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Home My WebLink About2013-01-08 CC Packeti 1 1 \i'a tec THE 1 !ATOP LA CE OF MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 8, 2013 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of minutes of the December 18, 2012 regular meeting minutes OTHER BUSINESS OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ADJOURN CALL TO ORDER ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS 2. Adoption and Presentation of Resolution commending Micky Cook (Resolution 2013 -01 - Roll Call) 3. Adoption and Presentation of Resolution commending James Roush (Resolution 2013 -02 - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 4. CVB Annual Report — Tiki Oswald (Americlnn) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Dev. Director 9. Public Wks Dir /City Engr. 10. Finance Dir. 11. City Attorney 12. City Administrator CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2013 -03, directing payment of bills 14. Resolution 2013 -04, designation of depositories for 2013 15. Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State Of Minnesota Data Practices Statute 16. Resolution 2013 -06, renewal of towing license for 2013 17. Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 18. Possible approval of 50/50 cost sharing split with Water Board - Tunnel Collapse — 3rd Street 19. Possible authorization to proceed with new hire replacement of Patrol Officer PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None UNFINISHED BUSINESS None NEW BUSINESS 20. Possible approval of first reading of Background Check Ordinance (lst Reading — Roll Call) 21. Possible approval of meeting date change and budget meeting dates for 2013 22. Discussion on Garley concept 23. Designation of Vice Mayor (Resolution — Roll Call) 24. Discussion on Aiple Property 25. Designation of Council representatives for Boards /Commissions /Committees (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION 2013 -003 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $664,650.67 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 8th day of January, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -03 3D Specialties, Inc. Able Hose & Rubber Inc. Advanced Sportswear Alexis Fire Equipment Company American Bankers Ins. Co. of FL Ancom Communication, Inc. Aramark Uniform Services, Inc Aspen Mills Association of Training AT &T B &B Products /Rigs and Squads Bald Eagle Sportsmens Assoc. Ballis John T. Becker Arena Products Bolton and Menk, Inc. Carquest Auto Parts Century Link Century Power Equipment City of St. Paul Clareys Safety Equipment Comcast Condusiv Technologies Cub Foods Cummins NPower, LLC Delta Dental Plan of Minnesota Ecolab Emergency Apparatus Maintenanc Fastenal Company Fire Engineering First -Shred FleetPride Force America Fuhr Trenching Fury Motors Galls George Siegfried Construction Co. Gopher State One CaII, Inc. Harris Services LLC HD Supply Waterworks, Ltd. Hennepin Technical College Hodges Badge Company, Inc. Holiday Credit Office Ice Skating Institute J.H. Larson Electric Concrete Hoses and nozzles for flooding Uniform Cole hersee switch Flood Insurance renewal Battery pack Uniforms and mats Postal mitten and gold bugles FTO Basic cert, Wulfing, Peterson, Kopel Phone Repair Range use charges Backgrounds Rivet trusshead Smoke testing Parts and supplies Phone Roller chain Trainging -cell phone course Maintenance Agreement & saftey equip Internet & TV Diskeeper software maintenance Soda Repair supplies AP COBRA January 2013 Detergent Vehicle repair changes Supplies Subscription renewal Shredding service Speed sensor Speedometer conditioner module & supplies Demo of 402 W Sycamore St Auto repair Zipper boot Grading escrow refund Tickets Repair Hydrafinger flag Glaser - fireblast trailer Empire 3 9" Str Fuel Skater memberships Repair supplies 484.46 418.59 1,113.00 13.65 8,732.00 74.81 1,441.47 32.04 1,700.00 230.89 340.00 235.00 1,450.00 213.75 862.50 927.27 356.11 43.02 165.00 322.16 378.53 620.66 55.28 74.93 250.80 177.44 585.00 777.02 67.00 80.80 99.92 490.02 10, 640.00 824.65 72.25 5,000.00 109.35 1,875.50 75.45 1,465.00 943.95 167.69 13.00 1,191.52 EXHIBIT "A" TO RESOLUTION #2013 -03 Jefferson Fire & Safety, Inc. Kirvida Fire, Inc. Landucci Homes Inc Law Enforcement Tech Group,lnc League of MN Cities Ins Tr Lemoine Chyrisse Linner Electric Co. Little Falls Machine Inc. Loffler Companies, Inc. M J Raleigh Truck Co. MacQueen Equipment Inc. Madden.Galanter.Hansen LLP Manos Nancy Marshall Electric Company MCFOA Menards Mercury Technologies of MN, Inc. Metro Chief Officers Associati Metro Fire Mid - States Organized Crime Middle St Croix Watershed WMO MJs Contract Appliance Inc MN Chiefs of Police Assoc. MN Crime Prevention Association MN Department of Agriculture MN Ice Arena Managers MN State Armory Building Commission MN State Fire Chiefs Assn MN State Fire Department Assoc National Business Furniture NFPA Office Depot Olsen Chain and Cable, Inc. Performance Plus LLC Pioneer Press Pioneer Rim and Wheel Co. Plant Health Associates Postmaster Riedell Shoes, Inc. River Valley Printing Inc. Rosenbauer Firefighting Technology Scheid Athletic LLC Schelen Gray Auto & Electric LLC Schwab Vollhaber Lubratt, Inc Semple Building Movers, Inc. Simonet Furniture & Carpet Co. Smith Filter Corporation Helmets Repair Grading escrow refund 2013 LETG Canine Tracker Claim # C0016532 Reimburse for food and gift cards volunteers Supplies and repair Clyinder for Loader Wireless Access Point & phone system Pulverized dirt and gravel Supplies Services for November Reimburse for shortage at lic ctr Replace GFI for generator heater Membership for Diane Ward Supplies Fluorescent lamp recycling 2013 Membership Stuart Glaser SCBA Flow test & 5 face piece 2013 Membership First half payment Frontload washer 2013 membership dues 2013 Membership 2013 Pesticide license renewal 2013 Membership renewal Reimburse for design services fire hall Membership dues 2013 membership for Stuart Glaser Ergonomic task chairs -short transit tax 2013 Subcription for Stuart Glaser Office supplies Tire chains Medical eval Newspaper 10pk TPMS service Period 12/1/2012 to 12/31/2012 First class presort permit # 206 Skates White envelopes and letterhead Bulb Hockey shirts Labor - charging system Air cooled chiller Cost to move locomotive Recliners Pleated insert pad Page 2 3,254.00 512.50 1,500.00 128.25 1,000.00 186.58 2,044.40 1,623.70 1,282.50 8,624.50 923.84 113.40 5.00 166.74 35.00 493.19 1,251.10 100.00 2,071.05 150.00 16,822.57 522.62 290.00 45.00 1,085.25 175.00 290,495.10 174.00 360.00 829.35 1,020.00 761.84 599.87 70.00 177.50 13.11 625.00 190.00 409.41 307.82 50.36 756.00 836.98 5,632.31 10,000.00 854.98 409.07 EXHIBIT "A" TO RESOLUTION #2013 -03 Spartan Promotional Group Springbrook Software, Inc. Sprint PCS Steel Towne Stepp Manufacturing Co., Inc. Stillwater Medical Group Stillwater Motor Company Streichers Sun Newspapers Tessman Seed Co. - St. Paul The Marpa Group Titan Machinery Tri -State Bobcat, Inc. USAble Life Vermeer Sales and Service WalMart Community Washington County Fire Chief Assoc. Washington County Public Safety Radio Washington County Road & Bridge Washington County Transportation Waste Management - Blaine Wingfoot Commercial Tire Winnick Supply Yocum Oil Company LIBRARY 3M American Library Association Aramark Avenet Baker & Taylor Brodart Comcast Ebsco Gaylord Menards Midwest Tape SPL Foundation Toshiba Universal Products Companies Value Line Washinton County Historical Society Washinton County Library Xcel Energy DECEMBER MANUALS Washington County License Center Signs Mainenance for software Phone Plate Pre -Mix Heated Box for Mac Truck Counci Employment drug testing Oil change and repair Ammo Publications Ice melt Stmt analysis seminar - Andrea Olson Supplies Tires Term Life Insurance Supplies Supplies 2013 Membership Dues 4th qtr radios Third St. Improvement Traffic services Trash waiver Tires Supplies 2013 car washes and Fuel Maintenance contracts Professional subcription Rug & towel service Webpage Library materials Library materials Telecommunications Periodicals Small equipment Janitorial supplies Audiovisual materials Reimbursement Capital equipment Office supplies Reference subscription Local history CD Various Utilities Page 3 571.51 20,740.32 88.13 330.00 53,638.43 62.00 915.97 337.70 311.85 467.58 130.00 1,199.24 722.42 403.20 10.71 85.96 50.00 9,168.78 46,890.89 328.17 41.09 786.39 236.55 15,956.13 27,476.64 190.00 59.33 650.00 40.15 707.41 56.90 6,941.46 182.86 47.04 755.55 1,450.00 6,389.00 67.50 898.00 20.00 4,612.28 4,142.81 Tab renewal & reg for mack truck 6,555.84 EXHIBIT "A" TO RESOLUTION #2013 -03 ADDENDUM C Harris Yard Services CDW Government Clark, Dan Environmental Systems Research Linner Electric Magnuson Law Firm Valley Trophy Verizon Wireless Xcel CREDIT CARDS Larry Dell Stu Global ICMA University Adopted by the City Council this 8th Day of January, 2013 Lawn Maintenance Batteries, email security Custodian ArcGIS software maint Replace bulbs and ballast Professional Service Name plates & tags Cell Phones Electricity , Gas Warranty on server at Rec Center Flip up keyboard tray Seminar Page 4 427.52 4,008.86 1,152.50 2,566.20 410.40 7,942.93 34.73 1,529.63 27,084.85 270.87 87.02 249.00 TOTAL 664,650.67 THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Julia S an,c1/3 titom Jam Dien dedicated mice an tote £itbut (Bacavvrd and for outstanding service in support of the City of Stillwater's mission. Ken Harycki, Mayor Date of Recognition: January 8, 2013 THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Slichutd &litw1n fiat hi/3 dedicated w ewwice an the Piteitaw ((Bawd and for outstanding service in support of the City of Stillwater's mission. Ken Harycki, Mayor Date of Recognition: January 8, 2013 fil Iwatr Adinini tr tion MEMORANDUM TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Possible 2013 Meeting Date Change and Additions THIS MEMO REPLACES MEMO PROVIDED IN ORIGINAL PACKET Meeting Date Recommended Dates to Change To August 7, 2013 (Night to Unite) Tuesday, July 30 November 5, 2013 (Special Election — School District) Tuesday, October 29 At this time, these are the only changes. Should a conflict arise, I will bring the information for Council action. The Council usually has budget workshops in August. In the past, they have held them as follows: 3rd Tuesday of August — 4th Tuesday of August — ACTION REQUIRED: Recommended Dates 4:30 — 6:00 p.m. — August 20, 2013 4:30 — 10:00 p.m. — August 27, 2013 Should Council agree with the above dates, they should pass a motion authorizing the 2013 date changes and setting dates for Budget Workshops. iUwatt The Birthplace of Minnesota DATE: TO: January 8, 2013 Mayor & Council Members REGARDING: Armory & Fire Station Project CSAH 12 Access Acquisition Garley Concept Plan MEETING DATE: January 8, 2013 AUTHOR: Bill Turnblad, Community Development Director Note: This replaces the memo dated January 4, 2013. BACKGROUND The new public road that will service the armory and fire station project requires an access onto CSAH 12. The intersection location approved by the County is on property owned by Tom and Karen Garley. Negotiations for acquisition of the necessary roadway property began quite some time ago. Initially, there was no interest in selling, so consequently an eminent domain proceeding was planned. Subsequently, the Garleys have reconsidered their position. They are proposing to sell the necessary land and temporary construction easement to the City at fair market value in exchange for the two homes that have to be removed to accommodate construction of the new road. The main advantage to the City in the proposal is that the eminent domain process would be much more costly to the City than the actual fair market value of the land. COMMENTS The attached map shows the location of the two homes in question. As can be seen, they are both in the right -of -way of the new road. The map also shows the general location of the two future lots that could receive the houses. REQUESTED ACTION Discuss the proposed land sale concept. Attachments: Map A Ailm, I: Nittistio BOARD AGENDA JANUARY 8, 2013 — 8:00 A.M. Board of Commissioners Fran Miran, District 1 Ted Dearth, District 2 Gary Krieeel, District 3 Autumn Lehrke, District 4 Lisa Welk, District 5 8:00 Board Workshop with the Office of Administration Commissioner Committee Assignments for 2013 1. 9:00 Oath of Office — Administered to the following Elected County Officials: Fran Miron, Commissioner District 1; Ted Bearth, Commissioner District 2; Gary Kriesel, Commissioner District 3; and Lisa Weik, Commissioner District 5 2. 9:10 Roll Call Pledge of Allegiance 3. Election of Chair of the County Board for 2013 4. Election of Vice Chair of the County Board for 2013 5. Set Board Meeting Dates for 2013 6. 9:20 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsihitityorfatel1on of Washington County Government, whether oornot McLane LT listed on this agenda Persons who wish to address the Board must fell out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the f dl Board of Commissioners. Comments addressed to individual Board members will not be atlawed You are encouraged to simityourpresentation to no more than five minutes. The Board Chair reserves the right to limit an Individual's presentation if It becomes redundant, repetitive, overly argumentattve, or if tt Is not relevant to an issue that is part of Washington County's Responsibilities 7. 9:30 Consent Calendar — Roll Call Vote 8. 9:30 Sheriff's Office — Sheriff Bill Hutton Mutual Aid Agreement for Secure Transport of Persons Subject to Detention for a Criminal Offense 9. 9:35 General Administration — Molly O'Rourke, County Administrator Commissioner Committee Appointments for 2013 10. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and t formation, or raise questions to the staff This action Is not Intended to result to substantive board action during thlr tones Any action necessary because of discussion will be scheduled for a future board meeting. 11. Board Correspondence 12. 10:05 Adjourn Reception for Newly Elected Officials Asskien . am liveable forum Ow Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JANUARY 8, 2013 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration Community Services Library Property Records and Taxpayer Services Public Works Sheriff's Office A. Approval of the December I 1 and 18, 2012 Board meeting minutes. B. Approval of resolution awarding the 2013 newspaper publishing bids and designating the county web site as the official publication for transportation projects. C. Approval of a Memorial Day appropriation of $100 each, upon request, in 2013 for military service organizations as set out in state statute. D. Approval of appointments /reappointments of citizen volunteers to Advisory Committees for 2013 as listed. E. Approval of the 2013 -2014 contract with Rule 36 Limited Partnership of Duluth III to fund services for intensive residential treatment services and residential crisis stabilization services for the uninsured at their Willow Haven facility in Lake Elmo. F. Approval to amend the SirsiDynix contract for software applications. G. Approval of a plat and development agreement for Belle View Ridge located in Stillwater Township. H. Approval of resolution to extend the lease agreement with James Michael Fitzpatrick to December 31, 2013 for the rental of the county -owned house located at 13485 St. Croix Trail South in Denmark Township; and adopt resolution to extend the lease agreements for office space at the Washington County Historic Courthouse with the Youth Service Bureau and Valley Tours, Inc. to December 31, 2013. I. Approval of resolution to enter into Claims Resolution Agreements with DuPont providing compensation for trees damaged by the herbicide Imprelis ®. J. Approval of work orders 6 and 7 for the County State Aid Highway (CSAH) 18 turn lane project with Hardrives; and adoption of resolution authorizing final payment in the amount of $41,888.72 to Hardrives, Inc. for the CSAH 18 turn lane project. K. Approval to transfer permanent use of fund balance (Explorer's Fund 119) to the operating budget in the amount of $6,000. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room If 1..,,, "earl mcdet•�ro rh „o r., ruc•mhili .,,r i •Ing,tarra 11.,rdor rk —o. ..&u IRRI) ezn Rnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER ate THE OIRTHRLRCE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North January 8, 2013 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of minutes of the December 18, 2012 regular meeting minutes OTHER BUSINESS OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL ADJOURN CALL TO ORDER ROLL CALL RECOGNITION OF OUTGOING COUNCILMEMBERS 2. Adoption and Presentation of Resolution commending Micky Cook (Resolution 2013 -01 - Roll Call) 3. Adoption and Presentation of Resolution commending James Roush (Resolution 2013 -02 - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 4. CVB Annual Report — Tiki Oswald (AmericInn) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 5. Police Chief 6. Fire Chief 7. City Clerk 8. Community Dev. Director 9. Public Wks Dir /City Engr. 10. Finance Dir. 11. City Attorney 12. City Administrator CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2013 -03, directing payment of bills 14. Resolution 2013 -04, designation of depositories for 2013 15. Resolution 2013 -05, designating a responsible authority and assigning duties in accordance with the State Of Minnesota Data Practices Statute 16. Resolution 2013 -06, renewal of towing license for 2013 17. Resolution 2013 -07, designating the Stillwater Gazette and St. Paul Pioneer Press as the City's legal publications and approving contracts with the Stillwater Gazette and St. Paul Pioneer Press for 2013 18. Possible approval of 50/50 cost sharing split with Water Board - Tunnel Collapse — 3rd Street 19. Possible authorization to proceed with new hire replacement of Patrol Officer PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None UNFINISHED BUSINESS None NEW BUSINESS 20. Possible approval of first reading of Background Check Ordinance (lst Reading — Roll Call) 21. Possible approval of meeting date change and budget meeting dates for 2013 22. Discussion on Garley concept 23. Designation of Vice Mayor (Resolution — Roll Call) 24. Discussion on Aiple Property 25. Designation of Council representatives for Boards /Commissions /Committees (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. i 1 Ater. THE NIRTNRLRCE Of MINNESOTA CITY COUNCIL MEETING MINUTES December 18, 2012 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:01 p.m. Present: Councilmembers Menikheim, Cook, Roush, Polehna, and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Community Development Director Turnblad Administrative Secretary Manos PLEDGE OF ALLEGIANCE A group of Girl Scouts led the Council and audience in the Pledge of Allegiance. They also sang Rudolph the Red Nosed Reindeer and Santa Claus is Coming to Town. APPROVAL OF MINUTES Possible approval of December 4, 2012 regular and recessed meeting minutes Motion by Councilmember Cook, seconded by Councilmember Menikheim, to adopt the December 4, 2012 regular and recessed meeting minutes. Ayes: Nays: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki None PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Matt Dean, House of Representatives Representative Dean informed the Council he has been redistricted away from Stillwater. He thanked the Council for doing such a great job for the City of Stillwater. Proclamation: Sara Damon Month Mayor Harycki read a proclamation recognizing Sara Damon for bringing geography to life for the students of Stillwater High School, fundraising for six wells in South Sudan, and proclaiming December 2012 as Sara Damon Month. Sara Damon stated that as the world's newest country, South Sudan needs our help because it is an extremely impoverished country. She expressed that she feels fortunate to work in a City Council Meeting December 18, 2012 community that recognizes the critical role that schools play in creating good citizens. She explained the H2O for Life program and how local students have connected with the Lost Boys of Sudan. She thanked the Stillwater Community for embracing this project. Lily Lake Arena Improvements - Doug Brady St. Croix Rec Center Manager Doug Brady provided information on Lily Lake Arena upgrades that took place in 2012 at a cost of $520,000. The estimates had been $720,000. Additionally, a low emissive ceiling, more efficient controls, a new water heater and subfloor heating were also installed and the project still stayed within budget, mostly through labor cost savings because arena staff did the project themselves. Mayor Harycki, Councilmember Menikheim, Councilmember Polehna and City Administrator Hansen thanked Mr. Brady and staff for a successful project, and thanked Richard Anderson for donating the flooring. Councilmember Polehna recognized the management skills of Mr. Brady. Kriesel Card and Contribution Mayor Harycki read a card from former City Administrator Nile Kriesel thanking the Council for its support in the recent untimely passing of his wife, Martha. On behalf of the City, the Mayor thanked Mr. Kriesel for the memorial donation and for his past service to the City. OPEN FORUM Nick Rowse, a Burnsville resident, presented a proposal for the preservation of one of the Minnesota Zephyr engines. He feels scrapping and destroying the engines would be a significant loss of Stillwater history. He would like Mayor Harycki to ask owner David Paradeau if he would be willing to donate both engines and take a tax write -off. Mr. Rowse has spoken with Ken Bueller, executive director of the Lake Superior Railroad Museum in Duluth, who agreed with this proposal, which is to examine both engines and preserve the best one while scraping the other and using proceeds to help fund the preservation. Mr. Rowse stated he also has spoken with Kent Skar with Parks and Trails Division which now owns the trail behind the depot, who has no objection, providing there is enough room for cyclists to get around the engine wherever it is displayed. The engine would need to be moved away from the flood zone. Funds would be used to build a shelter with a viewing platform for visitors. Mayor Harycki responded that he has spoken with the executive director of the Stillwater Area Chamber of Commerce who had a similar concept. Currently the immediate concern is removing the one engine from City property. He added that City Administrator Hansen will address this subject later in staff reports. Councilmember Menikheim stated he likes the idea and perhaps one or two of the train cars could be left as well to make a more impressive display. STAFF REPORTS Chief Gannaway stated the alcohol and tobacco compliance checks were done and out of the 60- odd licenses, there were two tobacco failures and one alcohol failure. Community Development Director Turnblad reported that the Greater MSP, the regional economic development agency, is creating a business retention and expansion initiative program Page 2 of 9 City Council Meeting December 18, 2012 to help local and regional entities retain and expand businesses. The Washington County launch meeting will be January 22. Public Works Director Sanders stated beginning Thursday morning, snow will be removed from the downtown area. Also, outdoor ice rinks will not be open by Christmas due to the warm weather. City Attorney Magnuson reported that recently a notice of injury was served on each Councilmember, Parks Board members and other officials. The notice has been sent to the League of Cities Insurance Trust. The appointed counsel cautions Councilmembers not to discuss the claim publicly. This will be discussed in a future executive session. City Administrator Hansen reported that he was contacted December 5 by K & K Recycling Services about the Zephyr engine, at Mr. Paradeau's direction. Mr. Hansen and City Attorney Magnuson concluded that rather than a performance bond, the City would require an escrow deposit of $12,000. The site would need to be contamination free and the City would have to be named as an additional insured. These things did not happen and the recycling company requested another extension. Mr. Hansen was contacted by another company, C & J Railroad Corporation, which informed him they made arrangements to purchase the engine from Mr. Paradeau. Mr. Paradeau informed Mr. Hansen he is not interested in donating the engine and taking a tax credit. C & J Railroad Corporation stated they will try to fulfill the obligations within 35 working days as requested, but stated there was no way they could pay the escrow amount by today at 4:30. Mr. Hansen provided a copy of the C & J proposal which was received tonight at 6:45 p.m. In addition, he received email from Ozark Mountain Railcar which claimed to have an exclusive brokerage agreement to sell the train cars, and stated that any transactions would need to go through them. He has no idea how valid this claim is. Mayor Harycki commented that if a sale proceeds, the City loses its leverage to recoup removal costs. Contamination would be a real problem if the engine is scrapped on City property. The immediate need is to remove the engine from the area where a levy may need to be constructed in the spring. He suggested the City move the engine onto Mr. Paradeau's property and asked City Attorney Magnuson about City legal risk, if Mr. Paradeau could countersue claiming damage. City Attorney Magnuson replied that is always a possibility. Councilmember Roush asked if the engine could be treated as an impounded vehicle. City Attorney Magnuson stated the City does not have a method of putting the engine in a secure place as it does with impounded vehicles. City Administrator Hansen reminded the Council that the engine is also a public safety issue because people have entered it and it is unstable. Councilmember Polehna remarked that the City has already been overly generous with Mr. Paradeau and the engine should be moved. Mayor Harycki recapped for the audience that public funds would be expended to move the engine, but the property itself can carry a lien so a mechanism exists to get the money back, whereas if it is sold, the City loses that leverage. Councilmember Menikheim agreed with Councilmember Polehna that the City has been patient enough. He would prefer to carry out the abatement order. Page 3 of 9 City Council Meeting December 18, 2012 Councilmember Cook pointed out that in email sent to the City, a gentleman who made the most recent offer, in an earlier email had stated that if $10,000 would move the locomotive off City property he would be willing to advance that money. Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to carry out the abatement order. Ayes: Nays: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki None CONSENT AGENDA Resolution 2012 -203, directing payment of bills Possible approval to carry over Capital Outlay Items: a) MIS b) Fire c) Library d) Plant City Hall e) Sewer, Parks, and Engineering Possible approval to carry over Operating Professional Services — Community Development Resolution 2012 -204, approving of Animal Humane Society (AHS) Letter of Understanding for Impound Housing Services (2013) Possible approval to purchase 2 Mobile Data Computers — Fire Resolution 2012- 205, a resolution approving abatement of certain special assessments — PIN: 33.030.20.31.0034 Resolution 2012 -206, approval of renewal of Wolf Tour Cycle license for 2013 Possible approval of Jetter/Vactor rehabilitation Possible approval of LMCIT insurance liability waiver Resolution 2012 -207, a resolution approving contract between the City of Stillwater and Sand Creek Group, Ltd. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Cook, Polehna, Roush, and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1054, an ordinance amending the Stillwater City Code Section 31 -300 entitled Establishment of Districts by Rezoning 18.92 acres to RB, Two - Family Residential Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Ordinance 1054, amending the Stillwater City Code Section 31 -300 entitled Establishment of Districts by Rezoning 18.92 acres to RB, Two - Family Residential. Page 4 of 9 City Council Meeting December 18, 2012 Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Possible approval of second reading of Ordinance 1055, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding "armory" and "municipal fire station" in the RB, Two- Family Zoning District as Specially Permitted Uses Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Ordinance 1055, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding "armory" and "municipal fire station" in the RB, Two- Family Zoning District as Specially Permitted Uses. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Possible approval of title transfer for Armory property City Attorney Magnuson reported that the commitment to go forward with the Armory project requires this conveyance. Councilmember Cook commented that she has voted for the annexation and rezoning to support City efforts to have a more centrally located fire department, however she cannot support transferring the title because she remains extremely certain that expenses incurred are not in the best interests of the City. This is no reflection on her profound respect for the work of the National Guard. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2012 -208, authorizing the conveyance of certain property to the Minnesota State Armory Commission. Ayes: Councilmembers Menikheim, Polehna, Roush, Mayor Harycki Nays: Councilmember Cook Colonel Jenson, facilities management officer, thanked the Council for its efforts in partnering with the National Guard. The Armory project is about 65% designed and is moving along. Councilmember thanked Col. Jenson for the Guard's partnership. Possible approval of second reading of Ordinance 1056, an ordinance amending Chapter 33 of the Stillwater City Code City Attorney Magnuson noted this ordinance corrects a previous error. Motion by Councilmember Cook, seconded by Councilmember Menikheim, to adopt Ordinance 1056, Ordinance amending Chapter 33 of the Stillwater City Code. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Page 5 of 9 City Council Meeting December 18, 2012 Possible approval of resolution adopting a modification to the development program For Development District No. 1, and modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes Sections 469.124 to 469.134 and 469.174 to 469.179 City Administrator Hansen reported he believes the modification should be adopted at this time because laws can change and this gives the City maximum flexibility. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2012 -209, Adopting a modification to the development program For Development District No. 1, and modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes Sections 469.124 to 469.134 and 469.174 to 469.179. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None NEW BUSINESS Possible approval of members to Library Board Motion by Councilmember Polehna, seconded by Councilmember Cook, to adopt Resolution 2012- 210, appointment & reappointments to Library Board. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Possible approval of the release of Regan lot from Bradshaw Addition Developer's Agreement City Attorney Magnuson explained that this action releases a lot from conditions of a developer's agreement made back in 2001 because all obligations have been fulfilled. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution 2012 -211, a resolution authorizing the execution of Certificate and Release. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Possible approval of member to Planning Commission Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt Resolution 2012 -212, Appointing Ryan Collins to the Planning Commission. Ayes: Councilmembers Cook, Menikheim, Polehna, Roush, Mayor Harycki Nays: None Page 6 of 9 City Council Meeting December 18, 2012 Hiring a consultant to complete reports related to the local designation of 604 4th Street South and 216 Willard Street West Community Development Director Turnblad explained that only one bid for this work was received, from The 106 Group of St. Paul, in the amount of $16,580. Staff feels this is excessive but this is the only bid received. The timeframe for this work is tight, with five weeks allowed for the report to be done to meet ordinance deadlines. He stated that the Council's options are to: 1. Approve a contract with the 106 Group; 2. Deny a contract with the 106 Group. If the Council denies the contract, then the property owner will be permitted to demolish the two homes on May 5, 2013 once the six month review period is completed; or 3. Take no action. If the Council takes no action on the contract, then the property owner will be permitted to demolish the two homes on May 5, 2013 once the six month review period is completed. Councilmember Menikheim commented this may not be a good test case for the new ordinance. Councilmember Cook stated the report will be important to get a baseline for how the ordinance will work. Mayor Harycki stated the City should at least complete Stage 1; do initial research on the two properties to make an initial determination of significance, which would cost $3,252.75 according to the staff report. Councilmember Roush stated in theory he supports this to preserve history, but is concerned about the expense to the City. Councilmember Menikheim stated he can't support subjugating property owner rights to test the ordinance. Councilmember Polehna stated he cannot justify making the property owner spend $16,000 to justify getting rid of a house. This is an unfair cost to a taxpayer. Mayor Harycki commented this will be a learning experience and will hopefully give staff experience to help make the ordinance more workable going forward. Motion by Councilmember Cook, seconded by Mayor Harycki, to contract with The 106 Group for Stage 1 at a cost of $3,252.75. Ayes: Councilmember Cook, Mayor Harycki Nays: Councilmembers Menikheim, Roush, Polehna The contract was not approved; therefore the property owner will be permitted to demolish the two homes on May 5, 2013 once the six month review period is completed. COUNCIL REQUEST ITEMS Yellow Ribbon Update Councilmember Polehna reported that another pheasant hunt for 60 troops took place last weekend. He also stated Hugo, the City that Stillwater mentored, was awarded a national award for supporting service members. Page 7 of 9 City Council Meeting December 18, 2012 Middle St. Croix WMO Study on Administrative Costs for Water Management Organizations Councilmember Polehna reported that administrative fees of the Middle St. Croix Water Management Organization were found to be very low. He felt that it was because elected officials participate on the board and most of their monies are provided by grants. Mayor Harycki expressed concern that the administrative fee is 12% compared to the Rice Creek WMO which is 7% and Brown's Creek Watershed is 9 %. He felt that it was unfair that some residents have to pay into two watershed districts and would like to see the double billing addressed. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 8:37 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2012 -203, Directing the Payment of Bills Resolution 2012 -204, Approving of Animal Humane Society (AHS) Letter of Understanding for Impound Housing Services (2013) Resolution 2012 -205, Approving the abatement of certain special assessments Resolution 2012 -206, Granting license to Patricia Wolf for the operation of multi - person tour cycles on city streets and rescinding Resolution 2012 -134 Resolution 2012 -207, Approval of contract between the City of Stillwater and Sand Creek Group, Ltd. Resolution 2012 -208, Authorizing the conveyance of certain property to the Minnesota State Armory Commission Resolution 2012 -209, Adopting a modification to the development program For Development District No. 1, and modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes Sections 469.124 to 469.134 and 469.174 to 469.179 Resolution 2012 -210, Appointment & reappointments to Library Board Resolution 2012 -211, A resolution authorizing the execution of Certificate and Release Resolution 2012 -212, Appointing Ryan Collins to the Planning Commission Ordinance 1054, Ordinance amending the Stillwater City Code Section 31 -300 entitled Establishment of Districts by Rezoning 18.92 acres to RB, Two - Family Residential Page 8 of 9 City Council Meeting December 18, 2012 Ordinance 1055, Ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding "armory" and "municipal fire station" in the RB, Two - Family Zoning District as Specially Permitted Uses Ordinance 1056, Ordinance amending Chapter 33 of the Stillwater City Code Page 9 of 9 City q tiQ.Qwaten, LAl itn►nesota Cetttiticate o f Lppt elation pneseoted to RESOLUTION 2013-01 r C0.14.MENDINCf C011NCILMENIBER C0O3C 'WHEREAS, Jvlicky Cook was elected to serve on the Stillwater City Council beginning January 2009; and 'WHEREAS, ivlicky Cook has served on the Stillwater City Councillor four (4) years; and WHEREAS, _Micky Cook is to be commendedfor her dedicatedservice and exemplary leadership to the City of Stillwater. NOWTHEREFORE BE IT RESOLVED By THE CIS CO'INCIL Oy THE CIfy oy SIILLIN.47ER, that for her four years of dedicated service to the City as Councilmember, _Micky Cook is hereby commended and the Councilfurther extends to her its best wishes for the future. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorizedanddirectedto recordthis resolution in the officialrecord ofproceedings of the CounciCandto deCiver a certifiedcopy thereof to Micky Cook. .adopted by the Council this 8th day of January, 2013. 1 LAtayon gl"?r 15"j5 City o� ti.Q.Qwatett, citA iuitesota Cet<titteate ppneetattott pt.esented to 1 ESOLUTION 2013 -02 CONNI ENDING CO1.INCICJ% ENI BER ROUS3-C 1V3fERE.4S, Jim Roush was elected to serve on the Stillwater City Council beginning January 2009; and W3-CEREAS, Jim Roush has served on the Stillwater City Councilfor four (4) years; and WHEREAS, Jim Roush is to be commendedfor his dedicated service and exemplary leadership to the City of Stillwater. NOW THEREFORE BE IT'RESOL'VED BY THE CITY COUNCIL OF THE CIS OF STILLIN.4'I' R, that for his four years of dedicated service to the City as Councilmember, Jim Roush is hereby commended andthe Councilfurther extends to him its best wishes for the future. BE IT' FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to record this resolution in the officialrecord ofproceedings of the Council andto deliver a certifiedcopy thereof to Jim Roush. .adopted by the Council this 8th day of January, 2013. }Aayoic r To: Stillwater City Council January 2, 2013 From: Subject: Attached: 2012 CVB Budget Recap Tiki Oswald, Board President, Stillwater /Oak Park Heights Convention & Visitors Bureau 2012 Stillwater /Oak Park Heights Convention & Visitors Bureau (CVB) Recap 1. Website Statistics Overview Jan 1 -Dec. 31, 2012 (includes Mobile) Total Visitors: Page Views: Avg Time on Site: Bounce Rate: Page View Clicks: Lodging Event Calendar Act & Attractions Shopping Dining Weddings Groups Meetings About Stillwater Media Page Things to Do: 1. Outdoor 2. Winery /Brewery 3. Romance 4. Family 5. History 6. Girlfriends 7. Taste 8. Arts Total % Incr /Decr over 2011 143,324 677,978 5 minutes 32% 49,387 43,396 42,609 41,704 33,117 3,604 591 275 4,725 2,156 36,246 7,610 6,117 5,233 4,573 4,518 3,729 2,169 1,979 +60% +63% +68% 103% 58% 1 17% 67% 275% 46% 62% 65% 14% 55% 50% 121% 74% 43% 40% 60% 53% 42% Note: Above figures do not include clicks from DiscoverStillwater.com to Stillwater /Oak Park Heights business sites - these figures are extensive. 1 2. New Website currently in development to take advantage of new technology for site to fit all size computer screens, laptops, tablets and smart phones. New design and map updates included. Anticipate launch: April, 2013 3. Five Year Planning Session - The CVB board and two Explore MN Office of Tourism Staff will meet in February to draw up a new Five Year Plan. Ideas and suggestions should be submitted to Barb Trueman, CVB Marketing, at info@ DiscoverStillwater.com . 4. 2013 Guidebooks - Will be distributed starting January 10th, A total of 70 Stillwater businesses are advertising in the new guidebook. This advertising supports the guidebook expenses. 5, Visible CVB Presence - The board is currently discussing ways to assist visitors while in the historic district. 6. Wedding /Group /Meeting Promotions - The CVB budget covers promotion of these markets that provide a large ROI to Stillwater /Oak Park Heights businesses. An increase in business within these markets is growing. The CVB hosts four wedding expos each year and recently purchased an 8 x 10 booth backdrop and a large screen viewing monitor for use at the Minneapolis Convention Center expos. 7. Partnerships a) Greater Stillwater Chamber of Commerce - The CVB is participating in the revitalization meeting process in preparing new travelers as a result of the for the Gateway Trail connecting to Brown's Creek and for the new Stillwater Bridge. b) IBA (Independent Business Association of the Historic District) - The CVB and IBA have been partnering with Hometown for the Holiday Event and working with co -op advertising opportunities to keep expenses down for both organizations. Examples of co -op advertising are KS95 Radio spots and Spaces Magazine. The IBA also joined forces with the CVB in joining our two websites together to avoid tourist confusion as to where to get information. c) Explore Minnesota Office of Tourism (EMT) - The CVB is a Metro partner and attends the Metro Region CVB meetings and works closely with EMT to take advantage of advertising rates and PR. For example, it was the EMT that asked the CVB to participate in the national contest for " Americas Prettiest Painted Places" which we won for the Midwest Region. We received national recognition on HGTV, the New York Times and other prestigious media for this. We are also working with EMT on Sweepstake prizes awarded from their website. 2 d) Stillwater City Council and Oak Park City Council - The CVB continues to update both City Councils on CVB activity and has welcomed City Council Members and Mayors to our board meetings. 8. Sponsorships - The CVB continues to sponsor a multitude of Stillwater events with advertising /Promo dollars, including: Art on Main, Paint the Town Red for Valentine's Day, Hometown for the Holidays. Two Chamber Art Events, Saint Croix Splash. Cruisin' on the Croix, Summer Tuesdays, Harvest Fest, MN Summer Olympics in Stillwater, MN Biking Event, and more. 9. PRESS RELEASES - One to two press releases are sent out from the CVB office each month, in addition to a monthly travel tips E -News Blast that goes out to 1,400 pre - approved people. Thank you for your continued support as we work to increase tourism to Stillwater. "A rising tide raises all boats." 3 Op d:. 00 N er N d- Ln m 0 W t/} i1} if} 01- .401- Q M d' 00 d' do 0 al d• et O 0 0 d- 0 0 ul ri r• 01 N r-1--1 03 N L0 N o N C? rl N m m d- ul ri 1.0 Itt 0 N t i!} i!D i!} 01- i/} -0 if} iJ'} if} -0- o Q 0 Lr L0 L0 1-1 n 00 0 00 ri N N cr m 0 CO n N a1 N 1.0 m LG a1 0 d- ri cc 01 m 0 en r� ul m ri e-1 vi Lei' Q L:i■ r� M' rri r-i et 00 u5 1ri ri N m m d' IfI r-1 uD N m N. 0 N N o N r� N. d' 0 N. N d- LA CO N O ri 0 Q 0 r-1 N Ln r• LA d• 0 1.0 00 CO n d m r- - 1 Q N SD 0 o m a u5 un ni o0 of r: o L0 u .-i r-1 n1 Ni m d- d- 0 N N un 0 N if? t!} i!i i!? in- ih .0- in if- ih in- in- tI1 N m Lf1 d' r-1 Ll1 al r--- 1.0 N al ri r. II a1 d- 0 T• N N 03 ri 03 r1 0 03 0 00 m 0 m d- a% N r� N rn N N an ul d• cr m r- o (4 00 o d' d• a). 0 N N m d' d- 0 N N 0 r-I N if} ii if} -0- -0- V} in. in. -0- in- in- in- ter 0 CD lD N a1 ri d- M r� r► a1 CO 0 N ri 00 r► a1 N CS) N m N al N r4 l0 m al 0 ri N r- N 0 d- d- as N. 03 m d• N: (-T N 00 ul rrl Ol r1' Lr N th Q N N Ct d- 0 iJ m m N Ft 0 N Lodging Tax Income First Quarter in- ii 1 SIT if} iJ' itg in- tin- if} in i!} in i/F au r▪ 0 Ll▪ 1 S 0 Second Quarter a- 00 Ln 2 .!E 'Cr) r0 0 Third Quarter LA 1 f6 0 fCf I i X [G 1.- a 0 Fourth Quarter L/ ❑ Total for the year 0 et Gl m N of ri r: as CO N N �D N L►1 N N Actual 2012 0 L P l o o 0 o 0 0 0 0 o o N rt 0 0 0 o o o o 0 o co • t: x 0 0 0 0 0 o a o .1 or) 0 0 0 0 0 0 0 0 Lr3 N M 0 0 0 o LI] D b N N N N d p r-I r1 ,-i- ,--4 r-t in- tn. i.rl• i!F i.!? in- in 1!} tr in in rF m 0 co m m i►} oo 0 0 o m 0 in r iJ} if). u -a m 0 E o o 0 I O of m m It N ! N N N C 0 0 N w E p 0 a o > CO n3 y ▪ V 0 C7 Guide Book Ad Sales 0 0 0 C1 to r�1 iR N rl 0 N ra 0 x ti0 c 1 E 0 0 {!F Total Inflow L[] m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0° 0 ° 0 o o oo oo 0 cr ni .-i Lrs ni ni o D il} +r} III- in- iJ} i1} ilk i/T -LA- in- V). in- i!} Ice Cream Social Cruisin on Croix SPECIAL OLYMPICS 7• r£ i Harvest Fest 0 0 'C] E 0 Fall Art Fair rICS LL tL0 0_ V1 PP Art Crawl Paint town Red IBA 0 0 0 m 0 as 2 3 y N 3 m a O x o 2 Q L V m t> (7 Q. 0 a u I Contract Services 0 0 0 0 Lri i!} Barb Trueman 0 o 0 o 0 0 sr,' m' N Total Contract Services Total Ad Design 0 in m a 0 0 0 0 0 a Ti 0 0 to o al ry 0 N ih +h to . 0 0 ai co N 0 0 0 0 0 0 o a Lri O (-‘, Ln m • N m 0 0 LA rl i/} vn N N 0 0 0 0 0 0 LJ Lri o L n o � m L1j r r [ u-r V7 tr i!} C G v cn v cn a � °a oo 00 om m 0 (NI N tp ry ih Vi t!} i/} 0 0 a) .Q dA -c w re E a'O v 2 p4 u i7 ` tap L OD CA Z 2 (11 ❑ a :1.r N m 0 H Constant Contact Rivertown News Eblast Women's Resource Directory Twincities.com 5 Total Internet 0 0 0 Lr3 o Ln r.1 Lri m Q m rr rI i/], ill iJ). iI} 0 a -0 cu O V a w F 5 W 2012 EMT Guidebook F 2 w ro 0 H Stillwater Guidebook i!} V} VS- iJ} 4 t 1 Q IA +J fl w iv a� c E Q U r i_ • ❑ fV a • [i 2 2 Lu Total Guidebook Other Guidebooks o n 00 Lr) Ln u• ‘—i. r- Lr1 SCRTA Guide MBBA Guide $ 8,330.00 u u m 4-, I.) 4-, 0 u Cr 0 0 o Q O o M i14 .n O -0 rr1 r m 0 0 O Lei m t/4 0 O d m N 0 Ln 0 r-:- o m N- 4.4 4. 4 0 Ln m m ri o a a o 0 o tin Ln Lrr o o C co ii 0 eT 0 N CO oa t1} i4 i!4 4I4 i/4 Q_ Total other Guidebook O O O 01 0 0 N n m irr in in. r .J a, L.IJ � N L7 cu C C C Ctia - N • tto ra ry 2 0 afl Q} C • 67 Midwest Meeti Lead Caller MPI Membership m m 2 O O O Total Meetings a C L C y eo ?..1 C C ra 2 • a 0_ Z rill > 1— o a C7 0 N a 0 4 0 6. L L m r^ 2 a, - F C 2 -al ±' LL J Q 3 0 6 3 1, w 0 1— 0 Ln 0 0 0 0 0 v1 0 e# lD 0 vo Ln o n in m m N � t4 i4 in- 4.4 in- in- ra Q m 0) co cLa Ec a C O • w = - LL 73 73 7:5 m ▪ m CO U U U r The Knot E -Blast 0 O o 0 0 0 O Ln O N rH wi to i r4 irr a ra a 7 li 4 v1 p C 1 _ E O m m ri 0 O tD Q) N 111 O 0 N n Cr) Q1 1.f] O N� OO N Lr'1 r l m O r1 CO r-1 vt LO cn r1 ri MLn 3 0 M N Lo N 0 N 61 1: M M r-1 iI} iJ} V} Rochester Visitor 0 0 0 m o +r� 0 0 O Ln 0 0 6 O 0 L. K595 IBA Co -Op 0 0 0 0 o `+1 0 0 Total Radio 0 0 o ul ° 0 O N rl N N 0 N N 0 0 x w a� 0 E ro .c u 0 0 0 0. x ul Total Expo Booths rR M `a 0. 0 Q 0 L.] CZ v w CU RD m C 'S 0 iP in C Q tv CU • in 0- a zn I- 2 2 0 0 v 0 th ni Total Operations Discretionary Fund 0 0 0 0 r1 sr il} 1.twi to ri rt 00 N ri 4/F Irk Total Outflow LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2013 -03 3D Specialties, Inc. Able Hose & Rubber Inc. Advanced Sportswear Alexis Fire Equipment Company American Bankers Ins. Co. of FL Ancom Communication, Inc. Aramark Uniform Services, Inc Aspen MiIls Association of Training AT &T B &B Products/Rigs and Squads Bald Eagle Sportsmens Assoc. Ballis John T. Becker Arena Products Bolton and Menk, Inc. Ca rq uest Auto Parts Century Link Century Power Equipment City of St. Paul Clareys Safety Equipment Comcast Condusiv Technologies Cub Foods Cummins NPower, LLC Delta Dental Plan of Minnesota Ecolab Emergency Apparatus Maintenanc Fastenal Company Fire Engineering First -Shred FleetPride Force America Fuhr Trenching Fury Motors Galls George Siegfried Construction Co. Gopher State One Call, Inc. Harris Services LLC HD Supply Waterworks, Ltd. Hennepin Technical College Hodges Badge Company, Inc. Holiday Credit Office Ice Skating Institute J.H. Larson Electric Concrete Hoses and nozzles for flooding Uniform Cole hersee switch Flood Insurance renewal Battery pack Uniforms and mats Postal mitten and gold bugles FTO Basic cert, Wuifing, Peterson, Kopel Phone Repair Range use charges Backgrounds Rivet trusshead Smoke testing Parts and supplies Phone Roller chain Trainging -cell phone course Maintenance Agreement & saftey equip Internet & TV Diskeeper software maintenance Soda Repair supplies AP COBRA January 2013 Detergent Vehicle repair changes Supplies Subscription renewal Shredding service Speed sensor Speedometer conditioner module & supplies Demo of 402 W Sycamore St Auto repair Zipper boot Grading escrow refund Tickets Repair Hydrafinger flag Glaser - fireblast trailer Empire 3 9" Str Fuel Skater memberships Repair supplies 484.46 418.59 1,113.00 13.65 8,732.00 74.81 1,441.47 32.04 1,700.00 230.89 340.00 235.00 1,450.00 213.75 862.50 927.27 356.11 43.02 165.00 322.16 378.53 620.66 55.28 74.93 250.80 177.44 585.00 777.02 67.00 80.80 99.92 490.02 10,640.00 824.65 72.25 5,000.00 109.35 1,875.50 75.45 1,465.00 943.95 167.69 13.00 1,191.52 EXHIBIT "A" TO RESOLUTION #2013 -03 Jefferson Fire & Safety, Inc. Kirvida Fire, Inc. Landucci Homes Inc Law Enforcement Tech Group,lnc League of MN Cities ins Tr Lemoine Chyrisse Linner Electric Co. Little Falls Machine Inc. Loffler Companies, Inc. M J Raleigh Truck Co. MacQueen Equipment Inc. Madden.Galanter.Hansen LLP Manos Nancy Marshall Electric Company MCFOA Menards Mercury Technologies of MN, Inc. Metro Chief Officers Associati Metro Fire Mid- States Organized Crime Middle St Croix Watershed WMO [Ws Contract Appliance Inc MN Chiefs of Police Assoc. M N Crime Prevention Association MN Department of Agriculture MN ice Arena Managers MN State Armory Building Commission MN State Fire Chiefs Assn MN State Fire Department Assoc National Business Furniture NFPA Office Depot Olsen Chain and Cable, Inc. Performance Plus LLC Pioneer Press Pioneer Rim and Wheel Co. Plant Health Associates Postmaster Riedell Shoes, Inc. River Valley Printing inc. Rosenbauer Firefighting Technology Scheid Athletic LLC Schelen Gray Auto & Electric LLC Schwab Vollhaber Lubratt, Inc Semple Building Movers, Inc. Simonet Furniture & Carpet Co. Smith Filter Corporation Helmets Repair Grading escrow refund 2013 LETG Canine Tracker Claim # C0016532 Reimburse for food and gift cards volunteers Supplies and repair Clyinder for Loader Wireless Access Point & phone system Pulverized dirt and gravel Supplies Services for November Reimburse for shortage at lic ctr Replace GFI for generator heater Membership for Diane Ward Supplies Fluorescent lamp recycling 2013 Membership Stuart Glaser SCBA Flow test & 5 face piece 2013 Membership First half payment Frontload washer 2013 membership dues 2013 Membership 2013 Pesticide license renewal 2013 Membership renewal Reimburse for design services fire hall Membership dues 2013 membership for Stuart Glaser Ergonomic task chairs -short transit tax 2013 Subcription for Stuart Glaser Office supplies Tire chains Medical eval Newspaper 10pk TPMS service Period 12/1/2012 to 12/31/2012 First class presort permit # 206 Skates White envelopes and letterhead Bulb Hockey shirts Labor - charging system Air cooled chiller Cost to move locomotive Recliners Pleated insert pad Page 2 3,254.00 512.50 1,500.00 128.25 1,000.00 186.58 2,044.40 1,623.70 1,282.50 8,624.50 923.84 113.40 5.00 166.74 35.00 493.19 1,251.10 100.00 2,071.05 150.00 16,822.57 522.62 290.00 45.00 1,085.25 175.00 290,495.10 174.00 360.00 829.35 1,020.00 761.84 599.87 70.00 177.50 13.11 625.00 190.00 409.41 307.82 50.36 756.00 836.98 5,632.31 10,000.00 854.98 409.07 EXHIBIT "A" TO RESOLUTION #2013 -03 Spartan Promotional Group Springbrook Software, Inc. Sprint PCS Steel Towne Stepp Manufacturing Co., Inc. Stillwater Medical Group Stillwater Motor Company Streichers Sun Newspapers Tessman Seed Co. - St. Paul The Marpa Group Titan Machinery Tri -State Bobcat, Inc. USAble Life Vermeer Sales and Service WaiMart Community Washington County Fire Chief Assoc. Washington County Public Safety Radio Washington County Road & Bridge Washington County Transportation Waste Management - Blaine Wingfoot Commercial Tire Winnick Supply Yocum Oil Company LIBRARY 3M American Library Association Aramark Avenet Baker & Taylor Brodart Comcast Ebsco Gaylord Menards Midwest Tape SPL Foundation Toshiba Universal Products Companies Value Line Washinton County Historical Society Washinton County Library Xcel Energy DECEMBER MANUALS Washington County License Center Signs Mainenance for software Phone Plate Pre -Mix Heated Box for Mac Truck Counci Employment drug testing Oil change and repair Ammo Publications Ice melt Stmt analysis seminar - Andrea Olson Supplies Tires Term Life Insurance Supplies Supplies 2013 Membership Dues 4th qtr radios Third St. Improvement Traffic services Trash waiver Tires Supplies 2013 car washes and Fuel Maintenance contracts Professional subcription Rug & towel service Webpage Library materials Library materials Telecommunications Periodicals Small equipment Janitorial supplies Audiovisual materials Reimbursement Capital equipment Office supplies Reference subscription Local history CD Various Utilities Page 3 571.51 20,740.32 88.13 330.00 53,638.43 62.00 915.97 337.70 311.85 467.58 130.00 1,199.24 722.42 403.20 10.71 85.96 50.00 9,168.78 46,890.89 328.17 41.09 786.39 236.55 15,956.13 27,476.64 190.00 59.33 650.00 40.15 707.41 56.90 6,941.46 182.86 47.04 755.55 1,450.00 6,389.00 67.50 898.00 20.00 4,612.28 4,142.81 Tab renewal & reg for mack truck 6,555.84 RESOLUTION 2013 -04 DESIGNATION OF DEPOSITORIES FOR 2013 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2013: Central Bank Edward Jones First State Bank & Trust Lake Elmo Bank Merrill Lynch Minnesota 4 -M Investment Fund Morgan Keegan/Raymond James Northland Securities Paine Webber Piper Jaffray Solomon Smith Barney U.S. Bank Wells Fargo Bank Adopted by the City Council this 8th day of January 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk RESOLUTION 2013 -05 DESIGNATING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES IN ACCORDANCE WITH THE STATE OF MINNESOTA DATA PRACTICES STATUTE WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16 as amended, requires that the City of Stillwater appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, with the City; and WHEREAS, the Stillwater City Council shares concern expressed by the Legislature on the responsible use of all City data and wishes to satisfy this concern; and WHEREAS, the City Council has appointed an administratively qualified Responsible Authority as required by the statute in the past; and WHEREAS, the Stillwater City Council wishes to update the appointment for 2012. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater appoints Larry D. Hansen, City Administrator, as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration as published in the State Regi ster. BE IT FURTHER RESOLVED, as follows: 1. To ensure that all individual data is available to the Responsible Authority and Data Compliance Officer all personnel, background investigation (raw and summary data), training, disciplinary and medical files shall be retained in a secure location as deemed appropriate by the Responsible Authority (City Administrator) and Data Compliance Officer (City Clerk). 2. That the Responsible Authority shall require the requesting party to pay the actual cost of making, certifying and compiling copies and of preparing summary data. Adopted by the City Council of the City of Stillwater this 8th day of January, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: December 28, 2012 SUBJECT: Towing License -- Stillwater Towing Stillwater Towing has submitted the required information and fee for their 2013 Towing License, RECOMMENDATION: With Chief Gannaway's approval, I recommend the issuance of the 2013 Towing License to Stillwater Towing. Inm TOWING LICENSE The City of Stillwater, Washington County, Minnesota hereinafter referred to as "the City ", hereby grants a towing license to Stillwater Towing, Inc., hereinafter referred to as "the Company" and the License shall be on the terms and conditions set forth in this license and subject to annulment and revocation as provided herein. I. EQUIPMENT. The company must provide equipment that includes at a minimum: a. Equipment to handle all vehicles including those with fiberglass bodies. b. Vehicle dollies or flatbed for towing vehicles that cannot be moved by conventional means. c. Equipment of sufficient size to handle semi tractor trailer vehicles or in the alternative have the ability to provide this equipment to a location within a reasonable time period. d. Equipment needed to sweep and remove accident debris and also equipment to jump start vehicles. e. Winching equipment of sufficient size and strength to winch vehicles of tractor trailer type or ability to provide this equipment to a location within a reasonable time period. f. Emergency lights conforming to standards set forth in the Minnesota Highway Traffic Regulation Act and from time to time promulgated by the Commission of Public Safety of the State of Minnesota. II. FACILITIES. The company must provide storage for the vehicles it tows and these facilities must include at a minimum: a. A vehicle storage lot within the city or within a reasonable distance from the city. The storage lot must be secured by a 6 foot fence with a lockable gate. b. The storage facility must be large enough to store 15 cars. c. The facility must have indoor storage in order to protect vehicles from inclement weather when necessary to avoid damage to the vehicle or when indoor storage is ordered by the police department, d. The facility must have secure indoor storage that consists of at least one stall that is totally secure, even from employees of the company. These stalls are used for the storage for vehicles that are to be held as evidence or that may contain evidence and are awaiting a search warrant. III. IMPOUND AND RELEASE PROCEDURES. The towing company must agree to abide by the Stillwater Police Department's policy and procedure directives dealing with the release of vehicles to citizens. They must further agree to abide by "hold" orders issued by members of the police department. The companies and their drivers must agree to abide by the requirements of the police impound report filled out by the officer at the scene of the tow. IV. RESPONSE TIME TO THE SCENE OF TOW OR TO IMPOUND LOT. AlI tow companies must agree to a minimum response time often minutes to the scene of a requested tow or to the impound lot, or unless a longer period is required because of a need for special equipment. V. RESOLUTION OF COMPLAINTS. All tow companies must provide to the Stillwater Police Chief a procedure for handling citizen's complaints dealing with the tow service. This procedure must be submitted within 30 days of the granting of this license. VI. CRIMINAL HISTORY AND DRIVING RECORD CHECKS. All owners and drivers must agree to a criminal history and driving record check and a history of theft or drug related crimes and any convictions for DWI, reckless driving or repeated speeding violations shall render that driver or owner disqualified to provide any service hereunder. VII. INSURANCE. The company shall carry and keep in full force and effect general liability insurance to include coverage of any damage to towed vehicles, and proof of this insurance shall be on file with the city prior to the issuance of this license. VIII. CLEAN -UP. The tow driver shall clean up the debris at accident scenes. IX. INSPECTION. The equipment and facilities of the company shall be subject to inspection by the Police Chief or his designee to insure compliance with the provisions of this license. X. NON- EXCLUSIVE. This license shall be non - exclusive and shall not preclude the city from granting as many additional licenses as they see fit. In the event of additional licenses, tows will be divided among the companies according to the interests of Public Safety as ordered by the Police Chief. XI. REVOCATION OF LICENSE. The breach of any covenant or condition contained in this license shall be grounds for revocation hereof. The revocation shall be ordered by the Stillwater Police Chief and any company that feels aggrieved by his decision may appeal his decision to the City Council where the company shall be entitled to a full hearing. 2 Granted this 8th day of January, 2013. By: John Gannaway, Chief of Police ATTEST: Diane F. Ward, City Clerk 3 RESOLUTION 2013 -06 RENEWAL OF TOWING LICENSE FOR 2013 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2013; and WHEREAS, all forms and documentation have been received and fees paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the towing license for Stillwater Towing, Inc. is renewed for the Year 2013. Adopted by the Stillwater City Council this 8th day of January, 2013. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/28/2012 Re: Designation ofLegal Publications for 2013 The City has received the attached proposals from The Stillwater Gazette, Press Publications, and St. Paul Pioneer Press to provide legal publication services to the City as follows: • Gazette's rates are $4.25 per column inch for the first insertion, ($3.40 per inch for subsequent insertions of the same legal notice) • Press Publications' rate is $7.10 per inch The legal publications have been published in the Gazette for many years, and even though their publications have been reduced to Wednesday through Friday, the requirements for legal publications have been met. Occasionally there is a need to publish before the next deadline for the Gazette, so the Pioneer Press is an excellent resource for those situations at $4.60 per line (approximately 22 -25 characters). RECOMMENDATION: It is recommended that the City continue with the Stillwater Gazette for its legal publications. ACTION REQUIRED: If Council agrees with the recommendation, they should pass a motion adopting a resolution designating the Stillwater Gazette and Pioneer Press for legal publications and approving the 2013 contracts with the Stillwater Gazette and Pioneer Press. AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2013 THIS AGREEMENT, made and entered into this 8th day of January, 2013, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor ", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City ". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, §331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2013, the Contractor will publish all legal notices in The Stillwater Evening Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2013 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First insertion: $4.25 per column inch Second, and each subsequent insertion: $3.40 per column inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Ken Harycki, Mayor AGREEMENT FOR THE PIONEER PRESS OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2013 THIS AGREEMENT, made and entered into this 8th day of January, 2013, by and between THE PIONEER PRESS, hereinafter called the "Contractor ", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City ". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Pioneer Press is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, §331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2013, the Contractor will publish legal notices in The Pioneer Press that are not able to be published in the Stillwater Gazette, as determined by the City Clerk. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2013 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost for official City publications shall be as follows: $4.60 per line (to incorporate approximately 22 -25 characters). And in the section where legal notices run (Classified Marketplace), there are 14 print lines to a vertical inch, for a total of $64.40 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE PIONEER PRESS In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Ken Harycki, Mayor RESOLUTION 2013- DESIGNATING THE STILLWATER GAZETTE & PIONEER PRESS AS THE CITY'S LEGAL PUBLICATIONS AND APPROVING CONTRACT WITH THE STILLWATER GAZETTE & PIONEER PRESS FOR 2013 WHEREAS, the City is required to designate a legal newspaper every year; and NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council as follows: 1. The Stillwater Gazette is hereby designated as the City's official publication for all legal notices; 2. Pioneer Press is hereby designated as the City's official publication for legal notices that are not able to be published in the Stillwater Gazette, as determined by the City Clerk; and 3. That the contracts for The Stillwater Gazette and Pioneer Press are hereby approved and authorizes the Mayor and City Clerk to sign the contracts on behalf of the City. Adopted by the Stillwater City Council this 8th day of January, 2013. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Stil hiva ter The Birlhpface of Minnesota MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen DATE: January 4, 2013 SUBJECT: Tunnel Collapse — 3rd Street On November 30, 2012, I met with the Water Dept. to discuss the cost of the tunnel /street collapse on 3rd Street. This was a very unfortunate incident that needed to be corrected as soon as possible or the damage would continue to get worse and even more costly. The City took the lead in the project. At our meeting, it was suggested by me that some sort of cost sharing would be appropriate as is would be difficult to determine if it was a simple infrastructure failure or caused by the construction project. There was also discussion that our customers are the same and they won't really care what fund the money comes from. The total costs came to $154,925.15 and the Water Board has agreed to split this 50/50 with the City. Recommendation: I believe the proposal to split the cost with the Water Board is fair and recommend approval of the 50/50 cost sharing with them. /nrn MEETING NOTES — TUNNEL COLAPSE MEETING ATTENDEES: Larry Hansen — City Administrator, Shawn Saunders — Public Works / City Engineer, Robert Benson - Water Department Manager and George Vania - Water Board Member. DATE: November, 30, 2012 Meeting was opened up by Larry Hansen. He set the tone by saying that this is a City Wide Customer issue and the funding is coming from our customers regardless if the failure is due to Construction, Public Works Storm Water System or Water Department Water System. Hence, some kind of cost sharing will be appropriate. Robert made the following points: 1. The 3rd St Main Break, in front of the Water Department, did not occur until the 2nd day. 2. The Public Work's Department Contractor was tearing up and replacing 3rd Street pavement located over the Storm Water Tunnel. 3. The Water Department 12" line from the Artesian Well to the Water Department Storage Basin west of the Water Department Building was replaced in 1990. 4. During the Water Break we turned on our 3rd Street Water Distribution Pump and there was no overflow from our Storage Tank to the Storm Water Tunnel. This meant that significant storm or ground water is coming from from the City Public Works Storm Water System in this Tunnel. 5. The Map Page from the Storm Water Map Book shows that the Storm Water System and Tunnel starts up behind City Hall and the Fire Department building and then flows down along the south side of the Water Department building. 6. Robert also noted that the Storm Water System piping behind City Hall was modified in 2000 and some of the flow was redirected down Mulberry Street. Shawn concurred. 7. He also showed that the overflow from the Water Department Storage Basin enters the Storm Water Tunnel System only at the Water Department. Shawn made the following points: 1. They were not able to find drawings for the original Storm Water System Tunnel. Hence, there was no knowledge on who built the Tunnel System. (City or Water Department) 2. He concurred that the Water Main Break did not occur until the second day but that the break could have started the day before and could have been responsible for the failure. 3. He also noted that the flow from the Water Department Artesian Well may not be totally captured by the Well Casing and piping. Thereby some of the well water is flowing into the Storm Water System. He could not justify why so much water was flowing in the Storm Water System given this year's low rain fall. After the key points were made, Shawn offered that we share the cost of $151,548 50/50. Robert then countered by noting that the $12,290 Sewer Repair costs were added into the Total Cost? He then suggested we add in our costs for the Water Repair of $3,376.19. Larry felt that was fair. Hence, the Adjusted Total Cost would is $154,925.15. This would mean that the Water Department Shared Cost would be $77,462.58. - $3,376.19 = $74,462.58. Closing We ended the meeting by agreeing to bring this proposal back to the Water Board meeting on December 13, 2012. There was also consensus that the Public Works Department should be inspect the entire Storm Water System from the Water Department up to the last manholes behind City Hall with a Closed Circuit TV Camera to identify the structural integrity of the Tunnel and associated piping. This inspection would help in identifying if future failures could occur. We also agreed that the Water Department would inspect its piping from the Water Department to the Well Head to see if there are any possible leaks flowing to the Storm Water System. Tunnel Collaspe /3rd St Silt Fence (Menards) $47.45 Contractor (EJM Pipe Services) $64,583.69 Silt Boom (Brock White) $1,388.70 Weld -on End (Cemstone) $75.00 Pump (Cemstone) $1,321.42. 3/4D MR, AEA (Cemstone) $6,467.67, Calcium Flake (Cemstone) $50.10 Contractor (EJM Pipe Services) $28,127.31 Spring Hook (Fastenal) $11.18 Add'I Line (Cemstone) $425.00 Pump Primer (Cemstone) $168.45 34' Pump Rental (Cemstone) $1,570.17 3/4D MR, AEA (Cemstone) $8,904.76 Discharge Hose (American Pump) $1,102.95 - ER Grout Ext (MidAmerica) $3,215.00 ER Grout Ext (MidAmerica) $3,000.00 Backhoe removal (St Towing) $250.00 Seed (Tessman Co) $49.16 Parking Ramp Railing (Winnick) $48.22 Contractor (EJM Pipe Services) $1,800.00 Contractor (EJM Pipe Services) $16,652.73 Contractor (Burchville) $12,290.00 Total $151,548.96 Memorandum Date: January 2, 2013 To: Mayor, City Council Members, and City Administrator From: Chief John Gannaway Subject: Police Department Promotions /Vacancies After thirty -one years of service, Captain Craig Peterson has announced his retirement effective January 30, 2012. This essentially creates three vacancies within the Police Department that we are requesting to backfill, promote, or hire. 1. Replace the Captain by promoting a Sergeant. 2. Promote a Sergeant to backfill the vacancy. 3. Hire an entry level Patrol Officer to backfill the position vacated by retirement. All three are critical positions within the Police Department. As much as I would like to take credit for running the department, the Captain actually runs the day -to -day operations of the Police Department, with duties that include, but are not limited to: Scheduling; Training; Citizen complaints; Policy development; Patrol operations. The Captain is also second in command and assumes command during my absence. There are four Patrol Sergeants in the Police Department. Immediate supervision is critical for law enforcement as it increases professionalism and reduces liability (lack of supervision is an often cited phrase in litigation) to the City, in addition to assisting to guide our patrol officers in the course of their duties. Hiring a Patrol Officer would keep our staff at twenty -one (21) sworn, which is the absolute minimum number of officers we need to safely conduct police operations within the community. 21 is still two less than we had four years ago. ORDINANCE NO. ORDINANCE RELATING TO CRIMINAL HISTORY BACKGROUND FOR APPLICANTS FOR CITY EMPLOYMENT AND CITY LICENSES BE IT ORDAINED by the Mayor and The City Council of the City of Stillwater, Washington County, as follows: Section 1. That the Section 22 -10 Stillwater City Code shall be amended by restating a new Section 22 -10 as follows: SECTION 22.10 BACKGROUND CHECKS (1) APPLICANTS FOR CITY EMPLOYMENT, AND APPLICATIONS FOR CITY LICENSES: PURPOSE: The purpose and intent of this section is to establish regulations that will allow law enforcement access to Minnesota's Computerized Criminal History information for specified non - criminal purposes of employment background checks for the positions described in Section 2, and licensing background checks by those licenses described in Section 5. (2) CRIMINAL HISTORY EMPLOYMENT BACKGROUND INVESTIGATIONS: The Stillwater Police Department is hereby required, as the exclusive entity within the City, to do criminal history background investigation on the applicants for the following positions within the city, unless the city's hiring authority concludes that a background investigation is not needed: all regular part-time, temporary, temporary seasonal, on -call, full time employees and volunteers with the City of Stillwater and other position that work with children or vulnerable adults. (3) In conducting the criminal history background investigation in order to screen employment applicants, the Police Department is authorized to access data maintained in the Minnesota Bureaus of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Police Department to the hiring authority, including the City Council, the City Administrator, or other city staff involved in the hiring process. (4) Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of Minn. Stat. Chap. 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in Minnesota Statutes Section 364.09, the city will not reject an applicant for employment on the basis of the applicant's prior conviction unless the crime is directly related to the position of employment sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the City rejects the applicant's request on this basis, the City shall notify the applicant in writing of the following: A. The grounds and reasons for the denial. B. The applicant complaint and grievance procedure set forth in Minnesota Statutes Section 364.06. C. The earliest date the applicant may reapply for employment. D. That all competent evidence of rehabilitation will be considered upon reapplication. CRIMINAL HISTORY LICENSE BACKGROUND INVESTIGATIONS: The Stillwater Police Department is hereby required, as the exclusive entity within the City, to do a criminal history background investigation on the applicants for the following licenses within the City: City licenses: A. Tobacco Licenses. B. Liquor Licenses. C. Towing Licenses. D. Peddler Licenses. In conducting the criminal history background investigation in order to screen license applicants, the Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Police Department to the licensing authority, including the City Council, the City Administrator, or other city staff involved the license approval process. Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of Minn. Stat. Chap. 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in Minnesota Statutes Section 364.09, the city will not reject an applicant for a license on the basis of the applicant's prior conviction unless the crime is directly related to the license sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the City rejects the applicant's request on this basis, the City shall notify the applicant in writing of the following: A. The grounds and reasons for the denial. B. The applicant complaint and grievance procedure set forth in Minnesota Statutes Section 364.06. C. The earliest date the applicant may reapply for the license. D. That all competent evidence of rehabilitation will be considered upon reapplication. Section 2. That this ordinance shall take effect upon its passage and publication. Passed by the City Council of the City of Stillwater this day of January, 2013. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk 3 111wa ter Administration ) MEMORANDUM TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Possible 2013 Meeting Date Change and Additions Meeting Date Recommended Dates to Change To August 7, 2012 (Night to Unite) Tuesday, July 30 At this time, this is the only change. Should a conflict arise, I will bring the information for Council action. The Council usually has budget workshops in August. In the past, they have held them as follows: 3rd Tuesday of August — 4:30 — 6:00 p.m. — August 20, 2013 4th Tuesday of August — 4:30 — 10:00 p.m. — August 27, 2013 ACTION REQUIRED: Should Council agree with the above dates, they should pass a motion authorizing the 2013 date changes. City of Stillwater 2013 Meeting Schedule I r S M T W T F S 4 1 2 3 4 5 6 12 8 9 10 11 12 13 14 15 16 17 25 19 20 21 22 23 24 25 26 27 28 29 30 31 S '''s'I T M T W T F S 2 1 2 3 6 5 6 7 8 9 10 11 12 13 14 17 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 T F P MA MN' 1111, S M T W T F S 9 1 2 3 4 5 17 7 8 9 10 11 12 13 14 15 16 18 19 1 2 3 4 5 21 22 23 24 25 26 27 28 ' 30 31 30 31 S M T W T F S 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 &MA M T 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 • 30 S M T W T F S 1 2 3 5 6 7 8 9 10 11 12 13 14 15 , 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 City Council Meeting (Workshop 1 st Tues. 4:30 pm; 3rd Tues. 7 pm ) Downtown Parking Comm. Mtg (8:30 am) Heritage Preservation Comm. Mtg (7 pm) Holiday - Office Closed * 1/2 day holidays (closed in the afternoon) FEBRUARY S M T W T 1 2 3 4 5 6 7 8 9 10 11 12 13 14 10 16 17 18 19 20 21 22 23 24 25 26 27 28 22 IIIMI S S 1 6 M T W T F 4 1,111 2 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 22 20 21 22 23 24 25 26 27 28 29 30 S M T W T F 1 2 4 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 AUGUST M T vy T F S 1 2 3 4 6 7 8 9 10 11 13 14 , ®5 , 17 18 19 20 21 22 23 24 25 27 28 29 30 31 I OCTOBIIMI IN- T W MN 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 19 20 21 22 23 24 25 26 27 29 30 31 DECEMBER S M T W 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ' 20 1 21 22 24* 25 26 27 28 29 30 31* Human Rights Commission Meeting (7 pm) Park Commission Meeting (7 pm) PC and HPC Submittal Deadline (4:30 pm) Planning Commission (PC) Meeting (7 pm) Water T h e B i r t h p l a c e o f M i n n e s o t a ' ) DATE: TO: January 4, 2013 Mayor & Council Members REGARDING: Armory & Fire Station Project CSAH 12 Access Acquisition Garley Concept Plan MEETING DATE: January 8, 2013 AUTHOR: Bill Turnblad, Community Development Director BACKGROUND The new road that will service the armory and fire station project requires an access onto CSAH 12. The intersection location approved by the County is on property owned by the Garleys. Negotiations for acquisition of the necessary property began quite a while ago. Initially, there was no interest on the part of the landowners to sell, so consequently an eminent domain proceeding was planned. Since the eminent domain process would be much more costly to the City than the actual fair market value of the land, the City has been hopeful of avoiding it. Therefore, City staff reacted with interest when Mr. Garley asked if the City would consider trading the needed land (and additional temporary construction easement) for the two existing homes on the armory site that need to be demolished to accommodate construction of the road. Prior to investing much money in surveying and engineering consultants, Mr. Garley would like to know whether the City Council would be in favor of the proposed trade concept. COMMENTS The attached map shows the location of the two homes in question. As can be seen, they are both in the right -of -way of the new. The map also shows the general location of the two future lots that could receive the houses. REQUESTED ACTION Discuss the proposed trade concept. Attachments: Map Garley Concept Plan Page 2 II IIII „3,„. : ... ja„ O a L ,8 a 7" . p ° 0 DK a � a I I 1 i_.... d a rte„' p �G 0 k1 ca Cs 1 9 ti � _ ..., r __. ilo..., - -.._ t . . ... .... ..._. A .*. 0 ......r„ , i, .... FJIflHfl ri .T II II flii'' i Garley property H 0 ; �4 — 0 fD O �_ 'El O F-1 a) Cn e . _-_,2,04-',4 - -_ 0 0 0 0 \ _.■•'. • E At i;:. 41 d le q�x '-...- .4141168 Alla .0 D ' sm \1! _ ... ' ao N 2� " U� N N 4 .o a=mx CD CD `C 7 7 `t 00 ` , v =`n 0 7 -. v p 0 =a N m a 0 o '0 N N ro 3 m Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/31/12 Subject: Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt a resolution entitled "DESIGNATING COUNCIL VICE - MAYOR FOR 2013. fffiwater T h e B i r t h p l a c e o f M i n n e s o t a ' ) DATE: January 3, 2013 TO: Mayor & Council Members REGARDING: Aiple Property MEETING DATE: January 8, 2013 AUTHOR: Bill Turnblad, Community Development Director BACKGROUND Washington County has received a letter from Mrs. Aiple stating that she is interested in pursuing a sale of her homestead property on the St. Croix River to the public for public open space use. The Washington County Board had a conceptual discussion on the letter at their December 6, 2012 Board meeting. The County Board has directed their staff to get an appraisal of the property's value. But prior to progressing beyond the appraisal, the County Board would like to receive comments on the concept from the Stillwater City Council. COMMENTS Attached is a memo to the County Board from Jane Harper, who administers the County's Land and Water Legacy Program. It briefly touches upon key issues such as who would own and who would maintain the park; what the park uses might be; and what the potential funding sources for property acquisition might be. Points the City Council may want to discuss include: 1. Is the City Council interested in having City staff work with Washington County to develop viable options and possible funding sources to acquire and manage the property for public use? 2. Is the City Council interested in spending City funds on acquisition and /or property improvements and /or on -going maintenance? 3. Which public agency should be the fee owner of the property? 4. Which public agency should have the lead management responsibility? NECESSARY ACTION Discuss and offer comments to the County Board. Attachment: County Board Memo Land and Water Legacy Program Project Proposal Project Name: Aiple Property, City of Stillwater Property Description Location PIN: 2103020410026 north end of Stillwater, between Hwy 95 and the St. Croix River parallels the Brown's Creek State Trail Proj ect Description Fee purchase of 16 acres, including 4000 feet of shoreland Estimated Market Value: $1,056,800 ($725,600 land, $331,200 building) Zoning: • single - family residential • within Lower St. Croix River Bluffland and Management Overlay District with 100 foot shoreline setback Land cover and features: • 4 acres "outside the gate" are undeveloped and in more of a natural state • 12 acres "inside the gate" include the house, long driveway, turf grass, pool, manmade trout pond, and large docks Key Questions for County Board 1. Is the County Board interested in having staff work with the City of Stillwater to develop viable options and possible funding sources to acquire and manage the property for public use? 2. Is the County Board interested in using LWLP funds to obtain an appraisal to determine the fair market value of the property? 3. Would the County Board be willing to consider using Land and Water Legacy funds to acquire all or a part of the property? Project Proposal The attorney representing Mrs. Aiple informed the county that Mrs. Aiple is very interested in selling her property along the St. Croix River to preserve the land. Staff has been working with other public agencies and conservation organizations to determine if there is interest in pursuing public ownership of all or a portion of the Aiple Property. Two key questions that were explored are who would be the fee owner and what are the likely sources of funding? Fee Ownership Although everyone agrees that this property should be protected from further development and open for public use no agency wants to commit to owning and managing the entire property. • The National Park Service is supportive of the project but it cannot acquire the property because it is outside the National Scenic Riverway District boundary. • The DNR thinks the property makes more sense as a city or regional park; it is too small and manicured for a state park and they don't need it for the Brown's Creek State Trail. The DNR supports the public acquisition of the property; it would be a nice trail amenity as many trail users look for places to rest in the shade when they get to the end of the trail. • Although the DNR is supportive of increased fishing opportunities that the property could provide, the agency's Aquatic Management Program has limited dollars for acquisition and management. The Program's priority is to acquire land that has had no shoreland modification and no structures. • Several years ago, the DNR considered this property for a water access site but the agency is now committed to developing a water access south of Stillwater after the bridge is completed. • The property is too small to be a regional park. The Met Council believes that the property is a better fit as a local park. • The City of Stillwater has not taken an official position on the purchase. City staff is concerned about the ability of the city to take on the long -term commitment to manage the property. The city might possibly be interested in the southernmost four acres, the land "outside the gate ", as a location for a transient boat docking facility. Potential Funding Sources • Washington County Land and Water Legacy Program • Lessard -Sam's Outdoor Heritage Council • City of Stillwater • Private Contributions: Mrs. Aiple's attorney is pursuing the establishment of a local NGO to provide a vehicle to use to raise private funds for civic projects such as this acquisition. • The DNR has grant programs to fund development of transient boating facilities and fishing piers. Q: \Land Water Legacy\ Projects \Others \Aiple \evaluation.doc �, \ / : : . ,• 4. EiMftitiT Cou m« gua --,« . ,¥ - : ,» �< \�.� Scale: 1 inch = 600 fee t Date y Aerial Photography: Spring 2011 prepared by Washington e un Public w r Department Survey and Land Management Division Washingt7ryt Site Map Aiple Property Stillwater, PIN# 2103020410026 (approx. 15 Ac .) Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: December 31, 2012 Subject: 2013 Council Representative Appointments Each year the Council reviews and appoints a Council representative(s) to various boards, commissions, and committees. Listed below are the following boards /commissions /committee and the 2012 representative respectively. JOINT CABLE COMMISSION Councilmember Roush PLANNING COMMISSION Councilmember Menikheim PARKS BOARD Councilmember Polehna HERITAGE PRESERVATION COMMISSION Councilmember Cook LUMBERJACK DAYS ADVISORY COMMITTEE - 2 Council Representatives Councilmember Cook & Menikheim LUMBERJACK DAYS MUSIC COMMITTEE Councilmember Roush MIDDLE ST. CROIX WATERSHED MANAGEMENT Councilmember Polehna Alternate: CONVENTION & VISITORS BUREAU DOWNTOWN PARKING COMMISSION Mayor Harycki Councilmember Menikheim FIRE RELIEF ASSOCIATION BOARD - 2 HUMAN RIGHTS COMMISSION Council Representatives Councilmember Polehna Councilmembers Menikheim and Roush JOINT BOARD — 1 Council Representative, plus WATER BOARD - 1 Council Representative Mayor Councilmember Menikheim Councilmember Roush Councilmember Cook, Alternate ACTION REQUIRED: Determine assignments for members of Council and then Council should pass a motion assigning Council representatives to the Boards, Commissions, and Committees listed above. December 13, 2012 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Jim Hiniker, David Johnson, Sheila -Marie Untiedt and Matt Beane, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Engineer Paul Pearson, Planner Berry Farrington, Treasurer Marshal Olson, Deputy Clerk Barb Riehle and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Beane /Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M /S /P Untiedt /Hiniker moved to approve the November 8, 2012 Stillwater Town Board meeting minutes as written. (5 ayes) M /S /P Hiniker /Johnson moved to approve the December 11, 2012 Stillwater Town Board Budget Meeting minutes as written. (5 ayes) 3. ATTORNEY - a. Affeldt Easement Vacation and Development and Escrow Agreement - This subdivision has been approved. He must post a security of $60,312 for driveway construction, park dedication fee of $7,500 and escrow of $5,000. The park fee may be need to be adjusted. The documents were signed and will be released to Mr. Affeldt upon receipt of the above funds. b. City of Stillwater Annexation - David Johnson gave an update of the property involved. c. Washington County Historical Society - They have requested a donation from us of $1,000. We are legally allowed to give them a donation. M /S /P Johnson /Beane moved approval of a $1,000 donation to Washington County Historical Society. d. Liquor License - Outing Lodge has requested an off sale liquor license. Attorney Soren Mattick has not been able to reach Lee Gohlike to discuss this further. He will continue to try to contact him. 4. PLANNER - a. Steve Linn Property - Planner Berry Farrington reviewed this proposed subdivision. They would need to extend Neal Avenue across Township property to have access to this property and they would need a variance for a long cul -de -sac. They would like to divide this into three lots, one about 5 acres, one about 6 -1/2 acres and one about 48 acres which they would keep for themselves. They are looking for agreement that a road can go in before they purchase this land. In Soren Mattick's opinion a road can go in per the quit claim deed. M /S /P Johnson /Hiniker moved to authorize the attorney to send a letter stating that the road across Township property to provide access for the land owner can be done. (5 ayes) Stillwater Town Board Mtg. — 12/13/12 Page 2 b. McDonald Proposed Legacy Program - Jane Harper, Manager of Washington County Land and Water Legacy Program, and Bill McDonald were present to discuss a proposal for a conservation easement on Mr. McDonald's land which would be about 100 acres on Silver Lake. They would like to have public property for public lake access of approximately 3 to 5 acres, and would like the Township to accept ownership and management of this property if the County and the land owner can come to an agreement on land value. The Township would like to reserve the right to develop this as they see fit with regard to any restriction and /or obligations. The consensus of the Board was that they would be open to receiving the land. c. Commercial Plant Nursery Performance Standards - The Joint Board had discussed this and had no concerns. The Planning Commission has held a public hearing and made their recommendation. M /S /P Johnson /Beane moved approval of the Zoning Ordinance Amendment with respect to Commercial Plant Nursery Performance Standards per the recommendation of the Planner. (5 ayes) d. Update Local Water Management Plan - The Planning Commission held a public hearing on this and tabled their recommendation in order to review this further. The Town Board was encouraged to read this document thoroughly. e. Buberl Property - Dennis O'Donnell, Washington County, has reported that someone is interested in purchasing this property for operate a yard waste facility. This use is allowed under Washington County rules, but not under Township rules. They are wondering if we would allow this use. David Johnson gave a further update. The Buberls are off of the property which is now owned by Premier Bank. There are significant piles of waste. The consensus was that the Township would be open to this use subject to certain parameters. The County should take the lead. The site would need to be cleaned up It was noted that the County has been very lax in monitoring this and the Township would not like to see this get out of control again. The consensus was that the property owner or potential business operator should apply to amend the Stillwater Township zoning ordinance to include Yard Waste Facility. f. Park Dedication - There was discussion of how this would work with respect to cash or land. Soren Mattick and Sherri Buss and Berry Farrington will work on possible wording for discussion at the next meeting. A public hearing would then be held with the Park Committee. 5. GARLEY SUBDIVISION - Tom Garley was present to discuss his proposed subdivision. He would like to subdivide to 3 lots, two of which would be in the city and the one they would keep would be in the Township. Their lot would be a conforming lot at Township standards. Mr. Garley has met with the City and they would be happy to see this happen. The consensus of the Board was that they see no problem with this subdivision. 6. MATT BEANE'S LAST MEETING - This is Matt Beane's last meeting as a Supervisor. He was recognized and thanked for his service to the Township. 7. ENGINEER - Stillwater Town Board Mtg. — 12/13/12 Page 3 a. Maintenance Plan for Asphalt Roads- Engineer Paul Pearson reviewed the plan and estimated costs for maintenance of our roads. 8. TREASURER - a. Report given. The City of Stillwater owes us about $1400 for the annexation area which is our last year's taxes for this area. b. PERA - Barb Riehle would like to avoid paying into PERA and would like to be an independent contractor for her scanning project. Treasurer Marsha Olson should check with PERA to see if that would work with them. c. Central Bank Account - The Township will open an account here where the interest rates are somewhat higher. d. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 42007 AirFresh Industries $ 140.00 42008 BJ Haines Tree Service 2,458.13 42009 Campbell Knutson, PA 3,749.25 42010 CenturyLink 101.84 42011 Crosswinds Community Church 300.00 42012 Earl F Anderson Inc 1,015.97 42013 Minnesota Association of Townships 1,168.08 42014 Maroneys Sanitation Inc 283.88 42015 MFRA 10, 512.10 42016 MJ Raleigh Trucking Inc 2,193.75 42017 Kathleen Nelson 34.41 42018 Stephen Nelson 785.00 42019 Marsha Olson 125.00 42020 Beverly Petrie 880.00 42021 Robert P Ranalla Sr 68.28 42022 Barbara Riehle 95.96 42023 Kathryn Schmoeckel 146.74 42024 Kelley Shantz 135.70 42025 St Paul Stamp Works Inc 15.00 42026 Stillwater Gazette 12.60 42027 TKDA 3,824.42 42028 Joe Tschida 160.00 42029 Valley Green Lawn & Landscape 325.00 42030 Xcel Energy 85.03 42031 Richard Jacobson 332.06 42032 Internal Revenue Service 1,449.86 42033 Minnesota Department of Revenue 79.55 42034 PERA 536.41 Beane, Matthew R 677.77 Busse, Norman Lee 273.61 Countryman, Linda P 317.19 Cummings, Merilyn 183.98 Cutler, Lois 3 254.74 Doriott, James F 198.92 Stillwater Town Board Mtg. — 12/13/12 Galler, Doug Haines, Bonnie 3 Hunter, Rodney D Jacobson, Richard L Meyers, Lori Murphy, Lynne M Nelson, Kathleen M Nelson, Stephen W Olson, Marsha Ann Ranalla, Michael 3 Ranalla Sr, Robert P Riehle, Barbara Robbins, Richard L Schifsky, Troy 3 Schmoeckel, Kathryn G Shantz, Kelley 3 Yoho, Carole 3 Page 4 240.75 298.76 235.87 717.77 344.38 169.83 454.81 1,646.41 610.48 202.85 339.66 257.57 297.20 212.29 882.20 127.61 217.00 9. CLERK - M /S /P Johnson /Beane moved to reappoint Bonnie Haines and Lori Meyers to the Park Committee and Bob Ranalla, Doug Galler and Lee Busse to the Planning Commission for another three year term. (5 ayes) 10. WEBSITE - There was a discussion of updating the Township website. M /S /P Johnson /Countryman moved to direct the Communication Committee to come back with a recommendation of template and items that should be included in the updated website and a timeline for implementation. (5 ayes) 11. PARK MANAGER - Park Manager Rick Jacobson reported that the dead trees have been removed. People are still dumping trash in the park. Overall, it has been a good year. There was discussion of purchasing a laptop computer for Barb Riehle for her scanning project and other Township work. M /S /P Beane /Untiedt moved to authorize the purchase of a laptop for the deputy clerk not to exceed $500. (5 ayes) 12. ANNUAL DINNER - The Clerk will make arrangements for a Township dinner at Outing Lodge to be held on either February 5th or February 12th at 5:30 with dinner served at 6:00. 13. PARK LAND CONSIDERATION - David Johnson had attended a meeting with Jane Harper, Kevin Corbid and Gary Kreisel of Washington County and Bill Turnblad and Ken Harcyzki of the City of Stillwater to discuss the property located at the south east corner of Manning Avenue and Highway 96. He reported on possible scenarios that had been discussed. 14. LEADERSHIP TRAINING - Leadership training for the Township will be set up for either February 11th or February 12th Stillwater Town Board Mtg. — 12/13/12 Page 5 15. ADJOURNMENT - The meeting was adjourned at 10:40 p.m. Clerk Chairperson Approved Summary of Proceedings Washington County Board of Commissioners December 18, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she will be attending the Counties Transit Improvement Board meeting tomorrow; on Wednesday evening the Metropolitan Mosquito Control District will hold a public hearing on the 2013 budget and tax levy; there will be no Public Health Emergency Preparedness Advisory Committee this month; she attended the Woodbury Yellow Ribbon group meeting; she attended the Community Corrections Advisory Board meeting; the Gateway Corridor Commission met to adopt the final work plan and discussed sending a small contingent of members to Washington D.C. to meet with members from the federal delegation; and she is working with a Woodbury foster family who is looking at adopting a child; - Commissioner Lehrke — reported that the Groundwater Advisory Committee meets tomorrow; she attended the Holiday Train event in Cottage Grove with the proceeds going to the Friends in Need Food Shelf; she attended the Property Tax and Value Workshop for State and Local Officials; she met with Mayor Franke and the Housing and Redevelopment Authority to discuss senior housing and family housing opportunities in their city; she attended a Cottage Grove holiday event at the Hope Glen Farm; she met with Mayor Bailey to discuss Cottage Grove issues; she was a judge of the Cottage Grove Christmas lights display with Mayor Bailey; and she noted that the November National Association of Counties prescription drug average savings for Washington County residents was 17.95 percent; - Commissioner Pulkrabek — thanked the nine past and present Commissioners he has worked with other the years; he thanked Jim Schug, Molly O'Rourke and Kevin Corbid for their stellar leadership; he thanked all of the department heads, County Attorney and County Sheriff for their collective outstanding leadership; he thanked all the employees for making Washington County the best county in the State of Minnesota; and he thanked his constituents and all the residents of Washington County for bestowing on him the honor and privilege of being a Commissioner and trusting him to make decisions on their behalf; - Commissioner Kriesel — reported he attended the Community Corrections Advisory Board meeting; he attended the Audit Committee meeting; he met with the City of Stillwater on Land and Water Legacy issues; he met with the school district on shared services; he attended a chamber event at the Lake Elmo Conference Center; and he attended a meeting at the Lake Elmo City Hall to discuss the Highway 5 traffic study; - Commissioner Hegberg — reported he attended the Resource Recovery Board Executive Committee meeting; he attended the Minnesota Inter - County Association meeting; he attended the Community Action Partnership meeting and will be attending meetings on January 3 and 6; and he thanked the Board members and staff for the past 22 great years; he's enjoyed working as a County Commissioner; he thanked the voters of District 1 for those years of service they allowed him; and he wished everyone a Merry Christmas and a Happy New Year. Community Corrections Approval of the following actions: - Renew purchase of service agreements with Lakes Area Youth Service Bureau and Youth Service Bureau, Inc. for the period of January 1, 2013 through December 31, 2013; - Program and Budget update to the Community Corrections Comprehensive Plan for 2012- 2013. Community Services Approval of the following actions: - Contract with Scandia Eldercare to provide Customized Living Services (a.k.a. Assisted Living Services); - 2013 to 2015 contract between East Suburban Resources and the Community Services Department' s Workforce Center to provide employment training services to dislocated workers and at -risk youth; - Four year contract with Next Chapter Technology to provide software updates for the CaseWorks program used to support the Child Support Unit. General Administration Approval of the following actions: - The Board held a moment of silence for the twenty children and six adults who were killed in Newtown, Connecticut on Friday, December 14th; - Resolution No. 2012 -162, appreciation for Jay Alberio, upon his retirement as Commander of the Woodbury Policy Department; - December 6, 2012 Board Meeting minutes, and the December 6, 2012 Public Budget Meeting minutes; - Steve Campos, President, Yellow Ribbon Network of Washington County, presented an update of recent and future activities and thanked the County Board for is leadership in this area; - Steve Campos was presented with a Commissioners' Certificate of Recognition for his many contributions to the Yellow Ribbon Network of Washington County; - Public hearing held to received comments on proposed revisions to Policy No. 1032, Washington County Fee Schedule; - Adoption of revisions to Policy No. 1032 and to adopt the Washington County Fee Schedule; - Resolution No. 2012 -167, 2013 salaries for the County Attorney and assistants; - Resolution No. 2012 -168, salaries for the County Sheriff and Chief Deputy for 2013; - Resolution No. 2012 -169, salary for the County Administrator for 2013; - Resolution No. 2012 -170, establish the County Commissioners' salaries, expenses, and benefits for 2013; - Resolution No. 2012 -171, commending Bill Pulkrabek for his public service as Washington County Commissioner, District 2; - Resolution No. 2012 -172, commending Dennis Hegberg for his public service as Washington County Commissioner, District 1; - Certificate of appreciation from the Rush Line Task Force presented to Commissioner Dennis Hegberg for the work he has contributed to the Rush Line Task Force; - Board correspondence was received and placed on file; - Board workshop held to review the 2013 residential survey. Human Resources Approval of the following actions: - Annual preventive and voluntary Delta Dental insurance contracts for 2013; - Annual Blue Cross Blue Shield medical insurance contracts for 2013; - Annual Medicare supplemental medical insurance with Group Health Plan, Inc. for 2013; - Annual group short term and long term disability insurance with National Insurance Services for 2013; - Renew service agreement with Madden, Galanter, Hansen, LLP for labor relations consultant services through December 31, 2013. Information Technology Approval to purchase Citrix equipment and software licensing from Syntax, Inc. to support remote access and virtual desktop infrastructure. Library Approval of the following actions: - Resolution No. 2012 -163, acceptance of donation from the J.F. Rooney Family Charitable Foundation in the amount of $1,000; - Resolution No. 2012 -166, acceptance of donation from the RAFT Foundation in the amount of $30,000 to be spend on the purchase of library materials for the collection. Public Works Approval of the following actions: - Resolution No. 2012 -164, St. Croix River Crossing project cooperative construction and maintenance agreement with the Minnesota Department of Transportation; - Resolution No. 2012 -165, St. Croix River crossing project local road improvement program application Project Sap 082 -594 -001; - Cooperative agreement with the City of Forest Lake for the cost share and maintenance of the roundabout at US Highway 61 and County State Aid Highway 2; - Letter to the South Washington Watershed District administrator commenting on the Environmental Assessment Worksheet for the Central Draw Storage Facility Overflow Project; - Executive (Closed) Session held to discuss an appeal option from the Award of Commissioners to the compensation and damages for the Nightingale Partners (White Castle) and Forest Lake Enterprises (Culvers) parcels as they pertain to the reconstruction of County State Aid Highway 2. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners December 11, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Accounting and Finance Adoption of Resolution No. 2012 -154, approval to open debt services Fund 370 General Obligation Capital Improvement Plan Refunding Bonds under Fiscal Policy #2802 Opening and Closing Funds, and to update Fiscal Policy #2803, Fund Definitions. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she attended the Grand Re- Opening of the Union Depot in St. Paul; she attended the Library Park Association meeting in Woodbury; and the Woodbury Lions will be manning the Red Kettle at the Woodbury Rainbow on Saturday; - Commissioner Lehrke — reported she attended a Christmas tree lighting ceremony at the Cottage Grove Public Safety City Hall and they planted a tree just for the lighting each year; and she attended the Grand Re- Opening of the Union Depot in St. Paul; - Commissioner Hegberg — reported he attended the Minnesota Counties Intergovernmental Trust; and he attended the Community Action Partnership meeting. Community Corrections Approval of the following actions: - Purchase of Service agreement with Tubman for the period of January 1, 2013 through December 31, 2013 to provide services to victims and families of domestic violence; - Purchase of service agreement with RS Eden for the period of January 1, 2013 through December 31, 2013 for drug testing, Electronic Home Monitoring, GPS, and all transdermal alcohol testing devices including the Transdermal Alcohol Device; Community Services Approval of the 2013 cooperative agreement with Community Services, the Sheriff, and the County Attorney to administer the Child Support Enforcement Program. General Administration Approval of the following actions: - November 27, 2012 Board Meeting minutes; - Reappointment of John Waller, Hugo, to the Rice Creek Watershed District Board of Managers to a three -year term expiring January 18, 2016; - Public hearing held to receive comments on the 2013 -2017 Capital Improvement Plan; - Resolution No. 2012 -156, adoption of the 2013 -2017 Washington County Capital Improvement Plan; - Resolution No. 2012 -157, certifying property tax levies for Washington County payable 2013; - Resolution No. 2012 -158, certifying property tax levy for the Washington County Regional Railroad Authority payable 2013; - Resolution No. 2012 -159, certifying property tax levy for the Washington County Housing and Redevelopment Authority payable 2013; - Resolution No. 2012 -160, adopting the Washington County Regional Railroad Authority budget for payable 2013; - Resolution No. 2012 -161, adopting the Washington County budget for payable 2013; - Board correspondence was received and placed on file; - Board workshop held to review proposed revisions to Policy No. 1032, Washington County Fee Schedule, County Department Fees. Public Health and Environment Approval of the following actions: - Price changes and contract extension to December 31, 2013 with Dynamic Recycling to recycle electronic waste received at the Washington County Environmental Center; - Resolution No. 2012 -155, auditing services for the County Environment Charge with Olsen, Thielen & Company, Ltd.; - State of Minnesota Joint Powers Agreement for the operation of a Household Hazardous Waste Program. Public Works Approval of work order 1 with Peterson Companies Inc., for additional work on the County State Aid Highway 2 landscaping project. Regional Railroad Authority Approval of the following items: - Regional Railroad Authority meeting minutes from October 16 and 23, 2012; - Selection of Stantec Consulting Services, Inc. for the completion of the Red Rock Corridor Alternatives Analysis Update and authorization of a contract at a price not to exceed $249,332. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners December 6, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. 2013 Proposed County Budget Public Meeting The Board met at 6:00 p.m. to receive comments on the proposed 2013 county budget Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she had discussions with the County Administrator to move the Public Budget meeting to an earlier date next year; she attended the Executive committee meeting of the Metropolitan Mosquito Control Board and announced that it will hold its public budget hearing on Wednesday, December 19; she attended the Woodbury Chamber State of the City address; she attended part of the annual Association of Minnesota Counties Conference; she announced that the Southwest Light Rail Management Committee meeting has been cancelled; she plans on attending the Union Depot Grand Opening on Saturday; and she will attend the Library Parks Association meeting on Monday; - Commissioner Lehrke — reported she attended the Solid Waste Management Coordinating Board; she met Richard Adams, Grey Cloud Island Town Chair, to discuss issues of importance to the township; she attended the Red Rock Corridor Commission meeting; she met with Robby Robinson at the South Service Center to look at signage for the Veteran's Office; she participated in a Minnesota Inter -City Passenger Rail Forum teleconference; and she attended the Association of Minnesota Counties Board of Director's meeting and annual conference; - Commissioner Kriesel — reported he attended the Monday session of the Association of Minnesota Counties Annual Conference; he met with Representative Lohmer, City of Lake Elmo and the City of Grant on Highway 36 issues; he attended the Stillwater City Council meeting and they approved the fire station on County Road 12; he met today with the City of Lake Elmo and attended the cutting ribbon ceremony at the Holiday Inn; and he attended the water consortium; he thanked all of those who extended their condolences on the death of his brother Nile' s wife Martha; - Commissioner Hegberg — reported he attended the Association of Minnesota Counties Annual Conference and the Minnesota Counties Intergovernmental Trust annual board meeting; he attended the Minnesota Association of Governments Investing for Counties meeting; attended the Hilton Trail meeting; and he will present a Commissioners' award to Fran Miron for his 20 years of service on the City of Hugo Council and as Mayor. Community Services Linda Stanton, Chair, Local Mental Health Advisory Council, presented a report of unmet mental health needs of children and adults residing in the county. General Administration Approval of the following actions: - November 20, 2012 Board meeting minutes; - Contract with National Research Center, Inc. for administering the 2013 Residential Survey; - Washington County was one of six counties awarded with special recognition at the Association of Minnesota Counties for the development and use of a structured decision making tool in adult protection services; - Recommendations from the Minnesota Transportation Finance Advisory Committee will be monitored by the Minnesota Inter - County Association to determine whether or not they are in the best interest of the metro area and Washington County; - Board correspondence was received and placed on file; - Board workshop held to discuss potential projects to pursue through the Land and Water Legacy Program. Property Records and Taxpayer Services Resolution No. 2012 -153, repurchase of tax forfeited land by Laurent Builders, Inc. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.