HomeMy WebLinkAbout2013-08-12 HPC MININiater
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HERITAGE PRESERVATION COMMISSION MEETING
Special August 12, 2013 Meeting
Chairman Larson called the meeting to order at 5:10 p.m.
Present: Chairman Larson, Commissioners Goodman, Johnson and Welty. Council Representative
Menikheim (arrived at 5:25 p.m.)
Staff: City Planner Wittman
Chairman Larson noted the purpose of the meeting was for the Heritage Preservation Commission to hear
professional services proposal presentations for the Walking Tour of Historic Homes Public Education
Program. Presentations were heard in the order the proposal was submitted; Empson Archives presented
first, followed by Hoisington Preservation Consultants. Each presenter was be limited to 15 minutes.
The Commission had 15 minutes to ask any questions.
PRESENTATIONS
Mr. Don Empson, representing Empson Archives, presented a video he prepared depicting a rough draft
of a sample video. Upon completion of his video, the Commission inquired of the housing selection, the
process for finalizing the videos and potential interviews and interior photographs.
Mr. Empson indicated this tour would represent the largest variety of architectural styles in Stillwater. He
further noted his approach would be tailored to those who have an interest in old houses and architectural
styles. He continued by stating that he would work with those with video editing abilities, if needed.
Lastly he noted interior features would not be hard to include in the podcasts.
Mr. Dan Hoisington, representing Hoisington Preservation Consultants, presented two videos of
commercial structures located in the City of Stillwater. Upon completion of his video, the Commission
inquired of the intent of the tour, the selection of houses and precious work conducted.
Mr. Hoisington indicated the intention and over - arching theme to the tour would be developed by him
with the discussions of goals and desires with the HPC. He further noted the houses selected would be
more specifically based on the over - arching theme that was developed by the HPC and himself. Lastly,
Mr. Hoisington noted has done several residential tours for the City of St. Cloud.
DISCUSSION
After presentations, Chairman Larson thanked the presenters and turned the matter to the Commission for
discussion. The Commission discussed the merits of each proposal, noting the proposals were not similar
in nature. The Commission then utilized a scoring system, weighting the following on a 1 to 5 scale:
Recent consulting experiences with similar types of projects; Work experience and educational
background of assigned staff members and their direct knowledge /experience specific to Stillwater;
Demonstrated understanding of the scope of the work to be completed; Compliance with the Secretary of
the Interior's Professional Qualification Standards for history and architectural historic as published in the
Federal Register of September 29, 1983; and The product proposed meets my expectations of a historic
homes walking tour public education program. The results were a tie.
Discussion ensued regarding how each of the programs proposed were different from one another. Mr.
Hoisington's approach is geared toward a broader public and tourism: highlighting stories of the homes
and owners, but including architectural style and details as part of a structure's story. Mr. Empson's
proposal, however, is geared toward the "old house lover ": site selection of 14 residences representing a
wide range of architectural styles, identification of architectural details of the highlighted residence and
how they fit with the period of construction.
The commission's consensus was that since this would be Mr. Empson's first video podcast production
project, the Commission further discussed their desire to place additional "work in progress"
measurements into the contract. Those include:
o By September 27, 2013 two sample scripts shall be submitted by the consultant to the HPC for
review and content editing.
o At the December 3, 2013 two complete, or near complete, podcast samples shall be presented to
the HPC. These samples shall be representational of all finished podcast productions.
o By February 27, 2014 scripts of all fourteen podcast productions shall be submitted by the
consultant to the HPC for review and content editing.
The HPC further noted they would not commit to recommending a partial release of funds (as requested
in the proposal submitted) but would consider this as work progressed towards the end of 2013.
Commissioner Johnson motioned to accept the proposal of Mr. Empson, with contact changes as
discussed. The motion was seconded by Commissioner Welty. The motion passed with Chairman
Larson's vote dissenting.
ADJOURNMENT
Motion by Chairman Larson, seconded by Commissioner Johnson, to adjourn at 6:50 p.m. All in
favor.
Respectfully submitted
Abbi Wittman
City Planner