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2013-01-22 CC Packet
i 1 ate . THE NIRTNRLRCE Of MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 22, 2013 Changed from January 15, 2013 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of January 8, 2013 regular meeting minutes OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator CONSENT AGENDA (ROLL CALL) 10. Resolution 2013 -009, directing payment of bills 11. Possible approval to purchase hydraulic rescue tools and hand tools — Fire Department 12. Possible approval of Pay Equity Report 13. Resolution 2013 -010, approval of Washington County All Hazard Mitigation Plan 14. Possible approval of Planning staff (Available Tuesday) 15. Possible approval of Temporary Liquor License — May 19, 2013 — Church of St. Michael PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 16. Case No. 2013 -01. This is the date and time for a public hearing to consider a request from Mark Balay, Lowell Inn, and City of Stillwater for preliminary and final plat approval for the SPGLI Plat located at 200 North Second Street, 102 North Second Street and 110 Myrtle Street East. Notice mailed to affected property owners and was published in the Stillwater Gazette on January 11, 2013. (Resolution — Roll Call) 17. Case No. 2012 -31. This is the date and time for a continued public hearing to a request for a minor Zoning Text Amendment for Special Use Permit (SUP) review in the City of Stillwater. (Notice was published in the Stillwater Gazette on October 5, 2012) (Continued at the October 16 and December 4, 2012 meeting). (1st Reading Ordinance — Roll Call) UNFINISHED BUSINESS 18. Possible approval of second reading for Ordinance 1057, ordinance relating to criminal history background for applicants for City Employment and City License (2nd Reading — Roll Call) NEW BUSINESS 19. Possible approval of 2013 Fees for services /publications and Administrative Citations Fine Schedule (Resolution — Roll Call) 20. Possible approval of Joint Cable Commission appointment (Resolution — Roll Call) 21. Possible approval to order preparation of feasibility report for 2013 County Road Improvement Project 2013 -04 (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 22. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT TO EXECUTIVE SESSION — LABOR NEGOTIATIONS * * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION 2013 -009 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $445,920.92 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 22nd day of January, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -09 Ace Hardware Adams Dave Amano McGann, Inc. Amdahl Locksmith, Inc. Chris AMEM Ancom Communication, Inc. Animal Humane Society Aramark Uniform Services, Inc ASCAP Aspen Mills Babcock Matt Bauer Karen BMI General Licensing Board of Water Commissioner Boyer Trucks Brady Doug Brent Richter Consulting Bureau of Crim. Apprehension MNJIS Section Capitol City Firefighter Assoc. Region 1 Carquest Auto Parts CDW Government, Inc. Century Link Cole Papers Comcast Cornerstone Land Surveying,Inc Croix Chordsmen Cub Foods Denucci Cody Dionisopoulos Jeffrey Dufresne Brian Eichtens Service & Repair Fixmer Don FleetPride Fleishhaker Dave Flexible Pipe Tool Co. Frerichs Construction Company Frontier Precision, Inc. Fury Dodge Chrysler Gopher State One Call, Inc. Hagen Mike Hennepin Technical College Hill Alicia International Assoc Property & ITL Patch Co., Inc. Supplies Reimburse for work boots Ticket Locks for 3rd floor 2013 Dues Battery pack and charger 4th qtr billing Mats & Uniforms 2013 License Fee Uniforms Reimburse for steel toe work boots Refund of UB Payment Licensing fee WAC Charges Elbow Reimburse for mileage to R& R Critical incident stress mgmt consult Oct to Dec 2012 2013 Dues Parts and supplies Memory upgrades for various computers Phone & Internet Supplies Internet Land surveying Refund of unused prepaid ramp tickets Cake for council Reimburse for work boots Reimburse for work boots Refund Learn to Skate 4 transformers for roof tops Reimburse for parts - web streaming Parts and supplies Reimburse for steel toe work boots Repair Pathfinder sewer camera Grading escrow refund Station Batteries Cooling system repair Annual fee Reimburse for steel toe work boots Vehicle inspector recertification Reimburse for office supplies 2013 Membership Custom support services 196.13 150.00 1,117.53 1,353.30 100.00 258.64 157.79 714.84 327.00 272.57 145.95 57.00 327.00 2,574.00 8.77 11.87 1,150.00 270.00 50.00 1,133.10 526.34 368.86 757.14 430.89 2,226.50 140.25 27.99 84.39 133.96 68.00 247.00 52.41 583.98 150.00 1,109.54 5,000.00 814.40 64.81 100.00 75.00 190.00 14.45 50.00 56.11 EXHIBIT "A" TO RESOLUTION #2013 -09 J.H. Larson Electric Kuehn Michael Lakeview Hospital League of MN Cities Ins Tr LifeLine Training, Ltd. Linner Electric Co. Loffler Companies, Inc. Luttinen Bill Maritronics, Ltd. McPherson Julie Meisinger Construction Co. Inc. Melstrom Jeff Menards Metro Cities Metropolitan Council Metropolitan Mechanical Contractors, Inc. Minnesota Ul Fund Mississippi Welders Supply Co. MN Dept of Labor and Industry MWOA NAPA Auto Parts Nardini Fire Equipment Neopost Great Plains North American Salt Co. Northland Graphics Office Depot Paramount Sk8s, Inc. Primary Products Co. RiedelI Shoes, Inc. River Valley Printing Inc. Rogness Chad Rose City Sign Company, Inc. Sharrow Lifting Products SRF Consulting Group St. Croix Boat and Packet Co. Stillwater Lions Club Stillwater Motor Company Stillwater Veterinary Clinic Stoen Drew Sun Newspapers SW /WC Service Cooperatives Thomson Reuters Titan Energy Systems Titan Machinery Toll Gas and Welding Supply Trans Union LLC Tri -State Bobcat, Inc. Parts and supplies Reimburse for steel toe work boots Ambulance for Martin Tschida 1st Installment Training - Vetch and Peterson Cord Tech support for Server Refund of Soccer league fee Control work Refund of Learn to Stake Ped walkway site work Reimburse for work boots Supplies 2013 Membership Dec 2012 Monthly SAC & Wastewater Maintenance Agreement Fees Supplies Annual Elevator Training session Spark plugs annual inpsection of fire suppression sy Sealing kit Road Salt Bank stamp Office supplies Skates Nitrile gloves Skates Business cards Reimburse for work boots 1/2 payment on Lowell Park electrical wo Chain,coupling link, shackles Professtional services Nov & Dec Ramp cleaning and Dec Arena Quarterly Dues Auto repair and maintenance Canine euthanasia Reimburse for work boots preliminary & Final plat approval AP COBRA & Retiree Health Insurance Info charge 25% Acceptance of proposal Supplies Cylinders Info charge Rental of equipment and supplies Page 2 1,688.46 129.99 1,167.00 42,666.50 258.00 42.50 472.50 1,250.00 843.58 78.00 19,345.35 75.00 420.02 6,611.00 128,218.34 2,162.00 11.00 52.22 3,386.74 15.00 17.13 230.00 51.00 19,541.12 17.04 246.96 217.49 186.62 136.67 44.89 150.00 7,459.88 177.63 1,234.52 44,160.44 140.00 1,466.90 142.50 69.99 88.20 54,358.95 98.06 7,142.00 134.63 31.53 5.00 3,571.29 EXHIBIT "A" TO RESOLUTION #2013 -09 United Refrigeration, Inc. USA Mobility Wireless, Inc. Verizon Wireless Washington Conservation Distr Washington County Assessment & Taxation Washington County Recorder Washington County Sheriffs Office Washington County Survey & Land Mgmt Waste Management - Blaine Wicker Steve Wingfoot Commercial Tire Wold Architects and Engineers Yocum Oil Company CREDIT CARDS Larry Hanson 4 State Trucks.com Ken Harycki St. Paul Public Works Park Arbys Library CC Amazon.com Calendars Rose floral LIBRARY A.W.I. Diversified L.L.C. Ace Hardware Amdahl Locksmith, Inc. Chris Baker and Taylor Brodart Co Henry Marvin Master Mechanical, Inc. Midwest Tape Quill Corporation Simplex Grinnell LP Toshiba Business Solutions, USA Washington County Library Parts Pager service 1st qtr Internet 4th qtr for shared educator TIF Pymt Report 2nd half 2012 James and Jean Tansey 2013 Code red Digital parcel data update Roll off Reimburse for work boots Squad tires Police expansion study Fuel Muffler insert fot truck Parking Lunch for Vistatech visit Library materials Office supplies Miscellaneous Bench Janitorial supplies Door hardware Nonfiction book Library materials Reimburse for small equipment repair Building repair Audiovisual materials Supplies Maintenance contract Maintenance contract Various Page 3 475.51 47.16 468.60 554.25 35.00 48.00 6,682.49 100.00 335.80 42.50 942.04 4,504.59 7,548.75 110.93 4.00 33.20 1,589.88 13.49 64.17 1,500.00 58.98 420.65 128.34 605.90 16.09 2,651.18 225.54 399.50 1,490.60 141.19 669.38 EXHIBIT "A" TO RESOLUTION #2013 -09 Page 4 ADDENDUM Caribou Coffee Retirement party 37.49 CDW Government Motion J3500 Tablets 7,156.70 Clark, Dan Custodian 1,152.50 Comcast Telephone 610.01 Heritage Printing Business Cards 109.28 Magnuson Law Firm Professional Service 10,380.43 Minnesota UI Fund Unemployment insurance 174.40 PermitWorks Permits software maintenance 2,721.92 Xcel Electricity, Gas 18,009.33 TOTAL 445,920.92 Adopted by the City Council this 22nd Day of January, 2013 water The Birthplace of Minnesota DATE: January 17, 2013 TO: Mayor & Council Members REGARDING: City Planner Position MEETING DATE: January 22, 2013 AUTHOR: Bill Turnblad, Community Development Director BACKGROUND Our City Planner, Mike Pogge, has accepted the County Administrator position in Swift County. His tendered resignation from Stillwater's City Planner position will be effective Wednesday, February 6, 2013. The City Planner position is essential to many City programs and services. However, given the hiring freeze that is in effect, the position cannot be filled without explicit approval from the City Council. In addition, if the Council authorizes staff to fill the position, it could easily take three months or more to accomplish the task. REQUEST Therefore, staff is requesting permission to: 1. Fill the City Planner position after it becomes vacant; and 2. Hire a temporary part -time Planner on contract until a new City Planner is hired and has had a few weeks to get settled. bt 1 Alcohol & Gambling Enforcement Name of organization Church of Saint Michael Address 611 N. Third Name of person making application City Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651 - 297 -5259 TTY 651- 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY j TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized 1882 stiliwater James Duncan Date(s) of event May 19, 2013 Organization officer's name State Tax exempt number 41- 0742511 Zip Code 55082 Home phone Minnesota Business phone 651 - 439 -4400 Type of organization © Club © Charitable ® Religious City State Rev. Michael J, Miller Stillwater Add New Officer Location where permit will be used. If an outdoor area, describe. Parking lot close to entrance to building at 611 Third St. South, Stillwater MN 55082 [] Other non - profit Zip Minnesota 55082 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. No If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. No APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 1% /4C)Le7Lein City /County Date Approved 45.°724 £1 City Fee Amou Permit Date zz Jzo /c3 Date Fee Paid Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 ate THE OIRTHRLRCE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 22, 2013 Changed from January 15, 2013 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of January 8, 2013 regular meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 2. Police Chief 3. Fire Chief 4. City Clerk 5. Community Dev. Director 6. Public Wks Dir /City Engr. 7. Finance Dir. 8. City Attorney 9. City Administrator CONSENT AGENDA (ROLL CALL) 10. Resolution 2013 -009, directing payment of bills 11. Possible approval to purchase hydraulic rescue tools and hand tools — Fire Department 12. Possible approval of Pay Equity Report 13. Resolution 2013 -010, approval of Washington County All Hazard Mitigation Plan 14. Possible approval of Planning staff (Available Tuesday) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 15. Case No. 2013 -01. This is the date and time for a public hearing to consider a request from Mark Balay, Lowell Inn, and City of Stillwater for preliminary and final plat approval for the SPGLI Plat located at 200 North Second Street, 102 North Second Street and 110 Myrtle Street East. Notice mailed to affected property owners and was published in the Stillwater Gazette on January 11, 2013. (Resolution — Roll Call) 16. Case No. 2012 -31. This is the date and time for a continued public hearing to a request for a minor Zoning Text Amendment for Special Use Permit (SUP) review in the City of Stillwater. (Notice was published in the Stillwater Gazette on October 5, 2012) (Continued at the October 16 and December 4, 2012 meeting). (1st Reading Ordinance — Roll Call) ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. UNFINISHED BUSINESS 17. Possible approval of second reading for Ordinance 1057, ordinance relating to criminal history background for applicants for City Employment and City License (2nd Reading – Roll Call) NEW BUSINESS 18. Possible approval of 2013 Fees for services/publications and Administrative Citations Fine Schedule (Resolution – Roll Call) 19. Possible approval of Joint Cable Commission appointment (Resolution – Roll Call) 20. Possible approval to order preparation of feasibility report for 2013 County Road Improvement Project 2013-04 (Resolution – Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS 21. Yellow Ribbon update STAFF REPORTS (CONTINUED) ADJOURNMENT TO EXECUTIVE SESSION – LABOR NEGOTIATIONS THE IIRTMRLRCE OF MINNESOTA CITY COUNCIL MEETING MINUTES January 8, 2013 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:06 p.m. Present: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of December 18, 2012 regular meeting minutes Motion by Councilmember Cook, seconded by Councilmember Roush, to adopt the December 18, 2012 regular meeting minutes with one scrivener's error on page 5. Ayes: Nays: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki None OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL City Clerk Ward administered the oath of office to Councilmembers Ted Kozlowski and Tom Weidner. ADJOURN Motion by Councilmember Cook, seconded by Councilmember Roush, to adjourn the meeting at 7:09 p.m. Ayes: Nays: Councilmembers Menikheim, Cook, Polehna, Roush, and Mayor Harycki None City Council Meeting January 8, 2013 CALL TO ORDER Mayor Harycki called the meeting to order at 7:31 p.m. Present: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad City Clerk Ward RECOGNITION OF OUTGOING COUNCILMEMBERS Adoption and Presentation of Resolution commending Micky Cook (Resolution 2013 -01) and Adoption and Presentation of Resolution commending James Roush (Resolution 2013 -02) Motion by Councilmember Polehna, seconded by Councilmember Weidner, to approve Resolution 2013 -01 commending Micky Cook, and Resolution 2013 -02 commending James Roush for service on the City Council. Ayes: Nays: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki None Micky Cook congratulated the newly elected officials and thanked City Staff, those who supported and served with her. James Roush commended City staff and thanked everyone who worked with him, including the residents. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS CVB Annual Report - Tikki Oswald, Americlnn Tikki Oswald reported on activities of the Convention and Visitors Bureau for the past year. The web site attracted 60% more visitors. There was a 275% increase in wedding page traffic and a 121% increase in winery and brewery page traffic. The CVB will be revamping the web site and launching a new design and map in April 2013. A five year planning session will take place next month. New guidebooks will be distributed beginning next week. The CVB is looking at how to be more visible downtown. Ms. Oswald also reported on the various partnerships that have been developed, and invited input from the Council. OPEN FORUM There were no public comments. Page 2 of 6 City Council Meeting January 8, 2013 STAFF REPORTS Community Development Director Turnblad reported that staff has been working with a manufacturing company in Vadnais Heights that wants to expand and relocate. He asked that the Council schedule a 4:30 workshop on February 19 to discuss TIF assistance. Public Works Director Sanders stated that the neighborhood meeting for the 2013 street reconstruction project will be held on January 17. City Clerk Ward reminded the Council that this month the meetings will be on the second and fourth Tuesday instead of the first and third Tuesday. Mayor Harycki noted that over the holidays, former Councilmember Taco Bealka passed away. He also extended condolences to City Clerk Ward for the loss of her mother. City Administrator Hansen reminded the Council that the Council retreat will take place from 8 a.m. until noon on January 18 at the Library. CONSENT AGENDA Resolution 2013 -03, directing payment of bills Resolution 2013 -04, designation of depositories for 2013 Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2013 -06, renewal of towing license for 2013 Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 Possible approval of 50/50 cost sharing split with Water Board - Tunnel Collapse — 3rd Street Possible authorization to proceed with new hire replacement of Patrol Officer Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Possible approval of first reading of Background Check Ordinance City Attorney Magnuson explained that over the last year the League of Minnesota Cities has met with the State Department of Public Safety to develop a protocol for access of public agencies to BCA records for the purpose of background checks. That group is insisting Cities adopt the model ordinance they recommend. Page 3 of 6 City Council Meeting January 8, 2013 Motion by Councilmember Kozlowski, seconded by Councilmember Polehna, to approve the first reading of an Ordinance relating to criminal history background checks for applicants for City employment and City licenses. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna, Mayor Harycki Nays: None Possible approval of meeting date change and budget meeting dates for 2013 City Clerk Ward reviewed the recommended meeting changes: replacing August 7, 2013 (Night to Unite) with Tuesday, July 30; replacing November 5, 2013 (School District Special Election) with Tuesday, October 29; and recommended budget workshop dates August 20, 2013, from 4:30 -6:00 p.m.; and August 27, 2013, from 4:30 -10:00 p.m. Motion by Councilmember Weidner, seconded by Councilmember Menikheim, to approve the meeting date changes and budget workshop dates. All in favor. Discussion on Garley concept Community Development Director Turnblad indicated that the new road that will serve the new armory and fire station requires an access onto CSAH 12. The intersection location approved by the County is on property owned by the Garleys. Negotiations for acquisition of the necessary property began quite a while ago. Initially, there was no interest on the part of the landowners to sell, so an eminent domain proceeding was planned. Since the eminent domain process would be much more costly to the City than the actual fair market value of the land, staff reacted with interest when Mr. Garley asked if the City would consider trading the needed land (and additional temporary construction easement) for the two existing homes on the armory site that need to be demolished to accommodate construction of the road. Prior to investing much money in surveying and engineering consultants, Mr. Garley would like to know whether the City Council would be in favor of the proposed trade concept. The two new home sites would require City services and would need to be annexed into the City. Mayor Harycki stated they are great houses and it would be nice to see them moved. He thinks the concept is a great idea. City Administrator Hansen explained that even though the City would still pay the Garleys approximately $25,100 for the property and would be giving up the houses, it would save the expensive cost of eminent domain proceedings and the cost of demolishing both houses. Councilmember Polehna remarked it can be difficult to sell homes for moving. Councilmember Menikheim commented that both parties would come out as winners. Designation of Vice Mayor Councilmember Menikheim nominated Councilmember Polehna as Vice Mayor. Motion by Councilmember Menikheim, seconded by Councilmember Weidner, to adopt Resolution 2013 -08, Designation of Vice Mayor. Ayes: Councilmembers Menikheim, Kozlowski, Weidner, Polehna and Mayor Harycki Page 4 of 6 City Council Meeting January 8, 2013 Nays: None Discussion on Aiple Property Washington County Commissioner Gary Kriesel stated the County is interested in knowing if the City would like to take ownership and maintain the property. Community Development Director Turnblad added that Ms. Aiple is interested in selling her property and having it end up in the public realm. In December the County Board agreed to consider using its Land and Water Legacy Bond funds to pay part of the purchase price and to order an appraisal. They stated they don't want to go beyond the appraisal until the City Council expresses interest in working together on possible funding and operation maintenance scenarios. Eventually it will have to be decided who will own the property and operate it. He asked the Council for direction to continue to explore this and bring back some options. Mayor Harycki noted this is an opportunity for the City to significantly expand its river frontage especially as the trail evolves. Motion by Mayor Harycki, seconded by Councilmember Menikheim, to express interest in the concept, with the City taking lead management of the property. All in favor. Designation of Council representatives for Boards /Commissions /Committees Clerk Ward reviewed the 2012 were proposed: BOARD /COMMISSION Joint Cable Planning Parks Heritage Preservation Downtown Parking Human Rights Joint Board Middle St. Croix Watershed Management Council Rep assignments, and after discussion the following Convention & Visitors Bureau Fire Relief Association Water Board COUNCILMEMBER Councilmember Weidner Councilmember Weidner Councilmember Polehna Councilmember Menikheim Councilmember Kozlowski Councilmember Polehna Councilmember Weidner Councilmember Polehna Alternate: Councilmember Kozlowski Councilmember Kozlowski Councilmember Menikheim Councilmember Kozlowski Councilmember Menikheim Motion by Councilmember Menikheim, seconded by Councilmember Kozlowski, to approve the appointment of Council Representatives for 2013. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. Page 5 of 6 City Council Meeting ADJOURNMENT January 8, 2013 Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn the meeting at 8:40 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk Resolution 2013 -01, commending Micky Cook Resolution 2013 -02, commending James Roush Resolution 2013 -03, directing payment of bills Resolution 2013 -04, designation of depositories for 2013 Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State of Minnesota Data Practices Statute Resolution 2013 -06, renewal of towing license for 2013 Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 Resolution 2013 -08, Designation of Vice Mayor Page 6 of 6 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -09 Ace Hardware Adams Dave Amano McGann, Inc. Amdahl Locksmith, Inc. Chris AMEM Ancom Communication, Inc. Animal Humane Society Aramark Uniform Services, Inc ASCAP Aspen Mills Babcock Matt Bauer Karen BMI General Licensing Board of Water Commissioner Boyer Trucks Brady Doug Brent Richter Consulting Bureau of Crim. Apprehension MNJIS Section Capitol City Firefighter Assoc. Region 1 Carquest Auto Parts CDW Government, Inc. Century Link Cole Papers Comcast Cornerstone Land Surveying,Inc Croix Chordsmen Cub Foods Denucci Cody Dionisopoulos Jeffrey Dufresne Brian Eichtens Service & Repair Fixmer Don FleetPride Fleishhaker Dave Flexible Pipe Tool Co. Frerichs Construction Company Frontier Precision, Inc. Fury Dodge Chrysler Gopher State One Call, Inc. Hagen Mike Hennepin Technical College Hill Alicia International Assoc Property & ITL Patch Co., Inc. Supplies Reimburse for work boots Ticket Locks for 3rd floor 2013 Dues Battery pack and charger 4th qtr billing Mats & Uniforms 2013 License Fee Uniforms Reimburse for steel toe work boots Refund of UB Payment Licensing fee WAC Charges Elbow Reimburse for mileage to R& R Critical incident stress mgmt consult Oct to Dec 2012 2013 Dues Parts and supplies Memory upgrades for various computers Phone & Internet Supplies Internet Land surveying Refund of unused prepaid ramp tickets Cake for council Reimburse for work boots Reimburse for work boots Refund Learn to Skate 4 transformers for roof tops Reimburse for parts - web streaming Parts and supplies Reimburse for steel toe work boots Repair Pathfinder sewer camera Grading escrow refund Station Batteries Cooling system repair Annual fee Reimburse for steel toe work boots Vehicle inspector recertification Reimburse for office supplies 2013 Membership Custom support services 196.13 150.00 1,117.53 1,353.30 100.00 258.64 157.79 714.84 327.00 272.57 145.95 57.00 327.00 2,574.00 8.77 11.87 1,150.00 270.00 50.00 1,133.10 526.34 368.86 757.14 430.89 2,226.50 140.25 27.99 84.39 133.96 68.00 247.00 52.41 583.98 150.00 1,109.54 5,000.00 814.40 54.81 100.00 75.00 190.00 14.45 50.00 56.11 EXHIBIT "A" TO RESOLUTION #2013 -09 J.H. Larson Electric Kuehn Michael Lakeview Hospital League of MN Cities ins Tr LifeLine Training, Ltd. Linner Electric Co. Loffler Companies, Inc. Luttinen Bill Maritronics, Ltd. McPherson Julie Meisinger Construction Co. Inc. Melstrom Jeff Menards Metro Cities Metropolitan Council Metropolitan Mechanical Contractors, Inc. Minnesota UI Fund Mississippi Welders Supply Co. MN Dept of Labor and Industry MWOA NAPA Auto Parts Nardini Fire Equipment Neopost Great Plains North American Salt Co. Northland Graphics Office Depot Paramount Sk8s, Inc. Primary Products Co. Riedel) Shoes, Inc. River Valley Printing Inc. Rogness Chad Rose City Sign Company, Inc. Sharrow Lifting Products SRF Consulting Group St. Croix Boat and Packet Co. Stillwater Lions Club Stillwater Motor Company Stillwater Veterinary Clinic Stoen Drew Sun Newspapers SW/WC Service Cooperatives Thomson Reuters Titan Energy Systems Titan Machinery Toil Gas and Welding Supply Trans Union LLC Tri -State Bobcat, Inc. Parts and supplies Reimburse for steel toe work boots Ambulance for Martin Tschida 1st Installment Training - Vetch and Peterson Cord Tech support for Server Refund of Soccer league fee Control work Refund of Learn to Stake Ped walkway site work Reimburse for work boots Supplies 2013 Membership Dec 2012 Monthly SAC & Wastewater Maintenance Agreement Fees Supplies Annual Elevator Training session Spark plugs annual inpsection of fire suppression sy Sealing kit Road Salt Bank stamp Office supplies Skates Nitrile gloves Skates Business cards Reimburse for work boots 1/2 payment on Lowell Park electrical wo Chain,coupling link, shackles Professtional services Nov & Dec Ramp cleaning and Dec Arena Quarterly Dues Auto repair and maintenance Canine euthanasia Reimburse for work boots preliminary & Final plat approval AP COBRA & Retiree Health Insurance Info charge 25% Acceptance of proposal Supplies Cylinders Info charge Rental of equipment and supplies Page 2 1,688.46 129.99 1,167.00 42,666.50 258.00 42.50 472.50 1,250.00 843.58 78.00 19,345.35 75.00 420.02 6,611.00 128,218.34 2,162.00 11.00 52.22 3,386.74 15.00 17.13 230.00 51.00 19,541.12 17.04 246.96 217.49 186.62 136.67 44.89 150.00 7,459.88 177.63 1,234.52 44,160.44 140.00 1,466.90 142.50 69.99 88.20 54,358.95 98.06 7,142.00 134.63 31.53 5.00 3,571.29 EXHIBIT "A" TO RESOLUTION #2013 -09 Page 3 United Refrigeration, Inc. USA Mobility Wireless, Inc. Verizon Wireless Washington Conservation Distr Washington County Assessment & Taxation Washington County Recorder Washington County Sheriffs Office Washington County Survey & Land Mgmt Waste Management - Blaine Wicker Steve Wingfoot Commercial Tire Woid Architects and Engineers Yocum Oil Company CREDIT CARDS Larry Hanson 4 State Trucks.com Ken Harycki St. Paul Public Works Park Arbys Library CC Amazon.com Calendars Rose floral LIBRARY A.W.I. Diversified L.L.C. Ace Hardware Amdahl Locksmith, Inc. Chris Baker and Taylor Brodart Co Henry Marvin Master Mechanical, Inc. Midwest Tape Quill Corporation Simplex Grinnell LP Toshiba Business Solutions, USA Washington County Library Parts Pager service 1st qtr Internet 4th qtr for shared educator TIF Pymt Report 2nd half 2012 James and Jean Tansey 2013 Code red Digital parcel data update Roll off Reimburse for work boots Squad tires Police expansion study Fuel Muffler insert fot truck Parking Lunch for Vistatech visit Library materials Office supplies Miscellaneous Bench Janitorial supplies Door hardware Nonfiction book Library materials Reimburse for small equipment repair Building repair Audiovisual materials Supplies Maintenance contract Maintenance contract Various 475.51 47.16 468.60 554.25 35.00 48.00 6,682.49 100.00 335.80 42.50 942.04 4,504.59 7,548.75 110.93 4.00 33.20 1,589.88 13.49 64.17 1,500.00 58.98 420.65 128.34 605.90 16.09 2,651.18 225.54 399.50 1,490.60 141.19 669.38 STAFF REQUEST ITEM Department: Fire Date: 01.07.2013 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase replacement hydraulic rescue tools and hand tools. After inspection of current rescue tools by a certified repair technician in 2012, it was determined that the 30 year old extrication equipment was unsafe and no longer capable of handling the metal technology of today's newer vehicle. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) These items were included in the Fire Department's 2013 Capital Outlay request with a proposed cost of $28,675. This amount was budgeted and approved by Council. • Total Cost per attached quotes $25,456.50 ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser Date: 01.07.13 Alex Air Apparatus, Inc. 11897 Co. Rd. 87 SE Alexandria, MN 56308 Phone: 320 -763 -7803; 800- 264 -2320 Fax: 320-763-9077; 800 - 204 -8682 DATE 20- Dec -12 SALES REP. Christi Patrick QUOTE NO. PAGE CUSTOMER NAME Stillwater FD ATTENTION: Chris ADDRESS PHONE: 651 - 351 -4950 CITY, STATE, ZIP CODE Stillwater, MN FAX czeuli[o ci.stiliwater.mn.us ITEM QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 1 JL-SG Hurst 5000psi Simo Pump (Gas or 220 Volt: $7,950.00 with Turbo High Speed Switch. 3 STREAMLINE Male Connectoi $215.00 $645.00 1 STREAMLINE Female Connectoi $245.00 Trade in 1 Hurst Ram, 2 110v electric pumps and 1 ($1,500.00) roll cage pump. Prices good until June 2013. shipping $50.00 TAX: TOTAL: Shipping: Pre -paid and Charged Back TERMS: NET 30 Days Upon Credit Approval OFFER VALID FOR 30 DAYS FROM DATE OF QUOTE Signed: Christi Patrick o co 0 O M N O O V = tn c co o c rn w - o 0 0 r o o m co-0 r Order Quotation Ship Complete Deliver Ship FOB Destination FOB Middleton /Mfr RGA/Inventory Adj. Date Req'd 1 Thank you for allowing me to provide you with this quote! This quote does not include Tax or Shipping. This pricing is good through 12- 31 -12. Amount o 0 5,535.00 0000000 O000moo 6666666 0 0 813.75 O porn 000 O N o 150.00 O 00000x-oT- 66666666 O O O O E» r CD v 69 O r CO v fl Price 5,153.401 5,535.00 0 N M M 4,495.50 00 0 CVO Ma- �� m 813.75 520.31 0 0 U7 r- Shipping Subtotal 1- Total .0 M �z° Unit Cost Contact Description Holmatro 4050NCT Core Cutter Holmatro 4055NCT Core Cutter Holmatro 4007 Core Mini Cutter Holmatro SR10PC1 Pump Single Core Holmatro SPU16 Core Single Pump Holmatro SR20PC2 Core Dual Pump jAll 3 of these pumps are 3 stage 0 0 0 2 0 `o 0 N M 0 ro E 0 2 All Colors are the same price Holmatro Tool Core Conversion Labor to convert tools to core X Fax# 11/19/2012 Sold to: Ship to: Stillwater Fire Dept. Attn: Chris Zeuli 216 North Fourth Street Stillwater, MN 55082 (Phone # P.O. Number Part # W O N O M 10 J 0 2 HOL 158.012.099 HOL 158.012.107 HOL 158.152.175 1 IHOL 158.152.172 [HOL 158.152.178 HOL 158.572.125 HOL 158.013.166 (Labor Salesperson (Scott Bakos T .'01- CD a- N,- /VTffIY/'1L J/&?�IJIIIPMINT 5920 Memorial Ave N Stillwater MN 55082 651- 439 -2035 FAX 651 - 439 -3105 PRICE QUOTE JOHN DEERE NAME STILLWATER FIRE DEPT / TIM BALLIS PHONE 651 351 -4951 ADDRESS: 216 N 4TH ST. EMAIL'. tballis(a)ci.stillwater.mn.us CITY: STILLWATER FIRE DEPT STATE: MN DATE 12/21/2012 ZIPCODE: 55082 QTY PRODUCT NUMBER PRODUCT DESCRIPTION RETAIL EXTENDED 1 MS 460RS 20 DLK $1,549.95 $1,394.95 INCLUDES: POWERHEAD, 20" DRILL BAR 20" CHAIN LOOP DEPTH LIMITER SUB TOTAL $1,549.95 $1,394.95 DISCOUNT $155.00 COMMENTS TRADE -IN SUB TOTAL $1,394.95 TAX $95.90 SUB TOTAL $1,490.85 PREP Quote by: FREIGHT REV. 7 TOT A L SETUP AND DELIVERED $1,490.85 Jlty iJ 1JL VV I1L 1 LV- V VUL 1.11-111U111 11)11 V G111G1G .)QLLG1y 1.11011 b'Gl Zl.L LV WGJ.UU111 Your Store: Oak Park Heigh ts, MN Like 0 Tweet ' C 1 Vehicle Description 20 -Volt Lithium ion Vehicle Battery Charger • Charges all DEWALT® 12V - 20V MAX` Li -Ion batteries from a vehicle's power outlet enabling batteries to be charged while driving to work or on a jobsite • Quickly charges batteries to minimize down time: DC8120 (12V MAX`, 1.3 Ah) -- 40 min; DC8201 (20V MAX`, 1.5 Ah) -- 45 min: DCB200 (20V MAX', 3.0 Ah) -- 90 min • Automatic shut -off protects excessive discharge of vehicle's battery • Diagnostics with LED indicator communicates battery charge status: charged, charging, power line problem. replace pack. and battery too hot or too cold Specifications Battery Voltage 20 © 2012 Lowe's. All rights reserved. Lowe's and the gable design are registered trademarks of LF, LLC rage 1 or 1 FREE Store Picku p Your order will be ready for pickup from Lowe's Of Oak Park Heights, MN by 01/2812013. Lowe's Truck D elivery Your order will be ready for delivery to you from Lowe's Of Oak Park Heights, MN by 01/28/2013 FREE Parcel Shipping Sent by carriers like UPS, FedEx, USPS, etc. DE-WALT 20 -Volt Lithium ion Vehicle Battery Charger $99,002!1(! http: / /www.lowes.com/pd_ 368747- 70 -DCB 119_0_ ?productId = 3499840 &Ntt= dewalt +20v... 1/70013 IJ11V I./ LL rr 1 L1_ LU1■ 1 111.11 L11 V 111.1111 VV 1 -Vl 1 1 vVL Ul 21J VVI,3.1..U111 Like 0 Your Store: Oak Park Heights, MN Tweet <0 0 C CUT- Description Bare Tool 20V MAX CUT -OFF TOOL • 6500 RPM motor provides high power for cutting and grinding applications • Quick- ChangeTM wheel release allows for tool -free wheel changes without the need for a wrench • Tool -free guard allows for quick, easy guard adjustments and positioning • 2 -finger trigger switch with lock -off button for convenient activation and easier gripping • 2- position side handle offers greater control, comfort and versatility • Battery and charger not included Specifications Wheel Diameter (Inches) 0.0 UL Safety Listing No Maximum RPM (RPM) 6500.0 CSA Safety Listing No Switch Type Trigger ETL Safety Listing No 2- Replaceable Brushes No Handle Type position Variable Speed No side handle Number of Batteries Included for Tool 0 Adjustable Handle Position Yes Side Handle Yes No Charger Included No Case Type Case Included Spindle Lock Yes Weight, (lbs.) 5.1 © 2012 Lowe's. All rights reserved. Lowe's and the gable design are registered trademarks of LF, LLC rtge 1 U1 1 Parcel Shipping Sent by carriers like UPS. FedEx. USPS, etc. FREE Store Pickup Your order can be available for pickup as soon as today Lowe's Truck Delivery Your order will be ready for delivery to you from your selected store. DEWALT Dare Tool 20V MAX CUT -OFF TOOL 1 -Year Tool Replacement Plan ($100- $149.99) 2 -Year Tool Replacement Plan ($100- $149.99) $119.00 sir" $14.97 $17.97 http://vvww.lowes.com/pd_405419-70-DCG412B_O ?productId=3 962539 &Ntt =l 8v +dewa... 1/7/2013 J11Vi.1 LL' VV C1L 1 -)-r QUA. `1-1/L-111 A 1/ 10-111 A //0 -111 1V1GLC11 l..,mutts VV11GG1 [LL LOWGS.t.;U111 Like 0 Your Store: Oak Park Heights, MN Tweet '0 1 % .84P +nn r- 16 -in x Description 5-Pack 4- 1 /2 -in x 1 /16 -in x 7 /8 -in Metal Cutting Wheel • Thin .045" wheel design for fast burr -free cutting • Proprietary aluminum oxide grain combination for aggressive cutting action • Proprietary material mix ensures durable long life wheels • 2 full sheets of fiberglass for durability and safety Specifications Type Metal Size 4 -1/2 "x.045 "x7/8" cutting wheel © 2012 Lowe's. All rights reserved. Lowe's and the gable design are registered trademarks of LF. LLC rage 1 01 1 Parcel Sh ipping Sent by carriers like UPS, FedEx. USPS. etc. FREE Store Pickup Your order can be available for pickup as soon as today. Lowe's Truck Delivery Your order will be ready for delivery to you from your selected store. DEWALT 5 -Pack 4- 1/2-in x 1/16 -In x 7/8- in Metal Cutting Wheel $8.28 -6 http: / /www.lowes.com/pd_ 317411- 70- DW8424B5_0_ ?productId= 3179041 &Ntt= dewalt +.., 1/7/2013 J11UIJ ijl: VV t1L 1 L-1 ak-n. L J- V 011 L1L111UIIl-IUl1 LU1UIGSS 1 001 D'dlicry tit LUWCS.COm Your Store: Oak Park Heights, MN Like 0 , Tweet <3 0 ium -ion ge is 18 -volt Description 2 -Pack 20 -Volt Lithium -ion Cordless Tool Battery • 3.0 Ah extended run -time battery provides long run -time and battery life • No memory and virtually no self- discharge for maximum productivity and less downtime • Weighs 1.6 lbs. allowing user maximum runtime and a lightweight battery • Manufactured by DeWalt Specifications Battery Milliamp -Hour Battery Package Count Battery Voltage Charge Time (Hours) Housing Material 3000.0 Rechargeable Yes 2.0 Segment Lithium 20 20 -volt 1 0 max Usage handheld ABS power plastic tools Application Handheld power tool Compatible with entire Compatible With line of DeWalt® 20 -volt max tools © 2012 Lowe's. All rights reserved. Lowe's and the gable design are registered trademarks of LF, LLC t'age 1 0l 1 FREE Store Picku p Your order will be ready for pickup from Lowe's Of Oak Park Heights, MN by 01/28/2013. Lowe's Truck D elivery Your order will be ready for delivery to you from Lowe's Of Oak Park Heights, MN by 01/28/2013. FREE Parcel Shipping Sent by carriers like UPS, FedEx, USPS, etc. DEWALT 2 -Pack 20- $159.00 6 Volt Lithium -ion Cordless Tool Battery http:// www. lowes .com/ProductDisplay ?partNumber= 844- 70- DCB200- 2 &langId = -1 &storeL.. 1 /7/2013 Sti i l_. Administration MEMORANDUM TO: Mayor and City Council FROM: Larry D. Hansen, City Administrator Diane Ward, City Clerk SUBJECT: 2012 Pay Equity Implementation Report Attach is the Pay Equity Implementation Report for 2012. This report is required every three years and is submitted to the Minnesota Statement of Employee Relations. The report shows that the City is in compliance. RECOMMENDATION: Approve the report for submittal to the State. Compliance Report Jurisdiction: Stillwater Report Year: 2013 216 - 4th Street N. Case: 1 - 2012 DATA (Private (Jur Only)) Stillwater MN 55082 Contact: Larry Hansen Phone: (651) 430 -8801 E -Mail: lhansen@ci.stillwater.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 22 17 2 41 # Employees 56 25 4 85 Avg. Max Monthly 5,277.09 4,692.48 5,075.87 Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 63.22 * Male Female Classes Classes a. # At or above Predicted Pay 13 6 b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) 9 11 22 17 40.91 64.71 B. T -test Results Degrees of Freedom (DF) = 79 Value of T = 2.020 a. Avg. diff. in pay from predicted pay for male jobs = $22 b. Avg. diff. in pay from predicted pay for female jobs = ($83) III. SALARY RANGE TEST = 104.68 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 3.57 B. Avg. # of years to max salary for female jobs = 3.41 IV. EXCEPTIONAL SERVICE PAY TEST = 90.59 (Result is B divided by A) A. % of male classes receiving ESP 90.91 B. % of female classes receiving ESP 82.35 *(If 20% or less, test result will be 0.00) 12/20/2012 Predicted Pay Report for Stillwater 2012 DATA fueies Predicted Pay Balanced Jobs • Female Jobs N 0 a) as 2 • Line Continuation (Max) Line Continuation (Min) M 0 O N co co CL RESOLUTION OF THE CITY OF STILLWATER RESOLUTION 2013 -010 ADOPTION OF THE WASHINGTON COUNTY ALL - HAZARD MITIGATION PLAN WHEREAS, the City of Stillwater has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and WHEREAS, the Act establishes a framework for the development of a multi jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Washington County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Washington County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects; and WHEREAS, the Washington County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Washington County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Washington County All - Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the City of Stillwater supports the hazard mitigation planning effort and wishes to adopt the Washington County All- Hazard Mitigation Plan. This Resolution was declared duly passed and adopted and was signed by Ken Harycki, Mayor and attested to by Diane F. Ward, City Clerk this 22nd day of January 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk - k i 1 Iwater DATE: January 16, 2013 APPLICANT: City of Stillwater REQUEST: Plat Approval SPGLI ADDITION (Parking Ramp Plat) CASE NO.: 2013 -01 LOCATION: 200 N. 2nd Street HEARING DATE: January 22, 2013 ZONING: CBD, Central Business District REVIEWERS: City Planner, City Attorney PREPARED BY: Bill Turnblad, Community Development Director BACKGROUND In order to simplify property ownership issues as well as straighten out some title and encroachment problems, the City is replatting the property associated with the parking ramp project. The City Code does not require a public hearing for this application for several reasons. But, to err on the side of caution, a hearing has been set. Specifically, City Code Sec. 32 -1, Subd 4(1)b3 states that only administrative (i.e. staff) review is necessary if the plat is not creating a new parcel and the resultant platted lots are not being reduced below minimum standards. • The property is already platted into lots. • The replatting does not create additional buildable lots. In fact, redrawing property lines will result in fewer lots. • The Balay lot (Lot 2, Block 1, SPGLI Addition) increases in size from 9,098 square feet to 9,344 square feet. Also, Sec. 31 -1, Subd 4(3) states that if the Subdivision Code does not specifically address a land division scenario, and a new building site is NOT being created, then the proceeding can still occur without a public hearing, but the City Council must approve the land division. The land transfer to Balay that is accomplished by this replat was approved by the City Council in 2009. SPGLI Addition Page 2 COMMENT Both the Lowell Inn and the Parking Ramp are located on Lot 1, Block 1 of the proposed plat. This is because the Lowell Inn annex is constructed partially within the lower level of the municipal ramp. So, instead of platting a lot line separating the two entities, Common Interest Community documents have been filed in the chain of title which specifically delineate property rights and responsibilities. REQUEST Adopt the attached resolution approving the plat. attachments: Resolution Plat Balay land transfer document RESOLUTION NO. 2013- A RESOLUTION APPROVING THE PLAT KNOWN AS SPGLI ADDITION CASE NO. 2013 -01 WHEREAS, the City of Stillwater made application for approval of a plat known as SPGLI ADDITION, a two lot replat of a portion of the plat known as the Original Town of Stillwater; and WHEREAS, on January 22, 2013 the City Council held a public hearing to consider the plat; and WHEREAS, on January 14, 2013 the Stillwater Planning Commission considered and found the plat acceptable. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the plat known as SPGLI ADDITION. Enacted by the City Council of the City of Stillwater, Minnesota this 22nd day of January, 2013. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk SPGLI ADDITION • KNOW ALL PERSONS BY THESE PRESENTS: That SPGLI, LLP, a Minnesota limited liability h l fee owner of the following I hereby certify th[ t 1 have surveyed and platted or directly supervised the surveying and platting of the land described on this plat as y partners p, g SPGLI ADDITION, his plat is a correct representation of the boundary survey: all mathematical data and labels are correctly designated: described property situated in the County of Washington, State of Minnesota, to wit all monuments depicted on the plat have been correctly set: all water boundaries and wet lands as of this date, as defined in Minnesota Statutes 505.01, Subd. 0, are shown and labeled; and all pnhlic ways are shown and labeled. That part of Block 19, Original Town (now Cit0 of Stillwater, according to Myron Shepard's Perfected Plat of the City of Stillwater, dated May 31. 1878, on file and of record in the Office of the County Recorder, Washington County, Minnesota described as follows: BEGINNING at aJUDICIAL LANDMARK located at the southwest corner of .117, said 1 Block 9; thence on an assumed bearing of Daniel L. Thurmes, Land Surveyor, Minnesota license No. 25718 North 1 6 degrees 53 minutes 21 seconds West along the westerly Tine of Lots 17, 18, 19 and 20 a distance of 187.56 feet to a STATE OF MINNESOTA JUDICIAL LANDMARK at the southerly line of the North Half of said Lot 20, thence North 73 degrees 41 minutes 42 seconds East COUNTY OF WASHINGTON along said southerly Ilne a distance of 50.34 feet to a JUDICIAL LANDMARK at the easterly line of the West One Third of the North The foregoing Surveyor z Ccrli5Cate was acknmvledyed before me this day of _ 2013, by Daniel L. I IaIf of said Lot 20: thence North 16 degrees 54 minutes 04 seconds West along saki easterly Tine a distance of 25.32 feet to a Thurmes, Land Su1v05100. JUDICIAL LANDMARK at the northerly line of said Lot 20: thence North 73 degrees 43 minutes 26 seconds East along said northerly line of said Lot 20 a distance of 100.67 feet to aJUDICIAL LANDMARK at the nurtheast corner of said Lo120; thence North 16 degrees 55 minutes 29 seconds West along the westerly lino of Lot G a distance of 25.00 feet to aJUDICIAL LANDMARK at the northerly line of the southerly 25.00 feet of said Lot 6: thence North 23 degrees 43 minutes 26 seconds East along said northerly Notary Public, line a distance of 150.99 feel to aJUDICIAL LANDMARK at the easterly line of said Lot 6: thence South 16 degrees 57 minutes 38 Dakota County, Minnesota saonds East along the easterly Tines of Lots G , ], 8, 9, 10.11, 12 and 13 a distance of 387.80 feet to the southeasterly corner of My Commission Expires January 31, 2015 id Lot 13, said corner being witnessed by aJUDICIAL LANDMARK on the southerly extension of last described line distant 1.0D feet from said co ; thence South 73 degrees 1 0 ,0 , 0 1 0 0 39 se onds West along the southerly line of said 5 0 0 1 3 a 7 4 1 0 1 1 4 0 0 1 0 1 0 d Blank 19 a distance of 212.44 feet to a JUDICIAL LANDMARK at the southeast turner of the westerly 90.00 feel of said Lot 14; thence PLANNING COMMISSION AND ZONING COMMISSION OF CITY OF STILLWATER. North 1 6 degrees 53 minutes 2 1 seconds West along the easterly Tine of the westerly 90.00 feet of Lots 1 4 , 15 and 1 G of said Block The foregoing plat of SPCi L1 ADDITION was approved and accepted by the Planning Commission of the City of Stillwater, Minnesota, this 19 a distance of 151.80 feet to aJUDICIAL LANDMARK at the north line of said Lot 16; thence South 73 degrees 20 minutes 58 __day of , 2013. seconds West along the southerly Tine of Lot 12 a distance of 90.00 feet to the POINT OF BEGINNING. By _ , its Chairperson The corners and boundaries of the above described property are marked by a Judicial Landmark consisting of a 2 inch aluminum cap marked 00015106 LANDMARK RL5 25710' af.xed on top of a I/O" by 18' iron pipe. Said Judicial Landmarks were set pursuant to By , in Secretary Interlocutory Court Order No. 82 -CV -82 -1251. Certificate of Tide No. WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, this plat has been approved this - -_ day of _______ —_ 2013. BV __ By Have caused the same to N surveyed and platted as SPGLI ADDITION. Washington County Surveyor Assistant County Surveyor 1,1500720s whereof said 58061 LLP, a Minnesota limited liability partnership, has caused these presents to be signed by Larry D. Hansen, WASHINGTON COUNTY AUDITOR /TREASURER Managing Partner, this _____ day of _ , 2013. There are no delinquent taxes, the Current taxes due and payable for the year 2010 have been paid, and transfer has been entered this 2013. SPGLI, LLP Ry Washington County Auditor /Treasurer By Deputy Managing Partner Larry D. Hansen Washington County REGISTRAR OF TITLES Document Number STATE OF MINNESOTA COUNTY OF WASHINGTON 1 hereby certify that this instrument was filed In the Office of the Registrar of Titles for record on this day of The foregoing instrument by Larry D. Hansen, Managing Partner of SPGLI, LLP, a Minnesota limited liability partnership 2013, at o'clock . M., and was duly recorded In Washington County Records. on behalf of the partnership was acknowledged before me this _____ day of_ 2013. by — _ ____ —__— Washington County Registrar of Titles Notary Public_ County, Minnesota By ePUt y — _ —_____ My Commission Expires January 31, 2015 CORN ERSTON E LAND SURVEYING, INC LWP�E� PP � e OORF� 0'� 0 /7/ 16 r 45 sq.ft. GAP AREA- . 2 0d EXHIBIT B ///11\' '738 sq.ft. C..3‘� TO BALAY ��p c9 G3 m 2- 0 ,- 222 sq.ft. TO CITY Cno \ \ -0 o 4-• .0 ® 3 30 I; I' -225 sq.ft. TO CITY / 5 • `'' 513006/ , PARCEL EXCAHANGE DATA: A. TO CITY = 222 SQ.FT. B. TO CITY = 225 SQ.FT. C. TO CITY = 45 SQ.FT. TOTAL = 492 SQ.FT. (492 SQ.FT.) X (1 .5) = 738 SQ FT. D. TO BALAY = 738 SQ.FT. o y 2- siA OO� rrIr 6 WELL o 2 C 7� ' / NORTH 20 40 SCALE: 1 INCH = 20 FEET \ O 2- 2 2- z GORN�R \,0- \A l \ / rONO' iliwater T H E B I R T H P L A C E O F M I N H E S O T A City Council 1 DATE: January 15, 2013 APPLICANT: City of Stillwater REQUEST: Zoning text amendment CC HEARTING DATE: October 16, 2012 January 22, 2013 REVIEWED BY: Community Development Director PREPARED BY: Bill Turnblad CASE NO.: 2012 -31 BACKGROUND In response to the Rafters roof top patio SUP request, the City Council asked at their August 21st meeting that City Staff draft an amendment to the zoning code that requires certain special use permits to be reviewed and approved by the City Council. Currently the Planning Commission has the authority to approve most SUPs. On October 16th the City Council heard the first reading of the proposed ordinance amendment and requested that the language be altered. Specifically, the requested changes were to make the ordinance apply to SUPs in general (not specific to roof top patios), and that the Planning Commission would continue to review and issue most Special Use Permits except when accountability or unusual public safety concerns arose. At the January 14th Planning Commission meeting the Planning Commission unanimously recommended approval of the revised draft of the ordinance. DISCUSSION The revised amendment is as follows (changes in red): Sec. 31 -207 Special Use Permit and Conditional Use Permit (c) Procedure. Issuance procedure is as follows: (1) The planning commission is authorized to issue special use permits and conditional use permits for all uses designated in the district regulations of this chapter as permitted by a special use permit or conditional use permit. 1 However, on the rare occasion when accountability 1 For conditional and special use permits in the CA, General Commercial Zoning District, Floodplain Overlay District and the St. Croix River Overlay District, the city council shall be the final decision authority. Additionally, the city council shall be the final decision authority for those specific conditional or special use permits so noted in the use tables of Section 31 -315 and Section 31 -325. Case 2012 -31 Page 2 of 2 is an issue, the planning commission may refer a conditional use permit or special use permit to the City Council. REQUESTED ACTION If the Council finds the suggested amendment to be acceptable, you could approve the first reading of the ordinance as revised. Attachment: Ordinance 2013. ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY PROVIDING FOR REFERRAL OF SOME SPECIAL USE PERMITS TO THE CITY COUNCIL THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Purpose. The City of Stillwater finds that some Special Use Permits and Conditional Use Permits have more inherent risk and potential to disrupt neighboring properties. When these Use Permits come before the Planning Commission for consideration, the Planning Commission may find it appropriate to forward their review to the City Council. 2. Amending. City Code Chapter 31, Section 31 -207 is amended by adding the following language to (c) (1): However, on the rare occasion when accountability is an issue, the planning commission may refer a conditional use permit or special use permit to the City Council. 3. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 4. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ORDINANCE NO. 1057 ORDINANCE RELATING TO CRIMINAL HISTORY BACKGROUND FOR APPLICANTS FOR CITY EMPLOYMENT AND CITY LICENSES BE IT ORDAINED by the Mayor and The City Council of the City of Stillwater, Washington County, as follows: Section 1. That the Section 22 -10 Stillwater City Code shall be amended by restating a new Section 22 -10 as follows: SECTION 22.10 BACKGROUND CHECKS (1) APPLICANTS FOR CITY EMPLOYMENT, AND APPLICATIONS FOR CITY LICENSES: PURPOSE: The purpose and intent of this section is to establish regulations that will allow law enforcement access to Minnesota's Computerized Criminal History information for specified non - criminal purposes of employment background checks for the positions described in Section 2, and licensing background checks by those licenses described in Section 5. (2) CRIMINAL HISTORY EMPLOYMENT BACKGROUND INVESTIGATIONS: The Stillwater Police Department is hereby required, as the exclusive entity within the City, to do criminal history background investigation on the applicants for the following positions within the city, unless the city's hiring authority concludes that a background investigation is not needed: all regular part-time, temporary, temporary seasonal, on -call, full time employees and volunteers with the City of Stillwater and any City positions that work with children or vulnerable adults. (3) In conducting the criminal history background investigation in order to screen employment applicants, the Police Department is authorized to access data maintained in the Minnesota Bureaus of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Police Department to the hiring authority, including the City Council, the City Administrator, or other city staff involved in the hiring process. (4) Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of Minn. Stat. Chap. 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in Minnesota Statutes Section 364.09, the city will not reject an applicant for employment on the basis of the applicant's prior conviction unless the crime is directly related to the position of employment sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the City rejects the applicant's request on this basis, the City shall notify the applicant in writing of the following: A. The grounds and reasons for the denial. B. The applicant complaint and grievance procedure set forth in Minnesota Statutes Section 364.06. C. The earliest date the applicant may reapply for employment. D. That all competent evidence of rehabilitation will be considered upon reapplication. CRIMINAL HISTORY LICENSE BACKGROUND INVESTIGATIONS: The Stillwater Police Department is hereby required, as the exclusive entity within the City, to do a criminal history background investigation on the applicants for the following licenses within the City: City licenses: A. Tobacco Licenses. B. Liquor Licenses. C. Towing Licenses. D. Peddler Licenses. In conducting the criminal history background investigation in order to screen license applicants, the Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Police Department to the licensing authority, including the City Council, the City Administrator, or other city staff involved the license approval process. Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of Minn. Stat. Chap. 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in Minnesota Statutes Section 364.09, the city will not reject an applicant for a license on the basis of the applicant's prior conviction unless the crime is directly related to the license sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the City rejects the applicant's request on this basis, the City shall notify the applicant in writing of the following: A. The grounds and reasons for the denial. B. The applicant complaint and grievance procedure set forth in Minnesota Statutes Section 364.06. C. The earliest date the applicant may reapply for the license. D. That all competent evidence of rehabilitation will be considered upon reapplication. Section 2. That this ordinance shall take effect upon its passage and publication. Passed by the City Council of the City of Stillwater this 22nd day of January, 2013. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk 3 RESOLUTION 2012 11 2042 2013 FEES FOR SERVICES /PUBLICATIONS ADMINISTRATIVE CITATIONS FINE SCHEDULE NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby adopts the following fee schedule and administrative citations fine schedule for 2012, effective January 1, 2012.2013, effective January 22, 2013. PLANNING PERMIT REVIEWS AND APPEALS: Comprehensive Plan Amendment Fee $1,000 $2,500 $5,000 $7,500 Escrow $500- $5,000 $10,000 $20,000 0 -5 acres 6 -40 acres 41 -80 acres over 80 acres Zoning Amendment (text or map) Fee Escrow $500 $500 $2,500 $2,500 $5,000 $5,000 $7,500 $10,000 Planned Unit Concept Fee $3,000 $5,000 $7,500 $10,000 Final Fee $1,000 $2,000 $3,000 $5,000 Development (PUD) Escrow $5,000 $5,000 $10,000 $10,000over 80 acres Subdivision Preliminary Plat Fee $500 + $100 per lot $1,000 + $100 per lot $2,000 + $100 per lot $5,000 + $100 per lot Final Plat Fee $500 $1,000 $2,000 $5,000 Escrow - 0- - 0- - 0- - 0- 0 -5 acres 6 -40 acres 41 -80 acres over 80 acres 05 acres 6 -40 acres 41 -80 acres 0 -5 acres 6 -40 acres 41 -80 acres over 80 acres Escrow $2,500 0 -5 acres $5,000 6 -40 acres $7,500 41 -80 acres $10,000 over 80 acres 0 -5 acres 6 -40 acres 41 -80 acres over 80 acres Resubdivision $4-98150 Lot Line Adjustment Application $25 Conditional /Special Use Permit Residential $200 Commercial $500 Escrow amount dependent on Project location, Site conditions and type of development Tax Increment Financing App. Fee $5,000 Home Occupations Type I $25.00 Type II & Type III $200 Commercial /Industrial $500 Use Determination $500 Infill Design Permit $150 Variance Residential $200 Commercial /Industrial $500 Escrow amount dependent on Project location, Site conditions and type of development Certification of Compliance $100 Design Review Permit $25 Sign Permit $50 Fence Permit $25 Bed & Breakfast Inspection $100 Zoning Letter $100 Annexation Permit $1000.00 up to 10 acres $2000.00 10 acres + Technology Fee (applies to all requests that are submitted to HPC, Planning and City Council (one fee per application $25.00 Administrative Charges - Mowing, Cleanup & Snow Removal Services (in addition to all costs billed to the City for service) One time service call or the first reoccurring service call $100.00 Second and each additional reoccurring services call $50.00 Application for Joint Board Approval Escrow amount dependent on project location, site condition and type of development Fee Escrow Site Alteration Permit $25 n/a Demolition Permit $150 x$5,000 Street Vacation $350 n/a Grading Permit - Residential $150 Engineering Fee $1,500 escrow Grading Permit — Commercial $500 Engineering Fee $5,000 escrow An escrow shall be established as indicated above to cover engineering and legal fees incurred by the City as part of the plan review. 1) The fee shall be doubled for after-the-fact permit applications 2) The Uniform Building Code establishes a fee schedule for grading permits Appeals $50 Permit Modifications Same fee as original permit Right of Way Permit Dependent on amount of work done Chicken Keeping Permit (2 year permit) $25.00 plus mailing costs for notification Beekeeping Permit (2 year permit) $25.00 plus mailing costs for notification Obstruction Permit $90 for two week period Contractor License $100 Contractor License Verification $5 Page 2 of 10 Lead Certification /Verification Seasonal Outdoor Sales SANITARY SEWER RATES First Minimum Charge $39.00 ,Penalty /Late Fee Per Quarter $5 Tent - $25.00 Overage Charge .$25.00 Food Vendor - $25.00 $3.70 SEWER & WATER HOOKUP CHARGES - INFILL LOTS & ANNEXATION AREA Sanitary Sewer $3,519,3,750 Water $3,750 STORM WATER RATES $10.00 DEVELOPMENT FEES: $3,549 ,- Formatte Formatte Formatte _ - - - - Formatte AUAR Single Family - $10,021 /acre Multi- family /Commercial - $20,042 /acre Transportation Adequacy Fund Residential - $17,160 /acre Commercial - $60,600 /acre TRUNK SEWER & WATER Phase III Annexation $15,687 /acre Long Lake East $8,817 /acre Long Lake West $13,295 /acre Middle Trunk A $5,598 /acre SIGN & LIGHTING Residents - $8.00 per quarter - Commercial based on acreage PUBLICATIONS /MINUTES /AGENDAS: City Code Book $100 unbound /$125 bound Zoning Book $25.00 Downtown Plan $10.00 Design Manual $5.00 Comprehensive Plan $75.00 (printed & bound) Comprehensive Plan CD $15.00 Mailed minutes - per year $60.00 + Postage Mailed agendas - per year $20.00 + Postage Budget Book $25.00 Financial Report $50.00 PREPARED MAPS Black/White /Blue Line City Map (8.5 X 11) City Map (11 x 17) City Map (30 X 36) or copies of this size Zoning (8.5 x 11) Zoning (11 x 17) Land Use Map (11 x 17) Asbuilt Drawings (11 x 17) Asbuilt Drawings (24 x 36) Color City Map (30 x 36) Zoning Map (36 X 48) Zoning Map (8.5 x 11) $2.00 $2.00 $12.00 $2.00 $4.00 $4.00 $10.00 minimum or $3.00 per page $10.00 minimum or $6.00 per page $24.00 $30.00 $5.00 Page 3 of 10 Zoning Map (11 X 17) $7.00 Land Use Map (11 x 17) $7.00 Topographic Maps $5.00 per acre plus staff time Parcel Map $10.00 minimum or $2.00 per page Electronic Data Via Mail $25.00 each project plus staff time and postage Electronic Data Via e -mail $15.00 each project plus staff time and postage Electronic data fee must be paid and license agreement signed before sending information. OTHER SERVICES: Assessment Searches Assessment Roll Copy (each) Copies (B/W) per sheet Color Prints /Copies OTHER SERVICES (Cont.) Audio Copies DVD Copies CD Copies $20.00 $20.00 25¢ (8.5 X 11) 50¢ (8.5 X 14) 50¢ (8.5 X 11) 75¢(11X17) $2.00 per side (8.5 X 11) (1 -5 pages) $1.75 per side (8.5 X 11) (6 -50 pages) $2.50 per side (8.5 X 14) (1 -5 pages) $2.25 per side (8.5 X 14) (6 -50 pages) LIQUOR & TOBACCO LICENSES: TER YEAR On -Sale On -Sale Club On -Sale Sunday Off -Sale On -Sale Wine On -Sale Wine w /Strong Beer On -Sale 3.2 Malt Liquor Off -Sale 3.2% Malt Liquor `Consume & Display Permit (NEW LICENSE) Tobacco Initial Tobacco Investigation Fee Initial Liquor Investigation Fee Permit to consume Annual Investigation (Liquor & Tobacco) $150 Temporary Liquor License Fee (12 per year - on -sale) Temporary Liquor License Fee (3.2 unlimited) 75¢(11X17) $3.00 per side (11 X 17) (1 -5 pages) $2.75 per side (11 X 17) (6 -50 pages) $15.00 $10.00 (Meetings the DVD available through Valley Cable) $15.00 (requires public hearing to change fees of licenses) $2887.50 $446.25 $200 $200 $315 $477.75 $162.75 $57.25 $250 (payable to AGED) $250 (payable to City of Stillwater) $250 $250 $300 $35 (local non - profits no charge) $25 per day $25 per day PAWN BROKER FEE $5,000 plus monthly fee of $200 for computer access charges Page 4 of 10 - Formatte Formatte Formatte Formatte Formatte ST. CROIX VALLEY RECREATION CENTER RATES (Park Board approval 5/10 retroactive to September 10, 2010) Hourly Rates: Prime Time Non Prime Time Summer Ice A Formatte Rec Center Ice $175/hour $150/hour $150/hour Lily Lake Ice $170/hour $150/hour $150/hour Full Field Hours $250/hour $190/hour $190/hour Half Field House $150/hour $135/hour $135/hour Other Rates: Open Skating Open Field $3.00 /child $3.00 /child STILLWATER PARK FEES $4.00 /adult $4.00 /adult $7.00 /family $7.00 /family All private individuals, religious institutions, and for - profit groups shall pay normal fees. The City does not charge not - for - profit groups and educational institutions to use City Parks, unless otherwise noted. The City does require a refundable damage deposit from ALL groups and persons renting parks facilities. Picnic Shelters and Gazebos $100 refundable damage deposit plus one of the following fees: $50 /day for Stillwater city resident or $100 /day for non - Stillwater city resident. Ballfields (for tournaments): $300 fee & refundable damage deposit $150 Preparation of Ballfields (Not a new charge, just adding to fee schedule): Lower Lily Lake field $20 /game Upper Lily Lake field $15 /game Public Works Field $15 /game Park Open Space A $100 refundable damage deposit (i.e. weddings) - Non - Resident Fee of $50.00 Pioneer Park Bandshell $100.00 refundable damage deposit and $125.00 fee for residents and nonresidents (anytime). All groups, including not - for - profit groups and educational institutions must pay to use the Bandshell. Teddy Bear Park Building Rate Schedule A $100 refundable damage deposit per floor is required plus the following. Mon -Thurs Resident Non - Resident Non- profit Group For- Profit Group First 3 hrshrs. (1st floor) $50 $80 $50 $80 Add'l hour (lst floor) $15 $25 $15 $25 First 3 hrshrs. (2"d floor) $40 $60 $40 / $10 $60 Add'I hour (2"d floor) $10 $15 $10 /$5 $15 Rate based on a minimum of 10 meetings per year with no food at the meeting. Page 5of10 Fri -Sun Resident Non - Resident Non - profit Group For- Profit Group First 3 hrshrs. (lst floor) $90 $160 $90 $160 Add'l hour (lst floor) $25 $45 $25 $45 First 3 lifshrs. (2"d floor) $70 $125 $70 $125 Add'l hour (2"d floor) $20 $35 $20 $35 EVENTS & SPECIAL EVENTS Event Application Fee - $0.00 Special Event Application Fee - $50.00 Special Event with Contract Application Fee - $50.00 Special Event held in Stillwater Parks $500 Materials Picnic Tables Orange Fencing Trash Containers Refuse Collection Portable toilets Portable toilet - Handicapped Electrical use (Parks, except Lowell Park) Electrical use (Lowell Park) Barricade 4' to 12' Barricade 4' to 12' with flasher Drums Reflective Cones Traffic Sign on stand PD No Parking Signs Damage Deposit $250 $10.00 /table /each day of event $2.50 /lineal foot $8.00 /container /each day of event Cost of staff time $60 /event /unit $150 /event /unit $10.00/ each day of event $20.00 per elec. box/ each day of event $2.00/barricade /each day of event $5.00/barricade /each day of event $1.00 /drum /each day of event $1.00 /cone /each day of event $2.00 /sign /each day of event $1.00 /sign/each day of event FINANCE FEES NSF Checks or denial of ACH Fee Maximum allowed by law FIRE INSPECTION 1. Automatic fire extinguishing systems 1.2% of value, $100.00 minimum 2. Fire alarm systems 1.2% of value, $100.00 minimum 3. Annual license for retail sales of consumer fireworks $100.00 4. Residential daycare and foster care inspection $50.00 5. Open burning permit $15.00 6. Tank removal permit $75.00 7. Residential yearly nuisance /false alarm fees - fees based on a per call basis 1 -2 3 -4 5 -6 7 -8 9+ Commercial yearly nuisance /false alarm fees - fees based on a per call basis 1 -2 3 -4 5 -6 7 -8 9+ False alarm fees based on calendar year Page 6 of 10 No charge $75.00 $150.00 $300.00 $400.00 No charge $90.00 $180.00 $360.00 $425.00 POLICE FEES: Administrative Citation Fees (see attached) Dog Licenses - per year $10.00 Dog Impound $50 Audio Copy $15 Video Copy $40 State Accident Reports No fee Police Reports No fee Peddler Background Check $25 per applicant and each representative In -house statistical computer run $25 Bicycle License $1 PARKING RAMP FEES 1. Contract Parking. a. Business Hours Permit. This permit is for the use of one parking space on weekdays from 6:00 AM to 6:00 PM. Parking before or after the permitted hours is subject to the flat fee for transient parking, or the event parking fee if that applies. Note that all rates are given in monthly equivalents,equivalents; however permits must be purchased in quarterly increments. The minimum purchase is one quarter. The prices listed are for each permit. i. Uncovered space (fourth level) $10 /month [$30 /quarter] ii. Covered space $15 /month [$45 /quarter] iii. Covered space, bulk rate (5 permit minimum) $12 /month [$36 /quarter] iv. Covered reserved space $20 /month [$60 /quarter] 2. Event Parking. Parking during events does not include overnight parking. Any vehicle parked at the event rate after 2:30 AM will be subject to towing. a. Summer weekends. For the purposes of the municipal parking ramp, "summer weekends" are defined as occurring between May lst and October 31st. A summer weekend begins at 5:00 PM on Friday evening and runs through Sunday evening at 8:00 PM. i. The parking fee for summer weekends will be a flat $5. b. Special Events. Currently Lumberjack Days, 4th of July Fireworks and the Stillwater Criterium annual bike race are considered Special Events. The list of Special Events can be changed by the City Council. i. The parking fee for Special Events will be a flat $10. 3. Transient Parking. Transient parking is sometimes referred to as hourly parking. It is any parking that is not for special events or by contract. Any transient use vehicle that is parked past 2:30 AM will be subject to towing. a. The parking fee for transient parking will be a flat rate of $3 DOWNTOWN PARKING RENTAL RATES - PEAK SEASON (MAY THROUGH SEPTEMBER) Lot 1 Lot 2 Other paved city lots Unpaved city lots On- street parking (except on Main Streets) DOWNTOWN PARKING RENTAL All lots: 3 hours or less All lots : > 3 hours On- street parking (except on Main St. Strcct s) Weekday' $15 /day /space2 $9 /day /space3 $1.50 /day /space4 $1 /day /space4 $9 /day /space Weekend' $15 /day /space2 $9 /day /space3 $3 /day /space4 $1.50 /day /space4 $9 /day /space • RATES - OFF SEASON (OCTOBER THROUGH APRIL) Weekday6 Free, but must be approved by Parking Commission $1.50 /day /space $3 /day /space Page 7 of 10 Weekend6 Free, but must be approved by Parking Commission $1.50 /day /space $3 /day /space • Formatte Formatte Formatte Formatte 'Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday 2 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $5; >4 but <8 hours = $10; more than 8 hours = $15. 3 Partial day use (or reservation) will incur only a partial day fee as follows: 0 -4 hours = $3; >4 but <8 hours = $6; more than 8 hours = $9. 4 This rate applies whether the space is used (or reserved) for a partial or full day. 5 On- street parking spaces cannot be reserved on Main Street. 6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday PARKING FINES: $4-915 any violation not preceded by another parking violation the prior 90 days $20 any violation preceded by one parking violation within prior 90 days $30 any violation preceded by two parking violations within prior 90 days $25 added to fine if not paid within 10 business days of issuance PERMIT PARKING FEES (PARKING LOTS): $10 permit parking per month per vehicle ($5 per month if after 15th' of month) Page 8 of 10 ADMINISTRATIVE CITATIONS FINE SCHEDULE Speeding (1 -9 MPH over limit) $60.00 MINN. STAT. §169.14 Stop Line Violation $60.00 MINN. STAT. § 169.20, Subd. 3 Snowmobiles $70.00 City Code Sec. 51 -6 Roller Skates; Skateboards $50.00 City Code Sec. 51 -8 Jake Braking -Loud Muffler $75.00 City Code Sec. 51 -8 Recreational Vehicles violation $50.00 City Code Sec. 51 -7 Method of Parking $50.00 City Code Sec. 51 -2 Winter Parking; Snow Emergencies $50.00 City Code Sec. 51 -5 Open Burning or Leaves $100.00 City Code Sec. 23 -1, Subd. 10 Noise, Noisy Parties or Gatherings Electronic Sound System /Audio Equipment $100.00 $100.00 City Code Sec. 38 -2 City Code Sec. 38 -3 Public Nuisance Defined $75.00 City Code Sec. 38 -1, Subd. 2 Public Nuisances Affecting Health $75.00 City Code Sec. 38 -1, Subd. 2(1) Public Nuisances Affecting Peace and Safety $75.00 City Code Sec. 38 -1, Subd. 2(2) Animal Violations $50.00 City Code Sec. 27 -1 -5 Public Parks: Hours of operation, permitted activities $50.00 City Code Sec. 48 -5 Public Parks: Prohibited Acts $50.00 City Code Sec. 48 -2 Conducted on Licensed Premises/Disorderly Conduct, Disorderly House, Alcohol, etc. $50.00 City Code Sec. 43 -1 Minn Stat. §609.72 Curfew $50.00 City Code Sec. 52 -11 Disturbing the Peace $150.00 City Code Sec. 52 -1 Sign Violations $100.00 City Code Sec. 31 -214 Possession of Alcohol in Public $75.00 City Code Sec. 52 -15 O s eratin • Without a Li s uor License $2 000 Cit Code Sec. 43 -61 , ALCOHOL VIOLATIONS, Chapter 43, Sec. 43 -134 *Look Back Period for multiple offenses is no more than 5 years Formatte Type of Violation 1s` Offense 2 "' Offence 3'`' Offense* 4th Offense 1. Commission of a felony related to the licensed activity Revocation N/A N/A N/A 2. Sale of Alcoholic Beverages while license is under suspension Revocation N/A N/A N/A 3. Sale /purchase of alcoholic beverages to/by underage person $500.00 $750.00 & 3 day Suspension $1,000.00 & 9 day Suspension Revocation 4. Sales of alcoholic beverage to obviously intoxicated person $500.00 $750 & 3 day Suspension $1,000 & 9 day Suspension Revocation 5. After hours sales of alcoholic beverages 3 day Suspension 6 day Suspension 9 day Suspension Revocation 6. After hours display or consumption of alcoholic beverages 3 day Suspension 6 day Suspension 9 day Suspension Revocation 7. Refusal to allow City Inspectors or Police admission to inspect premises 5 day Suspension 15 day Suspension Revocation N/A 8. Illegal gambling on premises 3 day Suspension 6 day Suspension 9 day Suspension Revocation 9. Failure to take reasonable steps to stop person from leaving premises with alcoholic beverages 3 day Suspension 6 day Suspension 9 day Suspension Revocation Page 9 of 10 Formatte TOBACCO VIOLATIONS, Chapter 41, Sec. 41 -2 Sub. 13 (1) — within a 24 month period Type of Violation 1st Offense 2nd Offence* 3 "d Offense 1. Sale /purchase to/by underage person $75.00 $200.00 $250.00 & Revocation 2. Unlawful Vending Machine $75.00 $200.00 $250.00 & Revocation 3. Unlawful Self Service Sale $75.00 $200.00 $250.00 & Revocation 4. Refusal to allow City Inspectors & Police addition to inspect premises $75.00 $200.00 $250.00 & Revocation 5. All other tobacco violations $75.00 $200.00 $250.00 & Revocation Adopted by Council this 22nd day of January, 20122013. Attest: Diane F. Ward, City Clerk Page 10 of 10 Ken Harycki, Mayor Memorandum 411 lw =. Administration To: Mayor & City Council From: Diane Ward, City Clerk Date: January 11, 2013 Re: Joint Cable Commission Appointment We have been advertising in the Gazette for the open Alternate position on the Joint Cable Commission and have received one application. Former Council Rep to the Joint Cable Commission, Jim Roush, has requested appointment. Primary Commission member Tim Press and Current Council Rep Tom Weidner recommends that Mr. Roush be appointed to the Commission. ACTION REQUIRED Adopt Resolution 2013- approving Jim Roush's appointment as Alternate to the Joint Cable Commission, with his term expiring January 1, 2015. APPOINTING JIM ROUSH TO JOINT CABLE COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby approves the appointment of Jim Roush as Alternate to the Joint Cable Commission, his term will expire January I, 2015. Adopted by the Stillwater City Council this 22nd day of January, 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Director of Public Works Date: January 17th, 2013 Re: Authorization for Feasibility Study DISCUSSION Washington County (county) is planning road improvements on two of their county roads in the City this year, Orleans Street from South Fourth Street to Fourth Ave South and 62nd Street from Osgood Avenue to Panama Avenue. These two roads will be reconstructed similar to the project on Third Street South in 2012 with new pavement, curbs and sidewalks. The county will pay for a majority of the project, but according to their cost participation policy, a portion of these costs will charged to the City. It proposed that these costs be assessed to the affected property owners on these two street segments. In order to do so, the City will need to follow 429 process and this begins with a feasibility study RECOMMENDATION It is recommended that Council approve the authorization to do a feasibility study for the 2013 County Road Improvement Project for Orleans Street from South Fourth Street to Fourth Ave South and on 62nd Street from Osgood Avenue to Panama Street Improvement Project. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution 2013- , Resolution Authorizing Feasibility Study For the 2013 County Road Improvement Project (Project 2013 -04) RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR 2013 COUNTY ROAD IMPROVEMENT PROJECT PROJECT 2013 -04 BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of January 2013. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor VS ST 2013 COUNTY ROAD IMPROVEMENT 2013 -04 LEGEND (PROJECT TYPE) ® RECONSTRUCT •, Nol t Anse. voilk fro ��IiUE _ N E II FF iiimmilekluttaik y2 1112 R c,H 1 j „Li,,, I_uuI i11 111► k _J IIIIIMMUMI w Q 11111WAINall 1 ,-c o o I I , V 11 36 o ' Ala :EST „STATE HWY. illwater JIM THE BIRTHPLACE OF MINNESOTA 0 1000 2000 4000 SCALE IN FEET Orleans St January 10, 2013 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson, Sheila -Marie Untiedt and Fred Brandt, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Engineer Paul Pearson, Planner Berry Farrington, Treasurer Marsha Olson and Chief of Police Steve Nelson. The Oath of Office was given by Fred Brandt, Linda Countryman and Sheila -Marie Untiedt. 1. AGENDA - M /S /P Johnson /Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Untiedt /Hiniker moved to approve the December 13, 2012 Stillwater Town Board Meeting minutes as amended. [Under 4.a. (Planner) add "Several neighbors were present to ask questions and make comments about the Linn property. "] (5 ayes) 3. TREASURER - a Report given. b. Budget - Jim Hiniker suggested some changes to the budget. He will check with the County as to the reason the amount they send to us is not the same as what we have levied. M /S /P Hiniker /Untiedt moved approval of the levy for 2014 not to exceed $753,397, contingent upon having to send notice out before the next meeting. (5 ayes) c. Signature Cards - Various signature cards were signed by Supervisors and Clerk. The Township has opened up an account at Central Bank. d. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 42036 AirFresh Industries $ 70.00 42037 CenturyLink 101.96 42038 Earl F Anderson Inc 264.93 42039 Department of Labor and Industry 122.10 42040 MJ Raleigh Trucking Inc 3,390.13 42041 Kathleen Nelson 43.85 42042 Stephen Nelson 803.83 42043 Robert P Ranalla Jr 276.97 42044 Robert P Ranalla Sr 3.21 42045 Barbara Riehle 20.00 42046 Kathryn Schmoeckel 83.06 42047 St Paul Stamp Works Inc 24.93 Stillwater Town Board Mtg. — 1/10/13 Page 2 42048 Washington Co Public Safety Radio 103.02 42049 Washington County 1,400.73 42050 Washington Co. Historical Society 1,000.00 42051 Xcel Energy 120.68 42052 Internal Revenue Service 709.96 42053 Minnesota Department of Revenue 18.72 42054 PERA 386.11 Johnson, David W 455.68 Nelson, Kathleen M 339.19 Nelson, Stephen W 1,151.07 Olson, Marsha Ann 706.53 Ranalla, Jr Robert 297.20 Ranalla, Sr Robert 353.81 Riehle, Barbara 124.55 Schmoeckel, Kathryn G 544.35 Untiedt, Sheila -Marie 777.26 6. ATTORNEY - a. Park Dedication -The consensus of the Board had been that the park dedication fee should be $2,500 per lot. There was discussion of how the equivalent land value would work. The Attorney will have an amendment to our Subdivision Ordinance for the next meeting, after the Park Committee has held the public hearing. b. Background Checks - If the Township does background checks for a potential employee, we need an ordinance authorizing Steve Nelson to do so. Attorney Soren Mattick will have an ordinance for review at the next meeting. 7. PLANNER a. Local Water Management Plan -The Planning Commission had reviewed this Plan at their last meeting and made a few minor changes. They were complimented on the work they had done on this important document. M /S /P Hiniker /Johnson moved approval of the final draft of the Local Water Management Plan with the changes made by the Planning Commission and the Planner should send the Plan to the appropriate agencies. (5 ayes) 8. ENGINEER - a. 2013 Overlay and Seal Coat Projects - Engineer Paul Pearson reviewed the maintenance program. The overlay projects could go out for bids at this time. With respect to seal coating, Paul Pearson had checked with the City of Stillwater and found that they are waiting until the results of the MNDOT study on why roadways are deteriorating on seal coated streets has been completed. He suggested that we also wait until the results are known. An advantage of waiting until 2014 would be that we would then have a larger project which we could bid on our own. M /S /P Johnson /Hiniker moved to advertise for bids relative to Arcola Court and that part of Arcola Trail from Highway 95 to just beyond Arcola Court as determined by the Engineer. (5 ayes) Stillwater Town Board Mtg. — 1/10/13 Page 3 9. CHIEF OF POLICE - a. Report given. There were 7 burning permits, one for buckthorn. There were an even 100 permits for 2012. No dogs were impounded in December and one was impounded in November where the owner picked up the dog and paid the fees. b. Hillcrest Animal Hospital - They are raising their fees, but not significantly. We only pay fees if the owner does not pick up their dog. c. Initial Complaints - There were 919 initial complaints in 2012 compared to 802 in 2011 and 769 in 2010. Steve Nelson will have more information at the Annual Meeting. 10. CLERK - a. Township Dinner - The dinner will be on Tuesday, February 5th, at the Outing Lodge, with a cash bar at 5:30 and dinner served at 6:00. b. Notary - M /S /P Untiedt /Hiniker moved to authorize the Clerk to apply as a notary with related fees. (5 ayes) 11. MCDONALD PROPERTY - Jane Harper, Washington County Legacy Program, has requested a letter from us indicating our willingness to accept ownership of a 5 acre parcel to serve as access to the lake on the McDonald property. It would be our intent to develop the property consistent with the Legacy Program. M /S /P Untiedt /Hiniker moved to authorize the chair to sign the letter to Jane Harper regarding the Legacy Program. (5 ayes) 12. PARK COMMITTEE - They should be asked to look into what might be needed at the new McDonald Park if the Legacy Program purchase goes through. If it does go through, there should also be a neighborhood meeting. 13. LEADERSHIP TRAINING - This is scheduled for Tuesday, February 12th from 6:00 to 9:00 with a box lunch at 5:30. The topic is how to be an effective leader in a small community. The contract will follow. M /S /P Untiedt /Hiniker moved to authorize the Chair to sign the contract with Aurora Consulting for a fee not to exceed $600. 14. PARK ACUISITION - David Johnson reported on meeting with respect to possible park acquisition through the County Legacy Program of the approximately 17 acres on the SE corner of Highway 96 and County Road 15. If Washington County accepts this as part of their Legacy Program, they would pay no more than 50% of the land cost and nothing for improvements. The land is currently owned by Central Bank. The consensus was to have David Johnson discuss the possible land acquisition with Central Bank. David Johnson will discuss this with the Park Committee at their next meeting. 15. ORGANIZATION - For the year 2013 David Johnson will serve as Chair and Sheila - Marie Untiedt will serve as Vice - Chair. The following committee assignments were also agreed upon: Joint Board - Sheila -Marie Untiedt and David Johnson Communication Committee - Fred Brandt Stillwater Town Board Mtg. — 1/10/13 Planning Commission - Linda Countryman Park Committee - Jim Hiniker Page 4 16. ST. CROIX RIVER CROSSING - This group has requested a $1,000 donation from Stillwater Township. The consensus was to respectfully decline as we do not see a clear community benefit. 17. ANNUAL MEETING - The agenda for the March 12, 2013 Annual Meeting was discussed. 18. ENGINEERING REQUEST - An engineering firm has requested that they be considered as our engineer. They will be told that we are happy with MFRA. 19. ADJOURNMENT - The meeting was adjourned at 10:30 p.m. Clerk Chairperson Approved BOARD AGENDA JANUARY 22, 2013 — 9:00 A.M. Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Sheriff's Office — Sheriff Bill Hutton Law Enforcement Services Agreement with the City of Landfall 5. 9:15 Public Health and Environment — Lowell Johnson, Director Agreement with the University of Minnesota Extension Service for 4 -H Programs and Staffing 6. 9:20 General Administration — Molly O'Rourke, County Administrator A. Resolution — 2012 Fourth Quarter Donations — Kevin Corbid, Deputy Director B. Review of City of Woodbury Request for Land and Water Legacy Funds — Jane Harper, Principal Planner C. Request from City of Oakdale to Support Special Legislation to Allow Additional Time for Certain Tax Increment Financing Districts D. Legislative Update 7. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:25 Adjourn 10:45 Finance Committee Meeting Assistive listening devices are available for use in the County Board Room vre, .aorta cc:eta.,.ra d „a m d ;��;.nal..,r 12.19„a0p,11.r.,ar elaur a ..&u ;at-1l e3,6nnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 22, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration Human Resources Information Technology Public Health and Environment Public Works Sheriff's Office A. B. Approval of the January 8, 2013 County Board meeting minutes. Approval to appoint Michael Manhard, Executive Dirctor of Metro Engagement for Shelter and Housing, to the Fam ily Homeless Prevention and Assistance Citizen Advisory Committee as a homeless advocate to fill an unexpired term to June 30, 2013. C. Approval of two full tine equivalent Special Project Public Health Nurses to work in the county's Family Health Visiting Program. D. E. Approval of one full time equivalent for the new position of Squad Installer. Approval of contract with the Law Enforcenent Labor Services (LELS) and specifc items awarded to LELS by Arbitrator Christine D. Ver Ploeg in her December 28, 2013 Opinion and Award. F. Approval to amend the agreement with Microsoft to extend the county Enterprise Agreement for an additional 36 months. G. Approval of comments to the Minnesota Pollution Control Agency on the re- issuance of a National Pollutant Discharge Elim ination System/State Disposal System Permit, and approve the letterdrafted on behalf of the commissioners, to be signed by the Board Chair. H. Approval of Am endment No. 2 to Cooperative agreem ent with the South Washington Watershed District for the County State Aid Highway 19 -20 -22 roadway realignment project. I. Approval of Amendment No. 3 to a contract with Howard R. Green Company for drainage design throughout the county road system. J. Approval of resolution authorizing the Washington CountySheriff s Office to enter into a Joint Powers Agreem ent with the City of Bayport, Minnesota to provide gasoline to assist the city with law enforcement services. K. Approval of resolution authorizing the Washington CountySheriff s Office to enter into a Joint Powers Agreem ent with the C ity of Oak Park Heights, Minnesota to provide gasoline to assist the city with law enforcement services. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. Assistive listening devices are available for use in the County Board Room Ifpl. nzume ..«iefan..a a.,a In .,ciackeugas yan*.. Oa��p.annn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER BOARD AGENDA JANUARY 15, 2013 — 9:00 A.M. Board of Commissioners Fran Miron, District 1 Ted Bearth, District 2 Gary Kriesel, District 3 Autumn Lehrke, District 4 Lisa Weik, Chair, District 5 l . 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Dan Papin, Director 2013 Contract with Canvas Health, Inc. 5. 9:15 General Administration — Molly O'Rourke, County Administrator A. 2012 Distinguished Budget Presentation Award — Kevin Corbid, Deputy Administrator B. Legislative Update 6. 9:25 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 9:40 Executive (Closed) Session with the Department of Human Resources Discuss Labor Negotiation Strategy 9. 10:20 Executive (Closed) Session with the Office of Administration Discuss Possible Purchase of Interest in Land Owned by William McDonald, Stillwater Township 10. 10:50 Adjourn 11:00 Personnel Committee Meeting Assistive listening devices are available for use in the County Board Room If re nacirl dann.b ,h �.. a ;��nun,,,.r2„p,uga h..,. p;amm_rmn i5.1, EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 15, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration Public Health and Environment Public Works A. Approval of letter of support for Deputy Administrator /County Auditor - Treasurer Kevin Corbid's application for appointment to the Minnesota Counties Intergovernmental Trust (MCIT) Board. B. Approval of a contract with the Minnesota Department of Health for the receipt of Maternal, Infant, Early Childhood Home Visiting grant funding to expand evidence based home visiting program. C. Approval of agreements with Maren Marks, Mary Fruetel, and Mary Storken to use county property to provide onsite county employee wellness activities. D. Approval of resolution supporting the Minnesota Department of Transportation's application to the American Association of State Highway and Transportation Officials to consider designating the Metro section of the Mississippi River Trail as a United States Bike Route. E. Approval to award the bid for house demolition to Semple Excavating & Trucking, Inc., the lowest responsible bidder, in the amount of $11,660. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available Jr o use in the County Board Room Irl.n ., A fn ezn .norm EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER