Loading...
HomeMy WebLinkAbout2013-10-01 CC Packet REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 1, 2013 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Possible selection of RFP/RFQ for Summer Festival 2. Discussion on Downtown Snow Plowing District (1st reading of ordinance – Roll Call) IV. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Dir. 7. Public Works Dir. 8. Finance Director 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 11. Possible approval of September 17, 2013 regular meeting and September 30, 2013 special meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation: Prevent Kitchen Fires – Fire Prevention Week – October 6-12, 2013 13. Announcement: From Sudan to Stillwater, Moses Joknhial II – Lost Boy of Sudan X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 14. Resolution 2013-163, directing payment of bills 15. Resolution 2013-164, approving Fire Protection Contract with Town of Stillwater 16. Resolution 2013-165, approving Temporary Permit to Construct for Mn/DOT at Greeley & Highway 36 (St. Croix Crossing Project) 17. Resolution 2013-166, approving an appurtenant non-exclusive easement for access and utility purposes with Sprint Spectrum L.P. 18. Possible approval of concrete sidewalk repairs on the 2013 Street Project 19. Possible approval of Lowell Park Restroom Demolition 20. Resolution 2013-167, adopting delinquent clean up service charges XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 21. This is the date and time for a public hearing to consider the assessments for the 2013 Street Improvement Project (Project 2013-02). Notices were mailed to affected property owners and published in the Stillwater Gazette on September 13, 2013 (Resolution – Roll Call) 22. This is the date and time for a public hearing to consider the assessments for the County Street Improvement Project (Project 2013-04). Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2013. (Resolutions – Roll Call) XIII. UNFINISHED BUSINESS 23. Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF Assistance to redevelop the Joseph Wolf Block at and around 402 South Main Street XIV. NEW BUSINESS XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT Memo To: From: Date: Re: Mayor and City Council Tim Moore, Public Works Superintendent September 25, 2013 Central Business District Snow Removal In the past, snow removal of the windrows along the curb lines in the downtown area has been completed depending on the depth of the windrow. In general, snow is typically removed two to three times a season by city crews. Historically, it takes 2 nights for removal operations, the 1st night removing snow on Main St. and the 2nd night completing the rest of downtown . There have been several concerns about this current snow removal schedule and Council has asked staff to look at the cost for an outside contractor to remove snow along the curb line in the downtown area. The Central Business District (CBD) snow removal area is bordered on the North by Elm St., the south by the end ofthe sidewalk at the South Main Street Parking Lot's north driveway, the east by old rail road right-of-way and the west by 3 rd St. from Myrtle St. to Olive St. (See Map). Staff received quotes for snow removal ofthe wind r ows with the availability to have snow removal started within a 24 to 48 hour time period after a major snow event or after a few smaller accumulations of snow . The low quote was$ 14,388. This based on an hourly rate for 6 inch snow . This amount will change for different snow removal operations. The front footage in the CBD is approximately 13,450 feet . This is based a maximum frontage of two sides per lot. This amounts to an estimated cost of $1 .07 per lineal. Another issue is that some sidewalks in front of the businesses in the downtown area are not being cleared in a timely, fashion. City ordinance states that sidewalks will be cleared of snow within 24 hours of the end of any snow fall. We asked for quotes from the same two contractors to clear sidewalks in the downtown district for properties that had not cleared their snow. The low quote was a rate of $180/hour. Individual costs would be totaled up at the end of the season for snow windrow removal and sidewalk clearing and assessed according to Chapter 429 requ i rements. RECOMMENDAT ION Staff recommends that Council discuss snow removal plan as presented. If Council would like to move forward with snow removal and sidewalk clearing from an outside contractor, they shou ld consider the following attached ordinance on snow removal in the City and direct staff to proceed. R21W R20W RI9W R22W R21W R20W Vicinity Map 0 500 Scale in Feet Thisd~~ng is the fHull ct• compU!lOII andrepro;:loc:tianof iMdr«:e>nbnlt>ey appear in villlousWashon~llOCountyCII'fil;:et. The drawing $/lCJI.lldl»used lor refer~nce I)UfpOs.esonly Was.hmQI.onCourolyisr.ot res~sibll!foraoyir~ao;ufacln Source Washirlgton Co~nty Swvt)'tll's O!Tiecl. Phor\e (651)4JG-6875 ParcettlatabillsedonAS4001nformetOO currenttllroughAugus\31,2013 Mapprmled Oclober1.201 3 CITY COUNCIL SPECIAL MEETING MINUTES September 30, 2013 SPECIAL MEETING 4:00 P.M. Mayor Harycki called the meeting to order at 4:00 p.m. The purpose of the special meeting was to tour the property at 402 Main Street S, Stillwater, MN 55082 Present : Councilmembers Menikheim, Weidner (arrived late), Polehna, and Mayor Harycki Absent: Councilmember Kozlowski Staff present: City Attorney Magnuson City Administrator Hansen Deputy Fire Chief Ballis Building Official Shilts Community Development Director Turnblad City Clerk Ward The developers led the tour of property for the City Council and City Staff. No decisions were made. ADJOURNMENT Tour over at 5:20 p.m. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk RESOLUTION 2013-163 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $153,077.93 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 1st day of October, 2013 . Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2013-163 LIST OF BILLS Action Rental, Inc. Advanced Sportswear Air Down There Amdahl Locksmith, Inc. Chris Aramark Uniform Services, Inc Auto Nation B&B Products/Rigs and Squads Boyer Trucks Brady Doug Braun lntertec Brownells Inc Bryan Rock Products, Inc. Carquest Auto Parts Century Link Century Power Equipment Cities Digital City of Bayport Com cast County Materials Corporation ECM Publishers Egger Alison Emergency Automotive Technologies FleetPride Fury Dodge Chrysler Gopher Bearing Grainger Granicus, Inc Heritage Embroidery and Design J.H . Larson Company Jefferson Fire and Safety, Inc. John Deere Landscapes/Lesco Lametti and Sons, Inc MacQueen Equipment Inc . Marshall Electric Company Me nards Metropolitan Mechanical Contractors Middle St Croix Watershed WMO Midwest Playscapes Minnesota Wanner Co. Mn Dept of Transportat ion MnFIAM Book Store NAPA Auto Parts Nardini Fire Equipment Newman Signs NFPA Mixing trailer and concrete Embroidery on item provided Parts and Labor Privacy function electronic lock Uniforms and Mats Service Squad repairs heater motor Reimburse for m i leage Professional services Parts for M16 rifles to make them operat Rip rap and bedding lime Parts and supplies Phone Repairs Document scann i ng Ammo 2000 rounds Internet, TV and voice Jt seal Publications Reimburse for mileage Parts Supplies Repairs Bushings IEC Contactor Quarterly billing Jacket Hansen Cooler with bottle filler Helmets Hose Gato r bag 20 gal Rock removal at Teddy Bear Park Parts Pull new wire for sprinkler outlet Supplies Repair Second half payment Pushbutton chrome plate Magnetic clutch assembly Inspections Books Auto parts and supplies Novec System Inspection & Battery Replac Stop Signs Banner, poster, brochures Page 1 218.03 164.59 74 .05 796 .00 660 .29 27 .77 6,227.41 76.30 53.11 2,210 .00 1,749.33 565.28 234 .69 40.42 105 .50 2,170 .27 1,260.00 548 .80 296.24 191.25 44 .86 315 .26 201.94 610.24 10 .10 208 .44 1,053.42 62.00 1,076.23 691.49 591.55 1,438.54 138.87 187 .65 505 .97 499 .00 16,822.57 124.62 544 .58 2,101.43 198 .79 739.40 315.44 1,889 .02 495.44 EXHIBIT "A" TO RESOLUTION #2013-163 North American Safety Office Depot Papco, Inc. R&R Specialties, Inc. Reliable Office Supplies Stillwater Gazette Stillwater Medical Group Stillwater Motor Company T.A. Schifsky and Sons, Inc. Tessman Seed Co .-St . Paul Thomson Reuters Toll Gas and Welding Supply Tri-State Pump and Controls, Inc. US Postal Service USAble Life Ward Diane Washington County Public Safety Radio Washington County Recorder Waste Management-Blaine Wingfoot Commercial Tire Winnick Supply Yocum Oil Company liBRARY Baker and Taylor Brodart Co Brookside Plumbing Inc Comcast ECM Publishers Grainger Johnny's TV Inc. Me nards Midwest Tape Office of Enterprise Technology Quill Corporation Toshiba Business Solutions, USA Washington County Library Ear plugs Paper Pressure hose assembly and supplies Ice paint Drafting Stool Subscription-planning Drug Screen Repairs and service Repairs and service Futerra Information charges S Oxygen Pump repair Postage for mailing machine Term Life Insurance Reimburse for mileage 3rd quarter 2013 Public and river heights mall Garbage waiver 6 Tires for #8 Hot rolled square Fuel Library materials Library materials Plumbing work Telecommunications Publications Ballasts AV Repairs Me nards AV Materials Telephone Supplies Maintenance contract Lost material and recovery fee Page 2 52.37 110.83 495.70 826.41 151.20 109.00 58 .00 579 .16 11,533.02 221.92 102.96 85 .1 9 740.46 4,000 .00 393 .60 62.15 4,200.84 94.00 40.28 1,560.50 22 .90 8,140.60 1,146.61 2,138.90 350.00 56.90 40 .20 97.44 199.00 29 .23 1,048 .31 332 .14 307.21 170.90 35.95 EXHIBIT "A" TO RESOLUTION #2013-163 ADDENDUM Amdahl Locksmith, Inc . Chris Brownells Inc Clark Dan Delta Dental Plan of Minnesota Haugen Nancy International Code Council, Inc Lakeview Hospital Loffler Companies, Inc. Magnuson David MWOA Office Depot Staples Advantage Veterans Memorial Washington County Public Safety Radio Xcel Energy Adopted by the City Council this 1st Day of October, 2013 Service call and keys Parts for M16 rifles to make them operat Cleaning At City Hall AP COBRA Overpayment of parking passes EC -07 Permanent wood foundation des Blood draws Network support Professional Service Registration Office supplies Office supplies 3rd Quarter 2013 3rd qtr radios Energy Page 3 134.56 958 .85 1,057.50 292.90 10 .00 36 .42 50 .00 191.07 8,534 .07 60 .00 398 .07 140.15 4,347 .00 4,700 .94 44,096.34 TOTAL 153,077.93 RESOLUTION 2013-164 ADOPTING DELINQUENT CLEAN UP SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent clean up services charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent clean up service charges and is hereby levied as an assessment against those parcels and the total is $2,299.76 . Adopted by the Stillwater City Council this 1st day of October 2013. Ken Harycki , Mayor ATTEST: Diane F. Ward , City Clerk City of Stillwater 2013 Certification of Deliqu net Clean Up Services For Collection with the 2014 Property Taxes Project #00040 Term: 1 Year Rate 10% PID 33.030.20.12.0116 21.030.20.43.0009 33 .030.20.12.0121 28.030.20 .22.0035 TOTAL: CERTIFICATION AMOUNT $417.20 $627.52 $627 .52 $627.52 $2,299.76 City Council DATE: October 1, 2013 TO: Mayor & City Council SUBJECT: TIF Assistance for Boutique Hotel in Joself Wolf Block APPLIANT: Corey Burstad, representing Stillwater Caves, LLC FROM: Bill Turnblad, Community Development Director INTRODUCTION Stillwater Caves, LLC has submitted an application for $1.15 million in TIF assistance to redevelop the historic Joseph Wolf Block into a 37 room boutique hotel, a 60–80 seat restaurant, and up to 4,000 square feet of retail space. The $1.15 million TIF assistance is requested to be released at the closing for construction financing. If the Council agrees with the advancement of TIF assistance, rather than a pay-as-you-go scenario, the funds would be borrowed from available TIF District #1 funds. Therefore, no bond sale would be necessary. The term of the repayment has not been calculated yet, but in any event can be no longer than 25 years. Since the property is not currently located within a TIF District, one would have to be created in order for the City to capture the increment for repayment purposes. The Council authorized creation of that district on September 3, 2013. On September 17, 2013 the Council considered the request for conceptual approval of the TIF Assistance, but tabled it in order for the development team to arrange a tour of the buildings for the City Council. That tour was done on September 30, 2013. SPECIFIC REQUEST The development team is requesting conceptual approval of the Stillwater Caves TIF assistance request. Stillwater Caves TIF October 1, 2013 Page 2 COMMENTS 1. The project is a strong candidate for TIF assistance because it meets many of the objectives if the City’s TIF Policy, including: a. Create a desirable and unique character through compatible land use and quality design in new and redeveloped buildings. b. Stabilize and strengthen the local property tax base. c. Increase job opportunities and City residents. d. Eliminate blight and substandard conditions. e. Preserve historically significant structures to reuse in viable commercial, industrial or residential activities. i. The buildings very obviously have extraordinary costs associated with preserving them, rather than simply demolishing them and building new. ii. Those extraordinary costs are not only found in the necessary façade improvements, but throughout the entire complex. iii. Without public TIF assistance, the extraordinary costs make private financing and therefore preservation of the building very doubtful. 2. If the Council believes that the project is a strong TIF candidate and gives conceptual approval of the request, then City staff would draft a detailed development agreement that would be brought back to the City Council for final action. CONCLUSION Staff believes that preservation of the block of buildings is not likely without TIF assistance. bt Summary of Proceedings Washington County Board of Commissioners September 24, 2013 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair W eik presided. Commissioner Reports-Comments -Questions The Commissioners reported on the following items: -Commissioner Lehrke -reported that the County Beyond the Yellow Ribbon Network is looking for an Executive Director; the Department of Revenue has released a statement stating that some Joint Power entities would be exempt from sales tax; and she informed the Board that the National Association of Counties prescription drug card program has saved county residents $4,250 since its inception 12 months ago; -Commissioner Miron-reported that there is $300 million available for additional funding for road improvements, capacity development and freight improvement projects that the county may be eligible for; he suggested the county should coordinate meetings with the Metropolitan Council and communities in Washington County to discuss growth estimates; and the Historic City of Stillwater was mentioned as a tour opportunity for next year's Rail~ Volution conference. General Administration Approval of the following actions: -Update to Policy No. 1300, Washington County Guidelines and Procedures for Minnesota Government Data Practices Act; -Board correspondence was received and placed on file; -Board workshop held to discuss the East Metro Strong grant proposal to the McKnight Foundation. Public Works Approval of grant agreement with the Minnesota Department of Employment and Economic Development for the County State Aid Highway 12/Piccadilly project in the City of Mahtomedi A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. REGULAR MEETING RECESSED MEETING er Till IIITNPLACE Of NINNEAOfA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 1, 2013 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Possible selection of RFP /RFQ for Summer Festival IV. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Development Dir. Public Works Dir. 6. Finance Director 7. City Attorney 8. City Administrator 7:00 P.M. AGENDA V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. APPROVAL OF MINUTES 9. Possible approval of September 17, 2013 regular meeting minutes IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 10. Proclamation: Prevent Kitchen Fires — Fire Prevention Week — October 6 -12, 2013 11. Announcement: From Sudan to Stillwater, Moses Joknhial II — Lost Boy of Sudan X. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2013 -163, directing payment of bills 13. Resolution 2013 -164, approving Fire Protection Contract with Town of Stillwater 14. Resolution 2013 -165, approving Temporary Permit to Construct for Mn/DOT at Greeley & Highway 36 (St. Croix Crossing Project) 15. Resolution 2013 -166, approving an appurtenant non - exclusive easement for access and utility purposes with Sprint Spectrum L.P. 16. Possible approval of concrete sidewalk repairs on the 2013 Street Project 17. Possible approval of Lowell Park Restroom Demolition XII. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 18. This is the date and time for a public hearing to consider the assessments for the 2013 Street Improvement Project (Project 2013 -02). Notices were mailed to affected property owners and published in the Stillwater Gazette on September 13, 2013 (Resolution — Roll Call) 19. This is the date and time for a public hearing to consider the assessments for the County Street Improvement Project (Project 2013 -04). Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2013. (Resolutions — Roll Call) XIII. UNFINISHED BUSINESS 20. Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF Assistance to redevelop the Joseph Wolf Block at and around 402 South Main Street (available Tuesday) 21. Discussion on Downtown Snow Plowing District (ls` reading of ordinance — Roll Call) (available Tuesday) XIV. NEW BUSINESS XV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XVI. COMMUNICATIONS/REQUESTS XVII. COUNCIL REQUEST ITEMS XVIII. STAFF REPORTS (CONTINUED) XIX. ADJOURNMENT TN! 1IRTII LACE Of MINNESOTA CITY COUNCIL REGULAR MEETING MINUTES September 17, 2013 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:05 p.m. Present : Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Absent: None Staff present: City Attorney Magnuson City Administrator Hansen Acting Fire Chief Ballis Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of August 27, 2013 Special Meeting and September 3, 2013 regular, recessed and executive session meeting minutes Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to approve the August 27, 2013 special meeting, and September 3, 2013 regular, recessed and executive session meeting minutes. All in favor. OPEN FORUM There were no public comments. STAFF REPORTS Community Development Director Turnblad reported that a combined trash enclosure has been proposed for the Water Street Inn and the Gulf gas station. If the Council agrees with the location, Mr. Dougherty will submit design plans to the Heritage Preservation Commission for review. Councilmembers Menikheim, Polehna and Mayor Harycki voiced support; City Council Meeting September 17, 2013 Councilmember Weidner stated he is opposed because the location is not where the developers' agreement stated it should be. It will be brought to the Heritage Preservation Commission. Community Development Director Turnblad requested volunteers for a selection committee to review proposals for a summer festival, which are due September 25; Councilmembers Menikheim & Kozlowski volunteered. For possible event coordinators, Mayor Harycki suggested Russ Corbula of New Richmond, and Councilmember Weidner suggested the coordinator of the Iron Man Bike Race. Public Works Director Sanders updated the Council on Downtown projects. The Corps is done with most of the work on the parking lots; it will probably be completed in mid - October. He also discussed possible impacts of increasing the assessment percentages on street improvement projects. The City has been using a 50% assessment rate for all street projects in the City, except the Industrial Park which is 100 %. Projects from the last three years were analyzed, using the residential unit rate for full reconstruction and for mill and overlay projects as the basis. More information will be brought back to the Council at a future meeting. CONSENT AGENDA Resolution 2013 -153, directing payment of bills Resolution 2013 -154, amending Resolution 2013 -111, amending Section 10 -5 Family Care Leave of City of Stillwater Personnel Policy Possible approval of placement of Fire Prevention signs — Fire Department Resolution 2013 -155, approving special event and contract for Fall Jazz and Art Festival Resolution 2013 -156, approving increase to railroad lease payment Resolution 2013 -158, approving Agreement between the City of Stillwater and St. Croix Catering, Inc. for Management of the St. Croix Sports Complex and Lily Lake Arena Resolution 2013 -159, approving assignment agreement with the Veterans' Memorial Committee for 2014 Possible approval of quote from Roof Tech to repair roof on Blizzard Rink — Recreation Center Resolution 2013 -160, approving 2012-2014 labor agreement with Minnesota Teamsters Public and Law Enforcement Employees' Union, Local 320 representing Stillwater Public Managers' Association Resolution 2013 -161, approving appointments to Library Board Councilmember Menikheim requested discuss Resolution 2013 -155, approving special event and contract for Fall Jazz and Art Festival, regarding the location. City Engineer Sanders clarified that when the original permit application was submitted to use the south end of Lowell Park, he was uncertain what the status of construction would be at that time, and recommended the Chamber consider alternate locations. About two weeks ago, the determination was made that the south end of Lowell Park would work for the event. Todd Streeter of the Stillwater Chamber stated he was informed by the Parking Commission that they prefer the event use the north end of Lot 9 and that the Council might consider waiving the fee. Lot 9 does not have adequate power for the event, but Lot 7 would serve adequately, Page 2 of 7 City Council Meeting September 17, 2013 which Mr. Streeter conveyed to Community Development Director Turnblad, asking if the Council could waive the fee. Public Works Director Sanders stated that some construction would be taking place on the west side of Lot 7 and asked Mr. Streeter to provide a layout that would not inhibit the construction. Mr. Streeter stated that he could move the booths to the east and requested that Water Street from Myrtle to Mulberry be closed for the Art Fair. City Clerk Ward stated that the contract will need to be changed to reflect the changes and reminded Mr. Streeter that the revised drawing should be submitted as soon as possible as the application is part of the contract. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt the Consent Agenda with the changes discussed granting the Fall Jazz and Art Festival. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Request by Corey Burstad on behalf of Stillwater Caves, LLC for TIF assistance to redevelop Joseph Wolf Block at and around 402 South Main Street Community Development Director Turnblad reviewed that Stillwater Caves, LLC has submitted an application for $1.15 million in TIF assistance to redevelop the historic Joseph Wolf Block into a 37 room boutique hotel, a 60 -80 seat restaurant, and up to 4,000 square feet of retail space. A TIF district would have to be created in order for the City to capture the increment for repayment purposes. Proformas were received, indicating that without TIF, the project is not economically feasible. The market analysis states that with increased exposure over time the project would be financially successful with the contribution of TIF. Staff recommends conceptual approval of the TIF assistance request and authorization to initiate the establishment of TIF District #11. Mayor Harycki expressed concern about the $475,000 up front funding, saying it removes the economic incentive for the project to succeed. He feels the forecasted 11% growth rate is unrealistic and taxpayer dollars should not be tied up in a very risky project. Councilmember Weidner inquired why not use pay -as- you -go TIF to reduce the risk to the City, but still accomplish work on the facades, and Troy Hoekstra, representing the owner, responded that $477,000 represents part of the fee, dollars that are staying in the project. Because the building is collapsing in certain areas, it is not investable or bankable without getting it to a break -even status, which would not work with pay -as- you -go financing. The four buildings are the doorstep to the city; if something is not done to repair the buildings in the next two years they are going to cave in. When it rains, the water runs through the building. $1.15 million on the front end gets the project to the point where it can move forward. Page 3 of7 City Council Meeting September 17, 2013 Councilmember Menikheim asked what the risk to the City is, and Mr. Hoekstra responded that from a financing standpoint, the risk is defined by the bankability of the project and the investors who stand behind the investment. He reiterated that without TIF, the project will not work. No one is walking away from a closing with any dollars on the project. City Attorney Magnuson explained that the pay -as- you -go method was used for the Lofts, Terra Springs, and 95% of all the projects that have been created over the years. A pledge of the increment is taken to the bank and a bond is sold that is supported by the flow of increment. The bonds are all privately placed, supported by the pay -as- you -go increment. Thus the full faith and credit of the City is not pledged and the developer takes the credit risk, not the City. Mr. Hoekstra remarked that part of the problem is adhering to the historical building requirements. Common sense would be to bulldoze it and start over, but instead, developers have the burden of restoring parts of the building that are in disrepair. There is an additional $250,000 that must be spent to make the building structurally stable. On a question by Councilmember Weidner about additional costs because of the HPC and City requirements, and Corey Burstad, developer, replied that developers have had to forego the state and federal tax credits available because they would not have a functioning operation if they adhered to the standards, such as maintaining a staircase that went nowhere. It would have taken another year to a year and a half just to get through that process. He welcomed the Councilmembers to tour the buildings. Mr. Hoekstra added that he estimated about $2 million in additional costs would result from meeting the HPC and City requirements. Total construction costs will be $6.2 million. Councilmember Weidner added that he supports the use of TIF funds to bring the building up to the historical standards of City. Councilmember Kozlowski asked, what would be the worst case scenario that could cause the City to not get the funds back, and City Attorney Magnuson responded if the project is built, it will generate taxes. Even if the bank forecloses, the bank would own the property and would pay taxes. If taxes are not paid, then the City would not receive the increment. Councilmember Kozlowski agreed that the building is a door to Main Street and he would hate to see it collapse - that would not help the City in any way. Councilmember Menikheim stated he understands there are risks, but feels there is benefit in moving forward with the project. Mayor Harycki expressed that he is reluctant to invest taxpayer dollars in the project, even if it is TIF. He worries that everyone on Main Street will want TIF. He could see sharing in some of the special costs for building repairs, perhaps as a forgivable loan as in facade programs that the City has coordinated. Mr. Hoekstra stated there are probably 20 categories in the report, like the growth rate, that need to be explained in detail. There is a lot more to it than a pie -in- the -sky number -- it is a science. Page 4 of 7 City Council Meeting September 17, 2013 Mayor Harycki reiterated that he is not a fan of spending taxpayer dollars and is not ready to vote in favor of conceptual approval. Councilmember Menikheim reminded the Council that this building could be an anchor for the City and if the City invests TIF, there will still be some way for it to be returned. City Attorney Magnuson stated cities that have gotten in trouble are those that front -end these types of projects by selling a bond to obtain the cash to make available to developers. The risk with that is if the project falls flat, the City is obligated to pay the general obligation bond with taxes. Stillwater is very fortunate to have some funds that can be used for this; however the risk is that there would be no taxes paid. Councilmember Kozlowski stated he feels the project seems appropriate for TIF and felt that the details can be flushed out in the development agreement. Councilmember Polehna questioned the estimate for tuck - pointing and the need for exterior rehabilitation - the front of the building is beautiful. He is nervous about up- fronting the money. Mr. Burstad and Mr. Hoekstra stated they would arrange a date for the Council to tour the buildings, which City Clerk Ward will notice as a special meeting. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Harvest Fest Special Event and Contract and approval of temporary liquor license associated with event held by Stillwater Oak Park Heights CVB — Cory Buettner Cory Buettner, applicant, explained that the only change from last year is the request for permission to sell alcohol on Sunday from noon until 6 p.m. The event will be in south Lowell Park. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2013 -157, approving the 2013 Harvest Festival Special Event and Contract. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None UNFINISHED BUSINESS CONTINUED Discussion on Economic Development Advisory Committee Mayor Harycki stated that downtown business people asked to table the discussion for further input. Motion by Mayor Harycki, seconded by Councilmember Menikheim, to table establishment of an Economic Development Advisory Committee. All in favor. Update on Downtown Lighting Community Development Director Turnblad reviewed the City's existing ordinances and design guidelines to determine the process for permitting the lighting suggested by the Downtown Revitalization Committee's subcommittee on ambience. Any permanent lighting downtown must meet some basic standards about shielding the source of light, not creating glare, and not Page 5 of 7 City Council Meeting September 17, 2013 beaming like a spotlight. Private property owners that meet certain parameters may obtain an electrical permit based on value. Properties on or contributing to the National Register require a design permit from the Heritage Preservation Commission. Possible approval of resolution relating to Community Beautification Fund City Administrator Hansen presented revisions to the Downtown Beautification Fund language making it community -wide. Councilmember Polehna clarified that his goal is not to take $15,000 from downtown area. He still believes the City needs to contribute the $15,000 to the downtown, but he wants to also accommodate future donations that might be intended to apply to the whole City. Councilmember Menikheim indicated that at the moment, the most important focus should be on the downtown area because the fund was set up for that purpose. Councilmember Polehna recognized Councilmember Menikheim's statement, however he felt that the resolution should provide the opportunity to individuals to donate to the fund to clean up and beautify the entire City not just Downtown. Councilmember Menikheim replied that he feels the Downtown is the big picture for Stillwater. City Administrator Hansen suggested amending the language to state that the City will put $15,000 annually into a Downtown Beautification Fund and leave the other language changes. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2013 -162, establishing policies related to Community Beautification, as amended. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Beyond the Yellow Ribbon Update Councilmember Polehna informed the Council that $20,000 has been raised to host the October 19 pheasant hunt for the troops. 80+ troops are signed up. Councilmember Weidner referred to the minutes from the budget meeting regarding the library, and indicated that he would like to discuss with the Library Board the issues of whether or not the County should operate the library, and whether the County would be interested operating it. Councilmember Polehna stated he met with Public Works Directors Sanders and Superintendent Moore to look at the amphitheater with the high school theater teacher who provided some ideas. Page 6 of 7 • City Council Meeting ADJOURNMENT September 17, 2013 Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adjourn the meeting at 8:44 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2013 -153, directing payment of bills Resolution 2013 -154, amending Resolution 2013 -111, amending Section 10 -5 Family Care Leave of City of Stillwater Personnel Policy Resolution 2013 -155, approving special event and contract for Fall Jazz and Art Festival Resolution 2013 -156, approving increase to railroad lease payment Resolution 2013 -157, approving the 2013 Harvest Festival Special Event and Contract Resolution 2013 -158, approving Agreement between the City of Stillwater and St. Croix Catering, Inc. for Management of the St. Croix Sports Complex and Lily Lake Arena Resolution 2013 -159, approving assignment agreement with the Veterans' Memorial Committee for 2014 Possible approval of quote from Roof Tech to repair roof on Blizzard Rink — Recreation Center Resolution 2013 -160, approving 2012-2014 labor agreement with Minnesota Teamsters Public and Law Enforcement Employee's Union, Local 320 representing Stillwater Public Manager's Association Resolution 2013 -161, approving appointments to Library Board Resolution 2013 -162, establishing policies related to Community Beautification Page 7 of 7 City o� S ti.QQwatett, LiU(iululesota Tkoc.Qaunatioft WHEREAS, the City of Stillwater is committed to ensuring the safety and security of all those living in and visiting our community; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,500 people in the U.S. in 2011, according to National Fire Protection Association (NFPA), and fire departments in the U.S. responded to more than 370,000 home fires; and WHEREAS, cooking is the leading cause of home fires in the U.S. and where fire departments responded to more than 156,000 annually between 2007 and 2011; and 2 out of every 5 home fires start in the kitchen, and unattended equipment was a factor in 1 /3rd of the reported cooking fires; and WHEREAS, 57% of reported non -fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves; and WHEREAS, children under 5 face a higher risk of non -fire burns associated with cooking than being burned in a cooking fire; and the City of Stillwater's residents should stay in the kitchen when frying food on the stovetop, keep a 3 -foot kid -free zone around cooking areas, and keep anything that can catch fire away from stove tops; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, the Stillwater Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the City of Stillwater's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2013 Fire Prevention Week theme, "Prevent Kitchen Fires!" effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires. THEREFORE, I Ken Harycki, Mayor of the City of Stillwater, do hereby proclaim October 6- 12, 2013, as Fire Prevention Week in the City of Stillwater, and I urge all the people of Stillwater to check their kitchens for fire hazards and using safe cooking practices during Fire Prevention Week 2013, and to support the many public safety activities and efforts of the Stillwater Fire epartment. LAA.ayoft X Gel your brand new Wikispaces Classroom now and do "back to school" in style. Fall 2013 - Moses Joknhial 11 Moses Joknhial 11 Visit - October 3-4, 2013 LSD uth Sudan ugh In October 2013 Moses Joknhial 11 , Lost Boy of Sudan and founder of Rebuilding South Sudan Through Education , will travel to Stillwater from Duluth, Minnesota to provide an evening public presentation for the Stillwater community and to talk with 400+ Geography students in classrooms. Thursday, October 3rd, 7 p.m. Stillwater Junior High Auditorium Tickets Available Beginning September 19th $5 Student, $10 Adult To reserve tickets, contact damonsca.stillwater.kl2.mn.us or call 651 - 351 -6952 Proceeds to H2O For Life - Water For South Sudan X Get your brand new Wikispaces Classroom now and do "back to school' in style. United Panyang Primary School founded by Rebuilding South Sudan Through Education Contributions to http: / /fromsudantostillwater .wikispaces.com / are licensed under a Creative Commons Attribution Share -Alike 3.0 License. Portions not contributed by visitors are Copyright 2013 Tangient LLC toc l EXHIBIT "A" TO RESOLUTION #2013 -163 LIST OF BILLS Action Rental, Inc. Advanced Sportswear Air Down There Amdahl Locksmith, Inc. Chris Aramark Uniform Services, Inc AutoNation B &B Products /Rigs and Squads Boyer Trucks Brady Doug Braun lntertec Brownells Inc Bryan Rock Products, Inc. Carquest Auto Parts Century Link Century Power Equipment Cities Digital City of Bayport Comcast County Materials Corporation ECM Publishers Egger Alison Emergency Automotive Technologies FleetPride Fury Dodge Chrysler Gopher Bearing Grainger Granicus, Inc Heritage Embroidery and Design J.H. Larson Company Jefferson Fire and Safety, Inc. John Deere Landscapes /Lesco Lametti and Sons, Inc MacQueen Equipment Inc. Marshall Electric Company Menards Metropolitan Mechanical Contractors Middle St Croix Watershed WMO Midwest Playscapes Minnesota Wanner Co. Mn Dept of Transportation MnFIAM Book Store NAPA Auto Parts Nardini Fire Equipment Newman Signs NFPA Mixing trailer and concrete Embroidery on item provided Parts and Labor Privacy function electronic lock Uniforms and Mats Service Squad repairs heater motor Reimburse for mileage Professional services Parts for M16 rifles to make them operat Rip rap and bedding lime Parts and supplies Phone Repairs Document scanning Ammo 2000 rounds Internet, TV and voice Jt seal Publications Reimburse for mileage Parts Supplies Repairs Bushings IEC Contactor Quarterly billing Jacket Hansen Cooler with bottle filler Helmets Hose Gatorbag 20 gal Rock removal at Teddy Bear Park Parts Pull new wire for sprinkler outlet Supplies Repair Second half payment Pushbutton chrome plate Magnetic clutch assembly Inspections Books Auto parts and supplies Novec System Inspection & Battery Replac Stop Signs Banner, poster, brochures Page 1 218.03 164.59 74.05 796.00 660.29 27.77 6,227.41 76.30 53.11 2,210.00 1,749.33 565.28 234.69 40.42 105.50 2,170.27 1,260.00 548.80 296.24 191.25 44.86 315.26 201.94 610.24 10.10 208.44 1,053.42 62.00 1,076.23 691.49 591.55 1,438.54 138.87 187.65 505.97 499.00 16,822.57 124.62 544.58 2,101.43 198.79 739.40 315.44 1,889.02 495.44 EXHIBIT "A" TO RESOLUTION #2013 -163 North American Safety Office Depot Papco, Inc. R &R Specialties, Inc. Reliable Office Supplies Stillwater Gazette Stillwater Medical Group Stillwater Motor Company T.A. Schifsky and Sons, Inc. Tessman Seed Co. - St. Paul Thomson Reuters Toll Gas and Welding Supply Tri -State Pump and Controls, Inc. US Postal Service USAble Life Ward Diane Washington County Public Safety Radio Washington County Recorder Waste Management - Blaine Wingfoot Commercial Tire Winnick Supply Yocum Oil Company LIBRARY Baker and Taylor Brodart Co Brookside Plumbing Inc Comcast ECM Publishers Grainger Johnny's TV Inc. Menards Midwest Tape Office of Enterprise Technology Quill Corporation Toshiba Business Solutions, USA Washington County Library Ear plugs Paper Pressure hose assembly and supplies Ice paint Drafting Stool Subscription - planning Drug Screen Repairs and service Repairs and service Futerra Information charges S Oxygen Pump repair Postage for mailing machine Term Life Insurance Reimburse for mileage 3rd quarter 2013 Public and river heights mall Garbage waiver 6 Tires for #8 Hot rolled square Fuel Library materials Library materials Plumbing work Telecommunications Publications Ballasts AV Repairs Menards AV Materials Telephone Supplies Maintenance contract Lost material and recovery fee Page 2 52.37 110.83 495.70 826.41 151.20 109.00 58.00 579.16 11,533.02 221.92 102.96 85.19 740.46 4,000.00 393.60 62.15 4,200.84 94.00 40.28 1,560.50 22.90 8,140.60 1,146.61 2,138.90 350.00 56.90 40.20 97.44 199.00 29.23 1,048.31 332.14 307.21 170.90 35.95 APPROVING FIRE PROTECTION CONTRACT WITH TOWN OF STILLWATER BE IT RESOLVED, by the City Council of Stillwater, MN that the Fire Protection agreement from January 1, 2014 until December 31, 2016 between the City of Stillwater and Town of Stillwater, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 1st day of October, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk FIRE PROTECTION CONTRACT THIS AGREEMENT, made this I 2, day of SGp'64 4r, 2013, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of Stillwater, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after January 1, 2014, and until December 31, 2016, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City for the performance of this contract, for the period January 1, 2014 through December 31, 2014, the sum of One Hundred Forty -eight Thousand Six Hundred Fourteen and no /100ths Dollars ($148,614.00) payable one -half (1/2) by July 1, 2014 and the balance by December 31, 2014; for the period January 1, 2015 through December 31, 2015, the sum of One Hundred Fifty -three Thousand Seventy -two and no /100ths Dollars ($153,072.00) payable one -half (1/2) by July 1, 2015 and the balance by December 1, 2015; for the period January 1, 2016 through December 31, 2016, the sum of One Hundred Fifty -seven Thousand Six Hundred Sixty -four and no /100ths Dollars ($157,664.00) payable one -half (1/2) by July 1, 2016 and the balance by December 1, 2016. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV City shall maintain general liability insurance for its services and shall include Town as an additional insured for the term of this contract and any extensions thereof. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Town proof of such insurance coverages and the additional insured endorsement naming the Town annually by the anniversary date of this contract. 154509v2 (2014 -2016) City agrees to defend and indemnify Town against any claims brought or actions filed against Town or any officer, employee, or volunteer of Town for injury to, death of, or damage to the property of any third person or persons, arising from City's performance under this contract for services. Under no circumstances, however, shall City be required to pay on behalf of itself and Town, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for Town and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or joint enterprise between the parties. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF STILLWATER By David Johnson CITY OF STILLWATER By Ken Harycki, Mayor Attest: i Attest: Kath : chmoeckel, Clerk Diane F. Ward, Clerk 154509v2 (2014 -2016) MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: September 25, 2013 SUBJECT: Approval of MNDOT Temporary Permit to Construct DISCUSSION: MNDOT is requesting a Temporary Permit to Construct on city property located at the Northeast corner of Greeley and Highway 36. The permit is needed to tie in the slope from construction of the new North Frontage Road onto the city property. The permit covers roughly 9 feet wide and 200 feet long. The Temporary Permit to Construct document and a map showing the location of the area is included with the memo. The Temporary Permit to Construct would expire when construction is completed, that is anticipated to be at the end of 2014. RECOMMENDATION: Staff recommends that Council approve the easement as presented. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a resolution entitled APPROVING TEMPORARY PERMIT TO CONSTRUCT GREELEY STREET AND HIGHWAY 36, STILLWATER, MN RESOLUTION 2013 -165 APPROVING TEMPORARY PERMIT TO CONSTRUCT GREELEY STREET AND HIGHWAY 36 STILLWATER, MN WHEREAS, the Minnesota Department of Transportation is requesting a Temporary Permit to Construction on City property located at the Northeast corner of Greeley and Highway 36; and WHEREAS, the permit is needed to tie in the slope from construction of the new North Frontage Road onto the City property; and WHEREAS, the permit would expire when construction is completed, this is anticipated to be at the end of 2014. NOW THEREFORE, BE IT RESOLVED, that the City Council of Stillwater approves the Temporary Permit to Construct, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said permit. Adopted by the City Council for the City of Stillwater this 1St day of October, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk TEMPORARY PERMIT TO CONSTRUCT Dated: September 16, 2013 C.S. 8214 (36 =118) 905 Parcel 61 CITY OF STILLWATER County of Washington The State of Minnesota has by its Commissioner of Transportation established and designated the route of Trunk Highway No. 36 in Washington County, Minnesota. It is necessary that the State of Minnesota use for highway purposes real property situated in Washington County, Minnesota, described as follows: As shown in yellow on attached Exhibit A The undersigned, having an interest in the above described real property, understand that they are not required to surrender possession of real property without just compensation and are not required to surrender lawfully occupied real property without at least 90 days notice. For a valuable consideration, the undersigned hereby waive these rights and give the State of Minnesota an immediate right of entry and permit to tie in slopes necessary for the north frontage road /60`h St. N. This Permit will expire when construction is completed. MINNESOTA DEPARTMENT OF TRANSPORTATION 4M10 C.S. 8214(36= 45)905 0 E _ 1�.� L_ A +� " "E' °`�o 1,. li V �F 4s' S.P. 8214 -114 COUNTY Washington PARCEL NO 61 OWNER City of Stillwater Scale 1" = 100ft, z ri 11 0 i. \ll � W . ' ` — �x A2� i , � b \ 3 � ir `I Aire,. I P ' 4d1 1111® W. � ONG RO yi J 3683 VAMMMOMMMIMMMMEMMAMITIMMERME g®a, UTILITY EA CENT DOC. NO. 604380,1,2,5, 604708 • T *E. .' 'i9 ** * * „,,, * * PERMIT PAR. 61 , co d 0B.7a V18/1 JIV 3 �• // • �► i't \ �,* .' t) B1 *18 * * * * 1 I * MI I BY PERMIT PAR. 61 �� I €7 B 1 18 2 2 C`Um VI w N N a DRAINAGE EA o B118 \ o p I �► a / CO '& UTILI ASEM'N Y CO *, ' OC• :. 9182 �wZ B 1 1! a -- °�� IMF ■ ■ f -- t►7��ii�► m ■ HWAY \0. 3.6 N. I I I II I I I I i15 .......4.• al lirriall11111. bk. mE-mi ��ii,I.I"'� a 1/7” i-„ % EXHIBIT A .11902 '' al A RESOLUTION 2013 -166 APPROVING AN APPURTENANT NON - EXCLUSIVE EASEMENT FOR ACCESS AND UTILITY PURPOSES WITH SPRINT SPECTRUM L.P. BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the Easement between Sprint Spectrum L.P. the City of Stillwater, for access and utility purposes, is hereby approved and authorizes the Mayor and City Clerk to sign the Agreement. Adopted by the City Council of the City of Stillwater this 1 st day of October, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Sprint Nextel Mailstop: KSOPHT0101 -Z2650 6391 Sprint Parkway Overland Park, KS 66251 -2650 SprintlNextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER [space above this line for Recorder's use] EASEMENT As of this day of , 2013, in consideration of a monthly payment of Four hundred and fifty dollars ($450.00) and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, The City of Stillwater, a Minnesota municipal corporation ( "Grantor "), hereby grants and conveys to Sprint Spectrum L.P., a Delaware limited partnership, ( "Grantee "), and each of its affiliates, an appurtenant non - exclusive easement for access and utility purposes under, over, through and across a portion of land belonging to Grantor and described in the attached Exhibit A (the "Property "). The Easement is for the benefit of and appurtenant to a wireless communications facility, as may be modified or extended from time to time, located on or near the Property and described in the attached Exhibit B (the "Communications Site "). The Easement area will be located as more particularly described in the attached Exhibit C ( "Easement Tract "), and shall be subject to the following terms: 1. "Access purposes" include, but are not limited to, pedestrian and vehicular ingress and egress to and from the local public roadway, parking, maintenance, loading and unloading, 24 hours per day, 7 days per week. 2. "Utility purposes" include, but are not limited to, the installation, repair, alteration, maintenance, and removal of telephone, electrical and other utility lines, equipment and appurtenances, above or below grade. 3. This Easement runs with the land as to all property burdened and benefited, including any division or partition of such property. The rights, covenants and obligations contained herein shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors, assigns, tenants, subtenants, mortgagees and licensees. Grantee's rights hereunder shall not lapse in the event Grantee does not use the Easement Tract or exercise its rights hereunder. 4. This Easement will terminate sixty (60) days after Grantee and its affiliates (and each of their respective heirs, successors, assigns, tenants, subtenants, mortgagees and licensees) stop using the Communications Site for communications purposes because of the expiration or termination of the lease or other agreement giving Grantee the right to use the Communications Site (and any extension, renewal, modification or replacement of that lease Easement Agreement (Rev. 4/28/2006) Page 1 of 6 Sprint/Nextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER or other agreement). Notwithstanding the foregoing, Grantee may terminate the easement at any time upon thirty (30) days prior notice to Grantor. Within thirty (30) days following the termination of this Easement, Grantee at Grantee's sole expense shall prepare and deliver a document in proper recordable form confirming the termination of the Easement and releasing the Property from the Easement. Grantee shall also tender therewith to Grantor payment of the recording costs necessary to record said release in the office of the Washington County Recorder. 5. Grantor warrants to Grantee that Grantor owns the Property in fee simple absolute and has the right and authority to convey this Easement. 6. All notices must be in writing and are effective only when deposited in the U.S. mail, certified mail, return receipt requested and postage prepaid or when sent via overnight delivery service. Notices to Grantee are to be sent to: Sprint Property Services, Mailstop KSOPHT0101- Z2650, 6391 Sprint Parkway, Overland Park, Kansas 66251 -2650, with a mandatory copy to: Sprint Law Department, Mailstop KSOPHT0101- Z2020, 6391 Sprint Parkway, Overland Park, Kansas 66251 -2020, Attn.: Real Estate Attorney. Notices to Grantor must be sent to the address shown underneath Grantor's signature. The Grantor has caused this instrument to be executed this day of , 2013. ACKNOWLEDGED AND AGREED TO: GRANTEE: Sprint Spectrum L.P. By: GRANTOR: City of Stillwater, a Minnesota municipal corporation By: Name: Larry D. Hansen Title: City Administrator Address: City Hall, 216 North 4th Street Stillwater, MN 55082 Name: Matthew Bell Title: Manager Real Estate Easement Agreement (Rev. 4/28/2006) 2 RETURN TAX STATEMENT TO: GRANTOR: City of Stillwater, MN City Hall, 216 North 4th Street Stillwater, MN 55082 Attn: Larry D. Hansen GRANTEE: Sprint Property Services Mailstop: KSOPHT0101 -Z2650 6391 Sprint Parkway Overland Park, KS 66251 -2650 Attn: Sprint/Nextel Property Tax Department Easement Agreement (Rev. 4/28/2006) 3 Sprint/Nextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER SprintlNextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER STATE OF ) ss. COUNTY OF ) Acknowledgment by Individual Pursuant to Uniform Acknowledgment Act On this day of , 2013, before me, the undersigned officer, personally appeared , known to me (or satisfactorily proven) to be the person whose name is subscribed to the within instrument and acknowledged that she/he executed the same for the purposes therein contained. In witness whereof I hereunto set my hand and official seal. Title of Officer/Notary STATE OF 11SOic ) ss. COUNTY OF JohnKvi Acknowledgment by Corporation Pursuant to Uniform Acknowledgment Act On this day of , 2013, before me, the undersigned officer, personally appeared j Mj�- geA , who acknowledged herself/himself to be the AMA' geAl ES--at G (Officer's Title) of i ' - 1m L. P (Name of Corporation), a corporation, and the she/he, as such motnow. Real R (Officer's Title), being authorized so to do, executed the foregoing instrument'for the purposes therein contained, by signing the name of the corporation by herself/himself as MOInaleff Real WAirt (Officer's Title). U In witness whereof I hereunto set my hand and official seal. Easement Agreement (Rev. 4/28/2006) ROSENIE BOOKER Notary Public, State of Kansas ..... My Appointment Expires t1 - 01,!01.20r) 4 Sprint/Nextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER EXHIBIT A Legal Description of the Property Owned by the City of Stillwater and Burdened by the Easement described herein: (per US Title Solutions Report of Title File No. 39573- MN1204 -5010) All that part of the Northwest Quarter (NW 1 /4) of the Northeast Quarter (NE 1 /4) of Section Thirty -two (32) in Township Thirty (30) North of Range Twenty (20) West of the Fourth Meridian, described as follows. to -wit: Beginning at the Northwest earner of said tract and running thence Easterly along the North line thereof, a distance of One Hundred Ninety -one (191) feet. more or less. to a point opposite the Southwest Comer of Block Twenty -five (25) of McKinstry and Seeleys Second Addition to Stillwater, Minnesota; thence Southerly parallel with the West line of said tract to a point One Hundred (100) feet South of the North line of said tract; thence Easterly parallel with the South line of said Block Twenty -five (25) Fifty (50) feet; thence Southerly parallel with the West line of said tract One Hundred Thirty (130) feet; thence Westerly parallel with the South line of Blocks Twenty -five (25) and Twenty -six (26) of McKinstry and Seeleys Second Addition One Hundred Thirty (130) feet; thence Northerly parallel with the West line of said tract One Hundred Ninety (190) feet; thence Westerly parallel with the South line of Black Twenty -Six (26) of McKinstry and Seeleys Second Addition One Hundred Eleven (111) feet, more or less, to the West line of said tract; thence Northerly along said West line of said tract Fifty (50) feet, more or less, to the place of beginning containing approximately 0.6937 acre, according to the United States Government Survey thereof; excepting and reserving unto the said parties of the first port, their heirs and assigns. a perpetual right of way and easement over and across the North Fifty (50) feet of said property for purposes of ingress and egress to and from the so- called "st. Paul Road ". Grantor Initials: Grantee Initials: Easement Agreement (Rev. 4/28/2006) 5 Sprint/Nextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER EXHIBIT B Legal Description of the Communications Site Benefitted by the Easement Described herein: An easement for lease area purposes over and across that part of the Northwest Quarter of the Northeast Quarter of Section 32, Township 30, Range 20, Washington County, Minnesota, described as follows: Commencing at the northwest corner of said Northeast Quarter; thence South 00 degrees 10 minutes 37 seconds East, bearings based on Washington County Coordinate Grid, along the west line of said Northeast Quarter, a distance of 191.93 feet; thence North 89 degrees 49 minutes 23 seconds East, a distance of 203.20 feet to the point of beginning of the lease area to be described; thence North 03 degrees 54 minutes 31 seconds West, a distance of 15.00 feet; thence North 86 degrees 05 minutes 29 seconds East, a distance of 16.00 feet; thence South 03 degrees 54 minutes 31 seconds East, a distance of 15.00 feet; thence South 86 degrees 05 minutes 29 seconds West, a distance of 16.00 feet to said point of beginning. Said lease area contains 240 square feet. Grantor Initials: Grantee Initials: / Easement Agreement (Rev. 4/28/2006) 6 Sprint/Nextel Site Number: MS21XC935 Site Name: KEEBLER/STILLWATER EXHIBIT C Legal Description and Survey of Easement Tract An easement for access and utility purposes, 15.00 feet in width, over, under and across the Northwest Quarter of the Northeast Quarter of Section 32, Township 30, Range 20, Washington County, Minnesota. The center line of said access and utility easement is described as follows: Commencing at the northwest corner of said Northeast Quarter; thence South 00 degrees 10 minutes 37 seconds East, bearings based on Washington County Coordinate Grid, along the west line of said Northeast Quarter, a distance of 190.35 feet; thence North 89 degrees 49 minutes 23 seconds East, a distance of 206.27 feet to the point of beginning of the center line to be described; thence North 03 degrees 54 minutes 31 seconds West, a distance of 33.91 feet; thence North 24 degrees 18 minutes 39 seconds West, a distance of 56.47 feet; thence North 01 degree 27 minutes 15 seconds East, a distance of 49.78 feet to the southerly line of West Willard Street and said center line there terminating. Said access and utility easement contains 2,102 square feet Grantor Initials: Grantee Initials: At Easement Agreement (Rev. 4/28/2006) 7 _Xhibil C S UNE OF BLOCK 26, McKINSTRY AND SEELEYS SECOND ADOIDON -. -N.W. CORNER OF THE N.E. 1/4 OF SEC. 32, TWP. 30 N, RGE. 20 W, WASHINGTON COUNTY, MN (FOUND C.I.M.) W cc W 58832'45'E 191.00 N. LNE OF 771E N0 1/4 0r j SEC. 32, 7MP. 3Q RCF. 20-' `-- PERPETUAL RIGHT -OF -WAY AND EASEMENT FOR 771E PURPOSE OF INGRESS & EGRESS PER LEGAL DESCRIPTION - WEST WILLARD STREET ,-UNE PARALLEL IM7H 171E S UNE OF BLOCK 26, McIGNS7RY AND SEELEYS SECOND ADDITION S LINE OF BLOCK 24 6809519) AND 56010)5 SEC0N0 ADDITION-% CORNER OF BLOCK 25, M8//NSTRY Ir AND 5001115 SECOND AOOITK9 7 e..LS N0. 13774 111 .-LINE PARALLEL WIN DIE W. LINE OF THE NE 1/4 OF SEC 32. MP. J0, RGE 20. W 9 3 68939'70' 10.93 50001-IERLY LINE OF , X796 W WILLARD STREET j y 296/ 2. / - PARENT PROP R1 Y LINE / / :4- POWER POLE 6� t,9 - M'/7RANSF0RM53 __ GA TE- - - - - -_ _ X / a ■r- `96 P. -317E BENCHMARK: SEAT B�IKES� '' ELEVATION = 964.79.5004 4 i \4'01 \`�N,,'MwNL / CORNER OF THE SE. 1/4 OF SEC. 32, Two. 30 N. RGE. 20 W, WASHINGTON COUNTY, MN (FOUND C.I.M.) DRAWING NAME: 35391.dwg JOB NO. 35391 FILE NO. 6035 FIELD BOOK PAGE 2859 23 -996- \ \ \� y\ \ L96 - -�\ ..;,• ''.....\4L \\ 9y65 // PROPERTY OWNER: CITY OF STILL,WW TER \ / / PROPERTY ADDRESS: 2001 W AILLARO ST. II --� _ '\ tm _` -6' \ °.' A "1.5 \ •-LINE PARALLEL MTH THE S UNE OF BLOCK 24 UXIONSTRY AND SE LEYS SECOND ADDITION V .996/ PARCEL NUMBER: 32.030.20.72.0033 CENTERLINE OF THE- - -- - y • T ` \ �w� tR PROPOSED 15-FOOT 70E = ACCE SS AND UMT \ EASEMENT - --- -� \ ` I ss1 iw I +# .I\ 141 I) 4 V 4. i --4 T PROPOSED 15 -FOOT NIDE - -_ -^ ACCESS AND UTILITY '-- EASEMENT A % N89'49'23'E 206.27 EXISTING WATER TOWER APPROXIMATE LOCATION OF EXISTING SPRINT---. LEASE AREA .15 SHOWN ON PLANS PROVIDED BY EDGE CONSUL DNG ENGINEERS, INC. POINT OF BEGINNING OF THE -= PROPOSED 15 -FOOT WIDE ' / .-LINE PARALLEL IM114 THE S UNE ACCESS AND UTILITY .- PARENT PROPERTY LINES --' I OF BLOCKS 25 & 26, McIONS7RY EASEMENT 11 AND SEELEYS SECOND AD0ITION 1 - EQUIPMENT SHE/ 7ER N8939'10'W 130.00 . 'PARENT PROPERTY DESCRIPTION : (per US Title Solutions Report of Title File No. 39573- MN1204 -5010) All that port of the Northwest Quarter (N91/4) of the Northeast Quarter (NE1 /4) of Section Thirty -two (32) in Township Thirty (30) North of Range Twenty (20) West of the Fourth Meridian, described as follows, to -wit: Beginning at the Northwest corner of said tract and running thence Easterly along the North line thereof, a distance of One Hundred Ninety -ore (191) feet, more or less, to a point opposite the Southwest Comer of Block Twenty -five (25) of McKinstry and Seeleys Second Addition to Stillwater, Minnesota; thence Southerly parallel with the West line of said tract to a point One Hundred (100) feet South of the North line of said tract; thence Easterly parallel with the South line of sold Block Twenty -five (25) Fifty (50) feet; thence Southerly parallel with the West line of said tract One Hundred Thirty (130) feet; thence Westerly parallel with the South line of Blocks Twenty -five (25) and Twenty -six (26) of McKinstry and Seeleys Second Addition One Hundred Thirty (130) feet; thence Northerly parallel with the West line of said tract One Hundred Ninety (190) feet; thence Westerly parallel with the South line of Block Twenty -Six (26) of McKinstry and Seeleys Second Addition One Hundred Eleven (111) feet, more or less, to the West line of said tract; thence Northerly along said West line of said tract Fifty (50) feet, more or less, to the place of beginning, containing approximately 0.6937 acre, according to the United States Government Survey thereof; excepting and reserving unto the said parties of the first part, their heirs and assigns, a perpetual right of way and easement over and across the North Fifty (50) feet of said property for purposes of ingress and egress to and from the so- called "St. Paul Road ". PROPOSED ACCESS & UTILITY EASEMENT DESCRIPTION : An easement for access and utility purposes, 15.00 feet in width, over, under and across the Northwest Quarter of the Northeast Quarter of Section 32, Township 30, Range 20, Washington County, Minnesota. The center line of said access and utility easement is described as follows: Commencing at the northwest corner of said Northeast Quarter; thence South 00 degrees 10 minutes 37 seconds East, bearings based on Washington County Coordinate Grid, along the west line of said Northeast Quarter, a distance of 190.35 feet; thence North 89 degrees 49 minutes 23 seconds East, a distance of 206.27 feet to the point of beginning of the center line to be described; thence North 03 degrees 54 minutes 31 seconds West, a distance of 33.91 feet; thence North 24 degrees 18 minutes 39 seconds West, a distance of 56.47 feet; thence North 01 degree 27 minutes 15 seconds East, a distance of 49.78 feet to the southerly line of West Willard Street and said center line there terminating. Said access and utility easement contains 2,102 square feet. NOTES: 1. The orientation of this bearing system is oases on me wasnrngcon uoumy war 0001= t,...,.....- _....� I 2. BENCHMARK: Top of the Cast iron monument located at the northwest corner of the Northeast Quarter of Section 32. Elevation = 949.96 feet (NAVD 88) per MNOOT VRS Network. 3. Access to the existing compound area is from West Willard Street. 4. The legal description. and easement information used in the preparation of this survey were based on the Report of Title issued by US Title Solutions beoring -File No. 39573- MN1204 -5010, having a date of report of April 20, 2012. - .. 5. According to the Federal Emergency Management Agency Web Site the property is locoted within Flood Zone X (areas determined to be outside the 0.2% annual chance floodplain) as shown on Federal Flood Insurance Rate Map No. 2716300262E dated February 3, 2010. 6. Apparent property owner and parcel number information were obtained from the Washington County Property Information Web Site. 7. Existing utilities, services and underground structures shown hereon were located either physically, from existing records mode available to us, by resident testimony, or by locations provided by Gopher One per ticket No. 122912051. Other utilities and services may be present. Verification and location of all utilities and services should be obtained from the owners of the respective utilities prior to any design, planning or excavation. 8. This survey does not purport to show all improvements. LEGEND Q FOUND CAST IRON MONUMENT • FOUND IRON MONUMENT NAIL• SET NAIL m ELECTRIC BOX EB UTILITY BOX it UTILITY POLE E- GUY WIRE © COMMUNICATION BOX - e -a -o- CHAIN LINK FENCE 0/0 OVERHEAD 'WIRE FO UNDERGROUND FIBER OPTIC WATERMAIN rv'v-v-v-rv'+ry -1 TREELINE 010255 SPOT ELEVATION -1025- EXISTING CONTOUR LINE OROK° TREE I I BITUMINOUS SURFACE CONCRETE SURFACE GRAVEL SURFACE Grid North Magnetic North 00 °09' 0 20 40 60 E SCALE IN FEET Sprint Together with Nextel 511 11114 AVE S.eWTE120 MIMEAPOLIS,11.1 55415 1EL: 6D- 251 -7864 FAX: 612-311 -8603 Edge Consulting Engineers, Inc. 624 Water Street Prairie du Sac, WI 53578 TELE: 608.644.1449 HERS' Egan, field & Nowak, Inc. land surveyors since 1872 CIEDCED 8Y: APPROVED BY, DATE DESCRIPTION MT. CER77FICA770N: I hereby certify that this survey was prepared by me or under my direct supervision and that l am o duly Licensed Land Surveyor under the laws of the State of Minnesota. Dote of survey October 30, 2012 Egan, Field & l wr3kl Al c. Land S LICENSED LANNS Lee Minnesota Licen 33 SITE NAME KEEBLER STILLWATER QWEST MN443 SITE NUMBER MS21XC93S SITE ADDRESS 2001 W. WILLARD ST. STILLWATER, MN 55082 SHEET NAME PLAT OF SURVEY SHEET NUMBER 1:=)S-1 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders,tector of Public Works DATE: September 27, 2013 SUBJECT: Approval for concrete sidewalk repairs on the 2013 Street Project. DISCUSSION: As part of the 2013 street project, additional sidewalk repairs were planned to eliminate trip hazards along the sidewalk. This work involves horizontally cutting the concrete to eliminate the difference in elevation at a sidewalk joint. This process is less intrusive than removing and installing new sidewalk panels and is less expensive. There are 40 different areas of repairs on the project and the work would be completed in less than two days. Staff obtained two quotes with a low bid from Sidewalk Saves ,LLC with a price of $14 per in. ft of repair. This amounts to roughly $2800 in repairs. RECOMMENDATION: It is recommended that Council approve Sidewalk Savers, LLC for the concrete repair work in the amount $14 per in ft. Staff had budgeted $3000 for this work and recommend that the work not exceed this amount. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion pass a motion Approving Sidewalk Savers, LLC, to perform sidewalk repairs not to exceed $3000.00 Memorandum To: Mayor and City Council From: Tim Moore, Public Works Superintendent Date: August 16, 2013 Re: Lowell Park Restroom Demolition DISCUSSION Staff has received to quotes for the demolition of the Lowell Park Restrooms. The quotes include demolition and removal of the existing bathroom and the installation of new sewer and water service. Bell's Trucking was the low quote for $6500.00. The city has worked with Bell's trucking in the past and they have performed well. RECOMMENDATION Staff recommends contracting with Bell's Trucking for $6500.00 for demolition and installation of sewer and water service for the Lowell Park Restroom project. The money will come from the Parks Capital Outlay Improvement Fund. TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and City Council Shawn Sanders, Director of Public Works September 25, 2013 2013 Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Projects 2013 -02 DISCUSSION: This year's street improvement project is substantially completed except for some minor restoration areas and the final lift of bituminous on the reconstructed streets. The project included these areas: Street reconstruction • Pine Street (Broadway to 3rd St S ) • Pine Street (Holcombe to Greeley St) • William Street (Willard to Pine) • Martha Street(Willard to Pine) Mill and Overlay • Churchill (3rd St S to Greeley Street) • Pine Street (3rd St S to Greeley Street) • Myrtle Street (Main Street to 3r1 St S) Final construction cost of the project is estimated to be the same as in the feasibility study or $1,262,542.25. Assessment rates were adjusted on the mill and overlay portion of the project due to miscalculation of overall frontage (Myrtle Street was omitted). This resulted in a lower rate for the commercial properties but increased the residential properties. Also, contract prices for water service replacement were higher than estimated which resulted in a higher assessment rate. The table below shows assessments rates for the project.: * Corner lots are assessed .5 unit per side improved Preliminary Assessment Rate Proposed Final Assessment Rate Reconstructed streets $10,500/ unit $10,500/ unit Mill and overlay streets $1734.11 / unit $1999.67/ unit Mill and overlay cost per foot $28.77 $24.09 Galvanized Water service Replacement $1645.42/ unit $1716.68 /unit * Corner lots are assessed .5 unit per side improved Street improvements costs are assessed 50% to the affected property owner and Water service replacement cost are assessed at 100 %. There have been two objections to date and they have been resolved The assessment period would be 10 years at an interest rate of 4.0 %. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, and adopt the attached assessment roll for the 2013 Street Improvement Project. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2013 - , RESOLUTION ADOPTING ASSESSMENT FOR 2013 STREET IMPROVEMENT PROJECT (PROJECT 2013 -02) RESOLUTION ADOPTING ASSESSMENT FOR THE 2013 STREET IMPROVEMENT PROJECT (PROJECT 2013 -02) L.I. 398 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the 2013 Street Improvement Project for the following area: Properties abutting Pine Street (Broadway St to Greeley St), William Street (Willard St to Pine St), Martha Street (Willard St to Pine St), Churchill Street (3rd St to Greeley St) and Myrtle Street (Main St to 3`d St S). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10 years, the first of the installments to be payable on or before the first Monday in January 2014, and shall bear interest at the rate of four (4) percent per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2013. If the assessment is not paid by November 15, 2013, accrued interest from the date of the adoption of the assessment roll through December 31, 2014 will be added with the first installment due in 2014. If payment is not received by November 15, 2013, the amount listed above will be collected over a 10 -year period with interest added at 4% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 1st day of October 2013. ATTEST: Ken Harycki, Mayor Diane F. Ward, City Clerk ASSESSMENT PERIOD: 10 YEARS 4% INTEREST RATE FINAL ASSESSMENT ROLL 2013 STREET IMPROVEMENT PROJECT PROJECT 2013 -02, U 398 - -- __ _.- ___.____ . STREETS TOTAL TOTAL ASSESSMEts RECONSTRUCTED MILL AND OVERLAY SI1tEET WATER GEOCODE TAXPAYER NAME TAXPAYER ADDRESS TAXPAYER CITY Corner Full Commercial . Corner 1 FuU Commercial SERVICE ASSESSMENT 2803020330053 2803020330091 BATAGLIA DAVID A 904 PINE ST W STILLWATER MN 55082 85.250.00 $5,250.00 0.00 85,250.00 MARTIN DONALD W JR 425 GREELEY ST S STILLWATER MN 55082 85,250.00 $5,250.00 1716.68 2803020330092 RUNGE CARLISLE FORD & SUSAN 901 W PINE ST STILLWATER MN 55082 510,500.00 $10,500.00 0.00 $6,966.68 2803020330093 RUNGE CARLISLE FORD & SUSAN 901 W PINE ST STILLWATER MN 55082 80.00 50.00 $10,500.00 2803020330094 HUDDLESTON HOWARD & CYNTHIA 917 PINE ST W STILLWATER MN 55082 55,250.00 85,250.00 50.00 50.00 2803020330096 HOLGER ROGER G 904 WILLARD ST W STILLWATER MN 55082 55,250.00 $5,250.00 50.00 85,250.00 2803020340019 FITZSIMMONS BRANDON & ALEXANE 704 PINE ST W STILLWATER MN 55082 $5,250.00 55,250.00 50.00 $5,250.00 2803020340020 STURM ALBERT J JR & MARLYS 712 PINE ST W STILLWATER MN 55082 510,500.00 510,500.00 50.00 $5,250.00 2803020340021 SMITH LUCY L 718 PINE ST W STILLWATER MN 55082 $10,500.00 510,500.00 $1,716.68 510,500.00 2803020340022 MATTSON KRISTI 722 PINE ST W STILLWATER MN 55082 $10,500.00 $10,500.00 $1,71.6.68 $12,216.68 2803020340023 DOE KATHRYN L 804 PINE ST W STILLWATER MN 55082 $10.500.00 $10,500.00 $1,716.68 812,216.68 2803020340024 MILLER DEWEY P 810 PINE ST W STILLWATER MN 55082 $10,500.00 510,500.00 50.00 512,216.68 $10,500.00 2803020340025 SEDGLEY JULIANA S 818 PINE ST W STILLWATER MN 55082 $10,500.00 $10,500.00 $1,716.68 2803020340026 QUIST CARL G & DERENE M 820 PINE ST W STILLWATER MN 55082 85,250.00 $5,250.00 $12,216.68 2803020340054 GRETCHEN MCCORMACK REV TRS 1334 S 4TH ST STILLWATER MN 55082 $10,500.00 $10,500.00 50.00 $0.00 55,250.00 2803020340055 2803020340056 MUSSER NANCY AND KENT 806 WILLARD ST W STILLWATER MN 55082 55,250.00 $5,250.00 $0.00 510,500.00 LAMANNA WILLIAM M & KATHLEEN 703 PINE ST W STILLWATER MN 55082 $10,500.00 $10,500.00 55,250.00 2803020340057 GRETCHEN MCCORMACK REV TRS 1334 S 4TH ST STILLWATER MN 55082 50.00 51,716.68 $0.00 S12,216.68 2803020340058 2803020340061 TIERNEY THOMAS E & PAULA S 717 PINE STW STILLWATER MN 55082 510,500.00 510,500.00 $0.00 50.00 2803020340062 GRAYBILL RITA J 801 W PINE ST STILLWATER MN 55082 812,004.80 512,004.80 $0.00 $10,500.00 DONAR BRIAN T 811 PINE ST W STILLWATER MN 55082 $10,500.00 810,500.00 $1,716.68 812,004.80 2803020340064 MOSLEY JEFFREY & TARA HANDLOS,,817 PINE ST W STILLWATER MN 55082 $10,500.00 510,500.00 $0.00 $12,216.68 2803020340065 ULRICH LORRAINE R 821 PINE ST W STILLWATER MN 55082 510,500.00 810,500.00 50.00 510,500.00 2803020340066 FRESONKE JOHN E 846 WILLARD ST STILLWATER MN 55082 55,250.00 85,250.00 50.00 510,500.00 2803020340068 HOWE GARY R 13210 56TH ST N STILLWATER MN 55082 $10,500.00 510,500.00 80.00 $5,250.00 2803020340069 HEBERT KEITH A & AMBER D 520 PINE ST W STILLWATER MN 55082 $5,250.00 $5,250.00 51,716.68 510.500.00 $6,966.68 2803020340076 GANAPES PETER & SUZANNE SCHIL 604 PINE ST W STILLWATER MN 55082 55,250.00 $5,250.00 50.00 $5,250.00 2803020340077 HEIDBRINK CHARLES G & RITA Z 610 W PINE ST STILLWATER MN 55082 $10,500.00 810,500.00 $1,716.68 2803020340078 RHODES JOHN D & MONICA R 620 PINE ST W STILLWATER MN 55082 85,250,00 55,250.00 $0.00 512,216.68 2803020340115 MIKKELSON MICHAEL E & AUDREY 504 HOLCOMBE ST S STILLWATER MN 55082 55,250.00 55,250.00 81,716.68 55,250.00 2803020340116 SCHOUWEILER PETER T 1302 SMITH ST W ORLANDO FL 32804 $10,500.00 $10,500.00 $1,716.68 $6,966.68 2803020340117 FORREST JOSEPH C TRS 107 1ST ST SOMERSET WI 54025 55,250.00 $5,250.00 50.00 $12,216.68 2803020340121 GMAC MTG LLC PO BOX 8300 FORT WASHINGTON PA 19034 510,500.00 $10,500.00 $0.00 55,250.00 2803020340122 DEAN PAUL M & ABIGAIL T 603 PINE ST W STILLWATER MN 55082 55,250.00 $5,250.00 $0.00 510,500.00 2803020340123 YANISH ALICE J 619 PINE ST W STILLWATER MN 55082 f $10,500.00 510,500.00 $0.00 $5,250.00 2803020340124 GREEDER THOMAS R & SANDRA R PO BOX 106 MARINE ON ST CROIX MN 55047 $10,500.00 510,500.00 50.00 $10,500.00 2803020340125 DUNNIGAN TERRANCE E & HEIDI L 511 MARTHA ST S STILLWATER MN 55082 $10,500.00 510,500.00 $0.00 510,500.00 2803020340126 FRANK IRA L & MARTHA F 716 WILLARD ST STILLWATER MN 55082 $5,250.00 $5,250.00 510,500.00 2803020340127 2803020410001 FRANK IRA L & MARTHA F 716 WILLARD ST STILLWATER MN 55082 50.00 $0.00 50.00 $5 250.00 CHESTNUT LLC 13024 BEVERLY PARK RD `MUKILTEO WA 98275 $2,794.44 $2,794.44 50.00 2803020410002 2803020410003 RHR INVESTMENTS LLC 2101 HENNEPIN AVE 200S MINNEAPOLIS MN 55405 52,720.48 $2,720.48 50.00 50.00 52,794.44 2803020410095 PAIEMENT LAW OFFICE LLC 221 MYRTLE ST E STILLWATER MN 55082 8770.88 $770.88 $0.00 52,720.48 2803020410104 SOUND PROP LLC 104 MAIN ST N STILLWATER MN 55082 $2,023.56 52,023.56 50.00 $770.88 2803020410126 MARINE LEASING LLP 241 INTERLACKEN WAY STILLWATER MN 55082 $1,204.50 51,204.50 52,023.56 2803020420058 GARTNER PROP LLC SPGLI LLC 220 MYRTLE ST STILLWATER MN 55082 $3,613.50 $3,613.50 50.00 $1,204.50 2803020420058 (LOWELL INN) LOWELL INNi(SPGLI 216 N 4TH ST STILLWATER MN 55082 50.00 $3,613.50 2803020420061 LLG) TRINITY LUTHERAN 1022ND ST'N STILLWATER MN 55082 $3,637.59 $2,168.10 50.00 $3,637.59 50.00 $0.00 $0.00 $3,637.59 2803020420062 CHURCH SPGLI LLC PO BOX 339 STILLWATER MN 55082 2803020420062 2803020420093 (MARK BALAY ARCH.) MARK S BALAY ARCHITECTS ( SPGLI 102 216 N 4TH ST STILLWATER MN 55082 52,168.10 $0;00 50.00 $2,168.10 110 MYRTLE ST E STILLWATER? MN 55082 $1,445.40 50.00 50.00 2803020420104 STILLWATER LLC CITY CENTER 20730 HOLYOKE AVE # 125 LAKEVILLE MN 55044 53,613.50 $1,445.40 53,613.50 50.00 $1,445.40 PLAZA LLC PO BOX 209 STILLWATER MN 55082 51,204.50 50.00 $3,613.50 $1,204.50 $0.00 $1,204.50 2013 -02 1 of 3 9/26/2013 ASSESSMENT PERIOD: 10 YEARS 4% INTEREST RATE FINAL ASSESSMENT ROLL 2013 STREET IMPROVEMENT PROJECT PROJECT 2013 -02, LI 398 2013 -02 2 of 3 9/26/2013 STREETS TOTAL WATER SERVICE TOTAL -ASSESS-M-6 RECONSTRUCTED MILL AND OVERLAY STREET GEOCODE 2803020420105 TAXPAYER NAME TAXPAYER ADDRESS TAXPAYER CITY Corner Full Commercial Corner Full Commercial $1,204.50 ASSESSMENT AMERICAN LEGION POST 48 103 3RD ST S STILLWATER MN 55082 51,204.50 $0.00 51,204.50 51,204.50 5999.84 2803020420106 STILLWATER POST NO 48 103 3RD ST S STILLWATER MN 55082 51,204.50 $1,204.50 50.00 2803020430001 MEYER JOSHUA F 426 PINE ST W STILLWATER MN 55082 5999.84 5999,84 50.00 2803020430006 VAUGHN JOHN T 504 5TH ST S STILLWATER MN 65082 $999.84 5999.84 50.00 $999,84 2803020430007 HAUER MATTHEW J 313 PINE ST STILLWATER MN 55082 51,999.67 51,999.67 50.00 51,999.67 2803020430013 DREWS JEREMY P & ERIN 319 PINE ST W STILLWATER MN 55082 $3,252.15 53,252.15 50.00 53,252.15 2803020430019 GARDNER KAREN M 411 W PINE ST STILLWATER MN 55082 51,999.67 $1,999.67 50.00 51,999,67 2803020430020 JUELICH RICHARD J & RENEE C 504 6TH ST S STILLWATER MN 55082 5999.84 5999.84 50.00 5999.84 2803020430030 PRUST ROBIN 8, JANET 429 PINE ST W STILLWATER MN 55082 5999.84 5999.84 50.00 5999.84 2803020430031 MACK KRISTIE J & JOSHUA J 421 PINE ST W STILLWATER MN 55082 51,999.67 51,999.67 50.00 $1,999.67 51,999.67 50.00 2803020430032 STELLMACH MARY A TRS 415 PINE ST W STILLWATER MN 55082 51,999.67 $1,999.67 50.00 2803020430047 CITY OF STILLWATER 216 4TH ST N STILLWATER MN 55082 50.00 50.00 50.00 2803020430054 CHURCH OF ST MARY 407.5 5TH ST STILLWATER MN 55082 53,613.50 53,613.50 50.00 53,613.50 $999.84 2803020430055 KILTY PROP LLC 118 OAK ST W STILLWATER MN 55082 5999.84 5999.84 50.00 2803020430060 NELSON MARK C & DEBORAH L 215 PINE ST W STILLWATER MN 55082 51999.67 51,999.67 50.00 51,999.67 2803020430061 VAN HORNE RICHARD & SUZANNE 223 PINE ST W STILLWATER MN 55082 5999.84 5999.84 $0.00 $999.84 2803020430064 WASHINGTON COUNTY 11660 MYERON RD N STILLWATER MN 55082 57,227.00 53,613.50 57,227.00 53,613.50 $0.00 50.00 57,227.00 53,613.50 2803020430076 CHURCH OF ST MARY 407 S 5TH ST STILLWATER MN 55082 2803020430079 JUDITH GILBERT DAVIS REV TRS 320 PINE ST W STILLWATER MN 55082 5999.84 5999.84 50.00 5999.84 2803020430086 MARSHALL DAVID L &JANET 9590 JAMACA AVE N MAHTOMEDI MN 55115 $1,599.74 51,599.74 50.00 51,599.74 2803020430087 JACKSON ERIC H & JERILYN K 422 W PINE ST STILLWATER MN 55082 51,999.67 $1,999.67 $0.00 51,999.67 2803020430108 ADCOCK JOANNE 500 4TH ST S STILLWATER MN 55082 5999.84 5999.84 $0.00 5999.84 2803020440022 KRASKE MARK B & PATRICIA A 438 BROADWAY ST S STILLWATER MN 55082 55,250.00 55,250.00 50.00 55,250.00 2803020440023 BOBLIT JOEL & SARAH JAYCOCKS 437 2ND ST S STILLWATER MN 55082 55,250.00 $5,250.00 51,716.68 56,966.68 2803020440027 SUPERVALU INC 7075 FLYING CLOUD DR EDEN PRAIRIE MN 55344 530,012.00 530,012.00 $0.00 530,012.00 2803020440028 MICHAUD CHRISTINA A & JOHN L 904 1ST ST N STILLWATER MN 55082 55.250.00 55,250.00 50.00 55,250.00 2803020440029 ROOENBURG'STEVEN J & DENISE 11560 PALISADE AVE N STILLWATER MN 55082 510,500.00 510,500.00 50.00 510,500.00 2803020440030 LAMERS GERHARDT J 113 E PINE ST STILLWATER MN 55082 510,500.00 510,500,00 50.00 510,500.00 55,250.00 50.00 2803020440038 ROLOFF DAVID W 109 PINE ST E STILLWATER MN 55082 55,250.00 55,250.00 50.00 2803020440041 ROLL STEVEN E & LORI A 502 BROADWAY ST S STILLWATER MN 55082 50.00 50.00 2803020440042 ROLL STEVEN E & LORI A 502 BROADWAY ST S STILLWATER MN 55082 $5,250.00 $5,250.00 $1,716.68 56,966.68 2803020440050 STILL WATER SUPER 8PTSHP PO BOX 2116 STILLWATER MN 55082 55,250.00 55,250.00 51,716.68 $6,966.68 3303020110059 CURTIS WILLIAM A & CAROL A 246A W LOWER PINE LAKE STAR PRAIRIE WI 54026 51,799.70 51,799.70 $0.00 51,799.70 3303020110060 CHARLSEN CHRISTOPHER & JULIA 1030 4TH AVE S STILLWATER MN 55082 5963.60 5963.60 50.00 $963.60 3303020110061 SHACKLE KEVIN L& ROXANNE M 823 4TH ST S STILLWATER MN 55082 51,626.08 51,626.08 50.00 51,626.08 3303020110062 CHARLSEN CHRISTOPHER & JULIA 1030 4TH AVE S STILLWATER MN 55082 T 51,626.08 $1,626.08 50.00 51,626.08 3303020110071 SAMUELSON ELEANOR M TRS 9043RD ST S STILLWATER MN 55082 5999.84 5999.84 $0.00 $999.84 3303020110090 MEISTER EILEEN V 901 S 4TH ST STILLWATER MN 55082 53,252.15 53,252.15 50.00 53,252.15 3303020120013 LIKE INVESTMENTS LLC 826 S 4TH ST STILLWATER MN 55082 53,252.15 53,252.15 $0.00 $3,252.15 3303020120014 SCHLEP BRIAN O & LINDA S 823 5TH ST S STILLWATER MN 55082 5999.84 $999.84 50.00 5999.84 3303020120034 THE STILL WATERS LLC 4555 NEAL AVE STILLWATER MN 55082 51,999.67 $1,999.67 50.00 51,999.67 3303020120035 MARKERT STEPHEN & DIANE REED 1272 DRIVING PARK RD STILLWATER MN 55082 5999.84 $999.84 50.00 $999.84 3303020120036 GANT TIMOTHY L 322 CHURCHILL ST W STILLWATER MN 55082 5999.84 5999.84 50.00 $999.84 3303020120038 HOEFFLER JAMES & MAUREEN WEB 314 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 50.00 $1,999.67 3303020120053 LARSON BRIAN G & CHERYL J 404 CHURCHILL ST W STILLWATER MN 55082 5999.84 $999,84 50.00 $999.84 3303020120054 GAINOR JEFFREY A & MONIQUE P 410 CHURCHILL ST W STILLWATER MN 55082 51,999.67 $1,999.67 50.00 51,999.67 3303020120055 ALMENDINGER JAMES & AMY 416 CHURCHILL ST W STILLWATER MN 55082 51,999.67 51,999.67 50.00 $1 999.67 3303020120056 WILLIAMS GARY A & MARY M 424 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 50.00 5999.84 3303020120077 PETERSON BRENT T & CHRISTINE 502 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 50.00 5999.84 3303020120078 STEPHENS C R & LISA M B 514 CHURCHILL ST W STILLWATER MN 55082 51,999.67 51,999.67 50.00 51 999.67 3303020120079 NELSON MARK M 522 CHURCHILL ST W STILLWATER MN 55082 5999.84 5999,84 50.00 5999.84 3303020120085 PONTIER MATTHEW & KELLY DYE 505 CHURCHILL ST W STILLWATER MN 55082 5999.84 5999.84 50.00 $999.84 2013 -02 2 of 3 9/26/2013 ASSESSMENT PERIOD: 10 YEARS 4% INTEREST RATE FINAL ASSESSMENT ROLL 2013 STREET IMPROVEMENT PROJECT PROJECT 2013 -02, LI 398 2013 -02 3 of 3 9/26/2013 STREETS TOTAL WATER SERVICE TOTAL ASSESSMEI RECONSTRUCTED MILL AND OVERLAY STREET GEOCODE TAXPAYER NAME TAXPAYER ADDRESS TAXPAYER CITY Corner Full Commercial Corner Full , 51;999.67 Commercial ASSESSMENT $1,999.67 3303020120086 RUSSELL CHAD & STADTLER ANGEL 509 CHURCHILL ST W STILLWATER MN 55082 $0.00 $1,999.67 3303020120103 KEENAN DIXIE L 521 CHURCHILL ST W STILLWATER MN 55082 $999.84 5999.84 50.00 $999.84 3303020120104 FLAKNE THOMAS A 513 CHURCHILL ST W STILLWATER MN 55082 $1.999.67 $1,999.67 $0.00 $1.999.67 3303020120105 HERMAN MICHAEL 902 6TH ST S STILLWATER MN 55082 $999.84 $999.84 $0.00 $999.84 3303020120121 BANK OF AMERICA NA 400 NATIONAL WAY S1MI VALLEY, CA 93065 $999.84 $999.84 $0.00 $999.84 3303020120122 WOLFF KIMBERLY J 413 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 50.00 $1,999.67 3303020120123 YATCHAK PATRICK & SARAH JOHNS 904 5TH ST S STILLWATER MN 55082 $999.84 $999.84 $0.00 $999.84 3303020120124 HOWARD EDWARD & CAMERON 309 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 $0.00 $1,999.67 3303020120139 MERRICK REBECCA & ALEX V 319 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 $0.00 5999.84 3303020120140 DAVIS GREGORY A 313 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 $0.00 $1,999.67 3303020120141 EMERSON PROP LP 11678 20TH ST N LAKE ELMO MN 55042 $3,252.15 $3,252.15 $0.00 53,252.15 330 30201 201 57 PALMER BRYAN L 219 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 $0.00 5999.84 3303020120158 EMERSON PROP LP 11678 20TH ST N LAKE ELMO MN 55042 $1,204.50 $1,204.50 50.00 51,204.50 $2,649.90 3303020210034 CHURCH OF ST MICHAEL 611 S 3RD ST STILLWATER MN 55082 $2,649.90 $2,649.90 $0.00 3303020210035 BEYER ANTHONY & ANDREA MCCRE 904 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 $0.00 5999.84 3303020210036 PROPER TERRY & MILDRED 762 MOUNT HOPE RD TITUSVILLE PA 16354 $0.00 $0.00 $0.00 3303020210038 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 $3,613.50 $3,613.50 $0.00 53,613.50 50.00 3303020210045 NETTER JESSICA 0 2829 GREENWALD IS NW OAK GROVE MN 55011 50.00 $0.00 3303020210046 NETTER JESSICA D 2829 GREENWALD IS NW OAK GROVE MN 55011 $999.84 $999.84 $0.00 5999.84 3303020210047 BURMASTER MARK & MARY BELSCH 712 CHURCHILL ST W STILLWATER MN 55082 51,999.67 $1,999.67 50.00 $1,999.67 3303020210130 WALSH COLLEEN M 706 CHRUCHILL ST W STILLWATER MN 55082 $1,999.67 51,999.67 $0.00 $1,999.67 3303020210049 HANDLEY DAVID M & SARAH E 702 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 50.00 $999.84 3303020210054 PETERSON JAMES & ROBERT GAMB 622 CHURCHILL ST W STILLWATER MN 55082 $3,613.50 $3,613.50 $0.00 53,613.50 3303020210055 DORUFF MARY C 610 CHURCHILL ST W STILLWATER MN 55082 51,999.67 51,999.67 $0.00 $1,999.67' 3303020210056 GORDER JAMES R & GERALDINE L 602 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 $0.00 $999.84 3303020210058 PATSY KARI 1216 MACEY WAY STILLWATER MN 55082 51,999.67 $1,999.67 $0.00 $1,999.67 3303020210059 JONES CANDICE L 615 CHURCHILL ST W STILLWATER MN 55082 51,999.67 $1,999.67 $0.00 $1,999.67 3303020210060 SOMMERS HAROLD R & HEIDI R 621 CHURCHILL ST W STILLWATER MN 55082 5999.84 $999.84 $0.00 $999.84 3303020210065 RYAN LAWRENCE R 904 HARRIET ST S STILLWATER MN 55082 5999.84 $999.84 50.00 $999.84 3303020210066 ANDERSON BONNIE L 709 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 51,999.67 $0.00 $1,999.67 3303020210067 BURNET TITLE CHRISTINA HANNA 5151 EDINA INDUSTRIAL B EDINA MN 55439 $1,999.67 $1,999.67 $0.00 $1,999.67 3303020210068 WEBBER SHIRLEY K & ROBERT B 717 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 $0.00 $1,999.67 3303020210069 LANGMACK TAMARA 719 CHURCHILL ST W STILLWATER MN 55082 $999.84 5999.84 50.00 $999.84 3303020210077 PATZOLDT ANDRA & KEVIN PAMPER 805 CHURCHILL ST W STILLWATER MN 55082 5999.84 5999.84 $0.00 $999.84 3303020210078 SILVA KATHLEEN E 813 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 51,999.67 50.00 51,999.67 52,409.00 3303020210079 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 $2,409.00 52,409.00 50.00 3303020210084 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 52,409.00 $2,409.00 $0.00 52,409.00 3303020210085 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 $1,204.50 51,204.50 50.00 $1,204.50 3303020210086 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 51,204.50 51,204.50 50.00 $1,204.50 5999.84 3303020210121 FUGATE JUDITH A 603 CHURCHILL ST W STILLWATER MN 55082 $999.84 $999.84 $0.00 3303020210122 JONE M SEE LIV TRS 609 CHURCHILL ST W STILLWATER MN 55082 $1,999.67 $1,999.67 $0.00 $1,999.67 3303020220018 CITY OF STILLWATER 216 4TH ST N STILLWATER MN 55082 $0.00 $0.00 $0.00 50.00 3303020220019 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 52,409.00 $2,409.00 50.00 52,409.00 3303020220024 LAKE-VIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 52,529.45 52,529.45 50.00 52,529.45 3303020220025 LAKEVIEW MEMORIAL HOSPITAL 927 CHURCHILL ST W STILLWATER MN 55082 - 52,794.44 $2,794.44 50.00 $2.794.44 2013 -02 3 of 3 9/26/2013 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: September 25, 2013 SUBJECT: County Road Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Project 2013 -04 DISCUSSION: Construction is near completion County Road Improvement Project. The project included reconstructing the curb and sidewalk on the north side of Orleans Street between Fourth Street South and Fourth Avenue South. The final cost of the improvement is estimated to be $36,469.20 It is proposed that 50% of the improvement or $18,234.60 assessed to the affected property owners on Orleans Street. The assessment rates are $1214.82 for the residential lots (8) and of $8506.01 for the school district property . This rate is lower than the feasibility estimate of $1377.10 and $8720.16 due to the contract price being lower than the feasibility study estiamate. The assessment period would be for ten years at an interest rate of 4.00 %. To date, we have not received any letter of objections. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopt the attached assessment roll for the County Road Improvement Project as submitted ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2013- , RESOLUTION ADOPTING ASSESSMENTS FOR THE COUNTY ROAD IMPROVEMENT PROJECT (PROJECT 2013 -04) RESOLUTION ADOPTING ASSESSMENT FOR THE COUNTY ROAD IMPROVEMENT PROJECT (PROJECT 2013 -04) L.L 399 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the County Road Improvement Project for the following area: Properties abutting Orleans Street from Fourth Avenue South to Fourth Street South. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10 years, the first of the installments to be payable on or before the first Monday in January 2014, and shall bear interest at the rate of four (4) percent per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2013. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2013. If the assessment is not paid by November 15, 2013, accrued interest from the date of the adoption of the assessment roll through December 31, 2014 will be added with the first installment due in 2014. If payment is not received by November 15, 2013, the amount listed above will be collected over a 10-year period with interest added at 4% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Stillwater City Council this 1st day of October 2013. ATTEST: Ken Harycki, Mayor Diane F. Ward, City Clerk ASSESSMENT PERIOD: 10 YEARS 4% INTEREST RATE FINAL ASSESSMENT ROLL 2013 COUNTY ROAD IMPROVEMENT PROJECT PROJECT 2013 -04, LI 399 GEO NAME STREET CITY TOTAL ASMT PROPERTY ADDRESS 3303020140076 CARROLL LEE D 1343 S 1ST ST STILLWATER MN 55082 $1,214.82 1343 1ST ST S 3403020230019 ALLEMANI THOMAS P & ELAINE M 1348 4TH AVE S STILLWATER MN 55082 $1,214:82 1348 4TH AVE S 3303020140075 HODSDON RICHARD D & KRISTEN A 1346 6TH AVE S STILLWATER MN 55082 $1,214.82 1346 6TH AVE S 3303020140139 SCHWARTING WILMA J & LYNN C 1341 2ND ST S STILLWATER MN 55082 $1,214.82 1341 2ND ST S 3303020140123 BERRY DONALD A 1345 3RD ST S STILLWATER MN 55082 $1,214.82 1345 3RD ST S 3303020140091 SCHULDT PAUL D & JENNIFER L 1346 1ST ST S STILLWATER MN 55082 $1,214.82 1346 1ST ST S 3303020140122 LINDQUIST THOMAS R & RENEE M 1344 2ND ST S STILLWATER MN 55082 $1,214.82 1344 2ND ST S 3403020230028 IND SCH DIST #834 1875 GREELEY ST S STILLWATER MN 55082 $8,516.01 3403020230107 IH2 PROPERTY ILLINOIS LP 2075 S COTTONWOOD DR TEMPE, AZ 85282 $1,214.82 1347 5TH AVE S 2013 -04 1 of 1 9/25/2013 ORDINANCE 1062 AN ORDINANCE ENACTING SECTION 51.5 SUB. 1, 2 AND 3 THE CITY OF STILLWATER THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1.Enacting. a new Section 51.5 is hereby added to the City Code to hereafter read as follows: "Sub. 1. Areas in Need of Snow Removal. In part of the City, piles of snow remain after a street has been plowed. In such areas, streets become dangerously narrow because of the piles of snow and ice, pedestrians, are inhibited from the free use of sidewalks, parking along such street is made difficult and pedestrians must climb over piles of snow to access safe passage to sidewalks homes or businesses. Sub. 2. City Engineer to Designate. In any such areas the City Engineer may designate, with the approval of the City Administrator, Special Snow Removal Areas. Within such areas, the accumulated snow may be removed and disposed of by the City in environmentally safe and efficient manner The costs of the removal will be spread against abutting property as a service charge for collection with the real estate tax. Sub. 3. Assessment Procedure. The calculation of the assessment and the mail and published notice requirements and the right to appeal as in Chapter 429.061, 071 and 081 apply to assessments levied pursuant to this Section. 2.Effective Date. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 15th day of October, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk September 12, 2013 Fie STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Linda Countryman, Sheila -Marie Untiedt and Fred Brandt, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Engineer Paul Pearson, Planner Berry Farrington, Treasurer Marsha Olson, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Untiedt /Brandt moved to adopt the agenda as amended. (3 ayes) 2. MINUTES -M /S /P Untiedt /Brandt moved to approve the August 8, 2013 Stillwater Town Board Meeting minutes as written. (3 ayes) 3. TREASURER - a. Report given. Treasurer Marsha Olson gave a review of road payments and an escrow update. b. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 42221 AirFresh Industries $ 495.00 42222 Allied Insurance 100.00 42223 Art Start 280.00 42224 Campbell, Knutson, PA 1,076.94 42225 CenturyLink 102.45 42226 Countryman Electric 1,047.77 42227 James Doriott 292.62 42228 Envirotech 3,157.72 42229 Patricia Issacs 270.00 42230 Richard Jacobs 64.23 42231 Jubilee Amusements 100.00 42232 Maroneys Sanitation 318.88 42233 MJ Raleigh Trucking 3,123.15 42234 MFRA 9,015.15 42235 Lori 3 Meyers 63.36 42236 Kathleen Nelson 37.86 42237 Stephen Nelson 785.00 42238 North Valley 6,565.29 42239 Marsha Olson 46.00 42240 Jessica Parcheta 100.00 42241 Beverly Petrie 1,320.00 42242 Pinkys Sewer Service Inc 250.00 42243 Michael Ranalla 221.84 42244 Robert P Ranalla Sr 54.29 42245 Kelley Shantz 150.65 Stillwater Town Board Mtg. 42246 42247 42248 42249 42250 42251 42252 42253 - 9/12/13 Kathryn Schmoeckel TKDA Sheila -Marie Untiedt Washington County Xcel Energy Internal Revenue Service PERA Minnesota Dept of Revenue Jacobson, Richard L Johnson, David W Nelson, Kathleen M Nelson, Stephen W Olson, Marsha Ann Ranalia, Sr.,Robert P Riehle, Barbara Schmoeckel, Kathryn G Shantz, Kelley J Untiedt, Sheila -Marie Page 2 67.12 2,990.81 32.32 301.34 64.21 1,056.00 612.96 44.49 875.91 532.83 391.75 1,163.61 489.13 332.46 548.89 742.25 107.13 519.73 4. ATTORNEY - a. Mary Lane Right of Way - Attorney Soren Mattick had checked with DNR to see if there would be an easier way to clean up the paperwork in connection with this railroad right of way at Mary Lane. The DNR would charge $2,000 to do this. He outlined our options. The consensus of the Board was that for now we will let it go and if they ask questions we will ask the DNR to come to a meeting to answer questions relating to this matter. b. Washington County Agreement regarding the former Palmer Property - Soren Mattick reviewed the proposed agreement. There was discussion of item VI. Indemnity and also discussion of what the restoration of the creek would entail. (Linda Countryman arrived.) M /S /P Untiedt /Brandt moved to authorize the Chair to sign the Washington County Legacy Agreement for the former Palmer property with the condition that the indemnity agreement should be modified to be mutual or struck and also that the provisions regarding passive and active park areas should be clarified within the agreement. (4 ayes) c. Fire Contract - The cost for the new contract has gone up significantly. There was discussion of the reason for this which would include the difficulty in getting volunteers and increased training requirements. There was discussion of possible creative ways to look at the rates, including possibly charging a fee for people to make calls. This might be a subject to be discussed with other Townships. Fire Chief Glaser can be asked to come to a future meeting to discuss possible cost saving measures. M /S /P Untiedt /Countryman moved to authorize the Chair to sign the Fire Contract with the City of Stillwater noting our concerns for the increased costs. (4 ayes) 5. CHIEF OF POLICE - Stillwater Town Board Mtg. — 9/12/13 Page 3 a. Report given. There were 8 burning permits, one for buckthorn. The number of burning permits for the year is 95 which is less than last year. One dog was impounded which was claimed and the fee paid. One dog bite was reported. b. Sentence to Serve - They were supposed to be here on September 1st and 8th but were unable to come. They have been rescheduled for September 15th and 22nd Chief of Police Nelson will direct the work personally. c. Little Carnelian Park - The beach has quieted down significantly. Steve Nelson has been handing out brochures on PAM when he goes out. d. Website - He has been working on the update of the Public Safety section. He will call Govoffice with any problems he has. 6. EAGLE SCOUT PROJECT - Matt Beane, Jr. was present to talk about his proposed project to build shelters around the public toilets. M /S /P Countryman /Untiedt moved to approve 50% funding for this project and we would provide the grading through Raleighs. (4 ayes) Matt Beane, Jr. was asked to let us know when he is done and to come back for a report. 7. LOT LINE DISPUTE - Peter Cushner was present to discuss a discrepancy over their property line with Steve Linn's Nature's Gate Subdivision. Soren Mattick pointed out that the Town Board cannot determine where the property line should be. This is between the two parties to work out. 8. PLANNER - a. Nature's Gate Subdivision - Planner Berry Farrington gave an update along with Attorney Soren Mattick and Engineer Paul Pearson. Things pending include the development contract, a letter of credit, escrow and mylars. b. Open Space Development - The Planning Commission has looked into ownership and management of open spaces. Berry Farrington had talked to the Minnesota Land Trust to get their input. There is an option for the Township to own the conservation easement. The Planning Commission had visited the Fields of St. Croix in Lake Elmo and talked to their developer. Their open space there is owned by the Homeowners' Association and the developer owns some of the farmland. Berry Farrington also talked to Dennis O'Donnell at Washington County who confirmed that we do have the flexibility to own the easement ourselves. There was discussion of how the cost of this would be determined and collected. Could this be tied to a CUP? There would also be enforcement issues. Soren Mattick was asked to explore some enforcement options. More discussion at the next meeting. c. Alternative Energy - The County had recently updated its wind energy ordinance. Linda Countryman will look into possible options for a presentation. More discussion at the next meeting. d. Sign Permit - The Planner has received a request for a sign permit from Joshua Rutherford for the Capable Carrot. The Planner will issue a COC and waive the fee since this is agricultural. Mr. Rutherford is also interested in having a chef's dinner. He will be asked to come to a Town Board meeting to discuss further. Stillwater Town Board Mtg. — 9/12/13 Page 4 9. ENGINEER - a. 120th Street Maintenance - Calcium chloride has been placed on the Township portion of the road. b. "No Outlet" Sign Request on Morgan at Boutwell - A resident had talked to Karen Kill who had been at Settlers Glen about traffic concerns. The inlet to the corridor is Township property. The cost for a sign is about $200. M /S /P Countryman /Brandt moved to authorize the placement of a "No Outlet" or "Dead End" sign at this intersection. (4 ayes) c. Mn /DOT Property at CR 51 and HWY 95 - Engineer Paul Pearson had an aerial photograph showing the area where trash had been left. The area is owned by MnDOT. Paul Pearson will contact them to ask if they could put in a berm and /or post this area. He will let them know they will be billed for any future cleaning up that is needed. Someone from Mn /DOT can be asked to come to a meeting to discuss this issue. 10. PARK PAVILLION RESERVATIONS - Rick Jacobson would like to step back from some of his duties including park pavilion reservations. Kathy Nelson will take over those duties. Rick Jacobson also plans to leave the Park Committee, but he will continue to do the day to day park duties. 11. COMMUNICATION COMMITTEE - Fred Brandt reported that the banner designs are completed. The text writing and /or editing is still in progress. Hopefully it will be ready to go by the end of October. 12. WETLAND DELINEATION APPLICATION - The consensus of the Board that the recent application received seems especially onerous. David Johnson will follow up with the Washington Conservation District to see if there would be any way around this. 13. ADJOURNMENT - The meeting was adjourned at 10:45 p.m. Clerk Chairperson Approved Board of Commissioners FYI BOARD AGENDA OCTOBER 1, 2013 - 9:00 A.M. Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 General Administration — Molly O'Rourke, County Administrator A. Agreement with Stillwater Township to Purchase the Palmer Property B. East Metro Strong 5. 9:20 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. 9:35 Public Works — Wayne Sandberg, County Engineer A. Cost Share Agreements with the City of Bayport and Baytown Township for County State Aid Highway (CSAH) 21 (Stagecoach Trail) B. Resolution Awarding the Bid for Construction on CSAH 21 7. Board Correspondence 8. 9:40 Adjourn 9. 9:50 to 10:05 — Board Workshop with Public Works Hardwood Creek Regional Trail Extension Project 10. 10:10 to 11:10 — Board Workshop with the Office of Administration Review of the Proposed 2014 Washington County Legislative Positions Assistive listening devices are available for use in the County Board Room If p.,,, .,..aa a«ier..,.m d,,.. M .,. Ig,ge „,on h,mini „g aaea won r00At n an 0000 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 1, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the September 10 and 17, 2013 Board meeting minutes. County Attorney Information Technology Property Records and Taxpayer Services Public Health & Environment Public Works B. Approval of grant with the State of Minnesota in the amount of $68,000 to offset expenses of Victim/Witness staff in the County Attorney's Office. C. Approval of resolution recognizing National Cyber Security Awareness Month. D. Approval of resolution setting aside 20% of the net proceeds from the tax forfeited land sale fund to the county park fund for the acquisition and maintenance of parks and recreational areas. E. Approval to submit a grant application to the Minnesota Board of Water and Soil Resources for the Fiscal Year 2014 Clean Water Fund Minnesota Department of Health Well Sealing Grant Program to continue a well sealing cost share assistance program. F. Approval of resolution authorizing final payment in the amount of $182,361.74 to Bituminous roadways, Inc. for completion of the County State Aid Highway 19 road construction. G. Approval of resolution entering into an agreement of consent with the State of Minnesota, Tenth Judicial District, allowing the state to make alterations to county premises in order to install an audio /video system. H. Approval of a temporary easement with the Minnesota Department of Administration on behalf of the Bayport State Prison in connection with the County State Aid Highway 21/28 realignment project. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room Irl,n„nnnN- Iceicanm iV,u h, rlie�hilil�. n.I�i. ho.nnr nlnnm rn /l /RRla 400 PM/) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington ----County FYI BOARD AGENDA SEPTEMBER 24, 2013 - 9:00 A.M. Board of Commissioners Fran Miron, District 1 Ted Bearth District 2 Gary Kriesel, District 3 Autumn Lehrke, Dstrict 4 Lisa Weik, Chair, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibilityor function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card beforthe meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments adchssed to individual Boardmembers will not be allowed. You are encouragedto limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual'spresentationifit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:05 Consent Calendar — Roll Call Vote 4. 9:05 General Administration — Molly O'Rourke, County Administrator 5. 9:10 Commissioner Reports — Comments — Questions This period of time shall be usedby the Commissioners to .report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is nofntended to result in substantive board action duringhis time. Any acton necessary because of discussion willbe scheduled for a future board meeting. 6. 9:25 Public Works — Wayne Sandberg, County Engineer Grant Agreement with Minnesota Department of Employment and Economic Development for the County State Aid Highway 12 /Piccadilly Project 7. Board Correspondence 8. 9:30 Adjourn 9. 9:30 to 10:15 — Board Workshop with the Office of Administration East Metro Strong Grant Proposal to the McKnight Foundation 10:30 Commissioner/Department Strategic Planning Retreat Assistive listening devices are available for use in the County Board Room Up. nood acciet.ra. Jup to dieahilifu nr lannnana harriar nlaam Pali (R'i I dnRnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 24, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of updated Policy No. 1300 — Washington County Guidelines and Procedures for Minnesota Government Data Practices Act. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vat. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices am available for use in the County Board Room If it'll, naarl accistanra "hum to rlisahililx nr lan�.aa ha mar r /aaca ra // tr511 d4HMr1 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners September 17, 2013 FYI Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Accounting and Finance Presentation of the Government Finance Officers Association of the United States and Canada recognizing the 27th consecutive Certificate of Achievement for Excellence in Financial Reporting for the county's 2011 Comprehensive Annual Financial Report; and a review of the 2012 annual audit. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Lehrke — reported that the Association of Minnesota Counties District X meeting will be held on November 4; she was appointed and reappointed to several National Association of Counties committees; and she attended the Counties Transit Improvement Board (CTIB) tour of various transit ways; - Commissioner Kriesel — expressed the Board's condolences to the families of the citizens and military members who were killed on September 16 in Washington D.C.; and he attended an all -day meeting of the Complete Streets that conflicted with the CTIB tour; - Commissioner Weik — reported that the Gateway Corridor Commission passed a resolution supporting Washington County's request for $5 million in state bond funds for the Gateway Corridor; and she is working with Public Health and Environment staff to draft new language regarding the Resource Recovery Project Board for the county website. Community Services Approval of Amendment 3 to contract with Greater Metropolitan Housing Corporation adding 2013 Community Development Block Grant (CDBG) funds in accordance with the CDBG /HOME 2013 Annual Action Plan. General Administration Approval of the following actions: - August 27 and September 3, 2013 Board meeting minutes; - Board correspondence was received and placed on file. Human Resources Approval of the following actions: - Amend Section 17 of the Rules and Regulations; - Resolution No. 2013 -123, replace and supersede Washington County Board of Commissioners Resolution Number 2010 -145. Public Health and Environment Approval of the following actions: - Extension of a contract with Clean Harbors Environmental Services for household hazardous waste management services: - Board workshop held to review and discuss a draft city /township residential recycling performance scorecard. Public Works Approval of the following actions: - Work Orders 11 -13 in the amount of $58,147.80 for County State Aid Highway 16 project with C.S. McCrossan Construction, Inc.; - Board workshop held to review the Counties Transit Improvement Board agenda for September 18. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners September 10, 2013 FY Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Bearth — reported he attended the Economic Development Workgroup meeting yesterday afternoon; - Commissioner Lehrke — reported she attended the Association of Minnesota Counties General Government Policy Committee meeting where she presented a brief review of Washington County's top priorities for 2014; - Commissioner Kriesel — thanked Public Works staff for attending and making a presentation at the West Lakeland Town Board meeting; - Commissioner Weik — reported that on September 13 the Counties Transit Improvement Board is coordinating a tour for the Metropolitan Regional Railroad Authorities to look at transit ways that have been developed and are currently operating which is in preparation for next year's Rail—Volution which will be held in the Twin Cities; she also reported she will be attending the Rail—Volution conference next month. General Administration Approval of the following actions: - Reappoint Craig Leiser, Grant, and Gail Pundsack, Stillwater to the Brown's Creek Watershed District Board of Managers to terms expiring October 21, 2016; - Appoint Eric Lindberg, Stillwater Township, to the Carnelian- Marine -St. Croix Watershed District Board of Managers to fill an unexpired term to June 21, 2014; - Resolution No. 2013 -114, certifying the proposed property tax levy payable 2014 for Washington County; - Resolution No. 2013 -115, certifying proposed property tax levy payable 2014 for the Regional Rail Authority; - Resolution No. 2013 -116, certifying the proposed property tax levy payable 2014 for the Housing and Redevelopment Authority; - Resolution No. 2013 -117, adopting the Regional Railroad Authority 2014 proposed budget; - Resolution No. 2013 -118, adopting the Washington County proposed budget for payable 2014; - Board correspondence was received and placed on file. Human Resources Approval to ratify a two -year agreement for 2012 and 2013 with the Captain/Commander Unit. Public Works Approval of the following actions: - Resolution No. 2013 -119, bid award for County State Aid Highway (CSAH) 7 to Hardrives, Inc.; - Resolution No. 2013 -120, bid award for County Road 4A to Valley Paving, Inc.; - Resolution No. 2013 -121, reject all bids for road construction on CSAH 9; - Resolution No. 2013 -122, reject bids for paving at various intersections throughout the county; - Contract with WSB & Associates, Inc. for design engineering on CSAH 21 in Afton, in the amount of $573,014; - Board workshop held for an update on the Red Rock Corridor alternatives analysis and initial evaluation. Sheriff's Office Approval of the following actions: - Resolution No. 2013 -112, 2013 federal boating safety sub grant agreement with the Minnesota Department of Natural Resources; - Resolution No. 2013 -113, Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension, for the Minnesota Internet Crimes Against Children Task Force. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.