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2012-12-04 CC Packet
REGULAR MEETING RECESSED MEETING ater ENE SIETMELECE Of MIYIIEECIE REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North December 4, 2012 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Public Hearing This is the date and time for a public hearing for the proposed adoption of a modification to the Development Program for Development District No. 1, and the proposed modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes, §469.124 to 469.134 and 469.174 to 469.179. Notice was published in the Stillwater Gazette on November 9, 2012. (Resolution — Roll Call) 2. Web Video Streaming — Rose Holman STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of minutes of November 13, 2012 regular meeting and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Retirement — Scott Schell, Public Works (Resolution 2012 -193— Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2012 -189, directing payment of bills 14. Possible release of capital funds — Library 15. Resolution 2012 -190, adopting delinquent sewer charges Project No. 0001 16. Resolution 2012 -191, extending moratorium on Community -Wide Events within the City of Stillwater 17. Resolution 2012 -192, approving health and dental insurance premiums and city contribution effective January 1, 2013 18. Possible approval for the purchase and installation of Nelson Street Pumping Station Grinder Pump 19. Possible approval for the purchase and installation of tailgate brine tanks CONSENT AGENDA (CONT.) ** 20. Possible approval of update of Rec Center generator to meet EPA new standards 21. Resolution 2012 -194, adopting delinquent garbage charges Project No. 0002 TRUTH IN TAXATION 22. Presentation a. Possible adoption of resolutions for 2013 Budget & Tax Levy (2 Resolutions — Roll Call) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 23. Case No. 2012 -04. This is the date and time for a public hearing to consider the new National Guard Armory and City Fire Station facilities proposed to be constructed immediately northwest of the intersection of Myrtle Street and Maryknoll Drive in the 13000 Block on County Road 12 (aka 75th Street). The Council will specifically consider: 1) annexation of an 18.92 acre property; 2) rezoning of the property from AP, Agricultural Preservation to RB, Two - Family Residential; 3) zoning ordinance amendment to allow armories and fire stations in the RB Zoning District by Special Use Permit; 4) Special Use Permit for the National Guard armory; and 5) Special Use Permit for the City of Stillwater Fire Station; and any related variances. Notification was mailed and published in the Stillwater Gazette on November 23, 2012 (2 Ordinances — 1st Reading — Roll Call & 3 Resolutions — Roll Call) 24. Case No. 2012 -31. This is the date and time for a continued public hearing to a request for a minor Zoning Text Amendment for public above -grade patios and above -grade decks in the City of Stillwater. (Notice was published in the Stillwater Gazette on October 5, 2012) (Continued at the October 16, 2012 meeting). (1st Reading Ordinance — Roll Call) NEW BUSINESS 25. Possible approval offirst reading of an ordinance to establish property Maintenance standards (1st reading — Roll Call) Moved. UNFINISHED BUSINESS 26. Possible approval of findings of fact related to Case No. DEM/2012 -30 for the demolition of a single family home located at 604 Fourth Street South and Case No. DEM/2012 -31216 Willard Street in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. (2 Resolutions — Roll Call) 27. Possible approval of 2nd reading of Ordinance 1053, an Ordinance amending Chapter 43 of the City Code "Liquor" (2nd Reading — Roll Call) NEW BUSINESS (CONT.) 28. Update on Event Survey 29. Update on Lift Bridge schedule 30. Possible approval of No Parking on Northwestern Avenue (Resolution — Roll Call) 31. Extension request on Abatement Order — David Paradeau 32. Possible approval of first reading of ordinance amending Chapter 33, Building Code of the Stillwater City Code (1st Reading — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. City Council Meeting November 13, 2012 Peggy Eiselt thanked the Council and staff for time spent on the case. She stated she and her husband are happy with the proposed conditions. They plan to promote growth of the oak savannah by removing buckthorn. She also presented letters of support from neighbors. In response to a question from Councilmember Cook, Community Development Director Turnblad noted that five oak trees will be removed for the project. In addition to the buckthorn being removed, two dozen oak seedlings will be planted to enhance the oak savannah. Councilmember Polehna commented that many of the existing trees have already suffered construction damage from the building of the homes; the proposal saves the healthy trees and removes diseased trees, and he believes the compromise preserves the oak savannah. Mayor Harycki stated he believes the proposal is a good compromise. Councilmember Roush asked Ms. Eiselt if she had the blessing of the Homeowners Association. Ms. Eiselt presented a letter from the Homeowners Association for the record. Ms. Eiselt, Mayor Harycki and Councilmember Polehna stated they had spoken to the Master Homeowners Association. The Mayor stated that the association was "somewhat fine" without seeing the specific details. and he did not object to the proposal. City Attorney Magnuson stated he would not be concerned about setting a precedent because it would be more of a political precedent than a legal precedent. He also clarified that the ordinance does not state that the savannah must be protected, it states that no accessory use shall be permitted that will result in the cutting of trees. Councilmember Menikheim recognized that rules are just guidelines and individual situations vary. He believes the proposal is a good compromise. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Resolution 2012 -186, a resolution approving a variance for an outdoor pool on property located at 745 Liberty Court (Planning Case No. 2012 -33). Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Nays: None NEW BUSINESS Forn .. - Forn Possible approval of quotes for 402 Sycamore demolition. Community Development Director Turnblad reported that the property at 402 West Sycamore Street was deemed a public health nuisance by the Washington County Health Depaitinent and a safety hazard by the Building Department on April 12, 2012. City staff has been working with the property owner to prepare for demolition of the house and barn. A bid from VCI Environmental was received for asbestos abatement and three bids were received for demolition of both structures. City staff recommends the Council accept the low bid from Fuhr Trenching for $10,640 for demolition. Costs of asbestos abatement and demolition will be added to property taxes. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2012 -187, Accepting bid and awarding contract for demolition of buildings at 402 W. Sycamore Street. Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Nays: None Page 5 of 76 RESOLUTION 2012 -189 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $387,475.66 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 4th day of December 2012 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -189 Advanced Sportswear Ancom Communication, Inc. Anderson Earl F. Animal Humane Society Apple Glass Aramark Uniform Services, Inc Armor Security Inc. BCA /CJTE Bigham Mark Bloom Engineers LLC Boesel Tom Sr. Bolton and Menk, Inc. Bruce Filson Carquest Auto Parts Cates Fine Homes, LLC Central Landscaping Inc. Century Bookstore Century Link City of St. Paul Comcast Cummins NPower, LLC Dad's Plumbing EJM Pipe Services, Inc. Electrical Mechanical Services Emergency Apparatus Maintenanc Emergency Automotive Technologies, Inc. Fastenal Company Fire Safety U.S.A. FleetPride Force America Gertens Wholesale Grainger Hardrives Inc. Hardrives Inc. Harvey Frederick & Katherine Francis Hawk Labeling Systems Heritage Printing, Inc. Holiday Credit Office I- State Truck Center Ice Skating Institute Infratech, Inc. Inside The Tape LLC J.H. Larson Electric J.P. Cooke Co. The Hockey jerseys Antenna whip stubby Single slip safe plates Animal shelter Replace glass in outdoor changing area Uniforms and mats Annual test and inspection CE Courses Sewer Manhole magnetic lift Professional services - chiller 25 bales covering straw Smoke Testing for I/1 UB refund of overpayment Auto parts and supplies Facade Renovation Loan Program Playground mulch for Northland Park Structural Firefighting Phone Training course Andrea Olson Internet and TV Auto repair install 2 new water heaters and dispose Contractor services for 3rd street tunne Repair Repair - starter Parts Supplies Fire line tape Supplies Supplies Trees tips and garland Sensor 2011 Str Improvement project Asphalt Parking Lot installation at Mill Facade Renovation Loan Program Labeling Utility billing window envelopes Fuel Equipment repair Skater memberships Easy Lift Training - Andrea Olson Supplies Dog tags 148.50 89.50 137.44 580.19 2,500.00 1,283.78 119.30 100.00 2,079.79 1,017.80 125.00 1,535.00 124.00 944.61 66,650.00 1,282.66 101.25 671.58 275.00 432.95 329.11 11, 880.00 18,452.73 367.10 1,031.18 537.46 164.43 85.50 669.60 194.77 992.12 57.71 25,341.63 24,750.00 17,455.00 341.66 856.12 23.50 331.10 442.00 1,548.62 310.00 283.18 75.50 EXHIBIT "A" TO RESOLUTION #2012 -189 Jespersen Sara Lakeview Hospital Lakeview Hospital League of MN Cities Ins Tr Loffler Companies, Inc. Lowes Home Centers Inc. MacQueen Equipment Inc. Madden.Galanter.Hansen LLP Marshall Electric Company Menards Metropolitan Mechanical Contractors, Inc. Minnesota UI Fund Minnesota Wanner Co. MN Dept of Labor & Industry MN Occupational Health Municipal Code Corp. Musco Finance, LLC My Alarm Center National Neighborhood Watch Institute Natural Resource Group LLC Needels Supply, Inc. Office Depot Peterson Salt & Water Treatment Pioneer Manufacturing Co. Reliance Electric Motors River States Truck and Trailer, Inc. Roberts Company, Inc. Sentry Systems, Inc. Simplex Grinnell LP Sprint PCS St. Croix Boat and Packet Co. St. Croix Tree Service Inc. Stillwater Motor Company Stillwater Towing Sun Newspapers T.A. Schifsky and Sons, Inc. Tessman Seed Co. - St. Paul Thomson Reuters Toll Gas & Welding Supply Tousley Ford, Inc. Tri -State Bobcat, Inc. United Refrigeration, Inc. United Rentals North America University of Minnesota CCE Reg USAble Life Valley Trophy Inc. Verizon Wireless Educational lecture Martin Tschida Blood draws Claim # C0017650 Maintenance agreement and install Supplies Retaining spring bushing & guide rod air v Services for September Check and replace lights at public works Supplies Boiler repair Unemployment Insurance Salt brine Elevator license - Parking structure Drug screening PDF of sup pages code of ordinances Capital lease payment - lighting rec ctr Monitoring Warning signs Oct services Conversion cap assbly Office supplies Power thaw Gameline aerosol Rebuild electric motor Engine repairs Years of service pins Monitoring services Stillwater Parking Structure Phone Nov Arena Billing Pruned 2 trees 127 Birchwood Oil change Tow Publications Asphalt Futerra Information charges Cylinders Auto parts Bobcat rental Vacuum pump, motor and wheel Equipment rental Seminars Term Life Insurance Plaques Phone Page 2 365.00 883.55 300.00 1,000.00 4,749.51 24.30 319.22 948.56 750.86 546.25 858.65 638.17 116.84 100.00 403.40 984.11 11,927.00 87.70 42.50 112.50 2.46 2,230.37 460.32 496.00 2,300.00 190.38 135.90 147.00 483.08 88.13 46,694.09 197.72 65.44 250.00 574.90 866.53 49.16 98.06 10.51 350.17 346.50 462.70 4,926.35 600.00 403.20 126.97 1,399.79 EXHIBIT "A" TO RESOLUTION #2012 -189 WalMart Community Washington County License Center Washington County Recorder Waste Management - Blaine Wenck Associates, Inc. Winnick Supply Wold Architects and Engineers Yocum Oil Company NOVEMBER MANUALS US Postal Service Union Pacific Railroad Co GTS Educational Events LIBRARY Aramark Uniform Services, Inc Baker & Taylor Brewster and Sons Construction Brodart Co BWI Book Wholesalers Comcast Hansen Ann Midwest Tape NAC Mechanical & Electrical Services Paper Roll Products Quill Corporation Recorded Books, LLC Stillwater Gazette Stillwater Public Library Foundation TIES Toshiba Business Solutions, USA ADDENDUM 3M Boyer Ford Trucks Clark Dan Delta Dental Plan of Minnesota Magnuson David Performance Plus LLC S &T Office Products, Inc. SRF Consulting Group Xcel Energy Yocum Oil Company Supplies Tab renewal and reg Lien Release Stillwater Mills Roll -off Plant mgmt - Sept Aluminum tube Police Expansion Study Fuel Funds for postage machine Removal of track Conference Rug and towel service Library materials Building repair Library materials Library materials Telecommunications Postage Audiovisual materials Building repair Supplies Credit Film subscription Periodical Reimbursement Software Mainenance contract White sign sheeting and protective overl Horn Custodian AP COBRA December 2012 Professional Service Medical evaluation Office supplies Professional services per ending Oct 31 Energy Fuel Page 3 0.56 3,955.84 974.00 75.00 4,824.62 48.22 1,176.93 8,070.93 2,000.00 16,000.00 345.00 61.64 324.10 1,060.00 3,443.65 838.15 56.90 14.79 580.40 531.97 58.79 264.59 388.00 109.00 150.00 131.16 34.16 1,776.26 15.11 1,057.50 243.30 17,932.83 2,100.00 74.19 3,349.33 37,897.45 1,679.07 TOTAL 387,475.66 EXHIBIT "A" TO RESOLUTION #2012 -189 Page 4 Adopted by the City Council this 4th Day of December, 2012 RESOLUTION 2012 -190 ADOPTING DELINQUENT SEWER CHARGES PROJECT NO. 0001 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent utility charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and is hereby levied as an assessment against those parcels and the total is $157,075.90. Adopted by the Stillwater City Council this 4th day of December, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 28.030.20.34.0117 $241.07 31.030.20.11.0090 $449.30 28.030.20.34.0125 $278.20 31.030.20.11.0072 $389.70 28.030.20.33.0083 $386.40 31.030.20.11.0007 $464.10 29.030.20.44.0026 $268.00 31.030.20.11.0066 $268.00 28.030.20.33.0107 $327.20 31.030.20.11.0081 $57.00 28.030.20.33.0081 $57.00 31.030.20.11.0080 $386.40 28.030.20.34.0039 $401.20 31.030.20.14.0040 $271..70 28.030.20.34.0110 $268.00 32.030.20.23.0046 $512.20 28.030.20.34.0101 $885.90 31.030.20.11.0085 $338.30 28.030.20.34.0044 $279.10 32.030.20.22.0006 $493.70 28.030.20.11.0013 $1,817.60 31.030.20.11.0038 $352.40 32.030.20.32.0030 $286.00 31.030.20.11.0020 $112.00 28.030.20.33.0059 $497.40 31.030.20.11.0033 $79.20 28.030.20.33.0074 $408.40 32.030.20.22.0012 $386.40 28.030.20.33.0100 $412.30 32.030.20.22.0017 $356.80 29.030.20.44.0020 $360.50 32.030.20.22.0046 $416.00 29.030.20.44.0041 $538.10 32.030.20.21.0029 $497.40 29.030.20.44.0075 $268.00 32.030.20.22.0059 $258.00 29.030.20.44.0107 $271.70 32.030.20.21.0043 $220.60 29.030.20.44.0114 $330.90 32.030.20.21.0054 $338.30 29.030.20.44.0118 $527.00 32.030.20.22.0085 $268.00 29.030.20.43.0016 $191.00 32.030.20.21.0060 $205.80 29.030.20.43.0020 $271.70 29.030.20.32.0034 $316.10 29.030.20.43.0027 $408.60 29.030.20.32.0028 $198.30 29.030.20.43.0041 $197.40 29.030.20.32.0076 $228.00 29.030.20.43.0030 $268.00 29.030.20.32.0083 $268.00 29.030.20.43.0078 $73.80 29.030.20.32.0086 $191.00 29.030.20.43.0075 $449.30 30.030.20.41.0028 $265.40 29.030.20.43.0054 $268.00 30.030.20.41.0003 $114.20 32.030.20.12.0011 $612.10 29.030.20.32.0044 $316.10 32.030.20.12.0049 $344.10 29.030.20.32.0069 $57.00 32.030.20.12.0048 $453.00 29.030.20.32.0068 $375.30 32.030.20.12.0004 $92.90 30.030.20.41.0022 $279.10 32.030.20.11.0020 $268.00 29.030.20.32.0055 $57.00 32.030.20.11.0019 $345.70 30.030.20.41.0019 $1,045.00 28.030.20.23.0081 $268.00 32.030.20.43.0028 $668.00 28.030.20.23.0085 $201.00 32.030.20.43.0004 $519.00 28.030.20.32.0046 $328.40 33.030.20.33.0033 $101.30 28.030.20.32.0125 $310.50 33.030.20.34.0021 $268.00 28.030.20.33.0027 $353.10 20.030.20.14.0008 $338.30 28.030.20.32.0075 $390.10 20.030.20.13.0011 $330.90 28.030.20.23.0108 $308.70 29.030.20.42.0031 $641.70 28.030.20.32.0058 $271.70 29.030.20.42.0009 $312.40 28.030.20.32.0142 $408.40 29.030.20.42.0011 $276.10 28.030.20.32.0144 $268.00 29.030.20.42.0017 $523.30 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 28.030.20.34.0007 $268.00 29.030.20.24.0051 $519.60 28.030.20.34.0004 $268.00 29.030.20.24.0011 $268.00 28.030.20.34.0014 $269.10 33.030.20.14.0067 $64.40 28.030.20.23.0074 $268.00 20.030.20.21.0020 $475.20 28.030.20.32.0029 $71.80 20.030.20.21.0018 $97.00 28.030.20.32.0115 $268.00 33.030.20.14.0071 $305.00 28.030.20.32.0116 $749.00 20.030.20.21.0017 $189.50 28.030.20.32.0117 $268.00 33.030.20.14.0074 $271.70 28.030.20.32.0118 $1,893.40 20.030.20.21.0050 $51.30 28.030.20.32.0114 $2,452.10 20.030.20.22.0022 $404.90 28.030.20.32.0088 $268.00 20.030.20.23.0007 $408.60 28.030.20.32.0031 $375.30 34.030.20.23.0009 $268.00 28.030.20.23.0123 $268.00 34.030.20.22.0007 $301.30 28.030.20.23.0121 $229.00 34.030.20.23.0044 $334.60 28.030.20.23.0070 $316.10 34.030.20.23.0045 $478.90 28.030.20.23.0136 $268.00 34.030.20.22.0068 $360.50 28.030.20.32.0013 $83.30 20.030.20.33.0054 $202.70 28.030.20.32.0100 $441.70 29.030.20.21.0061 $268.00 28.030.20.32.0107 $268.00 29.030.20.21.0007 $282.80 28.030.20.32.0099 $330.90 29.030.20.21.0048 $527.00 28.030.20.32.0006 $172.10 20.030.20.34.0035 $102.00 28.030.20.32.0002 $412.30 20.030.20.33.0077 $482.60 28.030.20.23.0132 $290.20 19.030.20.44.0034 $90.30 28.030.20.24.0102 $271.70 29.030.20.11.0057 $345.70 28.030.20.31.0050 $244.50 29.030.20.11.0036 $512.20 28.030.20.31.0132 $270.35 20.030.20.43.0014 $142.50 28.030.20.31.0135 $408.40 20.030.20.44.0051 $438.20 28.030.20.31.0059 $81.80 20.030.20.44.0003 $301.30 28.030.20.31.0049 $268.00 21.030.20.33.0012 $157.50 28.030.20.24.0099 $112.00 21.030.20.33.0016 $290.20 28.030.20.23.0056 $128.20 20.030.20.44.0007 $100.30 28.030.20.31.0125 $268.00 29.030.20.31.0043 $482.60 28.030.20.31.0042 $286.50 29.030.20.31.0031 $538.10 28.030.20.31.0028 $191.00 29.030.20.31.0021 $86.60 28.030.20.31.0021 $112.00 29.030.20.31.0023 $82.90 28.030.20.24.0110 $308.70 29.030.20.31.0024 $493.70 28.030.20.13.0128 $567.70 29.030.20.31.0067 $268.00 28.030.20.13.0149 $268.00 29.030.20.31.0073 $112.50 28.030.20.13.0140 $268.00 32.030.20.13.0038 $179.50 28.030.20.13.0081 $408.40 32.030.20.13.0048 $393.80 28.030.20.13.0073 $60.70 32.030.20.12.0058 $319.80 28.030.20.24.0075 $460.40 32.030.20.12.0053 $268.00 28.030.20.24.0061 $408.40 32.030.20.13.0065 $386.40 28.030.20.24.0051 $441.90 32.030.20.13.0087 $57.00 28.030.20.23.0140 $112.00 32.030.20.13.0034 $379.00 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 28.030.20.23.0140 $382.70 32.030.20.13.0032 $505.90 28.030.20.23.0036 $112.00 32.030.20.13.0029 $434.50 28.030.20.23.0141 $191.00 20.030.20.32.0021 $112.00 28.030.20.23.0031 $268.00 21.030.20.13.0012 $219.10 28.030.20.24.0024 $279.10 21.030.20.13.0062 $268.00 28.030.20.24.0025 $408.40 21.030.20.13.0064 $268.00 28.030.20.24.0028 $390.10 21.030.20.13.0090 $330.90 28.030.20.12.0063 $327.20 21.030.20.13.0053 $268.00 28.030.20.12.0115 $583.00 21.030.20.13.0044 $268.00 28.030.20.12.0078 $408.40 21.030.20.13.0046 $271.70 28.030.20.13.0061 $445.60 21.030.20.13.0020 $567.70 28.030.20.24.0020 $268.00 21.030.20.24.0028 $286.50 28.030.20.23.0015 $268.00 21.030.20.24.0015 $449.30 28.030.20.22.0092 $268.00 21.030.20.11.0001 $112.00 28.030.20.22.0089 $268.00 21.030.20.14.0010 $268.00 28.030.20.22.0088 $305.00 32.030.20.13.0097 $268.00 28.030.20.22.0085 $227.00 32.030.20.14.0046 $412.30 28.030.20.22.0099 $268.00 32.030.20.14.0061 $55.00 28.030.20.22.0095 $419.70 32.030.20.14.0083 $164.30 28.030.20.22.0101 $334.60 32.030.20.14.0036 $268.70 28.030.20.21.0101 $682.40 32.030.20.14.0106 $456.70 28.030.20.21.0113 $279.10 32.030.20.12.0070 $224.80 28.030.20.21.0114 $701.90 31.030.20.31.0066 $271.70 28.030.20.21.0117 $450.30 31.030.20.31.0021 $271.70 28.030.20.21.0111 $369.00 31.030.20.31.0006 $346.90 28.030.20.21.0107 $382.70 31.030.20.31.0092 $297.60 28.030.20.21.0109 $408.40 31.030.20.24.0017 $60.70 28.030.20.22.0044 $723.10 31.030.20.24.0013 $523.30 28.030.20.22.0058 $353.10 31.030.20.31.0083 $393.80 28.030.20.21.0083 $268.00 31.030.20.31.0078 $360.50 28.030.20.21.0081 $515.90 31.030.20.22.0034 $271.30 28.030.20.21.0069 $382.70 30.030.20.33.0055 $423.40 28.030.20.21.0074 $268.00 30.030.20.33.0061 $258.00 28.030.20.21.0078 $249.40 30.030.20.34.0050 $1,074.60 28.030.20.21.0080 $64.50 30.030.20.31.0013 $390.10 28.030.20.21.0066 $57.00 30.030.20.32.0041 $163.60 28.030.20.21.0023 $471.50 31.030.20.41.0021 $268.00 28.030.20.22.0040 $360.50 31.030.20.41.0038 $112.50 21.030.20.33.0027 $819.30 31.030.20.44.0014 $7,487.00 28.030.20.22.0001 $131.80 19.030.20.34.0034 $238.00 28.030.20.21.0009 $335.70 19.030.20.34.0026 $182.10 28.030.20.21.0004 $330.90 33.030.20.11.0129 $382.70 21.030.20.34.0139 $349.40 33.030.20.11.0132 $56.00 21.030.20.34.0116 $112.10 33.030.20.14.0003 $271.70 21.030.20.34.0133 $467.80 34.030.20.22.0013 $386.40 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 21.030.20.34.0123 $375.30 34.030.20.22.0076 $430.80 21.030.20.34.0087 $75.50 33.030.20.11.0021 $79.20 21.030.20.34.0051 $457.70 33.030.20.11.0111 $449.30 21.030.20.33.0043 $571.40 33.030.20.14.0022 $412.10 21.030.20.33.0062 $268.00 33.030.20.14.0118 $268.00 21.030.20.33.0073 $656.50 33.030.20.14.0013 $258.00 21.030.20.33.0118 $191.00 33.030.20.14.0015 $78.10 21.030.20.34.0009 $268.00 33.030.20.11.0136 $282.80 21.030.20.34.0027 $549.20 33.030.20.11.0137 $94.00 21.030.20.34.0036 $1,611.10 33.030.20.11.0138 $268.00 28.030.20.12.0047 $85.80 28.030.20.42.0165 $471.50 28.030.20.12.0048 $416.00 31.030.20.43.0009 $112.00 28.030.20.12.0029 $412.30 33.030.20.11.0044 $434.50 28.030.20.12.0026 $268.00 33.030.20.11.0048 $316.10 28.030.20.12.0028 $112.00 33.030.20.11.0049 $124.00 21.030.20.43.0009 $112.00 28.030.20.44.0032 $57.00 21.030.20.43.0021 $79.20 33.030.20.11.0093 $268.00 21.030.20.43.0045 $268.00 33.030.20.11.0126 $467.80 21.030.20.43.0015 $112.00 33.030.20.11.0030 $290.20 21.030.20.43.0017 $82.70 33.030.20.14.0127 $279.10 21.030.20.43.0031 $152.20 33.030.20.14.0128 $268.00 21.030.20.43.0027 $124.00 33.030.20.14.0051 $512.20 21.030.20.43.0058 $238.20 33.030.20.11.0107 $395.50 21.030.20.43.0063 $324.60 33.030.20.11.0109 $182.00 28.030.20.23.0094 $266.50 33.030.20.12.0013 $393.80 28.030.20.23.0096 $397.50 33.030.20.14.0132 $124.00 21.030.20.14.0007 $379.00 33.030.20.11.0082 $60.70 21.030.20.14.0031 $268.00 33.030.20.11.0085 $426.90 21.030.20.14.0032 $350.50 33.030.20.11.0087 $571.40 29.030.20.14.0032 $423.40 33.030.20.11.0063 $801.00 21.030.20.14.0034 $323.50 33.030.20.11.0064 $326.80 29.030.20.14.0049 $393.80 33.030.20.11.0065 $268.00 21.030.20.14.0039 $253.50 33.030.20.13.0016 $234.30 29.030.20.41.0072 $537.10 33.030.20.13.0029 $57.00 29.030.20.41.0111 $79.20 33.030.20.13.0030 $397.50 29.030.20.41.0116 $319.80 33.030.20.13.0030 $456.70 29.030.20.41.0041 $279.10 33.030.20.13.0034 $209.50 29.030.20.41.0105 $386.40 33.030.20.13.0035 $68.00 29.030.20.14.0063 $265.40 33.030.20.13.0066 $467.80 29.030.20.41.0023 $467.80 33.030.20.13.0061 $275.40 29.030.20.41.0003 $57.00 33.030.20.12.0035 $290.20 21.030.20.14.0018 $67.00 28.030.20.42.0118 $345.70 29.030.20.41.0049 $401.20 28.030.20.42.0133 $441.90 29.030.20.41.0055 $397.50 28.030.20.43.0102 $329.60 29.030.20.14.0066 $268.00 33.030.20.12.0039 $430.60 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 29.030.20.41.0092 $268.00 33.030.20.12.0034 $162.40 29.030.20.41.0093 $268.00 33.030.20.13.0073 $85.00 29.030.20.34.0005 $42.30 33.030.20.12.0112 $319.80 29.030.20.34.0032 $299.30 33.030.20.12.0122 $67.00 29.030.20.34.0035 $287.60 33.030.20.12.0051 $334.60 29.030.20.34.0010 $379.00 33.030.20.12.0049 $92.00 29.030.20.34.0020 $308.70 33.030.20.12.0062 $268.00 29.030.20.34.0037 $556.60 33.030.20.12.0121 $112.00 32.030.20.21.0009 $268.00 33.030.20.12.0117 $692.00 21.030.20.14.0021 $57.00 33.030.20.12.0091 $268.00 29.030.20.34.0084 $338.30 33.030.20.12.0089 $279.10 29.030.20.34.0085 $434.50 33.030.20.12.0086 $268.00 29.030.20.33.0030 $126.60 28.030.20.43.0116 $124.00 29.030.20.33.0034 $228.30 28.030.20.43.0100 $600.80 21.030.20.14.0014 $151.00 33.030.20.12.0101 $57.00 21.030.20.13.0089 $268.00 33.030.20.21.0109 $218.00 28.030.20.11.0035 $1,684.00 33.030.20.21.0104 $360.50 28.030.20.11.0002 $472.00 33.030.20.21.0116 $97.70 28.030.20.14.0061 $762.00 33.030.20.21.0082 $408.40 28.030.20.41.0089 $772.00 33.030.20.21.0078 $96.90 28.030.20.41.0036 $886.70 33.030.20.21.0046 $266.10 28.030.20.41.0047 $1,053.20 33.030.20.21.0123 $349.40 28.030.20.13.0135 $73.00 33.030.20.21.0008 $318.90 33.030.20.31.0065 $316.10 33.030.20.21.0019 $379.30 33.030.20.31.0002 $323.50 33.030.20.22.0055 $512.20 33.030.20.31.0012 $71.80 33.030.20.22.0041 $268.00 33.030.20.24.0012 $ 268.00 19.030.20.34.0044 $419.70 33.030.20.24.0027 $334.60 30.030.20.33.0034 $335.70 33.030.20.32.0023 $57.00 19.030.20.31.0018 $337.50 33.030.20.32.0023 $57.00 30.030.20.33.0033 $229.28 33.030.20.32.0033 $268.00 19.030.20.34.0062 $213.20 29.030.20.33.0043 $146.20 30.030.20.32.0105 $503.75 29.030.20.33.0048 $290.20 30.030.20.32.0106 $503.75 32.030.20.22.0101 $57.00 30.030.20.32.0107 $503.75 29.030.20.33.0010 $393.80 30.030.20.32.0108 $503.75 29.030.20.33.0013 $367.90 30.030.20.32.0109 $503.75 29.030.20.33.0076 $582.50 30.030.20.32.0110 $503.75 31.030.20.11.0091 $523.30 30.030.20.32.0111 $503.75 32.030.20.22.0107 $268.00 30.030.20.32.0112 $503.75 31.030.20.11.0093 $57.00 19.030.20.42.0020 $238.00 31.030.20.11.0098 $268.00 19.030.20.42.0009 $290.20 31.030.20.12.0002 $513.30 31.030.20.44.0015 $427.10 31.030.20.12.0007 $319.80 19.030.20.42.0027 $360.50 31.030.20.13.0045 $179.10 19.030.20.21.0020 $268.00 31.030.20.13.0029 $316.10 19.030.20.13.0015 $94.00 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 31.030.20.14.0061 $201.00 19.030.20.21.0019 $319.80 31.030.20.13.0007 $127.30 31.030.20.11.0088 $316.10 Total $157,075.90 RESOLUTION 2012 -194 ADOPTING DELINQUENT GARBAGE BILL CHARGES PROJECT NO. 0002 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent garbage bill charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill charges and is hereby levied as an assessment against those parcels and the total is $77,738.60 Adopted by the Stillwater City Council this 4th day of December 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2012 Certification of Deliquent Garbage (Waste Management) For Collection with the 2013 Property Taxes Project #0002 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 19.030.20.13.0017 $140.12 29.030.20.31.0067 $293.68 19.030.20.21.0019 $170.44 29.030.20.32.0034 $342.29 19.030.20.21.0020 $70.06 29.030.20.32.0050 $252.95 19.030.20.31.0051 $277.22 29.030.20.32.0055 $235.20 19.030.20.33.0163 $220.52 29.030.20.32.0068 $255.86 19.030.20.34.0034 $233.61 29.030.20.33.0007 $70.06 19.030.20.34.0053 $161.64 29.030.20.33.0010 $257.96 19.030.20.42.0009 $350.33 29.030.20.33.0022 $54.74 19.030.20.42.0020 $341.67 29.030.20.33.0048 $217.94 19.030.20.44.0034 $76.49 29.030.20.33.0073 $173.80 19.030.20.44.0042 $243.96 29.030.20.330043 $240.20 19.030.20.44.0044 $81.49 29.030.20.34.0020 $291.24 20.030.20.13.0011 $70.06 29.030.20.34.0022 $344.06 20.030.20.21.0015 $337.06 29.030.20.34.0037 $287.73 20.030.20.21.0020 $226.34 29.030.20.34.0084 $218.42 20.030.20.21.0023 $296.20 29.030.20.34.0085 $255.92 20.030.20.21.0048 $220.76 29.030.20.41.0007 $184.56 20.030.20.23.0007 $328.98 29.030.20.41.0023 $220.28 20.030.20.33.0054 $188.54 29.030.20.41.0029 $95.63 20.030.20.33.0077 $83.02 29.030.20.41.0041 $232.80 20.030.20.43.0014 $240.70 29.030.20.41.0055 $255.92 20.030.20.44.0003 $217.76 29.030.20.41.0092 $337.28 20.030.20.44.0024 $256.28 29.030.20.41.0093 $243.64 20.030.20.44.0051 $349.97 29.030.20.41.0105 $69.74 20.030.20.44.0057 $63.90 29.030.20.41.0116 $217.04 21.030.20.11.0001 $79.43 29.030.20.42.0009 $217.58 21.030.20.13.0012 $94.43 29.030.20.42.0013 $142.04 21.030.20.13.0041 $169.85 29.030.20.42.0020 $81.49 21.030.20.13.0053 $184.44 29.030.20.42.0031 $256.04 21.030.20.13.0062 $148.86 29.030.20.43.0016 $66.36 21.030.20.13.0064 $217.28 29.030.20.43.0020 $218.30 21.030.20.13.0074 $248.85 29.030.20.43.0030 $218.42 21.030.20.13.0089 $217.41 29.030.20.43.0031 $81.49 21.030.20.13.0090 $70.06 29.030.20.43.0041 $293.40 21.030.20.14.0007 $218.42 29.030.20.43.0054 $283.24 21.030.20.14.0009 $284.94 29.030.20.43.0075 $255.44 21.030.20.14.0014 $218.42 29.030.20.43.0078 $74.50 21.030.20.14.0018 $83.02 29.030.20.44.0009 $262.57 21.030.20.14.0033 $337.49 29.030.20.44.0014 $188.45 21.030.20.14.0034 $240.70 29.030.20.44.0020 $287.62 21.030.20.24.0015 $293.58 29.030.20.44.0026 $184.14 21.030.20.24.0028 $59.63 29.030.20.44.0054 $203.49 21.030.20.33.0012 $163.00 29.030.20.44.0104 $163.48 21.030.20.33.0027 $218.36 29.030.20.44.0114 $340.61 21.030.20.33.0043 $285.99 29.030.20.44.0118 $253.19 21.030.20.33.0062 $184.14 30.030.20.31.0013 $171.04 City of Stillwater 2012 Certification of Deliquent Garbage (Waste Management) For Collection with the 2013 Property Taxes Project #0002 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 21.030.20.33.0086 $125.20 30.030.20.33.0034 $70.06 21.030.20.33.0097 $259.90 30.030.20.33.0051 $71.36 21.030.20.33.0116 $588.83 30.030.20.41.0019 $412.54 21.030.20.34.0009 $183.90 30.030.20.41.0022 $246.50 21.030.20.34.0022 $65.06 30.030.20.41.0028 $185.94 21.030.20.34.0036 $184.14 31.030.20.11.0007 $255.86 21.030.20.34.0042 $258.71 31.030.20.11.0012 $81.49 21.030.20.34.0051 $188.52 31.030.20.11.0030 $70.06 21.030.20.34.0116 $76.49 31.030.20.11.0033 $78.02 21.030.20.34.0144 $217.76 31.030.20.11.0066 $339.23 21.030.20.34.0148 $242.30 31.030.20.11.0080 $232.38 21.030.20.34.0149 $309.52 31.030.20.11.0085 $361.08 21.030.20.43.0017 $323.11 31.030.20.11.0090 $255.80 21.030.20.43.0027 $143.42 31.030.20.11.0091 $337.05 21.030.20.43.0045 $110.52 31.030.20.11.0098 $218.36 21.030.20.43.0052 $308.99 31.030.20.12.0007 $180.90 21.030.20.43.0063 $204.57 31.030.20.13.0012 $255.92 28.030.20.12.0026 $218.42 31.030.20.13.0029 $356.41 28.030.20.12.0029 $247.04 31.030.20.14.0040 $218.12 28.030.20.12.0040 $197.85 31.030.20.14.0061 $214.10 28.030.20.12.0048 $369.85 31.030.20.24.0013 $65.06 28.030.20.12.0063 $260.60 31.030.20.31.0006 $295.50 28.030.20.12.0073 $218.36 31.030.20.31.0066 $177.12 28.030.20.12.0078 $256.04 31.030.20.31.0078 $286.68 28.030.20.12.0115 $354.91 31.030.20.31.0083 $340.13 28.030.20.13.0061 $160.00 31.030.20.31.0092 $287.83 28.030.20.13.0081 $260.66 32.030.20.12.0012 $69.28 28.030.20.13.0149 $125.70 32.030.20.12.0048 $400.35 28.030.20.13.0154 $258.86 32.030.20.12.0053 $81.49 28.030.20.21.0004 $173.80 32.030.20.12.0058 $138.12 28.030.20.21.0009 $204.50 32.030.20.12.0070 $255.92 28.030.20.21.0023 $255.92 32.030.20.13.0032 $354.70 28.030.20.21.0055 $118.24 32.030.20.13.0048 $304.39 28.030.20.21.0069 $258.08 32.030.20.13.0065 $286.41 28.030.20.21.0072 $70.06 32.030.20.13.0084 $218.96 28.030.20.21.0074 $218.36 32.030.20.13.0097 $218.12 28.030.20.21.0080 $67.54 32.030.20.14.0056 $296.72 28.030.20.21.0083 $65.06 32.030.20.14.0083 $135.12 28.030.20.21.0092 $210.92 32.030.20.14.0105 $167.58 28.030.20.21.0092 $279.79 32.030.20.14.0106 $219.44 28.030.20.21.0093 $54.63 32.030.20.21.0003 $220.76 28.030.20.21.0101 $76.49 32.030.20.21.0009 $218.36 28.030.20.21.0103 $321.63 32.030.20.21.0029 $248.18 28.030.20.21.0109 $288.32 32.030.20.21.0043 $131.84 28.030.20.21.0113 $277.49 32.030.20.21.0079 $275.40 28.030.20.21.0135 $456.35 32.030.20.21.0082 $206.38 City of Stillwater 2012 Certification of Deliquent Garbage (Waste Management) For Collection with the 2013 Property Taxes Project #0002 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 28.030.20.22.0044 $293.53 32.030.20.21.0093 $184.14 28.030.20.22.0051 $65.06 32.030.20.21.0098 $284.94 28.030.20.22.0058 $257.90 32.030.20.22.0006 $130.12 28.030.20.22.0088 $274.67 32.030.20.22.0012 $344.13 28.030.20.22.0089 $432.33 32.030.20.22.0017 $339.23 28.030.20.22.0092 $220.52 32.030.20.22.0020 $210.72 28.030.20.22.0101 $331.10 32.030.20.22.0046 $242.19 28.030.20.23.0015 $232.87 32.030.20.22.0065 $286.88 28.030.20.23.0056 $135.12 32.030.20.22.0085 $345.11 28.030.20.23.0060 $257.24 32.030.20.22.0107 $255.92 28.030.20.23.0108 $350.85 32.030.20.23.0013 $135.12 28.030.20.23.0110 $206.48 32.030.20.23.0043 $541.61 28.030.20.23.0132 $255.86 32.030.20.23.0046 $205.44 28.030.20.23.0140 $222.83 32.030.20.24.0050 $70.05 28.030.20.24.0020 $255.92 32.030.20.24.0058 $344.61 28.030.20.24.0024 $218.42 33.030.20.11.0021 $165.01 28.030.20.24.0025 $363.69 33.030.20.11.0030 $258.62 28.030.20.24.0028 $217.88 33.030.20.11.0044 $257.42 28.030.20.24.0049 $271.90 33.030.20.11.0048 $218.42 28.030.20.24.0051 $271.08 33.030.20.11.0049 $339.23 28.030.20.24.0061 $255.92 33.030.20.11.0065 $344.05 28.030.20.24.0062 $293.40 33.030.20.11.0082 $70.06 28.030.20.24.0075 $117.37 33.030.20.11.0082 $60.15 28.030.20.24.0099 $136.66 33.030.20.11.0085 $243.57 28.030.20.24.0102 $95.07 33.030.20.11.0085 $220.22 28.030.20.24.0105 $136.66 33.030.20.11.0104 $291.95 28.030.20.24.0110 $246.82 33.030.20.11.0111 $287.62 28.030.20.31.0042 $205.44 33.030.20.11.0129 $312.59 28.030.20.31.0049 $183.84 33.030.20.11.0136 $183.54 28.030.20.31.0088 $624.43 33.030.20.11.0138 $220.52 28.030.20.31.0125 $257.60 33.030.20.12.0010 $244.91 28.030.20.31.0134 $85.54 33.030.20.12.0017 $219.80 28.030.20.31.0138 $255.92 33.030.20.12.0034 $147.02 28.030.20.32.0006 $65.06 33.030.20.12.0035 $218.96 28.030.20.32.0013 $278.27 33.030.20.12.0039 $219.20 28.030.20.32.0046 $217.76 33.030.20.12.0051 $215.78 28.030.20.32.0058 $136.91 33.030.20.12.0062 $142.62 28.030.20.32.0075 $61.12 33.030.20.12.0067 $220.76 28.030.20.32.0083 $222.20 33.030.20.12.0086 $343.21 28.030.20.32.0088 $349.85 33.030.20.12.0089 $54.63 28.030.20.32.0099 $218.42 33.030.20.12.0091 $218.00 28.030.20.32.0100 $277.96 33.030.20.12.0099 $54.63 28.030.20.32.0103 $71.36 33.030.20.12.0110 $171.07 28.030.20.32.0107 $266.65 33.030.20.12.0122 $92.29 28.030.20.33.0027 $256.04 33.030.20.13.0016 $159.84 28.030.20.33.0053 $344.37 33.030.20.13.0028 $71.36 City of Stillwater 2012 Certification of Deliquent Garbage (Waste Management) For Collection with the 2013 Property Taxes Project #0002 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 28.030.20.33.0059 $184.14 33.030.20.13.0030 $205.56 28.030.20.33.0074 $218.36 33.030.20.13.0031 $257.00 28.030.20.33.0081 $73.63 33.030.20.13.0057 $245.22 28.030.20.33.0100 $206.28 33.030.20.13.0061 $218.06 28.030.20.34.0007 $218.42 33.030.20.13.0066 $348.12 28.030.20.34.0039 $220.76 33.030.20.14.0022 $258.38 28.030.20.34.0044 $141.58 33.030.20.14.0029 $174.89 28.030.20.34.0101 $248.13 33.030.20.14.0065 $209.96 28.030.20.34.0110 $343.99 33.030.20.14.0067 $70.06 28.030.20.34.0117 $71.52 33.030.20.14.0071 $291.54 28.030.20.41.0089 $241.48 33.030.20.14.0074 $218.00 28.030.20.41.0109 $115.35 33.030.20.14.0118 $65.06 28.030.20.41.0109 $215.36 33.030.20.14.0127 $237.46 28.030.20.42.0100 $220.76 33.030.20.14.0128 $184.14 28.030.20.42.0116 $370.40 33.030.20.14.0132 $391.41 28.030.20.42.0127 $420.98 33.030.20.21.0019 $169.85 28.030.20.42.0133 $206.98 33.030.20.21.0048 $135.12 28.030.20.42.0143 $209.96 33.030.20.21.0082 $175.60 28.030.20.43.0100 $394.76 33.030.20.21.0082 $184.14 28.030.20.43.0102 $311.00 33.030.20.21.0123 $256.04 28.030.20.43.0116 $60.72 33.030.20.22.0041 $244.19 28.030.20.44.0028 $158.31 33.030.20.22.0055 $255.11 29.030.20.11.0014 $161.19 33.030.20.24.0012 $138.54 29.030.20.11.0036 $238.73 33.030.20.24.0027 $255.92 29.030.20.11.0057 $306.77 33.030.20.31.0002 $287.69 29.030.20.12.0035 $350.69 33.030.20.32.0012 $62.10 29.030.20.14.0020 $258.38 33.030.20.32.0030 $205.44 29.030.20.14.0032 $218.06 33.030.20.32.0030 $212.39 29.030.20.14.0066 $54.63 33.030.20.32.0033 $320.50 29.030.20.14.0086 $51.53 33.030.20.32.0033 $237.20 29.030.20.21.0023 $241.73 33.030.20.32.0033 $86.24 29.030.20.21.0048 $172.57 33.030.20.32.0036 $255.92 29.030.20.21.0061 $255.92 33.030.20.34.0021 $173.80 29.030.20.24.0011 $293.93 34.030.20.22.0013 $338.40 29.030.20.24.0050 $340.66 34.030.20.22.0068 $263.96 29.030.20.24.0051 $215.36 34.030.20.22.0076 $256.88 29.030.20.24.0053 $255.92 34.030.20.23.0044 $255.74 29.030.20.31.0021 $146.78 34.030.20.23.0090 $118.06 29.030.20.31.0024 $205.44 29.030.20.31.0043 $255.92 Total $77,738.60 illwater THE B I R T H P L A C E O F MINNESOTA Memo To: City Council From: Michel Pogge, City Planne Date: November 30, 2012 Re: HPC Case 2012 -30: Demolition request at 604 4th St S3 HPC Case 2012 -31: Demolition request at 216 Willard St W BACKGROUND On October 2, 2012, the Council took a straw vote denying the demolition requests made by St Paul Lutheran Church for property at 604 4th St S and 216 Willard St W. On October 16th, the Church requested that the Council delay taking final action on the two demolition permits so they can have an opportunity to invite their neighbors to an open house on the topic. The Council agreed to table action until their December 4th meeting. On November 8th the church held a neighborhood meeting at the Church. The purpose of the meeting was to allow the Church to talk with their neighbors in regards to the demolition requests and to see if there are ways they can address the neighbor's concerns. The meeting was attended by 5 neighbors. Attached is a letter from the Church about the meeting and requesting that the Council reconsider their denial. ALTERNATIVES The Council has three alternatives to this request at this point in time. 1. Deny. If the Council wishes to deny the requests, they should adopt the Findings of Fact, Conclusions of Law and Order in support of the decision to deny the demolition permits that are included in the Council packet. If the Council chooses to deny the requests then City Staff will begin the process of having the properties locally designated. 2. Approve the requests. If the Council wishes to approve the requests they should pass a resolution approving the demolition requests. 3. Take no action. The City's demolition ordinance permits the Council to take no action on the requests. If the Council chooses to take no action, then the demolition permits will automatically be issued. STAFF RECOMMENDATION Review and take an action CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING BUILDING DEMOLITION OF PROPERTY LOCATED AT 604 FOURTH ST S AND 216 WILLARD ST W HERITAGE PRESERVATION CASES 2012 -30 AND 2012 -31 WHEREAS, the City of Stillwater has a rich historic heritage, which has been catalogued in 10 neighborhood studies completed by the City of Stillwater that covers over 1800 properties and has 72 properties listed on the National Register of Historic Places; and WHEREAS, in 1995 the Stillwater City Council passed Ordinance 814 limiting the demolition of historic structures, and on June 15, 2012 the City Council passed Ordinance 1047, which amended Ordinance 814 and affirmed the Community's commitment to limiting the demolition of historic structures; and WHEREAS, it is the stated goal of the City through its adopted comprehensive plan to "Safeguard the heritage of the City by preserving historic properties which reflect Stillwater's cultural, social, economic, political, visual, aesthetic or architectural history "; and WHEREAS, St Paul Lutheran Church, property owner of 604 4th St S and 216 Willard St W, desire to demolish the two residential buildings they own for the purpose of creating additional open space; and WHEREAS, the Stillwater Heritage Preservation Commission held a public hearing and reviewed the request at their August 6, 2012 meeting at which time they tabled the request in order that the applicant could complete and submit a master plan for their property to the Commission; and WHEREAS, the Stillwater Heritage Preservation Commission held a second public hearing and reviewed the request at their September 6, 2012 meeting at which time they unanimously denied the requests since they found that: • The properties are associated with significant events or with periods that exemplify broad patterns of cultural, political, economic and social history. • The properties contain and are associated with distinctive elements of neighborhood identity. ; and WHEREAS, the City Council held a public hearing, took public testimony, and reviewed the building demolition requests at October 2, 2012 meeting; and WHEREAS, while the Stillwater City Council agrees with the HPC findings on the two properties' importance, it is the Council's view point that the damage that has already occurred to the neighborhood fabric with the loss of other buildings on the same block that these properties are located; and WHEREAS, while the Stillwater City Council considers approving these requests, the Councils wants to be on the record that is historic preservation is important to the Council and to the unique character of the Stillwater community; and WHEREAS, the Stillwater City Council is on the record that this case presents unique situation that is limited to these two properties that others should not use in determining the Council's position on building demolitions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves of the demolition request of property at variance request at 604 Fourth St S and 216 Willard St W; and Enacted by the City Council of the City of Stillwater, Minnesota this 4th day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ,,...,unit' 01:41:26 p.m. 12 -05 -2012 1 /2 DEC 4 2012 R E C Y C L I N G SERVICES I)e.cember 4, 2012 Zephyr Minnesota Attention: Mr. David Paradeau Re: Offer to Disassemble and Remove F -Unit# 787 located in Stillwater, MN. Dear Mr. Paradeau, This letter is to confirm K &K Recycling's offer to disassemble and remove F -Unit #787 which is currently Located on the property belonging to the city of Stillwater. Upon acceptance of this offer, K &K Recycling Services will guarantee that the locomotive will be disassembled and removed from the site within thirty -five (35) business days from December 5, 2012; excluding all weekends and holidays. This offer is valid under the following conditions: 1. First site inspection to organize logistics is scheduled for December 17, 2012. 2. K &K Recycling Services will be granted full access to disassemble and process the locomotive on site (where is). 3. K &K Recycling Services will be granted permission to use an excavator equipped with hydraulic shear, magnet., and /or grapple to process and load the scrap metal material and miscellaneous locomotive parts. 4. K &K Recycling Services will be granted permission to use torches to process the scrap metal material and miscellaneous locomotive parts. 5. K &K Recycling Services will be granted permission to bring in flat decks, van trailers, dump trailers, roll off bins to load and transport the processed scrap metal material and/or miscellaneous locomotive parts from the property. 6. K &K Recycling Services will incorporate preventative measures to ensure complete environmental protection. I:errI)U, Moak Non Ferrous Wilds. 14 !.hrough AO Cub le Yard. t,o .ge.t and RnIj Off (7(3tnn,iner Service REGULAR MEETING RECESSED MEETING i 1 Ater. THE NIRTNRLRCE Of MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North December 4, 2012 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Public Hearing This is the date and time for a public hearing for the proposed adoption of a modification to the Development Program for Development District No. 1, and the proposed modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes, §469.124 to 469.134 and 469.174 to 469.179. Notice was published in the Stillwater Gazette on November 9, 2012. (Resolution — Roll Call) 2. Web Video Streaming — Rose Holman STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of minutes of November 13, 2012 regular meeting and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Retirement — Scott Schell, Public Works (Resolution 2012 -193— Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2012 -189, directing payment of bills 14. Possible release of capital funds — Library 15. Resolution 2012 -190, adopting delinquent sewer charges Project No. 0001 16. Resolution 2012 -191, extending moratorium on Community -Wide Events within the City of Stillwater CONSENT AGENDA (CONT.) ** 17. Resolution 2012 -192, approving health and dental insurance premiums and city contribution effective January 1, 2013 18. Possible approval for the purchase and installation of Nelson Street Pumping Station Grinder Pump 19. Possible approval for the purchase and installation of tailgate brine tanks 20. Possible approval of update of Rec Center generator to meet EPA new standards 21. Resolution 2012 -194, adopting delinquent garbage charges Project No. 0002 (available Tuesday) TRUTH IN TAXATION 22. Presentation a. Possible adoption of resolutions for 2013 Budget & Tax Levy (2 Resolutions — Roll Call) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 23. Case No. 2012 -04. This is the date and time for a public hearing to consider the new National Guard Armory and City Fire Station facilities proposed to be constructed immediately northwest of the intersection of Myrtle Street and Maryknoll Drive in the 13000 Block on County Road 12 (aka 75th Street). The Council will specifically consider: 1) annexation of an 18.92 acre property; 2) rezoning of the property from AP, Agricultural Preservation to RB, Two - Family Residential; 3) zoning ordinance amendment to allow armories and fire stations in the RB Zoning District by Special Use Permit; 4) Special Use Permit for the National Guard armory; and 5) Special Use Permit for the City of Stillwater Fire Station; and any related variances. Notification was mailed and published in the Stillwater Gazette on November 23, 2012 (Ordinance — 1st Reading — Roll Call & Resolution — Roll Call) 24. Case No. 2012 -31. This is the date and time for a continued public hearing to a request for a minor Zoning Text Amendment for public above -grade patios and above -grade decks in the City of Stillwater. (Notice was published in the Stillwater Gazette on October 5, 2012) (Continued at the October 16, 2012 meeting). (1st Reading Ordinance — Roll Call) UNFINISHED BUSINESS 25. Possible approval of findings of fact related to Case No. DEM /2012 -30 for the demolition of a single family home located at 604 Fourth Street South and Case No. DEM/2012 -31216 Willard Street in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. (Resolution — Roll Call) 26. Possible approval of 2nd reading of Ordinance 1053, an Ordinance amending Chapter 43 of the City Code "Liquor" (2nd Reading — Roll Call) NEW BUSINESS 27. Update on Event Survey 28. Update on Lift Bridge schedule 29. Possible approval of No Parking on Northwestern Avenue (Resolution — Roll Call) 30. Extension request on Abatement Order — David Paradeau 31. Possible approval of first reading of an ordinance to establish property Maintenance standards (1St reading — Roll Call) 32. Possible approval of first reading of ordinance amending Chapter 33, Building Code of the Stillwater City Code (1st Reading — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUEST S COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA Council member introduced the following resolution and moved its adoption: RESOLUTION NO. 2012- RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1, AND MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 WITHIN DEVELOPMENT DISTRICT NO.1, PURSUANT TO AND IN ACCORDANCE WITH MINNESOTA STATUTES SECTIONS 469.124 TO 469.134 AND 469.174 TO 469.179 BE IT RESOLVED by the City Council (the "Council ") of the City of Stillwater, Minnesota (the "City "), as follows: Section 1. Recitals. 1.01 The City Council (the "Council ") of the City of Stillwater (the "City ") has heretofore established Development District No. 1 and adopted the Development Program therefor. I t has been proposed by the City that it adopt a modification to the Development Program for Development District No.1, and the modification to the Tax Increment Financing Plan for Tax Increment Financing District No.4 within Development District No 1, pursuant to and in accordance with Minnesota Statutes Sections 469.124 TO 469.134 and 469.174 to 469.179. 1.02 The City has investigated the facts relating to this action and has caused the documents needed to take this action to be prepared. 1.03 The City has performed all actions required by law to be performed prior to the modification o f the District and approval o f the modified Plan, including, but not limited to, notification of Washington County and Independent School District No. 834 having taxing jurisdiction over the property to be included in the District, notification of the County Commissioner in whose district the City is located, a review of and written comment on the Plan by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04 Certain written reports (the "Reports ") relating to the Plan and to the activities contemplated therein have heretofore been prepared by staff and submitted to the Council and/or made a part of the City files and proceedings on the Plan. The Reports include data, information and/or substantiation constituting or relating to the bases for the other fmdings and determinations made in this Resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this Resolution to the same extent as if set forth in full herein. 1.05 The City is amending the Development Program for Development District No. 1 by enlarging the boundaries of Development District No.1. Section 2. Findings for the Adoption and Approval ofthe Plan. 2.01 The Council hereby finds that the Plans are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development, having a public purpose and will accomplish the objectives as set forth in the Plan, which are hereby incorporated herein. Section 3. Findings for the Modification of Tax Increment Financing District No.4. 3.01 The Council hereby finds that the District is a "redevelopment district" under Minnesota Statutes, Section 469.174, Subd. 10(a)(1). 3.02 The Council further fmds that the Plan conforms to the general plan for the development or redevelopment of the City as a whole; and that the Plan will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment ofthe District by private enterprise. Section 4. Public Purpose. 4.01. The adoption of the Plan conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the City which is already built up, to provide employment opportunities, to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. Section 5. District No.4. Approval and Adoption of the Modified Plan: Tax Increment Financing 5.01 The Plan, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, are hereby approved, ratified, established and adopted and shall be placed on file in the office ofthe City Administrator. 5.02 The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plan and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The City Administrator is further authorized and directed to file a copy ofthe Plan with the Commissioner of Revenue. Councilmembers , and and the following voted against the same: Dated: December 4,2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION NO. 2012 -175 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 AND THE PROPOSED MODIFICATION OF THE TAX INCREMENT FINANCING PLAN DISTRICT NO.4 BE IT RESOLVED by the City Council (the "Council ") of the City of Stillwater, Minnesota (the "City "), as follows: Section 1. Public Hearing. This Council will meet on December 4, 2012, at approximately 4:30 p.m., to hold a public hearing on the proposed enlargement of and proposed adoption of a Modification to the Development Program for Development District No.1, all pursuant to Minnesota Statutes Section 469.124 to 469.134, inclusive, as amended, the proposed Modification of the Financing Plan of Tax Increment Financing District No. 4 (a "Redevelopment District "), all pursuant to and in accordance with Minnesota Statutes Sections 469.174 to 469.179, inclusive, as amended. Section 2. Notice of Hearing; Filing of Program Modification and Plan. The City Attorney is authorized and directed to prepare a Modification to the Development Program for Development District No. 1 and a Modification of the Tax Increment Financing Plan for Tax Increment Financing District No. 4 and to forward documents to the appropriate taxing jurisdictions, including Washington County and Independent School District No. 834. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10 nor more than 30 days prior to December 4, 2012, and to place a copy of the Program Modification and Plan on file in the City Administrator's office at City Hall and to make such copy available for inspection by the public. Dated: 10-1 & v` 7/ c9--' Attest: ■ Larry D. sen, City Administrator Ken H '¢11, Mayor City of Stillwater (0fflciel Publication) NOTICE OF PUBLIC NEARING OF THE CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA COUNTY OF WASHINGTON Julie Athey, being duly sworn on oath, says: that she is, :and during all times herein states has been, ' OTICE IS HEREBY OWEN that the City Council of the City of Stillwater, County 01 Washington. State of Ann eso ". w01 hold. pulls hearing onTuesday, December 4. 2012. el approximately 430 p.m.. at City Nett, 2191 kiln Fourth Street, Sfilwater, Minnesota, on the following matters: theproposed adoption of a modification to the, )evelopment Program for Development District No 1 end the p op-toed 0400000 to the az c em .1 District Nn 1, pursuant to and in .179. Attached as Enhbit 'A' Is the .. of Tax Increment b a of Modified Development sr.. No. 1 where, as 1. copy of the modified De olopmant Program and the modified Tex Increment Financing Plan for Tax Increment financing District No. 4 are on nro and available for public inspection at the Office of the City Clerk UI Interested persons may appear at the hearing and present their views orally or In tattling. )ated: November 6. 2012 IV ORDER OFTHE CITY COUNCiI 51 Diane E War )lane F. Ward. Cory Clerk EV =iii; Fur, 111000,[, ur o) :runs N (m%lvd 4av) Clerk of Sun Newspapers Publisher of the newspaper known as the ,Stillwater Gazette, a newspaper of general circulation within the City of Stillwater and the County of W ashmgton. That the notice hereto attached was cut rrom the columns of said newspaper and was printed and published therein on the following date(s): 9th ofNovember 2012 Newspaper Ref.lAd #1135967 -- My commission expires January 31, 2016 INC 9 2012) Dec4 TIF District 4 PHN MA RK E. 8 ERRI MAN NOTARY pUBIiC M INESOTA UYCommission Expires Jan a1 axe AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA COUNTY OF WASHINGTON City of stillwater (Official Publication) NOTICE OF PUBLIC HEARING Julie Athey, OF THE C1TV OF STILLWATER . being duly sworn on oath, says: that she is, COUNTY OF WASHINGTON and during all times herein states has been, STATE OF MINNESOTA g IOTICE IS HEREBY GIVEN that the Planning Commission of the City of Stillwater, County of Washington, State F Minnesota will hold a n6blir heerIn1 on Wednesday November 14 7012 at aooroaimateN 700 0 m at City Jail. 216 North Fourth Street, Stillwater, Minnesota, on the'following matters: the proposed adop9on of a moditF ation to the Development Program for Development District No. 1, and the proposed modification to the Tax lcreme01 Financing Plan for Tax Increment Financing Dlslrkl No.4 within Development District No.1, pursuant to ,3rd In accordance with Minnesota Statures, 8469.124 to 469.134 and 469.174 to 469.179. Attached as Exhibit "A' s the area ot7uc Increment F104601ng0101601 No.4 and attached as Exhibd'B• Ls map of Modified Development 601,101 NO. 1 where, as perm9ted try taw, tax Increments maybe expended. copy of the maned Development Program and the modified Tax Increment Financing Plan for Tax 16Clemen inanang District No. 4 ere p0 ale and available for public inspection at the Office of-the City Clerk interested persons may appear a• the hearing and present their views orally or In writing. hied: November 6.2012 IY ORDER OFTNE CITY COUNCIL ol Diane F. Wafd Nene F. Ward, City Clerk ®� � rte'".— � e � IE =.. ,.n Clerk of Sun Newspapers Publisher ofthe newspaper known as the Stillwater Gazette, a newspaper of .general circulation within the City of Stillwater and the County of Washington. That the notice hereto attached was cut from the columns of said newspaper and was •printed and published therein on the ,following date(s): 9th ofNovember 2012 Newspaper Ref. /Ad #1135968 0-1 Subscribed and sworn to before me this 9th day ofNovember 2012 9001,1[, ❑r 091/3010 1.1 (ybwt,N 16911 Washington County, Minnesota -- My commission expires January 31, 2016 1 69 .2? Nov 14TIF District 4PHN "74, MARK E. BERR/MAN NOTABLIC MINNESOTA s `19J4.• My RY Commission ExpueaPUJan.31, 7011 NOTICE OF PUBLIC HEARING OF THE CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the Planning Commission of the City of Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Wednesday, November 14, 2012, at approximately 7:00 p.m., at City Hall, 216 North Fourth Street, Stillwater, Minnesota, on the following matters: the proposed adoption of a modification to the Development Program for Development District No.1, and the proposed modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No.1, pursuant to and in accordance with Minnesota Statutes, §469.124 to 469.134 and 469.174 to 469.179. Attached as Exhibit "A" is the area of Tax Increment Financing District No. 4 and attached as Exhibit "B" is a map of Modified Development District No. 1 where, as permitted by law, tax increments may be expended. A copy of the modified Development Program and the modified Tax Increment Financing Plan for Tax Increment Financing District No. 4 are on file and available for public inspection at the Office ofthe City Clerk. All interested persons may appear at the hearing and present their views orally or in writing. Dated: November 6, 2012 BY ORDER OF THE CITY COUNCIL hitzeu Diane F. Ward, City Clerk Pi Et, wwArkiipal 1011i rat Otor aiiimenr- aA '0 .8'. Tt. 3 witOmmims 1. • • , • `'4• $.• • - i4 Lc* • r • -• •! 4•14"1114, Om. t. . .iiii laitne os"._10. vat voito" /num upIP , PATS:0110) Iltt74,i vw 40.i. ?...01.1.rolt 11" , vigi 4p ma 1331/Mdlik p u111111111%.• in 'Ain Ithirscossi ,k. " IVISSISA-*0■_' SIIIIIRIK " -..v - -1■"--cr. Sv iiiiiii • • Al .4 .4,0 *4-,-&-AT.a mIkotol -wo•annOetti, S. I 1 / 1 1 Ntr4W %..‹..-. -. 4404,. 7to _ a STILLWATER TIF DISTRICTS #4 (Woodland Lakes) EXHIBIT ii A" NOTICE OF PUBLIC HEARING OF THE CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council ofthe City of Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday, December 4, 2012, at approximately 4:30 p.m., at City Hall, 216 North Fourth Street, Stillwater, Minnesota, on the following matters: the proposed adoption of a modification to the Development Program for Development District No. 1, and the proposed modification to the Tax Increment Financing Plan for Tax Increment Financing District No.4 within Development District No.1, pursuant to and in accordance with Minnesota Statutes, §469.124 to 469.134 and 469.174 to 469.179. Attached as Exhibit "A" is the area of Tax Increment Financing District No.4 and attached as Exhibit "B" is a map of Modified Development District No. 1 where, as permitted by law, tax increments may be expended. A copy of the modified Development Program and the modified Tax Increment Financing Plan for Tax Increment Financing District No.4 are on file and available for public inspection at the Office ofthe City Clerk. All interested persons may appear at the hearing and present their views orally or in writing. Dated: November 6,2012 BY ORDER OF THE CITY COUNCIL A,A, � G(a%6e__, Diane F. Ward, City Clerk (sales oUBT OCM) Sl3IKSI° Al f31VM11I1S a n , L E111MI Man SN 3M0 3Ni10 M3MMOOV3W .4C r eON is 13111WH u ),1 31,3 X133110 'On1e 1V1alsnONI NO 3 b 3 ILI 1s s vo M'S OAIN NO10 IH' 30V11OQ N1 AN1f3BM3N N 3AV 3NVl NONNVWO= 8 RESOLUTION NO. 2012 -01 PLANNING COMMISSION CITY OF STILLWATER, COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION OF THE CITY OF STILLWATER PLANNING COMMISSION FINDING THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.4, LOCATED WITHIN DEVELOPMENT DISTRICT NO.1, CONFORMS TO THE GENERAL PLANS FOR THE DEVELOPMENT AND REDEVELOPMENT OF THE CITY OF STILLWATER WHEREAS, the City Council for the City of Stillwater (the "City ") has proposed to adopt a Tax Increment Financing Plan for Tax Increment Financing District No. 4, located within Development District No. 1, (the "Plan ") and has submitted the Plan to the City Planning Commission (the "Commission ") pursuant to Minnesota Statutes §469.175, subd. 3; and WHEREAS, the Commission has reviewed the Plan to determine its conformity with the general plans for the development and redevelopment of the City as described in the Comprehensive Plan for the City; and NOW, THEREFORE, BE IT RESOLVED by the Commission that the Plan conforms with the general plans for the development and redevelopment of the City as a whole. Dated: November 14th, 2012. ATTEST: Bill urnbla�, Community Development Director STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) AFFIDAVIT OF PERSONAL SERVICE I, Derene Quist, being duly sworn upon oath, states that on the 1st day of November, 2012, I personally served County Commissioner Gary Kriesel with a true and correct copy of the following: 1. City of Stillwater, Minnesota, Modification of Tax Increment Financing District No. 4 Dated December 4, 2012; and 2. Modified Development Program for Development District No. 1 Dated December 4, 2012, by handing to and leaving with Linda Engh, Office Specialist, at the Washington County Government Center, 14949 62nd Street North, Stillwater, MN 55082. Derene Quist, Legal Assistant Magnuson Law Firm Subscribed and sworn to before me this l_ day of 71 , 2012. Notary Public BARBARA ASIMONET ,d" IL) Q NOTARY PUBLIC ...,, ., MINNESOTA 4m!, „,MyCommission Expires Jan .31 2015 STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON AFFIDAVIT OF PERSONAL SERVICE 1, Derene Quist, being duly sworn upon oath, states that on the 1st day of November, 2012, I personally served Kathy Buchholtz, Clerk, Independent School District No. 834, with a true and correct copy of the following: 1. City of Stillwater, Minnesota, Modification of Tax Increment Financing District No.4 Dated December 4, 2012; and 2. Modified Development Program for Development District No. 1 Dated December 4, 2012, by handing to and leaving with Jodi Harms, Office Assistant, at 1875 South Greeley Street, Stillwater, MN 55082. Subscribed and sworn to before me this /s t- d ay o f %''wv • , 2012. Vg' a. 5241.7,._..r,,,az Notary Public "2 4% ASIMONET ' Qr NOTARY PUBLIC MINNESOTA My Commlaalon Expire. Jan. 31 . 2015 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) AFFIDAVIT OF PERSONAL SERVICE I, Derene Quist, being duly sworn upon oath, states that on the 1st day of November, 2012, I personally served County Administrator Molly O'Rourke with a true and correct copy of the following: 1. City of Stillwater, Minnesota, Modification of Tax Increment Financing District No.4 Dated December 4, 2012; and 2. Modified Development Program for Development District No. 1 Dated December 4, 2012, by handing to and leaving with Linda Engh, Office Specialist, at the Washington County Government Center, 14949 62nd Street North, Stillwater, MN 55082. Subscribed and sworn to before me this /C? day of .224`v' ' ,2012. Notary Public NOTARY PUBLIC MINNESOTA zot' commission Expires Jan. 31 Derene Quist, Legal Assistant Magnuson Law Firm MAGNUSON LAW FIRM LiCENSED IN MINNESOTA AND WISCONSfN THE GRAND GARAGE 324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651)439 -9464 • FACSIMILE: (651)439 -5641 W WW.MACNUSONLA WFIRM.COM DAVID T. MAGNUSON JOHN D. MAGNUSON DTMAGNUSON @MAGNUSONLAWFIRMCOM JDMAGNUSON @MAGNUSONLAWFIRM.COM November 1,2012 Clerk Kathy Buchholtz Independent School District No. 834 1875 South Greeley Street Stillwater, MN 55082 -0006 Re: Tax Increment Financing District Plan for Modification ofTax Increment Financing District No.4 Dear Clerk Buchholtz: Enclosed please find one (1) copy ofthe proposed Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No.1, all within the City of Stillwater, to be considered by the City Council ofthe City of Stillwater at a hearing to be held at approximately 4:30 p.m. on December 4,2012, at City Hall. The Minnesota Tax Increment Financing Act at Section 469.175, Subd. 2a, of the Minnesota Statutes requires that prior to the modification of a tax increment financing plan, the City must provide an opportunity to the members ofthe County Board to meet with the City to review the fiscal and economic implications ofthe proposed or modified tax increment financing plan. The City proposes to modify the Tax Increment Financing Plan for Tax Increment Financing District No.4 to increase the "Project Area" in order to facilitate the construction of public and private parking facilities, flood walls, pedestrian walkways, a transportation corridor, including rail and bicycle transportation, and right -of -way for sewer, water and storm sewer facilities, and the construction and reconstruction ofpublic streets and highways. We invite you to attend the Public Hearing to be held by the City Council on December 4,2012, beginning at approximately 4:30 p.m., or to direct any comments or questions you may have to my office. It would be most helpful if written comments could be submitted prior to the Hearing. Also, City Staffwould be happy to meet with you with regard to the proposal. Clerk Kathy Buchholtz November 1,2012 Page 2 Yours very truly, David T, Ma uson Stillwater Cit Attomey DTM /dq Enclosure MAGNUSON LAW FmM 1iCENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH' SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651)439 -9464 • FACSIMILE: (651)439 -5641 W WW.MAGNUSON LAWFIRM.COM DAVID T. MAGNUSON DTMAGNUSON @MAGNUSONLAWFIRMCOM November 1,2012 Ms. Molly O'Rourke County Administrator Washington County Government Center 14949 - 62nd Street North Stillwater, MN 55082 -0006 JOHN D. MAGNUSON JDMAGNUSON @MAGNUSONLAWFIRM.COM Re: Tax Increment Financing District Plan for Modification ofTax Increment Financing District No. 4 Dear Ms. O'Rourke: Enclosed please fmd one (1) copy ofthe proposed Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No. 1, all within the City of Stillwater, to be considered by the City Cowlcil ofthe City of Stillwater at a hearing to be held at approximately 4:30 p.m. on December 4, 2012, at City Hall. The Minnesota Tax Increment Financing Act at Section 469.175, Subd. 2a, of the Minnesota Statutes requires that prior to the modification of a tax increment financing plan, the City must provide an opportunity to the members ofthe County Board to meet with the City to review the fiscal and economic implications ofthe proposed or modified tax increment fmancing plan The City proposes to modify the Tax Increment Financing Plan for Tax Increment Financing District No. 4 to increase the "Project Area" in order to facilitate the construction of public and private parking facilities, flood walls, pedestrian walkways, a transportation corridor, including rail and bicycle transportation, and right -of -way for sewer, water and storm sewer facilities, and the construction and reconstruction of public streets and highways. We invite you to attend the Public Hearing to be held by the City Council on December 4,2012, beginning at approximately 4:30 p.m., or to direct any comments or questions you may have to my office. It would be most helpful if written comments could be submitted prior to the Hearing. Also, City Staff would be happy to meet with you with regard to the proposal. Ms. Molly O'Rourke, County Administrator November 1, 2012 Page 2 Yours very truly, --�/ 1 t David T. Magiuon Stillwater City Attorney DTM /dq Enclosure Washington County November 27,2012 Mr. David T. Magnuson City of Stillwater Attorney 324 Main Street South, Suite 260 Stillwater, MN 55082 Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel , Chair, District 3 Autumn Lehrke, District 4 Lisa Wei k, District 5 Re: City of Stillwater's project area modification of Tax Increment Financing (TIP) District No.4 Dear Mr. Magnuson, Thank you for the opportunity to provide comments concerning the modification of the tax increment financing plan for tax increment financing district no. 4. According to the information submitted the proposed modification would increase the project area to encompass the entire city. The plan provides for funds to be used to facilitate the construction of public and private parking facilities, flood walls, pedestrian walkways, a transportation corridor, including rail and bicycle transportation, and right of way for sewer, water and storm sewer facilities, and the construction and reconstruction of public streets and highways. Washington County submits the following comments on the proposal pursuant to Minnesota Statute 469.175, subdivision 2: 1. The TIP proposal has been reviewed by our Taxation Division staff and one administrative issue was identified. The modification was presented to the county identifies the date of termination of the district to be December 31, 2012. According to the county records, the first increment was received by the city in 1988, and allowing for the full 25 year life of the district, the termination date would be December 31, 2013, unless the city would request decertification earlier than the full 25 years. County staff has been in contact with city staff related to this issue. 2. The TIP proposal has been reviewed by our Public Works Department and they do not see any significant impact to the county's transportation system. 3. If the city chose to decertify the district early, instead of expanding the project area, any excess tax increment remaining unspent by the district, would be returned to the city, county and school. In addition, if the value captured by the TIP district was available to the county in 2013 instead of captured by the TIP district, the property would generate $232,000 in county tax at the current county tax rate. Government Center 14949 62nd Street North • P. 0. Box 6 Stillwater, MN 55082 -0006 Telephone: 651 - 430 -6001 • Fax: 651 - 430 -6017. TTY: 651 - 430 -6246 www.co .wash ington .mn . us Washington County is an equal opportunity organization and employer Stillwater TIP District No.4 Comments We appreciate the opportunity to provide comments on the proposed district. We request that these comments be incorporated into the record at the public hearing on December 4,2012. Sincerely, Mol y ®'urke County. Administrator Cc: Washington County Board of Commissioners Larry Hansen, City of Stillwater Dave Magnuson From: Dave Magnuson < dtmagnuson @magnusonlawfirm.com> Sent: Wednesday, November 28, 20124:50 PM To: 'Molly .O'Rourke @co.washington.mn.us' Cc: Larry Hansen (Ihansen @ci.stillwater.mn.us) Subject: Stillwater TIF Modifications - December 4th Molly, Thanks for your comments. I will include your letter as part ofthe official record. We became aware that we have another year on this district after the proposed amendment was mailed, but we will make sure that the record is clear on that as well. There is one aspect of this that I'm not sure is clear. This is a District that was formed by the City in 1986, but because parcels were moved out of the district shortly after it was created, the first increment was received in 1988. However, in 1989 and the District was modified to create what was then known as a Master Plan, that allowed for increment gathered from a District to be spent outside of the District and anywhere in a "Project Area" defined in a Municipal Development District. In simple terms, this means that the District is exempt from the prohibitions on pooling, (spending funds from one district in another district and also the 5 year rule, (projects not started in 5 years are lost from the district.). What this also means is that the funds remaining unspent in these old districts can be retained by the City and used as permitted by the TIF Plan and the TIF District budget, anywhere in the area ofthe Municipal Development District (the Project Area). So when this district terminates, no more increment will be captured, but what is remaining is kept by the City. This is not possible in Districts that were created after April 30th, 1989. No many of these old districts remain and this is the last one like it remaining in the City. If you would like more on this, just let me know. I would be happy to stop up to discuss. Dave David T. Magnuson Magnuson Law Firm 324 Main Street South, Suite #260 Stillwater, MN 55082 Phone (651) 439 -9464 Fax (651) 439 -5641 Cell (651) 492 -0997 DTMagnuson@magnusonlawfirrn.com 1 MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE 324 MAIN STREET SOUTH- SUITE #260 • STILLWATER, MN 55082 -5165 TELEPHONE: (651)439 -9464 • FACSIMILE: (651)439 -5641 W W W. MA GNUSON LA W F IRM . C OM DAVID T. MAGNUSON DTMAGNU SON@MAGNU SONLAWFIRM.COM November 1,2012 Commissioner Gary Kriesel Washington County Government Center 14949 — 62nd Street North Stillwater, MN 55082 -0006 JOHN D. MAGNUSON JDMAGNUSON@MAGNUSONLAWFIRM .COM Re: Tax Increment Financing District Plan for Modification ofTax Increment Financing District No. 4 Dear Commissioner Kriesel: Enclosed please find one (1) copy ofthe proposed Tax Increment Financing Plan for Tax Increment Financing District No. 4 within Development District No.1, all within the City of Stillwater, to be considered by the City Council ofthe City of Stillwater at a hearing to be held at approximately 4:30 p.m. on December 4, 2012, at City Hall. The Minnesota Tax Increment Financing Act at Section 469.175, Subd. 2a, of the Minnesota Statutes requires that prior to the modification of a tax increment financing plan, the City must provide an opportunity to the members ofthe County Board to meet with the City to review the fiscal and economic implications ofthe proposed or modified tax increment financing plan: The City proposes to modify the Tax Increment Financing Plan for Tax Increment Financing District No.4 to increase the "Project Area" in order to facilitate the construction of public and private parking facilities, flood walls, pedestrian walkways, a transportation corridor, including rail and bicycle transportation, and right -of -way for sewer, water and storm sewer facilities, and the construction and reconstruction of public streets and highways. We invite you to attend the Public Hearing to be held by the City Council on December 4, 2012, beginning at approximately 4:30 p.m., or to direct any comments or questions you may have to my office. It would be most helpful if written comments could be submitted prior to the Hearing. Also, City Staffwould be happy to meet with you with regard to the proposal. Commissioner Gary Kriesel November 1, 2012 Page 2 Yours very truly, David T. Magnu on Stillwater City\A torney DTM/dq Enclosure MODIFIED DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 DECEMBER 4, 2012 The proposed modification to be considered on December 4, 2012 at 4:30 p.m. will increase the geographic area of the Development District from that described in the modification ofMay 18, 1993, to that described in Exhibit I -C. TABLE OF CONTENTS SECTION I. MODIFIED DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 Subsection 1.1. Definitions 1 Subsection 1.2 Statement and Findings ofPublic Purpose 2 Subsection 1.3 Statutory Authority 4 Subsection 1.4 Statement ofObjectives 6 Subsection 1.5 Estimated Public Costs and Supportive Data 7 Subsection 1.6 Environmental Controls 17 Subsection 1.7 Open Space to be Created 17 Subsection 1.8 Public Facilities to be Considered 17 Subsection 1.9 Proposed Reuse ofProperty 18 Subsection 1.10 Administration and Maintenance ofDevelopment District 20 Subsection 1.11 Rehabilitation 20 Subsection 1.12 Relocation 21 Subsection 1.13 Boundaries ofDevelopment District 21 Subsection 1.14 Parcels to be Acquired or Maybe Acquired in Whole or in Part within the Development District 24 Subsection 1.15 Modification ofDevelopment Program for Development District No. 1 26 Exhibit I -A: Boundary Map ofDevelopment District No. 1 as of December 12, 1985 27 Exhibit I -B: Boundary Map ofDevelopment District No. 1 as of May 18, 1993 28 Exhibit I -C Boundary Map ofDevelopment District No. 1 as of December 4,2012 29 SECTION I. DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 (AS MODIFIED JUNE 18, 1996) Subsection 1.1 Definitions The tenns defined below shall, for purposes of this Development program, have the meanings herein specified, unless the context otherwise specifically requires: "Bonds" means Tax Increment Bond or other bonds issued by the City to finance the cost ofpublic improvements in Development District No. 1. (AS ADOPTED JUNE 18,1996) "City" means the City of Stillwater, a municipal corporation and political subdivision of the State of Minnesota designated as a horn rule charter city. "Comprehensive Plan" means the City's Comprehensive Plan which contains the objectives, policies, standards and programs to guide public and private land use, development, redevelopment and preservation for all lands and water within the City. "Council" means the City Council ofthe City, also referred to as the governing body. "County" means the County of Washington, Minnesota. "Development District Act" means the statutory prOVISIOns of Minnesota Statutes, §469.124 through 469.134, as amended and supplemented. "Development District" means Development District No. 1 in the City, which is created and established hereto pursuant to and in accordance with the Development District Act, and is geographically described in Section I, Subsection 1.13 ofthe Development Program. "Development Program" means this Development Program for Development District No. 1, initially adopted by the Council on May 7, 1985, and as it has been modified. As defined in Minnesota Statutes §469.125, Subdivision 3, a development program is a statement of objectives ofthe City for improvement ofa development district which contains a complete statement as to the public facilities to be constructed within the district, the open space to be created, the environmental controls to be applied, the proposed reuse of private property and the proposed operations ofthe district after the capital improvements within the district have been completed. (AS ADOPTED FEBRUARY 21,1989) "Master Project" means that the Tax Increment Financing Plan for each Tax Increment Financing District within Development District has been modified to include the cost of the 1 public improvements authorized in all the other Tax Increment Financing Plans for all other Tax Increment Financing Districts with the Development District. This has the effect of allowing tax increment generated from Tax Increment Financing District Nos. 1 through 4 to be used for the payment of any public improvements authorized within the Development District. "Municipal Industrial Development Act" means the statutory provisions of Minnesota Statutes, §469.152 through 469.165. Municipality" means any city, however organized, as defined in Minnesota Statutes §469.125, subd. 2. Project Area" means the Development District as geographically described in Section I, Subsection 1.13, ofthe Development Program, and depicted in Exhibit I -C. Public Costs" means the cost of all public improvements to be constructed in aid of Development District No. 1. (AS ADOPTED JUNE 18,1996) "State" means the State of Minnesota. "Tax Increment Bonds" means any general obligation or revenue tax increment bonds issued and to be issued by the City to fmance the public costs associated with the Development District as stated in the Development Program and in the Tax Increment Financing Plan for the Tax Increment Financing District within the Development District. The term "Tax Increment Bonds" shall also include any obligations issued to refund the Tax Increment Bonds. "Tax Increment Financing District" means any tax increment financing district presently established or to be established in the future in the Development District. "Tax Increment Financing Act" means the statutory provisions of Minnesota Statutes, §469.174 through 469.179, inclusive. "Tax Increment Financing Plan" means the respective Tax Increment Financing Plan, and as the same shall be modified, for each Tax Increment Financing District located within the Project Area. Subsection 1.2 Statement and Findings of Public Purpose (AS ORIGINALLY ADOPTED MAY 7, 1985) It is found that there is a need for new development in the City of Stillwater, Minnesota, to encourage development within areas which are already built up to provide employment opportunities to improve the local tax base and to improve the general tax base ofthe state. The Council of the City determines that there is a need for development and redevelopment within the corporate limits of the City in the Development District to provide 2 employment opportunities, to improve the tax base and to improve the general economy of the state. It is found that the area within the Development District is potentially more useful and valuable than is being realized under existing development, is less productive than is possible under this program and, therefore, is not contributing to the tax base to its full potential. Therefore, the City has determined to exercise its authority to develop a program for improving the Development District ofthe City to provide an impetus for private development, to maintain and increase employment, to utilize existing potential and to provide other facilities as outlined in the Development Program adopted by the City. The Council has also determined that the proposed developments would not occur solely through private investment in the foreseeable future; that the tax increment financing plans proposed herein are consistent with the Development Program; and that the tax increment financing plans will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the development or redevelopment of the Development District by private enterprise. (AS ADOPTED JUNE 18, 1996) The City Council of the City has determined that there is a need for the City to take certain actions designed to encourage, ensure and facilitate commercial development and redevelopment by the private sector of underutilized and unused land located within the corporate limits of the City, in order to provide additional employment opportunities for residents ofthe City and the surrounding areas, to improve the tax base ofthe City, Independent School District No. 834 (the School District) and Washington County (the County), thereby enabling them to better utilize existing public facilities and provided needed public services, and to improve the general economy of the City, the County and the State. Specifically, the City Council has determined that the property within Development District No. 1 is either underutilized or unused due to a variety of factors, including fragmented ownership of the property, inadequate and multiple zoning of the property, excessive property cost comprising costs of clearance, grading and soil correction, and inadequate public improvements to serve the property; all for which have resulted in a lack of private investment; that, as a result, the property is not providing adequate employment opportunities, and is not contributing to the tax base and general economy of the City, the School District, the County and the State to its full potential; and, therefore, that it is necessary for the City to exercise its authority under the Development District Act and the Tax Increment Financing Act to develop, implement and finance a program designed to encourage, ensure and facilitate the commercial development and redevelopment of the property located in Development District No.1, to further and accomplish the public purpose specified in this paragraph. The Council finds that the welfare ofthe City as well as the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce to carry out its stated public purpose objectives. 3 Subsection 1.3 Statutory Authority (AS MODIFIED OCTOBER 1, 1985) The City of Stillwater designated a portion of the City as a municipal development district and is proposing to modify the boundary as authorized by Minnesota Statutes, Chapter 472A. According to Minnesota Statutes, §472A.02, Subdivision 11, a development district is a specific area within the corporate limits of a municipality which has been so designated and separately numbered by the governing body. The City of Stillwater is also utilizing and proposes to modify the development finance provisions encompassed in Minnesota Statutes, the Minnesota Tax Increment Financing Act, in conjunction with the modification ofthe municipal development district. Subsection 1.4 Statement of Objectives (AS ORIGINALLY ADOPTED MAY 7, 1985) The City Council of the City of Stillwater, Minnesota, determines that it is necessary, desirable and in the public interest to establish, designate, develop, and administer a development district in the City of Stillwater pursuant to the provisions of Minnesota Statutes, Chapter 472A. The City of Stillwater determines that the funding ofthe necessary activities and improvements in the development district shall be accomplished through tax increment financing in accordance with Minnesota Statutes. The City of Stillwater and the Stillwater City Council seek to achieve the following objectives through this development plan. (AS ADOPTED JUNE 18, 1996) The Council determines that the modification of Development District No. 1 and Tax Increment Financing Districts 1 through 6 and the establishment of Tax Increment Financing District No.7, therein will provide the City with the ability to achieve certain public goals and objectives not otherwise obtainable in the foreseeable future without City intervention in the normal development process. These goals include (a) restoring and improving the tax base and tax revenue generating capacity of Development District No.1; (b) increasing employment opportunities and employment in the City; (c) increasing the supply of all types and levels of housing in the City, including housing affordable by persons of low and moderate income; (d) realizing comprehensive planning goals; (e) removing blighted conditions; and (f) revitalizing the property within Development District No.1 to create an attractive, comfortable, convenient, and efficient area for industrial, commercial, governmental, convention, and related uses, and without limitation, the following listed objectives: (AS ORIGINALLY ADOPTED MAY 7,1985) 1. Acquire land or space which is vacant, unused, under used, or inappropriately used. 2. Improve the financial base ofthe City. 4 3. Provide employment opportunities through the creation ofnew jobs. 4. Encourage the renovation and expansion of existing businesses and historic structures. 5. Acquire property containing structurally substandard buildings and remove structurally substandard buildings for which rehabilitation is not feasible. 6. Eliminate blighting influences which impede potential development. 7. Coordinate elements of the City's Central Business District Revitalization Plan with these project objectives. 8. Provide maximum opportunity, consistent with the needs of the City for development by private enterprise. (AS MODIFIED DECEMBER 12,1985) 9. Provide adequate public improvements and utilities to enhance the area for new development. 10. Promote and secure the prompt development of certain property in the Development District, which property is not now in productive use or in its highest and best use, in a manner consistent with the City's Comprehensive Plan and with a minimum adverse impact on the environment, and thereby promote and secure the development of other land in the City. 11. Promote and secure additional employment opportunities within the Development District and the City for residents of the City and the surrounding area, thereby improving living standards, reducing unemployment and the loss of skill and unskilled labor and other human resources in the City. 12. Secure the increase of housing, commercial, and industrial property subject to taxation by the City, Independent School District No. 834, Washington County, and other taxing jurisdictions in order to better enable such entities to pay for governmental services and programs required to be provided by them. 13. Provide for the financing and construction of public improvements in and adjacent to the Development District, necessary for the orderly and beneficial development ofthe Development District and adjacent areas ofthe City. 14. Promote the concentration of commercial, office, and other appropriate development in the Development District so as to maintain the area in a manner compatible with its accessibility and prominence in the City. 5 15. Encourage local business expanSlOn, improvements, and development, whenever possible. 16. Create a desirable and unique character within the Development District through quality land use alternatives and design quality in new and remodeled buildings. 17. Encourage and provide maximum opportunity for private redevelopment of existing areas and structures which are compatible within the Development Program. (AS ADOPTED APRIL 30, 1990) 18. Implement the Stillwater Downtown Plan by funding all or part of the capital costs associated with the implementation as set forth in the proposed Downtown Capital Facilities Project Program conceptually approved by the City Council at its meeting ofMarch 15, 1990. (AS ADOPTED JUNE 18, 1996) 19. Secure the prompt development of property in Development District No.1 for its highest and best use, in a manner consistent with the City's Comprehensive Plan and with a minimum of adverse impact on the environment, and thereby promote and secure the development of other land in the City. 20. Secure commercial, office, and other appropriate development within Development District No.1 so as to maintain the area in a manner compatible with its accessibility and prominence in the City. 21. Secure expansion, improvement, development of existing businesses in Development District No.1 and the City. 22. Create a desirable and unique character within Development District No.1 through quality land use alternatives and design quality in new and remodeled buildings. 23. Provide maximum opportunity for private redevelopment of existing areas and structures which are compatible with the Development Program. (AS ADOPTED JUNE 18, 1996) 24. Acquiring property or property rights on land which is vacant, unused, underused, or inappropriately used for new or expanding uses as well as supportive parking. 25. Acquire property containing structurally substandard buildings and remove structurally substandard buildings for which rehabilitation is not feasible. 26. Resell property for development or redevelopment consistent with the Development Program. 6 27. Encourage the renovation and expansion of existing businesses. 28. Eliminate blighting influences which impede potential development. 29. Acquisition of property for park purposes and providing park improvements to compliment private development. 30. Constructing road, bridge, sanitary sewer, water, storm sewer and other local improvements needed to serve existing and proposed development consistent with the Development Program and the Comprehensive Plan. 31. Issuing general obligation improvement bonds pursuant to Minnesota Statutes, Chapter 429 and general obligation tax increment bonds pursuant to the Tax Increment Financing Act to finance the cost of local improvements constructed to serve Development District No.1, and other public costs incurred and to be incurred by the City in and ofthe District in accordance with State Law. 32. Any action permitted by law in furtherance of all objectives set forth 111 that Subsection 1.4 including but not limited to objective 13 as set forth therein. 33. To the extent otherwise permitted by law, now or in the future to establish a fund from which loans may be made in accordance with a loan program to rehabilitate and preserve small and medium sized commercial buildings within city boundaries, pursuant to and under the authority granted by Minn. Stat. Sect. 469.184. 34. To the extent otherwise permitted by law, now or in the future, make expenditures to assist housing that meets the requirements for a qualified Housing District as defined in Minn. Stat. Sect. 469.174, subd. 11, and satisfies the requirements of Minn. Stat. Sect. 469.1761. Subsection 1.5 Estimated Public Costs and Supportive Data The public improvements to be made within Development District No.1 include sanitary sewer, water, storm sewer, road, bridge, recreational, parking, and park and open space improvements. Other parking activities will include acquisition and clearing of land, soil correction work and resale ofland for development. (AS ADOPTED MAY 7, 1985) The estimated costs of the public improvements to be made within the Development District and financed by tax increments will be derived from the tax increment financing districts within the Development District. (AS AMENDED DECEMBER 4,2012) 7 (Tax Increment Financing District No.1) (AS ORIGINALLY ADOPTED MAY 7,1985) Public Improvements Utility upgrading New development Park improvements Utility extensions Public accesses Land Acquisition Park development Public accesses Other Public Costs Relocation Demolition Planning! engineering Administration Capitalized interest Contingency RANGE $1,300,000 - $1,500,000 $300,000 - 500,000 $1,5000,000 - 1,700,000 Total Estimate $3,100,000 - $3,700,000* * It is estimated that approximately $60,000 to $90,000 of the $3,700,000 could be financed with the first phase of tax increments from the restaurant. It is expected that approximately $9,000 to $13,000 of tax increments will be available for amortizing a bond or "pay as you go ". All phases will be implemented only if there are sufficient tax increment revenues from new development in the district. Future phase expenditures may require future bond issues to "front -end" future phase costs. 8 (AS MODIFIED OCTOBER 1,1985) Public Improvements Utility upgrading New development Park improvements Utility extensions Public accesses Land Acquisition Park development Public accesses Other Public Costs Relocation Demolition Planning! engineering Administration Capitalized interest Contingency RANGE $1,300,000 - $1,500,000 $500,000 - 750,000 $1,600,000 — 1,800,000 Total Estimate $3,400,000 - $4,050,000* * I t is estimated that approximately $60,000 to $90,000 of the $4,050,000 could be financed with the first phase of tax increments from the restaurant. It is expected that approximately $9,000 to $13,000 of tax increments will be available for amortizing a bond or "pay as you go ". If all development listed in Appendix A of Exhibit II -B as bonded projects is completed, an additional $1,360,000 could be available for project expenses. All phases will be implemented only if there are sufficient tax increment revenues from new development in the district. Future phase expenditures may require future bond issues to "front -end" future phase costs. 9 (AS MODIFIED NOVEMBER 3, 1987) The following budget may have to be amended from time to time as priorities change and as tax increments become available. Land Acquisition Additional Public Improvements consisting of site preparation, relocation, utility extension, utility upgrading, park improvements, parking improvements, planning /engineering and administration Total ofAdditional Public Improvements $2,500,000 $3,000,000 $5,500,000* * As bonds are not anticipated at this time, the above - listed public improvements will be completed as tax increments are generated and available. (AS AMENDED FEBRUARY 21, 1989) Land Acquisition Utilities Site Preparation Landscaping Interest Reimbursement Professional Services Contingency Capitalized Interest Bond Discount Cost o f Issuance/Plan SEADC City Administration Total $250,000 118,000 89,760 53,269 62,833 15,000 10,000 126,125 10,500 20,000 10,000 14,000 $779,922* * The City will issue bonds in the principal amount not to exceed $700,000, with a final maturity in 2002. Based upon prevailing interest rates at the time of issuance, the amount available for project costs shall be that amount after capitalized interest, bond discount and expenses ofthe City have been deducted. 10 (AS MODIFIED MARCH 20, 1990) Demolition Site Preparation Excavation and Pilings Site Utilities Structural Reinforcement Administrative, including engineering ($5,713) Interest Expense (at 7.00 %) Total $14,000 154,764 74,412 45,132 189,496 59,400 116,500 $653,704 * The City has determined to provide assistance to the developer on a pay as you go basis payable over 15 years at 7.00% interest. Total principal and interest will not exceed $600,000. TAX INCREMENT FINANCING DISTRICT NO.2 (AS ORIGINALLY ADOPTED DECEMER 12, 1985) NELLE PROJECT Range Land Acquisition $240,000 - $500,000 Public Improvements /Parking 124,500 - 1,922,500 Bonding /Legal! Administration 20,000 - 185,000 Capitalized Interest (3 years) 131,500 - 892,500 Total $516,000 - $3,500,000* * It is estimated that a bond of approximately $516,000 could be issued with the first 30 unit inn expansion of the development at the "low" range. The "high" range would include a 50 unit inn expansion, a 100 unit hotel addition, 20 unit motel, an accelerated learning center and related public space, parlor/banquet rooms, food service /utility and parking based upon the developer's construction plan, and would support a $3,500,000 bond. (AS AMENDED AUGUST 6, 1996) The City Council adopted a resolution to decertify Tax Increment District No.2. 11 TAX INCREMENT FINANCING DISTRICT NO.3 (AS ORIGINALLY ADOPTED DECEMBER 12,1985) ARKELL PROJECT Estimate Land Acquisition and $803,000 Site improvements soil corrections utilities site preparation Bonding /Legal!Administration 91,000 Capitalized Interest 306,000 Total $1,200,000 (AS AMENDED February 1, 2005) The City Council adopted a resolution to decertify Tax Increment District No.3. 12 TAX INCREMENT FINANCING DISTRICT NO.4 (AS ORIGINALLY ADOPTED APRIL 1,1986) WOODLAND LAKES DEVELOPMENT Land Acquisition Site Corrections Removal /Replacement ofTopsoil Pond Construction/Controls Clearing and Grubbing Soil Testing Public Improvements Lift StationfForce Mains Sanitary Sewer Water Mains Storm Sewer Road Construction Landscaping Electrical Power Distribution Lighting /Traffic Controls Other Public Costs Engineering Legal Surveying Contingency Total Estimate $814,000 226,000 55,000 39,000 20,000 92,400* 200,000 350,000 245,000 750,000 100,000 380,000 100,000 380,000 25,000 5,500 410,000 $4,192,500 ** ** Estimated on a 66% oftotal cost payable by Woodland Lakes. The total dollar amount does not include capitalized interest or other bonding costs. These costs would need to be calculated as part of a larger bond issue. (AS MODIFIED JUNE 20, 1989) TAX INCREMENT FINANCING DISTRICT NO.5 BRICK POND PROJECT Land Acquisition Park Improvements Green Belt Buffer and Landscaping Utility Assessment Reduction Administrative Total Estimate $60,000 50,000 250,000 200,000 56,000 $616,000* * The total dollar amount does not include capitalized interest or other any. These costs would need to be calculated as part of a larger bond issue. (AS MODIFIED AUGUST 6, 1996) bonding costs, if The City Council adopted a Resolution to decertify Tax Increment District No.5. 13 (AS MODIFIED APRIL 30, 1990) TAX INCREMENT FINANCING DISTRICTS NO.1 THROUGH 5 The following budget may have to be amended from time to time as priorities change and as Tax Increments become available: STILLWATER DOWNTOWN PLAN CAPITAL COSTS PHASE I - EXISTING INFRASTRUCTURE Streets Storm Sewer Watermain Sanitary Sewer Lighting (West ofMain) (South ofNelson to Mulberry) (1) T.V. Sewers and Flood ProofReview Streetscape Parking Lots (Parking District) Total $1,717,685 290,530 187,515 414,175 236,045 579,090 13,300 114,345 264,580 3,817,265 PHASE II - ENTRY IMPROVEMENTS AND NORTH MAIN North Main Streetscape North Main Lighting Warden's House Wall Entry Sign RR Treatment Signage Landscaping BluffArea Landscaping Total $59,400 219,780 18,750 14,850 187,385 32,320 49,855 $582,340 PHASE III - LOWELL PARK SOUTH Lowell Park (South) Levee Wall (South) Boat Plaza Brick Alley Pedestrian Ramp Total $265,485 480,000 329,900 77,125 $1,152,510 14 PHASE IV - LOWELL PARK NORTH Lowell Park (North) Levee Wall (North) Mulberry Point Water Street (Myrtle to Commercial) Water Street (Commercial to Mulberry) Mulberry Street (Water to Mulberry Point) Mulberry Street (2nd to Main) Lighting (Water - Myrtle to Mulberry) (Mulberry Street 2nd to Main) (Mulberry Street Main to Water) (Mulberry Street Water to Point) Streetscape (Mulberry Street 2nd to Main) (Mulberry Street Main to Point) Parking Lots - Mulberry Point Total $366,985 480,000 429,430 14,900 95,190 71,650 77,730 90,850 43,875 19,845 43,875 10,395 8,910 268,650 $2,022,285 PHASE V - PLAZAS Overlook Plaza Pioneer Park Plaza Mill Plaza Historic Plaza Commercial Plaza Marina Plaza Total $114,900 99,800 162,300 104,600 71,300 110,900 $663,800 PHASE VI - PARKING RAMP Parking Ramp Grand Garage Pedestrian Way Total $2,052,000 157,300 $2,209,300 15 PHASE VII - ACQUISITION COSTS Mulberry Point $400,000 Zephyr and Highway $300,000 Maintain Sites Parking Ramp Property $250,000 at 2nd and Chestnut Maple Island $3,000,000 Total $14,397,500 It is estimated that all or a portion ofthe costs as set forth in the Development Program as amended will be paid through the use of Tax Increments generated within the Development District or through the sale of a Tax Increment Bond or Bonds that will be retired by Tax Increments generated within the District. 16 Subsection 1.6 Environmental Controls (AS ORIGINALLY ADOPTED MAY 7,1985) The proposed redevelopment projects in the Development District do not present any permanent environmental problems. All municipal actions, public improvements, and private development shall be carried out in a manner that will enhance, rather than detract from the natural environment. All necessary environmental permits and clearances will be obtained. (AS MODIFIED FEBRUARY 21,1989) The proposed development activities in the Development District do not present significant environmental concerns. All municipal actions, public improvements and private development shall be carried out in a manner consistent with existing environmental standards. (AS ADOPTED JUNE 18, 1996) The proposed development activities in the Development District are not expected to present significant environmental concerns. However, all municipal actions, public improvements and private development shall be carried out in a manner consistent with all applicable federal and state environmental controls and standards, all necessary documents relating to environmental impacts shall be prepared, and all necessary authorizations relating to environmental matters shall be obtained. Section 1.7 Open Space to be Created (AS ORIGINALLY ADOPTED MAY 7, 1985) In addition to the provisions of Chapter 472A.02, Subdivision 6, some open space may be created for the purpose of enhancing housing development and providing circulation of pedestrian traffic, special landscaping of residential and public property, and creation of recreational facilities including parks and walkways. The open space will be aimed at the improvement ofthe quality oflife, quality of transportation and the physical facilities. Section 1.8 Public Facilities to be Considered (AS MODIFIED FEBRUARY 21, 1989) The City, in carrying out its objectives shall consider the construction of the following public facilities, when financially feasible, and when needed to encourage desirable private development or when considered desirable in order to promote and enhance existing development. (AS ORIGINALLY ADOPTED MAY 7,1985) 17 Revitalization within the Development District must be financially feasible, marketable and compatible with longer range City development plans. The following recommendations represent the options that satisfy the development for the Project area in the initial state while taking advantage of opportunities which are currently available. 1. Clearance and redevelopment, 2. Rehabilitation ofbuildings to remain, 3. Relocation ofbuildings and the inhabitants ofbuildings, 4. Vacation ofrights -of -way, 5. Dedication ofnew rights -of -way, 6. New construction and expansion of commercial and industrial buildings, 7. Land acquisition, 8. North -end development assistance, and 9. Installation or replacement ofpublic and private facilities and utilities. (AS MODIFIED MAY 18,1993) Public facilities to be undertaken within the project area include the construction of parking lot on a portion of the former Stillwater Junior High School in order to induce and to provide an impetus for the renovation and preservation ofa portion ofthe school facility. Subsection 1.9 Proposed Reuse of Property 1. Current Land Use The current land uses in the development district include public /semi - public, residential, multi - family residential, industrial, land consumptivelhighway oriented commercial and retail /office /service commercial. The development sites are or will be zoned in conformance with zoning standards for commercial and industrial uses. (AS ADOPTED JUNE 18,1996) The public improvements needed to bring about the Development Program do not contemplate the acquisition of land and site improvements. However, the Development Program does not contemplate the acquisition of private property until such time as a private developer presents an economically feasible program for the reuse of that property. Proposals, in order to be considered, must be within the framework of the goals and objectives set forth in Sections 3.1 and 3.2. Prior to 18 formal consideration of the acquisition of any property, the City Council will require a binding contract, performance bond and/or other evidence or guarantees that a supporting tax increment or other funds will be available to repay the public cost associated with the proposed acquisition. I t is the intent of the City to negotiate the acquisition of property whenever necessary. Appropriate restrictions regarding the reuse and redevelopment of property shall be incorporated into any land sale contract or development agreement to which the City is a part. 2. Proposed Reuse of Land It is proposed that a portion of the property identified in Section C of the Development Plan will be acquired for the construction of a restaurant and bank expansion. The restaurant site is capable of accommodating 6,000 square feet of onsite development plus related deck, patio space and parking. Certain existing structures will be relocated or demolished to prepare for this development. The size of the bank expansion is yet to be determined as well as the extent ofrehabilitation of certain buildings in the "historic district ". (AS MODIFIED OCTOBER 1, 1985) In addition, several individual developments are planned for certain vacant parcels in the industrial park. (AS MODIFIED DECEMBER 12,1985) It is proposed that a portion of the property identified in Subsection 1.14 of the Development Plan will be acquired for the construction of an elderly housing development. The 35 acre site is capable of accommodating 283 units of residential rental development plus related retail /limited commercial development and parking. The development parcel is currently vacant. Phase I will consist of 64 units of low - rise housing, Phase IIA will be 80 units of low -rise housing, and Phase lIB will be a two story 75 unit development. Phase ILIA is estimated to include a shopping /retail facility and Phase IIIB consists of 64 units of low -rise housing. The City may also assist with the public improvement and land acquisition costs for the expansion of an existing hotel. This project is further described in Exhibit IV -A. (AS MODIFIED FEBRUARY 21, 1989) The public improvements needed to bring about the new development include site improvements, and general improvements. The estimated public improvement costs are referenced in the tax increment financing plan and are collectively described in Subsection 1.5. The Development Program does not contemplate the acquisition of private property until such time as a private developer presents an economically feasible program for the reuse of that property. Proposals, in order to be considered must be within the 19 framework of the above cited goals and objectives, and must clearly demonstrate feasibility as a public program. Prior to formal consideration ofthe acquisition of any property, the City Council will require a binding contract, performance bond and /or other evidence or guarantees that a supporting tax increment or other funds will be available to repay the public cost associated with the proposed acquisition. It shall be the intent of the City to negotiate the acquisition of property whenever necessary. Appropriate restrictions regarding the reuse and redevelopment of property shall be incorporated into any land sale contract to which the City is a part. Subsection 1.10 Administration and Maintenance of Development District (AS MODIFIED MAY 5, 1985) Maintenance and operation of the public improvements in the municipal development district will be the responsibility of the development district administration of the City. Each year the administrator ofthe municipal development district will submit to the City Council the maintenance and operation budget for the following year to be charged to the property in the district. The City Council will certify the assessments to the County Auditor for collection. The City Council will levy these assessments, if any, in accordance with the procedures established in Minnesota Statutes, §429.061. (AS MODIFIED OCTOBER 1,1985) The municipal development district administrator will administer the municipal development district pursuant to the provisions of Section 472A.10 of the Minnesota Statutes provided, however, that such powers may only be exercised at the direction ofthe City Council. No action taken by the administrator ofthe development district pursuant to the above mentioned powers shall be effective without authorization by the City Council. (AS MODIFIED FEBRUARY 21,1989) Maintenance and operation of the public improvements be the responsibility of the City Coordinator ofthe City who shall serve as the Administrator of the Development District. The powers, duties and responsibilities of the Administrator are spelled out in the Administrative Guide for the Administration of the Modified Development Program for Development District No.1, attached hereto as Appendix A. Each year the Administrator will submit to the Council the maintenance and operation budget for the following year. Subsection 1.11 Rehabilitation (AS ORIGINALLY MODIFIED MAY 7, 1985) Although the City has designated a rehabilitation zone to target such improvements within the Central Business District, no rehabilitation standards or a formal program for rehabilitation of buildings has been adopted. The City will encourage the use of industrial development revenue bonds or note (Minnesota Statutes, Chapter 474) for rehabilitation, 20 renovation and expansion of existing buildings in the project as well as State ofMinnesota grant funds and tax increment proceeds. (AS MODIFIED FEBRUARY 21, 1989) Owners of properties within the Development District will be encouraged to rehabilitate their property to conform with the applicable state and local codes and ordinances, as well as any design standards. Owners of properties who purchase property within the Development District from the City may be required to rehabilitate their properties as a condition of sale of land. The City will provide such rehabilitation assistance as may be available from federal, state or local sources. Subsection 1.12 Relocation (AS ORIGINALLY ADOPTED MAY 7,1985) The City accepts its binding obligations under provisions of federal and state law (Minnesota Statutes, § 117.50 through 117.56) for relocation and will administer payment benefits to individuals and businesses to be displaced by public action. (AS MODIFIED FEBRUARY 21, 1989) The City accepts its responsibility for providing for relocation pursuant to Section 469.133 ofthe Development District Act. Subsection 1.13 Boundaries of Development District Boundaries of Development DistrictNo.1 as established May 7 1985. Beginning at a point of intersection with the centerlines of Aspen Street and Third Street, City of Stillwater, Minnesota; thence southerly from said point along the centerline of Third Street to a point of intersection with the centerline of Orleans Street; thence westerly from said point along said centerline, as extended between Everett Street and Washington Street, to its intersection with the easterly right -of -way line of County Road No.5; thence southwesterly from said point and along said right -of -way line to its intersection with the southern municipal boundary; thence easterly more or less, from said point along said southerly municipal boundary to its intersection with the westerly shoreline of Lake St. Croix; thence northerly from said point and along said shoreline to its intersection with the centerline of Elm Street, as extended; thence westerly from said point along said centerline to its intersection with the centerline of First Street; thence northerly from said point and along said centerline to a point of intersection with the centerline of Aspen Street; thence westerly from said point along said centerline to the point ofbeginning. (AS MODIFIED OCTOBER 1,1985) 21 Beginning at a point of intersection with the centerlines of Aspen Street and Third Street, City of Stillwater, Minnesota; thence southerly from municipal boundary; thence easterly more or less, from said point along said southerly municipal boundary to its intersection with the westerly shoreline of Lake St. Croix; thence northerly from said point and along said shoreline to its intersection with the centerline of St. Croix Avenue, as extended, thence westerly along said centerline to its intersection with the centerline of Main Street; thence southerly from said point and along said centerline to its intersection with the centerline of Elm Street, as extended; thence westerly from said point along said centerline to its intersection with the centerline of First Street; thence northerly from said point and along said centerline to a point of intersection with the centerline of Aspen Street; thence westerly from said point along said centerline to the point ofbeginning. (AS MODIFIED DECEMBER 12, 1985) Beginning at a point of intersection with the centerlines of Aspen Street and Third Street, City of Stillwater, Minnesota; thence southerly from said point along the centerline of Third Street to a point of intersection with the centerline of Orleans Street; thence westerly from said point along said centerline, as extended between Everett Street and Washington Street, to its intersection with the easterly right -of -way line of parcel 9032- 2620, thence northerly along said easterly line to its intersection with the northerly line of parcel 9032 -2620; thence easterly along said northerly line to its intersection with the easterly right -of -way line of County Road No.5; thence southwesterly from said point and along said right -of -way line to its intersection with the southern municipal boundary; thence easterly more or less, from said point along said southerly municipal boundary to its intersection with the westerly shoreline of Lake St. Croix; thence northerly from said point and along said shoreline to its intersection with the centerline of St. Croix Avenue, as extended; thence westerly along said centerline to its intersection with the centerline of Main Street; thence southerly from said point and along said centerline to its intersection with the centerline of Elm Street, as extended; thence westerly from said point along said centerline to its intersection with the centerline of First Street; thence northerly from said point and along said centerline to a point of intersection with the centerline of Aspen Street; thence westerly from said point along said centerline to the point ofbeginning. (AS MODIFIED JUNE 20, 1989) That part ofthe Southwest Quarter ofthe Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying easterly of County Highway No. 66, and lying Northerly of a line from a point on the centerline of County Highway No. 66, 250.35 feet South of the North line of said Southwest Quarter of the Southwest Quarter, to a point on the East line of said Southwest Quarter ofthe Southeast Quarter 250.03 feet South ofthe North line. Subject to easements ofrecord. That part of the West 128 feet of the East 555 feet of the Southwest Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying North of the Northerly right -of -way of State Trunk Highway 22 No. 212 (State Highway No. 36), except the North 661.4 feet of said Southwest Quarter ofthe Southwest Quarter. That part of the East 427 feet of the Southwest Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying North ofthe Northerly right -of -way line of State Trunk Highway No. 212 (State Highway No. 36), except the North 661.4 feet of said Southwest Quarter ofthe Southwest Quarter. That part of the West Half of the West Half of the Southeast Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying North of the Northerly right -of -way line of State Trunk Highway No. 212 (State Highway No. 36). Subject to easements ofrecord. That part of the East Half of the West Half of the Southeast Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, and the West Half of the East Half except the Easterly 300 feet of said Southeast Quarter of the Southwest Quarter lying North of the Northerly right -of -way line of State Trunk Highway No. 212 (State Highway No. 36). Subject to easements of record. The East 300 feet of the West Half of the East Half of the Southeast Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, except that part lying Southerly of a line 350 feet North of and parallel to the Northerly right -of -way line of State Trunk Highway No. 212 (State Highway No. 36). That part of the West 135 feet of the East 300 feet of the West Half of the East Half of the Southeast Quarter ofthe Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying Northerly ofthe North right -of -way line of State Trunk Highway No. 212 (State Highway No. 36) and lying Southerly of a line 350 feet North of and parallel to said North right -of -way line. (AS MODIFIED MAY 18, 1993) Lots 3 through 12 inclusive, Lot 2, except the North 11 feet ofthe East 70 feet thereof, all in Block 36 ofthe original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, including all that property lying between Lots 15 through 22, Block 35 and Lots 3 through 6, Block 36, original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, subject to an easement for street and municipal utilities created by the dedication of Third Street. (AS MODIFIED DECEMBER 4,2012) The boundaries ofthe District are the corporate boundary ofthe City as existing on December 4,2012 and as depicted on the map attached as Exhibit I -C. 23 Subsection 1.14 Parcels To Be Acquired or May Be Acquired In Whole or In Part Within the Development District (AS MODIFIED FEBRUARY 21,1989) (Tax Increment Financing District No.1) 9028 -0030 11022 -2000 (Tax Increment Financing District No. 2) 10691 -3950 10691 -3830 10691 -3860 10691 -3890 10691 -3920 10691 -3770 10691 -4040 10691 -4010 10691 -4070 10691 -3990 10691 -3980 10691 -3740 (Tax Increment Financing District No .3 ) PIN 9032 -2620 (Tax Increment Financing District No.4) PIN 9032 -2610 9032 -2612 24 (AS MODIFIED JUNE 20,1989) (Tax Increment Financing District No. 5 ) That part of the West Half of the West Half of the Southeast Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, lying North of the Northerly right -of -way line of State Trunk Highway No. 212 (State Highway No. 36). Subject to easements ofrecord. (AS MODIFIED SEPTEMBER 19,1989) (Tax Increment Financing District No.1) 10691 -3590 10691 -3650 10691 -2000 10691 -2030 10691 -2060 10691 -2090 10691 -2120 (Tax Increment Financing District No.2) PIN 10691 -3720 10691 -3740 10691 -3770 10691 -2150 (AS MODIFIED MARCH 20,1990) (Tax Increment Financing District No.1) PIN 10690 -2050 10690 -6950 11022 -2050 (AS MODIFIED MAY 18,1993) 25 (Tax Increment Financing District No.2) Lots 3 through 12 inclusive, Lot 2, except the North 11 feet ofthe East 70 feet thereof, all in Block 36 ofthe original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, including all that property lying between Lots 15 through 22, Block 35 and Lots 3 through 6, Block 36, original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, subject to an easement for street and municipal utilities created by the dedication of Third Street. Subsection 1.15 Modification of Development Program for Development District No.1 1. On October 1, 1985, the Development Program was modified by the City Council to reflect an enlargement ofthe Project Area. 2. On December 12, 1985, the Development Program was modified by the City Council to reflect an enlargement ofthe Project Area. 3. On February 21, 1989, the Development Program was modified by the City Council to reflect the implementation of a master project concept within Development District No.1 and increased project costs. 4. On June 20, 1989, the Development Program was modified by the City Council to reflect an enlargement ofthe Project Area and increased project costs. 5. On September 19, 1989, the Development Program was modified by the City Council to reflect a change in the parcels to be or may be acquired within the Project Area. 6. On March 20, 1990, the Development Program was modified by the City Council to reflect increased project costs. 7. On April 30, 1990, the Development Program was modified by the City Council to reflect increased expenditures to be made within the Development District and to increase the Bonded Indebtedness to be made within the Development District. 8. On May 18, 1993, the Development Program was modified by the City Council to reflect an enlargement ofthe Project Area and increased project costs. 9. On June 18, 1996, the Development Program was modified by the City Council to reflect an enlargement of the Project Area and increased project costs, and establishment ofTax Increment Finance District No.7. 10. On May 20, 2003, the Development Program was modified by the City Council to reflect the establishment ofTax Increment Finance District No. 10. 26 • n l:z.r..I, t ti ,; Ilia -�;Ilt•!IIIIH 1.7,7 ±(1 • y� ta�R t� ��• �L Th .fib IIr • EXHIBIT I —A 27 (N \ • \\ t i r 1 , S A I N T C A O/ r IMO LA. (Lt.,. VI <-1 I I- I - .■ • t.? 1—• •■•1- = \,-,•, 1 T — ,vs\ I • 1.■. I'll!" -I ini ilif"771171.;P:',74:7;31TI.4 srAILYI I 1.111: ;11.:1L71E-:-.....3--,, .... ......................... ; ti•-t f^,-; 1-1-1.0 .. :;', . .„..„; „._„,„, .. , .. . , , I -'• . ,.;....-'•;•-ri''!'li:.;:•777:;-14:::;::■;;;.1.:-.4:. )1 :1 1M:1i:14i 11 .2 IL:, il'2:11:1:\IIFTIV:117;:.....il-' tr.t1,:l I !II 71 1.••'......•'"71.-•-••• •- I h FvFirPtc. 1-1-,11,1 .-'1-.,-- -El I 11_111,TR ffl LijLi i !.14EI:.1i1S1:: --i A V. 1-7-ri.\-•.,4 - .-: .311i1P1710[PdralTPkt , - ,---,: 4.:: ,..,,LAIiii ;FE.:1il'iL.:14'1,,ft x., •- •111 f: -1 ) !.11].-11:]brinfgEF-1;,: ,.-fzubl 1...ii. --.:t ..: . :::: - :. %t..:.-....; : J ir-UPV.J.Firp-_,"1, t..:- .._... lb... . 11711:0E101171E-1DI__.=i ..tit-- " • .. r -711- -- .(1--I'' 11: NI±Irilial':-..-,-..1:11.:-.47:-! „,„, . _... ---.....: (:•,-/----4--.:,-, • .2- - L.-...1 .._ ::-......,,...,-. — -, Li i Nt j j rg, Wqj Lr, I I IJ I ' 1 131U{..= ..„ I 117.E,;,_;.,3fLii7Fr23 ri :" 1! •• • \ flfllPfl '.I _ I 'ILI %."-'771. • a..„:„„/ 1 .--:-..-:----z-1 . ;•1-.§-i-ii,-1--.51. (g:-;,.:..L.L. -. .;•„:„2:-!--.7--------______i--- '” ----- •*1 '11 i . i .. - 21------, • • • ..,'-'. -i"- r--1 :(757.--il-: .—.... • .11 1.:1.31-1=j ::::: r---'• , • L_- i ; ,_:_•_:- i :1 :J 1 , 1 ! — . , • i . _111 . . . • .. : LILL I. \:;- • ' 'I 4 311- 27- ' I V.\ 9 )7: I • r- - OCV 401), e 0/ 32-x ) EXHIBIT I-B CITY OF STILL\VATER, \1INNESOTA 28 D -x LiW HXa r., t �_ N J A♦ V/ N t:i E `/ -Ei •E (9 Om ■— Qxv ,) U L O ri) O u) 0 U Q 0 U) J Wield HE �� MELEE= ��O ®�If ®1� �. ■ ndModoae y 1 o ��� ® ®�� V �.ar�� N Lis ;Es ■®fro® 111x® ® ■3.1 NNW MIEN I 'N'3AV 0 'N 3AVN3aO 1s 13I83dH O NOSONewy st 'c pe' � () 0 i 0 Z �. 3 Ell IMO Of9 3AV Na31s3MN1dON 'OMR !AWN° 39Vuoq NO19 b/J p d9 J31 U t Op IEl F O ' CT 3AV CITY OF STILLWATER MINNESOTA DOCUMENTS RELATED TO THE MODIFICATION OF TAX INCREMENT FINANCING DISTRICT NO.4 December 4, 2012 The proposed modification to be considered on December 4, 2012, at 4:30 p.m. will increase the project area within which tax increments may be expended. No changes are made to increase the area from which the Increments will be collected, and the budget for the District is not being increased. Since the Tax Increment District will terminate December 31, 2013, no further Tax Increment will be collected and paid to the District after that date. Therefore, the modification will have no fiscal or economic impact on the school district or the county after that date. SECTION V. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 Page Subsection 1.1 Statement of Objectives 1 Subsection 1.2 Development Program 1 Subsection 1.3 Parcels to be Included in Tax Increment Financing DistrictNo.4 1 Subsection 1.4 Parcels in Acquisition 1 Subsection 1.5 Development Activity in the Tax Increment Financing District for Which Contracts have been signed 3 Subsection 1.6 Other Specific Development Expected To Occur within the Tax Increment Financing District 3 Subsection 1.7 Estimated Cost of Project 3 Subsection 1.8 Estimated Amount of Bonded Indebtedness 3 Subsection 1.9 Sources ofRevenue 4 Subsection 1.10 Original Assessed Value and Estimated Captured Assessed Value And Estimate ofTax Increment 4 Subsection 1.11 Type ofTax Increment Financing District 5 Subsection 1.12 Duration ofTax Increment Financing DistrictNo.4 5 Subsection 1.13 Estimated Impact on Other Taxing Jurisdictions 5 Subsection 1.14 Modification of Tax Increment Financing Plan for Tax Increment Financing DistrictNo.4 7 EXHIBIT V -A Portions of Tax Increment Financing Plan For Tax Increment Financing District No.4 as Adopted April 1, 1986 EXHIBITV -B Boundary Map of Tax Increment Financing District No.4 as established April 1, 1986 EXHIBITV -C Tax Increment DistrictNo.4 Resolution of Clarification and Allocation 111 V -A -1 V -B -1 V -C SECTIONV. TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 NOTE: As of February 21, 1989 the City has determined to implement a master project concept in regard to tax increment financing districts located within Development District No. 1. Tax Increment Financing District No.4 was established and its Tax Increment Financing Plan was approved on April 1, 1986. The February 21, 1989 modification to the Tax Increment Financing Plan is to implement such a concept. Attached as Exhibit V -A are portions of the original plan which are not required to be provided in a tax increment financing plan pursuant to Minnesota Statutes, Section 469.175, Subdivision 1, and, therefore, are not reflected in this Section V. Subsection 1.1. Statement of Objectives. See Section I, Modified Development Program for Development DistrictNo.1, Subsection 1.4, Statement ofObjectives. Subsection 1.2. Development Program. See Section I, Modified Development Program for Development DistrictNo.1, Subsection 1.1 through 1.15. Subsection 1.3. Parcels to be included in Tax Increment Financing District No.4. The following parcels located in the City of Stillwater, County of Washington, State of Minnesota: P.I.N. 90322610 90322612 Owner Croixgate Land Co. Croixgate Land Co. FURTHER INFORMATION REGARDING THE IDENTIFICATION OF THE PARCELS TO BE INCLUDED IN TAX INCREMENT FINANCING DISTRICT NO. 3 CAN BE OBTAINED FROM THE OFFICE OF THE CIT CLERK. Subsection 1.4 Parcels in Acquisition. Properties identified for acquisition will be acquired by the City in order to accomplish one or more of the following: remove, prevent, or reduce blight, blighting factors, causes of blight, or the spread of blight and deterioration; to eliminate unhealthful, unsafe, and unsanitary structures and conditions; reduce traffic hazards, provide land for needed public streets, utilities, and facilities; remove incompatible land use, eliminate obsolete or detrimental uses; assemble land for redevelopment; carry out clearance and/or redevelopment to accomplish the uses and objectives set forth in this plan. 1 TAX INCREMENT FINANCING DISTRICT NO. 4 (AS ORIGINALLY ADOPTED APRIL 1, 1986) WOODLAND LAKES DEVELOPMENT Land Acquisitions $814,000 Site Corrections RemovallReplacement ofTopsoil 226,000 Pond Construction /Controls 55,000 Clearing and Grubbing 39,000 Soil Testing 20,000 Public Improvements Lift Station /Force Mains 92,400 * Sanitary Sewer 200,000 Water mains 350,000 Storm Sewer 245,000 Road Construction 750,000 Landscaping 100,000 Electrical Power Distribution 380,000 Lighting /Traffic Controls 100,000 * Estimated on a 66% oftotal cost payable by Woodland Lakes Other Public Costs Engineering 380,000 Legal 25,000 Surveying 5,500 Contingency 410,000 Total Estimates $4,192,500** ** The total dollar amount does not include capitalized interest or other bonding costs. These costs would need to be calculated as part ofa larger bond issue. Subsection 1.14. Parcels To Be Acquired or May be Acquired In Whole or In Part Within the Development District. (AS MODIFIED FEBRUARY 21, 1989) (Tax Increment Financing District No.4) PIN 9032 -2610 9032 -2612 2 (AS MODIFIED FEBRUARY 21,1989) The City may acquire and reconvey the parcels identified in Section I, Subsection 1.14 ofthe Development Program. The following are conditions under which properties not designed to be acquired may be acquired at a future date: (1) The City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives ofthe tax increment financing plan; and (2) Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Subsection 1.5. Development Activity in the Tax Increment Financing District for which Contracts have been Signed. The following contracts have been entered into by the City of Stillwater and the persons named below: It is expected that the Woodland Lakes Development will have executed development contracts no later than the summer of 1986. (As Contracts are entered into with the City of Stillwater, they will be inserted in this Subsection.) Subsection 1.6. Other Specific Development Expected to Occur within the Tax Increment Financing District. The developer plans to construct a 360,000 square foot shopping mall, a 150 room hotel, a 13,000 square foot banking facility, and 84,300 square feet of office and retail space. The developer may be assisted with a portion ofthe land acquisition, site improvements, and parking costs associated with the various phases of development through tax increments generated as a result of these developments. The proposed development is further described in Appendix A ofExhibit V -A, Estimate of Tax Increment. (As other specific development is expected to occur, it will be inserted into this Subsection.) Subsection 1.7. Estimated Cost of Project. See Subsection 1.5 of the Development Program for estimated costs associated with the Development District. Subsection 1.8. Estimated amount of Bonded Indebtedness. An estimate of the maximum amount of bonded indebtedness, using 60% ofthe tax increment, is expected to be $3,711,020 based on all projects in the Woodland Lakes development being constructed. The term ofthe issue is 16 years and the interest rate of 7 percent is based upon a tax exempt bond. Due to pending federal legislation the bonds may be taxable and the interest rate may be higher. The amount of capitalized interest years is estimated to be $997,720. The amount of capitalized interest will be equal to an amount sufficient to pay interest on the bonds from the date of issue until the date of collection of sufficient tax increment revenue to meet scheduled interest 3 payments when due, but not exceeding three years as required by Minnesota Statutes, Chapter 475. Predicting capitalized interest prior to issuance is extremely difficult as it is a function of interest rates, construction schedules and tax timing; therefore, the above figure is only an estimate of capitalized interest and is subject to change. Excess increment may be used to issue future bonds or to pay additional costs for improvements in the municipal development district. Subsection 1.9. Sources of Revenue. Public improvement costs, acquisition, and site preparation costs and other costs outlined in the Estimated Cost of Project (Subsection 1.7 above) will be financed through the annual collection of tax increments as described below. I t is anticipated that the City will retain all tax increment generated from Tax Increment Financing District No. 3 to pay for costs outlined in Subsection 1.5 of the Development Program. Several other sources of revenue may be used to finance public costs associated with the development projects in the municipal development district including industrial revenue bonds, and other state and federal funds. Tax increment financing refers to a funding technique that utilizes increases in assessed valuation and the property taxes attributed to new development to finance, or assist in the financing of public development costs. The commercial development is expected to be fully assessed beginning in 1991 at which time the development is estimated to generate maximum annual tax increment of$I ,144,800 collectable in 1992 (PLAN A). Subsection 1.10. Original Assessed Value and Estimated Captured Assessed Value and Estimate of Tax Increment. Pursuant to Minnesota Statutes, Section 273 .74, Subdivision 1 and Section 273.76, Subdivision I, the Original Assessed Value (OAV) for the City of Stillwater tax increment financing redevelopment district is based on the value placed on the property by the County Assessor in 1985. This assessed value is estimated at $60,650. Each year the Office of the County Auditor will measure the amount of increase or decrease in the total assessed value of the tax increment redevelopment district to calculate the tax increment payable to the Stillwater redevelopment district fund. In any year in which there is an increase in total assessed valuation in the tax increment redevelopment district above the adjusted original assessed value, a tax increment will be payable. In any year in which the total assessed valuation in the tax increment financing redevelopment district declines below the original assessed valuation, no assessed valuation will be captured and no tax increment will be payable. The County Auditor shall certify in each year after the date the Original Assessed Value was certified, the amount the OAV has increased or decreased as a result o£ 1. change in tax exempt status ofproperty; 2. reduction or enlargement ofthe geographic boundaries ofthe district; 3. change due to stipulations, adjustments, negotiated or court- ordered abatements. 4 Pursuant to Minnesota Statutes, Section 273.74, Subdivision 1 and Minnesota Statutes, Section 273.76, Subdivision 2, the estimated Captured Assessed Value (CAV) of the tax increment financing redevelopment district will annually approximate $10,062,715 in all present and future phases. This amount will be captured for up to twenty -five years or until the project debt is retired. Subsection 1.11. Type of Tax Increment Financing District. The City Council of the City of Stillwater, Minnesota, in determining the need for a tax increment financing district in accordance with Minnesota Statutes, Sections 273.71 - 273.78 inclusive, fmds that the district to be established is a redevelopment district pursuant to Minnesota Statutes Section 273.73, Subdivision 10(a) (3). Less than 70 percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements, but due to unusual terrain, or soil deficiencies requiring substantial filling, grading or other physical preparation for use at least 80 percent of the total acreage of such land has a fair market value upon inclusion in the redevelopment district which, when added to the estimated cost of preparing that land for development, excluding costs directly related to roads as defined in section 160.1 and local improvements as described in section 429.021, subdivision 1, clauses 1 to 7, 11, and 12, and section 420.01, if any, exceeds its anticipated fair market value after completion of said preparation. No parcel shall be included within a redevelopment district pursuant to this paragraph unless the authority has concluded an agreement or agreements for the development of at least 50 percent ofthe acreage having the unusual soil or terrain deficiencies, which agreement provides recourse for the authority should the development not be completed. Development agreements will be executed prior to the approval of the Tax Increment Finance District Plan. Thus, the tax increment financing district appears to meet the statutory requirements of a redevelopment district and will henceforth be referred to as a redevelopment tax increment financing district. The parcels that have been used to establish eligibility as a redevelopment tax increment financing district have been listed in Appendix B of Exhibit V -A. Subsection 1.12. Duration of Tax Increment Financing District No.4. Pursuant to Minnesota Statutes, Section 273.75, Subdivision 1, the duration ofthe tax increment district within the Development District must be indicated within the finance plan. The duration of the tax increment district will be 25 years from the date of receipt of the first tax increment. Thus, it is estimated that the tax increment district, including any modifications to the finance plan for subsequent phases or other changes, would terminate in year 2012. Subsection 1.13. Estimated Impact on Other Taxing Jurisdictions. The impact ofthe loss of tax dollars represented as tax increments is estimated below for each taxing jurisdiction. This estimate is based on the existing redevelopment proposals and does not include the possible tax increments derived from any other future development, mill changes, or inflation factors. 5 Tax Increment Finance District 1/2/85 Total Latest Assessed Value of Each Government Body: Total Assessed Value $60,650 % ofDistrict to Total Washington County $809,314,635 .007 School District 834 $294,571,383 .021 City of Stillwater $ 76,125,857 .080 Other (Metro Transit, Metro Council, Mosquito Control, VocTech #916) $2,740,931,323 .002 Considering all the districts, it can be seen from the above that each respective district will have over 99% of each respective district available for normal growth oftax base or valuation. Applying the percentage of the total mill rate in 1985 levied by each taxing jurisdiction to the projected mill rate and the estimated tax increment received reveals the annual loss oftax dollars by each taxing jurisdiction as listed in the table below assuming development would occur without public assistance. The finance plan indicates we anticipate a tax increment at build out as follows: Tax Increment Finance District Maximum Maximum Captured Tax Assessed Increment Valuation Received $10,062,715 $1,144,800 Based on the current mill rate, the estimated taxes received would be as follows for the taxing bodies: Maximum Mills Percent Tax Increment City 28.801 25% $ 289,693 County 27.586 24% 277,472 School District 50.548 44% 508,433 Other 6.880 06% 69,202 Total 113.815 100.0% $1,144,800 6 The following table represents the additional mills that would have to be levied to compensate for the loss oftax dollars in estimated tax increments for each taxing jurisdiction. The tax increments derived from the development alluded to in the tax increment district would not be available to pay the taxing jurisdictions were it not for public intervention by the City. Although the increases in assessed value due to development will not be available for the application of the mill levy for the duration of the tax increment financing district, this new assessed value could eventually permit a mill levy decrease. If it could be assumed that the captured assessed value was available for each taxing jurisdiction, the non - receipt oftax dollars represented as tax increments may be determined This determination is facilitated by estimating how much the mill levy for property outside ofthe tax increment financing district would have to be increased to raise the same amount of tax dollars in each taxing jurisdiction that would be available if the projects occurred without the assistance ofthe City. Adjusted* Required Tax Assessed Value Mills Increment School District $294,510,733 1.730 $508,433 County $809,253 ,985 .343 $227,472 City $ 76,065,207 3.810 $289,693 * Tax Increment District assessed valuation subtracted. Subsection 1.14. Modication of Tax Increment Financing Plan for Tax Increment Financing District No.4. As of April 6, 1985, no modifications to Tax Increment Financing District No. 4 or the Tax Increment Financing Plan therefore have been made. (AS MODIFIED FEBRUARY 21,1989) Pursuant to the adoption of the modification of the Modified Development Program for Development District No.1 , the Tax Increment Financing Plan for Tax Increment Financing District No.4 is hereby modified to reflect the implementation of the master plan concept and increased project costs of Development District No. 1 as outlined in Section I, Subdivision 1.5 ofthe Modified Development Program. (AS MODIFIED JUNE 20, 1989) Pursuant to the adoption of the modification of the Modified Development Program for Development District No.1, the Tax Increment Financing Plan for Tax Increment Financing District No. 4 is hereby modified to reflect an enlargement of the Project Area and increased project costs, as outlined in Section I, Subsections 1.5 and 1.13 of the Modified Development Program. (AS MODIFIED MARCH 20, 1990) Pursuant to the adoption of the modification of the Modified Development Program for Development District No.1 , the Tax Increment Financing Plan for Tax Increment 7 Financing District No.4 is hereby modified to reflect increased project costs, as outlined in Section I, Subsection 1.5 of the Modified Development Program. (AS MODIFIED DECEMBER 4, 2012) The Budget for Tax Increment District No. 4 is modified by clarifying and reallocating to re -state the Budget according to the attached Exhibit V -C. 8 EXHIBIT V -A PORTIONS OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 As Adopted April 1, 1986 11. Modifications of the Tax Increment Financing District In accordance with Minnesota Statutes. Section 273.74. Subdiviaion 4, any reduction or enlargement of the geographic area of the project or tax increment financing district, increase in amount -of bonded indebtedness to be incurred. including a determination or capitalized interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest 'on the debt to be capitalized. increase in the portion of the captured a••essed value to be retained by the City. increase in total estimated tax increment expenditures or designation of additional property to be acquired by the authority shall be approved upon the notice and after the discussion. public hearing and findings required for approval of the original plan. The geographic area of a tax increment financing district may be reduced. but shall not be enlarged after five years following the date of certification of the original assessed value by the county auditor. The tax increment financing redevelopment district may therefore be expanded until 1991. 0. Limitation on Administrative Expenses In accordance with Minnesota Statutes, Section 273.73, Subdivision 13 and Minnesota Statutes. Section 273.75, Subdivision 3. administrative expenses means all expenditures of an authority other than amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services. including architectural and engineering services. directly connected with the physical development of the real property in the district. relocation benefits paid to or services provided for persons residing or businesses located in the district or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to Section 273.77. Administrative expenses includes amounts paid for services provided by bond counsel. fiscal consultants, and planning or eceonomic development consultants. No tax increment ahall be used to pay any administrative expenses for a project which exceed ten percent of the total tax increment expenditures authorized by the tax increment financing plan or the total tax increment expenditures for the project. whichever is less. P. Limitation on Duration of Tax Increment Financing Districts Pursuant to Minnesota Statutes, Section 273.75, Subdivision 1, "no tam increment shall be paid to an authority three years from the date of certification by the County Auditor unless within the three -year period (1) bonds have been issued pursuant to Section 273.77 or in aid of a project pursuant to any other law, except revenue bonds issued pursuant to Chapter 474, prior to the effective date of the Act; or (2) the authority has acquired property within the district; or (3) V -A -1 7 Q• tbe autbority has constructed or caused to be con.tructed public improvements within the district •••'r The City must therefore iuue bonds, or acquire property, or construct or cause public improvements to be constructed by 1989 or the Office of the County Auditor may dissolve the tax increment financing district. Limitation of Qualification of Property in Tax Increment district Not Subject to Improvement Pursuant to Minnesota Statutes, Section 273.75, Subdivision 6, Ifif, after four years from the date of certification of the original assessed value of tbe tax increment financing district•••• no demolition, rehabilitation or renovation of parcel or other .ite preparation including improvement of a .treet adjacent to • property but not installation of utility .ervice including .ewer or water systems, has been commenced on a parcel located within a tax increment financing district by the authority or by the owner of the parcel in accordance with tbe tax increment financing plan, no additional tax increment may be taken from that parcel and the original assessed value of tbat parcel .hall be excluded from the original assessed value of the tax increment financing district. If the authority or the owner of the parcel subsequantly commences demolition, rehabilitation or renovation or other site preparation on that parcel including improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the authority shall certify to the county auditor in the annual disclosure report that the activity has commenced. The county auditor shall certify the assessed value thereof as most recently certified by the commissioner of revenue and add it to the original assessed value of the tax increment financing district." R. Limitation on the Use of Tax Increment All revenues derived from tax increment shall be used in accordance with the tax increment financing plan. The revenues shall be used to finance or otherwise pay public redevelopment costs pursuant to Minnesota Statutes, Chapter 472A. These revenues shall not be used to circumvent existing levy limit law. No revenues derived from tax increment ehall be used for the construction or renovation of amunicipally owned building used primarily and regularly for conducting the business of the municipality; this provision shall not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure, a commons area used as a public park or a facility used for social. "recreational or conference purposes and not primarily for conducting the business of the municipality. S. Notification of Prior Planned Improvements V -A -2 8 Pursuant to Minnesota Statutes, Section 273.76, Subdivision 4, the City has reviewed and searched the properties to be included in the tax increment financing redevelopment district and found no properties for which building permits for new construction have been issued during the 18 months immediately preceding approval of the tax increment financing plan by the city except excluded building permits issued during the three month period immediately preceding .aid approval of the tax increment financing plan. T. Excess Tax Increments Pursuant to Minnesota Statutes, Section 273.75, Subdivision 2, in any year in which the tax increment exceeds the amount necessary to pay the costs authorized by the tax increment plan, including the amount' necessary to cancel any tax levy as provided in Minnesota Statutes, Section 475.61, Subdivision 3, the City shall use the excess amount to: 1. prepay the outstanding bonds; 2. discharge the pledge of tax increment; therefore 3. pay into an escrow account dedicated to the payment of such bonds; 4. repay any loans including interest on these loans; or 5. return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their mill rate. U. Requirement for Agreements with the Developer Pursuant to Minnesota Statutes, Section 273.75, Subdivision 5, no more than 25 percent by acreage of the property to be acquired by the City in the redevelopment district shall 'be owned by the City as a result of acquisition with the proceeds of bonds issued pursuant to Section 273.77 without the City having prior to acquisition in excess of 25 percent of the acreage, concluded an agreement for the development of the property acquired and which provides recourse for the City should the development not be completed. V. Assessment Agreements Pursuant to Minnesota Statutes, Section 273.76, Subdivision 8, the City may, upon entering into a development agreement pursuant to Minnesota Statutes, Section 273.75, Subdivision 5, enter into an agreement in recordable form with the developer of property within the tax increment financing district which establishes a minimum market value of the land and completed improvements for the duration of the V -A -3 9 tax increment redevelopment district. The assessment agreement .hall be presented to the county assessor who shall review the plans and apecifications for the improvements to be constructed. review the market value previously assigned to the land upon which the improvements are to be constructed and.o long as the minimum market value contained in the assessment agreement appears in the judgment of the assessor. to be a reasonable estimate. the assessor may certify the minimum market value agreement. N. Administration of the Tax Increment Financing Redevelopment District and Maintenance of the Tax Increment Account Administration of the tax increment financing redevelopment district will be handled by the Office- of the WaShington County Housing and Redevelopment Authority in conjunction with the City. The tan increment received as • re.ult of increases intheai.essed value of the tax increment financing redevelopment district will be maintained in a special account separate from all other municipal accounts and expended only upon sanctioned municipal activities identified in the finance plan. X. Annual Disclosure Requirement. Pursuant to Minnesota Statutes. Section 273.74, Subdivision 6. an authority must file an annual disclosure report for all tax increment financing districts. The report shall be filed with the school board. county board and the governing body of the municipality if the authority is not the municipality and the State Auditor. The report shall include the following information: 1. The original assessed value of the district; 2. The captured assessed value of the district. including the amount of any captured assessed value .hared with other taxing districts; 3. The outstanding principal amount of bonds issued or other loans incurred to finance project costs in the district; 4. For the reporting period and for the duration of the district. the amount budgeted under the tax increment financing plan. and the actual amount expended for. at least. the following categories: a. Acquisition of land and buildings through condemnation or purchase; b. Site improvements or preparation costs; V -A -4 10 c. Installation of public 'utilities or other public improvements; d. Administrative cost., including the allocated co.t of the authority. 5 For properties sold to developers, the total cost of the property to the authority and the price paid by the developer; 6. The amount of tax exempt obligations, other than those reported under clause (3), that were issued on behalf of private entities for facilitie. located in the district. Additionally, the city must annually publish a statement in a newspaper of general circulation in the municipality .howing the tax increment received and expended in that year, the original • .s_sessed value, the captured assessed value, amount of outstanding bonded indebtedness and any .dditional information the city deems necessary. Y. Assumptions It was necessary to make certain assumptions regarding income, costs and timing of the tax increment redevelopment district. These assumptions are based on discussions with city and county staff and the developer. Z. Municipal Findings Pursuant to Minnesota Statutes, Section 273.74, Subdivision 3, before or at the time of approval of the tax increment financing plan, the municipality shall make the following findings and shall .et forth in writing the reasons and supporting facts for each determination: 1. The City Council of the City of Stillwater, Minnesota, in determining the need for a tax increment financing district in accordance with Minnesota Statutes, Section 273.71- 273.78 inclusive, finds that the district to be established is • redevelopment district pursuant to Minnesota Statutes, Section 273.73, Subdivision 10(a)(3). Less than 51 percent of the parcels in the district are occupied by buildings, .treets, utilities or other improvements, but due to unusual terrain or soil deficiencies requiring substantial filling, grading or other physical preparation for use at least 80 percent of the total acreage of such land has a fair market value upon inclusion in the redevelopment district which, when added to the estimated cost of preparing that land for development, excluding costs directly related to roads as defined in section 160.01 and local improvements as described in section 429.021, subdivi.ion I, V -A -S 11 clause 1 to 7. 11. and 12. and .ection 420.01. if any. exceeds its anticipated fair aarket value after completion of .aid preparation; and 2. That the proposed development or redevelopment in the opinion of the City. would not reasonably be expected to occur solely through private investment within the reasonably .foreseeable future and. therefore. the use of tax increment - is deemed necessary since the developer (Robert Scott) could not construct the commercial improvements without the provision of certain public improvements, land acquisition and soil corrections and without the use of tax increments to assist with the financing of the public improvements. land acquisition and .oil correction the developer would not construct this development in the City; and 3 That the Planning Commission has reviewed the redevelopment proposal and tbe tax increment financing plan conforms to tbe general plan for the development of the City. as a whole as it will result in tbe new construction of a botel. major retail and mall facility and commercial buildings. 4 That tbe redevelopment proposal involves a substantial commitment of private investment and in conjunction with tax increments as identified in the tax increment financing plan will afford maximum opportunity. consistent witb the sound needs of the City for the redevelopment of the project by private enterprise. S. That tbe tax increment financing plan is approved .ubject to the condition tbat an agreement or agreements be executed that provide for the development of at least 50% of the acreage having the unusual soil and terrain deficiency. which agreement provides for recourse for the City should the development not be completed; this agreement to satisfy and be in conformity with any requirements of Minnesota Statutes. Section 273.73. Subdivision 1O(a). paragraph (3) and Minnesota Statutes. Section 273.75. Subdivision 5 or any other applicable statutes. V -A -6 12 PRELIMINARY ESTIMATE or TAX INCREMENTS Woodland Lakes Development 1. Bank APPENDIX A a. Tax Increment 13,000 sq. ft. x $50 per sq. ft. = $650,000 market value $650,000 M.V. x .85 sales ratio — $552,500 assessor's market value $552,500 A.M.V. at 28% 1st $60,000 = $16,800 4396 of $492,500 = 211,'115 $228,575 $228,515 assessed value - 0 = $228,575 captured assessed value $228,515 C.A.V. x 113.815 mills:: $26,000 tax Increment b. Timing Assumptions Construction start fall of 1986 Building 50% assessed 1/2/87 ($114,287 C.A.V.) Building 100% assessed 1/2/88 ($228,575 C.A.V.) 2. Hotel a. Tax Increment $50,000 construction cost per unit x 150 units:: $7,500,000 market value $1,500,000 M.V. x .85 sales ratio:: $6,375,000 assessor's market value $6,375,000 A.M.V. x .43 = $2,741,250 assessed value $2,741,250 A.V. - $42,650 original value = $2,698,600 captured assessed value $2,698,600 C.A.V. x 113.815 mills — $307,000 tax increment (Rd.) b. Timing Assumptions Construction fall of 1986 Building 60% assessed 1988 ($1,619,160 C.A.V.) Building 100% assessed 1989 ($2,698,600 C.A.V.) 3. Mall a. Tax Increment 180,000 sq. ft. - 18,000 sq. ft. common space — 162,000 sq. ft. 162,000 sq. ft. x $50 per sq. ft. = $8,100,000 market value $8,100,000 M.V. x .85 sales ratio = $6,885,000 assessor's market value $6,885,000 A.M.V. x .43 assessment ratio = $2,960,550 assessed value $2,960,550 A.V. - 0 = $2,960,550 captured assessed value $2,960,550 C.A.V. x 113.815 mills = $336,900 tax increment (Rd.) b. Timing Assumptions Construction start fall of 1986 Building 75% assessed 1990 ($2,220,412 C.A.V.) Building 100% assessed 1991 ($2,960, 550 C.A.V.) 4. Major Retail 1 a. Tax Increment 80,000 sq. ft. - 8,000 sq. ft. common space = 54,000 sq. ft. 54,000 sq. ft. x $50 per sq. ft. - $2,700,000 market value $2,700,000 M.V. x .85 sales ratio -$2,295,000 assessor's market value $2,295,000 A.M.V. x .43 assessment ratio -$986,850 assessed value $986,850 A.V. - 0 -$986,850 captured assessed value $986,850 C.A.V. x 113.815 =$112,300 tax increment (Rd.) b. Timing Assumptions Construction start fall of 1986 BuUding 75% assessed 1990 ($740,130 C.A.V.) Building 100% assessed 1991 ($986,850 C.A.V.) 5. Major Retall 2 a. Tax Increment 60,000 sq. ft. - 6,000 sq. ft. common space =54,000 sq. ft. 54,000 sq. ft. x $50 per sq. ft. = $2,700,000 market value $2,700,000 M.V. x .85 sales ratio -$2,295,000 assessor's market value $2,295,000 A_M.'(D. x .43 assessment ratio =$986,850 assessed value $986,850 A.V. - - $986,850 captured assessed value $986,850 C.A.V. x 113.815 - $112,300 tax increment (Rd.) b. Timing Assumptions Construction start faIl of 1986 Building 75% assessed 1990 ($740,130 C.A.V.) Building 100% assessed 1991 ($986,850 C.A.V.) 6. Major Retail 3 a. Tax Increment 60,000 sq. ft. - 6,000 common space - 54,000 sq. ft. 54,000 sq. ft. x $50 per sq. ft. -$2,700,000 market value $2,700,000 M.V. x -85 sales ratio - $2,295,000 assessor's market value $2,295,000 A.M.D. x .43 assessment ratio - $986,850 A.V. $986,850 A.V. - -$986,850 captured assessed value $986,850 C.A.V. x 113.815 - $112,300 tax increment (Rd.) b. Timing Assumptions Construction start fall of 1986 Building 75% assessed 1990 ($740,130 C.A.V.) Building 100% assessed 1991 ($986,850 C.A.V.) 7. Office /Retail /Commercial a. Tax Increment 72,300 sq. ft. x $40 per sq. ft. = $2,892,000 market value $2,892,000 M.V. x .85 sales ratio - $2,458,200 assessor's market value $2,458,200 A.M.V. x .43 assessment ratio - $1,057,000 assessed value $1,057,000 A.V. - 0 - $1,057,000 captured assessed value $1,057,000 C.A.V. x 113.815 mills - $120,300 tax increment (Rd.) V -A -8 -2- b. Timing Assumptions Construction start spring 1991 Fully assessed 1992 ($1,057,000 C.A.V.) 8. Commercial (Pads 3 & 4) a. Tax Increment 12,000 sq. ft. x $40 per sq. ft. = $480,000 market value $480,000 M. V. x .85 sales ratio = $408,000 assessor's market value - $408,000 A.M.V. x .43 assessment ratio = $175.440 assessed value $175,440 A.V. - $18,000 original assessed value = $157,440 captured assessed value $157,440 C.A.V. x 113.815 = $17,900 tax increment (Rd.) b. Timing Assumptions Construction start spring 1991 Fully assessed 1992 ($157,440 C.A.V.) Maximum Tax Increments $1,145,000 ESTIMATES OF TAX INCREMENT INCOME FOR WOODLAND LAKES DEVELOPMENT ADO TOTAL NOT INCLUDING FISCAL WITH LEVY FISCAL DISPARITIES FISCAL YEAR DISPARITIES INCOME DISPARITIES 1987 3,957 1,692 5,649 1988 242,042 161,362 403,404 1989 410,373 273.583 683,956 1990 572,763 381,843 954,606 1991 686,908 457,892 1,144,800 1992 686,908 457,892 1,144, 800 1993 686,908 457,892 . 1,144,800 1994 686,908 457,892 1,144,800 1995 686,908 457,892 1,144,800 1996 686,908 457,892 1,144, 800 1997 686,908 457,892 1,144,800 1998 686,908 457,892 1,144, 800 1999 686,908 457,892 1,144,800 2000 686,908 457,892 1,144,800 TOTAL 8,098,215 5,397,400 13,495,615 APPENDIX B 3 r. ti 1 uualC W ! irtnr-Q V O .4L to -w 4 ut el .. 4arlip F. 4. u o t. -. zJ u ...... c7 z H 5 1 re 3 u. 0 • 2 g O 0 R ° r..; jai ►032 -2'13 0 1i 0 4 o Q 'I o g 0 g ° • .• N iNS M O 4 .0 V w (4-4 yl R 8 V.'••4 8 1 8 i!' . 8 WW W g ingIcI, g B . , c, 1 C U W ,h y W ainil O i 1021 D V 41 a t. o 01 st 4 1 Ti 1 . NI 1... 8 ii z N1 H Wi-•J1 a ..--1 C't'"a -I :. r.' -.. 'If` •_ {� �. G r f i 3-1.10=.4-4—..1m: nZZ %r,' u Zr..? ,1,1, l • N C . ..�H(Sf3I UC ..4H ?lo.'• �A•43u.+O... (J •0 J HttW4M °-M••S A- am ,,.�[1'--'7 f61Nif ��- 'z4"ur gd IK �Z.�L i5 *_ "`7fi�.:3!Z,,1.11iX.aO —tO iJq:YOtL.p 5.t• —w.r -. Z - 4 .c743011Z21W06.—""?4:1 — w21._ 5 4 11 3 Ci it <3 . . it a: :4 ;1 . 44 4 -4 :' il -.: .f.; z: 1 -. iE a 3"1 ft 1 N H 1 ESTIMATED PROJECT COSTS Municipal Development Di.trict Land Acqui8ition Public Improvements Sanitary Sewers Storm Sewers Water Mains Road Upgrading /Construction Parking Ramp Lighting Landscaping Other Public Costl Rehabilitation Relocation Demolition /Clearance Planning /Engineering Administration Capitalized Interest Contingency Total Estimate Sources of Revenue $1,711,080 will be available to the central business district through tax increment dollars collected from Tax Increment Financing District 414 (Woodland Lakes) . * Range $ 500.000 $ 750.000 $1,300.000 8.850,000 $1,600,000 3,400,000 $3,400,000 13.000.000 The balance will be available through various sources including, but not limited to: Tax Increment Financing ** Industrial Development Bonds Other State and Federal funds Assessment Bonds Private Investment * $1.711.080- contribution is based upon estimates of bonding capacity (see H, p.3). Due to pending federal legislation, bonding estimates may be lower and therefore less funds may be available to the central business district. ** With no contribution to Fiscal Disparities. excess tax increment will accumulate which may be used to offset the costs identified (see attached cash flow) . Additionally. tax increment from Tax Increment Districts #1 -3 may be utilized. Q VD 00 g N '� :� OvDen M �71- 'RP 71- 71-or 71- 71" l71" .o VD M 000 in 71-l71- 71-or 71" 71" qe 71" m ._. 4 vl M ! VD O\ ,--I ..e .4 .4 .. re .....r .. eh y. ..e .. .. .. ..e .. .. .d .. • . V1 O v1 Z 0 N N NO\� CI 00 0 Li ^ 00000 v100MO v100MM O v100 M M �/ 00000hv10N∎O �OOVI�,� C W vl^ 0 -00M Mv1MQ �N,�O Nl� O dV� WO ra O VD CA V1 ,f Ol l ,- -10000 ,- CN CN a �v 1D M V1 O VD 00 N N 00 N N 00 00 r- N - Sh 1 v1 M M v1 \D VD VD \D VD VD \D \D \D \D O 00 _H 69 OU OU O O O O O O O O O O O O O O O 0 0 0 2 c, 71- v1 O N71- ODD CAMMO ID c'1 N CA CA N � 771" n C W O ON CA m 00 r- (24 l� N V1N ti�v) 00o 1 Ol, V� O V1 O\71- OEM NCq 0'1M71- 71"v1 O!• VD � N N N V1 N N N 0 v1 N .1. J 1 O v1 M .r O■ N M te'1 v1 ,--1 vl v1 00 of 4�U ecvDNeq ,f ONoUl vDr, M(no -r D� .. oo 2 r4_,.. 000 Oal- VOM up 1pmm v1 v1 N 4 Q Mr- O\ID VD VD VD VD VD r` DO i at eel * * O N VD VD O 00 O O 00 O 00 W W 0 Q\OV100 00 0 000 0 00 on ^ O 41. CN VD 00 m 000000 en 0000 D3 00 '4 u l✓ M N • 00 P. UO 0 hi J E- Z z s DN �,4 H 000000000000000 0 fx(1!] 000©C v1 v1 v1 O v1 v1 v1 0 0 v1 11 W P. f-r, � OOO'v1�0v1 MON00AD0 ONM N H`-'W O VD VD \D r-- 00 v1 v1 O\ v1 v1 00 ON VD l n H ... VD M M 00 M N F� v1 MMM VI VD VD VD ADADVDADVD VD VD up J at J co 0 U c)_ E. iE0+ H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O i JvD OOOOOV1v1v1 Ovrvrv10 0v1 v1 O 4 O O O O V1 — O V1 M O, 00 VD 0CN M N CD. O VD VD AD N OO VI O v1 v1 M 0. r-1 N 1, 1D MM M M,-. CN l-- x,-.00 v1,-. 00 N 1, a4 v1MM MMMNN NN,- ., -.,-. 00 (� M v1 CAi 69 M l• " - ,--I 1 � v N • O O O O O O O O O O O O O O O 0 P. O O O O O O O O O O O O 0 U M 0 0 0 0 0 00 O O O O O O O v1 0 0 v1 v1 0 0 v1 0 v1 v1 0 � vlCcnvll- OMVDOIM VDO O PP== N re) MM���71-v1 v1 V O co '�+W P. yr S! CC 00OA0-1N ^�� ADI-000AO —N y 4 pr 0000co CNCNcNo+o,o,0N0,000 a E. O\ O\ CM O\ O\ O\ CN en O\ O\ CN O\ 0 0 0 4 2 4 ,--1 ,--1 ..e ,-. ,-. .4 ,-. ,-. ,. ,-. N N N 47 A: 2 s CA DA v4 4 {O l� 00 O\ O —1 N M cr v1 O l- 00 CN O 0 lY • er o0 00 00 O` O` O` © cT O` cT O` © © O H f+: C7 ono O` O` O` O` O` O` ,a O` ,a O`O`CA O 0 o >� .W .-e,.,.,.,.,.,.,.,.,.,-. ,.,.,-1N H F]4- H V -A -13 ESTIMATED IMPROVEMENT COSTS FOR DOWNTOWN DISTRICT. IMPROVEMENT COST Streets /Sidewalks $2,550,000 Storm Sewer, Sanitary Sewer and Watermain Services 2,000,000 Li ghting 1,300,000 Parking Ramp 2,000,000 Land Acquisition 300,000 Eletrical Utility Relocation 1,000,000 501 -C Program 250,000 TOTAL $9,400,000 THE CITY OF STILLWATER MODIFIED TAX INCREMENT FINANCING PLANS for TAX INCREMENT FINANCING DISTRICTS 1 THROUGH 7 Public Hearing for consideration of adoption November 16, 1999 PROPOSED AMENDMENT TO THE TAX INCREMENT FINANCING PLANS FOR DISTRICTS NO.1 THROUGH 7, DEVELOPMENT DISTRICT NO.1 BACKGROUND The Tax Increment Financing Plan for Tax Increment Financing District No. 4, Development District No.1, provides that Tax Increment may be used for the construction or renovation ofa public park or a facility used for social, recreational or conference purposes. Activity requiring the issuance ofadditional bonds is anticipated in Tax Increment Financing District No.4 for the fmancing of an addition to the City's Sports Center that is expected to be constructed with City funds and a contribution by the City ofMahtomedi. PROPOSED MODIFICATIONS 1. That the amended budgets for Tax Increment Financing District No. 1 through Tax Increment Financing District No. 7 as adopted for the year ended December 31, 1996, be amended by increased project costs, increased projected tax increments, increased amount oftax increments for repayment ofbonds, both principal and interest attributable to the construction of an addition to the St. Croix Valley Sports Complex that is proposed for construction with the assistance ofthe City ofMahtomedi, increased budgeted amounts ofbonded indebtedness. 2. That the Tax Increment Plan for Tax Increment Financing District No.4 be clarified by adding an additional sentence to paragraph R on page 8, VA -2 "That the City Council is authorized to issue Tax Increment Bonds for the purpose ofassisting in the construction ofa multi- purpose sports complex expected to be built on real estate previously acquired in the District by the City. It is expected that funding will be obtained through the solicitation ofgifts from individuals and other governmental units; and that the facility may be built in conjunction with the Minnesota National Guard on the same site; provided that the amount ofbonds issued must not exceed the bond indebtedness authorized previously and reflected in the Amended Budget." 3. That the financing plans of Tax Increment Financing District No. 1, 3, 4, and 6 be amended by adding the following language: "That the use oftax increments generated by the District may be used for the purpose of the payment of Bonds, both principal and interest issued for assisting in the construction ofmulti- purpose sports complex and any additions thereto." 4. That the plans ofDistricts 1 through 7 be amended to permit the making ofloans and the repayment of /oans between all ofthe Districts and the various funds maintained by the City. 5. That the amended budgets for Tax Increment Districts No.1, 3, 4, 6 and 7 are attached hereto as Exhibits A, B, C, D and E, respectively. 1 CITY OF STILLWATER, MINNESOTA SCHEDULE OF SOURCES AND USES OF PUBLIC FUNDS DEVELOPMENT DISTRICT #1, TAX INCREMENT #4, WOODLAND LAKES A TAX INCREMENT FINANCING DISTRICT Year Ended December 31 ,1998 Accounted for in Original Amended Prior Current Budget Budget Years Year Sources of funds: Bond proceeds $ 4,800,000 $ 9,800,000 $ 4,752,162 $ Tax increments 13,495.615 23.314,146 1,617.360 642,764 Special assessments 115,167 Refunds and reimburse- ments 2,367 Miscellaneous 632 Interest 152,614 22,737 Loans from other funds 7,000,000 Total sources of funds $ 18.295,615 $ 40,114.146 $ 6,640,302 $ 665,501 Uses of funds: Land acquisition $ $ 300,000 $ 291,062 $ Site improvements or preparation costs 1,818,181 3,500.000 3,441,641 Installation of public utilities and improvements 1,000.000 400,000 Public park facilities, social. recreational 5,000,000 facilities & improvements Bond payments: Principal 4,800,000 9,800,000 180,000 190,000 Interest 3,827,250 7,214,146 787,536 244,903 Fees 1.686 511 Administrative costs 181 ,819 300,000 77,181 30,937 Loans to other funds 7,000,000 Total uses of funds $ 10,627,250 $ 34,114,146 $ 4,779,106 $ 866,351 District balance (deficiency) $ 7,668,365 $ 6,000,000 $ 1,861,196 $ (200,850) Transfer to other district (7,668,365) (6.000,000) (137.202) Funds remaining (deficient) $ $ 1,723,994 $ (200,850) EXHIBIT C EXHIBIT V -B MAP As of December 12, 1985 r-I #4 (Woodland Lakes) TAX INCREMENT DISTRICT NO.4 RESOLUTION OF CLARIFICATION AND ALLOCATION WHEREAS, an amended budget for Tax Increment DistrictNo.4 was adopted by the City Council on November 16, 1999, authorizing future expenditures of$17,314,146.00; and, WHEREAS, through the year end 2011 total expenditures actually paid with increment was $5,232,171.00; and, WHEREAS, the annual reporting form ofthe Minnesota State Auditor requires that the total ofthe new budget and the expenditures made through year end 2011 be clarified and reallocated, but not increased, in order to be properly reported. NOW, THEREFORE, BE IT RESOLVED, by the City Council ofthe City of Stillwater, Minnesota, that the budget adopted November 16, 1999 be reallocated by restating lines 19 through 28 ofthe estimated project /financing costs section ofthe Auditor's Reporting Form as follows: Line 19 Land /building acquisition $ 791,062.001 Line 20 Site improvements /preparation costs $4,441,641.002 Line 21 Utilities $3,400,000.003 Line 22 Other public improvements $3,900,000.004 Line 23 Construction of affordable housing $1,000,000.005 Line 24 Small city authorized costs, ifnot already included above -0- Line 25 Administrative costs $ 478,491.006 Line 26 Estimated Tax Increment Project Costs Line 27 Interest expense $3,302,952.00' Line 28 Total Estimated ProjectlFinancing Costs to be Paid from $17,314,146.00 Tax Increment Enacted by the City Council this 4th day of. December , 2012. CITY OF STILLWATER Ken Harycki, Mayor EXHIBIT V -C ATTEST: Diane F. Ward, Clerk Consisting of$291 ,062.00 expended through 2011 and $500,000.00 authorized on December 4, 2012. 2 Consisting of$3,441,641.00 expended through 2011 and $1,000,000.00 authorized on December 4,2012. 3 Consisting of $400,000.00 expended through 2011 and $3,000,000.00 authorized on December 4,2012. 4 Consisting of $900,000.00 expended through 2011 and $3,000,000.00 authorized on December 4,2012. s $1,000.000 authorized on December 4, 2012. 6 Consisting of $199,468.00 expended through 2011 and $279,023.00 authorized on December 4, 2012 budget. 7 Consisting of $2,802.952 expended through 2011 and $500,000.00 authorized on December 4,2012. MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: November 30, 2012 Subject: Granicus Video Webcasting Proposal Background Information At the request of the Mayor I attended a meeting at the Stillwater School District offices to see a demo from Granicus on Webcasting. Granicus has put together a proposal for the City of Stillwater and the Stillwater School District to share the cost of this technology to make it more affordable for both parties. The equipment would need to be installed in our council chambers and would be used by both parties. The pricing that Granicus has given is based on the City of Stillwater population so it is the lowest pricing available to the Stillwater School District. A few things to keep in mind. • This would be a cooperative agreement with the School District. We would split the cost of the system. • The School District wants to move forward with this. • If we decide not to move forward the costs will increase for the School District. • The IT Department does not have money in the budget for this either this year or next. The money would have to come from another account. Proposal Granicus is proposing the Government Transparency Suite. The upfront costs for this item are $2,625.00 of which the City of Stillwater would be responsible for $1,312.50. This would be the cost to purchase and install the equipment in the Council Chambers. There is also a monthly fee for cloud services. The monthly fee is $724.00, of which the City would pay $362.00 /month. Total annual fees for the City would be $4,344.00. Total cost for first year would be $5656.50 plus tax. What we get The Granicus Transparency Suite is a cloud based application that would allow us to store an unlimited amount of meeting data. It gives us the ability to upload and publish videos and documents such as packets and minutes. In turn, this content is then accessible through our website for the public to see and search through. They can watch the meetings live, on the internet or later, at their leisure. They can also look at packets, minutes and attached documentation. They even search on key words. Also included is an iPad application called iLegislate that the Council members might find easier to use. The annotation tools for this app uses iAnnotate, so you will already be familiar with those, but it also allows you to review agendas, documents, and take notes in a simple format. I will give you a brief demo of both a sample website and how the iPad app looks at the December 4 meeting. Recommendation We looked at Granicus several years ago and it was too expensive for us at the time. The costs have come down considerably. Costs are further reduced because we are splitting the fees with the School District. If the Council wants to move forward with Webcasting, this is a solid proposal. If Council does decide to do this additional details will have to be worked out in a agreement with the School District. . arancus connecting lig-)veromen' 4. Proposal to Stillwater Area Public Schools and the City of Stillwater Video Webcasting, Government Transparency, and Meeting Efficiency Workflow Solutions Proposal presented by: Paul Kessler Granicus, Software Sales Representative-Midwest (414 )704-7872 Paulk@granicus.com granicus. connecting govirnment 11 -27 -12 Hi everyone, Proposat Thank you for your time and interest in Granicus. I am looking forward to the opportunity to present solutions that will help alleviate the challenges Stillwater Area Public Schools and the City of Stillwater are facing regarding your webcasting and transparency initiatives. I have summarized my notes from our conversations below for your review. Please feel free to add or clarify any points as this will act as my guide for making recommendations for you to consider. Granicus looks forward to establishing a rewarding, long -term relationship with you and your citizens. Primary Business Mission During our conversations and assessment of the City of Stillwater and Stillwater Area Public Schools, we discussed the following primary business initiatives: • Stillwater Area Public Schools and the City of Stillwater have identified the need to better engage citizens and run more efficiently utilizing cloud based technology and solutions. Key Challenges • Meetings are broadcast with split viewership amongst cable subscribers. • Agendas and Minutes are posted as PDF files without advanced search options. • Current minutes taking processes are paper based and time consuming. Ideal Solution Components We have discussed some specific ways to address the challenges Stillwater Area Public Schools and the City of Stillwater are facing. Below is a list that I believe represents the best possible solutions. • Provide live and on demand webcasting that can viewed by the public 24 -7 via computers, mobile devices, and social media sites. • Provide keyword search capability and supporting documents allowing the public to track specific issues of interest. Make your videos, agendas, and minutes available in one easy to access spot within your website, fully hosted by Granicus. • Provide electronic agenda packets via our iPad application. • Electronically record roll call, motions, and votes live during your meetings. 2 www.granicus.com • 600 Harrison Street, Suite 120, San Francisco, CA 94107.. 415 357 - 361.8, granicus. ,r= )ern en Impact of Success Proposa We discussed how you would measure the impact of success addressing these challenges and you highlighted the following: • Increased citizen engagement, including increased website traffic. • Cost savings from reduced paper consumption and time spent creating agenda packets. • Improved use of internal staff time and efficiencies. • Ability of Granicus to integrate with current systems and processes in place. • Unlimited cloud hosted content. Plan I have outlined a preliminary plan to accomplish your goals and included target dates for your review. The completion of the attached list of activities is designed to enable you to determine whether entering into a partnership with Granicus is the best way to help you resolve these business issues and achieve your objectives. I look forward to discussing it with you. In the interim, if I can be any assistance, please call. Please find enclosed a revised proposal for the Granicus Platform and Product suites that include the following components: 1) Video streaming (live and on demand including mobile devices). 2) Electronic and searchable posting of all public meeting content. 3) Meeting Efficiency -the ability to electronically record roll call, motions, votes, and notes. Nearly 1,000 jurisdictions have selected Granicus as a partner to help them build trust with citizens, reduce staff time spent on processing meetings, and engage citizens in productive new ways. We hope that you find tremendous value in being a part of the Granicus client family. Best regards, Paul Kessler Software Sales Executive - Midwest 414 - 704 -78721 paulk @granicus.com Granicus, Inc. 3 www.granicus.com • 600 Harrison Street, Suite 120, San - Francisco, CA 94107 • (415) 357 -3618 granicus. z i -ia'cfrt� �ry�g r >ri'� Budgetary Impact prone Your Granicus solution was based on Stillwater Area Public Schools and the City of Stillwater's specific needs. Our pricing reflects our commitment to supply customers with the highest value and quality software and support. Pricing is detailed below. Option #1 Item Up- Front Cost Monthly Cost Open Platform Suite Government Transparency Suite (including separate i- frames) Shipping $0.00 $2,500.00 $125.00 $209.00 $515.00 $0.00 Tax $0.00 $0.00 Grand Total $2,625.00 $724.00 Option #2 Item Up -Front Cost Monthly Cost Open Platform Suite Government Transparency Suite $0.00 $209.00 $2,500.00 $490.00 Meeting Efficiency Suite $3,200.00 $750.00 Shipping $125.00 $0.00 Tax Grand Total $0.00 $5,825.00 $0.00 $1,449.00 4 j granicus. comri'.c: C7 r4'� ov£rnmen f. Proposa • All suites require the Granicus Open Platform. • Sales tax may apply depending on your organization's tax status and the tax laws unique to your state, county and /or municipality. This proposal expires on December 28, 2012 * ** NOTE: The pricing in this preliminary proposal is SUBJECT -TO- CHANGE. While this preliminary proposal will provide you with our best possible estimate of what your solution will look like, it is not considered complete until a network assessment has been completed. Our goal here at Granicus is to make sure that every new client has a successful deployment and to make sure that our products exceed your expectations. We believe that spending the time to accurately conduct an assessment of your network and documents will help us meet our goals and will ensure that you have the best experience possible. * ** 5 www.granicus.com • 600 Harrison Street, Suite 120, San Francisco, CA 941 ,7 • (415) 357 -3618' 1 j anicusm Plan for Success Proposal Webinar Estimated Date October 4, 2012 Contact Aii MIL Proposal Review October 5, 2012 On -Site Meeting with the City Of Stillwater November 13, 2012 Follow up proposal with each team November 27,2012 Project Approved Mid December Work Order Received Mid December Contract Executed Mid December Project Kick Off Call Early January Hardware Shipped Early January Software Installed and Configured Early January Solution Deployment Validated TBD Training Completed TBD Internal Go -Live TBD System Accepted TBD Go Live to the Public — Project Successful! TBD 6 www.granicus.com • 600 Harrison Street, Suite 120, San Francisco, CA 94107 • (415) 357 -3618 granlcus. C Proposed Solution Granicus® Open Platform The Granicus® Open Platform is the cloud -based foundation for all Granicus applications. It allows government organizations to manage and store an unlimited amount government public meeting data. It is the core of our content management, administration and distribution tools and includes free access to our APIs and SDKs, helping you seamlessly connect your Granicus solution to systems in place. The Granicus Platform includes the ability to upload and publish content including videos and documents. Click here for more information on the Granicus Open Platform. • Unlimited content storage and distribution • Open architecture and SDK • Archived video editing and indexing • Citizen web portal • On- demand streaming to mobile devices* * Available for on- demand playback only Government Transparency Suite The Government Transparency Suite gives your citizens greater access to public meetings and records online. Take the next step towards transparency and stream meetings and events live, link related documents to your video and provide advanced searching of archives. The Government Transparency Suite gives you unlimited cloud bandwidth and storage as well as local live and on- demand streaming for up to 50 concurrent viewers. This Suite also allows you to connect agenda data to the iPad to review agendas and supporting documents, take notes and more through the iLegislate application. Click here for more information on the Government Transparency Suite. • Stream unlimited meeting bodies and events live • Intelligent media routing • Index video in real -time and link to relevant materials • Build reports and analytics on visitor trends • Paperless agenda for the iPad • Offer downloadable media formats ea. sum Mrs nor. war. .10t. 11r 'r.y .W W i' .granicus.com • 600 Harrison Street, Suite 120, San Francisco:CA 94107 • (415) 357 -3618 granicus. connecting government Proposal Meeting Efficiency Suite The Meeting Efficiency Suite is a live meeting workflow solution that combines minutes with a meeting's recording. Capture and publish minutes, saving staff time and cutting administrative costs. Record roll -call, agenda items, speakers, motions, votes, and notes through a simple interface. After the meeting, finalize minutes quickly and easily in Microsoft WordTM. With VoteLog, allow the public to track legislation, ordinances and even voting member records through your website. This Suite also allows you to seamlessly integrate with agenda solutions already in place. Click here for more information on the Meeting Efficiency Suite. • Meeting preparation tools • Live minutes automation • Quick notes and text expansion • Minutes editing and publishing • Generate linked minutes howpprt 3aai,: J N - CITY OF MAVE'QRT BEACH 4'+a +'.r+MtNtmrr .Newp.r�N.+�1G -tll - yf lb 'Legislate Application iLegislate is an iPad app that allows government officials to connect meeting agenda data to the iPad for taking notes, marking follow -up tasks, and reducing printing costs associated with agenda packet production. • Simple, Easy Ul • Integrated, Seamless Synchronization • Rapid Agenda Review with Supporting Material • Note - taking and bookmarking • Automated Backups • • www.granicus.cam • 600 Harrison Street, Suite 120, San Francisco, CA 94107 • (415) 357 -3618. 0 granicus. e . Future Available Sotutions Proposal Legislative Management Suite The Legislative Management Suite offers a complete and automated agenda workflow solution. Create agenda items and assign them to the appropriate agenda, making agenda creation seamless. Item approvals are done automatically — approvers are notified when it's their turn to review. Seamlessly connect agenda data to the iPad to review agendas and support documents, take notes and more through the iLegislate application. Capture all meeting actions after the meeting into the public record. Plus, you can organize and store electronic documents of any file format in one repository. All documents are automatically tagged and indexed, making search and retrieval easy. This Suite also allows you to track legislation from inception through approvals and actions taken. Click here for more information on the Legislative Management Suite. • Agenda item drafting • Electronic approval process • Agenda packet generation and publication • Organize, store and retrieve documents • Continuous legislative workflow • Track and search legislative data 9 Submit Agenda i lens Auto-Generate Agendas Elnat Action }i Enactment Track Legislative History Publish to Web www.granicus.com • 600 Harrison Street, Suite 120, San Francisco, CA 94107 • 1415) 357 -3618 granicus• connect1n' governme t managed Services Granicus provides a comprehensive Managed Services package with every solution to ensure long - lasting success with our technologies while maximizing your solution's performance. Our fully managed and hosted infrastructure offers unlimited bandwidth, storage and the highest security standards of your data through a cloud -based platform. Our remote, proactive systems monitoring guarantees faster response time, predicts problems before they arise, and helps reduce the cost of IT support and maintenance. The Granicus team works around - the -clock to ensure your applications are protected and operating smoothly. You also receive continual access to advanced learning tools and the hands -on support, knowledge, and expertise of our skilled Support Engineers and Customer Advocacy professionals. Webcasfing Service. Granicus provides fully- managed live and on- demand streaming of public meetings and events. Meeting videos are fully searchable, indexed to agenda items and cross - linked to supporting materials, providing your audience with a completely integrated public record. Reach the broadest audience possible over smart phones and mobile devices with cross- platform compatible archived webcasts. Plus, our Design staff will create a portal for webcasts that matches the look and feel of your existing website, offering a better end -user experience. Closed Captioning Services Engage new audiences and support ADA (Americans with Disabilities Act) compliance with closed captioning for your meetings. Give your audience greater accessibility and allow them to search archives for any word spoken during the meeting. Captions can be recorded in real -time or added to archive meetings. Advanced Website Integration Website integrations are customized to match the look and feel of your website. Granicus offers multiple options to give you the results you want. From sectioned view pages organized by meeting bodies, to a listing of original programming organized by content, Granicus will design and create pages to help you better manage your online media. 10 wwv,r.granicus.com • 600 Harrison Street, Suite 120, San rrancisco, CA 94107 • 1415 357:3' )graflhicus. Proposat LA di Focus Differentiators • World's most experienced provider of government transparency, citizen participation, meeting efficiency, and legislative management solutions with: o Over 900 clients in all 50 states, at every level of government o Over 31 million government webcasts viewed o More than 265,350 government meetings online • First fully integrated legislative workflow management system for local government • Open API architecture and SDK allow for seamless integrations with systems already in place • Certified integrations provide flexibility and choice of agenda workflow solutions • Exclusive provider of a native iPad application that allows users to review agendas and supporting materials, bookmark and take notes on items, as well as stream archived videos • Only government webcasting service to provide encoding, minutes annotation, transcription, and closed captioning services • Truly unlimited storage and distribution for all meeting bodies and non - meeting content • Indefinite retention schedules for all archived meeting and non - meeting content • Only provider of both government webcasting and citizen engagement services • 24/7/365 customer service and support • 97% customer satisfaction rating, 98.5% client retention rating • One of the 100 companies that matter most in online video by Streaming Media magazine • Ranked 185 on Deloitte 500 fastest growing companies • Ranked 419 on Inc 500 fastest growing companies • Client Success stories are available here: http : / /www.granicus.com /Clients /Case- Studies.aspx Future Possibilities • Legislative Management Suite • Citizen Participation 11 .granicus.com . 600 Harrison Sfreei cite 120, San Francisco, CA 94107 • (415) 357 -3618 granicus. con/!tor Professional Services Encoding Appliance Hosted Web -Based Application Agenda Parser Meeting Software Public Display Touch- screens Workflow Assessment Workflow Implementation Onsite Training and Meeting Support 1 E c cx O • Government • • • Transparency • • c c 01 U W • • • Day/ 1 MB* Proposal One -time installation of an on- premise unified encoding and storage appliance. Activation of a hosted media and content management application. Installation of the agenda parser to read and parse documents automatically. Local installation of software in meeting chambers to boost minutes efficiency. Application installation to live broadcast text displays of meeting actions in- person, online, or over TV. Local installation of touch - screen monitors and applications in meeting charnbers. Careful workflow review and software configuration. Hands -on guidance and support to ensure smooth and successful user adoption. On- premise support and mentorship to guide users during a live meeting. Self -Paced Online • • • On- demand online training courses accessible .1 Instructor -led Online Training Series Onsite Training and Meeting Support 6 hrs/ 8 Users I Standard Website Integration • Customized Website Integration • Legislative Portal Website Integration Document Assessment Customized Agenda Template Customized Minutes Template Standard Reports • • 12 hrs/ 1MB 1.5 Day/ 1 MB* Public Display Template • • • • • anytime, anywhere. Live online training led by a training professional in a classroom environment. Intensive hands -on training at the clients' location to address unique user needs. Standard media player and media portal embedded into customer's branded website. Custom design and integration of a media player and media portal to match the look and feel of the customer's branded website. Standard portal for legislative information that matches the look and feel of customer's branded website. Analysis of current document layouts to ensure content importing and management is successful. Development of an HTML agenda template to support indexing, search, and electronic comments. Development of a minutes template in HTML or Microsoft Word to support video links. Standardized report templates for agendas and minutes. Configuration including graphics, colors, fonts, and standard text elements. 12 www.granicus.com • 600 Harrison Street, Suite 120, San Franc stb, CA- granicuse connecting government Proposal Nearby Granicus Clients Bloomington, MN Oak Grove, MN St. Louis Park, MN Easter Carver County Schools Minneapolis Belle Plaine, MN Blaine, MN Chatfield, MN Edina, MN Minnetonka, MN Savage, MN St Cloud, MN Saint Paul, MN Stewartville, MN Minneapolis Public Schools, MN Minnetonka Public Schools Prior Lake - Savage Area School District, MN Robbinsdale Independent School District, MN Anoka- Hennepin School District, MN Wisconsin, Illinois and Federal Granicus Clients Stevens Point, WI West Bend, WI Superior, WI Fitchburg, WI Stevens Point, WI West Bend, WI Fitchburg, WI Madison, WI Milwaukee, WI Sauk County, WI Glenview, IL Lake Zurich, IL Naperville, IL Wheaton, IL Lombard, IL Addison, IL Oswego, IL Beach Park, IL Joliet, IL Collinsville, IL Oak Park, IL U.S. House of Representatives - Office Of The Clerk 13 i 1 Ater. THE NIRTNRLRCE Of MINNESOTA CITY COUNCIL MEETING MINUTES November 13, 2012 (Changed from November 20, 2012) SPECIAL MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:36 p.m. Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Deputy Fire Chief Ballis Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS Traffic Management - Washington County Community Development Director Turnblad explained that the City needs to start thinking about options for access along County Road 12 prior to construction of the new armory and fire station. Ann Pung - Terwedo, Washington County Public Works Senior Planner, reviewed the definition and use of access management. It is important for safety, mobility, good design of roadways and convenience of motorists. Washington County works with communities to develop memorandums of understanding regarding access management in certain areas. Joe Gustafson, Washington County Traffic Engineer, discussed access management in regard to County Road 12. Some of the issues are: hills at Maryknoll limiting sight distance, a lack of north -south connections, lack of left turn lanes on County Road 12 causing illegal and unsafe passing on the right, and difficulties crossing near Eagle Ridge due to close spacing of intersections. County Road 12 will soon have over 7,500 vehicles per day. Mr. Gustafson continued that a north -south street connecting County Road 12 to Boutwell is needed. The new connection must be aligned with Maryknoll to allow for traffic signals and turn lane improvements. A second access to the new armory at its western property line can be allowed, but there are concerns. Eventually there will be traffic signals at both Interlachen and Maryknoll. Intersections at Boutwell and Deerpath will be restricted in the future (rights turns only allowed). The County would support a request for a new speed study in regard to Myrtle Street if the Council so desires. The County would like to develop a memorandum of understanding with the City regarding access locations for the new armory and fire station. City Council Meeting November 13, 2012 Councilmember Roush commented that people who live in the area might initially oppose closing Boutwell but they would gain a cul -de -sac and may grow to like the fact that the end of Boutwell is closed. He would be in favor of closing the end of Boutwell. Mr. Gustafson indicated that the County remains open to the idea of maintaining Boutwell as a right -in, right -out access. He stated public meetings about roadway changes would likely take place in 2014 as part of the design process. If an access MOU is entered, that public process could take place much earlier. Mini Roundabout Councilmember Roush asked if there is any new information on traffic patterns with the bridge closure. Mr. Gustafson replied he is surprised at how much north -south traffic is still using the Myrtle /Owens intersection even with the bridge being closed. The County will be submitting an RFP for the mini roundabout to City staff for Council approval. REGULAR MEETING 7:00 P.M. Mayor Harycki called the recessed meeting to order at 7:03 p.m. Present: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Deputy Fire Chief Ballis Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. CANVASS OF CITY GENERAL ELECTION City Clerk Ward reported that in the November 6, 2012 General Election, the total votes cast for the Office of Councilmember were as follows: Councilmember Ward 2: Ted Kozlowski 1,269; Tom Corbett, 1,185. Councilmember Ward 3: Tom Weidner, 1,087; James Roush, 903. Motion by Councilmember Roush, seconded by Councilmember Polehna, to certify the Municipal General Election results. Ayes: Councilmembers Menikheim, Cook, Polehna, Roush and Mayor Harycki Nays: None Page 2 of 6 City Council Meeting November 13, 2012 APPROVAL OF MINUTES Possible approval of October 30, 2012 regular and recessed meeting minutes Motion by Councilmember Cook, seconded by Councilmember Roush, to approve the October 30, 2012 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS AND DELEGATIONS Heritage Preservation Awards Commissioner Jeff Johnson presented the following awards: 2011 Annual Preservation Award to Roger Tomten, for personal contributions to historic preservation efforts in the City of Stillwater; Restoration of Historic Storefront Windows Award to Jerry Brine of Brines Restaurant for work done at 219 South Main Street; Residential Restoration Award to Shane Fatland and Bryan Schreier for restoration of their home at 501 Laurel Street West; and Facade Renovation Award to 45 Degrees for work done at 229 South Main Street. OPEN FORUM Jim Hainlen, 1206 Third Street South, thanked the City and Planning Department for incredible work on Third Street. He also brought up a dangerous condition, a tree hanging over the sidewalk on Fourth and Orleans Street with many dead branches that could fall on schoolchildren walking underneath. He first spoke with City staff about the condition on September 17, eight and a half weeks ago, and no action has yet been taken. Failure to eliminate the dangerous condition opens the City to liability, according to his research. He requested immediate action to take the tree down. Public Works Director Sanders responded that Leo Miller, the Community Service Officer, has been working with the property owner. He has asked Assistant Public Works Director Tim Moore to get a quote on the tree removal. Sean Hade, 620 North Main Street, introduced himself as the newest appointee to the Planning Commission. Karin Housley, new Senator - elect, introduced herself and offered her assistance for anything the Council might need. Ted Kozlowski, newly elected Ward 2 Councilmember, introduced himself. STAFF REPORTS City Clerk Ward thanked the 150 election judges who served in the General Election and the seven staff members who were integral to the administration of the election. Councilmember Polehna stated that without the administration and organization of Ms. Ward a successful election process would not be obtained. He and the Council thanked Ms. Ward for her efforts in the administration of the 2012 elections. Public Works Director Sanders reminded the Council that the Shoddy Mill and Bergstein Warehouse will be moved tomorrow night between 10 p.m. and 5 a.m., closing Highway 36 and Highway 95. He also reported that he met with Washington County this morning on preliminary stages for road improvement on County Highway 15 scheduled for 2014, which includes intersection improvements at Boutwell Road and Manning, Highway 96 and Manning, and Page 3 of 6 City Council Meeting November 13, 2012 extending a trail from just north of County Highway 12 to McKusick Road to tie into the Browns Creek Trail. Finance Director Harrison stated that the Truth and Taxation presentation will take place at the 7:00 p.m. meeting on Tuesday, December 4, 2012. City Attorney Magnuson presented a draft of an addendum to the Project Cooperation Agreement between the City and the Army Corps of Engineers for the Floodwall, proposed by the Corps. The Corps requests acknowledgement that City Attorney Magnuson has shared the addendum with the Council and that he approves it. None of the numbers changed. The Corps will obtain final approval of the addendum at its headquarters in Washington, D.C. and then send it back for City signature, at which time Council will vote on it. Motion by Councilmember Roush, seconded by Councilmember Polehna, to acknowledge that the Council has seen the document and authorizes City Attorney Magnuson to proceed with negotiation. All in favor. City Administrator Hansen reported that Congresswoman McCollum would like to introduce herself to the Mayor, Council and senior staff on November 20. He will email Councilmembers with further information when known. Councilmember Polehna suggested that perhaps Councils of surrounding cities should meet to discuss common issues. City Administrator Hansen offered to bring up the idea at the next County Administrators Meeting. CONSENT AGENDA Resolution 2012 -183, directing payment of bills Resolution 2012 -184, approving renewals of On -Sale, Off -Sale, Club, Wine, Wine With Strong Beer, Sunday On -Sale, On -Sale 3.2 %, Off -Sale 3.2 %, Micro Brewer Off -sale, Micro Brewer Tap Room Liquor Licenses, Combination and Tobacco Licenses for 2013 Possible approval to purchase bleacher heater for Lily Lake Resolution 2012 -185, approving lease agreement with Washington County for an equipment shelter adjacent to the water storage tank at 2100 Willard Street West Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt the Consent Agenda. Ayes: Councilmembers Menikheim, Cook, Polehna, Roush, Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2012 -33. A public hearing to consider an appeal of the Planning Commission's decision to deny a request for a variance for the installation of a swimming pool and associated retaining wall located at 745 Liberty Court in the LR, Lakeshore Residential District, Michael and Peggy Eiselt, applicants. Community Development Director Turnblad explained that the Eiselts would like to construct a swimming pool in their rear yard but the Planning Commission recommended denial. The City Forester and City Planner met with the Eiselts to discuss alternatives to taking down as many trees as was originally proposed, and a compromise has been reached. Page 4 of 6 City Council Meeting November 13, 2012 Peggy Eiselt thanked the Council and staff for time spent on the case. She stated she and her husband are happy with the proposed conditions. They plan to promote growth of the oak savannah by removing buckthorn. She also presented letters of support from neighbors. In response to a question from Councilmember Cook, Community Development Director Turnblad noted that five oak trees will be removed for the project. In addition to the buckthorn being removed, two dozen oak seedlings will be planted to enhance the oak savannah. Councilmember Polehna commented that many of the existing trees have already suffered construction damage from the building of the homes; the proposal saves the healthy trees and removes diseased trees, and he believes the compromise preserves the oak savannah. Mayor Harycki stated he believes the proposal is a good compromise. Ms. Eiselt, Mayor Harycki and Councilmember Polehna stated they had spoken with a representative of the Master Homeowners Association and he did not object to the proposal. City Attorney Magnuson stated he would not be concerned about setting a precedent because it would be more of a political precedent than a legal precedent. He also clarified that the ordinance does not state that the savannah must be protected, it states that no accessory use shall be permitted that will result in the cutting of trees. Councilmember Menikheim recognized that rules are just guidelines and individual situations vary. He believes the proposal is a good compromise. Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve Resolution 2012 -186, a resolution approving a variance for an outdoor pool on property located at 745 Liberty Court (Planning Case No. 2012 -33). Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Nays: None NEW BUSINESS Possible approval of quotes for 402 Sycamore demolition. Community Development Director Turnblad reported that the property at 402 West Sycamore Street was deemed a public health nuisance by the Washington County Health Department and a safety hazard by the Building Department on April 12, 2012. City staff has been working with the property owner to prepare for demolition of the house and barn. A bid from VCI Environmental was received for asbestos abatement and three bids were received for demolition of both structures. City staff recommends the Council accept the low bid from Fuhr Trenching for $10,640 for demolition. Costs of asbestos abatement and demolition will be added to property taxes. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt Resolution 2012 -187, Accepting bid and awarding contract for demolition of buildings at 402 W. Sycamore Street. Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Nays: None Page 5 of 6 City Council Meeting November 13, 2012 COUNCIL REQUEST ITEMS Yellow Ribbon Update. Councilmember Polehna commended Corey Buettner and Leo's for its successful event honoring veterans on Veterans Day. Councilmember Menikheim added heartfelt thanks for the efforts to thank veterans on Veterans Day which were noticed and appreciated. Councilmember Menikheim noted that the old Kinsel Liquor store at the corner of Second and Chestnut has undergone a beautiful facade change. Councilmember Menikheim brought up a concern about the status of the engine in Lowell Park. City Administrator Hansen responded that City staff has been talking with Mr. Paradeau, the owner of the engine. Because of some legal issues it might not be removed until January 20. City Attorney Magnuson added that statute allows for abandoned property to come into possession of the property owner where it is located, but it has to have been abandoned for six months (which would be January 15). The City also has investigated having the engine classified as a nuisance and will send the owner a notice this week. He added that Public Works Director Sanders has found a contractor who would move the train for $10,000 and the City would have to make sure it can assess the engine' s owner for that. City Administrator Hansen reiterated that he does not want the engine to become a City problem and he is doing everything he can to get it removed and will continue these efforts. ADJOURNMENT TO EXECUTIVE SESSION - LABOR NEGOTIATIONS City Administrator Hansen indicated that the Council would be going into closed session for Labor Negations for the 49ers Contract. Mayor Harycki closed the regular meeting of the City Council to an Executive Session to discuss contract negotiations at 8:01 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2012 -183, Directing the Payment of Bills Resolution 2012 -184, Approving renewals of On -sale, Club, Wine, Wine with Strong Beer, Sunday On -Sale, On -Sale 3.2 %, Off -Sale 3.2 %, Micro Brewer Offsale, Micro Brewer Tap Room Liquor Licenses and Tobacco Licenses for 2013 Resolution 2012 -185, Approving lease agreement with Washington County for an equipment shelter adjacent to the water storage tank at 2100 Willard Street W Resolution 2012 -186, a resolution approving a variance for an outdoor pool on property located at 745 Liberty Court (Planning Case No. 2012 -33) Resolution 2012 -187, Accepting bid and awarding contract for demolition of buildings at 402 W. Sycamore Street Page 6 of 6 RESOLUTION 2012-193 SCOTT SCHELL 1W5- (TRE9IS, SCOTT SC3-L ECC, 3-1AS RETIRED FROM CTy EMPLOYMENT; EFFECTIVE NOVEMBER 15, 2012. NOW THEREFORE, RT IT RTSOLVED, BY THE Cry COUNCIL OF THE Cry OF s ricc /V.AIER, MINNESOTA, T'HAT' FOR 3-TiS DEDICATED SERVICE TO THE Cry OF STILL W 4 ER, SCOTT SCHELL IS 3- LEREBy COMMENDED FOR SERIV1NG THE Cry F.AinCF'ULLy, EFFICIENTLY AND COURTEOUSLY FOR OVER 28 yE.ARS. THE COUNCIL RERET'S T'HAT 3-[ -LAS RETIRED FROM Cry EMPLO y.]VLENS BUT' EXTENDS TO 3-1IM T:9-1EnR APPRECIATION FOR HIS DEDICATED SERVICE. BE IT:FURTHER RESOLVED, T'HAT'T:91E Cry CL ERx IS HEREB y. AUTHORIZED AND DIRECTED TO ENTER n-fIS CERTIFICATE OF .APPREC.ATION'UPONTHE OFFICIAL RECORD OF T.-CE COUNCIL AND TO DELIVER A CERTIFIED COPY T3- [EREOF TO SCOTT SCHELL .ADOPTED By g-HE CTy CO'UNCL I S 4n- D.Ay OF DECEMBER, 2012. LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -189 Advanced Sportswear Ancom Communication, Inc. Anderson Earl F. Animal Humane Society Apple Glass Aramark Uniform Services, Inc Armor Security inc. BCA/CJTE Bigham Mark Bloom Engineers LLC Boesel Tom Sr. Bolton and Menk, Inc. Bruce Filson Carquest Auto Parts Cates Fine Homes, LLC Central Landscaping fnc. Century Bookstore Century Link City of 5t_ Paul Comcast Cummins NPower, LLC Dad's Plumbing EJM Pipe Services, Inc. Electrical Mechanical Services Emergency Apparatus Maintenanc Emergency Automotive Technologies, Inc. Fastenal Company Fire Safety U.S.A. FleetPride Force America Gertens Wholesale Grainger Hardrives Inc. Hardrives Inc. Harvey Frederick & Katherine Francis Hawk Labeling Systems Heritage Printing, Inc. Holiday Credit Office I- State Truck Center Ice Skating Institute Infratech, Inc. Inside The Tape LLC J.H. Larson Electric J.P. Cooke Co. The Hockey jerseys Antenna whip stubby Single slip safe plates Animal shelter Replace glass in outdoor changing area Uniforms and mats Annual test and inspection CE Courses Sewer Manhole magnetic lift Professional services - chiller 25 bales covering straw Smoke Testing for 1/1 UB refund of overpayment Auta parts and supplies Facade Renovation Loan Prograrn Playground mulch for Northland Park Structural Firefighting Phone Training course Andrea Olson Internet and TV Auto repair install 2 new water heaters and dispose Contractor services for 3rd street tunne Repair Repair- starter Parts Supplies Fire line tape Supplies Supplies Trees tips and garland Sensor 2011 Str Improvement project Asphalt Parking Lot installation at Mill Facade Renovation Loan Program Labeling Utility billing window envelopes Fuel Equipment repair Skater memberships Easy Lift Training - Andrea Olson Supplies Dog tags 148.50 89.50 137.44 580.19 2,500.00 1,283.78 119.30 100.00 2,079.79 1,017_80 125.00 1,535.00 124.00 944.61 66, 650.00 1,282.66 101.25 671.58 275.00 432.95 329.11 11,880.00 18,452.73 367.10 1,031.18 537.46 164.43 85.50 669.60 194.77 992.12 57.71 25,341.63 24,750.00 17,455.00 341.66 856.12 23.50 331.10 442.00 1,548.62 310.00 283.18 75.50 EXHIBIT "A" TO RESOLUTION #2012 -189 Jespersen Sara Lakeview Hospital Lakeview Hospital League of MN Cities Ins Tr Loffler Companies, Inc. Lowes Home Centers Inc. Macqueen Equipment Inc. Madden.Galanter.Hansen LLP Marshall Electric Company Menards Metropolitan Mechanical Contractors, Inc. Minnesota UI Fund Minnesota Wanner Co. MN Dept of Labor & Industry MN Occupational Health Municipal Code Corp. Musco Finance, LLC My Alarm Center National Neighborhood Watch Institute Natural Resource Group LLC Needels Supply, Inc. Office Depot Peterson Salt & Water Treatment Pioneer Manufacturing Co. Reliance Electric Motors River States Truck and Trailer, Inc. Roberts Company, Inc. Sentry Systems, Inc. Simplex Grinnell LP Sprint PCS St. Croix Boat and Packet Co. St. Croix Tree Service Inc. Stillwater Motor Company Stillwater Towing Sun Newspapers T.A. Schifsky and Sons, Inc. Tessman Seed Co. - St. Paul Thomson Reuters Toil Gas & Welding Supply Tousley Ford, Inc. Tri -State Bobcat, Inc. United Refrigeration, Inc. United Rentals North America University of Minnesota CCE Reg USAble Life Valley Trophy Inc. Verizon Wireless Educational lecture Martin Tschida Blood draws Claim # C0017650 Maintenance agreement and install Supplies Retaining spring bushing & guide rod air v Services for September Check and replace lights at public works Supplies Boiler repair Unemployment Insurance Salt brine Elevator license - Parking structure Drug screening PDF of sup pages code of ordinances Capital lease payment - lighting rec ctr Monitoring Warning signs Oct services Conversion cap assbly Office supplies Power thaw Gameline aerosol Rebuild electric motor Engine repairs Serving since bar and crtsy name bar Monitoring services Stillwater Parking Structure Phone Nov Arena Billing Pruned 2 trees 127 Birchwood Oil change To w Publications Asphalt Futerra Information charges Cylinders Auto parts Bobcat rental Vacuum pump, motor and wheel Equipment rental Seminars Terre Life Insurance Plaques Phone Page 2 365.00 883.55 300.00 1,000.00 4,749.51 24.30 319.22 948.56 750.86 546.25 858.65 638.17 116.84 100.00 403.40 984.11 11,927.00 87.70 42.50 112.50 2.46 2,230.37 460.32 496.00 2,300.00 190.38 135.90 147.00 483.08 88.13 46,694.09 197.72 65.44 250.00 574.90 866.53 49.16 98.06 10.51 350.17 346.50 462.70 4,926.35 600.00 403.20 126.97 1,399.79 EXHIBIT "A" TO RESOLUTION #2012 -189 WalMart Community Washington County License Center Washington County Recorder Waste Management - Blaine Wenck Associates, Inc. Winnick Supply WoId Architects and Engineers Yocum Oil Company NOVEMBER MANUALS US Postal Service Union Pacific Railroad Co GTS Educational Events LIBRARY Aramark Uniform Services, Inc Baker & Taylor Brewster and Sons Construction Brodart Co BWI Book Wholesalers Comcast Hansen Ann Midwest Tape NAC Mechanical & Electrical Services Paper Roll Products Quill Corporation Recorded Books, LLC Stillwater Gazette Stillwater Public Library Foundation TIES Toshiba Business Solutions, USA Supplies Tab renewal and reg Lien Release Stillwater Mills Roll -off Plant mgmt - Sept Aluminum tube Police Expansion Study Fuel Funds for postage machine Removal of track Conference Rug and towel service Library materials Building repair Library materials Library materials Telecommunications Postage Audiovisual materials Building repair Supplies Credit Film subscription Periodical Reimbursement Software Mainenance contract Page 3 0.56 3,955.84 974.00 75.00 4,824.62 48.22 1,176.93 8,070.93 2,000.00 16,000.00 345.00 61.64 324.10 1,060.00 3,443.65 838.15 56.90 14.79 580.40 531.97 58.79 264.59 388.00 109.00 150.00 131.16 34.16 Stillwater Public Library 224 Third St. N. Stillwater MN 55082 651.275.4338 www.stillwaterlibrary.org MEMO To: City Council From: Lynne Bertalmio, Library Director Re: Release of 2012 Capital Funds — Part V November 26, 2012 At its November meeting, the Board of Trustees requested the release of funds from the library's 2012 capital budget for the following item from the library's 2012 capital budget plan. Public Photocopier $7,000 A photocopier will be purchased for public use. The copier is designed to work with the library's print release equipments and software. RESOLUTION 2012 -190 ADOPTING DELINQUENT SEWER CHARGES PROJECT NO. 0001 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent utility charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and is hereby levied as an assessment against those parcels and the total is $154,765.90. Adopted by the Stillwater City Council this 4th day of December, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Property ID 28.030.20.34.0117 28.030.20.34.0125 28.030.20.33.0083 29.030.20.44.0026 28.030.20.33.0107 28.030.20.33.0081 28.030.20.34.0039 28.030.20.34.0110 28.030.20.34.0101 28.030.20.34.0044 28.030.20.11.0013 32.030.20.32.0030 28.030.20.33.0059 28.030.20.33.0074 28.030.20.33.0100 29.030.20.44.0020 29.030.20.44.0041 29.030.20.44.0075 29.030.20.44.0107 29.030.20.44.0114 29.030.20.44.0118 29.030.20.43.0016 29.030.20.43.0020 29.030.20.43.0027 29.030.20.43.0041 29.030.20.43.0030 29.030.20.43.0078 29.030.20.43.0075 29.030.20.43.0054 32.030.20.12.0011 32.030.20.12.0049 32.030.20.12.0048 32.030.20.12.0004 32.030.20.11.0020 32.030.20.11.0019 28.030.20.23.0081 28.030.20.23.0085 28.030.20.32.0046 28.030.20.32.0125 28.030.20.33.0027 28.030.20.32.0075 28.030.20.23.0108 28.030.20.32.0058 28.030.20.32.0142 28.030.20.32.0144 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Certification Amount $241.07 $278.20 $386.40 $268.00 $327.20 $57.00 $401.20 $268.00 $885.90 $279.10 $1,817.60 $286.00 $497.40 $408.40 $412.30 $360.50 $538.10 $268.00 $271.70 $330.90 $527.00 $191.00 $271.70 $408.60 $197.40 $268.00 $73.80 $449.30 $268.00 $612.10 $344.10 $453.00 $92.90 $268.00 $345.70 $268.00 $201.00 $328.40 $310.50 $353.10 $390.10 $308.70 $271.70 $408.40 $268.00 Property ID 31.030.20.14.0061 31.030.20.13.0007 31.030.20.11.0088 31.030.20.11.0090 31.030.20.11.0072 31.030.20.11.0007 31.030.20.11.0066 31.030.20.11.0081 31.030.20.11.0080 31.030.20.14.0040 32.030.20.23.0046 31.030.20.11.0085 32.030.20.22.0006 31.030.20.11.0038 31.030.20.11.0020 31.030.20.11.0033 32.030.20.22.0012 32.030.20.22.0017 32.030.20.22.0046 32.030.20.21.0029 32.030.20.22.0059 32.030.20.21.0043 32.030.20.21.0054 32.030.20.22.0085 32.030.20.21.0060 29.030.20.32.0034 29.030.20.32.0028 29.030.20.32.0076 29.030.20.32.0083 29.030.20.32.0086 30.030.20.41.0028 30.030.20.41.0003 29.030.20.32.0044 29.030.20.32.0069 29.030.20.32.0068 30.030.20.41.0022 29.030.20.32.0055 30.030.20.41.0019 32.030.20.43.0028 32.030.20.43.0004 33.030.20.33.0033 33.030.20.34.0021 20.030.20.14.0008 20.030.20.13.0011 29.030.20.42.0031 Certification Amount $201.00 $127.30 $316.10 $449.30 $389.70 $464.10 $268.00 $57.00 $386.40 $271.70 $512.20 $338.30 $493.70 $352.40 $112.00 $79.20 $386.40 $356.80 $416.00 $497.40 $258.00 $220.60 $338.30 $268.00 $205.80 $316.10 $198.30 $228.00 $268.00 $191.00 $265.40 $114.20 $316.10 $57.00 $375.30 $279.10 $57.00 $1,045.00 $668.00 $519.00 $101.30 $268.00 $338.30 $330.90 $641.70 Property ID 28.030.20.34.0007 28.030.20.34.0004 28.030.20.34.0014 28.030.20.23.0074 28.030.20.32.0029 28.030.20.32.0115 28.030.20.32.0116 28.030.20.32.0117 28.030.20.32.0118 28.030.20.32.0114 28.030.20.32.0088 28.030.20.32.0031 28.030.20.23.0123 28.030.20.23.0121 28.030.20.23.0070 28.030.20.23.0136 28.030.20.32.0013 28.030.20.32.0100 28.030.20.32.0107 28.030.20.32.0099 28.030.20.32.0006 28.030.20.32.0002 28.030.20.23.0132 28.030.20.24.0102 28.030.20.31.0050 28.030.20.31.0132 28.030.20.31.0135 28.030.20.31.0059 28.030.20.31.0049 28.030.20.24.0099 28.030.20.23.0056 28.030.20.31.0125 28.030.20.31.0042 28.030.20.31.0028 28.030.20.31.0021 28.030.20.24.0110 28.030.20.13.0128 28.030.20.13.0149 28.030.20.13.0140 28.030.20.13.0081 28.030.20.13.0073 28.030.20.24.0075 28.030.20.24.0061 28.030.20.24.0051 28.030.20.23.0140 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Certification Amount $268.00 $268.00 $269.10 $268.00 $71.80 $268.00 $749.00 $268.00 $1,893.40 $2,452.10 $268.00 $375.30 $268.00 $229.00 $316.10 $268.00 $83.30 $441.70 $268.00 $330.90 $172.10 $412.30 $290.20 $271.70 $244.50 $270.35 $408.40 $81.80 $268.00 $112.00 $128.20 $268.00 $286.50 $191.00 $112.00 $308.70 $567.70 $268.00 $268.00 $408.40 $60.70 $460.40 $408.40 $441.90 $112.00 Property ID 29.030.20.42.0009 29.030.20.42.0011 29.030.20.42.0017 29.030.20.24.0051 29.030.20.24.0011 33.030.20.14.0067 20.030.20.21.0020 20.030.20.21.0018 33.030.20.14.0071 20.030.20.21.0017 33.030.20.14.0074 20.030.20.21.0050 20.030.20.22.0022 20.030.20.23.0007 34.030.20.23.0009 34.030.20.22.0007 34.030.20.23.0044 34.030.20.23.0045 34.030.20.22.0068 20.030.20.33.0054 29.030.20.21.0061 29.030.20.21.0007 29.030.20.21.0048 20.030.20.34.0035 20.030.20.33.0077 19.030.20.44.0034 29.030.20.11.0057 29.030.20.11.0036 20.030.20.43.0014 20.030.20.44.0051 20.030.20.44.0003 21.030.20.33.0012 21.030.20.33.0016 20.030.20.44.0007 29.030.20.31.0043 29.030.20.31.0031 29.030.20.31.0021 29.030.20.31.0023 29.030.20.31.0024 29.030.20.31.0067 29.030.20.31.0073 32.030.20.13.0038 32.030.20.13.0048 32.030.20.12.0058 32.030.20.12.0053 Certification Amount $312.40 $276.10 $523.30 $519.60 $268.00 $64.40 $475.20 $97.00 $305.00 $189.50 $271.70 $51.30 $404.90 $408.60 $268.00 $301.30 $334.60 $478.90 $360.50 $202.70 $268.00 $282.80 $527.00 $102.00 $482.60 $90.30 $345.70 $512.20 $142.50 $438.20 $301.30 $157.50 $290.20 $100.30 $482.60 $538.10 $86.60 $82.90 $493.70 $268.00 $112.50 $179.50 $393.80 $319.80 $268.00 Property ID 28.030.20.23.0140 28.030.20.23.0036 28.030.20.23.0141 28.030.20.23.0031 28.030.20.24.0024 28.030.20.24.0025 28.030.20.24.0028 28.030.20.12.0063 28.030.20.12.0115 28.030.20.12.0078 28.030.20.13.0061 28.030.20.24.0020 28.030.20.23.0015 28.030.20.22.0092 28.030.20.22.0089 28.030.20.22.0088 28.030.20.22.0085 28.030.20.22.0099 28.030.20.22.0095 28.030.20.22.0101 28.030.20.21.0101 28.030.20.21.0113 28.030.20.21.0114 28.030.20.21.0117 28.030.20.21.0111 28.030.20.21.0107 28.030.20.21.0109 28.030.20.22.0044 28.030.20.22.0058 28.030.20.21.0083 28.030.20.21.0081 28.030.20.21.0069 28.030.20.21.0074 28.030.20.21.0078 28.030.20.21.0080 28.030.20.21.0066 28.030.20.21.0023 28.030.20.22.0040 21.030.20.33.0027 28.030.20.22.0001 28.030.20.21.0009 28.030.20.21.0004 21.030.20.34.0139 21.030.20.34.0116 21.030.20.34.0133 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Certification Amount $382.70 $112.00 $191.00 $268.00 $279.10 $408.40 $390.10 $327.20 $583.00 $408.40 $445.60 $268.00 $268.00 $268.00 $268.00 $305.00 $227.00 $268.00 $419.70 $334.60 $682.40 $279.10 $701.90 $450.30 $369.00 $382.70 $408.40 $723.10 $353.10 $268.00 $515.90 $382.70 $268.00 $ 249.40 $64.50 $57.00 $471.50 $360.50 $819.30 $131.80 $335.70 $330.90 $349.40 $112.10 $467.80 Property ID 32.030.20.13.0065 32.030.20.13.0087 32.030.20.13.0034 32.030.20.13.0032 32.030.20.13.0029 20.030.20.32.0021 21.030.20.13.0012 21.030.20.13.0062 21.030.20.13.0064 21.030.20.13.0090 21.030.20.13.0053 21.030.20.13.0044 21.030.20.13.0046 21.030.20.13.0020 21.030.20.24.0028 21.030.20.24.0015 21.030.20.11.0001 21.030.20.14.0010 32.030.20.13.0097 32.030.20.14.0046 32.030.20.14.0061 32.030.20.14.0083 32.030.20.14.0036 32.030.20.14.0106 32.030.20.12.0070 31.030.20.31.0066 31.030.20.31.0021 31.030.20.31.0006 31.030.20.31.0092 31.030.20.24.0017 31.030.20.24.0013 31.030.20.31.0083 31.030.20.31.0078 31.030.20.22.0034 30.030.20.33.0055 30.030.20.33.0061 30.030.20.34.0050 30.030.20.31.0013 30.030.20.32.0041 31.030.20.41.0021 31.030.20.41.0038 31.030.20.44.0014 19.030.20.34.0034 19.030.20.34.0026 33.030.20.11.0129 Certification Amount $386.40 $57.00 $379.00 $505.90 $434.50 $112.00 $219.10 $268.00 $268.00 $330.90 $268.00 $268.00 $271.70 $567.70 $286.50 $449.30 $112.00 $268.00 $268.00 $412.30 $55.00 $164.30 $268.70 $456.70 $224.80 $271.70 $271.70 $346.90 $297.60 $60.70 $523.30 $393.80 $360.50 $271.30 $423.40 $258.00 $1,074.60 $390.10 $163.60 $268.00 $112.50 $7,487.00 $238.00 $182.10 $382.70 Property ID 21.030.20.34.0123 21.030.20.34.0087 21.030.20.34.0051 21.030.20.33.0043 21.030.20.33.0062 21.030.20.33.0073 21.030.20.33.0118 21.030.20.34.0009 21.030.20.34.0027 21.030.20.34.0036 28.030.20.12.0047 28.030.20.12.0048 28.030.20.12.0029 28.030.20.12.0026 28.030.20.12.0028 21.030.20.43.0009 21.030.20.43.0021 21.030.20.43.0045 21.030.20.43.0015 21.030.20.43.0017 21.030.20.43.0031 21.030.20.43.0027 21.030.20.43.0058 21.030.20.43.0063 28.030.20.23.0094 28.030.20.23.0096 21.030.20.14.0007 21.030.20.14.0031 21.030.20.14.0032 29.030.20.14.0032 21.030.20.14.0034 29.030.20.14.0049 21.030.20.14.0039 29.030.20.41.0072 29.030.20.41.0111 29.030.20.41.0116 29.030.20.41.0041 29.030.20.41.0105 29.030.20.14.0063 29.030.20.41.0023 29.030.20.41.0003 21.030.20.14.0018 29.030.20.41.0049 29.030.20.41.0055 29.030.20.14.0066 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Certification Amount $375.30 $75.50 $457.70 $571.40 $268.00 $656.50 $191.00 $268.00 $549.20 $1,611.10 $85.80 $416.00 $412.30 $268.00 $112.00 $112.00 $79.20 $268.00 $112.00 $82.70 $152.20 $124.00 $238.20 $324.60 $266.50 $397.50 $379.00 $268.00 $350.50 $423.40 $323.50 $393.80 $253.50 $537.10 $79.20 $319.80 $279.10 $386.40 $265.40 $467.80 $57.00 $67.00 $401.20 $397.50 $268.00 Property ID 33.030.20.11.0132 33.030.20.14.0003 34.030.20.22.0013 34.030.20.22.0076 33.030.20.11.0021 33.030.20.11.0111 33.030.20.14.0022 33.030.20.14.0118 33.030.20.14.0013 33.030.20.14.0015 33.030.20.11.0136 33.030.20.11.0137 33.030.20.11.0138 28.030.20.42.0165 31.030.20.43.0009 33.030.20.11.0044 33.030.20.11.0048 33.030.20.11.0049 28.030.20.44.0032 33.030.20.11.0093 33.030.20.11.0126 33.030.20.11.0030 33.030.20.14.0127 33.030.20.14.0128 33.030.20.14.0051 33.030.20.11.0107 33.030.20.11.0109 33.030.20.12.0013 33.030.20.14.0132 33.030.20.11.0082 33.030.20.11.0085 33.030.20.11.0087 33.030.20.11.0063 33.030.20.11.0064 33.030.20.11.0065 33.030.20.13.0016 33.030.20.13.0029 33.030.20.13.0030 33.030.20.13.0030 33.030.20.13.0034 33.030.20.13.0035 33.030.20.13.0066 33.030.20.13.0061 33.030.20.12.0035 28.030.20.42.0118 Certification Amount $56.00 $271.70 $386.40 $430.80 $79.20 $449.30 $412.10 $268.00 $258.00 $78.10 $282.80 $94.00 $268.00 $471.50 $112.00 $434.50 $316.10 $124.00 $57.00 $268.00 $467.80 $290.20 $279.10 $268.00 $512.20 $395.50 $182.00 $393.80 $124.00 $60.70 $426.90 $571.40 $801.00 $326.80 $268.00 $234.30 $57.00 $397.50 $456.70 $209.50 $68.00 $467.80 $275.40 $290.20 $345.70 City of Stillwater 2012 Certification of Deliquent Utility Billings For Collection with the 2013 Property Taxes Project #0001 - 1 Year - 10% Interest Property ID Certification Amount Property ID Certification Amount 29.030.20.41.0092 $268.00 28.030.20.42.0133 $441.90 29.030.20.41.0093 $268.00 28.030.20.43.0102 $329.60 29.030.20.34.0005 $42.30 33.030.20.12.0039 $430.60 29.030.20.34.0032 $299.30 33.030.20.12.0034 $162.40 29.030.20.34.0035 $287.60 33.030.20.13.0073 $85.00 29.030.20.34.0010 $379.00 33.030.20.12.0112 $319.80 29.030.20.34.0020 $308.70 33.030.20.12.0122 $67.00 29.030.20.34.0037 $556.60 33.030.20.12.0051 $334.60 32.030.20.21.0009 $268.00 33.030.20.12.0049 $92.00 21.030.20.14.0021 $57.00 33.030.20.12.0062 $268.00 29.030.20.34.0084 $338.30 33.030.20.12.0121 $112.00 29.030.20.34.0085 $434.50 33.030.20.12.0117 $692.00 29.030.20.33.0030 $126.60 33.030.20.12.0091 $268.00 29.030.20.33.0034 $228.30 33.030.20.12.0089 $279.10 21.030.20.14.0014 $151.00 33.030.20.12.0086 $268.00 21.030.20.13.0089 $268.00 28.030.20.43.0116 $124.00 28.030.20.11.0035 $1,684.00 28.030.20.43.0100 $600.80 28.030.20.11.0002 $472.00 33.030.20.12.0101 $57.00 28.030.20.14.0061 $762.00 33.030.20.21.0109 $218.00 28.030.20.41.0089 $772.00 33.030.20.21.0104 $360.50 28.030.20.41.0036 $886.70 33.030.20.21.0116 $97.70 28.030.20.41.0047 $1,053.20 33.030.20.21.0082 $408.40 28.030.20.13.0135 $73.00 33.030.20.21.0078 $96.90 33.030.20.31.0065 $316.10 33.030.20.21.0046 $266.10 33.030.20.31.0002 $323.50 33.030.20.21.0123 $349.40 33.030.20.31.0012 $71.80 33.030.20.21.0008 $318.90 33.030.20.24.0012 $268.00 33.030.20.21.0019 $379.30 33.030.20.24.0027 $334.60 33.030.20.22.0055 $512.20 33.030.20.32.0023 $57.00 33.030.20.22.0041 $268.00 33.030.20.32.0023 $57.00 19.030.20.34.0044 $419.70 33.030.20.32.0033 $268.00 30.030.20.33.0034 $335.70 29.030.20.33.0043 $146.20 19.030.20.31.0018 $337.50 29.030.20.33.0048 $290.20 30.030.20.33.0033 $229.28 32.030.20.22.0101 $57.00 19.030.20.34.0062 $213.20 29.030.20.33.0010 $393.80 99.999.99.99.9999 $1,720.00 29.030.20.33.0013 $367.90 19.030.20.42.0020 $238.00 29.030.20.33.0076 $582.50 19.030.20.42.0009 $290.20 31.030.20.11.0091 $523.30 31.030.20.44.0015 $427.10 32.030.20.22.0107 $268.00 19.030.20.42.0027 $360.50 31.030.20.11.0093 $57.00 19.030.20.21.0020 $268.00 31.030.20.11.0098 $268.00 19.030.20.13.0015 $94.00 31.030.20.12.0002 $513.30 19.030.20.21.0019 $319.80 31.030.20.12.0007 $319.80 31.030.20.13.0045 $179.10 Total $154,765.90 31.030.20.13.0029 $316.10 RESOLUTION 2012 -191 EXTENDING MORATORIUM ON COMMUNITY -WIDE EVENTS WITHIN THE CITY OF STILLWATER WHEREAS, the City Council of the City of Stillwater, Washington County, Minnesota, enacted a moratorium on Community -Wide Events within the City of Stillwater on March 21, 2012; NOW, THEREFORE, be it resolved as follows: 1.) That a moratorium is hereby extended in the City of Stillwater until further notice. This moratorium will not apply to periodic gatherings and lesser events, or the Spring and Fall Art Fairs, Summer Tuesdays, Harvest Fest, the Cruisin' on the Croix Car Show, and the Stillwater Criterium Bike Race. Enacted by the City Council this 4th day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk RESOLUTION 2012 -192 APPROVING HEALTH AND DENTAL INSURANCE PREMIUMS AND CITY CONTRIBUTION EFFECTIVE JANUARY 1, 2013 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the monthly premium increase for the City's group health and dental insurance scheduled to become effective January 1, 2013, as listed below, is approved: HEALTH INSURANCE INDIVIDUAL DEPENDENT Triple Gold (Point of Service plan) Renewal: $658.50 $1,731.50 1st Dollar (Traditional Fee for $718.50 $1,891.00 Service Plan) Renewal: Silver Plan (New Plan) DENTAL INSURANCE Delta Dental Renewal: $545.50 $1,434.50 INDIVIDUAL DEPENDENT $42.10 $124.50 BE IT FURTHER RESOLVED, that effective January 1, 2013 the City shall contribute the following toward the City's group health insurance premiums for all benefits eligible employees: 1st Dollar — January 1- December 31, 2013 - $1,124.86 per month Triple Gold - January 1— December 31, 2013 $1,101.86 per month Silver Plan — January 1 — December 31, 2013 - $1,101.86 per month BE IT FURTHER RESOLVED, that effective January 1, 2013 the City shall contribute the following toward the City's group dental insurance premiums for all benefits eligible employees: January 1 — December 31, 2013 $42.10 per month The above City Contributions shall be pro- rated, in accordance with the appropriate labor contracts and employment agreement, for those benefits eligible employees that receive pro -rated benefits. Adopted by the City Council this 4th day of December, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk THE BIRTHPLACE Of M NNESOIA Memo To: Mayor and City Council From: Tim Moore, Public Works Superintendent c/" Date: November 28, 2012 Re: Nelson Street Pumping Station Grinder Pump BACKGROUND The Nelson Street Pumping Station located at 204 Nelson Street East was constructed in 1959 to handle sewage from approximately 2/3 of Stillwater. The City has not upgraded any components in the lift station except for controls when a new telemetry system was installed in 2001. Staff is in the process of benchmarking this lift station to track trends for better maintenance. With the amount of flow and other materials in the system (grease, rags, debris) the bar screen is underperforming and has the potential to backup the system. The bar screen traps materials from entering into the pumps and requires daily maintenance cleaning to prevent backups. To clean the bar screen, staff has to rake material off the bar screens 8' -10' away, hand load into 5 gallon pails and haul up 2 flights of steps to deposit into trash receptacles that are then disposed of by Waste Management. Staff is proposing installation of an inline sewer grinder pump that will grind the solids before they enter the pumps which will reduce staff time in removing material from the bar screen and also reduce the potential for work related injuries. Reducing material passing through the pumps will decrease the wear in the pumps. DISCUSSION Two quotes have been received, one from a general contractor, Lametti and Son, to complete the whole project for $94,980 excluding some additional costs such as electricity, programming and telemetry. The second quote includes several companies doing different parts of the project. Electric Pump and Controls would purchase and install the grinder pump for $54,280 (excluding tax), Twin City Fab. Inc. would build and install the rail system for $17,000, Marshal Electric Co. Inc. would install electricity for $8,000, TPC Inc. would perform programming and telemetry for $5,000, and we would purchase a Jib crane and trolley system for $5,000. Total cost would be $89,280. Working with the different companies would give staff better control on the project and allow for better quality materials. Staff has funding available in the Sanitary Sewer Capital Outlay Funds. RECOMMENDATION Staff recommends Council authorize approval for the grinder pump installation for the Nelson Street lift Station in the amount of $89,280. aa... -.-A� h� j * H E 8 1 A ' H P L A C F OF- I V I N N E S O I A Memo To: Mayor and City Council From: Tim Moore, Public Works Superintendent i e7:44 Date: November 28, 2012 Re; Purchase and installation of Tailgate Brine Tanks Background Over the past several years, more and more communities are using salt brine for snow and ice control treatment in place of the traditional salt and chemical additives. Salt brine is a solution of water and 23% salt. It is more readily activated than dry salt because the salt is already in the solution. Currently public works use a mix of salt and magnesium chloride which is more expensive than salt brine and is mixed in the salt shed. Salt brine is better for the environment, since less salt is applied. Other communities that have switched to the use of salt brine have seen a reduction in usage of salt and better performance in snow and ice control. The City of Stillwater has been working with the City of Mahtomedi in obtaining salt brine for snow and ice control this upcoming winter season. Mahtomedi has been making their own salt brine for 2 -3 years and can produce about 1800 gals per hour. They have the capacity to produce more than what they need and are willing to provide it to other communities. This helps keep costs lower because not everyone has to purchase their own equipment. DISCUSSION One salt brine application method is to treat dry salt at the spinner on the back of a plow truck. The tailgate tanks would gravity feed salt brine to the salt at the spinner. These systems are effective and reliable, have been used for several years, and have proven to be effective at reducing the spread of salt on the pavement. This also has the potential to save up to $5,000 per year in liquid material costs and would reduce overall salt usage. To do this, we would have to outfit our plow trucks with 100 or 150 gallon tanks on the tailgates of the plow trucks. Staff has received 2 quotes for the purchase and installation of 2 —100 gallon and 1 -150 gallon tanks. Truck Utilities was the low quote at $6,687.58 and Tow Masters was at $7,120.80. We would like to begin using these tanks for the upcoming winter season. RECOMMENDATION Staff recommends Council authorize the approval for the purchase and installation of 5 tailgate brine tank systems from Truck Utilities Inc. for $6,687.58. This money will co from the 2012 Streets CIP. Ilwa ter 1HE BIRTHP'.ACL OF MINNESOTA Memo To: Mayor and City Council From: Tim Moore, Public Works Superintendent Date: November 30, 2012 Re: Purchase and Installation of Tailgate Brine tanks Background Annually Public Works hauls scrap metal generated from projects to a recycling yard and is paid in return at current scrap recycling rates. This year staff hauled 14.64 tons of scrap and received $2,562 in return. This money has always gone back into the general fund. DISCUSSION This year with Public Works using salt brine for anti -icing operations, staff is requesting Council to authorize the use of these funds to purchase and install one more tailgate brine tank system. RECOMMENDATION Staff recommends Council authorize and approve the purchase and installation of one tailgate brine tank systems from Truck Utilities Inc. for $2,145.70. This money will come from the 2012 scrap metal money. STAFF REQUEST ITEM Department: St. Croix Recreation Center Date: 11/21/12 DESCRIPTION OF REQUEST (Briefly outline what the request is) Update Generator to meet EPA new standards FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The retrofit cost 30,000 dollars. In order to meet our interruptible electrical curtailment with Xcel Energy we must update the generator. Currently we save about 20,000 to 22,000 /year on our electric bill. In the past ten years the rec center has save between 350 to 400 thousand dollars ADDITIONAL INFORMATION ATTACHED Yes x No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: _Doug Brady Date:11 /21/12 Estimated Savings $15,726.301 CO O .4 6) V O A O M O O A 471 581 871 721 LO 6) I� 6) I� EA $173,081.271 $2,705.721 CO CO O I� N A CO (O CO 6) N A 0) O (O 0) N A LO 6) M O O M A CO M O N- 'Cr CO A $4,164.471 $2,524.061 $24,421.491 (D N- (NI O LO N- C) (A Total CO 0) V 0) O I— 'Cr CO 6) N O 'Cr CO OO Li) I� M N O O V co in O 6) co N V M CO LO N 'Cr CO 0) LO N- M (D co LO N LO CO N N CO CO fA $961,562.60 V N- N N LO 0) LO CO LO I� N LO CO . . M in 6) (0 � 6) in co co I� co � LO I— V O I� O CO LO N O O O M M CO- (6 CO- fA fA fA fA fA CO dr) fA $271,349.91 $1,232,912.51 Sum of AMT_INVOICE INVOICE DATE LO CO N- CO 0) O N O O O O O O O O O O O O O N N N N N N N N 14348304 Total LO CO N- CO 0) O N O O O O O O O O O O O O O N N N N N N N N 16032390 Total Grand Total ADDRESS 1675 MARKET DR 1671 MARKET DR SURNAME STILLWATER CITY OF REC CTR STILLWATER CITY OF FIELD HSE PREMNUM 0) 0) 117 N N O CO N 0) 0) I� N N O CO IDEBTORNUM 4348304 6032390 LLWATER H co u_ 0 >- H 0 M O N Truth -in- Taxation Budget Hearing Larry D. Hansen City Administrator /Treasurer 2013 Budget CD :g CU CD V ■■ > DI O .0 L CL m 73 L u CD c (I) CD •— o COa) :••+ • — 4 O O co 0 >4k 4— ^,, L ^ . 06 u_ c 4) U O 0_ 1 i 1- • . L a) . � w (3) .s 25) c ca ^fa � I..L 1 c .ca o 2 CD w 1 1 — Finance (3) c L ca 0_ 1 2013 Budget -t O Q Q cn O ...• • • N E O 2 lL. N T > (1) N a) " E N O _c U T O >1 ET2 • L 0) O O ' 1 o. 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L() L() N CV- Downtown Beautification 0 O O CO CO O CO O N O O CO ti O L() I` OO L() o CO 0 N N— CO L s= a) 0 0 0) 0 a) U >, >, U co >, U a) a) a) L s= 1) (1) a5 CD O I j > w U N U U X _ U (3 O u) U a) W s= N L-0 ' V OL co N D' j Q a � a Q U -0 (0 0_ Ii C U a W w > cn cn _I 0_ Downtown Beautification Culture & Recreation CO C0 co (Y) E!? Culture & Recreation GRAND TOTAL C0 co a0 co E!? GRAND TOTAL ncrease N CO P- o 0 Ch N. oo O N 40 CO M CO 10 0 Cfl O M N. M 40 40 General Tax Levy Debt Service Tax Levy \o 0 CO L(1 0 O Cis In 40 $ 10,246,597 $ 10,406,507 0) va; 0) -0 m et) T c%#1 *el V En i7) (1) cii Q E 7 >N ' 5 a) D a ca 0) > -0 a) _a -a co c x . co -0 CD c • - U C (13 • - a) < 0 O a) J D o 0 Z o0 • _c ca a) _c a) co co L 0 0 \o co 4 u) 0 0) cu c . 0 cu 0 L 0 c . - \o 0 c co 0 c 0 "E. 6 o -0 0 L Z -a a) -0 U c . O O O M co ft purchase freeze U) co • U) c4. 0 0 >I w 0 E as +.. -a la as cD" s c > r 0 0 0 O N- {f} Engineering Projects 2 a) Q w (0 N N. {t Wage Increases Additional Staffing O 0 0 M {f} Downtown Plan CD 1- co M {t Health Insurance - Retirees N. (0 O Total Expenditures PROPERTY TAX RATE .. co O ti Lo CO O M O M co M O mg c 0- ca 0_ 0 0 x L co a i CD CD ra cC CU c H H P A' 0 ti co 4 in 0 N M Cr; o N a 0 co co 0 0 0 0 0 0 0 O O O O O O 0 (0 Lo co N CO N- 0 N N N- 0 N N— N- 0 0 N- 0 0) 0 0 CO 0 0 N- O 0 N CO 0 0 0 N 0 N to a) cv H co W E O 2 a) Cl) a) c 0 a) change in market value from M 2012 to 2013, which is the city's median change. 2 w 0 4- x ca ca Q U d Ta Homestead Y 0 2 N 0 0 ,y W ir; (15 ti a w 1- (A7 x G) + (Al2 X D) $1,068.33 $455.98 $786.21 N- CO (O $2,422.06 II 500,000 @1.0% rem @ 1.25% 1,728 LO CO N 2,353 3,988 posed Pay 21 a o 500,000 @1. rem @ 1.2E 0) 8 1,4 2,6 4,4 76,000 @40% - rem @9% O O) 05- O O I-- co- N O r--- J 1,200 Pay 2012 MV X 0.903 II CD O N- Cu 150,000 II O N� 400,000 54.674% EA :tual Pa o L. 83, 143. 264. 443. 3. Certifed Property Tax Levy = 76,000 @40% - rem @9% 18,000 27,300 22,300 12,300 O 10. Local Portion of Levy = Pay 2012 MV 213,400 O I— O O — co O O) N 443,000 ir; (15 ti a w 1- n O r N M 4:6 �N �N �N II Percentage Change from 2012 to 2013 II (B7xG)+ (B12 x D) CO (0 O $438.30 11 00 $1,436.39 $2,434.47 500,000 @1.0% rem @ 1.25% 1,728 I,- CO N 2,353 3,988 posed Pay 21 a o CD cD co CD cD co 126,300 235,300 398,800 O O O 76,000 @40% - rem @9% O O) 05- 28,200 O I-- co- N O r--- J 1,200 Pay 2012 MV X 0.903 II CD O N- O O O O 150,000 II O N� 400,000 n O r N M 4:6 �N �N �N II Percentage Change from 2012 to 2013 II O co , I O O M I O O .— I O I— 0 O L!) 0 O co 7 - 13.9% - 12.2% O O o O O co I O 0) ri I -12.2% O I 5). I O (0 O 3.3% O co O O U O O O O 0 I` 95 0 I` 95 0 I` 95 0 I` 95 0 r- 9i (C; (D 00 N N N N N % Change (C) o (O o O O 0 (O 0 N N e 1 o 0 O 0 O O 0 O O 0 O O e 0 O Proposed Pay 2013 (B) O LO CD 1' O 79. to O LO CD 1' O 79. $1,035,673 M 00 CD- O EA 15, 350, 755 in O to EA EA EA O O ■ O O O O Actual Pay 2012 (A) $10,246,597 O EA $10,246,597 $1,122,580 $9,124,017 I•O o CO CO CO 54.674% EA O EA O EA O o o CD O O CD o E 1. Levy before reduction for state aids 2. State Aids - 3. Certifed Property Tax Levy = 4. Fiscal Disparity Portion of Levy - 5. Local Portion of Levy = 6. Local Taxable Value Proposed 2013 Values 7. Local Tax Rate = 8. Market Value Referenda Levy 9. Fiscal Disparity Portion of Levy (SD only) - 10. Local Portion of Levy = 11. Referenda Market Value Proposed 2013 Values - 12. Market Value Referenda Rate = Washington County 0 Cn 4 7 Budciet and Tax Meet rg Location End Cnto la ° � o E = �r* i 2 0'.!1 rilA � Bel ( 4 11 t d � li i d F i d F Te 2 7 � � Li Add'ests alid (1) (2) — elephane Numbers Huai 2012 Proposed A.:13 Property I ax I -'ropirtv Iax I 01 zi Phigi in—“IF I to, CIF Ofirn WAT 12391 1,11362 21 411 87 h S'rLLwA r h4l MI:192 1551433. fl 1 a I iiil L6 ical 1 lEi •i iwis i sid Ofig H ! ti e I o gl ILAN 2§;(._1 gdil m 9 3 i 1 ' i 3 .1-; i TOTAL : 1S7_111 32 _00 Excluding special Assessments on) C •_ E 0 0 :§ 0 >I co 1— c%. c%. c%. 0 C O E+7. (1) cu 0 ADOPTING THE FINAL BUDGET AND THE COMMITMENT OF CERTAIN REVENUE SOURCES FOR THE FISCAL YEAR 2013 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the final budget appropriations for the fiscal year 2013 are for the following funds as follows: Fund Fund Name Amount 100 General Fund $ 8,486,333 200 Special Events Fund 37,060 202 St Croix Valley Recreation Center Fund 1,345,810 230 Library Fund 1,196,413 240 Parks Fund 701,646 251 Downtown Beautification Fund 15,000 255 Washington County Recycling Fund 37,740 263 DARE Fund 1,800 Total $ 11,821,802 BE IT FURTHER RESEOLVED, the following general property tax revenues for the fiscal 2013 are committed to the following funds: Fund Fund Name Amount 100 General Fund $ 5,641,991 200 Special Events Fund 27,060 230 Library Fund 1,068,813 240 Parks Fund 682,146 251 Downtown Beautification Fund 15,000 $ 7,435,010 BE IT FURTHER RESOLVED, revenues in the form of user fees generated for the fiscal year 2013 by the St Croix Recreation Center are hereby committed to the St Croix Valley Recreation Center Fund for general operations. Adopted by the Council this 4th day of December 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ADOPTING THE FINAL TAX LEVY FOR THE YEAR 2013 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $10,406,507 is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota collectible in 2013 for the following purposes: GENERAL TAX LEVY: DEBT SERVICE TAX LEVY: G.O. Capital Outlay 2007A G.O. Capital Outlay 2008A G.O. Capital Outlay 2009A G.O. Capital Outlay 2012A G.O. Capital Outlay 2005B G.O. Capital Outlay 2006A G.O. Capital Outlay 2009B G.O. Capital Outlay 2013 (Armory) G.O. Capital Outlay 2009D G.O. Sports Center 2005C G.O. Sport Facility Revenue 2009C Total Debt Service Levy: TOTAL 2013 TAX LEVY Adopted by the Council this 4th day of December 2012. ATTEST Diane F. Ward, City Clerk Amount $ 7,435,010 192,741 219,306 218,820 556,905 274,877 571,612 137,996 85,000 400,641 232,769 80,830 $ 2,971,497 $ 10,406,507 Ken Harycki, Mayor lW ater PLANNING REPORT DATE: November 29, 2012 CASE NO.: 2012 -04 APPLICANT: Minnesota Department of Military Affairs City of Stillwater LOCATION: 13120 - 75th Street (Co. Rd. 12) 13129 & 13199 Boutwell Road LANDOWNER: City of Stillwater REQUEST: HEARINGS: 1) Annex 18.92 acres 2) Rezone property to RB, Two - Family Residential 3) Amend Zoning Code by allowing armories and municipal fire stations by Special Use Permit (SUP) in the RB, Two - Family Residential Zoning District 4) Grant SUP for an armory in the RB, Zoning District 5) Grant SUP for a municipal fire station in the RB, Zoning District November 14, 2012 - Planning Commission November 28, 2012 - Township /City Joint Planning Board December 4, 2012 - City Council COMPREHENSIVE PLAN: LMDR, Low /Medium Density Residential LDR, Low Density Residential ZONING: Current: TZ, Transitional Zone Upon Annexation: A -P, Agricultural Preservation REVIEWERS: City Administrator, City Attorney, Public Works Director, Fire Chief, City Finance Director, City Planner, Minnesota Department of Military Affairs, Washington Co. Highway Department, Brown's Creek Watershed District, Washington Conservation District REPORT AUTHOR: Bill Turnblad, Community Development Director Armory & Fire Station November 29, 2012 Page 2 of 17 BACKGROUND Project description The City of Stillwater has been working with the Minnesota Army National Guard for a number of years to provide property suitable for a new readiness center (armory) to replace the existing facility in downtown Stillwater. The City has also been considering the construction of a new fire station for many years. The two independent projects came together in November of 2010 when the City purchased a site that could accommodate both the new armory and a new centrally located fire station. The 18.92 acre site' is proposed to be improved with a 79,465 square foot armory and attached seven bay fire station. The facility will allow both the fire station and the armory to operate independently, yet conveniently share space because the buildings are attached. Use of some of the armory spaces will be made available to the public. Stillwater area residents and the general public will be able to rent the gymnasium, attached commercial grade kitchen and three classrooms in the armory. The gymnasium will be constructed as the assembly hall for Guard training weekends, but will be fitted with a single basketball court that could be used by the public during the week and on non - training weekends. In addition, the building footprint is designed to accommodate a gymnasium expansion, should the City decide to construct that in the future. Site access and circulation The facility will be served by a new public road that will connect Boutwell Road just east of Newberry Court North to CSAH 12 at Maryknoll Drive. The intersection with the County Road will require signal lights and associated turn lanes. At open houses held for concept site plan discussions, neighbors from Croixwood and Stillwater Township asked why a new public road is needed to connect CSAH 12 with Boutwell Road. Several reasons exist. First, neighbors along Boutwell Road do not want all armory traffic to rely solely on Boutwell Road. Rather, they want to see both Boutwell and CSAH 12 carry its traffic. Second, in order for response times to remain within the acceptable range, the fire station must have direct access to CSAH 12 and a new public road that joins to Boutwell Road. Third, in order for Washington County to be satisfied that the County's arterial road system will continue to function satisfactorily, they require the new public through road if there is to be any access to CSAH 12. There are two public entrances proposed for the building. The southerly public entrance is to the reception area of the fire station. It also opens to the hallway for the armory classrooms that can be used by the public. The northerly public entrance is the primary public entrance to the armory. It is also the direct entrance for use of the gymnasium. The armory will be served by three parking lots. [See attached site plans.] Two of the lots are unsecured and available for armory personnel and public use. The northern lot will be used predominantly by the National Guard, who will enter the north end of the armory through a secured doorway. The east lot will be used by both the general public and the National Guard. Both lots have driveways off of the new public road. The third armory lot is for a small military vehicle pool behind the armory. Access to this seven vehicle lot is secured and limited to National Guard and service vehicles. ' 18.92 acres is owned by the City, but 0.68 acres of that is encumbered by right -of -way easement for Boutwell Road. The net area is 18.24 acres. Armory & Fire Station November 29, 2012 Page 3 of 17 In addition to the armory parking lots, the fire station will also have two lots. However, these lots are only for use by fire station personnel. Public visitors to the fire station will use the southern armory parking lot. [See attached site plan.] Sidewalks connect all parking areas to the two public entrances. There is also a sidewalk to the new public road which will connect to the planned trail. The planned trail will link the existing trail on CSAH 12 with the existing trail on Boutwell Road. The crossing of CSAH 12 will be made possible by the installation of signal lights and a crosswalk. Land ownership The site is planned to be divided into four parcels: the north lot (11.9 acres), the south lot (4.4 acres), and two roadway lots (1.5 acres and 0.7 acres). [The tentative outlines of these parcels can be seen in the attachment entitled "Property Areas ".] The Minnesota State Armory Building Commission (MSABC) would own the north lot and the north roadway lot. The City would own the south lot and the south roadway lot. The City would retain an easement over the north roadway parcel for road, utility and trail purposes. The MSABC must have fee ownership of the north roadway parcel in order for the National Guard to pay for road and utility improvements on that parcel. If they do not own it, federal rules prevent them from paying for the improvements. The south roadway lot includes 0.32 acres that are currently owned by Tom and Karen Garley. Negotiations for its acquisition by the City are in progress. Size of the Fire Station The attached fire station plans show a total size of 34,325 square feet. On September 4, 2012 the City Council discussed these plans and determined that the estimated $8 4 million cost of constructing the facility was too high. At a special work session on September 18, 2012 the City's design consultants presented an option that reduced square footage of the fire station to 29,600 square feet. It also reduced soft costs. The result was an estimated cost of $6.9 million (excluding land). The City Council on a 4 -1 vote directed City staff to proceed with a facility of this size and estimated cost. Though Department of Defense plans include the new Stillwater Armory, Congress still needs to approve its funding. Until that occurs, additional design work on the fire station has been put on hold. Therefore, the 34,325 square foot fire station plans will be used for purposes of Special Use Permit review, but it is understood that this represents the greatest possible impact. The facility that would be constructed would be smaller. Construction schedule Attached is a proposed project schedule showing timelines for both the armory and the fire station. The schedule shows two options for the fire station. If Congress were to approve armory funding early in 2013, it is possible to begin the fire station in the fall of 2013. The armory would not begin construction until the spring of 2014 whether the Congress approved the funding early in 2013 or later. If fire station construction begins in 2013, it could be ready for occupancy in the fall of 2014. If the armory and fire station are constructed together, the fire station would then be completed in the spring of 2015 and the armory in the fall of 2015. Armory & Fire Station November 29, 2012 Page 4 of 17 SPECIFIC REQUESTS In order to build the Minnesota National Guard Readiness Center (aka armory) and City fire station project as proposed, the following actions would have to be taken by the City Council: 1) Approve annexation of the site's three parcels comprising 18.92 acres; 2) Approve Ordinance to rezone the property to RB, Two - Family Residential; 3) Approve Ordinance amending the City Zoning Code by allowing armories and municipal fire stations by Special Use Permit in the RB, Two - Family Residential Zoning District; 4) Approve a Special Use Permit for the armory; and 5) Approve a Special Use Permit for the municipal fire station. If this set of requests is approved, future requests will need to be submitted and considered including: 1) Building and monument sign permits; 2) Lot line reconfiguration or platting; and 3) Fence height and materials variance for the military vehicle parking lot. EVALUATION OF REQUESTS I. ANNEXATION In order to provide municipal services to the proposed armory and fire station facility, the 18.92 acre site would have to be detached from Stillwater Township and annexed to the City of Stillwater. The property is located within the portion of Stillwater Township that is subject to the terms of the 1996 Orderly Annexation Agreement (OAA) between the Township and City. The OAA established a phasing schedule and conditions for annexing land adjacent to the City. The subject property is located within Phase IV. As such, annexation of the property can occur any time after 1/1/15, or earlier if: 1) 100% of the property owners within the area to be annexed agree to the annexation, and 2) the property is adjacent to the City, and 3) the annexation would not create more housing stock than could be assimilated in an orderly fashion into the area. Each of the three conditions for granting a petition for early annexation are met for the subject property: 1) the City owns all 18.92 acres being petitioned for annexation; and 2) property on the opposite side of CSAH 12 is within the corporate limits of the City of Stillwater, as is the right -of -way for Boutwell Road; and 3) no additional homes would be created by annexing the subject land, nor have past annexations created more than the maximum allowed 120 dwelling units per year within the Orderly Annexation Area. II. REZONING The property is currently located within Stillwater Township and is zoned TZ, Transitional Zoning District. Upon approval of the annexation petition by the Municipal Board, the property would automatically be zoned A -P, Agricultural Preservation. The A -P designation is intended as a temporary zoning until such time as the City zones it for a specific use. The proposed zoning for the property after annexation is RB, Two - Family Residential. This is based upon the 2030 Future Land Use Map found within the City's Comprehensive Plan. As can be seen in the attached civil site plan (CS100), most of the site is guided by the Future Land Use Map for Low/Medium Armory & Fire Station November 29, 2012 Page 5 of 17 Density Residential (LMDR) development. The southeastern part of the site is guided Low Density Residential (LDR). The most common Zoning District associated with the LMDR classification is RB, Two - Family Residential. The most common Zoning District associated with the LDR classification is RA, Single Family Residential. Therefore, if the zoning district classifications suggested by the Comprehensive Plan are assigned strictly to the site, the zoning for the east part of the fire station lot would be zoned RA and the west part would be zoned RB. [See the annotations on the attached civil site plan.] Since multiple zoning district classifications for individual lots are impractical, either RA or RB would have to be selected for each of the lots. Given the fact that the fire station building is to be located on the west part of the lot, City staff suggests zoning the whole lot RB, Two - Family Residential. Likewise, for the armory lot, the southeastern portion of the armory lot would be zoned RA while the great majority of the lot would be zoned RB. Therefore, City staff suggests zoning the whole of this lot RB as well. III. ZONING CODE AMENDMENT Institutional uses such as hospitals, schools and churches are allowed by Special Use Permit (SUP) in the RB Zoning District. (For that matter, they are allowed by SUP in the RA District as well). And though fire stations and armories are institutional uses, they are not specifically mentioned as allowed. Therefore, an amendment to the City's Zoning Ordinance would be necessary to specifically allow these uses by SUP in the RB District. Until recently the City Council could approve uses in a residential zoning district that were considered substantially similar to other allowed uses in a district. That provision still exists in some of the City's commercial districts. But it no longer exists in residential districts. Therefore, if a substantially similar use is found to make sense in a zoning district by SUP, the City Zoning Code must now be amended to specifically allow that use. Activities associated with already allowed institutional uses include crowds of folks for worship and other services, classroom activities for schools, evening activities at schools and churches, sirens associated with emergency traffic to hospitals, administrative offices, large buildings, parking lots, etc. These same activities, or very similar ones, are also associated with fire stations and armories. • Fire personnel training would occur partly in a classroom setting, partly in the training facility on the south end of the new fire station. • The fire station typically has fewer emergency calls with sirens than would be experienced at a hospital's emergency room. • The armory would have little outside activity. On -site training occurs on two weekends a month. Training is conducted indoors. Any outside training that is necessary is conducted at Fort Ripley or other off - premise facility. • The armory personnel usage during the week is typically office work during office hours. • The small military vehicle parking area directly behind the armory is designed for only seven medium sized vehicles such as Humvees. • Public use of the facility would include rental of classroom space and gymnasium space. In short, the types of institutional uses likely for a fire station or an armory are the same or very similar to institutional activities already allowed by SUP in the RB Zoning District. Therefore, specifically allowing a fire station or armory with a Special Use Permit is consistent with current practice. Armory & Fire Station November 29, 2012 Page 6 of 17 IV. SPECIAL USE PERMITS If the City Council approves the requested amendment to the City Zoning Ordinance, then the fire station and armory would be allowed by SUP. Sec. 31- 207(d) of the City Code states that when Special Use Permits are being reviewed for approval, they need to meet certain standards. (A) The proposed use needs to conform to the requirements and the intent of the Zoning Ordinance, the Comprehensive Plan, and any relevant area plans. (1) Zoning Ordinance a) Minimum Dimensional Standards Lot standards Minimum lot standards for the RB Zoning District are compared below with the proposed lot dimensions. As can be seen from the table, all minimum lot standards are satisfied. Lot Standards Area Width Frontage Depth Required 7,500 s.f. 50' 35' 100' Armory Lot 518,676 s.£2 > 750'3 > 725' 600'4 Fire Station Lot 193,606 s.£5 > 275'2 > 325' 575'3 Setbacks The minimum building setbacks required in the RB Zoning District are compared below with the proposed setbacks. Improvement Setbacks6 Fire Station FS Parking FS Garage Armory Armory Parking Required Proposed Required Proposed Required Proposed Required? Proposed Required Proposed From CSAH 12 20' 78' 20' 25' 30' 227' NA NA NA NA From West Line 25' 151' 25' 57' 3' 51' 25' 207'8 25' 225'9 From Boutwell NA NA NA NA NA NA 20' 317'1° 20' 9011 From New Road 20' 215' 20' 137' 30' 393' 20' 170' 20' 20' 2 11.9 acres: this is a preliminary figure based upon the most likely location of the lot line that will be located between the armory lot and the fire station lot. 3 Measured at building line. 4 Average depth 5 4.4 acres: this is a preliminary figure based upon the most likely location of the lot line that will be located between the armory lot and the fire station lot. 6 Street setbacks are measured from right -of -way, not from edge of street. The setbacks referenced here as required are the City's Zoning Code requirements. Federal requirements for armory setbacks are much larger. 8 If the future gymnasium expansion is built as shown, it would have a setback of 100 feet from the west property line. 9 To the small military vehicle parking area behind Armory. 290 feet from west lot line to nearest point of personal vehicle parking lot. 1° If the future addition is ever built as shown, it would have a setback of 275 feet. 11 Future parking area is 35' from Boutwell right -of -way. Armory & Fire Station November 29, 2012 Page 7 of 17 Miscellaneous Maximum lot coverage12 Buildings 25% allowed 15.98% proposed Impervious surface 25% allowed 22.28% proposed13 Maximum building height 35' allowed 35' proposed14 Maximum garage height 20' allowed 19' proposed In summary: all dimensional standards are in compliance. b) Parking The Zoning Ordinance does not specify parking requirements for an armory or a fire station. Therefore, a parking needs analysis was done to determine the number of parking spaces that should be provided. The National Guard needs 170 parking spaces. 175 parking spaces are provided with an additional 46 spaces that will be graded but not paved unless needed. • The largest unit authorized by the Department of Defense to use the armory has a size of 170 people. During training weekends all 170 could be required to attend. Assuming each person drives separately, that would be 170 parking spaces. During training weekends only the Guard will be using the armory. On non - training weekends and during the week, the armory could have a combined peak parking demand from the public and the Guard of 147 spaces. This would include up to 81 spaces for use of the classrooms, 40 spaces for sports use of the gymnasium and 26 spaces for Guard personnel. • The three classrooms (which could be rearranged with room dividers into six classrooms) have a combined maximum occupancy of 241 people. The Zoning Code requires that parking be provided for classroom space at a rate of one space per three occupants. This generates a maximum requirement, if all classrooms are booked at once, of 81 parking spaces. • The gymnasium (guard assembly hall) will be large enough for one basketball court with no bleachers for spectators. If the court is split in half, or if two volleyball courts were set up, you might cram 40 people into the space. This scenario is unlikely, but remotely possible. Equally unlikely would be that all 40 people would drive separately. None the less, we will assume that to be the case. Consequently, a maximum of 40 spaces might be needed for a sports use of the gym. • If the classrooms and sports use of the gym are occurring simultaneously during business hours for the Guard, then another 26 spaces could be needed for Guard personnel. 12 Both lots are combined for the coverage calculation, since the exact location of the diving lot line is not yet established. 13 Including proof of parking area. 14 The height to the top of the fire station entryway roof is 35' tall, as is the fire station tower. All other areas of both facilities are less than 35' tall, as measured from the finished grade at the front door. Since less than 50% of the lower level has exposed walls, it is not considered a "story" by the Zoning Code, and height measurements are not taken from the fmished floor elevation of the lower level. Instead they are taken from the fmished grade on the main floor level. Armory & Fire Station November 29, 2012 Page 8 of 17 If the assembly hall were booked for a non -sports event during the Guard's normal business hours, and the classrooms were not booked at the same time, the parking demand could be as high as 175 spaces. 175 spaces will be constructed. • During normal business hours the Guard will have as many as 26 people working. • The maximum occupancy load for the gymnasium, if it is used for non -sports assemblies, is 447 people. The Zoning Code requires that parking be provided for assembly space at a rate of one space per three occupants. This generates a maximum requirement of 149 spaces. The only scenario under which parking requirements could not be met by the 175 planned parking spaces would be if during regular business hours all the classrooms were booked and the assembly hall was booked for a non -sports event that generated a demand for more than 69 parking spaces. But, use of the armory by the public will be controlled through an annual lease. The National Guard will book public use of the facilities, so the lease will need to stipulate that when booking the assembly hall during regular National Guard business hours, the assembly hall will be limited to 70 people during those times when classrooms are booked. (2) Comprehensive Plan Land use The City of Stillwater Comprehensive Plan guides the site and immediately surrounding properties for low to low /medium density residential development. Chapter 2, page 2 -31 of the Comprehensive Plan states that the total 80 acre neighborhood currently located in the Township between Boutwell and CSAH 12 east of the large lot subdivision on Minar Lane, including the subject 18.92 acre site, is estimated to have 175 housing units at build out. Though it is not possible to tell exactly how many homes could be built on the subject 18.92 acre site, a concept development plan was submitted for it in 2006 that showed 45 single - family lots. The proposed armory and fire station are institutional uses. The Future Land Use Map of the Comp Plan shows institutional uses as either "Institutional" or "Low (or Low/Medium) Density Residential ". • Some church properties are guided "Institutional" while others are guided "Low Density Residential" or "Low/Medium Density Residential" • Washington County Government Center, City Hall, Stillwater Library and the City Public Works garages are all guided "Institutional ". • All public schools and Lakeview Memorial Hospital are guided residentially, not institutionally. After considerable deliberation by the Planning Commission, they decided that except for governmental facilities, any institutional use that is located in an exclusively lower density residential neighborhood should be guided as a residential use. The reason for not guiding all institutional facilities for future institutional development was that if the use of the property were to change, the more restrictive standards of the residential zoning districts would apply rather than the less restrictive standards of the institutional zoning district. Armory & Fire Station November 29, 2012 Page 9 of 17 Development of the proposed armory and fire station would be consistent with this policy distinction. Both portions of the proposed building and site would be built according to the standards of the RB Zoning District rather than the PA Zoning District. Future development of surrounding neighborhood Developing the fire station and armory on the subject property would not disrupt future development of the remainder of the neighborhood. Full access to CSAH 12 will still be able to occur at Northland Avenue. Depending upon which properties are involved in future development along Boutwell Road, access to Boutwell could also be possible. If 12993 Boutwell Road is part of the neighborhood development, an intersection with Neal Avenue would be possible. If 13055 Boutwell Road is involved, access would be possible there. If neither is involved, developable acres would be limited in area and could likely be served by a single access at Northland. Traffic The armory and fire station facility is planned to be serviced by a new public road that would intersect with CSAH 12 and align with Maryknoll Drive. It would continue along the eastern property line and intersect with Boutwell Road just east of Newberry Court North. The CSAH 12 intersection is planned to be a signalized four - legged intersection. Signalization is desired by Washington County and the fire department for a number of reasons. Chief amongst them is that with sight distances to the east at the lower end of the acceptability scale, signal lights are prudent to allow slow accelerating fire apparatus to safely enter traffic, especially west bound traffic. An emergency exit from the fire station is being discussed with Washington County. Currently it is shown about 100 feet from the western property line. [See site plans.] The City's Fire Chief believes that the fire station needs two ways out of the site to be able to deploy most reliably. The County believes that the safest way to bring the Fire Department's emergency vehicles onto CSAH 12, and to safely manage traffic flow on the County road, is to give the fire station access only via the new signalized intersection at Maryknoll Drive. As a compromise, the County would issue a permit for the emergency access directly onto the County road if the access is moved to the west property line (100 feet further west than shown on the attached site plan), and as property to the west is developed in the future, this access point would be shared with a right - in/right -out public road that will serve that new development. Access to CSAH 12 at Maryknoll Drive requires the purchase of 13,783 square feet of land from the Garleys, who own property on the east side of the project. In addition 6,306 square feet will be needed for a temporary construction easement. The City and the Garleys are in the process of negotiating the terms of the sale. The Transportation Chapter of the Comprehensive Plan includes a section entitled "CSAH 12 at Northland Ave Intersection" (Chapter 9, p. 9 -23). It acknowledges that a north -south collector connecting Neal Avenue with Northland Avenue "was analyzed, but rejected because of concerns voiced by Croixwood neighborhood residents about potential cut - through traffic in their neighborhood." In lieu of full access to Croixwood at Northland, a "three- legged" intersection design was offered that did not allow southbound traffic to enter Croixwood. Though Maryknoll Drive is not Northland Avenue, the potential cut through traffic raises the same concerns amongst Croixwood residents. Consequently, during open house and other Armory & Fire Station November 29, 2012 Page 10 of 17 discussions on the project, City Planning Department staff had suggested that the Northland Avenue intersection design included in the Comprehensive Plan might be able to be applied to the Maryknoll Drive intersection Planning staff erred in two ways by offering that solution. • First, the Fire Department needs to get access to the Croixwood neighborhood via Maryknoll Drive. So the three- legged solution is not acceptable to the Fire Department. • Second, at the time it was believed that the Maryknoll Drive intersection could be constructed without signal lights. With time and additional investigation it became clear that signals would be needed. That required the design of the intersection to be changed, since four legs are needed for County approval of signalized intersections. As is customary for projects of this size, a study was commissioned by the City to investigate general traffic impacts that might occur at surrounding intersections and the neighborhood at large. A copy of the study is attached. A summary of key points includes: 1. With the exception of the intersection of Boutwell Road and CSAH 15, all intersections have a satisfactory level of service now, and will continue to after construction of the armory and fire station. 2. The Boutwell intersection with CSAH 15 currently does not function well for westbound traffic that wants to turn left onto 15 during morning and evening rush hours. Fortunately, the peak use times for the armory will be training weekends, during which times the intersection functions satisfactorily. Also, the County now plans to install signals at this intersection. Though, the timing and funding have not been defined yet. 3. Until the fire station is constructed, signals are not warranted at the Maryknoll Drive intersection. However, since it is the City's hope to build the Fire Station either before or together with the armory, the signals will be needed right away. 4. With the construction of the new public road and signalized intersection with CSAH 12, northbound traffic from Highway 5 could get to Neal Avenue a minute quicker by cutting through Croixwood (if lights are in your favor). Southbound traffic would not be quicker to cut through Croixwood, since it would not experience the same time delays caused by left turns when northbound. Therefore, it would be as fast or faster to take Deer Path rather than cutting through Croixwood. a. The increase in northbound cut - through traffic could be as high as 50 to 75 cars a day. This equates to about 5 to 8 additional cars during the peak rush hours, or one more vehicle every 8 to 12 minutes. During non -peak hours the number of cars would be less. b. The study does not consider this amount of traffic increase to be significant. (B) Any additional conditions necessary for the public interest have been imposed. (1) Civil Engineering • The City Engineer has reviewed the preliminary plans and finds them satisfactory. Prior to commencement of any grading, however, the final plans must be submitted to and approved by the City Engineer. • Sanitary sewer and water will be extended from Boutwell through the site by the National Guard. The water main will be looped and oversized to allow connection to the mains in Croixwood. The cost of the oversizing will be paid by the City. Armory & Fire Station November 29, 2012 Page 11 of 17 • Stormwater runoff will be managed on -site. Expansive green spaces will maximize water treatment on the spot and reduce runoff. All remaining runoff will be routed to one of three constructed stormwater basins, which will pre -treat any water that is released into the on -site wetlands or the County ditch along CSAH 12. • The base will be graded for a trail on the east side of the new public road. It is a critical link in the City's overall trail plan, since it would connect the Boutwell and CSAH 12 trails. Its completion is not planned as part of this project. But, it will be ready in the future for the City to complete as funds become available. • All electrical and communication utility lines are proposed to be buried. • A grading permit will be required from Brown's Creek Watershed District. • The National Guard will be responsible for paying a number of fees associated with improvements in the western expansion area of the City. Trout Stream Mitigation Fee for stormwater improvements already installed by the City to treat runoff before it enters Brown's Creek will cost about $109,00015. Transportation Adequacy Fee for road improvements in the western part of the City will cost about $187,00016. The sewer and water trunk charges total about $171,00017. Total fees are therefore about $467,000. Since the National Guard will be paying to construct the majority of the new public road, and the road would not likely be required if the Armory were the only use of the site, the Guard's costs for constructing this road will be credited against the total fees. If the preliminary cost estimates for the Guard's road expenses in the amount of $247,000 reflects actual costs, they would still owe about $220,000 in site improvement fees. This will be due at the time of building permit issuance. (2) Landscaping The existing wetlands and their tree buffers will be preserved as will the existing tree cover on the western portion of the site. Attached plan CD100 shows the trees that will be removed for grading. Landscaping planted after grading will include 10 foot tall evergreens and 2.5 to 3 caliper inch deciduous trees. As can be seen in landscape plans L100 and L101, these trees will be clustered to screen the parking lots and they will line the new public road and break up the view from CSAH 12 of the driveway on the south side of the fire station. The front entrance to the facility will be landscaped with formal groups of deciduous trees, planting beds, and a flag pole array. Large lawn areas will be planted between the new road and parking lots as well as between the parking lots and the building. Native grasses will be established around the 15 New road right -of -way and about 28,454 sf of delineated wetland and about 5,000 sf of steep slope ( >24 %) excluded from acreage that the fee was calculated on. Total net of 11.14 acres at $9,795.87 per acre. The actual acreage, and therefore the fee which is based upon acreage, will vary depending upon where the lot line between the Fire Station and Armory is drawn. 16 New road right -of -way, about 28,454 sf of delineated wetland, and about 5,000 sf of steep slope ( >24 %) excluded from acreage that the fee was calculated on. Total net of 11.14 acres at $16,775.06 per acre. The actual acreage, and therefore the fee which is based upon acreage, will vary depending upon where the lot line between the Fire Station and Armory is drawn. 17 New road right -of -way and about 28,454 sf of delineated wetland and about 5,000 sf of steep slope ( >24 %) excluded from acreage that the fee was calculated on. Total net of 11.14 acres at $15,335.47 per acre. The actual acreage, and therefore the fee which is based upon acreage, will vary depending upon where the lot line between the Fire Station and Armory is drawn. Armory & Fire Station November 29, 2012 Page 12 of 17 wetland areas, especially the wetland behind the armory. The large green spaces act as an aesthetic amenity as well as stormwater treatment area. Since the parking lots are to be located in a residential zoning district, special attention needs to be given to screening headlights from parking lots. • Currently an alternating double row of pine trees is located along Boutwell Road opposite the Newberry Court North intersection. Some of them will be saved, but most are proposed to be removed and replaced with a less artificial looking grouping of trees. On the one hand, this replacement would create a more pleasant feel at the northern entrance to the site. On the other hand, the existing artificial double row of mature pines creates a very effective headlight screen for the Newberry Court neighborhood. Staff recommends that prior to City Council action on the proposal, the National Guard's landscaping consultant explore the possibility of saving most of the mature pines along Boutwell near Newberry Court North at least on an interim basis while the planned trees mature somewhat. If the mature pines are removed, an alternate effective means of headlight screening will need to be proposed for the northern lot. • The fire station parking lot proposed in the southwest corner of the lot will be located at an elevation higher than the agricultural field to the west of it. Though headlight wash from this lot may not be a problem in the near future, someday the field will be developed into a residential neighborhood. At that time headlight wash will be a problem in people's back yards. Perhaps when the neighboring property is developed a wood privacy fence may be the best solution. In the meantime some sort of shrubbery plantings should be provided. The City typically requires the outside trash receptacles and ground mounted utilities, such as generators, to be screened. The trash dumpsters and generator for the facility are proposed to be located next to the military vehicle parking area behind the armory. Views of the generator and trash area will be screened from all perimeter views by existing vegetation that will not be disturbed during construction. However, to improve screening during the winter months, it may be effective to plant a cluster of evergreen trees just to the west of the trash dumpsters. The City Forester, Kathy Widin, has reviewed the landscape plan and makes the following recommendations: 1. Number the trees on the landscape plans. 2. Tree protection fencing should consist of orange snow fencing or similar material (5 feet tall) mounted on 6 foot steel fence posts set about 6 feet apart. This protective fencing should be placed as far as possible outside the trunks of trees to be preserved. This is in order to protect not only the trunks but also the root systems of trees to be preserved. 3. Trees to be preserved should be protected according to the Tree Preservation Standards of the City of Stillwater, which are on file in the Community Development Department at Stillwater City Hall. 4. Drought stress makes Colorado Spruce more susceptible to fungal diseases such as Rhizosphaera Needlecast and Cytospora Canker, which can result in needle loss and eventually death of lower branches. So, substitute the Colorado Spruce in the plan with "Black Hills" white spruce and perhaps "Techny" arborvitae, to increase diversity of evergreen species on the site. Armory & Fire Station November 29, 2012 Page 13 of 17 5. Trees in poor condition should not be preserved if near buildings, roadways or areas where people congregate. 6. Tree replacement is not required unless removal exceeds 35% of tree cover area existing on the site prior to development. If removal does exceed 35 %, trees removed over that percentage are to be replaced on a 1:1 basis. a. Information needed in order to calculate any required tree replacement: i. The percentage of tree coverage removal estimated for the site. ii. If the percentage of removal is greater than 35 %, then the tree inventory should be amended to show which of the 680 existing trees are to be removed. And, death or risk condition of trees should be noted in the tree inventory so that only healthy trees are included in the replacement calculation. (3) Architectural design The project site is not located within a historic residential neighborhood, downtown, or the West Business Park. Therefore, no architectural standards are mandated, nor is a review by the Heritage Preservation Commission required. None the less, architectural design is important to the City and its residents. The exterior building materials were thoughtfully chosen to be reflective of major building material types found in the City. Warm brick and cultured limestone were chosen for this purpose. Architectural elements such as the arch above the fire station bays and the lean -to roof over the entrances were selected to hint at historical features in Stillwater without trying to suggest that this modern facility is located in a historic district. (4) Lighting A lighting plan has been submitted and it satisfies the City requirement to limit the illumination strength at residential property lines to 0.0 footcandles. Also, the illumination at the edge of CSAH 12 is kept at 0.0 footcandles. Cut sheets for fixtures must be reviewed by Planning Department and found to be consistent with the City's performance standards prior to issuance of a building or grading permit for the facility. Each fixture will need to completely shield views of the lamps as observed from property lines. During the open house for the armory and fire station concept plans, several neighbors asked whether all or some of lights in the armory parking lots could be put on a timer to turn off at night. They suggested that all but those necessary for security be timed off at 6:30 pm, or at 10:30 or earlier after an event is over. Staff recommends that this be explored prior to City Council action on the proposal. (5) Miscellaneous Fire Station Matters Need The City has been discussing the need and location for a new fire station since 2001. The consistent growth and expansion of the City, which includes a number of housing developments and expansions, dictate the need to relocate the current facility. These growth areas include The Legends, Liberty on the Lake, Settlers Glen, Millbrook, Armory & Fire Station November 29, 2012 Page 14 of 17 Lakeview Hospital, the Washington County Government Center Expansion, downtown housing and the increased number of special events and tourism activities. The current facility is no longer centrally located causing response times to increase beyond the nationally accepted average, which is 5 minutes, on the west side of Stillwater. Response times in excess of 9 minutes are occurring in several residential areas based on the current fire station location. It is difficult for paid -on -call firefighters to respond to the station for calls due to current station location. o Myrtle Street is very busy and backs up quite frequently past the Fourth Street "T" intersection. This creates delays for personnel responding to the station. o Current location also makes it difficult for responding apparatus to leave the station and makes it difficult to make corners. Drivers routinely need to drive on the wrong side of the road due to backed up traffic and intersections being blocked. This is a serious accident waiting to happen. It also slows response. Current station is not designed to handle modern fire apparatus and is not large enough. o Several pieces of equipment are located at the old public works garage on 5th street. This delays response and creates an awkward situation during an emergency. o Apparatus bays are not big enough for modern fire apparatus. Bay door height is very limited causing issues with apparatus placement and parking issues. o Not enough apparatus bays to safely and efficiently respond to emergencies. Currently several apparatus have to be moved in order to respond with the appropriate equipment for the emergency. This is a safety concern for firefighters responding to the station for a call and delays response. Location The proposed location provides as close to a central station location within the City as possible. The property is part of the area identified in the 2005 Fire Service Delivery Study as the most appropriate to build a new station for a single station deployment model. It allows for more consistent response times for the majority of the city — over 98% of structures and over 86% of service demand would fall within a 5 -6 minutes response time or less. And it would allow for improved response times for over 83% of the structures on the west side of Stillwater. Deployment Model The operational question of a single station versus two station model has been considered and a decision was made by the City Council this year to pursue the single station model. Some of the considerations that informed the decision include: • Two stations almost double the annual operating cost of Department operations by requiring additional full -time and paid -on -call personnel. • Initial upfront capital cost for a smaller station may be realized but over time there is an overall increase in expenditures for annual maintenance and upkeep of two stations vs. one. • Response times will be more consistent throughout the entire City and will meet nationally recognized response standards for over 98% of the entire Stillwater Armory & Fire Station November 29, 2012 Page 15 of 17 area. Nearly all critical high -risk areas of the city would fall within a five- minute response time capability (Fire Service Delivery Study, 2005). • In addition, the majority of Downtown structures have fire suppression sprinkler systems which provide immediate fire response when a fire occurs. This includes all the new townhome structures in Terra Springs, The Lofts, The Mills, and a large majority of the historic commercial properties have been retrofitted with fire protection systems. Potential Noise Footprint Neighbors have concerns about the potential noise of sirens and 24 hour operations. The Fire Department's goal is to be good neighbors. From a noise footprint mitigation point of view, the property suits itself well for a fire station, since it allows good separation distances between the station and surrounding homes. The station's bays are 180 feet from the west property line, 395 feet from the east property line and 435 feet to the nearest home on the south side of CSAH 12. Department training and drills are generally conducted on Tuesday evenings and are designed to be concluded by 9:00 p.m. In addition, not all training is conducted on site thus reducing activity at or near the actual station location. The use of emergency sirens for fire vehicles is mandated and required by State Statute. However, the current SFD operational response policies are based on a triaged or tiered response process. This means all incidents dispatched to SFD from the 911 call center are coded indicating the level of urgency needed to respond. Red lights and sirens are utilized only when required under life threatening situations. Re -use of Existing Fire Station The City is studying a police station expansion that would re -use the current fire station space. ALTERNATIVES A. Approval If the City Council finds the proposal to be satisfactory, it could: 1) Approve the first reading of the Ordinance to rezone the property; 2) Approve the first reading of the Ordinance amending the Zoning Code by allowing armories and municipal fire stations in the RB Zoning District; 3) Adopt the attached Resolution approving the annexation (contingent upon approving the second reading and adoption of the rezoning and code amendment); 4) Adopt the attached Resolution approving the Special Use Permit for the armory (contingent upon approving the second reading and adoption of the rezoning and code amendment); and 5) Adopt the attached Resolution approving the Special Use Permit for the fire station (contingent upon approving the second reading and adoption of the rezoning and code amendment). The Special Use Permit Resolutions include the recommended conditions of approval (as applicable to the individual SUP): Armory & Fire Station November 29, 2012 Page 16 of 17 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Civil Site Plan DD issue date 10/01/2012, Sheet CS100 • Civil Utility Plan DD issue date 10/01/2012, Sheet CU100 • Civil Grading Plan 35% Review; 10/01/12, Sheet CG100 • Civil Erosion & Sediment Control Plan DD issue date 10/1/12, Sheet CE100 • Civil Stormwater Management Plan DD issue date 10/1/12, Sheet CT100 • Electrical Site Plan SD issue date 7/6/12, Sheet ES100 • Existing Conditions & Demolition Plan DD issue date 10/1/12, Sheet CD100 • Landscape Plan 35% review date 10/1/12, Sheet L100 • Seeding and Front Plaza Plan 35% review date 10/1/12, Sheet L101 • Exterior building elevations Dated 10/1/12 & 9/4/12 • Exterior building materials Dated 10/1/12 2. The final civil engineering plans must be submitted to the City Engineer and found satisfactory to him, or revised to his satisfaction prior to commencing any earthwork. 3. A permanent easement for road, utility and trail purposes must be conveyed to the City over the proposed northern roadway lot prior to commencement of any earthwork. 4. All electrical and communications utility lines must be buried. 5. Trout Stream Mitigation fees, Transportation Adequacy fees, and trunk sewer and water fees will be due and payable prior to issuance of a building permit. 6. The annual joint use lease entered into between the City of Stillwater and the National Guard must stipulate that when the National Guard books public use of the assembly hall during regular business hours, the assembly hall will be limited to 70 people if classrooms are scheduled for use during the same or overlapping times. If none of the classrooms are scheduled at the same or overlapping times, use of the gymnasium is limited only to the design capacity of the space. 7. A grading permit is required from the Brown's Creek Watershed District prior to commencing any grading work on the site. 8. Prior to City Council approval of the proposal, the National Guard's landscaping consultant should explore the possibility of saving most of the mature pine along Boutwell near Newberry Court North at least on an interim basis while planted trees mature somewhat. 9. Prior to City Council approval of the proposal, the National Guard's landscaping consultant should explore improving the vegetation screening of the trash dumpsters and generator by planting a cluster of evergreen trees just to the west of the trash dumpsters. 10. Prior to City Council approval of the proposal the City should explore headlight screening options for the fire station parking lot on the southwest corner of the site. 11. Prior to City Council approval, changes consistent with the City Forester's recommendations listed in the body of this report must be made to the landscaping plans. 12. Cut sheets for exterior lighting fixtures (both in the parking lot and on the buildings) must be submitted to the Planning Department and found to be consistent with the City's performance standards prior to issuance of a building or grading permit for the facility. Each fixture must completely shield views of the lamps as observed from perimeter property lines. 13. Prior to approval of the proposal by the City Council, the National Guard lighting consultants should explore putting lights in the armory parking lots on timers to turn off all lights not necessary for security purposes at 6:30 pm, or at 10:30 pm or earlier when events occur. 14. All ground or roof top mounted mechanical equipment (except the solar panels) must be so located as not to be visible from perimeter property lines, or else they must be screened. Armory & Fire Station November 29, 2012 Page 17 of 17 Screening may be vegetation, fencing or other means approved in advanced by the Community Development Department. 15. A sign permit is required for all monument or building signage. 16. All gutters, downspouts, flashings, etc. must match the color of the adjacent surface. 17. The street address of the building shall be displayed in a location conspicuous from the public street. 18. An NPDES permit shall be in effect prior to commencing construction. 19. Prior to approval of the proposal by the City Council, a revision to the grading plan should be explored to accommodate a relocation of the fire station's emergency access westward about 100 feet. 20. Upon installation of the signals at the intersection of Maryknoll Drive and CSAH 12, the City shall request Washington County to request a speed study to be done by MnDOT on the CSAH 12 corridor between Northland Avenue and Brick Street. 21. The City and Washington County shall explore the possibility of adding advanced warning lights for the fire station's emergency access on CSAH 12. 22. The City and Washington County shall explore the possibility of a traffic signal system at Maryknoll Drive and CSAH 12 that would discourage traffic from driving through the Croixwood neighborhood. 23. Prior to commencing any construction work within the CSAH 12 right -of -way, an access permit application shall be submitted to Washington County for the Maryknoll Drive connection to CSAH 12 and the fire station's emergency access connection to CSAH 12. 24. Prior to commencing any construction work within the CSAH 12 right -of -way, a right -of- way permit must be received from Washington County. B. Table If the City Council finds that the application is not complete enough to make a decision, it could continue the hearing for additional information. C. Denial If the City Council finds the proposal to be unsatisfactory, it could deny the requests. With a denial, the basis of the action should be given. RECOMMENDATIONS City Planning Commission The Planning Commission unanimously recommended approval of the requests with the conditions listed above. Joint Planning Board The Joint Planning Board unanimously approved the rezoning ordinance and the zoning code amendment. They unanimously recommended approval of the Special Use Permits for the armory and the fire station. Attachments: Rezoning Ordinance Ordinance Amending Zoning Code Annexation Resolution Armory SUP Resolution Fire Station SUP Resolution Planning Case Attachments cc Fire Chief Glaser Col. Jensen, Facilities Mgmt Officer, DMA Doug Wild, BWBR Ann Terwedo, Planner, Washington County Dave Magnuson, Stillwater City Attorney ORDINANCE NO. 2012- AN ORDINANCE AMENDING THE STILLWATER CITY CODE SECTION 31 -300 ENTITLED ESTABLISHMENT OF DISTRICTS BY REZONING 18.92 ACRES TO RB, TWO - FAMILY RESIDENTIAL The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The Zoning Map is amended as indicated on the attached map marked Exhibit A and the areas indicated thereon are changed from AP, Agricultural Preservation to RB, Two - Family Residential. This proceeding is known as Case 2012 -04. Section 2. This Ordinance shall be in full force and effect from and after publication according to law, and upon the subject property becoming part of the City of Stillwater by operational law. effect. Section 3. In all other ways the Stillwater City Code shall remain in full force and Adopted by the City Council this Day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk Exhibit A 1�11���� 111 rIll'Ill 11411.4.4:4Sitite*A le! ,v � 4 1 Fp VOA isM tint 4/ 111401111111111144 ■ gilg,, -1- illikk *WM , a #4,01iir so, w it LA 7911 li . N CT p 1■ N NI Y gal 2 '., pal I riT 310. OWL VOA I. Vott% aim Iv Intrillirrill 1 111■ M T 4 6.46-it its aro: r:! • 3 f;-41.1111144111ifsitill! 1 .-4frtintivq1567 ::::sfr "I* t. . FINN II law afirworizor Kt* LIPi-iirtri LiAtirs 4,11( ift '''' ip.— --iamb w..4. 44.1 a .. . 1 1.11144.11vInall lit -11" it PAT Oa ii# arjAapa,_ rk■ �� iii1 1N1g,et ■■ „milk 4441.111 i ra #011 IV: in I I kt I tit 1.111 Di I PrA .W1 Pre' I 1 h-41111ri An lifitilt .itilliyillPf pi i a 1111111, �Ilri eihr 11111 �11���� 11111 11 1i atetips jil Wilor- 4 tollom ...„... 6 I� a =mime rilik, 14,41. 1 IH111'Z� At l/ p iiik 41,0 air- in =� 111 !_ 11111 111�r �i ■■ NN , C ilszylrati.ilL1,..%„..■ .11.40501 : pir . 4 mm .. iikU 11 ICI IIINII� um -. ■ ;: 1111 ��� :I! 111 �i. .i ■ 1 mall :r ®IIII�II 6i�:H! 11111 11 ::VIIW ° =i a _ ■ ■� or Zoning Districts A-P, Agricultural P reservation RA- Single Fam ily Residentia I RB - Ttiw Family TR, Traditional Residential ▪ LR, Lakesh are Residential CR, Cottage Residential ▪ GTR, Cave Tradition al Residential _ CCR, Cam Cottage Residential ▪ CT R, Cave Townhouse R esidentia I ®TH,Tawnhouse RCM - M edium Density Residential RC H - High Density Residential VC. Village Commercial ▪ CA-General Com mercial ▪ CBG - Central Business District BP -C, Business Park - Commercial BP -0, Business Park- Othce BP-I, Business Park - Industrial IB - H navy Industrial - CRO - Campus Research Development - PA- PublicAdministratian _ PROS -Park, Recreation or Open Space PublicWorks Facility ROAD WATE R ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY ADDING "ARMORY" AND "MUNICIPAL FIRE STATION" IN THE RB, TWO - FAMILY ZONING DISTRICT AS SPECIALLY PERMITTED USES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Purpose. The City of Stillwater finds that uses associated with Armories and Municipal Fire Stations are substantially similar in many respects to institutional uses which are already allowed by Special Use Permit in the RB, Two - Family Residential Zoning District. Therefore, Armories and Municipal Fire Stations shall also be allowed with a Special Use Permit in the Zoning District if they meet the Special Use Permit review criteria found in City Code Chapter 31, Section 31- 207. 2. Amending. City Code Chapter 31, Section 31 -315, Allowable Uses in Residential Districts, is hereby amended by allowing "Armory" and "Municipal Fire Station" with a Special Use Permit in the RB, Two - Family Residential Zoning District. 3. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 4. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk RESOLUTION NO. 2012- A RESOLUTION ANNEXING LAND TO THE CITY OF STILLWATER PURSUANT TO THE JOINT RESOLUTION OF THE CITY AND TOWN OF STILLWATER AS TO ORDERLY ANNEXATION DATED AUGUST 16, 1996 WHEREAS, the City of Stillwater ( "Owner "), has petitioned that land owned by the City adjacent to Washington County State Aid Highway 12, in Section 29, Township 30 North, Range 20 West, in the Town of Stillwater ( "Town "), described on Exhibit "A" and shown on the map attached as Exhibit "B" (the "Land ") be annexed to the City of Stillwater ( "City ") pursuant to the provisions of the Joint Resolutions as to Orderly Annexation of the City and Town of Stillwater, dated August 16, 1996; and WHEREAS, the Land is included within Phase IV of the area designated for orderly annexation; and WHEREAS, the Land contains 18.92 acres and is contiguous to the City and municipal services such as water, sanitary sewer and storm sewer are available to the Land; and WHEREAS, Section 4.01 of the Orderly Annexation Agreement provides that the Land is "Phase IV" land and may be annexed to the City pursuant to Section 4.09 of the Agreement provided that the annexation will not create a level of growth that will not exceed a one hundred twenty (120) dwelling unit per year limitation; and WHEREAS, the proposed Fire Station and Armory will not add more housing units nor cause conflict with growth limitations contained in the Orderly Annexation Agreement; and WHEREAS, it further appears to the City Council, that the annexation does not conflict, in any way, with the Joint Resolution Agreement of the City and Town of Stillwater, relating to orderly annexation dated August 16, 1996, and has been approved by the Joint Board that was created by the Joint Resolution for administration for certain planning functions within the Orderly Annexation Area; and for a period of 30 days, as provided by Section 2.01 of the Orderly Annexation Agreement, the Minnesota Municipal Board may review and comment only before ordering the annexation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater as follows: 1. That this Resolution be submitted by the City Clerk to the Executive Director of the Minnesota Municipal Board for the purpose of annexing the Land described in Exhibit "A" to the City, all as provided by Subdivision 1 of Section 414.0325 of the Minnesota Statutes relating to orderly annexations within a designated area; and for a period of 30 days, as provided for by Section 2.01 of the Orderly Annexation Agreement, the Minnesota Municipal Board may review and comment only before ordering the annexation. 2. For the purpose of this annexation proceeding, the City Council hereby determines that the Land described in Exhibits "A" is now or about to become urban and the City is capable of providing the services required by the area within a reasonable time. It is further determined that the annexation of the City would be in the best interests of the Land. 3. After the annexation, the real estate taxes, with respect to the land, will be divided as provided by Section 7.03 of the Joint Resolution. BE IT FURTHER RESOLVED, that a map with the Land proposed for annexation designated thereon and marked as Exhibit "B" to this Resolution be submitted to the Minnesota Municipal Board along with a certified copy of this Resolution. BE IT FURTHER RESOLVED, that the Clerk submit copies of this Resolution with copies of the map to the Town Board of the Town of Stillwater and the Joint Planning Board. Adopted by the City Council of the City of Stillwater this day of December, 2012. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk Exhibit A Parcel 1: That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly along the East -West 1/4 line, a distance of 460 feet to the hereinafter referred to "Point B "; thence continuing Easterly, along said East -West 1/4 line, a distance of 295.8 feet; thence Northerly parallel with the West line of Northwest 1/4 to the point of beginning at the point of intersection with the Northerly right of way line 75th Street North as described on Document No. 345261; thence continuing Northerly, parallel with said West line of the Northwest 1/4 to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly, parallel with said West line of the Northwest 1/4; from said "Point B "; thence Southerly, along said parallel line to said Northerly right of way line of 75th Street North; thence Southeasterly, along said Northerly right of way line to the point of beginning. Together with an easement for ingress and egress over, under and across the part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly; along the East -West 1/4 line a distance of755.80 feet; thence Northerly parallel with the West line of said Northwest 1/4, a distance of 1,102 feet, to the point of beginning; thence Northeasterly deflecting to the right 5 degrees 40 minutes, a distance of 355 feet, more or less, to the point of intersection with the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning Parcel 2: That part of the Southwest Quarter of the Northwest Quarter, Section 29,Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West quarter corner of said Section 29; thence Easterly, along the East -West quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest Quarter, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said Southwest Quarter of the Northwest Quarter; thence Southerly, along said West line to the Northerly right -of -way line of 75th Street North as described on Document No. 345261; thence Northwesterly, along said Northerly right -of -way line to the point of intersection with a line drawn Southerly parallel with the West line of said Northwester Quarter, Section 29 from the point of beginning; thence Northerly, along said parallel line to the point of beginning. Parcel 3: That part of the West '/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West Quarter corner of said Section 29; thence Easterly, along the East -West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning 11i A of ' m 119 m i 11! Exhibit B J J ,1immimmi III >d 1 0 0 1-1 !u r —F--1.1 d.7% o = 1 �1 J � illi1, 1 `!lt E 4 1 s I1 111!' 1. l; lililo 1. 1 4! r , _ _ — --I I o tl if 1 pi #; 531V/S3 ^ 1 — H IH '� 1 1l3llYn : ' iiiii ;hi i 1 • 11 pp ! 1 if � .l.,11 :.h ! t! a ! ,Ili 1i`! ill2E ;1i!j1 !; j :II ! :err it 1 1 ,fi�'rl1 ! j ig! � !1ltr __ I, 11 1 11; , 1 I L_ �' I ! lam- tii�ilp ;illLI ,li1! I,,�i};Csib;! # l:lT � I ! j d! e s �I j f ;1 I t NCI i! il 9 11 ii I I N 11 f1 i ,tiii ! ! , `'4551 11 kill ! :1!!1 11 J • MEW L 1 RESOLUTION NO. 2012- A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR THE NEW STILLWATER MUNICIPAL FIRE STATION CASE NO. 2012-04 WHEREAS, the City of Stillwater made application for approval of a Special Use Permit to operate a Municipal Fire Station on property legally described as: See Exhibit A; and WHEREAS, on November 14, 2012 the Planning Commission held a public hearing on the requested Special Use Permit and recommended approval with the conditions found below; and WHEREAS, on November 28, 2023 the Joint Planning Board of Stillwater Township and the City of Stillwater held a public hearing on the requested Special Use Permit and recommended approval with the conditions found below; and WHEREAS, on December 4, 2012 the City Council held a public hearing on the requested Special Use Permit. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Special Use Permit with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Civil Site Plan DD issue date 10/01/2012, Sheet CS100 • Civil Utility Plan DD issue date 10/01/2012, Sheet CU100 • Civil Grading Plan 35% Review; 10/01/12, Sheet CG100 • Civil Erosion & Sediment Control Plan DD issue date 10/1/12, Sheet CE100 • Civil Stormwater Management Plan DD issue date 10/1/12, Sheet CT100 • Electrical Site Plan SD issue date 7/6/12, Sheet ES100 • Existing Conditions & Demo Plan DD issue date 10/1/12, Sheet CD100 • Landscape Plan 35% review date 10/1/12, Sheet L100 • Seeding and Front Plaza Plan 35% review date 10/1/12, Sheet L101 • Exterior building elevations Dated 10/1/12 & 9/4/12 • Exterior building materials Dated 10/1/12 2. The final civil engineering plans must be submitted to the City Engineer and found satisfactory to him, or revised to his satisfaction prior to commencing any earthwork on the site. 3. All electrical and communications utility lines must be buried 4. A grading permit is required from the Brown's Creek Watershed District prior to commencing any grading work on the site. 5. A revised landscape plan shall be submitted and found satisfactory to the City's Community Development Director. The revised landscape plan shall show headlight screening for the fire station parking lot on the southwest corner of the site. 6. Cut sheets for exterior lighting fixtures (both in the parking lot and on the buildings) must be submitted to the Planning Department and found to be consistent with the City's performance standards prior to issuance of a building or grading permit for the facility. Each fixture must completely shield views of the lamps as observed from perimeter property lines. 7. All ground or roof top mounted mechanical equipment must be so located as not to be visible from perimeter property lines, or else they must be screened. Screening may be vegetation, fencing or other means approved in advanced by the Community Development Department. 8. A sign permit is required for all monument or building signage. 9. Outside trash receptacles must be completely screened from views at perimeter property lines. Existing vegetation that will remain in place can be used for this screening, if it is effective. 10. All gutters, downspouts, flashings, etc. must match the color of the adjacent surface. 11. The street address of the building shall be displayed in a location conspicuous from the public street. 12. An NPDES permit shall be in effect prior to commencing construction. 13. Prior to commencing any grading, a revision to the grading plan shall be submitted and found satisfactory to the City and Washington County Engineer. The revised grading plan shall show the fire station's emergency access driveway relocated about 100 feet westward. 14. Upon installation of the signals at the intersection of Maryknoll Drive and CSAH 12, the City shall request Washington County to request a speed study to be done by MnDOT on the CSAH 12 corridor between Northland Avenue and Brick Street. 15. The City and Washington County shall explore the possibility of adding advanced warning lights for the fire station's emergency access on CSAH 12. 16. The City and Washington County shall explore the possibility of a traffic signal system at Maryknoll Drive and CSAH 12 that would discourage traffic from driving through the Croixwood neighborhood. 17. Prior to commencing any construction work within the CSAH 12 right -of -way, an access permit application shall be submitted to Washington County for the Maryknoll Drive connection to CSAH 12 and the fire station's emergency access connection to CSAH 12. 18. Prior to commencing any construction work within the CSAH 12 right -of -way, a right -of -way permit must be received from Washington County. Enacted by the City Council of the City of Stillwater, Minnesota this 17th day of May, 2011. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Exhibit A Parcel 1: That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly along the East -West 1/4 line, a distance of 460 feet to the hereinafter referred to "Point B "; thence continuing Easterly, along said East -West 1/4 line, a distance of 295.8 feet; thence Northerly parallel with the West line of Northwest 1/4 to the point of beginning at the point of intersection with the Northerly right of way line 75th Street North as described on Document No. 345261; thence continuing Northerly, parallel with said West line of the Northwest 1/4 to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly, parallel with said West line of the Northwest 1/4; from said "Point B "; thence Southerly, along said parallel line to said Northerly right of way line of 75th Street North; thence Southeasterly, along said Northerly right of way line to the point of beginning. Together with an easement for ingress and egress over, under and across the part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly; along the East -West 1/4 line a distance of755.80 feet; thence Northerly parallel with the West line of said Northwest 1/4, a distance of 1,102 feet, to the point of beginning; thence Northeasterly deflecting to the right 5 degrees 40 minutes, a distance of 355 feet, more or less, to the point of intersection with the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning Parcel 2: That part of the Southwest Quarter of the Northwest Quarter, Section 29,Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West quarter corner of said Section 29; thence Easterly, along the East -West quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest Quarter, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said Southwest Quarter of the Northwest Quarter; thence Southerly, along said West line to the Northerly right -of -way line of 75th Street North as described on Document No. 345261; thence Northwesterly, along said Northerly right -of -way line to the point of intersection with a line drawn Southerly parallel with the West line of said Northwester Quarter, Section 29 from the point of beginning; thence Northerly, along said parallel line to the point of beginning. Parcel 3: That part of the West '/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West Quarter corner of said Section 29; thence Easterly, along the East -West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning RESOLUTION NO. 2012- A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR THE NEW NATIONAL GUARD READINESS CENTER (aka ARMORY) CASE NO. 2012 -04 WHEREAS, the Minnesota State Armory Building Commission made application for approval of a Special Use Permit to operate a new Readiness Center (aka Armory) on property legally described as: See Exhibit A; and WHEREAS, on November 14, 2012 the Planning Commission held a public hearing on the requested Special Use Permit and recommended approval with the conditions found below; and WHEREAS, on November 28, 2023 the Joint Planning Board of Stillwater Township and the City of Stillwater held a public hearing on the requested Special Use Permit and recommended approval with the conditions found below; and WHEREAS, on December 4, 2012 the City Council held a public hearing on the requested Special Use Permit. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Special Use Permit with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Civil Site Plan DD issue date 10/01/2012, Sheet CS100 • Civil Utility Plan DD issue date 10/01/2012, Sheet CU100 • Civil Grading Plan 35% Review; 10/01/12, Sheet CG100 • Civil Erosion & Sediment Control Plan DD issue date 10/1/12, Sheet CE100 • Civil Stormwater Management Plan DD issue date 10/1/12, Sheet CT100 • Electrical Site Plan SD issue date 7/6/12, Sheet ES100 • Existing Conditions & Demo Plan DD issue date 10/1/12, Sheet CD100 • Landscape Plan 35% review date 10/1/12, Sheet L100 • Seeding and Front Plaza Plan 35% review date 10/1/12, Sheet L101 • Exterior building elevations Dated 10/1/12 & 9/4/12 • Exterior building materials Dated 10/1/12 2. The final civil engineering plans must be submitted to the City Engineer and found satisfactory to him, or revised to his satisfaction prior to commencing any earthwork on the site. 3. A permanent easement for road, utility and trail purposes must be conveyed to the City over the proposed northern roadway lot prior to commencement of any earthwork on the site. 4. All electrical and communications utility lines must be buried 5. Trout Stream Mitigation fees, Transportation Adequacy fees, and trunk sewer and water fees will be due and payable prior to issuance of a building permit. 6. The annual joint use lease entered into between the City of Stillwater and the National Guard must stipulate that when the National Guard books public use of the assembly hall during regular business hours, the assembly hall will be limited to 70 people if classrooms are scheduled for use during the same or overlapping times. If none of the classrooms are scheduled at the same or overlapping times, use of the gymnasium is limited only to the design capacity of the space. 7. A grading permit is required from the Brown's Creek Watershed District prior to commencing any grading work on the site. 8. A revised landscape plan shall be submitted and found satisfactory to the City's Community Development Director. The revised landscape plan shall show: a. The preservation of the majority of the mature pine along Boutwell Road near Newberry Court North at least on an interim basis while planted trees mature somewhat to screen headlights from the parking lot in the vicinity of Boutwell Road; and b. A cluster of evergreen trees planted as visual screening of the trash dumpsters and generator on the west side of the Armory; and c. The changes suggested by the City Forester as listed in the body of planning report dated November 29, 2012. 9. Cut sheets for exterior lighting fixtures (both in the parking lot and on the buildings) must be submitted to the Planning Department and found to be consistent with the City's performance standards prior to issuance of a building or grading permit for the facility. Each fixture must completely shield views of the lamps as observed from perimeter property lines. 10. The National Guard shall put the parking lot lights on timers to turn off all lights not necessary for security purposes by 6:30 pm, or by 10:30 pm if events are scheduled that day. 11. All ground or roof top mounted mechanical equipment (except solar panels) must be so located as not to be visible from perimeter property lines, or else they must be screened. Screening may be vegetation, fencing or other means approved in advanced by the Community Development Department. 12. A sign permit is required for all monument or building signage. 13. All gutters, downspouts, flashings, etc. must match the color of the adjacent surface. 14. The street address of the building shall be displayed in a location conspicuous from the public street. 15. An NPDES permit shall be in effect prior to commencing construction. 16. Prior to commencing any construction work within the CSAH 12 right -of -way, an access permit application shall be submitted to Washington County for the Maryknoll Drive connection to CSAH 12 and the fire station's emergency access connection to CSAH 12. 17. Prior to commencing any construction work within the CSAH 12 right -of -way, a right -of -way permit must be received from Washington County. Enacted by the City Council of the City of Stillwater, Minnesota this day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Exhibit A Parcel 1: That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly along the East -West 1/4 line, a distance of 460 feet to the hereinafter referred to "Point B "; thence continuing Easterly, along said East -West 1/4 line, a distance of 295.8 feet; thence Northerly parallel with the West line of Northwest 1/4 to the point of beginning at the point of intersection with the Northerly right of way line 75th Street North as described on Document No. 345261; thence continuing Northerly, parallel with said West line of the Northwest 1/4 to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly, parallel with said West line of the Northwest 1/4; from said "Point B "; thence Southerly, along said parallel line to said Northerly right of way line of 75th Street North; thence Southeasterly, along said Northerly right of way line to the point of beginning. Together with an easement for ingress and egress over, under and across the part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly; along the East -West 1/4 line a distance of755.80 feet; thence Northerly parallel with the West line of said Northwest 1/4, a distance of 1,102 feet, to the point of beginning; thence Northeasterly deflecting to the right 5 degrees 40 minutes, a distance of 355 feet, more or less, to the point of intersection with the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning Parcel 2: That part of the Southwest Quarter of the Northwest Quarter, Section 29,Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West quarter corner of said Section 29; thence Easterly, along the East -West quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest Quarter, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said Southwest Quarter of the Northwest Quarter; thence Southerly, along said West line to the Northerly right -of -way line of 75th Street North as described on Document No. 345261; thence Northwesterly, along said Northerly right -of -way line to the point of intersection with a line drawn Southerly parallel with the West line of said Northwester Quarter, Section 29 from the point of beginning; thence Northerly, along said parallel line to the point of beginning. Parcel 3: That part of the West '/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West Quarter corner of said Section 29; thence Easterly, along the East -West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning Special Use Permit October 19, 2012 City of Stillwater 216 Fourth Street North Stillwater, MN 55082 BWBR Comm. No. 3.2012110.04 New National Guard Readiness Center (Armory) and Stillwater Fire Station in Stillwater, MN Project Overview This project is for a new 79,465 square foot Readiness Center (Armory) for the Minnesota Army National Guard, and a new 34,325 square foot Fire Station for the Stillwater City Fire Department. Both facilities to be located on an 18.4 acre site (located north of West Myrtle Street /County Road 12 (CASH 12) and south of Boutwell Road at the proposed extension of Maryknoll Drive) in Stillwater, Minnesota. The Readiness Center portion of this site will serve as the home and primary training center for two of the Minnesota National Guard's units; Headquarters Company of the 1 /34th Brigade Combat Team's Brigade Special Troops Battalion and 34th Military Police Company. Together the units will have 26 full -time personnel located in the Readiness Center Monday through Friday, with normal work hours being between 6:00 a.m. and 5:00 p.m. The two Guard units will be conducting on -site weekend training missions with a maximum schedule of two weekends per month, and on some occasions throughout the year weekend training will be done at other locations dependent upon the type of training required. During weekend drill periods there will be from 150 to 200 Soldiers attending drill depending on the unit. Normal hours for weekend activities are 7:00 a.m. to 5:00 p.m. with occasional training being conducted on Friday nights as late at 10:00 p.m. Training at the Readiness Center will often consist of indoor classes and administrative tasks. Rigorous outdoor training is conducted at Camp Ripley Training Center, not at the Readiness Center location. The units will be storing four to seven military vehicles in the back of the building for use at the Readiness Center, primarily 1.25 ton trucks (HMWWVs), cargo trucks (LMTVs) and trailers. The Readiness Center will not be the primary storage location for either unit's vehicles. The Fire Station portion of the site will house administration, living, training and other operational areas, and vehicle storage. Specifically, the apparatus bay will have seven double vehicle storage bays, a hose /training tower, and a smoke training room. The apparatus bay will be accessible from S:APlanningVPlanning Cases \2012VArmory\ SUP \application package \Narrative.docx Special Use Permit October 19, 2012 Page 2 of 3 two points on the site; one from West Myrtle Street /County Road 12 and another from a new access road to the east of the proposed building. Similar to the Readiness Center, the Fire Station will utilize various areas, both interior and exterior, for training purposes. The new building will incorporate the various training needs into the facility as seamlessly as possible to maintain a clear identity within the community. The Readiness Center will have several areas available for community use. Such spaces as classrooms, assembly hall and kitchen have historically proven to be great assets for their communities. Many spaces within the Readiness Center will be shared between the National Guard and Stillwater Fire Department. Such spaces include but are not limited to; classrooms, physical fitness room, locker rooms, showers, kitchen and telecommunications room. Site The landscape will enhance and highlight the natural environment of the site providing both an aesthetic setting and a functional facility. The preservation of existing trees and vegetation combined with on -site wetlands will help preserve the natural beauty of the site and act as a transition to the neighboring properties. The Readiness Center must adhere to Anti Terrorism / Force Protection guidelines calling for minimum distances between the facility and parking or roadways. This guideline helps create an entry plaza with ample green space and new plantings located to frame key architectural elements such as building entrances. The entry plaza will provide a strong, clear sense of arrival and designate the building as a governmental and service facility with the presence of flags at the center of the plaza. Site Circulation Vehicular and pedestrian circulation enhancements are designed to eliminate or reduce conflicts. Similarly, vehicular traffic and parking for the Fire Station has been separated to ensure the safety of all visitors and the availability of parking for full -time fire department staff and emergency response personnel. The landscape design will aim to communicate this separation and provide safe, clear pathways for pedestrians between roads, parking and building facilities. New parking lots accessible from the new road running north -south between West Myrtle Street /County Road 12 and Boutwell Road as indicated on the attached drawings, will be shared between the Fire Station visitors and Readiness Center personnel and visitors. Although not part of the current project, a future pedestrian path along this new road is accommodated. V Planning VPlanning Cases \2012VArmory\ SUP \application package \Narrative.docx Special Use Permit October 19, 2012 Page 3 of 3 Materials The exterior materials of the Fire Station and Readiness Center will consist of precast concrete walls with prominent areas clad in brick, cultured stone, and metal panel. All windows will have extruded aluminum frames and high performance insulating glass. Exterior directional down lights will illuminate the building and parking for safety while maintaining suitable lighting levels as to not disturb neighboring properties. Sustainability To accomplish the goal of sustainability, the site, water use, energy use, materials, and indoor environmental quality will be examined closely. Day - lighting has been one key strategy to reduce energy use and improve indoor environmental quality with views to the landscape. The project has applied and been accepted to the U.S. Green Building Council LEED 2009 process to maintain these goals and achieve certification. Summary The partnership between the Stillwater Fire Department and the Minnesota Army National Guard has allowed for many advantages. Specifically, the sharing of spaces and utilities will result in cost savings and increased efficiencies for both entities. The community will gain access to a new and sustainable city amenity. V Planning VPlanning Cases \2012VArmory\ SUP \application package \Narrative.docx OVERALL VIEW BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - FROM CR12 Illlllllllllllllllllfllll Itltl BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 N G B: 270014, State: 10151 MNARNG STILLWATER READINESS CENTER Looking West - Readiness Center + City of Stillwater Fire Hall 01 October 2012 35% Preliminary Relvew BWBR Proj. No. 3.2012110.00 Exterior Building Images N G B: 270014, State: 10151 MNARNG STILLWATER READINESS CENTER Looking East / Southeast 01 October 2012 35% Preliminary Relvew BWBR Proj. No. 3.2012110.00 Exterior Building Images N G B: 270014, State: 10151 MNARNG STILLWATER READINESS CENTER Looking East / Southeast - Readiness Center + City of Stillwater Fire Hall 01 October 2012 35% Preliminary Relvew BWBR Proj. No. 3.2012110.00 Exterior Building Images FIRE HALL - EAST FACADE 1 SiILL4VATER 1 IRh DEPARTMENT STATION NO._1 i -- 3IWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL APPARATUS BAY iNlle� IIIIIIIIIIIIINIIIIflllllll BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - FROM CR12 '1"1111111111111mmomm BWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - TRAINING TOWER BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - TRAINING TOWER 50'-8" UPPER ROOF (STAGING) 35'-0" ROOF HATCH (ON UPPER ROOF) TRAINING WINDOW (ON WEST WALL) ACCESS DOOR TRAINING WINDOW (WITH DOOR PANEL CLOSED) LOWER RO (STAGING) TRAINING CANOPY 1AWNING (WITH ADJUSTABLE SLOPE) 131*BR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - TRAINING TOWER BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - FROM CR12 R City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 FIRE HALL - FROM CR12 131*BR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 Exterior Materials East Elevation Metal Panel, Dark Metal Panel, Light Brick Precast Concrete Precast Concrete Accents Fire Station Readiness Center Metal Panel, Dark Metal Panel, Light Glass Metal Roof, Light Cultured Stone WEIN IiijiGlllllIlll #III'IL;Ililllll ;IINII1I[llll1 B WIB R Minnesota Army National Guard & City of Stillwater I READINESS CENTER & FIRE STATION Exterior Materials West Elevation Metal Panel, Light Glass Metal Panel, Dark Precast Concrete, Grey Precast Concrete =sr Readiness Center Fire Station Precast Concrete Metal Panel, Dark Metal Panel, Light Brick B WIB R Minnesota Army National Guard & City of Stillwater I READINESS CENTER & FIRE STATION 0 0 0 LOWER LEVEL FLOOR PLAN II Ldi I g t N H 11 11111111111011111111111111 MMEMMEMMIIIMMEMMMEIM ••••••• i iP FIRST LEVEL FLOOR PLAN I..,_f1 MEIME Emma! ME M. iiiI�..I■!t •IPIW 06= wb T -T b T- -T- - a\U. -. BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 0 0 SECOND LEVEL + TOWER FLOOR PLAN 0 i - _ -- - _I _ I'I 1 ! 1 i � 1 ! ! ! ! ! ! 1 H 0 0 BIWBR City of Stillwater I FIRE HALL 04 September 2012 3.2012.110.04 N G B: 270014, State: 10151 MNARNG STILLWATER READINESS CENTER NORTH 01 October 2012 35% Preliminary Relvew BWBR Proj. No. 3.2012110.00 Location of Existing Armory and Future Readiness Center Location Plan W. 1/4 CORNER ,'/ \', SECTION 29 T3ON, R2OW vi r'�� a) S� rn O 1h° N 6 0 k Lo co o K ill -Point v W B I 1 \ WEST LINE, SECRON 29 920 \ \� ���\ \�� \�� �\ \ — — — — — \ \\‘ �'�/ ` ` \\\ / I Q * / I c5-1-- �� / - - - -_ _ \ \ \ \ \\� U 1 / / / 1 \� - -_ - - -\ 9 \ \ \\ - N. Ea) co —�\ �\\ \ \\\\ \\ is T g/' , / �t.� /, ( Q) rO / c'1\ �4 1,(i • /l 1,1 11' T_ i 11 l 1 x / / sic -> _ x— - • \� �� Z - `x ' I �1� ' j; , %o NN — 13055 BOUTWELL ROAD OWNER: RICHARD AND LUVERNE 13055 BOUTWELL ROAD STILLWATER, MN 55082 - - - - -- _/ 1 r / / / — \�� \\ -SO° 05' 14 °w \1345.46 /� 1. 13199 BOUTWELL ROAD I / OWNER: CITY OF STILLWA � /// 216 4TH STREET N STILLWATER, MN 55082 / / PIN: 29.030.20.23.0012 ' / / 930 / / / / / ___ - - -�_/ / \ \ / / // / /l/ �� —/ \ 1111 / //� // 7 / — // \ / / / / % / N d- // / /// // i' Mo / //// // 7 �/' i �� -- �O // / /// z 7 __/ % j „\ \\ ti 11 II /� / / / / / l / N\ �\ .,),-.7 c / / / J 1 1 I \ \ \ \ _ - -_ —� 1 // /o co - -- 935 235.86 / 935 //// //// \°) \\ \\\.\C\ \ \A\ / ///////// / // /v/// 71/4 / O / /7/ //////,/ /// g35 1111 / // /1111// / //// //T//////T// / � /// / /,/ /Ii / //! // 111111 WETLAND ELEV=900.2 Wet land as delineated by EVS, Inc. June 2012 / 1 \ \ ‘ 1 \\ r ;7r/rr77--:>-: \ \ \ i 1 SCHULTZ N ec7 )29 .84 drawn northerly \ from /Point B 1111 I i 'PIN: 29.030.20.23.0007 1 i ) \\\\) \C------,--- ----- \ \ i � `POB 1 i 1 / l 930 - - 541.14 930 / / 1 13210 75TH STREET I OWNER: CITY OF STILLWATER 1 216 4TH STREET N STILLWATER, ME 55082 —PIN: 29.030.20.23.0008 \ — 5.02 Acres± \ \ \\ - - - 935 / n \ \ \1 .)7•o\ ‘.37.o ,NC) cz:e5:.5 c.?(9 7 r r \ NO N / /1 1 PARCEL 2 / \ 7\ \\ : / B :y \f\ 070 //( / Centerline\ of iBoutwl ell Road \ / 7/ This line is described to the/ \ 01- .c7; Lo k / N op — — — r, . . - - ':- % - -- = - - a-- -C"--- :: .'N-N- ''.- - - - 7-1- , - 6, ." - - - - - 1 \ I : \ \ \ _ ; i y c . , . . ) , ej / 1 N1 2. \0\,(„( \ M9 ::-.1- ----- ... ---.. X ,...:-.c'N N\-- _ -- .j// o <r.V • — /00(— / 0 1 / 1 1 PROPERTY DESCRIPTION 628.22 SO° 02' 52 "E 13295 BOUTWELL ROAD OWNER: THOMAS AND KAREN GARLEY 13295 BOUTWELL ROAD STILLWATER, MN 55082 PIN: 29.030.20.23.0009 2 WETLAND ELEV =926.0 s Wet land as delineated by —1 EVS, Inc. June 2012 (As per Schedule A of Commitment for Title Insurance by Stewart Title Guaranty Company issued by its Agent, Land Title, Inc. per Commitment No. 348234, dated August 1, 2010) PARCEL 1: That part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly along the East—West 1/4 line, a distance of 460 feet to the hereinafter referred to "Point B"; thence continuing Easterly, along said East—West 1/4 line, a distance of 295.8 feet; thence Northerly parallel with the West line of the Northwest 1/4 to the point of beginning at the point of intersection with the Northerly right of way line 75th Street North as described on Document No. 345261; thence continuing Northerly, parallel with said West line of the Northwest 1/4 to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly, parallel with said West line of the Northwest 1/4 from said "Point B”; thence Southerly, along said parallel line to said Northerly right of way line of 75th Street North, thence Southeasterly, along said Northerly right of way to the point of beginning. Together with an easement for ingress and egress over, under and across the part of the West 1/2 of the Northwest 1/4, Section 29, Township 30 North, Range 20 West, as described as follows: Commencing at the West 1/4 corner of said Section 29; thence Easterly, along the East—West 1/4 line a distance of 755.80 feet; thence Northerly parallel with the West line of said Northwest 1/4, a distance of 1102 feet, to the point of beginning; thence Northeasterly deflecting to the right 5 degrees 40 minutes, a distance 355 feet, more or less, to the point of intersection with the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4, Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning. PARCEL 2: That part of the Southwest Quarter of the Northwest Quarter, Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, as follows: Commencing at the West quarter corner of said Section 29; thence Easterly, along the East—West quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest Quarter, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said Southwest Quarter of the Northwest Quarter; thence Southerly, along said West line to the Northerly right—of—way line of 75th Street North as described on Document No. 345261; thence Northwesterly, along said Northerly right—of—way line to the point of intersection with a line drawn Southerly parallel with the West line of said Northwest Quarter, Section 29 from the point of beginning; thence Northerly, along said parallel line to the point of beginning. PARCEL 3: That part of the West 1/2 of the Northwest 1/4; Section 29, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Commencing at the West Quarter comer of said Section 29; thence Easterly, along the East—West Quarter line, a distance of 755.80 feet; thence Northerly, parallel with the West line of said Northwest 1/4, a distance of 777 feet to the point of beginning; thence Easterly, at a right angle 373 feet, more or less, to the West line of the East 189.75 feet (11.5 rods) of said West 1/2 of the Northwest 1/4; Thence Northerly, along said West line to the center line of Boutwell Road North; thence Northwesterly, along said center line of Boutwell Road North to the point of intersection with a line drawn Northerly parallel with the West line of said Northwest 1/4; Section 29 from the point of beginning; thence Southerly, along said parallel line to the point of beginning. 2 3 WEST LINE, EAST 189.75,-/ 13295 BOUTWELL ROAD OWNER: THOMAS AND KAREN GARLEY 13295 BOUTWELL ROAD STILLWATER, MN 55082 PIN: 29.030.20.23.0009 BASIS OF BEARINGS EAST LINE, WEST 1/2, For the purposes of this survey, the West line of Section 29, T3ON, R2OW is assumed to have a bearing of NO0'05'14"E in accordance with the Washington County Coordinate System, NAD 83 (1986). BENCHMARKS MnDOT GSID # 85671: ALEX Survey Disk 2.0 miles SW of Stillwater, 0.5 miles West along Trunk Highway 36 from the junction of Trunk Highway 36 and Trunk Highway 5 in Stillwater at Trunk Highway 36 milepoint 17.0, 61.0 feet South of Eastbound Trunk Highway 36, 24.5 ft West of Entrance, 2.5 Feet North of witness post. NAVD88 Elevation = 944.84 BM #1: Top Nut Hydrant (TNH) located at the corner of Newberry CT. & Boutwell Rd; Elev.=924.49 BM #2: Top Nut Hydrant (TNH) located at North Side of Boutwell Rd; Elev.=920.07 NOTES 1. Fee simple ownership is vested in Lake Area Bank, a Minnesota banking corporation, on date of survey. 2. The combined Area of the properties is 824,219 sq.ft. or 18.92 acres, as surveyed. Areas of individual parcels are as shown on survey. 3. The address of the properties are as shown on survey. 4. The property currently lies within Zone TZ (Transition Zone) under applicable zoning regulations. 5. Building Setback information from the City of Stillwater for Zone RB — Residential zoning (future): Front yard Main Building Garage Side Yard Interior Main Building Garage Side Yard Exterior Main Building Garage Rear Yard Main Building Garage Frontage Requirement Height (Main) Accesory Bldg. 20 ft. Minimum 30 feet and at least 10 feet from front setback line of Total of both side yards must = 15 feet. w/ at least 5 feet. on Attached = 5 feet; Detached in rear yard = 3 feet principle dwelling. each side. 20 feet, 5 feet on interior side Minimum 30 feet and at least 10 feet. from front setback line of principle dwelling. 25 feet Attached = 5 feet; Detached in rear yard = 3 feet. 35 feet on improved public street. 35 feet 1 story, not to exceed 20 feet. Setback information was not provided by insurer for these properties. Setbacks may vary for other uses. Consult the City planning department to confirm whether or not this site is entirely in compliance with any restrictions contained in the zoning ordinances or its amendments. 6. The properties have access to Boutwell Rd. North & 75th St. North, public streets. 7. The property lies in flood zone X (areas determined to be outside the 0.2% annual chance floodplain) as designated on Flood Insurance Rate Map Community Panel Number 27163C 0262 E, Washington County, Minnesota, published by the Federal Emergency Management Agency, effective date February 3, 2010. 4 5 /co co 7817 NEWBERRY CT OWNER: SCOTT AND MICHELLE LINDQUIST 7817 NEWBERRY CT STILLWATER, MN 55082 NW 1/4, SEC770N 29 7850 NEWBERRY CT OWNER: JAMES AND MICHELLE REGAN 7850 NEWBERRY CT STILLWATER, MN 55082 NEWBERRY CT. N. 7857 NEWBERRY CT OWNER: DAN REGISTER AND JANICE 7857 NEWBERRY CT STILLWATER, MN 55082 • TEL SITE Twp. 30 N., Rge. 20 W. Not To Scale GRAPHIC SCALE 60 0 30 60 120 Symbol Legend BENCH MARK ELECTRIC METER EXISTING HYD FLAGPOLE IRON PIPE FOUND LIGHT POLE CATCH BASIN SANITARY MH MONITORING WELL CONTROL POINT TELEPHONE MH TELEPHONE PEDESTAL ELECTRIC TRANSFORMER WATER VALVE DECIDUOUS TREE CONIFEROUS TREE NOTES (Con't) 8. Above ground utilities have been field located as shown. All underground utility services which serve the property have attempted to be field located through the services of Gopher State One Call per ticket number 121181362. However, some of the utility companies failed to field locate underground utility location. In those cases utilities shown are from City of Stillwater and previous records. The surveyor makes no guarantees that the underground utilities shown comprise all such utilities in the area, either in service or abandoned. The surveyor further does not warrant that the underground utilities shown are in the exact location indicated although he does certify that they are located as accurately as possible from information available. The surveyor has not physically located the underground utilities. Prior to any excavation or digging contact Gopher State One Call for an on—site location (651-454-0002). 9. The properties contain two areas delineated as wet lands by EVS Inc. (June 2012), as shown hereon. 10. This survey was performed without the benefit of a current Commitment for Title Insurance. The Surveyor does not warrant that all covenants, exceptions, encumbrances, and/or boundary information is current or has been addressed in this survey. Changes to the above, if any, will be performed upon receipt of updated Commitment for Title Insurance and associated documents. 11. Building dimensions refer to measurements taken at exterior footprint of building at ground level. 12. Contour interval = 1 foot. 13. EXCEPTIONS—Items pertaining to Schedule B—Section II of Commitment to Title provided by Stewart Title Guaranty Company issued by its Agent, Land Title, Inc. per Commitment No. 348234, dated August 1, 2010) ITEM 11 — Limitations of rights of access to CSAH 12 as contained in Warranty Deed dated June 3, 1976, filed June 9, 1976, as Document No. 345261. ,s o,•n Cgir ITEM 12 — Road Easement over the Northerly 33 feet of subject property as shown by available maps. As shown on Survey. Per Gopher State One—Call Ticket No. 121181362, the following utilities and municipalities were notified: ACCESS COMMUNICATION TECH COMCAST CITY OF STILLWATER QWEST XCEL ENERGY SURVEYOR'S CERTIFICATION (763) 545-9998 (612) 522-8141 (651) 430-8834 (800) 283-4237 (651) 229-2427 To the City of Stillwater, Stewart Title Guaranty Company, issued by its Agent, Land Title, Inc. and (Client XXXX) This is to certify that this map or plat and the survey on which it is based were made in accordance with the 2011 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys, jointly established and adopted by ALTA and NSPS and includes Items 1-5, 6(a), 7(a), 8, 10, 11(a)(b), 13, and 14, of Table A thereof. The field work was completed on June 7, 2012. Date of Map: June 7, 2012 PRELIMINARY Edward J. Rock III, PLS MN Registration No. 43810 EVS Incorporated 10250 Valley View Road, Suite 123 Eden Prairie, MN 55344 (952) 646-0236 6 7 0 IVIIN National Guard Bureau Project Number 270014 State Project Number 10151 B B 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants 10250 Valley View Road Suite 123 Eden Prairie, MN 55344 952.646.0236 evs-eng.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under rny direct supervision and that I am a duly Registered Engineer under the laws of the State of Minnesota Name Date Issued For Item SD ISSUE Reg. No. Date 07/06/2012 THIS SHEET MAY BE A REDUCED COPY. THE BAR ABOVE IS 1'1 LONG ON A FULL SIZE SHEET. DRAWINGS SCALES APPLY TO FULL SIZE SHEETS. Date 07/06/2012 Comm. No. 3.2012110.00 Drawn MRW Checked Sheet Title LAND TITLE SURVEY Sheet No. C100 FILE NAME: 2012 -016 Stillwater RC Survey.dwg Stillwater RC & FS Stillwater, MN 193,606 SF 4.4 AC 30,436 SF 0.7 AC 518,676 SF 11.9 AC 65,721 SF 1.5 AC Property Areas PAGE No. 3 10.19.2012 A B D E F G H 6/6/2012 4:18:19 PM 1 1 STORMWATER BASIN II STORMWATER BASIN 0 TRASH & RECYCLING GENERATOR 4 BID ALTERNATE a, 4N 9.0 c GRETAri CENTER FFE= 936.00 LFE= 920.00 RAMP REINFORCED SOIL SLOPE (1:1) APPROX. 16' TOP TO BOTTOM 24.0' 0 Z a 0 0 L 0 0 w 1- D EASEMENT TO CITY FOR RIGHT -OF -WAY PURPOSES 1 I I 26' F -F CITY STREET 24' iM ACCESS ROAD 1 \ CIVIL SITE PLAN RIGHT -OF -WAY (TO BE ANNEXED) LDR LMDR 8' BITUMINOUS PATH (FUTURE) PROPERTY LINE Green lines = proposed lot lines Red lines = 2030 Land Use Map lines i 0 50 100 SCALE IN FEET CS100 / 1" = 50' 3.5" AC WEAR COURSE (MVWE35035B) - MNDOT 2360 6" CLASS 5 AGGREGATE BASE - MNDOT 8138 100% CRUSHED LIMESTONE �,1 LIGHT -DUTY BITUMINOUS `J PAVEMENT NOT TO SCALE 3 .:WMa ac LAY 'Y W1�, °�l`� ''r ,GY °Y NOTE: PLACE TACK COAT (MNDOT 2357) BETWEEN LIFTS 2.0" AC WEAR COURSE (MVWE35035B) - MNDOT 2360 2.0" AC BASE COURSE (LVNW35030B) - MNDOT 2360 2.0" AC BASE COURSE (LVNW35030B) - MNDOT 2360 10" CLASS 5 AGGREGATE BASE - MNDOT 8138 100% CRUSHED LIMESTONE 24" SELECT GRANULAR HEAVY -DUTY BITUMINOUS CS100 PAVEMENT NOT TO SCALE 4 #5 BARS @ 12" O.C. BOTH WAYS 3" CLEARANCE 8" REINFORCED CONCRETE PAVING - SPEC. 2301 12" CLASS 5 AGGREGATE BASE - MNDOT 8138 100% CRUSHED LIMESTONE COMPACTED SUBBASE CONCRETE PAVING �SI00 NOT TO SCALE LEGEND a el A • FUTURE BITUMINOUS BIKE PATH PROPOSED CONCRETE SIDEWALK PROPOSED CONCRETE PAVEMENT WETLAND FENCE 4" NON - REINFORCED CONCRETE PAVING - SPEC. 2301 6" CLASS 5 AGGREGATE BASE - MNDOT 8138 100% CRUSHED LIMESTONE COMPACTED SUBBASE CONCRETE SIDEWALK NOTES 1. ALL DIMENSIONS ROUNDED TO THE NEAREST TENTH FOOT. 2. ALL DIMENSIONS ARE FACE OF CURB TO FACE OF CURB UNLESS NOTED OTHERWISE. BACK OF CURB IS SHOWN GRAPHICALLY ONLY. 3. DRAINAGE AND UTILITY EASEMENTS SHALL BE PROVIDED AS REQUIRED. DRAINAGE AND UTILITY EASEMENTS WILL BE PROVIDED OVER ALL PUBLIC UTILITIES AND UP TO ONE (1) FOOT ABOVE THE HIGH WATER LEVEL OF ALL PONDS. FIRE HALL BID ALTERNATE 1. BASE BID 20 FT CONCRETE APRON AROUND FIRE HALL = 1,144 SY 2. ALTERNATE ADDITIONAL 70 FT CONCRETE APRON AROUND FIRE HALL = 3,268 SY NOT TO SCALE Know what's Below. CaII before you dig. Copyright BWBR READINESS CENTER Stillwater, IV N National Guard Bureau Project Number 270014 State Project Number 10151 B D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants ENGINEERING I SURVEYING I ENVIRONMENTAL I PLANNING 10250 Valley View Rd., Ste 123 Eden Prairie, MN 55344 952.646.0236 evs- eng.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Name Date 08/17/2012 Reg. No. Issued For Item SD ISSUE DD ISSUE Date 07/06/2012 10/01/2012 sc.' O .) `_ This Sheet may be a Reduced Copy. The bar above is 1' long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. 161 NORTH Date 08/17/12 Comm. No. 3.2012110.00 Drawn BMJ Checked DEZ Sheet Title CIVIL SITE PLAN Sheet No. cs100 A B C D E F G H 6/6/2012 4:18:19 PM C STORMWATER BASIN 5' -6" PVC (CITY) HYDRANT (CITY) I 342r -6,, PVC (NG) 1 HYDRANT (CITY) 48' -6" PVC (CITY / 11 9 11 I 16' -6" PV (CITY) i- 0 FIRE HALL FFE= 932.00 SAN STUB #14 INV(E)= 909.32 41' 43' -6" PVC (CITY) READINESS CENTER FFE= 932.00 8„ PVC @ °.to E= 916.00 SANMH #140 RIM = 931.62 INV(W)= 909.16 INV(E)= 909.06 Il I I 11 Il I 1' STORMWATER BASIN %6, j LO 11' -6" PVC (NG) (2P HYDRANT (NG) EX. SANMH #3 INV(SE)= 890.14 INV(NW)= 890.14 UE UNDERGROUND ELECTRIC SERVICE (NG) G U►% 'GRIUND ELE ' IC SERVIC = (NG) G UE NATURAL GAS SERVICE (NG) OF " FIRE PROTECTION STUB DOMESTIC WATER STUB NATURAL GAS SERVICE (NG) HYDRANT (CITY) SAN STUB #131 (NG) INV(E)= 908.38 44' -6" PVC ( G 43' -8" PVC @ 0.10% (NG) LOWER OUTSIDE DROP AT MANHOLE 3.0' RESTORE STREET & ROW 0 44' -6" PVC NG) SANM #130 IM= 31.30 )= x08.34 E)= 08.24 u J 29' -10" PVC @ 0.28% SANMH #100 RIM= 906.54 INV(SE)= 905.18 INV(N)= 905.08 CONNE STORMWATER BASIN SANMH #105 RIM = 932.45 INV(SE)= 908.71 INV(N)= 908.61 / HYDRANT (CITY) 164' -6" PVC (N ) 164' -6" PVC (NG Y RANT (N 114 RIM =930.4 INV(S)= 908.17 INV(W)= -9081 7 08.07 9' -6" T TO EXISTING TERMAIN STUB 0 0) r 10' -6 'V 11' -6" PVC (NG) HYDRANT (NG) ` I '1-571 =42" -BIP MG) - i 6' -6" DIP (NG) 159' -10" PVC o > @ 0.28% (NG) HYDRANT (CITY) 20' -6" DIP (CITY) 31' -12" DIP (CITY) SANMH #106 RIM = 935.10 INV(N E)= 909.25 INV(NW)= 909.15 77 �7 CCESS ROAD 380' -10" @ 0.28% (NG) 11 t12IP (NG) 5' -6" DIP (NG) HYDRANT (NG) , CITY) 17' -6" PVC (CITY) 1 \ CIVIL UTILITY PLAN 36' -10" PVC @ 0.40% (CITY) SAN STUB #160 (CITY) INV(SW)= 909.39 STUB FOR FUTURE DEVELOPMENT 35' -8" PVC (CITY) SANMH #103 RI M= 930.72 INV(W)= 907.63 INV(S)= 907.63 INV(N)= 907.53 53' -8" DIP (CITY) STUB FOR FUTURE DEVELOPMENT SAN STUB #120 INV(W)= 907.25 "-SANMH #102 RIM = 926.47 INV(S)= 907.08 INV(E)= 907.08 INV(N)= 906.98 42' -8" PVC @ 0.40% (CITY) SANMH #101 RIM = 907.28 INV(S)= 905.92 INV(NW)= 905.82 EX. SANMH #4 INV(S)= 905.00 INV(NW)= 890.76 0 50 100 SCALE IN FEET CU100/ 1" = 50' LEGEND XX-8" PVC @ 0.40% (NG) SANMH #XXX (NG) XX-X" 7C (NG) SANMH #XXX (NG) XX-8" PVC @ 0.40% (CITY) SANMH #XXX (CITY) XX-X" P IC (CITY) SANMH #XXX (CITY) SANITARY SEWER PIPE NATIONAL GUARD (NG) COST SANITARY SEWER MANHOLE NATIONAL GUARD (NG) COST WATERMAIN NATIONAL GUARD (NG) COST FIRE HYDRANT NATIONAL GUARD (NG) COST SANITARY SEWER PIPE NATIONAL GUARD (CITY) COST SANITARY SEWER MANHOLE NATIONAL GUARD (CITY) COST WATERMAIN NATIONAL GUARD (CITY) COST FIRE HYDRANT NATIONAL GUARD (CITY) COST NOTES 1. COORDINATE INTERRUPTION OF WATER OR SANITARY SERVICE TWO DAYS PRIOR TO MAKING CONNECTIONS. 2. COORDINATE BUILDING UTILITY CONNECTIONS WITH PLUMBING PLANS. SITE CONTRACTOR SHALL SUPPLY PIPE SIZE AND MATERIAL ADAPTERS AS NECESSARY TO CONNECT TO PLUMBING STUB OUTS. 3. CALL TRAFFIC ENGINEERING FORTY EIGHT (48) HOURS PRIOR TO ANY EXCAVATION IN THE RIGHT OF WAY. 4. GEOTHERMAL WELLFIELD SHOWN DEPICTS MAGNITUDE IN SIZE. EXACT FOOTPRINT YET TO BE DETERMINED TAKING INTO ACCOUNT EXISTING TREES AND OTHER UTILITIES. 5. A COST SPLIT BETWEEN THE CITY AND NATIONAL GUARD FOR THE STORM SEWER LAYOUT SHOWN TO BE PERCENTAGE BASED AND NOT BY ASSIGNED QUANTIFIABLE ITEMS AS WITH WATERMAIN AND SANITARY SEWER. Know what's Below. CaII before you dig. Copyright BWBR READINESS CENTER Stillwater, IV N National Guard Bureau Project Number 270014 State Project Number 10151 B C D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants ENGINEERING I SURVEYING I ENVIRONMENTAL I PLANNING 10250 Valley View Rd., Ste 123 Eden Prairie, MN 55344 952.646.0236 evs- eng.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Name Date 08/17/2012 Reg. No. Issued For Item SD ISSUE DD ISSUE Date 07/06/2012 10/01/2012 o `4 �v This Sheet may be a Reduced Copy. The bar above is 1' long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. 161 NORTH Date 08/17/12 Comm. No. 3.2012110.00 Drawn BMJ Checked DEZ Sheet Title CIVIL UTILITY PLAN Sheet No. cu100 6/6/2012 4:18:19 PM 1 2 J N 3 4 5 6 7 J / / /// \ \� / ( NNN ST:OR WM ATER 926 -� /� // A - 930 \\\\\,-"\\\I-■(\r'-/-ti //// NN //� //,;/ / ■ / / 1 \ �\ E °M 909.00 EOF 908.00 - i912_� 909 906 9, 11 7 S T ORMWATER -444.; / ( II 11 ' /-jj, A / / / k\ ( 1 I E- tt _ BOULDER T/W 916.0 / B/W 916.0 / / ,r\ 2/, 7 BOULDER T/W 913.5 ,\N 904.0 -930 1 GRAVITY , Q/W 932.0 c /'v "v 916.0 BOULDER T' /W 905.5' B/W 905.5 I i U'Q r y GRAVITY -, T/W 916.0 Eli /W 916.0 READINESS C CENTER (FFE=932O N LFE= 016.0 Z 931 ■ 1 BOA ILDEI T/W 913.0 -� B/W 904.01 910 914794' 915 MODULAR - T/W 915.5 BiW 910.5 I- \.915.20 MODULAR T /'W 915.2) B/W 915.2 • ( \ \ \ \\ \ '\ �I N N I 1 916.38 1t/ wLow sp- REINSOI L / j :1 SLOP CED Ill \ I I III N I 93, J\ / r, 934 A33.19J 1 929 -- STORMWATER J �\ BASIN 930 0 .■7/ ( ((//I' 71I.65-\ J(7L_ 93 15 930.23 \ 929.47 / N 928.1'5 - - 927.33 ) 1 \ 7 926 \�\ 925 uI Bull= I 1 1 ■ 91 1 /\ 928.03 927.53 - 928.16 X927.64 g27 923.57 / \lL r-- --� / 22.72 ►`''.521II i 9�L1.51- 922.65 X94 NATIONAL GUARD_,-] (� o i ) I) ) ( \ I/L11\ / / I ' I i I./ 4/ // ---7$<---- -11,11/y/c, . i iii: ,..=.,t__.1___:Lr, .17 20.08 ii A C SS ZAD 1.0% / CIVIL GRADING PLAN 50 100 SCALE IN FEET NORTH C� G100/ 1 " = 50' GRADING NOTES 1. PROPOSED CONTOURS ARE TO FINISHED SURFACE ELEVATION. SPOT ELEVATIONS ALONG PROPOSED CURB DENOTE FLOWLINE GRADE. 2. THE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE CONSTRUCTION PHASES OF THIS PROJECT. THE CONTRACTOR WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS PROJECT. 3. THE CONTRACTOR SHALL COMPLETE THE SITE GRADING CONSTRUCTION IN ACCORDANCE WITH THE REQUIREMENTS OF THE OWNERS SOILS ENGINEER. ALL SOIL TESTING SHALL BE COMPLETED BY THE OWNERS SOILS ENGINEER. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REQUIRED SOIL TESTS AND INSPECTIONS WITH THE SOILS ENGINEER. 4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARDS. 5. THE TREES AND OTHER NATURAL VEGETATION WITHIN THE PROJECT AND /OR ADJACENT TO THE PROJECT ARE OF PRIME CONCERN TO THE CONTRACTORS OPERATIONS AND SHALL BE A RESTRICTED AREA. HE WILL BE REQUIRED TO PROTECT THE TREES WHICH ARE TO BE SAVED TO BE SURE THAT THE EQUIPMENT IS NOT NEEDLESSLY OPERATED UNDER NEARBY TREES AND SHALL EXERCISE EXTREME CAUTION IN WORKING ADJACENT TO TREES. SHOULD ANY PORTION OF THE TREE BRANCHES REQUIRE REMOVAL TO PERMIT OPERATION OF THE CONTRACTORS EQUIPMENT, HE SHALL OBTAIN THE SERVICES OF A PROFESSIONAL TREE TRIMMING SERVICE TO TRIM THE TREES PRIOR TO THE BEGINNING OF OPERATION. SHOULD THE CONTRACTORS OPERATIONS RESULT IN THE BREAKING OF ANY LIMBS, THE BROKEN LIMBS SHOULD BE REMOVED IMMEDIATELY AND CUTS SHALL BE PROPERLY PROTECTED TO MINIMIZE ANY LASTING DAMAGE TO THE TREE. NO TREES SHALL BE REMOVED WITHOUT AUTHORIZATION BY THE ENGINEER. COSTS FOR TRIMMING SERVICES SHALL BE CONSIDERED INCIDENTAL TO THE CONSTRUCTION AND NO SPECIAL PAYMENT WILL BE MADE. 6. IF THE CONTRACTOR ENCOUNTERS ANY DRAIN TILE WITHIN THE SITE, THEY SHALL NOTIFY THE ENGINEER WITH THE LOCATION, SIZE, INVERT AND IF THE TILE LINE IS ACTIVE. NO ACTIVE TILE SHALL BE BACKFILLED WITHOUT REVIEW, DISCUSSION AND APPROVAL FROM THE PROJECT ENGINEER. 7. CONTRACTOR SHALL PERFORM A TEST ROLL PRIOR TO AGGREGATE BASE CONSTRUCTION. THE CONTRACTOR SHALL PROVIDE A FULLY LOADED TANDOM TRUCK (25 TONS). THE SOILS ENGINEER SHALL DIRECT AND APPROVE THE TEST ROLL. 8. PERMANENT SEED & MULCH TO BE PLACED WITHIN 72 HOURS AFTER ROUGH GRADING COMPLETION. NOTES 1. FFE SHOWN ON CIVIL PLANS EQUALS 100'-0" ON ARCHITECTURAL PLANS. Know what's Below. Call before you dig. 1 2 3 4 5 6 7 Copyright BWBR READINESS CENTER Stillwater, IVN National Guard Bureau Project Number 270014 State Project Number 10151 B B 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants ENGINEERING I SURVEYING I ENVIRONMENTAL I PLANNING 10250 Valley View Rd., Ste 123 Eden Prairie, MN 55344 evs-eng.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota Name Date 10/01/2012 Reg. No. Issued For Item Date SD ISSUE 07/06/2012 35% PRELIMINARY REVIEW 10/01/2012 (90 This Sheet may be a Reduced Copy. The bar above is 1' long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. Date 10/01/12 Comm. No. 3.2012110.00 Drawn BMJ Checked DEZ Sheet Title CIVIL GRADING PLAN Sheet No. CG100 N M READINESS CENTER National Guard Bureau Project Number 270014 State Project Number 10151 CO 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 E 0 0 Consultants 10250 Valley View Rd., Ste 123 Eden Prairie, MN 55344 V 952.646.0236 evs- eng.com 0 Ln • Ln 0 Ln • Ln 0 CY CY 0 0 Ln 0 o o Date 08/17/2012 Ln Ln LLI ai -C3 Size Sheets. CL CL Ln Ln 0 LL 1E11)1 ck—= n co CO 0 - 0 Comm. No. 3.2012110.00 1Y I- LLI Lll INZ • 1 N -r cc l / la( cec // J J(;k Li ,Ix 1h1 \\\\\ \\ / /\ / \w / / _ \\\ /7/A CO 1.0 O N 2 7- d` Ob) Tt 4to O O L o 5 !I i^ OO _2 G; 0 Er Z JO 0 / N O O O o N CO cc; cc —o0)0) 1I 11 11 U)I_LJZ Cr) O Q 7 4:k It U) 0_ C) wE z Z L G) m2 0 II L co 2 117E3 , II' 47k co z� 1 )co o r 6) N / 2/ II II l co ( 1 • co w —r CO 0 o > CL = nl • LO <9— j EN LO 0 C7 co CD Z 7 7 11 r \ \ L--------i-- I 1 (\ \ 1 I I CO )11 \ o (13 CO LO rN CO 47k Fi ■ 2 l'i; CO CY) CO 00 CO CV cv 0 II II II CO N CV ct CD CO C6 j\\ l co 1 \\‘ bu_ E N 11 - 1 1 CC ;^CtsiN k 4 > 'III LI \ \\ 111 l'C) V ) 0 \....__ N-il CO cr) CO ccq co 2 ii —1 — th d ................. \_ ............... 0 CIVIL STORMWATER MANAGEMENT PLAN UTILITY NOTES MATERIAL NOTES 0 THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE ALL MATERIALS SHALL BE AS SPECIFIED IN CEAM Z W CL o SPECIFICATIONS EXCEPT AS MODIFIED HERIN. 0 0 CL A 0 0 0 0 STORM SEWER MANHOLE / CATCH BASIN 0 0 d z z NATIONAL GUARD (NG) COST • CT OR COMPLETE. THE NOT TO BE RELIED ON AS BEING E ALL STORM SEWER PIPE TO BE REINFORCED CONCRETE 0 O Et Et 0 I Et D 0 0 STORM SEWER FLARED END SECTION NATIONAL GUARD (NG) COST CT FIELD LOCATION OF UTILITIES. IT TO REQUEST E RIP -RAP SHALL BE MNDOT CLASS 3. SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO 4" PERFORATED DRAINTILE IN FILTER SOCK TO BE RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH INSTALLED 50' EACH SIDE OF ALL LOW POINTS - BEDDED IN PEA ROCK. Et w ALL AREAS OUTSIDE THE PROPERTY BOUNDARIES THAT cO ARE DISTURBED BY UTILITY CONSTRUCTION SHALL BE Et 0 W co co 0 before you dig. CO V LLI LL A B D E F G H 9/7/2012 10:56:33 AM 1 ono gap gap ETORMW ATER B ASI C gap gap X1 gap ono gap KEY NOTES: • GENERATOR LOCATION. O UTILITY TRANSFORMER LOCATION. O MAIN ELECTRICAL ROOM LOCATED ON LOWER LEVEL AT SHOWN LOCATION. O STUB (2) 4" PVC CONDUITS FROM UTILITY TRANSFORMER PAD TO BEYOND RETAINING WALL AND CAP CONDUITS FOR THE UTILITY'S INCOMING PRIMARY CONDUCTORS. STUB (2) 4" PVC CONDUITS FROM TELECOM /IT ROOM TO 5' BEYOND EXTERIOR OF BUILDING FOR INCOMING TELECOM/FIBER. 06 PROPOSED SIGN LOCATION. VERIFY WITH ONER. O7 (1) 1" CONDUIT FROM MAIN ELECTRICAL ROOM 0131 TO SIGN LOCATION, WITH SHOWN CONDUCTORS. 08 (1) 1" CONDUIT FROM FIRE HALL MAIN ELECTRICAL ROOM TO SIGN LOCATION, WITH SHOWN CONDUCTORS. �9 PLAN I D LOCATION FOR FUTURE PHOTOVOLTAIC METER AND ASSOCIATED DISCONNECT. ROUTE (2) 1" CONDUITS FROM MAIN ELECTRICAL ROOM 0131 TO EXTERIOR WEATHER PROOF BOX MOUNTED ON EXTERIOR WALL FOR FUTURE PHOTOVOLTAIC SYSTEM. ETORMW ATER B A51C X1 A A p D A A A A D A A p D X1 r> X1 X1 AD A X1 A 4 X1 1 X1 � D A A A A -- IIII— IIII— IIII —IIII D A CD DA XF XF XF XF X1 7 gap CE ono / / 7 A • i / / H \ ELECTRICAL SITE PLAN �—T gap gap ONO gap gap ES100 / 1/32" = CC 0 0 V A READINESS CENTER Stillwater, NN National Guard Bureau Project Number 270014 State Project Number 10151 ,g D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants DUNHAM Dunham Associates, Inc. 50 South Sixth Street 1 Suite 1100 Minneapolis, Minnesota 55402 -1540 PHONE 612.465.7550 FAX 612.465.7551 WEB dunhameng.com mechanical + electrical consulting engineering Project Number: 0413011 This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Name Date Issue Date Reg. No. Issued For Item Date SD ISSUE 07 -06 -2012 O4t- NO ` )4 V This Sheet may be a Reduced Copy. The bar above is 1' long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. ZONE 3 ZONE 2 KEYPLAN ZONE 1 ci4 NORTH Date DATE Comm. 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A. A• A. A. A. A. A. A. A•A•A•A.A.A.A.A.A.ATA•A•A.A.A.A • • • A.A.A.�_1r V A. AV AV AV AV A. A. AV A. A. AV A. AV A. A. AV A. A. A. A. AVAV AV AV AV AV AV AV A. AV A. AV AV AV AV AV A. AV A. AVAVAV AV AVA. AV AV AVA��.AVAVA.A.AVAVA.AVA.AVAVA.A &ANA�a.•. IAYAYAV� • V AV AV AV AV AV AV A. AV A. AV AV AV AV A. AV AV A. AV AV AV AV A VAVAVAVAVA.AVAVAVAVAVAVAVA.AVAV V ..._ AV4V4•- •'wi"4- • •A•A•AVAVAVA!IA•AAj� - '_,•.:.A.a • `) TREE PROTECTION FENCE (TYP) • NMI CURB & GUTTER REMOVAL REMOVE & REPLACE CURB CUT WITH CURB & GUTTER 0 SCALE 50 IN 100 FEET Know what's Below. Call before you dig. LEGEND / / / / / / /// CURB AND RETAINING WALL REMOVAL X //7 ■■■A I•V•VAVA.AVAVI ■VAVAVAVAVA.A\ VAVA•AVAVAVAVI FENCE REMOVAL UTILITY REMOVAL PAVEMENT SAWCUT TREE REMOVAL TREE PROTECTION FENCING CONCRETE REMOVAL BITUMINOUS PAVEMENT REMOVAL GRAVEL REMOVAL STRUCTURE REMOVAL CLEARING AND GRUBBING LIMITS NOTES 1. UTILITY LOCATIONS TO BE FIELD VERIFIED PRIOR TO EXCAVATION /CONSTRUCTION. IF ANY DISCREPANCIES ARE NOTED, THE ENGINEER SHOULD BE IMMEDIATELY NOTIFIED FOR RESOLUTION. 2. UNDERGROUND UTILITIES TO BE REMOVED OR ABANDONED AS NOTED. 3. BITUMINOUS MAY BE SALVAGED AND RECYCLED AS STRUCTURAL FILL. 4. LOCATION OF UTILITIES EXISTING ON OR SERVING THE SURVEYED PROPERTY AS DETERMINED BY OBSERVED EVIDENCE TOGETHER WITH EVIDENCE FROM PLANS OBTAINED FROM UTILITY COMPANIES OR PROVIDED BY CLIENT, AND MARKINGS BY UTILITY COMPANIES AND OTHER APPROPRIATE SOURCES. A. THE SURVEYOR DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES SHOWN HEREON, IF ANY, ARE IN THE EXACT LOCATION AS INDICATED, ALTHOUGH THE SURVEYOR DOES CERTIFY THAT THEY ARE LOCATED AS ACCURATELY AS POSSIBLE FROM INFORMATION AVAILABLE. B. THE SURVEYOR MAKES NO GUARANTEES THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. C. THE SURVEYOR HAS NOT PHYSICALLY LOCATED THE UNDERGROUND UTILITIES. D. UTILITIES ARE SHOWN TO LEVEL D, LEVEL C, AND LEVEL B. PURSUANT TO MS 216.d CONTACT GOPHER STATE ONE CALL AT 651- 454 -0002 PRIOR TO ANY EXCAVATION. E. UNDERGROUND UTILITIES AS SHOWN ARE BASED UPON AVAILABLE MAPS AND LOCATES BY UTILITY LOCATORS FROM GOPHER STATE ONE CALL TICKET # 112382442. F. THE LOCATORS MAY HAVE OR MAY NOT HAVE LOCATED ALL UNDERGROUND UTILITIES. Copyright BWBR READINESS CENTER Stillwater, IV N National Guard Bureau Project Number 270014 State Project Number 10151 B c D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants ENGINEERING I SURVEYING I ENVIRONMENTAL I PLANNING 10250 Valley View Rd., Ste 123 Eden Prairie, MN 55344 952.646.0236 evs- eng.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Name Date 08/17/2012 Reg. No. Issued For Item SD ISSUE DD ISSUE Date 07/06/2012 10/01/2012 otp:,se This Sheet may be a Reduced Copy. The bar above is 1' long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. 161 NORTH Date 08/17/12 Comm. No. 3.2012110.00 Drawn BMJ Checked DEZ Sheet Title EXISTING CONDITIONS & DEMOLITION PLAN Sheet No. CD1OO n FIRE HALL STORMWATER BASIN ( "NIC ") -�� I_ 1 C I NN'T ES . M y / RE IN ( ,( / / — • FIRE HALL PAVING (NOT IN CONTRACT) 11 ■ (7Q • . -7 • STORMWATER BASIN l (-) c-L'--- 7 i - -( . 1 % / (/. : fi 1 ( . i \ 7� ' '-Yc / ji / . i( ./ V n ( EXISTING TREES TO REMAIN • (1 C i CITY FIRE HALL (NOT IN CONTRACT) 2H/L1 01 REFER TO DETAIL ENLARGEMENT w•`ip•te•ear•Olegr,P EXISTING TREES TO REMAIN FIRE HALL PAVING (NOT IN CONTRACT) 1 1 //T 4-WS/TING TREES / / 1 7 REMAIN j/7 / / / NNECTION ROAD ( "NIC ") // 1 _,A /_ V/ ACCESS ROAD EXISTING WETLAND 1E \ LANDSCAPE PLAN REFER TO SHEET L101 FOR SOD & SEEDING LIMITS L100 / 1" = 50' -0" 4" ORGANIC MULCH. DO NOT PLACE MULCH IN CONTACT WITH TREE TRUNK. 4" BUILT -UP EARTH SAUCER BEYOND EDGE OF ROOT BALL EDGE CONDITION VARIES, SEE PLAN COMPACT PLANTING SOIL TO 85 PERCENT OF MAXIMUM DRY UNIT WEIGHT ACCORDING TO ASTM D 698 REMOVE BURS TWINE, ROPE AND WIRE FROM TOP HALF OF ROOT BALL UNDISTURBED SUBGRADE DIG PLANTING PIT 4" TO 6" DEEPER THAN ROOT BALL PLACE ROOT BALL ON UNDISTURBED OR COMPACTED SOIL 6/6/2012 4:18:19 PM NOTE: CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING TREES IN A PLUMB POSITION THROUGHOUT THE WARRANTY PERIOD. WRAP TREE TRUNKS ONLY UPON APPROVAL BY LANDSCAPE ARCHITECT. SEE SPECIFICATION SECTION RELATED TO EXTERIOR PLANTING EACH TREE SHALL BE PLANTED SUCH THAT THE ROOT FLARE IS VISIBLE AT THE TOP OF THE ROOT BALL. IF THE ROOT FLARE IS NOT VISIBLE, THE SOIL SHALL BE REMOVED IN A LEVEL MANNER FROM THE ROOT BALL TO WHERE THE FIRST MAIN ORDER ROOT (%2" DIA. OR LARGER) EMERGES FROM THE TRUNK. SET MAIN ORDER ROOT 1" HIGHER THAN ADJACENT GRADE. DO NOT COVER TOP OF ROOT BALL WITH SOIL. 5' DIAMETER MULCH RING SCARIFY SIDES OF TREE PIT WITH SPADE BY HAND TO BIND WITH PREPARED SOIL PLANTING PIT TO BE TWO TO FIVE TIMES THE DIAMETER OF ROOT BALL, SLOPED PLANTING SOIL 2H \ TREE PLANTING DETAIL TAMP SOIL AROUND ROOT BALL BASE FIRMLY WITH FOOT PRESSURE SO THAT ROOT BALL DOES NOT SHIFT DRAIN STACK AS REQUIRED PER SPEC. AUGER A 4" DIA. HOLE & FILL W/ 3/4" GRAVEL. COVER W/ FILTER FABRIC. L100 1' NOT TO SCALE PREPARE SOIL FOR THE ENTIRE BED SHRUB PLANTING DETAIL (3G 100/ NOT TO SCALE 3" MULCH. DO NOT PLACE MULCH IN CONTACT WITH SHRUB STEM EDGE CONDITION VARIES, SEE PLAN EDGING, SEE PLAN CONTAINER GROWN MATERIAL SHALL HAVE ROOTS HAND LOOSENED PLANTING SOIL MIN. 4" DEEPER THAN ROOT BALL SCARIFY SIDES AND BOTTOM OF ENTIRE BED WITH SPADE BY HAND TO BIND WITH PLANTING SOIL UNDISTURBED SUBGRADE PREPARE SOIL FOR THE ENTIRE BED REFER TO PLAN —i/ iii !viii / —iii ii— %_ I %�� -- iii�i�- \ / \ / \// \// \// \/\/ \/ \/ \ 4H PERENNIAL PLANTING DETAIL L100 NOT TO SCALE 3" MULCH. DO NOT PLACE MULCH IN CONTACT WITH PLANT STEM EDGE CONDITION VARIES, SEE PLAN EDGING, SEE PLAN CONTAINER GROWN MATERIAL SHALL HAVE ROOTS HAND LOOSENED PLANTING SOIL SCARIFY SIDES AND BOTTOM OF ENTIRE BED WITH SPADE BY HAND TO BIND WITH PLANTING SOIL UNDISTURBED SUBGRADE 1E91 NORTH TYPE & QUANTITY KEY QTY BOTANICAL NAME COMMON NAME ROOT " CONT. SIZE SPECIFICATIONS SHADE TREES 39 BETULA NIGRA RIVER BIRCH B &B 2.5" CAL. 14' -16' HT., TRUNK FREE OF BRANCHES 6'7' GLEDITSIA TRICANTHOS VAR. INERMIS 'IMPCOLE' IMPERIAL HONEYLOCUST B &B 2.5" CAL. 12' -14' HT., TRUNK FREE OF BRANCHES 6' -7' QUERCUS BICOLOR OAK, SWAMP WHITE B &B 3.0" CAL. 16' -18' HT., TRUNK FREE OF BRANCHES 6' -7' QUERCUS RUBRA RED OAK B &B 2.5" CAL. 14' -16' HT., TRUNK FREE OF BRANCHES 6'7' AUTUMN BLAZE MAPLE ACER X FREMANII 'JEFFERSRED' B &B 3.0" CAL. 12' -14' HT., TRUNK FREE OF BRANCHES 6' -7' CONIFEROUS TREES 14 IIIIFPICEA PUNGENS 'GLAUCA' COLORADO BLUE SPRUCE B &B 10' HT. NATURAL SYMMETRICAL FORM, SINGLE LEADER ORNAMENTAL TREES 10 ilk MALUS X SPRING SNOW SNOW WHITE CRABAPPLE B &B 2.0" CAL. AMELANCHIER X GRANDIFLORA 'AUTUMN BRILLIANCE' AUTUMN BRILLIANCE SERVICEBERRY B&B 2.0" CAL. DECIDUOUS SHRUBS 200 'CD SPIREA X BUMALDA 'ANTHONY WATERER' SPIREA, ANTHONY WATERER CONT. #5 CORNUS SERICEA 'ARCTIC FIRE ARCTIC FIRE DOGWOOD CONT. #5 DIERVILLA LONICERA DWARF BUSH HONEYSUCKLE CONT. #5 ARONIA MELANOCARPA 'MORTON' IRIQOUIS BEAUTY CHOKEBERRY CONT. #5 RHUS AROMATICA 'GRO LOW' FRAGRANT GRO LOW SUMAC CONT. #5 EVERGREEN SHRUBS 100 ED JUNIPERUS CHINENSIS 'SPARTAN' SPARTAN JUNIPER CONT. #7 TAXUS CUSPIDATA 'MONLOO' EMERALD SPREADER YEW CONT. #7 PERENNIALS 300 ED LIATRIS SPICATA 'KOBOLD' BLAZING STAR CONT. HEMEROCALLIS 'STELLA SUPREME' STELLA SUPREME DAYLILY CONT. #1 NEPETA X FAASSENII 'WALKER'S LOW' WALKER'S LOW CATMINT CONT. #1 ECHINACEA PURPUREA 'WHITE SWAN' WHITE SWAN CONEFLOWER CONT. #1 PERENNIAL GRASSES 150 i::::F SPOROBOLOUS HETEROLEPIS PRAIRIE DROPSEED #1 CALAMAGROSTIS X ACUTIFLORA GRASS, FEATHER REED 'KARL FOERSTER' CONT. #1 PANICUM VIRGATUM 'SHENANDOAH' GRASS, RED SWITCH CONT. #1 5H L100} PLANT SCHEDULE Copyright BWBR A READINESS CENTER Stillwater, VN National Guard Bureau Project Number 270014 State Project Number 10151 BB C D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants Damon 1-arber Associates Landscape Architects Damon Farber Associates 401 2nd Avenue North Suite 410 Minneapolis, MN 55401 612.332.7522 www.dainonfarber.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date - Reg. No. Issued For Item Date SD ISSUE 07 -06 -2012 35% PRELIM REVIEW DOCUMENTS 10 -01 -2012 This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. Date 10/01/2012 Drawn MS Comm. No. Checked 3.2012110.00 JS Sheet Title LANDSCAPE PLAN Sheet No. L100 A B D E F G H 6/6/2012 4:18:19 PM 1 1 ■ ♦`��?`?���♦ ' / ■ NATIVE GRASS SEED MIX \ / 1/ 7 / < 2 Ae' AIL • 4 *\`� ( . '-, - \ / 4 4* y -, • eii 6f. ' 44. ( 7 • . • ( . -7 / (.1 / / !r4i . ire ♦� ♦Tr; / / (• A, fr Ni- --.___ ,,c ■ / / , . , 4 "" " i • : ) • ( 1 ■ • ..4t • / 91P' /1 *♦ ♦'! ?`cam ♦o ,7�C♦. 1E \ SEEDING PLAN KEY I�• ♦• ♦• ♦• ♦• ♦• SOD 10,000 SQUARE YARDS NATIVE GRASS SEED MIX 25,000 SQUARE YARDS L101 1 1" = 50' -0" STEEL EDGING (ROCK MULCH) COLOR CONCRETE LIGHT BOLLARD STEEL EDGING (ROCK MULCH) COLOR CONCRETE BENCH L PLANTING BED (STEEL EDGER) COLOR CONCRETE BENCH STEEL EDGING (ROCK MULCH) (3) FLAGPOLES (2 -NG) + (1 -FH) ROCK MULCH 1ff t laCkr •f al,� ;.; . o COLOR CONCRETE PLANTING BED (STEEL EDGER) BENCH BIKE RACK LIGHT BOLLARD PLANTING BED (STEEL EDGER) COLOR CONCRETE 2H \ FRONT PLAZA PLAN STEEL EDGING (ROCK MULCH) L101 1 1" = 16' -0" NORTH Copyright BWBR A READINESS CENTER Stillwater, VN National Guard Bureau Project Number 270014 State Project Number 10151 BB C D E F G H W B R 380 St. Peter Street, Ste. 600 Saint Paul, MN 55102 651.222.3701 bwbr.com Consultants Damon Farber Associates Landscape Architects Damon Farber Associates 401 2nd Avenue North Suite 410 Minneapolis, MN 55401 612.332.7522 www.dainonfarber.com This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date Reg. No. Issued For Item Date SD ISSUE 07 -06 -2012 35% PRELIM REVIEW DOCUMENTS 10 -01 -2012 This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. Date 10/01/2012 Comm. No. 3.2012110.00 Drawn MS Checked JS Sheet Title SEEDING & FRONT PLAZA PLAN Sheet No. L101 x 0 U STILLWATER -AUG 8, 2012 SHOWN AUTH POV 5,400 5,355 MVP 350 350 SERVICE 500 814 ROAD 4,885 5,000 FENCE 800 538 SIDEWALK 940 1,261 2,100 55 2,300 / 2,1 CIO NEW ROAD ilJ grade drop Roof Heights indicates height of roof all from approx. grade 0_ ro 0_ 0 8 WIB 1 R Minnesota Army National Guard & City of Stillwater I READINESS CENTER & FIRE STATION Section at Fire Station Training Tower Top of Para et 150' -8" Top of Tower Roof 134'-0"0. F.F.E. First Floor 100' -0" B WIB R Minnesota Army National Guard & City of Stillwater I READINESS CENTER & FIRE STATION Fire Hall - Stillwater, MN 3.2012110.04 1 indicates start of construction 1 2012 c' Li m 2 Q m 2 e— - -< g' Q L5-)u +, u 0 > o z u a, 0 2013 -a m S m 2 Q Q m 2 e— - -< g' Q c i +, u o > o z u a, o 2014 c-a m S m 2 Q Q m 2 e— gl Q Q cn +, u O > o z u a, o 2015 c-a m S m 2 Q Q m 2 e— gl < Q cn +, u 0 > 0 z u a, 0 2016 c m u_ m 2 Q Q m 2 e— - -< gl Q cn +, u 0 > 0 z u a, 0 Design Initial Concepts SD DD Early Funding Approval CD Bid CA Post CA Early Approval 'window' i Late Funding Approval CD Bid CA Post CA Late Approval 'window' 11 Readiness Center (for reference) NBG Authorization to Proceed CD Bid CA Post CA 1 BWBR Architects Commission Number 3.2012110.04 G:A 1211004 \01- Management\Meetings \2012 -10 -16 Mtg 02\Not Used \2012 -10 -22 Revised Milestone Schedule.xlsx Consulting Group, Inc. E N G I N E E R S P L A N N E R S D E S I G N E R S SRF No. 0127816 DRAFT MEMORANDUM TO: Bill Turnblad, Community Development Director CITY OF STILLWATER FROM: Patrick Corkle, PE, PTOE, Principal Jeff Bednar, TOPS, Senior Traffic Engineering Specialist DATE: November 8, 2012 SUBJECT: NEW STILLWATER NATIONAL GUARD READINESS CENTER AND FIRE STATION TRAFFIC IMPACT STUDY INTRODUCTION As requested, SRF Consulting Group has completed a traffic study to assess the traffic impacts associated with a proposed New National Guard Readiness Center and Fire Station to be located north of Myrtle Street/CSAH 12 and west of Maryknoll Drive in the City of Stillwater (see Figure 1). The main objective of the study is to identify potential traffic impacts to the surrounding study area and in particular the neighborhood impacts associated with the new site access road /local street that will be constructed with the facility. A traffic forecast and operations analysis scenario related to the potential future closing of the intersection of Myrtle Street /CSAH 12 and Boutwell Road is also included. EXISTING TRAFFIC OPERATIONS ANALYSIS An existing traffic operations analysis was completed for the New National Guard Readiness Center and Fire Station project area. The main objective of the existing traffic operations analysis is to determine how traffic currently operates in the study area and establish a baseline condition from which to evaluate future conditions. Key Intersections and Data Collection Existing traffic operations were analyzed at the following key intersections: • Manning Avenue /CSAH 15 and 75th Street/CSAH 12 • Manning Avenue /CSAH 15 and 80th Street • Myrtle Street/CSAH 12 and Maryknoll Drive • Myrtle Street/CSAH 12 and Boutwell Road • Myrtle Street/CSAH 12 and Eagle Ridge Trail • Myrtle Street/CSAH 12 and Deer Path • Boutwell Road and Neal Avenue www.srfconsulting.com One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447 -4443 1 763.475.0010 Fax: 763A75.2429 An Equal Opportunity Employer GRESGEN JOHNSON S. ✓O ) ,? -7 2 O l��OZ e AMIINGS�N - LLAGER\.9 fl� P 1I w.. R0 AM �(ISON AMUNEEON 4,t b Key Intersection (typical) 15 0 12 ;, . 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ST H (17E C~a# F' x 2, N N I @ I la€ 1 HUgSO+I Vg.I1 ! :fST.Jj N U.q; .g w PINF v W N �a8 ®S —T1 I I W ABBOT ST. c L 0 RCH 1 B.1 is LL,I W. N HA�NC0<CK ST. E. lHAN lCOC K al =1 cl E ILE LIN <GTO,.rJ to` Project Location Consulting Croup, Inc Figure 1 New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study City of Stillwater 0127884 October2012 Bill Turnblad - 3 - November 8, 2012 Intersection operation observations, sight distance observations and vehicular a.m. and p.m. peak hour turning movement counts were collected by SRF Consulting Group in September 2012 before the Stillwater Bridge was closed for repairs. All key intersections are currently side - street stop sign controlled except the traffic signal controlled intersection of Manning Avenue /CSAH 15 and 75th Street/CSAH 12. Existing geometrics, traffic control, and peak hour traffic volumes for the key intersections are shown in Figure 2. Intersection Operations Analysis The key intersections were analyzed using a combination of the Highway Capacity Manual (HCM) and the Synchro /SimTraffic computer simulation analysis model. Capacity analysis results identify a Level of Service (LOS), which indicates how well an intersection is operating. The LOS results are based on average delay per vehicle. Intersections are given a ranking from LOS A through LOS F. LOS A indicates the best traffic operation and LOS F indicates an intersection where demand exceeds capacity. In urban metropolitan areas such as the study area, LOS A through D is generally considered acceptable by drivers. For side - street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the minor approach. Traffic operations at unsignalized intersections with side - street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This takes into account the total number of vehicles entering the intersection and the capability of the intersection to support those volumes. Second, it is important to consider the delay on the minor approach. Since the mainline does not stop, the majority of delay is attributed to the side - street approaches in most cases. Results of the existing operations analysis shown in Table 1 indicate that all key intersections currently operate at an acceptable overall LOS C or better during the a.m. and p.m. peak hours assuming existing traffic control and intersection geometric layout and lane use. Table 1 Existing Peak Hour Capacity Analysis — Level of Service Results Intersection Level of Service A.M. Peak P.M. Peak Manning Avenue /CSAH 15 and 75th Street /CSAH 12 C C Manning Avenue /CSAH 15 and 80th Street * A/F A/F Myrtle Street/CSAH 12 and Maryknoll Drive * A/B A/B Myrtle Street/CSAH 12 and Boutwell Road * A/C A/C Myrtle Street/CSAH 12 and Eagle Ridge Trail * A/C A/C Myrtle Street/CSAH 12 and Deer Path * A/C A/C Boutwell Road and Neal Avenue * A/A A/A * Indicates an unsignalized intersection with side - street stop control. The overall LOS (includes delay on all intersection approaches) is shown followed by the worst side - street approach LOS. r TRAFFIC VOLUME LEGEND XX = AM Peak Hour Traffic Volumes (XX) = PM Peak Hour Traffic Volumes . ) gi 4 Key Intersections Existing Weekday Peak Hour Traffic Volumes and Existing Conditions New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study Consulting Group, Inc. 0127884 November 2012 City of Stillwater Figure 2 Bill Turnblad - 5 - November 8, 2012 Although all key intersections currently operate at an overall LOS C or better during the peak hours, moderate queuing and side - street delay occurs at the Manning Avenue /CSAH 15 and 80th Street intersection. Along 80th Street in the westbound direction, queues extend back approximately 150 feet (six vehicles) during the a.m. peak hour. This is caused by higher north and southbound through traffic volumes and fewer acceptable gaps. Westbound approach average delays range from approximately 60 to 90 seconds (LOS F) during the peak hours, indicating that it is difficult for vehicles to make westbound left -turns from 80th Street. These issues were confirmed during field observations at the site during data collection. PROPOSED DEVELOPMENT AND SITE ACCESS REVIEW The proposed development consists of a New Stillwater Readiness Center for the Minnesota Army National Guard (MnANG) of roughly 80,000 gross square feet along with a future Stillwater Fire Station of roughly 30,000 gross square feet. The Readiness Center project also includes site work consisting of 175 new parking spaces (plus 46 proof of parking spaces for a possible future total of 221 parking spaces), a new access roadway between Myrtle Street/CSAH 12 and Boutwell Road, surface water retention, service areas and green space. Specifics of the future Fire Station site design continue to be developed. Figure 3 shows the proposed site plan. The Readiness Center will have 26 full time employees (no part -time staff) working standard business hours. The MnANG unit assigned to this Readiness Center has a maximum strength of 170 soldiers who may participate in a Drill Weekend once or twice per month for indoor training (units would not regularly have training on both weekends in a month). At these weekend training events there would be a maximum of 170 soldiers. There will also be public use of the Readiness Center classrooms and gymnasium. The City is considering the construction of a second gymnasium that would accommodate two full sized basketball courts. The classrooms and gymnasium(s) can be rented by the public for events when not being used by the MnANG. The Fire Station would have four to five staff on duty during a typical shift. During training events, usually after standard business hours, there could be 25 to 35 staff on -site. The number of staff that respond to emergencies varies but is typically between 10 and 18. Site Access Based on the proposed site plan the Readiness Center will be served by two driveways on a new access road /local street through the site connecting between Myrtle Street and Boutwell Road. The concern of the Maryknoll and Croixwood residential neighborhoods to the south is that with the construction of the new access road and a potential future traffic signal controlled intersection at Myrtle Street/CSAH 12 and Maryknoll Drive, traffic from north of the proposed site may now use their neighborhood as the cut through to the Highway 36 retail area instead of using Deer Path and Brick Street as the recognized "through" routes. The future fire station site plan identifies that there will be two site access locations, one driveway directly to Myrtle Street/CSAH 12 roughly 500 feet west of Maryknoll Drive and one on the site access road /local street roughly 400 feet north of Myrtle Street/CSAH 12. n \ sal n 6!A sntggAspefoi d \ :H Proposed Site Plan 0127884 October2012 Bill Turnblad - 7 - November 8, 2012 Internal Site Circulation An internal site traffic circulation review was conducted following generally accepted traffic engineering and site planning guidelines. Parking for the proposed project would be provided by new surface parking areas as identified on the site plan. The layout of these proposed surface parking areas allows for easy circulation for vehicles entering /exiting and traveling throughout the site. The parking stalls are shown to be 90- degree, nine foot wide stalls with adequate drive aisle widths. Therefore, circulation within the site and parking areas appears to be reasonable. The following site access and internal circulation recommendations should be considered: • The new access road /local street through the site connecting between Myrtle Street and Boutwell Road and all internal roadways and surface parking areas must be designed to conform to City of Stillwater standards. • The access driveways and drive aisles within the surface parking areas should be designed to allow easy vehicle access and circulation. The parking aisles should be wide enough to allow for vehicle circulation, including emergency vehicles and adequate turning radii should be provided for easy maneuvering. • A clear travel path for service vehicles, such as refuse and delivery trucks, should be defined. TRAFFIC FORECASTS To account for traffic impacts associated with the proposed Readiness Center /Fire Station development, trip generation estimates for the weekday and drill weekend a.m. and p.m. peak hours were developed (Saturday was assumed as the highest traffic weekend day /design day although the drill weekend does include Sunday and infrequently Friday evening). There is not a specific land use type within the 2012 Institute of Transportation Engineers (ITE) Trip Generation Report, 9th Edition that accurately depicts the type of trip generation expected for a National Guard Readiness Center and Fire Station and there are no nearby similar facilities where driveway counts could be collected that could be used to estimate the trips that would be generated. Therefore, a range of surrogate land uses /alternative trip generation methodologies were considered and the most reasonable trip generation estimates were selected and utilized. The surrogate land uses considered from the current ITE Trip Generation Report include: • Military Base (ITE Land Use 501) • Government Office (ITE Land Use 730) • Government Complex (ITE Land Use 733) The alternative trip generation methodologies considered included: • A reasonable premise assuming 85 percent of the National Guard Readiness Center soldiers arrive /depart during the peak hours and 15 percent arrive /depart before /after the peak hours. • Employment based socio- economic related trip generation rates from the Twin Cities Metro Area regional travel demand model. Bill Turnblad - 8 - November 8, 2012 Table 2 presents the Typical Weekday and Drill Weekend (Saturday was assumed as the design weekend day) daily and peak hour trip generation estimates that were selected and utilized from the range of surrogate land uses and alternative trip generation methodologies considered. Table 2 Trip Generation Estimates Land Use Type Employees or Soldiers A.M. Peak Hour Trips P.M. Peak Hour Trips Daily Trips In Out In Out Typical Weekday National Guard Readiness Center 26 (1) 22 4 13 37 311 Fire Station 5 (i) 4 1 2 7 60 Typical Weekday Totals 31 26 5 15 44 371 Drill Weekend (Saturday assumed as the design day) National Guard Readiness Center 170 (2) 145 7 7 145 354 Fire Station 5 (0 4 1 2 7 60 Drill Weekend (Design Saturday) Totals 175 149 8 9 152 414 (1) Employee based trip generation estimate utilizing a Government Office trip generation rate surrogate. (2) National Guard unit strength (soldiers) based trip generation estimate assuming 85 percent of the unit arrives /departs during the peak hour with 15 percent arriving /departing before /after the peak hour. As seen in Table 2, the Stillwater Readiness Center and Fire Station would generate a modest level of new traffic on the study area roadway system. And while there may be special events that would generate more traffic, these generally off -peak special events would not occur often enough to provide the practical basis for analysis and design of the area transportation system. The proposed development is anticipated to be completed by year 2014. Therefore, traffic forecasts were developed for year 2015 conditions (one year after construction). Based on existing area traffic growth patterns and historical annual average daily traffic (AADT) volumes, no annual growth was applied to the existing peak hour volumes to develop year 2014 background traffic forecasts. The directional trip distribution for the proposed development is based on the regional distribution of households and employment and existing travel patterns (see Figure 4). Based on the directional trip distribution, a manual assignment of the Readiness Center and Fire Station generated traffic results in peak hour forecasts for the future build conditions (see Figure 5). a x kl 55 �tQ�y "Clad N `�` Otto Berg Memorial Park z E w m m 79th St N 3 z 80th St r • 5 = —1I tr)�. ❑Gil`:, r� W Maple LiL W Linden St-ii -u I✓ 5tiltwater 23 Myrtle N 5I C..•rol:•: W w tinri ?l R.V VV OIiv to 36 15 7 3s --r- 69th= t=N.: 62 . 17 live =t e St f_ify Luke lly,l.ake ea 10D Lake St Houlton Crorx N (.7) �" 4. Triangle Par:. w W Willard St o- - I� W Churchill Sts 1-e 6 - -- [n u] co ll — =--,Or 7 W Orleans St L.. i] C E 35 Fa r�ie•.0 LL,I i� �--;: Cemetery ; 62nd Si; I 23 24 �1� `� ❑G otn St t� c!E L Cover Park,Oak I Park Heights 7 loth- St--14 -6�] aStN Lake Elmo 58th St N N 0 mi. 0:5 1 .5 2 11:1 1 Site Generated Traffic Directional Trip Distribution Consulting Group. Inc Figure 4 0127884 October2012 New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study City of Stillwater r TRAFFIC VOLUME LEGEND XX = AM Peak Hour Traffic Volumes (XX) = PM Peak Hour Traffic Volumes . ) gi 4 Key Intersections 2015 Forecast Weekday Peak Hour Traffic Volumes New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study Consulting Group, Inc. 0127884 November 2012 City of Stillwater Figure 5 Bill Turnblad FUTURE BUILD CONDITIONS - 11 - November 8, 2012 To determine how well the existing roadway network will operate under future 2015 build typical weekday conditions, an operations analysis was completed for the weekday a.m. and p.m. peak hours. Results of the future build typical weekday condition operations analysis shown in Table 3 indicate that all key intersections will continue to operate at an acceptable overall LOS C or better during the weekday a.m. and p.m. peak hours, with existing traffic control and intersection geometric layout and lane use. Table 3 Future 2015 Peak Hour Capacity Analysis — Typical Weekday Level of Service Results Intersection Level of Service A.M. Peak P.M. Peak Manning Avenue /CSAH 15 and 75th Street /CSAH 12 C C Manning Avenue /CSAH 15 and 80th Street * A/F A/F Myrtle Street/CSAH 12 and Maryknoll Drive * A/B A/B Myrtle Street/CSAH 12 and Boutwell Road * A/C A/C Myrtle Street/CSAH 12 and Eagle Ridge Trail * A/C A/C Myrtle Street /CSAH 12 and Deer Path * A/C A/C Boutwell Road and Neal Avenue * A/A A/A * Indicates an unsignalized intersection with side - street stop control. The overall LOS (includes delay on all intersection approaches) is shown followed by the worst side - street approach LOS. The westbound approach at the Manning Avenue /CSAH 15 and 80th Street intersection will continue to have moderate queuing and delay issues. Drivers on the westbound approach to this intersection are expected to experience more than one minute of average delay per vehicle during the peak hours under future conditions. This level of delay can lead to drivers accepting unsafe gaps in traffic that may result in a traffic safety problem at this intersection. Washington County is looking into a potential near future traffic signal at this intersection however funding and construction priorities have not been identified for this traffic signal. An additional operations analysis was completed for the future 2015 build drill weekend (Saturday design day) a.m. and p.m. peak hours at two selected key intersections. Results of the future build drill weekend (Saturday) condition operations analysis shown in Table 4 indicate that the two selected key intersections will continue to operate at an acceptable overall LOS A or better during the future build drill weekend (Saturday) a.m. and p.m. peak hours, with existing traffic control and intersection geometric layout and lane use. This outcome is due primarily to the lower weekend (Saturday) background traffic levels present at the key intersections. Bill Turnblad - 12 - November 8, 2012 Table 4 Future 2015 Peak Hour Capacity Analysis — Drill Weekend (Saturday) Level of Service Results Intersection Level of Service A.M. Peak P.M. Peak Myrtle Street/CSAH 12 and Maryknoll Drive * A/A A/A Myrtle Street/CSAH 12 and Boutwell Road * A/A A/A * Indicates an unsignalized intersection with side - street stop control. The overall LOS (includes delay on all intersection approaches) is shown followed by the worst side - street approach LOS. NEIGHBORHOOD TRAFFIC IMPACTS The concern of the Maryknoll and Croixwood residential neighborhoods south of the proposed site is related to the construction of the new access road including a potential future traffic signal controlled intersection at Myrtle Street/CSAH 12 and Maryknoll Drive and traffic from north of the proposed site that may potentially use their neighborhood street as the through route to the Highway 36 retail area instead of using Deer Path and Brick Street as the recognized "through" routes. To address this concern a travel time analysis was conducted for various travel routes to determine if the proposed development and the new access road connecting Myrtle Street/CSAH 12 and Boutwell Road will result in increased traffic through existing residential neighborhoods. Route choice is primarily based on travel time by most drivers. Therefore, this travel time analysis was based on the average travel times based on field travel time runs conducted in September 2012 during the weekday a.m. and p.m. peak periods on various routes through the study area including routes through the Maryknoll and Croixwood residential neighborhoods. Travel times on future routes including the new site access road /local street were estimated based on the route distance and posted speed limits and account for additional time delay to complete left- and right -turns and include associated intersection traffic control delay. The results of this travel time analysis (see Figure 6) indicate that under existing conditions there is no travel time advantage to use the Maryknoll and Croixwood residential neighborhood streets as through routes for traffic with origins or destinations north of the proposed site. However, the construction of the new access road /local street through the proposed site may increase the potential for northbound traffic with destinations north of the proposed site to use the Maryknoll and Croixwood residential neighborhood streets as through routes, although the volume of this traffic does not appear to be significant. The highest estimate of additional northbound "through" traffic would occur on Maryknoll Drive south of Myrtle Street/CSAH 12 with between 50 to 75 additional vehicles daily (a 10 to 15 percent increase over the existing estimated daily volume of 500) or five to eight additional vehicles during the peak hour (one additional vehicle every 12 to eight minutes during the peak hours). Southbound travel time estimates suggest that there is no advantage to using the Maryknoll and Croixwood residential neighborhood routes. Southbound trips may therefore continue to use their current and recognized Deer Path "through" route. gein6!A \sein6!A \g Existing Neighborhood Route Travel Times Route Distance Time 1 NB 2.9 6.48 Min. 1 SB 2.6 6.17 Min. 2 NB 3.0 7.03 Min. 2 SB 2.7 7.23 Min. 3 NB 2.9 7.10 Min. 3 SB 2.9 7.71 Min. 4 NB 3.0 7.11 Min. 4 SB 3.0 6.87 Min. Note: Travel time based on field travel time runs September 2012 `P E En rr� Srz Tt tdxenlefesicxW Mj:d 'orowlark Dr W Linden St W MI. lnterlachen Dr j W Rii IN Ramsey st Lily Lake Lily Lake "3 Recreation Nightengale r Park fend sz VV- Or =rve Crest '$146 Tower Dr W -- St $0th Z L5 J▪ L Future Neighborhood Route Travel Times Route Distance Time A NB A SB B NB B SB C NB C SB D NB D SB 3.1 2.8 3.0 2.7 2.7 2.7 2.8 2.8 6.93 Min. 6.64 Min. 7.03 Min. 7.23 Min. 6.04 Min. 6.40 Min. 6.26 Min. 6.64 Min. Note: Travel time based on field travel time runs September 2012 and estimated through the site d N 2aAP.HE.k6'sc# Mai-'1 wrlark Or W Linden St e le hen. Dr /t Groiacyyood p7: WI Ml. Vii Rio RecrY St LJj�I lily take erop. Lily Lake Recreation a � � Orleans St rn Nighten ale Dark IL-. G2tdStN 7 Tr Q. Curve Crest tb/d 60th St P4 80th St -N 1 fr Consulting Group, Inc. 0127884 November 2012 Neighborhood Through Route Travel Time Analysis New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study City of Stillwater Figure 6 Bill Turnblad - 14 - November 8, 2012 Methods to discourage drivers from using the neighborhood routes include traffic calming, selected one -way streets and traffic diverters. These actions may reduce or eliminate the neighborhood "through" traffic but at the expense of the neighborhood's mobility and emergency vehicle response times to and from the neighborhoods. CLOSING MYRTLE STREET /CSAH 12 AND BOUTWELL ROAD INTERSECTION Existing intersection spacing between the Myrtle Street/CSAH 12 intersections at Maryknoll Drive, Boutwell Road and Eagle Ridge Trail is less than the current Washington County Intersection Spacing Guidelines. To address this condition a scenario was developed and analyzed where the Myrtle Street/CSAH 12 and Boutwell Road intersection was closed with the traffic at that intersection reassigned to the adjacent intersection of Myrtle Street /CSAH 12 at Maryknoll Drive (see Figure 7). No traffic was reassigned to the intersection of Myrtle Street/CSAH 12 and Eagle Ridge Trail due to the more circuitous route and longer travel time. The results of this analysis as presented in Table 5 indicate that the overall LOS would not change at the adjacent intersections of Myrtle Street/CSAH 12 at Maryknoll Drive and Eagle Ridge Trail. However, the side street approach operations and LOS would be degraded at Myrtle Street/CSAH 12 at Maryknoll Drive. Table 5 2015 Weekday Peak Hour Analysis — Close Boutwell Road Intersection Scenario Level of Service Results Intersection Level of Service A.M. Peak P.M. Peak Myrtle Street/CSAH 12 and Maryknoll Drive * A/C A/C Myrtle Street/CSAH 12 and Boutwell Road (Closed) NA NA Myrtle Street/CSAH 12 and Eagle Ridge Trail * A/C A/C * Indicates an unsignalized intersection with side - street stop control. The overall LOS (includes delay on all intersection approaches) is shown followed by the worst side - street approach LOS. Closing the Myrtle Street /CSAH 12 and Boutwell Road intersection may potentially increase the possibility of traffic with origins or destinations north of the proposed site to use the Maryknoll and Croixwood residential neighborhood streets as through routes. The maximum peak hour queues that may develop on the southbound approach at the Myrtle Street/CSAH 12 at Maryknoll Drive intersection are three vehicles (75 feet) for the left -turn and one vehicle (25 feet) for the right -turn. Based on these estimates the southbound right -turn lane length can be based on the deceleration design and provide adequate storage. Alternatives to fully closing the Myrtle Street/CSAH 12 and Boutwell Road intersection could include restricting this intersection to a 3/4 intersection, a right - in/right -out only or a right -in only intersection However, these alternatives may require reconstruction of Myrtle Street/CSAH 12 to a divided section (currently under consideration by Washington County and the City). r TRAFFIC VOLUME LEGEND XX = AM Peak Hour Traffic Volumes (XX) = PM Peak Hour Traffic Volumes i Consulting Group, Inc. 0127884 November 2012 2015 Forecast Weekday Peak Hour Traffic Volumes with Myrtle StreetlBoutwell Road Intersection Closed New Stillwater National Guard Readiness Center and Fire Station Traffic Impact Study City of Stillwater Figure 7 Bill Turnblad SUMMARY AND RECOMMENDATIONS - 16 - November 8, 2012 Based on the analysis, the following summary and recommendations are offered for your consideration: • Intersection observations and vehicular a.m. and p.m. peak hour turning movement counts were collected by SRF Consulting Group in September 2012. • All key intersections currently operate at an acceptable overall LOS C or better during the a.m. and p.m. peak hours assuming existing intersection traffic control and geometric layout. o Moderate queuing and side - street delay occurs at the Manning Avenue /CSAH 15 and 80th Street intersection. On westbound 80t Street queues extend back approximately 150 feet (six vehicles) during the a.m. peak hour. Westbound approach average delays range from approximately 60 to 90 seconds (LOS F) during the peak hours, indicating that it is difficult for vehicles to make westbound left -turns from 80th Street. • The proposed development consists of a New Stillwater Readiness Center for the Minnesota Army National Guard (MnANG) of roughly 80,000 gross square feet along with the future Stillwater Fire Station of roughly 30,000 gross square feet. The Readiness Center project also includes site work consisting of 175 new parking spaces (plus 46 proof of parking spaces for a possible future total of 221 parking spaces), a new access road /local street between Myrtle Street/CSAH 12 and Boutwell Road, surface water retention, service areas and green space. Specifics of the future Fire Station site design continue to be developed. o The Readiness Center will be served by two driveways on a new access road /local street through the site connecting between Myrtle Street /CSAH 12 and Boutwell Road. o The concern of the Maryknoll and Croixwood residential neighborhoods to the south is that with the construction of the new access road /local street and a potential future traffic signal controlled intersection at Myrtle Street/CSAH 12 and Maryknoll Drive, traffic from north of the proposed site may now use their neighborhood as the cut through to the Highway 36 retail area instead of using Deer Path and Brick Street as the through routes. o The future fire station will have two site access locations, one driveway directly to Myrtle Street/CSAH 12 roughly 500 feet west of Maryknoll Drive and one on the site access road /local street roughly 400 feet north of Myrtle Street/CSAH 12. o The layout of the existing and proposed surface parking areas allows for easy circulation for vehicles entering /exiting and traveling throughout the site. The parking stalls are shown to be 90- degree, nine foot wide stalls with adequate drive aisle widths. Therefore, circulation within the site and parking areas appears reasonable. • The Stillwater Readiness Center and Fire Station would generate a modest level of new traffic on the study area roadway system. And while there may be special events that would generate more traffic, these generally off -peak events would not occur often enough to provide the practical basis for analysis and design of the area transportation system. Bill Turnblad - 17 - November 8, 2012 • Results of the future build condition operations analysis indicate that all key intersections will continue to operate at an acceptable overall LOS C or better during the weekday a.m. and p.m. peak hours, assuming existing intersection traffic control and geometric layout. o The westbound approach at the Manning Avenue /CSAH 15 and 80th Street intersection will continue to have moderate queuing and delay issues. Drivers on the westbound approach to this intersection are expected to experience more than one minute of average delay per vehicle during the peak hours under future conditions. This level of delay can lead to drivers accepting unsafe gaps in traffic that may result in a traffic safety problem at this intersection. Washington County is looking into a potential near future traffic signal at this intersection. However, funding and construction priorities have not been identified for this traffic signal. o The intersection of Myrtle Street/CSAH 12 and Maryknoll Drive would not meet traffic signal warrants under the forecast traffic volumes developed in this traffic study. A future traffic signal may be justified at this intersection due to the location of the New Fire Station and restricted sight distance. However, further discussion of a future traffic signal and intersection geometric improvements, particularly left- and right -turn lanes on Myrtle Street/CSAH 12 should be considered as this project goes forward. o An additional operations analysis was completed for the future 2015 build drill weekend (Saturday assumed as design day) a.m. and p.m. peak hours at two selected key intersections (Myrtle Street/CSAH 12 at Maryknoll Drive and Boutwell Road). Results of this operations analysis indicate that the two selected key intersections will continue to operate at an acceptable overall LOS A or better during the future build drill weekend (Saturday) a.m. and p.m. peak hours, assuming existing intersection traffic control, geometric layout and lane use. This outcome is due primarily to the lower weekend (Saturday) background traffic volume levels present at the key intersections. • The concern of the Maryknoll and Croixwood residential neighborhoods south of the proposed site is related to the construction of the new access road including a potential future traffic signal controlled intersection at Myrtle Street/CSAH 12 and Maryknoll Drive and traffic from north of the proposed site that may potentially use their neighborhood street as the through route to the Highway 36 retail area instead of using Deer Path and Brick Street. o The results of a travel time analysis indicate that under existing conditions there is no travel time advantage to use the Maryknoll and Croixwood residential neighborhood streets as through routes for traffic with origins or destinations north of the proposed site. o However, the construction of the new access road /local street through the proposed site may increase the potential for northbound traffic with destinations north of the proposed site to use the Maryknoll and Croixwood residential neighborhood streets as through routes, although the volume of this traffic does not appear to be significant. o The highest estimate of additional northbound "through" traffic would occur on Maryknoll Drive south of Myrtle Street/CSAH 12 with between 50 to 75 additional vehicles daily (a 10 to 15 percent increase over the existing estimated daily volume of Bill Turnblad - 18 - November 8, 2012 500) or five to eight additional vehicles during the peak hour (one additional vehicle every 12 to eight minutes during the peak hours). o Southbound travel time estimates suggest that there is no advantage to using the Maryknoll and Croixwood residential neighborhood routes. Southbound trips may therefore continue to use their current and recognized Deer Path "through" route. o Methods to discourage drivers from using the neighborhood routes include traffic calming, selected one -way streets and traffic diverters. These actions may reduce or eliminate the neighborhood "through" traffic but at the expense of the neighborhood' s own mobility and emergency vehicle response times to and from the neighborhoods. • Existing intersection spacing between the Myrtle Street/CSAH 12 intersections at Maryknoll Drive, Boutwell Road and Eagle Ridge Trail is less than the current Washington County Intersection Spacing Guidelines. To address this condition a scenario was developed and analyzed where the Myrtle Street/CSAH 12 and Boutwell Road intersection was closed with the traffic at that intersection reassigned to the adjacent intersections of Myrtle Street/CSAH 12 at Maryknoll Drive and Eagle Ridge Trail. o The results of this analysis indicate that the overall LOS would not change at the adjacent intersections of Myrtle Street/CSAH 12 at Maryknoll Drive and Eagle Ridge Trail. However, the side street approach operations and LOS would be degraded. o Closing the Myrtle Street/CSAH 12 and Boutwell Road intersection may potentially increase the possibility of traffic with origins or destinations north of the proposed site to use the Maryknoll and Croixwood residential neighborhood streets as through routes. o The maximum peak hour queues that may develop on the southbound approach at the Myrtle Street/CSAH 12 at Maryknoll Drive intersection are three vehicles (75 feet) for the left -turn and one vehicle (25 feet) for the right -turn. Based on this estimate the southbound right -turn lane length can be based on the deceleration design and provide adequate storage. The 400 foot queuing distance between Myrtle Street/CSAH 12 and the proposed Fire Station access on the site access road /local street may also be adequate. o Alternatives to fully closing the Myrtle Street/CSAH 12 and Boutwell Road intersection could include restricting this intersection to a 3/4 intersection, a right -in /right -out only or a right -in only intersection However, these alternatives may require reconstruction of Myrtle Street/CSAH 12 to a divided section (currently under consideration by Washington County and the City of Stillwater). H:\Projects\ 7884 \TS\Report \121108_Stillwater NG Readiness Center -Fire Station Traffic Study.docx Bill Turnblad From: MADAMSOE @aol.com Sent: Tuesday, November 06, 2012 11:41 AM To: Bill Turnblad Subject: Case Number 2012 -04 Hello Bill, hope all is well in Stillwater. I write to you from sunny Arizona about the upcoming request for annexation and variances involved with the building of a National Guard Armory and Stillwater Fire Station on property near our home. I have talked to you and the City Attorney on several occasions about my feelings regarding the City of Stillwater's buying the land formally owned by Bruggeman Construction and then owned by Lakes Bank through foreclosure. Mr. Paul Bruggeman had asked the City on several occasions (and spent significant dollars) for access to County Road 12 at Maryknoll and had been denied by both the City and County! Now, the city buys the land from Lakes Bank after foreclosing on Mr. Bruggeman because he could not get approval from the City for access to Co. Road 12 at several different locations, including Maryknoll Drive. This is not right! The Metro Council and the City and Township spent considerable time and dollars to finalize a plan for the properties in question and I realize that is why the applicant is applying. Interesting, the City or any other entity involved never thought it was a good idea to look at the Metro Council Plan and consult with adjoining land owners before we got this far. I think I may have been more open to this idea if there was a plan for all the properties including access in place. I believe the National Guard troops based in Stillwater have been going to Burnsville for training. I have received no information saying this was not getting the training done. I did hear from the General involved that the Guard wanted to have an Armory in Stillwater for historical reasons. No matter the reason it does not make sense to be spending money on a new Armory when our soldiers are not being taken care of when returning from Harm's Way! This money, I'm sure, has been approved in some budget and probably cannot be used for anything else. Sounds a lot like SPEND IT OR LOSE IT! As regards the Fire Department being attached to the Armory I believe the City needs to step back and rethink its position. Councilman Polena told me about a year ago that the city did not have the money for a new Fire Station. So, the city buys this land in foreclosure, some would argue the City caused, makes some money on the sale to the National Guard and piggy backs on the building so trying to keep its costs down. Now we find out the Fire Department cost is significantly higher and may have to cut back. This is a poor plan! You and I both know the value of the nearby properties has decreased because of the conversation regarding the building of the Armory. What a way for the City to impress people who may want to buy property in Stillwater. My hope is the powers that be will turn down this application. Warren Michael (Mike) Adams 12950 75th Street North Stillwater, MN 55082 612- 812 -5351 1 iliwater T H E B I R T H P L A C E O F M I N H E S O T A City Council DATE: November 30, 2012 APPLICANT: City of Stillwater REQUEST: Zoning text amendment CC HEARTING DATE: October 16, 2012 REVIEWED BY: Community Development Director PREPARED BY: Bill Turnblad CASE NO.: 2012 -31 BACKGROUND In response to the Rafters roof top patio SUP request, the City Council asked at their August 21St meeting that City Staff draft an amendment to the zoning code that requires certain special use permits to be reviewed and approved by the City Council. Currently the Planning Commission has the authority to approve most SUPs. On October 16th the City Council heard the first reading of the proposed ordinance amendment and requested that the language be altered. Specifically, the requested changes were to make the ordinance apply to SUPs in general (not specific to roof top patios), and that the Planning Commission would continue to review and issue most Special Use Permits except when accountability or unusual public safety concerns arose. DISCUSSION Staff suggests that adding the underlined red highlighted language as follows to the Special Use Permit section of the zoning code could create the desired changes: Sec. 31 -207 Special Use Permit and Conditional Use Permit (c) Procedure. Issuance procedure is as follows: (1) The planning commission is authorized to issue special use permits and conditional use permits for all uses designated in the district regulations of this chapter as permitted by a special use permit or conditional use permit. 1 However, on the rare occasion when accountability is an issue, the planning commission may refer a conditional use permit or special use permit to the City Council. ' For conditional and special use permits in the CA, General Commercial Zoning District, Floodplain Overlay District and the St. Croix River Overlay District, the city council shall be the final decision authority. Additionally, the city council shall be the final decision authority for those specific conditional or special use permits so noted in the use tables of Section 31 -315 and Section 31 -325. Case 2012 -31 Page 2 of 2 REQUESTED ACTION If the Council finds the suggested amendment to be acceptable, you could adopt the second reading and adopt the attached ordinance. Attachment: Ordinance 2012. ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY PROVIDING FOR REFERRAL OF SOME SPECIAL USE PERMITS TO THE CITY COUNCIL THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Purpose. The City of Stillwater finds that some Special Use Permits and Conditional Use Permits have more inherent risk and potential to disrupt neighboring properties. When these Use Permits come before the Planning Commission for consideration, the Planning Commission may fmd it appropriate to forward their review to the City Council. 2. Amending. City Code Chapter 31, Section 31 -207 is amended by adding the following language to (c) (1): However, on the rare occasion when accountability is an issue, the planning commission may refer a conditional use permit or special use permit to the City Council. 3. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 4. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ...„.„. PAUL LUTHERAN CHURCH 609 SOUTH 5TH STREET STfLLWATER, MN 55082 November 15. 2012 Dear Stillwater City Counci., St. Paul Lutheran Church would like to request the council reconsider our two applications for demolition permits. The two properties are located at 604 4th Street South and 216 West Willard Street. An open meeting was held for neighbors to come and discuss their opinions of the church and its impact in the community on November 8th From that meeting, we learned some additional information and will review the lighting of our current sign and the trees and shrubs used in our future landscaping plans. We will also be taking into consideration the placement of the garage as it relates to the view of neighboring properties. We hope to continue to be a positive influence in the community and look forward to your final decision regarding the demolition permits. Sincerely, Kevin Urhammer Business Management St. Paul Lutheran Church 1 to tn 2 • w Julie Luna 613 4th St S Stillwater, MN 55082 651 - 275 -3900 Stillwater Mayor and Stillwater City Council 216 4th St North Stillwater, MN 55085 November 8, 2012 Dear Stillwater Mayor and City Council: Attached is a letter I sent to St. Paul Lutheran Church in response to their holding a neighborhood meeting to discuss the demolition of two homes on their property. Sincerely, Received NOV 1 1 2012 Community Developer Department Julie Luna 613 4th St S Stillwater, MN 55082 651 - 275 -3900 St Paul Lutheran Church 609 5th St S Stillwater, MN 55082 November 8, 2012 Dear St Paul Parish: I am writing to express my desire to be included in the neighborhood discussion about the demolition of the houses on your property and to express my apologies for not being able to attend this evening's meeting. Thank you for opening up your process to include the neighbors. Below are my thoughts to be considered in your discussion. Assessment —to date, we have not seen a needs assessment that details your parish's need to demolish the houses. In such a situation, it would seem that an outside agency would be hired to determine the needs of your community and how those fit into the needs of your neighbors. For example, do you have a need for more parking? Do you have a need for more green space? And what is driving these needs? Can any of these needs overlap with the needs of the neighborhood? For example, could a play structure be planned that the children of your parish could use as well as the children of the neighborhood? Concrete —There is not a need for more concrete in the neighborhood. We strongly oppose increasing the size of your parking lot. On any given Sunday morning, there does not seem to be a need for more parking as there are usually empty spaces during your services. Neighborhood Integration —As you are an institution set smack dab in the middle of a residential neighborhood, it seems more than appropriate that you would make yourself as integrated into the neighborhood as possible. I'm sure that you can understand that having a large concrete parking lot across the street from our home, is not an attractive thing to look at— especially one that is not landscaped very well. We would like you to consider how your institution can feel more like a neighborhood space. For example, redesigning the parking lot to more resemble a park would be helpful. Plans —To date, we have not seen any definite plans including architectural drawings, timeline, and budget for improving your parking lot space if the homes are demolished. What do you intend to do with that space? Planting a few more trees as you proposed with your drawing from Abrahamson's that you showed at the City Council Meeting is not a plan— anyone can get a free landscape drawing. Aesthetics —I will be blunt. Your parking lot is not attractive and is poorly planned. It has three entrances —this is not necessary. The entrance off of 4th St dead ends into a brick wall. Not only is this not pleasing to look at, it is an inefficient use of space. The trees are haphazardly placed —there is not real organization to your landscaping. Please eliminate the 4th St entrance and create a pleasing walkway lined with trees that leads up to the building. I realize that you may not notice these things because you may spend a few hours every week at church, but we as active members of the neighborhood, who live here, must look at it every day for many hours a day. It is not a pleasing space to look at. The garage that sits in the middle of the parking lot is an eye sore and does not fit with the architectural style of your building nor does a "hanging" garage fit with the feel of the neighborhood. Please consider redesigning your space to include storage that is more appropriate. Environment and Acts of Mercy --It goes without saying, that destroying a home creates a lot of waste that is filling up a land fill, and is not good for the environment. It is also a waste of resources. As a church, I'm sure you have a vision of doing acts of mercy for those in need. Please consider moving the homes or donating them to people in need. Light Pollution —your lights on the outside of the building create a lot of Tight pollution in the neighborhood. Please consider turning them off early in the night or at least reducing the output of light. Courtesy —The individuals and staff that keep your grounds are not very courteous of the neighbors. Last week I watched someone blow leaves off your property into the middle of the street where they promptly blew into a neighbor's yard. Your large pile of winter snow is not attractive to look at. It would go a long way towards good will with the neighbors if you took care in taking care of your property in a way that is considerate of the neighbors. And given your track record, the neighbors are highly skeptical that you would be considerate in keeping up more space (just as you have not maintained the homes on your property). Process —The process you have engaged in to get permission to demolish the houses has not demonstrated your desire to be a part of the neighborhood in a way that is considerate. Like I mentioned earlier, since you are not a home, but an institution, I believe you need to take special care to make sure you preserve the feel of the neighborhood as well as being courteous towards your neighbors. In sum, I would like to see a needs assessment, an architectural plan for improving the parking lot and landscaping and a desire on your part to be more considerate of how you, as an institution, fit into the neighborhood. Thank you for considering my comments. This letter has also been sent to the Stillwater City Council. Feel free to contact me with any questions. Sincerely, RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE DENIAL OF A DEMOLITION PERMIT CASE NO. DEM/2012 -30 WHEREAS, the City Staff has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to deny a demolition permit for property located at 604 Fourth Street South; and WHEREAS, the City Council held a hearing on the 2nd day of October 2012 to give full consideration to all the evidence presented and due consideration. NOW, THEREFORE, BE IT RESOLVED, by the City Council the following: 1. That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding supporting the decision to deny, a demolition permit for property located at 604 Fourth Street South, are hereby accepted and adopted. Adopted by the City Council on the 4th day of December, 2012. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER BEFORE THE CITY COUNCIL In Re: A request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 604 Fourth Street South — HPC Case 2012 -30 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened a Hearing in the Council Chambers of City Hall at 7:00 p.m. on October 2, 2012 to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 604 Fourth Street South. At the Hearing held by the City Council, the City Council considered: a) a report to the City Council prepared by Michel Pogge, City Planner; b) all public testimony; c) written material previously submitted by the applicant St Paul Lutheran Church and their representatives; and d) the Planning file (HPC 2012 -30) prepared by City Staff for the Application. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. That the property at 604 Fourth Street South, legally described on Exhibit "A" with a County Parcel Number of 28.030.20.43.0069, is owned by St Paul Lutheran Church. 2. A report completed on the South Hill by Historians Thomas Zahn and Norene Roberts in 1996 lists the home as being built in 1890. Page 1 of 4 3. Chapter 34 of the Stillwater City Code outlines steps that must be followed before a structure built prior to January 1, 1946 can be demolished. 4. Said Chapter 34 of the Stillwater City Code are laws of general application and apply to all owners of property in the City of Stillwater. Additionally, said laws do not impinge upon the free exercise of religion and the church functions are not inhibited by the denial of a demolition permit since they can carry on their mission of the remainder of their property uninhibited. 5. City Staff reviewed the building on June 20, 2012 with the applicant. Based on the review of the property and associated records, staff made a determination that the property could potentially be locally designated since the property "embodies the distinctive characteristics of an architectural style." Thus, as required by the demolition ordinance, the application was forwarded to the HPC for review and consideration. 6. The applicant submitted a demolition plan to the City on July 17, 2012. Said demolition plan was found to be complete by City Staff. 7. The Heritage Preservation Commission held an initial public hearing on the demolition request on August 6, 2012. The Commission heard from 6 individuals against the request at that meeting. After the Commission discussed the request, the public hearing was continued to September 6, 2012 in order that the applicant could complete and submit a master plan for their property. 8. At the September 6, 2012 Heritage Preservation Commission meeting, the commission heard from 5 individuals against the request (2 who did not speak at the August 6th meeting). After additional discussion on the request, reviewing all of the material submitted by the Applicant along with the new master plan, the Commission unanimously Page 2 of 4 denied the demolition application on the basis that the home is a historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that the there is an alternative to demolition. 9. In a letter dated September 11, 2012 and in accordance with State Statue 15.99, the City extended the 60 -day review period for an additional 60 days. The review deadline is November 14, 2012. 10. On October 2, 2012, the Stillwater City Council held a public hearing and reviewed the demolition request. Public testimony was received by the Council at the meeting on October 2, 2012. 11. Based on the staff report prepared dated September 25, 2012 by City Planner Michel Pogge, the Council found that the property is historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that there is a feasible alternative to demolition. 12. Additionally, at the October 2, 2012 meeting, the Council directed City Staff to prepare a designation study for the property as provided in Section 22 -7 Subdivision 4 of the City Code. CONCLUSION OF LAW 13. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. Page 3 of 4 14. The property is historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that there is a feasible alternative to demolition. ORDER IT IS HEREBY ORDERED 15. The demolition permit is denied. Adopted by a vote of the City Council this 4th day of December 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Exhibits: A. Legal Description B. City of Stillwater Planning File DEM 2012 -30 Page 4 of 4 RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE DENIAL OF A DEMOLITION PERMIT CASE NO. DEM/2012 -31 WHEREAS, the City Staff has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to deny a demolition permit for property located at 216 Willard Street West; and WHEREAS, the City Council held a hearing on the 2nd day of October 2012 to give full consideration to all the evidence presented and due consideration. NOW, THEREFORE, BE IT RESOLVED, by the City Council the following: 1. That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding supporting the decision to deny, a demolition permit for property located at 216 Willard Street West, are hereby accepted and adopted. Adopted by the City Council on the 4th day of December, 2012. Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER BEFORE THE CITY COUNCIL In Re: A request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 216 Willard St W — HPC Case 2012 -31 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened a Hearing in the Council Chambers of City Hall at 7:00 p.m. on October 2, 2012 to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 216 Willard Street West. At the Hearing held by the City Council, the City Council considered: a) a report to the City Council prepared by Michel Pogge, City Planner; b) all public testimony; c) written material previously submitted by the applicant St Paul Lutheran Church and their representatives; and d) the Planning file (HPC 2012 -31) prepared by City Staff for the Application. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. That the property at 216 Willard Street West, legally described on Exhibit "A" with a County Parcel Number of 28.030.20.43.0075, is owned by St Paul Lutheran Church. 2. A report completed on the South Hill by Historians Thomas Zahn and Norene Roberts in 1996 lists the home as being built in ca 1880. Page 1 of 4 3. Chapter 34 of the Stillwater City Code outlines steps that must be followed before a structure built prior to January 1, 1946 can be demolished. 4. Said Chapter 34 of the Stillwater City Code are laws of general application and apply to all owners of property in the City of Stillwater. Additionally, said laws do not impinge upon the free exercise of religion and the church functions are not inhibited by the denial of a demolition permit since they can carry on their mission of the remainder of their property uninhibited. 5. City Staff reviewed the building on June 20, 2012 with the applicant. Based on the review of the property and associated records, staff made a determination that the property could potentially be locally designated since the property "contains or is associated with distinctive elements of city or neighborhood identity." Thus, as required by the demolition ordinance, the application was forwarded to the HPC for review and consideration. 6. The applicant submitted a demolition plan to the City on July 17, 2012. Said demolition plan was found to be complete by City Staff. 7. The Heritage Preservation Commission held an initial public hearing on the demolition request on August 6, 2012. The Commission heard from 6 individuals against the request at that meeting. After the Commission discussed the request, the public hearing was continued to September 6, 2012 in order that the applicant could complete and submit a master plan for their property. 8. At the September 6, 2012 Heritage Preservation Commission meeting, the commission heard from 5 individuals against the request (2 who did not speak at the August 6th meeting). After additional discussion on the request, reviewing all of the material submitted by the Applicant along with the new master plan, the Commission unanimously Page 2 of 4 denied the demolition application on the basis that the home is a historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that the there is an alternative to demolition. 9. In a letter dated September 11, 2012 and in accordance with State Statue 15.99, the City extended the 60 -day review period for an additional 60 days. The review deadline is November 14, 2012. 10. On October 2, 2012, the Stillwater City Council held a public hearing and reviewed the demolition request. Public testimony was received by the Council at the meeting on October 2, 2012. 11. Based on the staff report prepared dated September 25, 2012 by City Planner Michel Pogge, the Council found that the property is historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that there is a feasible alternative to demolition. 12. Additionally, at the October 2, 2012 meeting, the Council directed City Staff to prepare a designation study for the property as provided in Section 22 -7 Subdivision 4 of the City Code. CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. Page 3 of 4 2. The property is historic resource on the basis that "the property is associated with significant events or with periods that exemplify broad patterns of cultural, political, economic or social history" and "the property contains or is associated with distinctive elements of city or neighborhood identity" and that there is a feasible alternative to demolition. ORDER IT IS HEREBY ORDERED 1. The demolition permit is denied. Adopted by a vote of the City Council this 4th day of December 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Exhibits: A. Legal Description B. City of Stillwater Planning File DEM 2012 -31 Page 4 of 4 ORDINANCE NO.: AN ORDINANCE AMENDING CHAPTER 43 OF THE CITY CODE "LIQUOR" THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending. A new Section 43 -9 (6) is added to the City Code that will hereafter read as follows: (6) "Habitually permits unlawful conduct to occur in or upon the licensed premises. (6) (a) Definitions as used in this Section: 1. Unlawful conduct means citations issued to an owner or patron by the Stillwater Police Department or any other licensed Peace Officer responding to a call for assistance for: a) disorderly conduct, b) assault_ c) noise violation, =d) outside music violation, e) 911 violation, =-€e) unlawful assembly, =g f) trespass, a -g) remaining open for business for 90 days or more while on the Minnesota Department of Revenue's posted list of Sales Tax Delinquent Liquor Establishments and h) any other violation of existing state or local liquor laws. 2. Licensed premises means not only the interior of the licensed the compact and contiguous premises application for a liquor license. described in the 3. Habitual means more than six (6) ten (10) separate instances of unlawful conduct have occurred on the licenses premises within a calendar year._-: 4. Each instance of unlawful conduct after the tenth separate instance is a violation of this section. 3:5. In the event that five citations for unlawful conduct have been issued within a calendar year, the Stillwater Police Chief or his designee must meet and confer with the license holder. Thereafter, a copy of any citation for unlawful conduct that will add to the total for the year must be sent by mail to the license holder. 2. Saving. In all other ways the City Code will remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law Adopted by the City Council of the City of Stillwater this day of 2012. ATTEST: Diane F. Ward, City Clerk CITY OF STILLWATER Ken Harycki, Mayor MEMORANDUM To: Mayor and City ouncil From: Shawn Sanders, Director of Public Works Date: November 28, 2012 Re: Lift Bridge Schedule Update DISCUSSION At the request of Councilmember Cook, staff was asked explore into a change in the current Lift Bridge Schedule. A meeting was held in June with staff, MnDOT and some downtown business owners. A discussion was held on what would be an appropriate schedule for the Lift Bridge and was decided that the lift bridge schedule be reduced from its current 21 -22 times a day to 9 -10 times day. The representative from MNDOT who attended the meeting commented that MnDOT would not support a change in the Lift Bridge Schedule until after the new River Crossing Project is completed and that if the City were to pursue a schedule change MNDOT would require a study on how traffic (boat and vehicle) would be effected by the change in schedule. In July, Chief Gannaway, Councilmember Cook and I had a conference call with the Regional Coast Guard office in St. Louis to discuss the process in getting a change in the Lift Bridge Schedule. The Coast Guards provided information on the process to get a change in the schedule which included; a request to the Coast Guard for a change and evidence or documentation for a change. The Coast Guard would review the request, solicit public comments and base their decision on the impacts to navigation. In that meeting the Coast Guard stated that the main criteria for a reduction from the current schedule is what would be the impact to river traffic and felt that support from MNDOT would help in the request. Afterwards, it was thought that due to the downturn in economy in the last 5- 6 years, and higher fuel prices that boat traffic was less on the river and that to ask MNDOT for data on boat traffic. In September, I followed up with a conversations with MnDOT to obtain information on boat traffic counts over the last few years and about supporting the City on lift bridge schedule change. I was told that MnDOT did not have a good resource of information on boat traffic crossing under the lift bridge and was also told that MnDOT would not support a change in the Lift Bridge Schedule until after the New River Crossing Project was complete in 2016. After this conversation no additional work was pursued. 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S� ••••ssssls•ssw••s�i••s••ss••is ••••••••••••• sss••• ••sassl•ss••a• os•Wo •••sss • � •i ••i'i •i • • • s }••!••�` o r " •e•!u•••••• oasWi esn •• • • • • • • • • • sssSii a • ■ r w r ■ _moo. .0,•„•••••••:, • i • •••e •sssss•s•eu•#••ss••ss•sssss��se • • • • • • • • • • • •. se•••s•''•ss••••s•• •• ''•••••• ! •• Gam —c.:.......................................... •••••••••••tip►. ■■ __- _ fr• 7Haur •••••••••••• ��s•ss°•ussfe�ss�i�•s�isl��i�,. its •c_ =. ry 6pm bam • •••••• gs•HSSS• ••s•••••!s`n =s•sss� 6pm _ -= = onlhs Half ~ 4,•i'••• • ••••••• the Lift Bridge, a deck lift schedule for the peak boating season, May 15th to October 15th, has been negotiated with the Coast Guard. During this peak season, the bridge is scheduled to lift 21 times daily between 8 A.M. and 10 P.M. weekdays and 22 times daily on weekends and holidays between 8 A.M. and midnight. In the off - season (October 16th — May 14th), the Lift Bridge is raised upon 24 hours notice. Figure 4 -8 summarizes the negotiated Lift Bridge schedule. These schedules have been planned to minimize bridge deck lifts during peak traffic peri ods. From May through October, two bridge deck lifts occur during each weekday P.M. peak traffic period. The bridge is closed to motor vehicle traffic during the deck lifts. Closures last an average of 6.6 minutes; however, closures lasting 10 minutes were observed during 1998 and 2000 field data collection studies. During the time the Lift Bridge deck is raised, vehicle queues accumulate on streets throughout downtown Stillwater and along STH 64 in Wisconsin. Figure 4 -9 shows field observations made in July 2000 noted queues extending as far south as the TH 36/95 junction in Minnesota and north up the bluff and back through Houlton on the Wisconsin side of the river. Field observations showed it takes from 6 to 20 minutes to clear these traffic queues once the bridge is reopened to traffic. The average queue clearance time is 10 minutes. If the total delay (attributable to deck lift and queue clearance) for each queued vehicle is summed, the total delay to clear a single peak hour Lift Bridge queue is about 50 vehicle -hours (assuming a traffic flow rate of 1,420 vehicles per hour across the Lift Bridge)'. These observations reflect typical weekday traffic patterns when the bridge lift is operating (May — October, at other times upon request). Conditions can be worse during peak summer boating times, resulting in longer Lift Bridge delays, and during special events with increased traffic volumes. Delay to boats is discussed in Section 4.1.3.5, Navigational and Recreational Boating. The Lift Bridge has other defining characteristics in addition to its geometries and deck lifting activity. These include being flood -prone and in poor physical condition. In terms of flooding, the Lift Bridge is affected by seasonal flooding and is closed because of flooding on average for 5 -days per year2. The Lift Bridge is also in poor physical condition. Based on yearly inspections, the sufficiency rating of the Lift Bridge structure is four on a rating scale of 100, with 100 being the best condition. Sufficiency rating is reviewed on an annual basis and takes into account a bridge's structural integrity as well as its geometric deficiencies (e.g., narrow lanes, limited vertical clearance). Typically when a bridge sufficiency rating drops below 50 and is structurally deficient or functionally obsolete, it is eligible for replacement funds. To maintain the Lift Bridge's ability to carry vehicular traffic, frequent maintenance is performed. These maintenance activities periodically close the bridge to vehicular traffic, thereby forcing traffic to use alternate routes. This estimate includes only traffic crossing the river. Other traffic is affected by the queuing as well. This traffic is not included in the 50 vehicle -hour per lift estimate. 2 Historical data on bridge closures is not well documented. The closure estimate is based on a review of limited data from Mn/DOT, the U.S. Coast Guard, and the U.S. Army Corps of Engineers. The 5 -day per year estimate includes only days closed due to high water, the bridge may be closed for additional days for inspection and needed repairs following flood events. The 5 -day per year estimate is documented in a memo from SRF Consulting Group, Inc, Stillwater Lift Bridge Historical Closure Dates, March 16, 2004. AUGUST 2004 St. Croix River Crossing Project 4 - 11 Supplemental Draft EIS MEMORANDUM TO: Mayor and City Council FROM : Shawn Sanders, Director of Public Works DATE: November 30, 2012 RE: No Parking Request — Northwestern Ave DISCUSSION C.4 staff has received a request for a no parking restriction on the east side Northwestern Avenue from Tower Drive to Curve Crest Boulevard, from an occupant of the building at 1809 Northwestern Avenue. The request states the on street parking. from patrons of the River Valley Athletic club is experienced frequently in the morning and Iate afternoon to early evening hours. That on street parking makes access and departures from the driveways difficult and somewhat dangerous. Sightlines are impaired and with the number of employee and customer trips in and out of the other businesses along Northwestern the near misses seem to be increasing. The request is to prohibit parking Monday thru Friday from 8 a.rn to 6 p.m. DISCUSSION Northwestern Avenue is located in the Industrial Park with a mixed use of buildings, ranging from medical and office buildings to commercial, industrial and retail uses. Traffic volumes are steady throughout the work week and peaking during the early morning and late afternoon. There is little traffic during the weekends. The street is 44 feet wide and the speed limit for Northwestern is 30 mph. Parking on Northwestern is restricted east side of Northwestern from 230 feet north of Tower Drive south to the north entrance of the Valley Ridge Mall, This restriction was established in 1994 for primarily the same reasons as this request. There are five driveway entrances on this segment of Northwestern which is approximately 700 feet in length I have visited the site numerous times in the last few weeks, and have both noticed and experienced that when vehicles are parked on- street adjacent to the driveways, it is difficult to see northbound traffic from the driveway entrances and that you must slowly creep out into the intersection for a safe exit. While I did not experience any oncoming traffic, it could pose a dangerous situation for drivers. Since the sightline issues of the parked cars only occurs during regular work week business hours, staff feels that a time restriction for parking would be appropriate for this location. RECOMMENDATION It is recommended that parking on the east side Northwestern Avenue from 230 feet north of Tower Drive to Curve Crest Boulevard be prohibited Monday through Friday between the hours of 8 a.m. and 6 p.m. ACTION REQUIRED If Council agrees with the recommendation they should pass a resolution PROHIBITING PARKING ON THE EAST SIDE NORTHWESTERN AVENUE FROM 230 FEET NORTH OF TOWER DRIVE TO CURVE CREST BOULEVARD, MONDAY THROUGH FRIDAY BETWEEN THE HOURS OF 8 A.M. AND 6 P.M From: Mark Vierling [ mailto: MVierling@a7eckberglammers.com] Sent: Wednesday, February 29, 2012 4:58 PM To Torry Kraftson Subject: Northwestern Ave - Parking east side south of Curve Crest Mr. Kraftson, Thank you for the telephone call today. We are proposing that within the city's planned roadway project for Northwestern Ave this surnmer some consideration be given to posting the east side of the street from Curve Crest down to Tower as no parking 8 am to 6 pm. The on street parking from patrons of the River Valley Athletic club is experienced frequently in the morning and late afternoon to early evening hours. That on street parking makes access and departures from the driveways difficult and somewhat dangerous. Sightlines are impaired and with the number of employee and customer trips in and out of the other businesses along Northwestern the near misses seem to be increasing. The River Valley Athletic club has a number of parking lots available to its patrons but human nature being what it is on street parking seems to be preferred. The city already has no parking signs in place on the east side of Northwestern south of Family Means/Tower dr. This action would complete the posting north of Tower along Northwestern. The suggestion is in no way meant to be derogatory to River Valley Athletic Club...they have a vibrant business and that's just great. Mark .1. Vierling, Esq. Eckberg, Lammers, Briggs, Wolff & Vierling. 1809 Northwestern Avenue Stillwater, Minnesota 55082 Direct Dial No: (651) 351-2118 Telephone: (651) 439 -2878 Facsimile: (651) 439 -2923 mvierlingkeckberglammers. c om www.eckberglammers.com RESOLUTION PROHIBITING PARKING ON THE EAST SIDE OF NORTHWESTERN AVENUE FROM 230 FEET NORTH OF TOWER DRIVE TO CURVE CREST BLVD, MONDAY THROUGH FRIDAY BETWEEN THE HOURSE OF 8 A.M. TO 6 P.M. WHEREAS, upon request and further study to improve traffic flow near River Valley Athletic Club along East side of Northwestern Ave from 230 feet North of Tower Drive to Curve Crest Blvd is designated as no parking Monday through Friday 8 am to 6 pm; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, to implement the traffic control change. Adopted by the Council this 4th day of December 2012. Attest: Diane F. Ward, City Clerk Ken Harycki, Mayor Nov 28 12 10:19a David L Paradeau 561 799 2799 p.2 City of Stillwater November 27 2012 Attn: Diane Ward IN July of 2012 I commenced the move of the Minnesota Zephyr Dinner Train railcars from Stillwater to live rail in Bayport MN. In the middle of transporting the railcars and the locomotives the buyer from the west coast defaulted on the purchase agreement halting the entire operation. While starting to transport the #787 locomotive to Bayport on a 16 axle trailor the main suspension beam snapped causing a severe safety situation. The tractor- trailer rig could not move forward or backward without tipping the locomotive over on it's side. Two cranes had to take the locomotive off the trailer and set it on the ground just south of the Stillwater Depot. Since there was no room at Andersen Window Co. to put one more unit I had to leave it there with the intention of finding another location immediately. I have spent an unbelievable amount of time to find a secure place next to live rail to store the unit or find another buyer, but to no avail. The only alterative now is to salvage the #787 locomotive. Since I just received the abatement letter on Saturday the 24th. of November it is impossible to move the unit back to my property before Thursday the 29th. According to Larry Hanson it could cost up to $12,000.00 to move it and then I would have to spend $12,000.00 again when I find a storage space. I am requesting that the City Council grant an extension of 35 days in order to get the salvage company in place to dismantle and remove the locomotive from the city property. If you need more information or have questions please advise. I will appreciate a favorable reply. David L. Paradeau David L Paradeau 10242 Heronwood Lane West Palm Beach FL. 33412 Cell 612 803 3283 r RECEY v NOV 282012 Diane Ward From: Zephyrmn @aol.com Sent: Wednesday, November 28, 2012 8:03 AM To: Diane Ward Subject: Re: #787 Locomotive removal Diane. The salvage of the #787 locomotive will be done by: K &K Recycling Services 870 McKay Road Pickerling, Ontario Contact Bob Rusten Cell # 705 207 5639 have been told this morning that the dismantling and removal maybe can get started around December 16th. and or hopefully before the Holidays. In that event I should contract the work order today or ASAP. Please forward this email to Larry Hanson and Dave Magnuson. Thank you...David David L. Paradeau 10242 Heronwood Lane West Palm Beach FL. 33412 Cell 612 803 3283 Office 561 799 6601 Fax 561 799 2799 1 ABATEMENT ORDER To: Minnesota Zephyr Limited 10242 Heronwood Lane West Palm Beach, FL 33412 Re: Abandoned Train Engine NOTICE IS HEREBY given that a nuisance exists by reason of a train engine that you have abandoned on City property. The nuisance constitutes an immediate danger and hazard which, if not immediately abated, will endanger the health and safety of the public. In order to abate this nuisance you must you must remove and properly store the train engine to a location that is lawfully upon private property. You are hereby notified that immediate action must be undertaken by you to abate and correct this nuisance and that if abatement procedures are not undertaken and completed by Thursday, November 29th, 2012, the City will undertake action to abate the nuisance and thereafter charge you for the costs of this action. If the City does abate the nuisance we will: 1) remove the train engine to its former location at the Zephyr Depot site, 2) remove all refuse on the site and return the ground to a natural and stable state, and 3) charge you for the costs of these actions, which are estimated to be $12,000.00, but actual costs may be higher. You have the right to appeal this order and have a public hearing before the City Council. If you wish to appeal this order and request a public hearing before the City Council you must submit a written request and that request must be received by the Stillwater City Clerk by 1:00 p.m., Wednesday, November 28th, 2012. Requests should be directed to: City of Stillwater, Attn: Diane Ward, City Clerk, 216 Fourth Street North, Stillwater, MN 55082. This Notice is given under the Abatement Procedures found in the Stillwater City Code and if no action is taken by you to abate the nuisance as above described, will result in the costs incurred by the City in abating this nuisance to be spread as a special assessment against your property (GEO. Code 28.030.20.11.0035). By order of the City Administrator, this 11,14) day of November, 2012. CITY OF STILLWATE () Larry D. Hansen City Administrator If you have any questions about this Abatement Order, please contact: City of Stillwater Attn: Larry D. Hansen, City Administrator 216 Fourth Street North Stillwater, MN 55082 651- 430 -8822 lhansen@ci.stillwater.mn.us 2 ORDINANCE NO. AN ORDINANCE TO ESTABLISH PROPERTY MAINTENANCE STANDARDS The City Council of the City of Stillwater does ordain: 1. AMENDING. Chapter 38 is of the Stillwater City Code is amended by adding Sections 38.6 through 38.12, that will read as follows: "Section 38.6. There exists in the city structures which are not or which may in the future become substandard with respect to structure, equipment, maintenance or energy efficiency. These conditions, together with an inadequate provision for light and air, insufficient protection against fire hazards and unsanitary conditions, constitute a menace to public health, safety and welfare of its citizens. It is further found and declared that the existence of these conditions, factors or characteristics, adversely affects public health and safety and leads to the continuation, extension and aggravation of urban blight. It is further found that adequate protection of public health, safety and welfare, requires the establishment and enforcement of minimum property standards. Section 38.7 — Applicability and Scope. Every parcel occupied or intended to be occupied for residential purposes and its premises must comply with Sections 38.8 through 38.12. Section 38.8 — Pre - existing structures and buildings. This chapter establishes minimum standards for structures and buildings and does not replace or modify standards otherwise established for the construction, repair, alteration or use of building equipment or facilities or already set forth in Section 38.1 or the Minnesota State Building Code, or other provisions of the Stillwater City Code. Section 38.9 — Short title. This chapter is called the "Minimum Property Maintenance Standards ". Section 38.10 — Exterior property areas. The owner of any premises must comply with the following requirements: 1) Sanitation. All exterior property areas must be maintained free from any accumulation of garbage, mixed municipal solid waste, animal feces or refuse. 2) Grading and drainage. All premises must be graded and maintained so as to drain water away from occupied structures and minimize the accumulation of water on the premises. 3) Insect and rodent infestations. It is the responsibility of the owner to control or eliminate any infestation of insects, rodents or other pests in all exterior areas and accessory structures on the premises. 4) Accessory structures. All accessory structures including, but not limited to, detached garages, sheds and fences, must be maintained structurally sound and in good repair. 5) Stored materials. It shall be unlawful to accumulate and store building material, lumber, boxes, cartons, portable storage containers, inter modal cargo containers or other containers, machinery, scrap metal, junk, raw material, fabricated goods and other similar items. Section 38.11— Exterior structure. The owner of any premises must comply with the following requirements: 1) Foundations, walls, roof and other exterior surfaces. Every foundation, exterior wall, roof and all other exterior surfaces must be maintained in a professional state of maintenance and repair: (a) The foundation elements must adequately support the building at all points. (b) Every exterior wall must be free of holes, breaks, loose or rotting boards or timbers and any other conditions which might admit dampness to the interior portions of the wall or to the interior space of structures. (c) All exterior surfaces, other than decay - resistant woods, must be protected from the elements and decay by paint which is not lead -based paint or by other protective covering or treatment. (d) The roof of all structures, including porches and sheds, must be tight and kept in a professional state of maintenance and repair, impervious to water and have no defects which admit water or dampness to the interior. No building roof may be used for storage of any materials or objects. 2) Stairs, porches and railings. Every outside stair, porch and deck must be constructed safely and kept in sound condition and good repair. 3) Windows, doors and hatchways. Every window, exterior door and basement hatchway must be substantially tight and kept in sound condition and repair. Section 38.12 — Vacant building registration. 1) The owner of a vacant building must register with the City not later than six (6) months after the building becomes a vacant building. 2) The registration must be submitted on forms provided by the City and must include the following information supplied by the owner: (a) A description of the premises; (b) The names and addresses of the owner or owners; (c) The names and addresses of all known lienholders and all other parties with an ownership interest in the building; (d) The period of time the building is expected to remain vacant; and a plan and timetable for returning the building to appropriate occupancy, use or demolition. 2 3) Vacant building fees: (a) The owner of a vacant building must pay an annual registration fee of one thousand dollars ($1,000.00) each year the building remains a vacant building. The registration fee is intended to at least partially recoup, and is reasonably related to the administrative costs for registering and processing the vacant building owner registration form and for the costs of the city in monitoring the vacant building site. (b) The first annual fee must be paid at the time of registration after the building becomes vacant. 4) The responsibility for enforcement of these standards will be assigned among the departments of the City, or to contractors engaged by the City for this purpose as determined by and under the auspices of the City Administrator. 5) Violation. Violations of Sections 38.6 — 38.12 are deemed misdemeanors and also nuisances, and may also be abated according to the procedures set forth in Section 38.1, Subd. 9." 2. Saving. In all other ways the City Code will remain in force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law Adopted by the City Council of the City of Stillwater this day of December, 2012. ATTEST: Diane F. Ward, City Clerk 3 CITY OF STILLWATER Ken Harycki, Mayor ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 33 OF THE STILLWATER CITY CODE The City Council of the City of Stillwater does ordain: 1. AMENDING. Section 33 -1 is amended by readopting a provision that was stricken by mistake. The provision will read as follows: Section 33 -1, Subd. 3 — Time Limits (1) All residential structures shall have the exterior finished within one hundred twenty (120) days of the date their permit was issued. (2) Every permit of any kind issued by the Building Official shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within ninety (90) days from the date of such permit or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of ninety (90) days. Before such work can be recommenced, a new permit shall be first obtained to do so, and the fee shall be one -half of the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans and specifications for such work; and provided further that such suspension or abandonment has not exceeded one (1) year. (3) Any permittee holding an unexpired permit may apply for an extension of the time within which he may commence work under that permit when he is unable to commence work within the time required by this section for good and satisfactory reasons. The Building Official may extend the time for action by the permittee for a period not exceeding ninety (90) days upon written request by the permittee showing that circumstances beyond the control of the permittee have prevented action from being taken. No permit shall be extended more than once. 2. SAVING. Except for the change, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of December, 2012. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Washin Cory Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District4 Lisa Weik, District 5 ** *PLEASE NOTE CHANGE IN DATE AND TIME * ** BOARD AGENDA DECEMBER 6, 2012 — 3:30 P.M. 2:30 to 3:30 — Finance Committee Meeting 1. 3:30 Roll Call Pledge of Allegiance 2. 3:30 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities 3. 3:35 Consent Calendar — Roll Call Vote 4. 3:35 Community Services — Cindy Rupp, Division Manager Local Mental Health Advisory Council 2012 Annual Report — Linda Stanton, Chair 5. 3:45 Property Records and Taxpayer Services — Steve Gransee, Division Manager Approve or Deny the Repurchase of Tax Forfeited Land Located in the City of Woodbury 6. 4:00 General Administration — Molly O'Rourke, County Administrator 7. 4:05 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 4:30 Adjourn 10. 4:30 to 5:15 - Board Workshop with the Office of Administration Discuss Potential Projects to Pursue through the Land and Water Legacy Program 6:00 Public Budget Meeting on Proposed 2013 County Budget Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * DECEMBER 6, 2012 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the November 20, 2012 Board Meeting minutes. B. Approval of contract with National Research Center, Inc. for administering the 2013 Residential Survey. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners November 27, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2 absent. Board Chair Hegberg presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she toured the renovated Union Depot in St. Paul and the grand re- opening will take place on December 8; and she presented a report to the Transportation Committee of the Metropolitan Council on the Gateway Corridor Alternative Analysis Study; - Commissioner Lehrke — reviewed the National Association of Counties prescription discount card numbers and reported that in October there were 68 users with and average savings of 15.73 percent; - Commissioner Hegberg — reported he attended the Housing and Redevelopment Authority Board meeting; and discussed watershed and water management organizations budgets and urged the Board to seek legislation to allow counties to consolidate watershed districts. Community Services Approval of Amendment #1 to contract with Canvas Health for additional funds for Adult Mental Health Services and After Hours Services, and reallocates funds for Children's Mental Health. General Administration Approval of the following actions: - Bob Tatreau, Woodbury, spoke against the Gateway Corridor project and the cost; he asked that the Board have an independent cost benefit study performed; - November 13, 2012 Board meeting minutes; - Contract with Kenexa Technology, Inc. to gather information to be utilized in the county strategic planning effort; - Public hearing set to consider revisions of the fee schedule, Policy No. 1032, for services provided by the county for December 18, 2012 at 9:00 a.m.; - Comments on the City of Stillwater's proposal to modify the tax increment financing plan for tax increment financing district #4 to increase the project area to encompass the entire city; - Comments on the City of Oakdale's proposal to modify tax increment financing district #1 -6 to increase the budget for affordable housing projects; - Reminder that the December 4 Board meeting has been moved to Thursday, December 6 prior to the public budget meeting; - Board correspondence was received and placed on file; - Board workshop held for an overview of the new county website. Housing and Redevelopment Approval of the following actions: - Public hearing to consider modification of the Redevelopment Plan for Redevelopment Project No. 2 Newport Red Rock Gateway Area; - Resolution No. 2012 -151, modifying the Redevelopment Plan for Redevelopment Project No. 2; - Resolution No. 2012 -152, determining that certain parcels are occupied by structurally substandard buildings and are to be included in a Tax Increment Financing District. Property Records and Taxpayer Services Approval of an Order of Detachment and Annexation involving parcels contained in Independent School District 833 and 834. Public Health and Environment Resolution No. 2012 -150, Ramsey /Washington Resource Recovery 2013 budget. Sheriff's Office Approval of an agreement with the cities of Mahtomedi, Dellwood, and Willernie for law enforcement services by the Washington County Sheriff's Office. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Washington BOARD AGENDA NOVEMBER 27, 2012 - 9:00 A.M. 1 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Dennis C. Hegberg, Chair, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Autumn Lehrke, District4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Hearing — Housing and Redevelopment Authority — Barbara Dacy, Executive Director A. Resolution - Consider Modification of the Redevelopment Plan for Redevelopment Project No. 2 Newport Red Rock Gateway Area B. Resolution — Determining that Certain Parcels are Occupied by Structurally Substandard Buildings and are to be Included in a Tax Increment Financing District 5. 9:50 General Administration — Molly O'Rourke, County Administrator 6. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 10:25 Adjourn 9. 10:30 to 10:50 — Board Workshop with the Office of Administration Overview of the New County Website Assistive listening devices are available for use in the County Board Room If lmn noal occiMonro H,, fn ilicohililli nr 1,nen000 hoirior nlorco roll (R51) A'4rkknnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * NOVEMBER 27, 2012 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the November 13, 2012 Board Meeting minutes. Community Services County Attorney B. Approval of contract with Kenexa Technology, Inc. to gather information to be utilized in county strategic planning effort. C. Approval to set a public hearing to consider revisions of the fee schedule, Policy No. 1032, for services provided by the county for December 18, 2012 at 9:00 a.m. D. Approval of county comments on the City of Stillwater's proposal to modify the tax increment financing plan for tax increment financing district #4 to increase the project area to encompass the entire city and direction to county staff to submit the comments to the city in a letter over the county administrator's signature. E. Approval of county comments on the City of Oakdale's proposal to modify tax increment finance district #1 -6 to increase the budget for affordable housing projects and direction to county staff to submit the comments to the city in a letter over the county administrator's signature. F. Approval of Amendment #1 to a contract with Canvas Health for additional funds for Adult Mental health services and After Hours Services, and re- allocates funds for Children's Mental Health. G. Approval of an Order of Detachment and Annexation involving parcels contained in Independent School District 833 and 834. The Order was drafted by the County Attorney's Office at the behest of the County Board Chair. The Board passed Resolution No. 2012 -138 granting the detachment and annexation. This order is statutorily required and grants the Petition. Public Health and Environment H. Approval of resolution, Ramsey /Washington Resource Recovery Project 2013 Operating Budget. Sheriff's Office I. Approval of an agreement with the cities of Mahtomedi, Dellwood, and Willernie for law enforcement services by the Washington County Sheriff's Office. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Assistive listening devices are available for use in the County Board Room K lmn noal occiMonro ilno fn ilicohilifli nr Irnen000 hoirior nlorco roll (R51) AVLRIVVI EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Meeting Notices November 26, 2012 Monday 6:30 PM - Library Board -- 8595 Central Park Place - Woodbury November 28, 2012 Wednesday 9:00 AM - Mosquito Control Executive Committee -- Metro Governance Building, 2099 University Avenue West 10:30 AM - Solid Waste Management Coordinating Board -- Metro Governance Building, 2099 University Avenue West 12:30 PM - Metro Transportaton Advisory Board -- 390 Robert Street North, St. Paul November 29, 2012 Thursday 4:00 PM - Red Rock Corridor Commission -- Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove November 30, 2012 Friday Meeting dates, times and locations may change. Contact the Office of Administration or individual agencies for the most current information. Admin Commissioners Calendar 1 11/19/2012 8:50 AM Summary of Proceedings Washington County Board of Commissioners November 20, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported she attended the Counties Transit Improvement Board meeting; she attended the Mental Health Advisory Committee meeting; she attended the premier of the "Girl form Birch Creek" a documentary on the life and legacy of retired justice Rosalie Wahl; she attended the Victorian Christmas event at the Historic Courthouse; she noted that the public comments period was extended on the Gateway Corridor Alternatives Analysis by one month; and she reported that it was the 10th Anniversary of the Central Park in Woodbury this past weekend; - Commissioner Lehrke — reported she served on the Canvassing Board; she met with Reprehensive -Elect Schoen to discuss the 2013 legislative priorities; she attended the Washington County Beyond the Yellow Ribbon meeting and she reported there is an opening for the Executive Director position; she spoke at the Cottage Grove Prayer Breakfast; she reported that the Newport City Council approved the Newport Transit Station design and the conditional use permit; she attended the Metropolitan Library Service Agency meeting; she participated in a National Association of Counties membership meeting; she bagged groceries at Cub for the Holiday Train and the Friends in Need Food Shelf; and she attended the Extension meeting; - Commissioner Kriesel — reported he attended the Stillwater City Council meeting to hear information on County Road 12 access to the new proposed fire station; and he attended the Yellow Ribbon Network meeting; - Commissioner Hegberg — reported he attended the Counties Transit Improvement Board meeting; he attended the Metropolitan Area Agency on Aging meeting; he attended the Minnesota Inter- County Association meeting; he attended the Minnesota Counties Intergovernmental Trust (MCIT) meetings; he learned that Metropolitan Council will pay for the buses from Forest Lake to St. Paul starting next year; he reported that the county received a dividend check from MCIT in the amount of $1,023,000; he encouraged the County Sheriff's office to participate in the Police Accredited Training On -Line (PATROL) Program; and he attended the Community Action Partnership retreat on Saturday. General Administration Approval of the following actions: - Matt Behning, Stillwater, spoke against the Joint Powers Agreement for a 2013 residential survey; - November 6, 2012 Board meeting minutes; - Resolution No. 2012 -149, Joint Powers Agreement with Dakota, Olmsted, and St. Louis Counties for a 2013 residential survey; - Board correspondence was received and placed on file; - The Board met with Congresswoman Betty McCollum to discuss issues of mutual interest. Library Approval of the following actions: - Amend the delivery contract to library branches and Stillwater and Bayport libraries beginning January 7, 2013 to return to five day per week schedule; - Resolution No. 2012 -148, acceptance of donations from the Washington County Library Partners in the amount of $14,700. Property Records and Taxpayer Services The Board met in workshop session to discuss the proposed 2013 taxes. Public Health and Environment Lowell Johnson, Director of Public Health and Environment was honored for his distinguished service to the Local Public Health Association of Minnesota. Public Works Approval of the following actions: - Resolution No. 2012 -147, Metropolitan Council recreation open space acquisition grant SG- 2012 -0087 Regional Railroad Authority The Regional Railroad Authority met in workshop sessions to discuss the following topics: review the Gateway Corridor Alternatives Analysis; and to receive information on the proposal from the City of Forest Lake for a crossing over the Hardwood Creek Trail for a future city hall and fire station. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners November 13, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments - Questions The Commissioners reported on the following items: - Commissioner Kriesel — reported he transported a Veteran to Rochester last Thursday for medical tests; he attended Trinity Lutheran Church Veteran's Day celebration; and he met with Dan Dolan, 4 -H along with George Dierberger from the School District; - Commissioner Weik — reported she attended the City of Woodbury Yellow Ribbon meeting; and she attended the Veteran's Day program at Woodbury City Hall; - Commissioner Lehrke — reported she met with Public Works staff to discuss transportation issues; he attended the Park High School Veteran's program; and she attended a Cottage Grove Veteran's Memorial dedication at the Cottage Grove Public Safety City Hall; - Commissioner Hegberg — reported he attended the Ramsey/Washington Community Action Partnership Finance meeting; and asked that staff research why Washington County participates with the Anoka County Head Start program and not Ramsey County; and he asked that the county consider how watersheds are governed and consolidate them. Community Services Approval of the following actions: - Resolution No. 2012 -143 authorizing the receipt of $2,296 in grant funding from the Minnesota Department of Veterans Affairs; - Resolution No. 2012 -144 authorizing the receipt of $5,600 in grant funding from the Minnesota Department of Veterans Affairs. General Administration Approval of the following actions: - Resolution No. 2012 -146, 2012 3rd quarter donations, gifts, and bequests; - 2012 Association of Minnesota Counties official voting delegate list; - Board discussed membership to the Association of Minnesota Counties; - Minnesota Counties Intergovernmental Trust voting delegates; - New county office hours of 8:00 a.m. to 4:30 p.m. beginning November 13, 2012; - Truth -in- Taxation notices being mailed today; - December 4 Board meeting moved to Thursday, December 6 prior to the evening Public Budget meeting; - December 25 and January 1 County Board meetings cancelled; - The County Canvass Board will convene today at 1:00 p.m. Housing and Redevelopment Authority Board workshop held to discuss its 2013 levy request. Information Technology Renew contract to purchase software licensing, maintenance, and support from Infor Global Technologies for Infinium Application Manager, Human Resources /Payroll, Query and Infinium Self Service software through December 31, 2013. Public Health and Environment Approval of Twin Cities Public Health and Environment Entities in Minnesota Mutual Aid Agreement to extend the termination date of the agreement to December 31, 2017. Public Works Approval of the following actions: - Supplemental agreement 1 with Hardrives, Inc. for additional work on the County State Aid Highway 10 construction project; - Contracts with Reliable Property Services for Zone 1 snow removal services and Twin City Outdoor Services for Zones 2 and 3 snow removal services; - Executive Session held to discuss the appeal option from the award of Commissioners to the compensation and damages for the McCullough easement parcel as it pertains to the I -35 overpass for County Road 83. Property Records and Taxpayer Services Adoption of Resolution No. 2012 -145 recommending approval of list of tax forfeited land to be sold at action, setting the terms of sale and time and place of public auction. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners November 6, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Accounting and Finance Authorize use of available balance in the approved budget to increase the contract with Trissential LLC; and authorization to use up to $140,000 of contingency funds in the county's General Operations to supplement the JD Edwards Enterprise One Project Budget. Commissioner Reports — Comments - Questions The Commissioners reported on the following items: - Commissioner Weik — reported she taped a segment for the South Washington County Telecommunications Commission; she announced that the Gateway Corridor Commission meeting for this week has been cancelled; she attended the Metropolitan Mosquito Control Commission; she attended a transportation forum for legislative candidates at the South Service Center; she attended a chamber, county and state candidate forum at the Oak Marsh Golf course; and she reported on workshops she attended at the Rail — Volution Transit in October; - Commissioner Lehrke — reported she attended the Solid Waste Management Coordinating Board; she attended the Minnesota Transportation Alliance Candidate forum at the south Service Center; she attended the Red Rock Corridor meeting; she participated in the Monster Bash parade; she taped the election night video with the South Washington County Telecommunications Commission; she attended an Association of Minnesota Counties District X meeting; she met with School District 833 Superintendent Dr. Jacobus; she attended a Metropolitan Library Service Agency Personnel Committee meeting; she attended the Grey Cloud Island 51st Annual Township Halloween Party; she met with Mayor Franke from St. Paul Park; and she attended the Grant Evaluation Ranking System for the Counties Transit Improvement Board meeting; - Commissioner Kriesel — reported he attended the Planning Advisory commission; he attended the Metropolitan Mosquito Control meeting; he attended the Solid Waste Management Coordinating Board meeting; he attended the Complete Streets Committee meeting; he met with the City of Stillwater to discuss general community issues; he met with Dan Dolan from 4 -H; and he read a letter from Mayor Tom McCarthy, Lake St. Croix Beach, thanking Community Corrections and the Sentence -to- Service program for the service it brings to their city; - Commissioner Hegberg — reported he attended the annual meeting of the Greater MSP Board; and he attended the Counties Transit Improvement Board meeting. Community Services Approval of the following actions: - Appoint Steve Moeller to the Workforce Investment Board to a term expiring June 30, 2014; - 2012 -2016 contract with FamilyWise Services to provide case management and basic needs services to families participating in the Parent Support Outreach Program; - Amendment 2 to 2011 Community Development Block Grant (CDBG) Funding agreement to add the additional 2012 CDBG grant funds in accordance with the 2012 Annual Action Plan. County Attorney Approve a Joint Powers Agreement with the State of Minnesota Department of Corrections, Office of Policy and Legal Services for reimbursement for prosecuting inmates of state correctional institutions located in Washington County. General Administration Approval of the following actions: - Matt Behning, Stillwater, asked the County Board to deny the following Board actions: Community Development Block Grant amendment; amendment to the Trissential LLC contract; contract with FamilyWise Services; and he commented against pushing for laws related to trash; - October 9, 16 and 23, 2012 Board meeting minutes; - Decline participation in the proposed property tax abatement to facilitate expansion of the Bielenberg Sports Center in Woodbury; - Adopt the amended Washington County 2013 Legislative Agenda; - Executive Session held to discuss the possible purchase of a conservation easement over the McDonald property. Information Technology Approve bid award and execution of a contract with Access Communication for the installation of fiber optic cabling to connect Washington County to Dakota County using the Hastings Bridge. Property Records and Taxpayer Services Adoption of Resolution No. 2012 -140, approving repurchase of tax forfeited land by Darryl Westerlund. Public Works Approval of the following actions: - Contract with Short Elliott Hendrickson for preliminary design, geotechnical service, and environmental service on 56th Street/Pickett Avenue; - Resolution No. 2012 -141, award of parks agricultural land leases for 2013; - Transferring interests overlooked in transferring a portion of County State Aid Highway (CSAH) 15 to the Minnesota Department of Transportation to become Trunk Highway 95 between I -94 to CSAH 18; - Submit grant application to the Minnesota Historical Society State Capital Grant Program for funding to repair and restore the Historic Courthouse flashing, fascia and soffits; - Resolution No. 2012 -142, Minnesota digital library coalition grant Sheriffs Office Approval of an agreement with the City of Stillwater to lease space in the county's equipment building at the Olive Street tower to the City of Stillwater. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.