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Home My WebLink About2013-03-05 CC PacketTHE OIRTHRLRCE OF MINNESOTA NO CHANGE TO AGENDA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 5, 2013 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Police Station study and preliminary cost estimate STAFF REPORTS 2. Police Chief 3. Fire Chief 4:30 P.M. 7:00 P.M. 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 10. Possible approval of minutes of February 19, 2013 special and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Resolution and Retirement Plaque — Leo Miller (Resolution 2013 -029 — Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 12. Resolution 2013 -030, directing payment of bills 13. Resolution 2013 -031, approving license to use real property — Washington County PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. UNFINISHED BUSINESS 14. Possible first reading of an ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and more than 60% surrounded by the City of Stillwater (lst Reading — Roll Call) NEW BUSINESS 15. Case No. 2013 -04, a resubdivision of Lot 2, Block 1, Jackson Estates, to create a 21,152 square foot lot located at 234 Rutherford Road in the LR, Lakeshore Residential District. Cates Fine Homes, Jennifer Cates Peterson, applicant (Resolution — Roll Call) 16. Possible approval of first reading of an ordinance to establish property Maintenance standards (1st Reading — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. CITY OF STILLWATER Police Station Expansion Study Council Workshop March 5, 2013 Agenda Introductions Study Process Space Program Summary Proposed Plans Proposed Cost Proposed Schedule Your Questions Task 7: Gain Approvals Study Process Task 6: Options Analysis Task 5: Creation of a Square Footage Program Task 4: Analysis of Existing Building Task 3: Analysis of current and future requirements Task Two: Optional Task—Tour Similar Facilities Task 1: Organizational Meeting Study Process CORE GROUP COMMITTEE Chief John Gannaway Sgt. Jeff Stender Sgt. Jeff Magler Off. Sandra Vetsch Off. David Wulfing CSO Brad Junker Study Process STAFF INPUT COMMITTEE Linda Thompson Alicia Hill Det. Chris Crane Off. Austin Peterson Off. Ryan Mitchell Study Process GUIDING PRINCIPLES AND STRATEGIES 1.A public “Police Department” identity/entrance at City Hall. 2.A contiguous, secure Police Department is ideal. 3.Better evidence/property management, processing and storage. 4.Achieve best function organization for the department, not just expansion. 5.Create private “public” interaction spaces near the public entrance. 6.A design that creates a natural workflow organization. 7.A comfortable work environment which staff takes pride in. Future Projections •Stillwater General Population Projections • Year Population 1960 8,310 1970 10,191 1980 12,290 1990 13,882 2000 15,143 2010 18,225 2020 21,300* 2030 19,900* •* Projections. Existing Facility Analysis GUIDING PRINCIPLES AND STRATEGIES 1.Site 2.Exterior Envelope 3.Interior Construction 4.Accessibility 5.Program Compatibility 6.Life Safety Systems 7.Mechanical Systems (Plumbing, Heating, HVAC, Fire Protection, Building Controls) 8.Electrical (Power, Grounding, Emergency Power, Lighting, Technology) Space Needs Analysis DEPARTMENTAL SUMMARY Proposed Program Administration Bldg USF Needed 1,383 s.f. Shared Spaces USF Needed 1,889 s.f. Patrol USF Needed 2,184 s.f. Investigations USF Needed 1,372 s.f. Evidence USF Needed 2,534 s.f. Support Spaces USF Needed 4,216 s.f. Garage Support USF Needed 351 s.f. Police Usable Square Feet 13,929 s.f. x 1.11 Police Gross Square Feet 15,456 s.f. Garage Gross Square Feet 5,670 s.f. Total Gross Square Feet 21,126 s.f. Proposed Concept Proposed Concept Proposed Concept Proposed Concept Provides a Contiguous Secure Perimeter Proposed Concept Provides Secure Vehicle Parking Proposed Concept Provides an Appropriate, Modern Evidence Area Proposed Concept Provides an Adequately Sized, Collaborative Patrol Area Proposed Concept Provides a Welcoming, Functional Public Lobby Proposed Concept Sketch of new public entry at public lobby Proposed Project Budget Phased Police Remodeling Project Cost Estimate •Construction • Fire Station Remodeling $ 405,000 • Fire Station Re-roofing $ 92,000 • Police Station Remodeling $ 744,000 • Building Connection Addition $ 240,000 • Site Improvements $ 19,000 • Construction Contingency (10%) $ 150,000 • Subtotal (Construction) $1,650,000 • •Fees, Testing $ 150,000 • •Furniture & Equipment / Technology $ 150,000 •TOTAL PROJECT BUDGET $1,950,000 Proposed Project Schedule 2015 2016 POLICE STATION EXPANSION D J F M A M J J A S O N D J F M A M J J A S O N D Schematic Design Design Development Construction Documents Public Bidding Contract Award Construction Lead Time Phase 1: Locker Room Remodel Phase 2: Building Connection New Fire Station Occupancy Phase 3: Fire Station Remodel* Phase 4: Police Station Remodel Police Station Occupancy Proposed Project Schedule Thank You MAGNUSON LAW FIl2M LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651)439 -9464 • FACSIMILE: (651)439 -5641 W W W.MAGNUSONLAwFiRm.com David T. Magnuson John D. Magnuson DTMagnuson @MagnusonLawFirm.com JDMagnuson@MagnusonLawFirm.com TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: March 5, 2013 RE: Annexation of Greeley St. Hwy 36 Intersection Mndot requested that part of the Hwy 36 right of way that remains in Stillwater Township, be annexed to the City. The result will be a uniform south City boundary line. Accidents that occur and tickets written in this intersection will be handled by one jurisdiction and the town will be relieved of responsibility for what has been an island of township sandwiched between Stillwater and Oak Park Heights. This "island" is an artifact of an earlier conflict. For the decade of the 1970s, the south boundary of the City was the subject of a struggle with the City of Oak Park Heights. The area between Hwy 36 and Orleans St, from Joseph's Restaurant to Hwy 5, was part of the Town of Stillwater, and both the City of Stillwater and the City of Oak Park Heights took aggressive measures to further their chances of controlling the area. The City and the Town signed an Orderly Annexation Agreement and stood together to prevent the northern expansion of Oak Park Heights. Oak Park Heights punched their sewer lines under Hwy 36 to the North through this island parcel, in order to serve several businesses along Greeley St. Those owners, and others who wanted sewer service, petitioned for annexation to Oak Park Heights. The table was set. The controversy dragged on before the Minnesota Municipal Board (MMB) and in Washington County District Court. Ultimately, the contested area became part of Stillwater, except for this island parcel. The MMB left this island because it contains utilities that were put there by Oak Park Heights. Now, because of the Bridge construction, this connection to Oak Park Heights will be disconnected and the flow from that area will be sent to the North into the Stillwater sewer system. The utilities within the right of way will be abandoned. The council is reminded that an annexation by ordinance is allowed only in special cases. The area must be more that 60% surrounded by the City, and be less than 60 acres in area. The procedure requires that Notice of Intention to Annex be sent to the Town and filed with Minnesota Boundary Adjustments 90 days before the annexing ordinance is adopted. In October, 2012 the Council approved the sending of the Notice and on November 12 the Notice was served. No objections have been filed and the 90 day period has passed. Please let me know if you have further questions. DTM/jp RESOLUTION 2013 -030 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $274,404.42 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 5th day of March, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -30 Advanced Graphix Inc. Ancom Communication, Inc. Aramark Uniform Services, Inc Aspen Mills B &B Products /Rigs and Squads Becker Arena Products Bolton and Menk, Inc. BullEx Digital Safety Carquest Auto Parts Century Link City of Stillwater Comcast Cub Foods Delta Dental Plan of Minnesota Element Materials Technology Emergency Medical Products, In Fastenal Company FleetPride Fury Dodge Chrysler Grainger Guild Art Hansen Steve HD Supply Waterworks, Ltd. Heritage Embroidery and Design Hill Alicia Holiday Credit Office International Association J.H. Larson Electric Jefferson Fire & Safety, Inc. Jespersen Sara Junker Brad Keeprs, Inc /Cy's Uniforms Kraemer John League of MN Cities Ins Tr Loffler Companies Macqueen Equipment Inc. Madden.Galanter.Hansen LLP Mahtomedi High School Menards Municipal Emergency Services My Alarm Center Nadeau Merri NAPA Auto Parts Nardini Fire Equipment Graphics Xts Impres desktop charger Uniforms and mats Uniforms Repair of squad Temp glass for dasher board system Smoke testing Case latch Auto supplies Telephone Investigative Funds Interenet, cable & voice Cake brownies and card AP COBRA March 2013 2012 sch fee & wkwy bathroom inspection Safety glasses Supplies Coupler, fitting and nipple Repairs of 2 Dodge Chargers Plug and receptacle Xcei Energy dasher inserts Reimburse for expenses Sft Hydrafinder flag Jerseys Reimburse for notary registration Fuel 2013 Membership Supplies Helmet LGN Boot Camp Lecture Reimburse for shirt button expanders Uniform Refund for Design Review Claim # 11072043 & C0018385 Support & software maint. Reburbish the Vactor #24 Arbitration and administrative hearings Gate split Supplies Hood carbon shield Monitoring Reimburse for safety winter jacket Auto supplies Annual inspection 300.00 153.25 797.21 1,841.56 373.48 2,616.26 390.00 16.35 259.07 39.81 1,000.00 541.34 20.25 292.90 2,120.72 87.00 325.39 68.74 2,153.72 93.98 327.04 310.04 109.55 73.00 20.00 437.99 259.00 10.16 169.08 150.00 5.98 72.10 50.00 1,760.00 2,188.04 31,169.99 113.40 1,735.00 479.97 224.00 87.50 58.00 143.45 62.25 EXHIBIT "A" TO RESOLUTION #2013 -30 New England Sports Sales, Inc. Office Depot Professional Wireless Communications Roettger Welding, Inc. Rose Floral Rosenbauer Firefighting Technology S &T Office Products, Inc. Section 4AA Girls Hockey Games Sentry Systems, Inc. St. Croix Boat and Packet Co. Standard Spring Parts Stillwater High School Stillwater Medical Group Stillwater Motor Company Streichers Sun Newspapers Swissphone Tousley Ford, Inc. Tri -State Bobcat, Inc. Truck Utilities, Inc. Uniforms Unlimited, Inc USAble Life Valley Trophy Inc. Verizon Wireless Viking Industrial Center WalMart Community Washington County Recorder Wellness Council of America Wenck Associates, Inc. Yocum Oil Company Ziegler, Inc. LIBRARY Aramark Uniform Services, Inc Baker and Taylor Brodart Co Comcast Midwest Tape Paper Rolf Products Quill Corporation Van Paper Company FEBRUARY MANUALS Dakota Mechanical Xcel Energy Pro shop Office supplies Repair mobiles Angle iron Flowers for funeral Chainplate and volt solenoid Office supplies Gate split Monitoring Arena billing January Timbren ses kit Boys gate split Firefighter exam and drug test Oil change and vehicle repair Holder, irritant, bore snake Publications Paging service 1 yr Mirror Loader, parts and repair Salt Brine Tank Boots Term Life Insurance Trophies Phones Calibration gas cylinder Supplies Recorder/Register Health and wellness books Lake vegetation mgmt plans Fuel Repair heater core and turbocharger on # Rug and towel service Library materials Library materials Telecommunications AV materials Supplies Supplies Supplies Chiller replacement Energy Page 2 740.83 8.36 957.30 157.62 91.00 477.94 230.33 2,558.00 150.53 83,693.17 243.03 5,092.50 300.72 260.87 60.87 121.58 650.00 115.32 5,660.09 2,133.23 261.99 398.40 181.69 1,628.75 290.70 31.78 194.00 176.33 2,895.50 8,399.50 3,009.67 57.75 404.85 2,753.18 56.90 365.49 119.90 299.60 665.62 39,575.00 18,957.72 EXHIBIT "A" TO RESOLUTION #2013 -30 Page 3 ADDENDUM Stillwater Medical Group Thomas Anderson Clark, Dan Magnuson Law Firm Xce1 CREDIT CARDS Ken Champps McDonalds McDonalds Larry 10k Lakes Chapter IPSwitch File Transfer MGFOA MGFOA Mayo Clinic Solutions Mayo Clinic Solutions Adopted by the City Council this 5th Day of March, 2013 Employee drug screens Refund of ramp card deposit Custodian Professional Service Electricity, Gas Testifying at capital - meat Testifying at capital - meaI Testifying at capital - meal 2013 Membership WS -FTP Pro software Annual Membership - Alison Annual Membership - Sharon Guide to Self Care books Guide to Self Care books 92.00 5.00 1,057.50 9,005.43 25, 347.09 46.68 5.05 1.08 170.00 54.95 60.00 60.00 448.43 117.03 TOTAL 274,404.42 •30, bra Annual Project Summary Report (March 1, 2012 through February 28, 2013) This Annual Project Summary Report for the St. Croix Crossing Project is developed in accordance with the Amended Section 106 Memorandum of Agreement (MOA) and the Riverway Memorandum of Understanding (MOU) which are included in the 2006 Supplemental Final Environmental Impact Statement (SFEIS), the Re- evaluation of the SFEIS and the Federal Highway Administration's (FHWA) Record of Decision (ROD). This report describes the actions taken by FHWA, Mn/DOT, WisDOT and other agencies between March 1, 2012 and February 28, 2013 to implement the St. Croix Crossing Project and the terms of the Amended MOA and Riverway MOU. This report has been distributed to the signatories of the MOA and MOU, interests and members of the Stakeholder Group. This report is also available on the project's Web site. Major actions either ongoing or completed this past year include the following: - Presidential /Congressional issues: o The U.S. Congress introduced, and President Barack Obama signed Public Law 112 -100 authorizing the St. Croix River Crossing Project on March 12, 2012. • Riverway Mitigation items are included as enforceable conditions. - MnDOT and WisDOT then announced a Project Management Team to be led by Jon Chiglo as Project Director. o Project name was also revised to "St. Croix Crossing Project ". o Identified a revised schedule and processes for delivering the project, including Design -Build for the Minnesota roadway approach and Design- Bid -Build for the new river bridge and Wisconsin's roadway approach. o Work is expected to start in the spring of 2013 and continue through 2017. Page 1 of 5 Design Issues A) Environmental Documentation: A Re- evaluation of the 2006 SFEIS was completed in September. B) Roadways: i. Wisconsin: preparation of final design plans for a first stage letting in December of 2013 ii. Minnesota: Developed a Request for Qualifications, Request for Proposals and held a letting on 2/15/13 C)New River Crossing Bridge and Ramp Bridges: i. Final Bridge Design — preparation of plans for an early river foundations contract for a March 2013 letting and a superstructure contract for a September 2013 letting. D)Load Testing Program: i. A bridge foundation load testing program was redeveloped to gather design data for the new river bridge. The program included constructing and testing, then removing, bridge foundation elements from the river. This foundation design data allowed for a more refined, economical, bridge foundation and will assist contractors in preparing bids by providing information on installation of the test shaft. E) Permitting/Agency Approvals: i. Permits, agency approvals and other documents were applied for to meet the project schedule. Water Quality Management Committee was involved to provide a coordinated process for water quality related permits. See attached Permits Table. F) Project Management Plan and Financial Management Plan: completed by MnDOT and WisDOT Right of Way Issues A)Minnesota and Wisconsin property acquisition activities have occurred, with priority given according to the project schedule (approximately 45 parcels in MN and approximately 30 WI). Mitigation Package — Status of "Prior to Construction" items Riverway MOU related: A)Bluffland Protection — Cooperative Agreements drafted and signed in 2012, awaiting implementation in May of 2013. B) Removal of Terra Terminal — completed in 2007 Page 2 of 5 MOA related: A)Lift Bridge Related as described in the Lift Bridge Management Plan: a. Lift Bridge— Endowment Account's Annual Report, dated December 2012 can be viewed at: http: / /www.dot.state.mn.us /govrel /reports.html b. Lift Bridge Stabilization Project - completed in 2012. B) Shoddy Mill and Warehouse relocation project: • Relocated 2 buildings to new site in Stillwater in fall of 2012. • Work to be completed in the spring of 2013. For details on the Shoddy Mill and Warehouse relocation, go to: http: / /www.dot.state.mn.us/ metro /projects /stcroix /documents mill .html C) Overlook- South: implemented Management Plan. Developed plans, specifications and cost estimates for a restoration project letting on 3/15/13. D)South Main Archeological District – Hersey Bean Stabilization Study - consultant study completed. A complete listing of all mitigation items and the current implementation status is attached. Communications/Business Liaison Issues A. Business Group /Citizen Meetings, Presentations and Tours: i. Open Houses for businesses, residents and commuters, along with project tours were conducted to provide project information and gather public input. B. A Mn/DOT Business Liaison has been assigned to this project. The purpose of the Business Liaison is to further engage businesses during the construction process and keep businesses informed regarding project issues which affect their business. Mary McFarland - Brooks is the project's Business Liaison, she can be reached at 651- 200 -5453 or Mary.Mcfarland @state.mn.us C. Project Web sites updated: i. St. Croix Crossing Project at http: / /www.dot.state.mn.us /stcroixcrossing / ii. St. Croix Crossing YouTube channel: http: / /www.youtube.com /playlist ?list= PL9892532EC7B5CFFO &feature= plcp iii. St. Croix Crossing Face Book: www. facebook .com /saintcroixcrossingmndot iv. Stillwater Lift Bridge Project at http: / /www.dot.state.mn.us /metro /projects /liftbridge/ Page 3 of 5 Other Project Issues A. Estimated Construction Cost Subtotal: Minnesota Roadway Approach $60M River Bridge Early Foundation $45M River Bridge and Ramp Bridges $255M Wisconsin Roadway Approach $40M Subtotal: $400M B. Construction Schedule: MN Roadway: 2013 to 2014 Foundations for new river bridge: 2013 New river bridge and ramp bridges: 2013 -2016 WI Roadways: 2014 -2016 Lift Bridge Conversion Project: 2017 Mitigation Package Implementation — ongoing to 2017 Next Steps for the Upcoming Year Timetable for implementation will be determined by FHWA, Mn/DOT and WisDOT 1. Minnesota Roadway Approach — construction starting in April 2013 2. Foundations of new river bridge — construction starting in May 2013 3. New river bridge and ramp bridges — letting planned for September 2013 4. Wisconsin Roadway Approach — construction starting in spring of 2014 5. Permit Agency Coordination 6. Environmental Monitoring 7. Right of Way acquisition 8. Project Financial Plan update 9. Design Related: a. Roadways — Wisconsin - design plan development 10. Mitigation Related: - complete "Prior to Construction" items and begin "During Construction" items. 11. Communications - Related: a. Continue providing project information as requested and through news releases, web site updates and other formal and informal communications b. Business Liaison - related activities c. Press interviews d. Project presentations /tours e. E- Updates 12. Project Management -- Manage program schedules, resources, cost estimates, deliverables, reporting, etc. developed within the framework of the Project Management Plan's organizational chart including regular meetings of functional groups, Project Core Team, Stewardship Councils and Executive Team. 13. Continued Stakeholder Involvement Page 4 of 5 Project Team Contact information Mn /DOT: Jon Chiglo Mary McFarland Todd Clarkowski WisDOT: Dave Solberg Chris Ouellette FHWA: Tim Anderson 651-366-4358 651- 366 -4280 651- 366 -4316 715- 836 -5366 715- 833 -9814 651- 291 -6126 Jon.Chiglo@state.mn.us Mary.Mcfarland @state.mn.us Todd.Clarkowski @state.mn.us David.Solberg@dot.wi.gov Chris.Ouellette @dot.wi.gov Timothy.Anderson @dot.gov Project specific information, including the current project status, can be found at www.dot.state.mn.us /stcroixcrossing / Attachments to this report include: • Permits Table dated 2/28/13 • St. Croix Crossing Project layout, dated February 2013 • Summary of Preferred Alternative Mitigation Items — Implementation Status, dated January 4, 2013 Projectwise: /36/ 8214 / 114/ predesign/ projectmanagment /areamanagement/annual project summary report/stcroix -annual report for march 2013 final-3-1-13 .docx Page 5 of 5 PERMITS AND APPROVALS: From Re- evaluation of the SFEIS - -- updated as of 2 -28 -13 MnDOT and WisDOT will coordinate with and apply for all necessary permits and approvals required for the project, consistent with current permitting requirements. Agency permits, approvals and other required documents and their status are listed in Table 16 -1. TABLE 16 -1 AGENCY PERMITS, APPROVALS AND OTHER REQUIRED DOCUMENTS Unit of Government (Federal/State /Local) Permit /Approval/ Other Required Document Permit /Approval Status To Be Requested Requested Q 0 U Federal Agencies Advisory Council on Historic Preservation (ACHP) Section 106 of the National Historic Preservation Act — Amended Section 106 Memorandum of Agreement X Federal Aviation Administration (FAA) Notice of Proposed Construction or Alteration (Form 7460 -1) (1) X Federal Highway Administration (FHWA) Supplemental EIS (draft and final) X Section 4(f) Evaluation — Department of Transportation Act of 1966 (draft and final) X Section 106 of the National Historic Preservation Act — Amended Section 106 Memorandum of Agreement X Supplemental EIS Record of Decision X Re- evaluation of Supplemental EIS X TABLE 16 -1 CONTINUED AGENCY PERMITS, APPROVALS AND OTHER REQUIRED DOCUMENTS Unit of Government (Federal/State /Local) Permit /Approval/ Other Required Document Permit /Approval Status To Be Requested Requested Q Q s=1" 5 0 U Federal Agencies U.S. Army Corps of Engineers (Corps) Section 404 of the Clean Water Act — Permit X Section 10 of the Rivers and Harbors Act — Permit X Section 106 of the National Historic Preservation Act — Amended Section 106 Memorandum of Agreement X U.S. Coast Guard (USCG) Section 9 of the Rivers and Harbors Act — Permit X U.S. Fish and Wildlife Service (USFWS) Biological Opinion (2) X Programmatic Bald Eagle Permit X State Agencies (Minnesota) Minnesota Department of Transportation (MnDOT) Amended Scoping Decision Document X Supplemental EIS (draft and final) X Supplemental EIS Adequacy Determination X Re- evaluation of Supplemental EIS X Wetland Conservation Act (WCA) X Minnesota Department of Natural Resources (MnDNR) Public Waters Work Permit X Mussel Relocation Permit (3) X Special Permit to Remove and Osprey Nest X Water Appropriation Permit (if necessary) X Invasive Species Permit (if necessary) X Minnesota Pollution Control Agency (MPCA) Section 401 of the Clean Water Act — Water Quality Certification X National Pollutant Discharge Elimination System (NPDES) General Construction Stormwater Permit (7) X X X Minnesota State Historic Preservation Office (SHPO) Section 106 of the National Historic Preservation Act — Amended Section 106 Memorandum of Agreement X State Agencies (Wisconsin) Wisconsin Department of Transportation (WisDOT) Supplemental EIS (draft and final) X Re- evaluation of Supplemental EIS X Wisconsin Department of Natural Resources (WDNR) Section 401 of the Clean Water Act — Water Quality Certification/ Concurrence X - WI approach X - NewBridge Endangered and Threatened Species Incidental Take Authorization (State- protected species) (6) X — Dotted Blazing Star &Mussels TABLE 16 -1 CONTINUED AGENCY PERMITS, APPROVALS AND OTHER REQUIRED DOCUMENTS Unit of Government (Federal/State /Local) Permit /Approval/ Other Required Document Permit /Approval Status To Be Requested Requested Q s=1" 5 0 U State Agencies (Wisconsin) Wisconsin State Historic Preservation Office (SHPO) Section 106 of the National Historic Preservation Act — Amended Section 106 Memorandum of Agreement X Local Agencies (Minnesota) Metropolitan Council Controlled Access Approval X City of Bayport Municipal Consent X City of Oak Park Heights Municipal Consent X City of Stillwater Municipal Consent X Brown's Creek Watershed District Soil and Erosion Control Permit X Middle St. Croix Watershed Management Organization Coordination of Grading and Drainage Plans Ongoing Local Agencies /Governrments (Wisconsin) St. Croix County Coordination of State Trunk Highway changes and local road alterations Ongoing Town of St. Joseph Coordination of State Trunk Highway changes and local road alterations Ongoing (3) (4) (5) (6) (7) FAA Determination of No Hazard to Air Navigation received on 12/18/12. Request to re- initiate formal Section 7 consultation submitted to USFWS in July 2012. Amendment to September 2005 Biological Opinion completed in August 2012. Mussel relocation permit obtained by MnDNR. Part of contract between MnDOT and MnDNR for mussel surveys in area under new river bridge and barge unloader facility. Special permit to remove osprey nest obtained by MnDOT. Water quality certification/concurrence for river bridge rec'd from WDNR. Water quality certification/concurrence for Wisconsin approach roadways to be requested. Incidental take authorization for dotted blazing star and mussels (state -listed species) rec'd from WDNR. MnDOT applied for NPDES as owner. Contractor hired for design/build will also need to co -sign application. OH dtNVO 1f1OOS N3SH3ONV CROSSING S1HDI3H )IHtld )IVO JO A1IO) '3AV N33HD)IVO ST. CROIX RIVER CROSSING PROJECT SUMMARY OF PREFERRED ALTERNATIVE MITIGATION ITEMS - -- IMPLEMENTATION STATUS (1) FwNng formitigatinn to be provided by the paj act, through the hanspoleuonagennes (FH WA, MNDOT, WHDOT). (2) Agency Implementatmn of the nutIgatmnItem w IrnplementatIon schedule detalls provided m Sectmn 15 4 I of the SFEIS, Memorandum of Ageement and Memorandum(s) of UnderstanAng (4) Costs (5) FS ws nEx of Ati$hn,000/aeQ aMircemre m sale value tureen developed and mdevehnpea land amn of hnnrevmue forpretenea Altemuve =$466,000. ()see Annual Pro, ect summary Reports for details on mp entahm EstinntedPmposE,IMittation 1 g 1,1mge in SFEIS (1) Agency RE,pons%le () Sch..(3) Implementation Sta s(6) Comm,. gremnem Standard Pr e Mitig tion Items (se Semra5.41.1 of tie SFEIS) Wetland replacement ApplIcahle M. OT, WHDOT,FHWA Durtng con on AIM I ConstmetIon contract Zebra mussel decontaminatmn m�oahm(4) ®ahuhron Appllame MrvDOr wLrDOr PHWA on contract Mussel reloatm.otted Bl g $50 nun M. OT WHDOT FHWA Pnorto conn,uhrm 75% complete - Blazing star sory ey and transit, tenting completed m the fall of 2012 Mussel survey work ompleted m 2012 Mussel relocations planned for 2 01 3 for staging area along WI shore Mitigation for federal and MN mussel species addressed m agreements. Also M.. am USFW. Eroslmay pp b1e MNDOT, OT,FHWA D g on covnrumov contact Imparts Preferred Alterative Midgadon Measures ( s e Sectioa15.411 ofdr SFE IS) Removal of Xcel barge unloadmg Yana mooring cells MffigatIon for $1,100,000 M. OT, WISD OT,FHWA Dunvg con on MOU between MNDOT and Xcel ect yg DNR and/or 10 go is through purchase tansfer or - Land ®smm®ts $4,500,000 wDNR St Co A mIx y t strum nor n co on 95% complete- egieernenfs signed in 2012, awaiting Imp lamentation date In May of 2013 agreements between C �sDl7aam St cmc: Mr''' County approach (removal pavement ffom mat end of g STH 35 p nos of CTH F) $60,000 M. OT, WHDOT,FHWA D ng con Nnetlon Connruchon contract Removal of Tara Tenrel hullAng mcludIng sohd wane removal $100,000 M. OT, WISD OT,FHWA Pnor to conmmctm® 100% completed m 2007 Constmchon contract Kolkve Park removal of non- one elements to allow reveslm to mural state $6,000 MND OT, stipos WA and proong con nmmon Connrumon contract RIV y cop hon(laosks fors ep host ofnawalrtwwal resources) $300,000 Ms'M vlh sHPOS mwtau® D g nmmm 95% complete - egreernentsig<Ied, awaiting implementation date m May of 2 01 3 MrvDOTana NPS(lma agency) M IcNbR)ta cress (loauoml y, mmmnmw y wetland get y $1,100,000 MnDNR D g nmmm 95% complete - agreement signed, awaiting implementation date m April of 2 01 3 W MrvDOTanaMwNR onmwetonofloo yetemmcludnggatingofthe drnl barge fadhtyproperty $1,000,000 M��T ®f�i" D g con on ConstmetIon contract - WI ownership a. mamtenance agreement yet to be detemuned Reemhon, eduauovava IL y oahon $150,000 NPs D g nmmon 95% complete - agreement signed, awaiting implementation date m May of 2 01 3 t`wW MrvDOTana NPs Covenants on excess sTH 351 FStlmatetllostvalue� $466000(5)OT(BUrldlom Ramve close es east of $0 M. OT, WISD OT,FHWA Alter co on deed 4111 response p $100,000 NPs Durtng con on 95% complete - agreement signed, awaiting implementation date m May of 2 01 3 M rvp on and NPs w.W Water resources Panning/pro m $1,'/00,000 W uw neo Faun y, Pnnr to conswctm® 95% complete - agreements signed m 2012, awaiting imp lamentation date In May of 2013 Cooperanve M. OT,WHD17R, n5 Cetrolxen County, and UWRlver Falls. Lo. governmengovernment plannmWzoning support Taunt fesahMty study DoT .ff support only M. OT Alter record of deasIon pnor nu ul® 100 % - completed m 2008 MDOTanM nCOwe Water gualAymemotancbm ofunders ng(MOU) -wet er gmliry pern., — M. OT Pnnr to conswctrm 100 % - completed- WQMAC estab fished, numerous permits requested m 2012 emlx Basly Tam Meobes St Historic Resomxes Imparts - Prem,m Alarm eMitigation Measures (refer to Amended Section106 MOA inAppmWU C°rale SFEIS) j Dengn and comtmcuomm�ew. SEPO Revlew of all final m lte g p p es Imivaedly gv sxpos conswdr® on -going sectrov lo6AmmaedmoA LIftBrIdge nos of LIftBrIdge M. OT Ongomg on -going Sectmn 106 Amended Estahhsh StAluater LIftBndge A.., Corrmuttee — M. OT, WHD WA Prtor to con 100% completed N 2009 Perform condItIon assessment e Rona and maintenance manual — rtor to constmctIon 100% completed N 2009 Sec.. 106 AmmdedMOA Develop LIftBndge Management Plan — M. OT, WHD OT, FHWA Pnnr to connmckm 100% completed N 2009 Sec.. 106 AmmdedMOA Fstabhsh endowment hadf p nn am rmatenance $3,000,000 M. OT, wISD OT,FHWA D g mum® 50 % comp lete - Endowment Acct estab fished In 2009 Sec.. 106 AmmdedMoA Fundmg comm.! to under Statewlde Hlnorlc g Management P1an Log mResta parking gn aonnmmov $150,000 M. OT, wISD OTFHWA = p g mumm 90 %— Grading for perking lot oandred iamm amentt sto be g end remelning emenities to be comp meted m spring of 2013. M and xeet for constmnon, owm p and nelnteance Bergstem Shoddy MAI a. Shoddy rand warehouse use— aaalumal aowmmtauon, move or demolluov of y $1,00goo0 MrvDOT,MnsHPO Pnnr to connmcton 95%- Buildings relocated m fall of 2012 Turf establishment and fencing to be completed m spring of 2013. Then ownership hansf ed to the City ofstillweter. ore transfer n p ,malnteanee St Cron, Overlook-South Restore overlook as dlrectedm Roadside Restoaho Report (2005) $656,000 MrvDOT wISD OT FHWA Dunng con nmmen 90 %— plans, completed for e March 2 01 3 I,tmg Restoration work In sprang tlmrsl summer of 2013. cnnmctrnn contact -Develop genes plan for rmlmeanceand rehahMtahon $50,000 MNDOT Pnnr to connmctrm 100% completed In 2 01 1 sectan106 Amended MOA - Enhanced agnage ff om newhrtdge and roaduays to dovmtom StAluater Included m agnage package M. OT, OT,FHWA Durmg con on Constmcflon contract - ConstrmtIon commuucatIon plan - Optnnize parking on Chestnut and Main Streets Included m constrmtIon costs M. OT, OT,FHWA M. OT WHDOT FHWA Durmg con on Alter constmcflon Constmcflon contract Sectmn 106 Amended MOA - ProvIde parking lot at old STH 35/64 and loop tall m WIsconan Included m loop tall costs M. OT, OT,FHWA Durmg con on Constmcflon contract StAluater Cr.. La.scape DI... co p N and nnboteIllustratea y Cultural Landscape Inset $50,000 MNDOT sHnoo WA and Pnnr to connmetm 100% completed In 2011 -12 sectan106 Amended MOA - Develop a conAtIon assessment and stalmhzatIon report for loop trail constrmtIon - Protect and stahMze Hersey and 13 ean Archaeologt. SI. pnor to use for s.gmg 80% complete m 2012 $300,000 Included m constructon costs M. OT 1,,,InOOT, OT,FHWA Pnor to constmcflon Dunng con on Secnon 106 Amended1510A Construcnon contract - Ave. and nuntnuze effects to histone resources m deagn ofloop tall Included m deagn 1,,,InOOT, OT,FHWA Dunng con on Secnon 106 Amended1510A coal Qualy Manual Included m coastnlcton costa MNDOT, WISD OT,FHWA Dunng con nmdron sedan 106 AmendedMOA Places (IfIRI-IP)Nommanons Ar D1stem Shoedy 1511rrmtmd,rcneet Farmstead overlook south, south Maiv n uon (Illustrated honk nn Lift Bndg) $10,000 $50,000 MNDOT, WHDOT M NDOT, WISDOT Pnnr to connmctrm D g cat 100 %- comlted m 2007 per secuov lo6AmmaedmoA sermon 106 AmendedOA m M Develop gut to shuwater Cultural Landscape Inset ( dudes St Crtix Overlook- 5 $10,000 MNDOT ft g struckon sermon 106 AmendedMOA of ae�FCCOSS�mstsim�mSection un thervhsual Quality Manual -Increase allowable Include dly co ton costs MNDOT OT,FHWA D g struck® ' envnrucknv contact (1) FwNng formitigatinn to be provided by the paj act, through the hanspoleuonagennes (FH WA, MNDOT, WHDOT). (2) Agency Implementatmn of the nutIgatmnItem w IrnplementatIon schedule detalls provided m Sectmn 15 4 I of the SFEIS, Memorandum of Ageement and Memorandum(s) of UnderstanAng (4) Costs (5) FS ws nEx of Ati$hn,000/aeQ aMircemre m sale value tureen developed and mdevehnpea land amn of hnnrevmue forpretenea Altemuve =$466,000. ()see Annual Pro, ect summary Reports for details on mp entahm STILLWATER TOWN BOARD MEETING February 14, 2013 Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila -Marie Untiedt and Fred Brandt, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Planner Berry Farrington, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hiniker/Countryman moved to approve the January 10, 2013 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER - a. Report given. Budget figures were reviewed. Jim Hiniker reported on how Washington County determines tax pay outs to us. M /S /P Hiniker/Untiedt moved to increase the 2014 levy to $763,297 due to projected tax shortfalls. (5 ayes) b. Board of Audit - M/S/P Hiniker/Countryman moved acceptance of the year -end financial statement received from our Treasurer. (4 ayes, Brandt abstain) c. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 42055 AirFresh Industries $ 70.00 42056 Brines Market 108.00 42057 Campbell Knutson, PA 3,485.02 42058 CenturyLink 101.85 42059 Maroneys Sanitation 318.88 42060 MJ Raleigh Trucking 35,238.93 42061 Minnesota Secretary of State 120.00 42062 Kathleen Nelson 85.58 42063 Stephen Nelson 785.00 42064 Marsha Olson 153.95 42065 Ricoh USA 592.45 42066 Barbara Riehle 20.00 42067 Kathryn Schmoeckel 276.69 42068 Stillwater Gazette 31.60 42069 League of Minnesota Cities 85.00 42070 The Outing Lodge 687.25 42071 Aurora Consulting 600.00 42072 TKDA 4,236.77 42073 Washington County Sheriff 185.97 42074 Washington County 6,519.77 Stillwater Town Board Mtg. — 2/14/13 42075 Xcel Energy 165.38 42076 Internal Revenue Service 749.23 42077 Minnesota Department of Revenue 35.34 42078 PERA 326.93 42079 League of Minnesota Cities 851.00 Murphy, Lynne M 73.88 Nelson, Kathleen M 527.37 Nelson, Stephen W 1,163.61 Olson, Marsha Ann 773.07 Ranalla, Sr., Robert P 346.31 Riehle, Barbara 513.23 Schmoeckel, Kathryn G 718.07 Page 2 4. ATTORNEY -- a. Background Check Ordinance - An ordinance is needed to authorize Steve Nelson to do background checks, not as a function of law enforcement. The final version will be ready for the next meeting. b. Resolution regarding Workers Compensation Coverage for Elected and Other Officials - M/S/P Countryman/Untiedt moved to authorize the Chair to sign the Workers' Compensation Coverage Resolution as recommended by our Attorney. (5 ayes) 5. PLANNER a. Park Dedication Ordinance - The Park Committee had reviewed this ordinance and recommended approval. M/S/P Hinikier/Untiedt moved approval of the Park Dedication Ordinance as drafted. (5 ayes) b. Fee Schedule - M/S/P Hinniker /Untiedt moved acceptance of the 2013 Fee Schedule. (5 ayes) c. TKDA Rate Increase - M/S/P Hiniker/Untriedt moved approval of the TKDA rate increase as proposed. (5 ayes) d. Oak Park Heights Wellhead Protection Plan - Oak Park Heights had sent out their plan to neighboring communities. Planner Berry Farrington did not see anything in their plan warranting comment. e. MPCA Monitoring Well - MPCA would like to put a monitoring well in at Otto Berg Park. There was discussion of the possibility of their using our well which is already in place. Berry Farrington will check with them to get more information on what they are trying to accomplish. 6. CHIEF OF POLICE - a. Report given. There were 14 burning permits, two for buckthorn. No dogs were impounded. b. Hillcrest Animal Contract - M/S/P Countryman/Hiniker moved to authorize the Chair to sign the annual impound agreement with Hillcrest Animal Hospital. (5 ayes) Stillwater Town Board Mtg. — 2/14/13 Page 3 7. CLERK - a. Insurance Liability Waiver - M/S/P Untiedt/Hiniker moved to authorize the Chair to sign the waiver indicating that we do not waive the monetary limits. (5 ayes) b. Signatures of MAT - The Minnesota Association of Township requires signatures from each officer which were obtained. c. Brown's Creek Visit - A representative from Brown's Creek Watershed District will be invited to a future meeting to give a brief overview of their work in the Township. d. Election Equipment -- Washington County will be purchasing new election equipment. They hope to have it in place for the off year election this year. e. Plowing - There have been very few complaints about plowing this year. Sheila - Marie Untiedt suggested that a letter commending Raleigh Trucking should be sent after the season is over. 8. TREE TRIMMING - Rick Jacobson had received a bid of $2,300 from Haines Tree Service to trim and shape the trees around the town hall and in Otto Berg Park. He was instructed to get a second bid for this project. M/S/P Untiedt/Hiniker moved to authorize Park Manager Rick Jacobson to solicit a second bid and award the work accordingly, not to exceed $2,500. (5 ayes) 9. EASTER EGG HUNT - There was discussion of whether to reconsider giving out candy at this event. More discussion before next year's hunt. 10. TOWNSHIP ASSET MANAGEMENT LIST - Rick Jacobson has created an asset management list. He was encouraged to keep this up. 11. WEBSITE UPDATE - Fred Brandt and Bob Ranalla has reviewed the proposal from Govoffice. A meeting with Govoffice had been scheduled for February 21St, but they do not meeting in the evenings. A daytime meeting may be needed. Going forward, Bob Ranalla would like to be the planning commission liaison to the communication committee. He will work with the transition. Fred Brandt will check with the City of Stillwater to get their ideas about Govoffice. 12. ORDERLY ANNEXATION AGREEMENT EXTENSION UPDATE - A Joint Board meeting will be rescheduled. Board members were encouraged to read through the existing agreement and submit any ideas to David Johnson and Sheila -Marie Untiedt. For example, should the area recently detached from Lake Elmo be included in a new agreement? The fact that we wish to retain our rural character should be stressed. Stillwater Township should be viewed as an asset to the City of Stillwater and the St. Croix Valley. 13. PARKLAND ACQUISITION UPDATE - David Johnson and Sheila -Marie Untiedt met with Central Bank to discuss this parcel located at Highway 96 and County Road 15. The bank will consider the idea of donating the land to the township at their next board meeting. 14. ADJOURNMENT - The meeting was adjourned at 9:40 p.m. Stillwater Town Board Mtg. — 2/14/13 Page 4 Clerk Chairperson Approved ate THE OIRTHRLRCE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North March 5, 2013 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Police Station study and preliminary cost estimate STAFF REPORTS 2. Police Chief 3. Fire Chief 4:30 P.M. 7:00 P.M. 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 10. Possible approval of minutes of February 19, 2013 special and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 11. Resolution and Retirement Plaque — Leo Miller (Resolution 2013 -029 — Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 12. Resolution 2013 -030, directing payment of bills 13. Resolution 2013 -031, approving license to use real property — Washington County PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. UNFINISHED BUSINESS 14. Possible first reading of an ordinance extending the corporate limits of Stillwater into certain unincorporated territory that is less than 40 acres in area and more than 60% surrounded by the City of Stillwater (lst Reading — Roll Call) NEW BUSINESS 15. Case No. 2013 -04, a resubdivision of Lot 2, Block 1, Jackson Estates, to create a 21,152 square foot lot located at 234 Rutherford Road in the LR, Lakeshore Residential District. Cates Fine Homes, Jennifer Cates Peterson, applicant (Resolution — Roll Call) 16. Possible approval of first reading of an ordinance to establish property Maintenance standards (1st Reading — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. THE IIRTMRLRCE OF MINNESOTA CITY COUNCIL MEETING MINUTES February 19, 2013 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:32 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad Administration Secretary Manos OTHER BUSINESS VistaTek TIF assistance proposal Community Development Director Turnblad explained that the City has been working with Vista Technologies (VistaTek) of Vadnais Heights to encourage them to relocate their expanding injection molding company to the vacant UFE site on Greeley Street. As an incentive to the manufacturing company to move to Stillwater, staff has offered (contingent upon City Council approval) a Tax Increment Financing loan of $250,000. The loan would be forgivable if after five years the level of employment stays at or above 35 full -time equivalent employees. The highlights of the proposal include: 1) By July 1, 2013, VistaTek expects to employ the equivalent of 28 full time people on site. By July 1, 2014 this would increase to 35; 2) On January 1 of 2015 and each subsequent year until 2019, VistaTek will report the number of FTE employees it has on site. If the 35 minimum FTE jobs are maintained that year, then no payment to the City would be required. If in a given year employment falls below the minimum requirement, then a pro -rated portion of that year' s $50,000 TIF loan value would have to be repaid to the City. 3) On January 1, 2019 if VistaTek still owns the building and employs the required minimum number of employees, then the loan is forgiven in full. 4) A check for $250,000 would be provided at the time of closing to the title company. Councilmember Weidner asked if the economic impact is quantifiable, and Community Development Director Turnblad responded that the kinds of economic impacts the City will experience are not only a re -used building, but also building improvements which will increase the tax value, future company expansion, and high paying jobs. City Attorney Magnuson added that former City Planner Pogge did an analysis estimating each job is worth $8,200 to the community annually. City Council Meeting February 19, 2013 Community Development Director Turnblad explained there are environmental issues, with estimated clean -up costs of $1 million which the current landowner is funding. If the property is not sold, there is less incentive to clean up the site. If the City does not provide support, the proposal will fall apart because banking institutions are seeking reassurance that the project will proceed. City Attorney Magnuson stated that the TIF incentive is justifiable by State law, since the industrial site has been vacant or underutilized for many years and the vacancy is due in part to environmental issues associated with industrial contaminants. With clean -up efforts underway and the proposed TIF loan, VistaTek would be able to obtain financing to purchase the building and relocate here. Councilmember Menikheim asked if the deal could fall through if the money for the clean -up is not available. Dan Mishek, one of three family owners of VistaTek, explained that the TIF financing would help with renovations such as making the building handicapped accessible and repairing the roof. He stated it will cost around $200,000 to move equipment to the site. The MPCA is involved with the pollutant clean -up which is now underway due to the interest in the sale of the site, and will continue to follow up with the present property owners. Councilmember Kozlowski asked why not use a future tax abatement rather than a loan, and why tie the number of jobs into this agreement, and Community Development Director Turnblad responded that jobs are relevant because the City's TIF policy links TIF to job creation. For every job that the company fails to create of the target number of 35, staff is suggesting the penalty be pro -rated to whatever percentage of the 35 jobs is failed to be met that year. The bigger risk is that they would go out of business, and then no one would be employed, and the City would get 100% of the guarantee. Councilmember Weidner inquired if the spirit of the TIF policy regarding jobs is about creating jobs in Stillwater or bringing skilled workers to live in the community, and Community Development Director Turnblad answered that it is all those things - bringing good jobs and people to the City, rather than having vacant buildings. Mayor Harycki noted that if an employer comes into the region or the valley, all surrounding communities win. Councilmember Weidner indicated that he is happy someone is looking at the building but concerned about the upfront risk to the City. He asked how the company anticipates adding 35 jobs in a year. Mr. Mishek responded that in general, jobs are coming back to the U.S., boosting local manufacturing which is alive and well. He believes the estimated numbers are conservative estimates. He referred to the current push to get kids involved in engineering and manufacturing. They give tours of the facility, scholarships, work with robotics in high schools and try to be involved with the community. Ideally they would be in the facility by July. City Administrator Hansen reminded the Council that all economic development for cities and states comes with risk. Staff has tried to minimize the risk by tying the loan to a mortgage and a personal guarantee. Councilmember Weidner pointed out that he understands risk and is seeking more quantifiable answers to how this will enhance the community. He would love to have the business here and is simply asking questions to get more information before deciding. Page 2 of 9 City Council Meeting February 19, 2013 Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2013 -022, Authorizing a Loan Agreement with MAVACK, LLC. Ayes: Councilmembers Polehna, Menikheim, and Mayor Harycki Nays: Councilmembers Weidner and Kozlowski Presentation of Special Event Survey - Readex Michele Hanson of Readex presented the views of respondents toward a new community event to replace Lumberjack Days. A stratified sample was done to look at results by business versus resident and within different zones. 66% of the community members support the creation of a replacement event for Lumberjack Days; 16% oppose it. About half the community stated they want a celebration that is smaller than Lumberjack Days and the other half stated they want something the same size or larger. Residents were slightly more likely than businesses to want something smaller. Mayor Harycki noted the City used the proceeds from the CVB tax to pay for the survey. ADJOURNMENT The meeting was recessed at 5:55 p.m. REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:01 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Finance Director Harrison Community Development Director Turnblad Administration Secretary Manos PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Kozlowski, seconded by Councilmember Menikheim, to approve the February 5, 2013 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of Miss Teen Washington County - Heather Huna Mayor Harycki introduced Miss Teen Washington County, Heather Huna. Page 3 of 9 City Council Meeting February 19, 2013 Gabby Taylor, Miss Teen Minnesota International 2012, presented Ms. Huna with her banner and crown. Ms. Huna indicated her platform is "Music Matters." She thanked the community for supporting school music programs. Proclamation: John W. Jackson, aka Bud Fowler Day Brent Peterson, executive director of the Washington County Historical Society, explained the history of John W. Jackson, aka Bud Fowler, the first professional black baseball player, who played in the Northwestern League with the Stillwater, Minnesota Club in 1884. Mayor Harycki read a proclamation honoring the pioneer spirit and the determination of John W. Jackson, aka Bud Fowler, and proclaiming February 26, 2013 as John W. Jackson, aka Bud Fowler Day. St. Croix River Crossing Update - John Chiglo Engineer John Chiglo informed the Council that the first letting for the bridge is a week from Friday. Work will start mid to late April. He presented simulations of how the bridge will look. Highway 95 will be realigned to the west and will have more direct access from Highway 36 for eastbound traffic. Frontage roads along Highway 36 will be reconstructed beginning sometime in April. When Highway 36 and 95 are under construction there will be a single lane of traffic in each direction. MnDOT is committed to maintaining access to businesses and homes. Intersection closures (north -south only) at Osgood and Oakgreen /Greeley will be allowed for 12 calendar days. MnDOT has identified timeframes that the frontage roads may be under construction: 50 calendar days for the north frontage road, 70 calendar days for the south frontage road. MnDOT will coordinate with emergency services throughout the process to minimize service disruption to the greatest extent possible. Wisconsin is about to start purchasing right of way. MnDOT is in the process of constructing the parking lot at Club Tara. The Scenic Overlook will be rehabilitated this summer. Signals from 694 along Highway 36 all the way to Stillwater will be connected by fiber optic. Later this year, landscaping contracts will be coordinated with the cities and counties involved in the project. Final contract completion with conversion of the lift bridge and completion of the loop trail in Wisconsin will occur in 2017. To date approximately $57 million has been spent on the project. The new contract was bid at $52 million which is in addition to the $57 million spent to date. Final design for the bridge is about 60% complete. Visuals will be done to show what people can expect to see on the river when the bridge is built. There will be public meetings and extended office hours at least one evening a week. He urged the Council to tell any frustrated constituents to call MnDOT to get their concerns addressed as soon as possible. Councilmember Weidner expressed concern about getting people downtown in the summer, and Mr. Chiglo acknowledged there will be congestion with a single lane in each direction. No detours are planned. Councilmember Weidner asked if there is anything that can be done with the bridge schedule to alleviate congestion. Mr. Chiglo responded that MnDOT could look at it, but getting the lift bridge schedule changed would be very difficult because there are many agencies that determine the schedule. Mayor Harycki recognized there are alternative ways to get into Stillwater. He commended Mr. Chiglo for his open communication with business owners. Page 4 of 9 City Council Meeting February 19, 2013 Mr. Chiglo stated MnDOT anticipates opening the bridge to traffic in the fall of 2016; the date probably won't be known till late summer of 2016. He added that open houses and meetings will be held with local groups; MnDOT also is coordinating with the science, technology, engineering and math curriculum (STEM) with the school districts in the area to expose the students to real -world applications of STEM curriculum. OPEN FORUM There were no public comments. STAFF REPORTS Police Chief Gannaway informed the Council that Wold Architects have the initial design nearly completed and will present it to the Council at the 4:30 session of the next meeting. Fire Chief Glaser reported that he attended the Governor's Homeland Security and Emergency Management Conference last week. The National Weather Service forecast does not indicate great concerns for St. Croix River flooding this year; however, the MN DNR reported that the potential for wildfire is high as the whole state is in a severe drought condition. He acknowledged the snowmobile tragedy on the St. Croix River this weekend. Personnel worked for three and a half hours trying to recover the individual that went into open water and did everything they could to revive him. It was a very sad day for the City of Stillwater. Community Development Director Turnblad informed the Council that Melissa Douglas, the interim city planner, is available Monday 10 a.m. to 2 p.m., Wednesday all afternoon, and Thursday mid - morning through the afternoon, and by voice mail. Her number is 430 -8829. Public Works Director Sanders stated the Corps of Engineers plans on opening bids March 7 and awarding the contract April 8 for construction to begin mid -April, with an August 30 completion date. There will always be access to the park and to the riverfront. He also noted that Thursday, February 28 will be Wenck' s last group meeting with the lake association on the aquatic management plan. In addition, Brown' s Creek Watershed District will filter water on the west tributary of Brown's Creek through an iron filter to remove the phosphorus. This requires a cooperative agreement, which is on the Consent Agenda, because it involves City property. CONSENT AGENDA Resolution 2013 -023, directing payment of bills Resolution 2013 -024, approval of Cooperative Agreement between City of Stillwater and BCWD for Settlers Glen Iron -Sand Filtration Project Possible approval to purchase new truck - Engineering Department Resolution 2013 -025, approval of architectural services for Lowell Park Bathroom Project Resolution 2013 -026, approval of 2012 -2014 Labor contract between the City of Stillwater and American Federation of State, County and Municipal Employees Minnesota Council No. 5, Local 517, AFL -CIO Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Page 5 of 9 City Council Meeting February 19, 2013 PUBLIC HEARINGS Case No. 2013 -06. A public hearing to review a request from the City of Stillwater to consider a minor revision to Chapter 34 related to building demolitions. Community Development Director Turnblad reviewed the request. To alleviate the problem of inadequate time to complete a local designation study, staff and the HPC recommends that the current 180 -day time limit be extended to 270 days, giving the City sufficient time to hire a firm to complete a designation study within a reasonable budget. This is the first reading. There were no public comments during the public hearing. Councilmember Menikheim expressed concern about the possibility of holding up someone who wants to demolish something on their property. He stated he understands the purpose of the ordinance but questions the burden to the property owner. Mayor Harycki indicated that he feels strongly about preserving properties. If a structure has stood for 100 years and an owner believes it should be knocked down, the City should be given some time to decide if that is best. Councilmember Kozlowski reminded the Council that it will only stretch it out if the Council does not approve the demolition permit. Councilmember Weidner asked what a designation study costs, and Community Development Director Turnblad replied it shouldn't cost more than $3,000 to $6,000. The bid got to over $12,000 per house on the St. Paul Lutheran case due to the rushed timelines. The $5,000 escrow required of the property owner should cover the studies most of the time. Councilmember Polehna expressed concern with making a homeowner pay $5,000 to be allowed to tear down a structure on their property. He added he was uncomfortable with the St. Paul Lutheran homes demolition request because he does not like to oppose commissions' recommendations. City Administrator Hansen commented that he worries about putting people in charge of the decision who are predisposed to think everything has historical value. Councilmember Weidner noted this could hold up an entire project for up to 270 days if, for instance, there is one potentially significant home involved in a large development. He asked if there are options for the property owner to choose their own firm to do the designation study, for a faster review. City Attorney Magnuson stated he suggested to former City Planner Pogge, when drafting the ordinance, to allow the City Planner to make some threshold determination of whether a property might have significant historical value which could shorten the process. Mayor Harycki noted that having only the extreme cases, where it's too close to call, trigger the study, might be better for citizens since it is not as time consuming or expensive for clear cut cases. Community Development Director Turnblad responded that staff wants to avoid having to make judgment calls that could be debated about whether a structure is worth saving as that would put a controversial decision at an administrative level. City Attorney Magnuson reminded the Council there is a right to appeal any administrative decision. Page 6 of 9 City Council Meeting February 19, 2013 Councilmember Menikheim suggested returning the ordinance to the HPC to ask them to rework it and include the points discussed during the meeting. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to table the ordinance and send it back to the HPC. All in favor. NEW BUSINESS Discussion concerning options for using event survey results Mayor Harycki explained that the City Council commissioned ReadEx Research to conduct a survey of Stillwater residents and businesses to sample the community's opinions on events. The two main objectives were: 1) To gauge whether Stillwater wants a community event to replace Lumberjack Days, and if so, what activities would be preferred; and 2) To determine the level of support for events in general. He noted that results indicated about two - thirds of Stillwater residents favor some sort of summer event. Now it falls upon the Council to determine what that should be. Councilmember Menikheim stated he doesn't think there is any way to hold an event this summer due to timing. He feels the City should slow down and do it right. He suggested a group should be formed to be charged with coming up with a festival. Mayor Harycki noted a downtown business owner called him earlier today offering to underwrite a summer festival for this year if the City wants to do it. His bigger concern is that there will not be a park if the Corps of Engineers project proceeds. Councilmember Polehna reminded the Council that the parking lots are going to be redone and there will be work on the grass and irrigation systems. He suggested the Council have a workshop and talk about it as a group. Councilmember Weidner agreed a workshop may help determine if Stillwater should be in the event - planning business. He found survey results interesting and wants the public to understand the potential for having a well -run event. Councilmember Polehna stated he would like some research on what such events bring into the community and how other communities handle events. Mayor Harycki recalled staff did a report on other communities' events a few years ago. City Administrator Hansen observed that Minneapolis, St. Paul, and Duluth probably have some RFPs for events which City staff could request as examples. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to authorize a workshop for the second meeting in March on whether and how to have a Citywide festival. All in favor. Possible approval of Iron Man Special Event Community Development Director Turnblad reported that Hostelling International, USA wants Stillwater and the St. Croix Valley to be the venue for its 47th annual charity cycling event in Minnesota. There would be an estimated 4,000 -6,000 participants with some of the looped routes going through Stillwater spread out throughout the day. City staff feels no contract is necessary because City services are not impacted other than the need for traffic control at several key intersections. As this would be the only City resource used, Police Chief Gannaway can work out a price for traffic control without the need for a contract. Page 7 of 9 City Council Meeting February 19, 2013 Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to approve the Iron Man Special Event with the condition that organizers work with Police Chief Gannaway. All in favor. Possible approval of feasibility study and calling a hearing on 2013 Street Improvement Project (Project 2013 -02) Public Works Director Sanders explained the project involves for mill and overlay: Churchill from Third Street South to Greeley Street; Pine Street from Third Street South to Greeley Street; and Myrtle Street from Main Street to Third Street South. Street reconstruction areas are Pine Street from Broadway to Third Street South, Pine Street from Holcombe to Greeley Street, William Street from Willard to Pine Street, and Martha Street from Willard to Pine Street. The total estimated cost of the project is $1,263,400.92 including design, survey, inspection, administration, and contingencies. The project will be financed through City funds and street assessments at 50/50. The proposed schedule is: public hearing March 19; approve plans April 2; award bid May 7; construction May through August; and assessment hearing September 17. Mayor Harycki asked if it would be possible to include sidewalks on the portion of Everett Street near the junior high athletic field in this project. Public Works Director Sanders agreed to talk with the contractor about this. Councilmember Polehna noted he is hearing lots of complaints about bump -outs at intersections. Public Works Director Sanders replied that rain gardens are the best options for meeting water quality requirements. They have to be done someplace, and will be put in locations where they are visible to drivers. Councilmember Weidner asked about the cost - effectiveness of assessments. City Administrator Hansen replied the City is working with TIF funding which may last another five years but this mechanism will need to be adjusted in the future. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2013 -027, Receiving Report and Calling Hearing on 2013 Street Improvement Project (Project 2013 -02). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Possible approval of feasibility study and calling for a hearing on County Road Improvement Project (Project 2013-04) Public Works Director Sanders explained the feasibility study. The County is planning on doing Orleans Street from Fourth Avenue South to Fourth Street South. Project estimate is $350,000. The cost to the City will be $39,000 after assessing property owners for their portion of costs. Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to adopt Resolution 2013 -028, Receiving Report and Calling Hearing on County Road Improvement Project (Project 2013 -04). Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Page 8 of 9 City Council Meeting February 19, 2013 COMMUNICATIONS/REQUESTS Mayor Harycki noted that Interim Planner Douglas has previous experience working on a sign ordinance in another community. He would like to have Ms. Douglas review the City's sign ordinance for possible revisions in the industrial park and Highway 36 area. COUNCIL REQUEST ITEMS Councilmember Polehna noted the passing of Police Officer Josh Lynaugh who grew up in Stillwater, which was a tragic loss for Officer Lynaugh's family, the community and the City of St. Paul. He would like to send a sympathy card from the City Council to Officer Lynaugh's family. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 9:08 p.m. All in favor. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2013 -022, Authorizing a Loan Agreement with MAVACK, LLC Resolution 2013 -023, Directing the payment of bills Resolution 2013 -024, Approval of Cooperative Agreement between City of Stillwater and BCWD for Settlers Glen Iron -Sand Filtration Project Resolution 2013 -025, Accepting proposal from Larson Architects for architectural services for Lowell Park Bathroom Project Resolution 2013 -026, Approval of 2012 -2014 Labor Contract between the City of Stillwater and American Federation of State, County and Municipal Employees Minnesota Council No. 5, Local 517, AFL -CIO Resolution 2013 -027, Receiving Report and Calling Hearing on 2013 Street Improvement Project (Project 2013 -02) Resolution 2013 -028, Receiving Report and Calling Hearing on County Road Improvement Project (Project 2013-04) Page 9 of 9 Cfty o� S tiQQwaten, N ionesota Centitieate of Jtppneciation pnesetnted to RESOLUTION- 2013 -029 LEO MILLER WHEREAS', LBO MILLER, HAS' ENDED CII"y ENIPLOYNIENt �S CODE ENFORCEMENT OFFICER EFFECTIVE FEBRUARY 15, 2013. NOW THEREFORE, BE II'RBSOLTED, By THE CIS CO2I.NCIL OJ' THE CIS O f S'ILLINA_UER, NII.NJVESOTA, THAT FOR HIS DEDICATED SERVICE TO 'I-HE CIfy O,' SvLLI47 2 TER, LEO MILLER IS 3-{EREBy CONI.MENDED FOR SERIVING THE Cfl J IN NI.ANY CAPACITIES FA£THFULE 1,J. , E,fJ'ICIENZ"L y AND COURTEOUSLY USLY FOR 4 o y. EARS. T3fE COUNCIL EXTENDS TO 3-INI 'F3-EIR APPRECIATION FOR 3-LIS DEDICATED SERVICE. BE IT FURTHER RESOLVED, DHAT'DIE CIS CLERX IS 3fEREBy .AUTHORIZED AND DIRECTED 7-O ENTER THIS CERTIFICATE OF .APPRECI ATIONZIPONTHE OFFICIAL RECORD O.FTHE COUNCIL AND TO DELIVER A CERTIFIED copy THEREOJ 7O LEO MILLER. .ADOPTED By THE Cn-y CO2INCIL DAIS DAN OF NI ARCH 2013. LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -30 Advanced Graphix Inc. Ancom Communication, Inc. Aramark Uniform Services, Inc Aspen Mills B &B Products/Rigs and Squads Becker Arena Products Bolton and Menk, Inc. BullEx Digital Safety Carquest Auto Parts Century Link City of Stillwater Comcast Cub Foods Delta Dental Plan of Minnesota Element Materials Technology Emergency Medical Products, In Fastenal Company FleetPride Fury Dodge Chrysler Grainger Guild Art Hansen Steve HD Supply Waterworks, Ltd. Heritage Embroidery and Design Hill Alicia Holiday Credit Office International Association J.H. Larson Electric Jefferson Fire & Safety, Inc. Jespersen Sara Junker Brad Keeprs, Inc/Cy's Uniforms Kraemer John League of MN Cities Ins Tr Loffler Companies MacQueen Equipment Inc. Madden.Galanter.Hansen LLP Mahtomedi High School Menards Municipal Emergency Services My Alarm Center Nadeau Merri NAPA Auto Parts Nardini Fire Equipment Graphics Xts Impres desktop charger Uniforms and mats Uniforms Repair of squad Temp glass for dasher board system Smoke testing Case latch Auto supplies Telephone Investigative Funds Interenet, cable & voice Cake brownies and card AP COBRA March 2013 2012 sch fee & wkwy bathroom inspection Safety glasses Supplies Coupler, fitting and nipple Repairs of 2 Dodge Chargers Plug and receptacle Xcel Energy dasher inserts Reimburse for expenses 5ft Hydrafinder flag Jerseys Reimburse for notary registration Fuel 2013 Membership Supplies Helmet LGN Boot Camp Lecture Reimburse for shirt button expanders Uniform Refund for Design Review Claim # 11072043 & C0018385 Support & software maint. Reburbish the Vactor #24 Arbitration and administrative hearings Gate split Supplies Hood carbon shield Monitoring Reimburse for safety winter jacket Auto supplies Annual inspection 300.00 153.25 797.21 1,841.56 373.48 2,616.26 390.00 16.35 259.07 39.81 1,000.00 541.34 20.25 292.90 2,120.72 87.00 325.39 68.74 2,153.72 93.98 327.04 310.04 109.55 73.00 20.00 437.99 259.00 10.16 169.08 150.00 5.98 72.10 50.00 1,760.00 2,188.04 31,169.99 113.40 1,735.00 479.97 224.00 87.50 58.00 143.45 62.25 EXHIBIT "A" TO RESOLUTION #2013 -30 New England Sports Sales, Inc. Office Depot Professional Wireless Communications Roettger Welding, Inc. Rose Floral Rosenbauer Firefighting Technology S &T Office Products, Inc. Section 4AA Girls Hockey Games Sentry Systems, Inc. St. Croix Boat and Packet Co. Standard Spring Parts Stillwater High School Stillwater Medical Group Stillwater Motor Company Streichers Sun Newspapers Swissphone Tousley Ford, Inc. Tri -State Bobcat, Inc. Truck Utilities, Inc. Uniforms Unlimited, inc USAble Life Valley Trophy Inc. Verizon Wireless Viking Industrial Center WalMart Community Washington County Recorder Wellness Council of America Wenck Associates, Inc. Yocum oil Company Ziegler, Inc. LIBRARY Aramark Uniform Services, Inc Baker and Taylor Brodart Co Comcast Midwest Tape Paper Roll Products Quill Corporation Van Paper Company FEBRUARY MANUALS Dakota Mechanical Xcel Energy Pro shop Office supplies Repair mobiles Angle iron Flowers for funeral Chainplate and volt solenoid Office supplies Gate split Monitoring Arena billing January Timbren ses kit Boys gate split Firefighter exam and drug test Oil change and vehicle repair Holder, irritant, bore snake Publications Paging service 1 yr Mirror Loader, parts and repair Salt Brine Tank Boots Term Life Insurance Trophies Phones Calibration gas cylinder Supplies Recorder/Register Health and wellness books Lake vegetation mgmt plans Fuel Repair heater core and turbocharger an # Rug and towel service Library materials Library materials Telecommunications AV materials Supplies Supplies Supplies Chiller replacement Energy 740.83 8.36 957.30 157.62 91.00 477.94 230.33 2,558.00 150.53 83,693.17 243.03 5,092.50 300.72 260.87 60.87 121.58 650.00 115.32 5,660.09 2,133,23 261.99 398.40 181.69 1,628.75 290.70 31.78 194.00 176.33 2,895.50 8,399.50 3,009.67 57.75 404,85 2,753.18 56.90 365.49 119.90 299.60 665.62 39,575.00 18,957.72 Page 2 RESOLUTION 2013 -031 APPROVING LICENSE TO USE REAL PROPERTY BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and Washington County for the use of Lily Lake Ice Arena and Parking lot for the annual household hazardous waste collection event on May 18, 2013, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 5th day of March, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LICENSE TO USE REAL PROPERTY This Agreement is entered into between the City of Stillwater, as Licensor, and the County of Washington, as Licensee. WHEREAS, Washington County wishes to collect household hazardous waste from residents at the Lily Lake Ice Arena; and WHEREAS, the collection of household hazardous waste would benefit the residents of Stillwater and surrounding cities. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: I. GRANT OF LICENSE The City of Stillwater hereby grants to Washington County a license to collect household hazardous waste at the following described site: Lily Lake Ice Arena 1208 S. Greeley Street Stillwater, MN II. LIMITATION TO DESCRIBED PURPOSE AND TERM The licensed premises may be used by Licensee solely for the purpose of collecting household hazardous waste, and for incidental purposes related hereto on Saturday, May 18, 2013 III. PAYMENT Licensee shall pay the City of Stillwater $300 per collection event. Payment shall be received within 30 days after the collection event. Payment shall be made to: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 IV INDEMNIFICATION AND INSURANCE Both parties to this Agreement recognize each other as political subdivisions of the State of Minnesota. Licensee agrees to indemnify, defend, and hold harmless Licensor, its officers, employees, and agents for any and all claims arising out of Licensee's negligent or wrongful acts or omissions occurring on or at the licensed premise during Licensee's use, except such damage expenses, demands and claims caused by the negligent or wrongful acts of the Licensor, its employees, officers, or agents. Licensee's obligation to indemnify Licensor under this clause shall be limited in accordance with the statutory tort liability limitations as set forth in Minnesota Statute Section 466.04, including Licensor's claim for indemnification. Licensee agrees that in order to protect itself as well as the Licensor from claims arising out of providing services and the use of the space and furniture under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing: General liability limits of $500,000 per claimant and $1,500,000 per occurrence. Certificates of Insurance evidencing the insurance required under this clause must be provided to the Licensor before the effective date of this agreement. Workers Compensation Insurance in statutory amounts if applicable. V NONDISCRIMINATION The provisions of Minnesota Statute § 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. VI RECORDS AVAILABILITY AND RETENTION Pursuant to Minnesota Statute 16C.05, Subd. 5, the Licensee agrees that the Licensor, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they my reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Licensee and involve transactions relating to this agreement. The Licensee agrees to maintain and make available these records for a period of six years from the date of teHuination of this agreement. Signatory page to follow IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. City of Stillwater WASHINGTON COUNTY BY: BY: TITLE: DATE: DATE: BY: Lisa Weik, Chair Washington County Board of Commissioners DATE: BY: Molly O'Rourke County Administrator DATE: Lowell Johnson, Director Department of Public Health and Environment APPROVED AS TO FORM BY: Si/kAeaniVk- Assistant Washington County Attorney Maura Shuttleworth DATE: zl ")Ilj ORDINANCE NO. AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF STILLWATER INTO CERTAIN UNINCORPORATED TERRITORY THAT IS LESS THAN 40 ACRES IN AREA AND MORE THAN 60% SURROUNDED BY THE CITY OF STILLWATER WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or borough; and WHEREAS, this territory is less than 40 acres in area and is more than 60% bordered by the City of Stillwater and the land is urban or suburban in character; and WHEREAS, Notice of Intention to Annex the parcel was served upon the Town of Stillwater and the Chief Administrative Law Judge more than 90 days prior to the adoption of this ordinance and no objection has been filed with the Chief Administrative Law Judge or with the City; NOW, THEREFORE, the City Council of the City of Stillwater ordains: Section 1. Territory Annexed. The corporate limits of the City of Stillwater, Minnesota, are hereby extended to include the unplatted territory described as follows: Described on Exhibit A and depicted on the map attached as Exhibit B. Section 2. Filing. The City Clerk is directed to file certified copies of this ordinance with the Chief Administrative Law Judge of the State of Minnesota, the Minnesota Secretary of State, the County Auditor of Washington County, Minnesota, the Town Clerk of the Town of Stillwater, Minnesota; further the City Attorney is directed, on behalf of the City Council to immediately deliver a copy of the ordinance to the appropriate County Auditor. Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval of the Chief Administrative Law Judge. Adopted by the City Council of the City of Stillwater this day of 2013. ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER Ken Harycki, Mayor Exhibit "A" Beginning at the Southwest corner of Section 33, Township 30 North, Range 20 West, thence northerly along the west line of Section 33 a distance of 303.04 feet, more or less, to the south line of Highway Parcel 334, MN DOT HWY Right of Way Plat No. 82 -18, thence east along the south line of Highway Parcel 334 a distance of 492 feet, more or less, to the centerline of vacated County Road 66 as described in Document No. 397359, thence southerly along the centerline to its intersection with the south line of Section 33. 1 = 200' 2 4 N 17Za. SEE MAP PAGE 81 nalltaPhltfil.elf • enV4 0,1,4 )lO41CtLzS2.flfl.flfla ANOUIECUTVP..111,4.4.4,4titDrauto 1749 CLOP' VACANI1 Oftst .$7,1142 yowl C4,4oPrItc.5,:srrwca•?:+se sha coal$4.4 wr.s 72.431,f0185413 1815 463 1902-1912„ = -.1902-1912.. .,1940 iVraitt..1 '*4 rat, 0 1875 o • ROAV Gt$9,VIT PER VCC Na $0$342 oRtvt " 4P4n 19ai „T 9f25 .s21 3 53471.0CCS.FVfa.mcon 4 4123411 .342t 0.1 l'eszAisv $ fa' 03ciat77a 1 fro", PIC12 CS a-2741•353c05 •-• 12411,0 14200 130=73125 HWY PARCEI,11 414. STILLWATER TOWNSHIP marl:vocal:at , a ••• STIL MC 3=640 HWY PARCEL 39 CS 423,1{3S.4 TALY /ATER 71A/Pc1;37 - EsMTS a,C2St DEEDS PS.313 LK $4 MESS 431 al CO 0 OTH STREET NO *SI ST LANE a EAVr£:=070 WM. - . CIT OF STILLWATER S c;L*J-,gc7- PAGE OUT OF CITY Cot of tht 20W1CZ.,y of SM,ulet 14.111A-, 17.1 ....tan, Tr 07/27/06 i w a ter 3 q F H. A f C1 M N ry l 0 1 A DATE: February 26, 2013 APPLICANT: Jennifer Cates REQUEST: Resubdivision LOCATION: 234 Rutherford Road COMPREHENSIVE PLAN: LDR, Low Density Residential ZONING: LR, Lakeshore Residential COUNCIL DATE: March 5, 2013 REVIEWERS: City Attorney, Public Works Director PREPARED BY: Bill Turnblad, Community Development Director CASE NO.: 2013 -04 BACKGROUND Cates Fine Homes owns the 2.5 acre vacant lot at 234 Rutherford Road. It is one of six lots in Jackson Estates. Jennifer Cates has submitted a request to subdivide the lot into two parcels. Parcel A would be 2.01 acres and would remain vacant. Parcel B would be .49 acres (21,152 square feet) and be the site of a new house. EVALUATION OF REQUEST Process City Code Section 32 -1, Subd. 4(2) refers to a process whereby a new lot is being created from already platted lots as a "resubdivision'. As long as no variances are required, the resubdivision request goes directly to the City Council for approval. Dimensional standards The required and proposed minimum dimensional standards for the resubdivided properties are summarized below. Cates Resnbdivision Page 2 As can be seen, the proposed parcels satisfy all dimensional requirements except that Parcel B lacks about two feet of required depth. So, either the applicant will need to add a bit more depth, or make application for a variance. Site improvements Improvements supporting urban density already surround the property. However, the existing sewer and water stubs are not conveniently located for the proposed new home site. Consequently, plans for new service connections will have to be submitted to and approved by the Public Works Director before the City can sign off on the deeds for the two resulting parcels. An escrow in an amount determined by the Public Works Director to be sufficient to guarantee restoration of any work in Melville Court will need to be deposited prior to commencing any utility connection work within the City's road right of way. Development fees The Transportation Adequacy Fund fee of $8,339.76 ($17,160 /acre) is due upon release of the signed deed for Parcel B. An option is provided in the fund policy (Resolution 2005 -163) for spreading this fee as an assessment on the subdivided property if requested by the applicant. This request has been made. The trunk sewer and water fee for this property is $6,461.37 ($13,295 /acre in the area west of Long Lake). This will be due upon release of the signed deed for Parcel B. The Brown's Creek stormwater diversion fee is $4,870.21 ($10,021/ acre). This will also be due upon release of the signed deed for Parcel B. Park dedication fee. Ordinance 963 establishes a park and a trail dedication requirement for "any proposed subdivision ". Since a new building site is being created the residential park dedication fee for this subdivision is $2,000 and the trail dedication fee is $500. Both will be due prior to City signing off on the deeds for filing with Washington County. Lot depth is the average distance between the front and rear lot lines. Parcel A Parcel B Lot size proposed 87,750 sf 21,152 sf Lot size required 20,000 sf 20,000 sf Lot width proposed > 80' +/ -135' Lot width required 80' 80' Lot depth proposed > 170' +/ -168'1 Lot depth required 170' 170' As can be seen, the proposed parcels satisfy all dimensional requirements except that Parcel B lacks about two feet of required depth. So, either the applicant will need to add a bit more depth, or make application for a variance. Site improvements Improvements supporting urban density already surround the property. However, the existing sewer and water stubs are not conveniently located for the proposed new home site. Consequently, plans for new service connections will have to be submitted to and approved by the Public Works Director before the City can sign off on the deeds for the two resulting parcels. An escrow in an amount determined by the Public Works Director to be sufficient to guarantee restoration of any work in Melville Court will need to be deposited prior to commencing any utility connection work within the City's road right of way. Development fees The Transportation Adequacy Fund fee of $8,339.76 ($17,160 /acre) is due upon release of the signed deed for Parcel B. An option is provided in the fund policy (Resolution 2005 -163) for spreading this fee as an assessment on the subdivided property if requested by the applicant. This request has been made. The trunk sewer and water fee for this property is $6,461.37 ($13,295 /acre in the area west of Long Lake). This will be due upon release of the signed deed for Parcel B. The Brown's Creek stormwater diversion fee is $4,870.21 ($10,021/ acre). This will also be due upon release of the signed deed for Parcel B. Park dedication fee. Ordinance 963 establishes a park and a trail dedication requirement for "any proposed subdivision ". Since a new building site is being created the residential park dedication fee for this subdivision is $2,000 and the trail dedication fee is $500. Both will be due prior to City signing off on the deeds for filing with Washington County. Lot depth is the average distance between the front and rear lot lines. Cates Resubdivision Page 3 Fee Total. The total amount due for all of the various impact fees is $22,171.34. Of this total amount, $8,339.76 can be spread against property taxes for Parcel B. The remaining $13,831.58 is due upon release of the City- signed deed for Parcel B. Miscellaneous Covenants. When the five original lots of Jackson Estates were developed in 1991 covenants were filed that included a prohibition on further subdivision of the five lots. Subsequently, the owners of the lots in Jackson Estates have entered into amendments to the covenants that have permitted individual lot owners to subdivide their lots. They have done that again for the proposed lot split. A copy of the amended covenant is attached. Easements. A 10 foot wide drainage and utility easement is already platted along the front lot line of Parcel B and a 5 foot easement exists along the south side lot line. A 5 foot wide drainage and utility easement should be created along the north side lot line and the rear lot line. The easement should be approved in form and content by the City Attorney prior to release of the deed for filing. The easements will need to be filed by the landowner together with the deed. Proof of filing will be needed prior to issuance of a building permit for Parcel B. ALTERNATIVES The City Council has several alternatives. A. Approval. If the proposed lot resubdivision is found to be acceptable to the City Council, then a Resolution of Approval has been included in this memo for adoption. Conditions of approval found in the resolution include: 1. The property survey must be revised to show a minimum lot depth of 170 feet for Parcel B. 2. Utility service connection plans must be submitted to and approved by the Stillwater Public Works Director prior to City signing off on the deeds for their recording with the County. 3. An escrow for utility service connection construction may be required at the Public Works Director's discretion. The amount would be determined by the Public Works Director. If an escrow is required, it must be deposited with the City prior to commencing any utility work within the City's road right of way. 4. The total amount due for all of the development impact fees is $22,171.34. Of this total amount, $8,339.76 may be spread against property taxes for Parcel B. The remaining $13,831.58 is due upon release of the City- signed deed for Parcel B. Cates Resubdivision Page 4 5. If the $8,339.76 Transportation Adequacy Fund fee is spread as an assessment on Parcel B instead of being paid in full at time the deeds are released from the City for filing with the County, then verification that this has been completed must be provided by the landowner prior to release of the deeds. 6. A five foot wide drainage and utility easement must be created along the north side lot line and the rear lot line. The easement should be approved in form and content by the City Attorney prior to release of the Parcel B deed for filing. The easements will need to be filed by the landowner together with the deed. Proof of filing will be needed prior to issuance of a building permit for Parcel B. B. Denial. If the Council finds that the resubdivision is not advisable, table the matter for staff to draft a Resolution of Denial for the next Council meeting. C. Table. If the Council prefers more information, table the matter until the next Council meeting. RECOMMENDATION With the exception of the lot depth, staff finds the requested resubdivision to be reasonable. Therefore, if the survey is changed to show a minimum of 170 feet of lot depth, staff would recommend approval with the conditions identified in the attached Resolution. cc: Jennifer Cates attachments: Location & Zoning Map Resubdivision Site Plan Covenant Amendment Cates R mb s n Page 5 Cates Fine Homes Zoning Districts A -P, Agricultural Preservation RA - Single Family Residential BP-C. Business Park - Commercial BP -O, Business Park - Office 1 BP -I, Business Park - Industrial = 3 0 < 2012 city limit ƒ , ILW Fr zz �3 Q ? a g L '1 N H i z 0 0 W U Oo Z W 2 zN CC 0 OZ � K r' .. -----=''-------- "`°'� _ 7ZND STREET-NORTH �. u of �oF fn,z Na PI, II von .I II 2004050 d V �� 20.000 s9 f i PARCEL A `2.) 421 sq, ft \ 1\ 0`65S \ PROPOSED \ - PARCEL B_, 44 - p9 cd y \9 ry Received F FEB 1 1 2013 COSNER 0 \ ‘,1.t.. , OF " q ° ° V2 NORTH Community Development Depenment Ai wr roeNSe O�I�3060 I CALL BEFORE YOU 1310 Gopher State'One Call THIRD AMENDDMENT TO DECLARATION OF PROTECTIVE COVENANTS AND EASEMENTS FOR LOTS 1 THROUGH 5, BLOCK 1, JACKSON ESTATES RECITALS 1. A Declaration of Protective Covenants and Easements for Lots 1 through 5, inclusive, Block 1, Jackson Estates, was recorded April 16, 1991, as Document No. 657576 in the office of the Washington County Recorder (hereinafter "Declaration "). 2. A First Amendment to the Declaration was recorded on June 28 1996 as Document No. 891950 in the office of the Washington County Recorder. 3. A Second Amendment to the Declaration was recorded on February 27, 2001 as Document No. 3144504 in the office of the Washington County Recorder. 4. Article 16 of the Declaration provides that any of the protective Covenants may be revised or modified by the affirmative vote of a two- thirds majority of all of the owners of said lots at a special meeting called for that purpose. Said Declaration further provides that in lieu of casting a vote at such special meeting, an owner of any of the lots may indicate his or her approval of any such proposed revision or modification by submitting written approval thereof to the person or persons proposing the revisions or modifications or their representative prior to said meeting. 1 5. Cates Fine Homes, LLC (hereinafter "Cates ") as owner of Lot 2, Block 1, Jackson Estates, has proposed to subdivide their lot into two lots suitable for two single family residential homes. 6. Article 1 of the Declaration provides inter alia that no new building shall be erected, altered, place or permitted to remain on any lot other than one single family dwelling. 1. Cates desires to modify and amend the covenants to allow the subdivision of their lot into two lots. NOW, THEREFORE, inconsideration of the foregoing Recitals, the undersigned, constituting more than two - thirds of the owners of Lots 1 through 5, inclusive, Block 1, Jackson Estates, hereby amends the Declaration of Protective Covenants and Easements for Lots 1 through 5, inclusive, Block 1, Jackson Estates, by adding the following as Article 21, to wit: ARTICLE 21 SUBDIVISION Notwithstanding any other provision of these covenants, tot 2, Block 1, Jackson Estates may be subdivided into two single family residential lots subject to compliance with all applicable town, county and other governmental subdivision regulations and requirements. In testimony whereof the undersigned have caused this Third Amendment to Declaration to be executed on the dates set forth in the acknowledgements. Lot 4, Block 1, Jackson Estates: STATE OF MINNESOTA COUNTY OF } ) ss. DANIEL W. MCKEOWN HEIDI S. MCKEOWN The foregoing instrument was acknowledged before me this . ° `:. day of 2012 by Daniel W. McKeown and Heidi S. McKewon, husband and wife. NOTARIAL STAMP OR SEAL SIGNATURE OF NOTARY PUBLIC Lot 2, Block I, Jackson Estates: CATES FINE HOMES, Li,c STATE OF MINNESOTA COUNTY OF WASHINGTON By Its ` 3 On this day of ;008, before Inc a Notary Public within and for said County and State, personally appeared ,e,y r _ , � to me personally known, whom, being by me duly sworn, did say that he /she is the .. ,t , , of CATES FINE HOMES, L,I,C, the company named in the foregoing. NOTA IA S1AAll' 011 ,SEA TOM N. KLATT Notary Publlo Minnesota My Corr misshrs Expires Art 31, 2009 Part of Lot 3, Block 1, Jackson Estates: STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) ss. SIG NA!'IIRE OF NOTARY P11131,rc' KAREN N L. R €-aDT The foregoing instrument was acknowledged before me this ` : day o 2008 by Dr. Rick J..Rcidt and Karen L. Reidt, husband and wife. VC AlaAL STAALI" Ok JY /41. .�,� • r t •r title nr ra>7kj TON N. KLATT Notary Public - Minnesota My Commi for, Expires Jan 39, : ^39 7 r SIGNATURE Of' NOTARY PUBLIC Page 3of4 Part of Lot 3, Block 1, Jackson Estates: STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) ss. DIANE .JOI -INSON The foregoing instrument was acknowledged before me this ` day of 2008 by .Diane Johnson, a single person. NOTARIAL 57A14P OR SL4L TONI N. KLJATT Notary Public - Minnesota y Commission Expires Jan 31, 2f30g THIS INSTRUMENT WAS DRAFTED BY AND R1- 1'L1RN'1'0: Robert G. Briggs, Esq. ECis73F,RG, LArMMMERS, BRIGGS, WOL/J & VIER1.1NG, P.L. G.P. .1809 Northwestern Avenue Stillwater, Minnesota 55082 (651) 439-2878 SIGNATURE OF NOTARY P UI3LI(:' Page 4 of 4 A RESOLUTION APPROVING A RESUBDIVISION OF PROPERTY LOCATED AT 324 RUTHERFORD ROAD CASE NO. 2013 -04 WHEREAS, Jennifer Cates of Cates Fine Homes has made application as the landowner for approval of a resubdivision of a lot into two parcels, the existing lot being located at 324 Rutherford Road; and WHEREAS, the legal descriptions of the two resulting parcels are: See Exhibit A; and WHEREAS, the requested resubdivision is consistent with the City's Compre- hensive Plan, Zoning Ordinance and Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested resubdivision of property with the following conditions: 1. The property survey must be revised to show a minimum lot depth of 170 feet for Parcel B. 2. Utility service connection plans must be submitted to and approved by the Stillwater Public Works Director prior to City signing off on the deeds for their recording with the County. 3. An escrow for utility service connection construction may be required at the Public Works Director's discretion. The amount would be determined by the Public Works Director. If an escrow is required, it must be deposited with the City prior to commencing any utility work within the City's road right of way. 4. The total amount due for all of the development impact fees is $22,171.34. Of this total amount, $8,339.76 may be spread against property taxes for Parcel B. The remaining $13,831.58 is due upon release of the City- signed deed for Parcel B. 5. If the $8,339.76 Transportation Adequacy Fund fee is spread as an assessment on Parcel B instead of being paid in full at time the deeds are released from the City for filing with the County, then verification that this has been completed must be provided by the landowner prior to release of the deeds. 6. A five foot wide drainage and utility easement must be created along the north side lot line and the rear lot line. The easement is to be approved in form and content by the City Attorney prior to release of the Parcel B deed for filing with Washington County. The easements will need to be filed by the landowner together with the deed. Proof of filing will be required prior to issuance of a building permit for Parcel B. Enacted by the City Council of the City of Stillwater, Minnesota this 5th day of March, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, Clerk jllwater T H E B I R T H P L A C E O F MINNESOTA Planning Commission Report DATE: February 27, 2013 APPLICANT: City of Stillwater SUBJECT: Minimum Housing Maintenance Standards Vacant Horne Registry REVIEWED BY: Dave Magnuson, City Attorney Larry Hansen, City Administrator PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND The City Council directed the City Attorney to draft an ordinance that would address some of the maintenance issues associated with our residential building stock. The ordinance would be an amendment to the City's Nuisance Code. The first reading of the proposed ordinance took place before the Council on December 4, 2012. Upon closing the public hearing, the Council tabled the first reading and referred it to the Planning Commission for comments. The Planning Commission discussed the ordinance on February 11, 2013. ORDINANCE PROVISIONS The proposed ordinance, known as the "Minimum Property Maintenance Standards Ordinance," has two principle purposes. 1. The first is to aid the City in its efforts to mitigate problems associated with vacant houses by requiring that all owners of vacant properties register those properties. The hope is that if the City has current contact information for the owners, then problems can be more efficiently communicated and resolved. If a property is vacant for more than 6 months, its owner would have to register the property. The annual registration fee would be $1,000. Page 2 of 3 2. The second is to provide a minimum exterior maintenance standard for residential structures, both houses and accessory buildings. If exterior systems such as drainage, foundations, walls, roofs, windows, stairs, porches, etc. are not kept in an adequate state of repair (as generally defined by the ordinance), then the City will encourage the property owners to improve the property. City staff proposes to contract with a private building inspector to administer the maintenance portion of this ordinance, since personnel resources are not available to reassign to the program. The contract inspector would respond to complaints about badly maintained properties, conduct inspections, notify the property owners of the problems, conduct follow up inspections, and keep a record of the progress. The City's role would be to file the progress records in the files of the subject properties. PLANNING COMMISSION DISCUSSION The Planning Commission reviewed the ordinance and offers the following comments: • The definition of a "vacant building" should be provided. o If the purpose of the vacant housing registry is to prevent demolition by neglect, or to try to force maintenance of abandoned properties, then that should be made clear. Otherwise, folks who have their houses actively on the real estate market, snow birds or those who have been assigned overseas or out of the area positions on a temporary basis are potentially treated the same as the owner of an abandoned or neglected property. • Vacancy period o Again, if the vacant housing registry is to prevent demolition by neglect, or to address maintenance issues associated with abandonment, then a 6 month vacancy period is too short. Snow birds frequently stay more than 6 months in a warmer climate. Overseas assignments could keep the owners away for longer than 6 months. And, in today's real estate market, it is not that unusual to have a house listed and shown for more than 6 months. • Registry fee o If a property is well maintained, and the owner plans to return when the weather warms up, or the overseas assignment ends, or the house finally sells, their properties are likely not going to be maintenance problems. So, why charge them $1,000 to register? Perhaps in these Page 3 of 3 cases the landowner could submit a form asking for an exemption from the need to register the property, or at least an exemption from the $1,000 fee. If an exemption is granted, it could be reviewed every 6 months if needed. o The $1,000 registry fee seems to make sense if the goal is a disincentive for demolishing a structure by neglect. REQUESTED ACTION Staff requests the Council to consider the Planning Commission comments and provide direction for revising the ordinance. Attachments: Ordinance 12/4/12 Council Minutes Excerpt ORDINANCE NO. AN ORDINANCE TO ESTABLISH MINIMUM PROPERTY MAINTENANCE STANDARDS The City Council of the City of Stillwater does ordain: 1 AMENDING. Chapter 38 is of the Stillwater City Code is amended by adding Sections 38.6 through 38.12, that will read as follows: "Section 38.6. There exists in the city structures which are substandard, or which may in the future become substandard with respect to structure, equipment, maintenance or energy efficiency. These conditions, together with an inadequate provision for light and air, insufficient protection against fire hazards and unsanitary conditions, constitute a menace to public health, safety and welfare of its citizens. It is further found and declared that the existence of these conditions, factors or characteristics, adversely affects public health and safety and leads to the continuation, extension and aggravation of urban blight. It is further found that adequate protection of public health, safety and welfare, requires the establishment and enforcement of minimum property standards. Section 38.7 — Applicability and Scope. Every parcel occupied or intended to be occupied for residential purposes and its premises must comply with Sections 38.8 through 38.12. Section 38.8 — Pre - existing structures and buildings. This chapter establishes minimum standards for structures and buildings and does not replace or modify standards otherwise established for the construction, repair, alteration or use of building equipment or facilities or already set forth in Section 38.1 or the Minnesota State Building Code, or other provisions of the Stillwater City Code. Section 38.9 — Short title. This chapter is called the "Minimum Property Maintenance Standards ". Section 38.10 — Exterior property areas. The owner of any premises must comply with the following requirements: 1) Sanitation. All exterior property areas must be maintained free from any accumulation of garbage, mixed municipal solid waste, animal feces or refuse. 2) Grading and drainage. All premises must be graded and maintained so as to drain water away from occupied structures and minimize the accumulation of water on the premises. 3) Insect and rodent infestations. It is the responsibility of the owner to control or eliminate any infestation of insects, rodents or other pests in all exterior areas and accessory structures on the premises. 4) Accessory structures. All accessory structures including, but not limited to, detached garages, sheds and fences, must be maintained structurally sound and in good repair. 5) Stored materials. It shall be unlawful to accumulate and store outside andy building material, lumber, boxes, cartons, portable storage containers, inter modal cargo containers or other containers, machinery, scrap metal, junk, raw material, fabricated goods and other similar items. Section 38.11— Exterior structure. The owner of any premises must comply with the following requirements: 1) Foundations, walls, roof and other exterior surfaces. Every foundation, exterior wall, roof and all other exterior surfaces must be maintained in a professional state of maintenance and repair: (a) The foundation elements must adequately support the building at all points. (b) Every exterior wall must be free of holes, breaks, loose or rotting boards or timbers and any other conditions which might admit dampness to the interior portions of the wall or to the interior space of structures. (c) All exterior surfaces, other than decay- resistant woods, must be protected from the elements and decay by paint which is not lead -based paint or by other protective covering or treatment. (d) The roof of all structures, including porches and sheds, must be tight and kept in a professional state of maintenance and repair, impervious to water and have no defects which admit water or dampness to the interior. No building roof may be used for storage of any materials or objects. 2) Stairs, porches and railings. Every outside stair, porch and deck must be constructed safely and kept in sound condition and good repair. 3) Windows, doors and hatchways. Every window, exterior door and basement hatchway must be substantially tight and kept in sound condition and repair. Section 38.12 — Vacant building registration. 1) The owner of a vacant building must register with the City not later than six (6) months after the building becomes a vacant building. 2) The registration must be submitted on forms provided by the City and must include the following information supplied by the owner: (a) A description of the premises; (b) The names and addresses of the owner or owners; (c) The names and addresses of all known lienholders and all other parties with an ownership interest in the building; (d) The period of time the building is expected to remain vacant; and a plan and timetable for returning the building to appropriate occupancy, use or demolition. 2 3) Vacant building fees: (a) The owner of a vacant building must pay an annual registration fee of one thousand dollars ($1,000.00) each year the building remains a vacant building. The registration fee is intended to at least partially recoup, and is reasonably related to the administrative costs for registering and processing the vacant building owner registration form and for the costs of the city in monitoring the vacant building site. (b) The first annual fee must be paid at the time of registration after the building becomes vacant. 4) The responsibility for enforcement of these standards will be assigned among the departments of the City, or to contractors engaged by the City for this purpose as determined by and under the auspices of the City Administrator. 5) Violation. Violations of Sections 38.6 — 38.12 are deemed misdemeanors and also nuisances, and may also be abated according to the procedures set forth in Section 38.1, Subd. 9." 2. Saving. In all other ways the City Code will remain in force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law Adopted by the City Council of the City of Stillwater this day of 2013. ATTEST: Diane F. Ward, City Clerk 3 CITY OF STILLWATER Ken Harycki, Mayor City Council Meeting December 4, 2012 Mayor Harycki suggested the revised language go to the Planning Commission for review, as a courtesy. Motion by Councilmember Cook, seconded by Councilmember Roush, to approve the first reading of an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance, by providing for referral of some special use permits to the City Council. Ayes: Councilmembers Cook, Roush Nays: Councilmembers Menikheim, Polehna, and Mayor Harycki Councilmember Polehna expressed that he feels it is bad policy to not include the Planning Commission. Councilmember Cook reiterated that the issue has already been before the Planning Commission, and she would like to see the issue resolved while she is still a council member. Community Development Director Turnblad stated that the Planning Commission has reviewed the amendment, simply not the softened wording. He agreed to notify the Planning Commission of the language revision. UNFINISHED BUSINESS Possible approval of first reading of an ordinance to establish property maintenance standards. City Attorney Magnuson reported that Councilmembers and staff have been trying to figure out how to address the problem of deteriorating housing stock. It became apparent that building standards were in City Code until 1983 but because there was no enforcement staff, they were stricken. He has reworked the City of St. Paul's standards for consideration by the City of Stillwater. They address outside yard standards and exterior structure standards. Houses vacant for six months or more would need to be registered with the City. Councilmember Menikheim commented that the standards are needed. Mayor Harycki asked if this has gone to the Planning or Heritage Preservation Commission for review or comment, and Community Development Director Turnblad answered that it has not gone before the Commissions. City Attorney Magnuson added that this is not a zoning ordinance, it's a nuisance ordinance, so may not be under the purview of the Commissions. Councilmember Cook expressed that this is an important beginning because the Council has been discussing problem properties for a long time. Councilmember Roush stated that he has an issue with defining a vacant building. As worded, someone whose house has not sold for two years could be assessed $2,000. City Attorney Magnuson stated the registration fee of $1,000 applies only if they leave the house open and unattended for six months. Councilmember Cook asked if exemptions would be allowed. City Attorney Magnuson replied that a provision could be added to apply for an exemption if a home will be secured and looked after. The goal is to target homes that are vacant and neglected. Page 9 of 15 City Council Meeting December 4, 2012 City Administrator Hansen added that staff has suggested various changes since the ordinance was drafted last Friday, so it needs more fine tuning. Mayor Harycki suggested that among other revisions, the wording about grading and drainage needs to be tweaked to account for rain gardens. Councilmember Menikheim noted that the Council should tweak it more to get it right, but the process is underway and that's the most important thing. Councilmember Polehna stated that the ordinance is needed and enforcement needs to be looked at too. Councilmember Cook expressed frustration that the Council has been trying to resolve this issue for years and now it's down to the last two meetings of the year. Council directed staff to review and tweak the ordinance and bring back to Council. Possible approval of findings of fact related to Case No. DEM /2012 -30 for the demolition of a single family home located at 604 Fourth Street South and Case No. DEM/2012 -31216 Willard Street in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. City Planner Pogge reviewed the history of the demolition requests. On October 2, 2012 the City Council took public testimony on both requests and took a straw vote denying the requests. On October 11, 2012 the church requested that the Council delay final action to discuss the issue with property owners. On November 8 the church held a neighborhood meeting. The church is now requesting the Council reconsider the October 2 straw vote. The Heritage Preservation Commission has denied the demolition permits. Mayor Harycki recalled the discussion about whether the homes were historically significant, and Mr. Pogge indicated that the issue of significance derives from how those properties impact the neighborhood, not necessarily that a significant person lived there. The Council needs to determine whether it should initiate a process that would locally designate these buildings. If this process is initiated, the City has until May 5 to obtain an independent consultant's report supporting the designation. If the consultant finds the buildings aren't significant, the demolition permit would be automatically approved. If the consultant finds the buildings are significant, that triggers a process of review by the Heritage Preservation and Planning Commission, and the Council would have to hold a public hearing to approve the designation. If this process is not completed by May 5 that automatically approves the demolition permit. He presented the three options available to the Council for action. Councilmember Cook pointed out that from what City Planner Pogge has stated, the consultant's determination, not the Council's action, represents the final voice in the matter. City Planner Pogge responded that the independent consultant chosen would have to meet the Secretary of the Interior standards for historic preservation, and would have to consult with the State Historic Preservation Office. Under the current ordinance, the consultant would be hired at City cost. Councilmember Menikheim stated on October 2 he voted against the denial, but has now reconsidered. At the November 8 meeting he heard more information about the mission of the church and the work that had gone into the proposal. He believes it was a mistake to demolish Page 10 of15 U.S. HOUSE OF REPRESENTATIVES WASH[NGTON, DC 20515 CONGRESSWOMAN BETTY MCCOLLIJM FOURTH CONGRESSIONAL DISTRICT MINNESOTA 1202) 225 -6631 February 20, 2013 Mr. Larry Hansen City Administrator City of Stillwater 216 4th Street N Stillwater, MN 55082 Dear Mr. Hansen: Thank you for attending the Stillwater Community Open House on Tuesday, February 12 to kick off the start of my monthly office hours in Stillwater. I am particularly grateful for you and your staffs generosity in opening up City Hall for this opportunity to serve our constituents. My staff and l look forward to spending more time in this beautiful new part of the Fourth Congressional District. look forward to meeting with you and further discussing issues important to those in your community. Please do not hesitate to contact my St. Paul office if there is anything we can assist you with. Sin - ely, Betty McColl Member of Congress c0-4/1/1/1-, -Washingtm Cotmty BOARD AGENDA FEBRUARY 26, 2013 -- 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The Coruxy Board Chair will ask you to come to the podium, stare your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allotired. You are encouraged to limit your presentation to no more than five minutes, The Board Chair reserves the right to limit an individuaPs presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is parr of Washington County's responsibilities 3. 9:10 Consent Calendar --- Roll Call Vote 4. 9:10 General Administration — Molly O'Rourke, County Administrator A. Washington County Historical Society Pledge Agreement Amendment B. Legislative Update 5. 9:25 Commissioner Reports — Comments -- Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information. or raise questions to the staff This action is not intended to result in substantive board action during this tine. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 9:50 Adjourn 8. 10:00 to 10:45 -- Board Workshop with the Office of Administration Discuss the County's Role in Economic Development Assislive Eslereng devices ere available for use in the Comfy Board Room ..tee rl e .. ... ef:e,10:1,nr bewar, t .,re. .,bey xiccy Avn anon EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * FEBRUARY 26, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the February 5 and 12, 2013 County Board meeting minutes. B. Approval of revisions to County Policy #2202 Mission Directed Budget Savings Policy. C. Approval to appoint Alyssa Bance, Oakdale, as a District 2 representative to the Library Board to fill an unexpired term to December 31, 2014; and approval to appoint Katherine Cram, Woodbury, as a District 5 representative to the Library Board to a first term expiring December 31, 2015. D. Approval to appoint Commissioner Autumn Lehrke to the Ramsey /Washington Community Action Partnership and to appoint Linda Bixby, Community Services Division Manager as alternate. Property Records and E. Approval of application for renewal of an On Sale and Sunday Liquor License Taxpayer Services for the Disabled Veteran's Rest Camp Association, Inc., located in May Township. Public Works Sheriff's Office F. Approval of application for renewal of an On Sale and Sunday Liquor License for The Point, Inc. located in Denmark Township. G. Approval of an application for renewal of an Off Sale Intoxicating Liquor License for SSG Corporation located in Denmark Township. H. Approval of application for renewal of an On Sale and Sunday Liquor License for Withrow Ballroom Catering Services LLC. located in May Township. I. Approval of application for renewal of an On Sale and Sunday Liquor License for Stoneridge Golf Club, Inc. located in West Lakeland Township. J. Approval of application for an On Sale and Sunday Liquor License for Afton Alps Resort located in Denmark Township. K. Approval of resolution for an application for Exempt Permit of Minnesota Lawful Gambling from the Ruffed Grouse Society, Missi -Croix Chapter. L. Approval of Amendment No. 3 with Lake State Realty Services, Inc. for appraisal services for the Broadway Avenue construction project. M. Approval of resolution, Memorandum of Understanding between Homeland Security Investigations and the Washington County Sheriff's Office /Washington County Coordinated Narcotics Task Force, *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Rssi, tva Hs[ening devices ate avallabk for use in Mo county board Room rein.r`�.• N.ro en elicakifiVnr fv _, pt .. nak inR7, dlt) WWI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER BOARD AGENDA MARCH 5, 2013 — 9:00 A.M. Board of Commissioners Fran Miron. District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn L.ehrke, District 4 Lisa Welk, Chair, District 5 1. 9:00 Roll Call Election of Temporary Chair — Molly O'Rourke, County Administrator Pledge of AIlegiance 2, 9:05 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or fiincrion of Washington County Government, whether or not the issue is fisted on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to cone to the podium, state your name and address, and present your comments. Your contnrents insist be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will nor be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities 3, 9:10 Consent Calendar -- Roll Call Vote 4, 9:10 General Administration — Molly O'Rourke, County Administrator A. Legislative Update — John Kaul, Legislative Liaison B. Update on Federal Sequestration 5. 9:35 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or arise questions to the staff This action is not intended to result in substantive board action during this lime. Any action necessary because of discussion will be scheduled for a future board meeting. 6. 9:45 Property Records and Taxpayer Services — Jennifer Wagenius, Director Electronic Recording 7. Board Correspondence 8, 9:55 Adjourn Resistive Jidening devices are avaa'ebfe for use in the County Board Room seCi■hnev el. en In etirala . r, IRKI l dWn RMMI EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 5, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the February 19, 2013 County Board meeting minutes. Accounting and Finance 13. Approval to increase Petty Cash and Change funds by $800.00. Public Works C. Approval of change order 1 in the amount of $38,954.86 with New Look Contracting, Inc. for the County State Aid Highway 3 project. Sheriff's Office D. Approval of a Mutual Aid Agreement with the Minnesota Department of Corrections - Correctional Facility -Oak Park Heights to provide assistance in emergency situations. '"Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action, Assislive listening devices are available for use in the County Board Roam * *LHa ea 1.. ^. i,. ypap . &lea n111>:ta1 .,12 EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners February 12, 2013 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Commissioner Reports — Comments -- Questions The Commissioners reported on the following items: - Commissioner Kriesel — reported on a meeting he attended with Governor Dayton, Senator Housley, Representative Lohmer and a Chief Executive Officer of a large firm in Wisconsin to discuss an expansion of his firm into Minnesota; Commissioner Miron — reported he visited with the Minnesota Commissioner of Finance; - Commissioner Lehrke --- reported she met with the Mayors in her district and discussed whether they would be willing to consider a waste processing plant in their backyards; she attended the Minnesota Extension Committee and learned that the Youth - Teaching -Youth Program is expanding into East Ridge High School in Woodbury; and she reported that to date, Washington County residents have saved $2,071 in the National Association of Counties prescription drug program. Community Services Approval of the following actions: - Appoint Kris Roberts, Woodbury, representing consumers, and Tracy Klein, representing Willow Haven, to the Mental Health Advisory Council to first terms expiring December 31, 2015; - 2012 HOME Program subrecipient agreement with Dakota County Community Development Agency; - Presentation of the 2012 Child Protection Citizen Review Panel Annual Report. General Administration Approval of the following actions: - Matt Behning, Stillwater, spoke against participation and funding of the Grey Cloud slough restoration through the construction of a bridge on County Road 75; - Change the County Board's order of business to move General Administration and Commissioner Reports to after approval of the Consent Calendar on a pilot basis; - Policy #6010 Commissioner Equipment and Technology Stipend; - Presentation by the Metropolitan Mosquito Control District's 2013 levy and budget, and programs and plans for 2013; - Legislative update presented; - Kevin Corbid elected to the Minnesota Counties Intergovernmental Trust Board; - Board correspondence was received and placed on file; - Executive Session with the Office of Administration to discuss the amount of funding to provide the City of Woodbury for the purchase of the Lone Lake Kennels property for park purposes; - Board workshop held for an update on the efforts by the Washington County Historical Society to meet pledge requirements for the purchase of suitable housing to reposit and exhibit historical artifacts. Human Resources Approval to appoint John Rheinberger, Stillwater, to the Personnel Board of Appeals to a first term expiring December 31, 2015. Information Technology Approval to create a purchase order to pay for the continued software and licensing support of the Oracle JD Edwards Enterprise One Software. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2013 -014, lawful gambling exemption resolution from the Disabled Veterans Rest Camp; - Assessment Year 2012 Payable 2013 Assessment Classification and Valuation change list. Public Works Approval of the following actions: - Contract with Stantec Consulting Services, Inc. for design services for the County State Aid Highway 13/20 roundabout project; - Executive session held to discuss the following items: offer on the Leadholm Parcel and Parcel 22.027.20.13.0001 in Denmark Township to purchase for the parks trail system; and possible purchase of the Kartarik Parcel for inclusion into the Grey Cloud Island Regional Park; - -Board workshop held to discuss options for participation in the Grey Cloud Slough Restoration through the construction of a bridge on County Road 75. Sheriff's Office Approval of a service contract with Motorola for ongoing maintenance, network monitoring, onsite infrastructure response and the dispatch of service technician for the 800 MHz Public Safety Radio System. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62" Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners February 19, 2013 Present were Commissioners Fran Miron, District 1; Ted Bearth, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Weik presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Miron — reported he attended the Metropolitan Emergency Services Board meeting; and he met with the United Stated Department of Agriculture Secretary Tom Vilsack; - Commissioner Lehrke --- reported she attended a meeting with the new Commissioner from Dakota County to discuss Red Rock Corridor issues; she met with the refinery in St. Paul Park; and she attended the Association of Minnesota Counties Board of Director's meeting; - Commissioner Bearth — reported he met with the Birchwood City Council regarding a local road that was turned back; and he attended the East Regional Juvenile Center meeting; - Commissioner Kriesel — extended his condolences to the family of Officer Josh Lynaugh who passed away in the line of duty this past week; and he expressed his condolences to the Meister family for the loss of their son Billy Meister who passed away in a snowmobile accident this past weekend; - Commissioner Weik -- reported she attended the Association of Minnesota Counties Futures Committee meeting; she suggested that the Metropolitan Council be invited to attend a County Board meeting and report on its activities; and she travelled to Washington D.C. with members of the Gateway Corridor Commission to update the congressional delegation on the completion of the alternatives analysis. Community Services & Public Health and Environment The Board met in workshop session to review the impact of the Affordable Care Act on county services and clients served. General Administration Approval of the following actions: - Resolution 2013 -018, 1 00th anniversary of the death of John W. "Bud" Fowler; - The new financial management system went live today; - Legislative update; - Board correspondence was received and placed on file; - Board workshop held to discuss county Commissioner appointments to various advisory committees and boards. Human Resources Approval the following actions: - Ratify 2012 -2013 agreement with Teamsters Local No. 320, Probation Officers; - Executive Session held to discuss labor relations negotiations. Public Health and Environment Approval to appoint Elden Larnprecht, Oakdale, to the Groundwater Advisory Committee representing agriculture to a first term expiring December 31, 2014. Public Works Approval of the following actions: - Resolution No. 2013 -015, Minnesota Historical Society State Capital Projects Grants -in -Aid Agreement; - County Policy #1702, Building Temperature Policy; - Work orders 6 -8 in the amount of $16,784.43 with Hardrives, Inc. for the County Road 13B paving project; - Resolution No. 2013 -016, authorize final payment for the County Road 13B paving project to Hardrives, Inc.; - Resolution No. 2013 -017, authorize final payment for the CSAH 6, 7, and 22 paving projects to Hardrives, Inc.; - Two awards from the International Facility Management Association, the 2013 Minnesota Award of Excellence for: Leading Edge Category, day cleaning initiative; and Technology and Use Category, computer tool that manages all the building work orders. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62" Street N., Stillwater, Minnesota. Nancy Manos From: Angie Hong <AHong @mnwcd.org> Sent: Thursday, February 21, 2013 10:48 AM To: Nancy Manos Subject: May 7 Raingarden workshop at Community Thread Attachments: Community Thread to Host Raingarden Workshop on May 7.docx; Community Thread raingarden and swale.jpg; Volunteers building the raingarden at Community Thread.jpg Hi Nancy — I think that Stillwater has a city newsletter coming out soon and I'm hoping you might have room in it to mention this raingarden workshop we are planning for May 7 at Community Thread. I've attached an article, but you can feel free to shorten or modify it as needed. In past years, Tarry Kraftson was always my EMWREP rep at the city & now that he is gone I'm sure Shawn Sanders is swamped with work. I hope to have time today or tomorrow to write up my partner updates with other events planned for the spring in the county. Thanks! Angie Hong Water Resource Education Specialist East Metro Water Resource Education Program C `�1 Represent:rng brown's Creek, Carnelian Marine - 5tA.�Croix, Comfort Lake - orest Lake, Middle 5t. Croix, Ka msec�j - yyasuinggton Metro, } ice Creek, South Wasi�ington and Malley 5rancil yvatershed:4, Cottage Grove, Del1woa[I, rarest Lake, Lake Elmo, Stillwater, Willernie, bleat Lakeland, Woodbury, Wanton Count j and the Washington Conservation Diatrict CIO: Washington Conservation District 1380 W. Frontage Rd., Hwy 36 Stillwater, MN 55082 anq ie. honq@mnwcd.ora Phone: (651) 275 -1136 ex. 35 Fax: (651) 275 -1254 www.mnwcd.oro/cleanwater Read the weekly blog articles! www .eastmetrowater.areavoices.com Community Thread to Host Raingarden Workshop on May 7 Two years ago, Community Thread, a regional volunteer center that serves 17,000 people each year, was faced with a problem. The grass behind their building on Orleans Street was constantly soggy from rain flowing off the parking lot and running downhill to a wetland that eventually drains to Long Lake. That spring, Community Thread worked with the Brown's Creek Watershed District (BCWD) to create a flowing series of raingardens that treat water from the parking lot, filtering out pollutants, allowing the water to soak into the ground and transforming the area from a boring field of grass to a landscape amenity. Because the raingardens will help to clean -up Long Lake, BCWD contributed a little over $5000 toward the project. Meanwhile, Community Thread engaged Stillwater -area volunteers to dig and plant the gardens during their annual "Spring into Service" Event that May. This year, Community Thread and the Brown's Creek Watershed District invite local residents to learn more about the project and raingardens in general at a Raingarden Workshop on May 7, 6- 7:30pm. In the past five years, more than 150 Stillwater homeowners and businesses have added raingardens to their landscaping. Raingardens can beautify a yard, attract birds and pollinating insects, and keep rain runoff from polluting nearby lakes and the St. Croix River. This year, Brown's Creek Watershed District is particularly interested in working with people living in the Orleans and Croixwood neighborhoods in Stillwater to build raingardens in order to protect Long Lake. Both BCWD and the Middle St. Croix Watershed Management Organization offer cost -share grants to help people throughout Stillwater bulk] raingardens. This free workshop will be held at Community Thread (2300 W. Orleans Street.) on May 7, 6- 7:30pm. Pre- register at http:// tinyuri .com /StillwaterRaingarden2013. For more information about grants for raingardens in Stillwater, contact Angie Hong at 651 -275 -1136 x.35 or angie.hong @mnwcd.org.