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Home My WebLink About2013-01-28 PRC packetCITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, JANUARY 28, 2013 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, January 28, 2013, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the December 17, 2012 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Informational Items 3. Intern Patrick Kopesky Field Use Study Presentation Commission Items /Topics Adjournment to Executive Session for Legal Advice CITY OF STILLWATER PARKS AND RECREATION COMMISSION DECEMBER 17, 2012 Present: Chairman Linda Amrein, Commissioners David Brandt, Rob McGarry, Solveg Peterson, Sandy Snellman, Don Stiff, Councilmember Mike Polehna Absent: Commissioner Scott Christensen Staff present: Public Works Superintendent Tim Moore, City Planner Mike Pogge Approval of Minutes: Motion by Snellman, seconded by Brandt, to approve the October 22, 2012 minutes. All in favor. OPEN FORUM - There were no public comments. INFORMATIONAL ITEMS Bergstein Warehouse and Shoddy Mill Buildings Pogge stated that the two buildings were moved from Oak Park Heights to the Terra Terminal site. The City is beginning a re -use study and evaluation of what it will take to bring the buildings up to code so they can be used. He solicited Commission input on uses for the buildings. Amrein suggested the buildings be used for restrooms or concession sales of inexpensive food items. Brandt asked if the buildings could be used for canoe or kayak storage. Polehna mentioned bike rental, a city dock or fishing area. Pogge said because of its high ceilings and open space, the large building has a lot of flexibility; the smaller building is a good size for a restroom. COMMISSION ITEMS /TOPICS Downtown Bathrooms Amrein mentioned seeing that the new restroom was closed for the season, and asked when it closed. Moore said the new bathrooms were closed in November because if kept open, the City would need to employ staff on the weekends; also there is no heat, so pipes would freeze in the winter. Polehna said the City would not be able to afford to heat the bathrooms in the winter to the extent needed to keep them open. Trails Moore said volunteers had trouble grooming trails without snow. The County groomer helped and the City is working on the issue. Skating Rinks Moore reported that weather has interfered with preparation of skating rinks. The meeting adjourned at 7:34 p.m. for a holiday gathering at the home of Solveg Peterson. Respectfully submitted, Julie Kink Recording Secretary Nf W 1/28/2013 .:a 'jTl tik'AYER AiFFR V BY: PATRICK KOPESKY INTERN THE FOR CITY OF STILLWATER AND STILLWATER PUBLIC SCHOOL DISTRICT #834 P' I• �i't `s To identify the community athletic fields within Stillwater School District #834. Asses the usage of the fields and determine field availability. Perform a needs assessment with the local athletic community and identify who performs field maintenance and scheduling. Determine what are the associated fees for using community fields and who in the contact for scheduling. Develop a GIS Map with the assistance of Stillwater Planner Michel Pogge to show exact park locations. ff Stillwater City Council Member Mike Polehna, Community Education Director Lori Brink, and Kevin Johnston Stillwater Schools Athletic Facilities Coordinator Various local athletic organizations e.g.; SCVAA, Stillwater Lacrosse, St. Croix Soccer, St. Croix Valley Baseball, Lake Elmo Baseball, and Stillwater Fastpitch. Patrick Kopesky a Minnesota State - Mankato student fulfilling a graduation requirement. N NEEDS 90 foot lighted baseball fields. The only such fields are the high school and VFW Park. Additional multi -use gym space. (Armory?) Additional pool space to meet the needs of Stillwater Synchro, Stillwater Swim & Dive, St. Croix Valley Swim Club, and Mahtomedi Swimming. Have a central organization that oversees all of the youth athletics in the St. Croix Valley. With 15 different sports organizations, it is difficult to work together on facility and scheduling issues. Having one athletic organization will streamline costs, increase efficiency, and still allow for travelling and club sports to retain youth participation. Eg. Woodbury Athletic Association. They still have travelling sports and club sports for baseball, basketball, softball, football, volleyball, golf, and wrestling under one organization. ` + '1) # N •,r lit ��, '� Afton - Lakeland baseball field. Field has back stop, home plate, benches, but has been grown over with grass. Could be turned into a very usable field. St. Mary's Point community field is also in need of restoration to be useable for organized recreation. Work with the 17 communities in the St. Croix Valley, the athletic associations, and the school district on developing a athletic complex to meet the needs of future demand and to host large tournaments. Maybe private donations, community fundraisers, sponsors etc. /' /Y C4 1/28/2013 1/28/2013 Field availability for the most requested time is available at some parks. (5:00pm- 9:OOpm peak time) With an increasing demand for athletic space and population future needs are going to require additional practice /game facilities. Continue work with local athletic groups and the 17 communities to gain efficiency and an effective scheduling protocol. Organize a sports commission to oversee athletic facility use, scheduling conflicts, and field improvements. Greater population + increased youth participation= greater demand for high quality rec. programs and facilities.