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Home My WebLink About2013-02-05 CC MINiRE 11RTNIlR CE OF YINN EEN ER CITY COUNCIL MEETING MINUTES February 5, 2013 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:37 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Clerk Ward OTHER BUSINESS Athletic Facilities Review Patrick Kopesky, intern for the City of Stillwater and Stillwater Public School District #834, reported on the facilities inventory review he completed. The purpose was to identify locations, users, appropriate fees and contacts for the fields throughout the school district. He met with several groups and organizations in the District. Questions that resulted are: Is the current system of scheduling fields still viable for the future? Is there a need for a sports commission to oversee athletic facilities and organizations, and would this affect youth athletic participation? He identified a need for more lighted 90 -foot baseball fields, more practice fields for Lacrosse, and better methods of scheduling fields. He also found that a field at St. Mary's Point could be used more efficiently if it were better maintained. Councilmember Polehna pointed out that this information will be presented to the other municipalities to discuss coordinating services. He noted that Mr. Kopesky donated 480 hours to put the information together. He added that the management of the facilities is disjointed - a central structure for scheduling is needed. The next step is to determine how to make the system work as a cohesive whole. He will keep working on the issue. Councilmember Weidner commented that the various entities within the District need to be unified. When considering facilities, we need to look at traffic patterns as well. The City could lead in this effort, but it needs to be a collaborative effort between the school district and all municipalities. City Council Meeting STAFF REPORTS February 5, 2013 Police Chief Gannaway informed the Council that Sgt. Nate Meredith took the place of former Capt. Craig Peterson as the new patrol captain. Brian Bruchu, one of the officers, is the new Sergeant. Community Development Director Turnblad provided a summary of the community event survey. Readex will be at the February 19 Council meeting to do a presentation and answer questions in preparation for the next step. He asked Councilmembers to email him any questions for Readex. City Attorney Magnuson suggested that there is a way to create a special taxing district so expenses associated with the Middle St. Croix can be born only by residents of the district, not by the general fund. It would eliminate double taxation now being paid by residents within the Browns Creek Management District. He would like to work on creating this and requires Council permission. There were no objections from the Council. ADJOURNMENT The meeting was recessed at 5:09 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:01 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad Finance Director Harrison City Planner Pogge City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Kozlowski, seconded by Councilmember Weidner, to approve the January 18, 2013 special meeting minutes; January 22, 2013 regular meeting minutes; and January 22, 2013 record of executive session. All in favor. Page 2 of 5 City Council Meeting February 5, 2013 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation & Retirement Plaque - Police Captain Craig Peterson Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adopt Resolution 2013 -015, Certificate of Appreciation presented to Craig Peterson. Ayes: Councilmembers Polehna, Kozlowski, Weidner, Menikheim, and Mayor Harycki Nays: None Certificate of Appreciation - City Planner Michel Pogge Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2013 -016, Certificate of Appreciation presented to Michel Pogge. Ayes: Councilmembers Polehna, Kozlowski, Weidner, Menikheim, and Mayor Harycki Nays: None OPEN FORUM There were no public comments. CONSENT AGENDA Resolution 2013 -017, directing payment of bills Possible approval to hire temporary summer seasonal Community Service Officers and Parking Lot Attendants - Police Possible approval to hire temporary summer seasonal - Public Works /Engineering Possible approval of capital budget release - Library Resolution 2013 -018, establishing hourly pay rates for paid on -call fire personnel - Fire Possible approval to purchase squad cars - Police Resolution 2013 -019, authorizing the City to make application for a Certified Local Government Grant and a Minnesota Historical and Cultural Grant to the Minnesota Historical Society Possible approval to purchase two computers for Lily Lake Ice Arena & Recreation Center — MIS Possible approval of sanitary sewer adjustments Motion by Councilmember Polehna, seconded by Councilmember Weidner, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None Page 3 of 5 City Council Meeting PUBLIC HEARINGS February 5, 2013 Case No. 2013 -36. A public hearing to consider a request from Joe Jablonski, Lennar Corporation, for final plat PUD and Developers Agreement approval for Millbrook 7th Addition, for 47 lots and 4 outlots located at Outlot B Millbrook 5th Addition Notices were mailed and published in the Stillwater Gazette on November 30 2012. Community Development Director Turnblad reviewed the request and indicated that this is the last plat for the Millbrook neighborhood. This plat is known as Millbrook 7th Addition and includes a total of 47 single family homes that are zoned Traditional Residential. There were no public comments during the public hearing. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2013 -020, approving the final plat, final PUD site plan, and development agreement for Millbrook 7th Addition. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible adoption of Ordinance 1058 an Ordinance Amending the Stillwater City Code Chapter 31 Entitled Zoning Ordinance by providing for referral of Some Special Use Permits to the City Council Community Development Director stated there have been no changes since the first reading of the ordinance. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Ordinance No. 1058, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by providing for referral of some Special Use Permits to the City Council Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None NEW BUSINESS Possible approval of Planning Commission members City Clerk Ward stated there is a vacancy on the Planning Commission and there will be another vacancy on. May 1. Eight applications were received and interviews were conducted by Councilmember Weidner and Chair Mike Kocon. Their recommendation is to appoint Jenna Fletcher to fill the unexpired term of Mike Dahlquist's position with her term expiring May 1, 2014, and to appoint Gim Middleton to the commission effective May 1, 2013 to fill the vacancy by Aron Buchanan, with his term expiring May 1, 2016. Councilmember Weidner commented that the candidates for these positions were exceptionally qualified. He encourages each of them to seek some opportunity to work with the City. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2013 -021, appointing Jenna Fletcher and Gim Middleton to the Planning Commission. Page 4 of 5 City Council Meeting February 5, 2013 Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, and Mayor Harycki Nays: None STAFF REPORTS (continued) Discussion on Special Event Moratorium - Ironman Race Community Development Director Turnblad requested clarification on whether this special event application is covered by the moratorium on community -wide events. The Ironman Race would pass through Stillwater on the last Sunday in April. Racers will be coming through Stillwater during an eight hour stretch. Mayor Harycki noted the moratorium was intended for events that would tie up the downtown for a weekend, whereas this is more of a pass - through event. Chief Gannaway reported that the event is very well organized and has good traffic control. Council members had no objection. Community Development Turnblad stated staff will process the request and bring it before the Council in two weeks. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Kozlowski, to adjourn the meeting at 7:25 n.m. All in favor. /J ATTEST: Diane F. Ward, City Clerk Resolution 2013 -015, Certificate of Appreciation presented to Craig Peterson Resolution 2013 -016, Certificate of Appreciation presented to Mike Pogge Resolution 2013 -017, directing payment of bills Resolution 2013 -018, establishing hourly pay rates for paid on -call fire personnel Resolution 2013 -019, authorizing the City to make application for a Certified Local Government Grant and a Minnesota Historical and Cultural Grant to the Minnesota Historical Society Resolution 2013 -020, approving the final plat, final PUD site plan, and development agreement for Millbrook 7th Addition Resolution 2013 -021, appointing Jenna Fletcher and Gim Middleton to the Planning Commission Ordinance No. 1058, amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance, by providing for referral of some special use permits to the City Council. Page 5 of 5