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Home My WebLink About2013-01-08 CC MINlwater iNF IIRTN/E�1 CE OF YIMN EIO TR CITY COUNCIL MEETING MINUTES January 8, 2013 REGULAR MEETING Mayor Harycki called the meeting to order at 7:06 p.m. 7:00 P.M. Present: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of December 18, 2012 regular meeting minutes Motion by Councilmember Cook, seconded by Councilmember Roush, to adopt the December 18, 2012 regular meeting minutes with one scrivener's error on page 5. Ayes: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki Nays: None OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL City Clerk Ward administered the oath of office to Councilmembers Ted Kozlowski and Tom Weidner. ADJOURN Motion by Councilmember Cook, seconded by Councilmember Roush, to adjourn the meeting at 7:09 p.m. Ayes: Councilmembers Menikheim, Cook, Polehna, Roush, and Mayor Harycki Nays: None City Council Meeting January 8, 2013 CALL TO ORDER Mayor Harycki called the meeting to order at 7:31 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward RECOGNITION OF OUTGOING COUNCILMEMBERS Adoption and Presentation of Resolution commending Micky Cook (Resolution 2013 -01) and Adoption and Presentation of Resolution commending James Roush (Resolution 2013 Motion by Councilmember Polehna, seconded by Councilmember Weidner, to approve Resolution 2013 -01 commending Micky Cook, and Resolution 2013 -02 commending James Roush for service on the City Council. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Nays: None Micky Cook congratulated the newly elected officials and thanked City Staff, those who supported and served with her. James Roush commended City staff and thanked everyone who worked with him, including the residents. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS CVB Annual Report - Tikki Oswald, AmericInn Tikki Oswald reported on activities of the Convention and Visitors Bureau for the past year. The web site attracted 60% more visitors. There was a 275% increase in wedding page traffic and a 121 % increase in winery and brewery page traffic. The CVB will be revamping the web site and launching a new design and map in April 2013. A five year planning session will take place next month. New guidebooks will be distributed beginning next week. The CVB is looking at how to be more visible downtown. Ms. Oswald also reported on the various partnerships that have been developed, and invited input from the Council. OPEN FORUM There were no public comments. Page 2 of 6 City Council Meeting STAFF REPORTS January 8, 2013 Community Development Director Turnblad reported that staff has been working with a manufacturing company in Vadnais Heights that wants to expand and relocate. He asked that the Council schedule a 4:30 workshop on February 19 to discuss TIF assistance. Public Works Director Sanders stated that the neighborhood meeting for the 2013 street reconstruction project will be held on January 17. City Clerk Ward reminded the Council that this month the meetings will be on the second and fourth Tuesday instead of the first and third Tuesday. Mayor Harycki noted that over the holidays, former Councilmember Taco Bealka passed away. He also extended condolences to City Clerk Ward for the loss of her mother. City Administrator Hansen reminded the Council that the Council retreat will take place from 8 a.m. until noon on January 18 at the Library. CONSENT AGENDA Resolution 2013 -03, directing payment of bills Resolution 2013 -04, designation of depositories for 2013 Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2013 -06, renewal of towing license for 2013 Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 Possible approval of 50150 cost sharing split with Water Board - Tunnel Collapse — 3rd Street Possible authorization to proceed with new hire replacement of Patrol Officer Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible approval of first reading of Background Check Ordinance City Attorney Magnuson explained that over the last year the League of Minnesota Cities has met with the State Department of Public Safety to develop a protocol for access of public agencies to BCA records for the purpose of background checks. That group is insisting Cities adopt the model ordinance they recommend. Page 3 of 6 City Council Meeting January 8, 2013 Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the first reading of an Ordinance relating to criminal history background checks for applicants for City employment and City licenses. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Possible approval of meeting date change and budget meeting dates for 2013 City Clerk Ward reviewed the recommended meeting changes: replacing August 7, 2013 (Night to Unite) with Tuesday, July 30; replacing November 5, 2013 (School District Special Election) with Tuesday, October 29; and recommended budget workshop dates August 20, 2013, from 4:30 -6:00 p.m.; and August 27, 2013, from 4:30 -10:00 p.m. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the meeting date changes and budget workshop dates. All in favor. Discussion on Garley rept Community Development Director Turnblad indicated that the new road that will serve the new armory and fire station requires an access onto CSAH 12. The intersection location approved by the County is on property owned by the Garleys. Negotiations for acquisition of the necessary property began quite a while ago. Initially, there was no interest on the part of the landowners to sell, so an eminent domain proceeding was planned. Since the eminent domain process would be much more costly to the City than the actual fair market value of the land, staff reacted with interest when Mr. Garley asked if the City would consider trading the needed land (and additional temporary construction easement) for the two existing homes on the armory site that need to be demolished to accommodate construction of the road. Prior to investing much money in surveying and engineering consultants, Mr. Garley would like to know whether the City Council would be in favor of the proposed trade concept. The two new home sites would require City services and would need to be annexed into the City. Mayor Harycki stated they are great houses and it would be nice to see them moved. He thinks the concept is a great idea. City Administrator Hansen explained that even though the City would still pay the Garleys approximately $25,100 for the property and would be giving up the houses, it would save the expensive cost of eminent domain proceedings and the cost of demolishing both houses. Councilmember Polehna remarked it can be difficult to sell homes for moving. Councilmember Menikheim commented that both parties would come out as winners. Designation of Vice Mayor Councilmember Menikheim nominated Councilmember Polehna as Vice Mayor. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2013 -08, Designation of Vice Mayor. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Page 4 of 6 City Council Meeting Nays: None Discussion on Ai 1p e Property January 8, 2013 Washington County Commissioner Gary Kriesel stated the County is interested in knowing if the City would like to take ownership and maintain the property. Community Development Director Turnblad added that Ms. Aiple is interested in selling her property and having it end up in the public realm. In December the County Board agreed to consider using its Land and Water Legacy Bond funds to pay part of the purchase price and to order an appraisal. They stated they don't want to go beyond the appraisal until the City Council expresses interest in working together on possible funding and operation maintenance scenarios. Eventually it will have to be decided who will own the property and operate it. He asked the Council for direction to continue to explore this and bring back some options. Mayor Harycki noted this is an opportunity for the City to significantly expand its river frontage especially as the trail evolves. Motion by Mayor Harycki, seconded by Councilmember Menikheim, to express interest in the concept, with the City taking lead management of the property. All in favor. Designation of Council representatives for Boards /Commissions /Committees Clerk Ward reviewed the 2012 Council Rep assignments, and after discussion the following were proposed: BOARD /COMMISSION Joint Cable Planning Parks Heritage Preservation Downtown Parking Human Rights Joint Board Middle St. Croix Watershed Management Convention & Visitors Bureau Fire Relief Association Water Board COUNCILMEMBER Councilmember Weidner Councilmember Weidner Councilmember Polehna Councilmember Menikheim Councilmember Kozlowski Councilmember Polehna Councilmember Weidner Councilmember Polehna Alternate: Councilmember Kozlowski Councilmember Kozlowski Alternate: Councilmember Menikheim Councilmember Menikheim Councilmember Kozlowski Councilmember Menikheim Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the appointment of Council Representatives for 2013. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. Page 5 of 6 City Council Meeting ADJOURNMENT January 8, 2013 Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 8:40 p.m. All in favor. ATTEST: oaz!;6to J. &�� Diane Ward, City Clerk Resolution 2013 -01, commending Micky Cook Resolution 2013 -02, commending James Roush Resolution 2013 -03, directing payment of bills Resolution 2013 -04, designation of depositories for 2013 Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2013 -06, renewal of towing license for 2013 Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 Resolution 2013 -08, Designation of Vice Mayor Page 6 of 6