The URL can be used to link to this page

Home My WebLink About2013-04-18 DTPC PacketTHE B I R T H P L A C E O F M I N N E S O T A DOWNTOWN PARKING COMMISSION AGENDA Thursday, April 18, 2013 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MARCH 21, 2013 MINUTES 4. NEW BUSINESS 4.01. Schedule for 2013 parking lot improvements 4.02. Review of downtown parking rates study 5. SPECIAL EVENTS 6. OTHER BUSINESS 7. ADJOURNMENT Item 3 THE NI INNEUtA DOWNTOWN COMMISSION MEETING MINUTES March 21, 2013 REGULAR MEETING 8:30 A.M. Chairwoman Pelletier called the meeting to order at 8:35 a.m. Present: Chairwoman Pelletier, Commissioners Helmberger, Korte, Junker, Anderson Absent: Commissioners Johnson, Hopfe Franke; Police Chief Gannaway, Council Representative Kozlowski Staff: Community Development Director Turnblad, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Motion by Commissioner Helmberger, seconded by Commissioner Korte, to approve the November 15, 2012 meeting minutes. All in favor, 5 -0. NEW BUSINESS Grand Buffet Request for Discount Ramp Tickets Community Development Director Turnblad explained that Dick Anderson, owner of the Grand in downtown Stillwater, requested discount parking ramp tickets. The proposed discount would be $1 during the off season (resulting in a $2 ticket) and $2 during the peak season (resulting in a $3 ticket). The City would make $1.50 during off season and $2.50 during peak season under the proposed discount. Commissioner Korte asked if there is a way to track whether tickets were validated at the Grand as opposed to the Lowell Inn. Community Development Director Turnblad responded that the validator will track this during the monthly reading. The total owed by the business is invoiced from the validator. If there are other businesses that want to do this, the City could sell them the validating machine and give them the same rate. There are two types of validators - they cost about $1,000. Commissioner Junker noted that for 10 -15 years merchants have complained about no parking in downtown Stillwater. After almost three years of having the ramp, Downtown Parking Commission March 21, 2013 people still don't know the ramp is available. He believes people don't want to pay to park in a ramp unless it's a big event and they know it will be difficult to find parking. Community Development Director Turnblad replied when the lots downtown have been redone and are pay parking, the ramp may get more use. Motion by Commissioner Helmberger, seconded by Commissioner Korte, to approve the Grand Buffet request with the condition that the City reserves the right to exclude certain dates without notice such as the Fourth of July and other events. All in favor, 5- 0. SPECIAL EVENTS Community Development Director Turnblad mentioned downtown parking and events this summer will all be impacted by the Army Corps of Engineers' work on the third and final phase of the levee project. All lots immediately abutting Lowell Park will be resurfaced. The gravel lot at PD Pappy's north of Mulberry will be closed for staging the entire summer. City Engineer Sanders will come to the April meeting to inform the Commission of details. Cruisin' on the Croix Community Development Director Turnblad informed the Commission that since it is impossible at this point to know how lot closures will affect this event, organizers have requested the use of City Lot #9 and have received permission from Mr. Paradeau and Mr. Desch to use their private parking lots. These three lots may be sufficient to handle the demand for parking to display the vintage cars. If not, organizers would like to add Lot #8 if necessary, and the north half of Lot #7, in that order. They would only want to be charged if they need to use the lot. The City would have to barricade the lots with signs indicating the lot needs to be vacated by a certain time of day. Chairwoman Pelletier said the City shouldn't just leave the lot empty if organizers don't want to pay for the lot. Commissioner Junker said as a downtown resident, he is concerned about the frequency of this event and would prefer to keep it to 11 Wednesdays, not 13 as requested. Community Development Director Turnblad added that the City has to be careful on signage for Lot #9 because Terra Springs commercial people buy monthly permits. Also, the event shouldn't be able to use spaces along Main Street for street rods until after a certain time. Page 2 of 6 Downtown Parking Commission March 21, 2013 Community Development Director Turnblad reminded the Commission that Lot #9 will be unavailable from 2014 on because the City has committed it to the DNR for the trailhead. Commissioner Helmberger said Cruisin' on the Croix is a good event for Stillwater. He can understand it's inconvenient for downtown residents, but he supports the request. Commissioner Korte suggested the event might use Lot #9 based on the spaces available without closing the lot, so those with permits can still use it. Commissioner Junker reiterated the inconvenience to downtown residents, though he would not want to vote against the event. He wants it to be limited to 11 Wednesdays. Commissioner Anderson responded that downtown merchants beg for mid -week business like this event brings. Chairwoman Pelletier commented the applicant should either commit to paying for Lot #8 or not for the season - it shouldn't be based on whatever works for a particular week. Parking Enforcement Officer Pasket said he recommends that the event use the Paradeau lot, any available spaces in Lot #9, and then if they need more, let them decide whether to commit to reserving Lot #8 every Wednesday - either they reserve the whole lot, or not. Commissioner Helmberger commented that Paradeau's lot, the Desch building, and the option to use available spaces in Lot #9 should be sufficient in his opinion. Chairwoman Pelletier suggested Lot #9 be cordoned off so event -goers can walk from lot to lot, and the City should bill the event for all of Lot #9. Community Development Director Turnblad noted that staff don't want to chase down the organizers every week to decide what to charge. He prefers they be charged up front for the whole lot at the beginning of the season like last year. The cost for all 13 dates for Lot #9 would be just over $2,000. Last year the Commission recommended to charge the standard rate and the Council voted to cut that in half. Motion by Commissioner Helmberger, seconded by Commissioner Korte, to recommend charging the event for Lot #9, 103 spaces at $154.50 for each of the 13 requested dates, and requiring that the organizer responsible for blocking the lot and not tow any vehicles. Motion passed 3 -2. Chairwoman Pelletier noted for the record that she voted nay due to the number of events; she thinks 11 is enough. Page 3 of 6 Downtown Parking Commission March 21, 2013 Nature Valley Grand Prix Community Development Director Turnblad reported that the Nature Valley Grand Prix has applied for a permit to hold its 12th annual Stillwater Criterium Race on June 16th. They would like to reserve the same parking lots and same route as last year: Lot #12, Olive Street, and Lot #13, UBC Lot, as well as all of the on- street parking along the course. Staff recommends charging $534 for the use of the two Tots and the marked on- street parking. This is the same fee as was paid last year. Motion by Commissioner Helmberger, seconded by Commissioner Korte, to charge $534 for use of the two lots and marked on- street parking for the Stillwater Criterium. All in favor, 5 -0. Stillwater Log Run Community Development Director Turnblad reported that Run Stillwater, Inc has applied for three race events this year, to be handled by Mastel Event Management. Two of the events will impact downtown parking: 1) Stillwater Log Run (July 20), and 2) Stillwater Lift Bridge Road Race (October 19). For the Stillwater Log Run, they wish to reserve all parking spaces on the east side of Main between the depot and Mulberry Street for a running lane. It would cost $9 per space, or $306. Given the congestion at the finish line, staff feels one of the abutting parking lots should be reserved for the event. The lot north of Mulberry (Lot #8) is preferred, because it is less disruptive to the rest of the parking system. This lot has 39 spaces. The fee for Lot #8 is $3.00 per space, or $117. Staff recommends charging $423 to cover both Lot #8 and the on ❑street parking reservations for this peak season event. Last Tuesday, the Council voted to require that the race change its finish line due to construction downtown. He is not sure where the finish line will be now. Staff recommends if the Council approves the race with a finish line at Mulberry Point, that the Commission have a recommendation in place to proceed with the $423 charge. Stillwater Lift Bridge Road Races Community Development Director Turnblad informed the Commission this race would follow the same course as the Stillwater Log Run, but it would be held October 19, so off season parking rates apply. The cost would be $160.50 to cover both Lot #8 and the on- street parking spaces. If the course changes, it would need to come back to the Commission. Motion by Commissioner Anderson, seconded by Commissioner Junker, to accept the staff recommendation for the Stillwater Log Run and the Stillwater Lift Bridge Road Races. All in favor, 5 -0. Page 4 of 6 Downtown Parking Commission March 21, 2013 Spring Art Fair Community Development Director reported this paperwork is not ready for Commission review yet. OTHER BUSINESS Hiring Parking Ramp Attendant Community Development Director Turnblad informed the Commission that a conditional offer has been made for a college student to begin at $10 /hour for 270 hours, to come from parking ramp fees. The attendant would be there all weekends in summer, special events, and other times, to help drivers pay as they leave and exit the ramp, and maintain equipment. Larry's Floor Covering Parking Enforcement Officer Pasket expressed concern over phone calls he has been getting from Larry, saying somebody is parking in his spot. The sign says reserved parking, but doesn't designate it's for Larry's Floor Covering. The sign should say "reserved for commercial vehicles." Commissioner Junker agreed, and suggested the City notify Larry. Lot #6 Parking Enforcement Officer Pasket noted the City removed signs from Lot #6. Should we have a sign there indicating 3 hour parking as it used to be posted? Commissioner Junker recalled the plan was to leave it 3 hour parking, and the City should sign it again. Lighting near ramp Parking Enforcement Officer Pasket reported that in an eight day period, two parking entrance arms were broken off by vandals. They were captured on video but the lighting is so poor they can't be identified. He would like the lighting to be improved on the Third Street entry and exit gates. Community Development Director Turnblad replied the City may be able to better light the pay station itself. Page 5 of 6 Downtown Parking Commission March 21, 2013 Maps Parking Enforcement Officer Pasket brought parking maps and asked the Commissioners to review them to see if they need updating. ADJOURNMENT Motion by Chairwoman Pelletier, seconded by Commissioner Junker, to adjourn the meeting at 9:46 a.m. NEXT MEETING The next meeting of the Downtown Parking Commission will be April 18, 8:30 a.m. in City Hall Conference Room 213. Respectfully Submitted, Julie Kink Recording Secretary Page 6 of 6 Item 4.02 TO: Downtown Parking Commission REPORT DATE: April 15, 2013 SUBJECT: Downtown Parking Rate Study FROM: Bill Turnblad, Community Development Director INTRODUCTION Between January and August of last year the Downtown Parking Commission analyzed the costs and revenues associated with the downtown parking district for the purpose of recommending a rate structure to the City Council that would cover all of the system's operational and capital costs. The impetus for the analysis was the anticipated completion of the Army Corp's flood protection project in 2012. That would have allowed the City to improve its parking lots east of Main Street in 2013, and begin the summer season in 2014 with new lots and new rates. However, forwarding the new rate structure recommendation to the Council for consideration was delayed, since the flood protection project could not be completed in 2012. As a consequence it was assumed that improvement of the City's parking lots would have to wait until 2014 and potential rate increases would not occur until 2015. As it turns out, the City's Public Works Department has been working with scheduling and now believes that the City can improve the parking lots this summer as the US Army COE's project finishes up in each individual lot. This could allow new lots and new rates in 2014 as originally thought. Therefore, the Parking Commission has requested that staff bring the study back for a final review before it is forwarded to the Council in June. SUMMARY OF STUDY After reconstruction of all parking lots, the average projected costs per year will be about $240,000 (in 2013 dollars). The annual projected revenue, if no change in rates is instituted, would be about $207,800. This represents a $32,200 shortfall. Prior to deciding how to approach the shortfall, the Commission reached consensus on a number of goals. They included: 1. The downtown parking district should be self - sufficient and not rely on any general revenue for operation or capital costs. 2. All lots east of Main Street should be pay lots, except for Lot 9, which will be the trailhead lot for Brown's Creek Trail. 3. Stillwater residents should be offered an annual parking pass that entitles them to park free for 3 -4 hours (depending upon the lot). Cost of the pass should be no more than necessary to cover the cost of the materials, perhaps $5. 4. All pay lots should have the same rate. 5. During the off season all lots would be free as they are now. 6. The lots that currently allow parking by monthly parking permits would continue to offer those permits. With these goals in mind, the Commission applied flat rates to all lots and found that at a rate of: $2 there would be a shortfall of $34,922.84 annually; $3 there would be a surplus of $22,379.94 annually; $4 there would be a surplus of $65,797.45 annually; and $5 there would be a surplus of $127,736.24 annually. Since additional seasonal employees will likely be necessary with the improved system, and since the assumptions may be off somewhat, the Commission recommends $5 as the flat rate. This would allow for additional employees, a cushion to accommodate any errors in assumptions, and some reserve funds. If the reserves grow faster than necessary, the rate could be reduced after a few years. Attachment: Study reports and commission minutes • 1 liwater THE ■IRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: January 20, 2012 RE: Parking System Revenue & Rate Structure Background This off - season the Parking Commission is re- examining the rate structure for the entire downtown parking system, including the parking ramp. The goal of a possible rate change is to ensure that enough revenue is raised to cover the system's short and long term maintenance costs. Critical information for the analysis will include historical and projected revenue generation as well as historical and projected system costs. The historical revenue and costs can be provided by the City's Finance Department. And, projected system costs can be estimated with the help of the City's Public Works Department. The Finance Department is in the process of gathering the historical data, but 2011year end accounting has not yet been finalized. Hopefully all of this data will be available in February. Projected revenue figures on the other hand are not readily available. And they will be difficult to develop. This will require understanding not only the projected number of users over the coming years, but a thoughtful balancing of rates for the various surface lots, on -street parking and the parking ramp to ensure that the various elements provide the needed future parking revenue. Free on-street parking and free surface lots will draw customers away from pay lots and the ramp. On the other hand, if all public parking options are pay only, the number of customers using the downtown parking system may be reduced. A workable balance will have to be achieved. Discussion Given the complexity of the system, staff believes that establishing a committee to work through issues and options would be advisable. January 20, 2012 Page 2 The committee should be kept at a workable size, perhaps a maximum of nine members. The membership should include a couple of Parking Commissioners (four cannot serve on the committee or a quorum of commissioners is present and it becomes a public commission meeting). It also ought to include representatives of downtown businesses (retail and office), a City Council member or two, several Stillwater residents and several City staff members. Recommendation If the Parking Commission agrees that a committee is a good idea, then staff would recommend that the City Council establish the committee and appoint members to it. To help the Council with setting up the committee, the Parking Commission should consider: 1) What should the committee's goals be? 2) Should the committee complete their work in time to incorporate any potential rate changes in the 2013 season or the 2014 season? 3) How many total members should serve on the committee? 4) What groups should be represented on the committee? 5) Which Parking Commissioners would like to serve on the committee? 6) Are there any individual people that the Parking Commission would suggest the City to approach to serve on the committee? In order to achieve some type of balance amongst interest groups, staff would suggest if, for example, a Parking Commissioner who owns a business downtown serves on the committee, then the number of other downtown business owners that serve on the committee ought to be reduced by one. bt Commissioners present: City staff present: Submitted by: DRAFT Stillwater Downtown Parking Commission Meeting Minutes January 26, 2012 Aimee Peletier, chair/business; Jeff Johnson, vice -chair /resident David Korte, secretary/resident; Sherri Hopfe Franke, business; Dave Dunker, resident; Gerald Helmberger, resident; Daren Anderson, resident John Gannaway, police chief; Doug Menikheim, councilmember; Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director David Korte agenda discussion action call to order Aimee called the meeting to order at 8:40 a.m. election of 2012 officers According to the Parking Commission bylaws a Chairperson and a Vice Chairperson are to be elected annually by a majority of Commissioners present at the first meeting of the calendar year. Aimee requested nominations for the position of secretary and David Korte was nominated. With no further nominations made for that position a motion was made for David to be secretary. The motion passed in a unanimous voice vote. Aimee requested nominations for the position of Vice Chairperson and Jeff Johnson was nominated. With no further nominations made for that position a motion was made for Jeff to be Vice Chairperson. The motion passed in a unanimous voice vote. Aimee requested nominations for the position of Chairperson and she was nominated. With no further nominations made for that position a motion was made for Aimee to be Chairperson. The motion passed in a unanimous voice vote. approval of November minutes A motion was made and seconded to approve the December 15, 2011 meeting minutes. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. approval of agenda Doug requested that a discussion of the transient docking of boats be added to the agenda and Aimee had information on a horse drawn carriage ride that she suggested be added. But after discussion it was decided that the Park Commission should address the docking issue and the city council should address the horse drawn carriage. A motion was made and seconded to approve the agenda as presented; the motion passed in a unanimous voice vote. agenda discussion action credit card sales in parking Bill informed the commission that when the pay equipment was installed in the Bill will include this item on the ramp parking ramp it followed the Cardholder Information Security Program (LISP), which was the industry standard at the time. Since then a new "Payment Card Industry Data February agenda. Security Standard" (PCI -DSS) has replaced the LISP Standard. The equipment in the ramp does not meet the new requirements and if not upgraded to the new requirements the ramp would have to stop using credit cards on March 31, 2012. At the December 2011 meeting the Parking Commission decided to keep credit cards as a payment option, since the ramps customers use them so frequently. The cost to upgrade the credit card equipment is about $17,000. City staff are presently waiting for the equipment vendor to present information on an alternative hardware configerartion that may make upgrading less expensive. This information will hopefully be available for the February Parking Commission meeting. Commissioners approved Bill's recommendation that this agenda item be tabled until next month's meeting. 2012 Parking Guide Dennis requested input on possible changes in the Downtown Stillwater Public Dennis, will implement the suggested Parking Guide before having the 2012 brochure printed. It was suggested that the changes, get an updated list of "Events" "Trolley" stops and "Minnesota Zephyr" be removed from the map and that the from the Chamber for the brochure and bathrooms in Lot #6 be added. There was also discussion about the number of then have the 2012 Downtown Stillwater brochures needed and whether or not to mail them with the city's utilities bills. Public Parking Guide printed. Dennis said he would implement the suggestions and get an updated list of "Events" from the Chamber for the brochure. parking system revenue & Bill presented this agenda item with background, discussion points and staff Bill will provide financial reports on rate structure recommendations. The Parking commission is presently re- examining the rate downtown parking revenue and costs for structure for the entire downtown parking system. Critical information for the analysis would include historical and projected revenue and expenses. Given the complexity of the system, city staff thinks it advisable to establish a committee to work through issues and options. the February meeting. During discussion some Commission members thought that re- examining the rate structure for the entire downtown parking system could best be done by the Parking Commission and did not believe forming a committee to work through the issues and options would be the best approach. Commission members requested fmancial reports be presented and the Commission then take a look at how best to re- examine the rate structure for the entire downtown parking system. Bill will table this agenda item to the next meeting at which time he will provide the needed financial reports. Draft 2 THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: February 10, 2012 RE: Parking System Revenue & Rate Structure Background The Parking Commission is in the initial stages of re- examining the rate structure for the entire downtown parking system, including the parking ramp. The goal is to determine whether existing revenue streams are sufficient to fund all operational and capital costs for the system. Maier Steps There are five major steps in this rate structure re- examination. 1. Determine annual operational costs. 2. Determine whether sufficient revenue is generated annual to fully fund operational costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the City Council that generates sufficient revenue to fully fund operational and capital costs. This month the Parking Commission is asked to consider the first two steps. Next month steps three and four will be on the agenda. And then a decision will need to be made to take on step five with a study committee or simply as a matter of routine monthly Parking Commission business. Step One The first step is to determine what the annual operational costs are for the entire system. These costs tend to be fairly stable from year to year in the parking lots. And when we have gained enough experience with the parking ramp, they too should be stable and predictable. January 20, 2012 Page 2 In the attached preliminary reports you will see more details on expenses, but summarized categories are included here. Parking Lots - 2011 Operational Expenses Description Persormel services Supplies Services & charges Miscellaneous Total Parking Ramp - 2011 Operational Expenses Description Personnel services Supplies Services & charges Miscellaneous Sten Two Total Amount $97,386.51 $14,793.43 $24,952.19 $18,440.16 $155,572.291 Amount $0.00 $3,399.18 $34,743.09 $3,844.81 $41,987.08 The second step is to determine the annual revenue, and whether it covers annual operational costs. Parking Lots - 2011 Revenue Descri . tion Monthly parking permits Special event parking fees Lot 1 Lot 2 Tickets and fines Refunds, etc. Interest earnings Total Amount $37,918.45 $1,013.22 $88,725.45 $39,403.91 $38,954.04 - $509.11 $205,505.96 ' This figure does not include the $74,404 capital expense for equipment last year. Capital expenses will be considered separately from operating expenses. January 20, 2012 Page 3 Parking Ramp - 2011 Revenue Description Monthly passes Lowell Inn Transient sales (cash and credit cards) Total Amount $13,518.92 $12,706.902 $26,816.23 $53,042.05 A comparison of revenue and operational expenses shows that the ramp generated $11,054.97 more than needed for its operational costs. The parking lots generated $49,933.67 more than needed for operational costs. Next Month The question that will be considered next month is whether the $60,988.64 in operational profit from the entire parking system is sufficient to fully fund all capital costs. Capital costs include such items as new ticket dispensing equipment, parking lot seal coating, parking lot surface replacement, parking ramp structural maintenance costs, etc. This year, for example, the parking enterprise cash reserve decreased because the $74,404 capital expenditure for parking lot equipment exceeded the total amount of operational profit in the parking lots for the year. And though a $74,404 equipment expenditure is a serious amount of money, it really does not compare in magnitude to the $250,000 it could cost to resurface one parking lot. bt attachments: 2011 Preliminary Parking Enterprise Fund Financial Report 2011 Preliminary Parking Ramp Financial Report 2 This figure includes a $4,590 credit toward the City's purchase of land for the ramp. In July a cash only system was instituted. 2011 Preliminary Financial Report Parking Enterprise Fund 2011 2011 Description Approved Prelim actual Revenue 720 - 0000 - 3140 -0105 Parking Permits $33,000.00 $37,918.45 720 - 0000 - 3140 -0115 Parking Permits - events $0.00 $1,013.22 $88,72545 720 - 0000 - 3560 -0120 Parking Machine S Lot $70,000.00 720 -0000- 3560 -0340 Parking Machine River Lot $40,000.00 $39,403.91 720 - 0000 - 3610 -0100 Parking Tickets $25,000.00 $26,371.24 720 - 0000 -3610 -0200 Parking Fines (County) $6,000.00 $12,582.80 -$3.00 720 - 0000 - 3810 -0200 Interest Earnings $8,000.00 720 -0000 -3870 -0100 Refunds & Reimbursements $0.00 720 - 0000 -3880 -0200 Cash over /short $0.00 - $506.11 REVENUE TOTAL $182,000.00 $205,505.96 Expenses PERSONNEL SERVICES $106,429.00 $97,386.51 720 - 4720 -2000 Office supplies $500.00 $128.24 720 -4720 -2101 General supplies $5,000.00 $5,514.65 720 - 4720 -2100 Auto fuel $3,000.00 $5,490.55 720 - 4720 -2111 Paper /Forms $700.00 $3,443.00 720 - 4720 -2201 Equip. repair supplies $4,000.00 $186.11 720 -4720 -2302 Other minor equip $200.00 $30.88 SUPPLIES $13,400.00 $14,793.43 720 - 4720 -3099 Professional services $10,000.00 $1,218.38 720 - 4720 -3102 Postage $700.00 $926.86 720 -4720 -3201 Seminars /Conference Fees $100.00 $0.00 720 -4720 -3202 Meals $100.00 $0.00 720 - 4720 -3203 Housing $250.00 $0.00 720 -4720 -3204 Training and Education $2,000.00 $0.00 720 - 4720 -3400 Printing and Publishing $5,000.00 $2,239.65 $242.00 720 - 4720 -3500 General insurance $7,856.00 720 - 4720 -3702 Equip Repair Charges $2,500.00 720 - 4720 -3707 Maintenance Agreements $3,000.00 $0.00 720 - 4720 -3709 Sealcoating $0.00 $0.00 720 - 4720 -3900 Sales tax $8,000.00 $2,325.30 720 - 4720 -3906 Admin Charges - General Fund $18,000.00 $18,000.00 SERVICES & CHARGES $57,506.00 $24,952.19 720 - 4720 -4009 Loss on credit transactions $0.00 $1,000.00 $1,214.00 720 - 4720 -4099 Misc charges $4,185.16 MISCELLANEOUS $1,000.00 $5,399.16 2/9/2012 720 - 4720 -5200 C/O & Improvements $0.00 $0.00 720 - 4720 -5300 C/O Machinery & Equipment $0.00 $74,404.00 720 - 4720 -5310 C/O MIS Comupter Equipment $0.00 $0.00 720 - 4720 -5400 Automotive Equipment $0.00 $0.00 CAPITAL OUTLAY $0.00 $74,404.00 720 - 4721 -3706 Repair charges $0.00 $0.00 720 - 4721 -3707 Maintenance Agreement $17,500.00 $13,041.00 RIVERVIEW LOT (3rd St) $17,500.00 $13,041.00 REVENUE TOTAL $182,000.00 $205,505.96 EXPENSE TOTAL $195,835.00 $229,976.29 2011 BALANCE - $13,835.00 - $24,470.33 Beginning Balance Ending Balance CASH IN BANK $528,013.98 $507,174.85 2/9/2012 2011 Prelminaiyfnancial Report Parking Ramp 2011 2011 Account Description Approved Prelim actual Revenue 725 -0000- 3140 -0105 Parking Sales $48,000.00 $53,042.05 $50,78231 figure includes $4,590 land credit to Inn Expenditures 725 - 4725 - 2101 -0000 General Supplies $3,500.00 $2,271.56 725 - 4725 - 2302 -0000 Other Minor Equipment $3,500.00 $1,127.62 725 -4725- 3099 -0000 Other professional services $2,000.00 $7,134.46 725 - 4725 - 3101 -0000 Telephone $3,800.00 $2,301.14 725- 4725- 3400 -0000 Printing And Publishing $0.00 $0.00 725 - 4725- 3500 -0000 General Insurance $0.00 $0.00 725 - 4725 - 3600 -0000 Electricity $18,000.00 $19,562.57 725 - 4725 - 3702 -0000 Equipment Repair Charges $4,000.00 $111.20 725 -4725- 3707 -0000 Maintenance Agreements $5,000.00 $2,925.29 Elevator maint agreement 725 - 4725 - 3900 -0000 Transit tax $2,500.00 $2,708.43 725 - 4725 -4099 -0000 Miscellaneous Charges $1,400.00 $1,744.81 Credit card fees 725 -4725- 5300 -0000 C/O Machinery & Equipment $0.00 $0.00 725 - 4725 - 7010 -0000 Depreciation $2,100.00 $2,100.00 $45,800.00 $41,987.08 Parking sales net revenue Monthly passes $11,800.00 $13,518.92 Lowell Inn $9,200.00 $12,706.90 with $4,590 land credit to 1 Transient (Cash and Credit) $27,000.00 $26,816.23 2/10/2012 Commissioners present: Commissioners absent: City staff present: City staff absent: Submitted by: Stillwater Downtown Parking Commission Meeting Minutes April 19, 2012 Aimee Peletier, chair/business; Jeff Johnson, vice -chair /resident David Korte, secretary/resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident Dave Junker, resident John Gannaway, police chief; Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director Doug Menikheim, councilmember David Korte agenda discussion action call to order Aimee called the meeting to order at 8:33 a.m. approval of January minutes A motion was made and seconded to approve the February 16, 2012 minutes as presented. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. parking system revenue & rate structure The commission is reexamining the rate structure for the downtown parking system, including the parking ramp. Bill listed the five major steps in the rate structure reexamination: 1. Determine annual operation costs. 2. Determine whether sufficient revenue is generated annually to fully fund operation costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the city council that generates sufficient revenue to fully fund operational and capital costs. Bill then presented detailed background information for the Commission on the parking ramps and the parking lots capital costs. In summary, ramp revenue last year was $7,695 (12.7 %) less than needed to cover operating and capital expenses. And parking Iot revenue was $8,069 (4 %) less than needed to cover its operating and capital expenses. Revenues for the entire parking system were 8% less than operating and capital expenses. Bill will prepare discussion points for the next meeting on possible ways to have the parking system to generate enough revenue to cover all operating and capital expenses. Stillwater Fire Muster Bill presented the request from the Minnesota Fire Engine Club, which is sponsoring the 2012 Stillwater Fire Muster. The event will be held on Sunday, June 24, 12:00 - 5:00 p.m. The static and pumping portions of the event would use downtown parking spaces in parking lots north of Chestnut and on Sam Bloomer Way. Bill will forward the recommendation to the City Council. iliwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 14, 2012 RE: Parking System Study - Revenue Strategies Background The Parking Commission is examining the rate structure for the downtown parking system. The goal is to determine whether existing revenue is sufficient to fund all operating and capital costs, and if not to develop strategies to increase revenue. Major Steps There are five major steps in this rate analysis. 1. Determine annual operational costs. 2. Determine whether sufficient revenue is generated annually to fully fund operational costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the City Council that generates sufficient revenue to fund operational and capital costs. The Commission will begin to consider Step 5 at the June 21st meeting. Revenue Strategies There are several revenue strategies available to the City. 1. Continue with the current rate structure. a. This strategy will result in an estimated annual average shortfall of capital expenses in the amount of $22,100. (Plus Lot 2 will lose 26 spaces to the levee construction. This represents a loss of about $10,100 at the current June 14, 2012 Page 2 sales volumes and at the current rate of $3. Therefore, the actual annual shortfall would be $32,200.) b. The City Council would have to cover the annual shortfall through general revenue or bond sales to fund capital expenses that were not fully funded through the Downtown Parking Enterprise Fund. 2. Raise revenue to cover 100% of operational and capital expenses. a. Any or all of the following parking fees could be increased: i. Monthly parking permits (Currently $10 /month) ii. Parking rates in Lot 1 (currently $5) or Lot 2 (currently $3) iii. Parking ramp rates iv. Begin charging to park in the 3 and 4 hour lots v. Begin charging to park on- street 3. Increase revenue to cover some portion less than 100% of operational and capital expenses. The Parking Commission has agreed that it will recommend to the Council that revenue should cover 100% of all costs. Options There are endless pricing scenarios that could be explored to cover the average projected shortfall. But to begin the conversation, staff offers three alternatives. 1. Increase rates in Lot 2; begin charging in Lot 4; raise monthly permit rates a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $5 in Lot 4. These 29 spaces (as reconfigured) would generate an estimated $11,300 at this rate. (This represents $388 per space per year, which is about 30% less than in the higher demand pay lots south of Chestnut). c. Increase the parking permit fee from $10 to $12.50 per month. This is estimated to generate another $8,000 annually. d. The total of a -c would be $22,200, which equals the estimated average annual shortfall 2. Increase rates in Lot 2; charge $3 in Lot 4 and in reconfigured Lot 7. a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it June 14, 2012 Page 3 generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). c. Charge S3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). d. The total of a -c would be $25,600, which is slightly over the estimated annual shortfall. 3. Charge $3 in Lot 4, reconfigured Lot 5 and in reconfigured Lot 7. Leave Lot 2 at $3. a. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). b. Charge $3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). c. Charge $3 for each of the 63 spaces in the new Lot 5. The 63 spaces are estimated to generate $12,600. ($200 per space per year on average). d. $10,100 less annually when 26 spaces in Lot 2 are lost to flood protection reconstruction, and the rate for the remaining spaces is not raised to $5. e. The total of a -c with the loss of Item d would be a net revenue increase of $25,200, which is slightly over the estimated annual shortfall. Recommendation At the moment I prefer Option 1 to increase rates in Lot 2 from $3 to $5; begin charging to park in Lot 4 ($5); and raise permit rates from $10 to $12.50 per month. Features of the option: • All pay lots would be the same amount: $5. • Only one lot would change from 3 hour free parking to pay parking. That would be Lot 4 next to the Water Street Inn. When the new bridge is completed, and Chestnut Street is closed to vehicular traffic, Lot 4 will be in nearly as much demand as Lot 2. • All lots north of Myrtle will continue to be free for 3 or 4 hours, even though there would be no more gravel lots. • Monthly permits have not increased in price since their inception in the 1990s. Raising them to $12.50 per month is still a very good price. And, June 14, 2012 Page 4 that may begin to encourage more people to use the ramp. The upper level of the ramp would continue to cost only $10 per month. • Owners of boats at Mulberry Point Yacht Club who park their cars all weekend or longer would only have to buy a monthly permit to park in Lot 8. • The rates in the parking ramp would not change. Attachments: 2012 Downtown Parking Map Maps of all reconfigured parking lots east of Main Street • 13 free parking lots with over 750 parking spots • 2 pay lots with 208 spots • on- street parking is three hours • 31 handicapped spots • Parking ramp with 250 spots New Stillwater Chamber of Commerce Address: 1957 Northwestern Avenue 651-439-4001 St Marys THIRD n City Hall / Poke / Fre Dept St Michael's Church Z m Cub row HaarpuatWk 0 SECOND 2 S Legion n 0 L: Put' xeatrowna N. MAIN STR Pioneer Park n.1 Washington County Historic Museum Feighthuse FREE PARKING 4 Hour Limit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water St. Lot Lot 12 Olive St. & 2nd Lot Lot 13 UBC Lot 3 Hour Limit Lot 3 Chestnut St Lot Lot 6 Maple Island Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Main St Lot 10 Mulberry St. /Second St. Lot LIMITED FREE PARKING After 6 pm and All Day Sat. and Sun. Lot 14 Riverview Lot (Cub) Lot 15 Mulberry St. Lot PAY PARKING $3.00 All Day Lot 2 River Lot (Nelson /Chestnut) $5.00 All Day Lot 1 South Main St Lot Pay Parking Lots 1 & 2 Effective & Enforced: May 1 - Oct 31 Q PERMIT PARKING Parking permits cost $10 per month and entitle the owner to park in any of the white circled parking lots (4, 5, 7, 11, 12, 13 & 14) for 24 hours. Note: Lot 7 has permit parking in 50 spaces only as marked on site. To obtain a parking permit, visit City Hall between 8:00 a.m. and 4:30 p.m. Monday - Friday or call (651) 430 -8800. • Posted time Ilmfts will be enforced year round • Stillwater is a handicap friendly city with 31 designated spots. All city owned lots have handicapped parking. • All on street parking is three hour limit unless otherwise designated. Posted time limits will be enforced year round. • If you received a parking ticket you can pay the ticket over the phone by calling 651 -430 -8800 weekdays. • During special events parking may be altered. • Lot 7 has permit parking in 50 spots only as marked on site. STILLWATER PARKING RAMP: 11 Daily Rate (M -F) $3.00 Weekends $5.00 Special Events $10.00 Vouchers available 25 minimum Contact City Hall: 651- 430 -8800 250 spots available i .ur PliE' RCLICGii *No boat or trailer parking on any street or parking lot in the downtown business district. www.ci.stillwater.mn.us iliwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: February 8, 2011 RE: Reorientation of Parking Lots along Levee Project BACKGROUND The Army Corps of Engineers will be constructing the final phase of the Stillwater Levee Project beginning after Lumberjack Days this fall. Along with their project will be changes to each of the parking Tots along Lowell Park. Specifically, Lots 2, 3, 4, 5, 7 and 8 will be totally or partially rebuilt. COMMENTS Noteworthy impacts of the project will be: • A trail corridor will be provided along the west edge of the River Lot, the Bridge Lot, and Mulberry Point Lot. • The River Lot will no longer have access to Chestnut at the bridge. Instead, it will be routed through the Chestnut Street Lot. • All gravel lots will be improved with curb and bituminous surface. • The levee construction will result in a net gain of 16 parking spaces. However, the gain will be realized north or Myrtle Street. The lots south of Myrtle will see a loss of 48 spaces. Lot # Lot name Previous spaces Proposed spaces Net 2 River Lot 110 84 -26 3 Chestnut Street Lot 38 35 -3 4 Bridge Lot 49 29 -20 5 Mulberry Point Lot 42 63 +21 7 Water Street Lot 125 120 -5 8 Railroad Lot 45 94 +49 TOTAL +16 Attached are plans for each of the Tots Attachments: River Lot changes Bridge Lot changes Railroad Lot changes Mulberry Point Lot changes bt O. • z ct WATER STREET River Lot had 110 spaces; proposed to have 84 spaces. Loss of 26 spaces. MATCH EXISTING CURS MATCH EXISTING CURB LIMITS OF WORK f\ R E Houss G____L•:-.::...- -..--."L"-‘7144"1"44.' , - , , .----Cr4-2•1'"!"--_-:-- a I --------c 4 -----":.-- -- a .f....."2___ \-‘,.. -.S37..1.' C15 C22 0 i . . .- --- . • - 7:: ' - ' .--. “ . .'-'—. " :. . C8 C/4 -- _— '.... ‘ In.. tit-• 3-S C177_ .tit ---:.---:-:- ---- -- h;:l ,,,, -, c6!,. _ _____c66____ C10 , CI - - — •- li2 a • 1R2042 C1 cic 112:7214-6 021--LC69' •r1 R219 C85°641 I" Ili( ___ ' ''H 31) ________ --11 .L.---4,-- 16t.igoi-_,datAL.: ----rgirapp- ‘*1 "•-• - - — - _ _ - •, -4.. • V ' -•.v.• , .0,01 til- '----,-,._.,_ ,e,_..: : ,._._4.4. . k. • -..71,,, ,,,,- Leg , . z..4.._;, '1. . • ' • I... - ....• 2'1.7 ....: ' 71." 4 :::',7 `1 •." • n _ _..._ I • z ,: ...I ( 1 . : ,... • . ; : , i ,.. . 2 I t : 0 .4. . • . .• -ill C33 1 _ I t RlOj WA( 138 ; • ■ t • • r:27- - i2; TI6 C34 R99 C53 C51 C50 C4 5 C4C44-31 C24 2 c 036 R208 C25 C26 R212 C4° C41 R214 R216 R215 411:41011■1•111111•11111111111/—... rel/e4NIZOIN.,, Flit0P5r.r.01011111161° 32 • 71.1 s2d 29'7' — C37 C61 8282 S28 I- C58 5275 sz — LIMITS OF WORK • .1 (.1 • -- MATCH EXISTING CURB 21•3':--;; I •?• 1 -•.- _ _ _ - •14 CO j � •'l CO W LIMITS OF WORK \ N , , WATER STIR E� 4..1124 �. • f 2 ! �ff2S X} CO - - L — -. - ;--� ' U WU' -__ � 0 _ _ -.- COMMERCIAL STREET AMPHITHEATER SEE SHEET CG101 - - - -eCT - -- a -- 3 R223 SRcH25 ?F1 - - -- • 0\� B2 71.SIr ' H i ; • 1 3 • I r� / S286 29 spaces in rebuilt Bridge Lot. 49 spaces previously. • - I —. _i _•j, ,.' I F r• S287 LIMITS OF WORK • . 0 483.2m 0 This small lot counted in Mulberry Point Lot graphic. • —1 —; .. _. • MULBERRY POINT SEE SHEET 00141 ST. CROIX RIVER • • 9- 34.1 • COMMERCIAL STREET AMPHITHEATER SEESHEET CG101 - R235 c Water Street Lot currently has 119 spaces, it will end up with 113 spaces LIM„ OF WORK. 41, R234 " c`? \ • IR 244 Ti kf_ _3111__11:1 =C1125:11-16 C133 R4 Ici-114:50:1:1635 11 C1411 ---- 23_ 1127' • C153 ci51 - ----- - -Q47 -c — - — Si-4k - -1320 C1 C147 E MS 145 Ft243 • 1 Mulberry Point Lot shows 56 spots, plus 7 south of amphitheater = 63. Previously the lot had 42 spaces (most unmarked in gravel) Clota 03M Railroad Lot: existing 45 plus 49 new spaces = 94 total 1 00 ■ -41,y 3. r ,686.2 0 '15 x t \5 g1,U� 686.7 / • / E .CB T P =68 9E0 681.7 695 686 687 684.6 s- 688 685.4 / 687.4. 687 Draft Stillwater Downtown Parking Commission Meeting Minutes June 21, 2012 Commissioners present: Aimee Peletier, chair /business; David Korte, secretary/resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident; Dave Junker, resident City staff present: Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director; Doug Menikheim, councilmember Commissioners absent: Jeff Johnson, vice - chair /resident City staff absent: John Gannaway, police chief Guests: Submitted by: Mead Stone, General Manager of River Market Community Co -op; Larry O'Connor, Owner of Larry's Floor Covering David Korte agenda discussion action call to order Aimee called the meeting to order at 8:33 a.m. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. approval of January minutes A motion was made and seconded to approve the April 19, 2012 meeting minutes. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. Larry's Floor Covering request for reserved parking Bill, along with Larry O'Connor, presented Larry's request for a reserved parking spot for his delivery truck. Larry explained he's parked for 12 years in front of a dock across the street from his store. However, now the new business in that building with the dock doesn't want him to park in that spot. The commission and Larry attempted to find another acceptable place for him to park but the configuration of the streets and businesses in the area made it a difficult task. After Larry mentioned he thought it could be worked out if he could just talk to Greg Gartner, the owner of the building with the dock, Doug volunteered to facilitate that meeting. The commission appreciated Doug and Larry's willingness to find a solution without needing to create a reserved parking spot. Doug will facilitate a meeting between Greg Gartner and Larry. River Market Community Co -op Mead Stone acknowledged he was not on the agenda but requested time to speak; Aimee granted him time to voice his concern. He said city staff had informed him that the parking area that serves the River Market Community Co -op was going to Bill will flag the need for the commission to address the parking lease with River Market as it proceeds with establishing agenda discussion action Draft 2 become a pay lot. He was concerned this could very negatively impact his business with his 3,500 - 4,000 weekly customers. The commissioners said the city would honor its parking lease his business. They also said they appreciated his informing them of his concern so we would be aware of this as the process continues with looking at the possibility of more pay lots downtown. more pay parking lots. Public Works request for no- parking on 2nd Street at Mulberry Bill presented the city's public works department request to remove one parking spot on 2nd Street & Mulberry Street (heading north) due to safety concerns with sight lines and navigating the hill with the big city trucks. The commission was very appreciative of the city's concern with safety. However, this area is one in which there are many requests for parking spaces. After much discussion the commission recommended the parking spot be No Parking in the winter months, November through May; parking would be allowed in the summer months, June through October. Bill will present the commission's recommendation to the city's public works department. change in payment for lot's 1 and 2 Dennis said the restricting payment in these lots to credit /debit cards only is working well and has eliminated the many problems caused by cash payments. He said there have been no complaints or issues with this change. A motion was made and seconded to approve the use of credit /debit cards exclusively for payment in these lots. The motion passed in a unanimous voice vote. part-time attendant for parking ramp Bill presented the request for a part-time attendant for the parking ramp on Fridays, Saturdays and Sundays because city staff and the police are being called out to reset the elevator and parking machines. When the police are called they just open the parking control arm in the open position resulting in a loss of revenue. A motion was made and seconded to approve hiring a part-time ramp attendant for Fridays, Saturdays and Sundays. The motion passed on a unanimous voice vote. Bill will forward the recommendation to the City Council for action. parking system revenue & rate structure Bill presented the background information in the meeting packet. All agreed the downtown parking system should fund 100% of all operating and capital costs. There was a long discussion re: options to cover the current $22,000 short fall and then fully fund the costs in the short and long term. Bill suggested he take the information from the discussion and at the next meeting present information on the big picture and possible ways to phase in a rate structure to fully fund downtown parking. Bill will develop and bring to the next meeting a big picture look at downtown parking and possible ways to phase in a rate structure to fully fund downtown parking. general discussion • Dennis gave each commissioner a copy of the 2012 Downtown Stillwater Public Parking Guide. • Dennis requested the commission consider making a recommendation to raise parking tickets from $5 to $10. Bill will bring picture boards to the next meeting to show what the downtown area will look like when all the construction projects are completed. Draft 2 THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2012 RE: Parking System Study - Revenue Strategies Background In June the Parking Commission began discussing strategies for raising revenue to meet all projected operational and capital costs in a year. Three rate increase scenarios were explored but none were decided upon. Rather, the Commission tabled action and asked staff to bring back information on a master plan for capital improvements and a possible phasing schedule for rate increases. SCHEDULE OF IMPROVEMENTS Currently the parking lot improvements over the next 25 years are scheduled as follows: !Also refer to attached map. Lot Lot Location Construction Cost Type Year Likely Funding Source 1 South Main Street Lot $68,000 M +O 2013 PEF 2 Riverview Lot Corps Project TR 2013 TIF 3 Chestnut Street Lot 518,000 M +O 2014 PEF 4 Bridge Lot Corps Project TR 2013 TIF 5 Gazebo Lot Corps Project TR 2013 TIF 6 Pedestrian Plaza Lot Pedestrian Plaza Project TR 2012 TIF 7 River Market Lot $68,000 M +O 2018 PEF 8a Mulberry Point Lot W 525,000 M +O 2020 PEF 8b Mulberry Point Lot E Corps Project TR 2013 TIF 9 North Main Street Lot $71,000 M +O 2015 PEF 10 Mulberry & 2' Lot 530,000 TR 2016 PEF 11 Parking Ramp PRF 12 Olive & 2 "d Street Lot 535,000 M +O 2014 PEF 13 Teddy Bear Park Lot 575,000 M +O 2017 PEF 14 Old High School Lot $85,000 M +O 2028 Paid by Cub agreement 15 Mulberry & 2 "d Lower Lot 511,400 M +O 2016 PEF M +O = Mil + overlay; TR = Total reconstruction; PEF = Parking Enterprise Fund; PRF = Parking Ramp Fund; TIF = Tax Increment Financing July 12, 2012 Page 2 SCHEDULE OF RATE INCREASES The parking rate goal discussed by the Parking Commission in June is to have Main Street and all lots east of Main Street (except Lot 9 and River Market's half of Lot 7) become pay lots. Parking would be allowed in Lots 4, 5, 7, 8 and 9 with monthly parking permits or hourly payment. Lot Rate Increase Year of Increase Revenue Increase 1 Leave at $5 NA None 2 $3 to $5 2014 $2,900 3 $0 to $5 2014 $19,500 36 spaces x $542 4 $0 to $3 2014 $8,700 29 spaces x $300 5 $0 to $3 2015 $1,400 7 spaces x $200 6 $0 to $5 2015 $16,802 31 spaces x $542 7 $0 to $3 2015 $21,200 106 spaces x $200 (Not including the 50 River Market spaces) 8 $0 to $2 2015 $9,400 94 spaces x $100 9 Leave 3 hr free NA None Cells highlighted in yellow are lots where monthly permit parking would be allowed Also attached is the North Lowell Park Master Plan. It shows the changes that will occur to the parking lots north of Chestnut. Attachments: North Lowell Park Master Plan Improvement Schedule Map Rate Increase Map WATER STREET - ti -6S Lot 8b Py Lot 2 Lot 1 t Proposed Capital Improvement Schedule City DT Parking Lots 2012 Construction 2013 Construction 2014 Construction 2015 Construction 7 2016 Construction II2017 Construction 2018 Construction Y 2020 Construction 9 2028 Construction lwater Proposed Rate Structure o o Free with hour limits $5 Lots Parking Ramp with variable rateE River Market Lot (Customers Onl Commissioners present: City staff present: Commissioners absent: Guests: Submitted by: Draft Stillwater Downtown Parking Commission Meeting Minutes August 16, 2012 Jeff Johnson, vice - chair /resident, David Korte, secretary/resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident; Dave Junker, resident Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director; Doug Menikheim, councilmember; John Gannaway, police chief Aimee Peletier, chair /business; Mead Stone, General Manager of River Market Community Co -op; Pat Wolf, Wolf Brewery BierBike David Korte agenda discussion action call to order Jeff called the meeting to order at 8:35 a.m. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. approval ofJune minutes A motion was made and seconded to approve the June 21, 2012 meeting minutes. The motion passed in a unanimous voice vote. Note, The Commission did not hold a meeting in July 2012. David will forward the approved minutes to the Stillwater city clerk's office. Wolf request for reserved parking Patricia Wolf has received a license from the City Council to operate a multiple- person tour cycling business in downtown Stillwater. Bill presented her request to reserve one on- street parking space for her tour bike to load and unload guests. The commission was asked to approve a spot to park and to set cost of the reserved parking space. The space requested is on the west side of Water Street immediately north of Myrtle Street. The commission had concerns with this spot, i.e., (1) the bike would be facing the wrong way to start the tour route and logistically it would be difficult to get it pointing the correct way, and (2) there is a lack of space in this area for customers to safely congregate before and after a ride. Bill suggested a spot on Water Street N and Commercial Street in the new Main Street Pedestrian Walkway; the commission liked this idea. The fee for the reserved on- street parking space was then discussed. The commission wanted the 2012 fee schedule to be used to establish the rate, however the City Council reduced the Commission - recommended fee schedule for the Stillwater Trolley Company's reserved parking. So the commission agreed to charge Patricia the same as the Stillwater Trolley Companies. A motion was made and seconded to allow Wolf Brewery Bierbike to reserve the agreed upon spot at the Main Street pedestrian Walkway at a charge of $3 per day with the applicant paying for the cost of manufacturing and installing the reserved sign. The motion passed in a unanimous voice vote. Bill will forward commission's recommendation to City Council. agenda discussion action parking system revenue & rate structure study Bill presented a master plan for capital improvements and proposed a phasing schedule for rate increases to cover operation and capital costs. Many ideas were discussed at length including: raising the parking tickets to $10, giving residents of Stillwater a parking sticker, increasing the monthly permit parking fee and increasing all parking lots to a $4 flat rate. Mead Stone asked if changes in the rate structure would effect his parking agreement with the City. Bill assured him the city would honor his parking agreement. Bill said he would prepare a summary of the discussion for the next meeting and develop a spreadsheet so the commission can assess the revenue as changes are make in the rate structure. Commission will continue the discussion next meeting. Bill will come back next month summarizing ideas discussed and develop a spreadsheet so comparison can be made. Harvest Fest Bill presented the request from the 2012 Harvest Fest sponsors (Summer Tuesday, Inc; Stillwater Convention and Visitor's Bureau; and the Partnership Plan) for parking spots. After discussion a motion was made and seconded to approve the request with the fee being set by the 2012 fee schedule for a total cost of $783. The motion passed in a unanimous voice vote. Bill will forward commission's recommendation to City Council. update on city council decisions Bill reported the city council approved the Parking Commission's recommendation to hire a parking ramp attendant. general discussion The commission discussed having the meeting minutes tape- recorded and professionally typed. Bill will bring a cost estimate to the next meeting for having meeting minutes typed. next meeting The next meeting will be Thursday, September 20, 2012 at 8:30 a.m., Conference Room 213, City Hall. David will send out a draft of the minutes before the next meeting. Bill will send out an agenda and supporting documents before the meeting. adjourn A motion was made and seconded to adjourn the meeting at 10:21 a.m. and the motion passed in a unanimous voice vote. Draft 2 1 (water. THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: September 12, 2012 RE: Parking System Study - Revenue Strategies Backciround In June and August the Parking Commission discussed strategies for raising revenue to meet all projected operational and capital costs for the downtown parking system. Several rate increase scenarios were discussed. Each scenario was based upon variable rates related to the location of the lot. After considerable thought the Commission decided against variable rate scenarios in favor of a flat rate option. Though the actual rate was not decided upon, the Parking Commission reached a consensus on the following items: 1. Increase parking tickets from $5 to $10. a. Without the increase, the parking ticket is in some cases no more costly than the parking fee. So there is little incentive to pay the fee. 2. Charge for parking in all lots east of Main Street. a. Lot 9 will not be become an hourly pay lot, since it will be the trailhead lot for the state trail. 3. Institute a parking pass system for Stillwater residents. a. This would not be good for overnight parking. b. This parking pass would not be valid for employee parking or business owner parking. 4. The parking fee should be the same in all surface lots. 5. During the off season all pay lots would be free for 3 or 4 hours, depending upon the location of the lot. 6. Monthly parking passes could be purchased for any lot except Lots 1 and 2. City staff was asked to bring back information on the amount of revenue that would likely be raised if a flat rate of $2, $3, $4 or $5 were instituted. That information is attached. September 12, 2012 Page 2 Discussion If the assumptions are correct concerning the amount of revenue likely to be raised per space each year in the individual lots, then it would appear that a minimum rate of $3 would have to be charged to cover costs. However, since additional seasonal employees may need to be hired to take care of the new paved lots and all of the new revenue machinery, a $4 rate may be necessary. And, if the assumptions are not accurate (this is very possible since there is no historical data for any lots other than Lots 1 and 2), then it may be conservatively correct to charge $5. Another item that needs further consideration is whether on- street parking will continue to be free for 4 hours. The Commission has talked about metering Main Street's parking spaces. The purpose of the meters would be to create turnover, not necessarily to raise revenue. Alternatives The Parking Commission could: 1) Decide upon a recommendation to the City Council that addresses both: a) a rate structure for the surface lots; and b) whether to adopt a metering system for on- street parking on Main Street (and possibly other downtown streets as well); or 2) Request further information to be brought back to the next Commission meeting. Attachments: Revenue Projection Table for Various Flat Rates CIP Map of Downtown City Lots Stillwater Parking Commission Parking Rate Study Projections 9/11/2012 Projected Currents $10 Violation2 Parking tickets - $26,577.29 $53,154.58 - Parking fines $7,413.48 $7,413.48 Past revenue Projected Projected Projected Projected Projected Parking sales Current /space /year' r /s /y @ $4 $5 flat rate total $4 flat rate total $3 flat rate total $2 flat rate total Lot 1 (South Lot) -106 spaces $78,424.11 $739.85 $591.88 $78,424.11 $62,739.28 $47,054.46 $31,369.64 Lot 2 (So. Lowell Park Lot) -110 current spaces; 84 planned $42,714.89 $388.32 $485.40 $54,364.80 $40,773.60 Note that lot is reduced from 110 to 84 $32,618.88 $20,394.00 Lot 3 (Water Street South Lot) - 38 current spaces; 33 planned $0.00 $485.40 $21,357.60 $16,018.20 Lot 3 projected to make the same per space per year as Lot 2 $12,814.56 $8,009.10 Lot 4 (Lift Bridge Lot) - 49 spaces currently; 29 planned $0.00 $388.00 $15,015.04 $11,252.00 20% less per space per year than Lots 2 & 3 $9,009.14 $5,626.00 Lot 5 (Gazebo Lot) - 7 planned spaces $0.00 $388.00 $3,624.32 $2,716.00 20% less per space per year than Lots 2 & 3 $2,174.59 $1,358.00 Lot 6 North (Walkway Lot North) - 36 spaces previously; 15 spaces now $0.00 $485.40 $9,708.00 $7,281.00 Same per space as Lots 2 and 3 $5,824.80 $3,640.50 Lot 6 South (Walkway Lot South) - 35 spaces previously; 16 spaces now $0.00 $485.40 $10,355.20 $7,766.40 Same per space as Lots 2 and 3 $6,213.12 $3,883.20 Lot 7 (Water Street Lot North) - 69 spaces currently (w /o River Market); 119 planned $0.00 $291.24 $46,210.08 $34,657.56 40% less than Lots 2 and 3 $27,727.00 $17,328.78 Lot 8a (Mulberry Point Lot West) - 45 spaces $0.00 $194.16 $11,649.60 $8,737.20 60% less than Lots 2 and 3 $6,989.85 $4,368.60 Lot 8b (Mulberry Point Lot East) - 49 spaces planned $0.00 $194.16 $12,685.12 $9,513.84 60% less than Lots 2 and 3 $7,611.17 $4,756.92 $32324.58 Monthly permits $32,324.58 $32,324.58 $32,324.58 $32,324.58 Tickets and fines $33,990.77 $60,568.06 $60,568.06 $60,568.06 $60,568.06 Misc $11,449.73 $11,449.73 $11,449.73 $11,449.73 $11,449.73 Total $198,904.08 - - $367,736.24. $305,797.45 $262,379.94 $205,077.11 Total Goal $222,000.00 $240,000.00 $240,000.00 Includes capital cost for added machines, but not added personnu $240,000.00 $240,000.00 Reserve or shortfall - $22,100.00 $127,736.24 $65,797.45 $22,379.94 - $34,922.89 1 Avg of 2008 -11 i2 Increase parking ticket from $5 to $10 Proposal to charge in all Tots east of Main is based upon initiating a resident pass system All lots free for 3 or 4 hours during off season (except ramp) Monthly permits available at $10 per month for all lots except Lots 1 and 2 - -_ - 9/11/2012 Commissioners present: City staff present: Commissioners absent: City staff absent: Submitted by: DRAFT Stillwater Downtown Parking Commission Meeting Minutes September 20, 12 Aimee Peletier, chair /business; Jeff Johnson, vice - chair /resident, David Korte, secretary/resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director; John Gannaway, police chief Dave Junker, resident Doug Menikheim, councilmember David Korte agenda discussion action call to order Aimee called the meeting to order at 8:34 a.m. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. approval of August minutes A motion was made and seconded to approve the August 16, 2012 meeting minutes. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. cost of Recording Secretary Services Bill presented information on the projected cost of hiring secretarial services to produce meeting minutes for these meetings. He said it would probably take the person an average of four hours of time for a two -hour meeting. Based on a rate of $15 per hour the total cost would be $60 per meeting. Bill said the Parking Enterprise Fund would need to cover the cost, as the Administrative Departments budget has not set aside funds for this expenditure, though the cost in future budgets could possible come from the Administrative Departments budget like the other boards and commissions. A motion was made and seconded to approve hiring a recording secretary, to be paid from the Parking's Enterprise Fund. The motion passed in a unanimous voice vote. For the next meeting, Bill will arrange for a secretary and the necessary recording equipment. parking lot #15 -Lease Renewal Bill presented the request from Arcola Development to extend the ten -year lease on City Parking Lot 15 for another 10 years. The lease expires on October 2, 2012. The Commission viewed the request favorably but was concerned about the length of time requested. A motion was made and seconded to: • approve an extension, for no more than one year at a time. • Arcola Development would continue to purchase 20 monthly permits at the Bill will forward this recommendation to the city council. DRAFT agenda discussion action DRAFT 2 present cost and any future rates increases. • Arcola Development would agree they had parking rights only during business hours, Monday - Friday. During weekends and evenings they would not charge the public to park there. The motion passed in a unanimous voice vote. parking system revenue & rate structure study In June and August the Parking Commission discussed strategies for raising revenue to meet all projected operational and capitol costs for the downtown parking system. After much discussion two motions were acted upon. The first motion was made and seconded to change the parking tickets from $5 to $10. The motion passed in a unanimous voice vote The second motion was made and seconded to charge $5 in all parking lots except Lot 9, which will be used for bike trail parking. The City will allow each resident to purchase a $5 parking pass for all downtown parking lots for the posted time of either 3 or 4 hours. The parking passes would be good for a calendar year and would be a one -year trial. The motion passed in a unanimous voice vote. Bill will present the recommendations to the city council. Fall Art & Jazz Festival Bill presented the request from The Greater Stillwater Area Chamber of Commerce for a special permit to host the Fall Art & Jazz Festival from October 5 - 7 this year. The venue is proposed to be North Lowell Park together with City parking lot #4 and part of #5. A motion was made and seconded to approve the request and to use the parking fee as established by Resolution 2012 -11, which would be $414 for this event. The motion passed in a unanimous voice vote Bill will forward commission's recommendation to city council. update on city council decisions Bill reported there was no update from the city council in regards to the Parking Commission. next meeting The next meeting will be Thursday, October 18, 2012 at 8:30 a.m., Conference Room 213, City Hall. David will send out a draft of the minutes before the next meeting. Bill will send out an agenda and supporting documents before the meeting. adjourn A motion was made and seconded to adjourn the meeting at 09:42 a.m. and the motion passed in a unanimous voice vote. DRAFT 2