Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2013-07-16 CC Packet
REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 16, 2013 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of July 2, 2013 regular and recessed meeting minutes V. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 2. Nite to Unite – Officer Dan Young 3. Financial Statement - Tom Koop, CliftonLarsenAllen VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk 7. Community Development Dir. 8. Public Works Dir. 9. Finance Director 10. City Attorney 11. City Administrator VIII. CONSENT AGENDA (ROLL CALL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12. Resolution 2013-110, directing payment of bills 13. Resolution 2013-111, amending section 10-5 family care leave of City of Stillwater Personnel Policy 14. Possible approval of temporary liquor license at Ascension Church – River Market Community Coop 15. Resolution 2013-112, approving exhibit a as it relates to Resolution 2013-057 a resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code 16. Possible approval of utility bill adjustments IX. PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 17. Case No. 2013-08. This is the date and time for a public hearing to consider a request from Cornerstone Land Surveying, Inc., representing Tom Garley, for an annexation, final plat for Cottonwood Trail Addition and zoning map amendment for the property located at 13295 Boutwell Road North in the Transitional Zoning District and any variances related thereto. Notices were mailed to the affected property owners and published in the Stillwater Gazette on June 21, 2013. Tabled from July 2, 2013 meeting. Continued from July 2, 2013 meeting - (2 Resolutions – Roll Call) X. UNFINISHED BUSINESS 18. Discussion of Chamber of Commerce’s request for Downtown studies 19. Consider adopting new rate structure for downtown parking 20. Discussion on RFP for Community Festival (Available Tuesday) XI. NEW BUSINESS 21. Possible approval of plans and specification and authorization to advertise for bids for Downtown Parking Lot improvements (Resolution- Roll Call) XII. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) XIII. COMMUNICATIONS/REQUESTS XIV. COUNCIL REQUEST ITEMS XV. STAFF REPORTS (CONTINUED) XVI. ADJOURNMENT RESOLUTION 2013 -110 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $740,386.97 are hereby approved for payment, and that checks be issued for the payment thereof The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 16th day of July, 2013. Michael Polehna, Vice Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT "A" TO RESOLUTION #2013 -110 LIST OF BILLS A and S Training LLC Abrahamson Nurseries Ace Hardware Amano McGann, Inc. Aramark Uniform Services, Inc Ascension Episcopal Church Aspen Mills AutoNation B &B Products /Rigs and Squads Baltimore Aircoil Company BCA -CJTE Bennett Material Handling Board of Water Commissioner Brent Richter Consulting Bureau of Crim. App. MNJIS Section Business Data Record Services Carquest Auto Parts Century Link Century Power Equipment Clareys Safety Equipment Comcast Diamond Vogel Paints Ecolab Fastenal Company Fire Safety U.S.A. FleetPride Fury Dodge Chrysler Gopher State One Call, Inc. Government Finance Off Assoc. Gribble John Hardrives Inc. Heritage Printing, Inc. I/O Solutions, Inc. Jimmys Johnnys, Inc. John Deere Landscapes /Lesco Kirvida Fire, Inc. Lake Elmo Oil, Inc Lingner John Linner Electric Co. Menards Metropolitan Council MidAmerica Tech & Envir Services, Inc Mississippi Welders Supply Co. MN Dept of Labor and Industry NAPA Auto Parts Needels Supply, Inc. North American Safety Office Depot Papco, Inc. Primary Products Co. Patrol rifle course Flowers and tree Supplies Labor and mileage - Ticket dispenser Uniforms and mats Park deposit refund Uniforms Parts and supplies fit 2 new squads Evaporative condeuser & remote sump tank CE course for Chirs Crayne Hose June 2013 WAC Charges Critical Incident stress mgmt consult CJDN connect charge Charges for May Auto parts and supplies Phone Parts Fire extinguisher service lift stations Telephone & Internet Double hide white paint Cleaning supplies Supplies 3 Fire leather boot Solenoid valve Repairs #215 Tickets Membership - Egger Safety zone buoys for 4th fireworks 2012 Street project Utility billing statements & business cards National firefighter selsection inventor Toilet rental Supplies Annual pump test and service Fuel Park fee refund Service Supplies June 2013 Monthly SAC & waste water charge Emergency sewer spill cleanup Cylinders Quarterly Surcharge Auto parts and supplies Spray head Logo Office supplies Scrub brush driver Nitrile gloves 330.00 372.35 431.17 278.00 761.98 100.00 1,105.46 245.24 16,568.50 36,385.59 95.00 267.98 5,148.00 250.00 270.00 0.25 268.13 371.35 1,476.62 125.00 519.99 264.52 388.12 348.70 820.00 110.10 504.87 560.30 150.00 280.00 351,160.91 309.73 55.00 549.46 91.14 1,654.16 79.81 100.00 590.25 348.41 133,178.24 3,853.32 10.35 3,860.51 955.56 38.28 397.06 282.77 154.93 185.42 Page 1 EXHIBIT "A" TO RESOLUTION #2013 -110 Rapid Recovery Riedel) Shoes, Inc. Rustad Dean Secure Benefits Systems Sherwin Williams Shred It USA Minneapolis Sivigny Donald J Spaulding Mfg., Inc. Sprint St. Croix Boat and Packet Co. Stillwater Fire Relief Assoc Stillwater Motor Company Stillwater Towing Sun Newspapers SW /WC Service Cooperatives Toll Gas and Welding Supply Tri -State Pump and Controls, Inc. Twin City Fab Inc Uniforms Unlimited, Inc United Refrigeration, Inc. USA Mobility Wireless, Inc. Valley Trophy Inc. Verizon Wireless Vic's Crane and Heavy Haul, Inc. Washington Conservation Distr Washington County Property Records Wingfoot Commercial Tire Wolf Marine, Inc. Yocum Oil Company LIBRARY Aramark Uniform Services, Inc Baker and Taylor Brodart Co Culligan of Stillwater Grainger Midwest Tape MN Historical Society Quill Corporation Scholastic Inc Stillwater Public Library Foundation Tyco /Simplex Grinnell LP Valley Bookseller Xcel Energy Cooler repair Skates Park fee refund Flex benefits terminated employee Paint Shredding Plan review Burner cad cell and deisel ignitor Cell phone June Arena Billing Pass -thru Service and repairs Towing Publications Retiree Health Insurance & Cobra Cylinder Adjusted wire plate on pump Sweeper bucket repair Taser holster and cartridge Supplies Pager service Plaque Mobile broadband 28 Ton boom truck 2nd qtr billing for shared educator Property taxes Tires 2013 Summer slip lease Fuel Janitorial supplies Library materials Library materials Rental Janitorial supplies Library materials Periodicals Supplies Summer reading books Reimbursement Repaired Simplex Books Library materials Electricity, Gas 600.00 80.03 50.00 18.61 637.50 83.63 701.78 215.04 98.95 33,638.54 4,000.00 814.86 160.31 465.00 63,585.48 30.51 420.00 2,310.90 433.14 435.49 47.12 97.56 468.52 542.50 556.25 6,797.44 2,069.76 750.00 7,742.26 77.18 1,363.25 2,436.26 38.80 95.38 306.49 34.00 29.54 300.00 450.00 482.00 35.18 4,300.10 Page 2 EXHIBIT "A" TO RESOLUTION #2013 -110 Page 3 CREDIT CARDS Library CC Amazon.com Library materials 69.78 Brines Meals Meeting 86.86 Cub Foods Meeting expenses 17.11 Larry Hansen Sign Cad Systems Signs Ken Harycki The Bikery Meal Tom Ballis Stillwater Post Office Stuart Glaser 902.50 7.23 Postage 5.47 Bshifter License Extension E -Z Wash Car wash club ADDENDUM 180.00 292.44 Clark, Dan Custodian 1,057.50 Legacy, Inc. Getac MDC's for squad cars 7,383.61 Magnuson Law Firm Professional Service 7,005.43 St. Croix Harley- Davidson Overpayment refund 10.54 Xcel Electricity, Gas 18,916.61 TOTAL 740,386.97 Adopted by the City Council this 16th Day of July, 2013 Memo DATE: July 15, 2013 TO: Mayor and City Council FROM: Sharon Harrison, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1st quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2 "d quarter of every year using the water consumption (obtained from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1st quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents /owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior /current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident /owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staff s recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for 1 Leak at water softener From 93,000 3rd To 47,000 2 Leak at water softener From 24,000 3rd To 12,000 3 Toilet leak From 99,000 3rd To 39,000 4 Toilets leaking From 81,000 3rd To 16,000 5 Toilet leak From 12,000 3rd To 5,000 6 Toilet leak From 49,000 3rd To 13,000 7 Toilet leak From 25,000 3rd To 14,000 Draft: July 15, 2013 DEVELOPMENT AGREEMENT RELATING TO THE GARLEY SUBDIVISION BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA AND THOMAS M. GARLEY AND KAREN J. GARLEY This Instrument Drafted By: David T. Magnuson Magnuson Law Firm 324 Main Street South, Suite 260 Stillwater, MN 55082 651 -439 -9464 telephone 651 -439 -5641 fax DEVELOPMENT AGREEMENT RELATING TO THE GARLEY SUBDIVISION BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COUNTY, AND THOMAS M. GARLEY AND KAREN GARLEY THIS AGREEMENT, made this day of , 2013, between the City of Stillwater, a political subdivision of the State of Minnesota, ( "City "), and Thomas M. Garley and Karen J. Garley (the "Developers "); WITNESSETH THAT, the parties hereto recite and agree as follows: SECTION 1. RECITALS. 1.01 The Property. The Developers own property described in the attached Exhibit "A" (the "Property ") located within the Town of Stillwater, Washington County, Minnesota. (A) The City proposes to acquire from Developers, a permanent and temporary Easements (Easements) over a portion of the Property for access to adjacent City Property that will house a new Fire Station and Minnesota National Guard Armory, the Easements are depicted on the map attached as Exhibit B and the Legal Description attached as Exhibit "C." (B) Developers propose to convey the Easements to the City in return for the promises and commitments of the City that are more fully described in this Agreement and set forth in (c). (C) In return for the Grant of the Easements, the City will convey a Bill of Sale to two dwelling houses to Developer, that are on City property, which would otherwise be demolished to accommodate construction of the Fire Station and National Guard Armory. The Developer will move the houses to their adjacent property for reuse and Development. As further consideration on the date of transfer of the Easements, the City will pay to the Developers the sum of $25,100.00. 1.02 Public and Private Improvements. (A) (B) The City is willing to construct and install City Public Improvements needed to provide municipal services to Developer's property. A description of the City Public Improvements is attached as Exhibit "D" see drawing. The Developer Private Improvements are generally described in Construction Plans the attached Exhibit "E" and include making ready two building sites upon the Property that will accommodate the two dwelling houses and will accept connection to the City Public Improvements. 1 (C) "Construction Plans" means the construction plans and related schedules for the Private Improvements that bear the stamp of approval of the City Building Official. SECTION 2. DEVELOPER'S REPRESENTATIONS. The Developer represents to the City that as of the date of this Agreement, the statements set forth in this section are true. 2.01 No Disability. The Developers are, or will be the owners of the Property in Fee Simple with good and marketable title, free of encumbrances and knows of no legal disability that would prevent them from carrying out this Agreement. 2.02 Execution No Violation. The execution, delivery and performance of this Agreement do not and will not result in any breach of, or constitute a default under, any indenture, mortgage, contract, agreement or instrument to which the Developer is a party. 2.03 Litigation. There are no pending or, to the knowledge of the Developer, threatened actions or proceedings before any court or administrative agency, except for an action that may be brought to register the title to the Property, which will materially adversely affect the financial condition, business or operation of the Developer or the ability of the Developer to perform its obligations under this Agreement. 2.04 Compliance. The Developer will comply with and promptly perform all of its obligations under this Agreement and all related documents and instruments; comply with all conditions of subdivision, Conditional Use Permit and Design Review Permit approval; and comply with any applicable requirements of any Water Management Organization regulations or rules. SECTION 3. IMPROVEMENT SCHEDULE. 3.01 Schedule. Construction of the extension of Maryknoll and the Armory site should begin by April 1, 2014. Road bases and utilities will likely be finished by mid - Summer of 2014. The final lift of asphalt will not be installed on Maryknoll until construction of the Armory and Fire Station are complete. The homes may be moved any time after the first lift of asphalt is installed but before the final lift is installed. SECTION 4. COST RECOVERY; PUBLIC IMPROVEMENTS. 4.01 Public Improvements. The costs of the City Public Improvements will be borne by the City except for the charges that will be borne by the Developers and that are more fully described in Section 5. 2 SECTION 5. CONSTRUCTION OF DEVELOPER PRIVATE IMPROVEMENTS 5.01 Construction of Private Improvements. (A) The Developer agrees that it will construct the Private Improvements on the Property in accordance with the approved Construction Plans and preserve and keep the Private Improvements or cause the Private Improvements to be maintained, preserved and kept with the appurtenances and every part and parcel thereof, in good repair and condition. 5.02 Construction Plans, Changes. If the Developer desires to make any material change in the Construction Plans, the Developer must submit the proposed change to the City for its approval. The request must be filed with the Community Development Director. Minor modifications and modifications that do not change the exterior or the size of any structures may be approved by the Community Development Director. Other modifications must be approved by the City Council and the committee or authority that granted any permit or approval. If the Construction Plans, as modified by the proposed change, conform to the requirements of this Agreement, the City must approve the proposed change and notify the Developer in writing of its approval. 5.03 Certificate of Completion. Promptly after completion of the Private Improvements in accordance with the Construction Plans, the City will furnish the Developer with Certificate of Completion for the Private Improvements in the form attached as Exhibit "F ". The certification by the City is a conclusive determination of satisfaction and termination of the agreement with respect to the obligations of the Developer, and its successors and assigns, to construct the Private Improvements or the Phase and the dates for the beginning and completion thereof. 5.04 Building Moving Permit. Two dwelling houses now owned by the City that will be transferred to the Developer and that will be moved to the Property, must be done in compliance with the House Moving Permit attached as Exhibit "G." 5.05 Grading Plan. Prior to the issuance of a Certificate of Occupancy, the Developer at its expense must complete the grading of the new lots that will house the two buildings on the Property. 5.06 Damage to City, County or State Facilities. The Developer will be responsible for any damage caused to any City, County or State facilities or improvements including roads, storm water systems, sewer and water facilities whether done by the Developer, its contractors, agents or employees and for any repair or cleanup costs or expenses incurred by the City or County in taking remedial action. 5.07 Landscaping. The Developer agrees to install street landscaping on the two new lots, according to a plan prepared by the City Development Director. All landscaping must be hardy, non — invasive species appropriate for Minnesota. 3 SECTION 6. GENERAL PROJECT RESPONSIBILITY. 6.01 Easements. The Developers must convey to the City the permanent and temporary Easements described in Exhibit C, in form and content satisfactory to the City Attorney. The Easements must be conveyed to the City in advance of the need to use the Easements by contractors beginning work on the State Armory and Fire Station Project. 6.02 Building Moving. Prior to the moving any structure, the Developer must provide to the City evidence of funding for the construction of the Private Improvements. Upon the approval at the funding plan by the City Community Development Director, the City will convey title to both dwelling houses to Developer. 6.03 Erosion Control Measures During Move. Developer agrees that they will construct erosion control devices in conformance with the approved Construction Plans for the Developer Improvements. The Developers retain the right and flexibility during construction of the Private Improvements, to modify the erosion control plan and its related devices, if needed to protect the Property from extraordinary rainfall or upstream drainage. 6.04 City Regulations. Developer acknowledges that the Property is regulated by the City and that a default under City ordinances or conditions of approval of any permit is a default as defined in this agreement, including the following conditions: (A) Compliance with the Storm Water Management Plan by the City Engineer. (B) Grading and erosion control plan must be prepared and approved by the City Engineer. (C) If required by the Stillwater City Engineer, a National Pollution Discharge Elimination System general storm water permit for construction activity must be obtained from the MPCA before grading begins. (D) Compliance with any applicable mitigation measures required by the Water Management Organization (WMO) with jurisdiction over the property. (E) The Developer must comply with all conditions of approval imposed by the City as part of any permit or approval granted by the City during approval of the Project. (F) Compliance with conditions imposed on the project by the Minnesota State Armory Commission. (G) Payment of any fees or charges normally due at the time of issuance of any building permits. 4 Developer must pay $3,375 per lot for water hook up charge and $3,375 per lot for sewer hookup charge. This payment must be made before a building permit will be issued for a lot. All other impact and trunk fees will not be charged on the two lots and those fees are waived for the two lots. Any further Development of the Developer's remaining lots or adjacent property, will be subject to its usual trunk fees and transportation adequacy fee. Those fees will be due when the remaining lots are developed. SECTION 7. INSURANCE. 7.01 Insurance. Developer and its contractors will provide and maintain or cause to be maintained at all times during the process of constructing the Private Improvements and, from time to time at the request of the City, furnish the City with proof of payment of premiums on: (A) Comprehensive general liability insurance (including operations, contingent liability, operations of subcontractors, completed operations and contractual liability insurance) together with an Owner's Contractor's policy with limits against bodily injury and property damage of not less than $1,500,000 for all claims arising out of a single occurrence (to accomplish the above— required limits, an umbrella excess liability policy may be used), and shall be endorsed to show the City as an additional insured to the extent of its interest. (B) Comprehensive general public liability insurance, including personal injury liability for injuries to persons and/or property, including any injuries resulting from the operation of automobiles or other motorized vehicles involved in work on the Public Improvements, in the minimum amount for each occurrence of $1,500,000, and shall be endorsed to show the City as an additional insured to the extent of its interest. (C) Workers' Compensation insurance covering all employees in amounts not less than the minimum required by statute. SECTION 8. INDEMNIFICATION. 8.01 Indemnification. Developer agrees to defend and hold the City, and its officials, employees and agents, harmless against any and all claims, demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable attorney's fees, arising out of actions or omissions by Developer, its employees and agents, in connection with the Public Improvements. 8.02 Enforcement by City; Damages. The Developer acknowledges the right of the City to enforce the terms of this Agreement against the Developer, by action for specific 5 performance or damages, or both, or by any other legally authorized means. The Developer also acknowledges that its failure to perform any or all of its obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developer, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that the expenses may include, but are not limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. SECTION 9. EVENTS OF DEFAULT. 9.01 Events of Default Defined. The following will be "Events of Default" under this Agreement and the term "Event of Default" will means, whenever it is used in this Agreement, any one or more of the following events: (A) Failure by Developer to commence and complete construction of the Developer Improvements pursuant to the terms, conditions and limitations of this Agreement. (B) Failure by Developer to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. (C) In each event, Developer will be afforded thirty (30) days after receipt of written notice to cure the violation and avoid a default. (D) Any cure period as set forth in this Agreement will be extended to include that period of time when Developer is making a Bona Fide effort to cure. 9.02 Remedies on Default. Whenever any Event of Default occurs, following any applicable cure periods, the City may take any one or more of the following actions: (A) Suspend work on the Project and building permits or certificates of occupancy on private development until it receives evidence, deemed adequate by the City, that the Developer has cured a default. (B) Take action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement. (C) Undertake to complete the Developer Public Improvements or Developer Private Improvements itself, through its agents or through independent contractors and spread as a special assessment against the Developer's payment the full amount of the cost of the work. SECTION 10. ADMINISTRATIVE PROVISIONS. 10.01 Notices. All Notices, certificates or other communications required to be given to the City and the Developer must be sufficiently given and will be deemed given when 6 delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: If to Developer: Larry D. Hansen, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Thomas M. Garley 13295 Boutwell Road North Stillwater, MN 55082 The City and the Developer, by notice given to the other, may designate different addresses to which subsequent notices, certificates or other communications will be sent. SECTION 11. ADDITIONAL PROVISIONS. 11.01 Titles of Sections. Any titles of the several parts of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. 11.02 Counterparts. This Agreement is executed in any number of counterparts, each of which will constitute one and the same instrument. 11.03 Modification. If Developer is requested by the Holder of a Mortgage or by a prospective Holder of a prospective Mortgage to amend or supplement this Agreement in any manner whatsoever, the City will, in good faith, consider the request, provided that the request is consistent with the terms and conditions of this Agreement. 11.04 Law Governing. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 11.05 Severability. In the event any provision of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, holding will not invalidate or render unenforceable any other provisions. SECTION 12. TERMINATION OF AGREEMENT. 12.01 Termination. This Agreement will terminate at the time all of the Developer's private obligations have been fulfilled and when the cost of the Developers Public Improvements and Developers have been paid in full and any default of the Developer has been cured, or one (1) year after acceptance of the Public Improvements by the City, whichever occurs later. IN WITNESS WHEREOF, the City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the 7 Developer has executed this Agreement at Stillwater, Minnesota, the day and year first above written. (SEAL) STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) CITY OF STILLWATER By: Ken Harycki, Its Mayor and Diane F. Ward, Its City Clerk DEVELOPER: By: Its: On this day of , 2013, before me, a Notary Public within and for said County, appeared Ken Harycki and Diane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the CITY OF STILLWATER, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public 8 STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2013, before me, a Notary Public within and for said County, appeared , to me personally known, who, being duly sworn, was the duly authorized agent for , the Developer named in the foregoing instrument and that this instrument was signed as the free act and deed of the Developer. Notary Public 9 LEGAL DESCRIPTION: That part of the West half of the Northwest Quarter (W 1 / 2 of NW 1/4) of Section Twenty nine (29), Township Thirty (30) North of Range Twenty (20) West described as follows. to -wit: Commencing at the Southeast corner of said Eighty (80) acre tract; running thence West on the South line thereof Eleven and One -half (1 1 1/2) rods to a point: thence North parallel with the East line of said Eighty (80) acre tract Seventy -four (74) rods, more or less, to the center of the road running through said Eighty (80) acre tract; thence Southeasterly along the center line of said road to the East line of said Eighty (80) acre tract; thence Southerly along the East line thereof Sixty -six (66) rods, more or less, to the place of beginning; EXCEPTING THEREFROM, all that part of the East 1 1.5 rods of the W 1/2 of the NW 1 /.4 of Section 29, Township 30 North, Range 20 West. lying Southerly of a line 75 feet Northerly of and parallel to the following described centerline: Commencing at the Southwest corner of the NW 1/4 of said section; thence North on an assumed bearing of N 0° 43' 58" W along the west line of said NW 1/4, 262.54 feet to the beginning of said centerline; thence Easterly 772.08 feet along a curve concave to the South and not tangent to the last described line; said curve has a radius of 5,729.58 feet, a central angle of 7' 43' 15' and a chord bearing of 5 81' 29' 46" E: thence South 77' 38' 10" East for 1,931.43 feet to a point on the east line of the SW 1/4 of Section 29, Township 30 North. Range 20 West, said point being 233.05 feet Southerly of the Northeast corner of the SW 1/4 of said Section 29, and said centerline there terminating. Together with all right of access along the north line of the above described tract, being the right of ingress to and egress from C.S.A.H, 12 for that part of the underlying above described tract not acquired; except that the right of access shall be retained on the west 30 feet of the east 11.5 rods rods of the W I /2 of the NW I /4 of said section measured along the above described centerline. EXHIBIT A -1 EXISTING LEGAL DESCRIPTION: That part of the West half of the Northwest Quarter ON 1/2 of NW 1/4) of Section Twenty nine (29), Township Thirty (30) North of Range Twenty (20) West described as follows. to -wit: Commencing at the Southeast corner of said Eighty (80) acre tract; running thence West on the South line thereof Eleven and One -half (I 1 1/2) rods to a point; thence North parallel with the East line of said Eighty (80) acre tract Seventy-four (74) rods, more or less, to the center of the road running through said Eighty(80) acre tract; thence Southeasterly along the center line of said road to the East line of said Eighty (80) acre tract; thence Southerly along the East line thereof Sixty-six (66) rods, more or less, to the place of beginning; EXCEPTING THEREFROM, all that part of the East 11.5 rods of the W 1/2 of the NW 1/4 of Section 29, Township 30 North, Range 20 West, lying Southerly of a line 75 feet Northerly of and parallel to the following described centerline: Commencing at the Southwest corner of the NW 1 /4 of said section; thence North on an assumed bearing of N 0'43' 58' W along the west line of said NW 1 /4, 262.54 feet to the beginning of said centerline; thence Easterly 772.08 feet along a curve concave to the South and not tangent to the last described — lIn €3a1d20tvets33- 3Y5d)us of 5,71930 teet, a central angle of7'73' 15 and a chord bearing of 5 81' 29' 46' E; thence South 77' 38' I(' East for 1,931.43 feet to a point on the east line of the SW 1/4 of Section 29, Township 30 North, Range 20 West, said point being 233.05 feet Southerly of the Northeast corner of the SW 1/4 of said Section 29, and said centerline there terminating. Together with all right of access along the north line of the above described tract, being the right of ingress to and egress from C.S.A.H. 12 for that part of the underlying above described tract not acquired; except that the right of access shall be retained on the west 30 feet of the east 11.5 rods rods of the W 1 /2 of the NW I /4 of said section measured along the above described centerline. 'w P.' ' v EXHIBIT B A100°02.5.2„ 23,20 ��• L s RAD ? al =i= ius aoINr s1 - ■ S 7 04 8'42 f 1 T in , n v ) T hCO O06 o7') O �1 \ry N0. 12 i` lg 30.30 i SOUTH LNE OF THE WEST 'iy HALF OF- THE NW 1/4 OF .1n2 SEC. 2q, T30, R20 _ + 0 y Z 7 \ 1 �L AREA = 13,783 SQ.FT. Yiiii77l LL ii/i DENOTES PERMANENT ROADWAY AND UTILITY EASEMENT e N"L Y R C•S•A.H "w LINE t LECAL D SO 12 PER - SE CORNE2 OF THE WEST HALF OF- THE NW 1/4 OF- -\ SEC. 29, T30, R20 N88°29'08 "W 189.75 MAURKNOLLC DR1VE AREA = 6,306 SQ.Ff. DENOTES TEMORARY CONSTRUCTION EASEMENT NORTH SCALE: 1" = 60' EXHIBIT C PUBLIC ROADWAY AND UTILITY EASEMENT An easement for Public Roadway and Utilty purposes over, under and accross that part the following desribed property: That part of the West half of the Northwest Quarter (W 1/2 of NW 1 /4) of Section Twenty nine (29), Township Thirty (30) North of Range Twenty (20) West described as follows. to -wit: Commencing at the Southeast corner of said Eighty (80) acre tract; running thence West on the South line thereof Eleven and One -half (11 1 /2) rods to a point; thence North parallel with the East line of said Eighty (80) acre tract Seventy -four (74) rods, more or less, to the center of the road running through said Eighty (80) acre tract; thence Southeasterly along the center line of said road to the East line of said Eighty (80) acre tract; thence Southerly along the East line thereof Sixty -six (66) rods, more or less, to the place of beginning; EXCEPTING THEREFROM, all that part of the East 11.5 rods of the W 1/2 of the NW 1/4 of Section 29, Township 30 North, Range 20 West, lying Southerly of a line 75 feet Northerly of and parallel to the following described centerline: Commencing at the Southwest corner of the NW 1/4 of said section; thence North on an assumed bearing of N 0° 43' 58" W along the west line of said NW 1/4, 262.54 feet to the beginning of said centerline; thence Easterly 772.08 feet along a curve concave to the South and not tangent to the last described line; said curve has a radius of 5,729.58 feet, a central angle of T 43' 15' and a chord bearing of 5 81° 29' 46" E; thence South 7T 38' 10" East for 1,931.43 feet to a point on the east line of the SW 1/4 of Section 29, Township 30 North, Range 20 West, said point being 233.05 feet Southerly of the Northeast corner of the SW 1/4 of said Section 29, and said centerline there terminating. Together with all right of access along the north line of the above described tract, being the right of ingress to and egress from C.S.A.H. 12 for that part of the underlying above described tract not acquired; except that the right of access shall be retained on the west 30 feet of the east 11.5 rods rods of the W 1/2 of the NW 1 /4 of said section measured along the above described centerline. said easement is described as COMMENCING at the southeast corner of the West Half of the Northwest Quarter; thence on an assumed bearng of North 88 degrees 29 minutes 08 seconds West along the south line of said West Half a distance of 189.75 feet; thence North 00 degrees 02 minutes 52 seconds West parallel to the east line of said West Half a distance of 388.83 feet to the POINT OF BEGINNING of the easement to be described; thence southerly 268.03 feet more or less along a non - tangential curve concave to the west with the radius point of said curve bearing South 44 degrees 51 minutes 46 seconds West and a radius of 260.00 feet to the northerly right of way line of County Road No. 12, also know as 75th Street North; thence northwesterly along said northerly right of way line to the aformentioned parallel line; thence northerly along said parallel line to the POINT OF BEGINNING. TEMPORARY CONSTRUCTION EASEMENT A Temporary Construction Easeement over, under and accross that part of the above described property, said easement is described as lying northeasterly of the above mentioned Public Roadway and Utility Easement and which lies northerly of said northerly right of way line of County Road No. 12 and which lies southwesterly of the following described line: Commencing at the point of beginning of the above Roadway and Utility Easeemnt; thence North 00 degrees 02 minutes 52 seconds West a distance of 23.20 feet to the point of beginning of the line to be described; thence South 43 degrees 50 minutes 24 seconds East a distance of 116.98 feet; thence South 15 degrees 34 minutes 09 seconds East a distance of 47.48 feet; thence South 03 degrees 20 minutes 52 seconds East a distance of 35.77 feet; thence South 25 degrees 57 minutes 43 seconds West a distance of 28.79 feet; thence South 15 degrees 43 minutes 50 seconds East a distance of 90.88 feet to the said northerly right of way line of County Road No. 12 and said line there terminating. The above described Temporary construction is said to expire on PUBLIC IMPROVEMENTS Maryknoll will be extended between County Road 12 and Boutwell Road and constructed with an Urban Section. Sanitary Sewer and Municipal Water line will be installed in the right of way of Maryknoll. Sewer and water service connections will be installed to service the two lots that will receive the houses that will be moved to Developer's property. The City will also install 5 sewer and water stubs that will be available to provide service to a future 5 lot Development on property now owned by the Developer the water service will be 1 inch copper with a curb stop and be brought to the Developer's property line, the sewer service will be 4 inch ductile and capped at the Developer's property line. EXHIBIT D DEVELOPER PRIVATE IMPROVEMENTS The Developer must grade both lots to which the two houses will be moved, construct basements to accept the houses, connect both to water and sewer services that will be stubbed to the property line, connect both houses to other utilities, landscape both according to the landscaping plan. EXHIBIT E CERTIFICATE OF COMPLETION WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the "City "), entered into a certain Contract for Private Development ( "Contract ") with (the "Developer "), dated as of , 2013, (the "Agreement ") and recorded in the Office of the County Recorder in and for the County of Washington and State of Minnesota, as Document Number , which provided for the Development of land described in Schedule A attached hereto, according to the plat thereof, in the County of Washington and the State of Minnesota, (the "Property "), and each respective Phase thereof. NOW THEREFORE, this is to certify that all building construction and other physical improvements specified to be done and made by the Developer with respect to Phase has been completed in accordance with the Contract, all lawful Codes, Laws, Rules and Ordinances now in effect. Dated this day of , 2013. STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON CITY OF STILLWATER Ken Harycki, Its Mayor ATTEST: Diane F. Ward, Its City Clerk The foregoing instrument was acknowledged before me this day of July, 2013, by Ken Harycki, Mayor and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public EXHIBIT F HOUSING MOVING PERMIT A PERMIT IS HEREBY ISSUED pursuant to a Contract for Private Redevelopment between the City of Stillwater, Minnesota (the "City ") and Thomas M. Garley and Karen Garley (the "Developers ") to move two structures now located on the Stillwater, Minnesota State Armory Site to new locations on the Garley's adjacent property. The Developer must notify the building official in writing of the dates or times of moving the Building and conduct moving operations only on the date and at the times approved in writing by the building official and must notify the director of public safety at least 24 hours prior to commencing movement of Building. Building may not be moved on any public street, however, at any time other than directed by the City Director of Public Safety. 2. The Developer must comply with the provisions of Minn. Stat. §221.81, Building Moving Regulation. 3. Notice must be given to the building official in writing of damage caused to property belonging to the City or any public utility within 24 hours after the damage or injury has occurred. 4. Red warning lights must be displayed during the night time on each side of the Building; while situated on a public street in such manner as to warn the public of an obstruction. The Developer must erect and maintain barricades across streets as necessary and in a manner as directed by the Director of Public Safety to protect the public from damage or injury by reason of the presence, movement or removal of the Building. Warning lights with open flames may not be used. 5. Except in an emergency, the Developer may not park a Building on any City Street or public property at any time during the moving process. In the event of an emergency, the Developer must immediately notify the Director of Public Safety. 6. The Developer must comply with the Building Code, the Fire Ordinance, the Zoning Ordinance and all other ordinances and laws. 7. The expense of any traffic officer ordered by the Director of Public Safety to accompany the movement of the Building to protect the public from injury must be paid by the Developer. 8. The Developer must install safety fencing as needed to secure both basements that will remain after the buildings have been removed. The City will be responsible for removing the basements, septic systems and to cap and grout any wells suitable for abandonment pursuant to MDH Rules. EXHIBIT G 9. The Developer must notify gas, electric and other utilities to remove their services prior to commencing the move of each building. 10. All remodeling, additions or repairs as indicated in any building permit issued in connection therewith must be completed. 11. All reasonable precautions must be taken to secure each Building and to reduce danger of any member of the public until each Building is set on its foundation and any remodeling, additions or repairs, described in the application, have been completed. The following action must be taken: a. Lock all doors and windows; b. Provide sufficient support or bracing so as to stabilize the Building to prevent it or any part therefore from sliding, slipping, falling or moving; and c. Erect and maintain a security fence or wall, the base of which must be no higher than four inches and the top of which must be at least four feet above the surface of the ground and which must enclose an entire Building as well as the excavation for the foundation. 12. The Developer is liable jointly and severally for any expenses, damages or costs paid or incurred by the City as a result of the issuance of a permit or the taking or failure to take any action by the Developer of the permit of the City hereunder. 13. The City may take or cause to be taken any of the following actions and may charge the Developer for any costs or expenses incurred as a result thereof a. If the City, in its sole discretion, determines that the premises for which or to which the Building is to be moved, or the movement of the Building through or within the City is unsafe or constitutes any other unsafe condition, the City, in its sole discretion may, but is not required to, take or cause such action to be taken to eliminate the unsafe conditions as it deems appropriate. b. If the premises from which the Building has been removed are left in an unsafe or unsanitary condition or the provisions of this section with respect to such premises have not been complied with, the City may, but is not required, in its sole discretion to take or cause such action to be taken to remedy such unsafe or unsanitary condition and to place the premises in such condition as to be in compliance with this section, and to charge the costs to the Developer, which if not paid within 30 days of written notice, may be spread by the City as a service charge against their property and certified for payment with the real estate taxes. Dated this of , 2013. CITY OF STILLWATER Ken Harycki, Its Mayor ATTEST: Diane F. Ward, Its City Clerk DEMOLITION PERMIT EXHIBIT T H E B I R T H P L A C E O F M I N N E S O T A July 16, 2012 Eric Washburn Bridge Administrator Eighth Coast Guard District 1222 Spruce Street, Suite 2.102D St. Louis, MO 63103 -2832 RE: Stillwater Highway Bridge, St. Croix River - Request for deviation Dear Mr. Washburn: FYI The City of Stillwater is requesting a deviation in the normal operation of the Stillwater Highway Bridge (Lift Bridge). While the City recognizes the importance of river navigation on the St. Croix to our community and others for recreational and commercial boaters, normal operation of the Lift Bridge causes traffic congestion in our downtown area which has an adverse affect on the community both financially and environmentally. This has been a long existing problem for the past 20 years and will become more severe with the construction of the St. Croix Crossing Bridge to the point the City must ask for some relief On average there are 18,000 vehicles per day that cross the Lift Bridge and traffic congestion occurs year round, but becomes untenable especially during the summer months. Congestion routinely occurs daily on northbound traffic through our downtown between the hours of 2:00 and 7:00 p.m. during the week and 10:00 am to 6:00 p.m. on weekends and holidays. When the Lift Bridge is in operation, traffic must wait for the Lift Bridge to raise and be lowered. This takes on average 10 minutes, causing the traffic congestion. It is not unusual in the summer months for northbound TH 95/36 traffic to back up as far as the TH 95/36 intersection, over one mile away. Observations showed that it takes 6 -20 minutes for vehicles to pass through once the bridge goes back into the `down' position. In addition to the congestion on TH 36/95, during operation of the Lift Bridge, congestion extends beyond downtown Stillwater into collector streets/highways; Myrtle St., 3rd St., Chestnut St., and TH 95 north of downtown bringing safety concerns into our residential areas. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 Page 2 Eric Washburn, Bridge Administrator Eighth Coast Guard District July 16, 2013 In order to relieve the congestion during the period of construction, it is proposed that the Lift Bridge schedule be reduced from its current schedule of 21 lifts per day during the week to 16 lifts per day. We are not proposing any change in the schedule on weekends. (See attached schedule). This will aid in reduction of congestion, providing relief to our citizens and the downtown businesses while maintaining adequate passage of boats under the Lift Bridge. The City is requesting that this deviation in schedule be in effect until the completion of the St. Croix Crossing Project scheduled to be completed in 2016. Thank you for your consideration on this matter. Sincerely, Ken Harycki Mayor Doug Menikheim Councilmember — Ward 1 Ted Kozlowski Tom Weidner Councilmember — Ward 2 Councilmember — Ward 3 Mike Polehna Councilmember — Ward 4 ; ,1, z ��J (1).010 Weekdays(M - F) Current Proposed 8:00 am X X 8:30 X X 9:00 am X X 9:30 10:00 am X X 10:30 11:00 am X X 11:30 X 12 Noon X X 12:30 X 1:00 pm X X 1:30 X 2:00 pm X X 2:30 X 3:00 pm X X 3:30 4:00 pm X X 4:30 5:00 pm X X 5:30 X 6:00 pm X X 6:30 X 7:00 pm X X 7:30 X X 8:00 pm X X 8:30 X X 9:00 pm X X 9:30 X X 10:00 pm X X Lifts/ Day 21 *16 "5 less lifts translates to 50 minutes of additional thru traffic; equal to approximately 1000 vehicles. Summary 8am,9,10,11,Noon 1,2,4,6pm 7 -10pm: Every half hour 10:30 pm until 7:30 am: 2 hour notice Weekends/ Holidays Current Proposed No Changes 8:00 am X X 8:30 X X 9:00 am X X 9:30 10:00 am X X 10:30 11:00 am X X 11:30 12 Noon X X 12:30 1:00 pm X X 1:30 2:00 pm X X 2:30 3:00 pm X X 3:30 4:00 pm X X 4:30 5:00 pm X X 5:30 6:00 pm X X 6:30 7:00 pm X X 7:30 8:00 pm X X 8:30 X X 9:00 pm X X 9:30 X X 10:00 pm X X 10:30 X X 11:00 X X 11:30 X X 12 Midnight X X Lifts/ Day 22 22 12:30 am until 7:30 am: 2 hour notice AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 16, 2013 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES 1. Possible approval of minutes of July 2, 2013 regular and recessed meeting minutes V. PETITIONS, INDIVIDUA LS, DELEGATIONS & CO MMENDATIONS 2. Human Rights Commission Award Presentation – Sara Damon (Resolution 2013 -11 3 ) 3. Nite to Unite – Officer Dan Young 4. Financial Statement - Tom Koop, CliftonLarsenAllen VI. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the c oncerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VII. STAFF REPORTS 5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Development Dir. 9. Public Works Dir. 10. Finance Director 11. City Attorney 12. City Administrator VIII. CON SENT AGENDA (ROLL CA LL) all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. T here will be no separate discussion on these items unless a council member or citizen so requests, in wh ich event, the items will be removed from the consent agenda and considered separately. 13. Resolution 2013 -110 , directing payment of bills 14. Resolution 2013 -111, amending section 10 -5 family care leave of C ity of Stillwater Personnel Policy 15. Possib le approval of temporary liquor license at Ascension Church – River Market Community Coop 16. Resolution 2013 -112, approving exhibit a as it relates to R esolution 2013 -05 7 a resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code IX. PUBLIC HEARINGS - OUT OF RESPECT FOR O THERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUT ES OR LESS. 17. Case No. 2013 -08. This is the date and time for a public hearing to consider a request from Cornerstone Land Surveying, I nc., representing Tom Garley, for an annexation, final plat for Cottonwood Trail Addition and zoning map amendment for the property located at 13295 Boutwell Road North in the Transitional Zoning District and any variances related thereto. Notices were ma iled to the affected property owners and published in the Stillwater Gazette on June 21, 2013. Tabled from July 2, 2013 meeting. Continued from July 2, 2013 meeting - (2 Resolution s – Roll Call) X. UNFINISHED BUSINESS 18. Discussion of Chamber of Commerce’s req uest for Downtown studies 19. Consider adopting new rate structure for downtown parking 20. Discussion on RFP for Community Festival (Available Tuesday) XI. NEW BUSINESS 21. Possible approval of plans and specification and authorization to advertise for bids for Downtown Parking Lot improvements (Resolution - Roll Call) XII. PETITIONS, INDIVIDUA LS, DELEGATIONS & CO MMENDATIONS (CONTINU ED) XIII. COMMUNICATIONS/REQUE STS XIV. COUNCIL REQUEST ITEM S XV. STAFF REPORTS (CONTI NUED) XVI. ADJOURNMENT CITY COUNCIL MEETING MINUTES July 2, 2013 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:33 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad City Clerk Ward STAFF REPORTS Police Chief Gannaway provided an update on the upcoming Fourth of July activities. Fire Chief Glaser indicated that the Fire Department will working with the pyrotechnics vendor on the Fourth of July fireworks. Community Dev elopment Director Turnblad reported that the Met Council’s 2012 population estimate is 18,638 residents which have increased by a couple hundred. Councilmember Polehna asked if the Park Commission can update the plan for the Barge Terminal area , and Community Developmen t Director Turnblad replied he will bring it to the Park Commission this fall. The Council consensus was to proceed with updating the plan. Public Works Director Sanders informed the Council that the Corps of Engineers starts next week on the Lowell Park p roject and should finish by the end of August. Parking lot reconstruction will begin after Labor Day starting on the south end. He plans to bring the award of the bid for parking lot reconstruction to the Council the second week in August. City Attorney Ma gnuson updated the Council on the tax rebalancing for Terra Springs , Building 1, which has been completed and recorded. He commended Washington County for their cooperation. City Council Meeting July 2, 2013 Page 2 of 6 OTHER BUSINESS DNR - Brown’s Creek Trail Project Update Kent Skaar, Senior Projec t Manager for the Acquisition and Development Section of the Parks and Trails Division of the DNR, and Rachel Hintzman, Area Supervisor, provided an update on the Brown's Creek Trail. Funding for completion of the trail has been secured through legislative allocation of Legacy Funds. The development will be staged starting with the Oak Glen Golf Course Bridge , where construction was started yesterday with completion probably before August 30, 2013. The Highway 95 bridge reconstruction will be done in August with completion by late September 2013. The Manning Avenue Bridge will be constructed during September and October 2013, with completion in May/June 2014. He presented two options for bridge design: bowstring and truss. Council consensus was the bowstring design. Trail development is continuing. Completion of the six mile trail is expected in the shortest time possible. The DNR expects the trail to be open by July/August 2014. Mayor Harycki thanked legislators for their help with funding and suggested perh aps there could be a low -key groundbreaking ceremony with legislators. Councilmember Polehna acknowledged Assistant Commissioner Dave Schad for his work on the project. Supervisor Hintzman informed the Council the DNR is in the process of meeting with nei ghbors to identify any issues and is working on interpretive resources for the trail. The area is closed for use while under construction. She asked what winter uses the City would want to consider , and Councilmembers agreed to ask the Park Commission. Fire Department staffing request Fire Chief Glaser reviewed the department's staffing requests a n d ex plaine d that the d epa r tment is nine short on the paid on -call roster. This situation is causing considerable operational difficulties, adding considerable expense, and affec ting emergency response. He recommended hiring two full -time personnel. Councilmember Menikheim stated the staffing problem goes back for years and the Council needs to do something about it. Councilmember Weidner asked about the community expectations of the Fire Department. Chief Glaser noted the Department has one of the cheapest or lowest budgets in the area. He has studied many different staffing options to try to resolve the staffing pro blem. City Administrator Hansen added that he has been mostly against full time fire departments, but he believes the current model is broken and he reluctantly supports the request and th at the Chie f ’s recommendation appears to be the least expensive way to corre ct the problem. Chief Glaser stated with budget adjustments, his recommendation would cost the City an approximately $89,000 increase for 2 014 , a ppro ximatel y six percent. Councilmember Menikheim stated he would like to discuss setting community expectations of the Fire Department. Councilmember Weidner asked if a committee s ho uld be put together to develop a community standard for the Fire Department operations. City Council Meeting July 2, 2013 Page 3 of 6 City Administrator Hansen stated he could discuss this with Chief Glaser and bring it up at a futur e meeting. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, aut h orizin g th e hir ing of t wo fu l l -tim e staff as re commended by Chief Glaser. All in favor. ADJOURNMENT The meeting was recessed at 6:05 p.m. RECESSED MEETING 7:00 P.M. M ayor Harycki called the meeting to order at 7:04 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Publi c Works Director Sanders Finance Director Harrison Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve th e June 18, 2013 regular meeting minutes. All in favor. PETITIONS, INDIVIDUA LS, DELEGATIONS & CO MMENDATIONS Certificate of Appreciation & Presentation of Retirement Plaque - Bob Kroening Mayor Haryc ki read the proclamation commending Bob Kroening for his service to the City. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013 -105, Certificate of Appreciation – Bob Kroening . Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Proclamation - Stillwater High School Track Team Mayor Harycki read the proclamation designating July 3, 2013 as Stillwater Area High School Boys Track and Field Team Day. City Council Meeting July 2, 2013 Page 4 of 6 Coach Steve Christensen thanked the residents of Stillwater and noted that the team ranks 4th in the USA out of 22,000 high schools. He introduced Eli Krahn who set the American record for the mile for ninth graders, and team member Bailey Hesse -Withbroe. OPEN FORUM There were n o public comments. CONSENT AGENDA Resolution 2013 -106, d irecting the Payment of Bills Resolution 2013 -107, a ccepting bid and awarding contract for County Road Improvement Project (Project 2013 -04) Resolution 2013 -108, a pproval of Cooperative Agreement with Washington County for Construction Costs for County State Aid Highway (CSAH) 23 and 24 Purchase of 2 laptops for Police Department Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2013 -08. A public hearing to consider a request from Cornerstone Land Surveying, Inc., representing Tom Garley, for an annexation, final plat for Cottonwood Trai l Addition and zoning map amendment for the property located at 13295 Boutwell Road North in the Transitional Zoning District and any variances related thereto. Community Development Director Turnblad stated that the applicant has requested that the hearin g be tabled until July 16. Mayor Harycki opened and continued the public hearing to the next Council meeting. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to table Case No. 2013 - 08 to the July 18, 2013 meeting. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1061, an Ordinance amending the Stillwater City Code Section 31 -300 entitled Establishment of Districts by rezoning six acres to TR, Traditional Residential. Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Ordinance 1061 , an Ordinance amending the Stillwater City Code, Section 31 -300, e ntitled Establishment of Districts, by Rezoning 6 Acres to TR, Traditional Residential . City Council Meeting July 2, 2013 Page 5 of 6 Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible app roval of Resolution formalizing the process of pre -approving credentialed historians and prices for reports associated with the demolition of potentially historic structures. Community Development Director Turnblad explained the recommended procedure to pr e - approve historians and set prices, in order to reduce the time needed for an historian to do a report for demolition of a potentially historic structure. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2013 -109, a resolution establishing procedures for pre -approving historian services related to demolition requests . Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Review of position description and salary for Event Coordinator Community Development Director Turnblad summarized the possible responsibilities of an Event Coordinator. With the cost of a half time position approximately $20,000 -30,000 annually, an Event Coordinator position cannot be funded solely by perm it application fees at their current rates. Councilmember Weidner commented that he does no t want to increase the fees for smaller events such as Veterans Day Ceremonies or the Easter Egg Hunt. Councilmember Polehna suggested asking staff to come up with creative ways to fund the position. He stated h e r ec eive s a lot of criticism for not proactively facilitating a community festival. Mayor Harycki stated as the Council goes through the budget process, it may need to squeeze the position into the general fund and identify some sources of funding. He doubts it can be funded solely by event fees. He suggested directing staff to look for RFP ideas from other communities and br ing a s am ple R F P t o the ne x t m eeting f or disc ussion . Continuation of the discussion on extending the Orderly Annexation Agreement Mayor Harycki pre sented the Joint Board’s recommended revisions. He noted that there was disagreement on the board over extending the Agreement. Councilmember Weidner noted if the a greement is left to sunset, it does n o t require the City to annex the rest of the township property by January 1, 2015 , but it leaves the option to do so. He believes the a greement was beneficial at the time it was entered , but he does no t see the benefit to the City of extending the a greement. Councilmember Menikheim noted all the changes that have occurred since the a greement was entered 25 years ago. He feels there is now a need for the City to be able to annex the property for development. Councilmember Kozlowski commented unless there is a hardship to residents, he sees no good reason for extending the a greement. City Council Meeting July 2, 2013 Page 6 of 6 City Attorney Magnuson pointed out that even if the City annexed the rest of the property on January 1, 2015; there are aspects of the agreement that remain in effect until 2020. Property tax protections extend for five years beyon d annexation. Councilmember Polehna agreed that extending the a greement does not benefit the City. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, not to extend the Orderly Annexation Agreement. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None NEW BUSINESS There was no new business. COUNCIL REQUEST ITEM S Mayor Harycki mentioned receiving a thank you from Senator Housley for accommodating parking for student athletes for the Let’s Go Fish ing Special Olympics event. Councilmember Polehna encouraged residents to watch the fireworks on July 4th , which will be simulcast on 1220 A M radio. Mayor Harycki thanked the City of Oak Park Heights and the Margaret Rivers Fund for their generous contr ibutions. ADJOURNMENT Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to adjourn the meeting at 8:08 p.m. All in favor. _________________________________ Ken Harycki, Mayor ATTEST: ___________________________________ Diane F . Ward, City Clerk Resolution 2013 -105, Certificate of Appreciation – Bob Kroening Resolution 2013 -106, d irecting the Payment of Bills Resolution 2013 -107, a ccepting bid and awarding contract for County Road Improvement Project (Project 2013 -04) Resolution 2013 -108, a pproval of Cooperative Agreement with Washington County for Construction Costs for County State Aid Highway (CSAH) 23 and 24 Resolution 2013 -109, a resolution establishing procedures for pre -approving historian services related to dem olition requests Ordinance 1061, an ordinance amending the Stillwater City Code, Section 31 -300, Entitled Establishment of Districts, by Rezoning 6 Acres to TR, Traditional Residential RESOLUTION 2013-113 STILLWATER HUMAN RIGHTS AWARD SARA DAMON WHEREAS,THE STILLWATER HUMAN RIGHTS COMMISSION REQUESTED NOMINATIONS FOR STILLWATER'S HUMAN RIGHTS AWARD;AND WHEREAS,SARA DAMON HAS BEEN NOMINATED FOR HER ACTIVE ROLEASALOCAL EDUCATOR TEACHING GEOGRAPHY AT STILLWATER JUNIOR HIGH WHERE SHEHASPRESENTEDAPOWERFUL PARTNERSHIPFORLEARNINGANDSERVICETO PROMOTE UNDERSTANDING ONISSUESRANGINGFROM WATERSHORTAGESTOCULTURALDIFFERENCES;AND WHEREAS,SHE BUILTACURRICULUMEXPLAININGTHEHUMANRIGHTSABUSESINTHE DARFUR REGIONOF WESTERN SUDAN AND FACILITATING FOR OVER 5 YEARS THE STILL WATER JR.HIGH H20 WATER FOR THE SOUTH SUDAN PROJECT.HER STUDENTSDISCOVEREDINNOCENTCIVILIANSCAUGHTIN THECROSSFIREBYREADING "THEY POURED FIRE ON Us FROM THE SKY".SHE ALSOPROVIDEDA PERSONALCONNECTIONTOMEETWITHONEOFTHEAUTHORSANDA "LOST BOY OF SUDAN",BENJAMIN AJAK.SARA INSPIREDHERSTUDENTSTOCHAMPIONACAMPAIGNTOHELPVICTIMSOFTHISTRAGIC CIRCUMSTANCE,ANDCOLLABORATINGWITHTHEHELPOF H20 FORLIFE,SARAANDHERSTUDENTS RAISEDOVER $41,000 IN STILLWATER TOFUND 8 CLEANWELLSTOPROVIDEWATERTOTHE VILLAGERS OF SOUTH SUDAN;AND WHEREAS,THEVILLAGERSOF SUDAN HAVEGAINEDABASICHUMANRIGHT:ACCESSTOSAFE WATER;HERSTUDENTSLEARNEDTHATWESHAREACOMMONHUMANEXPERIENCEWITHPEOPLEWHO MIGHTLOOKANDLIVEDIFFERENTLY,ANDPROVIDINGSTUDENTSWITHDEEPERUNDERSTANDINGOF GEOGRAPHYCONCEPTSRELATEDTOCULTURE,MIGRATIONANDTHEREFUGEEEXPERIENCE;AND WHEREAS,SARA ISKNOWNFORGOINGABOVEANDBEYONDHERDUTIESASATEACHERINORDER TOHELPHERSTUDENTSGAINREAL-LIFEEXPERIENCETHATAPPLIESTOTHESTUDYOFGEOGRAPHY,AND HASPARTNEREDWITHTHE DNR TODEVELOPTHENATIONALLYRENOWNED "FIREWISE"CURRICULUM. Now THEREFORE,BE IT RESOLVED,BY THE CITY COUNCIL OFTHE CITY OF STILLWATER, MINNESOTA,THE HUMAN RIGHTS AWARD IS PRESENTED TO SARA DAMON IN APPRECIATION OFHER OUTSTANDING LEADERSHIP AND DEDICATION TO HUMAN RIGHTS,ANDIS HEREBY COMMENDED FOR THOSE EFFORTS. ADOPTED BY THE CITY COUNCIL THIS 16TH DAY OF JULY,20 13. KEN HARYCKI,MA YOR 20 1 2 A u d i t a n d F i n a n c i a l R e s u l t s Au d i t o r R e s p on s i b i l i t i e s u n d e r G e n e r a l l y py Ac c e p t e d A u d i t i n g S t a n d a r d s Ac c o u n t i n g P o l i c i e s C o n s i s t e n t – “ A p p l e s t o A pp le s ” (on e s m a l l c h a n g e i n t e r m i n o l o gy ), No pp ( gg y ), Un u s u a l T r a n s a c t i o n s N o t e d Ac c o u n t i n g E s t i m a t e s – D e p r e c i a t i o n , A c t u a r i a l l y Es t i m a t e d O P E B L i a b i l i t y & V a l u e s o f I n v e s t m e n t s Es t i m a t e d O P E B L i a b i l i t y & V a l u e s o f I n v e s t m e n t s – N o t e d t o b e R e a s o n a b l e Di f f i c u l t i e s i n P e r f o r m i n g A u d i t – N O N E Mi t t t / C t i NO N E Mi ss t a t em e n t s /C or r e c ti on s – NO N E Di s a g r e e m e n t s w i t h M a n a g e m e n t – N O N E Su pp le m e n t a r y/ st a t i s t i c a l - a u d i t o r r e s p on s i b i l i t y pp y / py AU D I T O R O P I N I O N O N F I N A N C I A L S T A T E M E N T S – C L E A N . (F I N A N C I A L S T A T E M E N T S F O U N D T O B E F A I R L Y S T A T E D (F I N A N C I A L S T A T E M E N T S F O U N D T O B E F A I R L Y S T A T E D IN A L L M A T E R I A L R E S P E C T S ) IN T E R N A L C O N T R O L – 3 i s o l a t e d i s s u e s Pr o c e s s f o r r e c o r d i n g b a l a n c e s d u e t o c i t y u t i l i t y p r o v i d e r s Pr i o r y e a r r e c o m m e n d a t i o n s – S t . C r o i x V a l l e y R e c r e a t i o n C e n t e r Ve r b a l r e c o m m e n d a t i o n – n e e d d e t a i l r e c e i p t s f o r e x p e n s e r e p o r t re i m b u r s e m e n t a n d c i t y c r e d i t c a r d c h a r g es . yg MI N N E S O T A L E G A L C O M P L I A N C E NO F I N D I N G S / C L E A N R E P O R T TH I S I S A F A V O R A B L E A U D I T R E S U L T – CI T Y F I N A N C E TH I S I S A F A V O R A B L E A U D I T R E S U L T CI T Y F I N A N C E DE P A R T M E N T S H O U L D B E C O M M E N D E D pant mac, /'«nmentaI Funds $1 2 , 0 0 0 , 0 0 0 $8 0 0 0 0 0 0 $1 0 , 0 0 0 , 0 0 0 $6 , 0 0 0 , 0 0 0 $8 ,00 0 ,00 0 $2 , 0 0 0 , 0 0 0 $4 , 0 0 0 , 0 0 0 $0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 * 2 0 1 2 * Re v e n u e s & T r a n s f e r s - I n Ex p e n d i t u r e s & T r a n s f e r s - O u t * GA S B 5 4 I m p l e m e n t e d RE V E N U E S RE V E N U E S Re c e i v e d $ 1 7 4 , 5 8 0 i n L G A Tr a n s f e r r e d t o C a p i t a l P r o j e c t s F u n d EX P E N D I T U R E S Hi r i n g F r e e z e Ca p i t a l P u r c h a s e s F r e e z e FU N D B A L A N C E Re v e n u e s E x c e e d e d E x p e n d i t u r e s b y $ 9 3 , 7 5 2 25 0 20 0 10 0 15 0 50 10 0 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Ac t u a l Go a l $2 , 5 0 0 , 0 0 0 $2 , 0 0 0 , 0 0 0 $1 0 0 0 0 0 0 $1 , 5 0 0 , 0 0 0 $5 0 0 , 0 0 0 $1 ,00 0 ,00 0 $0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Re v e n u e s & T r a n s f e r s - I n Ex p e n d i t u r e s & T r a n s f e r s - O u t $5 0 0 , 0 0 0 $3 5 0 0 0 0 $4 0 0 , 0 0 0 $4 5 0 , 0 0 0 $2 5 0 , 0 0 0 $3 0 0 , 0 0 0 $3 5 0 ,00 0 $1 0 0 , 0 0 0 $1 5 0 , 0 0 0 $2 0 0 , 0 0 0 $0 $5 0 , 0 0 0 $1 0 0 , 0 0 0 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 SC V R C F u n d Do n a t i o n s TI F # 4 Ot h e r De b t S e r v i c e T a x L e v y RE V E N U E S RE V E N U E S Ch a r g e s f o r S e r v i c e s ( $ 1 , 4 5 9 , 5 6 9 ) Bo n d P r o c e e d s f o r C a p it a l P u r c h a s e s ($6 1 0 , 0 0 0 ) p( ) Ot h e r R e v e n u e s ( $ 3 4 , 7 1 0 ) EX P E N D I T U R E S Op e r a t i n g ( $ 1 , 0 8 1 , 1 2 8 ) Ca p i t a l O u t l a y ( $ 6 2 0 , 7 6 0 ) Li l y L a k e I c e A r e n a ( $ 5 2 4 , 3 9 5 ) FU N D B A L A N C E R E d d E d i t b $ 3 4 2 4 4 7 R ev e n u e s E xc e e d e d E xp e n di t ur e s b y $ 3 4 2 ,44 7 $1 , 4 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $1 , 2 0 0 , 0 0 0 $60 0 ,00 0 $8 0 0 , 0 0 0 $2 0 0 , 0 0 0 $4 0 0 , 0 0 0 $, $0 $2 0 0 , 0 0 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Re v e n u e s & T r a n s f e r s - I n Ex p e n d i t u r e s & T r a n s f e r s - O u t RE V E N U E S RE V E N U E S Pr o p e r t y T a x e s ( $ 1 , 0 2 0 , 9 0 9 ) Bo n d P r o c e e d s f o r C a p it a l P u r c h a s e s ($2 3 , 7 0 9 ) p( ) Ot h e r R e v e n u e s ( $ 1 0 9 , 0 8 1 ) Me e t i n g R o o m R e n t a l ( $ 6 7 , 1 8 9 ) EX P E N D I T U R E S Op e r a t i n g ( $ 1 , 1 2 3 , 1 4 7 ) C i l O l ( $ 1 4 3 8 3 ) C ap i ta l O ut l ay ( $ 1 4 ,38 3 ) FU N D B A L A N C E R E d d E d i t b $ 1 6 1 6 9 R ev e n u e s E xc e e d e d E xp e n di t ur e s b y $ 1 6 ,16 9 $1 , 6 0 0 , 0 0 0 $1 , 2 0 0 , 0 0 0 $1 , 4 0 0 , 0 0 0 $8 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $2 0 0 0 0 0 $4 0 0 , 0 0 0 $6 0 0 , 0 0 0 $0 $2 0 0 ,00 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Re v e n u e s & T r a n s f e r s - I n Ex p e n d i t u r e s & T r a n s f e r s - O u t RE V E N U E S Pr o p e r t y T a x e s ( $ 6 7 9 , 0 3 9 ) Bo n d P r o c e e d s f o r C a p i t a l P u r c h a s e s ( $ 6 6 6 , 3 7 7 ) h( $ ) Ot h er R e v e n u e s ($ 13 7 , 9 3 2 ) EX P E N D I T U R E S Op e r a t i n g ( $ 6 7 8 8 6 6 ) Op e r a t i n g ( $ 6 7 8 ,86 6 ) Ca p i t a l O u t l a y ( $ 7 2 6 , 3 7 8 ) Pe d e s t r i a n W a l k w a y ( $ 3 3 4 , 9 1 4 ) Lo w e l l P a r k I m p r o v e m e n t ( $ 7 4 , 5 0 6 ) FU N D B A L A N C E R d d E d i t b $ 7 7 1 0 4 R ev e n u e s ex c e e d e d E xp e n di t ur e s b y $ 7 7 ,10 4 $2 5 , 0 0 0 , 0 0 0 $1 5 0 0 0 0 0 0 $2 0 , 0 0 0 , 0 0 0 $1 0 , 0 0 0 , 0 0 0 $1 5 ,00 0 ,00 0 $0 $5 , 0 0 0 , 0 0 0 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 Ta x e s Ta x I n c r e m e n t Fr a n c h i s e F e e s Sp e c i a l A s s e s s m e n t s In t e r g o v e r n m e n t a l R e v e n u e Ch a r g e s f o r S e r v i c e s Ot h e r $1 8 , 0 0 0 , 0 0 0 $1 2 , 0 0 0 , 0 0 0 $1 4 , 0 0 0 , 0 0 0 $1 6 , 0 0 0 , 0 0 0 $6 , 0 0 0 , 0 0 0 $8 , 0 0 0 , 0 0 0 $1 0 , 0 0 0 , 0 0 0 $0 $2 , 0 0 0 , 0 0 0 $4 , 0 0 0 , 0 0 0 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 2011 2012 20 0 4 – N o r t h H i l l P r o j e c t 2 0 0 9 – P a r k i n g R a m p 20 0 6 Li b r a r y C o n s t r u c t i o n / R e m o d e l 20 1 2 Li l y L a k e I c e A r e n a / 20 0 6 – Li b r a r y C o n s t r u c t i o n / R e m o d e l 20 1 2 – Li l y L a k e I c e A r e n a / Pe d e s t r i a n W a l k w a y $3 , 0 0 0 , 0 0 0 $2 , 0 0 0 , 0 0 0 $2 , 5 0 0 , 0 0 0 $1 , 5 0 0 , 0 0 0 $5 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Op e r a t i n g R e v e n u e s Op e r a t i n g E x p e n s e s $1 , 4 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $1 , 2 0 0 , 0 0 0 $6 0 0 , 0 0 0 $8 0 0 , 0 0 0 $2 0 0 , 0 0 0 $4 0 0 , 0 0 0 $0 20 0 3 * 2 0 0 4 2 0 0 5 * 2 0 0 6 * 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 * R a t e i n c r e a s e o c c u r r e d d u r i n g t h e s e y e a r s OP E R A T I N G R E V E N U E S OP E R A T I N G R E V E N U E S No R a t e I n c r e a s e i n 2 0 1 2 OP E R A T I N G E X P E N S E S Me t r o p o l i t a n C o u n c i l ( $ 1 , 4 2 5 , 8 0 8 ) De p r e c i a t i o n ( $ 2 9 9 , 3 1 9 ) NE T P O S I T I O N De c r e a s e d b y $ 3 1 0 , 0 7 6 RA T E I N C R E A S E RA T E I N C R E A S E No r a t e i n c r e a s e s i n c e 2 0 0 6 St r o n g l y R e c o m m e n d e d - Co u n c i l s h o u l d St r o n g l y R e c o m m e n d e d Co u n c i l s h o u l d co n s i d e r s e w e r r a t e i n c r e a s e Me t C o u n c i l r a t e s s i n c e 2 0 0 6 (si n c e C i t y l a s t r a i s e d i t s (y ra t e s ) h a v e i n c r e a s e d 1 % t o 6 % e v e r y y e a r . Ca s h h a s d e c r e a s e d 5 3 % ( $ 6 6 5 , 2 4 8 ) s i n c e 2 0 0 9 Du r i n g 2 0 1 2 Du r i n g 2 0 1 2 – “B o t t o m l i n e ” N E T L O S S o f $ 3 1 0 , 0 0 0 Ca s h b a s i s L O S S o f $ 8 0 , 0 0 0 o n d a y t o d a y o p e r a t i o n s $7 0 0 , 0 0 0 $5 0 0 , 0 0 0 $6 0 0 , 0 0 0 $30 0 ,00 0 $4 0 0 , 0 0 0 $1 0 0 , 0 0 0 $2 0 0 , 0 0 0 $, $0 $1 0 0 , 0 0 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Op e r a t i n g R e v e n u e s Op e r a t i n g E x p e n s e s & F u n d i n g T r a n s f e r s OP E R A T I N G R E V E N U E S OP E R A T I N G R E V E N U E S La s t R a t e I n c r e a s e i n J a n u a r y 2 0 0 8 ( B a s e i n c r e a s e d fr o m $ 4 . 5 0 t o $ 1 0 . 0 0 p e r q u a r t e r ) OP E R A T I N G E X P E N S E S Me m b e r s h i p ( M i d d l e S t C r o i x W M O ) $ 3 2 , 6 3 8 NE T P O S I T I O N In c r e a s e d b y $ 1 0 5 , 7 5 1 $7 0 0 , 0 0 0 $5 0 0 , 0 0 0 $6 0 0 , 0 0 0 $30 0 ,00 0 $4 0 0 , 0 0 0 $1 0 0 , 0 0 0 $2 0 0 , 0 0 0 $, $0 $1 0 0 , 0 0 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Op e r a t i n g R e v e n u e s Op e r a t i n g E x p e n s e s & F u n d i n g T r a n s f e r s OP E R A T I N G R E V E N U E S OP E R A T I N G R E V E N U E S No r a t e i n c r e a s e f o r 2 0 1 2 OP E R A T I N G E X P E N S E S El e c t r i c i t y ( $ 2 2 4 , 5 1 9 ) – 5 7 % NE T P O S I T I O N De c r e a s e d b y $ 1 6 , 6 3 5 Ou t s t a n d i n g I n t e r f u n d L o a n - $ 9 7 , 6 4 4 In d u s t r i a l P a r k L i g h t i n g Fo r e s t H i l l s ( 2 0 0 6 S t r e e t P r o j e c t ) $4 0 0 , 0 0 0 $3 0 0 , 0 0 0 $3 5 0 , 0 0 0 $1 5 0 0 0 0 $2 0 0 , 0 0 0 $2 5 0 , 0 0 0 $5 0 , 0 0 0 $1 0 0 , 0 0 0 $1 5 0 ,00 0 $0 $5 0 , 0 0 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 * 2 0 1 1 * 2 0 1 2 * Op e r a t i n g R e v e n u e s Op e r a t i n g E x p e n s e s * In c l u d e s t h e P a r k i n g R a m p OP E R A T I N G R E V E N U E S Ge n e r a l P a r k i n g P r o g r a m ( $ 2 1 0 , 6 5 7 ) Pa r k i n g R a m p ( $ 4 7 , 3 9 3 ) OP E R A T I N G E X P E N S E S OP E R A T I N G E X P E N S E S Ge n e r a l P a r k i n g P r o g r a m ( $ 2 0 4 , 8 0 1 o f w h i c h $ 3 2 , 6 2 9 i s de p r e c i a t i o n ) Pa r k i n g R a m p ($ 14 2 ,98 7 o f w h i c h $92 ,53 3 i s d e p reciation ) gp ( $ , $ , p ) NE T P O S I T I O N In c r e a s e d b y $ 1 8 , 1 9 6 Ge n e r a l P a r k i n g P r o g r a m i n c r e a s e d b y $ 7 6 0 3 Ge n e r a l P a r k i n g P r o g r a m i n c r e a s e d b y $ 7 ,60 3 Pa r k i n g R a m p i n c r e a s e d b y $ 1 0 , 5 9 3 On e t i m e r e v e n u e o f $ 1 0 6 , 1 8 7 ( T r a n s f e r f r o m T I F t o p a y o f f ba l a n c e o f l a n d p u r c h a s e ) $1 , 6 0 0 , 0 0 0 $1 , 2 0 0 , 0 0 0 $1 , 4 0 0 , 0 0 0 $8 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $2 0 0 0 0 0 $4 0 0 , 0 0 0 $6 0 0 , 0 0 0 $0 $2 0 0 ,00 0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Op e r a t i n g R e v e n u e s Op e r a t i n g E x p e n s e s OP E R A T I N G R E V E N U E S OP E R A T I N G R E V E N U E S Ra t e i n c r e a s e i n 2 0 1 2 OP E R A T I N G E X P E N S E S In c r e a s e i n w a t e r m a i n b r e a k s NE T P O S I T I O N In c r e a s e d b y $ 6 3 , 9 3 6 $3 0 , 0 0 0 , 0 0 0 $2 5 , 0 0 0 , 0 0 0 $1 5 , 0 0 0 , 0 0 0 $2 0 , 0 0 0 , 0 0 0 $1 0 , 0 0 0 , 0 0 0 $0 $5 , 0 0 0 , 0 0 0 $ 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 $3 5 0 0 0 0 0 0 $4 0 , 0 0 0 , 0 0 0 $2 5 , 0 0 0 , 0 0 0 $3 0 , 0 0 0 , 0 0 0 $3 5 ,00 0 ,00 0 $1 5 , 0 0 0 , 0 0 0 $2 0 , 0 0 0 , 0 0 0 $0 $5 , 0 0 0 , 0 0 0 $1 0 , 0 0 0 , 0 0 0 $0 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 Ca p i t a l O u t l a y B o n d s * Im p r o v e m e n t B o n d s * * - F o r 2 0 1 2 , t h e s e bo n d t y p e s i n c l u d e “c r o s s o v e r ” Re v e n u e B o n d s Ta x I n c r e m e n t B o n d s Ca p i t a l L e a s e Ot h e r L o n g - T e r m D e b t re f u n d i n g b o n d s th a t w i l l b e p a i d i n fu l l i n 2 0 1 4 & 2 0 1 6 . $5 0 , 0 0 0 , 0 0 0 $3 5 0 0 0 0 0 0 $4 0 , 0 0 0 , 0 0 0 $4 5 , 0 0 0 , 0 0 0 $2 5 , 0 0 0 , 0 0 0 $3 0 , 0 0 0 , 0 0 0 $3 5 ,00 0 ,00 0 $$1 5 , 0 0 0 , 0 0 0 $2 0 , 0 0 0 , 0 0 0 $0 $5 , 0 0 0 , 0 0 0 $10 , 0 0 0 , 0 0 0 $ 20 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 CITY OF STILLWATER ,MINNESOTA REPORT PREPARED BY SHARON HARRISON,FINANCE DIRECTOR & THE FINANCE DEPARTMENT COMPREHENSIVE A NNUAL FINANCIA L REPORT FORTHEYEARENDED DECEMBER 31,2012 MEMBER OF GOVERNMENT FINANCEOFFICERS ASSOCIAT ION OFTHEUNITEDSTATESAND CANADA CITYO F S TILLWATER ,MI NNESOTA Comprehensive AnnualFinancialReport For t heFiscalYearEnded December 31,2012 TABLEOF CONTENTS INTRODUCTORY SECT ION Page LetterofTransmitta l 3 GFOACertificateof Achievement 6 OrganizationalChart 7 ListofPr incipal Officers 8 F INANCIAL SECTION IndependentAud itors 'Report 11 ManagementD iscussion and Analysis 13 BasicFinancialS tateme nts: Government-w ide Financ ial Statements : Statement ofNetPos ition 25 Statemento f Activ ities 26 FundFinancia l Statements : BalanceSheet-Governmental Funds 28 Reconciliationofthe Governmental FundsBalanceSheettothe Statement ofNetPosit ion 30 Statementof Revenues ,Expend itures ,andChanges i n FundBa lance -Governmental Funds 32 Reconcilia tion of Statement ofRevenues ,Expend itures ,andChanges InFundBalanceof Governmental Fundstothe Statement ofActiv ities 34 Statement of Revenues,Expenditures ,andChangesin FundBalance-BudgetandActua l -GeneralFund 35 Statementof Revenues ,Expenditures ,andChanges i n FundBalance-BudgetandActua l -S1.Cro ix Va lley Rec reation CenterFund36 Statemento f Reve nues ,E xpenditures ,andChanges i n FundBalance-BudgetandActua l-LibraryFund 37 Statementof Revenues ,Expenditures ,andChangesin FundBalance-Budget andActual-ParksFund 38 S tatement ofNetPosition-ProprietaryFunds .40 Statement of Revenues ,Expenses ,andChangesi n FundNe t Pos ition -Proprietary Funds .42 Statement ofCashFlows-Propr ietary Funds .44 StatementofNetPos ition -FiduciaryFunds .46 NotestotheFinanc ial Statements .47 R equired Suppleme ntaryI nformation: ScheduleofFund ing Prog ress-Other Post Employment HealthCa re Benef its a nd St illwater F ire Re lief Pens ion P lan 75 Comb ining and I ndividualFu nd Financial Statements: Comb ining Balance Sheet -Nonmajo r Governmental Funds 80 Comb ining Statement of Revenues ,Expend itures,and ChangesinFundBalance-Nonmajor Governmental Funds 82 Scheduleof Revenues ,Expend itures,andChangesin FundBalance-Budget toActua l-Spec ial EventsFund 84 ScheduleofReven ues ,Expend itures ,andChanges i n F und Ba lance -Budget t o Actual-DowntownBeaut ification Fu nd 85 C ITY OFS T ILLWATER,MI NNESOTA Comprehensive Annual Financial Report F or t heF iscal YearEnded December 31,20 12 TABLEOF CONTENTS Combining and I ndividualF und Financial Statements (continued): ScheduleofReve nues ,Expenditures ,andChanges i nFund Balance -Budge t toActua l-Wash ington CountyRecycl ing GrantFund 86 StatementofC hanges inAsse ts andLiab ilities -FiduciaryFunds 87 Other Supplementary I nformation: Schedu le ofSpec ial Revenue Fund -LibraryDonat ions Fund-Balance Sheet 90 ScheduleofSpec ial Revenue Fund-LibraryDonat ion Fund-Statement ofRevenues ,Expend itures ,andChangesinFundBalance 92 Sc hedule ofDebtSe rvice Fund-BalanceSheet..94 ScheduleofDebtServ ice Fund-Statement ofRevenues ,Expenditures ,and Changes i nF und Ba lance 98 STATISTICA L SEC TIO N F inancial Trends NetPos ition byCo mponent ,LastE ight F iscal Years 104 Changes i nNetPos ition ,LastE ight FiscalYears 106 FundBalances ,Governmental Funds ,LastTenF iscal Years 110 ChangesinFund Balances ,Governmental Funds ,LastTenFiscalYears 1 12 RevenueCapacity AssessedandEst imated ActualVa lue ofProperty ,LastTenF iscal Years 114 Prope rty Ta x Ra tes -Pe r $1 ,000 ofAssessedTaxCapacityValue , D irect andOve rlapping Government ,LastTenFiscalYears 1 16 P ropertyT ax L eviesandCo llections ,LastTenF iscal Years 1 18 Pr incipal Ta xpayers ,Cu rrent Yea r andN ine Yea rs Ago 120 DebtCapac ity RatioofOuts tanding D ebt byType ,LastTenF iscal Years 122 Rat io ofNetGeneralOb ligation BondedDebttoAssessedValue andNetGene ral Obligation DebtperCapita 124 Directand Overlapp ing Governmental Activities Debt.1 25 Computat ion ofLega l Deb t Marg in ,LastTenFiscalYears 1 26 De mographic a nd Eco nomic In formation Demog raph ic a nd Eco nomic S tatistics ,LastTenF iscal Years 1 28 Pr inc ipal E mp loye rs ,C urrent Yea r andN ine Yea rs Ago 129 F ull-TimeEq uivalent Emp loyees ,CityGovernmen t Employeesby F unction/Program ,Last T enF iscal years 130 Operat ing Informat ion CapitalAsset Statistics byFunct ion/Program,LastTenFiscalYears 131 Ope rating Ind icators by Function/Program ,LastTenF iscal Years 132 O THER REPORTSSEC TION Reporto n M innesota LegalCo mpliance 13 7 ii INTRODUCTORY SECTION r illwater "~~ THE BIRTHPLACE OF MINNESOTA ~ June20,2013 Honorable Mayor MembersoftheCityCouncil CitizensoftheCityof Stillwater,Minnesota MinnesotaStatelaw r equiresthatcitiesover2 ,500 populationpublishwith in sixmonthsofthecloseof eachfiscalyeara complete setoffinancialstatementspresentedinconformitywithU .S .generally acceptedaccounting principals (GAAP)andauditedin accordance with generally accepted auditing standardsbyafirmof licensed certifiedpublic accountants andsubmitthemtothestateauditor . Pursuanttothat requirement ,weherebyissuethe comprehensive annualfinancialreportoftheC ity of Stillwater ,Minnesota forthefiscalyearendedDecember31,2012. Thisreportconsistsof management's representations concerningthefinancesoftheCityofStillwater. Consequently ,management assumes fullresponsibilityforthe completeness andreliabilityofallofthe i nformation presented inthisreport.Toprovideareasonablebasisformakingtheserepresentations, managementoftheCityof Stillwater hasestablisheda comprehensive internalcontrolframeworkthat isdes igned bothto protect the government's assetsfromloss ,theft ,ormisuseandtocompilesufficient reliable i nformationforthe preparation oftheCityof Stillwater 's financial statements inconformityw ith GAAP.Becausethecostofinternalcontrolsshouldnotoutweightheirbenefits,theCity 's comprehensive framework ofinternalcontrolshasbeendesignedtoprovidereasonableratherthan absolute assurance thatthefinancialstatementswillbefreefrommaterialmisstatement.As management,weassertthat ,tothebestofourknowledgeand belief ,thisfinancialreportiscomplete andreliableinallmaterial respects . TheCityof Stillwater 's financial statements havebeenauditedby CliftonLarsonAllen LLP ,af irm of licensedcertifiedpublic accountants .Thegoalofthe independent auditwastoprov ide reasonable assurancethatthefinancial statements oftheCityforthefiscalyearended December 31 ,2012 ,are freeofmateria l misstatement.The independent auditinvolvedexamining ,onatestbasis ,evidence support ing theamountsandd isclosures i nthefinancial statements ;assess ing theaccountingprinciples usedand significant estimates madebymanagement;and evaluating theoverallfinancialstatement presentation.The independent auditorconcluded ,basedupontheauditthattherewasareasonable basisforrenderingan unqualif ied opin ion thattheC ity 's financial statements forthefiscalyearended December31,2012 ,arefairly presented i nconformitywithGAAP .The independent auditor 's reportis presentedasthefirst component of t hefinancialsectionofthisreport . GAAPrequirethat management provideanarrative introduction ,overviewandanalysistoaccompany thebasic financial statements intheformof Management's Discuss ion andAnalysis(MD&A).Th is letterof transmittal is designed to complement MD&Aandshouldberead i nconjunctionwithit.The Cityof Stillwater 's MD&Acanbefound immediately followingthereportofthe i ndependentauditorson page13. Pr ofileofthe Government TheC ity ofSt illwater ,incorporated in1894 ,isagrowing community locatedincentra l Washington CountyontheSt.CroixRiver ,approximately 20m iles eastofthe Minneapolis/St.Paulmetropolitan area.Stillwater encompasses anareaofapprox imately 4 ,891 acresandservesapopulat ion of18 ,638 . CITY HALL:216 NORTH FOURTH STR EET •STILLWATER ,MINNESOTA 55082 PHO NE:65 1 -430-8800 •WEBSITE :www .cL sti liw ater .mn.us TheCityofStillwater operates underthe "HomeRuleCharter"formof government undertheprovisions ofStateofMinnesotaLaw .TheMayorispresidentoftheCounciland together withthefour-member CityCouncilcompromisesthegoverningbodyoftheCity .Thecitycouncilisresponsible,amongother things,forpassing ordinances ,adoptingthebudqet ,appointing committees,andhiringacity administrator.Thecity administrator hastheresponsibilityofcarrying out thepoliciesandordinances ofthecitycouncil,for overseeing theday-to-dayoperationoftheCity .Themayoriselectedat-large andtheCouncilmembersareelectedbyWardstoservefour-year overlapping termsofoffice. TheCityprovidesafullrangeofmunicipalservices .Theseservices i nclude :generalgovernment, publicsafety(police &fire),publicworks(streets &fleet),parksand recreation ,publicimprovements , "'",';j,andprovidingandmainta ining sanitarysewer ,stormsewer ,signs &lighting andparkinginfrastructure . WaterservicesareprovidedbytheBoardof Water Commission ,a legally separateent ity.Financial informationfortheBoardof Water Commissionarereportedina separate columnwithintheCityof Stillwater'sfinanc ial statements.AdditionalinformationontheBoard of Water Commiss ion canbe foundinNoteI.Ainthenotestothefinancialstatements . Theannualbudget i sthefoundationfortheCityofStillwater 's financial planningandcontrol.All divisionsarerequ ired tosubmitappropriationsrequeststothecity administrator forreviewand consolidationintoa proposed budget.Thecityadm inistrator is responsible forsubmittingtheproposed annualbudgettotheCityCouncilinAugustofeachyear.Thecity council isrequiredtoholdapublic hear ing ontheproposed budget andtoadoptbyresolutionaf inal budget andcertifyitnolaterthan December30.Thebudgetamountscannotincreasebeyondthe estimated receiptsexcepttotheextent thatactualreceiptsexceedtheestimate .Departmentdirectorsmay make transfersofappropriat ions withinadepartment ,but transfers ofappropriationsbetween departments requirecouncilapproval. Budget-to-actual comparisons fortheGeneralFund ,SpecialEvents,St.CroixValleyRecreation Center ,Library ,Parks ,Downtown BeautificationandWashingtonCountyRecyclingwhicharetheonly fundsforwhichanannualbudgethasbeenadopted ,areprovidedinthisreportonpages35through38 and84through86 . F actorsAffect ing Financial Condition Theinformationpresentedinthefinancialstatementsisperhapsbest understood whenitiscons idered fromthebroader perspective ofthespecific environment withinwhichtheCityofStillwateroperates . L ocaleconomy.Although theCity'staxbaseisprimarilyresidential ,theeconomyisinfluencedbya largenumberofpublic employers .Stillwater i stheWashingtonCountySeatandtheheadquartersfor IndependentSchoolDistrict#834 ,whiletheadjacentcitiesofBayportandOakParkHeightsarethe homesoftwomajorstate correctional facilities .TheStillwaterareaisalsoinfluencedbytheAndersen WindowCorp,locatedin Bayport ,whichemploysapproximately4 ,000 people . TheC ity's 2030Comp rehensive Plancallsforcont inued growthoftheCitytowardthewest.The remainingundevelopedareaavailableforannexationintotheCity encompasses approximately670 acres .Ofthisarea ,340netacresaregu ided forresidential development.Atbuild -out thisexpansion areacouldyieldabout1,300housingunits ,60acresofofficeandnon -retail commercialpropertyalong StateHighway36 ,and5acresofretail.Threeresidential developments arecurrentlybuildinqoutwith thepotentialfor another 70homesites .Theestimatedp rice pointsforthesehomesrangefrom $250,000toover$500 ,000 forsomeofthesinglefamilyhomes . TheComprehensivePlanalsoidentifiesspecificdowntownsitesforredeve lopment.Constructionon fourofthesesites i scomplete.Thefoursitesare:1)TerraSprings ;2)TheLofts ;3)StillwaterM ills on Main ;and4)municipalparkingrampon2 nd andCommercialStreet.Together thesefourprojectshave developed336 condominiums ,28 ,000 squarefeetofoffice/retailspace ,and250parkingstalls .Sales 4 ofthecondominiumunitsarecu rrently over80%,thoughthereisstillabout50%ofthenon -residential spaceavailable. L ong-termfinancialplanning.TheCityCouncilandstaffrecentlycompleteda 5-year Capital ImprovementPlan(CIP)that i dentifiesmajorprojectsandcapitalequipment purchases for years2009 -2013.Manyoftheseprojectshavebeenpendingforyearsawaitingvariousforms of approval and fundingsources .Totalprojectsidentifiedamountto$65,559,323 .Allprojectsand capital purchases arerated1-3giv ing anindicationofCouncil 's priorities.Duetoprojecttiming issues and funding complexitiesitisacknowledgedthatthecompletionofalltheprojectsidentified i nthe5-yearplanis unlikely.TheCIPiscomputerassistedandeasilyupgradeablefromyeartoyeartoassurethatit remainsdynamicandcontinually r eflectsCouncil'sgoals.Planningforanupdated(2014 -2017)CIPwill begininJuly2013. M ajor Initiatives WithinthenextyeartheCityplanstoinit iate threemunicipalprojectsinthedowntownarea .Theyare : 1)apedestrianandb icycle promenade paralleltotheSt.CroixRiver ,whichwillconnecttoanewstate trail ;2)improveallofthemunicipalparkinglotsalongtheSt.CroixRiver ;and3)completionofflood contro l improvements. TheCityisa lso intheplanningstages,inconjunctionwiththeNationalGuard,fortheconstructionofa NationalGuardReadinessCenter,andanewmunicipalfirestationandexpans ion ofthepolice station. Constructionontheseprojectsw ill likelybegininthespringof2014 . Awa rds and Acknowledgements The Government FinanceOfficersAssociationoftheUnitedStatesandCanada(GFOA)awardsthe Certificateof Achievement for excellence infinancialreportingtocitiesthatmeetcertaincriteria .A governmentalunitmustpublishaneasilyreadableandefficientlyorganizedcomprehensiveannual financialreport,thecontentsofwhichconformtoprogramrequirements .TheC ity ofStillwater received thisawardfortheyearended December 31,2011.Thismarksthetwenty-secondconsecutiveyear thattheCityhasreceivedthisprestigiousaward. ACertificateof Achievement isvalidforaperiodofoneyearonly.TheCityissubmittingthe2012 reporttoGFOAforconsiderationoftheCertificateof Achievement forExcellenceinFinancial Reporting.WebelieveourcurrentreportcontinuestoconformtothehighstandardsoftheCertificate program . Thetimelypreparationofthisreportcouldnothavebeen accomplished withoutthededicatedservices oftheFinanceDepartment,auditorsandothercitystaff. WealsowanttoexpressourappreciationtotheMayo r andCityCouncilfortheirsupportfor maintainingtheh ighest standardofprofessionalisminthe management ofthefinancialoperationofthe City . Respectfullysubmitted, ~~~:'e n City Administrator s~~ FinanceDirector 5 Certificate of Achievement for Excellence in Financial Reporting Presented to City of Stillwater Minnesota Forits Comprehensive Annual Financial Report fortheFiscalYearEnded December 31,2011 A Certificate of Achievement for Excellence in Financial Reporting is presented bythe Government FinanceOfficers Association of the United States and Canada to government unitsand public employee retirement systems whose comprehensive annualfinancial reports (CAFRs)achieve the highest standards in government accounting andfinancial reporting. ~P~ President ~/~ Executive Director 6 CITYOF STILLWATER ,MINNESOTA Orga nizational C hart December 3 1 ,20 12 CITIZENSO F ST ILLWATER CITY COUNCIL BOARDSAND CITY COMMISSIONS ATIORNEY CITY ADMINISTRATOR! TREASURER I ADMINISTRATION COMMUNITY FIRE POLICE DEPT.DEVELOPMENT DEPT.DEPT. DEPT . ENGINEERING! FINANCE BUILDING PUBLICWORKS DEP T.INSPECTIONS DEPT. DEPT. I ENGINEERING PUBLICWORKS DEPT .DEP T. 7 C ITY O F S TILLWATER,MINNESOTA LISTOF PRINCIPAL OFFICERS December 31,2012 ELEC TED OFFICIALS Mayor KenHarycki TermExpires:January 2015 Councilmembers Ward1 DougMenikheim TermExpires :January 2015 Ward2 MickyCook TermExpires :January2013 Ward3 JimRoush TermExpires:January2013 Ward4 MikePolehna TermExpires :January2015 APPOI NTED OFFICIALS LarryD.Hansen,City AdministratorlTreasurer David T.Magnuson ,City Attorney SharonHarrison,Finance Director William Turnblad ,Community Development Director Stuart Glaser ,Fire Chief ShawnSanders ,PublicWorks Director/City Engineer JohnGanaway,Police Chief LynneBertalmio,Library Director 8 FINANCIAL SECTION HonorableMayorand MembersoftheCityCouncil CityofStillwater,Minnesota ~ C lifton larso nAllen INDEPENDENT AUDITORS'REPORT C l ift on Larso nAHe n L L P w \v 'N .c1i ito n la rsonal le n .com Reportonthe Financial Statements Wehaveauditedthe accompany ing financial statements ofthe governmental activities ,thebusiness-type activities ,thediscretelypresented component un it,eachmajorfund ,andtheaggregateremain ing fund informationoftheC ity of Stillwater ,asofandfortheyearended December 31 ,2012,andtherelatednotes tothefinancialstatements,which collectively comprisetheent ity's basicfinancial statements aslistedinthe tableofcontents . Management's Respo nsibility fortheFinancial Statements Management i srespons ible forthepreparationandfairpresentationofthesefinancial statements in accordancew ith accountingpr inciples generallyacceptedintheUnitedStatesof America ;thisincludesthe design ,implementation,and maintenance ofinternalcontrolrelevanttothepreparationandfairpresentation off inancial statementsthatarefreefrommaterial misstatement,whether duetofraudorerror . Auditors'Responsibility Ourresponsibil ityi stoexpressopinionsonthesef inancial statements basedonouraudit.Weconducted ouraud iti naccordancewithaud iting standa rds generallyacceptedintheUnitedStatesofAmerica.Those standardsrequ ire thatweplanandperformtheaudittoobta in reasonableassuranceaboutwhetherthe financial statements arefreefrommaterialm isstatement. Anaudit i nvolvesperforming procedures toobta in auditev idence abouttheamountsanddisclosures i nthe financialstatemen ts.The procedures selecteddependontheauditors'judgment ,i ncludingtheassessment oftherisksofmaterialmiss tatement ofthefinanc ial sta tements,whet her duetofraudorerror .Inmaki ng thoseriskassessments,theaud itor cons idersi nternalcontrolrelevanttotheenti ty's preparat ion andfa ir p resentation ofthefinancial statements inordertodesignaudit procedures thatareappropr iate inthe c ircumstances ,butnotfor t hepurposeofexpressinganop inion ontheeffec tiveness oftheentity'sinternal control.Accord ingly ,weexpressnosuchop inion .Anauditalsoincludesevaluat ingt heappropr iateness of acco unting policiesusedandthe reasonableness of significant accounting estimatesmadebymanagement , aswellasevaluatingthe overall presenta tion ofthefinancial statements . Webel ieve thattheaud it evidencewehaveobtainedissufficientand appropriate toprov ide abasisforour aud it opinions . Opinions I nourop inion,thefinanc ial statements r eferredtoabovepresentfairly ,i n allmater ial respects ,the respect ive financ ial posit ion ofthe governmental act ivities,thebus iness-type act ivities,thed iscretely p resented co mponent unit ,eachma jor fund ,andtheagg regate rema ining fund in formationoft he Cityof St illwater asof December 31 ,2012 ,andtherespect ive changes i nfinancia l pos ition ,the r espective budgetarycomparisonforthegeneralfundandtheS t.Cro ix ValueRecreat ion Center ,Li brary,andParks specialrevenuefundsand,where appl icable ,cashf lows thereof fortheyearthenendedinaccordancewith accountingpri nciples generallyaccepted i ntheUn ited States ofAmerica . rnm I M i~rrenberofNexia lntematiooal I N TER NA TI ONAl.(11) Honorable Mayor and Members ofthe City Council Cityof Stillwater ,Minnesota Other Matters Required Supplementary Information Accounting pr inciples generally accepted i ntheUn ited StatesofAmerica require thatthemanagement's discuss ion andanalys is ,andthescheduIeoffunding progress -other postemployment healthcareplan benefitsand Stillwater f ire re lief planaslistedinthetableofcontentsbe presented tosupplementthebas ic financial statements .Such informat ion,althoughnotapartofthebasic financial statements,isrequiredby the Governmental Account ing StandardsBoardwho considers ittobean essential partoffinancialreporting forplacingthebasicfinancial statements inan appropr iate operational,economic ,orhistoricalcontext.We haveappliedcertainlimited procedures totherequired supplementary information i naccordancewith auditingstandardsgenerallyacceptedintheUnitedStatesofAmerica,which consistedofinquiriesof management aboutthe methods ofpreparingtheinformationandcomparing the informationforconsistency with management's responses toourinquiries,thebasic financial statements,andotherknowledgewe obtainedduringourauditofthebasicfinancial statements .Wedonot express anopinionorprovideany assuranceonthe informat ion becausethelimited procedures donot provide uswithsufficientevidenceto expressanopinionorprovideany assurance . Other Information Ourauditwasconductedforthepurposeofform ing opinions onthe financial statementsthatcollectively comprisetheCityof Stillwater 's basicfinancial statements .The combining andindiv idual fundf inancial statements ,scheduleofspecialrevenuefund-librarydonationfund-balance sheetandstatementor revenues ,expenditures ,and changes i nfundbalanceandthe schedule of debt servicefund-balancesheet andscheduleofrevenues ,expenditures ,andchangesinfundbalancesarepresentedforpurposesof addit ional analysis andarenotarequiredpartofthebasicfinancial statements . Thecombiningand individual fundfinancia l statements ,schedule ofspecial revenue fund-librarydonation fund-balancesheetand statement orrevenues,expenditures,and changes infundbalanceandthe scheduleofdebtserv ice fund-balance sheetand schedule ofrevenues ,expend itures,andchangesinfund balances(the supplementary information)isthe responsibility of management andwasderivedfromand relatesdirectlytotheunderlyingaccountingandotherrecordsusedtopreparethebasicfinancial statements.Such information hasbeensubjectedtotheaudit ing procedures applied intheauditofthebasic f inancial statements andcertain additional procedures ,including comparingandreconcilingsuchinformation directlytotheunderlying accounting andotherrecordsusedtopreparethe basic financialstatementsorto thebasicfinanc ial statements themselves,andother additional procedures inaccordancewithauditing standards generally accepted i ntheUnitedStatesofAmerica.Inouropinion ,thesupplementaryinformation identifiedaboveisfairlystated ,inallmaterialrespects ,inrelationtothe basic financialstatementsasa whole. Theintroductoryand statistical sections havenotbeensubjectedtothe auditing proceduresappliedinthe auditofthebasicfinancial statements and ,accord ingly ,wedonot express anopin ion orprovideany assuranceon i t. ~~LL? CliftonLarsonAllen LLP Minneapolis ,Minnesota June17 ,2013 (12) CityofStillwater,Minnesota Management's Discussionand Analysis December 31,2012 AsmanagementoftheCityofStillwater,Minnesota,weofferreadersoftheCityofStillwater'sfinancial statementsthisnarrativeoverviewandanalysisofthefinancialactivitiesoftheCityofStillwaterforthefiscalyear endedDecember31 ,2012 .Weencouragereaderstoconsidertheinformationpresentedhereinconjunctionwith additionalinformationthatwehavefurnishedinourletteroftransmittal,whichcanbefoundonpages3 through 5 ofthisreport . FINANCIAL HIGHLIGHTS: •TheassetsoftheCityofSt illwater exceededitsliabilitiesatthecloseofthemostrecentfiscalyearby $103 ,661,953 (netposition).Ofthisamount$6,455,417 (unrestrictednetposition)maybeusedtomeet theCity'songoingobligationstocitizensandcreditorsinaccordancewiththeCity'sfunddesignations andfiscalpolicies . •TheCity'stotalnetpositionincreasedby$1,794,045 . •Asofthecloseofthecurrentfiscalyear ,theCityofStillwater 's governmentalfundsreportedcombined endingfundbalanceof$29,772 ,612 anincreaseof$3,665,655incomparisonwiththeprioryear . Approximately10%ofthistotalamountor$3,086,290is availableforuse withintheCity 's policies (unassignedfundbalance). •Attheendofthecurrentfiscalyear,unassignedfundbalanceforthegeneralfundwas$3 ,086,290 or 36%oftotalgeneralfundexpenditures. •TheCityofStillwater'stotalbondeddebtincreasedby$3,460,000(14percent)duringthecurrentfiscal period .Thekeyfactortotheincreasewastheannualpaymentofdebtserviceandtheissuanceof GeneralObligationBonds ,Series2012A. OVERVIEWOFTHE FINANCIAL STATEMENTS: Thisdiscussionandanalysisareintendedtoserveasanintroduct ion totheCityofSt illwater's basicfinancial statements.TheCityof Stillwater 's basicfinancialstatementscomprisethreecomponents : 1 .Government-widefinancialstatements 2 .Fundfinancialstatements 3 .Notestothefinancialstatements Thisreportalsocontainsothersupplementaryinformationinadditiontothebasicf inancial statements themselves . Government-wide financial statements.The government-widefinancial statements aredesignedtoprovidereaderswithabroadoverv iew oftheCity ofStillwater'sfinances,inamannersimilarto private-sector business . The statement of netposition presentsinformationonalloftheCityof Stillwater 's assetsandliabilities,withthedifferencebetweenthetwo reportedas netposition.Overt ime,increasesordecreasesinnetposition mayserveasauseful indicator ofwhetherthefinancialpositionoftheCityof Stillwateris i mprovingordeteriorating . The statement of activities presentsinformationshowinghowtheCity'snet positionchangedduringthemostrecentfiscalyear.Allchanges i nnet positionarereportedassoonastheunderlyingevent giVing risetothe changeoccurs ,regardless of thetiming of relatedcashflows .Thus, revenuesandexpensesarereported i nthisstatementforsomeitemsthat w ill onlyresultincashflowsinfuturefiscalperiods(e .g.,uncollectedtaxes andearned,butunusedcompensatedabsences). 13 Required Components 01 City01 St111water 's AnnualRnane;alReport I 1 I I Management's Basic Requiredand Discussionand Rnanelal Optional Analys is Statements Supplementary Information I r I I Government·FundRnanelal Notestothe wide Rnanelal Statements Financial Statements SIatements T I I I Summary <~========>Detail City of Stillwater,Minnesota Management's Discussion and Analysis (Continued) December 31.2012 Bothofthegovernment-w ide financialstatementsdistinguishfunctionsoftheCityofSt illwater thatare principally supportedbytaxes,andchargesforservices (governmentalactivities)from other functionsthatare intended to recoverallorasignificantportionoftheircoststhroughuserfeesandcharges (business-typeactivities).The governmentalactivitiesoftheCityofStillwaterincludegeneralgovernment,publicsafety ,publicworks,culture andrecreation ,andeconomicdevelopment.Thebusiness-typeactivitiesoftheCityofStillwaterincludea sanitaryandstormsewerutility ,signsandlighting ,andparkingprogram . Thegovernment-widef inancial statementincludenotonlytheC ity ofSt illwateri tself(primarygovernment ),but alsotheBoardofWaterComm ission(componentunit),wh ichi saseparatelega l entityforwhichtheC ity of Stillwater i sfinanciallyaccountable .F inancial informat ion fortheBoardofWaterCommiss ioni s reported separatelyfromthefinancialinformat ion presentedfortheprimarygovernmentitself. Thegovernment-widef inancial statementscanbefoundonpages25through27ofthisreport . Fund financialstatements.A fund isagroupingofrelatedaccountsthatisusedtomaintaincontrolover resourcesthathavebeensegregatedforspecificactivitiesorobjectives .TheCityofStillwater ,likeotherstate andlocalgovernments ,usesfundaccountingtoensureanddemonstratecompliancewithfinance-re lated lega l requirements.AllofthefundsoftheC ity ofStillwatercanbedividedintotwocategories :governmentalfundsand proprietaryfunds . Governmental funds.Governmental funds areusedtoaccountforessentiallythesamefunct ions reportedas governmentalactivities inthe government-w ide financialstatements .However ,unl ike thegovernment-w ide financialstatements ,governmentalfundfinancialstatementsfocuson near-term inflowsandoutflows of spendableresources,aswellason balances of spendableresources availableattheendofthefiscalyear .Such informationmaybeuseful i nevaluatingagovernment'snear-termf inancing requirements. Becausethefocusofgovernmenta l fundsisnarrowerthanthatofthe government -wide financialstatements ,itis usefultocomparethe i nformationpresentedfor governmental funds w ith similar i nformationpresentedfor governmentalact ivities i nthe government -wide financialstatements .Bydo ing so ,readersmaybetterunderstand the l ong -term i mpactofthe government's near-termfinancingdecisions.Boththegovernmentalfundbalance sheetandthegovernmenta l fundstatementofrevenues ,expenditures ,andchanges i nfundbalancesprovidea reconciliationtofacilitateth is comparisonbetween governmental functions and governmental act ivities . TheCityofStillwatermainta ins seventeenind ividual governmentalfunds .Informat ion ispresentedsepa ratelyi n thegovernmentalfundbalancesheetandinthegovernmentalfundstatementofrevenues ,expenditures,and changes i nfundbalancesfortheGeneralfund,St.CroixValleyRecreation Center fund ,Libraryfund,Parks fund, DebtServicefund ,Cap ital Projectsfund ,andTIFD istricts fund,allofwh ich areconsideredtobemajorfunds . Datafromtheothertengovernmentalfundsarecombined i ntoasingle ,aggregatepresentation .Individualfund dataforeachofthesenonmajorgovernmentalfundsisprovidedintheformof combiningstatements elsewhere i n th is report . TheC ity ofStillwateradoptsanannualappropriatedbudgetforitsgeneralfundandcertainspecialrevenue funds .Abudgeta ry compar ison statementhasbeenprovidedforthegeneralfundandspecialrevenuefundsto demonstratecompl iance withthisbudget. Thebas ic governmentalfundfinancialstatementscanbefoundonpages28through34ofthisreport . Proprietary funds.TheCityofStillwatermaintainsfourproprietaryfundtypes .Enterpr ise funds areusedto reportthesamefunct ions presentedas bus iness-type activit ies inthe government -wide financialstatements .The CityofStillwaterusesenterpr ise fundstoaccountforitssan itary andstormsewerutil ities,s igns andlight ing,and parkingprogram . Thepropr ietary fundstatementsprov ide thesametypeof i nformationasthegovernment-w ide financial statements ,onlyinmoredeta il.Theproprietaryfundf inancial statementsprovideseparate i nformationforthe san itary andstormsewerfunds ,thesignsandlightingfundandtheparkingfund ,whichareconsideredtobe majorfundsoftheCityofStillwater . 14 CityofStillwate r,Mi nnesota Management's Discuss ion andAnalysis (Continued) December 31.2012 Thebas ic proprietaryfundf inancial statemen ts canbefoundo n pages40through45ofth is report. Fiduciaryfunds.F iduciary fundsareusedtoacco unt fo r resourceshe ld fo r thebenef it ofpart ies outs ide ofthe government.F iduciary fundsare not ref lectedin thegovernment-w ide fi nancialstatementbecausetheresou rces of t hosefundsa re not ava ilable tosupporttheC ity ofSt illwater 's ownprog rams .The account ing usedfor fi duciaryfunds i smuch lik ethatusedfo r p roprietary fu nds . Thebas ic fiduc iary f und statementscanbe f oundonpage46 . Notestothefinancialstatements.Thenotesprov ide add itional informat ion that i s essent ial toafu ll understandingofthedataprov idedi nthegovernment-w ide andfundf inancial statements .Thenotestothe financ ial statementscanbefoundonpages47through 71 ofth is report. Otherinformation.Thecomb ining Nonmajorgovernmentalfundstatementsreferredtoearl ier canbefoundon pages80through83ofth is report .Otherinformat ional schedulesandstatementscanbefoundonpages84 through101 . GOVERN MENT-WIDE FINANC IAL ANA LYSIS: Asnotedea rlier ,netassetsmayserveovert ime asauseful i ndicatoro f agovernment's fi nancialpos ition.Inthe caseoftheC ity ofSt illwater ,assetse xceededl iabilitiesby$103 ,661 ,953 a t thecloseofthemost r ecent fi scal year . By f arthelargestport ion o f theCi ty ofSt illwater 's netpos ition,$82 ,622,782 ,o r 80 %,r eflects it s i nvestment i n cap ital assets (e .g .land ,bu ildings,m achinery ,eq uipment ,and i nfrastructure),l essanyre lated debtused t o acqu ire t hose assets th at i sst ill o utstanding.Th eC ity o f St illwater usest hese cap i tal assets t op rovide serv ices t ocit izens ;conseque ntly ,th eseassetsa re n ot ava ilablef orfutu re spe nd ing .A lthoughth eC ity ofSt illwater 's in vestment i n i tscap ital assets i sreportednetofrelateddebt ,it s hould beno ted thatthe r esources n eeded t o repayt his deb t mustbeprov ided fromothersources ,s incet hecap ital asse ts themselvescannotbeusedto l iquidatet hesel iabilities . Approximate ly 14%or$14 ,583,754,ofnetposit ion representsnetpos ition sub ject toco nstraintsi mposedby externa l creditors ,pr imarily bondcovenants,externaldonors . C ITY OF STILLWATER'S NET POSITION Governmental activit ies BUsiness-typeact ivites Total Curre ntan dot her ass ets C apital a ssets To tal a ssets N on-currentliab ilit ies out standing Oth erlia bilities To talliabilit ies Ne t assets : $ 2012 2011 36 ,091,171 $31 ,57 8,704 85,4 99 ,8808 3 ,58 7 ,965 12 1 ,591,051 11 5 ,166 ,669 3 0 ,7 93 ,9 44 26 ,797 ,527 2 ,06 7,227 1 ,636,071 32 ,8 61 ,171 2 8 ,43 3 ,5 98 2012 2011 $2 ,074 ,8 10 $1 ,973 ,304 13,24 2,875 13 ,662 ,786 15 ,3 17 ,68 5 15 ,636,090 298 ,982 2 64 ,658 __---=8-=-'6 ,,,...6 3,,,...0 236,595 __-'3:..::8.::.!,5 ,.:.,:6 1:.=.2 501 ,253 $ 2012 38 ,165 ,981 $ 98 ,7 42 ,75 5 2011 3 3 ,5 5 2 ,008 97 ,250,751 130 ,802 ,759 27 ,062 ,185 1,872 ,666 28 ,934,851 80 ,384 ,354 14 ,529 ,945 6,953 ,609 $1 01,867 ,9 08 8 2 ,622,782 14 ,583 ,754 6 ,455,417 13 ,242 ,8 751 3 ,662 ,786 1 ,689 ,1981 ,472 ,051 $14 ,932,073 $15 ,134 ,837 66 ,721 ,568 14 ,529 ,94 5 5 ,481,558 86 ,733,071 6 9 ,379 ,907 14 ,583 ,754 4 ,766 ,219 --:;:--:::::-'-::2 =::7 88 ,729 ,880 ~$~.....;......;.~$ N et in-.e stmen t incap it a l asse ts R est ricted Unrestr icted Tot al netpos ition Atthee nd ofthec urrentfi scalyea r ,theC ity o f St illwateri sable t oreportpos itive ba lancesi na ll t hree ca tegories ofnetpos ition ,bothforthe government asawhole ,aswe ll asfor i tssepara te governmen tal andbus iness-type activit ies . Governmenta l ac tivities.Governmenta l act ivitiesi ncreasedtheC ity ofStillwa ter 's netpos ition by$1 ,996,809 . Themosts ignificant cha nge in governmental netpos itioni stheresultofin vesting ofrevenuesfromcapitalg rants , spec ial assessments ,andtaxincrements i ntotheconstruct ion orma jori mprovementsof t heC ity 's capitalassets andinfrastructu re . 15 City of Stillwater,Minnesota Management's Discussion and Analysis (Continued) December 31.2012 Business-type activities.Business-typeactivitiesdecreasedtheCityof Stillwater 's netpositionby $202,764 . Thetotaldecreaseiscomprisedofadecreaseinthesanitarysewerfundof $310 ,076,anincreaseinthestorm sewerfundof$105 ,751 ,adecrease i nthesigns &light ing fundof$16,635 and an i ncreaseinthepark ing of $18 ,196 .Themajorityofthedecreasesaredueincreasedoperatingcosts for eachfund .In2013 ,TheC ity Counci l willbereview ing possibleincreasesintheoperatingfeestocover those operating l osses.Thefollow ing chartsummarizesthechanges i nnetpositionforthecurrentfiscalyear : CITYOF STILLWATER'S CHANGES IN NET POSITION Governmental activit ies 2012 2011 Business-type activities 2012 2011 Total 2012 2011 283,759 255 ,825 43 ,875 24,411,439 9 ,77 1 ,259 3 ,141 ,704 1 44 ,891 43 1 ,5 79 $6 ,374 ,861 683 ,845 3 ,279 ,841 283 ,501 200 ,141 57 ,823 22 ,137 ,911 1 0 ,229,238 2 ,133 ,491 15 1 ,249 437 ,774 $6 ,142 ,024 516 ,674 1 ,985 ,996 34 ,042 3,399 ,918 $3 ,365 ,876 27 ,334 3 ,113 ,145 $3,085 ,811 9 ,771 ,259 3 ,141 ,704 144 ,891 43 1,579 283 ,759 221,783 43 ,875 21 ,011 ,521 $3 ,008 ,985 683,845 3 ,279 ,841 10 ,229,238 2 ,133 ,49 1 1 51 ,249 437 ,774 $3 ,056,213 516 ,674 1 ,985 ,996 283,501 172 ,807 ___5::..;7-,-,,8:..=2:.::...3 __--'-':..!..::..:.-"'- 19 ,024 ,766 Revenues: Programrevenues : Chargesforservices Operatinggrantsandcontributions Capitalgrantsandcontr ibutions Generalrevenues : Propertyta xes Tax i ncremen t Lodg ing tax Franchisetaxes Grantsandcont ribution notrestricted fora specific purpose Unrestrictedinvestmentearnings Gainon disposa l ofcapitalassets Totalrevenues Expenses: Genera l government Publicsafety Publicworks Cultureandrecreation Economic development Interestonlong-termdebt San itary sewer Stormsewer S igns &li ghting Park ing Totalexpenses 3 ,18 1,051 4 ,630,601 2 ,911,405 4 ,337,935 961 ,305 899,473 16 ,921 ,770 3 ,208 ,084 4 ,658 ,726 2 ,625 ,642 4 ,533,431 1 ,178 ,219 818,292 17 ,022 ,394 2 ,287,456 390 ,746 396 ,106 347 ,788 3,422 ,096 2 ,342 ,657 438 ,779 395 ,184 354 ,863 3 ,531,483 3 ,181 ,051 4,630 ,601 2 ,911,405 4 ,337 ,935 961 ,305 899,473 2 ,287 ,456 390,746 3 96 ,1 06 347,788 3 ,208 ,084 4 ,658 ,726 2 ,625 ,642 4 ,533,431 1 ,178 ,219 818 ,292 2 ,342,657 4 38 ,779 395 ,184 354 ,863 20 ,553,877 Change i nnetposit ion beforetransfers 2 ,102,996 3,989 ,127 (308 ,951)(1 31,565)1 ,794 ,045 3 ,857 ,562 (195 ,218 )106 ,187 195 ,218 (106 ,187 )__~'-"=-'-;:...Transfe rs Change i nnetposit ion 1,996 ,8094 ,184 ,345 (202 ,7 64)(326 ,783)1 ,794 ,045 3 ,857 ,562 Netpos ition -beginning Ne t posit ion -ending 86,733 ,071 82 ,548 ,726 15,134 ,837 15,461 ,620 101 ,867 ,908 98 ,010,346 $88 ,729 ,880 $86 ,733 ,071 $14 ,932 ,073 $15 ,134 ,837 $103 ,661 ,953 $101 ,867 ,908 16 Cityof Stillwater,Minnesota Management's Discussion and Analysis (Continued) December 31.2012 Belowarespecificgraphsthatprov ide comparisons ofthe government act ivities 'directprogramrevenueswith their expenditures .Anyshortfalls i nd irect revenuesareprimarilysupportedbypropertytaxlevyorgeneralstate aid . ExpensesandProgramRevenues-Governmental Activities $5 ,000,000 -1 "---------------------- $4 ,500,000 $4 ,000,000 $3 ,500,000 $3 ,000,000 $2,500 ,000 $2 ,000,000 $1 ,500,000 $1,000 ,000 $500 ,000 $0 GeneralPub lics afetyPub lic worksCu lture andEconom icI ntereston go vemment recreationde velopment long-t em debt Revenues by Source -Governmental Activities •E xpe nses •Re v enues Cap ital grants a nd contribut ions 11% Charg es for serv ices 16 % Unrestri cted i nvestment earn ings 1 % 17 Ta xi ncrement Franchisefees11 % 2 % O ther 2 % Cityof Stillwater,Minnesota Management's DiscussionandAnalysis (Continued) December 31.2012 Belowarespecificgraphsthatprovidecomparisonsofthe business-type activities directprogramrevenuesw ith theirexpenditures.Excessrevenuesareretainedwithineachfunduntilsuch time thatcapital replacement is needed. ExpensesandProgramRevenues-Business-type Activities $2 ,500,000 $2,vOO ,000 $1,500,000 $1 ,000,000 $500,000 $0 Sanitary sewer StormsewerSigns &lighting RevenuesbySource-Business-type Activities Charges for services 99 % 18 Parking Unrestricted i nvestment earnings 1 % C ity o f Stillwate r,M innesota Management's Discussion and Analysis (Continued) December 31.2012 FINANCIALANALYSISOFTHE GOVERNMENT'S FUNDS: Asnotedearlier ,theCityofStillwaterusesfundaccountingtoensu re anddemonstrate compliance withfinance relatedlegalrequirements. Governmental Funds.ThefocusoftheCityofSt illwater 's governmental funds i stoprovide informat ion onnear- term i nflows,outflows ,andba lances of spendable resources .Such i nformationisuseful i n assess ing theC ity of Stillwater 's financingrequirements .Inparticular ,unasignedfundbalance mayserveasausefulmeasureofa government'snetresourcesavailableforspendingattheendofthefiscalyear . Asoftheendofthecurrentfiscalyea r ,theC ity ofSt illwater 's governmenta l fundsreportedcomb ined ending fund ba lances of$29 ,772 ,612 ,an i ncreaseof$3 ,665 ,655 .Ofth is total ,$21 ,606 ,729 i s restricted dueto external l imitations onitsuse,suchasdebtcovenants,legalrestrictionsorintentionofgrantors,donors ortrustees .A totalof$122,130isconsidered unspendable becauseithasbeenusedforprepaid i tems .Atotalof$1 ,914 ,102 i s committed meaningthattheC ity Councilestabl ished ,byresolut ion ,thatthefundba lance ofcertainfundswillbe usedforaspecif ic purpose .Inadd ition ,atota l of$3 ,043 ,361 hasbeen assigned meaningthatmanagement h as delegatedth is port ion tocompensatedabsences .F inally ,therema ining $3 ,086 ,290 i sunassignedandcanbe usedforanylawfulpurpose. Thegeneralfund i stheprimaryope rating fundoftheCityofStillwater .Attheendofthecurrentfiscalyear , unassignedfundbalanceofthegeneralfundwas$3 ,086,290,wh ile thetotalfundbalancewas$4 ,261 ,950 .Asa measureofthegeneralfund 's liqu idity ,it maybeusefultocompareunassignedfundba lance andtotal fund balancetototalfundexpenditures .Unassignedfundbalancerepresents36%oftotalgeneralfund expenditures, whiletotalfundbalancerepresents50%ofthatsameamount. ThefundbalanceoftheC ity of Stillwater 's generalfunddid i ncreasedur ing thecurrentfiscalyearby$93 ,752 . Thegeneralfund 's expend itures werelessthan i tsbudgetappropr iat ions by$293 ,673 duetoaplanneddecrease spend ing incap ital expenditures . TheSt.CroixValleyRecreat ion Centerfundhasatotalfundbalanceof$1,402 ,508 ,allofwhichiscommitted ,by resolut ion ,butavailablespecif ically foroperat ions oftheStCro ix Va lley RecreationCenter .Thefundba lance i ncreasedby$342,477duepr imarily to in creasedrevenuesa t therefurb ished faci lity ,energyrebatesonsome updatedequ ipment andsaleofanolderzambon i. TheLibraryfundhastotalfundbalanceof$68 ,746 .Ofthistotal ,$8 ,775 isconsiderednonspendableandbeing usedforprepaid i temsand$59 ,971 isconsideredcommitted ,byresolut ion ,andtobeusedspecificallyforLibrary operations .Thefundbalance i ncreasedby$16 ,169 duetodecreasedspend ing. TheParksfundhasatotalfundbalanceof$391 ,583.Ofth is total ,$5 ,870i scons idered nonspendableandbe ing usedforprepa id itemsand$385,713isconsideredcommitted ,byresolution ,andtobeusedspecificallyforPark operations .Thefundbalance i ncreasedby$77 ,104 dueprimar ily todecreasedspend ing . TheDebtServ ice fundhasatotalfundba lance of$10 ,372,482,allofwh ichi srestr icted orass igned forthe r etirementofrelateddebt.Thenetincreaseof$4 ,885,717 isdueprimar ily totheneteffectofannualpaymentsof debtserviceandtheissuanceofser ies 2012Ageneralob ligation crossoverrefundingbonds. TheCap ital Pro jects fundhasato tal fundbalanceof$4 ,198,445 allofwhichisrestrictedforcurrentandfuture cap ital pro jects .Thenetdecreaseof$1 ,984 ,474i spr imarily duetoinfrastructureconst ruction andcapita l asset acquisition . TheTIFDistrictfundhasatotalfundbalanceof$8 ,095,477,allofwh ich isrestrictedfo r TIF(TaxIncrement F inancing)relatedexpend itures .Thenetinc reasei nfundbalanceof$133 ,279 wasp rimarily theresultof decreasedspend ing onTIFel igible projects . Proprietary funds .TheCityofSt illwater 's propr ietary fundsprovidethesametypeof i nformationfound i nthe government -wide financialstatements ,butinmoredetail. 19 C i ty o f S t illwa ter,Mi nnes ot a M anagement's Discuss ion and Ana lysis (Conti nued) December 31.2012 TheSan ita ry Sewerfundhastota l netposit ion of$7 ,550 ,594 ,ofwhich$1 ,05 1 ,680 areunrestricted .Netpos itio n decreasedby$3 10 ,076 pr imarily duetoara tei ncreasefromtheMetropolita n Cou nci l Env ironmental Serv ices f or wastewatertreatmen t.Resou rces available i nth is fundwil l beusedforfut ure sewer relatedcapitalpro jects .A poss ibler ate i ncreasew ill beanalyzedin20 13 tocovertheshortfallw ithin th is fund. TheStormSewerfundhastota l netposit ion of$473 ,846,ofwhich$378 ,596 isunrestr icted .Netpos i tion increasedby$105 ,751 duepr imar ily todecreasedspend ing. TheS igns andLightingfundhastotalnetpos ition deficitof$120 ,677 .The negative netposit ion balancew i ll be recoveredwithfutureserv ice cha rge receipts .Aposs ible rateincreasewillbeana lyzedi n2013tocover 'the shortfallwith in thisfund . TheParkingfundhastotalnetposit ion of$7 ,028 ,310,ofwhich$384 ,180 is unrestricted .Netposition increased by$18 ,196.Resourcesavailable i nthisfundw ill beusedforfutureparking related capitalprojects .Aposs ible rateincreasewi ll beanalyzedin2013tocoveranincreaseinupcomingparking related projects . GENERAL FUNDBUDGE TARY HIGH LIGHTS: Duringtheyeartherewerenochangesin appropr iations between t heor iginal budget andthefina l budqet . CAPITA L ASSETANDDEB T ADMIN ISTRATION: Cap ital assets .TheC ity o f St illwater 's i nvestment i ncap ital asse ts for i t s governmental andbus iness-type act iv it ies asofDecember3 1 ,2012 ,amou nts to$98 ,742,755 (netofaccumu lated deprecia t ion ).Th isin vestment i n cap ital assets i ncludes l and ,build ings ,off ice equ ipment andfurn iture ,veh icles ,mach inery andequ ipme nt , o ther cap ita l assets ,and i nfrastructure .Thetota l i nc r ease i ntheC ity ofStil lwa ter 's i nvestment i ncap ital asse ts (netofaccumulateddeprec iation)was2%. C ITY OFSTI LLWATER 'S CAP ITAL ASS ETS (netofdepreciation) Total Land Bu ildings and improvements Improvementsotherthanbuild ings Mach inery andequ ipment Vehicles Inf rastructure Construct ion i n process Total Govern mental act ivities 2012 2011 $8 ,999 ,133 $8 ,999 ,13 3 25 ,530,289 26 ,648,399 2 ,834 ,526 2 ,944,457 2 ,258 ,103 2 ,329,083 1 ,6 42 ,5 151 ,581 ,597 37 ,2 53 ,68236 ,874 ,192 6 ,981 ,632 4 ,211,104 $85 ,499 ,880 $83 ,587 ,965 Business-type activit ies 2012 2011 $402 ,620 $402 ,620 5 ,908,787 5 ,984 ,888 574 ,296 615,476 336 ,865 386,653 1 72 ,257 202 ,075 5 ,829 ,923 5,430 ,087 18 ,127 640 ,98 7 ---=-$-:-1-=-3 ,-=-24 -'-:2 '"'-:,8:-::7-=-5 $13 ,662 ,786 2012 $9 ,401,753 31,439 ,076 3,408 ,822 2 ,594 ,968 1 ,814 ,772 4 3 ,083 ,605 6 ,999,759 $98,742,755 2011 $9,40 1,753 32 ,633 ,28 7 3 ,559 ,93 3 2 ,7 15 ,736 1 ,783 ,672 42 ,304 ,2 79 4 ,852 ,091 $97 ,250 ,75 1 Add itionali nformationregard ing theC ity 's capitalassetscanbefoundonpage57and58ofthisreport . L ong-term d ebt.A t theendofthecurrent fi scalyea r ,theC ity ofSti llwater had t otalbondeddeb t ou tstand ing of $27 ,825 ,000 .Ofth is amo unt $18 ,645,000 compr ises tax -supported debt ,$2 ,000 ,000i sspec ial assessmentdebt , $4 ,790 ,000 i stax i ncrementdebta nd $2 ,390 ,000 i srevenue -supported deb t.A ll outstand ing debt i sad irect obl igation oftheC ity andbackedw ith apledgeofthe f ullfaith ,cred it andtax ing powerof t heC ity. 20 C ity o f St illwater,M innesota M anagement'sDiscuss ion andAna lysis (Continued) December 31.2012 C ITY OFST ILLWATER'S OUTSTANDING DEBT GeneralObligat ion Bonds Governmental activities Genera l Obligat ion Bonds: General Goverment Improvement Revenue Tax Increment T otal 2012 2011 $18 ,645 ,000 $14 ,385,000 2 ,000,000 2 ,375 ,000 2 ,390,000 2,695 ,000 4,790 ,000 4 ,910 ,000 $27 ,825 ,000 $24 ,365 ,000 TheCityofStillwater 's totalbondeddebt i ncreasedby$3,460 ,000 (14percent)duringthe current fiscalyear .The keyfacto r applicabletotheincreasewasduetotheissuanceofGeneralObl igation CapitalOutlayBonds ,Ser ies 2012A.Addit ionali nformationregard ing theC ity 's l ong-termdebtcanbefoundbeginn ing onpage60ofth is report . M innesota StateStatutesl imit theamountofgene ral ob ligation debtto3%of t hetota l est imated taxab le market value .Thecurrent l egaldebtmarginfortheCityofSt illwateri s$38 ,167,020.Only$18 ,645 ,000 oftheCity 's outstand ing debtissubjecttothe statutory lim it.ThecalculationfortheCity 's lega l debtmargincanbefoundon page126through127ofthisreport . TheC ity ofS tillwater's Aa2bondrat ing wasreaff irmed byMoody 's onMa rch 15 ,2012fortheC ity 's gene ral obl igation debt. ECONOMICFACTORSANDNEX T YEAR'S BUDGETSANDRATES: •TheC ity 's tota l est imated marketvaluedecreasedby5 .77%in2012withvaluesfor2013expect ing to decreaseby9%. •TherearecontinuedprojectedbudgetdeficitsattheState l evelfor20 13 and i tisant icipated that t he S tate w illr educe t heC ity 's 2013p romised a id payments .Duetothevolat il ity ofstaterece ip ts ,theC ity d id notinclude i n i tsbudge t anyfund ing fromtheState . •InterestratesthattheCityhasbeenabletoobtainonitsinvestmentshavecontinuedtobelow i n2012 . Continuedlowinvestmentratesareexpectedtocontinuefor2013. Allofthesefactorswerecons idered whenprepar ing theCityofSt illwater's 2013f iscal yearbudget. REQUES TS FOR I NFORMATION: Thisf inancial report i sdesignedtoprov ide ageneraloverv iew oftheC ity ofSt illwater's f inances forallofthose w ith aninterest i nthe government's finances .Questionsconcerninganyoftheinformat ion providedinthisreport or r equestsfo r add itional f inancial i n fo r mat i ons hould beaddressedtotheD irector ofF inance ,CityofStillwater , 216North4 t h Street ,St illwater,M innesota ,55082 . 21 Basic Financial Statements C I TY OFS T ILLWA TER,M IN NESOTA S TATEMENT OFNETPOSITION December 31,2012 Component Pr imary Government Un it Governmental Business-type Activities Activities Total Water ASSETS Cashandpooled investments $25 ,605 ,721 $1,436 ,233 $27 ,041 ,954 $2 ,009,693 Cashandpooled i nvestments -heldinescro w 5 ,053 ,930 5 ,053 ,930 Accruedinteres tr ece i vable 29 ,524 1 ,883 3 1,407 9 ,706 Rece ivable (netofa llowance foruncollect ibles )4 ,2 70 ,855 599,474 4 ,870 ,329 195 ,934 Internalbalances 97 ,644 (97 ,644) Duefromothergove rnments 22 ,1 76 3 ,905 26 ,081 Duef rom compone ntu nit 1 37 ,71 9 137 ,7 19 Duefromp rimary gove rnment 4,4 43 Prepa id i te m s 1 22 ,1 30 130 ,959 253 ,089 27 ,765 Notesrece ivab le 128 ,170 1 28 ,1 70 Inventor ies 67,471 Deferredcharges 623 ,302 623 ,302 NetOPESasset 26 ,18 1 Capitalassets ,nonde prec iab le 15 ,980,765 420 ,747 1 6,401 ,512 1 03 ,9 01 Cap ita l assets (net o fac cum ulated dep reciat ion)69 ,5 19 ,1 15 1 2 ,822 ,1 28 82 ,34 1 ,243 10 ,786 ,555 T otalassets 121 ,591 ,0511 5,317 ,685 136,908,736 1 3,231 ,649 LIABILITIES Accountspayable 569 ,229 47 ,718 616 ,947 60 ,6 79 Co ntracts payab le 435 ,060 1,500 436 ,560 Sa lar ies payab le 285 ,636 25 ,800 3 11 ,436 U nearnedr evenue 30 ,482 Duetoothergove rn ments 1 40 ,003 7 ,528 147 ,53 1 Dueto component u nit 359 4 ,084 4,443 Duefrompr imary go vernment 137 ,719 Depos its pa yable 246 ,495 246 ,495 Accruede xpenses 16 ,061 Accrued i n t e r estpay ab le 390 ,445 390,445 Noncur rentl i abil iti es : Duew ithin oneye ar 2 ,990 ,452 17 ,390 3 ,007 ,842 49 ,0 11 Dueinmorethanone year 2 7 ,803,492 281 ,592 28 ,085 ,084 65 ,154 Totall iabilities 32 ,861,171 385 ,612 33 ,246 ,783 359 ,106 NE TPOSITIO N N et i nves tment i n cap it a l as sets6 9 ,379 ,907 13 ,242,8 75 8 2 ,622 ,7 82 1 0 ,890,456 Restr icted f o r : Debtserv ice 5 ,323 ,710 5 ,323,710 TIFprojects 8 ,344 ,533 8 ,344 ,533 General governme nt act ivities 86 ,970 86 ,970 Cultu re andrec reation activ it ies 550 ,819 550 ,819 P ubl ic wo rks ac t iv ities 1 56 ,303 1 56 ,303 Pub lic sa fety a ctiv i t i es 1 21,419 1 21,419 U nrestricted 4 ,7 66 ,2 1 9 1 ,689 ,198 6 ,455,4 1 7 1 ,982 ,087 Tota ln et p os iti on $88 ,729 ,880 $14 ,932,073 $10 3 ,661 ,953 $12 ,872 ,543 T he not esto th efi nan cia l s t atemen t s are integr alpa rt of th iss tatement . 2 5 CI TY OFST ILLWATER,MINNESOTA STATEMENT OF ACTIVITIES YearEndedDecember31 ,2012 ProgrannRevenues Operating Capita l Chargesfor Grants and Grantsand F unctions/Programs Expenses Serv ices Con tri butions Contributions P rimary Government: Governmenta l Ac tivities : General government $3 ,181 ,051 $408 ,500 $250 $ Pub lic safety 4 ,630 ,601 893 ,618 305 ,173 Publicworks 2 ,911,405 30 ,708 211 ,251 1 ,891 ,246 Cultureandrecreation 4 ,337 ,935 1 ,712,722 94 ,750 Economic development 961 ,305 10 ,665 Interest on long-terndebt 899,473 Total governmental act ivities 16 ,921,770 3 ,056 ,213 516 ,674 1 ,985,996 Bus iness -type Act ivit ies : San itary sewe r 2 ,287,456 1 ,953 ,380 Stormsewer 390 ,746 494 ,910 Signs &light ing 396 ,106 379,471 Parking 347 ,788 258 ,050 Totalbusiness -type activities 3,422 ,096 3,085,811 Totalprimary government $20 ,343,866 $6,142,024 $516,674 $1 ,985,996 Component Un it: Water $1 ,520 ,009 $1 ,576,829 $$ General revenues : Propertytaxes Tax increment Lodgingtax Franchise taxes Gra nts andcontr ibutions notrestrictedforaspecif ic purpose Unrestricted i nvestmentearnings Gainonsaleofcapitalassets Transfers Totalgeneralrevenues Changei n netpostion Netposition ,January1 Ne t position ,December31 Thenotestothef inancial statements are i ntegralpart of th is statement. 26 N et (Expense)Revenueand C hanges i n N et Assets P ri mary Governmen t Governmenta l Busi ness-type Activ ities Ac tivit ies Total Component Unit Water $(2,772 ,301)$$(2,772,301)$ (3,431 ,810)(3,431,810) (778 ,200)(778 ,200) (2,530,463)(2 ,530,463) (950 ,640)(950 ,640) (899,473)(899,473) (11 ,362,887)(11 ,362,887) (334,076)(334 ,076) 104 ,164 104 ,164 (16 ,635)(16 ,635) (89 ,738)(89 ,738) (336,285)(336 ,285) (1 1,362,887)(336,285)(11,699,172) 56 ,820 10 ,229,238 10 ,229,238 2,133,491 2,133,491 151,249 151,249 437 ,774 437 ,774 283 ,501 283 ,501 172 ,807 27 ,334 200 ,141 7 ,116 57,823 57 ,823 (106,187 )106 ,187 13 ,359,696 133 ,521 13,493 ,217 7 ,116 1 ,996 ,809 (202,764)1 ,794 ,045 63 ,936 86 ,733 ,071 15 ,134,837 101 ,867,908 12 ,808 ,607 $88 ,729 ,880 $14 ,932,073 $103 ,661 ,953 $12 ,872,543 27 C ITY O F S TILLWATER,MINNESOTA BALANCESHEET GOVERNMENTAL FUNDS December31 ,2012 StCroixValley Recreation General Center LibraryParks ASSETS Cashandpooled in vestments $4 ,82 8 ,763 $1 ,529 ,0 71 $11 7 ,628 $463 ,199 Cashandpoo ledi nvestments-held i n escro w Accrued i nterest r eceivable 3 ,555 1 ,507 132 300 Accounts rece ivable 1 26,819 609 Taxes receivable : Delinquent 264 ,927 Duefromcounty 41 ,565 Special assessments re ce ivable : De linquent 22 ,523 Defer red 92 ,5 13 Duef rom cou nty 1 ,976 Duef rom othe r gove rnments 2 1 ,30 7 Duefromcompo nent u nit 3 ,064 Interfundrece ivable P repaid items 107,485 8 ,775 5 ,870 Noterece ivable 128 ,170 TotalAssets 5 ,514,497 1 ,658 ,748 126 ,535 469 ,978 LIABILITIESANDFU ND BA LANCES Li abilities : Accounts pa yable 420 ,985 82 ,84 7 19 ,023 25,486 Co ntracts pa yable 1 ,153 42 ,660 32 ,86 7 Sa laries pa yable 235,469 33 ,53 1 1 6 ,636 Duetoothergovern ments 66 ,623 2 ,563 5 ,235 856 Dueto component un it 359 Depos its payable 225,734 2 ,550 Deferredrevenue 302 ,224 128 ,170 TotalLiabil ities 1 ,252 ,547 256 ,240 57 ,789 78,395 Fu nd Ba lance : Nonspe ndable 1 07,485 8 ,775 5 ,870 Restr icted Comm itted 1,4 02 ,508 59 ,9 71 385 ,713 Ass igned 1 ,068 ,175 Unass igned 3 ,086,290 TotalFundBa lance 4 ,261 ,950 1,402 ,508 68 ,746 391,583 TotalLiabili ties andFundBala nce $5 ,514,497 $1 ,658,748 $126 ,535 $469 ,978 Thenotestoth e fin ancialsta tements a re ani ntegralpartofth is statemen t. 2 8 Other Total Debt Capital TIF Governmental Governmental Service ProjectsDistricts Funds Funds $5 ,295 ,333 $4 ,363,598 $8 ,036,264 $971 ,865 $25 ,605 ,721 5 ,053,930 5 ,053 ,930 4 ,675 8 ,381 9 ,848 1 ,126 29,524 22 ,108 2 ,105 54 ,165 22 ,018 227 ,824 118,827 128 24 ,256 408 ,138 18,013 8 ,839 20 ,012 88,429 11 ,136 16 ,604 50,263 243 ,532 2 ,926 ,690 224 ,800 3,487 ,535 614 6 ,076 8,666 869 22 ,176 134 ,655 137 ,719 97 ,644 97 ,644 122 ,130 128,170 10,768 ,168 7 ,564 ,720 8 ,369,345 995 ,878 35 ,467,869 4 ,431 2 ,226 14 ,231 569 ,229 83 358 ,297 435 ,060 285,636 46,914 17 ,586 226 140 ,003 359 13 ,211 5 ,000 246 ,495 395 ,603 2 ,943,422 249,056 4,018,475 395,6863 ,366 ,275 273,868 14,457 5,695 ,257 122 ,130 10 ,372,482 2 ,223 ,259 8 ,095,477 915 ,511 21,606 ,729 65,910 1 ,914 ,102 1,975 .186 3 ,043,361 3 ,086 ,290 10,372,4824 ,198,445 8 ,095,477 981,421 29 ,772,612 $10,768 ,168 $7 ,564 ,720 $8 ,369 ,345 $995 ,878 $35,467 ,869 29 C ITY O F S TILLWATER,M INNESOTA RECO NCILIATION OFTHE GOVERN MENTAL F UNDS BA LANCE S HEET TOTHE STATEMENT OFNETPOSI T ION Decembe r 31 J 2012 Totalfundba lance -totalg overnmental funds (page29 ) Amountsreport ed fo rg overnmentalac tivitiesi nthestatementof n etpos it ion (page25 )ared ifferent becaus e : .Cap ital asse tsu sed i n governmenta l act ivities areno tfi nancialresou rces a nd ,the refore ,a re no tr eported inth egovern mental funds . $2 9 ,772 ,612 Govern mental cap ital assets Accumu lated depreciation Otherlong -term ass ets thatar e notava ilable topayforcurrent-period e xpenditures an d ,t herefore ,ar edefer redi nthegovernmentalfunds . De linquentprope rty t axesa nd s pec ial assess ments Defer red special assess ments Acco untsr eceivable No tesr ece i vable Long-te rmli abilitiesa re notdueandpa yablei nthecu rrent period ,and , therefore ,a re no tr eportedint he governmenta l funds . Long -term d ebt payable Co mpensated absences Ne t OPEBo bligation Acc ruedi nterestpayab le U namortizedpremium U namortizedr efundinga ndi ssuancecosts Netposit ion of g overnmentalact ivities(page25 ) Then otes toth e f inancialsta tements area n i ntegralpart of t hisstat ement . 30 120 ,835 ,376 (35 ,335,496) 380 ,662 3 ,487 ,535 22 ,108 1 28,170 (27,889 ,608) (1 ,094 ,142) (1,452,877) (390,445) (357 ,317) 623 ,302 85 ,499 ,880 4 ,018 ,475 (30 ,561,087) $88 ,729 ,880 THISPAGEIS INTENTIONALLY LEFT BLANK CI TY O F STILLWATER,MINNESOTA STATEMENTOF REVENUES,EXPENDITURES,ANDCHANGESIN FUND BALANCES GOVERNMENTAL FUNDS YearEnded December 31,2012 StCroixValley Recreation General Center Library Parks REVENUES Propertytaxes $5 ,378 ,336 $$1 ,020,909 $678 ,039 Tax i ncrement Lodg ing tax Franch ise taxes 437 ,774 Licensesandpermits 407,447 1 ,093 Special assessments 17 ,216 Intergovernmental 696 ,504 Chargesforservices 837 ,178 1,459 ,569 72 ,894 18 ,948 Finesandforfeits 103 ,368 In terest 30 ,391 4,845 426 964 Donat ions 250 6,402 67 ,500 M iscellaneous 240 ,076 29 ,865 26 ,702 49,42 7 Tota l r evenues 8 ,148,540 1,494 ,279 1 ,127,333 815 ,971 E XPENDITURES Current: Gene ral govern ment 2 ,608,706 Pub lic safety 4 ,108 ,351 Pub l ic works 1 ,163,733 Cu lture and r ecreation 1 ,081,128 1 ,123,147 678 ,866 Econom ic deve lopment Cap ita l Outlay 706 ,734 620 ,760 14 ,383 726 ,378 DebtServ ice : Principal Interest Bondissuancefees Professionalserv ices Totalexpend itures 8 ,587 ,524 1 ,701 ,888 1 ,137,530 1,405 ,244 Excess (deficiency)of revenues over expenditures (438 ,984)(207 ,609)(10 ,197)(589 ,273 ) OTH ER FINANCING SOURCES (USES) T ransfers i n 653 ,588 610 ,000 26 ,366 666 ,377 Transfers (out)(182 ,580 )(79 ,944 ) Issuanceofdeb t Sa le ofp roperty 6 1 ,728 20 ,000 P rem i um o n i ssueddeb t Tota l otherf inanc ing so urces (uses)532 ,736 550 ,056 26 ,366 666 ,377 Netchange i nfund balances 93 ,752 342,44716 ,169 77 ,104 Fundbalance -January 1 4 ,168,198 1 ,060 ,061 52 ,5 77 314 ,479 Fundbalance -December 31 $4 ,261,950 $1 ,402 ,508 $68 ,746 $391 ,583 T he notestothef inancial statements a re an i ntegralpart of th is statement. 3 2 Other Total Debt Capital TIF Governmental Governmental Service Projects Districts Funds Funds $3,095,109 $12,187 $$41 ,250 $10 ,225 ,830 2 ,224,672 2 ,224 ,672 151 ,249 151,249 437 ,774 408 ,540 82 ,617 923,016 1,022 ,849 51 ,039 56,434 803 ,977 18,019 2,406 ,608 37 ,903 141,271 24 ,721 37,435 31 ,669 3,621 134 ,072 109 ,092 183 ,244 11 ,927 161 ,325 18 ,162 537,484 3 ,214,374 1,203 ,021 2 ,256,341 417 ,711 18 ,677 ,570 750 165 ,153 2 ,774,609 29 ,117 4,137 ,468 171 ,155 29 ,683 1 ,364,571 78 ,364 2 ,961 ,505 10 ,665 959 ,830 970,495 2 ,599,669 659 ,735 11,076 5 ,338,735 2 ,990,238 2 ,990 ,238 818 ,860 818,860 47 ,380 81 ,240 128 ,620 7,937 7,937 3,864,415 2 ,863,479 1,619,565 313,393 21,493 ,038 (650,041)(1,660,458)636 ,776 104,318 (2,815,468) 562 ,254 308 ,189 2,826 ,774 (125 ,609)(2 ,038 ,674)(503,497)(2 ,657)(2 ,932,961) 4 ,986 ,977 1 ,368,023 6 ,355,000 81 ,728 112 ,136 38,446 150,582 5 ,535 ,758 (324,016)(503,497)(2 ,657)6,481,123 4 ,885,717 (1,984,474)133 ,279 101,661 3 ,665,655 5,486 ,765 6,182,919 7,962,198 879 ,760 26,106,957 $10,372,482 $4 ,198,445 $8,095,477 $981,421 $29,772,612 33 CITYOF STILLWATER,MINNESOTA RECONCILIATION OFTHE STATEMENT OF REVENUES, EXPENDITURES,ANDCHANGESINFUND BALANCES OF GOVERNMENTAL FUNDS TOTHE STATEMENT OFACTIVITIES Year Ended December 31,2012 Netchangeinfundbalances -to tal governmental funds (page33) Amountsreportedfor governmenta l act ivities i nthestatementofactivities(page27 ) ared ifferent because : Governmentalfundsreportcapitaloutlaysasexpenditures .However ,inthe statementof activities thecostofthoseassetsisallocatedoverthe ir estimatedusefullivesandreportedasdepreciat ion expense . $3 ,665,655 Capitaloutlays Depreciation expense Theneteffectofva rious miscellaneous transactions i nvolvingcapitalassets , includingsales ,trade -ins,transfers anddonat ions ,i stodecreasenetassets . Proceedsonthesaleofassets Gainonthed isposal ofassets Contribut ions Revenuesinthestatemen t ofact ivities thatdonotprov ide currentfinancial resourcesarenotreportedasrevenues i nthegovernmentalfunds . Defe rred propertytaxes Deferredspecial assessments Other Long-termdebt(e .g .,bonds ,leases)proceedsprovidecurrentfinancial resourcesto governmental funds ,wh ile issu ing debtincreaseslong-term liabilitiesinthe statement ofnetassets .Repaymentofpr incipal oflong-term debtisan expenditure inthegovernmentalfunds ,whiletherepaymentreduces long-termliabilitiesinthe statement ofnetassets .Interestisrecognizedas an expenditure inthe governmental fundswhenitisdue ,however ,inthe statementof activities i nterestexpenseisrecognizedas i taccruesregardless ofwhenitisdue.Inaddit ion,governmental fundsreporttheeffectof issuance costs,premiumsandsimilaritemswhenthedebtisinitiallyissued ,whereas theseamountsaredeferredandamortizedinthestatementof activities .The neteffectofthesed ifferences inthetreatmentoflong-termdebtandrelated itemsisasfollows : Bond/capitalleaseproceeds Pr incipal retirement onlong-termdeb t Bondp remium Bond issuance costs Changeinaccrued interest expense Amort ization ofp rem ium,refunding ,issuancecosts Someexpensesreported i nthe statement ofact iv ities donotrequiretheuseof currentfinancial resources and ,therefore ,arenotreportedas expenditures in governmentalfunds . Compensated absences increase NetOPEB Obligat ion Changeinnetpositionof governmental activities(page27) Thenotestothefinancial statements are integral part of th is statement. 34 5 ,338 ,735 (3,521,495) (81,728) 57 ,823 118,580 (87 ,906) 546 ,348 (28,548) (6 ,355,000) 2 ,990,238 (150 ,582) 128 ,620 (52 ,221) (53,079) (115,469) (403,162) 1 ,817,240 94 ,675 429 ,894 (3,492 ,024) (518 ,631 ) $1 ,996 ,809 C I TY OFS TILLWATER,M INNESOTA GENERAL FUND STATEMEN T O F REVENUES,EXPENDITURES,ANDCHANGESINFUNDBALA NCE BUDGETANDACTUAL YearEnded December 31,20 12 Budgeted Va ria nce with Amounts Final BUdget Originaland Positive Fina l Ac tual Amounts (Negative) REVENUES Propertytaxes $5 ,546,333 $5 ,378 ,336 $(167 ,997 ) Franchise t axes 426 ,000 437 ,774 11 ,774 Licensesandpe rmits 387 ,350 407 ,447 20,097 Special assessments 10 ,000 1 7 ,216 7 ,216 Intergovernmental 487 ,374 696 ,504 209 ,130 Chargesfo r services 929,429 837 ,178 (92 ,251 ) F ines andforfe its 100 ,100 103 ,368 3 ,268 Inte rest 50 ,000 30 ,39 1 (19 ,609 ) M iscellaneous 94 ,000 240 ,326 1 46 ,326 Totalrevenues 8 ,030,586 8 ,148,5 40 1 17,954 EXPE NDITURES General government Mayo r and council 104 ,359 98 ,304 6 ,055 E lections 41 ,159 33 ,801 7 ,358 MI Ss upport se rvices 260 ,100 249 ,682 1 0 ,418 F inance 435 ,943 3 77 ,9 14 58 ,029 Adm inistration 458 ,690 455 ,815 2 ,875 Legal/C ity attorney 277,253 272 ,911 4 ,342 PlanUCityhall 309 ,141 230,482 78 ,659 Commun ity development 269 ,951 257 ,757 12 ,194 Una llocated 836 ,734 8 10 ,8 11 25 ,923 Publ ic sa fety Police 2 ,902,913 2,815 ,215 87 ,698 Fire 1 ,352,010 1 ,172,534 179,476 Inspections 251 ,540 272 ,206 (20 ,666) Civ il defense 5 ,94 1 21 ,883 (15,942) Pub lic works Engineer ing 376 ,958 316 ,083 60 ,875 Streets 998 ,505 1 ,202 ,126 (203 ,621) Tota l expend itures 8 ,881 ,197 8 ,587 ,524 293,673 Excess (deficiency)of revenues overexpe nditures (850 ,611)(438 ,984 )411 ,627 OTHE RF INANCINGSO URCES(USES) Tr ansfers i n 840 ,6 11 653 ,588 (187 ,023) Transfe rs(out)(182 ,580)(1 82 ,580) Sa le ofproperty 10 ,000 61,728 51 ,728 Totalotherf inancing sou rces(uses)850 ,611 532 ,736 (317 ,875) Netchange i nfund balance $93 ,752 $93 ,752 F und balance-January 1 4 ,168 ,198 Fundba lance -Decembe r 3 1 $4 ,261 ,950 Thenotestothef inanc ial statements areaninteg ral part of this statement . 35 CITYOFS TILLWATER,MINNESOTA STCROIX VALLEY RECREATION CENTER FUND STATEMENT OF REVENUES,EXPENDITURES,AND CHANGES I N FUND BALANCE BUDGET AND ACTUAL Yea r Ended December 31,20 12 Budgeted Variance with Amounts Final Budget Original and Positive Final Actual A mounts (Negative) REVENUES Chargesforservices $1 ,290 ,500 $1,459 ,569 $169 ,069 Interest 11 ,000 4 ,845 (6,155) Miscellaneous 18 ,310 29 ,865 11 ,555 Totalrevenues 1 ,319,810 1,494 ,279 174,469 E XPENDITURES Current: Cultureandrecreat ion Recreation center icearena 874 ,029 842 ,154 31 ,875 Recreation center fieldhouse 275,796 151 ,208 124 ,588 LilyLake i cearena 494 ,239 708,526 (214 ,287) Total expenditures 1 ,644 ,064 1 ,701,888 (57 ,824) Excess(deficiency)of revenues over expenditures (324 ,254)(207 ,609)116 ,645 OTHER FINANCING SOURCES (USES) Transfersin 404 ,198 610 ,000 205 ,802 Transfers(out)(79 ,944)(79 ,944) Saleofproperty 20 ,000 20 ,000 Totalother financing sources (uses)324 ,254 550 ,056 225 ,802 Netchangeinfund balance $342,447 $342 ,447 Fund balance-January 1 1 ,060 ,061 Fund balance-December 31 $1,402 ,508 Thenotestothe financial statements arean integral partofthis statement . 36 C ITY O F S TILL WA TER,MINNE SO TA LI BRARYFUND S TATEMENT O F REVENUE S,E XPENDITURES,AND CHA NGES I N FUND B AL AN CE BUDGE T A ND ACTUA L Y ear Ended Decembe r 3 1,2012 V ari ancew ith Budge ted Amo unts F in al Budge t O riginal a nd P ositive F inal Act ual Am oun ts (Nega tive) R EVENUES Property T axes $1 ,020 ,909 $1 ,020,909 $ Charges f orserv ices 77 ,750 7 2 ,894 (4 ,856) Interest 1,200 426 (774 ) Donations 5 ,000 6,402 1,402 Misce llaneo us 22 ,500 26 ,702 4 ,202 Tota l revenues 1 ,1 27 ,359 1 ,127 ,333 (26 ) E X PENDITU RES Cu rrent: Cul ture a nd rec reat io n Operat ions 951 ,395 92 1 ,358 30 ,037 Plant 225 ,286 216 ,172 9 ,114 Totalexpe ndi tures 1,176,68 1 1,137 ,530 39 ,151 Excess (de ficiency )of r evenues ove r expend i tures (49 ,322)(1 0,197)39 ,125 OTHER FIN ANCING S OUR CES Transfers i n 33 ,800 26 ,366 (7,434) N etcha ngeinfun dbala nce $(1 5 ,522)1 6 ,1 69 $3 1 ,69 1 Fund balance-January 1 52 ,57 7 Fund balance -December 31 $68 ,746 T hen otes t o t he fin ancials tatements area ni ntegralpart of t hiss tatement . 3 7 CITY O F S TIL LWAT ER,MIN NESOTA PARKS FUND S TATEME NT OF REVE NUES ,EXPENDITURES,AND CHANGES IN FUND BA LANCE BUDGET AND ACTUA L Year En ded December 31 ,2012 Va riance with Budgeted Amounts Fina l Budget Original and Positive F inal Actual A mounts (Negative) RE VENUES PropertyTaxes $678 ,039 $678 ,039 $ Licensesandpermits 1 ,000 1 ,093 93 Chargesfor services 17,400 18 ,948 1 ,548 Interest 4,000 964 (3,036) Donat ions 67 ,500 67 ,500 M isce llaneous 49,427 49,427 Total r evenues 700,439 8 15 ,97 1 115 ,532 E XPENDITURES Current: Cultureand recreation 978 ,739 1,405 ,244 (426 ,505) Excess(de ficiency)of revenues over expenditures (278 ,300)(589 ,273)(310 ,973) O THER FI NANCING SOURCES (USES) Transfers in 278 ,300 666 ,377 388 ,077 Ne t change i nfund balance $77 ,104 $77 ,104 Fund balance-January 1 314,479 Fund balance-December 31 $391 ,583 Thenotestothe financial statements arean integral part of this statemen t. 38 THISPAGEIS INTENTIONALLY LEFT BLANK CI TY OF STILLWATER,MINN ESOTA STATEM ENTO FN ETPOSI TION PR OPRIETARYFUNDS D ecember3 1,20 12 Bu sin ess-type A ctivities San itary Sto rm Sewe r Sewe r ASS ETS Cur rent assets : Cashandcash equivalents $593 ,824 $423,434 Acc rued interest receivable 847 493 Accounts receivable 489 ,126 55 ,526 Duefromothe r governments 3 ,905 Prepa id items 127 ,142 1 ,830 Totalcur rent asse ts 1 ,214 ,844 48 1 ,283 Noncurrent assets : Cap ital Assets : Land Bui lding andot her i mproveme n ts I mprovementsothe r t han bu ilding 480,464 Mach inery andequ ipme nt 258,006 1 79 ,568 Vehic les 476 ,615 1 2 ,780 Infr astructure 1 0,460 ,870 Co nstructioni nprog ress 18 ,126 Lessaccu mulated deprec iation (5 ,195 ,167)(97 ,098) Totalcap ital assets (neto f accumula ted deprec iation)6,498 ,914 95 ,250 T otalassets 7 ,713,758 576 ,533 LI ABILITIES Current li abilities : Accounts payable 15 ,746 2 ,669 Contracts payab le Salar ies payable 10 ,563 6 ,320 Interfund payable Duetoother governmen ts 5 ,039 1,452 Dueto componen tu nit 4 ,084 Compensa ted abs ences payab le 8 ,200 4 ,397 Tota l cu rrentl i abilit i es 43 ,632 1 4 ,838 N oncurrent li abil iti es : Co mpensated abse nces 55 ,435 36 ,437 NetOPEBob ligation 64 ,09 7 51,4 12 Tota l noncurent l iab ilities 11 9 ,532 87 ,8 49 Tota lli abilities 163 ,164 1 02 ,687 NETP OSITION Ne ti nvestment i ncap ital asse ts 6,498 ,914 95 ,250 Unrestr icted 1 ,051 ,680 3 78 ,596 T otalne t posi tion $7 ,550,594 $473 ,846 Thenotestothef inanc ial statements ar eanin tegral part of this stateme nt. 4 0 -Enterprise F unds Signs and Lighting P arking T otals $$418 ,975 $1,436 ,233 543 1,883 45 ,990 8 ,832 599 ,474 3 ,905 1,284 703 130,959 47 ,274 429,053 2,172,454 402 ,620 402,620 6 ,064 ,365 6 ,064,365 442 ,502 922 ,966 6 ,259 298,794 742 ,627 31 ,851 521 ,246 1 0,460 ,870 18,126 (1,678)(596 ,002)(5,889,945) 4 ,581 6 ,644,130 13 ,242,875 51 ,855 7 ,073,183 15 ,415,329 24 ,609 4,694 47 ,718 1 ,500 1 ,500 4,013 4 ,904 25 ,800 97,644 97 ,644 561 476 7,528 4,084 2 ,673 2 ,120 17,390 129 ,500 13 ,694 201 ,664 23 ,101 1 6 ,360 1 31,333 19,931 14 ,819 150 ,259 43 ,032 3 1,179 281 ,592 172 ,532 44 ,873 483 ,256 4 ,581 6 ,644,130 13 ,242,875 (125 ,258)384 ,180 1 ,689,198 $(120,677)$7 ,028 ,310 $14 ,932,073 4 1 C ITY OFS TILLWATER,MI NNESOTA STATEMEN T OFREVE NUES,EXPENSESANDCHANGESINFU ND NETPOSITION PROPRIETARYFUNDS Yea r endedDecember 31,2012 Business-type Activities Sanitary Storm Sewer Sewer OPERATINGREVENUES Chargesforserv ices $1 ,905,730 $494 ,910 OPERATING EXPENSES Personnel services 315 ,973 243,382 Supplies 24 ,654 18,479 Otherservicesand charges 1 ,641,318 71 ,389 Miscellaneous 6 ,192 35 ,166 Depreciat ion 299 ,319 22 ,330 Totaloperating expenses 2 ,287,456 390 ,746 Income(loss)from operations (381 ,726)104 ,164 NONOPERATING REVENUES In terest income 24 ,000 1 ,587 Otherincome (expense)47 ,650 Total nonoperating revenues 71 ,650 1,587 Income(loss)before contributions and transfers (310 ,076)105,751 Transfers i n Changeinnet position (310 ,076)105,751 Netposition .January 1 7,860,670 368,095 Netpos ition,December 31 $7 ,550,594 $473 ,846 Thenotestothe financial statements arean integral part of thisstatement. 42 -EnterpriseFunds Signsand Lighting Parking Totals $379,471 $258 ,050 $3 ,038,161 124,781 95 ,341 779,477 14,953 13,551 71 ,637 254 ,847 94 ,930 2 ,062,484 219 18 ,804 60,381 1 ,306 125 ,162 448 ,117 396 ,106 347 ,788 3,422 ,096 (16 ,635)(89 ,738)(383 ,935) 1 ,747 27 ,334 47 ,650 1 ,747 74 ,984 (16 ,635)(87 ,991)(308 ,951) 106,187 106,187 (16,635) (104,042) 18,196 7 ,010 ,114 (202,764) 15 ,134 ,837 14,932 ,073 $7 ,028,310 (120,677)=$============$ 43 C ITY OFST ILLWATER ,M INNESOTA STATEMENT OFCASHFLOWS PROPRIETARYFUNDS Year Ended December 31,2012 Business-type Activities - Sanitary Storm Sewer Sewer CASHFLOWSFROM OPERATING ACTIVITIES Receiptsfromcustomersandusers $1 ,903 ,862 $532 ,502 Paymentstosuppliers (1 ,688 ,573)(161 ,198) Paymentstoemployees (295,245)(249 ,574) Netcashfromoperat ing activ ities (79,956)1 21,730 CASHFLOWSFROM NONCAPITAL FINANCINGACTIVITIES Paymenton l oanfromotherfu nds Netcashfromnoncap ital f inancing activ ities CASHFLOWSFROM CAPITAL AND RELATED FINANCI NG ACTIVITIES Acqu is it ion andconstruct ion ofcap ital assets (1 3,591 ) T ransferfro m ot her funds P roceeds from t axes ,assessments ,connect ions 4 7 ,650 Netcashfromcap ital andrelatedfinanc ing act ivities 3 4,059 CASHFLOWSFROM INVESTING ACTIVITIES I nterest rece ived o ni nvestments 23 ,642 1 ,337 Netcashfrom i nvestingac tivities 2 3 ,642 1 ,337 Net i ncrease(decrease )in cashandcashequ ivalents (22 ,255)1 23 ,067 Cashandcashequ ivalents,January 1 6 16,079 300 ,367 Cashandcashequivalents ,December 31 $593 ,824 $423,434 RECONCILIATION OF OPERATING I NCOME (LOSS)TONETCASH PROVIDED(USED)BY OPERATING ACTIVITIES O perating i nco m e (l oss)$(381,726)$1 04 ,1 64 Adjustmentstoreconc ile ope ratingi ncome (loss)tonetcash prov ided (used )byoperat ing activit ies : Depreciat ion expense 299 ,319 22,330 (Increase)Decrease i nAssets : Accountsrece ivable (4,734)510 Duefromother governme nts 2,866 37 ,082 Prepa idi tems (5,498)82 7 In crease(Decrease)i nL iabilities : Accountspayable (7 ,927)(1,026) Contractspayable Salariespayabl e 2,404 (2 ,556) Duetoother governments 1 ,34 7 (35 ,965) D ue to component un it (4 ,331) Co mpensated abse nces pa yable 1,41 8 (1 9,026 ) Ne t OPEBob ligation 1 6 ,906 15 ,390 To tal adjustments 301 ,770 17 ,566 Ne t cashfromope rating activit ies $(79 ,956)$1 21 ,730 T he notesto th e fina ncial s tatementsare a n i ntegralpart of th is stat ement . 4 4 EnterpriseFunds Signsand LightingParking Totals $380 ,182 $252 ,050 $3 ,068 ,596 (266 ,327)(233,279)(2 ,349,377) (107 ,632)(92 ,391)(744,842) 6 ,223 (73,620)(25 ,623) (6,226)(6 ,226) (6 ,226)(6,226) (14 ,615)(28,206) 106 ,187 106 ,187 47,650 91 ,572 125 ,631 3 1,437 26,419 3 1,437 26,419 19 ,389 120 ,201 399,586 1 ,316,032 $$418 ,975 $1,436 ,233 $(16 ,635)$(89 ,738)$(383,935) 1 ,306 125,162 448,117 711 (6,329)(9,842) 329 40,277 144 (72)(4 ,599) 3 ,041 (1 ,077)(6,989) (104,687)(104 ,687) 671 (208)311 507 (158)(34,269) (4 ,331) 10 ,144 (1 ,124)(8 ,588) 6 ,334 4,282 42 ,912 22 ,858 16,118 358 ,312 $6 ,223 $(73,620)$(25 ,623 ) 45 CITY OF STILLWATER,MINNESOTA S TATEMENT O FN ET POSIT ION F IDUCIARY F UNDS D ecember3 1 ,2012 ASS ETS Cashandpooledinves tments -heldin escrow LI A BILITIE S Accounts payable Theno tes tothef inancial s tatements areanintegralpart of this stateme nt . 4 6 $ $ T1 F N ote Agency Fu nd 364 ,807 364 ,807 NOTE1 CITYOF STILLWATER,MINNESOTA NotestotheFinancial Statement December 31,2012 SUMMARY OF SIGNIFICANT ACCOUNTINGPOLICIES TheCityofStillwateroperatesunderthe "HomeRuleCharter "formof government underthe provisionsoftheStateofMinnesotalaw .TheMayoristhepresidentofthe Council andtogether withtheCityCouncilcomprisesthegoverningbodyoftheCity,whichis responsible fordirecting theactivitiesoftheCity .TheCityprovidesthefollowingservices :policeandfire protection , h ighways andstreets ,parks ,stormsewer ,sanitarysewer ,planning,zon ing ,andgeneral adm inistration . ThebasicfinancialstatementsoftheCityofStillwaterhavebeenpreparedin conformity withU .S. generallyacceptedaccountingprinciplesasappliedtogovernmentalunitsbytheGovernmental AccountingStandardsBoard(GASB).Thefollowingisasummaryofthe significant accounting polic ies : A.FINANCIAL REPORTING ENTITY Asrequ ired byU.S .generallyacceptedaccountingpr inciples ,thefinancialstatementsofthe reportingent ity includethoseoftheCityofStillwateranditscomponentunit.Acomponent unitisalegallyseparateentityforwhichtheprimarygovernmentisfinanc ially accountable ,or forwhichtheexclusionofthecomponentunitwouldrenderthefinancialstatementsofthe primary government mislead ing .Thecriteriausedtodetermineiftheprimarygovernmentis f inancially accountable foracomponent i ncludewhetherornottheprimarygovernment appo ints thevot ing major ity ofthepotentialcomponentun it's board ,isabletoimposeitswill onthepotent ial component unit ,i s i narelationshipoffinancialbenef it orburdenwiththe potential component unit ,orisfiscallydependeduponbythepotential component unit. COMPONENTUNIT InconformitywithU.S .generallyacceptedaccountingpr inciples ,thefinancialstatementsof thecomponentun it havebeenincluded i nthefinancialreport ing entityasadiscretely presented component unit. Boardof Water Commission Thecomponentunitcolumnoftheaccompany ing financialstatements i ncludesthefinancial dataoftheBoardof Water Commission .Thisfinancialinformationispresentedinaseparate columnto emphasize theBoardofWaterCommissionislegallyseparatefromtheCity . TheBoardof Water Commiss ion wascreatedandprescribedbytheCityCharter .The Commiss ion isathreemembergoverningboardappointedbytheCityCounci l.Thepurpose oftheComm ission istomanage ,control ,maintainandaccountforthewaterworkssystem ownedbytheCity .Financialactivitiesandbudgetarycontrolresponsibilitiesliewiththe Commiss ion .DebtissuancemustbeapprovedbytheCityCouncilandthelegalliab i lity for debtissuancerema ins w ith theCity .Opera tions ofthewaterworkssystemarefundedsolely byuserratefeessetbytheComm ission.TheCommiss ion ispresentedasaproprietaryfund type(business -type activity).CompleteauditedfinancialstatementsfortheBoardofWater CommissionmaybeobtainedbywritingtheBoardofWaterCommission ,204North3 rd Street ,Stillwater ,Minnesota 55082 . OTHER ORGANIZATION TheStillwaterFire Department ReliefAssociationisorganizedasanon-profitorganization, legallyseparatefromtheCity ,bythemembertoprovidepensionandotherbenefitstosuch members ,in accordance withMinnesotastatutesandtheAssociation 's by -laws.Itsboardof directors i sappo inted bythemembershipoftheAssociationandnotbytheCityCouncil.The Assoc iationi ssuesitsownsetoffinancialstatements .Allfund ing i sconducted i naccordance 47 C ITY OFSTI LLWATER,MINNESO TA NotestotheFinancialStatement (Continued) December 31,2012 withapplicableMinnesotastatutes,wherebystateaids flow totheAssociation .The Associationpaysbenef its directlytoitsmembers .Because theAssociationis fiscally independentoftheCity ,thefinanc ial statementsofthe Association havenotbeen included asacomponentoftheCity 's reportingentity . B .BASICFINANCIAL STATEMENTS 1.Government-WideStatements The government-wide financialstatements(Le .,the statement ofnetpositionandthe statementofact ivities)d isplayi nformationabouttheprimarygovernmentandits componentunit.Thesestatementsincludethe financial activitiesoftheoverallCity government ,exceptforfiduciaryactivities .Asa general rule,theeffectof Interfund act ivity hasbeeneliminatedfromthegovernment-wide financial statements .Exceptions tothisgeneralrulearechargesbetweentheCity enterprise fundsandvariousother funct ion ofgovernment.Eliminationsofthesechargeswoulddistortthedirectcostsand programrevenuesreportedforthevariousfunctions concerned .Governmentalactivities , whichnormallyaresupportedbytaxesand intergovernmental revenues ,arereported separatelyfrombusiness-typeactivities,wh ich relytoasignificantextentonfeesand chargestoexternalpartiesforsupport . Inthe government-wide statementofnetposit ion,boththegovernmentaland bus iness-type activitiescolumns :(a)arepresentedonaconsolidatedbasisby column; and(b)arereportedonafullaccrual ,economicresourcebas is ,whichrecognizesall long-termassetsandreceivablesaswellaslong-term debt andobligations .TheCity 's netpositionarereportedinthreeparts :(a)investedincapitalassets,netofrelateddebt; (b)restrictednetposition ;and(v)unrestrictednetposition.Whenbothrestrictedand unrestrictedresourcesareavailableforuse ,itistheC ity's policytouserestricted resourcesf irst,thenunrestrictedresourcesastheyareneededtofinancequalifying activities. Thestatementofactivit ies demonstratesthedegreetowhichthedirectexpensesofeach functionoftheCity 's governmentalactivitiesandd ifferent business-typeactivityareoffset byprogramrevenues .Directexpensesarethosethatareclearlyidentifiablewitha specificfunctionoractivity .Programrevenuesinclude :(a)fees ,f ines,andchargespaid bytherecipientsofgoods,services,orprivilegesprovidedbyagivenfunctionoractivity ; and(b)grantsandcontribut ions thatarerestrictedtomeetingtheoperationalorcapital requirementsofaparticularfunctionoractiv ity.Revenuesthatarenotclassifiedas programrevenues,includingalltaxes ,arepresentedas general revenues. 2 .FundFinancialStatements Thefundfinanc ial statementsprovideinformationabouttheCity 's funds ,includingits f iduciary funds .Separatestatementsforeachfundcategory--governmental ,proprietary, andf iduciary--are presented .Theemphasisofgovernmentalandproprietaryfund financialstatementsisonmajorindividualgovernmentalandenterprisefunds,witheach d isplayed asseparatecolumnsinthefundfinancialstatements .Allremaining governmentalfundsareaggregatedandreportedas nonmajor funds . Proprietaryfundoperatingrevenues ,suchaschargesforservices,resultfromexchange transactionsassociatedwiththeprincipalactivityofthefund.Exchangetransact ions are thoseinwh ich eachpartyreceivesandgivesupessent ially equalvalues .Nonoperating revenues,suchassubsid ies andinvestmentearnings ,resultfromnonexchange transactions orincidentalact ivities. 48 C ITY OFST ILLWATER,MINNESOTA Notestothe Financial Statement (Continued) December 31,2012 TheCityreportsthefollowingmajorgovernmentalfunds : Genera l Fund Thegenera l fundistheC ity 's primaryoperatingfund .Itaccountsfora llfi nancial resourcesofthegeneralgovernment ,exceptthoserequ ired tobeaccountedfor i n anotherfund . St.CroixValleyRecreationCenterSpecialRevenueFund Thisfundisusedtoaccountfortheoperationofthesportsfacilityin Stillwater .Revenue sourcesforthisfundareprov ided bythefeesgene rated bythefacilityandarecomm itted foroperat ions . LibrarySpecialRevenueFund ThisfundisusedtoaccountfortheoperationsoftheCity 's library .Thisfund i spr imarily fundedwithcommittedgeneralpropertytaxes . ParksSpec ial RevenueFund Theparksfund i susedtoaccountfortheoperationsoftheC ity 's parks .Th isf und i s pr imarily fundedw ith comm itted genera l propertytaxes . DebtServ ice Fund Thedebtserv ice fund i susedtoaccountfortheaccumulationofresourcesthatare restrictedforthepaymentof ,long-termdebtprincipal ,i nterestandrelatedcosts . Capita l ProjectsFund Th is fund i susedtoacco unt forf inancial resourcestobeusedfortheacq uisition or constructionofmajorcap ital facil ities otherthanthosefinancedbyproprietaryfunds . TIFD istricts Fund Th is fundisusedtoaccountforrest ricted financialresourcestobecollectedbyandused intheC ity's taxincrement fi nancingd istricts . TheCityreportsthefo llowing ma jor propr ietary funds : San itary SewerFund Thesan itary sewerfundaccountsforthe provrsion ofsanitarysewerservicetothe residentsandcommercialandindustrialestablishmentsoftheCity . StormSewerFund Thestormsewerfundaccountsfortheprovis ion ofstormsewerserv ice totheres idents andcommercialandindustr ial establishmentsoftheC ity . S igns andLightingFund Thes igns andligh ting fundaccountsfortheoperationandmaintenanceoftheCity 's s ign andlight ing system . Park ing Fund Theparkingfundaccountsfortheope ration ofpark ing facilitieslocated i ndowntown Stillwater. Add itionally theCityreportsthefollow ing fiducia ry fund : AgencyFund Toaccountforassetsheldasanagentfor i ndividuals ,pr ivate organ izations ,ot her governmental un its ,and/orotherfunds .TheCity 's agencyfundaccountsforpass - throughfundsassociatedw ith TIFrelatedconstruction . 49 CITYOF STILLWATER,MINNESOTA NotestotheFinancial Statement (Continued) December 31,2012 C.MEASUREMENT FOCUSANDBASISOF ACCOUNTING Thegovernment-wide,andproprietaryfundfinancial statements arereportedusingthe economicresources measurement focus andthe accrual basis of accounting.Revenuesare recordedwhenearned,andexpensesarerecordedwhenaliabilityisincurred ,regardlessof thetimingofrelatedcashflows .Propertytaxesarerecognizedasrevenuesintheyearfor whichtheyarelevied .Grantsandsimilaritemsarerecognizedasrevenueassoonasall eligibilityrequirementsimposedbytheproviderhavebeenmet.Agencyfunds,whichare includedintheFiduciaryFunds,donothaveameasurementfocus . Governmentalfundfinancialstatementsarereportedusingthe currentfinancialresources measurement focus andthe modifiedaccrualbasis of accounting .Revenuesare recognized assoonastheyarebothmeasurableandavailable.The City cons iders allrevenuestobe ava ilable iftheyarecollectedwithin60daysaftertheendofthecurrentperiod .Propertyand othertaxes ,licenses,andinterestareallconsideredtobe susceptible toaccrual. Expendituresarerecordedwhentherelatedfundliabilityisincurred,exceptforprincipaland interestonlong-termdebt,compensatedabsences,andclaimsandjudgments,whichare recognizedasexpenditurestotheextentthattheyhavematured .Proceedsof long-term debtandacquisitionsundercapitalleasesarereportedas other financingsources . TheCityreportsdeferredrevenueonitsgovernmentalfundbalancesheets.Deferred revenuesarisewhenapotentialrevenuedoesnot meet boththe "measurable"and "available"criteriaforrecognitioninthecurrentperiod.Deferredrevenuealsoariseswhen resourcesarereceivedpriortotheincurrenceofthequalifyingexpenditure .Insubsequent periods,whenbothrevenuerecognitioncriteriaaremet,orwhentheCityhasalegalclaimto theresources ,theliab ility fordeferredrevenueisremovedfromthebalancesheetand revenueisrecognized . Proprietaryfundsdistinguishoperatingrevenuesand expenses fromnonoperatingitem . Operatingrevenuesandexpensesgenerallyresultfromprovidingservicesandproducing anddel ivering goodsinconnectionswithaproprietary fund's principalongoingoperations. TheprincipaloperatingrevenueoftheCity'senterprisefundsarechargestocustomersfor salesandservices .Operatingexpensesforenterprisefundsincludethecostofsalesand services ,administrat ive expenses,anddepreciationoncapitalassets .Allrevenuesand expensesnotmeetingthisdefinitionarereportedasnonoperatingrevenuesandexpenses . Thecomponentunit,theBoardofWaterCommissions,reportsitsfinancialstatementsunder theaccrualbasisofaccountingasaproprietaryfundtype . D.BUDGETS BudgetsareadoptedonabasisconsistentwithU .S .generallyacceptedaccounting principles .Annualappropriatedbudgetsareadoptedforthegeneralfundandothermajor governmentalfundsasfollows:St.CroixValleyRecreation ,Library,andParksfund .The CityalsoadoptsabudgetforthenonmajorgovernmentalSpecialEventsfund,Downtown BeautificationfundandWashingtonCountyRecyclingGrantfundwhicharepresentedinthe combiningandindividualfundsect ion oftheComprehensiveAnnualFinancialReport . E.LEGA L COMPLIANCE -BUDGETS TheCityfollowstheseproceduresinestablishingthebudgetarydata reflected inthefinancial statements : 1 .TheC ity Administrator submitstotheCityCouncilaproposedoperatingbudgetforthe fiscalyearcommencingthefollowingJanuary1 .Theoperatingbudgetincludes proposed expenditures andthemeansoffinancingthem . 50 CI TY OF STILLWATER,M IN NESOTA NotestotheFinancial Statement (Continued) December 31,2012 2 .Publichearingsareconductedtoobtaintaxpayercomments . 3 .Thebudgetislegallyapprovedbypassageofaresolution . 4 .TheC ity Councilmayauthorizetransferofbudgetedamountsbetweenfundsandmay approveadditionalexpendituresfordepartments i nexcessoftheamountbudqeted . 5 .Formalbudgetaryintegrationisemployedasamanagementcontroldeviceduringthe yearforthegeneralfundandotherbudgetedfunds .Formalbudgetaryintegrat ion isnot employedforthedebtserviceandthecapitalprojectsfundsbecause effective budgetary controlisachievedthroughgeneralobligationbondindentureprov isions andproject contracts . F.CASH ,CASHEQU IVALENTS AND INVESTMENTS Cashbalancesfromallfundsarepooledandinvestedtotheextentavailableininvestments authorizedbyMinnesotastatutes .Earningsfrominvestmentsareallocatedtoind ividual fundsonthebasisofthefund 's equityinthecashandinvestmentpool. TheCityprovidestemporaryadvancestofundsthathave insufficient cashbalancesby meansofanadvancefromanotherfundshownasinterfundrece ivables intheadvanc ing fund ,andan i nterfundpayab le inthefundwiththedeficit,untiladequateresourcesare received .Theseinterfundbalancesareelim inated forthestatementofnetpos ition presentation . Investmentsarestatedatfairvalueasofthebalancesheetdate ,exceptforinvestmentswith originalmaturitiesoflessthanoneyear,whicharecarriedatcost.Interestearningsare accruedattheba lance sheetdate. Forpurposesofthestatementofcashflowsoftheproprietaryfunds ,thecashequivalentsare consideredtobeallhighlyl iquid investmentsw ith amaturityofthreemonthsorlesswhen purchased .Allofthecashandinvestmentsallocatedtothe proprietary fundshaveoriginal maturitiesof90daysorless .Therefo re,theentirebalancesinsuchfundsarecons idered cash equivalents . G.P REPAID ITEM S Certa in paymentstovendorsreflectcostsapplicabletofutureaccount ing periodsanda re recordedasprepa id itemsinboth government-w ide andfundfinancialstatements .Prepa id itemsarerecorded under theconsumptionmethod . H.I NVENTORIES T he i nventoriesofthecomponentunitarevaluedatthelowerofcost(f irst-in ,first-out method)ormarket.Inventoriesofthecomponentun it arerecordedasexpend itures when consumedrather t hanwhenpurchased . I.PR OPERTY T AX LE VY A NDR EVENUE RECOG NITION OnorbeforeJuly1eachyear ,alldepartmentsoftheCitysubmitbudgetrequeststotheCity Administratorsothatabudgetmaybepreparedandatax l evyadopted f orthefollowingf iscal yea r .Thebudget i spreparedbyfund,functionanddepartmentandincludes i nformationon thepastyear ,current yearestimates ,andrequestedappropr iations forthenextf iscal year . Revenueestima tes arepreparedbytheFinanceDepartment ,i ncludinqtheestimated t axlevy needed t o support Cityexpenditures . 51 CI TY OFST ILLWATER,MINNESO TA Notestothe Financial Statement (Continued) December 31 ,2012 Theproposedbudgetandtax l evyispresentedtotheCity Council forreviewbyAugust 31 . TheCityCouncilreviewsandmakeschangestothe proposed budgetandtaxlevy .By September15 ,a "proposedtaxlevy "iscertifiedtotheStateofM innesota and Washington County . Minnesotastatutesrequ ire thecount ies tosendoutprel iminary taxnot ices toallproperty ownersshow ing thepr ior year 's taxlevyandproposed tax levy ,i nclud i ngdollarsand percentage i ncreaseordecreasebetweenyearsfora ll taxing jur isdiction . AfterNovember25 ,andbefo re December25 ,M innesota statutes requ ire theC ity toho ld a publicmeet ing andpresentthebudgetandproposedta x levytothecit izens .TheC ity Counc il mustadoptthefinalbudgetand "fi na l taxlevy "after clos ing thepubl ic meeting .The f inaltaxlevymustbelessthanorequaltotheproposedtax levy . Thefinaltax l evymustbecert ified toWash ington County be December 31 ortheprevious year 's ta x levyw ill beusedbydefau lt. TheCoun tyi srespo ns ible forb ill ing andco llecting all property ta xesf or i tse l f,theC ity,the l ocalSchoo l D istr ict andothe r taxi ng autho rit ies .Suchta xes becomea l i enonJan uary 1and a re recordedasrece ivables bytheC ity attha t date .Realproperty t axesarepayab le(by propertyowners )onMay 1 5andOctobe r 15ofeachca lendar year .Perso na l propertyta xes arepayab le byta xpayers onFebruary28andJune30ofeachyear .Thesetaxesare collectedbytheCountyandrem itted totheC ity onorbeforeJUly15andDecember15ofthe sameyear.Delinquentcollect ions forNovemberand December arereceivedthefo llowing Ja nuary .TheC ity hasnoabili ty toenforcepaymentof property taxesbypropertyowners . TheCountypossessesthisautho r ity. W ith in thegove rnmental fundf inancial statements ,theC ity recognizespropertytaxrevenue when i t becomesbo th measurableandava i lable to finance expend itu res o f thec urrent pe r iod .Inprac t ice,cu rrent andde linquentt axesandSta te c redits rece ive db yt he C i ty i n July ,Dece mber andt he fo llow ing Janua ry are r ecognizedasrevenuefort he cu r rent yea r. Taxesandcred its no t rece ived attheyear-endareclass ified asde linquent andduefro m countytaxesrece ivable .Theport ion ofdelinquenttaxesnotco llected bytheC ity inJanuary isfullyoffsetbydeferred r evenuebecauseit i snotavailabletofinancecurrentexpend itures. Propertytaxlev iesi ngovernmentalact ivitiesi ssusceptibletofullaccrualonthegovernment - widestatements . J.SP ECIAL ASSESS MENT REVENUE RECOGNITION Spec ia l assessmentsa rel ev i edaga inst bene fited propert ies f or t hecosto r aport ion of th e costofspe cial assessmen ti mprovementprojec tsi nacco rdance w ith S tate S tatutes.T hese assessmentsa re collect ib le by t heC ity o ver atermo fy earsusua lly cons istent w ith t he term oft he re lated bo ndi ssue.Co llect ion ofannual i nstallments (i nclud i ng i nterest)ishand led by theCountyAud itor inthesamemanneraspropertytaxes .Propertyowne rs areallowedto (andoftendo)prepayfutureinstallmentswithoutinterestorprepaymentpena lties . W ithin the f undf inancial statements ,therevenuefromspecialassessmentsisrecogn ized by theC ity when i tbecomesmeasurableandava ilable tof inance expendituresofthecurrent f iscal per iod .I n p ractice,currentandde linquent spec ial assessmentsrece ived bytheC ity arerecognizedas r evenueforthecur rent year .Spec ial assessmen ts arecollectedbythe Countyandrem i tted byDecembe r 3 1(r emitted t otheC ity thefo llowing Ja nuary)andare a lso r ecognizedas r eve n ueforthecurre nt yea r.Allremai n ing de linquent ,de ferred and specia l defe rred assessments rece ivablei ngovernmenta l fund ing areco mpletely offsetby deferred r evenues .Spec ial assessmentlevies i n governmental act iv ities i ssuscep tiblet o f ull accrualonthe government-wide statements . 52 C ITY OFST ILLWATER,M INNESOTA NotestotheFinancial Statement (Continued) December 31,2012 Onceaspecia l assessment ro ll i sadopted ,theamountattr ibuted toeachpa rceli sal ien uponthatpropertyunt il fullpayment i smadeortheamount i sdeterminedtobeexcess ive by theCity Councilor courtact ion .I fspecialassessmentsareallowedtogodelinquent ,the property i ssub ject totaxforfeitsaleandthefirstproceedsofthatsale(aftercosts ,penalt ies andexpensesofsale)areremittedtotheCityinpaymentof delinquent specialassessments . Generally ,theC ity w ill collectthefullamountofitsspecialassessmentsnotadjustedbyCity Counc ilor courtact ion .Purs uant toStateStatutes ,apropertyshallbesub ject toata x fo rfeit saleafterthreeyearsun lessi t i shomesteaded ,agr icultural o r seasonal recreat ionall and i n whi chevent t heprope rty i ssub ject tosuchsa le after fi veyears . K.IN TERFUND RECEIVABLES/PAYABLES Dur ing thecourseofoperat ions ,numeroustransact ions occurbetween i ndividualfundsfor goodsprovidedorservicesrendered .Anyresult ing short-termloanba lances areclass ified as i nterfundrece ivables andpayables .Thenon-currentport ion ofinterfundloans ,i fany ,i s reportedas "advancesto/fromotherfunds ."Advancesbetweenfundsare offset b y afund balancerese rve account i nappl icable governme ntal fundstoind icate theyarenota vailable fo r app ropr ia tion anda ren otexpenda ble fromava ilablefi nancialresou rces . L.CAPITALASSE TS Cap ital asse ts ,w h ichi n cl u deproperty ,plant ,equ ipment ,and i nfrastructureassets (e .g . roads ,sidewalks ,st reet l ights ,a nd s imilar i tems )are r eported i ntheapp licable governmenta l orbus iness-type act ivities co lumnsi nthegovernment -wide f inanc ial statements . Infrastructureassetshavebeencapitalized r etroactivelyto1980 .Capita l assetse xceeding theC ity's cap itali zationt hresholdof$1 ,000 arerecordedathisto rical costorest imated h istorical cost i fpurchasedorconst ructed.Thecostofnorma l ma intenance andrepa irs t hat donotadd t ot he valueof t heassetormate rially e xtend assetlivesarenotcap italized .Ma jor o utlaysf orcap ital assetsand i mprovementsarecap italized aspro jects a re const ructed . Dep rec ia tion one xhaust ib le asse ts i sreco rded asana llocated expense i n th eSta tement of Act ivi t ies wi th accu mulated dep reciationr eflected int heStateme nt ofNetpos i tion .Cap ital asse ts a re depre ciated us ing t he st ra ight -line me thod overthe ir est imated usefu lli ves . Becausesu rplus asse ts aresoldfo r animmaterialamountwhendec lared asnolonger neededforC ity purposes ,nosa lvage value i staken i ntocons ideration fordepreciat ion. Usefull ives varyfrom3 t o30yearsforBuildings ,Office FurnitureandEquipment ,Veh icles, Mach ine S hop andEquipmentandOtherassets ,and25to80yearsforInfrastructure . Cap ital assetsnotbe ing depreciated i ncludelandandconstruct ion inprogress . ComponentUn it U t ility p lant ,p roperty ,andequ ipment are r ecordeda t cos t ,o r i n t he caseofcon tributions ,at f air m arketva lue tot he t ime rece ived .Depreciat ioni scalc ulated us ing t hest raight-line m ethodover th easse ts 'es t ima ted usefu l l ives ,r angingfromfive t of ifty years . M.CO MPENSATED ABSE NCES Sic k leaveand v acationbenef its accruetoemployeesbaseduponthe ir termofemployment and i naccordance wi ththe i ndiv i dual l aboragreements . Ves ted oraccum ulated vaca tion o r s ickl eave i saccruedas in curred i nth ego vernment-w ide a nd prop rietary f undfi nanc i alstate ments.No li ab ilit y i s r ecordedfo rn onvest i ngacc umulating r i ghtstorece ive s ic k paybe nefits .T he cur rent po rt io ni sca lculated basedo nhi s t orical trends . 53 C ITY OF STILLWATER,MINNESOTA NotestotheFinancial Statement (Continued) December 31,2012 Componentunit TheBoardof Water Commissionrecordsalong-term liability foremployee compensated absencesconsistingofvestedsickpayandcurrentliabilityforvestedvacation.Employees may carryover fivevacationsdaysandonehundredsick days .Employeesare compensated forsickdaysinexcessofonehundreddaysatyearendandforallvestedsickdays and vacationsdaysupontermination . N.LONG-TERM OBLIGATIONS Inthe government-wide financialstatements ,long-term debt andotherlong-term obligations arereportedasliabilitiesintheapplicable governmental activities .Bondpremiumsand discountsaredeferredandamortizedoverthelifeof the bondsusingthestraight-line method.Bondissuecosts,ifmaterial,arereportedasdeferredchargesandamortized over thetermoftherelateddebtusingthestraight-linemethod. Inthegovernmentalfundfinancialstatements ,bond premiums anddiscounts ,aswellas bondissuecostsarerecognizeddur ing thecurrentperiod .The faceamountofthedebtissue isreportedasonotherfinancingsource .Premiumsreceivedondebtissuancesare reported asotherfinancingsourceswhilediscountsarereportedasotherfinancinguses .Issuecosts arereportedasdebtserviceexpenditures . O.FUND BALANCE Inthefundfinancialstatements ,governmentalfunds report fundbalancesinclassif ications thatdiscloseconstra ints forwhichamountsinthosefundscanbespent.Theseclassifications areasfollows : Nonspendable-portionsoffundbalancerelatedtoprepaids ,inventories ,long-term receivables,andcorpusonanypermanentfund . Restricted -fundsareconstrainedbyexternalparties(statute,grantors,bond agreements,etc). Committed-fundconstraintsareestablishedandmodifiedbyaresolutionapproved bytheC ity Council. Assigned -consistsofinternallyimposed constraints .Theseconstraintsare establishedbytheCityCounciland/ormanagement.TheCityCouncilalsodelegates theauthoritytoassignfundbalancetotheCity Administrator andFinanceD irector. Unassigned -istheresidualclass ification fortheGeneralFundandalsoreflects negativeres idual amountsinotherfunds . Whenanexpenditureisincurredforpurposesforwhichbothrestrictedandunrestrictedfund balanceisavailable ,itistheCity'spolicytouserestrictedf irst,thenunrestrictedfund balance . Whenanexpenditureisincurredforpurposesforwhichcommitted ,assigned,and unassignedamountsareavailable ,itistheCity'spolicytousecommittedfirst,thenassigned, andf inally unass igned amounts . TheCityformallyadoptedafundbalancepolicyfortheGeneralFund .Thepolicyestablishes anunassignedfundbalancerangeof35%-50%ofthetotaloperat ing expenditures . 54 NOTE2 CIT Y OF STILLWATER,MINNESOTA Notes to the FinancialStatement (Continued) December 31,2012 P.INTERFUND TRANSACTIONS Interfundservice transact ions areaccountedforasrevenues ,expend itures or expenses . Transact ions that constitute reimbursementstoafundfor expenditures/expenses in itially madefromitthatareproperlyapplicableto another fund ,arerecordedas expenditures/expenses inthereimbursingfundandas reductions ofexpendituresor expenses i nthefundthatisre imbursed .Allother i nterfund transactions are reported as transfers . Allinterfund transactions areel iminated exceptforact ivity between governmental activit ies andbus iness-type activitiesforpresentat ion intheentity-w ide statements ofnetpos ition and statementsofactivities . DEPOSITSAND INVESTMENTS Deposits TheC ity maintainsacashandinvestmentpoolthatisavailableforusebyallfunds .Eachfund type 's port ion ofthispoolisdisplayedonthestatementofnetpos ition andthebalancesheetas "Cashandpooledinvestments ".Inaccordancew ith MinnesotaStatutes ,theCitymaintains depositsatfinanc ial institutionswhichareauthor ized bytheCityCouncil. CustodialCred it Risk-Custod ial creditriskfordepositsistheriskthatintheeventofabank fai lure,theCity 's depos its maynotbereturnedtoit.TheCityandits component unitdoesnot haveadepos it pol icy forcustodialr isk insteadfollowsM innesota Statutesfordepos its . MinnesotaStatutesrequ ire thatalldepositsbeprotectedby i nsurance ,suretybond ,orco llateral. Themarketvalueofcollateralpledgesmustequa l 110%ofthe deposits notcoveredbyinsurance orcorporatesuretybonds .Authorizedcollateralinclude :U .S .government treasuryb ills ,notes , orbonds;issuesofU.S .government agency ;generalobligationsofstateorlocalgovernment rated "A"orbetter ;revenueobligationsofastateorlocal government rated "ANorbetter ; i rrevocablestandbyletterofcreditissuedbyaFederalHomeLoanBank ;andtimedeposits insuredbyafederalagency.MinnesotaStatutesrequiresecuritiespledgedascollateralbeheld insafekeepinginarestrictedaccountattheFederalReserveBankoratanaccountatatrust departmentofa commercial bankorotherfinancialinstitutionnotownedbythedepository . TheCity'sdepositsat December 31,2012 intheamountof$600 ,149 wereentirelycoveredby federaldepos itory insuranceorbysuretybondsandcollateral i naccordancewithMinnesota Statutes . ComponentUnit TheBoardof Water Commissions haddepos its atDecember31 ,2012 i ntheamountof $2 ,015 ,389.Asof December 31 ,2012 ,theCommission 's p ledged collateralwereentirely coveredbyfederaldepositoryinsuranceorbysuretybondsand collateral i naccordancewith Minnesota Statutues . Investments Minnesotastatutesauthor ize theC ity toinvestinthefollow ing : a)D irect obligations orobl igations guaranteedbytheUnitedStatesoritsagenc ies . b)Sharesof investment companies reg istered undertheFederal Investment CompanyActof 1940andrece ived thehighestcred it rating,isratedinoneofthetwohighestrating 55 C ITY O F S TILLWATER,MINNESOTA NotestotheFinancialStatement (Continued) December31 ,2012 categor ies byasta tisticalr atingagency ,andallofthe i nvestmentshaveafinalmatu r ity o f thirteenmonthsorless . c)General obligat ions rated "A"orbetter ;revenue obligat ions rated "AA"o r better . d)Generalobl igations oftheM innesota Hous ing Finance Agency rated "A"orbetter. e )Banke rs accepta nce ofUn ited Statesbanksel igible forpu rchase bytheFedera l Rese rve Sys tem . f )Commerc ial paper i ssuedbyUn ited S tates corporat ions or the ir Canad ian subsid iaries ,ofthe h ighest qua lity category byat l easttwonat ionally recogn ized rat ing agencies ,and matur ingi n 270daysor l ess . g)Guaranteed investment contracts guaranteed bytheUn ited States commercial banksor domestic b ranches offo reign banksorUnited States i nsurancecompaniesif similar debt obl igations ofthe i ssuerorthecollateral pledged by the i ssuer i s t hetoptwo r ating categories . h)Rep urchase or r everserepu rchase ag reements and secur itiesl ending agreeme ntsf i nancial i nst i tu ti o n squa lified asa "depos i tory"bythe government ent ity ,w ith ban ksth ataremembers oftheFedera l Reserve Syste m withcapita lization e xceed ing $10 ,000,000 ,apr i mary r eporting dealer i nU .S .government securit ies totheFede ral ReserveBankofNewYo rk ,o r certa in M innesota secur ities broker-dealers . At December 31 ,2012 ,theCity 's investment balances wereasfollows : CashInves tments HeldbyTrustee: Type Un ited StatesTreasurySecur ities $ Fair Value 5 ,418 ,737 Theinves tments heldby t he trustee are i namutualfund (which is r atedAA +)t hati nvests in US Treasury Secur ities .These i nvestmentsa re heldbyan escrow agent i n accordance w ith escrow agreements establ ished withthesaleofthe MNTa x IncrementRevenueBonds(The Lofts of Stillwater Project)Series 2006 (TIF Revenue Bonds)and $6 ,355,000 General Obl igation Capi tal Outlay andRefundingBonds ,Series2012A (GORefund ing Bonds ). T he escrow account (withaba lance of$364 ,807 asof December 31 ,20 12)fort he T IF Reve nues Bonds w illbeusedtoco llect tax revenues and r emit i ts payment obl iga tions . Th esefundsa rer ecorded inth eC ity 's fi nancials tatements asa n age ncy fund . T he esc row account (withabalanceof$5 ,053,930 asof Dece mber 3 1 ,20 12)estab lished for theGORefund ing Bonds willbeusedtopay i nte r est payments and r efundtheRe funded General Ob ligationI mprovementBonds ,Ser ies 2004A Bonds onFebruary 1 ,2013andthe Refunded General Obligat ion Capi tal OutlayBonds ,Series 2006ABondson Febr uary 1 , 2015 .These fundsarerecorded i ntheC ity's f inancial statements asapartofthedebt serv ice fund . Inv estments H eldw ithBr oker: Interes t RateRis k I nterestrater iski sther iskt hatchanges i n i nterest r atesthatw ill adversely affect the f air va lue ofan i nvestment.Asameansoflim iting theCity 's exposure to i nterestrate ri sk,the City 'si nvestmentpolicy li mits25 %of t heCi ty 's total i nvestmentportfol io to matur ities notto 56 C ITY OFST IL LWA TER,M INNESOTA Notes to the Financial Statement (Cont inued) December 31,2012 extend beyond 5yearsandunde r noc ircumstance shouldany i nvestment matur ity ex tend beyond10 years w ithout pr ior City Council approval.Asof December 31 ,2012 ,theCityhad the follow ingi nvestmentsand maturities : Fair Less Than 1to5 5to10 Type Value 1 Year Years Years R epurchasea greement $1 ,636,566 $1 ,636,56 6 $S M oney m arket fun ds 12 ,8 55,366 12 ,855 ,366 U S Agen cies : Fed eral Hom eL oan 9 ,9 25 ,000 9 ,925,000 F ederal Na tionalM ortgageA ssoc i ation 50 0 ,000 500 ,000 Fede ral H ome Loan M ortgageCorpo ration 1,499 ,625 500 ,000 999 ,62 5 Total $26,416 ,557 $14 ,491 ,932 $1 ,000,000 $10 ,924,625 Credit Risk Genera lly,credit risk i sther iskt hatan issuer ofan i nvestmentwillnotfulfillitsobl igation to the holder ofthe i nvestment.Th is r iski smeasu red bytheass ignment ofarat ing bya nat ionally recogn ized s tatisticalr atingorgan ization.TheC ity 's i nvestmentpol icy doesnot f urtheradd ress cred it r isk beyond what is prescr ibedi nM innesota Sta tute §118A.Aso f Dece mber 31 ,20 12 ,the in vestments ,asratedby Standard &Poor 's ,hadthefo llowing rat ings : Type Money market funds US Agencies : FederalHomeLoan Fede ral NationalMortgageAssoc iation Fede ral Home LoanMortgageCo rporation Total Credit Quality Rating Amount AA+$12 ,855,366 AA+9 ,925 ,000 AA +500 ,000 AA +1,499 ,625 $24,779 ,991 Concentration of Risk TheC ity places nolimitonthe amount thattheCitymay invest in anyone i ssuer,butl imits indiv idual investment instrument amounts to$500 ,000 orless .Asof December 31 ,2012 ,the investments wh ichi ndividually compr ise morethan5pe rcent of theCity 's total investments wereUS Agencies o f wh ich comprised ofthe following types : Type US Agenc ies : Federa l Home L oan Federa l Home LoanMortgageCorpo ration Custodial Risk Amou nt $9 ,925 ,000 1,499 ,625 Perce ntage 3 7.57% 5 .68% Foran investment ,custod ial cred it risk i stheriskthat ,inthe event offa ilure ofthe couterpa rty ,theC ity w ill no t beableto recover theva lue of its i nvestmentorcollatera l secur ities that a re inthe possession ofanouts ide party .TheC ity doesnothaveapol icy speci fic for investment custodial cred it r isk. 5 7 C ITY OFS TILLWATER,MINNESOTA NotestotheFinancial Statement (Continued) December31 ,2012 NOTE3 CAPITALASSETS Capital asset act ivity fortheyearended December 31 ,2012 was as follows : Beginning Ending Balance Increases Decreases Balance Governmental Activities : Cap ital Asse ts ,NotBe ing Dep reciated Land $8 ,999,133 $s $8 ,9 99 ,133 Co nstruction i n P rocess 4 ,2 11 ,1044,4 57 ,838 1 ,687 ,31 0 6 ,9 81 ,632 To tal cap ital assets ,no tbe ing dep rec iat ed 1 3 ,210 ,2374 ,457 ,838 1 ,687 ,3 1 0 1 5 ,980 ,76 5 Cap ital Assets ,Be ing Depreciated : Build ings andOtherImpro vements 37 ,69 2,790 54 ,059 3 7 ,746 ,849 Improvements OtherThanBuildings 4 ,339,558 107 ,859 45 ,552 4,401 ,865 Mach inery andEq uipment 6 ,379,410 400 ,681 112 ,564 6 ,6 67,527 Veh icles 4,454 ,303 324,754 1 89,5834 ,589 ,474 Inf rastructure 50 ,093,746 1,7 99,434 44 4 ,2 84 5 1,448 ,896 T otalCap ital Asse ts ,Be ing Dep reciated 1 02 ,959,807 2 ,686 ,787 79 1 ,98 31 04 ,854 ,611 Acc umulated Dep reciation for : Bu ildingsan dO ther Improve ments 11 ,0 44 ,39 1 1 ,17 2 ,1 69 12 ,2 16 ,560 I mp rovements O ther T han B u ild ings 1 ,395,10 12 16 ,297 44 ,059 1 ,56 7 ,339 Mac hinery andEqu ipment 4 ,050 ,327 449 ,250 90 ,15 3 4 ,409,4 24 Veh ic les 2 ,872 ,706 263 ,835 189 ,5822,946 ,9 59 Infrastructure 13 ,2 19 ,554 1,419 ,944 444 ,284 14 ,195 ,214 TotalAccumu lated Depreciation 32 ,582 ,079 3 ,521,495 768 ,0783 5 ,335,496 TotalCap ital Asset s ,Be ing Depreciated ,Net 70 ,377,728 (834 ,708)2 3 ,905 69 ,519 ,115 Gov ernmental Act ivities Cap ita l Assets ,Ne t $83 ,587,965 $3 ,623 ,130 $1 ,711,215 $8 5,499 ,880 Bus iness -Type Activit ies: Cap i tal Asse ts ,No t Be ing De preciated La nd $402 ,620 $$s 4 02 ,6 20 C onstruct io n i n P rocess 640 ,98 7 622 ,860 18 ,1 27 To tal capi tal assets ,notbe ing depreciated 1 ,043 ,607 622 ,860 4 20 ,7 47 Cap ital Assets ,Be ing Deprec iated: B uildings andOther Improvements 6 ,064,364 6 ,064 ,364 Improvements OtherT han Buildings 922 ,966 922 ,966 Ma chinery andEqu ipment 728 ,011 14 ,6 15 74 2 ,626 Veh icles 52 1,246 52 1 ,246 Inf rastructure 9,824,418 636 ,451 1 0,460,869 T otalCap i tal Asse ts ,Be ing Depre ciated 1 8 ,061 ,005 651 ,066 1 8 ,7 12 ,071 Accum ulated Dep reciationf or : B u ild ings a nd Ot herI mprovements 79,476 7 6 ,101 1 55 ,577 I mprovementsO therT hanBu ildings 307 ,490 41 ,180 34 8,670 Mach inery and Equipment 34 1,358 64 ,403 405 ,761 Veh icles 3 19,171 29 ,818 3 48 ,989 Inf rastructu re 4 ,394,331 236 ,615 4 ,6 30,946 Tota l Accum ulated Dep reciation 5,441 ,826 448 ,117 5 ,889,943 TotalCap ital Assets ,Be ing Deprec iated ,Net 1 2,619,179 202 ,949 12 ,822 ,128 Bus iness-Type Cap ital Assets ,Ne t $13 ,662 ,786 $202 ,949 $622 ,860 $1 3,242 ,875 58 C ITY O F S TILLWATER,MI NNESOTA NotestotheFinancial Statement (Continued) December 31,2012 Beginning Ending BalanceIncreases Decreases Balance Component Unit : CapitalAssets ,NotBe ing Depreciated LandUseRigh ts $94 ,987 $$$94 ,987 Construction inProcess 8 ,914 8 ,914 Totalcapitalassets ,notbe ing deprec iated 94 ,987 8 ,914 103 ,90 1 Cap ital Assets ,Be ing Deprec iated: Equipment 605 ,745 34,477 20 ,817 619,405 DistributionSystem 16 ,873,733 139 ,226 17 ,012 ,959 Tota l Cap ital Assets ,Being Depreciated 17,479,478173 ,703 20 ,817 17 ,632,364 Accumulated Depreciationfor : Equipment 499,482 25 ,153 20 ,817 50 3 ,8 18 Distribut ion System 5 ,975,171 366 ,820 6 ,341,99 1 Total Accumulated Depreciation 6,474 ,6533 91 ,973 20 ,817 6 ,845,809 TotalCapitalAssets ,BeingDep reciated,Net11 ,004 ,825 (218 ,270)10 ,786 ,555 ComponentUnitCap ital Assets ,Net $11 ,099,812 $(209 ,356)$$10 ,890,456 Depreciation expense waschargedto governmental functions as follows : General government Public safety Public w orks Culture and Recrea tion T otal Deprec iation E xpense ,Governmental Activities $222 ,684 250,450 1 ,747,412 1 ,300 ,949 $3 ,521,495 Depreciat ion expense waschargedto business-typefunctions as follows : NOTE4 Sanitary sewer Storm sewer S igns andl ighting Parking Tota l Deprec iation E xpense ,Bus iness-Type Activit ies LEASES CAPITAL LEASE $299 ,319 22 ,330 1 ,306 125 ,162 $448 ,117 In2009,theC ity entered intoalease agreement aslesseeforf inancing theacquisit ion oflighting equ ipment foran outdoor iceskat ing rinkattheCity'sSt.Croix Valley Recreation Center .Th is lease agreement qua lifies asacap itall easefor accounting purposes and ,therefore ,hasbeen r ecordeda t thepresen t valueof their future minimum lease payments asoftheincept ion date . The asset acquired through capitallease i sasfollows : Governmenta l Ac tivities Asset: Mach inery andequ ipm ent Less :Accumulat ion dep reciation Total $ $ 51 ,324 (14 ,969) 36 ,355 59 CI TY OFST ILL WATER ,MINNESO TA Notes totheFinancial Statement (Continued) December 31 ,2012 Thefutu re minimum leaseobligat ions andthenetpresentvalueofthesemin imum lease paymen ts asof December 31 ,2012 ,a re asfollows : NOTE5 Yea r End ing Decem be r31 201 3 2 014 Tota lm i nimum l easepa y ments Less :a m au nt repres entingi nt er est P resent value of m in im um l easepaym ents L ONG-TERMDEB T GENERAL OBLIGATION BONDS Governmenta l Activities $11 ,927 11 ,92 7 23 ,854 ($1 ,746) $22 ,108 TheCityissuesgeneralobligationbondsforgeneral government ,i mprovement ,r evenueandta x incrementactivities .Generalobl igation bondsaredirect obligations oftheC ity andpledgethefull fa ith ,cred it ,andtaxingpoweroftheCity .Thegeneral government bondsoutstand ing aretobe repa id fromgeneraltax l evies .The i mprovementdebt i sexpec ted toberepa id pr imarily fromthe spec ial assessmentstobenef ited propert ies .Debtserv ice fundsrelatedtotheretirementofthe i mprovementbond i ssues h avinga f undbalanceof$757 ,995 asofDecembe r 3 1 ,2012 ,h ave beenestab lished tocoverdefau lts bythepropertyowners .Delinquent andde ferred specia l assessmen tsr eceivableasofDecembe r 31 ,2012 ,amo unt to $254 ,668 .T he r evenuebondsa re e xpectedt obepa id fro m reven ues generatedfromtheprojec t.T he ta xi ncrement bonds outs tanding aretobepa id fro m t he p ledged ta xi ncrement r evenues . Tota li nterest i nc u rredandcha rged toexpe nse du ring theyea r endedDecembe r 31 ,20 12i nthe government-w ide financialstatementsofthepr imary governmen t was$899,473 . ComponentUnit TheBoa rd of Water Commissioninterest i ncurredandchargedtoexpensewas$2 ,244 dur ing 2012 . Generalobl igation bondscurrentlyoutstand ing areasfollows : Issue Maturity Interest Original Payable Date Date Rate Issue 12/31/12 PRIMARY GOVERNMENT : Governmental Activities: G .O .Capital Outlay Bonds : $1,4 80 ,000Bo ndso f 2 005A 0 3/01/05 02/0 1/13 3 .08 %1,48 0 ,000 21 0,000 $3 ,16 0 ,000Re funding Bo nds of2005B0 3/01/05 02 /01/21 3 .6 3%3 ,160 ,000 2 ,0 20 ,00 0 $6,4000 ,000Bo nds o f2 006A 02 /15/06 02 /01/26 3 .8 8 %6 ,400 ,00 04 ,25 0 ,000 $1 ,290 ,000Bon ds o f2 007A 03 /08/07 02 /01/153 .7 6 %1,2 90 ,000 51 5 ,000 $1,44 5 ,000Bon dsof2 008A 0 2/15/08 02 /01/16 2 .8 2 %1 ,44 5 ,0 00 78 0 ,000 $1,455 ,000Bonds of 2009A 02 /15/09 02 /01/1 7 2 .29 %1 ,45 5 ,000 96 0 ,000 $1 ,005 ,000R efunding Bondso f 2009B02 /15/09 02 /01/19 2 .5 1 %1 ,005 ,0006 80 ,000 $4 ,095,000Ref unding Bo nds of 2 0090 02 /15/09 0 2/01/22 2 .30 %4 ,095 ,000 2 ,875 ,000 $6 ,3 55 ,000Cap ital Ou tlay and Reu nding Bondsof20 12A 04/01/12 02 /01/26 1.85 %6 ,355 ,0006 ,3 55 ,000 Tota l G .O Cap ital O utlay Bo nds 26 ,685,000 18 ,6 45 ,000 60 C ITY O F S TILLWATER,M INNESOTA Notes to the Financial Statement (Continued) December 31,2012 Issue Maturity Interest Original Payable DateDateRate Issue 12/31/12 PRIMARYGOVERNMEN T (continued): Governmental Activities (continued): G .O.Capital Outlay Bonds (cont inued): G .O .Improvement Bonds: $4 ,695 ,000 Bondsof2004A 03 /01/04 0 2/01/172 .00%-3 .80%4 ,695,000 2 ,000,000 G .O.Revenue Bonds: $2 ,695,000Re funding Bo nds of2005C 0 4/01/03 06 /01/18 3 .39%2 ,695,000 1 ,2 25 ,000 $1,42 0,000Re funding Bo nds o f 2009C02 /15/09 06 /01/20 2 .7 5%1,4 20 ,000 1 ,16 5 ,000 T otalG .O.RevenueBo nds 4 ,11 5,000 2 ,3 90 ,000 G .O .Tax I ncrement Bonds: $5,300 ,000Bondsof 2 008B 0 7/01/08 02/01/30 4.23 %5 ,300 ,000 4,7 90 ,000 TotalG.O .Ta x IncrementBonds 5 ,300,000 4 ,790,000 Totalge neral obligatio n bonds 4 0,795,000 27 ,825 ,000 Annualdebtserv ice requ irements tomatur ity fo r genera l obligat ion debta re asfollows : PRIMARYGOVERNMENT Governmenta l Activit ies Years end ing December 31 , 20 13 201 4 2015 2 016 2017 2018 -2022 2023 -2027 202 8 -2 030 G.o .Cap ital Outla y Bonds Princ ipal I nterest $1 ,915,00 0 $576,172 2,11 0,000 4 71 ,4 15 1,960,000 41 3,153 5 ,095 .0003 56,451 1 ,670 ,0 001 8 9,328 4 ,565,000 477 ,281 1 ,33 0 ,0 00 6 9 ,243 G .O.I mprovement Bonds G .O.Revenue Bonds Princ ipal Interest P r incipal Interest $385 ,000 $6 5,148$315 ,000 $72,378 1 ,615,00 05 2 ,068 320 ,000 63 ,070 335 ,0005 3 ,243 355 ,0004 2 ,305 370,000 30 ,245 695,000 28,643 G.o .T ax Increment Bonds Princ ipal Interes t $135 ,000 $196,96 8 155 ,000 191 ,370 1 75,00018 4,770 1 90,000 1 76,710 2 10,000 167,11 0 1,265 ,000 690,804 1 ,5 60,000 401 ,661 1 ,100 ,000 71 ,525 T ota l $18 ,645,000 $2 ,553,043 $2 ,000,000 $117,216 $2 ,390 ,000 $289 ,884 $4 ,790 ,000 $2 ,080 ,918 Cu rrent andC rossover Refund ing OnApr il 1 ,2012theCity i ssued $6 ,355,000 GeneralObligationCapitalOutlayandRefunding Bonds ,Series2012A ,Theproceedsofthe2012ABondsconsistedof :(1)$1 ,320 ,000 in "new money "topurchasecapita l equ ipment;(2)$1 ,610,000 fortherefund ing of GeneralObligation Impro vement Bonds ,Series2004A ;and ,(3 )$3,425 ,000 fortherefund ing of GeneralObligation Cap ital Out/ayBonds ,Ser ies 2006A . Theproceedsofthe$1 ,610 ,000 port ion oftheSer ies 2012ABondsconst itutes a "crossover" refund ing andwereplaced i nescrowaccounttomake i nterestpaymen ts onthe$1,610,000 port ion oftheSeries2012ABondsthroughtheca ll dateofFebruary1 ,2014ontheSer ies 2004A Bonds.Asa r esult ,boththe$1 ,610,000 port ion oftheSer ies 2012ABonds li abilityandthe Series2004ABondsliab ility areincluded i nthegovernmenta l activit ies columnofthe Statement ofNetpos ition ,Thep urpose ofthis r efundingwastoach ieve anetpresentvalueinterestcost sav ings of$72 ,884 .. Theproceedsofthe$3,425 ,000 port ion oftheSer ies 2012ABondsalsoconst itutes a "crossover" refund ing andwe re p lacedi nanescrowaccounttomake in terestpaymentsont he $3,425 ,000 port ion oftheSer ies 20 12A Bondsthrough t hecalldateofFeb ruary 1 ,20 16 ontheSer ies 2006A Bonds .Asaresu lt,boththe$3,425 ,000 port ion oftheSe ries 2012A Bonds li abilityand t he Ser ies 2006ABonds li abilitya rein cluded inth egovernmenta l act ivities co lumn ofthe Sta tement ofNet posi tion ,Thepu rpose of t hisrefund ing wastoach ieve anetp resent va luei nterestcost sav ings of $115 ,612 . 61 C ITY OF STILLWATER,MINNESOTA Notes to the Financial Statement (Continued) December 31,2012 OTHERLONG-TERMDEBT In2003,theCityenteredintoa$850,000 ,StreamProtectionandImprovementLoanagreement withtheStateof Minnesota tofinancethediversionofstorm water runofffromBrowns Creek. Fundingisprovidedbyimpactfeespaidbydeveloperswho develop intheannexationarea benefitingfromthemitigationproject. Annualdebtservicerequirementtomaturityforotherlong-term debt isfollows: Year ending December 31, 2013 Other Long-Term Debt Principal Interest $42 ,500 $--'------ Total $42,500 $ CHANGEINLONG -TERM LIABILITIES ThefollowingisascheduleofchangesintheCity's long-term liabilitiesfortheyearended December31 ,2012: Payable 12/31/2011 Additions Retirements Payable 12/31/2012 Due Within OneYear PRIMARY GOVERNMENT: Governmental activities Bondspayable : G .O .Capital OullayBonds G .O .Improvement Bonds G .O .RevenueBonds G .O.Tax Increment Bonds Unamortized premium Total bonds payable Other long-term debt Capital lease NetOPEB obligat ion Compensated absences Governmental activities Long-term liabilities $14 ,385,000 2 ,375 ,000 2 ,695 ,000 4 ,910,000 244 ,293 24,609,293 127 ,500 32 ,346 1 ,049 ,715 978,673 26,797,527 $6 ,355,000 150,582 6 ,505,582 403,162 598,432 7 ,507 ,176 $2 ,095,000 $18 ,645 ,000 $1 ,915,000 375 ,000 2 ,000,000 385 ,000 305 ,000 2 ,390 ,000 315 ,000 120,000 4 ,790 ,000 135 ,000 37,558 357 ,317 30,029 2,932,558 28 ,182,317 2 ,780,029 85,000 42,50042,500 10 ,238 22,10810 ,238 1,452 ,877 482,963 1,094 ,142 157 ,685 3 ,510 ,759 30,793 ,944 2 ,990,452 Business-type activities NetOPEB obligation Compensated absences Total long-term liabilities - primary government: COMPONENET UNIT : Bondspayable Compensated absences Totallong -term liabilities - component unit Total long-term liabilities 107 ,347 42,912 150 ,259 157,311 77,392 85,980 148 ,723 17,390 $27 ,062,185 $7,627,480 $3 ,596,739 $31,092 ,926 $3 ,007,842 $340,000$$340,000 $$ 109 ,330 50,167 45,332 114 ,165 49,011 449,330 50,167385 ,332 114 ,165 49 ,011 $27 ,511,515 $7 ,677,647 $3,982,071 $31 ,207,091 $3,056 ,853 Forthe governmental activit ies,compensatedabsencesare generally liquidatedbytheGeneral Fund . 62 NOTE6 C ITY O F S TILLWAT ER,MINNESOTA Notes to the Financial Statement (Continued) December 31,2012 PENSIONPLANS A.DEF INED BENEFIT PENS ION PLANS Plan Description A ll full-t ime andcerta in pa rt-time employeesoftheC ity of Stillwater arecoveredbyde fined bene fit plansadm inistered bythePublicEmp loyees Retirement Association ofM innesota (PERA).PERA administers theGeneralEmployeesRet irement Fund(GERF)andthePub lic EmployeesPol ice andFireFund(PEPFF),wh ich are cost-shar ing ,rnu lfiple-ernployer retirementplans .Thesep lans areestab lished andadm inisteredi naccordancew ith MinnesotaStatutes ,Chapters 353and356 . GERFmembersbelongtoeithertheCoordinatedPlanortheBasicPlan .CoordinatedPlan membersarecove red bySocialSecur ity andBasicPlanmembersarenot.Allnewmembe rs mustpart icipate intheCoordinatedPlan .Allpoliceofficers ,f ire-fighters andpeaceoff icers whoqualifyfo r membersh ip bystatutearecoveredbythePEPFF . PERAprov idesr et i rementbenefitsaswellasd isability benef its tomembers ,andbenefi ts to surv ivors upondeathofe ligible members .Benefitsareestablishedbys tate sta tute ,andvest afterth ree yearsofcred ited se rv ice.Thedefinedretirementbenef its arebasedo n a membe r 's h ighest averagesalaryfo r any fi vesuccess ive yea rs ofa llowable serv ice ,age ,and yea rs ofcred it at t erminat i onofserv ice . T wo m ethodsa re usedtocomputebene fitsf orPERA 's Coo rd i nated andBas ic P lan members .T he ret iring member r eceivesthe hi gherofastep -rate benefitacc rualf ormula (Method1 )o r a l evelaccrualformu la(Method2 ).Unde r Method1 ,t heannu ity acc rualr ate foraBasicPla n membe ri s2 .2 percentofaveragesalaryforeachof t he fi rst10yearso f serviceand2 .7 pe rcent foreachrema ining yea r.Theannu ity accrua l rateforaCoordinated Planmember i s 1 .2percentofaveragesalaryforeachofthef irst 10yearsand1 .7 percent foreac h rema ining year .Unde r Method2 ,theannu ity accrualrateis2.7percentofaverage salaryforBas ic Planmembersand 1 .7percentforCoordinatedPlanmembersforeachyear ofserv ice .Fo r PEPFFmembers ,t he annuityaccrualrateis3 .0 percentforeachyea r of serv ice .ForallPEPFFmembersandPERFmembershiredpriortoJuly1 ,1989whose annu ityi scalculatedus ing Method1 ,afullannuity i savailablewhenageplusyearsof serviceequal90 .Normalretirementage i s55forPEPFFmembe rs and65forBasicand Coordinatedmembershiredpr ior toJuly1 ,1989 .Norma l ret irement ageistheagefor unreducedSocia l Secur ity benef its cappedat66forCoordina ted membersh ired onorafter July1 ,1989 .A r educedret irement annuity i salsoava ilable toeligiblememberssee king ea rly r etirement. Thereared iffere nt typeso f annu ities ava ilable tomembersupo nr etirement.As ingle-life annu ity i sa lif etimeann u ity t hat ceasesupon t hedea th of t he r etiree--nosurv ivor annu ityi s payable .T here a re a lso var ious typesof j o i ntandsurv ivor annu i ty opt ions ava ilable w hich w i ll bepayab le ove rj oint li ves .Membe rs maya lsol eave t heirco ntribut ions in thefu nd upon te rmination ofpub lic serv ice i no rdert oq ua lify foradefe rred annu ity atre tirement age . Refundsofcon tributions areava i lable atany ti metomembe rs w hol eavepub lic serv ice ,but be forer etirementbe nefits beg in. Thebene fit prov isions sta ted i nthep revious paragraphsofth is sect io n arecurre nt prov is ions andapplytoact ive planpart ic ipants .Vested ,te rminated e mployees whoaree nt itled to benef its butarenotrece iving themyetareboundbytheprov is ions ineffectat t het ime they lastterm inated thei r pub lic serv ice . PERA i ss u esapub licly availablefinancialreportthat i ncludesfinanc ial statementsand required supplementary i nformat i onforGERFandPEPFF.That r eportmaybeobta ined on 63 C ITY O F S TILLWATER,MINNESO TA Notes to the Financial Statement (Continued) December 31,2012 theInternetatwww .mnpera .org .bywritingtoPERAat60EmpireDr ive#200 .St.Paul , Minnesota ,55103-2088 orbycalling(651)296-7460or 1-800-652 -9026 . B.Funding Policy MinnesotaStatutes Chapter353setstherates for employerand employee contr ibutions.Thesestatutesareestablishedandamendedbythestatelegislature .TheC ity makesannua l contr ibutions tothepens ion plansequa l totheamount r equiredbystate s tatutes.GERFBas ic P lan membersa nd Coord inated Planmemberswererequ ired to cont ribute 9 .1 %and6 .25%,respect ively ,oftheirannual covered salary i n2012 .PEPFF memberswererequ ired tocontr ibute 9 .6%oftheirannua l covered salary i n2012 .TheC ity of Stillwater i s r equiredtocontributethefollow ing percentages ofannua l covered payro ll :11 .78 %forBasicPlanmembers ,7 .25%for Coordinated Planmembers ,and14.4 % forPEPFFmembers .TheCity 's contributionstothePubl ic Employees RetirementFundfor theyearsendingDecembe r 31 ,2012 ,2011 and2010 were $234 ,562 $245 ,018 ,and $232 ,371,respect ively .TheCity 's contribut ions tothePubl ic EmployeesPolice &F ire Fund fortheyearsend ing December 31 ,2012 ,2011 ,and2010were$327 ,318 ,$333 ,586 ,a nd $309 ,826 ,respective ly .TheC ity 's co ntributions were equal tothecontractuallyrequ ired con tributions foreachyearassetbystatestatute . TheBoardofWate r Commissionemployeesa lso part icipa te inthePub lic Emp loyees Ret irement Fund .TheCo mmission 's cont ributions tothePub lic EmployeesRet irement F und fortheyearsend ing December 31 ,2012 ,2011 ,and 2010 were$27 ,838,$27,686 ,and $26 ,382 ,respectively . B.DEFINED CONTRIBUTION PLAN F ive counc il membersoftheC ity ofSt illwater arecoveredbythePubl ic Emp loyees De fined Con tribution Plan (PEDCP),amu ltiple-employer deferredcom pensation pla n adm inistered by t hePub lic Employees Ret irement Associationo f M innesota(PERA).ThePEDCP i sa t ax qua lified p lanu nderSect ion 40 1 (a )oftheInternalRevenue Code anda ll con tributions byor onbehalfofemp loyees aretaxdefe rred unt il t ime ofw ithdrawal. Planbenefitsdependsolelyonamountscont ributed totheplanplus i nvestmentearn ings, less administrative expenses .MinnesotaStatutes ,Chapter 3530 .03,specifiesplan prov isions ,includingtheemployeeandemployercontr ibution ratesforthosequalified personnelwhoelecttopart icipate.Anelig ible elected officia l whodecidestoparticipate con tributes 5percentofsalarywh ichi smatchedbytheelectedofficia l's emp loyer.For ambulanceserv ice pe rsonnel ,emp loyer contr ibutions are dete rmined bytheemployer ,and f orsa laried emp loyeesm ustbeaf ixed percen tage ofsa lary .Emp loyer con tributions fo r v olunteerpe rsonnel ma y bea u nitva lue foreachca ll o r per iod ofa lert duty .Emp loyeesw ho a re pa id forthei r servicesmaye lect tomakemember contr ibutions inanamountnot t o exceed t he employer sha re .Employe r andemployeecontr ibutions arecomb ined andused t o purchaseshares i noneormoreofthesevenaccounts of theMinnesotaSupplemental Inves tment Fund .Foradm inistering theplan ,PERArece ives 2percentofemployer contribut ions andtwenty-fivehundredthsofonepercent of theassetsineachmember 's account annually . To tal con tributions madebyt he C ity o f St illwater dur ing fiscalyear2012were : Con tr ibu t io n A mount Emp loyee Employer $1 ,530 $1,530 Percentage of Cove red Pay roll Employee Employe r 5 .0 %5 .0 % 64 Requi red Rates 5 .0% C ITY OFS TILLWATER,MINNESO TA NotestotheFinancialStatement(Continued) December31 ,2012 C .STILLWATER FIRE DEPARTMENT RELIEFASSOCIATION PlanDescription TheStillwaterFireDepartmentReliefAssociation(theAssoc iation)istheadministratorofa single-employer def ined benefitpensionplanwhichoperatesundertheprovisionsof M innesota statutesChap ter 424A ,asamended.Theplanprovidesforretirement,disabil ity, anddeathbenef its toitsplanmembersandtheirbenef iciaries.Benefitsareestablishedby statestatute .TheAssociat ion isgovernedbyaboardofninemembers :sixboardmembers areelectedbythemembersoftheAssociation ,whiletheSt illwater mayor ,c ity treasurer ,and firechiefareex-off icio membersoftheBoa rd ofTrustees . Benefitsarepayableina l umpsum ,baseduponyearsofserv ice ,toel igible membersofthe StillwaterF ire Department ReliefAssociation .AtDecember31,2012 ,thebenef itl evelwasa t $5,000peryearofservice. TheSt illwater FireDepartmentReliefAssociat ioni ssuesapubliclyavailablefinancialreport thatincludesthef inancial statementsfo r theorgan ization.Thatreportmaybeobta ined by contactingtheFireDepartmentattheCityofSt illwater . F unding P olicy M innesota statu tes specifym inimum contributio ns thatmayberequ iredf romtheCityonan annua l basis.Thesem inimum contr ibutions a re determ ined basedontheamountrequiredto meetnormalcos t plusamort izing anyprioryear 's servicecostoveraten-yea r pe riod.A contribu tion wasnotrequiredfromtheCityfortheyearendedDecember 31 ,2012 .The StillwaterFireDepartmentReliefAssociationalsorece ivedf undingfromtheMinnesotatwo percentf ire prem ium tax .TheC ity rece ives thecontribut ion andisrequ ired bystatestatute topassthisthroug h aspaymenttotheAssociat ion.T his t ransactionisrecordedasa revenueandane xpenditurei ntheC ity's finan cial statements .Investmentearn ings alsoadd totheresourcesavailableforbenefi ts . Ann ualP ensionCos t a nd Ne t PensionO bligation Thegovern ing boardo f theAssoc iation requestchanges i nbenefit l evelsandcontribut ion requ irements thatmustbeapprovedbytheC ity cou ncil.Thefundingpolicyprov ides that contribut ionsf romtheC ity (whenapplicable)andf rom theSta te ofM innesota areinamounts suff icient toaccumulateassetstopaybenefitswhendue .TheCitypassesthroughstatea ids allocatedtotheplan ,inaccordancewithsta te statutes .Theannua l pensioninfo rmation isas follows : Actuar ial valuat ion da te: Actua rial cost m ethod : Assumedra te ofreturn : Ac tuarial valua tion period : Amortizationmethod : Amort ization period : Inflatio nr ate : Pro ject salary i ncrease : Postret irement benefi ti ncreases : Assetvaluationmethod : 12/31/2012 Entryageno rmal ac tuarial cos t me thod 5% Open Level dollar-open tenyears None Notapp licable $0peryearofse rvice Ma rket value at 1 2/31 65 CI TY OFSTIL LWATER,MINNESOTA NotestotheFinancialStatement(Cont inued) December31,2012 TheC ity's annualpensioncostandnetpensionobligation ,as calculatedbystatestatutes ,for theyearended December 31 ,2012 ,wereasfollows : AnnualRequ ired Contr ibution InterestonNetPensionObligation Adjustment toAnnualRequ ired Contribut ion AnnualPens ion Cost Contribut ions Made Increase(Decrease)i nNetPensionObligation Ne t Pens ion Obligat ion-Beg inning ofYear Ne t Pens ion Obligat ion-Endo f Year $ $ 106,469 106 ,469 106,469 TheReliefAssoc iation's annualpensioncostandrelatedinformationfortheplanisas follows : AnnualPens ion Cost (APC) PercentageofAPCContr ibuted NetPens ion Ob ligation F undingP rogress 2012 $106,469 1 00% N/A 2011 $109 ,348 100% N/A 2010 $1 00 ,411 1 00% N/A Theactuarialaccrued li abilityof$2,446,746atDecembe r 31 ,2012wascalculated u singthe StateofM innesota ScheduleIformfo rl umpsumpens ions plans .Th is resu ltsi nasu rplus netpos ition ava ilable forbe nefits of$124,467asof December 31 ,20 12 . Membership ofthe Associat ion at December 31 ,2012 ,was comprised ofthefollowing : Term inated MembersEntitledtoBenefits ButHaveNotYet Received Them ActivePlanPart icipants Vested PartiallyVested Non -Vested Total Con tributio ns Requiredand Contributions Made 10 12 8 13 43 TheCitymakesco ntributions totheAssociationannually i nanamountequaltotheF ire A id rece ived fromtheStateofMinnesota.TheC ity of Stillwater i srequiredtomakeadd itional contribut ions totheAssociationinthefollow ing year i fthefollow inq year'santicipated adm inistrative e xpenses plustheant icipatedi ncreaseintherequiredreservesplus amortizat ion oftheor iginal unfundedaccruedliabil ity exceeds theant icipatedr evenues .The C ity wasno t requ ired tomakeanycontr ibutionsi nexcess of theFireA idf or2012 ,201 1 and 2 010 .The contr ibutions madeby t heC ity to t he Associat ion for 2 012 ,201 1 ,and2010we re $1 06,469,$109 ,348 ,and$100,411 ,r espectively. RelatedParty In vestments Asof December 31 ,2012andfortheyearthenended ,theAssociat ion he ld nosecu rities i ssuesbytheC ity o r o ther re lated part ies . 66 NOTE7 CITYOF STILLWATER,MINNESOTA Notes totheFinancial Statement (Continued) December 31,2012 POST EMPLOYMENT HEALTHCARE BENEFITS At December 31,2008 ,theCityadoptedG overnmental Accounting Standards Board(GASB) StatementNo .45,Accounting andFinancialReportingbyEmployersforPostemployment BenefitsOtherthanPensions .TheCityengagedanactuaryto determine theCity 's liabil ity for postemployment healthcare benefitsotherthanpensionsasof January 1,2012 . A.PLAN DESCRIPTION TheCityprov ides benefitsforretireesasrequiredby MinnesotaStatute §471 .61 subdiv ision 2b.Active employees ,whostartedbefore January 1 ,1989andret ire fromtheC ity when eligiblefor PERA benefits ,areeligibleforfreemedicalcoveragefor themselves andthe ir familiesforlife .Act ive employees ,whostartedafterJanuary1 ,1989andretiretheC ity when eligibleforPERAbenefits,maycontinue coverage withrespecttoboth themselves andtheir eligible dependent(s)undertheCity'shealthbenefitsprogram .Pursuant totheprovisionsof theplan ,retireesarerequiredtopaythetotalprem ium cost.Asof December 31 ,2012there were approximately 87activepartic ipants and47retiredparticipantsreceivingbenefitsfrom theCity 's healthplans . B.FUNDING POLICY TheCityfundsitsOPEBobligationonapayasyougobas is.Forf iscal year 2012 ,theC ity contributed$658 ,066 totheplan. C.ANNUAL OPEB COST ANDNETOPEB OBLIGATION TheCity's annual other postemployment benefit(OPEB)cost (expense)iscalculatedbased ontheannualrequ ired contr ibution (ARC),an amount actuarially determined inaccordance withthe parameters ofGASBStatement45 .TheARCrepresentsaleveloffundingthat ,if pa id onanongo ing bas is ,isprojectedto cover normalcosteachyearandamortizeanyun- funded actuarial liabilities overaper iod nottoexceedth irty years .Thefol lowing tab le shows the components oftheCity 's annualOPEBcostfortheyear ,the amount actuallypa id from theplan ,and changes i ntheCity 's netOPEB obligation . Annua l RequiredContr ibution InterestonNetOPEBObligation AdjustmenttoAnnual Required Contribution AnnualOPEBCost(Expense) Contr ibutions Made Increase i nNetOPEBObligation NetOPEBObl igation-Beginn ing ofYear NetOPESObligation-EndofYear $1 ,125,026 46 ,282 (67,169) 1 ,104,139 (658 ,066) 446 ,073 1 ,157,063 $1 ,603,136 TheC ity's annualOPEBcost ,the percentage oftheannualOPEBcostcontr ibuted tothe plan ,andthenetOPEBobligationfor2012 ,2011,and2010 : Percentage F iscal Annual of Annual Net Year OPEB OPEB Cost OPEB Ended Cost Contributed Obligation 12/31/2010 $703 ,601 68.5%$727 ,159 12/31/2011 $1 ,112 ,101 61 .3%$1 ,157 ,063 1 2/31/2012 $1,104 ,139 59.6%$1 ,603 ,136 Govermental Activ ities $1,452 ,877 Business -Type Activities 150,259 Total $1 ,603,136 67 S t Cro ix Valley Recreation Center F und Parks Fu nd NOTE8 CI TY O F S TILLWATER,M INNESOTA NotestotheFinancial Statement (Continued) December 31,2012 D .FUNDED STATUS ANDFUNDINGPROGRESS Asof January 1,2012 ,the most recent actuarial valuation date,theCity 's unfunded actuarial accrued l iability (UAAL)was $17,933,430 .The annual payroll for active employees covered bytheplaninthe actuar ial valuation was $5,317 ,505 fora ratio ofUAALto covered payrollof 337 .3%. Actuarial valuations ofan ongoing plan involve estimates of thevalueof reported amounts and assumptions about the probability of occurrence of events far i ntothefuture .Examples include assumptions about future employment ,mortality ,and healthcare cost trends . Amounts determined regarding the funded status of the planandthe annual requi red contributions of the employer are subject to continual rev is ion as actual resultsarecompared with past expectat ions and new estimates are made about thefuture .The schedule of f unding progress ,presented as required supplementary i nformation follow ing thenotestothe financial statements ,presents multiyear trend information about whethe r theac tuar ial value ofplan assets is increasing or decreasing over time relat ive tothe actuar ial accrued l iabilities for benefits . E.AC TUARIA L ME THODS ANDASSUM PTIONS Project ions of benef its for financial report ing purposes are based o n the substantive plan (the pla n as understood bythe employer andplan members)and include thetypesofbenef its prov ided atthetimeofeach valuat ion andtheh istor ical pattern ofsharingof benef it costs betwee n the employer andplan membe rs tothatpoin t.T he actuarial me thods and assumptions used i ncludetechn iques thatare designed to reduce t heeffectsofsho rt-term volatil ityi n actuar ial accrued liab ilities andthe actuarial va lue ofassets,cons istent withthe long-term perspect ive ofthe calculations . Inthe December 31 ,2012 actuar ial valuation,theentry age normal costmethodwasused . The actuar ial assumpt ions included a4%investment rate of return(netof adm inistrative expenses),which is based onthe employer's own i nvestmentscalculated based onthe funded l evelo ft heplanatthe valuat ion date .Theinit ial healthcare trend r atewas8%, reduced by dec rements toanu ltimate rateof5%after six yea rs .Theactuarial valua tion uses a4%i nflationra te .The UAAL i sbe ing amortized asa level percentage of projected payrolls onanopenbas is .Th e r emaining amortization period at Decembe r 31 ,2012 i snottoexceed 3 0 years . S TEWARDSHIP CO MPLIANCE ANDACCOU NTABILITY Defic it Net Position andFund Balance On December 31 ,2012 ,thefo llowing fundshada deficit net assets orfundbalance : Amou nt Signs &Ligh ting Fund $(120 ,677) TheS igns and Li ghtingFunddefici t w ill bee liminated w ith future service chargerece ipts. E xpend itures in Excess of Adopted Budget On December 31 ,2 012 ,the follow ingf undshad expendi tures i n excess of i tsadopted budqet : A mount $57 ,824 426 ,505 68 NOTE9 C ITY O F S TILLWATER,M INNESOTA NotestotheFinancial Statement (Continued) December31,2012 The S1.Croix Valley Recreation Center fund expenditures included costs for ceiling workatthe LilyLakeIcearena.Thiswasnotabudgeteditemfor2012 ,however theCity Council approved this expenditure.ThefundsexpendedintheParksfundwerefora pedestrian walkway ,lighting forthe walkway and improvements toLowellPark .These expenditures were not budgetedforin 2012 .However ,timingandfundingfortheseprojectsbecameava ilable . FU ND BALANCE At December 31 ,2012 ,theC ity hadvariousfund balances through legal restrict ion andCity Counc il authorization .Major fundbalance appropriat ions at December 31 ,2012 areshownonthe various balance sheets as segregations o f thefundbalance .Thefund balances areasfollows : GeneralFund Prepa idi tems Compensated absence s TotalGe neral F und S tC roixValle y Recreat ion Center Fund Ongo ing Operat ions Libra ry Fund P repaid i tems Ongoing operations Tota l LibraryFund Par ks Fund P repaidi tems Ongoingope rations Tota l ParksFund DebtSe rvice Fund Deb t Se rvice Cap ital ProjectsFund C apital asset acquls ltlons Cap ital co nstruction TotalCa pital Pro jects Fund TIFD istricts Fund E ligible TIFrelatedprojects O ther Governmental Funds Genera l government: To urism prom otion Miscellaneous Cult ure andrecreat ion : Specialevents Libraryact ivities Pa rk act ivities P ublic wor ks : Downtown beautificat ion Rec ycling acti vities Pub lic safety TotalOther Governmental Funds Tot al Fund Balances To tal $3,086 ,290 107 ,485 1 ,068,175 4 ,261 ,950 1,402 ,508 8,775 59 ,9 71 68 ,746 5,870 3 85 ,7 13 3 91 ,583 10 ,372,482 2,223 ,259 1 ,975,186 4 ,198,445 8,095,477 36 ,059 50 ,911 57 ,075 64 ,6 76 4 86,143 8 ,835 1 56,303 121,419 981,421 $29 ,772,612 Nonsp endable $ 1 07,485 107 ,48 5 8,775 8 ,775 5 ,870 5 ,870 $122 ,130 Restricted $ 1 0 ,372 ,482 2 ,223,259 2 ,223,2 59 8,095 ,477 36 ,059 50 ,911 64 ,676 486 ,143 156 ,303 121 ,419 915 ,511 $21 ,606,729 Committed $ 1 ,402,508 59,9 71 59 ,971 3 85,713 385 ,7 13 57 ,075 8 ,835 65 ,910 $1 ,9 14 ,102 Assigned $ 1 ,068,175 1 ,068 ,175 1 ,975 ,186 1 ,975 ,186 $3,043 ,361 U nassigned $3 ,086,290 3 ,0 86,290 $3 ,086,290 NOTE 1 0CONTING ENCIES FederalandState Funds -TheC ity receivesfinanc ial ass is tance fromfederalandstate governme ntal agenc ies inthefo rm ofgrants .The disbursement offundsrece ived underthese programs generally requires compliance withthetermsand conditions specif iedi nthegrant agreements andare subject toaud it bythe grantor agenc ies.Any disallowed cla ims resulting fromsuchaud its could become al iability ofthe applicable fund.However ,intheopinionof management ,anysuch disallowed claimswillnothaveamate rial effect onanyofthefinancial statements ofthe individual fundtypesincludedhereinoronthe overall financialpositionofthe Cityat Decembe r 31 ,2012 . 69 CI TY OFS TILLWATER ,MINNESOTA Notes to the Financial Statement (Continued) December 31,2012 Lit igation -TheC ity attorneyhasind icated thatex isting and pend ing lawsuits ,cla ims andothe r act ionsi nwh ich theC ityi sadefendantareeithe r coveredby i nsurance;ofan i mmaterialamount ; o r ,i nthe j udgementoftheC ity attorney ,remote ly recoverablebypla intiffs . NOT E 1 1 INTERFUND RECEIVABLES AND PAYABLES Ind ividualf und r eceivableandpayab le balancesatDecember31 ,2012areasfo llows : Interfund Receivable Cap ital Projects Due from Primary Government Boardof Water Comm ission BoardofWa ter Commission Total Due from Component Unit Boa rd ofWate r Commission Boardof Water Comm ission Tota l Interfund Payable S igns &Li ghting Dueto Component Uni t GeneralFund San itary Sewer Dueto Primary Government GeneralFund CapitalProjects Amount $97 ,644 Amount $359 4 ,084 $4,443 Amount $3 ,064 134 ,655 $1 37,719 The i nterfund r eceivable/payablebalancebetweentheCap ital ProjectfundandtheS igns & Lightingfund represent theel imination ofanegativecashba lance w ithin the i nterfundpayab le f und .The int erfundbalances (asshownonthesta tement ofne t posit ion),betweenthe componentun it and t hepr imary government r eflectserv ices prov ided by /from t he C ity to /by the componentun it. N OTE 1 2 I NTERFUN DT RANSFERS Fundsaretransfe rredf romone f und t os upport expend itures ofo ther funds i naccordance wi th author ity estab lished forthe i ndividualfund .Transfersbetween i ndividual m ajorfunds ,and nonmajor governmental f undsi n t heaggregatefundtypesdu ring theyearendedDecember3 1 , 20 12 wereasfollows : Transfers In 79 ,9 44 79 ,94 4 1 25 ,609 12 5,609 653 ,588 610,000 23 ,709 666 ,377 8 5 ,0 00 2 ,03 8 ,674 39 7 ,310 106,187 503 ,497 2 ,657 2 ,657 $653 ,588 $610,000 $26 ,366 $666 ,377 $562 ,254 $308 ,189 $106 ,187 $2 ,932,961 Tra nsfers Ou t Gen e ral F und St .C roix V alley Re creation Center DebtS ervice Cap i talP r o j ects TI FD istricts O ther Nonmajor F unds T otals G eneral Fu nd $ s t.C roixV alley R ecreation Ce nter $-$ Lib rary Par ks -$$ Debt S ervice C apitalP arking Pro jects Fu nd T ota l s -$182 ,580 $-$182 ,580 N OTE 1 3R ISK MANA GEMENT TheC ity ise xposedt ova riousri sksof l ossre lated to :torts ;t heftof ,da maget oanddes truction o f C ity asse ts ;e rrors a nd om issions;in juriestoemployees ;and n aturald isasters . TheC ity hasentered in toa j ointpowersag reement w ith theLeagueofM innesota C ities I nsuranceT rust (LMCIT )toprotecttheC ity intheeventofloss .TheLMC ITi sap ublic ent ityri sk poolcur rently operat ing asacommonr isk managementand i nsuranceprog ram forM innesota ci ties .The agreeme nt forformat ion oftheLMCITprov ides that thepoolw ill beself -sustaining th rough member prem iums andw ill re insure through commercial compan ies fo r c la imsi ne xcess ofreservedamountsforeachinsuredevent.Thepoolcanmakeadd itional assessmentstomake thepool self-susta ining . TheC ity hasdeterminedthat i tisnotposs ible toestimatetheamountofsuchadditional assessments ,ifany ;however ,theyarenotexpectedtobe mater ial tothesefinancialstatements . 70 C ITY O F S TILLWATER ,M INNESOTA Notes to the Financ ial Statement (Continued) December 31,2012 Therehavebeennosignificantreductionsininsurancecoverageduring2012andsettlements havenot exceeded insurancecoverageduringthecurrentyearand prior threeyears . TheStateof Minnesota mandatesandregulatedworkers 'compensation insurance andtheCity ofSt illwater alsopurchasedthisrequiredcoveragefromtheLMCIT . ComponentUnit TheBoardof Water Commission i sexposedtovar ious risksoflossrelatedto :torts ;theftof , damagetoand destruct ion ofCityassets ;errorsandomissions ;in juries toemployees ;and naturald isasters forwhichtheBoardof Water Comm ission carried commercial insurance . Therehavebeennosignificantreductionsin i nsurancecomparedtothepr ior yea r,and settlementamountshavenotexceededinsurancecoverageforthe current yearorthethreepr ior years . N OTE1 4 T AXINC RE MENT F I NANCING AUTHORI TY TheCity i sthe administering authorityforthefollowingtaxincremen t f inancing dist ricts : District name Woodland Curve Crest Scattered Lakes JrHigh Anchobaypro Villa Sites Development d istr ict #1 1 2 1 1 Citytax increment district #4 6 8 9 10 County tax i ncrement distric t #17 43 65 70 71 Distr ict t ype Redevelopment Redeve lop ment Housing H ousing R edevelopment Statute authorizat ion Chapter4 72-A Chapter469Chapter469 Chapte r 469 Chapter469 Year established 1 986 1994 2 001 2002 2004 Distric t duration 25years *25years *25years *25yea rs'25 years' Currentta x capac ity $746,812 $67 ,369 $89 ,846 $73 ,7 60 $1 ,168 ,518 O riginal taxcapac ity 3 ,277 3 1 3 ,998 1 ,845 149 ,138 Capturedtax capacity 743 ,535 67 ,366 7 5 ,848 7 1,915 1 ,019 ,380 F iscal d isparity deductio n Retainedb y autho rity 743 ,535 6 7,366 75,848 71 ,915 1 ,0 19 ,380 Totalbondsissuedand outstandingat12 /31/11 $$$$$4 ,790 ,000 Firs t ta xi ncrementreceipt 1988 1994 2 001 2004 2004 Dateofrequireddecert ification 12 /31/20131 2/31/2019 1 2/31/2026 1 2/31/2029 12 /31/2029 *After t he receipt of thef irst tax increment N OTE 1 5CO NDUITDE BTO BLIGATIONS TheC ity hasautho rizedt he i ssuanceofthefollowingcondu it debtob ligations: Award Issue Outstanding Type Date Amo unt 12/31/12 Va riable RateDemand Pr ivate School Facil ity Revenue 12/05/00 3 ,155 ,000 $695 ,000 M innesota HealthCareRevenue 06/01/05 30 ,000,000 26 ,255 ,000 TaxInc rement RevenueBonds 07/20106 2 ,390 ,000 2 ,150,000 Total $29 ,100,000 Thesebondsa re securedbythepropertyf inanced andarepayable solely frompledged r evenues in accordance w ith thetermsoftheindenture .Thesebondsdono t constitute i ndebtedness , 71 CI TY OFS TILLWATER,M INNESOTA Notes t otheFinancialStatement (Continued) December 31,2012 pecun iary l iab ility,genera l o r mora l obligat ion orpledgeoffa ith orcred it oranytax ing power. Accord ingly ,thesebondshavenotbeenincludedorreportedintheaccompanyingfinanc ial statements.Inadd ition ,theCity i sthetrusteeoftheescrowtofacil itate therepaymentofthe debtoftheTaxIncrementRevenueBondsonly . NO TE1 6 SUBSEQUENT EVENT SUbsequenttoDecembe r 31 ,20 12 ,theC ity Councilauthor izedt he i ssuanceandpub lic sa le of thefo llowing : Bond I ssue General Ob ligation Water Revenue Bonds ,Ser ies 2013A Total Projected Date 7/1/2013 Issue Amount $1,450 ,000 $1,450 ,000 OnMay7 ,20 13 theC ity Counc il aut hor ized thepublicsaleof the abovestatedbond i ssuefo r a wate r meterrep lacement pro jectt obedonebytheC i ty 's component un it(BoardofWa ter Comm iss ioners).Thepro jected sa le da tei sJu ly 1 ,2013w ith repaymentsc hedu le beg inning Febr uary1 .2014 .Serv ices feesbyt he Boardo f Wate r Commiss ioners aretheexpectedfund i ng sou rcef orrepaymen t. 72 Required Supplementary Information CITYOF STILLWATER,MINNESOTA SCHEDULE OFFUNDINGPROGRESS OTHERPOST EMPLOYMENT HEALTHCAREBENEFITS AND STILLWATER FIRERELIEFPENSIONPLAN Actuar ial UAALasa Actuar ial Accrued Percentage Ac tuar ial Value of Liab ility Unfunded Funded Covered ofCove red Va luation Assets (AAL)AALRat io Payroll Payroll P lan Date (a)(b )(b-a)(alb)(c)((b-a)/c) OtherPostRet irement Hea lth CareBenefits 1/1/2008 $$10 ,596 ,270 $10 ,596,270 0 .0 %$5 ,839,069 181 .5% 1/1/2011 17,933,430 17 ,933,430 0.0 %5 ,317,505 337 .3 % St illwater Fire Relief PensionPlan 12/31/2010 12/31/2011 12/31/2012 2 ,708 ,844 3 ,007 ,068 2 ,571,213 2 ,645 ,318 2 ,737,763 2,446 ,746 (63,526) (269 ,305) (124,467) 102.4% 109 .8 % 1 05 .1% N/A N/A N/A N/A N/A N/A ItemslabeledN/Aind icated thattheitemdoesnotapply . 75 Combining and Individual Fund Financial Statements Nonmajor Gov ernmental Funds Special RevenueFunds Specialrevenuefundsareusedto account forspecificrevenuesthatare restricted to expenditures for aparticularpurpose. SpecialEventsFund -to account forspecialeventsheldwithintheCityand sponsored byCitycivic organizations .Financingispr imarily fromtheGeneralfundandservicecharges. Library Donations Fund -to account forfundreceived specifically usedfor library functions thatare notpartofthelibraryoperatingbudget. ParklTrai l Dedication Fu nd -to account forfeespaidby developers and legally restricted tocapital outlayforCityparks . Pa rk Maintenance F und -to account forfeespaidby developers forthemain tenance ofparksw ithin t he development area. Stillwater DogPa rk Fund -to account forfundsreceivedtofundapossibledogpark. Downtown Beautificat ionF und -to account forfunds associated with downtown beautification . Wash ington County Recycling GrantFund -toaccountforfundsreceivedfrom Wash ington County tofundtherecyclingfundwith in theC ity . Pub lic SafetyProg ramsFund -to account forfundsrece ived fo r theCity 's publicsafetyprograms. LodgingTax -to account forfundsrece ived for l odgingtaxanddisbursedtothe Greater Stillwater Area Convention andVisitor's Bureau forthepurposeofattracting tour ism and convention businessto theCity . M iscellaneousG rants F und -to account forg rant fundsreceivedusedtofundvarious projects/services withintheCity . C ITY OF STILLWATER,MINNESO TA COMBINING BALAN CE SHEET NONMAJOR G OVERNMENTAL FUNDS D ec ember 31,2012 Sp ecial Revenue Stillwater Special Library Park/Trail Park Dog Events Donations Dedication Maintenance Park ASSETS Cashandpooled i nvestments $35 ,127 $65 ,902 $293,427 $147 ,379 $84 Accruedinterestrece ivable 50 66 394 1 97 Accounts rece ivable 22 ,018 Duefromothe r governments TotalAssets 57 ,195 65 ,968 293 ,821 147 ,576 84 LIABILITIES ANDFUND BALANCE Liabilities : Accountspayab le 1 ,292 Duetoothe r governments 120 9 TotalLiab ilities 120 1 ,292 9 Fundbalance : Restr icted 64 ,676 293 ,812 147 ,576 84 Comm itted 57 ,075 Totalfundbalance 57,075 64 ,676 293,812 147 ,576 84 Total liabilities andfund balance $57 ,195 $65 ,968 $293 ,821 $147 ,576 $84 80 SpecialRevenue Total Washington N onmajor Downtown CountyPublicSafetyLodging Misce llaneous Governmental BeautificationRecycl ing Grant Programs Tax Grants Funds $8 ,834 $166 ,715 $122,638 $35 ,996 $95 ,763 $97 1 ,865 14 189 153 63 1 ,126 22 ,018 869 869 8 ,848 166 ,904 123 ,660 36 ,059 95 ,763 995 ,878 10 ,596 2 ,343 14 ,231 13 5 74 5 226 13 10,601 2,417 5 14,457 156 ,303 121 ,243 36 ,059 95 ,758 915 ,511 8 ,835 65 ,910 8 ,835 1 56 ,303 12 1 ,243 36 ,059 95 ,758 981,421 $8 ,848 $166 ,904 $123 ,660 $36 ,059 $95,763 $995 ,878 81 C ITY OFS TILL WATER.M INNESOTA COMBINING STATEMEN T OFREVENUES ,EXPENDITURES,AND CHANGES INFUND BALANCES NONMAJOR GOVERNMENTAL FUNDS Year Ended December 31,2012 Special Revenue Stillwate r Special Library Park/Trail Park Dog Events Donations Dedicat ion Maintenance Park REVENUES Propertytaxes $26 ,250 $$$$ Lodgingta x Intergovernmenta l Chargesforserv ices F ines andforfe its Interest 1 59 213 1 ,266 634 Donations 12 ,000 56 ,783 Miscellaneous 2 ,658 Totalrevenues 38 ,409 59 ,654 1 ,266 634 E XPENDITURES Curren t: Genera l government Pub lic safety Pub lic works Cu lture andrecreation 36,47230 ,726 133 CapitalOutlay Totalexpend itures 36,47230 ,726 133 Excess (deficiency)ofrevenues overexpend itures 1 ,937 28 ,928 1 ,133 634 O THER F INANCING SOURCES(USES ) Transfersout (2,657) Netchange i nfundbalance 1 ,93726 ,271 1,1 33 634 Fundbalance -January 1 55,13838,405 292 ,679 146 ,942 84 Fundbalance -December 3 1 $57 ,075 $64 ,676 $293 ,812 $147 ,576 $84 82 Special Revenue Total Washington Nonmajor Downtown County PublicSafetyLodging Miscellaneous Governmental Beautification Recycling Grant Program s Tax Grants Funds $15,000 $$$$41,250 151 ,249 151 ,249 34 ,192 22 ,242 56,434 37 ,903 37,903 43 608 496 202 3 ,621 14,74 8 25,561 109,092 1 ,869 13 ,635 18 ,162 15,043 34 ,800 55 ,016 151,451 61,438 417,711 83 C ITY OF S TILLWA T ER,MINNES OTA S PEC IA L EVE NTS F UND SC HEDULE O F R EVENUES,EXPE NDITURES,ANDC HA NGES INFUNDB ALANCE BUDGE T A ND ACT UAL Y ear En ded D ecember 31,20 12 RE VENUES PropertyTaxes Chargesfor services I nterest Donat ions Miscellaneous Total r evenues Budge ted Var iance with Amou nts Fin al Budget O riginal an d P o sit ive F inal Ac tual Am ount s (Nega tive) $26 ,250 $26 ,250 $ 35 ,000 (35 ,000 ) 1 59 159 15 ,000 12,000 (3 ,000) 20 ,000 (20 ,000 ) 96 ,250 38,409 (57 ,841 ) E XPENDITURES C urrent: C ulture and recreat ion Netchange i nfund balance Fund balance-Jan uary1 F undbalance -Decembe r 31 $ 8 4 96,250 $ 36,4 72 1 ,937 55 ,138 57 ,075 $ 59 ,778 1 ,937 CITY OF STILLWATER,MINNESOTA DOWNTOWN BEAUTIFICATION FUND SCHEDULE OF REVENUES,EXPENDITURES,AND CHANGES INFUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2012 Budgeted Amounts Originaland Final Actua l Amounts Variance with FinalBudget Positive (Negative) REVENUES Property Taxes Interest Total revenues EXPENDITURES Current: Culture and recreation $15 ,000 15 ,000 15 ,000 $15 ,000 43 15,043 11 ,033 $ 43 43 3 ,967 Net change infund balance Fund balance-January 1 Fund balance-December 31 $ 85 $ 4 ,010 4 ,010 $4,010 C ITY O F S T ILLWATER,MINNESOTA WASHINGTON COUNTY RECYCLING GRANT F UND SCHEDULE OF REVENUES,EXPENDITURES,AND CHANGES I NFUND BALANCE BUDGET AND ACTUAL Year Ended December 31,20 12 REVENUES Intergovernmental Interest Total revenues Budgeted Variance with Amounts Fina l Budget Origina l and Pos itive Fina l Actua l Amoun ts (Negative) $34 ,192 $34 ,192 $ 608 608 34 ,192 34 ,800 608 E XPENDITURES Cur rent: Publicworks Excess (defic iency)of revenues over expend itures Fund balance-January 1 Fundbalance -December 31 $ 86 34 ,192 $ 29 ,683 5 ,117 151 ,186 156 ,303 $ 4 ,509 5 ,117 CI TY O F S TILLWATER,MINNESO TA STA TEMENT OFCHANGESINASSETSAND LIABILITIES FIDUCIARYFUNDS Yea r EndedDecember31 ,2012 Balance Balance January1,December31, 2012 Additions Deduct ions 2012 ASSETS Cashandpooled i nvestments-he ld i n escrow $387 ,818 $237 ,399 $260,410 $364 ,807 T otal Assets $387 ,818 $237 ,399 $260,410 $364 ,807 LIABILIT IES Accounts payable $387 ,818 $237 ,399 $260,410 $364 ,807 Total Liabilities $387 ,818 $237 ,399 $260,410 $364 ,807 87 Other Supplementary Information C I TY O F S TILLWATER,MINNE SOTA SCHEDULEOF SPECIA L REVENUEFUND-LIBRARYDONATIONS FUND BALANCESHEET December3 1,2012 Mcl uer-H ollis R.He len Minerva Webste r M urdock Lawson ASSE TS Cashandpoo led investments $24 ,894 $64 $1 ,773 $13 ,61 7 Accrued i nterestrece ivable 33 2 1 3 To tal Assets 24 ,927 64 1 ,77 5 13 ,630 LIABI LITIES A ND FU ND BA LANCE Li abilities: Accounts payable 528 TotalLiab ilities 528 Fun dba lance : Rest r icted 2 4 ,927 64 1 ,775 1 3 ,1 02 Tota lfu ndba lance 24 ,927 64 1 ,775 1 3,102 Totall iabilit ies andfund balance $24 ,927 $64 $1 ,775 $13 ,630 90 To tal DoctorH.R ental Miscellaneous Library VanMeier Gifts ProgramDonations Donations $1 ,229 $5 ,001 $1 ,721 $17 ,603 $65,902 1 1 4 12 66 1,230 5,002 1 ,725 1 7,615 65 ,968 764 1 ,292 764 1,292 1,230 5,002 1 ,725 16 ,851 64 ,676 1,230 5 ,002 1 ,725 16 ,851 64,676 $1 ,230 $5 ,002 $1 ,725 $17 ,615 $65,968 91 C ITY O F S TILLWATER,MINN ESOTA SCHEDULEOF SPEC IAL REVENUEFUND-LIBRARY DONATIONS FUND STATE MENT OFREVENUES,EXPENDITURES AND CHANGES INFUND BALANCE YearEndedDecember 31,2012 Mcluer-Hollis R.Helen M inerva Webste r MurdockLawson REVENUES I nterest $106 $$8 $4 1 Donat ions 19 ,028 Misce llaneous Totalrevenues 1 06 8 19 ,069 EXPENDITURES Supplies 58 898 5 ,96 7 M isce llaneous Tota l expend itu res 58 898 5 ,96 7 Excess (def i ciency)of r evenues ove r expend itures 48 (890 )13 ,102 OTHERFINANCINGSOURCES(USES) Transfe r(out) Netcha ngei nfund balance 48 (890)13 ,102 Fu nd ba lance ,Jan uary1 24 ,879 64 2 ,665 Fundbalance ,Decembe r 3 1 $24 ,927 $64 $1 ,775 $13 ,102 92 Docto rH. Van M eier G ifts Rental Program Miscellaneo us Donations T otal Li brary D onations $5 $2 $14 $37 $213 5 ,000 32 ,755 56,783 1 2 ,657 2,658 5 5,003 2 ,671 32 ,792 59 ,654 150 23 ,001 30 ,0 74 606 46 652 150 606 23,047 30 ,726 5 4,853 2 ,065 9 ,745 28 ,928 (2 ,657)(2 ,65 7) 5 4 ,853 (592 )9,745 26 ,271 1,225 1 49 2,317 7 ,106 38,405 $1 ,230 $5 ,002 $1 ,725 $16 ,851 $64 ,676 93 CI TY OFS TILLWATER,MINNESO TA SCHEDULE OFDEBTSERVICEFUND BALANCESHEET December 31,2012 304 305 307 308 309 755,000 1,480 ,000 1 ,290 ,000 1,445,0001,455,000 C .O .C .O .C .O .C.O .C.O . BondsofBondsof Bonds of BondsofBondsof 2004 -B 2005-A 2007A 2008A2009A ASSETS Cashandpooled investments $18 $293,926 $226 ,020 $266 ,873 $223 ,117 Fundsheldin escrow Accruedinterestreceivable 65 200 14 1 175 119 Accounts receivable Taxesrece ivable : De linquent 1 ,934 8,9297 ,143 7,486 8,069 Duefromcounty 1,3071 ,116 1,2941 ,278 Special assessments rece ivable : Delinquent Deferred DuefromCounty TotalAssets 2 ,017 304 ,362 234,420 2 75 ,828 232 ,583 LI ABILITIESANDFUNDBA LANCES Liabilities : Contractspayable 83 Deferredrevenue 1 ,934 8,9297 ,143 7 ,486 8 ,069 TotalLiabilities 2 ,017 8 ,929 7 ,143 7,486 8 ,069 Fundbalance : Restr icted 295,433227 ,277 268 ,342 224,514 Totalfundbalance 295,433227 ,277 268 ,342 224 ,514 Totalliab ilities andfund balance $2 ,017 $304 ,362 $234,420 $275 ,828 $232 ,583 94 312/512 315 316319 324 329 340 6 ,355,000 3 ,160,000 6,400 ,000 1 ,005,000 4 ,095 ,000 4 ,695,000 C .O .C .O.C .O .C.O .C .O.C .O.Improvement BondsofBondsofBondsofBond s of Amory Bondsof Bondsof 2012A 20058 2006A 2009B 2009D 2004A $197 ,350 $650 ,289 $716 ,259 $190,494 $$876 ,379 $754 ,933 5 ,053 ,930 74 655 518 139 31 867 71 0 3 ,924 11 ,000 21,826 5 ,209 2 ,367 22 ,635 11,591 1 ,320 1 ,588 3,298 8 08 527 2 ,146 1,738 1 1 ,136 243 ,532 614 5 ,256,598 663 ,532 741 ,901 196,6502 ,925 902 ,027 1 ,024,254 3 ,924 11 ,000 21 ,826 5 ,209 2 ,367 22 ,635 266 ,259 3 ,924 11 ,000 21 ,826 5 ,209 2 ,367 22 ,635 266 ,259 5 ,252,674 652,532 720 ,075 191,441 558 879,392 757 ,995 5 ,252,674 652 ,532 720 ,075 191,441 558 879 ,392 757 ,995 $5,256,598 $663 ,532 $741,901 $19 6,650 $2 ,925 $902 ,027 $1,024 ,254 95 CI TY O F S TILLWATER,MINNESOTA SCHEDULE OFDEBTSERVICEFUND BALANCE SHEET (CONTINUED) December 31,2012 370 385 389 390 5 ,300,000 2 ,695,000 1,420 ,000 TIF Revenue Revenue Bondsof BondsofBondsofProgram 2008B 2005C 2009C Loans ASSETS Cashandpooled i nvestments $8 ,005 $549 ,230 $341 ,923 $ Fundsheldin escrow Accrued interest receivable 617 362 Accountsrece ivable Taxes receivable : Delinquent 5 ,213 1 ,501 Duefromcounty 943 650 Special assessments receivab le : Del inquent Deferred DuefromCounty TotalAssets 8 ,005 556 ,003 344,436 LI ABILITIESANDF UND BA LANCES Liabilities : Co ntracts payable Deferredrevenue 5 ,213 1 ,501 TotalLiab ilities 5,213 1,501 Fundbalance : Restricted 8 ,005 550,790342 ,935 Totalfundbalance 8 ,005 550 ,790 342 ,935 Totalliab ilities andfund balance $8,005 $556,003 $344,436 $ 96 395 Tot al Cap italDebt Le ase Serv ice Obl igation Fund $517 $5 ,295,333 5 ,053 ,930 2 4 ,675 22 ,108 22 ,1 08 118 ,827 18,013 11 ,136 243 ,532 614 22 ,627 10 ,768,168 83 22 ,108 395 ,603 22 ,108 395,686 51910 ,372,482 51910 ,372,482 $22 ,627 $10 ,768,168 97 CI TY OFST ILLWATER,MINNESO TA SCHEDULE OFDEBTSERVICEFUND STATEMENT OFREVENUES,EXPENDITURES,AND CHANGESINFUND BALANCE YearEnded December 31,2012 304 305 307 308 309 $755,000$1,480 ,000 $1 ,290,000 1,445,000 $1,455 ,000 e .o .e.o.e .o.e .o .e .o. BondsofBondsofBondsof Bondso f Bondsof 2004-B 2005-A 2007A 2008A 2009A Revenues: Propertytaxes $1,492$226 ,399 $193 ,813 $218 ,746 $217,906 Special assessments Interest 209 861 641 774 593 Miscellaneous Totalrevenues 1 ,701 227 ,260 194,454 219 ,520 218,499 Expenditures: Debtservice : Princ ipal 100 ,000 205,000 160,000 175 ,000 175 ,000 Inte rest 1 ,575 9 ,897 23 ,056 27 ,037 31,425 Pay ing agentfees 403 431 425 425 Bondissuancefees Miscellaneous 49 208 178 199 200 Totalexpend itures 101 ,624 215,508 183 ,665 202 ,661 207 ,050 Revenuesover(under) expenditures (99,923)11,752 10 ,789 16 ,859 11,449 O ther financingsou rces (uses): Bondandnote proceeds Premium i ssuedondebt Transfersin Transfers(out)(41 ,890) Totalothe r financing source :(41 ,890) Netchangeinfund balance (141 ,813)11,752 10 ,789 16 ,859 11,449 Fund balance ,January 1 141 ,813 283 ,681 216,488 251,483 213 ,065 Fundbalance ,December 31$$295,433$227,277 $268 ,342 $224 ,514 98 312/512 3 15 316 319 324 329 340 $6 ,355,000 $3 ,160,000 $6,400,000 $1,005 ,000 $4 ,095,000 $4,695 ,000 C .O.C .O .C .O .C .O.C .O .C .O.Improvement Bondsof BondsofBondsofBondsof Amory Bondso f Bondsof 2012A 2005B 2 006A2009B 20090 2004A $195 ,760 $2 74 ,254 $56 7,686 $140 ,820 $83 ,950 $421 ,810 $298,571 82 ,617 5 ,274 2 ,373 2 ,215 583 182 3 ,1 92 4,421 20 1 ,034 2 76 ,627 569 ,901 141,403 84 ,132 4 25 ,002 385 ,609 99 SC HEDULE OFDEBTSERVICEFU ND S TATEME NT OFREVENUES,EXPENDITURES,AND C HANGESIN FUND BALANCE (CON TINUED) Yea r E nded December 31 ,2012 370 385 389 390 5 ,300,000 $2 ,695 ,000 $1 ,420 ,000 TIF SportsCtr Sports Ctr Bondsof Bondso f Bonds of Program 2008B 2005C 2009C Loans Revenues: Property t axes $$157 ,528 $96 ,374 $ Special assessmen ts I nterest 2 ,137 1 ,259 Miscellaneous Totalrevenues 159,665 97 ,6 33 Expendit ures: Deb t service : Principal 1 20,000 175 ,000 130 ,000 85 ,000 Interest 201 ,685 45 ,114 36 ,125 Pay ing agentfees 425 402 425 Bondissuancefees M iscellaneous 1 28 46 Tota l expendit ures 322 ,1 10 220 ,644 166 ,596 85 ,000 Revenuesover(under) expend itures (322 ,110)(60,979 )(68 ,963)(85 ,000) O therfi nancingso urces (uses): Bondandnot e proceeds Prem iumi ssuedondebt Tr ansfers i n 322 ,310 75,000 79 ,944 85 ,000 T ransfers (out) Totalother financing s ource :322 ,310 75 ,000 79 ,944 85 ,000 Ne t changeinfund balance 200 14 ,021 10 ,981 Fundbalance,January 1 7,805 536 ,769 331 ,954 Fundba lance,December 31 $8 ,005 $550 ,790 $342 ,935 $ 1 00 395 Capital Lease Ob ligation $ 7 11 ,927 11 ,934 Total Debt Service Fund $3 ,095 ,109 82 ,61 7 24 ,721 1 1 ,927 3 ,214 ,374 1 01 STATISTICAL SECTION ThispartoftheCityofSt illwater 's comprehensive annual financial report presents detailed information asa context for understanding what the information inthe financ ial statements ,note disclosures ,and requ ired supplementary i nformationsays about theCity 's overall financial health . Con tents F inancial Trends Theseschedulescontaintrendinformationtohelpthe reader unders tand how theCity 's financial performance andwell-beinghave changed over time .104 Revenue Capacity Theseschedulescontain information tohelpthe reader assesstheCity 's most significant localrevenuesource ,thepropertytax.114 Debt Capacity Theseschedules present informationtohelpthe reader assessthe affordability of theCity 's currentlevels of outstanding debtandtheCity 's abilitytoissue additional debtinthefuture.122 Demographic and Economic I nformation Theseschedules offer demographic andeconomic indicators tohelpthe reader understand the environment withinwhichtheCity 's financialactivitiestakeplace.128 Operat ing Informat ion Theseschedulescontainserviceandinfrastructuredatatohelpthe reader understand howthe i nformationistheCity 's financialreportrelatestothe servicestheCity provides andtheactivitiesit performs .131 So u rces:U nless o therw ise n oted ,t he in formation i n t heseschedules i sder ived f rom thecompre hens ive fi nancial r eportsfo r t herelevantyear . CI TY O F S TILLWATER,MINNESO TA NET ASSETS BY COMPONENT, LASTTENFISCALYEARS (accrual basisofaccounting) Governmental activities Net i nvestmentincap ital assets Restr icted Unrestr icted Tota l governmenta l act ivities netpos ition 2003 $24,419 ,145 6 ,897 ,060 14 ,877 ,531 $46 ,193,736 Fiscal Year 2004 $35 ,170 ,281 6 ,976 ,651 12 ,671 ,927 $54 ,818,859 2005 $34 ,694,981 12,474,709 14 ,235 ,251 $61,404 ,941 2006 $55 ,618,821 7,117 ,308 9 ,920,625 $72,656 ,754 Business-type activities Netinv estment in capital assets Unre stricted To tal bus iness -type activ ities netpost ion Primary Government Net investment incap ital assets Restr icted Unrestricted Totalprimary government net position $7 ,121,590 $7,493,098 $7 ,501 ,561 $7,41 0 ,579 2 ,2 08 ,070 2,034 ,217 2 ,097,327 2 ,344 ,1 07 $9,329 ,660 $9 ,527 ,315 $9 ,598 ,888 $9 ,754 ,686 $3 1 ,540,735 $42 ,663,379 $42 ,196 ,542 $63 ,029 ,400 6 ,897 ,060 6 ,976,651 12,474 ,709 7 ,117,308 17 ,085,601 14 ,706 ,144 1 6,332 ,57812 ,264,732 $55 ,523,396 $64 ,346,174 $71,003,829 $82,411,440 1 04 FiscalYear 2007 2008 2009 2010 2011 2012 $57 ,606 ,357 $59 ,480,145 $59,625 ,739 $63 ,897,204 $66 ,721 ,568 $69 ,379,907 6 ,35 7,217 5,838 ,057 11 ,550 ,855 6,218 ,147 14 ,529 ,945 1 4 ,583 ,754 14 ,842 ,632 15 ,998 ,289 13 ,759,7601 2,433 ,3755,481 ,558 4 ,766,219 $78 ,806,206 $81 ,316,49 1 $84,936 ,354 $82 ,548,726 $86 ,733 ,071 $88 ,729 ,880 $7 ,140,786 $7 ,068 ,527 $7 ,1 55,514 $1 3,329 ,996 $13 ,662 ,786 $13 ,242,875 2,488 ,176 2,492 ,854 2 ,235 ,823 2 ,131,624 1,472 ,05 1 1 ,689,198 $9 ,628,962 $9 ,561,381 $9 ,391 ,337 $15,461 ,620 $15 ,134,837 $14 ,932,073 $64,747 ,143 $66 ,548,672 $66 ,781 ,253 $77 ,227,200 $80 ,384 ,354 $82 ,622,782 6 ,357,217 5 ,838,057 11 ,550 ,855 6 ,218,147 14 ,529,945 14,583 ,754 17 ,330,808 18,491 ,143 15 ,995,583 14 ,564 ,999 6,953 ,609 6,455,417 $88,435 ,168 $90 ,877,872 $94,327 ,691 $98 ,010,346 $101 ,867 ,908 $103 ,661 ,953 1 05 CITY OF STILLWATER,MINNESOTA C HANGESINNETP OSITION, LA ST TENFI S CAL YEARS (accrualbasisofaccounting) Fi scal Year 20 03 2004 2005 2 006 Expens es Governmental activ ities : General government $2 ,369,563 $2,437 ,293 $2 ,633 ,106 $2 ,737,258 Publ ic Safety 3 ,258,016 3 ,583,761 3 ,875 ,718 4 ,074,639 Public Work s 1,877 ,1 55 2 ,124 ,007 2 ,297,706 2 ,536,936 Cultureand recreat ion 3 ,327,104 3 ,182 ,802 3 ,541 ,296 3 ,541 ,674 Economic development 1 ,241,398 543 ,520 1,905,474 519,794 Interest on long-term debt 1,317 ,978 1 ,333 ,700 1 ,384 ,027 1 ,270,316 Total governmenta l activit ies expenses 13 ,391,214 13 ,2 05 ,083 15 ,637 ,327 14,680 ,617 Business-type act ivities : San itary Sewer 1,834,194 1,793,299 1 ,927,353 1,953,410 Storm Sewer 114 ,598 147,019 202,178 215,746 Signs&Lighting 102 ,532 311 ,472 312 ,366 335 ,153 Parking 162,518 172,822 178 ,395 191 ,548 Totalbu siness -type activities expenses 2 ,213 ,842 2,424,612 2 ,620 ,292 2 ,695 ,857 Total primary government expenses $15 ,605 ,056 $15 ,629,695 $18 ,257 ,619 $17,376,474 Program R ev enu es Governmental activities : Charges for services : Genera l governmen t $302,714 $354,642 $409 ,331 $413,437 Publ ic Safety 1 ,371 ,613 1 ,262,588 1 ,614,188 1 ,011,409 Public Works 207,377 918 ,593 24 ,273 24 ,985 Culture and recreat ion 1 ,328,294 1 ,296 ,522 1 ,410 ,5411 ,344 ,197 Econom ic development 500 ,574 582 ,921 20 ,992 Operat ing grants and contr ibutions 924,471 837 ,778 1 ,848,733 2 ,180 ,580 Capital grants and contribut ions 2 ,501,157 5 ,888,403 4 ,380,968 7,482,634 Total governmenta l activit ies program revenues 7,136 ,200 11,141,447 9,688,034 12,478,234 Bus iness -type activities : Charges for services : Sanitary Sewer 1,622,262 1,707 ,382 1 ,797 ,054 1,912,274 Storm Sewer 199,067 206 ,8 05 210 ,7 08 215 ,911 Signs&Lighting 172,50 0 349 ,980 357 ,612 365 ,010 Parking 266 ,063 251 ,713 244 ,079 272 ,056 Capital grants and contributions 112,400 317,078 23 ,600 Totalbus iness-type act ivities program revenues 2,372 ,292 2 ,832 ,958 2 ,633,053 2 ,765,251 Total primary government program revenues $9 ,508,492 $13 ,974,405 $12 ,321,087 $15 ,243,485 Net (Expense)/Revenue Governmenta l act ivities $(6 ,255 ,014)$(2 ,063 ,636)$(5 ,949,293)$(2 ,202,383) Bus iness-type act ivities 158,450 408,346 12 ,761 69 ,394 Total primary government net expense $(6 ,096 ,564)$(1 ,655,290)$(5 ,936 ,532 )$(2 ,132,989) 106 Fi scal Y ear 2 007 2008 2009 2010 2011 2012 $3 ,051,357 $3 ,309,748 $2 ,885,730 $2 ,948 ,354 $3 ,208,084 $3 ,181,051 4 ,133,983 4 ,626,826 4,430 ,687 4,405,9074 ,658,726 4 ,630,601 3 ,824 ,872 2 ,603,563 2 ,796 ,633 2,739,6842 ,625,642 2 ,911,405 3 ,857,763 4 ,388,996 4 ,317,878 4,405,4634 ,533,431 4 ,337 ,935 1 ,001,823 1 ,062,492 412 ,598 969,992 1 ,178,219 961,305 1 ,0 28,231 1 ,213 ,753 1 ,381 ,994 1,117,505 818 ,292 899,473 16,898 ,029 17 ,205 ,378 16 ,225,520 16,586,90517 ,022,394 16 ,921,770 2 ,013,829 2,164,659 2 ,183,972 2 ,290,662 2 ,342,657 2 ,287,456 338,105 424,929 507 ,991 410,7 80 438 ,779 39 0 ,746 353,120 366 ,848 37 0,858 397,014 395,184 396,1 06 190,463 220,412 200,143 260,465 354,863 347,788 2,895,517 3,176 ,848 3,262,9643 ,358 ,921 3 ,531,483 3,422,096 $19 ,793,546 $20,382,226 $19,488,484 $19,945,826 $20 ,553 ,877 $20 ,343,866 $350 ,222 $325 ,543 $448 ,203 $282 ,194 $396 ,098 $408 ,500 1 ,201,525 1 ,144,235 1 ,036 ,219 931 ,701 886 ,011 893 ,618 57,164122 ,828 143,959 596 ,622 52 ,715 30 ,708 1 ,751 ,760 1 ,815,998 1 ,807,220 1 ,660,390 1 ,658,286 1 ,712,722 196 ,312 77 ,147 2 ,625 397 15 ,875 10 ,665 512 ,355 459 ,720 455 ,328 475,432 683 ,845 516 ,674 4 ,535,386 1 ,178,987 1 ,173,898 2 ,676 ,036 3 ,279,841 1 ,985,996 8,604 ,724 5 ,124,458 5 ,067,452 6,622,7726,972,671 5 ,558,883 1,9 93,928 2,017 ,151 1,905,076 1,912,336 2,193,839 1 ,953,380 233,551 496 ,048 491,51 4 491,292 528 ,346 494 ,910 369,325 370,620 372,524 405 ,802 381 ,980 379,471 252,456 182 ,542 178,588233 ,004 261,711 258 ,050 2 ,849,260 3 ,066 ,361 2,947 ,702 3 ,042,434 3 ,365 ,876 3 ,085,811 $11,453 ,984 $8,190,819 $8 ,015,154 $9 ,665,206 $10 ,338,547 $8,644,694 $(8 ,293,305)$(12 ,080,920)$(11 ,158 ,068)$(9,964,133)$(10 ,049,723)$(11,362,887) (46,257)(110,487)(315,262)(316,487)(165,607 )(336 ,285) $(8 ,339 ,562)$(12,191,407)$(11,473 ,330)$(10 ,280,620)$(10,215 ,330)$(11,699 ,172) 107 C ITY O F S TILLWATER,MIN NESOTA CHA NGES INNETP OSIT I ON (C ONTINUED), LAS T TENFIS CAL YEARS (accrualbas is ofa ccounting) Fi scal Yea r 2 003 2 004 2 005 2 006 Gen e ral RevenuesandOthe r Ch anges in NetAssets Governmental act ivities : Taxes Prope rty ta xes $6 ,603,957 $7 ,313 ,791 $8 ,899 ,482 $9 ,0 53 ,389 Taxi ncrement 1 ,802 ,514 1 ,800 ,549 1 ,634 ,454 1,8 38 ,633 Lodg ingt ax F ranchiset axes 33 ,556 398 ,121 404,4 48 4 15 ,143 Unr estr ic tedgran ts a ndc ontributions 687 ,610 672 ,611 9 71 ,765 927 ,712 U nr e stricted i nvestment ea rnings 276 ,842 388 ,619 614 ,523 1 ,198,618 Gain o nsa le ofcap ital assets 1 ,220,831 21 ,592 10 ,703 Extra ord inary item 2 ,199,5 00 Transfers 30 ,000 93,476 20 ,701 T otal govern mental ac tivities 12 ,854,810 10 ,688 ,759 12 ,535 ,375 13,454 ,196 B us iness-type ac tivities : Unrest rictedinv estmentea rnings 48 ,345 54 ,309 58 ,8 12 1 07 ,1 05 Tr ansfers (30,000)(265 ,000)(20,701) T otalb usiness-type act ivities 1 8 ,345 (210 ,691 )58 ,8 12 86 ,404 T otalp rimary gove rnment $12 ,8 73 ,155 s 1 0,478,068 $1 2 ,594 ,1 87 $13,540 ,600 C hangeinNetP osition G overnmental activit ies $6,599 ,796 $8 ,625,123 $6 ,586,082 $11 ,251 ,813 B us iness-type a ct i vities 176,795 197 ,655 71 ,573 15 5 ,798 T otalpr imary government $6 ,776,591 $8 ,822,778 $6 ,657 ,655 $11,4 07 ,611 1 08 2007 2008 FiscalYear 2009 2010 2011 2012 $9,441 ,086 $9 ,816 ,859 $10 ,228,046 $9,709 ,376 $9 ,771 ,259 $10 ,229,238 2,680 ,808 2 ,937,029 3,102 ,744 3 ,075,912 3 ,141 ,704 2 ,133,49 1 127 ,867 137 ,387 139 ,026 144 ,891 151,249 423 ,938 426 ,688 426 ,754 425 ,617 431,579 437 ,774 737 ,949 243 ,845 405 ,885 270 ,671 283 ,759 283 ,501 947 ,685 970 ,959 491 ,432 297 ,177 221 ,783 172 ,807 14,422 76 ,311 8 ,572 43 ,875 57,823 196 ,869 67 ,958 (90,628)(6 ,349 ,846)195 ,218 (106,187) 14,442 ,757 14 ,591,205 14 ,777,931 7 ,576,505 14 ,234,068 13,359 ,696 117 ,402 106 ,539 54 ,590 36 ,924 34 ,042 27,334 (196,869)(67 ,958)90,6286 ,349 ,846 (195 ,218)106,187 (79,46 7)42 ,906 145 ,218 6 ,386,770 (161 ,176)133 ,521 $14 ,363,290 $14 ,634 ,111 $14 ,923,149 $13 ,963,275 $14 ,072,892 $13,493,217 $6,149 ,452 $2 ,510 ,285 $3 ,619 ,863 $(2 ,387 ,628 )$4 ,184 ,345 $1 ,996,809 (125 ,724)(67 ,581)(170 ,044 )6 ,070,283 (326 ,783 )(202 ,764 ) $6 ,023,728 $2,442 ,704 $3,449 ,819 $3 ,682,655 $3 ,857 ,562 $1 ,794,045 109 CI TY OFSTIL LWATER,MI NNESOTA FU ND BALANCES,GOVERNMENTAL FUNDS, LASTTENFISCAL YEARS (modified accrual basis of accounting) F iscal Year 2003 2004 2005 2006 GeneralFund Reserved $80,725 $70,457 $85 ,527 $80 ,376 Unreserved 3 ,011 ,777 3 ,289,295 3 ,584,036 3,694 ,636 Nonspendable Assigned Unassigned Totalgeneralfund $3,092,502 $3 ,359,752 $3,669,563 $3,775,012 AllOther Governmenta lF unds Reserved reportedin : Special revenuefunds $300 ,347 $1 ,574 ,674 $8,499 $9 ,723 Debt service funds 5 ,859,923 5,970,718 11 ,374,340 6 ,359 ,652 Unreserved reportedin : Special revenuefunds 1 ,586,808 1 ,601,377 1 ,908,283 1 ,890,093 Capitalprojectfunds 8,428 ,972 12 ,593,425 13,725,734 4 ,260 ,630 Nonspendab le Restricted Committed Assigned Totalallother governmental funds $16 ,176,050 $21,740 ,194 $27 ,016 ,856 $12 ,520,098 N ote:Beginn ing w ith fiscal year 2011 ,theC ity ofSt illwater implemented (prospectively)GASB54 which redefined fund balance reporting . 110 FiscalYear 2007 2008 2009 20 10 201 1 20 12 $87 ,502 $95 ,577 $10 1 ,597 $101 ,597 $$ 3 ,682 ,955 3,450 ,524 4 ,119 ,597 4 ,119,597 103 ,141 107,485 952,367 1 ,068 ,175 3 ,112 ,690 3 ,086,290 $3 ,770,457 $3 ,546,101 $4 ,221 ,194 $4 ,221,194 $4 ,168,198 $4 ,261 ,950 1 11 C ITY OF STILLWA TER,MIN NESO T A CHANGES I N FUNDBALANCES,GOVERNMENTAL F UNDS, L ASTTENFISCALYEARS (modified accrual basis of accounting) Fiscal Year 2003 2004 2005 2006 Revenues Taxes: Propertytaxes $6 ,132,434 $6,817,566 $7,940 ,517 $8 ,630,803 Tax increment 1,742 ,100 1 ,760,946 1 ,623,139 1 ,798 ,905 Lodg ing tax Franch ise taxes 33 ,556 398 ,121 404,448 415 ,143 Licensesandpermits 691,822 647,908 942,302469 ,971 Special assessments 954,720 1 ,337 ,233 1,066 ,000 953 ,031 Intergovernmental 2 ,605,191 2 ,818,213 4,235 ,289 3,701 ,257 Chargesfor services 3,212 ,248 4 ,171 ,166 2,484,394 2 ,512,666 Finesandforfeits 133,379 129 ,275 127 ,690 151,470 Interest 337 ,695 452 ,721 614 ,334 1 ,182 ,820 Donat ions 622 ,680 1,473,903 1,348,787 961,326 Miscellaneous 327 ,114 1,073,143 466,731617 ,941 Totalrevenues 16,792 ,939 21,080 ,195 21,253,631 21 ,395 ,333 Expenditures General government 2 ,109,618 2 ,110,845 2 ,336,422 2,447 ,747 Publ ic safety 3,061 ,201 3 ,240,082 3 ,604,240 3,810 ,827 Public works 1,460,320 1 ,380,505 1 ,669,809 1,493 ,693 Cultureand recreation 2,657,482 2,454 ,138 3 ,002 ,849 2 ,785,335 Economic development 1 ,241,398 622 ,226 1 ,811,330 733 ,899 Capitaloutlay 5 ,554,558 7 ,291 ,363 6 ,077,211 15 ,310 ,605 Debt Service Principal 3 ,324 ,209 3 ,553,357 3 ,898,534 3 ,601,000 Interest 1 ,399,137 1 ,327,848 1 ,345,237 1 ,297 ,146 Other 99 ,543 108,669 186 ,869 101,588 Total expenditures 20 ,907,466 22 ,089 ,033 23 ,932 ,501 31 ,581 ,840 Excess(defic iency)of revenues over expenditures (4 ,114 ,527)(1 ,008,838)(2 ,678 ,870)(10 ,186 ,507) Othe r Financing So urces (Uses) Proceedsfrom borrowing ,net 5 ,000,053 5 ,545 ,248 7 ,607,250 6,434 ,171 Transfers i n 3 ,600 ,065 4 ,587,456 4 ,828 ,991 4,406 ,945 Transfer (out)(3 ,570,065)(4 ,322,456)(4 ,828,991)(4 ,356,945) Cap itall ease Saleofproperty 926 ,298 1 ,029,984 658 ,093 39,404 Payment on refunded debt (3 ,345,000)(5 ,705 ,000) Insurance settlement 2 ,199,500 Totalother financing sources (uses)4 ,810,851 6 ,840,232 8 ,265,343 818,575 Netc hangei nfund balances $696 ,324 $5 ,831 ,394 $5 ,586,473 $(9 ,367 ,932) Debtserv ice asa percentage of noncapital expenditures 31.4%30 .2%32.1%19 .6% 112 2007 2008 FiscalYear 20092010201 1 2012 $8 ,996,387 $9 ,535,481 $9 ,646,261 $9 ,689,084 $9 ,864 ,955 $10 ,225,830 2 ,655 ,638 2 ,870 ,258 3 ,046,960 3 ,033,542 3 ,165,218 2 ,224 ,672 127 ,867 137 ,387 139 ,026 144 ,891 151 ,249 423 ,938 426 ,688 426,754425 ,617 431 ,579 437,774 603 ,556 552 ,687 435 ,128 406,553 474 ,747 408,540 904,319 899 ,701 882,7321 ,144,498 1 ,032,357 1 ,022,849 1 ,802,669 935 ,220 1,450,4391 ,338,010 1,427 ,025 803 ,977 5 ,217,577 2,889 ,732 2,787 ,660 3 ,845,833 2 ,510,703 2,406,608 138 ,197 152 ,192 226,852140 ,550 120,995 141 ,271 940,429958 ,702 460 ,295 264 ,358 183,157 134 ,072 576 ,861 283,419195 ,183 102,978 62 ,679 183 ,244 232 ,623 250 ,503 336,651332 ,728 355 ,066 537,484 22,492 ,194 19 ,882,450 20 ,032,302 20 ,862,777 19 ,773,372 18 ,677 ,570 2 ,718,798 2 ,869,798 2,480 ,618 2 ,622,089 2 ,825 ,628 2 ,774,609 3 ,802,242 4 ,123 ,587 3 ,964,424 3 ,848,968 4 ,150,102 4 ,137,468 1 ,625,512 1,482,455 1 ,285,715 1,401 ,869 1 ,338 ,101 1 ,364 ,571 2 ,912 ,305 3 ,242,022 3 ,193,529 3 ,096 ,534 3 ,180 ,832 2 ,961 ,505 1 ,094,296 1 ,096,128 456 ,996 996 ,174 1 ,185,131 970,495 4 ,239,574 3 ,512,082 8,417,419 4 ,001,559 2 ,903,477 5 ,338,735 3 ,835,000 3,719 ,000 3 ,385,000 3,489,247 4 ,389,731 2,990 ,238 1 ,181,782 1 ,111,621 1,286 ,753 1 ,251,356 952 ,508 818,860 44 ,292 173 ,080 188 ,294 18,956 13 ,131 136,557 21,453 ,801 21 ,329,773 24,658 ,748 20 ,726,752 20,938 ,641 21,493 ,038 1 ,038,393 (1,447 ,323)(4 ,626,446)136,025 (1 ,165,269)(2 ,815,468) 1 ,297,256 6 ,821 ,202 8 ,189,631 6 ,505 ,582 4 ,348 ,446 4 ,322,239 4 ,039,187 3 ,342,910 2 ,989,830 2 ,826 ,774 (4 ,132,342)(4 ,259,739)(3 ,951 ,815)(3 ,342,910)(2 ,751,275 )(2 ,932 ,961 ) 51 ,324 33 ,677 76 ,690 122 ,533 67 ,371 43 ,875 81 ,728 (1 ,050,000)(5,405 ,000) 1,547 ,037 6 ,960 ,392 7,400 ,860 (5,337 ,629)282,430 6,481 ,123 $2 ,585,430 $5 ,513 ,069 $2,774,414 $(5 ,201 ,604)$(882 ,839)$3 ,665 ,655 81 .8%29 .2%28 .1%29 .6%29 .6%23 .6% 113 CITYOFSTILLWATER,MINNESOTA A SSESSED ANDEST IMATED A CTUAL VALUEOF PR OPERTY, LA ST TENFI SCALYEA RS R eal Pr operty P ersonal Pr operty E stimat ed E stim at ed A ctual Tax able A ctual T axable P ayable M arket N et T ax M ark et N et T ax Year Value Ca pacity (1)V alu e Capac ity 2003 $1 ,207 ,033,300 $14 ,082,742 $9 ,384 ,700 $187 ,569 2004 1 ,371,613,600 15 ,834,619 9 ,483 ,000 189 ,535 2005 1 ,585 ,050,100 18 ,150,417 9 ,947 ,000 198 ,815 2006 1,792 ,193,300 20 ,190,551 10 ,295 ,700 205 ,778 2007 2,020,474 ,300 22 ,981,471 10 ,620 ,800 212 ,276 2008 2 ,112,062,300 24 ,045,939 10 ,158 ,900 203 ,038 2009 2,121 ,367,300 24,160 ,646 9 ,929,400 198,448 20 10 2 ,061,231,600 23 ,517,761 9 ,888,400 1 97,768 201 1 1,935,436,400 22 ,220,8351 0,988 ,300 218 ,266 20 12 1,797,892,100 20 ,693,28211,884,300 234,436 S ource:Wash ington County,M innesota Assesso rs'Office N otes: (1)Thetax capacity (assessed taxable value)ofthe property is calculated by applyinga statutoryformula t otheestimatedmarketvalueofthe property. 1 14 T otal E stimated N et T axCa pacity A ctua l T axable a s aP er centage M arket NetTax T otal Dire ct ofE stimat ed A ctual Valu e Capa city TaxRate Mark et Valu e $1 ,216,418,000 $14,270,311 52 .761 1 .17 1 ,381,096,600 1 6,024 ,1 54 5 1.951 1.16 1,594 ,997,100 1 8,349,232 51.629 1.15 1,802 ,489,000 20 ,396,329 49 .243 1 .13 2,031,095 ,100 23,193,747 46.498 1 .14 2 ,122,221,200 24,248,977 48 .186 1 .14 2 ,131,296,700 2 4,359,094 47 .930 1.14 2,071 ,120,000 23,715 ,529 49.493 1 .15 1,946 ,424,700 22 ,439,101 49.493 1 .15 1,809,776,400 2 0,927,718 5 4.674 1 .1 6 11 5 CIT Y OFSTI LLW ATER,MINNE SOTA P ROPERTY TA XR ATES-PE R$1,000 O F ASS ESSEDT AX CAP ACI TY VA LUE (1) DI RECTA ND OV ERLAPPING GOVER NMENTS L ASTTE NFI SC AL Y EARS Over lapp ingR ates C ity D ir e ct Ra tes County D ebt D ebt Ope rat ing S ervi ce T ot al Ope ra ting S e rv ice T otal T ax T ax T ax T ax T ax T ax Pa yable Ca pac it yC apa cit y Capacity C apac ity Cap ac it y Capaci ty Y ear R ate R ate R ate Rate R at e Ra te 2 003 34 .044 18 .717 52.761 26 .570 3 .726 30 .296 2004 33 .559 18 .392 51.951 25 .072 3.521 28.593 2005 34 .331 1 7.29851.629 23 .098 3.225 26 .323 2006 30.924 1 8.31949.243 2 1 .780 2 .997 24 .777 2007 30 .2281 6 .27046.498 20 .803 2 .732 23 .535 2008 32 .755 15 .431 48 .186 20.961 2.747 23.708 2009 32.333 15 .597 47.93021 .140 2 .973 24 .113 2010 32.92 1 16 .572 49.49322 .347 3.217 25 .564 2011 32 .921 16 .572 49.493 23 .989 3 .261 27 .250 20 12 38 .079 16 .595 54 .674 25.539 3.717 29 .256 Sour ce:Washington Co unty,Minnesota Audi tor's Office . N ot es: (1)Property t axrates(ta x capacity rates)are determined bydivid ing thetotaltax levybythetax capacity (assessed value).Thetaxcapaci ty isca lcula ted byapplying as tatutory formula to t heest imated marketva lue of t he property . 1 16 Over lapping Rates Schoo l Ot her Deb t Operati ng Service T otal T otal T otal T ax T ax T ax T ax T ax Ca pacity C apacity Capacity Capacity Capacity RateRate R ateRate R ate 11.689 14 .975 26..664 5 .064 114.785 7.957 10 .872 18.829 8.207 107.580 7 .824 11 .644 19.468 7.181104.601 8.271 1 1 .200 19.4717 .0 16 100.507 9 .338 9.666 19 .004 8.143 97 .180 7.983 9.421 17.404 8 .158 97.456 8 .881 8 .833 17 .714 7.617 97 .374 10 .367 9 .367 19.734 8 .045 102 .836 10.457 9 .843 20.300 8.045 105 .088 11 .643 10.69022 .333 4.4 19 110 .682 117 C ITY O F S TILLWATER,MINNESO TA PROPERTY TAXLEVIESAND COLLECTIONS , LASTT EN FISCALYEARS Collectedwithinthe TaxesLeviedfortheFisca l Year FiscalYearofLevy Cu rrent Percentage Collections Fiscal Operating DebtTotalTaxTax of i nSubsequent Yea r Tax L evy TaxLevy L evyCollectio n Levy Years 2003 $4 ,261,183 $2 ,342 ,774 $6 ,603,957 $6 ,500,791 98.4 %$96 ,349 2004 4 ,713,214 2 ,583 ,083 7 ,296 ,297 7 ,185 ,282 98 .5 105 ,860 2005 5,579 ,500 2,811 ,379 8 ,390,879 8 ,224,377 98.0 131 ,038 2006 5 ,580,145 3,305,6 10 8 ,885 ,755 8 ,716,513 98.1 159,598 2007 6 ,102,192 3 ,284,439 9,386 ,631 9 ,195,239 98 .0 1 66 ,360 2008 6 ,775,809 3 ,192 ,158 9 ,967 ,967 9 ,532,929 95 .6 240 ,007 2009 6,813 ,230 3 ,286,539 10,099 ,769 9 ,768,614 96.7 278 ,963 2010 6 ,725,032 3 ,385 ,158 10 ,110,190 9,466,73493 .6 186 ,780 2011 6 ,943,172 3 ,215 ,195 10,158 ,367 9,494 ,564 93 .5 98 ,997 2012 7 ,136 ,531 3 ,110,066 10,246 ,597 10 ,038 ,924 98.0 No tes: (1)Beginn ing w ith payable2012 ,theMVHCprogramwasd iscontinued. 118 Tota l Co llections toDate To tal Percentage Aba tements MVHC Outstanding Percentage T ax o f to T otalCollection Delinquent ofLevy Collection L evy T axLevy Un allotment (1)Taxes Outsta nding $6 ,597,140 99.9 %$6,817 $$0.0 % 7 ,291,142 99.9 5 ,155 0 .0 8 ,355,415 99 .6 33 ,634 1,830 0 .0 8,876 ,111 99 .9 4 ,164 5,480 0 .1 9,36 1,599 99.7 20 ,327 4,705 0 .1 9 ,772,936 98 .0 9 ,811 176,2298 ,991 0 .1 10 ,047,577 99 .5 23 ,457 28 ,735 0 .3 9 ,653,514 95 .5 46 ,393 372,64737 ,636 0.4 9,593 ,561 94.4 40 ,093 416,007 108 ,706 1 .1 10 ,038,924 98 .0 16 ,276 1 91,397 1 .9 119 C ITY OFS TILLWATER,MIN NESOTA PRINCIPAL TAXPAYERS, CURRENT YEARANDNINE YEARS AGO 2012 2003 Percentage Percentage ofTotal ofTotal NetTax CityTaxNet Tax CityTax Taxpayer Capac ity Rank Capacity Capacity RankCapacity St illwater HealthSystem $247 ,814 1 1 .180 %0 .000 % XcelEnergy 223,486 2 1 .070 102 ,342 2 0 .720 Target Corporation 170 ,192 3 0 .810 144 ,136 3 1 .010 Supervalu Hold ings 151 ,166 4 0 .720 229 ,164 1 1 .610 MikdenofSt illwater LLC 116,488 5 0 .560 0 .000 DiasorinInc 114 ,602 6 0 .550 103,426 6 0 .720 Southmetro Centers 108,492 7 0 .520 0 .000 St i llwater MP I LLC 102 ,810 8 0.490 0 .000 Gartner Properties LLC 100,456 9 0.480 0 .000 Gen3LLC 98,426 10 0.470 0.000 M innesota Minning&Mfg (3M)0 .000 127 ,832 4 0 .900 Anderso n Corporation 0 .000 104 ,758 5 0.730 Lakev iew Memorial Hosp ital 0 .000 97,456 7 0 .680 DivisonPlaceII Associates 0 .000 88,738 8 0 .620 Mainstream Development Partnership 0 .000 76 ,518 9 0 .540 Urban Associates/Stillwater 0 .000 69 ,102 1 0 0.480 Total $1,433 ,932 6 .850 %$1 ,143,472 8 .010 % So urce:Washing ton County ,M innesota Auditor 's Off ice 12 0 THISPAGEIS INTENTIONALLY LEFT BLANK CI TY OF STILLWATER ,MINNESOTA RATIO O F O UTSTANDING DEBT BYT YPE L A S TTENFI SCAL YEARS Gove rnmentalA cti viti es G eneral Impr ovem ent Reven ue Ta x Fi scal G overnm ent B onds B onds In cr em ent Ca pital Y earBo nds (1)(2)(1)(3)(1)(4)B onds(1)(5)L ease 2003 $15 ,890 ,000 $1 ,995,000 $5 ,375,000 $5 ,635 ,000 $436 ,891 2004 15,480,000 6 ,000,000 5,060 ,000 4 ,745 ,000 223 ,534 2005 18 ,625,000 5,510,000 7,425 ,000 3 ,840 ,000 2006 20,499 ,000 4,720,000 4,450 ,000 3 ,020 ,000 2007 19 ,844,000 4 ,225,000 4 ,100,000 2 ,170 ,000 2008 1 9,170 ,000 3,485 ,000 3 ,765,000 7 ,140 ,000 2009 22 ,755 ,000 3 ,120 ,000 4 ,835,000 6 ,585 ,000 51 ,324 2010 16 ,605,000 2 ,750 ,000 3 ,090 ,000 6 ,160 ,000 42 ,077 2011 1 4,385 ,000 2 ,375 ,000 2 ,695 ,000 4 ,910 ,000 32 ,346 20 12 1 8 ,645 ,000 2 ,000 ,000 2 ,390,000 4 ,790 ,000 22 ,108 N otes:Deta ils regard ing theC ity's o utstanding debtcanbefoundi nt henotestothe f inancial statements . (1)General obligation debtwh ich isbackedbythefullfa ith,credit ,andtaxingpower oftheCity . (2)General governmen t bondsaretoberepa id from general tax l evies. (3)Improvement bondsare expected toberepaid primar ily fromthespecial assessments to benefitted properties . (4)Revenue bondsare expected tobepaidfrom revenues generated fromthe pro ject. (5)Tax increment bondsaretobepaidfromthe pledged tax i ncrementrevenues. (6)I nformationno t ava ilable islabeled N/A. (7)Seethe Demographic andEconomicStatistics schedule o n page128 f or persona li ncomeandpopu lation da ta . (8)In formation n otava ilablei s l abeled N/A. 1 22 Other T otal P ercentage L ong-Term Prim ary of Persona l Pe r Debt Gove rnmentI ncome(6)(7)(8)Ca pita (7)(8) $1 ,632,500 $30,964 ,391 21 .20 $1 ,857 1,437 ,500 32 ,946,034 22 .14 1,914 1,242 ,500 36 ,642,500 20.45 2,102 1,047,500 33 ,736,500 23.92 1 ,879 852 ,500 3 1,191,500 27 .54 1 ,722 657 ,500 34 ,217,500 25.25 1,906 462 ,500 37 ,808,824 N/A 2 ,073 267 ,500 28 ,914,577 N/A 1,587 127 ,500 24 ,524,846 N/A 1 ,340 42 ,500 27 ,889,608 N/A 1,496 123 C ITY OFS T ILLWATER ,MI N NESOTA RATIOOFNET G ENERAL O BLIGATIONB ONDED DEB T T OA S SESSED VALUE A NDN ETG ENERAL O BLIGATION DEBT PER C APITA LA ST TENF ISCALY EARS N et G eneral B onded D ebt Out standing G ross L ess D ebt N et P e rc entageo f Fi scal B onded S ervice B onded Estimat ed P er Y ear D ebt (1)Fund(2 )D ebt M ark et V alue(3)C apita (4) 2003 $1 5 ,890 ,000 $2 ,297 ,197 $13,592 ,803 1.1 $815 .26 200 41 5,480,0002 ,485 ,953 1 2 ,994,047 0.9 754 .81 2005 1 8,625 ,0005 ,391 ,0001 3,234,000 0 .8 759 .31 200620,499 ,000 3 ,227 ,6 78 17,271 ,322 1.0 961 .71 2007 1 9,844,000 3,4 31 ,093 1 6,412,907 0 .8 906 .19 2008 19 ,1 70 ,000 3 ,607 ,395 1 5,562,605 0 .7 866.85 2009 22 ,755,000 8 ,054,476 1 4 ,7 00,524 0 .7 806 .17 2010 16 ,605 ,000 4 ,002 ,069 12 ,602,931 0 .6 688 .72 2011 14 ,385,000 3 ,784,323 10 ,600 ,677 0.5 579 .30 2012 18 ,645 ,000 8 ,7 12 ,238 9,932 ,762 0 .5 5 42 .80 N o t es : (1)Amoun td oesno ti nclude de bt t obepa idf romspecia l assess ments,t ax i ncrementso r o ther reve nues . (2)A mount available f or re paymento f genera l ob ligation bonds . (3)See A ssessed an d Es timated A ctual V alue of Property sc hedule o np age11 4f orp roperty valueda ta. (4)See t he Demog ra phi c andE conomic S tatistics scheduleonpage 128 fo r pop ulation data . 124 CITYOF STILLWATER ,MINNESOTA DIRECTAND OVERLAPPIN GGOV ERNMENTAL AC TIVITIESDEBT A s of D ecember3 1,2012 Dir ect: C ity ofSti llwater Ov erlap ping: Washington County SchoolDis tricts: #834-StiIlwa ter Wash ington CountyHRA Metropolitan Council/Reg ional Transit Tota l Overlapp ing T otalDirecta nd Overlapping BondedDebt: N et P erc ent age A mount Debt App lic abl e A pplicable O utstandingt oCi ty (2)t oC ity $27 ,889,608 100%$27 ,889,608 167 ,100,000 (1)7 .2%1 2,031,200 63 ,155,000 (1)22 .3%14 ,083,565 52 ,683,059 (1 )6.6%3,477 ,082 1,724,988 ,995 (1 )6 .6%113 ,849,274 143,441,121 $171,330,729 N otes: (1)Informationobtained f rom Washing ton County ,M innesota Audi tor's office . (2)The percentage ofove rlapping debt applicab lei ses timated usingtaxcapac ity values .Applicable percentages werees timated by determining theportionofeachen tity'st axcapac ity thatiswith in theCi ty's boundaries and dividing itby t hatent ity'st otaltaxcapacity. 1 25 C ITY OFS TILLWATER,MINNESO TA COMPUT ATIONOF L EGALDEBT MARGIN LASTTENFISCALYEARS Fiscal Year 2003 2004 2005 2006 EstimatedMarketValue(1)$1 ,216,418,000 $1 ,381,096,600 $1,657,407 ,200 $1,844,459,300 Debtlimitation(2)24,328,360 27,621 ,932 33,148,144 36 ,889,186 Debtapplicabletolimit: Totalbondeddebt 26,542,004 31,562 ,005 29 ,671,006 28 ,171 ,007 Less :Improvement bonds (15,480 ,000)(18 ,625,000)(20,499 ,000)(19,844 ,000) Less :Revenuebonds (6 ,000,000)(5,510 ,000)(4 ,720 ,000)(4,225 ,000) Less :TIFbonds (5 ,060,000)(7,425,000)(4,450 ,000)(4,100 ,000) Totaldebtappl icable tolimitat ion 2,004 2,005 2 ,006 2,007 Legaldebtmarg in $24,326 ,356 $27 ,619,927 $33,146,138 $36 ,887,179 Totaldebtapplicabletothel imit asapercen tage ofdeb t lim it 0 .01%0.01%0 .01%0 .01% Note: (1)Informat ion obtainedfrom Washington County ,M innesota Assessor's Office (2)Under MinnesotaStateStatues ,theC ity ofStillwater'snetdebt cannot exceed2 percent ofthe estimatedmarketvalue .Beg inning in2008,thepercentagethatthedebtlimitcannotexceedthe estimatedmarketvalue changed from2%to3%. 126 FiscalYea r 2007 2008 2009 2010 20 11 2012 $2 ,050 ,383 ,000 $2 ,152,996,700 $2,152,848,700 $2 ,071,120,000 $1 ,951,589,800 $1 ,893,734,000 41 ,007,660 64 ,589 ,901 64,585,46 1 62,133 ,600 58,547,694 56 ,812 ,020 26,422,008 33 ,560,000 37,295 ,000 28 ,605 ,000 24 ,365 ,000 27 ,825,000 (19 ,1 70 ,000)(3 ,485 ,000 )(3 ,120,000)(2 ,750 ,000)(2,375 ,000)(2,000 ,000) (3,485 ,000)(3 ,765,000 )(4 ,835 ,000)(3 ,090,000)(2,695,000)(2 ,390,000 ) (3 ,765,000 )(7 ,140,000)(6 ,585,000 )(6,160,000)(4 ,910,000)(4,790 ,000) 2 ,008 19 ,170,000 22 ,755 ,000 16 ,605 ,000 14 ,385,000 18 ,645,000 $4 1 ,005 ,652 $45,419 ,901 $41 ,830,461 $45 ,528 ,600 $44 ,162 ,694 $38 ,167 ,020 0 .00%29 .68%35.23%26 .72%24.5 7%32 .82% 1 27 CITYOF STILLWATER,MINNESOTA DEMOGRAPHIC AND ECONOMIC STATISTICS LASTTEN FISCAL YEARS Cityof Stillwater Washington County Personal Personal Per Capita Unemployment Fiscal Population Income Income Income Percentage Year (1)(2)(6)(2)(3)(5)(3)(5)(4) 2003 16 ,673 $656 ,566 $8 ,365 ,011 $39,379 4 .1 2004 17 ,215 729 ,279 9 ,066 ,913 42 ,363 4 .0 2005 17,429 749 ,273 9 ,360 ,258 42 ,990 3.4 2006 17 ,959 807 ,113 10 ,082,316 44 ,942 3.5 2007 18 ,112 858,943 10,736,049 47,424 4 .1 2008 17,953 863 ,862 11 ,054,532 48 ,118 5.4 2009 18 ,235 842 ,603 10 ,718 ,354 46 ,208 7.4 2010 18 ,225 808 ,716 10,392 ,399 44,374 6 .7 2011 18 ,299 779 ,757 10,076 ,357 42 ,612 6 .3 2012 18 ,638 N/A N/A N/A 4.9 Notes: (1)Est imates from Metropolitan Council ,exceptfor2010wh ich ispertheU.S.Census . (2)Thousandofdollars . (3)InformationfromState Demographers Office(Bureauof Economic Analysis Report). (4)InformationfromJobsTrainingResearchStatistics Department. (5)Informationnot available islabeledN/A. (6)Theest imated personal incomefortheCityof Stillwater iscalculatedbytakingthepercap ita incomeof Washington CountyandmultiplyingitbytheCity's population .Thepercapitapersonal incomeusedisforthatof Washington County ,inwhichtheCity resides,thesmallestregion applicabletotheC ity thatthisinformationis available for. 128 CITYOF S T I LLWATER,MINNE SOTA P RINCIPAL E MPLOYERS, C URRENT YEAR A NDNI NE YEARS AGO 2012 P ercentage o fT otalC ity Em ployer Em ployees R ank E mployment Stillwater PublicSchoo ls 1 ,200 1 26.5% Countyof Washington 1,138 2 25 .2% LakeviewMemorialHospita l 872 3 19.3% StCroixBoat &Packet 250 4 5.5% Diasorin 250 5 5.5% CubFoods 200 6 4.4% Moderinist ic,Inc 200 7 4.4% Target 197 8 4.4% C ity of Stillwater 141 9 3 .1% Stillwater MedicalGroup 75 10 1 .7% T otal $4,523 100.0% S ource:M innesota Department of Employment and Economic Deve lopment N otes: Informationfor2003isnot available . 1 29 C ITY OFSTIL LWATER,MINNESOTA FULLTIME EQUIVALENTS C ITY GOVER NMENT EMPLOYEESBY FUNCTION/PROGRAM LAS T TENFISCALYEARS FUNCTION/PROGRA M 200320042005200620072008 2009 2010 20112012 GeneralGovernment MIS 1 .00 1 .00 1.00 1 .00 1 .80 1 .80 1 .80 1 .80 1 .80 1 .80 Finance 3 .50 3 .50 4 .50 4 .50 4 .50 3.50 3.50 3 .50 3 .50 3 .50 Administration 5.004.90 4 .90 4.90 4 .90 3 .90 3 .90 3.45 3.453.45 Legal/City Attorney 1 .00 1 .00 1.001 .00 1 .00 1 .00 1 .00 1 .00 1 .00 1 .00 Plant/City Hall 1 .00 1 .00 1 .00 1 .000 .00 0 .00 0 .00 0 .00 0 .00 0 .00 Community Development 2 .50 2 .50 2 .50 2 .50 2 .50 2 .50 2.50 2.50 2 .50 2 .50 PublicSafety Police 24.50 24 .50 25 .50 25 .50 25.50 25 .50 22 .75 22.75 22 .75 23 .75 Fire 8.508.509.509 .50 9 .50 9.50 8 .25 8.25 8.259 .25 Inspections 3 .50 3 .50 3.50 3 .50 2 .50 2 .50 2 .50 2 .50 2 .50 2 .50 P ublicWorks Engineer ing 4.254 .10 4.104 .10 4.103 .85 3 .35 3 .35 3 .35 2.85 Streets 1 0 .009.559.559 .55 9 .55 7 .00 6 .75 6 .75 6 .75 6 .75 Shop 1 .500 .00 0.000 .00 0 .00 0 .00 0 .00 0 .00 0 .00 0 .00 C ulture &Recreat ions Library 9.258 .50 9 .75 11 .00 11 .20 10.45 1 0 .95 11 .20 11 .20 11.70 Parks 8.506.507 .50 7.507 .50 7 .507 .25 7.25 6 .25 6 .25 San itary Sewe r 3 .50 3 .95 3 .95 3 .95 3.95 3 .95 3.95 3 .95 3 .95 3 .70 Sto rm Sewer 0 .75 1.151 .15 1 .15 1.152 .95 2.95 2 .95 2.951 .70 S igns &Lighting 0.001 .25 1 .25 1 .25 1.251 .25 1.251.25 1 .25 1 .25 Pa rking 1 .00 1 .10 1 .10 1 .10 1 .10 1 .10 1 .10 1 .05 1 .05 1 .05 Total 89 .25 86 .50 91 .75 93 .00 92.00 88.25 83 .75 83.50 82 .50 83.00 1 30 CITYOF STILLWATER,MINNESOTA CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS Functi on/Program 2003200420052006 20072008 2009 2010 20112012 Public Saf ety Police S tat io ns 1111 11 1 11 1 PatrolUnit s 6 779 9 9 9 10 1013 Fire St at i ons 111 111 1 11 1 F ire Trucks 8888 9 1010 1213 13 Public W orks Light s 1 ,306 1 ,3 60 2,4 50 2,4 50 1 ,415 1 ,356 1,3 56 1 ,356 1 ,331 1 ,33 0 V ehicles N/A 37 3229 29 30 30 30 3132 Streets(mile s)83 .76 84.6 2 84 .70 84 .82 8 9 .7089 .70 89 .70 89 .70 89.7 0 90 .24 Culture &Recreation StCr oix ValleyRecreat ion Center SheetsofIce 3333 3 3 3 33 3 F ield House 1 111 1 1 1 11 1 Library Build ing 1 1 1 Parks Parks N/AN/A 3232343434 3434 34 InternalTrails N/AN/A 1111 14.819 19 .2 19.2 19.219.2 ParkAcres 516516 540570570576 576 576576 576 ParkShe lters 19192223 23 3030 .30 3030 BasketballCourts 446 66 55 533 BoatLaunches 11 11 1 1 1 112 F ishing Pier 111111 1 111 HorseshoeCourts 111111 111111 11 11 1111 SkatingRinks 99 77 7 8 9 121211 S occer Fields 33 56 6 77 7 7 7 SoftballF ields 88 1 0 101113 13 12 1212 SwimmingBeach 11 111 11 111 Tenni s Courts 1212 12121212 12 111111 VolleyballCourts 6 655 5 44 444 San itary Sewe r Collect ion System (miles)84 .16 86 .00 86 .22 86 .78 87 .65 87 .65 87 .65 87 .85 88.0688.22 SewerConnections 5 ,393 5 ,813 5 ,816 5 ,889 6 ,130 5 ,930 5 ,971 6 ,289 6 ,344 6 ,380 Sto rm Sewe r Pipe(m iles)32 .58 33 .00 33.48 34 .91 72 .00 77 .80 80.8078 .30 78 .50 78 .65 Parking Paylots/Perm it Parking 99 9999 9 999 Park ing Ramp 00 0000 0 11 1 Source:VariousCity Departments 131 C ITY OF STILLWATER,MINNESOTA OPERATINGINDICATORSBY FUNCTION/PROGRAM LASTTENFISCALYEARS FiscalYear Function/Program 200320042005 2006 2007 General Government Elections 2 2 Registerd voters 12 ,581 12,247 Number ofvotescast 10 ,344 8 ,920 Voter participation (registered)82 .2%72 .8% PublicSafety Police PartI Offenses 700 674 685 585 511 PartII Offenses 1,318 1,399 1,357 1 ,374 1,405 PartIII,IV &V Offenses 8,962 9 ,896 10,336 10 ,247 10,336 Traffic Violations 2,803 3,751 3,415 3,781 3,554 Fire Medical 726 779 826 941 806 Fire 93 64 71 67 43 FalseAlarm 120 136 119 143 122 Inspections 83 98 89 96 115 OtherServ ices 166 209 220 212 190 Miscellaneous N/A N/A N/A N/A N/A Inspections Building Permits 1 ,718 1 ,149 1 ,332 864 1 ,014 Inspections 4 ,892 4,492 3 ,895 3 ,009 2,582 Valueof Buidling Permits $59 ,537 ,643 $64 ,661,730 $53 ,070 ,092 $45 ,982 ,366 $73 ,127,457 PublicWorks General Maintenance (hours)14,44010,278 12 ,285 13 ,545 16 ,157 Trash Pickup (hours)1 ,739 2 ,016 1,996 2 ,526 2 ,823 Snow Removal (hours)1,407 2,519 2,343 1 ,164 4 ,323 New Construction (hours)602 1,022 1,627 1 ,520 851 Cultureand Recreation StCroix Valley Recreation Center Recreation Center -(hours)N/A N/A 2,099 3,833 4,415 F ieldhouse -(hours)N/A N/A N/A1 ,017 1,124 LilyLake -(hours)N/A N/A 1,647 1 ,780 1,166 Recreation Maintenance (hours)2 ,585 2 ,948 3 ,875 4,400 5 ,142 Library Collection Size 87 ,185 90,320 92 ,589 96,480 98 ,980 Circulation (checked out)248 ,387 259,681 266,378 290 ,934 350 ,022 Internet Sessions N/A N/A N/A N/A N/A Program Attendance N/A N/A N/A N/A N/A Parks Park Reservations 185 155 185 219 205 Park Maintenance (hours)3 ,238 4 ,983 5,468 6 ,032 8 ,078 Sanitary Sewer Sewer Work (hours)693 8311 ,622 1 ,519 3 ,640 Parking Monthly Parking Permits 3,531 3 ,819 3 ,325 4 ,133 4 ,017 Source:Various City Departments Notes: Information not available is labeled N/A. 132 Fisc al Year 2008 2009 2010 20112012 2 2 2 13,373 12 ,607 13 ,650 10 ,983 8 ,802 11,232 82 .1%69 .8 %82 .30 637 737844732706 1,4521 ,089 1 ,314 997 975 10 ,591 8 ,990 9 ,173 8 ,050 8 ,146 2,894 2,884 2 ,406 2 ,236 1,97 1 778 6567887491 ,052 39 55 76 74 60 126 95 157136 1 25 490 455526 514 531 147 2 13 280204212 N/A N/A 285220305 1,3291 ,126 1 ,086 1 ,206 1 ,055 3 ,389 2,8682,758 3 ,152 2 ,839 $31 ,154,918 $38 ,071 ,294 $24,610,152$32 ,152 ,097 $32 ,152,097 1 4,344 13 ,130 13 ,4071 2,64117 ,986 2 ,0221,876 1 ,856 1 ,579 1 ,742 3 ,855 5 ,374 5 ,189 3 ,516 2 ,361 196204119 1981 ,133 5 ,082 3,9893 ,386 4 ,637 3 ,002 1 ,187 1 ,185 2 ,1021 ,048 961 1,669 1,0521,277 1,4361 ,283 6 ,610 7 ,761 6 ,995 6 ,955 6,427 98 ,160 99 ,341 96 ,536 99,985 1 06,804 334 ,989 344 ,948 333,260 322,4413 13,193 N/A N /A N/A 3 2,48527,949 N/A N /A N/A 5 ,383 5 ,933 232232242 247232 8,069 7,916 5,7845 ,564 6 ,798 3 ,1943 ,4992 ,894 2,7601 ,330 3 ,633 3 ,300 2 ,890 3,744 3 ,239 1 33 OTHER REPORTS SECTION ~ Clifton LarsonAllen C lift onL ars onA lle n L L P wIVw .c1i fto n larso na l len .co m INDEPENDENT AUDITORS'REPORTON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and Members ofthe CityCouncil Cityof Stillwater Stillwater,Minnesota Wehave audited,in accordance with auditing standards generally accepted i nthe United States of Amer ica,the accompanyingfinancial statements of the governmental activit ies,the business-type activities,the d iscretely presented component unit,each major fund,and the aggregate remaining fund i nformation of the Cityof Stillwater,Minnesota,as of December 31,2012andthe related notestothe financial statements,which collectively compr ise the ent ity's basic financ ial statements as listed inthe table of contents andhaveissuedour report thereon dated June17,2013. The Minnesota Legal Compliance Audit Guide for Political Subdivisions coversseven categories of compliance to be tested :contracting and bidding,deposits and investments,conflicts of interest,publ ic indebtedness,claims and disbursements ,miscellaneous provisions,andtax increment financing. In connect ion w ith our audit,nothing cametoour attention that causedusto believe that the Cityof Stillwater, Minnesota failedto comply w ith the provis ions of the Minnesota Legal Compliance Audit Gu ide for Po litical Subdivisions .However,our aud it was not directed primarily toward obtaining knowledge ofsuch noncompl iance.Accordingly,hadwe performed additional procedures,other matters mayhavecometoour attention regarding the Cityof Stillwater,Minnesota's noncompliance with theabove -referenced provisions. Thepurposeofthis report is solely to describe the scope of our testing of compliance andtheresultsof that testing,andnotto provide an opinion on compliance.Accordingly,this communication i s not suitable forany other purpose . ~~LL? CliftonLarsonAllen LLP Minneapolis,Minnesota June17,2013 ImmI I M i~_oI_.In1 ..nat _ I N T ERN A.T IONAL EXHIBIT "A"TO RESOLUTION #2013-110 LIST OF BILLS Aand STraining LLC Abrahamson Nurseries Ace Hardware AmanoMcGann,Inc. Aramark Uniform Services,Inc AscensionEpiscopalChurch Aspen Mills AutoNation B&B Products/Rigs andSquads Baltimore Aircoil Company BCA-CJTE Bennett Material Handling Board of Water Commissioner Brent Richter Consulting Bureau of Crim.App.MNJISSection BusinessDataRecordServices CarquestAutoParts Century Link Century Power Equipment ClareysSafety Equipment Comcast DiamondVogelPaints Ecolab FastenalCompany FireSafetyU.s .A. F leetPride FuryDodgeChrysler Gopher StateOneCall,Inc . Government Finance Off Assoc . GribbleJohn HardrivesInc. Heritage Printing,Inc. I/OSolutions,Inc. JimmysJohnnys ,Inc. JohnDeereLandscapes/Lesco KirvidaFire,Inc. LakeElmoOil,Inc LingnerJohn LinnerElectricCo. Menards Metropolitan Council MidAmerica Tech&EnvirServices ,Inc Mississippi Welders SupplyCo . MNDept of Laborand Industry NAPAAutoParts Patrol rifle course Flowersandt ree Supplies Laborandmileage -Ticketdispenser Uniforms andmats Park deposit refund Uniforms Partsandsupplies fit 2 new squads Evaporative condeuser &remote sump tank CE course for ChirsCrayne Hose June2013WACCharges Critical Incident stress mgmt consult CJON connect charge Charges for May Auto partsandsupplies Phone Parts Fire extinguisher service lift stations Telephone &Internet Doublehide white paint Cleaningsupplies Supplies 3Fire leather boot Solenoidvalve Repairs#215 Tickets Membership -Egger Safetyzonebuoys for 4th fireworks 2012 Street project Utility billing statements &businessca rds National firefighter selsect ion inventor Toilet rental Supplies Annual pump test andservice Fuel Parkfee refund Service Supplies June2013 Monthly SAC &waste water charge Emergencysewerspill cleanup Cylinders Quarterly Surcharge Auto partsandsupplies Page1 330.00 372 .35 431.17 278.00 761.98 100 .00 1,105 .46 245.24 16,568 .50 36,385.59 95.00 267.98 5,148 .00 250 .00 270.00 0.25 268.13 371 .35 1,476.62 125.00 519.99 264.52 388.12 348 .70 820.00 110 .10 504.87 560.30 150.00 280.00 351,160 .91 309.73 55.00 549.46 91.14 1 ,654.16 79.81 100.00 590 .25 348.41 133,178 .24 3,853.32 10.35 3,860.51 955 .56 EXHIBIT "A"TORESOLUTION #2013-110 NeedelsSupply,Inc. North AmericanSafety Office Depot Papco,Inc. Primary ProductsCo. RapidRecovery RiedellShoes,Inc. RustadDean SecureBenefitsSystems Sherwin Williams ShredItUSA Minneapolis SivignyDonaldJ SpauldingMfg.,Inc. Sprint St.CroixBoatandPacketCo. Stillwater FireReliefAssoc Stillwater Motor Company Stillwater Towing SunNewspapers SW jWC Service Cooperatives TollGasand Welding Supply Tri-State Pumpand Controls,Inc. TwinCityFabInc Uniforms Unlimited,Inc United Refrigeration,Inc. USA Mobility Wireless,Inc . Valley Trophy Inc. VerizonWireless Vic'sCraneandHeavyHaul,Inc. Washington Conservation Distr Washington County Property Records Wingfoot CommercialTire Wolf Marine,Inc. YocumOilCompany LIBRARY Aramark Uniform Services,Inc Bakerand Taylor Brodart Co Culligan of Stillwater Grainger Midwest Tape MN Historical Society Quill Corporation ScholasticInc Stillwater PublicLibrary Foundation TycojSimplex Grinnell LP Sprayhead Logo Officesupplies Scrubbrush driver Nitrile gloves Cooler repair Skates Parkfee refund Flex benefits terminated employee Paint Shredding Plan review Burner cadcellanddeisel ignitor Cellphone JuneArenaBilling Pass-thru Serviceandrepairs Towing Publications RetireeHealthInsurance &Cobra Cylinder Adjusted wire plateon pump Sweeper bucket repair Taser holster and cartridge Supplies Pagerservice Plaque Mobile broadband 28Ton boom truck 2nd qtr billing for shared educator Property taxes Tires 2013 Summer sliplease Fuel Janitorial supplies Library materials Library materials Rental Janitorial supplies Library materials Periodicals Supplies Summer readingbooks Reimbursement RepairedSimplexBooks Page2 38.28 397.06 282.77 154.93 185.42 600.00 80 .03 50 .00 18.61 637.50 83 .63 701.78 215.04 98.95 33,638.54 4,000.00 814.86 160.31 465.00 63,585.48 30 .51 420.00 2,310.90 433.14 435.49 47 .12 97.56 468.52 542 .50 556.25 6,797.44 2,069 .76 750.00 7,742 .26 77.18 1,363.25 2,436.26 38.80 95.38 306.49 34 .00 29 .54 300.00 450.00 482.00 EXHIBIT"A"TORESOLUTION #2013-110 Pa ge 3 Valley B ookseller Library materials 35.18 XcelEnergy Electricity,Gas 4,300.10 CREDITCARDS library CC Amazon.com Library materials 69.78 Brines Meals Meeting 86 .86 CubFoods Meeting expenses 17 .11 LarryHansen SignCadSystems Signs 902 .5 0 KenHarycki TheBikery Meal 7 .23 TomBallis Stillwater Post Office Postage 5.47 Stuart Glaser Bshifter License Extension 180.00 E-Z Wash Carwashclub 292.44 RESOLUTION 2013 -111 AMENDING SECTION 10 -5 FAMILY CARE LEAVE OF CITY OF STILLWATER’S PERSONNEL POLICY WHEREAS, Chapter 87 (HF56 8/SF 840 ) amends Minnesota Statute 181.9413, which requires employers that h ave 21 or more employees at a work location to allow em ployees to use accrued personal sick leave to care for a sick child has been expanded the requirement so that an employee s hal l b e a bl e to u s e up to 16 0 h ours o f accr ued perso nal si ck lea ve per yea r to c a re for an ad ul t c h ild, spous e, sibl ing, par en t , gr andp ar en t or step p ar ent . WHEREAS, this Chapter amendment is effective August 1, 2013 and applies t o sick leave used on or after this date. BE IT RESOLVED , by the City Council of the City of Stillwater , Minnesota that Section 10 -5 – Family Care Leave shall be amended to read as follows: SECTION 10 -5 FAMILY CARE LEAVE Employees s hal l b e a bl e to u s e up to 16 0 h ours o f accr ued perso nal si ck lea ve per yea r to c a re for an ad ul t c h ild, spous e, sibl ing, par en t , gr andp ar en t or stepparent. In all other ways, the City’s Personnel Policy shall remain in full force and effect. Adopted by the City C ouncil this 1 6 th day of July , 2013. ____________________________________ Ken Harycki , Mayor ATTEST: _______________________________________ Diane F. Ward, City Clerk M innesota Depart ment of P ublic Safe ty Alcohol a nd Gambling Enforcement Division 444CedarStreet,Suite222,St.Pau l,MN55 101 651 -201-7500 Fax65 1-297-5259 rrv 65 1-282-6555 APPLI CATION AND PERMIT FORA1 DAY TO4 DA Y TEMPORARY ON-SALE LIQUOR LICENSE Tax exempt numbe r 110 oS"ZS?cP 3 ,1.0 Z ip Code State II Minnesota C ity Dateorga nized Name of orga nization ____________11 l~~~ ______________________1I Stillwate r I RiverMa rket Community Co -op Address 1 22 1 N .Ma in S treet Nameo f pe rson mak ing app lication I AndreBessette Datesetupswillbesold officer 's name x Locat ion where permit w ill beused .Ifan outdoor a rea,describe.L Jl ~t t tvv jl ~.r aI1JJ t.fr {Iheetf /f/'~_,~~J3 A ;-!t ~£f'SlAf .;1 ~lJ ~661 r.~f l ~V Ifth ea pplicant w ill contract for i nt oxicating li quorservicegive the n amea nd add ress o f the li quorlicense p roviding the serv ice. If t he appli cantw ill ca rryli quor li abilityinsu rance pleasep rovide t he ca rrier's name an d amount o f cove rage. \J)~€'U.>"'O ~u\\)~\NS".COoN\.ft'!AK APPROVAL AP PLICATION MUS T B E APPROVED BY CITY OR COUN TY BEFOR E S U BMITTING TOA LCOHOL AND GAMBLING E NFORCEMENT ~h I (?dA-(e /C::.. PermitDate Date Approved 7 -9-c90/5 Clty/coun ~85 .00 ~/e.7~t y Fee Amount Da te FeePa id i gnatureCityClerkor County Official Approved D irector AlcoholandGamb ling E nforceme nt NOTE:Submit this form tothecityor county 30days prior toevent .Forward applicat ion signedbycity and/or county to theadd ress above.If the application is approved the Alcohol and Gambling Enforcement Divisionwillreturnth is application tobeusedasthe permit fortheevent . Page1 of 1 RESOLUTION 2013 -11 2 APPROVING EXHIBIT A AS IT RELATES TO RESOLUTION 2013 -05 7 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Declaration of Official Intent The undersigned, being the duly appointed and acting Finance Director of the City of Stillwater, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150 -2 (the "Regulations"), under the Internal Revenue Code of 1986, as a mended, hereby states and certifies on behalf of the City as follows: 1. The undersigned has been and is on the date hereof duly authorized by the City Council of the City to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: Board of Water Commissioners City -Wide Meter Change Out Project: $1,450,000 3. The Board of Water Commissioners reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued after the date of payment of such costs. As of the date hereof, the Board of Water C ommissioners reasonably expects that $1,450,000 is the maximum principal amount of the Bonds which will be issued to finance the Project. 4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150 -2(d)(3) of the Regulations. 5. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Adopted by the Stillwater City Council t his 16th day of July, 2013 __________________________________ Ken Harycki, Mayor ATTEST: ___________________________________ Diane F. Ward City Clerk DATE : July 10, 2013 CASE NO.: 2013-08 HEARING DATES: July 2, 2013 – continued to July 16, 2013 APPLICANT: Dan Thurmes, Cornerstone Land Surveying LANDOWNER: Tom and Karen Garley REQUEST: Approval of Final Plat and Development Agreement Cottonwood Trail Addition LOCATION: 13295 Boutwell Road North COMPREHENSIVE PLAN: LDR, Low Density Residential ZONING: NA, currently located in Stillwater Township REVIEWERS : City Attorney, Public Works Director, City Forester PREPARED BY : Bill Turnblad, Community Development Director BACKGROUND The City Council approved the preliminary plat, annexation, rezoning and associated requests for Cottonwood Trail Addition on May 7, 2013. The addition consists of three lots. Two of the lots would accommodate relocation of the existing houses on the adjacent armory site. The third lot would be a large lot for the Garleys’ existing home. This lot has future re-subdivision potential. PRELIMINARY PLAT CONDITIONS The lot line configurations for the final plat are identical to those approved for the preliminary plat. Conditions attached to the preliminary plat approval are: Cottonwood Trail Addition Page 2 1. The site shall be developed in substantia l conformance with the preliminary plat dated 3/4/13 and development plans on file with the Community Development Department and as approved by the City Engineer. The final plat and plans are completely co nsistent with the approved preliminary plat. 2. Approval of the annexation, and therefore all of the other requests in this case, are contingent upon extension of utilities and pu blic road by the City or National Guard on the property to the west. The US Congress has not as of this date approved the budget appropriating funds for construction of the Readiness Center. When this occurs, extension of the infrastructure is guaranteed and this contingency will be considered satisfied. Thereafter, the anne xation may be filed with the Minnesota Municipal Board. Congressional approval is still pending. 3. The final plat shall not be released for re cording with Washington County until after review and approval of the annexation requ est by the Minnesota Municipal Board. This condition applies to final plat approv al as well as preliminary plat approval. 4. Easements and a maintenance agreement fo r the combined driveway must be submitted to the City, approved by the City Attorney, and filed at Washington County together with the final plat. This must be completed yet. 5. The developer will be responsible for ex tending the sewer and water from his property line to the individual home site s. A plan for these extensions must be approved by the City Engineer prior to rele ase of the plat for recording at Washington County. This has been completed. 6. Grading plans for the two lots must be a pproved by the City Engineer prior to issuance of any building permits. The gr ading plan must include tree protection fencing as recommended by the City Forester. This must be completed yet. 7. The City Engineer must review the elevatio n of the lowest floor and floor drains for the houses prior to issuance of building permits to provide sufficient vertical separation above the highest elev ation of the adjacent wetland. This must be completed yet. Cottonwood Trail Addition Page 3 8. A landscaping and screening plan for prov iding as much privacy as reasonably possible between the proposed house on Lot 2 and the existing home to the east must be submitted to the City prior to City Council approval of the Final Plat. The City Forester has reviewed the scr eening and tree protection proposal and makes the following comments. Existing Trees on Parcels - The main types of trees on the parcels are boxelder, buckthorn and sumac. Towards the north end of Lot 2 there are wild plums and towards the south end of Lot 1 there are aspen. There are 3 oaks of various species which are 6-12 in. in diameter; however they are within the construction zone for building pads and the driveway for Lot 2. I do not see a need for tree protection other than tree protection fencing for higher quality native tree species, such as aspen, on the south end of the construction zone, and also tree protection fencing to protect existing evergreens along the property boundary on the east side. Tree protection fencing should consist of 4-5 ft. orange snow fencing attached to 5 ft. steel fences posts set at 6 ft. on center. The fencing should be erected prior to excavation and grading equipment appearing on the site, and fencing should remain until the construction is completed. Fencing should be at least 6 ft out from trees to be preserved. Tree Planting for Screening for Property to the East - The line of evergreens on the east property boundary is a double row for about half of the boundary. As the line gets even with the middle of the pool and north, it becomes sparser with fewer spruce and more pines and some of the trees have lost lower branches, or are thin. I recommend that a double staggered row of spruce ('Black Hills' white spruce, and Norway spruce) be planted on land of the Garley sub-division to serve as screening for the home to the east. Trees should be planted approximately 12 ft. on center so branches will grow together sooner and form a screen. At least 6 ft. nursery stock should be planted. Trees should be watered and mulched after planting with 3-4 in. of wood chip mulch from just outside trunk to just past branch spread. Trees should be watered well, once per week, during the first two growing seasons, unless greater than 1/2 in. of rain is received in any one week. It is my understanding that Mr. Garley will be preparing a drawing, to scale, of the area to be planted, including species, number, size and location of new trees. The developer needs to submit a scaled plan showing location of tree protection fencing and the plantings for screening purposes. If this condition of preliminary plat approval is to be met, that plan should be submitted prior to final plat approval by the Council. Cottonwood Trail Addition Page 4 9. Prior to release of the plat for filing with Washington County, the developer will be responsible for verifying with the City and consulting engineers that the reduced space platted for roadway purposes is suffici ent to accommodate the road. If it is sufficient, then the amount to be paid by the City for the reduced roadway property will be reduced commensurately. This must be completed yet. 10. The rezoning shall not become effective until the Final Plat for Cottonwood Trail Addition is filed with Washin gton County for recording. This condition still applies. 11. All electrical and communications utility lines shall be buried. This condition still applies. 12. Trout Stream Mitigation fees, Transportatio n Mitigation fees, and Park & Trail fees will be due and payable prior to release of the final plat for recording with Washington County, unless the City Council waives these fees. The City Council waived these fees. 13. The minimum width of the 40 foot long ea st/west segment of the combined private driveway must be widened to a minimum of 18 feet. The plan set should be revised to show th is and submitted prior to release of the final plat for filing with Washington County. DEVELOPMENT AGREEMENT Attached is the current draft of the De velopment Agreement. City staff and the developer concur with all points except one. The developer believes that the City should waive the $3,750 sewer and $3,750 water hook-up fees for each house to be moved ($15,000 total 1 ). The reason for this belief is that access to sewer and water has been delayed by congressional inaction to approve the 2014 Department of Defense budget. The delay resulted in postponing construction start of the Fire Station, road improvements and the extension of utilities. The delay in access to utilities has had financial consequences for the developer. 1 The water and sewer hook-up fees are due at time of build ing permit issuance for relocation and reconstruction of the two houses. Cottonwood Trail Addition Page 5 ALTERNATIVES The City Council has several alternatives. A. Approval. If the City Council finds that the Final Plat and Development Agreement are consistent with the Prelim inary Plat approval, then the attached resolutions could be adopted with the following conditions carried from the preliminary plat approval: 1. The site shall be developed in substantia l conformance with the preliminary plat dated 3/4/13 on file with the Community Development Department. 2. Approval of the annexation, and therefore all of the other requests in this case, are contingent upon extension of utilities and pu blic road by the City or National Guard on the property to the west. The US Congress has not as of this date approved the budget appropriating funds for construction of the Readiness Center. When this occurs, extension of the infrastructure is guaranteed and this contingency will be considered satisfied. Thereafter, the anne xation may be filed with the Minnesota Municipal Board. 3. The final plat shall not be released for re cording with Washington County until after review and approval of the annexation requ est by the Minnesota Municipal Board. 4. Easements and a maintenance agreement fo r the combined driveway must be submitted to the City, approved by the City Attorney, and filed at Washington County together with the final plat. 5. The developer will be responsible for ex tending the sewer and water from his property line to the individual home sites. 6. Grading plans for the two lots must be a pproved by the City Engineer prior to issuance of any building permits. The gr ading plan must include tree protection fencing as recommended by the City Forester. 7. The City Engineer must review the elevatio n of the lowest floor and floor drains for the houses prior to issuance of building permits to provide sufficient vertical separation above the highest elev ation of the adjacent wetland. 8. Prior to release of the final plat for reco rding with Washington County, the developer must submit a scaled drawing that shows loca tion and species of trees consistent with the City Forester’s recommendation for scr eening purposes on the east property line of Lot 2. 9. Prior to release of the plat for filing with Washington County, the developer will be responsible for verifying with the City and consulting engineers that the reduced space platted for roadway purposes is suffici ent to accommodate the road. If it is sufficient, then the amount to be paid by the City for the reduced roadway property will be reduced commensurately. 10. The rezoning shall not become effective until the Final Plat for Cottonwood Trail Addition is filed with Washin gton County for recording. 11. All electrical and communications utility lines shall be buried. 12. The minimum width of the 40 foot long ea st/west segment of the combined private driveway must be widened to a minimum of 18 feet. Cottonwood Trail Addition Page 6 B. Denial. If the Council finds that the Final Plat or Development Agreement to be inconsistent with the preliminary plat or its conditions of approval, table the matter for staff to draft a Resolution of Denial for the next Council meeting. C. Table. If the Council prefers more information, table the matter until the next Council meeting. RECOMMENDATION Staff recommends adoption of the Resolution approving the Final Plat and the conditional Resolution approving the Development Agreement. cc: Tom Garley attachments: Location Map Landscaping Concept Plan Final Plat Resolution Approving Final Plat Development Agreement Resolution Approving Development Agreement Cottonwood Trail Addition Page 7 Cottonwood Trail Addition Page 8 COTTONWOOD TRAIL ADDITION Rece ived T hat part o ft heWes t Halfo f t he No rthwest Q uarte r o f Section 29,Town sh i p 30 N orth ,Range2 0 West descr ibed asfollow s : In wltness wh ereofsai dThom as M .G arley and Karen J .Garley,hus banda ndw ife,h ave he reunto setthe ir h andst hisd ay of , 201 3 . -, I / I I I I I »: L ,:;;:~;\\"l ' -: I t'l .0 ", ~d "'.,Ill""L 4 2013 N OO"02 '.52"H as .. M AR ~~---~P'') &/ 5 '",,'1 ~::; ,..~ N"; "I I / / / / / / /L.___ / / / / 3 21 .33 J.SaJ6 'W'E:ST l NEc Of T HE:\llE:ST HAL F OF T I-E-toJvI 1/4 , st£.~--_.. \ \ --''---- 2 00 .2 8 N OO·02 '52"W EAS T LN:O f ne '*f:S T t-lAl f Of T tE mI 1/4 OF Sf-C .2q,1 30 ,R 20 .-...~\ \ ~--- -,_----- NORTH ..\' ....'t .,.,'. SCA LE:1 I NCH =50FEET SCALEINFEET o S O 1 00 r\r\....J ------------------Q ~------__<l ----~---------~='-- ---r j U£PAR All a '*'I TH HE ~~~~/,/ eAS T U/E:OF-TI-E ..-eS T HAL F Of-TtE N'6I 1/4 By _ By , Was hingtonC ounty Surv eyor By ----cc---::---,--::-=-' W ashing t on C ountyAu ditor /Tre asurer By De puty WASHINGTON COUNTY AUDITO R/T REASU RER Pu r suant toM innes otaS tat utes ,505.021,Subd.9,ta xes payable f or t he ye ar 20 1 __,o n t he l andh erein descri bed,h ave been p aid.Al so pursuant t oM innesotaS tatutes ,Sectio n 272.12,the re a renod elinquent t axesa nd tran sferent ered,on thi s _ d ayof 20 1 3 . WAS HINGTONCOU NTY R ECORDER D ocumentNumbe r __ WA SHINGTON COU NTY SURV EYOR P ursuan t to C hapter820 .LawsofMinnesota .1 971 ,an d in acco rdance wit h M i nnesota Sta tutes.505 .021 ,S ubd .11 ,this p lat has b een r evieweda nd ap provedth is d ayof _____,2 013. Karen J .G arley K NOWA LL PER SONS B Y THES E PRESE NTS :T hat Tho masM .G arley and Ka renj.G arley,h usband an dw ife,f ee ow ners ,of th e foll owingde scribed p ropertys i tuated I nt heC ounty o f W ashington,S tateo fM innesota ,t o w it : T homas M .G arley Ha ve cau sed t he same to b e su rveyed and platted as COnO NWOOD T RAILA DDITION an dd o hereb y d edicate t o th ep ublicforpu blic usethe wa y and drainage an d utili tyea sements a scre ated herewlth,a ssh own o n th is pl at. STATEO F M INNESOTA COUNTY OFW ASHINGTON Thef oregoingS urveyor's C ertificatewa s a cknowledgedb efore m e t hisdayo f ,2 013,b y D aniel L Thu rmes,Licen sed LandS urveyor . Notary Pu blic, D akota C ounty,Minne sota My Co mmission E xpires january 3I•20 I 5 CO MMENCINGatthe sout hea st corne r of s aidWestHa lf ;t hence o n an ass umed bearing o f North88 degrees 29minu tes0 8 s econds W estal ong t heso uthU ne o fsa i d We st Ha lf a di stance o f 1 89 .75feet ;t hence North00 d egrees02m inutes 52 seco ndsW es t p arallel t othee astlin e o f s aid We st H alf,hereinafter r eferredtoas "p a r al l e l tlne"a d istanceof 35 8.36feet t othe POINTOF BE GINNING ;t hence so u theasterly 37 .16 fe eta longa no n-tangentia l curveconc ave to t heso uthwest h aving arad ius of26 1 .50 f eetace ntral an gle of08degre es 08mi nut e s 31seco nds andachord whi chb earsSouth39 d egrees2 5 m inutes56 s econdsE ast ;then ce No rth51d egrees 5 3 min utes56secon dsEa sta distance o f 63.0 6 fee t: t hence N orth60 degr ees1 8min utes 57 seco ndsE ast adi stanceo f 1 34 .00 fee ttothe eas tlin e ofs aidWes tH alf ;then ceS outh00 d egr ees02 m inu tes 52 seco ndsE asta long sai d e ast li ne ad istanceof32 1 .33 fee t t o th enor the rlyr ightofwayli ne of C ountyRoa dN o.12 ;t henceNo rth 76 d egr e es48mi nutes 42 secon ds Westa longs aid r ighto f wayli ne a d istanceof 1 94 .86 f eet to said "para l lell in e ";thence North00 d egrees02 m inutes 52se conds Westonsai d "para llel lin e"a d istanceo f 2 00.28 feet t othe P OINTO F BEGI NNING. STA TEO FM INNES OTA C OUNTY O F WASH INGTON T he f oreqolnq i nstru ment was acknowledged b eforeme th i sdayof •2013 byT homasM .Gar ley an d Karen J .Garley,h usband andwife . I h ereby certify th at Ih aves urveyed andp latted o r d irectly supervise dth e s urveyinga nd platting of t he l and de scribedon t his pl atas c O nOW OOD T RAILAD DITION ;that Ia ma d uly lic ensedL andS urveyor Inthe S tate o fMi nnesota ;this p lat i sa c orrect rep resentationof t he b oundarys urvey ;a llm athematical d ata an d l abelsa rec orrectlydesi gnated on th isp lat ;a ll mon ument sd epictedonthep lat havebe encorr ectlys et ;a ll wa terb oundariesan d wet l andsaso f t hed ateo ft his c ertificate . asd efinedi n Mi nnesot a S tatutes5 05 .0 1,5ubd .3 ,a res hown and l abeled ;a nd a llp ublicwaysa re s hown an dl abeled ont his pl at dat ed t hisdayof ,201 3 Daniel L Thurm es,Lice nsedL andSu rveyor,M innesota Lice nse No.25718 N otary Public Co unty,Mi nnesota My C ommiss i on E xpiresJan uary 3 1,2015 By 1 M ayor LAND SURVEVING ,INC +·:----....1 CORNERSTONE VICINITYMAP S ECTIONS 30 &29,T OWNSHIP 3 D,RANGE .2 0 WASHINGTON C OUNTY,MN ;;- g ~.r-'-., ~",,'\.'$,. <t VICINT IY MAP ORIENTATIONOF T H ISBEAR INC SYSTEM'IS BASED ON THESOUTHUN EO FTHE WEST HALF OF THE NORTHWfST Q UARTEROFSECTION 29 , nON,R2DWWHICHIS ASS U MED T O HA VE A BEARING OFNSS "29'OS'W o DENOTES S ET J /2 INCH X J SINCHIRON PIP E MARKE D R L5 2S7J 8 •D ENOTES J /2 INCH PIPE FOUNDWITH NO CAP L.!s I I F"L _ DRAINACE ANDU TIUTY EASEM ENTS A RE SH OWN AS TH US : (NOT TO SCAlf) ....J I BEING 10 F EET I NWID TH ANDADJOIN ING STR EET LINES,ANDBEING 5 FEET IN WID TH AN D ADJOIN INGL OT LI NES AN D BOUNDARY LINES AS S HOWN ON THE P tA T . By ,~-- Was hington Co un ty Reco rder B y •Deputy I h erebyc ertify tha tth isins trum ent wasfile dI nt heO ffice o ft he C ountyRec order for record o n th is d ayof _ 201 3 ,at _o'clock__.M ..and w as d ulyrec orded In Was hingtonC ounty R ecords. _____•Its C hai rp erson ______,itsSecretary By By By ,Cl erk CI TY COUNCIL OFTHE CITY O FSTI LLWATER T hispl at of c OnO WOOD TR AIL ADDITI ONwas approved byt he Ci ty C ouncilo fth eCity of S tillwater ,M innesota,thi s _____d ayof ,20 13 a nd h erebycertifi es c ompliance wi th a llr equirementsasse t fo rthinMin nesota St atutes ,505.03,S ubd.2 PLA NNING CO MMI SSION A ND ZONI NG CO MMISSION OFCITYOF STIllWATER T hefo regoin g pla t ofc on OWOOD TRA ILADD mON wasa ppro ved an d a ccepted bythe Pl anningan dZ oning Com mission o f t h eCItY o f S till water ,Mi nnesota,this ___d ayo f .201 _. Received 4 2013 MAR Date :~ ~CER TIFICATION: I he reby c enlfy tha tt his p lan w as p re par ed by me ,o r u nderm y d i rect s upervi sion,a nd tha tIam a d uly li censedla nd S u rveyo r u nder t he la wso f th e st ate o r MINNE SOTA . ~RE VISIONS: D ATE R EVISION 1-2 5-13 INITAI L ISSUE 3--4-13 PR EUMINARY PLA T W AS HIN GT ON ,COUNTY conONWOOD TRA.I L ADDITION <t CO N T A CT : TH OMASMG ARL EY 13 295 Bou twellR oad Stillwa ter ,Minne sota 550 82 Ph one :651-439-6637 ~PR OJECTLOCAT ION: 13295 BOUTWELL RD.N. ~D #290 30 20 2 30009 ~:------ i ,/i ~CITY-C OUNTY: <=:I~"""'"<=>II=" 5-r .LLVV.A.-r ER. L I I I -, ; -,; '\'--.'\ //,/ ~ NORTH o 5010 0 rv-L.J }J I LAN DS UR VEY ING,I NC ~------- G ARLEY ST 1200SA FI LENAME PROJECT NO . 6750 S tillwate r B lvd .N . S IUlwaler .MN55082 Ph one65 1 .275 .B9 69 F a x 85 1 .275 .8976 dan@ cssu rvey .net +~--_... CORNERSTONE S EC.3 0 &-2 9,1WP .3 0 ,R NC .2 0, W A SHINGTON COUNTY ,MN g ~.~ ~~". ~VI CINTIY MAP Gopher St ate O ne C all TWINCITYAREA :651--4 5 4-0002 TQU F REE :1-800-25 2-1166 ~S YMBO LS : ~CATCHB ASIN 0 MA NHOLE .HYDRANT "CULVE RT SI GN GA S METE R v-WA TERVA LVE F ENCE C ONCRETE 7 im urv PO LE f LI GHT POLE DE NOTES F OUND ~T ELE /ELECB OX 1 /2"IRO N PIP E GASVALV E 0 DENO TESS ET 1/2"I RON OV ERHEAD WIRES P IPEMA RKEDR LS 257 1 B .¥WEll C All BEFO RE YO U DI G! ~SURVEY DATA: 1.BEA RINGS A RE B ASED ONTHEWASH INGTON CO UNTY C OORDINATE SYS TEM NA D 19B3 . 2 .LEG AL D ESC RIPTION P ROVIDEDBYT HE OWN ER. 3 .EASEMENT I NFORMATION LIM IT ED T OITE MS LI STEDINTHEAB OVE LEGA L D ESCRIPTI ONS O RSHOWN O N CO UNTYH ALF SECTI ONMAPS .O THER EASE MENTS,I F A NY,MA Y EXISTA NDARENO TSH OWNO NTHI S SURVEY. 4 .TO POGRAPHY PROV IDEDB Y THE OWN ER.2 FOOTC O NTOURS P ROVIDEDBY T HE CI TY O FST ILLWATERENG IN EER I NG DEPA RTMENT D ATEDAPR IL OF 2 000. S .U NDERGROUND unun ss NOTL OCATEDORS HOWN ~D EVELOPMENT DAT A : +OVE RALL ANNEXED PA RCEL ~4 6 ,48 2S OH .I 1 .07 A CRES PROPO SED LOT1 c 21,007 50.FT . PR OPOSED LOT 2 =1 4,S7850.FT. RO ADWAY ~10 ,897 SOH. TOTAL =4 6,482S OH . CO MMENCING at t hes outheast c orner or sa id Wes t Ha lf ;then ce o n a n assume d beari ng of N orth8 8d egr ee s29 m inu t es08se conds West a long thesou thlin eofsa i d Wes t Ha l f adi stance of 189.75 feet ;the nce North00 d eg r ees02 mi nutes52s eco ndsW estpara lle l t otheeast li ne ofsa idW e s tHa lf,here inaf t er r eferred toa s "p a r a llelli ne -a di stanceo f 3 58.36 fee tt o th e POINT O F BEGI NNING ;t hence so utheasterly 37 .16 feet a longan o n-ta ngential curv e c oncavetotheso uthwesth aving a rad ius of2 61 .50 fe eta ce ntrala ngleo f 0 8 d egrees 0 8 m inutes31 seco nds an dachord wh ichb earsSo uth 39d egree s 2S minute s 5 6 se condsEa st ;thenceN orth 51d egrees S 3mi nutes 56se condsEast a dis tance o f63 .06 feet ;th enceNo rth 60 d egrees18 m inutes57s econds E ast adistance o f 134.00 feett o th ee astlin e o f s a id W estHal f ;thence S outh 0 0degr ees 0 2m inutes 52 s econdsE ast along s aidea st linea di stance of321 .33 feett o then ortherlyri ghtofw ay lineofC ounty Road N o .1 2;thenceNorth76degrees4 8 m inute s 42 seco ndsW est alo ng sa id r ightofwa y li ne adistan ce of194 .86 feett osa id "p a rallelllne": th ence N orth 00degrees02 minut es 5 2s econdsW esto n sa id "para ll el lin e"a distanceof200 .28 feettoth e POINTOFBEGINN IN G. ~ANEXED LE GAL DESCRIPTION : (A NNEXED P ARCEL) Th atpartoft he We stH alf o f theNort hwest QuarterofSectio n 29. T ownship3 0 North,Ra nge 20Westdesc ribed asfo llows: PRELIMINA RY PLAT RESOLUTION NO.________ CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR COTTONWOOD TRAIL ADDITION CASE NO. 2013-08 WHEREAS , Tom and Karen Garley made applicati on for approval of the final plat for COTTONWOOD TRAIL ADDITION; and WHEREAS , on April 8, 2013 the Stillwater City Planning Commission held a public hearing and recommended approval of the preliminary plat for COTTONWOOD TRAIL ADDITION; and WHEREAS , on April 18, 2013 the Stillwater Township/City of Stillwater Joint Planning Board held a public hearing and recommende d approval of the preliminary plat for COTTONWOOD TRAIL ADDITION; and WHEREAS , on May 7, 2013 the Stillwater City Council held a public hearing and approved the preliminary plat for the project; and WHEREAS , on July 16, 2013 the Stillwater City Council held a public hearing on the final plat for COTTONWOOD TRAIL ADDITION and found it to be consistent with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat for COTTONWOOD TRAIL ADDITION. Enacted by the City Council of the City of Stillwater, Minnesota this 16 th day of July, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION NO.________ CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE DEVELOPMENT AGREEMENT FOR COTTONWOOD TRAIL ADDITION CASE NO. 2013-08 WHEREAS , Tom and Karen Garley made applicati on for approval of the final plat and Development Agreement for COTTONWOOD TRAIL ADDITION; and WHEREAS , on April 8, 2013 the Stillwater City Planning Commission held a public hearing and recommended approval of the preliminary plat for COTTONWOOD TRAIL ADDITION; and WHEREAS , on April 18, 2013 the Stillwater Township/City of Stillwater Joint Planning Board held a public hearing and recommende d approval of the preliminary plat for COTTONWOOD TRAIL ADDITION; and WHEREAS , on May 7, 2013 the Stillwater City Council held a public hearing and approved the preliminary plat for the project; and WHEREAS , on July 16, 2013 the Stillwater City Council held a public hearing on the final plat for COTTONWOOD TRAIL ADDITION and found it to be consistent with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the development agreement for COTTONWOOD TRAIL ADDITION with the following conditions: 1. The site shall be developed in substa ntial conformance with the preliminary plat dated 3/4/13 on file with the Community Development Department. 2. Approval of the annexation, and therefore all of the other requests in this case, are contingent upon extension of utilities and public road by the City or National Guard on the property to the west. The US Congress has not as of this date approved the budget appropri ating funds for construction of the Readiness Center. When this occurs, extension of the infrastructure is guaranteed and this contingency will be co nsidered satisfied. Thereafter, the annexation may be filed with the Minnesota Municipal Board. 3. The final plat shall not be released for recording with Washington County until after review and approval of the annexation request by the Minnesota Municipal Board. 4. Easements and a maintenance agreement for the combined driveway must be submitted to the City, approved by the City Attorney, and filed at Washington County together with the final plat. 5. The developer will be responsible for ex tending the sewer and water from his property line to the individual home sites. Resolution No. Page 2 of 2 6. Grading plans for the two lots must be approved by the City Engineer prior to issuance of any building permits. The grading plan must include tree protection fencing as recommended by the City Forester. 7. The City Engineer must review the el evation of the lowest floor and floor drains for the houses prior to issuance of building permits to provide sufficient vertical separation above th e highest elevation of the adjacent wetland. 8. Prior to release of the final plat for recording with Washington County, the developer must submit a scaled drawing that shows location and species of trees consistent with the City Forester’s recommendation for screening purposes on the east property line of Lot 2. 9. Prior to release of the plat for filing with Washington County, the developer will be responsible for verifying with th e City and consulting engineers that the reduced space platted for roadway pu rposes is sufficient to accommodate the road. If it is sufficient, then the amount to be paid by the City for the reduced roadway property will be reduced commensurately. 10. The rezoning shall not become effective until the Final Plat for Cottonwood Trail Addition is filed with Wa shington County for recording. 11. All electrical and communications utility lines shall be buried. 12. The minimum width of the 40 foot long east/west segment of the combined private driveway must be wide ned to a minimum of 18 feet. Enacted by the City Council of the City of Stillwater, Minnesota this 16 th day of July, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk TO: Mayor & Council Members DATE: June 26, 2013 RE: Chamber of Commerce Request for Downtown Study Funding FROM: Bill Turnblad, Community Development Director On May 7, 2013 Todd Streeter, Executive Director of the Greater Stillwater Area Chamber of Commerce, requested City assistance with the funding of studies that would assess various economic, demographic, marketing and business mix aspects of the Downtown Stillwater retail sector. The City Council discusse d the request but took no action. At a specially scheduled work session on June 11, 2013 the discussion was continued and tabled to a future council meeting. MAGNUSONLAwF!RM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREETSO\.ITH•SUITE #260•STILLWATER,MN55082 TELEPHONE:(651)439-9464 •FAX:(651)439-5641 WWW.MAGNUSONLAWFlRL.Vl.COM DAVID T.MAGNUSON DTMAGNUSON@MAGNUSONLAWFIRM.COM MEMORANDUM To: From: Date: Re: Larry Hansen City Administrator,City of Stillwater 216 North 4th Street Stillwater,MN55082 David T.Magnuson June28,2013 Authority toPay Funds to Chamber Ihavebeenasked whether itwouldbe permissible fortheCitytogranttothelocal Chamber of Commerce,funds necessary fortheChambertofundabusinessmixstudy.The studywouldfocusonfindingamix of businesstypesthatwouldhelpspureconomicgrowthand development inthehistoric downtown ofStillwater.Itismy opinion thatupto$50,000 of generalfunddollars,couldbelegallygrantedtotheChamberforthispurpose,butnotmorethan that. Minn.Stat.§469.191provides: "A homeruleorstatutorycityor town described insection368.01,subdivision 1 or la,mayappropriatenotmorethan$50,000annuallyout of thegeneralrevenue fund of the jurisdiction tobepaidtoany incorporated development societyor organization of thisstatefor promoting,advertising,improving,or developing the economicandagriculturalresources of thecityor town." Further,if fundsweretobe advanced underthisstatute,acontractwiththechamber wouldbeneededtocreatealink between payments andthe satisfactory completion of specific tasksorservicesaswellasdata practices andauditclauses. Respectfully submitted, ~-r~ David T.Magnusen City Attomey\..Qtty of Stillwater DTM/jp DRC Committee Chairs Brian Zeller Biking Pat Wolf Business Mix Richard Cummings Ambiance Ryan Lettner River Front Steve Reeser Branding June 28, 2013 Stillwater City Council and Staff City of Stillwater 216 4th Street N Stillwater, MN 55082 Stillwater City Council and Staff: For the last 10 months the Downtown Revitalization Committee has worked diligently to identify and research a wide array of exciting opportunities that will bring downtown to a whole new level of prominence a s the state’s “birthplace of Minnesota.” Their work, passion for a better downtown, and comm itment to form a long and successful relationship with the City, has culminat ed to this moment when they collectively ask for the City’s commitment and supp ort that will transform downtown into a vibrant commercial district for generations to enjoy. These unprecedented opportunities are within our grasp, provided the Ci ty takes the recommended actions to make these opportunities a reality. Included in this packet are the primary opportuniti es that now need Council/staff support. In a perfect world, we could articulate e very economic benefit per every dollar invested to revitalize downtown. Naturally, this is unrealistic. What is not unrealistic is the enormous impact thes e opportunities possess to create a vibrant downtown when all are merged into a seamless series of improvements that create a downtown as never before . The DRC has done everything in their power to assist the City, now t hey ask for your support. At this council meeting, the DRC seeks: • Approval of a budget for a thorough Economic Devel opment Action Plan • Authorized staff assistance for a preliminary Tran sient Dock Grant request • Non-financial support for a Bike Friendly Communit y Assessment • Snow removal quotes for a designated downtown impr ovement zone • City determination for building façade and tree up -lighting The future of downtown, regardless of the work 40 p lus members of the DRC have brought forward to create a revitalized downtown, n ow rest in the hands of the City. Let’s now work together to take full advantage of t hese tremendous opportunities. Regards, Todd Streeter Cory Buettner Co-chair Co-chair Downtown Stillwater Revitalization Revitalization Opportunities and Downtown’s Unprece dented Future The Downtown Revitalization Committee (DRC) was established in September 2012 as a means for downto wn businesses and property owners to join together to identify opportunities to revitalize, (or redevelop) downtow n in conjunction with the major capital improvements tak ing place in the next four years; creation of Brown’s C reek Trail, Lowell Park/Phase II completion, Lift Bridge renovation, and eventual redevelopment of the Shodd y Mill. In total, these improvements will forever alter dow ntown as we know it today. However, each of these improvements will not reach their ful l potential if they are not meshed together into one cohesive plan that clearly identi fies all the possible opportunities beyond just the improvements themselves. The DRC has spent the last 10 months identifying a wide range of additional opportunities that further enhance the aforemention ed improvements as well as creating a dynamic commercial district that evokes the unique history of downtown as never before. When added to the major improvements, the DRC’s opp ortunities act like mortar, cementing the continuity of the major improvements into a seamless flow of cyclists, pedestrians, shoppers, diners and residents - all e njoying the new vibe of a rejuvenated downtown that offers goods and services in demand 1 2 months of the year. And the opportunities the DRC has brought forth couldn’t co me at a better time. As stated previously, downtown Stillwater is decayi ng both economically and physically. The great recession a nd ever- increasing property taxes have eroded the financial capabilities of property owners to maintain their properties, le t alone the ability to reinvest in the properties to bring them into refurbished condition. This failing economic structure forces owners to lease their spaces to under-qualified tenants who often d on’t have the capital to withstand Stillwater’s seasonal highs and lows. This all-to-present situation produces a “revolving door” reputation that downtown and the City cannot afford. “I want to cancel my membership this year because m y business is not doing well. I almost closed this winter and now this month is slo w too. I have no money to pay for membership. I hope you understand. I can barely p ay rent this month. I’m so sorry for this.” - Downtown Chamber Member, June 12 th email To ensure downtown doesn’t just survive as it has i n recent years - but thrive - downtown businesses, property owners, City officials and MnD OT must take unprecedented collaborative action to leverage each opportunity t o its fullest extent. To do anything less dramatically marginalizes the investment and benefi t potential provided by these major improvements. With the bulk of downtown opportunities identified, the next step is action. The time has arrived where we now must work together to start implementing the opportunities in a systematic process to bring about the best downtown – from vision to reality. The work the DRC has done to date is now ready for implementation. Below summarizes all the current DRC opportunities and the specific actions needed to continue the revitalization of downtown. Economic Development Action Plan The DRC has received proposals from two local econo mic development consultants with yet another highly recommended consultant, Buxton, who has preformed economic development, redevelopment, and marketing plans for more than 650 municipalities. Proposals received range from $35,000 to $65,000. The full assessment of downtown’s current offerings , market trade area, consumer profile and resulting proposed business mix action plan is the most influential set of economic reports critical for all of us to make sound decisi ons for downtown long into the future. The resulting action plan comes at the pivotal time in downtown history, when all these opportunities conv erge to make downtown an economic powerhouse or, if not undertaken, continues to have downtown remaining an economic revolving door, with well-intended busines ses coming and going on a regular basis. The latter is not beneficial to downtown or the economics that the ci ty relies on. The investment and stakes are too high to allow past methods to continue their lack luster re sults. There is little doubt that strategically planning d owntown guided by these economic action plans brings economic benefits, not just for downtown, but for all of Stillwater. As downtown is redeveloped into a 12-month commercial district, the City will enjoy a rebirth of economic activity throughout the city, w hich can only enhance the quality of life, viability and economic restructuring of other commercial districts, and provide a positive impact on commercial and residential value s as well. It is for this reason, and rationale, that the DRC requests the economic plans be supported by the City. Transient Docking Grant Preparation The DRC’s River Front subcommittee has conducted re search and meetings with DNR Transient Docking Grant representatives with the goal of submitting an appl ication for the $100,000 Minnesota competitive grant. The gran t application deadline is August 1 st . If the initial grant application is approved, a formal grant application will be in April 2014. The DNR grant representatives are very willing to provide extensive assistance to the City to complet e the initial grant application. Bike Friendly Community Assessment The need for a complete biking assessment for all o f Stillwater is not only timely, it is imperative given the impending completion of the Br own’s Creek Trail. It is essential that all biking interaction within Stillwater, and specifically downtown, be fully assessed to ensure biking interaction is safe for bikers, pe destrians, automobile traffic and downtown visitors enjoying the commercial district and Lowell Park. The Bike Friendly Community Assessment is provided by the Bicycle Alliance of Minnesota and will be fu nded by community organizations. Nearly half of the $5,000 assessment cost has already been collected. All th e DRC seeks is the City’s acceptance of the assessmen t’s results and to have recommendations pertinent to downtown be given thorough consideration as it may relate to the current Lowell Park plans and other considerations for safe and enjoyable interaction f or all who visit downtown. Snow Removal Quotes It is important that we plan early for a new method of handling snow removal from downtown sidewalks. In an effort to devise a cost estimate and possible cost distribution calculation, it would be wise to get quotes for sno w removal this summer so defined contribution zones can be developed with correspond ing cost structure drafted for further review. Getting cost quotes now allows the City a nd downtown property owners to craft a workable arrangement well before the winter seaso n begins. Building Facade and Tree Up-Lighting There are approximately seven building owners who a re very interested in up-lighting the building facades or trees within their property lines. The work and co st necessary are the responsibility of the building ow ners with no funding requested from the City. All the D RC and property owners ask is the ability to proceed w ith their planned ambiance improvements. Bluff Lighting At the workshop there was discussion about a test p ilot program to light the south and north bluff areas. MnDOT’s Adam Josephson has provi ded the items for consideration requested by Mayor Harycki. The goal as stated by Mayor Harycki is to implement this project yet this summer. We now need to respond to the items from MnDOT and establish a resulting action plan. “The details will be important to fully understand what is being proposed. Keep me in the loop as this gets developed and hopefully we ca n work through the various issues.” - Adam Joesphson, P.E. MnDOT Review Lowell Park Phase II Improvements It is recommended that Lowell Park Phase II improve ments be given another look before improvements begin. This request is made due to th e fact the improvements were designed prior to the realization of Brown’s Creek Trail and Congressional approval of the St. Croix River Crossing. These two major new developments to downtown will dramatically alter the use and traffic patterns of Lowell Park. It is recommended that the Bike Friendly Community Assessment be conducted this summer to ensure the park provides safe interaction among all the various modes of transportation converging in one location. One las t review may also result in maximizing the park’s potential use throughout 12 months of th e year. Downtown Planning with MnDOT Fall DRC workshops and conversations with MnDOT hav e identified significant opportunities along main street with the eliminatio n of turn lanes that could result in wider sidewalks as proposed in the Ambiance subcomm ittee presentation. Extending the Lift Bridge plaza to Main Street and perhaps to Che stnut west of Main Street present exciting opportunities to create a wide thoroughfar e that may increase the economic value of Second Street. Initial Planning of the Medallion Project In the near future a steering committee will be for med to begin the process of rolling out the Medallion Project. We envision city staff part icipating on the committee. Historical Street Signs The DRC’s Ambiance subcommittee identified historic al street signs as a significant component to celebrating Sti llwater’s history. ATTRACTING RETAIL.Bu xton INCREASE SALES TAX REVENUE.IMPROVE QUALITY OF LIFE.CREATE JOBS. ECONOMI C:DE ~E L!OPMEN iIi Retail Expert s inYour Corner AtBuxton,we made a name for ourselves asatrus ted ad visor to leading retailersby providing bigan swers about customers andide ntifying the bes t possible sites fo r expansion. We 've taken that retail expertise and created the most successful tool available for helping local governments and economic development o rgan izations find,attract, and support the best possible retail matches for their communitites . Theretail industry 's top analytic teamswillbe working tobringyour community answers that have beenprovento: Target retailers uniquely suitedforyour community Identify sitesinyour community that t offer the greatest potential Pinpoint opportunities forlocalbusiness expansion Market your community using the information retailersneed Establish credibility w ith retail decision makers Prevent retail leakage andlost tax revenue Satisfy your citizens'desiretoshopin their owncity Proven Steps to Jump Start Your Community Evaluateyour community 's retail potential. How many c ustomers a re i n your trade a rea?Whe re do they shop ,and what do they buy?Inthis step ,wefocus on the factors that ma ke you r com munityva luable from a retailer's point ofview. Re tailleakage /s upp lya nalysis. You know that dollarsa re flowinq out ofyour community - but how many?Thisanalysistellsyouhow much residents are spending outside your trade area and how many dollarsare coming infrom outside your trade area .It reveals the unmet demands and possible oppo rtunities that currently existinyourlocalretail sector. Retailsiteassessment. Weuse our experience inretailsite location toanalyze specific locations withinyour trade area.Weassess locations for their retai l desirability,then consult with you to select the sites that offer the g reatest potential. Identify reta ilers that matchyour community. Weidentify the retailersand restaurants that offeranexcellent fitby matching your customer profileswithBuxton's proprietary database ofretailerprofiles .Wealsotake other factors into consideration,including cannibalization from stores nearby,the retailer's expansion plans,and the retailer's operations historyin communities similarto yours. Prepare marketing packagesforta rgeted retailers. To communicate the positive characteristics ofyour community,we provide marketing packages foryouto send to retailers ont he list.Every marketing package is different,tailored to meet the location requirements of each retailer . PAfADE NA •1 . do wn to wn ~ IRVING TE x A5 FOR T WORTH ~ PARTNER TO OVER 600 COMMUNITIES.OVER 25 MILLION SQ.FT.OF RETAIL RECRUITED. Bring new lifeto your economic development strategy - and new retailers to your town. Underserved markets.Communities lackingessential products andserviceshave turned toBuxtonto attract and expand their retai l base.We'vehelpedsmall communities attract major retai lers,andhelpedlargecities attract retail development tospecific neighborhoods . Localbusiness retention.The leakage/surp lus data p rovided byBuxto n can h elpexistingretailerscreatemore e ffectivem erchandisinga nd sa les plans. Transit-oriented development.Often,transit terminals and neighborhoods surrounding them havethe population densitiesto support retailandrestaurants. Wecan provide the ~ools youneedto demonstrate the viability ofthese areas. Collegeand university towns.Retailersarerealizing that campus populations cancreate profitable opportunities. Buxtoncan include students in your customer profile andfocus your efforts. Todatewe'vehe lped morethan600 communities nationwide,resulting inover25 million squarefeet of recruited retail.Andwe'rereadytodothesame foryou . Tourism destinations.Buxton andVisaTourism Insights isan excellent wayto augment your to urism marketing programs and build out theretailsectornear tourist attractions andsportsfacilities.Identify where your tourists are coming fromtomaximizeyou r marketing budget. Downtown revitalization.Wecan assess theroleofretail inyour downtown developm ent p roject andstrategiesto a tt ract andexpandloca l ope rations. Ruralareasandsmallcities.Ifyour city hasrealor perceivedd isadvantages,youneedanadvanced approach to overcome them.By comparing retailers operating in similarmarkets nationwide,wecanreveal unrecognized retail opportunities andtake advantage of them . Find out more. Contact us today for a consultation,and discover how Buxton canhelpyou identify opportunities for retail growth and expansion . Bu xton ' Toll Free:888-2Buxton www.buxtonco.com @Buxtonco 2651SouthPolarisDrive FortWorth,TX76137 Add the capabilities of Buxton's cloud-based platform,SCOUT ®, inviting retailerstoview your information anytime,anywhere. INCREASE TOURISM IN YOUR COMMUNITY. BUX iT.ON IS~:ifOURISM I SIGH iliS Enhance the Effectiveness of Your Marketing The d ollars that tourists spend within yourcomm unity are a vital component of you r local economy .Buxto n andVisa TourismInsightscaninc rease thevalueof tourism in your community by identifying WHO your tou rists are,WHERE more tourists canbe found,and h owto effectivel y market direc tly to your tou rists toincrease thei r VALUE to your community . W ith BuxtonandVisaTourismInsightsyouwillhave the answerstothese important questions: T.V.,Cable, Satellite Online Radio Geographicand programming optimization using tourist profile . Geographicad placement (geo -fencing) optimization,website identification, geographic search advertising opt imization,socialmedia content enhancement. Geographic optimization,programming andscheduling optimization. Whoareourtourists?Whatare their lifestyles,how do they behaveasconsumersandwha t are their mediahabits? What istourism'seconomicimpact?Howdo tourists spendthe ir money within our community? Interms of their local spending,whichtypes of tourists have proven tobe the bestforour community? Print Public/Private Affiliations Prospect Marketing TouristRetention andReactivation Geograph ic ci rculation optimization, format selection . Partnership identification basedon your tourist profiles. Utilizing profile resultsalong with geographic opt imization .Listrental of bestp rospects . Utilizing knowledge ofexistingzip+4 tourist databasetoengagepast tourists and their immediate neighbors.List rental of household targets. Understand the Economic Impact of Tourism 11% 4% 26% 2% 39% 42% 1% 28% 9% Bu xton 888-2BUXTON www .bu xtonco .com buxton @buxtonco.com ... Apparel , Department Stores . Drug Stores Electronics FastFood '.Full Service Restaurants Home Improvement Specialty Retail ' Sporting Goods How dowe direct market toourbesttouristsand prospective tourists at the household level? See Which Markets Provide Your Tourism Which markets doourbest tourists and prospective tourists comefrom?Howdowe optimize ou r advertising spendfor greater ROI? Here's the Situation I n astillreco vering economy,mar keting b udgets a re tight and ev ery dolla r mu st de liver ameasurable r eturnonin vestment.The City of PalmSp rings ,Ca liforn ia -famousfo r year-round "f unin th esu n"-wa nted toma ke its marketing prog rams m ore effi cient an de ffective throug h sma rter targeting of po tent i a l to urists.T o rea cht hat goa l,Pa lm Sp rings neededto identify who vis its t he City,w here they areco ming fromandho w they aresp ending the ir money . Here's What We Did About It Wecaptu red tourist cred it card transact ions inse lected z ip codesin the Cityovera 12-month pe riod,using Zip+4 top reserve confident iality .The transactions totaled a lmost $200 million , g iving usas ignifi cant samplefor better identification and understanding of thesetou rists. Ouranalysisrevealed : Whattypeof tourist visitsPalmSprings.Acco rding to the data,58 % of the C ity's tourism dolla rs comefrom10 customer ma rket segments .T hisgivesusa detailed profile of peop le who aremost li kely to vis it PalmSprings ,i ncluding their l ifestyles,purchasing hab its,med ia preferencesandtravelbehavior.Withth is informat ion,wecansearch anywhere in the U.s.fo r peop le who sh are simila r cha racteristics. Wherethese tourists comefrom.Wefo und that of the 2 10 Direct Market ing Areasin the U.s.,152DMAswe re represented in the City transactions overthe 12-month period .However,80 %ofthe sa les dollarscame from fivek ey tour ism markets .Weuseda market p rio ritizat ion inde x toranktheDMAsbasedon the greatest numbe r of peop le with a propensity tovisit the City. Howtheyspent their money .Webroke down the credit card transa ctionsi ntonined ifferent catego ries,fromspe cialty retailto full -service restaurants.Fromth is ana lysis,wea re ab le to determine which DMAsaremost impo rtant to the City with in each category of r etailspend ing. Check Out These Results W ith these tour ism insights inhand ,theCi ty kno ws e xa ctly w hoits core tour ists a re a ndw here they comef rom,a llowing th e development of effective marketing strategiesand long-term plans . The City Can: Optimize each marketing channel.Us ing a highly ta rgeted approach,theCitycan connect with potentia l to urists ina wide range of mediums,from billboards tod irect m a rketing to online campaigns .Theycanfocusonthemost profitable marketsand sendind ividualized messages directly to peop le who a re most likely tovis it. Find co-branded partners .By knowing who thetou rists areand w here th eyspendthe ir money,the city candeve lop co -ope rative marketi ng campaig ns w ith areahotels ,restaurantsandretailers . Forinstance ,the tourist profi les revea l theexacthotel sw hereeach marke t segment preferstostay,providing new oppo rtun ities for co-branded tour ism campa igns. About Palm S~dl1gs P opular tou r is t dest ination f or o u tdoor a otivittes,a rts a nd Gult u re,ga ming a nd e ntertainment... Business NeeC:ls -Idenitfication o f to ur ist types -Pr iorit iza tion of k ey DMAs -More effec tivet argetingfo r mar ket ing prog rams -Deve lopment o f,l one-term s t rate gic pl ans . Bux ton's data -driven approachisa powerful new tool to h elp tourism focused communities leverage the valueof t heir custome rs for long-te rm success . Find Out More Contact us t odayfo ra cons u ltation anddiscove r how B ux ton canhe lp your com mun ity increaseits tou rism. Bu xton TollFree :888-2BUXTON www.buxtonco.com @ Buxtonco 2651 SouthPolaris Drive FortWorth ,TX76137 EW RETAIL Every city's economic development department knowsitcan't wait for new retail businesses to come to them.You need to be out there,proactively recruiting the businesses and developers that match your parameters .Most important,you need to be fully outfitted with the data they need. TheCity of Kingsport,Tenn.,discovered just how challenging that canbe.Amassing and organizing the information requiredto convincearetaileror developer that their investment in Kingsport would be prudent was more than the city wasabletohandle. Repeatedfailuresled them to contact Buxtonforanswers . HERE'S THE SITUATION I GOMMUNITY NEEDS: SALES TAX REVENUES FOR FY 2012 ARE AT AN ;1''t'------------- ;11'1 " .It III II',.---------- 11 '11',1 ----.. I :1'111 ~--~----- I 11.,.1 I lit"I Using our unique approach to household-level dataand powerful analyticstools,we helped Kingsport understand which types of retailers would bestfulfill the needs of its citizens.And which specific retailers offered the best fit for the city's planned developments. With granular data,we predicted localconsumers' buying patterns and determined how far they'd travelfor shopping and dining,as well as a host of other services. All of which helped Kingsport identify successful sites for retailand restaurants. Wealso introduced Kingsport to SCOUT®,our web-based tool that allowsclients to trackdatasetsthemselves. Whether they're interestedin the latest input from their own customized data,or want to expand their research to other data sets,SCOUT allows them to access itanywhere, anytime -then use the information to inform decision making,or to createand update presentations. In addition,Kingsport is using the Leakage/Surplus Analysis report SCOUT provides,to show potential retailersand developers which retailsectorsare being underserved in the trade area. CHECK OUT THESE .---~------_.'. With our involvement,the community experienced great success in acquiring new retailersfor Kingsport Pavilionand East Stone Commons,the city's newestdevelopments. Anational furniture retailerwasone of the missingpieces from Kingsport. Even ina down economy for new home construction-with our help,Kingsport was ableto attract power brandAshleyFurniture to its new home in Kingsport Pavilion.Plus, Zak's Furniturewill open an outlet store summer 2012.City management credits Buxton'sdatafor convincing many other nationalandregionalretailers the area was the right fit for them.Sales taxrevenuesin FY 2012 wereata six-year highand the indicators point toa bright future ahead. For more information,callus at 1-888-2BUXTON (888-228-9866), visit www.buxtonco.com or email us. Abercr ombie&Fitch Crate&BarreI KennethCole "r II tIE n y H A ..YOI'l K H A 1\~ A N 'T A YLO R i,(COACH)1fl.~porter }'barn kids TI FFANY&CO.-...,./'J \.~Q../ZP 'C ",o ~O L O G n ;t: MAl -~~ *macys ET~~•J .CREW ~~.:'>'S-~~l t ¥Ls '?-rn;~ 8ARHES &HOBLE ~~ a .uO l.:!U 'I _l _F.S "<""cf! BANANA R EPUBU C kat es pa de l$.f:~~N!\~ZARA NE W YOR K DRC Committee Chairs Brian Zeller Biking Pat Wolf Business Mix Richard Cummings Ambiance Ryan Lettner River Front Steve Reeser Branding Stillwater City Council and Staff July 12, 2013 City of Stillwater 216 4th Street N Stillwater, MN 55082 Stillwater City Council and Staff: Attached you will find additional information perta ining to the request of an economic development action plan (EDP). Included a re; 1) Buxton handout highlighting specifically how cities use their acti on plan; 2) Buxton letter of recommendation; and 3) Buxton’s proposal for develo ping the economic plan for the City of Stillwater. Also included in this packet are nearly 40 reasons why this plan is needed (which can be shared with those who may have expressed any concerns) as well as a letter of support from a Stillwater property owner. Timing is critical. It is essential the EDP is done NOW when shopping and EDP collection data is at its peak (July). Any delays result in a reduction of data values used to formulate the plan’s recommendations. It m ust be done now. The proposed cost of the EDP represents a fraction (7.5%) of the amount of property taxes paid by downtown property owners and received by the City. Among 102 downtown properties, gross taxes were $4.9 mill ion, of which the City receives approximately $1 million*. This nominal reinvestme nt would become a catalyst to revitalize downtown’s economy with direct ROI back to the City. Regarding on-going maintenance of downtown, a membe r of the DRC asked if there is an annual budget amount that is allocated to mai ntaining downtown, similar to the approximate $500,000 annually spent on routine stre et maintenance, mainly serving the residential areas. Is there a line item that r einvests some of the $1 million downtown taxes back into downtown, the primary tour ist attraction for the region? The Chamber also wishes to clarify that it is seeki ng City support for the ten opportunities that have been developed by the DRC a nd has not requested to be the recipient of proposed project funding. To ensure long-term economic success for downtown a nd other Stillwater commercial zones, it is recommended that an Economi c Development Board be established. This board could be in place and char ged with implementing the economic development action plan upon its completio n several months from now. The board could be codified by the City while the E DP is being conducted. Again, timing is the critical factor. On behalf of the DRC, we see this as the start of a long-term partnership with the City. Regards, Todd Streeter Cory Buettner Co-chair Co-chair *Using a sampling of six properties at the intersect ion of Nelson and Main Street, the total value of property taxes were $209,004, of which, the City received $59,223. 2651 South Polaris Drive Fort Worth, TX 76137 817.332.3681 www.buxtonco.com City of Stillwater, MN Retail Re cruitment and Retention with Visitor Insights Solution Prepared by: Chip Rodgers Expiration Date: July 12 , 2013 Sect ion 1: Scope of Services Section 2: Solution Summary and Fees Appendix A: SCOUT® Description Section 1 – Scope of Services Buxton is pleased to present this proposal to the City of Stillwater, MN . The purpose of this proposal is to outline and review your community development objectives and how Buxton’s solutions will enhance your abili ty to effectively meet those objectives. City of Stillwater, MN ’sAObjectives 1. Recruit new retailers and restaurants 2. Retain existing retailers and restaurants 3. Understand current retail and restaurant economic condition 4. Understand visitor’s impact on the local economy and leverage these insights in retail and restaurant recruitment and retention efforts. Buxton - The Industry Leader and Pioneer in Retail Recruitment Since our founding in 1994, Buxton has been a leading force in retail site selection and real estate development. We are recognized for creating solutions that provide results. Buxton began as a service to help retailers make informed site selection decisions by understanding their customers and preci sely determining their markets and soon r ealized that the company’s expertise in retail site selection and market analysis could also be leveraged to benefit communit ies desiring retail expansion. The City of Stillwater, MN will have access to Buxton’s unparalleled retail recruitment expertise and will be able to leverage Buxton’s exclusive relationship with VISA , the #1 credit card company in the world, to fully understand your community’s visitors and their impact to your current and potential retail economic state. More than simply providing data, Buxton supplies custom marketing materials and strategies targeting the unique site requirements of retailers, developers and commercial real estate brokers. Buxton clients achieve outstanding success using our tools for retail identification, selec tion and recruitment. O ur clients benefit from our unique understanding of retail site selection from the retailer’s point of view. Grow Your Community. Create new, permanent jobs that will satisfy your citizen ’ desire to shop at home; retain dollars cu rrently spent outside of your community and maximize revenue growth to fund city services . Know Your Visitors. Develop a complete knowledge of who your visitor s are and where they come from; understand their impact on your retailers and restaurants. Lev erage these insights to recruit new businesses to your community and to align existing offerings with visitor preferences. LeverageABuxton’sA Retail Industry Expertise. Establish credibility with decision makers by providing factual ev idence to support your site selection and g ain a competitive position by leveraging our experience: o 2000+ retail, restaurant, and healthcare clients o 650 + pu blic sector clients nationwide o 35 + milli on square feet of retail space o 500 + cumulative years of retail management and e conomic development experience Access Your Buxton Solution with Ease. Utilize your best -in -class retail recruitment solution via SCOUT ® Touch, with the touch of a button from any mobile device. Get the insights and answers to your retail recruitme nt an d site analysis questions and have the big picture in the palm of your hand. Develop a Long -Term Partnership. You will receive personal guidance and ongoing insight into key industry topics , and as a Buxton client, you have unlimited access to our staff and our booth to help optimize your marketing efforts at the International Council of Shopping Centers (ICSC) annual meeting in Las Vegas, NV. Retail Recruitment and Retention Solution: Your Community and Visitor Profile s Our solution is a total marketi ng strategy that enables community leaders to understand the consumer profile of their residents and visitors and to leverage the combined total consumer profile to identify specific retailers and restaurants w ho seek a market with purchasin g habits just l ike yours. This solution provides you with the ability to actively pursue identified retailers, making a compelling case for their expansion to the City of Stillwater, MN, utilizing custom marketing packages for each target. You will have access to the s ame analytical information and insights retailers depend on today to make site selection decisions , providing you with instant credibility and the ability to differentiate your community. Step 1 - Research Your Community Buxton uses more than 250 consum er and business databa ses that are updated regularly to compare your potential sites to the universe of all competing sites operating in the U.S. We define your current retail situation and those in any neighboring communities that impact your retail env ironment. Step 2 – Define and Evaluate Your Local Trade Area Customers shop by convenience, measuring distance based on time, not mileage. We will conduct a custom drive -time analysis to determine your trade area using our proprietary methodology and kno wle dge of our retail client s ’ actual trade areas. We evaluate your local trade area to understand the characteristics which make it distinctive and valuable to retailers/restaurants. Your residential drive - time trade area is provided to you as a map that accurately depicts your residential consumer shopping patterns. Step 3 – ProfileAYourATradeA rea’sA Residential and Visitor Customers You will have insights into more than 7,500 categories of lifestyles, purchase behaviors , and media reading and viewing habits of your residents and visitors. Buxton will develop three (3) unique profiles for your solution: 1. Residential Profile - will analyze all the households in your drive -time trade area. 2. Visitor Profile - will analyze all VISA expenditures for a recent t welve (12) month period where the cardholder ’s originating address is located outside of your drive -time trade area. Expenditures are consolidated at the ZIP+4 level so as to de -identify individual cardholder information, which provides Buxton with a way to develop an accurate consumer profile of the visitors to your community. 3. Combined Total Community Consumer Profile - Buxton will combine your residential and visitor profiles to develop your overall consumer profile which will be used to match retailer s and restaurants as fits for your community. Step 4 – We Match Retailers and Restaurants to Your Market ’s Potential Buxton match es the combined total community consumer p rofile against the customer profiles of 5,000+ retailers i n our proprietary databa se. We identify the similarity between the two profiles using Buxton’s proprietary retail matching algorithm to determine if your site presents an attractive opportunity for each retailer. We then further qualify the list of matched results to verify tha t a retailer is currently operating or expanding, that they operate in similar sites and that your site affords an adequate buffer from competition and cannibalization , so as to be realistically considered an expansion opportunity . Step 5 – We Create M arketing Packages Buxton will assemble individualized marketi ng packages for up to ten (10 ) targeted retailers and will notify each retailer’s key real estate decision maker, by letter that they have been qualified by Buxton as a potential viable fit for y our site and should expect to be contacted by a representative of the city. Your marketing packages will be delivered to you in SCOUT® and include: 1. Map of the retail site and trade area 2. Map of retailer’s potential customers 3. Retailer match report that comp ares the site’s trade area characteristics and consumer profile with the retailer’s site s in similar trade areas Solution Deliverables SCOUT® Access Drive -Time Trade Area Map Retail Site Assessment Residential, Visitor, and Combined Profile Retail Ma tch List (specific retailers that match the total community consumer profile ) Retailer Specific Marketing Packages Next Page: Fees and Timing Section 2 - Solution Summary and Fees Solution Fee Timeline Recruitment and Retention Solution with Visitor Insights $7 5 ,000 SCOUT® will be activated within five (5) days of this agreement’s mutual execution and will be made available for one (1) year from activation for up to four (4) total users. City of Stillwater, MN will have access to retail match lists and marketing package s within sixty (60) business days of execution. The City of Stillwater, MN will be invoiced $7 5 ,000 during the term of this agreement as follows: $45,000 Deposit Fee (invoiced upon execution of this agreement) $30 ,000 Completion Fee (invoiced upon deliv ery of solution ) All service fees associated with this agreement are due net ten (10) days from the date of the invoice. Buxton may include City of Stillwater, MN on its client list in presentations and public relations efforts. When doing so, Buxton w ill not reveal information that is confidential and proprietary to City of Stillwater, MN . Agreed and Accepted: Buxton City of Stillwater, MN ____________________________________ ____________________________________ Signature Signature ____________________________________ ____________________________________ Printed Name Printed Name ____________________________________ ____________________________________ Title Title ____________________________________ ____________________________________ Date Date Appendix A: SCOUT ® Description SCOUT® Your Buxton solution is deployed via SCOUT®. SCOUT® is a web -based platform which is accessible on any Windows or iO S enabled device with an internet connection. SCOUT® is designed to give decision - makers in your organization access to the data and solutions that will assist them in making better business decisions. S COUT ® FE A TURES Run Unlimited Demographic Reports Run Consumer Propensity Report Split -screen views Google street view Mobile -ready – SCOUT® Touch developed from the ground up for the iPad Load and edit your own data Dynamic thematic mapping Large -format printing User -controlled map elements Reverse geocode – click on map and get address User -by -user de fined permissions Saves open workspaces, even after logout No I.T. support required Established Need for Economic Development Action Pl an • We need to be proactive. • Downtown Stillwater plays an important role in the overall economic and social fabric of the Valley region. • Stillwater’s downtown is the city’s identity, the e picenter where commerce and community interact. Unfortunately, it is not performing anyw here near its full potential. • Because the vitality and prosperity of downtowns di rectly reflect the health and well-being of every community, it is essential that the proper te nant mix, physical appearance, and human experience be strategically planned, executed and m aintained at the highest level possible. • Seismic changes will occur once the Brown’s Creek T rail, Lowell Park improvements, and Shoddy Mill and Lift Bridge renovations have all be en completed. • These major projects will forever alter downtown in every conceivable way. • These changes are coming and we need to be ready fo r them. • The committee and City have a limited time frame to complete its work. • Stillwater has a 150-year-old historic downtown as its city’s centerpiece and we need to get it in shape and ready for the future. • We need the Economic Development Plan now because i t will take several years to move forward from the plan’s recommendations – timing is critica l with bikers and bridge renovation coming online. • We need to recapture lost sales to other commercial centers. • Historic downtowns throughout Minnesota are dying a slow death because of big box retail and the convenience they provide. • Downtown is decaying economically and physically. • How do historic downtowns with infrastructure 100 p lus years old compete? • Insensitive or poorly planned development can make an area less attractive to investors, businesses, commercial property owners, and homebuy ers, and thus undermine property value. In contrast, a comprehensive revitalization effort encourages people to buy and rehabilitate properties because they know their investment is pr otected over time. • Coordinated redevelopment of commercial districts a ppreciate at rates greater than the local market overall as well as faster than similar, haph azard tenant mix achieved through market forces. Findings on this point are consistent acros s the country. Moreover, recent analysis shows that vibrant commercial districts are also le ss vulnerable to market volatility from interest rate fluctuations and economic downturns. • Purposeful commercial districts encourage better qu ality design. In this case, better design equals a greater sense of cohesiveness, more innova tive use of open spaces, commercial properties and community resources that create grea ter public appeal. • Historical commercial districts are a tangible link to the past and a way to bring meaning to history and to people’s lives. They preserve the or iginal character of buildings and streets, while welcoming growth and innovation within those spaces. They are a living, active record of communities and their residents. • Embracing Stillwater’s unique historic district can positively impact the local economy through tourism and renewed resident interest. An aesthetic ally cohesive and well-promoted commercial district can be a community’s most impor tant attraction. According to a 2009 report, 78% of all US leisure travelers are cultura l and/or heritage travelers who spent, on average, $994 on their most recent trips -- compare d to $611 spent by non-cultural and heritage travelers. • Protecting local historic districts can enhance bus iness recruitment potential. Vibrant commercial cores and charming neighborhoods with ch aracter attract new business and quality industry. Companies continually relocate to communi ties that offer their workers a higher quality of life, which successful redevelopment pro grams and stable districts enhance. • A vibrant commercial district provides social and p sychological benefits. People living in energized historic districts enjoy the comfort of a human-scale environment; the opportunity to live and work in attractive surroundings; a recogni zable and walkable neighborhood; and the galvanizing effect of community-based interaction. • Revitalizing local commercial districts give commun ities a voice in their future. By participating in the designation process, downtown stakeholders can help direct their downtowns’ future. Making these decisions together in a structured way -- rather than traditional city driven processes that lack extende d business or property owner engagement -- gives everyone involved a sense of empowerment and confidence. • Currently, many property owners are subsidizing the ir tenants. • The current revolving door reputation is very damag ing to tourist, businesses and the City. • The condition of downtown and how well it is mainta ined reflects our pride of ownership – this is a direct reflection on the City as well. • Stillwater could become a bypass downtown like Hast ings. • Can’t afford to let “Joe the phone guy” direct down town development. • Distribution of property tax has been shifted to co mmercial buildings which now share a larger portion while residential properties share less. • This shift means the small population of commercial property owners are in effect subsidizing the larger residential tax base, but have not recei ved increase of service or other benefits. • Downtown property owners seek a reinvestment throug h their increased taxes for an Economic Development Plan to turn around downtown. • We need a downtown that is in demand 12 months out of the year, not just a seasonal do-or-die district as it has functioned as for years. • Downtown must successfully compete against big box retailers as a different destination offering an entirely different experience that draw s people on a routine basis year around – this requires downtown to redefine itself from what it i s today. • The Economic Development Plan is an actionable plan with recommendations that provides a much greater economic benefit for not just downtown , but for all of Stillwater. • The City has made significant capital improvements to downtown but there is no plan to build consumer traffic to enjoy the improvements. • The St. Croix Crossing Coalition support produced a result that will benefit downtown, now we need to focus the same commitment to move downto wn forward from what was achieved from moving commuter traffic out of downtown – the work is not done, it is just beginning. • Expansion of WI will happen when the new bridge is built, we need to compete with new commercial offerings on the horizon. • Bring to prominence as the state’s “birthplace of M innesota.” • Must orchestrate all these opportunities simultaneo usly to create the greatest benefit of each improvement to in turn brings about a vibrant downt own. 2 651 S o u t h P ol a r i s D r i ve, F o rt Wo r t h , TX 76 1 37 , w w w .b u x t onc o .c o m - 88 8 -2 B u x t o n Bux t on C o m mun i t y A n a l y t i cs S o l e Sou r ce S t a t e ment S i n ce i ts f o u n d i n g i n 1 9 94 , B u x t o n h a s b ee n a l e a d i n g f o rce i n cust o m e r a n a l yt i c s . B u x t o n b e g a n a s a s e r v i ce to h e l p r e t a il e rs m a ke i n f o rm e d l o c a t io n de c i si o n s b y u n de rs t a n d i n g t h e i r cust o m e rs a n d pr e c i s e l y de t e rm i n i n g t h e i r m a r k e ts. B u x t o n l e a de rs s oo n r e a li z e d t ha t t h e c o mp a n y ’s e xp e rt i se i n lo c a ti o n an d m a rk e t a n a l ys i s c o u l d a l so b e l e v e r a g e d to b e n ef i t c o mmu n i t i e s d e s i r i n g r e t a i l e x p a n s io n . B uxt on ’s pr e s e n ce i n t h e p u b li c s e ct o r w a s e s t a b li s h e d i n 20 0 1 w i th a s i mp l e b ut p o w e r f ul m i ss i o n to pr o v i d e c o mmu n i t i e s w i th i n f o rm a t io n an d m a r k e t i n g t o o l s to e x p an d t h e i r r e t a i l b a s e . Uniqu e P r o p r ieta r y An a l y ti c M eth o d o l og ie s D e v el o p e d A c r oss K e y I ndu s t r ie s O v e r t i me B u x t o n ’s u n i q ue an d pr o pr i e t a ry c o re an a l y t i c m e t h o d o l o g i e s ha v e e v o l v e d to an s w e r i n cr e a s i n g l y c o mp l e x b u s i n e ss an d o p e r a t io na l q u e st io n s i n t h e r e t a il , r e st a ur an t, gr o c e ry, h e a l t h c a r e , bus i n e ss to bus i n e ss, an d c o n s u m e r p a c k a g e d g oo d s i n d ustr i e s. B u x t o n ’s p u b li c s e ct o r c l i e n ts h a v e b e n ef i t e d f r o m t h i s o n g oi n g e v ol ut io n an d t a ke a d v a n t a ge o f t h e s a me c a li b e r o f t oo l s, a llo c a ti o n m o de l s, an d a n a l yt i cs t ha t h a v e pr o v e n in v a l u a b l e i n t h e pr i v a te s e ct o r a s f o u n d a t io n s up o n w h i ch m u l ti -‐‑mill io n d o l l a r de c i s io n s a re m a de . E x c lu s i ve A cc e ss t o B e st i n C l a ss D at a th r o u gh St r at e g i c Pa r tne r s hip s T h e effe ct i v e n e ss o f B u x t on ’s u n i q ue an d pr o pr i e t a ry a na l yt i c m e t h o d olo g i e s i s f u rt h e r e x t e n de d b y B u x t o n ’s a b ili ty to b u il d an d m a i n t a i n a n e x p a n s i v e da ta w a r e h o use o f c on s u m e r a n d bus i n e ss d a t a . In t o t a l B u x t o n b l e n d s i n f o rm a t io n f r o m o v e r 25 0 d a ta s o urc e s i n to t h i s d a ta w a r e h o us e . T h e c o re o f t h i s d a ta w a r e h o use i s c o mpr i s e d o f a r e a l time p oi n t -‐‑ l e v e l h o us e h ol d f i l e o n o v e r 11 2 mill io n U.S . h o us e h ol d s w i th c o v e r a ge o n up to e ig h t i n d i v i d u a l s w i t h i n e a c h h o us e h o l d . T h i s h o us e h ol d l e v e l d a ta s e t i s c o mp l e t e l y up d a t e d e v e ry e i g h t w ee ks an d i s m a d e e x c l us i v e l y a v a il a b l e to B u x t o n f o r t h e purp o s e s o f m a rk e t p l a n n in g an d m a r k e t i n g s e r v i c e s t h r o ugh B u x t o n ’s p a rt n e r s h i p w i th E x p e r i an , t h e w o r l d s l e a d i n g pr o v i de r o f c o n sum e r l e v e l d a t a . Ho li s ti c Publi c S e c t or S o l u ti o n s – P r ov idin g publi c s e c t or leade r s hi p w it h in s i g ht s f or ti m el y, s u s tai n abl e an d e ff e c ti ve de c i s i on m akin g. C o mmu n i ty A n a l yt i cs o ffe r s u n i q ue c a p a b ili t i e s t o c li e n t c o mm u n i t i e s i n t h e f o l l o w i n g a r e a s: E co n om i c D e v el o p m en t – B u x t o n h a s i n p l a ce pr o v e n t o o l s f o r r e t a i l r e cru i tm e n t an d lo c a l b us i n e ss r e t e n t io n an d e x p a n s io n . R etai l R e c r uit m en t : B u x t o n pr o v i de s a t a rg e t e d m a r k e t i n g s y st e m sp e c i f i c a ll y de s i g n e d a s a r e t a i l de v e lo pm e n t pr o gr a m t o c o mp l e m e n t an d e x p a n d tr a d i t io na l e c o n o m i c de v e lo pm e n t eff o rts. To d a te B u x t o n h a s m o de l e d t h e tr a d e a r e a s o f o v e r 5,0 0 0 na t io na l an d r e g io na l r e t a i l c ha i n s a s p a rt o f t h e o n g oi n g eff o rt to h e l p i ts cl i e n t c i t i e s r e cr u i t, to d a t e , o v e r 3 0 m i l l i o n s q u a re fe e t o f r e t a il , r e st a u r an t, an d gr o c e ry s p a c e . B u s ine ss R ete n ti on a n d E xpan s i on : B u x t o n s i mu l t an e o us l y pr o v i de s lo c a l i z e d c o n sum e r a na l yt i cs o n s e r v i ce a n d b r a n d a ff i n i ty f o r o v e r 4,50 0 r e t a i l an d s e r v i ce l i n e i t e ms. T h e se c o n sum e r i n s i g h ts a re i mp l e m e n t e d b y t h e e x i st i n g lo c a l b u s i n e ss c o m m u n i ty to i mpr o v e t h e i r p e r f o rm an ce a n d t h e r e by i n cr e a se t h e i r c o n tr i b ut io n to t h e lo c a l e c o n o my. 2 651 S o u t h P ol a r i s D r i ve, F o rt Wo r t h , TX 76 1 37 , w w w .b u x t onc o .c o m - 88 8 -2 B u x t o n C it y Se r v i c e s – B u x t o n b u il d s m o de l s f o r c i ty m an a g e r s an d de p a rtm e n t d i r e ct o rs t h a t gu i d e o p e r a t i n g, m a r k e t i n g, a n d lo c a t i o n de c i s io n s f o r m o re eff i c i e n t an d effe ct i v e de l i v e ry o f s e r v i ce to t h e i r c i t i z e n s. T h e se m o de l s a re a l so us e d to s a v e m on e y by c o n s oli d a t i n g r e s o ur c e s an d pr io r i t i z i n g t h e e x p a n s io n o f s e r v i c e s i n to a r e a s o f gr e a t e st n eed . Plannin g I n s i g ht s – B u x t o n c li e n ts a re a b l e to e mp lo y r e a l -‐‑t i me h o us e h ol d l e v e l d a ta f o r t h e purp o se o f tr a ck i n g an d u n de rs t an d i n g t h e c h an g in g d y n a m i cs o f t h e i r c i t i e s an d t h e n e i g h b o r h oo d s w i t h i n . T h e se g r an u l a r i n s i g h t s a re s e r v i n g a s a r e v ol ut io na ry to o l , a l lo w i n g s e n io r c i ty ma n a g e m e n t a n d p l ann e rs t h e a b ili ty to k ee p t h e i r i n i t i a t i v e s r e l e v a n t a n d i n l o ck st e p w i th t h e e m e rg i n g n eed s o f t h e pu b li c t h e y s e r v e . Vi s it o r s /T o u r i sm /Co n v enti on – F o r c i t i e s w i th m a r k e t a b l e V i s i t o rs /T o u r i sm /C o n v e n t io n a ss e t s B u x t on ’s cust o m e r a n a l yt i cs c a p a b i l i t i e s p r o v e to b e a v a l u a b l e f o rce mu l t i pl i e r t o d r i v e m o re v a l ue f r o m t h o se a ss e t s. B u x t o n o ffe rs t h e a b ili ty to p r o f il e y o ur v i s i t o rs, t a rg e t m a rk e t y o ur c o re v i s i t o r typ e s a t t h e h o us e h ol d/b us i n e ss l e v e l , u n de rs t an d an d k n o w y o ur c o re v i s i t o r g e o gr a p h i c d r a w, a li gn y o ur lo c a l b us i n e ss e s to t h e c o n sum e r pr efe r e n c e s o f y o ur v i s i t o rs. H ealth c a r e N e e d s -‐‑ B u x t o n pr o v i de s f o rw a rd t h i n k i n g c o mmu n i t i e s w i th y e a r l y a ss e s s m e n t s o f t h e i r curr e n t a n d f uture h e a l t h c a re n eed s. W i th t h e se a ss e s s m e n t s c o mm u n i t i e s a re c o ll a b o r a t i n g w i th h e a l t h c a re pr o v i de rs to e n sure t ha t t h e n eed s o f t h e i r c i t i z e n s w i ll b e m e t lo c a l l y. T h i s i s k ee p i n g c i t i e s p oi s e d f o r g r o wth a n d pr o a ct i v e l y e n g a g e d i n t h e r e t e n t io n o f t h e i r a g i n g b o o m e r p o pu l a t io n s. B a s e d o n t h e u n i q ue c a p a b ili t i e s de t a i l e d a b o v e , t h e re a re n o k n ow n c o mp e t i t o rs t ha t c a n g i v e a c om m u n i ty t h e l e v e l o f s e r v i c e s, de pth o f r e s e a rch an d t e c hn i c a l e x p e rt i se pr o v i de d b y B u xt o n . Y o u a re i n v i t e d to l e a rn m o re a b o ut B u xt o n ’s s ol ut io n s an d e x p e r i e n ce a cr o ss a l l i n d u str i e s a t o ur w e b s i t e , w w w .b u x t o n c o .c o m . T h e re y o u w i ll b e a b l e to a cc e ss c a se stu d i e s a n d c li e n t t e stim o n i a l s t ha t f ur t h e r h i g h li g h t t h e u n i q ue n a ture an d v a l ue o f B u x t on ’s s e r v i c e s. St. Croix Investors, LLC 17319 Olinda Trail Marine on St. Croix, Minn. 55047 (651) 433-3247 Email: nandale@frontiernet.net July 9, 2013 Stillwater City Council 216 4th Street N Stillwater, MN 55082 Stillwater City Council: We own a building at 210 S Main Street in downtown Stillwater. My partners and I have been long time residents of Stillwater and are very proud of our community. We have been following with great interest the down town revitalization effort that the Chamber of Commerce has been spear heading. As inv estors in downtown we know how fragile the downtown is and how important downtown is to our community economy. The decisions we make now, the direction we take no w, are critically important as we prepare for the changes that the new bridge and the bike trail will drive. Downtown properties are finding themselves caught b etween two converging forces. On the one hand, it is difficult to attract sound tena nts with solid retailing experience and the financial strength to weather our seasonal economy. On the other hand we must contribute, through taxes, in order to maintain the infrastructure necessary to support a thriving downtown. We need to attract strong tenan ts in order to support a thriving downtown, the infrastructure that demands, and the greater Stillwater economy. That is why we are writing in support of a study of our current tenant mix and demographic characteristics in order to determine w hat type of businesses we might support in downtown and how we might attract them t o our city We are lacking the tools and information that a market study would provide a nd, without this information, we cannot begin to develop a marketing plan to reach t hese businesses that would improve our city. We understand that BUXTON is recommended as the fir m that might be qualified to perform such a market study. For the benefit of t he economic development of the entire City of Stillwater we urge you to work with the Cha mber and the many businesspeople of Stillwater in contracting with BUXTON, or a similar firm, for such a study. Sincerely yours, Dale R. Anderson Manager July9,2013 Stillwater CityCouncil 2164thStreetN Stillwater,MN55082 Stillwater CityCouncil: St.Croix Investors,LLC 17319OlindaTrail Marine onSt.Croix,Minn.55047 (651)433-3247 Email:nandale@frontiernet.net RECEIVED JUI 1 1 2013 BY: Weowna building at210SMainStreetin downtown Stillwater.MypartnersandIhave beenlongtime residents of Stillwater andareveryproud of ourcommunity. Wehavebeen following with great interest the downtown revitalization effortthatthe Chamber of Commerce hasbeenspearheading.As investors indowntownweknowhow fragilethe downtown isandhow important downtown istoourcommunityeconomy. The decisions wemakenow,the direction wetakenow,are critically importantaswe prepare forthe changes thatthenewbridgeandthebiketrailwilldrive. Downtown properties arefinding themselves caught between twoconvergingforces.On theonehand,itis difficult toattractsoundtenantswithsolid retailing experienceandthe financialstrengthto weather ourseasonaleconomy.Ontheotherhandwemust contribute,through taxes,inorderto maintain the infrastructure necessarytosupporta thriving downtown.Weneedtoattractstrong tenants in order tosupporta thriving downtown,the infrastructure thatdemands,andthe greater Stillwater economy. That iswhyweare writing in support of astudy of our current tenant mixand demographic characteristics inorderto determine whattype of businesseswemight support in downtown andhowwemightattractthemtoourcityWearelackingthetools and information thata market studywould provide and,without thisinformation,we cannot begintodevelopa marketing plantoreachthese businesses thatwouldimprove ourcity. Weunderstandthat BUXTON is recommended asthefirmthatmightbequalifiedto perform sucha market study.Forthe benefit of the economic development of theentire City of Stillwater weurgeyoutoworkwiththe Chamber andthemany businesspeople of Stillwater in contracting with BUXTON,ora similar firm,forsuchastudy. DaleR.Anderson Manager July11,2013 Mayor KenHarycki City of Stillwater 2164 th StreetN Stillwater ,MN55082 Mayor Harycki: Itwasapleasureto meet youatthe ICSC TradeShow.Ienjoyed our conversation about your efforts torevitalize your historic downtown.I certainly understand thechallengesyouarefacingaswehereinLibertyhavehadto deal with thesame issues. We're acity with a population of 8,500located about 45 minutes outside of Houston.Weseea lot of our shoppingrevenuegotoHoustonand surrounding communities becausepastcouncilschosea hands-off approachto our commercial districts.But just likeyousaid,time andlack of attention hasseverelyput our downtown inaprecarious conditions. TheCityhadastudydonebyBuxtonin2005,at that time theCityleaderschose not todoanything.In2011, theCityhired another firmtodoanEconomicPlan.Itwas not receivedwellbyCounciland Businesses .Today weareintheprocess of negotiating with Buxtontoupdatethe2005plan. Buxton thoroughly understood theuniqueneeds for our downtown and their reports andeconomic development planopenseyestothebusinesstypes that weren't represented in our citytherevenueswewere losingto other citiesand businesses.Ifwe would have followed the information severalyearsago,wecould have prevented alot of our businesses from closing. Iwishyoutheverybestinyou economic development activities.Please don't hesitate to contact me if youhave anyquestions. Sin ~. ~------Ga '. CityManager City of Liberty 1 8 29S am Ho ustonS treet L i b erty,T exas77575 9 36-336 -3684 F ax :936 -336 -98 46 w ww .c it yo fli berty .org TO: Mayor & Council DATE : July 11, 2013 SUBJECT: Proposed Downtown Parking Lot Rates FROM : Bill Turnblad, Community Development Director BACKGROUND On May 7 the Council considered the Downto wn Parking Commission’s recommended rate change. Staff was directed to distribute the proposal to the downtown business community. The attached summary was emailed to the Greater Stillwater Area Chamber of Commerce and the Independent Business Association. No formal comments were submitted but there seems to be a general feeling that increasing parking rates in 2014 would be akin to adding insult to injury. Traffic in and out of downtown will be disrupted this year and next to acco mmodate construction on the New St. Croix River Crossing Project. To add a parki ng rate increase to the traffi c disruption seemed heavy handed to some business owners. The City Council made this same comment on May 7 th , and suggested that if the rate increase were approved, that it ought not become effective until the spring of 2015. OPTIONS Several alternative courses of action exist, including: 1. Approve the rate increase effective Ma y 1, 2014 as recommended by the Downtown Parking Commission. 2. Approve the recommended rate increase, but adopt an effective date of May 1, 2015. 3. Give preliminary approval of the rate increa se, but delay final appr oval until the fall of 2014. Based upon preliminary approval, st aff would contact vendors for revenue equipment systems and residential parking pass program options. 4. Deny the recommended rate increase. 5. Table the request for further information. Attachments: PR Release to Downtown Business Community Parking Commission Rate Increase Information TO: Downtown Business Community DATE : June 11, 2013 SUBJECT: Proposed Downtown Parking Lot Rates FROM : Bill Turnblad, Community Development Director EXECUTIVE SUMMARY Stillwater’s Downtown Parking Commission recen tly analyzed costs and revenues associated with the City’s downtown parking system. Th e purpose of the analysis was to determine whether revenues cover all of the system’s operational and capital costs. The Parking Commission found that current revenues do not cover all costs and recommends that all municipal lots east of Main Street become pay lots with a rate of $5 per day. The new rates are recommended to become effectiv e once the City has rec onstructed all of the parking lots along Lowell Park; including paving and landscaping th e gravel lots along the north end of the park. So, the Parking Commission would like to see the rates change as early as May 1, 2014. Before the City Council considers the propos ed changes, they would like the Downtown Business Community to review and comment on the Parking Commissi on’s recommendation. STUDY SUMMARY Annual operating and capital costs The parking system’s annualized capital costs together with annual operating costs are about $240,000. Current and projected revenue The annual projected revenue, if no rate changes are adopted, would be about $206,000. To make up the shortfall and bu ild a modest reserve, the Park ing Commission studied numerous rate scenarios. The scenario that eventually won unanimous support of the Commission was a flat rate that: 1) charges the same rate for all m unicipal parking lots east of Main Street, and 2) offers one free annual downtown parking pass to each residential hous ehold in Stillwater. Page 2 of 3 Parking Rate Recommendation Recommended system features 1. All lots east of Main Street would be pay lots, except for Lot 9 (see attachments for location of Lot 9), which will be the tr ailhead lot for Brown’s Creek Trail. 2. On-street parking would remain free of ch arge with hours limited as they are now. 3. Lots 10-14 would not become pay lots. Th ey would continue to be free with hours limited as they are now. 4. Cost of parking in Lots 1-8 would be $5. a. No overnight parking (as is currently the case). b. The southerly 50 spaces in Lot 7 are curren tly under lease to River Market Co-op for use by their customers only. This will continue to be the case. 5. Stillwater residents would be offered an annua l parking pass that enti tles them to park downtown for free. a. Cost of the pass would be $10 annually to cover materials and staff time to process each parking pass. b. One pass per household. c. Valid for all lots except Lot 1 and the parking ramp. d. Not valid for overnight parking. 6. Lots 4, 5, 7 (except River Market spaces ), 8 and 9 would honor monthly passes. a. Cost of monthly passes recomme nded to stay at $10 per month. b. Lot 9 would be the Brown’s Creek Trail parking lot and would be open to the general public free of charge. No overn ight parking. And, the row of spaces along Main Street would be available to employees of area business with monthly permits. c. Lot 8a and 8b could be used for overnight parking by boat owners in Mulberry Point Yacht Club. (No tra iler parking.) They would buy and display monthly parking permits on their vehicles’ dashboards. 7. During the off season all lots would be free of charge with hour limitations as they are now. Miscellaneous The Parking Commission notes that the $5 rate may be a bit more th at absolutely necessary but is advisable because there are several variables that are not possible to get a firm handle on yet. They include: 1) additional seasonal employees w ill likely be necessary when all of the lots are completed this summer; 2) occupancy rate assu mptions may be off; and 3) it is unclear what impact offering free parking to Stillwater residents may have on overall revenue. If reserves grow faster than necessary, the rate could be reduced. Send Comments To: Please send comments by Friday June 28 th to Bill Turnblad at bturnblad@ci.stillwater.mn.us or call him directly at 651.430-8821. Attachment: Rate map; Capital Improvement Plan; Parking Lot Reconstruction Plans N O R T H F O U R T H S T R E E T N O R T H T H I R D S T R E E T N O R T H S E C O N D S T R E E T L A U R E L S T R E E T S T A T E H W Y 9 5 I N T E R S T A T E H I G H W A Y B R I D G E S O U T H M A I N S T R E E T W E S T M Y R T L E S T R E E T E A S T M Y R T L E S T R E E T E A S T C H E S T N U T S T S O U T H T H I R D S T R E E T E A S T P I N E S T R E E T S O U T H S E C O N D S T R E E T S O U T H F I F I T H S O UT H S I X S O U T H S E C O N D S T R E E T S O U T H F I F T H S T R E E T S O U T H S I X T H ST R EET W E S T C H E S T N U T S T R E E T W E S T M U L B E R R Y S T R E E T W E S T L I N D E N S T R E E T W E S T E A S T C H E R R Y S T R E E T W E S T W E S T P I N E S T R E E T O L I V E S T R E E T S T A T E H W Y 9 5 S T A T E H I G H W A Y S 9 5 & 3 6 S T R E E T S T R E E T C S A H 2 3 N E L S O N S T S O U T H S O M A I N S T N O R T H M A I N S T R E E T S O U T H W A T E R S T R E E T A L L E Y C O M M E R C I A L A V E N U E N O R T H W A T E R S T R E E T S O U N I O N S T R A M S E Y S T A L L E Y E A S T L I N D E N S T R E E T E A S T M U L B E R R Y S T R E E T A L L E Y N O R T H T H I R D S T R E E T C S A H 2 3 S O U T H F O U R T H S T R E E T C S A H B U R L I N G T O N N O R T H E R N R A I L R O A D B U R L I N G T O N W E S T C H E R R Y N O R T H F I F T H S T R E E T JEANNIE STREET U N I O N A L L E Y N E L S O N A L L E Y Y R T L E S T R E E T HOLCOMBE ST N O R T H W A T E R S T W E S T O A K S T R E E T E O L I V E S T E A S T W A L N U T S T R E E T S T A T E H W Y 3 6 N E L S O N S T R E E T M A I N S T R E E T S O U T H B R O A D W A Y S T R E E T S C H O O L S T R E E T E A S T L A U R E L S T R E E T M A P L E S T R E E T N O R T H N O R T H M A I N S R A I L R O A D N O R T H E R N W E S T A L L E Y S A M B L O O M E R W A Y $5 L o t s Pr o p o s e d R a t e S t r u c t u r e Fr e e w i t h h o u r l i m i t s Pa r k i n g R a m p w i t h v a r i a b l e r a t e s Ri v e r M a r k e t L o t ( C u s t o m e r s O n l y ) Proposed Capital Improvement Schedule City DT ParkingLots 2028Construction 2018Construction 2020Construction 2017Construction D D o D 2012Construction D 2013Construction D 2014Construction D 2015Construction D 2016Construction .ate,•, •, •\•\•\, \, \,~:{<o?\\JG«, "'~~'l'lp.;~s~~«,--l-~'e , \ \ \ \ \ \ \ \ \ \ ----'.--,-----_!L _ :~ ..~'I .~...~';: " ,1 .'1 , I 0 ..,-', WATER STREET -----....~------'-- -~..~:)~_.... MATCH EXISTINGCURB RiverLothad110spaces; proposedtohave84spaces . Lossof26spaces . '.."c '';:;;:.,(~I ~,,-"&~',J .~~~-::~~ ttl :" :r (/)" lALU~~~~~*~~~~~~B~~F~~#~~~~~~~6 ,6 ,··~:l ~;-·t -4 1 ~ ,.-3 2 ·M.m kr~'-:-:.,-, r -0---i __~"'&T /l'"",'0.:"-,\,-.:/S21 i"..',..'-~...1.'0 :1 I .---_ff /-..~~!..:.:-..:·:....;.I --J -.,~·;.'•,M:r !~::~,~'~.i ,.(/~.~.nn '.j -'~~ O l;~.iJ .I''tv ¥,f,.":-""~ •1 .\'-/'\,. ,'6 "". •J o •• ,, s - , ":. •J ' -,x,-.•.C:. I .;~; J '"~ ~,I ,-- r:r-;~:". I --;-- ·,t ).~,.',0 .'0-0 .-#.' ~:,I L LIMITSOFWORK 1\FRE iG;'f-l ..,(HOUSE i.\...).\,,,''.--,..',~, Go.-----~,-,\\,\'..~';"'.C r.''''1 _..__...--·~~"·\"'\~\~\:\':\:\L \·~t::l::=iO:::t::I ,~:'::::l ,*,~,*" . '...__<$'~__-n s -----0 ;'a ._-\..\..\:'XLL'c i:::L!l O \·,!,!C±-~ -::u ~-_.'-___~----------C 1 :-~-'O -r'-"'--".:=:2:-_4 _0J ~·~~-~'!Ell.~-p ~]:-=-_-::______C8 ........r _C~_[~1~-J----------_CV ~-:\J::~j __-rC22 0 j -::::::::'--'"L---b18i J ~~~:;~~~~~~:~-----~.-------------------~ ., ~ . '"t , ~I ---I I i ~r :',-':r ,,,,,Y 'l 'i .'." •,,;,,L...''.,_i I IT r-, -'-'-,'I,."--~.:€,'1 ;'~.i r:::/I .. "~,'2 _. ....-.•._--- .;~L . ..,...•-, ~ s .: f ~.i ··~~ ~':~f; ,"'; ....<':" i I ....,W .<'"'--.:,,"~. "/:"_._-.~.-_. f ;:,! ,.,~MULBERRY PO IJ ,SEESHEETCG1Q1 ! :c:,- S T.CF?otX R IVER ...~. '\ "\t --_.___." .':-,,,:.- COMMERCIAL STREET AMPHITHEATER SEESHEET CG101 Thissmalllotcountedin Mulberry PointLotgraphic. I I 't!,. ! ':i8:----',_.I.----, I ..---..•,_0 _,'--_ -........,I i /r----.--..--.._'..-----.-.- \,''/',-_Y I -e .;s~~.~ ~~fi J ..r -:":::--"::"'0 ,---' \(~<'\:.5286 'U I j I ,I i ,~'_.•_._.__L.__•...-_.. r " o f5 Iii I en UJ ~. z ':::; .~/~)"". po; ~>"{. 'i I J I ! 9 '/: .{<.,,..J.~ ~, ".1 i rl-..q ,", °::r -.;\:·r o ,°O ~f\':.' /29 spaces inrebuilt -,:'" ..I'.',49 ':"_,"_:-:,_',".''/'Bndge Lot.',,:,.P .c:;.:~...I '1'~'i '".;'spacespreviOusly,....'.UMITSO FWORK ...~3 ,.;_~_••'~~~,_~~!-'~.-:~:..--."-.-,!_~;~.:;c ~ .__•_-L-••~-;.-.;.-..-•Js-..-----~- !.~:oS '"c &..<'6 '<:,,,_( 'I ' ,'r --~;~~;~J ,t j ',, -~l.' ~.':\., r ;':~!7 :~ I .'•. ,),~,:! ./f\.I '",_1 ('-1 .,-..-.-.-.:-'\",- ",,:I 'rt,o ~"r ~76 "",,;~n,:,-~1.f:6c"...1 ~.~~J "':~-~"~-'~~;-'-\'~"I "--'s ~A '~--~~-------~'.::...:----"--4tg;L -~'-_.:~:._..!.:!.:;_-=~~_.,. '-d f -~--:",~-'-"-..::.-~-- <-.... '"1-" \J. ," ~. .~~ .- -._..;- .~I '·;· ..~.t-;: :i i i f ~'.;, ~>~ .~..,:./ ~~{C <."·"<i .j- "'~''''''' ,,-'..!..'..:.-.,..~0 -..~" ,,,' '../ ~,.i t ..........=.'I f""~:en.),I :~.,'~:~~;~0 ~+)S 0::I'J~-~~~=~'~',Q _~":4 :?~ I ,.-=:::~I I ~....""C:-'L ...~.;'"-......::;.:~;-~-":'-".)~"r :'.:i;',"~'..:.',.o ~.( ;,,' s .../ -----------_/ " 6---_.)J -- .{.;/>..::"1 \ J :S ~~I '\.1~~2 ;:~-i :=;;'~-~>.-= HH ·~~j::-~~~~~...c t.~~.....:~_"-L ==::l~~~~~~:!:~~~~~~~~~=~~~~~~~~~~~~~~~C143 E rI-b2 ~<:::::'---,,-.~~~j I ----~ 9 ·t i !..-:; ~ &vJ.S ·£L'6 'Z':J ._f- .;<" l , ~~-'.¥: !:-:'_J l"-r -I l :":::.~· -~.'~ < .i -:---i ~'-------,-_·-""".,;l -:--ec:.e;.--"---;~-'-'-..,. •.I._-'.'..-t ....Water Street Lot currently has 119 ,spaces,it will endup with 113 spaces ~ i I J';"., -'.....: \ 'B \ \$ \~ \ Ii \ \ ,oJ G ONG. c01'(13 ~p ()7 ,"<fJ '~.t ---6 811 .686 ,2 6 87 ~ I \ -<' Railroad Lot:existing 45 plus 49new spaces =94 total f A 'I- ~)ce. o ,1(;".'-'..-.----~4 8 8 8 \~~ 684 .7 --~-6 85 --~----.c:.__ 686 ==""- :)1 .1':>x -------- TO: REPORT DATE: SUBJECT: FROM: INTRODUCTION Mayor &City Council May I,2013 Downtown Parking Rates Bill Turnblad,Community Development Director Between January and August of last year the Downtown Parking Commission analyzedthecosts and revenues associated withthe downtown parking districtforthe purpose of recommending a rate structure totheCityCouncilthatwouldcoverall of thesystem 's operational andcapital costs . Thereasonfor completing thestudylast year wasthe anticipated completion of theArmyCorp 's flood protection project in 2012 .ThatwouldhaveallowedtheCityto improve its parking lots east of Main Streetin 2013 ,andbeginthe summer seasonin 2014 withnewlotsandnewrates . However ,sincetheflood protection project couldnotbe completed in 2012 ,the Commission postponed forwarding thestudytotheCouncilfor consideration . Asitturnsout ,theCity 's Public Works Department hasbeen working with scheduling andnow believesthattheCitycan improve the parking lotsthis summer astheUSArmyCOEfinishesup itswork.Thiscouldallownewlotsandnewratesin 2014 as originally thought. Therefore ,the Parking Commission is forwarding their studyandrate recommendation now .If theCouncilagreeswiththe Parking Commission 's recommended rates ,thennew equipment couldbeorderedlatethis year and installed inthespring of 2014 . SUMMARY OF STUDY Annual operating andcapital costs Thefirststepinthe Commission 's studywasto determine thecostsfor operating and maintaining the municipal parkingspaces downtown .Asyouwillseeintheattached documents ,the annualized capitalcosts together with operating costswillbeatabout $240 ,000 in 2014 and subsequent years . Page2 of 3 ParkingRate Recommendation Current and projected revenue Theannual projected revenue ,if no change inratesis instituted ,wouldbeabout$206 ,000.This represents anannualshortfall of about$34 ,000. Tomakeupthisshortfallandbuilda modest reserve ,the Parking Commission studied numerous ratescenarios .Thescenariothat eventually won unanimous support of the Commission wasa flatratesystemthat:1)chargedthesamerateforall municipal parking lotseast of Main Street , and2)offeredonefreeannual downtown parking passtoall Stillwater residents .The Commission foundthatatarateof: $2therecouldbea s hortfall of$34,922 .84 annually ; $3therecouldbeasurplus of upto$22 ,379.94 annually ; $4therecouldbeasurplus of upto$65,797.45annually ;and $5therecouldbeasurplus of upto$127 ,736.24 annually . Recommended rate The Parking Commission notesthat:1)additionalseasonal employees willlikelybe necessary withthe improved system ;2)occupancy assumptions maybe off ;and3)itis unclear what impact offering free parking to Stillwater residents mayhaveonoverall revenue .Therefore ,they recommend theflatrate of $5 .If the reserves growfasterthan necessary ,theratecouldbe reducedafterafewyears . Recommended systemfeatures 1 .Alllotseast of Main Streetwouldbepaylots ,exceptforLot9 ,whichwillbethe trailhead lotfor Brown 's Creek Trail. 2 .On-street parkingwouldremainfree of charge . 3 .Lots10-14wouldnotbecomepaylots .Theywould continue tobefreewith3or4hour limitsastheynowhave . 4 .Cost of parking inLots1-8wouldbe$5 . a .No overnight parking(asis currently thecase). b .Lot1isalready$5 . c .Lot2is currently $3 . d .Lots4-8are currently free of charge butlimitedto3or4hours . e .The southwest 50spacesinLot7are currently under leaseto River Market Co-op forusebytheir customers only .Thiswill continue tobethecase . 5 .Stillwater residents wouldbeofferedanannual parking passthatentitlesthemtopark freefor12hours . a .Cost of thepasswouldbe$10annuallytocover materials andalittle staff timeto processeachpass . b .Onepassper household . c .ValidforalllotsexceptLot1andthe parking ramp . d .Notvalidfor overnight parking . 6 .Lots4 ,5 ,7(except River Market spaces),8and9would honor monthlypasses . a .Cost of monthlypasses recommended staying$10permonthasthey currently are . Page3 of 3 ParkingRate Recommendation b .Lot9wouldbethe Brown's Creek Trail parking lotandwouldbeopentothe general public free of charge .No overnight parking .And,therow of spaces along Main Streetwouldbe available to employees of area business with monthly permits . c .Lot8aand8bcouldbeusedfor overnight parking byboat owners in Mulberry Point Yacht Club .(No trailer parking .)Theywouldhavetobuy monthly parking permits . 7 .During the off season alllotswouldbefree of charge astheyarenow . COMMISSIONREQUEST The Downtown Parking Commission requests thattheCityCouncil consider approving their recommended parking rate of $5forLots1-8as described above ;aswellas consider approving their recommended system features described above . Attachment:Studyreportsand commission minutes ptem 4 .031 TO: FROM: DATE: RE: Background illwater ~c::==~,----~ THE BIRTHPLACE OF MINNESOTA J Downtown Parking Commission Bill Turnblad,Community Development Director January 20,2012 Parking System Revenue &Rate Structure This off-season the Parking Commission is re-examining the rate structure forthe entire downtown parking system,including the parking ramp. The goal ofa possible rate change isto ensure that enough revenue is raised to cover the system's short and long term maintenance costs. Critical information forthe analysis will include historical and projected revenue generation as well as historical and projected system costs. The historical revenue and costs can be provided by the City's Finance Department. And,projected system costs can be estimated with the help of the City's Public Works Department.The Finance Department is in the process of gathering the historical data, but 2011 year end accounting has not yet been finalized.Hopefully allof this data will be available in February. Projected revenue figures on the other hand are not readily available.And they will be difficult to develop.This will require understanding not only the projected number of users over the coming years,but a thoughtful balancing of rates for the various surface lots,on -street parking and the parking ramp to ensure that the various elements provide the needed future parking revenue .Free on-street parking and free surface lots will draw customers away from pay lots and the ramp.On the other hand,ifall public parking options are pay only,the number of customers using the downtown parking system may be reduced.A workable balance will have tobe achieved. Discussion Given the complexity ofthe system,staff believes that establishing a committee to work through issues and options would be advisable . January20 ,2012 Page2 The committee should be kept at a workable size,perhaps a maximum of nine members.The membership should include a couple of Parking Commissioners (four cannot serve on the committee ora quorum of commissioners is present and it becomes a public commission meeting).It also ought to include representatives of downtown businesses (retail and office),a City Council member or two,several Stillwater residents and several City staff members. Recommendation If the Parking Commission agrees that a committee isa good idea,then staff would recommend that the City Council establish the committee and appoint members toit. To help the Council with setting up the committee,the Parking Commission should consider: 1)What should the committee's goals be? 2)Should the committee complete their work in time to incorporate any potential rate changes in the 2013 season or the 2014 season? 3)How many total members should serve on the committee? 4)What groups should be represented on the committee? 5)Which Parking Commissioners would like to serve on the committee? 6)Are there any individual people that the Parking Commission would suggest the City to approach to serve on the committee? In order to achieve some type of balance amongst interest groups,staff would suggest if,for example,a Parking Commissioner who owns a business downtown serves on the committee,then the number of other downtown business owners that serve on the committee ought tobe reduced by one. bt litem 2 I DRAFT Stillwater Downtown Parking Commission MeetingMin utes January26,2012 Commissioners present :AimeePeletier ,chairlbusiness;Jeff Johnson ,vice-chair/resident DavidKorte,secretary /resident;SherriHopfeFranke,business;Dave Junker,resident;Gera ld Helmberger,r esident;DarenAnderson,resident City staff present:JohnGannaway,po lice chief;DougMenikheim,counci lmember;DennisPasket,parking enforcement officer; Bill Tumblad,community developme nt director Submittedby:DavidKorte agenda discuss ion action calltoorder Aimeecalledthemeetingtoorderat8 :40 a .m . election of 2012officers According totheParking Commission by laws a Chairperson andaVice Chairperson aretobeelectedannuallybyamajority of Commissioners present atthefirstmeeting of the calendar year. Aimee requested nominations fortheposition of secretary andDavidKortewas nominated.Withnofurther nominations madeforthatpositionamotionwasmade forDavidtobesecretary .Themotion passed ina unanimous voicevote . Aimee requested nominations forthe position of Vice Chairperson and Jeff Johnson wasnominated.Withnofurther nominations madeforthatpositionamotionwas madefor Jeff tobeViceChairperson.Themotionpassedinaunanimousvoicevote . Aimee requested nominations fortheposition of Chairperson andshewasnominated . Withnofurther nominations madeforthatpositionamotionwasmadeforAimeeto beChairperson.Themotionpassedinaunanimousvoicevote. app roval of November Amotionwasmadeandsecondedtoapprovethe December 15,2011 meeting Davidwillforwardtheapprovedminutes minutes minutes .Themotio n passed inaunanimousvoicevote.totheStillwatercity clerk's office. approval of agenda Doug requested thatadiscussion of the transient docking of boatsbeaddedtothe .agendaandAimeehad information onahorsedrawncarriageri de thatshe suggested beadded .Butafterdisc ussion itwasdecidedthatthePark Commission should addressthedockingissueandthecitycouncilshouldaddressthehorsedrawn carriage.Amotionwasmadeandsecondedtoapprovetheagendaaspresented;the motionpassedinaunanimousvoicevote. I agenda I discussion I action I creditcardsalesinparking Billinformedthe commission thatwhenthepay equipment wasinstalledintheBillwillincludethisitemonthe ramp parkingrampitfollowedthe Cardholder Information SecurityProgram(CISP),whichFebruaryagenda. wastheindustry standard atthetime.Sincethenanew "Payment CardIndustryData Security Standard"(PCI-DSS)hasreplacedtheCISPStandard .The equipment inthe rampdoesnotmeetthenew requirements and if not upgraded tothenew requirements therampwouldhavetostopusingcreditcardsonMarch31 ,2012 .At the December 2011meetingtheParking Commission decidedtokeepcreditcardsas apaymentoption,sincetherampscustomersusethemsofrequently .Thecostto upgradethecreditcard equipment isabout$17 ,000.City staff are presently waiting forthe equipment vendortopresent information onanalternativeh ardware configerartion thatmaymake upgrading lessexpensive .This information will hopefullybeavailablefortheFebruaryParking Commission me eting. Commissioners approved Bill's recommendation thatthisagendaitembetableduntil nextmonth 's meeting. 2012ParkingGuid e Dennisrequestedinputonpossiblechangesinthe Downtown StillwaterPublicDennis ,willimplementthesuggested ParkingGuidebeforehavingthe2012brochureprinted .It was suggested thatthe changes,getanupdatedlist of "Events" "Trolley"stopsand "Minnesota Zephyr"beremovedfromthemapandthatthefromtheChamberforthebrochureand bathroomsinLot#6beadded.Therewasalsodiscussionaboutthenumber of thenhavethe2012DowntownStillwater brochuresneededandwhetherornottomailthemwiththe city's utilitiesbill s.PublicParkingGuideprinted. Dennissaidhewould implement thesuggestionsandgetanupdatedlist of "Events" fromthe Chamber forthebrochure. parkingsystemrevenue &Billpresentedthisagendaitemwith background ,discus sion point s and staff Billwillprovidefinancialreport s on ratestructure recommendations .TheParking commission ispresently re-examining therate downtownparkingrevenueandcostsfor structurefortheentiredowntownparkingsystem.Criticalinformat ion forthe theFebruarymeeting . analysiswouldinclude historical andprojectedrevenueandexpens es.Giventhe complexity of thesystem,city staff thinksitadvisabletoestablishacommitteeto workthroughissuesandoptions . Duringdiscussionsome Commission membersthoughtthat re-examining therate structurefortheentiredowntownparkingsystemcouldbestbedonebytheParking Comm ission anddidnotbelieveformingacommitteetoworkthroughtheissuesand optionswouldbethebestapproach .Commis sion membersreque sted financial reportsbe presented andthe Commission thentakealookathowbesttore-examine theratestructurefortheentiredowntownparkingsystem .Billwilltablethisagenda itemtothenextmeetingatwhichtimehewillprovidetheneededfinancialreports . Draft 2 litem 3.02 1 illwater ~~~'"--~~ THE BIRTHPLACE OF MINNESOTA J TO : FROM: DATE: RE: Background Downtown Parking Commission Bill Turnblad,Community Development Director February 10,2012 Parking System Revenue &Rate Structure The Parking Commission is in the initial stages of re-examining the rate structure for the entire downtown parking system,including the parking ramp.The goal isto determine whether existing revenue streams are sufficient to fund all operational and capital costs for the system. Major Steps There arefive major steps in this rate structure re-examination. 1.Determine annual operational costs. 2.Determine whether sufficient revenue is generated annual tofully fund operational costs. 3.Determine capital costs. 4.Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5.Recommend a rate structure to the City Council that generates sufficient revenue to fully fund operational and capital costs. This month the Parking Commission is asked to consider the first two steps.Next month stepsthree and four will be on the agenda.And then a decision will need tobe made to take on step five with a study committee or simply asa matter of routine monthly Parking Commission business. StepOne The first step isto determine what the annual operational costs are for the entire system. These costs tend tobe fairly stable from year to year in the parking lots.And when we have gained enough experience with the parking ramp,they too should be stable and predictable. January 20,2012 Page 2 In the attached preliminary reports you will see more details on expenses,but summarized categories are included here. Parking Lots-2011 Operational Expenses Descri tion Personnel services Supplies Services &charges Miscellaneous Amount $97,386.51 $14,793.43 $24,952.19 $18,440.16 Total $155,572.29 1 Parking Ramp -2011 Operational Expenses Descri tion Personnel services Supplies Services &charges Miscellaneous Amount $0.00 $3,399.18 $34,743.09 $3,844.81 Total $41,987.08 StepTwo The second step isto determine the annual revenue,and whether it covers annual operational costs . Parking Lots-2011 Revenue Descri tion Monthly parking permits Special event parking fees Lotl Lot 2 Tickets and fines Refunds,etc. Interest earnings Total Amount $37,918.45 $1,013.22 $88,725.45 $39,403.91 $38,954.04 -$509 .11 $205,505.96 1 Thisfiguredoesnot include the $74,404 capital expense for equipment lastyear.Capital expenses willbe considered separately from operating expenses. January20,2012 Page3 Parking Ramp -2011 Revenue Descri tion Monthly passes Lowell Inn Transient sales (cash and credit cards) Total Amount $13,518.92 $12,706.90 2 $26,816.23 $53,042.05 A comparison of revenue and operational expenses shows that the ramp generated $11,054.97 more than needed forits operational costs.The parking lots generated $49,933.67 more than needed for operational costs. NextMonth The question that will be considered next month is whether the $60,988.64 in operational profit from the entire parking system is sufficient tofully fund all capital costs.Capital costs include such items as new ticket dispensing equipment,parking lot seal coating,parking lot surface replacement,parking ramp structural maintenance costs,etc. This year,for example,the parking enterprise cash reserve decreased because the $74,404 capital expenditure for parking lot equipment exceeded the total amount of operational profit in the parking lots for the year.And though a $74,404 equipment expenditure isa serious amount of money,it really does not compare in magnitude to the $250,000 it could cost to resurface one parking lot. bt attachments :2011 Preliminary Parking Enterprise FundFinancialReport 2011 Preliminary Parking RampFinancialReport 2 Thisfigureincludesa$4,590 credit toward the City's purchase ofland fortheramp.InJulyacashonlysystem wasinstituted. 2011 Preliminary Financial.Report Parking Enterprise Fund 2011 2011 Description Approved Prelim actual Revenue 720-0000-3140-0105 Parking Permits $33,000 .00 $37,918.45 720-0000-3140-0115 Parking Permits -events $0.00 $1,013.22 720-0000-3560-0120 Parking Machine SLot $70,000.00 $88,725.45 720-0000-3560-0340 Parking Machine RiverLot $40,000.00 $39,403.91 720-0000-3610-0100 ParkingTickets $25,000.00 $26,371.24 720-0000-3610-0200 ParkingFines (County)$6,000.00 $12,582.80 720-0000-3810-0200 Interest Earnings $8,000.00 720-0000-3870 -0100 Refunds &Reimbursements $0.00 -$3.00 720-0000-3880-0200 Cash over/short $0.00 -$506.11 REVENUE TOTAL $182,000.00 $205,505.96 Expenses PERSONNEL SERVICES $106,429.00 $97,386.51 720-4720-2000 Office supplies $500.00 $128.24 720 -4720-2101 General supplies $5,000.00 $5,514.65 720-4720-2100 Auto fuel $3,000.00 $5,490.55 720-4720-2111 Paper/Forms $700.00 $3,443.00 720-4720-2201 Equip.repair supplies $4,000.00 $186.11 720-4720-2302 Other minor equip $200 .00 $30.88 SUPPLIES $13,400.00 $14,793.43 720-4720-3099 Professional services $10,000.00 $1,218.38 720-4720-3102 Postage $700.00 $926.86 720-4720-3201 Seminars/Conference Fees $100.00 $0.00 720-4720-3202 Meals $100.00 $0.00 720-4720 -3203 Housing $250.00 $0.00 720-4720-3204 Training and Education $2,000.00 $0.00 720-4720-3400 Printing and Publishing $5,000 .00 $2,239.65 720-4720-3500 General Insurance $7,856 .00 720-4720-3702 Equ ip RepairCharges $2,500.00 $242.00 720-4720-3707 Maintenance Agreements $3,000.00 $0.00 720-4720-3709 Sealcoating $0.00 $0.00 720-4720-3900 Salestax $8,000.00 $2 ,325.30 720-4720-3906 Admin Charges-GeneralFund $18,000.00 $18,000.00 SERVICES &CHARGES $57,506.00 $24,952.19 720-4720-4009 Losson credit transactions $0.00 $1,214.00 720-4720-4099 Misc charges $1,000.00 $4 ,185.16 MISCELLANEOUS $1,000.00 $5,399.16 2/9/2012 720-4720 -5200 C/O &Improvements $0.00 $0.00 720-4720-5300 C/O Machinery &Equipment $0.00 $74,404.00 720-4720 -5310 C/OMIS Comupter Equipment $0.00 $0 .00 720-4720-5400 Automotive Equipment $0.00 $0.00 CAPITAL OUTLAY $0.00 $74,404.00 720-4721 -3706 Repaircharges $0.00 $0 .00 720-4721 -3707 Maintenance Agreement $17,500 .00 $13,041.00 RIVERVIEW LOT(3rdSt)$17,500 .00 $13,041.00 REVENUE TOTAL $182 ,000 .00 $205,505.96 EXPENSE TOTAL $195 ,835.00 $229,976.29 2011 BALANCE -$13,835.00 -$24,470.33 BeginningBalance EndingBalance CASH IN BANK $528,013 .98 $507,174.85 2/9/2012 2011 Preliminary Financial Report Parking Ramp 2011 2011 Account Description Approved Prelimactual Revenue 725 -0000 -3 140-0105 Pa rking Sa les $48 ,000.00 $53 ,042.05 $50,782 .3 1 figure i ncludes $4 ,590 lan d cre dit to I nn Expenditures 725 -4725-2101-0000 GeneralSupplies $3,500 .00 $2 ,271.56 725 -4725-2302-0000 Other M inor Equipment $3 ,500.00 $1 ,127.62 725 -4725-3099-0000 Other profess ional se rvices $2 ,000 .00 $7 ,134.46 725 -4725 -3101-0000 Telepho ne $3,800.00 $2 ,301.14 725 -4725-3400 -0000 Pr inti ng A nd Publ ishing $0 .00 $0.00 725 -4725-3500-0000 Gene ral I nsurance $0.00 $0.00 725 -4725 -3600 -0000 E lectricity $18 ,000.00 $19 ,562.57 725 -4725-3702 -0000 E quipmentRepairC harges $4,000.00 $11 1.20 725 -4725-3707-0000 Mainte nance Ag reements $5,000 .00 $2 ,925.29 Elev ator ma int a greement 725 -4725-3900-0000 Transit tax $2 ,500 .00 $2 ,708.43 725 -4725-4099-0000 Miscellaneous Charges $1,400.00 $1,7 44 .8 1 C reditc ard f ees 725 -4725 -5300-0000 C/OMa chinery &Equ ipment $0 .00 $0 .00 725-4725-7010 -0000 Depre ciation $2 ,100.00 $2 ,100.00 $45,800.00 $41 ,987 .08 P arking s alesn etreven ue Mon thly pass es $11 ,800.00 $13,518.92 L owell I nn $9 ,200 .00 $12,706 .90 w ith $4 ,590 la nd c redittoI Tr ansient(Ca sh a nd C redit)$27 ,000.00 $26 ,816.23 2/10/2012 litem 31 Draft Commissioner s present: Commissioners absent: City staff present: City staff absent: Submitted by: Stillwater Downtown Parking Commis sion M eeting Minute s April19 ,2012 Aimee Peleti er,cha irlbusiness;Jeff Johnson ,vic e-chair /resident David Korte ,se cretary /resident;SherriHopfe Franke ,business; GeraldHeimb erger,resid ent;Daren Ander son,re sident Dave Junker ,resident John Gannaw ay,policechief;DennisPasket,parking enforcement officer ;Bill Tumblad ,community d evelopment director Doug Menikhe im,counci lmember David Korte a!!enda discussion action calltoorder Aimee calledthe meeting to order at8 :33 a .m. approval of January minutesA motion wasmadeand seconded to approve the February 16,2012 minutes a s David willforw ard the approved minutes presented .The motion passed ina unanimous voicevote .tothe Stillwater city clerk's office . approval of agenda Amot ion wasmadeand seconded to approve the agenda as present ed.Themotion passed ina unanimous voicevote. parking system revenue &The commission is reexamining therate structure forthe downtown parking system ,Billwill prepare discussion pointsfor ratestructure including the parking ramp.Billlistedthefivemajorstepsintherate structure thenext meeting on possible waysto reexamination:havethe parking system to generate l.Determine annual operation co sts.enough revenu e tocoverall operating 2 .Determine whether sufficient revenue isg enerated annually tofullyfund andcapital expenses . operation costs . 3 .Determine capitalcosts. 4 .Determine whether sufficient revenue is generated annually forcashreservesto fullyfundcapitalcosts . 5 .Recommend arate structure tothecitycouncilthat generates s ufficient revenue tofullyfund operational andcapitalcosts . Billthen presented detailed background information forthe Commission onthe parking rampsandthe parking lotscapitalcosts . In summary ,r amp revenue lastyearwas$7 ,695 (12.7 %)lessthan needed tocover operating andcapital expenses .And parking lot revenue was$8 ,069 (4 %)lessthan needed to cover its operating andcapital expenses .Revenues fortheentire parking system were8 %lessthan operating andcapitalexpenses. Stillwater Fire Muster Bill presented the request fromthe Minnesota Fir e Engine Club ,whi ch is sponsoring Billwillforwardthe recommendation to the2012 Stillwater Fire Muster .Th e even t willbeheldonSunday,June24 ,12 :00-theCityCouncil. 5 :00p .m.Thestaticand pumping portions of theevent would use downtown parking spacesin parking lotsnorth of Chestnut andonSam Bloomer Way . IItem40s1 illwater ~~~~'"7 -----..~ THE BIRTHPLACE OF MINNESOTA ·J TO:Downtown Parking Commission FROM:Bill Turnblad,Community Development Director DATE:June 14,2012 RE:Parking System Study -Revenue Strategies Background The Parking Commission is examining the rate structure forthe downtown parking system .The goal isto determine whether existing revenue is sufficient to fund all operating and capital costs,and if not to develop strategies to increase revenue. Major Steps There arefive major steps in this rate analysis. 1.Determine annual operational costs. 2.Determine whether sufficient revenue is generated annually to fully fund operational costs . 3.Determine capital costs. 4.Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5.Recommend a rate structure tothe City Council that generates sufficient revenue to fund operational and capital costs. The Commission will begin to consider Step 5 at the June 21 st meeting. Revenue Strategies There are several revenue strategies available tothe City. 1.Continue with the current rate structure. a.This strategy will result in an estimated annual average shortfall of capital expenses in the amount of$22,100.(Plus Lot 2 will lose 26 spaces tothe levee construction.This represents a loss of about $10,100 at the current June 14 ,2012 Page2 litem4.0 5 1 sales volumes and at the current rate of$3.Therefore,the actual annual shortfall would be$32,200.) b.The City Council would have to cover the annual shortfall through general revenue or bond sales to fund capital expenses that were not fully funded through the Downtown Parking Enterprise Fund. 2.Raise revenue to cover 100%of operational and capital expenses. a.Any orallof the following parking fees could be increased: i.Monthly parking permits (Currently $10jmonth) ii.Parking rates in Lot 1 (currently $5)or Lot 2 (currently $3) iii.Parking ramp rates iv.Begin charging to park in the3 and 4 hour lots v.Begin charging to park on-street 3.Increase revenue to cover some portion less than 100%of operational and capital expenses. The Parking Commission has agreed that it will recommend tothe Council that revenue should cover 100%ofallcosts. Options There are endless pricing scenarios that could be explored to cover the average projected shortfall.But to begin the conversation,staff offers three alternatives. 1.Increase rates in Lot 2;begin charging in Lot 4;raise monthly permit rates a.Increase the rate in Lot 2 from $3to$5.Based on current sales volumes, the reconfigured lot with 26less spaces would generate $45,600 .Today it generates an average of$42,700 with the 26 additional spaces.(For comparison purposes,at the$5 rate each space is estimated to earn $542 per space per year).The increased revenue would be$2,900. b.Charge $5 in Lot4 .These 29 spaces (as reconfigured)would generate an estimated $11,300 at this rate.(This represents $388 per space per year, which is about 30%less than inthe higher demand pay lots south of Chestnut). c.Increase the parking permit fee from $10to$12.50 per month.Thisis estimated to generate another $8,000 annually. d.The total ofa-c would be$22,200,which equals the estimated average annual shortfall. 2.Increase rates in Lot 2;charge $3 in Lot 4 and in reconfigured Lot7. a.Increase the rate in Lot 2 from $3to$5 .Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600.Today it June 14,2012 Page3 litem 4.05 1 generates an average of$42,700 with the26 additional spaces.(For comparison purposes,at the $5 rate each space is estimated to earn $542 per space per year).The increased revenue would be$2,900. b .Charge $3for each of the 29 reconfigured spaces in Lot 4.Thisis estimated to generate $8,700 annually ($300 per space per year at $3rate). c.Charge $3for each space in Lot 7.The70 spaces (not including the 50or so reserved forthe River Market)are estimated to generate $14,000.($200 per space per year on average). d .The total of a-c would be$25,600,which is slightly over the estimated annual shortfall . 3.Charge $3 in Lot4,reconfigured Lot5 and in reconfigured Lot7 .Leave Lot2at $3. a .Charge $3for each ofthe29 reconfigured spaces in Lot 4.Thisis estimated to generate $8,700 annually ($300 per space per year at $3rate). b.Charge $3for each space in Lot 7.The70 spaces (not including the 50or so reserved forthe River Market)are estimated to generate $14,000 .($200 per space per year on average). c.Charge $3for each of the 63 spaces in the new Lot 5.The63 spaces are estimated to generate $12,600.($200 per space per year on average). d .$10,100 less annually when 26 spaces in Lot 2 are lost to flood protection reconstruction,and the rate for the remaining spaces is not raised to$5. e.The total of a -c with the loss of Item d would bea net revenue increase of $25,200,which is slightly over the estimated annual shortfalL Recommendation At the moment I prefer Option 1to increase rates in Lot 2 from $3to$5;begin charging to park in Lot 4($5);and raise permit rates from $10to$12 .50 per month .Features of the option: •All pay lots would be the same amount:$5 . •Only one lot would change from 3 hour free parking to pay parking.That would be Lot 4 next to the Water Street Inn.When the new bridge is completed,and Chestnut Street is closed to vehicular traffic,Lot 4 will be in nearly as much demand as Lot 2. •Alllots north of Myrtle will continue tobefreefor3or4 hours,even though there would be no more gravel lots. •Monthly permits have not increased in price since their inception in the 1990s .Raising them to$12.50 per month is still a very good price.And, June 14,2012 Page 4 • • litem 4 .05 1 that may begin to encourage more people to use the ramp.The upper level ofthe ramp would continue to cost only $10 per month. Owners of boats at Mulberry Point Yacht Club who park their cars all weekend or longer would only have to buy a monthly permit to park in Lot8. The rates in the parking ramp would not change . Attachments:2012 Downtown ParkingMap Maps of all reconfigured parking lotseast of MainStreet litem 4 .05 I P ioneer ,.rt tiJ __Mile __R_ w lW Ulnry Trlnlty Church tiJ {) CIty HIli 1 Police I AreDept. C8J Po5l0llle0 U FOU LJ~ [iJ~,, *CJ-Cub Foods U ~Hudqlllrte ..I st.relchu l t ,m Church D •13 free parking lots with over 750 parking spots •2 pay lots with 208 spots •on-street parking Is three hours •31 handicapped spots •Parking ramp with 250 spots New Stillwater Chamber of Commerce Address: 1957 Northwestern Avenue 651-439-4001 T 'S ~I i !s!~ IX •FREE PARKING 4 Hour Limit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water 81.Lot Lot 12 Olive 81.&2nd Lot Lot 13 UBC Lot 3 Hour Limit Lot 3 Chestnut 81.Lot Lot 6 Maple Island Lot 24Hr.Parking Lot 8 Railroad Lot Lot 9 North Main 81. Lot 10 MUlberry St ./Second 81.Lot LIMITED FREE PARKING After 6 pm and All Day Sat.and Sun. Lot 14R iverview Lot (CUb) Lot 15 Mulberry 81.Lot •PAY PARKING $3.00 All Day Lot 2 River Lot (Nelson/Chestnut) $5.00 All Day Lot 1 South Main St.Lot Pa y Par king Lots 1 &2 Effec tive &Enforced:May 1 -Oct.3 1 o PERMIT PARKING Parking permits cost $10 per month and entitle the owner to park in any of the white circled parking lots (4,5,7,11,12,13 &14)for 24 hours .Note :Lot 7 has permit parking in50 spaces only as marked on site .To obtain a parking permit,visit City Hall between 8:00 am,and 4:30 p.m.Monday-Friday orcall (651)430-8800. •Posted timelimitswillbe enforced year round •Stillwaterisa handicap friendly citywith 31 designated spots. All city owned lots have handicapped parking . •Allonstreet parking is three hourlimit unless otherwise designated. Posted time limits will be enforced year round . •Ifyou received a parking ticket you can paytheticket ove r the phone by calling 651-430-8800 weekdays . •During special events parking may be altered. •Lot7haspermit parking In50 spots only as marked on site. STILLWATER ® PARKING P RAMP:@ . Daily Rate (M-F)••••.••$3.00 Weekends •••••••.•...$5.00 Special Events •.•..•.•$10.00 Vouchers available 25 minimum Contact City Hall:651-430-8800 250 spots available PUBLIC RESTROOMS "No boat or trailer parking on any street or parking lotin the downtown business district. www.cl.stiliwater.mn.us IItem40S1 illwater ~~~~.........--~, THE BIRTHPLACE OF MINNESOTA J TO:Downtown Parking Commission FROM:Bill Turnblad,Community Development Director DATE:February 8,2011 RE:ReorientationofParking Lots alongLeveeProject BACKGROUND TheArmyCorpsofEngineerswill be constructing the final phase of the Stillwater Levee Project beginning after Lumberjack Daysthisfa ll.Along with their project will be changes to each of the parking lots along LowellPark.Specifically ,Lots 2 ,3,4,5,7 and 8 will be totally or partially rebuilt. COMMENTS Noteworthy i mpa ct sof the project willbe: •Atrail corridor will be provided along the west edge of the River Lot,the Bridge Lot,and Mulberry PointLot. •TheRiverLotwillno longer have access to Chestnut at the bridge.Instead,itwill be routed through the Chestnut StreetLot. •All gravel lotsw ill be improved with curb and bituminous surface. •The levee construction willresultina net gain of16 parking spaces.However, the gain will be realized north or Myrtle Street.Thelotssouthof Myrtle willseea loss of 48 spaces. Lot #Lot name Previous spaces Proposed spaces Net 2 RiverLot 110 84 -26 3 Chestnut street Lot 38 35 -3 4 BridgeLot 49 29 -20 5 Mulberrv Po int Lot 42 63 +21 7 Water street Lot 125 120 -5 8 Railroad Lot 45 94 +49 TOTAL +16 Attached are plansfor each of the lots A ttachment s:R iver Lot changes BridgeLot changes RailroadLot changes Mulbe rry Po int Lot changes bt Commiss ioners present: City staff present: Commissioners absent : City staff absent : Guests: Submitted by: D raft Stillwater Downtown ParkingCommission Meet ing M inutes June21 ,2012 AimeePelet ier,chair/business;Dav id Korte,secretary/resident ;SherriHopfeFranke,bus iness;Ge rald Heimberger ,resident;Daren Anderson,resident;DaveJunker,resident DennisPasket,parking enforcement o ff icer ;B i ll Turnblad ,community development director;D oug Men ikheim,councilmember JeffJohnson,vice -chair/resident JohnGannaway,police chief MeadStone ,General Manager o fR iver Market Community Co -op;Lar ry O 'Connor ,Owner of Larry'sFloorCovering DavidKorte agenda discussion action callto order Aimeecalled the meeting to order at8 :33 a .m. approva l ofagenda A motion wasmadeandsec onded to approve theagendaas presented .The mot ion passedina unanimous voice vote . approval of January minutes A motion wasmadeandsecondedto approve the Apri l 19,2012 meeting minutes.Davidwill forward the approved The motion passedina unanimous voice vote .minutes tothe Stillwater cityclerk's o ffice. Larry'sF loor CoveringBill,along with Larry O'Connor,presented Larry's request for areserved parking spot D ougwill facilitate a meeting between request for reser ved pa rking for his delivery truck.Larry explained he'sparked for 12yearsin front ofadock Greg Gartner andLarry . across the street from hisst ore.However,now the newbusinessin that building w ith the dockd oesn 't wa nt himtoparkin that spot.Thecomm ission andLarry attempted tofind another acceptable place for himtopark but the configuration of the streets andbusinessesint he areamade i tad iff icult task .After Lar ry mentioned he thoug ht itcouldbew orkedo utifhecould just talk toGreg Gartner,the owner of the building with thedock,Doug volunteered to facilitate that meeting.The commission apprec iated DougandLarry's willingness to find a solution without needing tocreateareserved parking spot. River Market Community MeadStone acknow ledgedh ewas not on the agenda but requested time tospeak;Billwil l flag the need for thecomm ission Co-op Aimee granted h im time tov oice hisconcern.Hesaidcity staff had informed him toaddressthe parking l easew ith River that the parking area that servestheRiver Market Community Co-opwasgoingto Market asitproceeds with establishing I agenda I discus sion ---"-ac -'--t -'--i-'--on =-_ PublicWorks request for no- parking on2 nd Street at Mulberry changein payment for lot's 1and2 part-time attendant for parking ramp parking systemrevenue & rate structure generaldiscussion Draft become apaylot.Hewas concerned thiscouldvery negatively impact hisbusiness with his3,500-4,000 weekly customers.The commissioners saidthecity would honor its parking leasehisbusiness .Theyalsosaid they appreciated his informing them of hisconcernsowe would beawareofthisas the process continues with looking atthe possibility of more paylots downtown . Bill presented the city's public works department request to remove one parking spot on2 nd Street &Mulberry Street (heading north)dueto safety concerns with sightlinesand navigating the hill with the bigcity trucks .The commission wasvery appreciative of the city'sconcern with safety.However,thisareaisonein which there aremanyrequests for parking spaces.After muchdiscussion the commission recommended the parking spot beNoParkingin the winter months,November through May;parking would be allowed inthe summer months,June through October. Dennissaid the restricting payment intheselotsto credit/debit cardsonlyis working well andhas eliminated the many problems causedbycash payments.Hesaid there havebeenno complaints orissues with thischange.A motion wasmadeand secondedto approve the use of credit/debit cards exclusively for payment inthese lots .The motion passedina unanimous voicevote. Bill presented the request for a part -time attendant for the parking ramponFridays, SaturdaysandSundaysbecausecity staff andthepolicearebeingcalled out toreset the elevator and parking machines .When the policearecalled they just open the parking control arm i n the open position result ing inaloss of revenue.A motion was madeandsecondedto approve hiring a part -time ramp attendant for Fridays, SaturdaysandSundays.The motion passedona unanimous voice vote . Bill presented the background information inthe meeting packet.Allagreedthe downtown parking systemshould fund 100%ofall operating andcapitalcosts . Therewasalongdiscussionre:options tocoverthe current $22,000 short falland then fully fund the costsinthe short andlong term .Billsuggestedhetake the information from the discussionandat the next meeting present information on the big picture andpossiblewaystophaseinarate structure to fully fund downtown parking. •Dennisgaveeach commissioner acopyof the 2012 Downtown Stillwater Public ParkingGuide . •Dennis requested the commission consider makinga recommendation toraise parking tickets from $5to$10. more pay parking lots. Bill will present the commission's recommendation tothecity's public works department . Billwill forward the recommendation to the CityCouncil for action. Bill will develop andbringto the next meeting abig picture lookat downtown parking andpossiblewaystophaseina rate structure to fully fund downtown parking . Bill will bring picture boardstothenext meeting toshow what the downtown area will look likewhenall the construction projects are completed . 2 TO: FROM: DATE: RE: Background illwater ~====~........-----..~ THE BIRTHPLACE OF MINNESOTA J Downtown Parking Commission Bill Turnblad,Community Development Director July 12,2012 Parking System Study -Revenue Strategies In June the Parking Commission began di scussing strategies for raising rev enue to meet a ll projected operational and capital costs ina ye ar.Three rate incr ease scenarios were e xplored but non e wer e d ecided upon.Rathe r,the Commission tabl ed a ction and a sked staff to bring back information on am a st er plan for capital improvem ents and a po ssible phasing sch edule for rate increas es. SCHEDULE OF IMPROVEMENTS Currently th e parking lot improvements ov er th e next 25 years are s cheduledas follows:IAlsoreferto attached map.1 Lot Lot Location Construction Cost Type Year Likely Funding Source 1South Main Street Lot $68,000 M+O2013 PEF 2 Riverview Lot Corps Project TR2013 TIF 3 Chestnut Street Lot $18,000 M+O2014 PEF 4 BridgeLot Corps Project TR2013 TIF 5 GazeboLot Corps Project TR2013 TIF 6 Pedestrian PlazaLot Pedestrian Plaza Project TR2012 TIF 7 River Market Lot $68,000 M+O2018 PEF 8a Mu lberry Point LotW $25,000 M+O2020 PEF 8b Mulberry Po int LotE Corps Project TR2013 TIF 9 North Ma in Street Lot $71 ,000 M+O 2015 PEF 10 Mulberry &2 n d Lot $30 ,000 TR2016 PEF 11 Parking Ramp PRF 12 Olive &2 nd Street Lot $35,000 M+O 2014 PEF 13 Teddy BearParkLot $75,000 M+O2017 PEF 14 OldHighSchoolLot $85,000 M+O 2028 PaidbyCub agreement 15 Mulberry &2 n d Lower Lot $11AOO M+O2016 PEF M+O =M ill +overlay;TR =Totalreco nstruction;PEF =Park ing Ente rprise Fund;PRF =Park ing Ramp Fund ; TIF =TaxIncrementFinancing July 12,2012 Page2 SCHEDULE OFRATE INCREASES The parking rate goal discussed by the Parking Commission in June isto have Main Street and all lots east of Main Street (except Lot 9 and River Market's half of Lot 7) become pay lots .Parking would be allowed in Lots4,5,7,8 and 9 with monthly parking permits or hourly payment. LotRate Increase Year ofIncrease RevenueIncrease I Leaveat$5 NA None 2$3to$5 2014 $2,900 3$0to$5 2014 $19,500 36spacesx$542 4$0to$3 2014 $8 ,700 29spacesx$300 5$0to$3 2015 $1,400 7spacesx$200 6 $0to$5 2015 $16 ,802 31spacesx$542 7 $0to$32015 $21,200 106spacesx$200 (No t i ncluding th e 50Ri ver Market s paces) 8 $0to$22015 $9,400 94spacesx$100 9 Leave3hrfreeNA None Cells highlighted inyellowarelotswhere monthly permit parking wouldbeallowed AlsoattachedistheNorthLowellPark Master Plan .I tshowsthechangesthatwill occurtotheparkinglotsnorthofChestnut. Attachments:NorthLowellParkMasterPlan Improvement ScheduleMap RateIncreaseMap Commissioners present : City staff present : Commissioners absent : Guests : Submitted by : Draft litem 3 I Stillwater Downtown ParkingCommission Meeting Minutes August 16 ,2012 JeffJohnson,vice-chair /resident,DavidKorte,secretary/res ident ;SherriHopfeFranke,business;GeraldHe imberger,resident; Daren Anderson ,resident;DaveJunker,resident DennisPasket,parking enforcement off icer;B ill Turnblad,commun ity devel opment d irect or;Do ug Menikheim ,cou nci lmember ; Joh n Gannaway,police chief A imee Pelet ier,chair/business; MeadStone ,General Manager o fRiver Market Community Co -op;Pat Wolf ,Wolf Brewery BierBike DavidKorte agenda discussion action callto order Jeffcalledthe meet ing t oo rderat8:35a .m. appr oval of agenda A mot ion wasmadeandsec onded t o approve theagendaas presented .The motion passedinaunan imous voice v ote . appr oval ofJune minutes A mot ion wasmadeandsecondedto appro ve theJune21 ,2012 meeting minutes.Davidw ill forward the approved The motion passe d ina unanimous voice vote .Note,TheComm ission did not holda minutes to the Stillwater cityclerk's meeting inJuly2012 .office . Wolf reques t for reservedPatric ia Wolf hasreceivedalicense from the C ity Councilto operate a multiple -Bill will forward commission's parking person tour cyclingbusinessin downtown Stillwater .Bill presented her request to re commendation toCityCouncil. reserveone on-street parking space for her tour biketoloadand unload guests.The commission wasaskedto approve a spot toparkandtosetcost of thereserved parking space.Thespac e requested i son the west side of Wate r Street immed iately north of Myrtle Street .Thecommiss ion hadconcerns with thisspot,i.e .,(1)the bike would befacing the wrong wayto start t he tour route and logistically i t would be difficult togetit pointing the correct way,and(2)there isalack o fspaceinthisarea for customers tosafelyc ongregate befo re and after a r ide .Billsuggestedaspoton Water Street Nand Commercial Street int he new Main Street Pedestrian Walkway ; the commission likedthisi dea.Thefee for the reservedon -street parking spacewas the n discussed.The commission wanted the 2012feescheduletobeusedto establish the rate ,howe ver the C ity CouncilreducedtheComm ission-recommended feeschedule for t he Stillwater Trolley Company'sreservedpark ing.So the comm ission agreedt o chargePatric ia the sameasthe Stillwater Trolley Companies . A mot ion wasmadeands econded to allow Wolf Brewery Bierbiketoreserve the agreeduponspotat the Main Street pedestr ian Walkway atacharge of $3perday with theappl icant paying for the costof manufacturing and installing thereserved sign.The motion passed i na unanim ous voice vote . I agenda I discussion I action I parking systemrevenue &Bill presented a master planf or capital improvements and proposed aphasing Commissionwill continue thediscussion rate structure study schedule for rateincreasest o cover operation and capital costs .Many ideas were next meeting.Billwillcomebacknext discussedat length including:raising the parking tickets to$10,giving residents of month summarizing ideasdiscussedand Stillwater a parking sticker,increasing the month ly permit parking feeand increasing develop a spreadsheet so comparison all parking lotstoa$4 flat rate.canbemade . MeadStoneaskedifchangesin the rate structure would effect his parking agreement with theCity .Billassuredhimthecity would honor his parking agreement . Billsaidhe would prepare a summary of the discuss ion for the next meeting and develop a spreadsheet so the commission can assess the revenue aschangesare makeintherate structure. HarvestFest Bill presented the request from the 2012HarvestFestsponsors(SummerTuesday,Billwill forward commission's Inc;Stillwater Convention and Visitor's Bureau;and the Partnership Plan)for parking recommendation toCityCouncil.. spots .After discussiona motion wasmadeandsecondedto approve the request with the feebeingsetby the 2012feeschedule for a total costof$783.The motion passedina unanimous voicevote. update on city council Bill reported the citycouncil approved the Parking Commission's recommendation to decisions hirea parking ramp attendant. generaldiscussion The commission discussedhaving the meeting minutes tape-recorded and Billwillbringacost estimate tothenext professionally typed.meeting for having meeting minutes typed. next meeting The next meeting will be Thursday,September 20,2012at8:30a.m.,Conference David will send out a draft ofthe Room213,CityHall.minutes before the next meeting. Billwillsend out anagendaand supporting documents before the meeting. adjourn A motion wasmadeandsecondedto adjourn the meeting at10:21a.m .and the motion passedina unanimous voice vote . Draft 2 litem 4.03 1 TO: FROM: DATE: RE: Background illwater ~e::==~""7 ---~~ THE BIRTHPLACE OF MINNESOTA J Downtown Parking Commission Bill Turnblad,Community Development Director September 12,2012 Parking System Study -Revenue Strategies In June and August the Parking Commission discussed strategies for raising revenue to meet all projected operational and capital costs forthe downtown parking system. Several rate increase scenarios were discussed .Each scenario was based upon variable rates related tothe location of the lot.After considerable thought the Commission decided against variable rate scenarios in favor ofa flat rate option .Though the actual rate was not decided upon,the Parking Commission reached a consensus on the following items : 1.Increase parking tickets from $5to$10 . a.Without the increase,the parking ticket is in some cases no more costly than the parking fee.So there is little incentive to pay the fee. 2.Charge for parking in all lots east of Main Street. a.Lot 9 will not be become an hourly pay lot,since it will be the trailhead lot for the state trail. 3.Institute a parking pass system for Stillwater residents. a.This would not be good for overnight parking. b .This parking pass would not be valid for employee parking or business owner parking . 4 .The parking fee should be the same in all surface lots. 5 .During the off season all pay lots would befreefor3or4 hours,depending upon the location of the lot. 6.Monthly parking passes could be purchased for any lot except Lots1 and 2. City staff was asked to bring back information on the amount of revenue that would likely be raised if a flat rate of $2,$3,$4 or $5w ere instituted.That information is attached . September12 ,2012 Page2 Discussion If the assumptions are correct concerning the amount of revenue likely tobe raised per space each year in the individual lots,then it would appear that a minimum rate of$3 would have tobe charged to cover costs.However,since additional seasonal employees may need tobe hired to take care of the new paved lots and allof the new revenue machinery,a $4 rate may be necessary.And,if the assumptions are not accurate (this is very possible since there is no historical data for any lots other than Lots1 and 2),then it may be conservatively correct to charge $5. Another item that needs further consideration is whether on-street parking will continue tobefreefor4 hours.The Commission has talked about metering Main Street's parking spaces.The purpose of the meters would beto create turnover,not necessarily to raise revenue. Alternatives The Parking Commission could: 1)Decide upon a recommendation to the City Council that addresses both:a)a rate structure for the surface lots;and b)whether to adopt a metering system foron- street parking on Main Street (and possibly other downtown streets aswell);or 2)Request further information tobe brought back to the next Commission meeting. Attachments :RevenueProjectionTableforVariousFlatRates Cll'Map of DowntownCityLots Stillwater Parking Commission ParkingRate Study Projections Projected current'$10 Violation 2 Parking tickets $26 ,577 .29 $53,154.58 Parking fines $7,413 .48 $7,413 .48 Past revenue Projected Projected Pr ojected Projected Projected Parking sales Current Ispace /year 1 rls/y@$4 $5flat rate total $4flat rate total $3flat rate total $2flat rate total Lot1 (South Lot)-106 spaces $78,424 .11 $739 .85 $591.88 $78,424 .11 $62,739 .28 $47,054.46 $31,369.64 Lot2(So .Lowell Park Lot)-110 current spaces;84 planned $42,714 .89 $388.32 $485 .40 $54 ,364 .80 $40,773 .60 Notethatlot i sreducedfrom110to84 $32,618 .88 $20,394.00 Lot3 (Water Street South Lot)-38 current spaces;33 planned $0.00 $485.4 0 $21,357 .60 $16,018 .20 Lot 3projectedtomakethesamepersp ace peryearas Lot 2 $12 ,814 .56 $8,009 .10 Lot4 (Lift BridgeLot)-49 spaces currently;29 planned $0.00 $388.00 $15,015 .04 $11,252 .00 20 %l ess perspaceperyearthan Lots 2 &3 $9,009 .14 $5 ,626 .00 Lot5 (Gazebo Lot)-7 planned spaces $0 .00 $388 .00 $3,624.32$2,716.00 20 %lessperspaceperyearthan Lots 2 &3 $2,174.59 $1 ,358.00 Lot6North (Walkway Lot North)-36 spaces previously;15 spaces now $0 .00 $485.40 $9,708 .00 $7 ,281.00 Sameperspaceas L ots 2 and3 $5 ,824.80 $3,640 .50 Lot6 South (Walkway Lot South)-35 spaces previously;16 spaces now $0 .00 $485.40 $10,355 .20 $7,766.40 Sam e perspaceas Lots 2and3 $6,213.12 $3,883.20 L ot 7 (Water Street Lot North)-69 spaces currently (w/o River Market);119 planned $0 .00 $291.24 $46,210 .08 $34,657 .56 40 %lessthan Lots 2and3 $27,727.00 $17 ,328 .78 Lot8a (Mulberry Point Lot West)-45 spaces $0 .00 $194.16 $11,649.60 $8,737 .20 60 %l essthan Lots 2and3 $6 ,989 .85 $4,368.60 Lot8b (Mulberry Point LotEast)-49 spaces planned $0 .00 $194 .16 $12 ,685 .12 $9,513 .84 60 %le ss than Lots 2and3 $7,611.17 $4,756 .92 I Monthly permits $32,324 .58 $32,324.58 $32,324.58 I $32,324.58 $32,324 .58 Tickets and fines $33,990 .77 $60,568 .06 $60,568.06 $60 ,568 .06 $60 ,568 .06 Misc $11,449 .73 $11,449 .73 $11,449 .73 $11,449.73 $11,449 .73 Total $198 ,904.08 $367 ,736.24 $305,797.45 $262,379 .94 $2 05,077.11 Total Goal $222,000 .00 $240,000 .00 $240,000 .00 Includes capitalcostforaddedm achines ,butnotaddedpersonn $240,000 .00 $240,000.00 Reserve or shortfall -$22 ,1 00 .00 $127 ,736 .24 $65,797 .45 $22,379 .94 -$34,922.89 1 Avgof2008 -11 , 2 Increase parking ticket from$5to$10 Proposal to charge inalllots east ofMainis based upon initiating ares ident pass s ystem A ll lots free for3or4 hours duringoff season (ex cept ramp) Monthly permits available at$10per month foralllots except L ots1and2 I 9/11/2012 Commissioners present : City staff present : Commissioners absent: City staff absent: Submitted by: DRAFT Stillwater Downtown Pa rking Commiss ion Meeting Minutes September 20 ,12 Aimee Peletier,chair/business;JeffJohnson ,vice -chair/resident,DavidKorte,secretary/resident;SherriHopfeFranke,business; Gerald Heimberger,resident;D aren Anderson,resident DennisPas ket,parking enf orcement officer ;Bill Turnblad,community deve lopment director ;JohnGannaway ,policech ief DaveJunke r,resident Doug Menikheim,councilmember DavidKorte agenda discuss ion action callto order Aimeecalled the meeting to order at8 :34 a .m . approval of agenda A mot ion wasmadeandsecondedto approve the agendaas presented.The motion passedina unanimous voice vote . approval ofAugust minutes A mot ion wasmadeandsecondedto approve the August 16,2012 meet ing minutes .Davidwill forward the approved The motion passedina unanimous voicevote.minutes to the Stillwater city clerk's off ice. cost of Recording Secretary Bill presented information on the projected costof hiring secretaria l servicesto Forthenext meeting,Bill will arrange Services produce meeting minutes for these meetings.Hesaiditwou ld probably takethe for a secretary and the necessary personanaverageof four h ours of time for a two -hour meeting .Basedonarate of recording equipment. $15per hour the total cost would be$60per meeting .Billsaid the Parking Enterprise Fund would needtocover the cost ,as the Administrative Depar tments budget has not se t as ide funds for this expenditure,though the co st in future budgetscould possiblecome from the Ad ministrative Departments budget like the other boards and commissions .A motion wasmadeandsecondedto approve h iring a recording secretary ,tobepaid from the Parking's Enterprise Fund .The motion passedina unanimous voice vote . parking lot #15-Lease Bi ll presented the request from Arcola Development to extend t he ten -year leaseon Bill will forward this recommendation to Renewal CityParkingLot15 for anot her 10years.Theleaseexpireson October 2,2012.the city council. TheCommiss ion viewed the req uest favorably but was concerned about thele ngth of time requested.A motion wasmadeandsecondedto : •approve an extension,for no more than oneyearata time . •ArcolaDeve lopment would continue topurch ase 20 monthly permits at the DRAFT I agenda I di scussion I action I present costandany future ratesincreases ..Arcola Development would agree they had parking rights only during business hours,Monday -Friday.During weekends andevenings they would not charge the public topark there .The motion passedina unanimous voice vote . parking system revenue &InJuneand August the Parking Commission discussed strategies for raising revenue Bill will present the recommendat ions to rate structure study to meet all projected operational and capitol costs for the downtown parking the city council. system.After muchdiscussion two motions were actedupon . The first motion wasmadeandsecondedtochange the parking tickets from $5to $10 .The motion passedina unanimous voice vote Thesecond motion wasmadeandsecondedtocha rge $5inall parking lots except Lot9,which will beused for bike trail parking.TheCity will allow each resident to purchasea$5 parking pass for all downtown parking lots for the posted time of either 3or4hours.The parking passes would begood for a calendar yearand would beaone -year trial.The motion passedina unanimous voice vote . FallA rt &Jazz Festival Bill presented the request from The Greater Stillwater Area Chamber of Commerce Bill will forward commission's for aspecial permit tohost the Fall Art &Jazz Festival from October 5 -7th is year .recommendation tocity council. Thevenueis proposed tobe North LowellPark together with City parking lot #4and part of #5 .A motion wasmadeandsecondedto approve the request andtouse the parking feeas established by Resolution 2012-11 ,which would be$414 for this event.The motion passedina unanimous voice vote update on city council Bill reported there wasno update from the citycouncilinregardsto the Parking decis ions Commission. next meeting The next meeting will be Thursday,October 18,2012at8 :30 a.rn.,Conference David will send out a draft of the Room213,CityHall.minutes before the next meeting . Billwillsend out anagendaand supporting documents before the meeting. adjourn A mot ion wasmadeandsecondedto adjourn the meeting at09 :42 a .m.and the motion passedina unanimous voice vote . DRA FT 2 Are You limed f ., B c� Bicycle Friendly . BICYCLE ALLIANCE OF MINNESOTA Here's a quick quiz to see if your community, business or university is on the right track to becoming more bicycle-friendly. Need assistance? Contact the Bicycle Alliance of Minnesota (BikeMN). €® a g® y Co , ogram(BFC) rot; e . cea es r ®®so, ssls ance a e=£e '- O %a O u® `-scant-"and a o} ®`®' ©O ® ° O a CO od a a'p O a ®te b G? e t111SI�SC® s a o® e .=1on� s dlvAde 6111 0'4 e a e ®rles en `e ,,,encOu1 ;_e a ent'e neat® e I:O CC en, n® v uat1 �'B C, W_ C. r® a teas;ane�O err1 a d ©e8�O1TeYs e e�* ® ell al•�� s�, � x'33 . ENGINEERING ❑Yes ❑ No Does your community have a comprehensive,connected and well-maintained bicycling network? ❑Yes ❑No Is bike parking readily available throughout the community? ❑Yes ❑No Is there a Complete Streets ordinance or another policy that mandates the accommodation of cyclists on all road projects? ENCOURAGEMENT ❑Yes ❑No Does your community have an up-to-date bicycle map? ❑Yes ❑ No Does the community celebrate bicycling during national Bike Month with community rides,Bike to Work Day or media outreach? ❑Yes ❑No Does the community host any major community cycling events or rides? ❑Yes ❑No Is there an active bicycle advocacy group in the community? EDUCATION ❑Yes ❑No Is there a community-wide Safe Routes to School program that includes bicycling education? ❑Yes ❑No Are there bicycling education courses available for adults in the community? ❑Yes ❑No Does your community educate motorists and cyclists on their rights and responsibilities as road users? ENFORCEMENT ❑Yes ❑No Do law enforcement officers receive training on the rights and responsibilities of all road users? ❑Yes ❑No Does your community have law enforcement or other public safety officers on bikes? ❑Yes ❑No Do local ordinances treat bicyclists equitably? EVALUATION ❑Yes ❑No Is there a specific plan or program to reduce cyclist/motor vehicle crashes? ❑Yes ❑No Does your community have a current comprehensive bicycle plan? ❑Yes ❑ No Is there a Bicycle Advisory Committee that meets regularly? ❑Yes ❑ No Does your community have a bicycle program manager? Metro and Southern MN Bicycle Friendly Contact:Nick Mason-nick @bikemn.org/612-986-6096 Northern MN Bicycle Friendly Contact:Natalie Gille-natalie @bikemn.org/218-239-0076 BFB program Partners: 1 WORLD Bicycle Friendly Community Bicycle Friendly Business Bicycle Friendly University ® 2 WHEELS Bikes Belong- A TREK COMMITMENT CC ALI TIUN Is yur o BUSINESS bicycle friendly. the Bicycle Friendly��usiness(BFB)program recQ,gmze$-� ®la� re�fauts�to`�� encourage a more bicycle friendly atmosphere for employees and guests The program honors} o ativee ke =r e ® efforts and provides technical assistance and information to help companies and organisations b creeve e ® c.s BFB is a corporation,,;organization,association,or nonprofit that actively promotes bic U cliF s®ate,_, f on, e c a=on, exercise,; d sport.A'BFB practices so cial responsibility by weaving bicycling into the � ?-#suure� rn• ® a _ esf an the opportunity to be active stewards of thdir personal and environmental health through �c cjmg � n- ENGINEERING ❑ Yes ❑No The business provides secure and convenient bike parking. ❑ Yes ❑No Showers are on-site and are free for employee use. ENCOURAGEMENT ❑Yes ❑ No There are incentives provided by the business for employees to commute to work by bike. ❑Yes ❑No The business works with local advocates to improve bicycling conditions for the community. ❑ Yes ❑ No The business supports a bicycle team/club. EDUCATION ❑Yes ❑No The business offers bicycle education classes. ❑Yes ❑ No Bicycling education materials are available to employees on a regular basis. EVALUATION ❑Yes ❑ No The business has a bike coordinator(full,part-time,or volunteer)to help promote cycling. ENGINEERING ❑ Yes ❑No Does your campus have a comprehensive,connected and well-maintained bicycling network? ❑ Yes ❑ No Is bike parking readily available throughout the campus? ❑ Yes ❑No Is the college or university easily accessible by bike? ENCOURAGEMENT ❑ Yes ❑ No Does your college or university have an up-to-date bicycle map? ❑ Yes ❑ No Are there incentives offered for students and staff that commute by bike? ❑ Yes ❑ No Is there an active bicycle advocacy group at the college? ❑ Yes ❑ No Is there an on-campus bike center for rentals and repairs? EDUCATION ❑ Yes ❑ No Does the college or university offer bicycling education classes for students and staff? ❑ Yes ❑ No Are there classes for campus motorists on how to share the road with cyclists? ❑ Yes ❑ No Does your school support a bicycle team or club? ENFORCEMENT ❑ Yes ❑ No Do campus safety/law enforcement officers receive training on the rights and responsibilities of all road users? ❑ Yes ❑ No Does your campus have law enforcement or other public safety officers on bikes? ❑ Yes ❑ No Is there a program on campus to prevent bike theft? EVALUATION ❑ Yes ❑ No Is there an institutional plan or program to reduce bicyclist crashes? ❑ Yes ❑ No Does your college have a current comprehensive bicycle plan? ❑ Yes ❑ No Does your college have a bicycle program manager? Contact us for information on becoming NAME more bike-friendly and for assistance in applying for the designation. BUSINESS NAME Bicycle Alliance of Minnesota ADDRESS PO Box 65766,Saint Paul,MN 55165 612-986-6096/info @bikemn.org PHONE EMAIL BikeMN.org/facebook.com/bikemn 8 p W v g ... ? : ° i° o � •---- .,11 )41'i g ' 8 Y. < � ? Q ►, ;:.� Z <° � 40 .10 Ii/ '-' ' lif 0 et ca ,i , , -.. „ . , ,,,,,,,..„,..4,_, 00 --,g, - .4r ' , - i o o a) a) c o a) al a) . .. a 0 C o c +r • m > I- Cl) o `h a o 8 •5 c a w 2 cn O i o o — >, L cp a) -) - as O c —2--, O a. U C n C 2 C U a) w cs U > O o r r N O u aN c O N j O O as 0 v T c a O R AC Lo O crs rr .— 0 o — c 0 as C I— R N Z t. - � a ro .S a) > E o t g a ' aa .1 -a o E a) c VN E- o a) = c a u �. 0 z 3 c := 0 as o iii,3 a) N o c c m u • _. O ; 3 c c„ E m 5 2 >+ > F L t -c cC W e0 7 Opp O) wat a) N N ,_ E . Qa "O • 0 nc. 0= 2 E Q r-- F c c a) °v rn Q O- a) a) Q >. Letain !I S r) c � Q o u) aS -0 c -p > c nn'' � CCCC o u o a) O a) a) cC) w a 4) N _ a) W 6 m O m m -- kei O To :c c w ca m c > E e co n T Y V p O to •m .8 c ui = -o 03 6 c a) a) > i c E % X a) a) — C N V a) O 0 0 0 .c L a) - H E E c E n a�i E o ° �5 co - a Ta YES! I want to be a part of the Bicycle Alliance of Minnesota! Enclosed are my membership dues. Check payable to: Bicycle Alliance of Minnesota- Mail to: PO Box 5078 Saint Paul, MN 55101 Or join online: bikemn.org Name ❑ New Member Address Apt. ❑ Renewing Member City State Zip Membership Levels ❑ $20 Student/Senior* Phone ( ) Day ( ) Evening ( ) Cell ❑ $30 Individual Email ❑ $40 Household** ❑ $52 Buck-a-Week I'd like to volunteer. Please contact me via ❑ Email ❑ Telephone. ❑ $100 Century Many companies match employee gifts. Ask your employer today! ❑ $250 Steel X91: ��`' ❑ $500 Aluminum Q x ** Household consists of members at one physical address. ❑ $1000 Carbon * Student must be full time. Senior is age 65 or older. ❑ $50 Bike Shop/Business BikeMN is a 501(c)(3)tax-exempt non-profit organization.Your contribution is tax deductible to the extent provided by the law. ❑ Other _ #. ' .� 1 1 i7:51 8 , ,,,...,.,...,„ .: a) a) Y a) w a) -0 i ° r r1( s � m ° § co s.° ' v � 8 ,, n 1 3 Q „ ra ° c a, °°as c ' .c Q' � • -Cr, d{. _ FaEv O O co Y U a 0>. c .fl L O >,13 d ` oak I ,,„... t %., .., z .c 0) a) O O U co E It$ - o U in a) 7 Ts as c _O +. O c u5 �° U Z _c w Y v CC ° c U €') i W m a c 3 U) m RS �', Lrit O �_ . 3 c N C 0 N A > '� o mz... *9 W. -O ,C O. U ca O a O O .c " 0 �� z, , O (� = O a) (=0 O C a) N ` --„ O us O U = 0 �C (C V �; c (s (A -c a) $,...i () '0 O O C : a O O c O a) •O O N O - cp v; yam-- c ° E r °� Y U G �, p O ��.e. ° o tan c ° *g" o O a) U 0 ,O a$ O L _ c O c .c 0 �, ,O C a, co a, �+ -0 o "O O U O ¢ o L O U - U lei#. a,. O 3 zg y O t 10 . c E >, N o a) U o ° o Io v f o z t.. L m Ilk N i n3 uVi .y c� a) 0 m w >, > ° O ... O O O O O a) o a) ° - - 0c J �' • . O 0 Y V t o f W E O ,�>, CD a)O, o 'a CO 0 ( c o, v g v c co, = 'w = w a, a) 0 �' W o Qs fql " -fc� a, U o O .. ° ° o 1- -a �, (a o r � .tr...fY J V V ► >, O Z a) a (n .w ca C ^``E.- _ ';.r.... U 'a, ° o >, h U �,: a, m a Y>, a, O ` O>, Q O Q t aW O N c >, ° ° a) Q E E O c S -c n a, 2 > m a a)>, c {.f. (3 m Q c U o a ' Z Y ° ca (n �' as N !n (n ` it i _c U co z` U as a) .. CO c0 (A QO '0 •O U O c0 f0 o O ca a) J Z c . N c o ° a) .5 o N cu Z ,• _ 7t ,A?. , ' D a, e m E >, , = c a, CO . a) o IIL, U . rn.c? ca (n O Y o '' e ao c °, v, as c a c� cc a) m Hipster urban farmers learn that chickens are hard to raise, animal shelters ... Page 1 of 3 TODAY'S PAPER NEWSLETTERS CLASSIFIEDS ARCHIVES SUBSCRIBE Search u i �. ;:. , , Like 111k (-I, i News Page Six : . ' "Mr'P N j_. TV ohomp-lon `'-Dying to get c ► � ,, + ,- ,-my ...... _- ' .. Most performers are d'ng t I this happened to the Mets, ' , , ', eatdevrew Orchards 91 Early comeback :`.to get on'America's Got ifs possible Twitter and i Wemmck Road,Freehold ` `'' ,r 7 What a gem .._. '-) Talent,-but.. , Facebook.. �,�r `NJ:732-462_. - -,.� € "Gossip Celeb Photos Cindy Adams ' Teams+ Scores+ Columnists TV Movies Fashion Travel • Home News Local+ Business Opinion Columnists+ Politics Metro US News WoridNews Real Estate+ Weed But True Crime Lottery Story . Hipster urban farmers iCC2th°r they 3'c'-,- 2.6k learn that chickens are ' Ulm hard to raise, animal shelters inundated with , unwanted hens 3 By MICHAEL BLAUSTEN 'T Last Updated 7 43 AM,July 10.2013 c � Share Posted 7:41 AM,July 10,2013 EMAIL Raising thickens in backyard coops Is all the rage with nostalgia-loving hipsters but :r,--: . - 'r apparently the facial hair obsessed faux farmers often don't realize that raising -,,i. -- "� PRINT hens is loud,labor intensive work because animal shelters are now inundated with i ', hundreds of unwanted urban fowl. From California to New York,animal shelters are having a hard time coping with the hundreds of chickens being dropped off,sometimes dozens at a time,by bleary-eyed pet owners who might not have realized that chickens lay eggs for only ,< two years but live for a decade or more. ' „' -F'- "Many areas with legalized hen- ` , keeping are experiencing more and more of these birds coming in `t_.- _ ,,,ios\ .� y { ' *,; - when they're no longer wanted,° \H 1 C R� �, J r.; t Paul Shapiro,spokesman for the 1,! Humane Society of the United \' '""[ L < States told NBC News. (,�JNDki AT '0Pt'.' Fl h y "You get some chicks and they're i a �`} k �°- very cute,but it's not as though ta®t tdew York Post Errra915 8r AlortS x -- -07..-1,-. you can throw them out in the yard 1 w Will, 4 and not care for I Your Email Address SIGN-UP them." ' ``:sl°> = , The Farm Sanctuary— By crrcicing'SIGN-UP you agree to our Terms of Use& s " headquartered in upstate Watkins Privacy Policy a-- Glen—currently houses 225 A:, <. -.- , Pvc -. former backyard chickens in the Photos ± videos Biogs --three shelters it runs. The birds are among the 400-500 abandoned chickens that arrive each year with some suffering from malnourishment and disease. Post Piers more Post Pies "They're put on Craigslist all the time when they don't lay any more,said National Shelter Director Susie Coston,"They're dumped all the time." Mary Britton Clouse who runs Chicken Run Rescue in Minneapolis,Minn.,notes that 50 birds were dropped off in 2001 while nearly 500 were dropped off last year alone. "Its the stupid foodies,"said Britton Clouse,"We're just sick to death of it" http://www.nypost.com/p/news/national/hipster_chickens farmers_learn in... 7/13/2013 Hipster urban farmers learn that chickens are hard to raise, animal shelters ... Page 2 of 3 TODAY'S PAPER NEWSLETTERS CLASSIFIEDS ARCHIVES SUBSCRIBE Searchr The problem with urban farmed chickens starts at birth when hipsters purchase chicks from the same hatcheries that supply large commercial poultry producers. ola However,the commercial chickens are specifically bread to produce as many eggs A, as possible in the shortest amount of time which,when combined with the enhanced feed commonly used by urban fanners,leads to a egg laying cycle of as little as 18 months. Immin After that,the chickens either develop reproductive problems and die or they keep ? on living for up to a decade. t,' Thus,the urban farmer is left with a loud,non-egg laying"pet"that is a prime target i for hungry rats,foxes,raccoons and even the occasional hawk. +er ` "People don't know what they're doing,"Britton Clouse said. And you've got this whole culture of people who don't know what the hell they're doing teaching every other idiot out there.° Post Video News Gossip Sports Weird Entertainment • `JDAY'A.T I PV HB® TJ� Ilk NEWSROOM lCr HBe http://www.nypost.com/p/news/national/hipster chickens_farmers_learn in... 7/13/2013 Wa er THE BIRTHPLACE OF MINNESOTA CITY OF STILLWATER REQUEST FOR PROPOSALS & QUALIFICATIONS FOR STILLWATER COMMUNITY FESITIVAL Proposals Due: 2:30 PM,September 6,2013 1. Purpose 1.1. Background Information The City of Stillwater,Minnesota is a dynamic community,nestled along the bluffs of the St. Croix River; one of America's protected Wild and Scenic Rivers. The City is a stand-alone community within the Twin Cities metropolitan area, located about 20 miles east of St. Paul. The City is a historic community with a growing population of 18,638 residents and a median household income of$70,131 ($58,475 Minnesota; $52,762 USA). Stillwater is one of the most visited cities in Minnesota, featuring a historic downtown. The City is also well known for its restored riverboats,Victorian bed and breakfasts,and seasonal recreation activities on the St. Croix River. 1.2. Previous Community Festival Lumberjack Days Festival Association, Inc, a non-profit organization run by St. Croix Events, Inc.produced the community's previous major festival,known as Lumberjack Days. St. Croix Events stopped producing the event after the 2011 season. 2. Proposal Description 2.1. Summary and Objective The City of Stillwater is requesting qualified and experienced organizations to submit proposals to produce a new summertime community festival beginning in 2014. The geographic focus for drawing festival-goers should be [A.The greater Stillwater area. B. The St. Croix Valley. C. Stillwater. D. The East Metro. E.The Metropolitan Region.] 1 • Stillwater Festival RFP Page 2 of 3 2.2. Professional Qualifications The organization selected by the City Council to produce Stillwater's next summer festival must have prior successful experience in producing community events, including contacts that may be used for reference. 3. Submission Requirements 3.1. Provide a brief description of the organization's capability,history and experience producing festivals or events. 3.2. Identify the name of the person designated as the contact person for this proposal with mailing address,telephone number, fax number and e-mail address. 3.3. Resumes of individuals who will participate in production of the proposed festival and their respective roles in the production. 3.4. Submit a work program and schedule for production of a 2014 festival. 3.5. Number of Proposals Submit 10 copies of the proposal. 3.6. Submission Deadline Proposals are to be received in the office of the Community Development Department no later than 2:30 p.m. on September 6,2013. No late proposals will be considered. Proposals may be mailed or hand delivered to: Bill Turnblad Community Development Director Stillwater City Hall 216 Fourth Street North Stillwater,MN 55082 4. Other Specific Requirements 4.1. The City of Stillwater reserves the right to accept or reject any and all proposals. 4.2. Proposals received in response to this invitation shall become the property of the City of Stillwater and shall be retained on file,and by reference will become a part of any subsequent formal agreement. 4.3. The successful proposal will: 4.3.1. Identify activities that would appeal to the planned geographic focus area as defined in 2.1 above. 4.3.2. Incorporate an aggressive marketing plan. 4.3.3. Develop and present a theme and festival name in the proposal that [A. complements the City's historic fabric. B. captures the City's river setting. C. fits the fabric of the community. D. is found satisfactory to the City Council. E. ???] 4.3.4. Submit an estimated budget including a specified percentage of gross receipts to the City in exchange for use of the City name and venue. 4.3.5. Demonstrate an ability to produce and hold the event annually beginning in July of 2014. 2 . t • Stillwater Festival RFP Page 3 of 3 4.3.6. Identify City resources desired by producer to support the festival, and any proposed remuneration for those resources. 4.4. Oral Presentation Following a review of the written responses to this Request for Proposals& Qualifications,the City of Stillwater may invite a limited number of candidates to present their proposal to the City Council. The quality of the candidate's oral presentation will be considered in the selection process. For questions or additional information,please contact: Bill Turnblad,City of Stillwater 216 Fourth Street North Stillwater,MN 55082 (651)430-8821 bturnblad@ci.stillwater.mn.us Who should be on the mailing list to receive RFPs? 3 MEMORANDUM To:MayorandCity Council From:Shawn sanders:I1f;ector of PublicWorks Date:July12th,2013 Re:Downtown Parking Lots Improvements (Project 2012-06) DISCUSSION Plansand specifications forthe Downtown Parking Lots Improvements arenear completion. This project includes parking lot reconstruction from Nelson Streetto Mulberry Street,an accessroad between Mulberry andLaurelStreet,grading ofthe amphitheatre,andtrail construction fromLaurelStreettoMyrtleStreet.Inordertocompletethe project moving, staff is requesting authorization tobid .ThebiddatewouldbeAugust15,2013with bids presented toCouncilatthe August zo"meeting.It is anticipated theworkbeginafter Labor Dayandbe completed bytheend of November RECOMMENDATION It is recommended thatCouncilapproveplansand specifications forthe Downtown Parking Lots Improvements andorder advertisement forbidsfortheproject. ACTION REQUIRED If Councilconcurswiththe recommendation,theyshouldpassamotionadopting RESOLUTION No.APPROVING PLANS &SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDSFORTHE DOWNTOWN PARKING LOTS IMPROVEMENTS(Project 2012-06) Wasbjngton r=.-~Co ·.·it1 .fth .·7 ~'=''t..LL ,u"y BOARD AGENDA JULY 16,2013-9:00A.M. Board of Commissioners FranMiron,District1 TedBearth,District2 GaryKriesel ,District3 Autumn Lehrke,District4 LisaWeik,Chair,District5 1. 2. 3. 4. 5. 6. 7. 8. 9. 9:00 9:00 9:10 9:10 9:15 9:30 9:35 9:50 RollCall Pledge of Allegiance Comments fromthe Public Visitorsmaysharetheir comments orconcernsonanyissuethatisa responsibility or function of WashingtonCountyGovernment,whetherornottheissue is listed onthisagenda.Persons whowishtoaddressthe Board must fill outa comment cardbeforethe meeting begins and give it totheCounty Board secretary ortheCounty Administrator .TheCounty Board Chairwillaskyoutocometothe podium ,state your nameandaddress,and present your comments.Your comments mustbe addressed exclusively tothe Board Chairandthe full Board of Commissioners .Comments addressed to individual Board members willnotbe allowed .Youare encouraged tolimit your presentation tonomorethan five minutes .The Board Chairreservestherightto limitan individual's presentation ifit becomes redundant ,repetitive,overlyargumentative,or ifit isnot relevant toanissuethatis part of Washington County 's responsibilities Consent Calendar -RollCall Vote General Administration -Molly O'Rourke,County Administrator County Vision Statement -"A Great Place toLive,Work and Play ...Today and Tomorrow" Commissioner Reports -Comments -Questions This period of time shall beusedbythe Commissioners toreporttothe full Board oncomm ittee activities ,make comments on matters of interest andinformation,orraise questions tothestaff.Thisactionisnot intended toresultin substantive board actionduringthistime .Any action necessary because of discussionwillbe scheduled fora future board meeting . Board Correspondence Community Corrections -Tom Adkins,Director Resolution -Probation and Parole Officer's Week Executive (Closed)SessionwithPublicWorks Attorney-Client Closed Session to Discuss Settlement Options Presented forTwoParcels: 1079 Broadway Avenue and955 Broadway Avenue asit Pertains tothe Reconstruction of County StateAid Highway 2 Adjourn 10.10:00to10:45 -Board Workshop with Public Works Review the County Mandated Responsibilities to Provide Services for Individuals with a Developmental Disability ora Related Condition Assistive !istening device~a~~val1able forusein ~he CountyBoardRoom EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARDOF COMMISSIONERS CONSENT CALENDAR * JULY 16,2013 The following itemsare presented for Board approval/adoption: DEP ARTMENT/AGENCY Community Services Human Resources Property Records and Taxpayer Services ITEM A.Approval of the Master Grant Agreement (formerly known asthe WIA Master)with the Minnesota Department of Employment and Economic Development for April 1,2013-March 31,2018. B.Approval toaddonenewfulltime equivalent Senior Human Resources Representative tothe Human Resources Department. C.Approval of two Temporary On-Sale Liquor Licenses for Veterans of Foreign War(VFW)323fora special eventatthe Washington County Fair in Baytown Township,July 31 through August 4,2013. D.Approval of a Temporary On-Sale Liquor License for VFW Post 323forthe habitat for Humanity Volleyball Tournament atthe Washington County Fairgrounds on August 11,2013. *Consent Calendar itemsare generally definedasitems of routinebusiness,notrequiringdiscussion,andapprovedinonevote. Commissioners mayelecttopulla Consent Calendar item(s)fordiscussionand/orseparateaction. I~,Ass istive !jstening dev jce~are:~vailable forusein ~he CountyBoardRoom EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER Board of Commissioners FranMiron,District1 TedBearth ,District2 GaryKriesel,District3 Autumn Lehrke,District4 LisaWeik,Chair ,District5 BOARD AGENDA JULY 9,2013-9:15A.M. 9:00-9:15 -Finance Committee Meeting 9. 10.10:15 1. 2. 3. 4. 5. 6. 7. 8. 9:15 9:15 9:25 9:25 9:35 9:50 10:00 10:10 Roll Call Pledge of Allegiance CommentsfromthePublic Visitorsmaysharetheir comments orconcernsonanyissuethat is a responsibility orfunction of WashingtonCountyGovernment,whetherornottheissue is listed onthisagenda .Persons whowishtoaddressthe Board must fill outa comment cardbeforethe meeting beginsand give ittotheCounty Board secretary ortheCounty Administrator .TheCounty Board Chairwillaskyoutocometothepodium,state your name and address ,and present your comments.Your comments mustbe addressed exclusively tothe Board Chairand thefull Board of Commissioners.Comments addressed to individual Board memberswillnotbeallowed.Youare encouraged tolimit your presentation tonomorethan five minutes .The Board Chairreservestherightto limitan individual's presentation ifit becomes redundant,repetitive,overlyargumentative,or ifit is not relevant toanissuethat is part of Washington County's Responsibilities Consent Calendar -Roll Call Vote General Administration -Molly O'Rourke,County Administrator Audit Committee Annual Report tothe County Board -Ron Johnson,Internal Auditor Commissioner Reports-Comments-Questions This period of time shall beusedbythe Commissioners toreporttothe full Board oncommitteeactivities,make comments onmatters of interest andinformation,orraise questions tothestaff.Thisactionisnot intended toresult in substantive board action during thistime.Anyaction necessary because of discussion willbe scheduled for a future board meeting. Public Hearing -Housing and Redevelopment Authority -Barbara Dacy,Executive Director Resolution -Authorize the Pledge of the General Obligation of Washington County HRA Governmental Housing Revenue Bonds Series 2013A Property Recordsand Taxpayer Services -Jennifer Wagenius,Director Resolution -Cooperative Purchasing Agreement for Electronic Election Services with Dakota County Public Works -Don Theisen,Director Resolution -Reject Bids forthe Lease,Installation and Maintenance of Outdoor Light Assemblies forthe County Road 62/63Lot Improvement Project Board Correspondence Adjourn 11.10:20-10:45 -Board Workshop withPublicHealthand Environment Overview of Community Health Improvement Plan Process 12.10:50-11:15-Board Workshop with PublicWorks Discussion on Public Works Facilities Assistive listening device~an:~vaifable foruseinthe County BoardRoom EQUAL EMPLOYMENT OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER WAS H INGTON COUNTY BOARD OF COMMISSIONERS CONSENT CAL ENDAR * JU LY 9,2013 The following itemsare presented for Board appro val/adoption : DEPARTMENT/AGENCY Administration Community Corrections Public Health &Environment Public Works Sheriff s Office ITEM A.Approval to appoint Lowell Johnson,Washington County Director of Public Health,asthe Auditor's designee tothe county extension committee fora term ending December 31,2015. B.Approval to appoint Mike Fouts,Cottage Grove,tothe Family Homeless Prevention and Assistance Citizen Advisory Committee asa District 4 Representative,toafirstterm expiring June30 ,2015. C.Approval of penalty and interest abatement for Anderson Parcels locatedat 14583 Forest Boulevard North intheCity of Hugo. D .Approval of resolution,renew joint powers agreement withtheState of Minnesota,Department of Corrections,Sentence to Service Program toJune 30,2015. E .Approval of anew1.0FTE Nursing Supervisor position. F.Approval to authorize 1.5 full-time equivalents Correctional Health Nurse . G.Approval of Amendment #2to renew contract 5819with Staples Contract & Commercial,Inc.for office equipment and supplies to May 15 ,2015. H.Approval of ratification of contract 6014 with HMCraggfor Uninterruptable Power Supply (UPS)equipment and maintenance services;and execution of Amendment #5inthe amount of$5,973 for replacement of UPS equipment inthe courts that have reached theend of service life. 1.Approval of resolution,supporting Washington County's 2014state bond requests and priority designations. J .Approval of resolution,Joint Powers Agreement withthepolice departments fo r theCities of Bayport,Cottage Grove,Forest Lake,Newport,Oak Park Heights,St.Paul Park,Stillwater and Woodbury,t o establish a Speci al Weapons and Tactics Team. *Consent C alendaritemsare generally defin ed asit ems ofroutin e bus iness,notrequirin g d iscussion,andapprovedinone v ote. C ommissionersmay e lecttopulla Consent C alendar item(s)for discussion and/orseparateaction . Ass istive !isten ing de v jce~an::~va ila ble foruse i n ~he Cou nty BoardRoom E QUAL E MPLO YMENT O PPOR TUN I TY /A FFIRMATIVE AC TIONE MPLOYER