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Home My WebLink About2013-06-18 CC MIN(499ateir IMF IIIITMFLE CE Of 111MME24IR CITY COUNCIL MEETING MINUTES June 18, 2013 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:05 p.m. Present: Councilmembers Kozlowski, Menikheim, Weidner, Polehna, and Mayor Harycki Absent: None Staff present: City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Tumblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the June 4, 2013 regular and recessed meeting minutes, and Special Meeting minutes of June 11, 2013. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Conservation Corps Minnesota Day Len Price, Executive Director of the Conservation Corps, appeared with one of the work crews. He thanked the Council and community for its support. He noted the Corps is looking for volunteers for the July 27, 2013 cleanup for the Brown's Creek Trail, and invited Councilmembers to the State Fairgrounds September 14, 2013 for a celebration marking the 80th anniversary of the Citizens Conservation Corps. City Council Meeting June 18, 2013 Possible approval of recommendations for General Obligation Water Revenue Bonds Series 2013A — Doug Green, Springsted Inc and Possible approval of agreement with Board of Water Commissions for General Obligation Water Revenue Bonds Series 2013A Doug Green of Springsted, Inc. reviewed the bond bids. There was only one bid, Robert W. Baird of Milwaukee, at a true interest rate of 2.85 %. The City's credit rating was affirmed at AA2, the third highest credit rating. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2013 -102, a resolution providing for the issuance and sale of $1,450,000 General Obligation Water Revenue Bonds, Series 2013A and pledging for the security thereof net revenues. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2013 -103, approval of agreement with Board of Water Commissioners. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None OPEN FORUM There were no public comments. STAFF REPORTS Fire Chief Glaser reported that Sunday's bike race was an active day. Also, the Department is seeking paid on -call personnel. There are currently eight vacancies for paid on -call firefighters. Community Development Director Turnblad informed the Council that the housing market appears to be warming up. He confirmed there was a parking ramp problem on Sunday during the bike race. Public Works Director Sanders reviewed the proposed lift bridge schedule change. There will be six changes, with five fewer lifts during weekdays. No changes during weekends and holidays. Randy Boler of Mulberry Point Yacht Harbor stated its Board is against the proposed schedule as it poses hardships to boaters, and presented a resolution stating such to the Council. Councilmember Menikheim noted the City must consider not only boaters but also residents downtown and on the hill, for whom traffic poses hardships. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to send the proposed schedule to the Coast Guard. All in favor. Public Works Director Sanders also noted that MnDOT plans to start doing lane closures and bypass lanes this coming week on Highway 36. He reported the City has submitted permits to the DNR for the lake treatments which will likely be in August. Councilmember Menikheim commended the Public Works Department for repairing a hole on Pine Street just before the bike race. Page 2 of 5 City Council Meeting CONSENT AGENDA June 18, 2013 Resolution 2013 -100, directing payment of bills Resolution 2013 -101, approving 2013 special event and contract Summer Tuesdays Amendment to Liquor License - Lift Bridge Brewery Possible approval to purchase three monitors for frontline apparatus - Fire Department Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2013 -12. A public hearing to consider a request from Jon Whitcomb for an annexation zoning map amendment and preliminary plat for a 15 lot residential subdivision known as Brown's Creek Preserve, located at 12205 McKusick Road North and any variances related thereto Community Development Director Turnblad explained that Jon Whitcomb, Midwest Real Estate Management, plans to develop six acres of property located at 12205 McKusick Road North. The site is currently located within Stillwater Township. The preliminary plat for the project, to be known as Brown's Creek Preserve, shows 15 single family lots that are requested to be rezoned to CCR, Cove Cottage Residential. The proposed zoning for the development is the same as Settler's Glen 9th Addition, though the Brown's Creek Preserve lots are considerably larger. In order to develop the property as proposed, the applicant has requested approval of the following: 1) Annexation of the 6.0 acre property; 2) Rezoning of the property to CCR, Cove Cottage Residential; and 3) Preliminary Plat for 15 single family lots. On a 7 -1 vote the Planning Commission recommended approval of the requests with the conditions identified in the planning report, except that the Commission recommends that the property be rezoned to TR, Traditional Residential, rather than CCR, Cove Cottage Residential. The Park Commission unanimously recommended that the developer meet his park and trail obligations through a cash dedication. The Joint Board is scheduled to review and comment on the preliminary plat and rezoning requests on June 20, 2013. City staff recommends approval of the requests with the conditions identified in Alternative A. Mayor Harycki opened and closed the public hearing. There were no public comments. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013 -104, a resolution approving the preliminary plat for Brown's Creek Preserve, Case No. 2013- 12. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Page 3 of 5 City Council Meeting UNFINISHED BUSINESS June 18, 2013 Continued first reading of a proposed amendment to the Demolition Ordinance that would allow the City more time to review a requested demolition permi t Community Development Director Turnblad summarized that after the demolition cases related to St. Paul's Lutheran Church, it became clear that the time allotted for completion of the local designation study, if needed, was not sufficient. If the Heritage Preservation Commission (HPC) and the Council both deny a requested demolition permit, then a historian must research the property and write a report. If the findings of the report support the decision to save the building, then the City has to locally designate the property. The amount of time between the dates that the demolition permit was submitted until local designation is adopted cannot exceed 180 days. However, more than 180 days is needed to allow sufficient time to enter into a contract with a historian, have that contract approved by the City Council, have the historian complete the study, hold hearings on the study, and local designation by the Heritage Preservation Commission, Planning Commission and Council. The HPC reconsidered the situation and made a suggestion to create a list of pre- approved historians, with a set price for completing these studies. If the Council were to pre- approve a list and price for the studies, that would eliminate the RFP and contract negotiation process, which would save enough time to leave the review period at 180 days. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the first reading of an ordinance amending the Stillwater City Code Section 31 -300 entitled Establishment of Districts by rezoning 6 acres to TR, Traditional Residential. All in favor. Discussion on a possible creation of an Event Coordinator position Community Development Director Tumblad explained that staff received information from six cities about event coordinators. Staff recommends that an Event Coordinator be a part-time city employee with responsibilities similar to those noted in the staff report. Union and PERA issues would have to be worked out. He requested input from the Council. Mayor Harycki asked whether park programming would be included, and Community Mr. Tumblad responded that as written, the job would not include park program development and management. At present, the City finds grants and a part-time employee of the Teddy Bear Park Foundation manages programming at Teddy Bear Park, which works well. Councilmember Polehna commented we are short- selling ourselves by calling this an event coordinator - the position could be expanded and called something like recreation supervisor; alleviating some of the responsibilities of existing public works staff. NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Councilmember Polehna noted the deadline for candidates for the Human Rights Award has been extended to June 19. He also stated the fireworks will be spectacular this year and the Yellow Ribbon Committee is planning on reserving the plaza area for viewing for veterans and their families. Page 4 of 5 City Council Meeting ADJOURNMENT June 18, 2013 Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to adjourn the meeting at 8:21 p.m. All in favor. ATTEST: Diane Ward, City Clerk Resolution 2013 -100, directing payment of bills Resolution 2013 -101, approving 2013 special event and contract Summer Tuesdays Resolution 2013 -102, providing for the issuance and sale of $1,450,000 General Obligation Water Revenue Bonds, Series 2013A and pledging for the security thereof net revenues Resolution 2013 -103, approval of agreement with Board of Water Commissioners Resolution 2013 -104, approving the preliminary plat for Browns Creek Preserve Case No. 2013 -12 Page 5 of 5