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Home My WebLink About2013-03-19 CC Packeti 1 er THE IIRTMRLRCE OF MINNESOTA NO CHANGE TO AGENDA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 19, 2013 SPECIAL MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Special Event options 2. Discussion regarding the Mastel Races and to what extent the moratorium may impact them. REGULAR MEETING 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4:30 P.M. 7:00 P.M. APPROVAL OF MINUTES 3. Possible approval of March 5, 2013 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 4. Police Chief 8. Public Wks Dir /City Engr. 5. Fire Chief 6. City Clerk 7. Community Dev. Director 9. Finance Dir. 10. City Attorney 11. City Administrator CONSENT AGENDA (ROLL CALL) ** 12. Resolution 2013 -033, directing payment of bills 13. Approval to purchase new vehicle — Building Inspections 14. Resolution 2013 -034, approval of Special Event & Contract — Farmer's Market 15. Resolution 2013 -035, approving 2013 salary schedule for temporary seasonal parking ramp attendant 16. Possible approval of Service Award for Jane Taves (Human Rights Commission) 17. Possible approval of bids for mowing and snow blowing of problem properties 18. Resolution 2013 -036, approval of Contract With Braun Intertech relating to Lowell Park Restrooms And Riverfront Parking Lots (reworded — required resolution) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. Case No. 2013 -05. This is the date and time for a public hearing consider a request from Aspire Development, representing The Freight House, for an amendment to an existing special use permit for the addition of a exterior bar with a roof structure at the caboose located at 305 Water Street South in the CBD, Central Business District and any variances related thereto. Notice was mailed to affected property owners and was published in the Stillwater Gazette on March 1, 2013 (Resolution — Roll Call) 20. This is the date and time for a public hearing for the 2013 Street Improvement. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published in Stillwater Gazette on March 1 and March 8, 2013 (Resolution — Roll Call) 21. This is the date and time for a public hearing for the County Orleans Street Improvement project. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published in Stillwater Gazette on March 1 and March 8, 2013 (Resolution — Roll Call) UNFINISHED BUSINESS 22. Possible second reading of Ordinance 1059, an ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and more than 60% surrounded by the City of Stillwater (2nd Reading — Roll Call) NEW BUSINESS 23. Possible approval of Veterans Memorial Board request to install sign on City fence and request to waive prohibition on installing signs on fences 24. Possible approval to institute Police Reserve Fund (Resolution — Roll Call) 25. Possible approval of No Parking resolution — Pine and North Broadway (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 26. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT **All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION 2013 -033 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $337,059.46 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 19th day of March, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -33 Ace Hardware Amano McGann, Inc. Aramark Uniform Services, Inc Armor Security Inc. Aspen Equipment Company Aspen Mills Board of Water Commissioner Brent Richter Consulting Brines Market Campion, Barrow & Associates Carquest Auto Parts Century Link Century Power Equipment Cole Papers Comcast Dell Marketing L.P. DLT Solutions, Inc. Ecolab Emergency Medical Products, In Fastenal Company Fire Marshals Assoc. MN FleetPride Force America Frontier Ag & Turf Gopher State One Call, Inc. Hill Alicia ITL Patch Co., Inc. Kath Companies Lake Country Door, LLC League of MN Cities ins Tr LifeLine Training, Ltd. Loffler Companies, Inc. M.J. Raleigh Truck Co. Macqueen Equipment Inc. Marshall Electric Company Menards Metro Fire Metropolitan Council MN Ice Arena Managers MN Occupational Health NAPA Auto Parts Nelson Marine Motor Service, Inc. Nelson Teri North American Salt Co. Supplies MPLS REG - Labor Mats & uniforms Monitoring service Fiber boards Uniforms WAC Charges & tax settlement Critical Incident stress mgmt Consultati Bag lunches and soda for interviews N Meredith Public safety testing Auto supplies and parts Phone Parts Janitorial supplies Internet and voice PCs for Rec Ctr air quality monitors AutoCAD Renewal Hydrofoamer Medical supplies 16 -14 Butt Cnctr H/S 2013 Membership .64 square steel 30 straig Parts Alternator Rema Tickets Reimburse for notary stamp Shoulder emblems Windshield wash and drum of oil Repair SW door 2nd Installment & claim C0018994 Training - Chyrisse Telephony Tabor charge Coarse Sand & Lowboy BRG Sealmaster Repair work Supplies Reflective stickers for helmets Wastewater Charge & SAC chanrges 2013 spring workshop Drug testing Parts and supplies Marine service Park fee refund 201.09 tons Road Salt 288.06 199.50 1,004.43 89.78 200.93 998.25 4,083.95 500.00 82.31 490.00 302.81 456.51 386.83 248.36 727.33 1,818.05 1,800.33 50.18 357.08 19.78 35.00 7.70 234.93 231.42 72.50 19.70 110.03 145.08 195.00 43,666.50 129.00 184.18 311.63 348.64 387.03 198.74 183.74 128,356.94 60.00 491.60 465.44 129.49 50.00 15,065.53 EXHIBIT "A" TO RESOLUTION #2013 -33 Office Depot Papco, Inc. Performance Plus LLC Polehna Michael Primary Products Co. Public Agency Training Council Readex Research Riedell Shoes, Inc. River Valley Printing Inc. SPRINT Sprint PCS St. Croix Boat and Packet Co. Stillwater Motor Company Strategic Insights, Inc. Streichers Sun Newspapers SW/WC Service Cooperatives Toll Gas and Welding Supply Truck Utilities, Inc. Unique Paving Materials, Inc. United States Police Canine Asson Reg 18 Valley Trophy Inc. Verizon Wireless Wash County Assessment & Taxation Wash Cty Information Technology Dept. Wash County Recorder Wingfoot Commercial Tire Yocum Oil Company LIBRARY Ace Hardware Baker and Taylor Bertalmio Lynne Brodart Co Fremming Susan E Midwest Tape MN Office Of Quill Corporation Stillwater Public Library Foundation Xcel Energy Library CC Acorn Media Amazon.com Minnesota Library Assoc Office max Office supplies LCD module, squeegee frt bck and labor Medical eval, EKG, audiometry, mask fit Reimburse for mileage Browns Crk testimo Nitrile gloves Smartphone forensics seminar Community events survey Skates Letterhead Cell phone track Phone January ramp cleaning Oil change Capital planning license renewal Uniform Publications Retiree Health Insurance and COBRA Cylinders Salt Brine Tank Cold mix, tons winter PD1 Certification registration Plaque for Leo Aircard Year end reports Citrix License Printing & publishing Trade in and tire disposal and 4 tires on #12 E -2 Wash 3 subscriptions Janitorial supplies Library materials Reimburse for expenses Library materials Reimburse for postage AV materials Telephone Supplies Reimbursement Energy Library materials Library materials Library materials Office supplies Page 2 266.75 628.08 70.00 37.29 94.12 590.00 7,511.66 95.14 329.19 30.00 88.00 750.00 43.67 721.41 292.97 44.63 64,254.79 28.48 2,133.23 152.83 100.00 78.02 468.54 220.00 250.00 234.00 1,888.87 605.98 106.21 156.11 11.47 1,233.14 3.04 559.23 333.81 47.97 1,250.00 4,980.11 324.86 1,049.28 200.00 62.70 EXHIBIT "A" TO RESOLUTION #2013 -33 ADDENDUM Clarck, Dan Comcast Fury Dodge Chrysler Madden.Galanter.Hansen LLP Magnuson David Metropolitan Mechanical Contractors, Inc. Streichers Trans Union LLC US Bank Corporate Trust Svcs Xcel Energy Adopted by the City Council this 19th Day of March, 2013 Custodian Internet Repairs for 2009 Charger Professional Service Professional Service Repairs to FD rooftop Uniform and supplies Information charges Paying agent fees Energy Page 3 1,057.50 206.90 1,898.23 134.60 6,005.43 1,040.26 373.61 5.00 3,383.75 25,444.31 TOTAL 337,059.46 ate THE OIRTHRLRCE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 19, 2013 SPECIAL MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Special Event options 2. Discussion regarding the Mastel Races and to what extent the moratorium may impact them. 4:30 P.M. REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 3. Possible approval of March 5, 2013 regular and recessed meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 4. Police Chief 8. Public Wks Dir /City Engr. 5. Fire Chief 9. Finance Dir. 6. City Clerk 7. Community Dev. Director 10. City Attorney 11. City Administrator CONSENT AGENDA (ROLL CALL) ** 12. Resolution 2013 -033, directing payment of bills 13. Approval to purchase new vehicle — Building Inspections 14. Resolution 2013 -034, approval of Special Event & Contract — Farmer's Market 15. Resolution 2013 -035, approving 2013 salary schedule for temporary seasonal parking ramp attendant 16. Possible approval of Service Award for Jane Taves (Human Rights Commission) 17. Possible approval of bids for mowing and snow blowing of problem properties 18. Possible approval of contractor services for Lowell Park improvements PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. Case No. 2013 -05. This is the date and time for a public hearing consider a request from Aspire Development, representing The Freight House, for an amendment to an existing special use permit for the addition of a exterior bar with a roof structure at the caboose located at 305 Water Street South in the CBD, Central Business District and any variances related thereto. Notice was mailed to affected property owners and was published in the Stillwater Gazette on March 1, 2013 (Resolution — Roll Call) 20. This is the date and time for a public hearing for the 2013 Street Improvement. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published in Stillwater Gazette on March 1 and March 8, 2013 (Resolution — Roll Call) 21. This is the date and time for a public hearing for the County Orleans Street Improvement project. Notices were mailed to affected property owners and published in the Stillwater Gazette on Published in Stillwater Gazette on March 1 and March 8, 2013 (Resolution — Roll Call) UNFINISHED BUSINESS 22. Possible second reading of Ordinance 1059, an ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and more than 60% surrounded by the City of Stillwater (2nd Reading — Roll Call) NEW BUSINESS 23. Possible approval of Veterans Memorial Board request to install sign on City fence and request to waive prohibition on installing signs on fences 24. Possible approval to institute Police Reserve Fund (Resolution — Roll Call) 25. Possible approval of No Parking resolution — Pine and North Broadway (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 26. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT * * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Water T h e B i r t h p l a c e o f M i n n e s o t a ' ) DATE: March 13, 2013 TO: Mayor & Council Members REGARDING: Event Survey Follow -Up MEETING DATE: March 19, 2013 FROM: Bill Turnblad, Community Development Director INTRODUCTION The City Council commissioned ReadEx Research to conduct a survey of Stillwater residents and businesses to sample the community's opinions on events. The two main objectives were: 1) To gauge whether Stillwater wants a community event to replace Lumberjack Days; and if so, what activities would be preferred; and 2) To determine the level of support for events in general. The survey has been completed and results have been presented to the Council. The City is now ready to take the next step. But, what should that next step be? OPTIONS There are a number of alternatives. Here are a few: 1) Do nothing except lift the moratorium on accepting Special Event permit applications. The result of this course of action would be to continue the status quo on individual events, and to accept whatever comes our way for a community event on a "first come, first served" basis. 2) Create a committee to formulate policy recommendations based on the event survey. a. Charge the committee with looking at the survey to make recommendations on events in general. For example, i. Should there be a limit on the number of special events? ii. Should there be a limit set on the number of route events that can occur (in specific neighborhoods)? iii. Should there be a limit on use of city parks for events? iv. Should certain types of events be encouraged or given preference? Event survey follow -up Page 2 v. Etc. b. Charge the committee with looking at the survey to make recommendations on a new community event. For example, i. What age group(s), if any, should be the focus of the event? ii. From what geographic area should the event attempt to draw its visitors? iii. What types of activities should be encouraged? Should any be specifically prohibited? iv. Should there be any live music? If so, what types? v. Should the City allow alcohol? vi. Should the City choose, or at least reserve the right to approve an organizer's proposed community event theme? vii. On which date, or dates, should the event occur? viii. Where should the event occur? Should it be focused downtown or spread out in numerous venues throughout the City? ix. Should the City share any revenue generated by the event; or should the organizer receive all revenues and be billed for any City services needed to support the event? 3) Continue the status quo as it applies to events in general. But, assemble a group of people and /or organizations that are experienced in community event organizing and charge them with creating an RFP for a replacement community event. It this course of action is chosen, the Council should consider giving the group direction on the list of items found in 2b. If a committee or an RFP group is established, goals and time lines for completing work should be very specific. Otherwise, past experience suggests that the committee could become semi - permanent. REQUEST Discuss the options and initiate a course of action. bt Water T h e B i r t h p l a c e o f M i n n e s o t a ' ) DATE: March 13, 2013 TO: Mayor & Council Members REGARDING: Mastel Races MEETING DATE: March 19, 2013 FROM: Bill Turnblad, Community Development Director INTRODUCTION Run Stillwater, Inc has made application for three race events this year. The race operations are to be handled by Mastel Event Management. Two of the three events were held last year (though another race is proposed to be added to the fall event). The third event is proposed for Memorial Day. There is a moratorium in place on "any community -wide celebration having its site in the downtown central business district of the City ". But, the specific intent of the resolutions imposing the moratorium has been unclear. Therefore, staff has been bringing new and amended events to the Council to decide whether or not they fall under the intent of the moratorium. DETAILS OF EVENTS 1. Stillwater Half Marathon • Event date and time: May 26 o Setup: 6 am — 8 am o Actual event: 8 am to 11 am o Cleanup: 11 am to noon • Event course: Starting line on Main Street near Municipal Lot #1, south on Highway 95 out of Stillwater, return into Stillwater via Beach Road /4th Avenue, turn west onto Orleans and proceed to 4th Street, turn west on Pine, continue to Greeley, north on Greeley to Myrtle, west on Myrtle to Owens, north on Owens to Laurel, east on Laurel to finish line between 3rd Street and 2nd Street. • Races offered: Half marathon, 12 K • Expected participants and spectators: 500 runners; 200 spectators 2013 Mastel Races Page 2 • Impact upon public streets: Runners use of streets, but course not posted for any restricted parking. Laurel would be closed between 2nd and 3rd Streets for the finish line. • Impact upon public parks and parking lots: Portable toilets would be placed in Pioneer Park. • Was event held last year? No • Comments o Similar event held from 2009 -2011. However, this year it is proposed as a casual run rather than a competitive race. Therefore, the race route will not be coned for the runners. o If the Council exempts this event from the moratorium, it will be required to follow the procedures for a "special event with contract" as established in Resolution 2010 -204. (Unless the Council specifically waives these.) • All properties along the route must be notified (at the organizers expense) of the new event. • A public meeting has to be held (prior to approval of the event permit by the Council), at which the organizer explains his proposal and answers questions. o Possible event permit review schedule • March 19 — Council decides whether the new event is exempt from moratorium • April — If exempt, then City arranges a meeting for the Organizers to meet with the property owners along the route • April 16 — Council action on event permit. 2. Stillwater Log Run • Event date and time: July 20 o Setup: 6 am — 8 am o Actual event: 8 am to 11 am o Cleanup: 11 am to noon • Event course: Square Lake to Mulberry Point. Starting lines vary for each race. Finish line is at Mulberry Point for each race. • Races offered: 10 mile, 5 K, Kids Run, Toddler Trot • Expected participants and spectators: 500 runners; 200 spectators • Impact upon public streets: No parking on east side of Main Street from Zephyr Depot to Mulberry. • Impact upon public parks and parking lots: Given the congestion at the finish line, one of the abutting parking lots should be reserved for the event. The lot north of Mulberry is preferred, because it is less disruptive to the rest of the parking system. But, the Army Corps will be using that lot as a staging area for their final phase of the levy project. So, staff would suggest using the north half of the lot south of Mulberry. • Was event held last year? Yes • Comments 2013 Mastel Races Page 3 o Since the east side of Main Street is to be coned off from the Zephyr Depot to Mulberry for a running lane, reserving the on- street parking spots will have to be approved by the Council. (By policy established in Resolution 2013 -12, on- street spaces on Main Street cannot be reserved like this.) If approved by the Council, this July event would have a cost of $9 for each of the 34 reserved spaces. Total cost of reserving the on- street parking would be $306. o The north half of the bituminous city parking lot south of Mulberrry should be reserved for the event as well. It was not requested, but if last year is any indication of this year's needs, the lot should be barricaded for race use. The cost of the lot is $3.00 for each of the 67 spaces for a total of $201. o This event will each need a special event contract, which could be combined with the other Mastel events into a single contract. 3. Stillwater Lift Bridge Road Races • Event date and time: October 19 o Setup: 7 am — 9 am o Actual event: 9 am to noon o Cleanup: Noon to 12:30 • Event course: Near Square Lake to Mulberry Point. Starting lines vary for each race. Finish line is at Mulberry Point for each race. • Races offered: Half marathon, 10 mile 5 K • Expected participants and spectators: 500 runners; 200 spectators • Impact upon public streets: No parking on east side of Main Street from Zephyr Depot to Mulberry. • Impact upon public parks and parking lots: Given the congestion at the finish line, one of the abutting parking lots should be reserved for the event. The lot north of Mulberry is preferred, because it is less disruptive to the rest of the parking system. But, the Army Corps will be using that lot as a staging area for their final phase of the levy project. So, staff would suggest using the north half of the lot south of Mulberry. • Was event held last year? Yes • Comments o The event was held last year. But, the half marathon is new this year. The half marathon's course within Stillwater will be the same as the other races. And, its runners will be finished by noon as will the runners for the other races. Its impact will be that the half marathon will draw more participants and spectators. o Since the east side of Main Street is to be coned off from the Zephyr Depot to Mulberry for a running lane, reserving the on- street parking spots will have to be approved by the Council. (By policy established in Resolution 2013 -12, on- street spaces on Main Street cannot be reserved like this.) If approved by the Council, this October event would have an off - season cost of $3 to reserve each of the 34 on- street spaces. Total cost for this would be $102. 2013 Mastel Races Page 4 o The north half of the bituminous city parking lot south of Mulberrry should be reserved for the event as well. It was not requested, but if last year is any indication of this year's needs, the lot should be barricaded for race use. The cost of the lot is $1.50 for each of the 67 spaces for a total of $100.50. o This event will each need a special event contract, which could be combined with the other Mastel events into a single contract. OPTIONS The Council has a number of options. They include at least the following: 1. Determine that the moratorium does not apply to the three events, and allow their event permit applications to be processed per established policies. 2. Determine that The Stillwater Log Run and The Stillwater Lift Bridge Road Races are exempt from the moratorium this year, as they were found to be last year, and allow their event permit applications to be processed per established policies. 3. Determine that all three events are subject to the moratorium and that event permits cannot be issued. 4. Table action for more information. REQUEST Staff requests the Council to discuss the three events and choose one of the identified options. bt i 1 Ater. THE NIRTNRLRCE Of MINNESOTA CITY COUNCIL MEETING MINUTES March 5, 2013 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:31 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward OTHER BUSINESS Police Station study and preliminary cost estimate Police Chief Gannaway informed the Council that the concept plan has been completed for a new law enforcement facility using the existing fire station. Joel Dunning, Wold Architects and Engineers, summarized the process used for the study, which included touring police facilities in other communities, meeting with staff, an inventory of existing space and space needed, and establishment of core design principles. An audit of the existing building indicated the mechanical systems are in great condition, though some roof repairs may be needed. The space needs analysis concluded that space available is adequate to meet the needs. He presented a site plan and explained recommendations for reconfiguration. The concept plan provides a secure area, vehicle parking, a more secure evidence area, an adequately sized patrol area, and a welcoming lobby for the public. Mr. Dunning presented cost estimates which total $1.65 million. With fees, testing, equipment, furniture and other miscellaneous costs, the estimate totals $1.95 million. Mayor Harycki asked how construction will be phased, and Mr. Dunning responded that a preliminary phasing plan has been developed with a schedule based on the new fire station being available for occupancy in December 2015. Phase one will be basement expansion of locker rooms; phase two will be infilling of the two buildings, phase three will be fire station remodeling, and phase four will be police station remodeling. Occupancy is expected near the end of 2016. Councilmember Kozlowski inquired about the competitive bidding process, and Mr. Dunning replied that his firm does not construct projects, but has spent over four decades working in the public sector, designing about 200 projects a year, so they know the competitive bid market. City Council Meeting March 5, 2013 Councilmember Kozlowski wanted to know if $150,000 for technology is enough, for instance, for equipping squad cars, and Chief Gannaway answered that the squads are in a different budget cycle. The technology in this proposal relates to evidence processing, fingerprinting, potentially a card reader system for entry, and so on. City Administrator Hansen added that the City budgets for technology in the operating budget; technology is a huge portion of the operating budget. Chief Gannaway explained how the public will access the department. There will be reasonably secure rooms where a citizen can explain something to police staff without being in the public hallway as it is now. Councilmember Menikheim asked if the plans allow for expansion if necessary, and Chief Gannaway replied there is some room to expand and the space can be configured to fit those needs. STAFF REPORTS Fire Chief Glaser noted that with the recent significant snowfall, citizens should clear about three feet around fire hydrants and the area around furnace outlets. He informed the Council the funeral for New Scandia Firefighter Captain John Larson is this Thursday. Community Development Director Turnblad stated that 120 applications were received for the Planner position. There are 24 prime candidates. He hopes to interview around six people the last week of March. The interim planner has been doing a great job. Public Works Director Sanders stated that next Tuesday a neighborhood meeting will be held on the two street reconstruction projects. City Attorney Magnuson explained the ordinance on tonight's agenda, which would annex the Greeley Street/Highway 36 intersection. After the bridge is constructed, the sewage will flow to the north, allowing the abandonment of the utilities under the intersection, so MnDOT has asked the City to annex this intersection. No objection has been received. The meeting was recessed at 5:26 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:00 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward Page 2 of 6 City Council Meeting March 5, 2013 PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the February 19, 2013 special and regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Resolution and Retirement Plaque - Leo Miller Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt Resolution 2013 -029, Certificate of Appreciation — Leo Miller. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, and Mayor Harycki Nays: None OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2013 -030, directing payment of bills Resolution 2013 -031, approving license to use real property Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS First reading of an ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and more than 60% surrounded by the City of Stillwater. Community Development Director Turnblad explained that a very small parcel of property in the center of an intersection is to be annexed to clean up the boundary. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the first reading of an ordinance extending the corporate limits of Stillwater. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, and Mayor Harycki Nays: None Page 3 of 6 City Council Meeting March 5, 2013 NEW BUSINESS Case No. 2013 -04, a resubdivision of Lot 2, Block 1, Jackson Estates, to create a 21,152 square foot lot located at 234 Rutherford Road in the LR, Lakeshore Residential District. Cates Fine Homes, Jennifer Cates Peterson, applicant. Community Development Director Turnblad reported that Jennifer Cates has submitted a request to subdivide the lot into two parcels. Parcel A would be 2.01 acres and would remain vacant. Parcel B would be .49 acres (21,152 square feet) and be the site of a new house. The proposed parcels satisfy all dimensional requirements except that Parcel B lacks about two feet of required depth. So, the applicant will need to add a bit more depth or apply for a variance. Improvements supporting urban density already surround the property. However, the existing sewer and water stubs are not conveniently located for the proposed new home site. Consequently, plans for new service connections will have to be submitted and approved by the Public Works Director before the City can sign off on the deeds for the two resulting parcels. Escrow in an amount determined by the Public Works Director to be sufficient to guarantee restoration of any work in Melville Court will need to be deposited prior to commencing any utility connection work within the City' s road right -of -way. The president of the master association of Liberty has asked to have an opportunity to review and comment, so staff recommends approval with an added condition that before the building permit is issued, the master Homeowners Association of Liberty have a chance to review and comment. Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013 -032, approving a resubdivision of property located at 234 Rutherford Road, Case No. 2013- 04. Ayes: Councilmembers Polehna, Weidner, Kozlowski, Menikheim, and Mayor Harycki Nays: None Possible approval of first reading of an ordinance to establish property maintenance standards. Community Development Director Turnblad stated that the Council directed the City Attorney to draft an ordinance that would address some of the maintenance issues associated with residential building stock. The ordinance would be an amendment to the City's Nuisance Code. The first reading of the proposed ordinance took place before the Council on December 4, 2012. Upon closing the public hearing, the Council tabled the first reading and referred it to the Planning Commission for comments. The Planning Commission discussed the ordinance on February 11, 2013. They recommended: wordsmithing the definition of vacant; extending the length of the vacancy or abandonment period beyond six months; and waiving the registration fee if an owner plans to return when weather is warmer, or in other similar circumstances. Councilmember Weidner asked what problem the City is trying to solve with the ordinance, and Community Development Director Turnblad responded that the ordinance is meant to address two things: abandoned properties and exterior maintenance standards for homes which have become dilapidated. Councilmember Menikheim added that the problem is not necessarily the nuisance houses themselves, but the bigger issue of Stillwater's historic character. The City is losing its historic housing stock and it should be cared for. He feels there is still tweaking to be done on the ordinance. Page 4 of 6 City Council Meeting March 5, 2013 Councilmember Kozlowski asked how the ordinance differs from the existing nuisance ordinance. If it is not a public nuisance, he questioned what control the City should have for solely beautification purposes. He feels it is more of a nuisance issue; it would be good to give the existing nuisance ordinance some teeth. Councilmember Polehna noted some homeowners do not want to fix their property and create a public nuisance for neighbors. He believes the City should focus on the nuisance aspects of the ordinance rather than just the upkeep. Councilmember Weidner asked what enforcement mechanism there is for the ordinance, for instance if someone does not pay the $1,000, and Community Development Director Turnblad replied that it would be enforced as a civil misdemeanor. He explained the difference between a public health nuisance and an irritation. The nuisance ordinance does not currently give the City the tool to take care of irritations. City Attorney Magnuson agreed the ordinance needs more work. He stated staff was trying to find a way to motivate the turnover of abandoned houses into an asset to the community rather than a detriment. There has to be a way of exempting people who have vacant houses but take care of them. In addition, with nuisance and housing violations cases, you need investigatory people to do reports. The City has no one who can do such reports. The brief exterior structure references in the ordinance define things that City planners can do with a drive -by so they do not need a warrant to enter a home. The City does not want to target citizens who cannot afford it or who have family circumstances where the house is vacant for a period of time. That is not the intent whatsoever. Mayor Harycki wondered if there are any programs whereby assessments can be deferred, for instance for elderly people living on a fixed income. Community Development Director Turnblad answered that Washington County HRA partners with several other groups to offer a deferred loan for repairs if a home is owner - occupied, which is not due until the house is sold. Chief Gannaway commented that periodically, calls come in on vacant homes, but it is not a big problem. Councilmember Weidner stated he agrees with the spirit of the ordinance, but it seems over- reaching and to have property owners register for $1,000 seems a bit punitive. Councilmember Kozlowski agreed. He would like to see that the ordinance does not burden many of the historic homes with restrictive covenants. Councilmember Menikheim asked how the City can make subjective decisions about what is and is not a nuisance? City Administrator Hansen added that the City has been working on this for quite a while. Staff agrees that the ordinance presented tonight is not final, but needs input. He suggested that the Council table it and send it back to staff. Community Development Director Turnblad suggested staff try to clarify the difference between temporarily vacant and abandoned with no intention of returning, and bring the ordinance back to the Council. COUNCIL REQUEST ITEMS Councilmember Polehna informed the Council that last week, he, Mayor Harycki, Washington County Commissioner Gary Kriesel, and Washington County Public Works Director Don Theissen met with the DNR Commissioner, Assistant Commissioner, and Director of State Page 5 of 6 City Council Meeting March 5, 2013 Parks and Trails to discuss possible funding options for the bridge across Manning Avenue for the Brown's Creek Trail. Also, last Tuesday, he and Commissioner Kriesel testified in the Senate committees for the bonding bill. He wants the Council to thank Senator Housely, Senator Kent from Woodbury and Senator Sieben from the south end of the County for their support. Mayor Harycki noted Representative Lohmer is working on a TIF extension bill to allow the City more flexibility in using tax increment funds for items like the facade program. Councilmember Polehna thanked Public Works Director Sanders for a great job snow plowing. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adjourn the meeting at 7:48 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2013 -029, Certificate of Appreciation — Leo Miller Resolution 2013 -030, directing payment of bills Resolution 2013 -031, approving license to use real property Resolution 2013 -032, approving a resubdivision of property located at 234 Rutherford Road, Case No. 2013 -04 Page 6 of 6 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -33 Ace Hardware Amano McGann, Inc. Aramark Uniform Services, Inc Armor Security Inc. Aspen Equipment Company Aspen Mills Board of Water Commissioner Brent Richter Consulting Brines Market Campion, Barrow & Associates Carquest Auto Parts Century Link Century Power Equipment Cole Papers Comcast Dell Marketing L.P. DLT Solutions, Inc. Ecolab Emergency Medical Products, In Fastenal Company Fire Marshals Assoc. MN FleetPride Force America Frontier Ag & Turf Gopher State One Call, Inc. Hill Alicia ITL Patch Co., Inc. Kath Companies Lake Country Door, LLC League of MN Cities Ins Tr LifeLine Training, Ltd. Loffler Companies, Inc. M.J. Raleigh Truck Co. MacQueen Equipment Inc. Marshall Electric Company Menards Metro Fire Metropolitan Council MN Ice Arena Managers MN Occupational Health NAPA Auto Parts Nelson Marine Motor Service, Inc. Nelson Teri North American Salt Co. Supplies MPLS REG - Labor Mats & uniforms Monitoring service Fiber boards Uniforms WAC Charges & tax settlement Critical Incident stress mgmt Consultati Bag lunches and soda for interviews N Meredith Public safety testing Auto supplies and parts Phone Parts Janitorial supplies Internet and voice PCs for Rec Ctr air quality monitors AutoCAD Renewal Hydrofoamer Medical supplies 16 -14 Butt Cnctr H/5 2013 Membership .64 square steel 30 straig Parts Alternator Rema Tickets Reimburse for notary stamp Shoulder emblems Windshield wash and drum of oil Repair SW door 2nd Installment & claim C0018994 Training - Chyrisse Telephony labor charge Coarse Sand & Lowboy BRG Sealmaster Repair work Supplies Reflective stickers for helmets Wastewater Charge & SAC chanrges 2013 spring workshop Drug testing Parts and supplies Marine service Park fee refund 201.09 tons Road Salt 288.06 199.50 1,004.43 89.78 200.93 998.25 4,083.95 500.00 82.31 490.00 302.81 456.51 386.83 248.36 727.33 1,818.05 1,800.33 50.18 357.08 19.78 35.00 7.70 234.93 231.42 72.50 19.70 110.03 145.08 195.00 43,666.50 129.00 184.18 311.63 348.64 387.03 198.74 183.74 128,356.94 60.00 491.60 465.44 129.49 50.00 15,065.53 EXHIBIT "A" TO RESOLUTION #2013 -33 Office Depot Papco, Inc. Performance Plus LLC Poiehna Michael Primary Products Co. Public Agency Training Council Readex Research Riedel) Shoes, Inc. River Valley Printing Inc. SPRINT Sprint PCS St. Croix Boat and Packet Co. Stillwater Motor Company Strategic Insights, Inc. Streichers Sun Newspapers SW/WC Service Cooperatives Toll Gas and Welding Supply Truck Utilities, Inc. Unique Paving Materials, Inc. United States Police Canine Asson Reg 18 Valley Trophy Inc. Verizon Wireless Wash County Assessment & Taxation Wash Cty Information Technology Dept. Wash County Recorder Wingfoot Commercial Tire Yocum Oil Company LIBRARY Ace Hardware Baker and Taylor Bertalmio Lynne Brodart Co Fremming Susan E Midwest Tape MN Office Of Quill Corporation Stillwater Public Library Foundation Xcel Energy Library CC Acorn Media Amazon.com Minnesota Library Assoc Office max Office supplies LCD module, squeegee frt bck and labor Medical eval, EKG, audiometry, mask fit Reimburse for mileage Browns Crk testimo Nitrile gloves Smartphone forensics seminar Community events survey Skates Letterhead Cell phone track Phone January ramp cleaning Oil change Capital planning license renewal Uniform Publications Retiree Health Insurance and COBRA Cylinders Salt Brine Tank Cold mix, tons winter PD1 Certification registration Plaque for Leo Aircard Year end reports Citrix License Printing & publishing Trade in and tire disposal and 4 tires on #12 E -Z Wash 3 subscriptions Janitorial supplies Library materials Reimburse for expenses Library materials Reimburse for postage AV materials Telephone Supplies Reimbursement Energy Library materials Library materials Library materials Office supplies Page 2 266.75 628.08 70.00 37.29 94.12 590.00 7,511.65 95.14 329.19 30.00 88.00 750.00 43.67 721.41 292.97 44.63 64,254.79 28,48 2,233.23 152.83 100.00 78.02 468.54 220.00 250.00 234.00 1,888.87 605.98 106.21 156.11 11.47 1,233.14 3.04 559.23 333.81 47.97 1,250.00 4,980.11 324.86 1,049.28 200.00 62.70 STAFF REQUEST ITEM DEPARTMENT: Building Inspection DATE: March 12, 2013 DESCRIPTION OF REQUEST (Briefly outline what the request is): The Inspection Department is requesting permission to purchase a new 4X4 vehicle to replace the 1999 Ford Ranger. I have attached two bids. One is for a Jeep Compass and the other for a Ford Escape. I have researched many 4WD make and models and found the Jeep Compass and Ford Escape to have the cheapest prices. Fury Jeep has the vehicle in stock, while the Ford Escape would need to be ordered. I would like approval to purchase the Jeep Compass from Fury Jeep in Oak Park Heights. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 2013 Capital Outlay Budget approved for $22,000.00 for the replacement of the 1999 Ford Ranger. Jeep Compass Bid $21,946.00 6.5% Sales Tax $1,427.00 Title & License $500.00 (approx.) Total Cost Ford Escape Bid 6.5% Sales Tax Title & License $22,434.00 $1,458.00 $500.00 $23,873.00 $24,392.00 ADDITIONAL INFORMATION ATTACHED YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY DATE 3 -12 -2013 03/11/2013 01:50PM 6517771722 FURY STILLWATER Reorder from MADA Services (651) 291.2400 ' (800) 652 -9029 Stock #: 413103 Buyer Name: (Last)CI•I-y DE &TR E47,410i T : www.furymotors.com 14702 60TH ST NO. Oak Park Heights, MN 55082 Phone: 651 - 777-0300 Fax: 651- 777 -1722 Dale: Salesperson: 03/11/13 TOM BRAY (First) (Middle) Co -Buyer Name: (Lest) (First) Address: 216 N 4al—sr Mo'ne Phong:cs1 00 PAGE 02/02 (Middle) Ci�y LWATER Stale'. County: fDEf'L Bus Phone Buyer DOB: I� Co -Buyer DOB: - Buyer D.L. #: Co -Buyer 0 L #' Buyers Insurance Co.: PLEASE ENTER MY ORDER FOR: New 0 Used ❑ Demo ❑ Lienholder Aoaress YFAR MAKE XX MODEL E00Y 7013 "1FEP COMPAS5 4,117 TRANSM1551ON 4t)R LjATTTII I TAB EXP. DATE STATE COLOR BRTGWT I1.1/E_ MILEAGE 37 25,16S .00 INTERIOR DELIVERED °N °UM,/la 24,371 .00 N/A VIN # LIC. N lC4iN3DEB000231576 Buyer Email: CASH PRICE OF VEHICLE MSRP: FREIGHT Co -Buyer Email: DEALER INSTALLED OPTIONS N/A (^,ISTOMER STGNATURF FOR REBATF ASSI6NMFNT X . R REBATE ASSIGNED TO DEALER 2 500.00 TRADE -IN DATA TOTAL �� R71 N/ A YEAR MAKE MODEL BODY STYLE REGISTRATION TAX N / �I LESS TRADE-IN ALLOWANCE (Z VIN PLATE FEE N LA N I TRADE DIFFERENCE n 871 —� i 21 LIEN HOLDER'S PUBLIC SAFETY NAME VEHICLE FEE ADDRESS TRANSFER TAX N / 4 � LICENSE PLrrea LICENSE EXP. STATE I DATE TITLE/TRANSFER FEE N/A MOTOR VEHICLE I SALES TAX N/A MILEAGE NOW TRANSMISSION STATE /DEPUTY FILING FEE N/A SERVICE CONTRACT N/A DOES YOUR TRADE-IN NAVE A BRANDED YES❑ NOD TITLE OR INSURANCE SALVAGE HISTORY? LIEN RECORDING FEE NLA N /4 DOCUMENT ADMINISTRATION FEE OPTIONAL ELECTRONIC TRANSFER FEE 75.00 N /A N/A _ le THE POLLUTION CONTROL EOUIPMENTON TOUn YES ❑ NO ❑ TRADE -IN INTACT AND IN OPERATING CONDITION? Dealer's Disclaimer of Warranty Unless the vehicle is sold with a separate written dealer warranty or the dealer enters into a service contract with the buyer, the vehicle is sold "AS IS ". Dealer expressly disclaims all warranties, either express or implied, including the Implied warranties of merchantability and fitness for a particular purpose. The entire risk of the quality and performance of the vehicle Is with the buyer. Important A manufacturer warranty may apply- TOTAL LICENSE & FEES f P- SUBTOTAL 21,946. QQ LESS AMOUNT SUBMITTED WIT4 ORDER ( -) N f A PLUS BALANCE OWING TO LEINHOLOER ON TRACE IN (4) N/A TOTAL AMOUNT DUE ON DBLIVERY 1 21,946. The front and back of this CONTRACT Comprise the entire CONTRACT affecting this purchase. The DEALER will not recognize any v rbal agreement, or any othor ogrocment or understanding of any nature. You certify that you are 18 years of age or older and acknowledge receiving a copy of this contract. The terms of this CONTRACT were agreed upon and the CONTRACT signed In the IMPORTANT: THIS MAY BE A BINDING CONTRACT aealerahip on the sate noted at to of this town- AND YOU MAY LOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING T11;) ITS TERMS. NOTIGE OF SALESPERSON'S LIMITED AUTHORITY. This contract Is not valid unless signed and accepted by Sales Manager or Officer of Dealership. Accepted euyarIe Synoarro, aepline Terms et Contract i4r' _I 0-0 V STICKE 2 Jeep 2013 . MODEL YEAR JEEP COMPASS LA Tl TUDE 4X4 PRICE INFORMATION MANUFACTURER'S SUGGESTED RETAIL PRICE OF THIS MODEL INCLUDING DEALER PREPARATION 1 Base Price: S 23,695 1 JEEP COMPASS LATITUDE 4X4 Exterior Color:Bright Silver Metallic Clear Coat Exterior Paint Interior Color:Dark Slate Gray Interior Color Interior:Premium Cloth Bucket Seals Engine:2.4 -Liter 14 DOHC 16 -Valve Dual VVT Engine Transmission:Continuously Variable Transexle 11 SIANDARD_EQIZP_MENT (UNLESS REPLACED BY OPTIONAL EOUIPMENT) FUNCTIONAUSAFETY FEATURES Advanced Multistage Front Airbags Supplemental Side- Curtain Front and Rear Airbags Active Head Restraints Electronic Stability Control Electronic Roll Mitigation Anti -Lock 4 -Wheel Disc Brakes Speed Control Brake Assist Power Windows with Driver's One -Touch -Down Feature Speed Sensitive Power Locks Keyless Entry Illuminated Entry Sentry Key(R) Theft Deterrent System Rear Window Defroster Rear Window Wiper f Washer INTERIOR FEATURES Air Conditioning Outside Temperature Display in Odometer Heated Front Seats Front Passenger Forward Fold Flat Seat Roar 60 / 40 Split Recline Seat Uconnect(R) 130 CD /MP3 Audio Jack Input for Mobile Devices 4 Speakers 12 -Volt Auxiliary Power Outlet 115 -Volt Auxiliary Power Outlet Tire Pressure Monitor with Warning Lamp Leather- Wrapped Steering Wheel Steering Wheel Mounted Audio Controls Tilt Steering Column Driver Seat Height Adjuster Full- Length Floor Console Luxury Front and Rear Floor Mats Interior Removable / Rechargeable Lamp Illuminated Cup Holders EXTERIOR FEATURES 17 -Inch x 6.5 -Inch Aluminum Wheels P215160R17 BSW All Season Touring Tires Compact Spare Tire Power Heated Mirrors with Manual Fold -Away Rearview Day / Night Mirror Premium Fog Lamps Halogen Headlamps Deep Tint Sunscreen Glass Bright Side Roof Rails Variable Intermittent Windshield Wipers Liftgate Door with Fixed Glass 120 -Amp Alternator PRICE INFORMATION (contd.) OPTIONAL EQUIPMENT Customer Preferred Package 26B Uconnect(R) Voice Command with Bluetooth(R) Auto - Dimming Rearview Mirror w/ Microphone Remote USB Port SiriusXM Satellite Radia w/ 1 -Yr Radio Subscription For More Information, Call 888- 539 -7474 Remote Start System DESTINATION CHARGE $ 995 - 1 TOTAL PRICE:* $ 25,165 4 Assembly PamUPort of Entry BELVIDERE, ILLINOIS. U.S.A. VIN:IC4NJDEB0007a4t,70 L4•VON:A210 Page 1 of 1 http://images.asechus.com/?IMG=EAL IMAGES\2013\images\CC\CC 13_... 3/11/2013 Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 UV 17 Contract # 51280 2013 Escape SE 4x4 U9G Automatic Transmission AM /FM Radio Cruise Control Tilt Wheel Aux Audio Jack Driver & Passenger Air Bags 4 -Wheel ABS Brakes Cloth Seats Power Locks and Windows Keyless Entry Travis Swanson 651 - 343 -5212 tswanson�a rosevillemidwavford.com Fax # 651- 638 -4880 Standard Flooring Side Air Bags Rear Window Defroster Air Conditioning Privacy Glass Options Code Price Select Exterior Colors Select Daytime Run Lights 942 $38 x J1 Kodiac Brown Block Heater 41H $29 x J4 Deep Impact Blue All Weather Mats 50C $63 x UH Tuxedo Black UJ Sterling Gray Metallic UX Ingot Silver Metallic YZ Oxford White JY Ginger Ale Metallic P9 Frosted Glass Metallic Interior Colors: Stone (WS); Camel (WC); Charcoal Black (W9) 1.6L Ecoboost Base Price Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic Other Document fee Sub total per vehicle Number of Vehicles More time and mileage options available Totals You must have a active FIN code to participate in this $22,284.19 purchase contract : FIN code # $130.00 Purchase Order required prior to order placement Payment due upon agreed vehicle acceptance $20.00 Name of Organization $22,434.19 Address 1 Grand Total for all units $22,434.19 City, State, Zip Contact Person/ Phone # PO Number Acceptance Signature Contact's e-mail address and fax # Print Name and Title Date Midway Ford Acceptance Signature Date Extended Service Contracts Cost Select Option Total $130 1.6L Ecoboost Base Price Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic Other Document fee Sub total per vehicle Number of Vehicles More time and mileage options available Totals You must have a active FIN code to participate in this $22,284.19 purchase contract : FIN code # $130.00 Purchase Order required prior to order placement Payment due upon agreed vehicle acceptance $20.00 Name of Organization $22,434.19 Address 1 Grand Total for all units $22,434.19 City, State, Zip Contact Person/ Phone # PO Number Acceptance Signature Contact's e-mail address and fax # Print Name and Title Date Midway Ford Acceptance Signature Date (0 P) Oxford White [ j (0 1) Medium Light Stone 0 7 0 \ � / 111 g E < °#2 \ w/\ 0 / 0 7 maE ®®@ q// STANDARD VEHICLE PRICE OPTIONAL EQUIPMENT 000 000000000 y z z z z z z z\ E 2 2 777 22 - E 0-3W ® >\ Fes\ SG l2$\aa= \ $(1n 5\ {2 .-c - I-\ \ \ / \/0 .@�mR \§§k'- a) 6 .2 % ƒ L \ f m a :(13 \ / \\ } \ 0 co cu E a) Cm 5 § }� /G 7 / ® / 2 E $ 'Cu ( 0 a, a) m 0 G §� \f L 0) §$ k 9- 6 2 % . = o o � � 0 0 2 = % Ti \ -FL, 2 � = - + Li) � e $ o _ca.) e£ E.E;�f¥ \_ * .e o = g 2 { o±\±o_ 'a )o §\/ Soc° °S /2 u- Eo :0 :�L*0)0) -0 � \o 2 % \ \\ \(§ $\ a)7 : \ \2ca¥@Et e23 IY e 3 • • •• • • • • • • • • \ \ ® ) En k m \ CI \ f=\ 0 0 �o0 -o 5 z -o 2 ou» 0 ± \ "k\ 2 o\ 2 j I I ci r @ a 0 § @ / \ / E o \ <73 22� a( 7 m =± 3 - o® \ 2 \ 2 y §) 0 p% a §§ D- \romf 2w na - «n2- w± 251.@ 0- £%022 \Gƒ 2$ = \/2 /i u\a� —ao ■) )2 22 oLo cg f\ E° �) \fK -c � t22 §°+ % +a\ cm o.�mfm @w10 =. "20 • W.go#I e&I << <,QO< n a e •ee •••eee ••• Page 1 of 1 r http: // static .usnews.rankingsandreviews. com /images /Auto /izmo /3 495 25/201... 3/11/2013 RESOLUTION 2013 -034 APPROVING 2013 SPECIAL EVENT AND CONTRACT FARMER'S MARKET BE IT RESOLVED, by the City Council of Stillwater, State of Minnesota, that the 2013 Farmer's Market Special Event and Contract between Stillwater Farmer's Market Association and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of Stillwater this 19th day of March, 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk STILLWATER FARMER'S MARKET 2013 AGREEMENT THIS AGREEMENT made this day of , 2013 between the CITY OF STILLWATER, Washington County, Minnesota ( "City ") and STILLWATER FARMER'S MARKET ASSOCIATION, c/o Beverly Friendt, its President, 3503 Long Lake Road E, Pine Springs, MN 55115 ( "Farmer's Market "). Location. The City of Stillwater has authorized the Farmer's Market to use the parking lot located on the corner of Third and Pine Street (aka Riverview Parking Lot) for the purpose of conducting a farmer's market where vendors will offer agricultural goods and related merchandise for sale to the public. Substantial changes in the layout/format/duration of the Event will not be made by the Organizer at any time without advanced notice to the City. 1. 2. Dates and Hours of Event. Operations are limited as follows: Saturdays, June 1 through October 31 of the year 2013 Setup: 6:00 a.m. Event: 7:30 a.m. — 12:00 p.m. (Noon) 3, Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement; and further, Organizer agrees to provide to the City evidence of insurance coverage of at least the amount of the maximum liability of the city as set forth from time to time in Minnesota Statutes Section §466.04, covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear" by no later than three (3) weeks before the event. 3. Signs. Market signage must be approved by the Community Development Director including the size and location of signs and banners. 4. Parking Lots. Organizer is aware and will inform all vendors and event participants that staking into the asphalt, etc. is not allowed (any damage repair will be paid for by the organizer). 5. Portable Toilets. The City will provide a toilet for use of vendors and patrons throughout the period of their use. The portable toilet will be located in the upper parking lot on Fourth Street. The Farmer's Market shall reimburse the City for one —third (1/3) of the seasonal costs of the toilet, which is due three (3) weeks before the June 1, 2013. Approved by the City of Stillwater under authority of the City of Stillwater. CITY OF STILLWATER Ken Harycki, Its Mayor ATTEST: Diane F. Ward, Its City Clerk STILLWATER FARMER' S MARKET ASSOCIATION By Beverly Friendt, Its President STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2013, before me, a Notary Public within and for said County, appeared Ken Harycki, and Diane F. Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2013, by Beverly Friendt, the President and duly authorized agent for Stillwater Farmer's Market Association. Notary Public RESOLUTION 2013 -034 APPROVING 2013 SALARY SCHEDULE FOR TEMPORARY SEASONAL PARKING RAMP ATTENDANT WHEREAS, the City Council approved the hiring of a Parking Ramp Attendant on July 3, 2012. BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective March 19, 2013, the salary schedule for Temporary, Seasonal Parking Ramp Attendant is $10.00 per hour. Adopted by the Stillwater City Council this 19th day of March, 2013 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 4 1 1 c 5 CD m 0 CD 0 0 1< 0 0 C 0 a) cn 0 k< x ca a 0 co 0 0 v n. o� 0 0 0 0 s v 0 v co F) to c 0 0 c -o 0 ca 0 0 3 3 ca v 0 0 0 0 :� co 0 N� 0 cn rn 0 xi � C m0 0 n )t• 0 xi F:: 0 a Memo illwater 'HE 1 1R TXPLA CE OF M I N XE S014 Community Development Department To: City Council From: Melissa Douglas, Interim City Planner Reviewed by: Bill Turnblad, Community Development Director Date: Thursday, March 14, 2013 Re: 2013 Contract for Mowing, Clean Up and Snow Removal Services Message: On March 1, 2013, quotes were requested from 16 contractors for mowing, clean up and snow removal services. Two contractors responded with written quotes by the March 11th deadline. Both contractors provided quotes for services in all four requested categories: mowing, clean up, securing property and snow removal. All Seasons Outdoor Services, Inc. quoted the lowest price for all four requested services. REQUESTED ACTION Authorize staff to enter into a contract with All Seasons Outdoor Services, Inc. for the 2013 Annual Contract for Mowing, Clean Up and Snow Removal Services. Length of the initial contract would be from the date of authorization by the City Council through December 31, 2013. The City, at its sole discretion, may renew the contract for one additional year. From the desk of... Melissa Douglas • Interim City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8829 • Fax: 651.430 -8810 • email: mdouglas@@ci.stillwater.mn.us MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of public Works Date: March 14th 2411% Subject: Approval for Contractor Services DISCUSSION There are several projects up coming in this year in Lowell Park and staff will need assistance in the area of geotechnical design and testing. We have obtained quotes from a couple of geotechnical firms for these two projects: Lowell Park Bathrooms and the Riverfront Parking Lots. The City will need assistance during the construction of the Lowell Park bathrooms in the areas of testing of building materials and inspection of helical pier installation. Assistance is needed for the of the parking lots improvements for pavement design and testing of the material for the proposed berm along the east side of the parking lots. Braun Intertec Corporation (BRAUN) submitted the low quotes for both of these projects in the amount of $2361 for the bathrooms and $4051.00 for the parking lots. This compares to $2785 and $7085 from Element. RECOMMENDATION Staff recommends approving Braun for the geotechnical assistance in the testing and inspection for the Lowell Park Bathrooms, and the pavement design and inspection of materials for the Riverfront Parking lots. In order to proceed with these two contracts, Braun is requesting that the City enter into Master Professional Serviced Agreement( see attached). This have been reviewed without any foreseeable issues. ACTION REQUIRED If council concurs with the recommendation, they should pass a motion approving Braun Intertec Corporation for geotechnical services for the Lowell Park Bathrooms and the Riverfront Bathrooms. MASTER PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made this 25th day of February , 2013, by and between the CITY OE STILLWATER, a Minnesota municipal corporation (hereinafter called "City ") and BRAUN INTERTEC CORPORATION, a Minnesota corporation (hereinafter called "Braun Intertec'), sets forth the terms and conditions pursuant to which Braun Intertec may, from time to time, provide City with professional services (the "Services "). The contract documents that comprise the entire agreement between City and Braun Intertec concerning the Work consist of this Agreement, the Proposals, insurance policies, change orders, and additional documents specific to the particular job, as listed in the Proposals, and together they set forth the terms and conditions under which Braun Intertec will provide City with the Services described therein. All contract documents described in this section are a part of this contract, though they may not be attached to this contract or repeated herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, City and Braun Intertec hereby agree as follows: 1. Responsibilities of Braun Intertec. 1.1 Services. City may, in its sole discretion, from time to time request Braun Intertec to perform professional services pursuant to the terms of this Agreement. City will authorize such work by executing a Proposal that has been prepared and forwarded to City by Braun Intertec. Upon receipt of a signed Proposal, Braun Intertec shall perform the Services pursuant to the terms of the Proposal and this Agreement. If Braun Intertec is unwilling or unable to perform the requested Services, Braun Intertec shall promptly notify City's representative who authorized the work. City's representative(s) with individual authority to execute Proposals is(are): Public Works Director / City Engineer/ Public Works Superintendent (list positions) held). Braun Intertec shall provide its Services in a professional manner that is consistent with the degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession practicing in the same locality. 1.2 Timing. Braun intertec shall perform the Services in each Proposal in the sequence and time that is required by the progress and nature of the Project. If Braun Intertec is delayed in the performance of the Services by actions or neglect of City, by changes ordered In the Services or by other causes beyond the control of Braun Intertec, then the time shall be extended in writing and compensation to Braun Intertec will be adjusted as agreed between the parties. 1.3 Budget. Braun Intertec agrees that its compensation for Services authorized pursuant to this Agreement shall be based upon its then current Schedule of Charges (which is adjusted annually) less 10 percent, or as may be otherwise negotiated by City and Braun Intertec and reflected on the Proposal. The contract price provided in the Proposal constitutes the full compensation (subject only to approved written change orders) payable to Braun Intertec for performing the Work. City reserves the right to increase or decrease the quantities of work without changes in the Unit Prices. City will issue Change Orders to modify contract time commensurate with approved changes in the Services. Version 10.11 INVERTEC 1.4 Coordination. Braun Intertec shall coordinate its work with the services provided by others relative to the Project. Braun Intertec shall be available to City for general consultation relative to the Project. A representative of Braun Intertec shall attend all meetings relative to the Project that are reasonably required to fully perform the Services. 1.5 Ownership of Documents. 1.5.1 Right In Work Product. The specific work product of Braun Intertec services for which it is reimbursed by City, including all data, documents, results, ideas, developments, and inventions that Braun Intertec conceives or reduces to practice during the course of its performance under this Agreement, shall be the property of City, but Braun Intertec may reuse such information in the normal course of its business and retains its rights in any standard details or drawings. 15.2 Digital Data. Braun Intertec will furnish City with electronic data versions of certain drawings or other written documents ( "Digital Data ") compatible with City's software to the extent possible) unless otherwise agreed upon, In the event of any conflict between a hard copy document and the Digital Data, the hard copy document governs. The Digital Data shall be prepared in the current software in use by Braun Intertec and is not warranted to be compatible with other systems or software. Any Digital Data submitted by Braun Intertec to City is submitted for an acceptance period of 60 days ( "Acceptance Period"). Any defects that City discovers during this period and reports to Braun Intertec will be corrected by Braun Intertec at no extra charge. or correction of defects reported to Braun Intertec after the Acceptance Period, City shall compensate Braun Intertec on an hourly basis at Braun Intertec's billing rates. City understands that the Digital Data I5 perishable and City is responsible for maintaining it. 2. indemnification and Insurance. 2.1 Indemnity. To the extent permitted by law, Braun intertec shall indemnify and hold City harmless from and against all liabilities, claims, damages, losses and expense, including reasonable attorneys' fees, arising out of or resulting from the negligent performance of the Services. City agrees to limit Braun Intertec liability to City arising from professional acts, errors or omissions, such that the total liability of Braun intertec shall not exceed $1,000,000 or shall not exceed the project fees, whichever is greater. 2.2 insurance. Braun intertec shall keep and maintain the following insurance coverages: 2.2.1 Professional Liability insurance. Braun intertec shall maintain in full force and effect until at least three years subsequent to completion of the Services professional liability insurance covering the performance of the Services, so long as such insurance is commercially available to Braun Intertec at a reasonable price. Such insurance shall be on a "claims made" basis and in the amount of at least $1,000,000. 2.2.2 Workers Compensation Insurance. Braun Intertec shall maintain workers compensation Insurance with following limits or with the minimum limits required by Law, if greater: Coverage A: Statutory Coverage B: $1,000,000 Bodily Injury by accident Each accident $1,000,000 Bodily Injury by disease Policy limit $1,000,000 Bodily Injury by disease Each employee Page 2 Version 10 .11 attai1i INTCRTEC 2.2.3 General Liability Insurance. Braun Intertec shall maintain general liability insurance with coverage to include: Premises/Operations, Completed Operations and Contractual Liability (to cover the indemnification provision in paragraph 2.1 of this Agreement). Limits of coverage shall not be less than: $2,000,000 Per occurrence $2,000,000 Aggregate 2.2.4 Automobile Insurance. Braun Intertec shall maintain automobile liability insurance to include all owned autos (private passenger and other than private passenger), hired and non -owned vehicles. Limits of coverage shall not be less than: $2,000,000 Per occurrence 2.2.5 Evidence of Insurance. The above insurance shall be maintained in companies lawfully authorized to do business in Minnesota and which are reasonably acceptable to City. Braun Intertec shall furnish City with certificates reflecting such insurance (ACORD form or equivalent) to be in force as long as this agreement remains in effect and providing that said insurance will not be canceled or its limits reduced by endorsement without at least 30 days prior written notice to City, 2.2.6 Health and Safety. Braun Intertec will take all necessary precautions, meet all legal requirements for the health and safety of all its employees on the project and all other persons who may be affected by the Work, and comply with City's safety rules. This requirement will apply continuously and is not limited to normal working hours. Braun Intertec shall have the right to restrict from the site any persons who do not comply with reasonable safety requirements of Braun Intertec. 3. City's Responsibilities. 3.1 Compensation. City will pay to Braun Intertec compensation for the Services as set forth in each Proposal, together with any adjustments set forth in written Change Orders. Braun Intertec shall submit itemized monthly statements for such compensation equal to the value of the Services completed throughout the preceding month, as such value is determined in accordance with the then current Schedule of Charges. Said invoices shall reference the Proposal number and City's Job Number to properly Identify work being invoiced. City shall make payment to Braun Intertec an receipt of each invoice. Upon receipt of each payment, Braun Intertec shall furnish a mechanic's lien waiver reflecting all sums paid to Braun Intertec. 3.2 Changes and Adjustments. City may order changes to the Proposal consisting of additions, deletions or other revisions, with corresponding adjustments to the compensation to Braun Intertec and the project schedule. All such changes in the Services shall be authorized by written Change Order. An adjustment to the compensation to Braun Intertec resulting from a change in the Services shall be determined by: mutual acceptance of a lump sum amount, application of hourly billing rates as set forth in the current Schedule of Charges, or in such other manner as is mutually agreed upon by Braun Intertec and City. If Braun Intertec believes it is entitled to additional compensation or time for performing additional services that are beyond the scope of the Proposal, Braun Intertec shall immediately notify City thereof and secure City's approval prior to performing such additional services. Braun Intertec shall not be entitled to additional compensation if additional work is the result of its errors. 3.3 Furnishing Information. City shall, at its expense, provide Braun Intertec with the information, services and other materials regarding the Project that are described in the respective Proposal. I�L7 Page 3 B AA Version 10.11 INTERTEC 3.4 Location of Underground Facilities. Braun Intertec will contact Gopher State One Call and request they notify the appropriate utility vendors to clear the underground utilities. City or its authorized representative will notify Braun Intertec immediately of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. 4. Miscellaneous. 4.1 Entire Agreement. The terms and conditions set forth herein constitute the entire understanding of the parties relating to the provision of services by Braun Intertec to City and shall be incorporated in all Proposals unless otherwise so stated therein. This Agreement may be amended only by a written instrument signed by both parties. 4.2 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. 4.3 Assignment. This Agreement may not be assigned by Braun Intertec or City without the prior written consent of the other party. 4.4 Dispute Resolution, Disputes will be submitted to Alternative Dispute Resolution (ADR) as a condition precedent to litigation. Braun Intertec and City will exercise good faith efforts to resolve disputes through a mutually acceptable ADR procedure. Collections will not be submitted to ADR. 4.5 Termination. This Agreement may be terminated by either party upon seven days written notice should the other party fail to perform in accordance with the terms hereof, provided such failure is not cured within such seven day period. City may terminate this Agreement for convenience at any time, in which event Braun Intertec shall be compensated in accordance with the terms hereof for Services performed and reimbursable expenses incurred prior to its receipt of written notice of termination from City. 4.6 Force Majeure. Neither party shall be liable for damages or deemed in default of this Agreement and any Proposal hereunder to the extent that any delay or failure in the performance of its obligations (other than the payment of money) results, without Its fault or negligence, from any cause beyond its reasonable control, such as acts of God, acts of civil or military authority, embargoes, epidemics, war, riots, insurrections, fires, explosions, earthquakes, floods, adverse weather conditions, union activity, strikes or lock -outs, and changes in laws, statutes, regulations, or ordinances. 4.7 Severability. Should a court of law determine that any clause or section of this Agreement is invalid, all other clauses or sections shall remain in effect. IN WITNESS WHEREOF, City and Braun Intertec have caused this Agreement to be duly executed as of the date first above written. CITY OF STILLWATER BRA By _ By Its Its By Its Page4 Version 10.11 INTERTEC CORPORATION >BRAVN I NTERTEC i11 water City Council DATE: March 14, 2013 CASE NO.: 2013 -05 APPLICANT: JFS Stillwater LLC represented by Aspire Development REQUEST: Amendment to the special use permit to expand the Freight House Caboose Bar LOCATION: 305 Water Street S COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use ZONING: CBD - Central Business District PC DATE: March 11, 2013 REVIEWER: Bill Turnblad, Community Development Director PREPARED BY: Melissa Douglas, Interim City Planner SPECIFIC REQUEST The applicant is requesting an amendment to their special use permit to expand the outdoor Caboose bar at the Freight House. Because of the potential to disturb surrounding residential neighbors, the zoning code was amended in 2012 to require a special use permit for outdoor eating establishments to be approved by the City Council. The proposal calls for adding a new roof and bar area on the south side of the caboose. The new roof would have a pitch similar to the existing Freight House building. Another small roof addition is proposed over an expanded food ordering counter. Proposed materials include metal standing seam roofing, exposed wood beams and corrugated metal skirting around the bar. Lighting changes will be included as part of the roof elements over the bar and food counter with fixtures in the structure projecting down on the bar for direct light, or up off the ceiling for indirect lighting. General lighting of seating areas will continue to utilize the lighting in the area and on the existing building. The sound system configuration currently in place will remain. BACKGROUND The Freight House building is individually listed on the National Register of Historic Places. Additionally, the building is located in the core Stillwater Commercial Historic District as listed on the National Registry of Historic Districts and is a contributing building to the District. The building was built in 1883 originally as the Chicago, Milwaukee & St Paul passenger and freight depot. In 1987, a special use permit was issued for a new deck and the Caboose Bar at the Freight House. The special use permit limited the seating capacity for the new deck to 80 tables and 320 chairs. Variances were also approved to allow a 2 -foot setback for the caboose from the north property line and for a zero - foot setback for the deck from the east property line. In 1996, the special use permit was amended to allow the construction of a small (150 square feet) kitchen addition to the caboose. No expansion of the seating capacity was granted with that approval. 305 Water St — Freight House Page 2 The Heritage Preservation Committee (HPC) reviewed the current proposal at their March 4, 2013 meeting. They unanimously approved the design review permit with conditions related to materials, colors, roof design and lighting. The Planning Commission reviewed the special use permit amendment at their March 11, 2013 meeting and unanimously recommended approval subject to the conditions below. EVALUATION OF REQUEST The original special use permit established a maximum seating capacity for the Caboose patio and deck area of 80 tables and 320 seats. The applicant's architect reports that, with the increase in the size of the bar and food ordering counter, there is an overall loss of seating area of about 10 seats. Plans submitted with the current application show seating for the patio portion to have only 20 tables, 18 with seating for two and two with seating for four for a total of 44 seats. The plans show new seating at the bar to include 15 seats. So the total for the patio area after the additions would be 59 seats. Review of an aerial photograph shows approximately 20 tables on the patio with seating of about 70. So the reported loss of about 10 seats is confirmed. Since no expansion of seating is proposed, no additional off -site parking is required. The subject property is identified to be in the flood fringe of the Saint Croix River as shown on the FEMA flood insurance rate maps. The 1% annual flood elevation (100 -year flood) is 692.5 feet in this location. To be a permitted use, the elevation must be at least 693.5 (one foot above the 1% annual flood elevation). Previous approvals indicate that the patio elevation is 693.7. Confirmation that the proposed addition is above 693.5 is required before a building permit will be issued. Section 31 -207, Subd.(d) of the zoning ordinance outlines findings required to approve a special use permit; these findings are outlined in the attached resolution. ALTERNATIVES The City Council has the following options: 1. Approve the requested special use permit amendment. 2. Deny the requested special use permit amendment. 3. Continue the public hearing until the April 2, 2013 City Council meeting for additional information. The 60 -day decision deadline for the request is April 18, 2013. CONDITIONS FOR APPROVAL If the Council chooses to approve the project, staff and Planning Commission recommend the following conditions of approval: 1. Any revisions to the approved plans shall be reviewed by the Planning Commission and approved by the City Council. 2. The project shall be constructed in accordance with plans prepared by Archnet USA submitted February 19, 2013 as on file in the Community Development Department. All minor modifications to the plans shall be approved in advance by the City Planner. 3. Final lighting plans shall be submitted and approved by the City Planner prior to the issuance of a building permit. 4. The seating capacity for the Caboose Bar patio and deck is reduced from 320 to 310 seats by this permit. 5. The applicant shall provide documentation from a licensed land surveyor demonstrating that the proposed addition exceeds the regulatory flood protection elevation. RECOMMENDATION Staff recommends that the City Council approve the amendment to the special use permit as conditioned. Attachments: Resolution, Location Map, Site and Exterior Elevation Plans and Aerial Photo A RESOLUTION APPROVING A SPECIAL USE PERMIT AMENDMENT FOR THE EXPANSION OF THE CABOOSE BAR AT THE FREIGHT HOUSE RESTAURANT CASE NO. 2013 -05 WHEREAS, the JFS Stillwater LLC made application for approval of an amendment to their Special Use Permit to expand the existing Caboose bar and food service area, on property legally described as: See Exhibit A WHEREAS, on March 11, 2013 the Planning Commission held a public hearing on the requested Special Use Permit amendment and recommended approval with the conditions found below; and WHEREAS, on March 19, 2013 the City Council held a public hearing on the requested Special Use Permit; and WHEREAS, Section 31 -207, Subd.(d) of the City Code outlines findings necessary to approve a Special Use Permit, and the City Council finds that: 1. The proposed structure and use conforms to the requirements and intents of Chapter 31 of the City Code [Zoning Ordinance] and of the comprehensive plan, relevant area plans and other lawful regulations. 2. Conditions necessary for the public interest have been imposed. 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby finds that Section 31 -207, Subd (d) is satisfied and therefore approves the Special Use Permit amendment with the following conditions: 1. Any revisions to the approved plans shall be reviewed and approved by the Planning Commission and approved by the City Council. 2. The project shall be constructed in accordance with plans prepared by Archnet USA submitted February 19, 2013 as on file in the Community Development Department. All minor modifications to the plans shall be approved in advance by the City Planner. 3. Final lighting plans shall be submitted and approved by the City Planner prior to the issuance of a building permit. 4. The seating capacity for the Caboose Bar patio and deck is reduced from 320 to 310 seats by this permit. 5. The applicant shall provide documentation from a licensed land surveyor demonstrating that the proposed addition exceeds the regulatory flood protection elevation. Enacted by the City Council of the City of Stillwater, Minnesota this 19th day of March, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. 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I --) - - -.11 , ---' - - ..- - ....- ...- -- _..„ .. ....• ___„,...--- ..--•- . , /111111/..- _ ..411111.- .......... — FREIGHT HOUSE PATIO BAR UPDATE ARC HN E T STILLWATER MINNESOTA u s a w z z wU zW NG z itt 3 -2X10 SEAMS 6X6 fi'OST Q o0 B Lo -I CNI Q ca on W ,_N a • F� u z w0 Z Q NI 0u 4�7 4 Q co in Evzozu Q wOzoo NclQ, o ,wg QU`pN • Q N0 0 ▪ O Fft 0- 2X6 FASCIA CONC. SILL BLOCK / FOOT REST 8" CONC. BLOCK SASE S£ 1 1 S i�� ,I HIM MEMORANDUM TO: Mayor and City Council FROM: Shawn Sands, of Public Works DATE: March 19th, 2013 SUBJECT: 2013 Street Improvement Project Project 2013 -02 DISCUSSION The public hearing for the 2013 Street Improvement Project is scheduled for March 19th, 2013 at 7:00 pm. Attached are copies of the feasibility report and the public hearing notice sent to the affected property owners. Two neighborhood meetings were held for the project on January 17th 2013 and March 12, 2013. The meetings provided an informal opportunity for staff and residents to collaborate about the project. Attendance at the January meeting had 15 attendees and where five attended the March meeting. RECOMMENDATION It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 4 /5ths majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2013- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE 2013 STREET IMPROVEMENT PROJECT 2013 -02. ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2013 STREET IMPROVEMENT PROJECT (PROJECT 2013 -02) WHEREAS, a resolution of the City Council adopted on February 19, 2013 fixed a date for a council hearing on the proposed 2013 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 19th day of March 2013, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of March 2013. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 19th day of March 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders Director of Public Works DATE: February 15, 2013 RE: Feasibility Study for the 2013 Street Improvement Project Project No. 2013 -02 INTRODUCTION Based on the condition of the streets as presented in the 2010 Pavement Management Plan and further review by the City staff, a feasibility study of the following streets was authorized by Council on October 16, 2012. Street reconstruction • Pine Street (Broadway to 3'd St S ) • Pine Street (Holcombe to Greeley St) • William Street (Willard to Pine) • Martha Street(Willard to Pine) The sections of Pine Street selected for reconstruction were rated low in the 2010 Pavement Management Plan. The streets have old stone curb, poor drainage, patched pavement sections and extensive cracking. The streets have no storm sewer system. There are numerous sections of sidewalk that are not in good condition. It is unknown when the streets were last paved. Martha and William were last improved over 40 years ago with no curb and gutter section. The streets are now beginning to deteriorate and a street reconstruction is warranted. Mill and Overlay • Churchill (3'd St S to Greeley Street) • Pine Street (3'd St S to Greeley Street) • Myrtle Street (Main Street to 3`d St S) The three streets selected for mill and overlay were primarily rated in fair condition in the 2010 Pavement Management Plan. These streets show signs of deterioration, but have adequate structural strength to support a mill and overlay. They have existing concrete curb and gutter which is primarily in good condition. There are some sections of sidewalk along Churchill Street and Pine Street that are in poor condition and should be replaced. PROPOSED PROJECT Pavement reconstruction Both sections of Pine Street are Municipal State Aid Streets and in order to receive funding for these streets, the streets will need to be constructed according to their standards. This includes a 9 -ton pavement design, requirements for minimum street width with parking restrictions. William and Martha are as local streets and will be reconstructed to city standards. The table below shows the existing and proposed street widths: Street widths for reconstructed streets (face to face Street Between streets (start/end) Existing Proposed Parking Restriction Pine Broadway 3rd Street S 29.5 32 No parking one side Pine Holcombe Greeley 44 38 Parking both sides William Willard Pine 30 30 Parking both sides Martha Willard Pine 30 30 Parking both sides Since there is poor surface drainage, new storm sewer will be installed on Pine Street between Sixth and Greeley, on William and on Martha Streets. Since these streets are being reconstructed, treatment for water quality is required and rain gardens are proposed to be installed in a few locations along the project to meet the water quality requirements. Water services will be replaced for those properties that have a galvanized water service. Street work would consist of removing the existing bituminous pavement, the stone curb and gutter and excess base material in order to build the new street section. Pine Street will be constructed with a new pavement section of nine inches of aggregate and four inches of bituminous. William and Martha's street section will be constructed with six inches of aggregate and four inches of bituminous. New concrete curb and gutter will be installed on all reconstructed streets. Sidewalk will be replaced where it is severely cracked, heaved, or misaligned and all intersection pedestrian ramps will be reconstructed to meet ADA requirements. New rings and seals will be installed on sanitary sewer manholes to prevent future deterioration and the sanitary sewer will be lined at identified locations. Restoration of turf and driveways is the final step Mill and Overlay For Churchill, Pine and Myrtle Street, the top 1.5- inches of bituminous surface will be milled and overlaid with 2" of bituminous. Deteriorated or damaged curb sections and sidewalks will be replaced along with all intersection pedestrian ramps in order to meet ADA requirements. Manhole rings will be sealed and sewer mains will be lined at identified locations. PROJECT COST AND FINANCING The total estimated cost of the project is $1,263,400.92 including design, surveying, inspection, administration, and contingencies. Pavement reconstruction Estimated Cost: $829,998.75 (includes design, inspection, surveying, administration) According to the City Assessment Policy street improvement projects (are assessed 50% to the benefitting property owner and 50% from City funds. Since Pine Street is a Municipal State Aid State and the street width is wider than a typical City Street, reductions in the assessed cost were applied based on a 30 foot street width. Commercial properties would be assessed by front footage and residential properties would be assessed by the unit method with assessments calculated as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy The preliminary assessment for the reconstructed streets is $10,050 per unit. Commercial properties would be assessed $100.05 per lineal foot. Replacement of galvanized water services would be assessed 100% to the benefitting property owner. The property owners with the galvanized services would pay the cost of $1,645 per service. Mill and Overlay Estimated Cost: $433,402 (includes design, inspection, surveying, administration) According to the City Assessment Policy street improvement projects are assessed 50% to the benefitting property owner and 50% from City funds. Since Pine Street is a Municipal State Aid State and the street width is wider than a typical City Street, reductions in the assessed cost were applied based on a 30 foot street width. The residential properties would be assessed by the unit method with the units assigned as follows: Standard interior lot: 1 unit Corner lot: 0.5 units for each side reconstructed Multifamily lot: 1 unit + 0.2 units for each additional occupancy The preliminary assessment rate for the residential properties would be $1734.11 per unit and The commercial properties would receive a preliminary front footage assessment rate of $28.77 per foot. Proposed Preliminary Assessment Table PROPOSED SCHEDULE (PRELIMINARY) February 19th Feasibility Study March 19th Public Hearing April 2nd Approve plans May 7th Award bid May through August Construction September 17th Assessment Hearing RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2013 Street Improvement Project and order a public hearing to be held on March 19th, 2013 at 7:O0PM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2013- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2013 STREET IMPROVEMENT PROJECT, (PROJECT 2013 -02) Assessment Rate Adjusted Front Footage No. of properties Assess. Units Assessment Amount Reconstruction- commercial /institutional $100.04 /LF 421 2 $42,221.05 Reconstruction- residential $10,050 /unit 43 33.7 $338,689.41 Mill and overlay — commercial $28.77/LF 3932 15 $113,123.64 Mill and overlay - residential $1734.11 /unit 89 44.7 $77,514.94 Galvanized water services service 21 21 $34,553.93 Assessment Subtotal $605,882.57 City Projects Fund $657,518.35 Street Improvement Project Cost $1,263,400.92 PROPOSED SCHEDULE (PRELIMINARY) February 19th Feasibility Study March 19th Public Hearing April 2nd Approve plans May 7th Award bid May through August Construction September 17th Assessment Hearing RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2013 Street Improvement Project and order a public hearing to be held on March 19th, 2013 at 7:O0PM. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2013- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2013 STREET IMPROVEMENT PROJECT, (PROJECT 2013 -02) ti NCH EN 2013 STREET IMPROVEMENT PROJECT 2013 -02 LEGEND (PROJECT TYPE) - RECONSTRUCT - MILL AND OVERLAY iliwater THE BIRTHPLACE OF MINNESOTA 0 1000 2000 m 4000 SCALE Immo. lam•••ftwoit ant% m" Souk op MIME i NE MO% CH RGHIL ST . ' II ■U a ORLLEA S ST WILLIAM ST CURVE CREST STATE 1 w HWY. 36 IN MYRTLE STREET 0 0 PINE STREET FEET CHURCHILL ST. I s>, 11� r1)1� 1 + 2013 -02 Units Commercial Footage Multi -Unit Assessment Corner econstruct 2013. �Z rd- 5- c N \GN�pYS. 55 �� rth SE oso =HA ■ 1331115 31NNV3f 0' U 9 23 s001 3b z — j s WPV •or, oot- �ti` \ 7t1 1 `.\ La, • H lnos { 1. 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IM HLnOS _� g09 Z.Z. 133O1S A3 -- 012O5 133O1S A3 - 01205 0101 tt I /001 1S gY� ▪ N3MO S_ _ THE BIRTHPLACE OF MINNESOTA February 28, 2013 Subject: Public Hearing on 2013 Street Improvements (Project 2013 -02) Dear Property Owner: The City Council accepted the feasibility report for the 2012 Street Improvement Project at the February 19th City Council meeting. The feasibility report and slide presentation are available on the City website at www.ci. stillwater .mn.us /constructionprojects A second neighborhood meeting for the project has been scheduled for: Tuesday, March 12th at 7:00 PM in the City Hall Council Chambers At the neighborhood meeting we will present an overview of the feasibility study including design updates and preliminary assessments. There will be a brief presentation followed by interaction with Engineering staff. The official public hearing for the project will be held in the Council Chambers on Tuesday, March 19th at 7:OOPM. A public hearing notice for the meeting is enclosed. The public hearing for this proposed project is your opportunity to voice your comments prior to the Council prior to making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. Project updates can be received via email by joining the mailing list on the City website at www.ci.stillwater.mn.us and then checking the box for Street Project Updates. If you have any questions please give me a call at (651) 430 -8835 or send an email to ssanders @ci.stillwater.mn.us. Sincerely, Shawn Sanders, Director of Public Works CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING FOR 2013 STREET IMPROVEMENTS PROJECT 2013 -02 February 28, 2013 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 19, 2013, to consider the street, water, storm sanitary sewer and sidewalk improvements. The area proposed to be assessed for such improvement is properties abutting Pine Street (Broadway St to Greeley St), William Street (Willard St to Pine St), Martha Street (Willard St to Pine St), Churchill Street (3rd St to Greeley St) and Myrtle Street (Main St to 3rd St S). The estimated cost of the improvements is $1,263,400.92. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on March 1St and March 8th, 2013. CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us (I) 3> 3> 3> i> 3> i> 3> i> 3> 3> 3> 3> 3> 3> i> i> i> 3:3> 3> 3i3> 3:3> 3> cn3: 3: 3: 3: 3:0) cn3: wcnwzwwz w cnw F- I-- ' H H f - F - F - F - F - H F h F F- F- F- F- F- F- - 1- I-f-F- - hF- FHHF- F- f-I-F- FF- F- FF - f- F- H F- F- PERTY ADD': PINE GREELEY PINE ww 2!,2! a. n 1WILLARD PINE w ill zzzzzzzz aaaaaaaa wwwwww PINE PINE WILLARD PINE i tuwwwww z'zzzzz aaaaa0 WILLARD PINE wwww zzzz a0.aa HOLCOMBE PINE IPINE PINE PINE PINE MARTHA WILLARD CHESTNUT MAIN MYRTLE MYRTLE 2ND MYRTLE 2ND MYRTLE Lc.) N O V CA n b' O W V V O O CO r N CO N. N- N V N O � CO O CO .- 1-N00001-0 CO CO O O) CO CO CO N CO n 0) N. N .-- CO N N CO 00 CO CO 'ct O CO (n O 'I' N O (n CO O O N CO CO 'V O O (O LO n N O (n CO M m(0 O O CO CO (n c- (O c- N N- (D O O I, N (D O N N- N N (O O N .- N O N N O N c- 0 v- N O) O O c- TOTAL ASSESSMENT $5,250.00 $6,895.42 00'05 00005`01$ N 0 er O N O CT N W N 69 69 N 0 O N O (T O 00 N 69 Vi f $12,145.42 $12,145.42 $12,145.42 $10,500.00 $12,145.42 00'005`01$ 00'05Z`S$ 00'005`01$ ZV'S68`9$ $0.00 $10,500.00 $12,004.80 $12,145.42 $12,145.42 00'05Z`5$ 00'005`01$ 0 N O. O N 0 (T N 00 Vi $5,250.00 $12,145.42 Z1 1S68`9$ ZV'S68`9$ 00.05Z`5$ 00005`01$ 00'05Z`S$ 00 "005`01$ 00005`01$ 00'005`015 0 O O O O O O N N N O V1 $0.00 $3,337.32, $3,222.24 $920.64 00 O 00 V) )O 00 .-. M V �" N .-r 69 69 0 O N O N O .. 40 M 69 $4,344.27 $2,589.30 0 0 O N d t0 69 N � 69 0 O N N N 00 •--- M M 7 7—. 69 69 w a w- 3�a W UD N Y N N V V 69 N 7 V 69 N N 04 eh 'ch 7 N N 01 00 d' V �� 69 69 69 04 d; N V. )C 69 04 'Cr 01 69 N 04 7 'V; V; N d' d' �� 69 69 N V 01 V 69 N 7 v; V 69 04 N V 7 N,0 00 00 �� 69 69 ',Commercial $3,337.32 $2,416.68 $1,438.50 $4,315.501 0 r) 0' 00 N 49 $4,315.50 $1,438.50 a 0) d C O U STRE RECONSTRUCTED Commercial O 00 v O 0 04 69 iT O O O N O_ 69 0 0 0 0 N O_ 69 0 0 0 0 0 0 0 0 0 0 0 0 N N N O O_ O 69 69 69 0 0 0 0 0 0 0 0 N N O_ 0 49 69 O O O O O O O O V) Vl O O 69 69 O O O O 01 O 69 O O O O O O 0 0 V) V) 0 0 69 69 0 O 0 0 V) 0 69 O O O O V) O_ 49 O O O O 0, O 69 0 0 0 O O O O O O O O O V) V) N O O 0 69 69 69 0 O O O V) 0 69 O O y 0 0 d O O O N N N N V1 V 69 69 O O O O O O N N N N N N 69 69 O O O N N ) V 69 O O O O O O N N N N 69 69 O O O 141 N V1 69 O O O O O O 0 N N 0 V" .-. 69 69 O O O N N l 49 0 0 0 O O O O O O N kr, N 04 04, N N N 69 69 69 0 O N N N 69 TAXPAYER CITY STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 ORLANDO FL 32804 SOMERSET WI 54025 FORT WASHINGTON PA' STILLWATER MN 55082 STILLWATER MN 55082 MARINE ON ST CROIX MI, STILLWATER MN 55082 MUKILTEO WA 98275 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 LAKEVILLE MN 55044 STILLWATER MN 55082 TAXPAYER ADDRESS 904 PINESTW 425 GREELEY ST S 901 WPINEST 901 W PINE ST 917 PINE ST W 904 WILLARD ST W 704 PINE ST W 712 PINESTW 718 PINESTW 722 PINE ST W 804 PINESTW 810 PINESTW 818 PINE ST W 820 PINE ST W 1334 S 4TH ST 806 WILLARD ST W 703 PINE ST W 1334 S 4TH ST 717 PINE ST W 801 W PINE ST 811 PINESTW 817 PINESTW 821 PINESTW 846 WILLARD ST 1321056TH STN 520 PINESTW 604 PINESTW 610 W PINE ST 620 PINESTW 504 HOLCOMBE ST S 1302 SMITH ST W 107 1ST ST PO BOX 8300 603 PINE ST W 619 PINESTW PO BOX 106 716 WILLARD ST 13024 BEVERLY PARK RD 1104 MAIN ST N 241 INTERLACKEN WAY 220 MYRTLE ST 216 N 4TH ST 216 N 4TH ST 110 MYRTLE ST E 20730 HOLYOKE AVE # 125 PO BOX 209 TAXPAYER NAME BATAGLIA DAVID A MARTIN DONALD W JR RUNGE CARLISLE FORD & SUSAN RUNGE CARLISLE FORD & SUSAN HUDDLESTON HOWARD & CYNTHIA HOLGER ROGER G LORENZ DEBORAH K STURM ALBERT J JR & MARLYS SMITH LUCY L MATTSON KRISTI DOE KATHRYN L MILLER DEWEY P SEDGLEY JULIANA S QUIST CARL G & DERENE M GRETCHEN MCCORMACK REV TRS MUSSER NANCY AND KENT LAMANNA WILLIAM M & KATHLEEN GRETCHEN MCCORMACK REV TRS TIERNEY THOMAS E & PAULA S GRAYBILL RITA J DONAR BRIAN T MOSLEY JEFFREY & TARA HANDLOS ULRICH LORRAINE R FRESONKE JOHN E HOWE GARY R HEBERT KEITH A & AMBER D GANAPES PETER & SUZANNE SCHIL HEIDBRINK CHARLES G & RITA Z RHODES JOHN D & MONICA R MIKKELSON MICHAEL E & AUDREY SCHOUWEILER PETER T FORREST JOSEPH C TRS GMAC MTG LLC DEAN PAUL M & ABIGAIL T YANISH ALICE J GREEDER THOMAS R & SANDRA R FRANK IRA L & MARTHA F ICHESTNUT LLC SOUND PROP LLC MARINE LEASING LLP GARTNER PROP LLC SPGLI LLC SPGLI LLC MARK S BALAY ARCHITECTS 102 STILLWATER LLC CITY CENTER PLAZA LLC GEOCODE 2803020330053 2803020330091 2803020330092 2803020330093 2803020330094 2803020330096 2803020340019 2803020340020 2803020340021 2803020340022 2803020340023 2803020340024 2803020340025 2803020340026 2803020340054 2803020340055 2803020340056 2803020340057 2803020340058 N- N (O CO O O O O V V CO C`') O O O O O CO CO O O 09 CO N N 12803020340065 2803020340066 2803020340068 2803020340069 2803020340076 2803020340077 2803020340078 2803020340115 2803020340116 2803020340117 2803020340121 2803020340122 2803020340123 2803020340124 12803020340127 2803020410001 N O O O V O O Cn O CO N 12803020410095 2803020410104 1 2803020410126 2803020420058 12803020420062 2803020420062 2803020420093 2803020420104 (n 3: v) 3: 3 3: co 3 > 3: (n > i > 3: fn co co co W W W W W V) CO CO V) > 0) u) IA (Q > 0) 3: 3: 3: 3: 3 i H FF- CO CO H U) H I - CO CO F - F - CO O I - f - CO V) I - W F - I - CO 00 F F CO CO F - CO I - F (0 U) H F - (0 CO H H CO CO F - I - CO CO I - I - CO FHF- (0 - CO CO HF- (0 F-I-I- N U) N N - HF- U, N I -• cn N F- F- co co F- F- co co I- I- co N I- I- co h F- GO 3RD PINE w F Z u-) a- PINE PINE W Z Z maaa w W Z Z PINE 4TH PINE W W Z Z as w Z aco0_ W 1 Z 4TH BROADWA 2ND PINE PINE _1 PINE W w Z Z as BROADWA 2ND 3RD 4TH CHURCHILL 3RD 4TH 4TH J _J U D F=- 070 5TH CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL4 CO O N y- V V M 0 0 M m c- 00 V V' W O N lO V )D N 'cY V' 00 N d' 1D N V N M N O N r ON N M N C9 N V' C' O CO O 00 0O V I` O M r V y- M O) N .-- ..- c-- M O) O c- y- N 0 lO N O N lO CO M N CO Cr V O c- 0) (O O N 0) CO M O N Y- 0) M V N N N CO M sr V' O M V O_ (O 'V' V' V' N N O d' )D '7 N N 0) U) a) O t77 TOTAL 1 ASSESSMENT $1,438.50 $867.06 O 10 00 $3,883.95 $1,734.11 �O O �D 00 $1,734.11 $1,734.11 N 00 O Q\ Vi 69 VD 0 0- 00 69 $867.06 $8,631.00 $4,315.50 $867.06 $1,387.28 $1,734.11 $867.06 O N 0 7 O 00 N CO 69 69 00-05n$ 00 ZI0`0£$ O O 0 0 0 0 O O 00 CJ O .-. 69 69 O O 0 O 0 0 Vl 44 N 69 N O �' O 00 0 T v., 00 N h 69 69 $1,560.11 $1,150.80 $1,941.98 $1,941.98 $867.06 $3,883.95 Vt VD 0 O M 00 00 �O 00 00 69 $867.06 $867.06 $1,734.111 $867.06 .. .--. ,i M t� ,--r 69 $867.06 $867.06 O �D 00 O n VD 00 69 H (0) U0 a 69 CV v 69 CV 69 CV v 69 cy so 69 cY v 60 STREETS e° EO 0 U7 W .--..1;) 69 $1,438.50 o. M 00 649 1 $8,631.00 $4,315.50 0 ° 00- so M 69 6699 coo O . E9 rn rn T a 699 69 0N. M 00 649 rn M 00 649 v,t- 14 69 M 69 a v M M 64 69 e M 69 v (4 69 0 (4 69 - M 69 v v M M 64 44 v M 69 I. 01 0 D U 1D O 1- '0 00 69 b O 1- VD 00 69 VD VD O O n n b b 00 00 69 69 0 O 00 VD 00 69 \D O 00 VD 00 69 VD 00 O N 00 n VD 00 00 M 69 ,_, 69 VD O VD 00 69 '. O 10 01 69 'O O n 'D 00 69 'D O 00 1D 00 69 VD 6D O 0 00 f- VD 'O 00 00 69 69 VD O l- 1D 00 69 iD 0 O O !` t` 'D 'D 00 00 69 69 'D O 00 'D 00 Vi 'D O r- VD 00 69 O 0 N 0 O M 69 cc O 0 O O O O O co O O 69 69 L 00 L O L) 0 0 O N 609 0 0 O N 0 0 0 N i. 6699 0 0 0 0 N N 664 44 (STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 MAHTOMEDI MN 55115 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 EDEN PRAIRIE MN 55344 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STAR PRAIRIE WI 54026 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 103 3RD STS 103 3RD STS 426 PINE ST W 504 5TH ST S 313 PINE ST 319 PINE STW 411 W PINE ST 504 6TH ST S 429 PINE ST W 421 PINESTW 415 PINE ST W 216 4TH ST N PO BOX 242 407 S 5TH ST 118 OAKSTW 215 PINE ST W 223 PINE ST W 11660 MYERON RD N 407 S 5TH ST 320 PINE ST W 9590 JAMACA AVE N 422 W PINE ST 500 4TH ST S 438 BROADWAY ST S 437 2ND ST S 11840 VALLEY VIEW RD 904 1ST ST N 11560 PALISADE AVE N 113 E PINE ST 109 PINE ST E 502 BROADWAY ST S 502 BROADWAY ST S PO BOX 2116 246A W LOWER PINE LAKE 1030 4TH AVE S 823 4TH ST S 1030 4TH AVE S 826 S 4TH ST 1823 5TH ST S 4555 NEAL AVE 1272 DRIVING PARK RD 322 CHURCHILL ST W 314 CHURCHILL ST W 404 CHURCHILL ST W 410 CHURCHILL ST W 416 CHURCHILL ST W 424 CHURCHILL ST W 502 CHURCHILL ST W 514 CHURCHILL ST W 522 CHURCHILL ST W 505 CHURCHILL ST W AMERICAN LEGION POST 48 STILLWATER POST NO 48 MEYER JOSHUA F VAUGHN JOHN T HAUER MATTHEW J DREWS JEREMY P & ERIN GARDNER KAREN M JUELICH RICHARD J & RENEE C PRUST ROBIN & JANET MACK KRISTIE J & JOSHUA J STELLMACH MARY A TRS CITY OF STILLWATER CHURCH OF ST MARY KILTY PROP LLC NELSON MARK C & DEBORAH L VAN HORNE RICHARD & SUZANNE WASHINGTON COUNTY CHURCH OF ST MARY DAVIS CULVER JR & JUDITH G MARSHALL DAVID L & JANET JACKSON ERIC H & JERILYN K ADCOCK JOANNE KRASKE MARK B & PATRICIA A BOBLIT JOEL & SARAH JAYCOCKS SUPERVALU INC MICHAUD CHRISTINA A & JOHN L RODENBURG STEVEN J & DENISE LAMERS GERHARDT J ROLOFF DAVID W ROLL STEVEN E & LORI A ROLL STEVEN E & LORI A STILLWATER SUPER 8 PTSHP CURTIS WILLIAM A & CAROL A CHARLSEN CHRISTOPHER & JULIA SHACKLE KEVIN L & ROXANNE M CHARLSEN CHRISTOPHER & JULIA LIKE INVESTMENTS LLC SCHLIEP BRIAN D & LINDA S THE STILL WATERS LLC MARKERT STEPHEN & DIANE REED GANT TIMOTHY L HOEFFLER JAMES & MAUREEN WEB LARSON BRIAN G & CHERYL J GAINOR JEFFREY A & MONIQUE P ALMENDINGER JAMES & AMY WILLIAMS GARY A & MARY M PETERSON BRENT T & CHRISTINE STEPHENS C R & LISA M B NELSON MARK M PONTIER MATTHEW & KELLY DYE GEOCODE J 12803020420105 (u 0 0 N- 0 N 00) 0 0 0 0 0 0 0 N N O r 0 0 0 0 00 0 ') 0 0 0 0 0 0 0 0 N c0 03 N 12803020430013 2803020430019 O O N M 0 0 00') CO 0 0 0 0 0 0 03 N N 12803020430031 2803020430032 2803020430047 2803020430054 2803020430055 2803020430060 2803020430061 2803020430064 2803020430076 2803020430079 2803020430086 2803020430087 2803020430108 2803020440022 2803020440023 2803020440027 2803020440028 2803020440029 2803020440030 2803020440038 2803020440041 2803020440042 2803020440050 3303020110059 3303020110060 3303020110061 3303020110062 13303020120013 3303020120014 3303020120034 3303020120035 3303020120036 3303020120038 3303020120053 3303020120054 3303020120055 3303020120056 3303020120077 3303020120078 3303020120079 ASSESSMENT PERIOD: 4% INTEREST RATE HHF- U) CO F- CO CO HF- 0 N HHHF CO N - 0 C H CO HHF- CO CO CO F- N HHF- CO CO HHHHHHHHHHHHHHF- CO CO U) CO c0 CO CO CO CO N U) N (I) (/) HHH CO N N F- CO F- CO F- CO PERTY ADD: CHURCHILL 1CHURCH CHURCHILL 16TH CHURCHILL CHURCHILL 5TH CHURCHILL CHURCHILL CHURCHILL 4TH CHURCHILL CHURCHILL CHURCHILL ABBOTT CHURCHILL CHURCHILL CHURCHILL CHURCHILL CHURCHILL CHURCHILL CHURCHILL CHURCHIL CHURCHIL CHURCHIL HARRIET CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL CHURCHIL 0 CC 2 CHURCHIL CHURCHIL CHURCHIL CHURCHIL M N M1 u7 N O N 0) Cr M V O Cr CO 0) 0) O M 0') co N O (0 0) 0) N N V O 0) CO (f) O W a0 I� N O O r N- N N O N co 0 N O co (.0 (n (0 (0 N. V N O (O 0) 0) (!) D n r r 0) r f- to Cr) O N W U) N O aD 0) r 0) M 0) O O (O CO 0) 0) 0) CO 0) N- N a) TOTAL ASSESSMENT $1,734.11 $867.06 -- v0 '. 0 V r M V0 t-- 00 CA 69 qO .. 0 .. r V V0 M 669 r" 69 'O .. 0-. r Cr V0 M 669 69 $867.06'. 51,734.111 $3,883.951 $867.061 O O ,9 r CO d' M (0 a ~ 69 669 V0 O 0 0 r O VD 69 669 0 O v) O (0) 0 69 m 699 VD -+ O '+ r d' V0 M 69 �; 69 .-. V0 '^ O 7 (- M V0 r 660 69 $4,315.50 $1,734.11 VD ,-. 0 .• r et VD M 609 _ 69 $1,734.11 $867.06 52,512.48 $1,734.11 _ ... ,-. 4' a M M 69 69 VD VD O O r r ‘0 (0 669 669 $1,734.11 52,877.00 5867.06 $1,438.50 $1,438.501 5867.06 .. O -. 0 t .. M M t---,, CO 69 69 O 41 0 00 r 0 r N CO O EA 69 $3,337.321 .i iii ....i W up d 69 STREETS v o M ono 669 O 00 v 69 O r 4 669 O 0) M 649 O Vl � 669 O 0 r 00 649 $1,438.501 51,438.50 0 0 00 .. r VD 00 6699 669 $3,020.851 Full 1 51,734.11 V M 69 V M 69 7 M r 69 V M r 69 4- V M M r r 69 69 4 M r 64 d' '7 M M r r 69 69 4- V' M M r r 69 69 d' M r 69 7 M r 69 4- M r 69 O r 00 69 VD )0 0 0 r- r )0 00 00 69 69 )O O r VD 00 69 '0 O r b 00 69 b O r '0 00 69 '0 O r '0 00 69 VD O r '0 00 69 \0 O r '0 00 69 '0 O r b 00 69 VD )0 0 0 r r b)0 00 00 69 69 '0 0 r VD 00 69 (0 0 r VD 00 69 '0 O r 00 49 b O r 00 69 Full [TAXPAYER CITY - ISTILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 DALLAS TX 75254 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 LAKE ELMO MN 55042 STILLWATER MN 55082 LAKE ELMO MN 55042 STILLWATER MN 55082 STILLWATER MN 55082 TITUSVILLE PA 16354 STILLWATER MN 55082 ST PAUL MN 55126 ST PAUL MN 55126 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 1STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 TAXPAYER ADDRESS L1509 CHURCHILL ST W 521 CHURCHILL ST W 513 CHURCHILL ST W 14221 DALLAS PKWY #1001 421 CHURCHILL ST W 413 CHURCHILL ST W 904 5TH ST S 309 CHURCHILL ST W 319 CHURCHILL ST W 2651 INTERLACHEN CT 11678 20TH ST N 219 CHURCHILL ST W 11678 20TH ST N 611 S 3RD ST 904 CHURCHILL ST W 762 MOUNT HOPE RD 850 CHURCHILL ST W 5886 PRAIRIE RIDGE DR 5886 PRAIRIE RIDGE DR 712 CHURCHILL ST W 706 CHURCHILL ST W 702 CHURCHILL ST W 622 CHURCHILL ST W 610 CHURCHILL ST W 602 CHURCHILL ST W 1216 MACEY WAY 615 CHURCHILL ST W 621 CHURCHILL ST W 904 HARRIET ST S 1709 CHURCHILL ST W 1715 CHURCHILL ST W 1717 CHURCHILL ST W 1719 CHURCHILL ST W 805 CHURCHILL ST W 813 CHURCHILL ST W 927 CHURCHILL ST W 905 CHURCHILL ST W 927 CHURCHILL ST W 927 CHURCHILL ST W 603 CHURCHILL ST W 609 CHURCHILL ST W 216 4TH ST N PO BOX 242 927 CHURCHILL ST W 927 CHURCHILL ST W l LTAXPAYER NAME 'RUSSELL CHAD & STADTLER ANGEL DIXIE L FLAKNE THOMAS A FEDERAL NATIONAL MORTGAGE AS MURNAN WILLIAM J JR WOLFF KIMBERLY J YATCHAK PATRICK & SARAH JOHNSI VALEK MATTHEW T MERRICK REBECCA & ALEX V BAUER KAREN A EMERSON PROP LP PALMER BRYAN L EMERSON PROP LP CHURCH OF ST MICHAEL BEYER ANTHONY & ANDREA MCCRE PROPER TERRY & MILDRED FIRST CHURCH OF CHRIST SCIENCE NETTER JESSICA D NETTER JESSICA D BURMASTER MARK & MARY BELSCF- WALSH COLLEEN M HANDLEY DAVID M & SARAH E PETERSON JAMES & ROBERT GAMB DORUFF MARY C GORDER JAMES R & GERALDINE L PATSY KARI JONES CANDICE L SOMMERS HAROLD R & HEIDI R RYAN LAWRENCE R ANDERSON BONNIE L GRANGER JAMES E WEBBER SHIRLEY K & ROBERT B LANGMACK TAMARA PATZOLDTANDRA & KEVIN PAMPER SILVA KATHLEEN E LAKEVIEW MEMORIAL HOSPITAL HARRIS ROGER M & DOLLIS L LAKEVIEW MEMORIAL HOSPITAL LAKEVIEW MEMORIAL HOSPITAL FUGATE JUDITH A JONE M SEE LIV TRS CITY OF STILLWATER LAKEVIEW MEMORIAL HOSPITAL LAKEVIEW MEMORIAL HOSPITAL rGEOCODE 3303020120086 3303020120103 3303020120104 3303020120105 I 3303020120121 3303020120122 3303020120123 3303020120124 1 3303020120139 1 3303020120140 1 3303020120141 3303020120157 3303020120158 3303020210034 3303020210035 3303020210036 3303020210038 3303020210045 3303020210046 3303020210047 3303020210048 3303020210049 3303020210054 3303020210055 3303020210056 3303020210058 3303020210059 3303020210060 3303020210065 3303020210066 3303020210067 3303020210068 3303020210069 3303020210077 3303020210078 3303020210079 3303020210084 3303020210085 3303020210086 '3303020210121 3303020210122 3303020220018 3303020220019 MEMORANDUM TO: Mayor and City Council 5 0 FROM: Shawn Sanders, Director of Public Works DATE: March 14, 2013 SUBJECT: County Road Improvement Project Project 2013 -04 DISCUSSION The public hearing for the County Road Improvement Project is scheduled for March 19th, 2013 at 7:00 pm. As you recall, Washington County is proposing to improve County Road 23 or Orleans Street between South Fourth Ave and South Fourth Street. Attached are copies of the feasibility report and the public hearing notice that was sent to the affected property owners. A neighborhood meeting was held for the project on March 12th and provided an informal opportunity to discuss the project with the affected residents. One resident attended the meeting. RECOMMENDATION It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 415th' majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2013- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE COUNTY ROAD IMPROVEMENT PROJECT ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE COUNTY ROAD IMPROVEMENT PROJECT (PROJECT 2013 -04) WHEREAS, a resolution of the City Council adopted on February 19, 2013 fixed a date for a council hearing on the proposed County Road Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 19th day of March 2013, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of March 2013. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 19th day of March 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: February 13, 2013 Re: Feasibility Report- County Road Improvement- Project 2013 -04 BACKGROUND Washington County will be constructed the 2nd phase of their four year plan for street improvements on CSAH 23 through City of Stillwater and Oak Park Heights. Last year they reconstructed Third Street from Orleans to Walnut Street and Chestnut Street from Third Street to Main Street. This year they will be reconstructing Orleans Street from Fourth Street South to Fourth Avenue South. PROPOSED PROJECT The County is proposing to reconstruct the road with a new pavement section. The street will be narrowed by four feet on the north side from Third Street to Fourth Ave South. Narrowing the street by four feet would create a boulevard for the property owners and would aid in the storage of snow during the winter months. This is similar to last year project on the Third Street. New sidewalk, pedestrian ramps and pedestrian bumpouts will also be installed as part of the project. PROJECT COSTS The overall project cost is estimated to be $315,800 and primarily funded by Washington County, but according to their cost participation policy, some items are the city's responsibility. These include 50 % of the new sidewalk and curb and gutter, and a small portion of the traffic control, erosion control, and mobilization costs. It is estimated that the cost to the city for these items is $39,479, which also includes city administration costs and plan review. PROJECT FINANCING Using the City's Assessment Policy, it is proposed that affected properties be assessed 50% of the city's project costs or $19,379.50. There are 9 properties in the project area, 8 residential and the ISD 834 (school) property. Assessment rates would be based on the unit method for the residential lots and front footage for the school property. This amounts to a proposed assessment rate of $1377.1 for residential lots and $8721 for the School Property. The remaining portion would be from the City's Capital Project Fund. PROPOSE SCHEDULE (Preliminary) A tentative schedule is shown below. Since the county is the lead on the project some of these dates may change to fit their schedule. Feasibility Study Public Hearing Approve Plans Award Bid Construction Assessment Hearing RECOMMENDATION February 19, 2013 March 19, 2013 April 2, 2013 May 7,2013 June- August, 2013 September 1711' 2013 Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report study for County Road Improvement Project and order a public hearing to be held on March 19th, 2013 at 7:00 p.m. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution 2013- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON COUNTY ROAD IMPROVEMENT PROJECT (Project 2013-04) • 1 Iwater THE BIRTHPLACE OF MINNESOTA February 28, 2013 Subject: Public Hearing on County Road Improvements (Project 2013 -04) Dear Property Owner: Washington County is proposing street improvements on Orleans Street from Fourth Avenue South to Fourth Street South during the summer of 2013. This is part of a four year project by the County to make improvements on County Road 23 through Stillwater, Oak Park Heights and Bayport to improve the condition of the road. The Orleans Street project will consist of reconstructing the road surface, upgrading the pedestrian ramps at intersections, and replacing the curb and sidewalk on the north side of the street. While the cost of the project is primarily being paid for by Washington County, there are some costs the city is responsible for, mainly the sidewalk and the curb gutter costs. The city is proposing to pass on a portion of these costs to the property owners. The City Council accepted the feasibility report for this project at the February 19th City Council meeting. A copy of the feasibility study for this project is included with this letter On Tuesday, March 12th, 2013 at 6:00 PM in the City Hall Council Chambers, a neighborhood meeting for the project has been scheduled to present an overview of the project and its costs. There will be a brief presentation followed by a question and answer period. A public hearing for the project will be held in the Council Chambers at the regular scheduled City Council meeting Tuesday, March 19th, 2013 at 7:00 PM. The public hearing is your opportunity to voice your comments to Council prior to making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. if you have any questions please give me a call at (651) 430 -8835 or send an email to s sanders Ac i . sti l l water.mn . us. Sine rely, Shawn Sanders, Director of Public Works CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 - 430 -8800 • WEBSITE: www.ci.stillwater.mn.us Water THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING FOR COUNTY ROAD IMPROVEMENTS PROJECT 2013 -04 February 28, 2013 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.rn. or as soon as possible thereafter, on Tuesday, March 19, 2013, to consider the street, and sidewalk improvements. The area proposed to be assessed for such improvement is properties abutting Orleans Street from Fourth Avenue South to Fourth Street South. The estimated cost of the improvements is $39,479. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on March 1 and March 8, 2013. CFTY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651 -430 -8800 • WEBSITE: www.ci.stillwater.mn.us 1- U W 7 _1 ❑ ce ❑ b r Z Z W 2 III u o uJ CC rn a rn 2 a o z� �z W 2 ce ❑ a U cz h PROJECT 2013 -04, LI 399 ❑ W w g z w N Q W W W Z N > 0 CO O r Zr PROPERTY ADDRESS 1343 1ST ST S 1348 4TH AVE S 1346 6TH AVE S 1341 2ND ST S 1345 3RD ST S 1346 1ST ST S 13442ND STS 1347 5TH AVE S �L ASMT 1,377.10 0 r-- N CO 0 t- N or) 0 r rr--: Cr3 0 r cf7 r 1,377.10 O r N C+7 r CD r 0 N 00 O r f- 0 r ta EA. fA69 6361). 69. {.j STILLWATER MN 55082 !STILLWATER MN 55082 STILLWATER MN 55082 JSTILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STILLWATER MN 55082 STREET 1343 S 1ST ST 1348 4TH AVE S 11346 6TH AVE S 1341 2ND ST S 13453RD STS 1346 1ST ST S 1344 2ND ST S 1875 GREELEY ST S 13936 LOWER 59TH ST N #317 W Q AS IR[ ILh qA: 34 ER Z 13403020230028 0 0 T 1� 2: 1� 1� 14 1� 1� N 0 N 0 m 0 ,a. Cr) ORDINANCE 1059 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF STILLWATER INTO CERTAIN UNINCORPORATED TERRITORY THAT IS LESS THAN 40 ACRES IN AREA AND MORE THAN 60% SURROUNDED BY THE CITY OF STILLWATER WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or borough; and WHEREAS, this territory is less than 40 acres in area and is more than 60% bordered by the City of Stillwater and the land is urban or suburban in character; and WHEREAS, Notice of Intention to Annex the parcel was served upon the Town of Stillwater and the Chief Administrative Law Judge more than 90 days prior to the adoption of this ordinance and no objection has been filed with the Chief Administrative Law Judge or with the City; NOW, THEREFORE, the City Council of the City of Stillwater ordains: Section 1. Territory Annexed. The corporate limits of the City of Stillwater, Minnesota, are hereby extended to include the unplatted territory described as follows: Described on Exhibit A and depicted on the map attached as Exhibit B. Section 2. Filing. The City Clerk is directed to file certified copies of this ordinance with the Chief Administrative Law Judge of the State of Minnesota, the Minnesota Secretary of State, the County Auditor of Washington County, Minnesota, the Town Clerk of the Town of Stillwater, Minnesota; further the City Attorney is directed, on behalf of the City Council to immediately deliver a copy of the ordinance to the appropriate County Auditor. Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval of the Chief Administrative Law Judge. Adopted by the City Council of the City of Stillwater this 19th day of March, 2013. ATTEST: Diane F. Ward, City Clerk 2 CITY OF STILLWATER Ken Harycki, Mayor Exhibit "A" Beginning at the Southwest corner of Section 33, Township 30 North, Range 20 West, thence northerly along the west line of Section 33 a distance of 303.04 feet, more or less, to the south line of Highway Parcel 334, MN DOT HWY Right of Way Plat No. 82 -18, thence east along the south line of Highway Parcel 334 a distance of 492 feet, more or less, to the centerline of vacated County Road 66 as described in Document No. 397359, thence southerly along the centerline to its intersection with the south line of Section 33. 7" =200' 17Z—, fi 18'50 1:9 SEE MAPPAGE81 r at sta.22,..e.2xx2P20e4 ....egoapr F W N3tR �TLLSisw.o 1749 r Cttrwmxtteoro+tSTAec: m2 r- 0 1902-1912— x. ) -1,P40 xnu _. tut aun i a xce to5n.� . .wv xr•x rn+cwx w xzc rzetuxo'mw 1815 art A 1875 _0014 2412 O o ROAD 225272EYt PER VOCtda U; 1903. SHEELTON t R1V , } ) 0.331)7112 HWY PARCE% 02 CS$21112 25202 4 a 402.4 STILLWATER TOWNSHIP nceacc U. PAGE STY DC LU fi fL U 60TH STREET MORT! J ATER 'MP r o 14t00 000CP73010 HWYPARCEL]i 9,1TS ti%32t 1)SEDSPG 373 00 0K: COC♦ I 0 \[ ISM PARCEL 30 21210 32-.4p a m CEESSP%OS sttraurso4.00.0.m 226022 --� 1420 =t 44Es Gt E.Se,4'9m SANE CITY OF STILLWATER ) x a t4 /2/3 /2CL. OUT of CITY c.0, 3,.ve woo Cxyof Si'4Auxiq 07/27/06 i1Natz 'HE BIR TXPLFLE OF MINXE 5014 Memo Community Development Department To: City Council From: Melissa Douglas, City Planner Reviewed by: Bill Turnblad, Community Development Director Date: Thursday, March 14, 2013 Re: Public Sign Request, Veteran's Memorial Sign Message: REQUEST The Veterans Memorial Committee requests permission to install a new sign on the City's wrought iron fence at 110 Pine St W for the Stillwater Veterans Memorial. They are also requesting a waiver of the Sign Ordinances prohibition on installing signs on fences. The proposed sign would state "Veterans Memorial" in individual brushed bronze letters. It is requested to be attached to the fence at the northwest corner of Third and Pine Streets. The letters are proposed to be attached to two aluminum channel rails matching the existing fence color. The rails would be bolted to the fence. The proposed sign is 8 feet long, and the individual letters are 6 inches high for a total of 4 square feet in area. The sign will not be illuminated. The committee has requested the proposed location for the sign so that passers -by would see the sign and the existing flowering star - shaped planter in the foreground with the flags and spire in the background. Section 31 -509, Sign Regulations, Subd. 4 allows public signs in all zoning districts. Public signs are defined as official signs depicting danger, safety, trespassing, traffic speed limits, scenic or historical points of interest and memorial plaques. Subd. 3(c) requires City Council approval for any sign on public lands. Public Sign Request, Veterans Memorial Sign Page 2 Subd. 5(m) of the sign ordinance prohibits signs on fences. The alternative to installing the sign on the fence in this location would be to install a free - standing sign. There is limited space at this corner between the existing fence and the street rights -of -way. Installing a free - standing sign may encroach into the right -of -way and interfere with underground utilities and snow storage. STAFF RECOMMENDATION Staff recommends that the City Council approve the request for the "public sign" to be located on the City fence, subject to the following conditions: 1. The Heritage Preservation Commission shall complete design review of the proposed sign, and their recommendations shall be incorporated into the final design. 2. The Public Works Department shall review and approve the method and materials for mounting the proposed sign to the existing fence prior to installation. Attachments: Applicant's Letter and Attachments From the desk of... Melissa Douglas • Interim City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8829 • Fax: 651.430 -8810 • email: mdouglas@@ci.stillwater.mn.us February 11, 2013 7Je!erans .memorial Received FEB 1 1 2013 Mr. Bill Turnblad P.O. Box 137, Stillwater, MN 55082 -0137 • Phone: 651 -439 -3868 or 651 -439 -5410 Community Development Dire x651- 439 -3739 • Email: dickgwo @comcast.net City of Stillwater City Hall Dear Mr. Turnblad: Subject: Sign Permit Application Reference: Stillwater Veterans Memorial within the upper Riverview Parking Lot Please fmd attached a sign permit application for the use of metal cast lettering spelling out VETERANS MEMORIAL attached to metal perimeter fence at the corner of Third and Pine Street at the southwest corner the upper Riverview Parking Lot. The sign permit submission required information is referenced and provided as follows: 1. Sign Pei mit Review form (first attachment) . 2a. Drawing of the lettering, showing dimensions, describing materials, lettering color, illumination and support systems (attachment A). b. Photograph of specific location and mock up of lettering that would be secure to the metal fence (attachment B). c. Site plan showing the showing the location of the proposed lettering (attachment C). d. Cross - section showing how the sign will be attached and how it would extend from the metal fence (attachment D). e. No proof or other information that the sign is of historical significance has been provided. f. A building sign plan is not application to this sign permit submission. 3. The filing fee was not enclosed given the understanding in conversation with Mr. Mike Pogge that the nature and circumstances of the permit request may dictate that it could be waved. The contractor's license form has not been provided at this time with the request for consideration of allowing Mr. Charlie Ames, a skilled machinist, who is not a contactor but the owner of Ames Mechanical Development Company, to continue to provide his professional services free of charge to install the desired lettering. The quality and workmanship of other services Mr. Ames provides and has provided can be documented if needed. For the Veterans Memorial, Mr. Ames has previously done all of the repair and replacement of VETERANS MEMORIAL vandalized lettering (north facing retaining wall) over the years. Mr. Ames uses state -of- the -art materials, fittings, and custom compounds to secure the lettering that has not been loosened or pried off since being repaired and replaced. For the stated reasons, we request consideration for waiving the contractor fee for the services to be provided. Please advise if the sign permit application will require further design review by the Heritage Preservation Commission and if the presence of a representative from the Veterans Memorial Committee is desired if such a design review is required. Y furs true` Jo Kraemer 439 4350 Honoring Our Heroes, then, now, and forever Attachment A Drawing of Lettering VETERANS MEMORIAL Dimensions: Letter height 6" width 5 1 /2" spacing 3/4" (between letters) length 8' (overall length of lettering) Material: Cast bronze Lettering Color: Brushed bronze Illumination: No (Cast lettering provides the option but is cost prohibitive at this time. Considering the increased cost of repair and replacement if vandalized, possible LED backlighting will not be considered until costs can be reduced and there is less threat of damage or removal of the letters) . Support systems: Aluminum C- Channel Rails, 2- 8' long (secured to lettering and the posts with non removable stainless steel bolts - see attached fabricators information). Attachment B Photograph of Specific Location Northwest Corner of Intersection of Third and Pine Streets (including location of placement of lettering) T RANS MEMORIAL iry y;:s fiy'�� TERANS MEMORIAL r. 13H2LLS U 11HJ ILLf10S Attachment C Site Plan (Location of lettering indentified on upper Riverview Parking Lot site drawing) WEST PINE STREET J ^) / Lo o%!e 1 ke v1i 0 P S 13323,LS I118110d 1LLnoS Memorandum Date: March 12, 2013 To: Mayor and City Council Members City Administrator Larry Hansen From: Chief John Gannaway Subject: Reserve Officer Fund The Police Department is requesting to institute a new policy of charging entities that are holding 'for profit' events within the City a fee of $15 per hour per Reserve Officer. The funds collected would then go into a newly established Reserve Officer Fund to offset equipment, uniforms, and training costs. Reserve Officers are volunteers who play a significant role in Police Operations. They patrol the entire City, often focusing on parks, trails, downtown, residences of vacationing residents, providing and extra set of eyes and ears for the Police Department. They are provided with uniforms, equipment belt (minus the firearm), go through a training program, and are provided with one marked police vehicle to patrol the City a minimum of two shifts per month. They also go on ride - alongs with sworn officers. We also require them work various City - affiliated special events, such as the 4th of July, (formerly) Lumberjack Days, and the Art Fairs. We also ask /request them to assist with the multitude of special events that occur in the City. This becomes problematic because in addition to their required duties, most of them are either college students pursuing a career in law enforcement or have regular full -time jobs. By charging an hourly rate for their services, we accomplish a couple of goals. We can help offset the costs that the Police Department incurs with time, equipment, training, and other costs. It also gives the Reserve Officer a chance to volunteer for an event knowing that there is a small benefit that would provide a funding mechanism and increase professionalism for their program. MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of public Works Date: March 14th 2013�� Subject: Parking Restriction on Pine Street DISCUSSION: Pine Street from Broadway Street to Third Street is planned to be reconstructed as part of this year's street reconstruction project. Since Pine Street is designated as a Municipal State Aid Street and State Aid funds would be used to fund the project, the City is required to follow certain requirements in the design/construction of the street. One of these requirements deals with the width of street. Pine Street is proposed to be constructed at a width of 32 feet face to face of curb; this is two to three feet wider than its current width. State Aid standards for a 32 foot wide street are for two travel lanes and one parking lane. Therefore, the City would be required to restrict parking on side of the street by way of a resolution. Currently, Pine Street between Third and Second Street is posted "No Parking" on the north side. (I have checked our records for a previous ordinance or resolution for this segment, but was unable to find one). It is proposed to extend the restricted parking on the north side of Pine Street between Second and Broadway Street and have the north side of Pine Street between Third and Broadway with restricted parking memorialized in a resolution. RECOMMENDATION Since Pine Street is a Municipal State Aid Street and Pine Street between Broadway and Third Street is planned to be constructed to 32 foot width and in order to receive approval for construction from The State Aid Office State Funding for this segment, parking restriction is required on one side of the street. It is recommended that a parking be restricted on the north Pine Street between Broadway Street and Third Street. ACTION REQUIRED If Council concurs with the recommendation, they should pass RESOLUTION NO. APPROVE PARKING RESTRICTIONS ON S.A.P.169-102-006 (PINE STREET) FROM S. BROADWAY STREET TO S. THIRD STREET IN THE CITY OF STILLWATER, MINNESOTA APPROVE PARKING RESTRICTIONS ON S.A.P. 169- 102 -006 (PINE STREET) FROM S. BROADWAY STREET TO S. THIRD STREET IN THE CITY OF STILLWATER, MINNESOTA WHEREAS, this resolution was passed on the 19th day of March 2013, by the City of Stillwater in Washington County, Minnesota. The Municipal Corporation shall hereinafter be called the "City ". WITNESSETH: WHEREAS, the City has planned the improvement of Pine Street, State Aid Route No. 169 -102 from South Broadway Street to South Third Street in the City of Stillwater, Minnesota; and WHEREAS, the City will be expending Municipal Street Aid Funds on the improvements of this Street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: that the City shall ban the parking of motor vehicles on the north side of MSAS 102 (Pine Street) between South Broadway Street and South Third Street at all times. Adopted by the Council this 19th day of March 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk TA,\ 3 ~ „Joao,. .a■ • � wl fir. �R .1 L S1 �ry>Y f... 1; maK 3 R' "A PROPOSED NO PARKING • .q . • ■ • R. b A' rra `: d. . f 4�v s * 50.1 ▪ vnev Location Map may. `� ]C l -5 RIIW R2OW 1119W R11W R11W R10W Vicinity Map 0 200 Scale in Feet T :.,..e mhwt.a..ars4.ce. .r.aem«eae. nary it ▪ erMry.loW b..aafvrr...r.rco • ay A.m.,. Canny • ea ..0n131 • ro.. n..cv.u. - v ono. , OMf S.nr1a.. orno. Nor elS.I44111 e.«,5 e415140.1h. rMY.eoh Arun Me ■1e prY4.Q MMel. 14.1015 Summary of Proceedings Washington County Board of Commissioners February 26, 2013 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — reported he attended the Minnesota Department of Agriculture hearing on water quality issues; he attended the Counties Transit Improvement Board (CTIB) meeting and the Transportation Advisory Board meeting which both discussed the Governor's tax proposal and the dedication of sales tax to transit; and he will be at the Capitol this afternoon; - Commissioner Lehrke — reported she attended the Groundwater Advisory Committee meeting which is wrapping up the 10 year master plan; she attended the Cottage Grove City Council meeting and workshop for an update on the realignment project for County Road 19- 20 -22; she met with Woodbury Mayor Stephens regarding the Grant Evaluation and Ranking System; she attended the 4 -H Gala event; she met with Dakota County Commissioner Slavik to discuss Red Rock Corridor; she will be attending the press conference at the Capitol for the transit discussion; she will be testifying at the Capitol for the Hastings Bridge; she will be attending the National Association of Counties (NACo) Legislative Conference in Washington D.C.; and the NACo prescription drug card savings to county residents for the past five months is $2,300; - Commissioner Bearth — asked staff to review how County Board meetings get sent out to cities and cable companies within the county; - Commissioner Kriesel — reported he would be testifying at the legislature tomorrow on behalf of the Manning Avenue Gateway Trail Bridge; and he thanked Kevin Corbid and Jennifer Wagenius for speaking at the Stillwater Chamber on tax code; - Commissioner Weik — reported she attended the CTIB meeting; she attended a Black History Month celebration with Supreme Justice Alan Page as the Keynote Speaker; and she will be attending the NACo Legislative Conference in Washington D.C. General Administration Approval of the following actions: - February 5 and 12, 2013 County Board meeting minutes; - Revisions to County Policy #2202 Mission Directed Budget Savings Policy; - Appoint Commissioner Autumn Lehrke to the Ramsey/Washington Community Action Partnership; and appoint Linda Bixby, Community Services Division Manager as alternate; - Amendment to the pledge agreement for $50,000 with the Washington County Historical Society to use towards the purchase of a property at 1862 Greeley Street South in Stillwater; and authorize disbursement of payment; - Legislative update presented; - Board correspondence was received and placed on file; - Board workshop held to discuss the county's role in economic development. Library Approval to appoint Alyssa Bance, Oakdale, District 2 Representative, to the Library Board to fill an unexpired term to December 31, 2014; and appointment of Katherine Cram, Woodbury, District 5 Representative, to the Library Board to a first term expiring December 31, 2015. Property Records and Taxpayer Services Approval of the following actions: - Application for renewal of an On Sale and Sunday Liquor License for the Disabled Veteran's Rest Camp Association, Inc. located in May Township; - Application for renewal of an On Sale and Sunday Liquor License for The Point, Inc., located in Denmark Township; - Application for renewal of an Off Sale Intoxicating Liquor License for the SSG Corporation located in Denmark Township; - Application for renewal of an On Sale and Sunday Liquor License for the Withrow Ballroom Catering Services, L.L.C. located in May Township; - Application for renewal of On Sale and Sunday Liquor License for Stoneridge Golf Club, Inc. located in West Lakeland Township; - Application for renewal of an On Sale and Sunday Liquor License for the Afton Alps Resort located in Denmark Township; - Resolution No. 2013-019 lawful gambling exemption resolution for the Ruffed Grouse Society, Missi -Croix Chapter. Public Works Approval of Amendment No. 3 with Lake State Realty Services, Inc. for appraisal services for the Broadway Avenue construction project. Sheriff's Office Adoption of Resolution No. 2013 -020, memorandum of understanding between the Washington County Sheriff's office and Homeland Security Investigations, Narcotics Task Force. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Washingim Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 BOARD AGENDA MARCH 12, 2013 — 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance B. Election of Regional Railroad Authority Chair and Vice Chair for 2013 C. Regional Railroad Authority Meeting Minutes from December 11, 2012 D. Gateway Corridor Update — Andy Gitzlaff, Senior Planner E. Adjourn 2. 9:30 Washington County Board of Commissioners Convenes Roll Call 3. 9:30 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must Jill out a comment card hejore the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than jive minutes. The Board Chair reserves the right to limit an individual's presentation iif fit becomes redundant, repetitive, overly argumentative, or iif fit is not relevant to an issue that is part of Washington County's responsibilities 4. 9:35 Consent Calendar — Roll Call Vote 5. 9:35 General Administration — Molly O'Rourke, County Administrator Legislative Update 6. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will he scheduled for a future hoard meeting. 7 Board Correspondence 8. 10:00 to 11:00 — Executive (Closed) Session — Annual Performance Review of County Administrator 9. 11:00 Adjourn 11:15 Finance Committee Meeting Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 12, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration Community Services Public Health and Environment Sheriff's Office A. Approval of the February 26, 2013 County Board meeting minutes. B. Approval of a contract with REM Ramsey, Inc. for the provision of foster care for disabled individuals receiving HOME and Community Based Services through the Brain Injury Neurobehavioral Waiver. C. Approval of an addendum to the Memorandum of Agreement with the University of Minnesota Extension Services to increase local program staff time for the 4 -H Youth Teaching Youth Program. D. Approval of two -year agreements with the Cities of Forest Lake, Lakeland Shores, and Newport to provide Individual Sewage Treatment System Inspection Services. E. Approval of contract amendment #5 with Aramark Correctional Services LLC to provide inmate meals. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Washington rowly•vmporCounty. forniftwar BOARD AGENDA MARCH 19, 2013 - 9 :00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 General Administration — Molly O'Rourke, County Administrator A. Federal Legislative Update — Andy Burmeister, Lockridge Grindal Nauen B. Legislative Update C. Set Public Hearing for Consideration of a Tax Abatement Request from the City of Lake Elmo 5. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. H. 9:45 Sheriff's Office — Sheriff Bill Hutton Agreement with Lakeview Hospital, Code Red Emergency Communications Notification System 7. Board Correspondence 8. 9:50 Adjourn 9. 9:50 Washington County Regional Railroad Authority Convenes A. Roll Call B. Selection of Gateway Corridor Strategic Communications Contract — Lyssa Leitner, Planner C. Resolution — Support Gateway Corridor Alternatives Analysis Study — Andy Gitzlaff, Sr Planner D. Adjourn 10. 10:15 to 11:15 — Meeting with Metropolitan Council Representatives 11. 11:15 to 11:45 — Board Workshop with the County Library Review Library Core Functions and Mandates as Well as the 2009 Library Facilities Plan 12. 11:45 Lunch 13. 12:15 to 1:00 — Board Workshop with the Office of Administration Review Legislative Proposals Affecting Washington County Assistive listening devices are available for use in the County Board Room If l...,, name,' mec;emnro.l„o in 'lien ..),..r innw,,..go h..ar .,mmen (aaal nan anon EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 19 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration Information Technology Public Works A. Approval of the March 5, 2013 County Board meeting minutes. B. Approval to appoint Caleb Brunz, Woodbury, to the Public Health Emergency Preparedness Advisory Committee, representing District 5, to a first term expiring December 31, 2013. C. Approval to appoint Lesley Williams, St. Paul Park, to the Workforce Investment Board to a first term expiring June 30, 2015. D. Approval to award bid for installation of fiber optic cabling to Access Communications. E. Approval of resolution to enter into Amendment No. 1 to the Right of Entry Agreement with 3M Company allowing 3M access to Lake Elmo Park Reserve to conduct groundwater perfluorochemical testing. F. Approval of resolution to enter into the Minnesota Pollution Control Agency (MPCA) Property Access Agreement to allow the 1VIPCA to install a monitoring well in Square Lake Park and conduct groundwater sampling activities. G. Approval of a resolution to enter into Agreement No. 03 015 with the State of Minnesota, Department of Transportation for cost share of the construction of a roundabout at Trunk Highway 61 and County State Aid Highway 4 in the City of Hugo. H. Approval of resolution authorizing final payment in the amount of $3,722.11 to Fair' s Nursery for completion of the County State aid Highway 15 landscaping project. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If l...,, name,' mec;emnro.l„o in 'lien nl,..r innw,,..go h..ar .,mmeo (RI4) nan anon EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER