival has increased awareness of our organization
in the following ways:
I . Benefitting from the promotional efforts of the festival marketing department (print, website, social media).
2 . H aving a fun way to recruit new volunteers to work the Pet Gate by giving them a food coupon, admission
ticket on the day they work and one free ticket to return for a full day of fun at the festival.
3 . Benefitting from the Wine and Chocolate weekend 's silent auction proceeds . More than $7,000 has been
received from this event since 20 I 0 for Can Do Canines programs.
4 . Placing information materials about Can Do Canines in the press packets and being allowed to hand out
information to every person that goes through the Pet Gate.
Funds raised through the Pet Gate volunteer program are used to provide assistance dogs at no charge to people with
disabilities in these program areas: Hearing Assist, Diabetes Assist, Seizure Response, Mobility Assist and Autism
Assist. We have trained and placed more than 425 assistance dogs since we began in 1989 due to the support of
generous corporate partners like Minnesota Renaissance Festival.
The Minnesota Renaissance Festival marketing staff have arranged for the King and his dancers to perform at our 2012
Woofaroo festival fundraising walk and the King also made an appearance at our 2012 Fetching Ball Gala. The
Renaissance actors always bring a wonderful attitude and atmosphere of fun to any event!
The marketing staff are a pleasure to work with and they are always quick to offer advice and assistance during their
busy festival season. We are honored to be chosen each year to benefit from the auction and to provide volunteers for
the Pet Gate. Thank you and we look forward to another ex citing festival!
Huzzah ,
Janet L. Cobus
Development Director
9440 Science Center Drive , New Hope, MN 55428
Phone: 763-331-3000 • Fax: 763-331-3009 • www.can-do-canines.or
July 11, 2013
Mr. Will Peterson
Kansas City Renaissance Festival
628 N. 1261h St.
Bonner Springs, Kansas
Dear Mr. Peterson:
As a former mayor, I want to thank t~e Renaissance Festival for all it has done to help the city of Bonner
Springs. For more than three decades, the Renaissance Festival has gone out of its way to be a good
neighbor. Whenever there has been a community event, the Festival was quick to step in and he l p. They
have provided cast members to take part in local events and provided promotional Incentives.
The Renaissance Festival has provided employment to thousands of residents during its long history.
Certainly, you draw thousands to Bonner Springs which is important to our local economy. You are an
excellent corporate neighbor.
In addition, when. I was in the newspaper business, the festival was tremendous to work with. Your staff
was al ways ready and willing to cooperate with the Chieftain and I will always appreciate that.
If I were asked to define the term, "good corporate neighbor" my answer would be the Renaissance
Festival. Thank you for your community support and my best wishes for many, many successful future
seasons.
Sincerely,
~W~ ....
Clausie W. Smith
Former Mayor and Newspaper Publishe r
Bonner Springs, Kansas
To whom it may concern:
My name is Bill Colehour and I am the President of the Board for the Prospect House and
Civil War Museum in Battle Lake, MN. We were a new non-profit museum in May 2012
when my daughter noticed on the Renaissance Face book page that they offer opportunities
for volunteers to raise money for non-profits. This really caught my attention since our
organization started with zero funds and the entire board was made up of volunteers.
I brought the topic up at our next board meeting and it was unanimously approved. I then
started communicating with Stephanie Hubers at the Renaissance office. She was very
helpful with all of my questions. We decided to operate a soda booth for all sixteen days of
the Festival. We only have ten members on our board so I knew I had to do a lot of
recruiting for more volunteers. After mining all of the relatives and work friends as well as
people we met on a vacation to Alaska we ended up with 35 volunteers. Our museum is
190 miles away from the Festival and we got many volunteers that were willing to drive
that distance and stay overnight to work again the next day.
Although the work in the booth was not difficult it was challenging for us older folks
physically to stand on our feet all day. We all enjoyed the people watching and prided
ourselves on our customer service. We surely had the coldest drinks and quickest service at
the Festival!
All of the volunteers enjoyed talking about their experiences and I did not hear of anyone
that did not enjoy working at the Festival. I am hoping to get all of the same volunteers
back in 2013 as well as recruiting some more. Some people seemed reluctant to wear the
costumes but after we were done for the season I think they all had positive things to say.
And they also learned some new language and words! We were always talking about the
food booths and sharing anecdotes about what was the best food to eat when our shifts
ended or on breaks.
Our museum does about 90 percent of its business in the summer tourist season. The
donation check we received in November from the Renaissance Festival helped to pay our
overhead bills during the off-season. Without the fund raising dollars we would have been
unable to pay our heating bills this last winter. This helped keep our spirits up and
motivated the board to work hard. Seeing positive things happen keeps everyone going.
Personally, I enjoyed coming to the Festival before opening and checking in at the counter
where the people soon recognized us and knew what organization we were with. Most
people were easy to get along with and the teamwork was really fun to see. After closing
time it was also interesting to watch everyone do their various functions efficiently and
quickly.
Sincerely,
Bill Colehour
President, Prospect House and Civil War Museum
The Minnesota
28 June 2013
Stephanie Hubers
Mid-America Festivals
Ms. Hubers,
The Minnesota Herpetological Society (MHS), a 50l(c)(3) organization, has been involved with the
Minnesota Renaissance Festival/Mid-America Festivals since 1989 when we came out as guests of
Como Zoo to display our reptiles and amphibians at the Como Cottage. We took over the operation of
the cottage in 1993 when Como Zoo pulled back their outreach programs and no longer wished to
participate.
Our relationship with the Minnesota Renaissance Festival is mutually beneficial to both organizations .
The Herpetological Society fulfills its mission, which is to promote the conservation of reptiles and
amphibians and to educate the public about the value of reptiles and amphibians in the natural world.
We do this by staffing the cottage with people who display snakes, turtles/tortoises, lizards, and even an
alligator or two. When it is appropriate, the public is invited to touch the animals while we educate
them about its natural history and biological features. In the case of animals that are not appropriate to
touch, the public can view them through the safety of a fence and listen while the experts talk about
them. We even have several tortoises that roam the grounds among the patrons (under the watchful eye
of their handlers). Each year we have over 80 volunteers donating in excess of3000 hours to this
important event.
Thousands of people visit the Como Cottage every year and leave with a newfound appreciation of these
critters. This exposure would not be possible without the long-standing relationship between the
Herpetological Society and the Minnesota Renaissance Festival.
The Minnesota Renaissance Festival benefits because we provide a fun and educational experience for
the patrons that they remember long after they leave the grounds. Many people come back to visit us
each year and say we are one of their fond memories of the festival. We are a large segment the Grand
Parade each day, to the delight of all of the people lined up to watch.
In exchange for our involvement, the Minnesota Renaissance Festival donates monetarily to the
Minnesota Herpetological Society. This donation allows us to continue operating the society as well as
to have the financial resources to be able to award grants to other people and organizations who are
working on research and conservation projects that help the reptiles and amphibians that we care so
much about.
Sincerely,
Bill Moss
Renfest Committee -Minnesota Herpetological Society
~CRRGOTEC
June 13 , 2013
To Whom It May Concern:
We would like to recommend the Kansas City Renaissance Festival to any corporation or business thinking
of entering into a corporate partnership or using them as a company outing. We have been partnering with
the event for the last ten years with tremendous success, and our employees continue to ask for it each year.
We sincerely thank them for all they do to make the outing enjoyable for our associates.
Yours sincerely,
Courtney L Sands
Warranty Supervisor/Social Committee Rep
Kalmar
4 15 E. Dundee Street
66067, Ottawa, USA
Tel 785.242 .2200
Fax 785.229.7162
www.cargotec.com
Domicile
Ottawa, USA HIRB • KRLMRR • MRCGREGOR
RESOLUTION 2013-170
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $908,587.66 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 15th day of October, 2013.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
EXHIBIT "A" TO RESOLUTION #2013-170
LIST OF BILLS
Abbott Paint
Accurate Radar Specialties
Ace Hardware
Advanced Sportswear
Amana McGann
Aramark Uniform Services
Aspen Mills
Ball is John T.
BCA-CJTE
Board of Water Commissioner
Bells Trucking Inc
Brent Richter Consulting
Brock White Co . LLC
Bryan Rock Products
Campion Barrow & Associates
Carquest Auto Parts
CDW Government
Century Link
Century College
Century Power Equipment
Clark Dan
Cole Papers
Com cast
Commercial Asphalt Co.
CoStar Realty Information Inc
County Materials Corporation
Cub Foods
Emergency Automotive Tech
Fastenal Company
Festive Outfitters
Frontier Ag & Turf
Frontier Precision
Fury Dodge Chrysler
Gopher State One Call
Hardrives Inc .
Hardwood Creek Lumber Inc.
Haussner Plumbing
Heritage Embroidery and Design
Jefferson Fire and Safety
J.H. Larson Company
Jimmys Johnnys
John Deere Landscapes/Lesco
Johnson Jeff
Lennar of Minnesota
League of MN Cities
White paint chips
Calibration of radar unit
Supplies
Embroidery on items provided
Shear pin
Mats and uniforms
Uniforms
Backgrounds
Crime scene course
WAC Charges
Downtown parking improvements
Critical incident stress mgmt consultation
Grass pave
Bedding lime
MN Public safety fire services
Parts and supplies
Anti virus renewal
Phone
Fire courses Jacob Bell and Joe Marchetti
Repairs, Supplies & Turf Care Sprayer
Cleaning service
Supplies
Internet
Dura drive
Property professional
Concrete
Fire prevention council dinner
Repair
Supplies
Consulting for condenser replacement
Repair
Battery
Repairs
Tickets
2013 Street Project Ap 3
Supplies
Plumbing service
Full Zip Jackets
Uniform
Supplies
Toilet rental
Parts
Reimmburse for mileage
Grading escrow refunds
Home lnsuance Worker Comp
Page 1
65.72
390.00
450 .43
169.93
38.48
990 .88
394.40
1,800 .00
570.00
5,148.00
2AOO.OO
250 .00
4A88 .38
193.79
1,170.00
191.28
3,688.00
233 .75
824.00
1,137.77
1,057 .50
335.59
404.25
350.46
790.60
822.90
275.44
246 .44
397 .06
1,020.00
5,045.37
279.42
588 .49
479.95
390J78.58
121.84
437 .68
156.04
8,325.80
430.72
419 .21
276 .41
136.64
28,500 .00
3,020.75
EXHIBIT "A" TO RESOLUTION #2013-170
Loffler Companies
Madden.Galanter.Hansen LLP
Magnuson David
Marshall Electric Company
Maximum Solutions
Me nards
Municipal Emergency Services
Metropolitan Council
MN Chiefs of Police Assoc.
MN Dept of Labor and Industry
NAPA Auto Parts
Nation a I Reprographics
Natural Resource Group LLC
Benchmark Learning
Newman Signs
Office Depot
Otis Elevator Company
Paul Chris
Peterson Companies
Pioneer Rim and Wheel Co.
Precision Quality Consulting LLC
Proguard Sports
River Valley Printing Inc .
Roberts Company
Roettger Welding
Rose City Sign Company
Shilts Cindy
Signature Systems Group LLC
Sivigny Donald J
Specter Instruments
Sprint PCS
Staples Advantage
St. Croix Boat and Packet Co.
Bureau of Crim . Apprehension
Stillwater Motor Company
City of St . Paul
ECM Publishers
SW/WC Service Cooperat ives
Stillwater Rotary Club
T.A. Schifsky and Sons
Telemetry and Process Controls
Thul Specialty Contracting
Toll Gas and Welding Supply
Auto Nation
Universal Athletic Service
USA Mobility Wireless
United States Police Canine Ass
Network and computer support
Labor relations
Professional services
Electrical reapirs
Software agreement
Supplies
Responder backpack
Wastewater Charge & SAC
Permit to acquire
Elevator annuallic
Parts and supplies
Scanning
Professional services Aug
Troubleshooting & Supporting Windows
U-channel posts
Office supplies
Elevator Maint parking ramp
Reimburse for work boots
Hauling of contaminated material
2k rnd jack tw shor
PPM air monitor
Supplies
500 business cards-Campbell
Uniform supplies
Basketball hoop
Replaced broken electrical box
Reimburse for treats for welcoming new planner
Outfield fencing
Plane review
Annual renewal of software maint
Cell Phone
Office supplies
Arena Billing & Ramp cleaning
CJDN Connect charge
Service & Repair
Training course
Publications
Retiree Health Insurance & COBRA
Membership dues
Asphalt
Transducer
Washington Avenue Storm Sewer Joint Repair
Cylinder
Seal
Tag Home Plate Waffle Style
Pager service
2013 Region 18 detector cert trial
Page 2
541.05
1,857.36
8,082.93
2,745.98
1,013.75
758.39
214.46
133,178.44
64.02
4,034.40
1,813.30
187.90
29,138 .38
925.00
1,846.53
41.07
720.90
69.99
13,110.00
48.07
4,000.00
304.62
36.34
135.90
94.05
390.09
96.19
8,000.00
859.34
395 .00
106.60
238.28
37,655 .85
270 .00
630.49
655.00
155.13
61,476.21
182.50
7,069.48
820.80
68,150.00
40.68
83.74
403.38
47.14
60 .00
EXHIBIT "A" TO RESOLUTION #2013-170
Verizon Wireless
Washington County Dept of Public
Washington Conservation Distr
Washington County Sheriffs Office
Water Works Irrigation LLC
Washington County Public Works
WET Technology
Wingfoot Commercial Tire
Xcel Energy
Yocum Oil Company
Zayo Enterprise Networks
Zee Medical Service
LIBRARY
1000 Bulbs.com
Ace Hardware
Aramark Uniform Services, Inc
Baker and Taylor
Blocher Carolyn
Brodart Co
Midwest Tape
Minnesota Elevator Inc .
Olson Rebbecca
Roettger Welding, Inc .
Tyco/Simplex Grinnell LP
Stillwater Public Library Foundation
Value Line Publishing Inc.
Washington County Library
Water Works Irrigation LLC
Xcel Energy
Library CC
Acorn Media
Amazon.com
USPS
Cell Phones and Air cards
2014 Food & Beverage License
Shared educator
Q3-13 MDCs
Millbrook ballfield
Construction
Cooling Tower Treatment
Tires
Energy
E-Z Wash works package
Telephone
Supplies
Replacement bulbs
Janitorial supplies
Towels and rugs
Library materials
Reimburse for supplies
Library materials
AV Materials
Elevator repairs
Reimburse for supplies
C/0 improvements
Building repairs
Reimburse charge
Subscription
Various
Winterize irrigation system
Energy
Library materials
Library materials
Postage
Page 3
1,974.54
369.00
556.25
4,875.00
4,965 .50
8,144.49
665 .70
386.89
1,037.28
4,463 .39
531.05
144.52
806 .21
35.56
124.74
1,483.42
53.51
2,619.34
324 .28
2,602.10
12.92
1,775 .00
597.00
30.00
269.00
2,918 .89
135 .00
4,353.90
34 .99
247.19
10.32
Total 908,587.66
EXHIBIT "A" TO RESOLUTION #2013-170
Adopted by the City Council this
15th Day of October, 2013
Page 4
RESOLUTION 2013-172
APPROVING MINNESOTA PREMISES PERMIT FOR LAWFUL GAMBLING FOR
MERRICK, INC. LOCATED AT NO NECK TONY'S, 231 MYRTLE STREET E,
STILLWATER, MN
WHEREAS, Merrick, Inc. has submitted applications to the City of Stillwater requesting City
approval of a Minnesota Gambling Premises Permit application located at No Neck Tony's, 231
Myrtle Street E., Stillwater, MN 55082; and
WHEREAS, it has been demonstrated that the organization is collecting gambling monies for
lawful purposes.
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approve of the local
gambling license located at No Neck Tony's, 231 Myrtle Street E., Stillwater, MN 55082. The
City Clerk is directed to attach a copy ofthis resolution to the application to be submitted to the
Gambling Control Board.
Adopted by the City Council for the City of Stillwater this 15 1h day of October, 2013.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
LG2:1.4 Premises Permit Application 12/12 Page 2 of 2
Acknowledgment by Local Unit of Government: Approva I by Resolution
CITY APPROVAL COUNTY APPROVAL
for a gambling premises I Local unit of government I for a gambling premises
l ocated within city limits must sign located in a township
City name County name
Date approved by city council Date approved by county board
Resolution number Resolution number
Signature of city personnel Signature of county personnel
Title Date signed Title Date signed
TOWNS HI P NAME
Comp lete b e low only if r e quire d by the co unty.
On behalf of the to wn sh i p, I acknowledge th at t he organ ization
is applying to condu ct gambling activ ity w it hi n t he township
limits. [A township has no statutory authority to app ro ve or
deny an app lication , pe r Min neso t a Sta t utes 349.213, Sub d. 2.]
Pr in t to w nsh ip name
Signature of t own shi p officer
Ti tle Da t e
Acknowledgment and Oath
1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful
the Board or its agents, and the commissioners of operation of all activities to be conducted.
revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota
and inspect the premises. governing lawful gambling and rules of the Board and
2. The Board and its agents, and the commissioners agree, if licensed, to abide by those laws and rules,
of revenue and public safety and their agents are including amendments to them.
authorized to inspect the bank records of the 8. Any changes in application information will be submitted
gambling account whenever necessary to fulfill to the Board no later than 10 days after the change has
requirements of current gambling rules and law. taken effect.
3. I have read this application and all information 9. I understand that failure to provide required information
submitted to the Board is true, accurate, and or providing false or misleading information may result
complete. in the denial or revocation of the license.
4. All required information has been fully disclosed. 10 . I understand the fee is nonrefundable regardless of
5. lamA ~ ~~r of the organization. license approval/denial.
'Dbt(~ Signatur~~e{~~ti~ ~er-~~ may not sign) Date
Pnnt name '.A \'(., '.1/
'"'"'
Data privacy notice: The information re quested on this Board. All other information provided will be Safety; Attorney General; Commissioners
form (and any attachments) will be used by the Gambling private data about your organization until of Administration, Minnesota Management
Control Board (Board) to determine your organization's the Board issues the permit. When the & Budget, and Revenue; Legislative
qualifications to be involved in lawful gambling activities in Board issues the permit, all information Auditor, national and international gam-
Minnesota . Your organization has the right to refuse to provided will become public. If the Board bling regulatory agencies; anyone pursuant
supply the information; however, if your organization does not issue a permit, all information to court order; other individuals and
refuses to supply this information, the Board may not be provided remains private, with the excep-agencies specifically authorized by state
able to determine your organization's qualifications and, tion of your organization's name and or federal law to have access to the
as a consequence, may refuse to issue a permit. If your address which will remain public. information; individuals and agencies for
organization supplies the information requested, the Board Private data about your organization are which law or legal order authorizes a new
will be able to process your organization 's application. available to : Board members, Board staff use or sharing of information after this
Your organization's name and address will be public infor-whose work requires access to the infor-notice was given; and anyone with your
mation when received by the mation; Minnesota's Department of Public written consent .
This form will be made available in alternative format, i.e. large print, Braille, upon request.
MINNESOTA LAWFUL GAMBLING
LG21.5 Lease for Lawful Gambling Activity Revised 11/12 Page 1 of 2
Organization I Address l License/site number Daytime phone
Merrick, Inc. 3210 Labore Road, Vadnais Heights, MN 55110 00264 651-238-6871
Name of leased premises Street address City State Zip Daytime phone
No Neck Tony's 231 Myrtle Street East Stillwater MN 55082 651-342-1261
Name of legal owner Business/street address ltr/-City
5'1, I I r.<-~t:r I c>l?
StaX) Zip Daytime phone :f eec; Lrr:t :.:J(N\ (ee v· avd ITo>tv· Nkf&QIJDI-·d-31 r'Yl fe , ;1'.£ lit . c-::?J),f(' ,3-t;:)/ 3'1J-/O-(:. .._, I
Name of lessor [if same as
legal owner, write in "SAME" l5/4tuc
Check applicable item: l.f 11. New lease. Do not submit existing lease with amended changes. D Date that the changes will be effective. Submit changes at least 10 days before the effective date of the change.
2. New owner. Effective date Submit new lease within 10 days after new lessor assumes ownership.
Check all activity that will be conducted (No lease required for raffles)
l.f I Pull-tabs [paper]
D Electronic pull-tabs [must also sell paper pull-tabs]
l.f I Pull-tabs [paper] with dispensing device
D Linked electronic bingo
D Bar bingo D Bingo
Electronic games may only be conducted at:
(1) a premises licensed for the on-sale or off-sale of intoxicating liquor or 3.2 percent
DTipboards
malt beverages [but does not include a general food store or drug store permitted to self
D Paddlewheel with table
alcoholic beverages under Minn. Stat. 340A.405, subdivision 1]; or
~add lew heel (2) a premises where bingo is conducted as the primary business and has a seating
capacity of at feast 100.
PULL-TAB, TIPBOARD, AND PADDLEWHEEL RENT
Separate rent for booth and bar ops.
BOOTH OPERATION -Some or all sales of gambling equipment are conducted by an employee/volunteer of a
licensed organization at the leased premises.
ALL GAMES, including electronic games-Monthly rent to be paid,_%, not to exceed 10% of gross profits for that month.
• Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1;750.
• The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor.
BAR OPERATION -All sales of gambling equipment conducted by the lessor or lessor's employee.
ELECTRONIC GAMES -Monthly rent to be paid, __ %, not to exceed 15°/o of the gross profits for that month from
electronic pull-tab games and electronic linked bingo games.
ALL OTHER GAMES-Monthly rent to be paid,~ %, not to exceed 20% of gross profits from all other forms of lawful gambling.
• If any booth sales conducted by a licensed organization at the premises rent may not exceed 10°/o of gross profits for
that month and is subject to booth operation $1750 cap.
BINGO RENT for leased premises where bingo is the primary business conducted, such as bingo hall.
Bingo rent is limited to one of the following:
• Rent to be paid, ___ %, not to exceed 10°/o of the monthly gross profit from all lawful gambling activities held during
bingo occasions, excluding bar bingo.
-OR-
• Rate to be paid $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as
approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organ iz ation,
to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor.
0 Rent may not be paid for bar bingo.
0 Bar bingo does not include bingo games linked to other permitted premises.
LEASE TERMINATION CLAUSE. Must be completed.
The lease may be terminated by either party with a written 30 day notice.
Other terms
LG215 Lease for Lawful Gambling Activity
Lease Term -The term of this agreement will be concurrent with the
premises permit issued by the Gambling Control Board (Board).
Management -The owner of the premises or the lessor will not
manage the conduct of lawful gambling at the premises.
The organization may not conduct any activity on behalf of the lessor
on the leased premises.
Participation as Players Prohibited -The lessor will not
participate directly or ind irectly as a player in any lawful gambling
conducted on the premises. The lessor's immediate family and any
agents or gambling employees of the lessor will not participate as
players in the conduct of lawful gambling on the premises, except
as authorized by Minnesota Statutes 349.181.
Illegal Gambling -The lessor is aware of thl'! prohibition against
illegal gambling in Minnesota Statutes 609.75, and the penalties for
illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3.
In addition, the Board may authorize the organization to withhold
rent for a period of up to 90 days if the Board determines that
illegal gambling occurred on the premises or that the lessor or its
employees participated in the illegal gambling or knew of the
gambling and did not take prompt action to stop the gambling.
Continued tenancy of the organization is authorized without payment
of rent during the time period determined by the Board for violations
of this provision, as authorized by Minnesota Statutes 349.18,
Subdivision 1(a).
To the best of the lessor's knowledge, the lessor affirms that any
and all games or devices located on the premises are not being used,
and are not capable of being used, in a manner that violates the
prohibitions against illegal gambling in Minnesota Statutes 609.75.
Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an
organization must continue making rent payments under the terms
of this lease, if the organization or its agents are found to be solely
responsible for any illegal gambling, conducted at this site, that is
prohibited by Minnesota Rules 7861.0260, Subpart 1, item H or
Minnesota Statutes 609.75, unless the organization's agents
responsible for the illegal gambling activity are also agents or
employees of the lessor.
The lessor must not modify or terminate the lease in whole or in
part because the organization reported, to a state or local law
enforcement authority or the Board, the conduct of illegal gambling
activity at this site in which the organization did not participate.
Acknowledgment of Lease Terms
Revised 11/12 Page 2 of 2
Other Prohibitions -The lessor will not impose restrictions
on the organization with respect to providers (distributor or
linked bingo game provider) of gambling-related equipment
and services or in the use of net profits for lawful purposes .
The lessor, the lessor's immediate family, any person residing
in the same residence as the lessor, and any agents or
employees of the lessor will not require the organization to
perform any action that would violate statute or rule . The
lessor must not modify or terminate this lease in whole or in
part due to the lessor's violation of this provision. If there is
a dispute as to whether a violation occurred, the lease will
remain in effect pending a final determination by the
Compliance Review Group (CRG) of the Gambling Control
Board. The lessor agrees to arbitration when a violation of
this provision is alleged. The arbitrator shall be the CRG .
Access to permitted premises -Consent is given to the
Board and its agents, the commissioners of revenue and public
safety and their agents, and law enforcement personnel to
enter and inspect the permitted pre.mises at any reasonable
time during the business hours of the lessor. The organization
has access to the premises during any time reasonable and
when necessary for the conduct of lawful gambling.
Lessor records -The lessor must maintain a record of all
money received from the organization, and make the record
available to the Board and its agents, and the commissioners
of revenue and public safety and their agents upon demand.
The record must be maintained for 3-1/2 years.
Rent all-inclusive -Amounts paid as rent by the organization
to the lessor are all-inclusive. No other services or expenses
provided or contracted by the lessor may be paid by the
organization, including but not limited to:
-trash removal -janitorial and cleaning services
-electricity, heat -other utilities or services
-snow removal -lawn services
-storage -security, security monitoring
-cost of any communication network or service required to
conduct electronic pull-tabs games or electronic bingo
-in the case of bar operations, cash shortages.
Any other expenditures made by an organization that is related
to a leased premises must be approved by the director of the
Gambling Control Board. Rent payments may not be made to
ari individual.
I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and
agreements are contained in or attached to th is lease and are subject to the approval of the director of the Gambling Control Board.
Other terms of the lease
official [lessee]
Qu ions." o ta he sing Section, Gambling Control Board, at 651-639-4000. This publication will be made available in
a ernative format (i.e. large print, Braille) upon request. Data privacy notice: The information requested on this form and any
attachments will become public information when received by the Board, and will be used to determine your compliance with
Minnesota statutes and rules governing lawful gambling activities.
Reset Form -Print Form
LG21.5 Lease for Lawful Gambling Activity
Lease Term -The term of this agreement w i ll be concurrent with the
premises permit issued by the Gambling Control Board (Board).
Management -The owner of the premises or the lessor will not
manage the conduct of lawful gambling at the premises.
The organization may not conduct any activity on behalf of the lessor
on the leased premises.
Participation as Players Prohibited -The lessor will not
participate directly or indirectly as a player in any lawful gambling
conducted on the premises. The lessor's immediate family and any
agents or gambling employees of the lessor will not participate as
players in the conduct of lawful gambling on the premises, except
as authorized by Minnesota Statutes 349 .181.
Illegal Gambling -The lessor is aware of the prohibition against
illegal gambling in Minnesota Statutes 609.75, and the penalties for
illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3 .
In addition, the Board may authorize the organization to withhold
rent for a period of up to 90 days if the Board determines that
illegal gambling occurred on the premises or that the lessor or its
employees participated in the illegal gambling or knew of the
gambling and did not take prompt action to stop the gambling .
Continued tenancy of the organization is authorized without payment
of rent during the time period determined by the Board for violations
of this provision, as authorized by Minnesota Statutes 349 .1 8,
Subdivision 1(a).
To the best of the lessor's knowledge, the lessor affirms that any
and all games or devices located on the premises are not being used,
and are not capable of being used, in a manner that violates the
prohibitions against illegal gambling in Minnesota Statutes 609.75.
Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an
organization must continue making rent payments under the terms
of th is lease, if the organization or its agents are found to be solely
responsible for any illegal gambling, conducted at this site, that is
prohibited by Minnesota Rules 7861.0260, Subpart 1, item H or
Minnesota Statutes 609.75, unless the organization's agents
responsible for the illegal gambling activity are also agents or
employees of the lessor.
The lessor must not modify or terminate the lease in whole or in
part because the organization reported, to a state or local law
enforcement authority or the Board, the conduct of illegal gambling
activity at this site in which the organization did not participate.
Acknowledgment of Lease Terms
Revised 11/12 Page 2 of 2
Other Prohibitions -The lessor will not impose restrictions
on the organization with respect to providers (distributor or
linked bingo game provider) of gambling-related equipment
and services or in the use of net profits for lawful purposes.
The lessor, the lessor's immediate family, any person residing
in the same residence as the lessor, and any agents or
employees of the lessor will not require the organization to
perform any action that would violate statute or rule. The
lessor must not modify or terminate this lease in whole or in
part due to the lessor's violation of this provision. If there is
a dispute as to whether a violation occurred, the lease will
remain in effect pending a final determination by the
Compliance Review Group (CRG) of the Gambling Control
Board . The lessor agrees to arbitration when a violation of
this provision is alleged . The arbitrator shall be the CRG.
Access to permitted premises -Consent is given to the
Board and its agents, the commissioners of revenue and public
safety and their agents, and law enforcement personnel to
enter and inspect the permitted pre.mises at any reasonable
time during the bus i ness hours of the lessor. The organ iz ation
has access to the premises during any time reasonable and
when necessary for the conduct of lawful gambling.
Lessor records -The lessor must maintain a record of all
money received from the organization, and make the record
available to the Board and its agents, and the commissioners
of revenue and public safety and their agents upon demand.
The record must be maintained for 3-1/2 years.
Rent all-inclusive -Amounts paid as rent by the organization
to the lessor are all-inclusive. No other services or expenses
provided or contracted by the le ssor may be paid by the
organization, including but not limited to:
-trash removal -janitorial and cleaning services
-electricity, heat -other utilities or services
-snow removal -lawn services
-storage -security, security monitoring
-cost of any communication network or service required to
conduct electronic pull-tabs games or electronic bingo
-in the case of bar operations, cash shortages.
Any other expenditures made by an organization that is related
to a leased premises must be approved by the director of the
Gambling Control Board . Rent payments may not be made to
ari individual.
I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and
agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board.
Other terms of the lease
Date official [lessee]
Qu ions." ta he sing Section, Gambling Control Board, at 651-639-4000 . This publication will be made available in
a ernative format (i.e. large print, Braille) upon request. Data privacy notice: The information requested on this form and any
attachments will become public information when received by the Board, and will be used to determine your compliance with
Minnesota statutes and rules governing lawful gambling activities.
Reset Form-Print Form
Testimonials
We pride ourselves on our partnerships!
"Merrick not only meets, but excee ds expectations in the
services that the work crew prov ides! Having a job coach
available as a re so urce for on-site supervision is great
becau se the job coach knows the crew and can get the mo st
out of their workday. They are an asset to the mission of
our program'"
-The University of Minnesota
"It's like having the perfect business partner. Th e clients
have proven to be consistent in the high quality of their
work! They not only consistently meet my expectations,
they also exceed our company packaging standards.
I would highly recommend Merrick, Inc .!"
-Girl Babies, Inc.
"Both the owners and the employees feel great about
working with Merrick, Inc., Document Destruction
Services. Merrick provides us a cost-effective approach
to shredding. Not only are the shredding services being
performed in a timely manner, the crews are well-organized,
professional and considerate of our workplace when they
pick-up. We are very happy with the partnership and the
services we receive ."
-Lake Area Bank
"We have gotten 'quality.' The employee we hired from
Merrick comes to work everyday with a smile on her face,
genuinely re ady to work and have fun . She treats each
customer as individual s and that they are her top priority.
I believe she is a model employee!"
-Once Upon A Child
Merrick, Inc.
3210 Labore Road
Vadnais Heights, MN 55110
(P) 651-789-6200
(F) 651-770-7512
www.merrickinc.org
Who We Are
Established in 1964, Merrick , Inc., is a nonprofit agency
that supports adults with developmental di sabilities in
their etlorts to find vocational opportunities. Merrick
se rves over 300 adults and manages partnerships with
over 70 bu s ine sses in the metropolitan area. Through the
reliable, Joyal , and enthusiastic characteristics of our client
workton:e, we are helping to change society's perception
of the clients we serve not as persons with disabilities, but
rather as individual s with abilities. Our goal is to not only
meet , but ex ceed your expe ctations .
Work Solutions
Whether a business o utsources their production ne ed s
to our warehouse facility, contracts w ith a work crew, or
hires an individual client to work at their place of business;
Merrick ofl'ers the best match possi ble to meet the
business's needs and co rresponds them with client interests
& skills. Merrick provid es three solutions to choose from
to best meet your need s.
Work Crews
'\work crew is typically comprised of five to seven
clients who work to get he r as a team . A Merrick em ployee
provides vocatio nal s upport the entire s hift to ensure that
job expectations an: co nsis tently met.
Facility-Based Contracts
Businesses ca n o ut source their contract needs to our
52 ,000 squa re foot facility and capable client workforce.
Merrick employees monitor a ll production activities to
ens ure quality .
Individual Placements
Bus in esses ca n hire one or more individuals to work
J n-site at th e ir place of business . On-the-job training an d
intermittent voca tion a l support is pro vi ded by a Merrick
emp loyee for as long as the c lient of Merrick is employed
by the bu sines s.
----
Benefits Of Being A Partner
Dependability
We are being told by some of our current business
partners that we set the work standard for their
other employees!
Transportation
A reliable workforce is a must when running a business.
With a fleet of over 55 vehicles, Merrick Transportation
provides rides for clients to and from work each day.
Services include :
• Clients are provided safe, dependable, and comfortable
rides on a regu lar "fixed route" in our service area zone.
• Clients are picked up at home at a pre-arranged time .
• Most clients are trans ported to Merrick where they either
go to their on-site area or join up with their off-site work
crew for transportation to the business location for their
workday.
• After the ir workday, clients are picked up and taken back
home at a pre-arranged time.
Vocational Support
Whatever option you choose to best meet your needs ,
Merrick provides the quality assurance our bus iness
partners ha ve come to ex pect from us in the following ways :
• Providing c lients with on-the-job training.
• Offering vocational s upport provided by a Merrick
employee.
• Ensuring job ex pec tation s are met through a
dedication to quality.
• And an in sis tence on high expectations and a thorough
commitment to quality.
Memo
DATE:
TO:
FROM:
RE:
October 15, 2013
Mayor and City Council
Sharon Harrison, Finance Director~~
Sanitary Sewer Adjustments
BACKGROUND:
During the course of any given year, sanitary sewer rate adjustment recommendations come before
Council. These adjustments are mainly due to leaks found during the course of the year, but often stand
out more during the readings during the 1st quarter of every year. For residential properties , sanitary
sewer billing rates are set during the 2nd quarter of every year using the water consumption (obtained
from the Water Board) from the 1 st quarter of the year. This rate is then used for the next 4 billing
cycles (quarters) until the rates are reset again the following year.
As mentioned before , occasionally there are some properties that have experienced increased water
usage during the 1 st quarter of the year due to some unforeseen circumstances (e.g. leaky toilet , water
softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary
sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City
to explain their individual circumstance. We (Finance) then review consumption rates from
prior/current quarters to see if we can determine the duration/termination of the leak based on the
information provided to us by the water department and the resident/owner. This information then is
used to provide Council with new billing rate recommendations for upcoming billing periods (until the
new rates are reset the following year).
This practice has been used by the City for many years, and has been proven to be a fair and accurate
way for property owners to pay their fair share of the use of the sanitary sewer system.
RECOMMENDATION:
Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property
owners. These adjustments are expressed in gallons (of consumption), based on the average
consumption of the prior 3 years, and converted to the new billing rate using the most current billing
rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing).
In other words, staff is recommending to Council that the property owner at least pay the increased
sanitary sewer rate for the billing period in which the leak occurred .
COUNCIL ACTION:
If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as
listed on the attached Exhibit A .
D escription of
Circum stance
1 Toilet leak
2 Toi let leak
3 Toi let leak
CITY OF STILLWATER
EXHIBIT A
Winter Average Gall ons
From 96 ,000
To 25,000
From 47,000
To 17 ,000
From 83,000
To 19,000
Billing Quarter
A dju stment for
3rd
3rd
3rd
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
October 15, 2013
SPECIAL MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Presentations for 2014 Summer Festival proposals (Information available Tuesday)
REGULAR MEETING 7:00 P.M.
IV. CALL TO ORDER
V. ROLL CALL
VI. PLEDGE OF ALLEGIANCE
VII. APPROVAL OF MINUTES
2. Possible approval of minutes of October 1, 2013 regular and recessed meeting minutes
VIII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
IX. OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not
a part of the meeting agenda. The Council may take action or reply at the time of the statement or
may give direction to staff regarding investigation of the concerns expressed. Out of respect for
others in attendance, please limit your comments to 5 minutes or less.
X. STAFF REPORTS
3. Police Chief
4. Fire Chief
5. City Clerk
6. Community Development Dir.
7. Public Works Dir.
8. Finance Director
9. City Attorney
10. City Administrator
XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be
routine by the city council and will be enacted by one motion. There will be no separate discussion on these
items unless a council member or citizen so requests, in which event, the items will be removed from the
consent agenda and considered separately.
11. Resolution 2013-170, directing payment of bills (Available Tuesday)
12. Resolution 2013-171, approval of 2012-2014 Labor Agreement with the Stillwater Firefighter’s
Association
XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
None
XIII. UNFINISHED BUSINESS
13. Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF Assistance to redevelop the
Joseph Wolf Block at and around 402 South Main Street
XIV. NEW BUSINESS
14. Possible Approval of Technology Reimbursement Policy for Planning and Heritage Preservation
Commission members (Resolution – Roll Call)
XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
XVI. COMMUNICATIONS/REQUESTS
XVII. COUNCIL REQUEST ITEMS
15. Beyond the Yellow Ribbon update
XVIII. STAFF REPORTS (CONTINUED)
XIX. ADJOURNMENT
CITY COUNCIL MEETING MINUTES
October 1, 2013
REGULAR MEETING 4:30 P.M.
Mayor Harycki called the meeting to order at 4:35 p.m.
Present: Councilmembers Menikheim, Weidner (arrived at 4:48 p.m.), Polehna, Mayor
Harycki
Absent: Councilmember Kozlowski
Staff present: City Attorney Magnuson
City Administrator Hansen
Deputy Chief Ballis
Police Chief Gannaway
Public Works Director Sanders
Finance Director Harrison
Community Development Director Turnblad
City Clerk Ward
OTHER BUSINESS
Possible selection of RFP/RFQ for Summer Festival
Community Development Director Turnblad informed the Council that five proposals were
received for a new summer event. The selection committee has selected three of the applicants
as finalists. Per the Council’s direction, he will schedule the three finalists to give presentations
to the Council at 4:30 p.m. either October 15 or October 22, depending on availability of
Councilmembers Kozlowski and Weidner.
City Clerk Ward stated that she would coordinate with Councilmembers Weidner and
Kozlowski and publish the special meeting notice.
STAFF REPORTS
Councilmember Polehna noted that Community Resource Officer Julian Hunter is doing a very
nice job.
Acting Fire Chief Ballis reminded the Council of the dinner for Fire Prevention Week.
Community Development Director Turnblad reported that the Downtown Walking Tour Podcast
is now available online. Brochures have been printed and will be available at City Hall and other
locations. A public release promotion is planned for the end of October.
City Council Meeting October 1, 2013
Page 2 of 5
Public Works Director Sanders reported that Lowell Park improvements are progressing.
Downtown parking lots will be done in the next few weeks. He will work with the Water
Department on flushing of hydrants so that sweeping can be done before the flushing.
ADJOURNMENT
Mayor Harycki recessed the City Council meeting until 7:00 p.m.
RECESSED MEETING 7:00 P.M.
Mayor Harycki called the meeting to order at 7:02 p.m.
Present: Councilmembers Menikheim, Weidner, Polehna, and Mayor Harycki
Absent: Councilmember Kozlowski
Staff present: City Attorney Magnuson
Deputy Fire Chief Ballis
Police Chief Gannaway
Public Works Director Sanders
Finance Director Harrison
Community Development Director Turnblad
City Administrator Hansen
City Clerk Ward
PLEDGE OF ALLEGIANCE
Stillwater Fire Fighters led the Council and audience in the Pledge of Allegiance.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Proclamation: Prevent Kitchen Fires - Fire Prevention Week October 6-12, 2013
Mayor Harycki read the proclamation designating October 6-12, 2013 as Fire Prevention Week.
Captain Chris Zeuli reviewed Fire Prevention Week activities planned for the schools. The
annual Fire Department Open House is set for 10 a.m. to 1 p.m. on Saturday, October 12, and
will feature activities, demonstrations and training.
APPROVAL OF MINUTES
Possible approval of September 17, 2013 regular meeting minutes and September 30, 2013 special
meeting minutes.
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the
September 17, 2013 regular meeting minutes and September 30, 2013 special meeting minutes. All
in favor.
Proclamation: Mary Swift Month October 2013
Mayor Harycki read a proclamation designating October 2013 as Mary Swift month.
City Council Meeting October 1, 2013
Page 3 of 5
OPEN FORUM
There were no public comments.
Announcement: From Sudan to Stillwater, Moses Joknhail II, Lost Boy of Sudan
Mayor Harycki encouraged citizens to attend a presentation by Moses Joknhail II on October 3,
arranged by Sara Damon, Stillwater Junior High School Geography Teacher. Proceeds will go
to H2O for Life.
CONSENT AGENDA
Resolution 2013-163, directing payment of bills
Resolution 2013-164, approving Fire Protection Contract with Town of Stillwater
Resolution 2013-165, approving Temporary Permit to Construct for Mn/DOT at Greeley &
Highway 36 (St. Croix Crossing Project)
Resolution 2013-166, approving an appurtenant non-exclusive easement for access and
utility purposes with Sprint Spectrum L.P.
Possible approval of concrete sidewalk repairs on the 2013 Street Project
Possible approval of Lowell Park Restroom Demolition
Resolution 2013-167, adopting delinquent clean up service charges
Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent
Agenda.
Ayes: Councilmembers Menikheim, Weidner, Polehna, and Mayor Harycki
Nays: None
PUBLIC HEARINGS
A public hearing to consider the assessments for the 2013 Street Improvement Project (Project
2013-02)
Public Works Director Sanders explained the project and the assessment rates. Construction cost
is estimated to be the same as in the feasibility study, $1,262,542.25. Assessment rates were
adjusted on the mill and overlay portion of the project due to miscalculation of overall frontage,
resulting in a lower rate for the commercial properties but an increase for the residential
properties. Contract prices for water service replacement were higher than estimated, resulting
in a higher assessment. Street improvement costs are assessed 50% to the affected property
owner and water service replacement costs are assessed at 100%. There were two objections and
they have been resolved. The assessment period would be 10 years at an interest rate of 4.0%. A
written objection was received from Gerhardt Lamers, 113 East Pine Street.
Mayor Harycki opened and closed the public hearing. There were no public comments.
Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve
Resolution 2013-168, adopting the assessments for the 2013 Street Improvement Project (Project
2013-02) L.I. 398.
Ayes: Councilmembers Menikheim, Weidner, Polehna, and Mayor Harycki
Nays: None
City Council Meeting October 1, 2013
Page 4 of 5
A public hearing to consider the assessments for the County Street Improvement Project (Project
2013-04)
Public Works Director Sanders explained the project. The City share of the final cost of the
improvement is estimated to be $36,469.20. It is proposed that 50% of the cost or $18,234.60 be
assessed to the affected property owners on Orleans Street. This rate is lower than the feasibility
estimate due to the contract price being lower than the estimate. The assessment period would
be for ten years at an interest rate of 4.00%. No objections have been received.
Mayor Harycki opened and closed the public hearing. There were no public comments.
Motion by Councilmember Polehna, seconded by Councilmember Weidner, to approve Resolution
2013-169, adopting assessments for the County Road Improvement Project (Project 2013-04) L.I.
399.
Ayes: Councilmembers Menikheim, Weidner, Polehna, and Mayor Harycki
Nays: None
UNFINISHED BUSINESS
Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF assistance to redevelop the
Joseph Wolf Block at and around 402 South Main Street
Community Development Director Turnblad noted that the Council toured the buildings
yesterday which raised a number of questions from Councilmembers. The development team
has asked to delay discussion until October 15 in order to assemble information to answer those
questions.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to table the request
for TIF assistance to October 15 for discussion. All in favor.
Discussion on Downtown Snow Plowing District (1st reading of ordinance)
Public Works Director Sanders reviewed the staff report. In the past, snow removal of the
windrows along the curb lines in the downtown area has been completed depending on the depth
of the windrow. In general, snow is typically removed two to three times a season by city crews
over a two-night period. Due to concerns about this snow removal schedule, the Council asked
staff to look at the cost for an outside contractor to remove snow along the curb line in the
downtown area. The low quote for removal of the windrows beginning within 24 to 48 hours
after a major snow event was $14,388. The cost is about the same regardless of whether City
staff or a contractor does it. To recover the costs, the downtown property owners could be
assessed at $1.07 per lineal foot. Another issue is that some sidewalks in front of the businesses
are not being cleared in a timely fashion. City ordinance requires that sidewalks be cleared of
snow within 24 hours of the end of any snow fall. Quotes to clear sidewalks in the downtown
district for properties that had not cleared their snow were obtained; the low quote was
$180/hour. Property owners’ costs could be totaled up at the end of the season for snow
windrow removal and sidewalk clearing and assessed according to Chapter 429.
Todd Streeter, Executive Director of the Stillwater Chamber, informed the Council that he has
witnessed people having trouble getting out of their vehicles during the winter due to the snow
accumulation. Downtown business owners would like a consistent, universal solution. He will
take the cost information back to the Downtown Revitalization Committee for feedback.
City Council Meeting October 1, 2013
Page 5 of 5
Councilmember Polehna commented that if this would impact all downtown property owners,
there should be dialogue with all businesses downtown, not just the Downtown Revitalization
Committee.
City Administrator Hansen noted that last year was the worst year he has ever seen for snow
accumulation. The City does not have manpower to clear snow downtown within 24-48 hours;
the priority is plowing streets. He suggested actively enforcing the existing sidewalk clearing
ordinance. The subject will be addressed at a later meeting.
Mr. Streeter thanked the Public Works Department for the work done in Lowell Park.
NEW BUSINESS
There was no new business.
COUNCIL REQUEST ITEMS
There were no council request items.
ADJOURNMENT
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the
meeting at 7:42 p.m. All in favor.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2013-163, directing payment of bills
Resolution 2013-164, approving Fire Protection Contract with Town of Stillwater
Resolution 2013-165, approving Temporary Permit to Construct for Mn/DOT at Greeley &
Highway 36 (St. Croix Crossing Project)
Resolution 2013-166, approving an appurtenant non-exclusive easement for access and utility
purposes with Sprint Spectrum L.P.
Resolution 2013-167, adopting delinquent clean up service charges
Resolution 2013-168, adopting the assessments for the 2013 Street Improvement Project
(Project 2013-02) L.I. 398
Resolution 2013-169, adopting assessments for the County Road Improvement Project (Project
2013-04) L.I. 399
RESOLUTION 2013-171
APPROVAL OF 2012-2014 LABOR AGREEMENT WITH THE
STILLWATER FIREFIGHTER'S ASSOCIATION
BE IT RESOLVED, by the City Council of Stillwater, MN that labor agreement
between Stillwater Firefighter's Association and the City of Stillwater is hereby approved
and authorizes the Mayor and City Clerk to sign the agreement. -
Adopted by the City Council of the City of Stillwater this 15th day of October,
2013.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
LABOR AGREEMENT
BETWEEN THE
CITY OF STILLWATER
AND THE
STILLWATER FIREFIGHTER'S ASSOCIATION
January 1, 2012 through December 31, 2014
TABLE OF CONTENTS
Article ............................................................................................................. Page
Preamble ......................................................................................... 1
II Definitions ....................................................................................... 1
Ill Security ........................................................................................... 1
IV Seniority .......................................................................................... 2
V Sick Leave ...................................................................................... 2
VI Insurance ........................................................................................ 4
VII Severance Pay ................................................................................ 5
VIII Holidays .......................................................................................... 5
IX Vacations ........................................................................................ 6
X Uniforms .......................................................................................... 7
XI Hours of Employment ...................................................................... 7
XII Residential Requirements ............................................................... 7
XIII Extra Compensation ........................................................................ 7
XIV Training ........................................................................................... 8
XV Wages ............................................................................................. 8
XVI Rules and Regulations .................................................................... 9
XVII Employee Rights -Grievance Procedure ........................................ 9
XVIII Employer Authority ........................................................................ 12
XIX Miscellaneous ............................................................................... 12
XX Duration ........................................................................................ 12
XXI Waiver ........................................................................................... 13
LABOR AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND THE
STILLWATER FIREFIGHTER'S ASSOCIATION
ARTICLE I
PREAMBLE
This contract entered into as of January 1, 2012 between the City of Stillwater,
Washington, County, Minnesota, hereinafter referred to as the City and the Stillwater
Firefighter's Association, hereinafter referred to as the Association, pursuant to and in
compliance with the Public Employment Labor Relations Act of 1971, as amended,
hereinafter referred to as the P .E.L.R.A., is to provide the terms and conditions of
employment for Firefighter's during the duration of this contract.
In accordance with the P.E.L.R.A., the City recognizes the Association as the exclusive
representative of for the purposes of meeting and negotiating the terms and conditions
of employment for all eligible personnel under Minnesota Statutes 179A. The
Association shall have all those rights and duties as established by the P.E.L.R.A. and
in the provisions of this contract.
Job classes which are within the bargaining unit and covered by this Agreement as
follows: full-time Fire Captain and full-time Firefighter/Engineer.
ARTICLE II
DEFINITIONS
Section 1. Full-time Firefighter. A Firefighter regularly scheduled to work between
forty (40) and fifty-six (56) hours per week.
Section 2. Regularly scheduled employee. An employee working regularly
scheduled hours as opposed to being part-time, on call or working when
available, and having successfully completed the probationary period.
ARTICLE Ill
SECURITY
Section 1. The Employer shall deduct from the wages of Employees who authorized
such a deduction in writing an amount necessary to cover monthly
Association dues and assessments. Such monies shall be remitted as
directed in writing by the Association.
Section 2. The Association may designate one (1) steward and one (1) alternate from
the bargaining unit to act as stewards and shall inform the Employer in
writing of such choices.
Page 1 of 13
Section 3. The Employer shall make space available on bulletin boards for posting
Association notice(s) and announcement(s).
Section 4. The Association agrees to indemnify and hold the Employer harmless
against any and all claims, suits, orders or judgments brought or issued
against the City as a result of any action taken or not taken by the City
under the provision of this Article.
ARTICLE IV
SENIORITY
Section 1. Seniority shall be determined by the employee's length of continuous
employment with the full-time fire department and posted in an appropriate
location. Seniority rosters may be maintained by the fire chief on the basis
of time in grade and time within specific classifications.
Section 2 . All newly hired employees shall serve a probationary period of twelve (12)
months from the effective date of hire . During the probationary period a
newly hired or rehired employee may be discharged at the sole discretion
of the employer. During the probationary period a promoted or reassigned
employee may be replaced in their previous position at the sole discretion
of the employer.
Section 3 . Employees shall be recalled from layoff on the basis of seniority. An
employee on layoff shall have an opportunity to return to work within two
(2) years of the time of their layoff before any new employee is hired.
Recalled employees must report for work within twenty-one (21) working
days from the date of the written notice or lose recall rights.
Section 4. Senior employees will be given preference with regard to transfer, job
classification assignments and promotions when the job relevant
qualifications of employees are ~qual.
Section 5. Senior qualified employees shall be given shift assignments preference
after eighteen (18) months of continuous full-time employment.
Section 6. One continuous vacation period shall be selected on the bases of seniority
until March 1st of each calendar year.
ARTICLE V
SICK LEAVE
Section 1. All full-time employees shall, after a term of employment of one year, be
qualified to receive payments on account of physical disability to work by
Page 2 of 13
reason of sickness. For the purpose of this contract , sickness shall
include injury other than accidental injury arising out of and in the course
of employment by the City. Sickness benefits shall be as follows:
a . If term of employment has been one year but less than two years;
one week full pay.
b. If term of employment has been 2 to 5 years ~full pay 4 weeks; half
pay 9 weeks.
c. If term of employment has been 5 to 1 0 years ~ full pay 13 weeks;
half pay 13 weeks.
d . If term of employment has been 10 to 15 years-full pay 13 weeks;
half pay 39 weeks.
e. If term of employment has been 15 to 20 years ~ fu l l pay 26 weeks;
half pay 26 weeks.
f . If term of employment has been 20 to 25 years -full pay 39 weeks;
half pay 13 weeks.
g. If term of employment has been 25 years or more -full pay 52
weeks.
Section 2. No disability benefits shall be paid for absences in excess of three
consecutive days without a doctor's certificate as to sickness disability.
Section 3 . Sickness disability benefits usage shall be subject to the following
conditions:
a. An employee may use the full entitlement only once annually.
b . Any days used by an employee must be replaced at the following
earning rate: employees shall earn sickness disability leave at the
rate of two shifts for each month worked.
c . Sickness disability leave time cannot be earned during the time an
employee is on sick leave . Sick leave earned back shall be figured
on a pro rate basis each month with no earn back of leave for that
portion of sick leave used during the month.
d. Sickness disability leave time shall be earned as a replacement for
used leave time by only those employees who have utilized the
benefit. Sick leave used last shall be replaced first.
Page 3 of 13
Section 4. Any employee receiving Worker's Compensation benefits because of a job
connected injury or sickness shall, if he assigns his check to the City,
receive full wages for that period. Or, if any employee is receiving
Worker's Compensation benefits and does not assign his check, he will be
paid for the difference between the Worker's Compensation allowance and
his regular weekly pay. Sick leave shall then be figured on a prorated
basis with no deduction of leave being made for that portion of the
employee's absence which is covered by Worker's Compensation
insurance.
Section 5 . Sick leave shall not be granted if the absence is due to an injury resulting
from intoxication or from fighting .
Section 6. Sick leave will be suspended after benefits have been exhausted;
however, an employee who has fulfilled all of the requirements for a
vacation, which has not been taken, may request vacation pay during
disability. ·
After all sick leave benefits have been exhausted, any disabled employee
may apply in writing for an authorized leave of absence without pay;
provided that the period of such leave when added to the period during
which benefits have been paid shall not exceed one (1) year. Such
application shall be accomplished by a physician's certificate stating that
such disabled employee has not been able to return to work . Upon return
to active employment, the employee shall retain all accumulated service
credit for time worked prior to his disability, but shall receive no service
credit for the period of absence.
Section 7. For the purpose of this Article, the January 1st immediately preceding the
Employee's anniversary date of employment shall be used to determine
Employees term of employment.
Section 8. The sick leave schedule and usage for other than the normal forty (40)
hour work week shall be converted to proportionately equivalent time
units .
Section 9. Family Medical Leave Act (FMLA) will be administered in accordance with
City policy.
ARTICLE VI
INSURANCE
Section 1. The Employer shall contribute 100% of the premium for the single plan.
Effective January 1, 2012, the Employer will contribute up to one thousand
one hundred one dollars and eighty six cents ($1,1 01.86) per month, per
Page 4 of 13
employee toward group health insurance coverage, including dependent
coverage.
Effective January 1, 2013, the Employer will contribute up to one thousand
one hundred twenty-one dollars and eighty six cents ($1,121.86) per
month, per employee toward group health insurance coverage, including
dependent coverage.
Effective January 1, 2014, the Employer will contribute up to one thousand
one hundred forty-one dollars and eighty six cents ($1, 141.86) per month,
per employee toward group health insurance coverage, including
dependent coverage.
Section 2. The Employer will provide a twenty thousand dollar ($20,000.00) term life
insurance policy for each full-time employee.
ARTICLE VII
SEVERANCE PAY
Section 1. One-half of unused disability benefits shall be granted as severance pay
upon retirement due to age or physical disability to employee having
completed not less than ten years of service with the City, but in no event
shall severance pay exceed an amount equal to one (100) days pay. In
the eve-nt of death while still employed, the surviving spouse, if any, or if
no surviving spouse, minor children, if any, shall be entitled to such
severance pay in the same amount as though such employee has retired
due to age or physical disability, as above provided, but in no event shall
such death benefit exceed sixth (60) days of full pay.
ARTICLE VIII .
HOLIDAYS
Section 1. Employees shall be entitled to eleven (11) paid holidays per year.
Section 2. Holiday pay shall be made the first day of the month of December of each
year.
Section 3. Holiday pay shall be 11.2 hours per holiday based on a 24-hour work shift.
Section 4. Holiday pay shall accrue on the January 1 immediately preceding the
anniversary date of employment.
Section 5. Immediately preceding the 1st anniversary date of employment the
employee shall be entitled to one additional floating holiday without
holiday pay.
Page 5 of 13
ARTICLE IX
VACATIONS
Section 1. Permanent employees shall be entitled to vacations according to the
following schedule:
Employees hired after January 11 1998
After 1 year up to 2 years service
After 2 years up to 5 years of service
After 5 years up to 10 years of service
After 10 years up to 15 years of service
After 15 years of service
Employees hired prior to January 11 1998
After 1 year up to 2 years of service
After 2 years up to 5 years of service
After 5 years up to 10 years of service
After 10 years of service
After 15 years of service
Based on 40 hr.
WorkWeek
one week
two weeks
three weeks
four weeks
one additional day
Per year of service
Up to twenty years
For a maximum of
25 days
one week
two weeks
three weeks
four weeks
one additional
day per year of
service up to
twenty years
for a maximum
of 25 days
Page 6 of 13
Based on 56 hr.
WorkWeek
three shifts
six shifts
nine shifts
twelve shifts
one additional shift
up to 15 years of
service to a maximum
of 15 shifts
three shifts
six shifts
nine shifts
one additional
shift each year
up to 15 years
of service
fifteen shifts
Section 2. The vacation schedule and usage for other than a forty (40) or a fifty-six
(56) hour work week shall be converted to proportionately equivalent time
units.
Section 3. Employees shall take vacations in units of not less than one week's
duration unless authorized by the appropriate fire department supervisor.
Section 4. For the purpose of this Article, January 1st immediately preceding the
Employee's anniversary date of employment shall be used to determine
employee's term of employment.
Section 5. Vacation time not to exceed 80 hours or proportionately equivalent shifts
may be used in the following calendar year unless authorized by
department supervisor. Vacation in excess of the allowable amount shall
be paid on the second payday in January at the rate of pay in effect at the
end of the previous year.
ARTICLE X
UNIFORMS
Section 1. The City shall provide required uniform articles and equipment.
ARTICLE XI
HOURS OF EMPLOYMENT
Section 1. The authority to schedule full-time firefighters is the City. Work shifts
established by the City shall be between eight (8) and twenty-four (24)
hours in length .
Section 2. The authority to schedule part-time firefighters is the City. Part-time
employees will work schedules as directed by the City .
ARTICLE XII
RESIDENTIAL REQUIREMENTS
Section 1. Employees hired after January 1, 1996 shall establish a permanent,
bonafide residence which requires not more than fifteen (15) minutes of
driving time from the residence to employment at speeds not in excess of
posted limits , serviced by all weather roads.
ARTICLE XIII
EXTRA COMPENSATION
Section 1. Regularly scheduled employees shall be compensated in excess of their
regular pay for callbacks, filling in for employees on vacation or sick leave,
filling in for employees away at training schools or other duty outside their
Page 7 of 13
normal shifts. Extra compensation for filling in for absent employees shall
be on a daily basis computed by dividing the monthly pay by the number
of days worked. Other extra duty shall be paid as follows:
a. For callback and filling in for employees away at training schools, the
compensation shall be at time and one-half with two hour minimum
guarantee. Any additional time worked beyond the second hour shall
be calculated on the one half-hour.
b . For extra duty at the fire station (night duty), Five dollars ($5) for each
night.
c. Employees requesting in writing to the employer to receive
compensatory time off in lieu of paid over-time as established in
Section 1. (b) of this Article shall be al lowed such compensatory time
of at a time that is mutually acceptable between the employee and
employe r. Any compensatory time not taken off by December 31 of
each calendar year shall be paid off by that date unless employer
allows the time to be carried over to the next year.
d. Callback hours shall not be pyramided, compounded or paid twice for
t he same hours paid .
ARTI CLE XIV
TRAINING
Section 1. City will provide all training required by the City at the City's expense.
ARTICLE XV
WAGES
Section 1. The following wage schedule shall apply:
Effective:
Start
Six months to one yea r
One year to two years
Two years to three years
Three years
Captain
January 1,
2012
$4,259
$4,335
$4,586
$4,642
$4,716
$5,048
January 1,
2013
$4,387
$4,465
$4 ,724
$4,781
$4,857
$5,199
January 1,
2014
$4,475
$4,554
$4,818
$4,877
$4,955
$5,303
Section 2. The average work year is 2912 hours for employees whose schedule
provides for 24 hour shifts, which shall average 56 hours per week 3 hours
of which is compensated at one and one-half times the hourly rate in
Page 8 of 13
accordance with the Federal Fair Labor Standards Act. Over time for shifts
of less than 24 hours shall be paid pursuant to the Fair Labor Standards
Act.
Section 3. The employees shall be paid a monthly longevity bonus according to the
following longevity pay schedule:
Effective:
After 5 years of employment
After 10 years of employment
After 15 years of employment
After 20 years of employment
January 1, 2002
$ 72
$144
$216
$260
If an employee becomes eligible to receive longevity pay for only a portion
of a month, the 15th of the month shall be used as a cut-off date to
determine the amount of longevity pay to be received for the month. If an
employee becomes eligible on or prior to the 15th, the employee shall
receive the full amount whereas eligibility after the 15th shall result in one-
half of amount.
Section 4. Full-time Employees shall be paid 26 paydays per year.
Section 5. Compensation for extra duty shall be computed at the end of each pay
period.
ARTICLE XVI
RULES AND REGULATIONS
Section 1 . Rules and regulations governing the Department of Public Safety shall
govern the conduct of the Fire Department employees and shall be the
determining cause for suspension of an employee or termination of this
employment.
ARTICLE XVII
EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE
Section 1. Definition of a Grievance. A grievance is defined as a disagreement as to
the interpretation or application of the specific terms and conditions of this
contract.
Section 2. Association Representatives. The City will recognize representatives
designated by the Association as the grievance representatives of the
bargaining unit having the duties and responsibilities established by this
Article. The Association shall notify the City in writing of the names of
such Association Representatives and of their successors when so
designated as provided by this contract.
Page 9 of 13
Section 3. Processing of a Grievance. It is recognized and accepted by the
Association and the City that the processing of grievances as hereinafter
provided is limited by the job duties and responsibilities of the employees
and shall therefore be accomplished during normal working hours only
when consistent with such employee duties and responsibilities. The
aggrieved employee and an Association Representative shall be allowed a
reasonable amount of time without loss in pay when a grievance is
investigated and presented to the employer during normal working hours
provided that the employee and the Association Representative have
notified and received the approval of the designated supervisor who has
determined that such absence is reasonable and would not be detrimental
to the work programs of the employer.
Section 4. Procedure. Grievances as defined in Section 15.1 shall be resolved in
conformance with the following procedures:
a. An employee claiming a violation concerning the interpretation or
application of this contract shall, within 21 calendar days after such
alleged violation has occurred, present such grievance to the
employee's supervisor as designated by the employer. The employer-
designated representative will discuss and give an answer to such
Step 1 grievance within 10 calendar days after receipt. A grievance
not resolved in Step 1 and appealed to Step 2 shall be placed in writing
setting forth the nature of the grievance, the facts on which it js based,
the provision or provisions of the contract allegedly violated, the
remedy requested and shall be appealed to Step 2 within ten calendar
days after the employer designated representative's final answer in
Step 1. Any grievance not appealed in writing to Step 2 by the
Association within 10 calendar days shall be considered waived.
b. If appealed, the written grievance shall be presented by Association
and discussed with the employer designated Step 2 representative.
The Employer designated representative shall give the Association the
Employer's Step 2 answer in writing within 10 calendar days after
receipt of such Step 2 grievance. A grievance not resolved in Step 2
may be appealed to Step 3 within ten (10) calendar days following the
Employer designated representative's final Step 2 answer. Any
grievance not appealed in writing to step 3 by the Association within
ten (10) calendar days shall be considered waived.
c. If appealed, the written grievance shall be presented by the
Association and discussed with the Employer designated Step 3
representative. The Employer designated representative shall give the
Association the Employers answer in writing within 10 calendar days
after receipt of such Step 3 grievance. A grievance not resolved in
Page 10 of 13
Step 3 may be appealed to Step 4 within 10 calendar days following
the employer designated representative's final answer in Step 3 . Any
grievance not appealed in writing to Step 4 by the Association within
10 ca lendar days shall be considered waived.
d. If, as a result of the written EMPLOYER response in Step 3 , the
grievance remains unresolved, and if the grievance involves the
suspension, demotion, or discharge of an employee who has
completed the required probationary period , the grievance may be
appealed either to Step 4 of Article XVI or a procedure such as: Civil
Service, Veterans' Preference , or Fair Employment. If appealed to any
procedure other than Step 4 of Article XVI the grievance is not subject
to the arbitration procedure as provided in Step 4 of Article XVI. The
aggrieved employee shall indication in writing which procedure is to be
utilized-Step 4 of Article XVI or another appeal procedure-and shall
sign a statement to the effect that the choice of any other hearing
precludes the employee from making a subsequent appeal through
Step 4 of Article XVI.
e. A grievance unresolved in Step 3 and appealed to Step 4 by the
Association shall be submitted to arbitration subject to the provisions of
the Public Employment Labor Relations Act of 1971, as amended. The
selection of an arbitrator shall be made in accordance with the "Rules
Governing the Arbitration of Grievances", as established by the Public
Employment Relations Board.
Section 5 . Arbitrator's Authority
a. The arbitrator shall not have the right to amend, modify, nullify , ignore,
add to or subtract from the terms and conditions of this agreement.
The arbitrator shall consider and decide only the specific issue(s)
submitted In writing by the Employer and Association and shall have
no authority to make a decision on any other issue not so submitted .
. b. The arbitrator shall be without power to make decisions contrary to or
inconsistent with or modifying or varying in any way the application of
laws , rules or regulations having the force and effect of law. The
arbitrator's decision shall be submitted in writing within thirty (30) days
following the close of the hearing or the transmission of briefs by the
parties, whichever is later, unless the parties agree to the extension.
The decision shall be binding on both the Employer and the
Association and shall be based solely on the arbitrator's interpretation
or application of the express terms of the agreement and to the facts of
the grievance presented.
Page 11 of 13
c. The fees and expenses for the arbitrator's services and proceedings
shall be borne equally by the Employer and the Association provided
that each party shall be responsible for compensating its own
representatives and witnesses. If either party desires a verbatim record
of the proceedings it may cause such a record to be made, providing it
pays for the record. If both parties desire a verbatim record of the
proceedings the cost shall be shared equally.
Section 6. Waiver
If a grievance is not presented within the time limits set forth above, it shall
be considered "waived". If a grievance is not appealed to the next step
within the specified time limit or any agreed extension thereof, it shall be
considered settled on the basis of Employer's last answer. If the Employer
does not answer a grievance or and appeal thereof within the specified
time limits, the Association may elect to treat the grievance as denied at
that step and immediately appeal the grievance to the next step. The time
limit in each step may be extended by mutual written agreement of the
Employer and the Association in each step.
ARTICLE XVIII
EMPLOYER AUTHORITY
Section 1. The Employer retains the full and unrestricted right to operate and
manage all manpower, facilities and equipment; to establish functions and
programs; to set and amend budgets; to determine the utilization of
technology; to establish and modify the organizational structure; to select,
direct and determine the number of personnel; to establish work
schedules; and to perform any inherent managerial function not
specifically limited by this Agreement.
Any term and condition of employment not specifically established or
modified by this Agreement shall remain solely within the discretion of the
_employer to modify, establish, or eliminate.
ARTICLE XIX
MISCELLANEOUS
Section 1. Part-time employees will not be eligible for any benefits under this
agreement.
ARTICLE XX
DURATION
Section 1. This agreement shall remain in full force and effect for a period
commencing January 1, 2012 through December 31, 2014. In the event a
Page 12 of 13
new agreement is not in effect on January 1, 2015, all compensation,
working conditions and benefits shall remain in effect as set forth in this
agreement until a successor agreement is effected.
ARTICLE XXI
WAIVER
Section 1. Any, all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment, to the extent
inconsistent with the provisions of this agreement, are hereby superseded.
Section 2. The parties mutually acknowledge that during the negotiations which
resulted in this agreement, each had the unlimited right and opportunity to
make demands and proposals with respect to any term or condition or
employment not removed by law from bargaining. All agreements and
understandings arrived at by the parties are set forth in writing in this
agreement for the stipulated duration of this agreement. The employer
and the union each voluntarily and unqualifiedly waives the right to meet
and negotiate any and all terms and conditions of employment referred to
or covered in the agreement or with respect to any term or condition of
employment not specifically referred to or covered by this agreement,
even though such terms or conditions may not have been within the
knowledge or contemplation of either or both of the parties at the time this
contract was negotiated or executed. '
IN WITNESS WHEREOF, the parties hereto have set their hands this_ day of_,
2013.
FOR THE ASSOL ~~
FOR THE CITY OF STILLWATER:
Ken Harycki, Mayor
Diane F. Ward, City Clerk
Page 13 of 13
City Council
DATE: October 1, 2013
TO: Mayor & City Council
SUBJECT: TIF Assistance for Boutique Hotel in Joself Wolf Block
APPLIANT: Corey Burstad, representing Stillwater Caves, LLC
FROM: Bill Turnblad, Community Development Director
INTRODUCTION
Stillwater Caves, LLC has submitted an application for $1.15 million in TIF assistance to
redevelop the historic Joseph Wolf Block into a 37 room boutique hotel, a 60–80 seat
restaurant, and up to 4,000 square feet of retail space.
The $1.15 million TIF assistance is requested to be released at the closing for construction
financing. If the Council agrees with the advancement of TIF assistance, rather than a
pay-as-you-go scenario, the funds would be borrowed from available TIF District #1
funds. Therefore, no bond sale would be necessary. The term of the repayment has not
been calculated yet, but in any event can be no longer than 25 years.
Since the property is not currently located within a TIF District, one would have to be
created in order for the City to capture the increment for repayment purposes. The
Council authorized creation of that district on September 3, 2013.
On September 17, 2013 the Council considered the request for conceptual approval of the
TIF Assistance, but tabled it in order for the development team to arrange a tour of the
buildings for the City Council. That tour was done on September 30, 2013.
SPECIFIC REQUEST
The development team is requesting conceptual approval of the Stillwater Caves TIF
assistance request.
Stillwater Caves TIF
October 1, 2013
Page 2
COMMENTS
1. The project is a strong candidate for TIF assistance because it meets many of the
objectives if the City’s TIF Policy, including:
a. Create a desirable and unique character through compatible land use and
quality design in new and redeveloped buildings.
b. Stabilize and strengthen the local property tax base.
c. Increase job opportunities and City residents.
d. Eliminate blight and substandard conditions.
e. Preserve historically significant structures to reuse in viable commercial,
industrial or residential activities.
i. The buildings very obviously have extraordinary costs associated
with preserving them, rather than simply demolishing them and
building new.
ii. Those extraordinary costs are not only found in the necessary façade
improvements, but throughout the entire complex.
iii. Without public TIF assistance, the extraordinary costs make private
financing and therefore preservation of the building very doubtful.
2. If the Council believes that the project is a strong TIF candidate and gives
conceptual approval of the request, then City staff would draft a detailed
development agreement that would be brought back to the City Council for final
action.
CONCLUSION
Staff believes that preservation of the block of buildings is not likely without TIF
assistance.
Attachment: Extraordinary costs letter
bt
DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING
5565 Blaine Avenue, suite 250, Inver Grove Heights, MN 55076-1207| Tel: 651.379.9090 | Fax: 651.379.9091
Email: custserv@amconconstruction.com | Website: www.amconconstruction.com
Subject: Stillwater Hotel
Date: October 14, 2013
The following is an overview of extraordinary costs associated with the renovation/repositioning of the
existing property consisting of 4 buildings and general parking area located at 402 South Main street,
Stillwater Mn.
The attached plan identifies four primary buildings included in the work. These are identified as the
North three story building currently housing a retail space on the 1st floor and two stories of unoccupied
space, a Center infill building consisting of a single story restaurant with an partial 2nd story
condominium, the four story south building (originally 5 story) housing the balance of restaurant at the
1st floor and floors 2-4 are currently unoccupied. The two story East wing is comprised of a 1st floor
coffee/ice cream shop and second floor unoccupied one bedroom apartment.
The goal of the Stillwater Hotel project is to reposition this existing non-performing property into a viable
Stillwater destination comprised of a 42 room boutique hotel with related support retail, restaurant and
bar. General scope of work is comprised of the following:
Exterior Restoration/site development: $691,800
The four buildings are in various levels of general deterioration. Scope of work associated with the
exterior restoration consist primarily of overall building tuck pointing of masonry /stone joints,
reconstruction of existing parapets, cutting new /restoration of existing openings, reconstruction of
existing brick corbelling condition at two story east building, structural stabilization of south building’s
south and west walls and the retaining wall surrounding the upper parking area. Included in pricing is
media blasting of interior stone/masonry wall scheduled for exposure within future finished spaces.
Demolition/primary structural modification $332,200
All four buildings are in various stages of partial demolition. Included in this portion of the work is
general demolition of existing occupied and unoccupied interior spaces, removal of existing/temporary
roofing, exterior demolition consisting of cutting of new openings, excavation of existing/demolition
associated with the infilled south building lost in earlier fire.
Structural modification as part of this scope of work consists of installation of new foundation/ structural
steel framing associated with stabilizing the north 3 story building, foundations/structural modification for
support of added two story addition above the center infill area, structural modification associated with
removal of the existing ice house structural space and reconstruction to accommodate new three story
addition above existing. Each area requiring structural modification included cutting/demo of existing
stone outcropping/bluff materials necessary for new foundation work.
DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING
5565 Blaine Avenue, suite 250, Inver Grove Heights, MN 55076-1207| Tel: 651.379.9090 | Fax: 651.379.9091
Email: custserv@amconconstruction.com | Website: www.amconconstruction.com
Interior Reconstruction $127,200
A Structural survey/evaluation of the existing buildings has determined several areas within the building
lack sufficient structural support to accommodate the improvements planned without primary structural
infrastructure modification and general reconstruction of floor systems. Structural modification consists
of modification to/replacement of existing load bearing walls/beams/framed floor systems necessary to
accommodate the planned floor loading. In additional all floors and roof are scheduled for new primary
sheathing to address floor loading distribution.
Fire Protection $57,800
The existing 4 buildings are currently protected via a single zone dry fire protection system. This system
is circa 1940-50 vintage which is not compliant with current fire code requirements. Included in
budgeting for the building is the complete replacement of the fire protection system consisting of a new
fire riser/manifold, all new piping system and restoration/maintaining existing dry system at the existing
caves (Dry system require in the cave give no heat source and potential for freeze up of a wet system)
The budget above reflects complexity of working within four distinction buildings and related caves.
Overall removal and replacement of fire protection system exceeds $120,000
Elevator $46,200
In order to accommodate Handicapped /ADA accessibility the elevator scheduled for the project requires
a 7 stop elevator with front and rear door access to accommodate due to varying building floor elevation.
Budget cost noted above reflects added cost to elevator in order to accommodate needed accessibility.
Exterior Upgrades: $207,400
The proposed design scheme has taken into consideration the historic character of the building with
emphasis on maintaining the primary East and North elevations. Significant deterioration of the West
and South elevations along with a proposed restoration of an existing 3 story portion of the building
previously lost in a fire at the south building results in introducing a new exterior finish/character to this
side of the building. Intent is to replace/restore existing windows/store fronts and entrances sensitive to
original design.
The combined projectioned costs associated with restoration/structural modification and sensitivity to
historical characteristics of the buildings improvements are projected at $1,462,600 these
extraordinary cost add a level of complexity to the project unique to this property typically not germane
to a typical green field project development.
TO: Mayor & City Council
REPORT DATE: October 9, 2013
SUBJECT: iPad Policy for Commissioners
FROM: Bill Turnblad, Community Development Director
BACKGROUND
The City Council has been using iPads for a number of months now because it is less expensive in terms
of supplies, equipment use and staff time to produce and distribute the agenda packets via iPads than the
traditional printed method.
For the same reason, the City Council approved the use of iPads for the Planning Commission and
Heritage Preservation Commission. To cover the costs of the iPads the Council approved the addition of
a $25 technology fee to be paid with every land use application. The City has been charging this fee now
since January 1, 2013.
COMMENTS
The iPad program has not been started yet for the Commissions. This is largely due to the desire to gain
some experience with the Council iPad program first. The experience gained has made the staff aware
that the IT Department does not have the staff resources available to support iPad setup and use for all 16
of the Commissioners. IT is also concerned that damage and replacement costs could get out of control if
the City were financially responsible for all of the iPads.
Therefore, a draft iPad policy has been created to address the IT Department concerns. As you’ll see in
the attached draft, the main points of the policy are:
• The individual Commissioners would buy their own person iPad (or tablet, or portable
computer). The device would need to meet IT’s specifications (attached).
• The device would be the property of the Commissioner.
• The City would reimburse each Commissioner in the amount of $600 for the purchase.
• The Commissioner would be responsible for operating, maintaining and replacing if damaged.
• The device would need to be brought to the Commission meeting, because printed agenda
packets would not be available to Commissioners who received the $600 reimbursement.
• At the beginning of each term a Commissioner would be eligible for a $600 purchase
reimbursement. So, if a Commissioner serves multiple terms, the hardware would stay current.
However, if the Commissioner is happy with the device, and does not feel an upgrade is
necessary, it would not be required to replace the device and receive the reimbursement.
STAFF RECOMMENDATION
Staff recommends adoption of the attached policy.
Attachment: iPad Policy
10/2013
City of Stillwater
Technology Reimbursement Policy for Commission Members
Purpose: To provide for technology reimbursement to the Planning and Heritage Preservation
Commissioners for a personally owned portable computer, iPad, or similar technology to be
used in their performance as members of these committees.
Policy:
Commissioners may acquire and maintain a portable computer device per the specifications of
the City for the purpose of receiving and reviewing materials such as agenda packets,
memorandums, general correspondence, emails and calendaring. The portable computer
device would then serve as a replacement for a printed copy of agenda packets and would be
expected to be brought to commission meetings.
Commissioners will be provided a reimbursement by the City for a portable computer device
and related equipment and software purchased for use in their official capacity as Stillwater
City Commission Members per the specifications of the City in an amount up to $600 per term
of office with receipt for proof of purchase of said device and accessories.
If the Commissioner should vacate their seat for any reason before the end of their three year
term, a prorated amount will need to be returned to the City based on the number of
completed term years (i.e. a Commissioner who resigns after one year would be required to pay
back 66% of their reimbursement).
The computers devices purchased under this policy are the personal property of individual
Commission Members. Individual Commission members may elect to not be reimbursed for
technology.
Computer maintenance and availability is the responsibility of the Commission members. If the
computer device is lost or damaged, it is the responsibility of the Commissioner to repair or
replace the computer at his or her own expense.
Commissioners seeking technology reimbursements shall provide receipts to the Community
Development Director who will provide the Finance Department with a reimbursement request
which will include a copy of the receipt.
Signed ________________________________________ Date __________________________
Print Name _______________________________________
Attachment A
Specifications for portable device
Storage capacity should be at least 16 GB.
We are most familiar with the Apple iPad and know that this device works well with the paperless
packets. However, the device is the property of the user so choose a device you are comfortable with.
The packets will be delivered through Dropbox, which is a free app, that can be downloaded to Apple,
Android or Windows devices. You must set up a dropbox account and the City will send you an invite to
join a shared folder where your packets will be dropped for each meeting. The packet will be in PDF
format. We use either iAnnotate ($9.99) or Good Reader ($4.99) to make annotations, comments, etc.
in the packets once they have been downloaded to your device. This apps can be downloaded to your
device. If you have another annotation program you would like to use and are familiar with, that is fine.
The City will reimburse for iAnnotate or Good Rader. This is part of the $600.00 reimbursement and not
a separate reimbursement. Please provide proof that you have purchased an app when you turn in
your reimbursement.
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~Co.···.unty· .. ···. ""-=!tiE ~-
Board of Commissioners
Fran Miron, District 1
Ted Bearth , District 2
Gary Kriesel, District 3
Autumn Lehrke, District 4
Lisa Weik, Chair, District 5
***PLEASE NOTE CHANGE IN TIME***
BOARD AGENDA
OCTOBER 15, 2013-10:30 A.M.
8:00 to 10:00 -Employee Recognition Breakfast Hosted by the County Board -Lake Elmo Event Center
3712La onAvenueNorth
10:30
10:30
10:35
10:35
I 0:45
11:00
Roll Call
Pledge of Allegiance
Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or jimction of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board
secretary or the County Administrator. The County Board Chair will ask you to come to th e podium, state your name and address, and present your
comments. Your commems must be addressed exclusively to the Board Chair and the fit!/ Board of Commissioners. Co mments addressed to individual
Board members will not be allowed You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to
limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, o r if it is not relevant to an issue that is part of Washington
Co unty's
responsibilities
Consent Calendar-Roll Call Vote
General Administration-Molly O'Rourke, County Administrator
Commissioner Reports-Comments-Questions
This period of time shall be used by the Commissioners to report to thefii/1 Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff This action is not intended to result in substantive board action during this time . Any action necessary
because of discussion will be scheduled for a fillure board meeting.
Board Correspondence
Adjourn
8. 11:05 to 11:50 -Board Workshop with Administration
Review Major Projects Included in the Draft 2014-2018 Capital Improvement Plan
Assistive (istening device~ are. ~vailable tor use in ~he County Board Room
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
OCTOBER 15,2013
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
Administration
Human Resources
Information Technology
Public Works
ITEM
A. Approval ofthe October 1 and 8, 2013, Board meeting minutes.
B. Approval of amendment to the long-term and short-term disability insurance
agreements with National Insurance Services.
C. Approval to renew contract to purchase software licensing, maintenance, and
support from Infor Global Technologies for Infinium Application Manager,
Human Resources/Payroll, Query and Infinium Self Service software through
December 31, 2014.
D. Approval of resolution to transfer interests of certain right of way and
easements acquired as part ofthe County State Aid Highway 8 realignment
and reconstruction project to the City of Hugo.
E. Approval of contract with Wenck Associates, Inc. for 2013-2016 water
resource engineering services.
F. Approval of contract with Hagen, Christensen & Mcilwain Architects for
architectural and engineering design services for the Public Works North
Facility in an amount not to exceed $202,500.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action.
Assistive (isfening device~ ar~ ~vailable for use in ~he County ~~~~~o~!/'n :,.,,.,,.,
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
Summary of Proceedings
Washington County Board of Commissioners
October 8, 2013
Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel,
District 3; Autumn Lehrke, District 4; and Lisa W eik, District 5. Absent none. Board Chair
Weik presided.
Accounting and Finance
County Board Chair to sign a letter responding to a Request for Comment from Moody's
Investor Services on proposed changes to their bond rating methodology.
Commissioner Reports -Comments -Questions
The Commissioners reported on the following items:
-Commissioner Lehrke -noted that the Association of Minnesota Counties Annual Conference
will be held December 8 through 11, 2013, and that on Tuesday, December 10, there will be
policy committee meetings that many of the Commissioners will be attending; she suggested
that the December 10 County Board meeting be postponed, held on another day, or later that
evening; staff to review all meetings in December and report back to the Board next week;
-Commissioner Weik -noted that the Grand Opening of the Smart Play area will take place at
the Stafford Library on Saturday, October 12, at 10:00 a.m.
Community Services
Adoption of Resolution No. 2013 -132, authorizing the receipt of $17,500 in grant funding from
the Minnesota Department of Veterans Affairs.
General Administration
Approval ofthe following actions:
-September 24, 2013, Board meeting minutes;
-Reappoint Jill Lucas, Afton, to the Valley Branch Watershed District to a three-year term
expiring November 13, 2016;
-Board correspondence was received and placed on file;
-Board Workshop held to continue review of the proposed 2014 Washington County Legislative
positions.
Library
Approval of a new three year contract with Alliance Courier for five day a week delivery
services to transport library materials between the county library branches, associate city
libraries, and locker/book drop locations.
Property Records and Taxpayer Services
Adoption of Resolution No. 2013-129, approving repurchase oftax forfeited land by Gerald T.
and Marguerite Ruth Julkowski.
Public Health and Environment
Approval ofthe following actions:
-Submit the draft Washington County Groundwater Plan 2014-2024 for 60 day review, state
and local agency review, and cover letter to be signed by the Board Chair;
-Director Lowell Johnson received the Jim Parker Leadership Award at the Community Health
Conference held in Brainerd on September 24, 2013;
-Board workshop held for an overview of Washington County Watershed Management
Organizations' activities, priority projects, proposed 2014 budgets, and Water Consortium
Activities for 2013; and an overview of the Washington Conservation District's 2014 budget
and information on the district's programs.
Public Works
Approval ofthe following actions:
-Resolution No. 2013-130, transfer right of way to the City of Birchwood;
-Resolution No . 2013-131, acquire the Burlington Northern Santa Fe Railroad right of way from
1401h Street to 145 1
h Street in the City of Hugo.
Sheriff's Office
Approval of the 2014-2015 Radiological Emergency Preparedness grant contract with the State
of Minnesota, acting through its Department of Human Services, Human Resource Division in
the amount of $180,000.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
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Wdsbington ,...-;Co· · r~1nh .T :t-& 'II..U..U..1
Board of Commissioners
Fran Miron , District 1
Ted Bearth , District 2
Gary Kr iesel , District 3
Autumn Lehrke , District 4
Lisa Weik, Chair, District 5
9 :00
9:00
9 :10
9:10
9:20
9 :35
9:40
9:45
BOARD AGENDA
OCTOBER 8, 2013-9:00A.M.
Roll Call
Pledge of Allegiance
Comments from the Public
Visi tors may share their comments or concerns on any issue that is a responsibility orjimction of Washington Co un ty Government, whether or not th e issue
is listed on th is agenda. Persons who wish to address the Board must fill out a comment card before the m eeting begins a nd give it to th e County Board
secretary or !he County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your
comments. Your comments m ust be addressed exclusively to th e Board Chair and the full Board of Co mm issioners. Comments addressed to individual
Board members will not be allowed You are encouraged to limit yow· presentation to no more than jive minutes . The Board Chair resen1es the right to
limit an individual's presentation if it becomes redundant , repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington
Co unty 's
Responsibilities
Consent Calendar-Roll Call Vote
General Administration -Molly O'Rourke, County Administrator
Commissioner Reports-Comments-Questions
This period of time shall be used by the Co mmissioners to report to the fit!/ Board on committee activities, make co mments on matters ofimerest
and inform ation. or raise questions to the staff This acti on is not intended to result in substantive board a ction during this tim e. Any action necessmy
because of discussio n will be sch eduled for a future board meeting
Community Services-Robby Robinson, Veterans Service Officer
Resolution-Receipt of Grant Funding from Minnesota Department of Veterans Affairs
Accounting and Finance-Harley Will, Director
Letter Responding to a Request for Comment from Moody's Investor Services
Board Correspondence
Adjourn
10. 9:50 to 10:50-Board Workshop with Public Health and Environment
A . Present Overview of Washington County Watershed Management Organizations'
Activities , Priority Projects, Proposed 2014 Budgets, and the Water Consortium
Activities for 2013
B. Present an Overview ofthe Washington Conservation District's 2014 Budget and
Information on the District's Programs
11 . 10:55 to 11 :40 -Board Workshop with Administration
Review of the Proposed 2014 Washington County Legislative Positions -Continued from
October 1, 20 13
Assistive !istening device~ are ~vailable for use in ~h e County Board Room
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
OCTOBER 8, 2013
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY ITEM
Administration
Library
Property Records and
Taxpayer Services
Public Health and Environment
Public Works
Sheri ff s Office
A. Approval of the September 24, 2013 Board meeting minutes .
B. Approval to reappoint Jill Lucas , Afton, to the Valley Branch Watershed
District to a three-year term expiring November 13, 2016.
C. Approval of a new three year contract for delivery services with Alliance
Courier for five day a week delivery services to transport library materials
between the county library branches, associate city libraries, and locker/book
drop locations.
D. Approval of resolution for repurchase of tax forfeited land by previous owner
Gerald T. and Marguerite Ruth Julkowski.
E. Approval to submit the draft Washington County Groundwater Plan 2014-
2024 for 60 day review, state and local agency review , and cover letter to be
signed by the Board Chair.
F. Approval of resolution authorizing the acquisition of a portion of the BNSF
railroad corridor for inclusion and extension of the Hardwood Creek Trail.
G. Approval of resolution transferring interests of certain right of way interests
of former County State Aid Highway 29 (Cedar Street and Hall Avenue) in
the City ofBirchwood.
H. Approval of the 2014-2015 Radiological Emergency Preparedness grant
contract with the State of Minnesota, acting through its Department of
Human Services, Human Resource Division , in the amount of $180 ,000.
*Consent Cale nd ar item s are generally defined as item s of routine b us in ess, not requirin g discussion , and app roved in one vote.
Comm iss ioners may elect to pull a Co nsent Calendar item(s) fo r discussion and /or se parat e ac ti o n .
11
, Assistive (istening device~ are_ ~vailable for use in ~he County a:;,a:;,~~o'}![},_~nnn
EQUAL EMPLOYMENT OPPORTUN ITY I AFFIRMATIV E AC TIO N EMPLOYER
Summary of Proceedings
Washington County Board of Commissioners
October 1, 2013
Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel,
District 3; Autumn Lehrke , District 4; and Lisa Weik, District 5. Absent none. Board Chair
Weik presided.
Commissioner Reports -Comments -Questions
The Commissioners reported on the following items:
-Commissioner Weik -reported she will not be able to attend the Metropolitan Energy Policy
Coalition on Thursday , October 3.
County Attorney's Office
Approval of grant with the State of Minnesota in the amount of $68,000 to offset expenses of
Victim /Witness staff.
General Administration
Approval ofthe following actions:
-Comments from Mary Michels, Grant, on public safety concerns along Lake Elmo A venue,
County Road 17 north ofHighway 36 and south of County Road 12;
-September 1 0 and 17 , 2013 Board meeting minutes;
-Agreement with Stillwater Township to purchase the Palmer Property; providing up to $84,000
of the Land and Water Legacy bond funds for the purchase; county to retain fee title to
approximately 42 feet of the property along County Road 15 and the township retains fee title
to the remainder of the property subject to a conservation easement in favor of Washington
County;
-Update on impacts to the county due to the Federal shutdown;
-Additional transportation funding in the amount of $500,000 available to the county;
-Board correspondence was received and placed on file;
-Board workshop held to review the proposed 2014 Washington County Legislative positions.
Information Technology
Adoption of Resolution 2013-124 recognizing October 2013 as Cyber Security Awareness
month in Washington County .
Property Records and Taxpayer Services
Adoption of Resolution No . 20 13-125 , recommending approval to set aside a portion of the
annual distribution of net revenue from tax forfeited land sales.
Public Health and Environment
Approval to submit a grant application to the Minnesota Board of Water and Soil Resources for
the Fiscal Year 2014 Clean Water Fund Minnesota Department of Health Well Sealing grant
program to continue a well sealing cost share assistance program.
Public Works
Approval ofthe following actions:
-Resolution No . 2013-126, authorize final payment for the County State Aid Highway 19
project to Bituminous Roadways, Inc.;
-Resolution No. 2013-127, agreement with the State of Minnesota, Tenth Judicial District, for
consent to install audio /video system;
-Temporary easement with the Minnesota Department of Administration on behalf of the
Bayport State Prison in connection with the County State Aid Highway 21128 realignment
project;
-Cooperative cost share and maintenance agreements with the City of Bayport and Baytown
Township for a traffic signal at the intersection of County State Aid Highway 21 and
Inspiration Parkway;
-Resolution No. 2013-128, bid award for traffic signal at County State Aid Highway 21 and
Inspiration Parkway to Egan Company;
-Board workshop held to discuss the Hardwood Creek Regional Trail extension project.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62 11 d Street N., Stillwater, Minnesota.