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HomeMy WebLinkAbout2013-08-15 DTPC Packetjj!water THE BIRTHPLACE O F M I N N E S O T A DOWNTOWN PARKING COMMISSION AGENDA Thursday, August 15, 2013 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF JUNE 20, 2013 MINUTES 4. NEW BUSINESS 4.01. 2012 Financial Report 4.02. Parking Ramp /System Signage at Lot #1 4.03. Parking for Downtown Residents 5. SPECIAL EVENTS 5.01. Fall Jazz & Art Fair 6. OTHER BUSINESS 6.01. Update on Council Decisions 7. ADJOURNMENT 111111 OF 111MM11OT11 DOWNTOWN COMMISSION MEETING MINUTES June 20, 2013 REGULAR MEETING 8:30 A.M. Vice Chairman Johnson called the meeting to order at 8:30 a.m. Present: Commissioners Johnson, Junker, Korte, Anderson, Helmberger and Hopfe Franke (arrived at 8:50 a.m.) Absent: Commissioner Pelletier Staff: Community Development Director Turnblad, Police Chief John Gannaway, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Junker, seconded by Commissioner , to approve the April 18, 2013 meeting minutes. All in favor, 5 -0. OTHER BUSINESS Commissioner Korte noted he has his house on the market and would serve until a new member can be appointed or until he moves. Community Development Director Turnblad suggested the Commission wait until he moves before a new Commissioner is appointed. NEW BUSINESS Mead Stone of River Market Mr. Stone had no specific questions but wanted to understand what is happening with parking lot reconstruction. Community Development Director Turnblad suggested he contact Public Works Director Sanders who is coordinating efforts with the Corps of Engineers and the parking lot reconstruction. Ruqgedized computers for parking enforcement Police Chief Gannaway explained that the Police Department is requesting to purchase two Getac ruggedized laptop computers for Parking Enforcement purposes at $3,420 per unit via the Parking Enterprise Fund. Washington County is switching over to a new Records Management System. To coordinate with the new system, the City would need to purchase one Getac for the Parking Enforcement Downtown Parking Commission June 20, 2013 pick -up, but he would like to purchase a second one for the seasonal Parking Enforcement person. It would be a back -up in case the primary one goes down. After discussion, Police Chief Gannaway agreed to see how the system works with one Getac and may return with the request for a second one. Motion by Commissioner Helmberger, seconded by Commissioner Junker, to recommend the purchase of one Getac. All in favor, 5 -0. Quickfire Pizza request for 5 minute parking Community Development Director Turnblad reviewed the request. Ryan Lettner of Quickfire Pizza has requested a 5- minute parking space for customers in the South Union alley located just behind the 100 block of Main Street South. The parking space is currently a 3 -hour space that is abused by apartment tenants in the area. Parking Enforcement Officer Pasket recommended switching the handicapped space on the south end of Union Alley with the requested space and making it a 15- minute space, just reversing the signs. Motion by Commissioner Junker, seconded by Commissioner Helmberger, to reverse the handicapped and designate the 15- minute space per Officer Pasket's recommendation. All in favor, 6 -0. SPECIAL EVENTS There were no special events to discuss. ADJOURNMENT Motion by Commissioner , seconded by Commissioner meeting at 9:23 a.m. All in favor, 6 -0. Respectfully Submitted, Julie Kink Recording Secretary Page 2 of 2 , to adjourn the i!1w\ THE BIRTHPLACE O F M I N N E S O T A 1 TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 13, 2013 RE: 2012 Financial Statement BACKGROUND The City has recently had its audit completed and the 2012 financial statements for the Parking Enterprise Fund and the Parking Ramp Fund are now available and attached. COMMENTS As seen from the Parking Enterprise Fund information, revenues of $210,657 covered the parking lot expenses of $204,801. But, less than $6,000 was generated to set into reserve for capital expenses. The Parking Commission recognized this situation and authored a study last year to increase rates to provide the capital costs. However, given the disruption caused by the current highway, bridge and parking lot construction, the City Council chose to wait until 2ccuz= 2015 to increase rates in the parking lots. The parking ramp is a different story. The $47,393 generated in revenue fell $95,594 short of covering operating expenses. A transfer of TIF funds for eligible equipment and other expenses covered the shortfall in 2012. But, in 2013 a transfer of Parking Enterprise Funds will be necessary to cover the shortfall. No longer will there be any TIF eligible expenses. Therefore, a study similar to the parking lot study completed last year will need to be completed this winter and spring to address the parking ramp shortfall. bt CITY OF STILLWATER, MINNESOTA SCHEDULE OF PROPRIETARY FUND - PARKING FUND SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS Year ended December 31, 2012 720 725 General Parking Parking Ramp Total OPERATING REVENUES Charges for services $ 210,657 $ 47,393 $ 258,050 OPERATING EXPENSES Personnel services 95,341 95,341 Supplies 11,321 2,230 13,551 Other services and charges 47,879 47,051 94,930 Miscellaneous 17,631 1,173 18,804 Depreciation 32,629 92,533 125,162 Total operating expenses 204,801 142,987 347,788 Income (loss) from operations 5,856 (95,594) (89,738) NONOPERATING REVENUES (EXPENSES) Interest income 1,747 1,747 Total nonoperating revenues 1,747 1,747 Income (loss) before transfers 7,603 (95,594) (87,991) Transfer In 106,187 106,187 Change in net assets 7,603 10,593 18,196 Net assets, January 1 848,772 6,161,342 7,010,114 Net assets, December 31 $ 856,375 $ 6,171,935 $ 7,028,310 CITY OF STILLWATER, MINNESOTA SCHEDULE OF PROPRIETARY FUND - PARKING FUND STATEMENT OF NET ASSETS December 31, 2012 720 725 General Parking Parking Ramp Total ASSETS Current assets: Cash and pooled investments $ 529,992 $ (111,017) $ 418,975 Accrued interest receivable 543 - 543 Accounts receivable 5,055 3,777 8,832 Prepaid items 703 703 Total current assets 536,293 (107,240) 429,053 Noncurrent assets: Capital Assets: Land 122,919 279,701 402,620 Building and other improvements 39,576 6,024,789 6,064,365 Improvements other than building 442,502 - 442,502 Machinery and equipment 126,556 172,238 298,794 Vehicles 31,851 31,851 Construction in progress - Less accumulated depreciation (404,244) (191,758) (596,002) Total capital assets (net of accumulated depreciation) 359,160 6,284,970 6,644,130 Total assets 895,453 6,177,730 7,073,183 LIABILITIES Current liabilities: Accounts payable 572 4,122 4,694 Contracts payable - 1,500 1,500 Salaries payable 4,904 4,904 Due to other governments 303 173 476 Compensated absences payable 2,120 - 2,120 Total current liabilities 7,899 5,795 13,694 Noncurrent liabilities: Compensated absences 16,360 Net OPEB obligation 14,819 Total noncurent liabilities 31,179 Total liabilities 39,078 5,795 16,360 14,819 31,179 44,873 NET ASSETS Net assets, invested in capital assets 359,160 6,284,970 6,644,130 Unrestricted 497,215 (113,035) 384,180 Total net assets $ 856,375 $ 6,171,935 $ 7,028,310 THE BIRTHPLACE O F MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 13, 2013 RE: Parking Ramp Sign BACKGROUND Parking Commission Chair Pelletier suggested that the City consider installing a sign on South Main Street to inform motorists of the ample, inexpensive parking available at the ramp. The natural reaction of drivers is to assume that since the first parking lot they come to on the south end of town is full, all lots must be full. Consequently they spend a lot of time driving into and out of lots on the south end of town, clogging traffic and wasting their time. For the same amount of time, and a lot less aggravation, they could have driven to the parking ramp and begun shopping already. The problem is that many drivers do not know that the parking ramp exists. To help resolve the problem, a largish sign at the south end of town is suggested. COMMENTS • The sign has to be located on City property. Requesting a permit from MnDOT to put it in their right -of -way is an exercise staff prefers to avoid, if at all possible. • Given the MnDOT right -of -way location, the first opportunity to place a sign on City property would be in the boulevard along Municipal Lot #1. The location can be seen in the air photo below. You will also notice in the air photo that the MnDOT right -of -way extends a considerable distance behind the sidewalk. Parking Ramp Sign Page 2 • A sign with a size of about 4 feet by 8 feet seems to staff to represent a good balance between too small to be legible and so large that it begins blocking views. In the photo below you will see a sign of about 4 by 8 that is placed at about the edge of MnDOT property. o If the Commission believes a sign of about this size and location is acceptable, staff will check with vendors to get cost estimates to bring back to the Commission for approval. • The Commission should spend some time to develop the sign text. Some have suggested that it include information such as: the ramp is 4 blocks ahead and a block to the left; you can park there all day for $5; ample parking exists. • If we install this informational sign, we should probably create a parking ramp directional sign on Main Street to direct drivers Left on Commercial. Perhaps this could be on the light pole on the south edge of the pedestrian walkway. Parking Ramp Sign Page 3 REQUEST Staff requests the Parking Commission to consider the location, size and verbiage of potential signage for the parking ramp. If there is general agreement on details, staff will request cost estimates from vendors and bring that information back to the Commission in September. bt illy THE BIRTHPLACE O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 13, 2013 RE: Parking for Downtown Residents BACKGROUND The Parking Commission has established a goal of re- examining the parking policy for downtown residents. Originally it was hoped that new parking rates would go into effect in the spring of 2014. And, together with those new rates, revised provisions were expected to be necessary for downtown residents. As it turns out, the rate increase has been postponed for a year (at least). Therefore, pressure has been taken off of the residential parking study. None the less, staff believes it would be beneficial to begin identifying the issues now. ISSUES Staff requests Parking Commissioners help in defining the scope of the residential parking needs and issues associated with them. As a start, here are a few issues. They are not in any particular order and they do not comprise a complete list. 1. Where are downtown residents allowed to park now? 2. Where would they be allowed to park after all the parking lots are reconstructed? 3. How many spaces are available to downtown residents? What is their distribution in relation to the apartments /condos? How many apartments /condos exist without (sufficient) on -site parking? 4. Should we add more locations for downtown resident parking? Should we distribute them differently than we do now? 5. Should we offer downtown residents free parking passes like we are going to offer residents that do not live downtown? [Non- downtown residents would get free passes, but would still have to obey the prohibition on overnight parking.] 6. Should the monthly fee of $10 be increased, since that is the same fee paid by downtown businesses for monthly parking permits and they are not allowed to park overnight as downtown residents are? 7. Are there any complaints about available residential parking? What are they? 8. Are there restrictions on the number of nights a resident can park their car without moving it? Downtown Resident Parking Page 2 9. Do residents have to move their vehicles during snow emergencies? Where do they move them? 10. During special events when some parking lots are reserved in their entirety by an event organizer, are residents given notice to move cars? How does that system work? Does it need improvement? 11. Should downtown residents or their representatives be invited to comment on the issues? 12. What kind of public input should be planned as issues are worked through? Over the course of the next month, as other issues come to mind, please email them to me so I can include them in the revised list that will go to the Commission in September. Once we think we have identified the issues, we will begin to examine them in detail. bt filwater THE BIRTHPLACE O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: August 13, 2013 RE: Parking Rental Fee for Fall Colors Fine Art & Music Festival BACKGROUND The Stillwater Area Chamber of Commerce is requesting a Special Event Permit to hold the Fall Colors Fine Art & Music Festival in South Lowell Park, the adjacent City parking lot (Lot #2) and Sam Bloomer Way. The dates for the festival are October 4 through 6. Setup will occur on Friday the 4`h. Clean-up will occur late on Sunday the 6th. The majority of the venue will be available for the festival, but the south end of the park will be closed for bathroom construction. And, the adjacent City parking lot may not yet be reconstructed by early October. COMMENTS If Lot #2 is reconstructed in time for the Festival, there will be 84 new spaces in the lot. At the off-season rate of $1.50 /space /day, the fee for the lot would be $378. However, if the lot is not reconstructed yet, staff would recommend reducing the fee by at least half to no more than $189. bt EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55 Telephone: 651- 430 -8800 Fax: 651-43 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: twice Uae Onle Date Applica Type: Eve EC EIVED Received AUG -72013 ttht9(1 Tact Event Information Title /Name of Event �Lzs ,7-,6,- .d27r Z - AR vs7 L /-_,-,93-7-7 1/ Event Date/Time: Set up: Date 4th Time Noon to 7:00 Actual Event: Date October 5th & 6th Time 10 am. to 5 :00 pm. Clean up: Date October 6th Time 10 am. to 8.00 pm. (Events after 10:00 p.m. require a variance from City Council] Location (Address) of Event: Attached plans include either south or north Lowell Park, depending on completion (If In Lowell Park please specify north or south Lowell park) of Corps project and condition of event area. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The FaH Colors Fine Art & Music Festival is a weekend public event that hosts high quality art from around the upper Midwest. Food will also be available through food vendors. Several musical performance will occur on both days. Estimated Attendance (participants and spectators) 6000 depending on weather Applicant information (Person /Group Responsible) Sponsoring Organization Name: The Greater Stillwater Chamber of Commerce Mailing Address: 200 Chestnut St. E. Ste. 204 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Todd Streeter Phone Number: 651.439.4001 Fax: Cell Phone: 651.325.7642 Email Address: tstreeter@greaterstillwaterchamber.com Website Address: www.GreaterStillwaterChamber.com Name of contact person during event: Todd Streeter Cell Phone: 651.325.7642 Alternate contact during event: Dolly Parker Cell Phone: 612.270.7387 Refer media or citizens inquires to: Todd Streeter Phone: 651.325.7642 Site Plan: A site plan is mandatory for all events: Please provide a map of the site layout, Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes E Number and size: (1) 5' x 30' banner over Main Street Will there be any inflatables? No '; Yes ❑ Insurance certiflcatefrom rental vendoris required free music on stage Feesforelectrfcity may Will there be entertainment? No ❑ Yes Ei What type: apply see Instructions Will sound amplification be used? No ❑ Yes ® Hours and Type: noon to 5:00 pm. 12'x25' Will a sta eortents up? g tent( s) be set u p• No • Yes F3 Dimensions: Will there be temporary fencing? No ® Yes • Will merchandise /food items be sold? No ❑ Yes ® How many Approx. 5 Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ❑ Yes ix Contact Washington County Health Department, 651- 430 -6655 Will cooking operations be conducted? No • Yes IN Contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? No ® Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No ® Yes ❑ See Akoho ! Regulations in the instructions Will there be a fireworks display? No ® Yes ❑ Permit required contact Stillwater Fire Department, 651- 351 -4950 Describe power needs and location of power source. Existing power boxes. Boxes need to be available by noon on Friday. Currently 2 boxes may be needed. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Art fair publications and area newspapers. C i t y Services (After r e v i e w i n g , t h e e v e n t a p p l i c a t i o n , City services maybe requried for the event _ _ _ _ __ _ ________��_ Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No ■ Yes ® Start/End Time: 7 am. to 8 pm. Date: Oct 4 -6 City Sidewalks or Trails No e Yes ® Start/End Time: TBD Date: TBD Public Parking Lots or Spaces No ❑ Yes ® Start/End Time: 9 pm. to 8 pm. Date: Oct 3 -6 Will event need barricade(s)? No Fees may apply �) ® Yes ❑ Number needed: see Instructions Will extra picnic tables be needed? No I l Yes • Number needed: Fees may apply see Instructions The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City o ter and 15 release of *4611 Signature of Applicant orAut orized Agent Dote Will portable restrooms be needed? No + 1 Yes • Number needed: Fees may apply see instructions Will extra trash receptacles be needed? No i • Yes ❑ Number needed: Fees may ap ' see Instructions Describe trash removal and cleanup plan during and after event: Service may provide 15 or 20 yard dumpster and 12 trash receptacaes. Staff to monitor /dear trash recepticals into dumpster. Will event need traffic control? No Yes is Contact Stillwater Polke Department for assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: This has not been an issue. "No Fees Will may a pply see Instructions Parking Signs" be needed? No i7 Yes • Number needed: Show location(s) on site map Will event need security? No ■ Yes ggi It event is overnight security will be required. If using private secruity, list Security Company and Contact information: Same city arrangements as in previous years. Will event need EMS services? No _a Yes • Contact Lakeview EMS, 651- 430-4621 Describe plans to provide first aid, if needed: Plans under development. Describe the emergency action plan if severe weather should arise: During severe weather conditions, exhibitors will be told to drop, close or secure their tents and work of art until weather conditions improve. If lightening or tornado warnings are present, exhibitors will be told to secure their tents and the public should seek shelter immediately: List any other pertinent information: None at this time. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City o ter and 15 release of *4611 Signature of Applicant orAut orized Agent Dote Possible R ,troo■ modeling onstruction Scale Neigh , Ouse Par in (No Event Parking) F' 2013 Greater Stillwater Chamber of Commerce Fall Color Fine Art & Music Festival Event Plan October 5 — 6 2013 Plan Date: August 4, 2013 Event Description Legend This popular annual fall event features juried artisans specializing in a wide variety of handmade art including: clay, fiber, glass. jewelry, metal, wood, photography. painting, drawing and digital Art. The criteria for judging includes: originality; balanced presentation; over- all quality, including skill and craftsmanship; attention to fundamentals, including color, texture and composition; creative use of materials; and professionalism. With the St. Croix River and Historic Lift Bridge in the background, tal- ented musicians entertain the crowd as they stroll among the artist ex- hibitors throughout the two -day event. O 0 0 L 0 L__J Exhibitor Booth Food Table Existing Electflcal Source Road Bawler Handicap Portable Toilet Portable Toilet Dempster