Loading...
HomeMy WebLinkAbout2013-04-16 CC MIN 1Water THE NIOTN►LICE OF MINNESOTA CITY COUNCIL MEETING MINUTES April 16, 2013 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward Administration Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the April 2, 2013 special and regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation - Jessie Diggins Day Councilmember Polehna informed the Council that Jessie Diggins, a resident of the Stillwater school district, is Minnesota's first World Champion Gold Medalist in cross country skiing and recommended that April 20 be proclaimed as Jessie Diggins Day. Mayor Harycki read the proclamation and declared April 20, 2013 as Jessie Diggins Day. Presentation of Police Department Annual Report Police Chief Gannaway presented the 2012 Annual Report and 2013 Goals and Initiatives. OPEN FORUM There were no public comments. City Council Meeting April 16, 2013 STAFF REPORTS Fire Chief Glaser reminded citizens of Severe Weather Awareness Week and Tornado Drill Day, urging citizens to have a disaster plan in place. City Clerk Ward announced staff is being trained on the new system of web streaming meetings. Hopefully it will be live the second meeting in May. Community Development Director Turnblad informed the Council that staff is putting together a job description for an Event Coordinator position which will be brought to the Council in the near future. Public Works Director Sanders presented funding options for an Aquatic Plant Management Plan for McKusick, Long, and Lily Lakes. Option 1: establish three lake improvement districts. For the McKusick District, the annual cost per property would be $26.17; for the Lily Lake District, management would be funded solely by individual property owners paying approximately$326 per property; for the Long Lake District, the annual cost per property would be $9.85. Option 2: include all three lakes in one district, resulting in a cost of$15 per property. Option 3: include the entire City in one district, resulting in a cost of$9.23 per property. Option 4: use the existing Storm Water Utility Fund to pay for plant management, which would increase the base rate by $1.30 quarterly ($5.20 annually) for residential properties. He also asked whether to include Long Lake because that program involves only private access to the lake. City Attorney Magnuson noted that establishing the various districts would require a 30-day notice and public comment period, adoption of the management plan, and a resolution from the City Council. The charge would appear on the tax rolls as an additional levy. City Administrator Hansen commented that the easiest option, and the staff recommendation, would be to utilize the Storm Water Utility Fund and consider the lakes a community-wide asset. Mayor Harycki noted that residents use different parts of the City though they may live in another part, so there is some sense in using a City-wide fee to support the program. Councilmember Weidner pointed out the drainage area for the lakes extends beyond City boundaries. Councilmember Menikheim cautioned against treating the three lakes as equal and considering it a City-wide issue. The lake associations should be contacted to provide input. City Administrator Hansen stated that staff will bring the topic back to the next Council meeting. Public Works Director Sanders told the Council that Karen Kill, Browns Creek Watershed District, asked for a Joint Board meeting with the Council sometime in the summer. He will follow up. Councilmembers Polehna and Menikheim suggested inviting the other watershed district representatives too. Finance Director Harrison stated that auditors were here the first week in April. The next process is to complete financial statements and get them audited. Regarding the Access Agreement on Barge Terminal Site item on the Consent Agenda, City Administrator Hansen noted that the bridge construction contractor will be renting the property from the City for $40,000 a year. Because the City already rents the property to Mr. Anderson, Page 2 of 7 City Council Meeting April 16, 2013 he has notified Mr. Anderson that the City will work something out with him. Depending on how much of a burden the contractor puts on the site and how much of an inconvenience it is to Mr. Anderson, Mr. Anderson's rental may have to be adjusted. Mayor Harycki suggested that the rental fees be dedicated first to paying for utilities associated with the river crossing project, then any excess to Lowell Park Improvements. CONSENT AGENDA Resolution 2013-052, directing payment of bills Resolution 2013-053, approving Master Subscriber Agreement for Minnesota Court Data Services Possible approval of temporary liquor license— Stillwater Public Library Foundation— July 4, 2013 Resolution 2013-054, approving 2013 Forestry Contract Resolution 2013-055, approving transfer of an On-Sale, Sunday and 2:00 a.m. liquor licenses to Pub 112, Inc. dba: Pub 112 Resolution 2013-057, establishing procedures relating to compliance with Reimbursement Bond Regulations under the Internal Revenue Code Possible approval of garbage waiver Possible approval of temporary liquor license -Ascension Episcopal Church- September 14, 2013 Possible approval to purchase Cellebrite Software Upgrade - Police Department Possible approval of Capital Budget Release - Library Possible approval of sanitary sewer adjustment- Finance Resolution 2013-056, approval of dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola Resolution 2013-058, approving Access Agreement with Kramer and Sons (Barge Terminal site) Councilmember Menikheim asked to pull two items from the Consent Agenda: Resolution 2013-056, approving dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola, and Resolution 2013-058, approving Access Agreement with Kramer and Sons (Barge Terminal site). Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt the Consent Agenda, as amended. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Councilmember Menikheim noted that Stillwater has a severely limited number of public docking facilities. He would like to figure out how to better utilize the waterfront. The Downtown Revitalization Committee has a subcommittee that is working on the waterfront and will bring some ideas to the Council. Mayor Harycki stated that the City looked at that issue six to eight years ago and the DNR would not allow any more dock permits on the river, though they would allow Mr. Anderson to reconfigure his docks. Page 3 of 7 City Council Meeting April 16, 2013 City Attorney Magnuson remarked that the same rules still apply, but the remedies that the DNR has for enforcement have been stripped. He will prepare a memo for the next meeting. Councilmember Polehna stated that he was surprised at how many boaters use the existing docks. He does not want to ruin the view of the river by putting docks all along Lowell Park, but feels the City can improve the situation in looking at the whole plan. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2013-056, approving dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola, and Resolution 2013-058, approving Access Agreement with Kramer and Sons (Barge Terminal site). Mayor Harycki wanted to review and confirm the dedication of rents to continue improvement projects in the Downtown area. Motion by Mayor Harycki, seconded by Councilmember Polehna, to dedicate property rental fees from the Access Agreement toward,the utilities being charged by MnDOT, and the rest for Lowell Park improvements. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Request for permit to keep chickens at 640 Hidden Valley Court Community Development Director Turnblad reviewed the request. Of the four permits that the City has issued to keep chickens, this is the first one to draw concerns from neighbors who were notified. The City has received concerns from three immediate neighbors. The Council needs to make a decision by May 14. Bruce Claussen, 630 Hidden Valley Court, stated that the applicants are good neighbors and he feels they will do a good job and keep the area clean. He has no objection. Councilmember Menikheim stated that he views urban farming with animals as a growing trend. He suggested the applicant come back in a year to have the permit reviewed. Colleen Gregg, the applicant, told the Council that one of the neighbors who voiced an objection is moving. She agreed to come back in a year for review. Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the request to keep chickens at 640 Hidden Valley Court, to be reviewed in one year. Motion passed. Ayes: Councilmembers Menikheim, Kozlowski, and Mayor Harycki Nays: Councilmembers Weidner and Polehna Page 4 of 7 City Council Meeting April 16, 2013 Councilmember Polehna remarked he voted nay because he believes chickens do not belong in town. Possible appointments to various Boards/Commissions City Clerk Ward presented recommendations for Board and Commission appointments. She was asked by the Council Representative and Board Chair of the Heritage Preservation Commission to postpone those appointments until one more person can be interviewed. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2013-059, Appointing members to Downtown Parking, Human Rights, and Planning Commissions, and Traffic Safety Review Committee. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Welcome back to Don Fixmer Mayor Harycki welcomed Don Fixmer back to the cablecasting booth after recovering from an injury. Possible approval of amendment to 2013 Fee Schedule for rental charge of Pedestrian Walkway Pergola and Pedestrian Walkway Seating Area Community Development Director Turnblad explained that two requests have been received to use the pergola. Staff recommends that individuals and groups be allowed to rent the area just like parks, but restrict the size to 50 people. It could still be incorporated into a larger event under the event permit system. Mayor Harycki expressed concern about performers asking for donations. Community Development Director Turnblad responded that the City gets those kinds of requests constantly and the answer is always that soliciting on public property is prohibited. Councilmember Kozlowski expressed concern about rental of the space pre-empting use by the general public. Mayor Harycki responded that rentals bring people downtown that might spill over to other businesses. Councilmember Menikheim commented that people have asked him why the City charges for public facilities. He asked if the City is charging enough, and Community Development Director Turnblad responded that a charge is for groups reserving the space for exclusive use. The revenue goes into the park system. Councilmember Polehna pointed out that the fee schedule has been set for this year, but the Council could look at it for 2014. Mayor Harycki asked for statistics on rentals of the space to be brought back to the Council at the end of the summer. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013-060, Amending Resolution 2013-012 by adding rental fee rates for Downtown Pergola and Seating Area, with no rentals allowed on holidays. Page 5 of 7 City Council Meeting April 16, 2013 Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of Plans and Specs and authorize advertisement for bids for 2013 Street Improvements Public Works Director Sanders reported bid opening is set for May 16. Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to adopt Resolution 2013-061, Approve plans & specifications and order advertisement for bids for 2013 Street Improvement Project(Project 2013-02). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of Plans and Specs and authorize advertisement for bids for County Orleans Street Improvements Public Works Director Sanders stated he has reviewed the County's plans. Council approval is required for the 429 process. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2013-062, Approve plans & specifications and ordering advertisement for bids for the County Road Improvement Project (Project 2013-04, S.A. P. 169-020-006). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of parking restrictions on Myrtle Street Public Works Director Sanders informed the Council that because Myrtle is a State Aid Road, a resolution is required for any areas of the street to be designated no parking. This is a housekeeping item to document the existing parking restrictions for the State. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013-063, Approve parking restrictions on S.A.P. 169-109-11 (Myrtle Street) from TH95 (Main Street) to S. Third Street in the City of Stillwater, Minnesota. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Mayor Harycki reported that a groundbreaking ceremony is being planned for the new bridge. The date will be published when set. A number of officials will attend. Page 6 of 7 City Council Meeting April 16, 2013 ADJOURNMENT TO EXECUTIVE SESSION DISCUSSION ON NON UNION SALARIES Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to adjourn the meeting to an Executive Session to discuss non-union salaries at 8:31 p.m. All in favor. Ken cki, Mayor ATTEST: Larry D. H sen, Acting City Clerk Resolution 2013-052,Directing the payment of bills Resolution 2013-053,Approving Master Subscriber Agreement for Minnesota Court Data Services for governmental agencies and master subscriber agreement amendment for first appearance support track(FAST) Access Resolution 2013-054, Approval of Forestry Consultant Contract for 2013 Resolution 2013-055, Approving transfer of an On-Sale, Sunday and 2:00 a.m. liquor licenses to Pub 112, Inc. dba: Pub 112 Resolution 2013-056, Approval of dock permit for St. Croix Boat and Packet Co. and wharfage permit for Gondola Resolution 2013-057, Resolution establishing procedures relating to compliance with Reimbursement Bond Regulations under the Internal Revenue Code Resolution 2013-058,Approving access agreement with Kramer and Sons (Barge Terminal Site) Resolution 2013-059, Appointing members to Downtown Parking, Human Rights, and Planning Commissions, and Traffic Safety Review Committee Resolution 2013-060,Amending Resolution 2013-012 by adding rental fee rates for Downtown Pergola and Seating Area Resolution 2013-061,Approve plans & specifications and order advertisement for bids for 2013 Street Improvement Project (Project 2013-02) Resolution 2013-062, Approve plans & specifications and ordering advertisement for bids for the County Road Improvement Project (Project 2013-04, S.A. P. 169-020-006) Resolution 2013-063,Approve parking restrictions on S.A.P. 169-109-11 (Myrtle Street) from TH95 (Main Street) to S. Third Street in the City of Stillwater, Minnesota Page 7 of 7