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2012-10-02 CC Packet
i f 1 N■I a t er. TMF IIRTNPLAGE Of MINNESOTA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 2, 2012 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 4:30 P.M. 7:00 P.M. OTHER BUSINESS 1. Water Board 2. Selection of a finalist for the Police Station expansion study STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director 7. Public Wks Dir /City Engr. 8. Finance Dir. 9. City Attorney 10. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11. Possible approval of minutes of September 18, 2012 special and regular meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12. Proclamation — Fire Prevention Week OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** 13. Resolution 2012 -156, directing payment of bills 14. Resolution 2012 -157, possible approval of railroad lease increase 15. Resolution 2012 -158, adopting delinquent clean up services charges 16. Resolution 2012 -159, approving renewal of the City's Board of Appeal and Equalization duties to Washington County 17. Possible approval of temporary liquor license — October 26, 2012 — Church of St. Michael 18. Possible approval of power pole relocation expenditure — Lowell Park PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19. This is the date and time for a public hearing to consider the assessments for the 2012 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2012 (Resolution — Roll Call) 20. This is the date and time for a public hearing to consider the assessments for the Third Street South Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2012 (Resolutions — Roll Call) 21. Case No. DEM /2012 -30. This is the date and time for a public hearing to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 604 Fourth Street South in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 21, 2012. (Resolution — Roll Call). 22. Case No. DEM /2012 -31. This is the date and time for a public hearing to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 216 Willard Street in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 21, 2012. (Resolution — Roll Call). UNFINISHED BUSINESS 23. Possible approval to change City Council meeting date of November 20, 2012 to November 13, 2012 24. Possible accepting of bids and awarding contract for the City Hall Chiller Installation Project (Resolution — Roll Call) 25. Possible approval of second reading of Ordinance 1051, an Ordinance Amending City Code Section 31 -514 relating to the Keeping of Chickens in the City (2nd Reading — Roll Call) NEW BUSINESS 26. New Special Events: • Withdrawn by applicant b. Leo's - tent on Chestnut (since the bridge is closed) on Sunday, November 11 (Veteran's Day) c. Liberty Harvest Fest 27. Possible approval of letter to DNR for support of the MN /DOT Permit Process 28. Possible approval of Fall Arts and Jazz Festival Special Event and Contract (Resolution — Roll Call) 29. Possible consideration of Downtown Parking Commission a request to increase the cost of a parking ticket from $5 to $10 (Resolution — Roll Call) 30. Possible approval of a Resolution accepting a donation of $85,000 from the Collins Family (Resolution — Roll Call) to October 16th meeting) 32. Possible approval of resolution for No Parking on Settlers Way (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT (Moved ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. COUNCIL PRESENTATION HANDOUT - OCT 2, 2012 WATER BOARD METER REPLACEMENT PROGRAM 1. OVERVIEW 2. DETAIL ANALYSIS a. Engineering Study Completed by TKDA — Water Department Engineering Firm b. Study Reviewed and Modified by the Water Board 3. PROJECT DRIVERS a. EPA Safe Drinking Water Act (SDWA) Requires Utilities to Reduce Lead in Drinking Water (Through use of Lead Free Pipes, Fittings, Meters, etc.) by January 2014. b. Age The American Water Works Association (AWWA) recommends Water Meters be replaced after 20 years of service. 4226 of the current Water Department Meters were replaced in 1991 c. Meter Accuracy The old meters are mechanical and have exceeded their life expectancy. d. Bond Interest Costs Are at All -time Low Project can be funded by low cost financing while allowing Water Department to maintain its current reserves. e. Potential for Bidding Project Capital and Installation Costs with South St Paul South St Paul is planning to bid for a similar Water Meter System Upgrade as Stillwater. We would use the same specifications and anticipate receiving a volume discount. 4. BENEFITS a. Cost Effective - Takes advantage of lower Bond Costs and volume discounts bidding with South St Paul. b. Upgrades Water Department Infrastructure Insures water meter accuracy for the next 20 years. c. Environmental Removes the 4226 old meters with lead brass and replaces them with lead free Bronze. 5. METER SYSTEMS CONSIDERED a. Touch Pad — This is the current system for Water Departments 4226 old meters. Requires Water Department Meter Readers to manually go to every customer and touch pad outside home / facility to get quarterly billing amount of water used. This is the lowest cost capital system. b. Truck Radio Read - Enables Water Department Staff to read customer water meters from Pick -up Truck Computer as Truck Drives down Street. This is considered the most cost effective system by TKDA — Water Department Consulting Firm. c. Fixed Network — Enables Water Department Staff to read meters using radio transmitters that can broadcast hourly, daily, monthly, etc. (Real Time if desired). Requires setting up a radio system in all areas of the Water Distribution System. This is the most expensive alternative. A detailed Data Base would be developed and the use of the Data does not appear to be feasible given the additional cost to operate and maintain the Data. There is no benefit to billing more frequently that quarterly during the foreseeable future. 6. MANUFACTURERS The following manufactures bid on, provide supplies, and support Water Meter Systems in Minnesota: a. Badger - Provides lead free bronze meters and has excellent accuracy b. Neptune - Provides lead free bronze meters and has excellent accuracy c. Sensus — Currently provides a composite meter which is lead free. The Water Utility industry is finding their PMM, Multi jet meter to be inaccurate. The Stillwater Department has also had operational and maintenance problems with recent versions of the Sensus water meters 7. REPLACEMENT APPROACH a. Partial Replacement - Replace only the Water Meters purchased and Installed in 1991. Replace all remaining 1700 Water Meters as they become obsolete. This will require the 1700 water meters be replaced over the next 10 years by in- house Water Department Staff. In addition this will require the Water Department Staff to operate and maintain potentially 2 separate Truck Radio Read Systems. This approach is more expensive and would require current Water Department staff to manage an Appointment / Installation program over 10 years. The time used to do this work would mean preventive maintenance would suffer if we had to keep the same staff loading. b. Full Replacement of all Meters and Radio Transmitters This is the least cost alternative. It means that once installed the Water Department will have to operate and maintain only one Meter System. It will match up with and simplify the Billing system. It uses cost effective Contract Services to set up appointments with customers, schedule installations when they are home (days and evenings), and follow up if installation issues occur. 8. BID / PURCHASE APPROACH a. Stillwater Water Department does own Bid / Purchase. This approach would be more costly. We would not benefit from the volume purchase and the single set up of a Contract Appointment / Scheduling / Installation program. However, there may be more control over the day to day installation program. b. Joint Bid with City of South St Paul This approach would be the most cost effective. We would benefit from the volume purchase and the single set up of a Contract Appointment / Scheduling / Installation program. However, there may be more coordination required and potentially less response from Contractor. We would mitigate this potential issue by contracting TKDA to provide oversight on the project. 9. POTENTIAL CONCERNS / ISSUES a. Bonding Required Water Department would have to Issue Bonds to finance the Project. However, project is required in next 2 years and this is an excellent time to bid a project with the low interest costs. b. Radio Frequency (RF) Customer Complaints. There are public factions that make claims that RF energy is an environmental concern. The Water Utility Industry has shown these claims to be unfounded but we must make a case to our customers that we will only be activating the Radio Transmitters 4 times per year and compare this with microwave and cell phone usage. 10. BOARD DIRECTION a. Proceed with developing of specifications, bids, and installation to fully replace the Water Meter System for the Stillwater Water Department. b. Carefully communicate this decision with our customers with the support of the Stillwater City Council. 11. ESTIMATED SCHEDULE a. Plans and Specification b. Bid and award of contracts c. Construction d. Final Payment , close out projects October 15- December 15,2012 December 15- January 21,2013 April 1- November 15,2013 December 20,2013 (i) I 1W at '•Mi BIR1HPIACi Of. MINNEU!1 WATER BOARD WATER DEPARTMENT METER REPLACEMENT PROGRAM (DRAFT) INFORMATIONAL SESSION WITH CITY COUNCIL OCTOBER 2, 2012 OVERVIEW • Stillwater Water Department has over 5780 Customers. • It is time for the Water Meters to be Replaced - 4226 Meters were Installed in 1991. • Engineering Study Completed by TKDA — Water Department Engineering Firm. • Study Reviewed and Modified by the W ater Board. 10/2/2012 1 PROJECT DRIVERS • EPA Safe Drinking Water Act (SDWA) • Meter Accuracy • Age (Over 20 years) • Bond Interest Costs Are at All -time Low • Potential for Biding Project Capital and Installation Costs with South St Paul BENEFITS • Cost Effective — Low Interest Rates and Volume Purchase • Upgrades Water Department Infrastructure Assets • Environmental — Replaces Lead Brass with Lead Free Bronze. METER SYSTEMS CONSIDERED • Touch Pad — Used on current 4226 Meters • Truck Radio Read — Used on 1740 Meters — Proposed for new System • Fixed Network - More Complex and more Expensive 10/2/2012 2 MANUFACTURERS Potential Bidding Manufactures for Bronze Meters: • Badger • Neptune • Sensus REPLACEMENT APPROACH • Partial Replacement — 4226 Now and 1740 over 10 years — Lower Initial Capital Costs — Higher Installation Costs — Need to Operate and Maintain Two Systems • Full Replacement of all Meters and Radio Transmitters — Lowest life cycle costs — Only One System to Maintain BID / PURCHASE APPROACH • Stillwater Water Department does own Bid / Purchase — Higher Capital Cost — Potentially Fewer Coordination Items • Joint Bid with City of South St Paul — Significant Cost Savings ($70K) (10 %) — Potentially More Coordination Items 10/2/2012 3 POTENTIAL CONCERNS / ISSUES • Bonding Required — Assumes Interest Rates Remain Low — Protects Current Water Department Reserves • Potential Radio Frequency (RF) Customer Complaints — Low Emissions from Proposed Transmitters — Significantly Lower than Microwave and Cell Phones BOARD DIRECTION • Proceed with Development of Specifications, Bids, and Installation to Fully Replace the Water Meter System for the Stillwater Water Department. • Carefully Communicate this Decision with our Customers with the Support of the Stillwater City Council. Proposed Project Schedule • Plans and Specification October 15- December 15,2012 • Bid and award of contracts December 15- January 21,2013 • Construction April 1- November 15,2013 • Final Payment , close out projects December 20,2013 10/2/2012 4 Liberty on the Lake Master Homeowners Association c/o Durand and Associates, 152 Hardman Avenue South South St. Paul, MN 55075, (612) 801 -5752 Monday, October 1, 2012 Stillwater City Council Stillwater City Hall 216 4th Street North Stillwater, MN 55082 Councilmembers, The Board of Directors of the Master Homeowners Association of Stillwater's Liberty on the Lake neighborhood has been made aware that the City Council is considering an ordinance that would allow chickens and the various amenities (i.e. coops, exercise areas, etc.) necessary to raise chickens to be legally placed in the yards of residents. Although the ordinance does contain some restrictions, it does not appear to consider important items such as the density of a neighborhood, concerns of immediate neighbors, architectural guidelines for coops and other amenities, impact to a neighbor's property value, neighbors opinions, etc. Although the City could do its best to design guidelines that help to "hide" chickens and make their presence less impactful, it will not be successful to eliminate the total impact to neighbors. The very nature of raising chickens makes this impossible. We feel that this ordinance would negatively affect our neighborhood and offer little, if any, benefit. Like many areas in Stillwater, the Liberty neighborhood contains many small Tots in a high- density setting. Introducing chickens, chicken coops, chicken runs, etc. to a high- density environment like ours will easily deteriorate property values in what is already a very challenging real estate market. Additionally, like many Stillwater residents, families in our neighborhood have invested significant money to improve their backyards and have transformed them into a place where they can spend time with their families and escape from the stress of everyday life. They play, exercise, live, cook, and eat in their backyards. I doubt that even one of these families imagined the possibility of having their backyard and any money they may have invested in improvements compromised by having a flock of chickens move in next door. The sounds, odors, sights, and other impacts of raising chickens will immediately reverse everything the resident did to make their backyard a place to relax and be with their families. The situation will arguably grow worse as the novelty of raising chickens disappears eventually causing the coop and surrounding area to fall THE BIRTHPLACE OF MINNESOTA October 2, 2012 Molly Shodeen Area Hydrologist Minnesota Department of Natural Resources 1200 Warner Road St. Paul, MN 55106 Via email: Molly.shodeen@state.mn.us Dear Ms. Shodeen: 1 am writing on behalf of the Stillwater City Council to comment on the St. Croix River Crossing Project and the Work in the Beds of Public Waters permit being sought by the Minnesota Department of Transportation, permit number 2013 -0217. The City wishes for the Department of Natural Resources to conclude its public comment period and issue this permit to allow the Minnesota Department of Transportation to construct the new crossing. Our St. Croix Valley communities have reviewed and discussed crossing options for decades. We are satisfied that the best possible plan is the plan that MnDOT has submitted for your review. The Minnesota Department of Natural Resources was one of the stakeholders that met for many months to choose the location and design of the crossing project. DNR's advocacy helped the stakeholders to include environmental mediation items and improve public natural resource amenities. In fact, at the completion of the project phosphorus runoff into the St. Croix River will be reduced by 20 percent over current levels. We believe that your agency's input has improved the proposal and that you will not find issue with the project or permit that has been submitted. Also, we believe that MnDOT takes seriously its responsibilities to protect the St. Croix riverbed and basin. This commitment was on display recently while MnDOT was conducting boring operations in the riverbed. The agency went to great lengths to prevent any contamination from reaching the water, including separate measures to prohibit vehicle engine runoff and riverbed spoils. We believe that the professionalism of MnDOT employees to deliver the best possible project to the public will ensure that the agency and its contractors will protect the waterway and the riverbed during construction operations. Finally, as you know, this is a large, expensive project that requires a great deal of coordination with multiple federal, state and local agencies. Any delay in issuing a permit could delay the project and dramatically increase the taxpayer cost of this badly needed public infrastructure project. Thank you for your close review and again we encourage you to issue the Work in the Beds of Public Waters permit as soon as possible. KH:nm Sincerely, Ken Harycki Mayor CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651- 430 -8800 • WEBSITE: www.ci.stillwater.mn.us ota 20 -Year 401bh, nit State Highway Investment Plan Help shape the next 20 years of peseta sla t s The Minnesota Department of Transportation invites you to a Stakeholder Engagement Meeting on the Minnesota 20 -Year State Highway Investment Plan (MnSHIP) When: Where: Two chances to voice your opinion on capital investment priorities for Minnesota state highways. The events will include a presentation and an input session, followed by an open house and interactive exercises. Tuesday, October 16 1:00 - 4:00 p.m. Richfield Lutheran Church 8 West 60th Street Minneapolis, MN 55419 Tuesday, October 23 5:00 - 8:00 p.m. MnDOT Training & Conference Center 1900 West County Rd Shoreview, MN 55126 https:// www .surveymonkey.com /s /mnship_rsvp or call (651) 366 -3762 For more information contact: Ryan Wilson, P.E., AICP Project Manager, 20 -Year State Highway Investment Plan Office of Capital Programs & Performance Measures Minnesota Department of Transportation 395 John Ireland Boulevard, MS 440 St. Paul, MN 55155 -1899 651.366.3537 ryan.wilson@state.mn.us For accommodations requests: To request an ASL interpreter or other reasonable accommodation, call Janet Miller at 651 -366 -4720 or 1- 800 - 657 -3774 (Greater Minnesota); 711 or 1- 800 - 627 -3529 (Minnesota Relay) at least one week in advance. You may also send an email to janet.rae.miller @state.mn.us http: / /www. dot. state .mn.us /ada /accommodation.html wwwdastate.mn.us/planning/statehighwayinvestmentplani AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North October 2, 2012 REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1.Water Board 2.Selection of a finalist for the Police Station expansion study STAFF REPORTS 3.Police Chief 4.Fire Chief 5.City Clerk 6.Community Dev. Director 7.Public Wks Dir/City Engr. 8.Finance Dir. 9.City Attorney 10.City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 11.Possible approval of minutes of September 18, 2012 special and regular meeting minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 12.Proclamation Fire Prevention Week OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give Out of respect for others in direction to staff regarding investigation of the concerns expressed. attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (ROLL CALL) ** Resolution 2012-156, 13.directing payment of bills Resolution 2012-157, 14. possible approval of railroad lease increase Resolution 2012-158, 15. adopting delinquent clean up services charges Resolution 2012-159, 16.approving renewal Board of Appeal and Equalizationduties to Washington County 17.Possible approval of temporary liquor license October 26, 2012 Church of St. Michael 18.Possible approval of power pole relocation expenditure Lowell Park PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. 19.This is the date and time for a public hearing to consider the assessments for the 2012 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2012 (Resolution Roll Call) 20.This is the date and time for a public hearing to consider the assessments for the Third Street South Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 14, 2012 (Resolutions Roll Call) Case No. DEM/2012-30 21.. This is the date and time for a public hearing to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 604 Fourth Street South in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 21, 2012. (Resolution Roll Call). Case No. DEM/2012-31 22.. This is the date and time for a public hearing to consider a request from St Paul Lutheran Church, Kevin Urhammer, for the demolition of a single family home located at 216 Willard Street in the RB, Two Family Residential District in compliance with Ordinance No. 1047 of the Stillwater City Code. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 21, 2012. (Resolution Roll Call). UNFINISHED BUSINESS 23.Possible approval to change City Council meeting date of November 20, 2012 to November 13, 2012 24.Possible accepting of bids and awarding contract for the City Hall Chiller Installation Project (Resolution Roll Call) 25.Possible approval of second reading of Ordinance 1051, an Ordinance Amending City Code Section nd 31-514 relating to the Keeping of Chickens in the City (2 Reading Roll Call) NEW BUSINESS 26.New Special Events: a.Lift Bridge Brewery Beer Run 5K run/walk on Saturday, November 3 b. c.Liberty Harvest Fest (available Tuesday) 27.Possible approval of Letter of Support for the MN/DOT Permit Process 28.Possible approval of Fall Arts and Jazz Festival Special Event and Contract (Resolution Roll Call) 29.Possible consideration of Downtown Parking Commission a request to increase the cost of a parking ticket from $5 to $10 (Resolution Roll Call) 30.Possible approval of a Resolution accepting a donation of $85,000 from the Collins Family (Resolution Roll Call) (available 31.Possible approval ordering the demolition of the home located at 402 W. Sycamore Street Tuesday) 32.Possible approval of resolution for No Parking on Settlers Way (Resolution Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. DATE : September 25, 2012 Mayor & Council Members TO: Police Station Study - Finalists REGARDING: Bill Turnblad, Community Development Director AUTHOR: BACKGROUND The City Council directed staff to request proposals for a study that would look at reuse of the existing Fire Station as expansion area for the Police Station. The study would analyze use of space, estimate costs and provide a conceptual project timeline. Eight proposals were submitted ranging in price from $8,000 to $35,000. A selection committee chose three finalists from among the eight. Those three finalists are Wold, BKV and Leo A Daly. The proposals from each of these firms are attached for your review. DISCUSSION Each of the three finalists has been given 20 minutes of time at the work session for their proposals. Each will have 10 minutes of presentation time and 10 minutes of question and answer time. ALTERNATIVES The City Council has several alternative courses of action available. 1.Select a preferred proposal and direct staff to bring back a contract for that proposal. 2.Table selection of the preferred proposal for more information. 3.Reject all of the proposals. Attachments: Proposals from Finalists designers and researchers for public environments Minnesota Illinois Michigan Colorado Stillwater Police Station Space Programming Study and Construction Cost Estimate August 31, 2012 Contact UsJoel Dunning // AIA, LEED AP BD+C tel 651 227 7773 305 Saint Peter Street Partner-in-Charge fax 651 223 5646 St. Paul, MN 55102 jdunning@woldae.com TABLE OF CONTENTS Stillwater Police Station Space Programming Study and Construction Cost Estimate Cover Letter ................................................................1 ................................................................2 .............................3-14 ........................................................15-26 ...............................................27-37 ................................................................38 ATTACHMENT A $7200.00 $800.00 Joel Dunning 651.227.7773 8-31-2012 August 31, 2012 Bill Turnblad tel 651 227 7773 Dear Bill: fax 651 223 5646 » » » » » Wold Architects and Engineers Joel Dunning // AIA, LEED AP BD+C Minnesota Illinois Michigan Colorado 1 // REFERENCES List of References CITY OF LAKEVILLE, Tom Vonhof, 952.985.2800 CITY OF FARIBAULT, Dan Collins, 507.331.9118 CROW WING COUNTY, Lt. Dave Fischer CITY OF COTTAGE GROVE, Craig Woolery, CITY OF ALEXANDRIA, Rick Wyffels, CITY OF RICHFIELD, Todd Sandell, CITY OF FARMINGTON, Robin Roland, Former WASHINGTON COUNTY, Don Theisen, STILLWATER SCHOOLS Dennis Bloom, Lakeville Police Station 2 // FIRM BACKGROUND AND QUALIFICATIONS Wold Architects and Engineers Year established: 1968 Legal status: Ownership: Firm Background Wold specializes in PUBLIC FACILITY STUDIES » » » » » Staff Information 20 Our Expertise 22 09 12 » 02 Interior Designers » 15 » 80 TOTAL » » » » 3 // FIRM BACKGROUND AND QUALIFICATIONS Awards Received Finance and Commerce Top Projects Minnesota, 2012Iowa, 2012 Finance and Commerce Top Projects AIA Justice Facilities Review Minnesota, 2012Minnesota, 2008 AIA Justice Facilities Review Minnesota, 2012 AIA Honor Award AIA Justice Facilities Review Minnesota, 2008Minnesota, 2008 4 // FIRM BACKGROUND AND QUALIFICATIONS 5 // FIRM BACKGROUND AND QUALIFICATIONS 6 // FIRM BACKGROUND AND QUALIFICATIONS 7 // FIRM BACKGROUND AND QUALIFICATIONS Project Lead Architect Joel Dunning // AIA, LEED AP BD+C Partner-in-Charge Design Leadership John McNamara // AIA, LEED AP Public Safety Planner Nick Marcucci // AIA, LEED AP Project Manager Project Team Angela Otteson // AIA, LEED AP Lead Designer Lynae Schoen // IIDA, LEED AP Lead Interior Designer Kevin Marshall // P.E., LEED AP Lead Mechanical Jay Cain // P.E. Lead Electrical Consultants Bill Wolters // W.A. Wolters Cost Estimator 80+ WOLD STAFF RESOURCES Lakeville Police Station 8 // FIRM BACKGROUND AND QUALIFICATIONS Partner-in-Charge City of AlexandriaCarver County »» City of Minneapolis » »» City of Lakeville » EDUCATION »» Bachelor of Architecture City of Faribault » Crow Wing County » »» Bachelor of Science »» Environmental Design City of Prior Lake » »» »» ROLE City of Cottage Grove » »» City of Sauk Rapids » »» Dakota County » » »» City of Farmington » »» City Hall »» Scott County » »» Ramsey County » »» »» Winona County » »» »» Hennepin County Anoka County »» City of Fridley » Design » Stearns County » »» Goodhue County » » » 9 // FIRM BACKGROUND AND QUALIFICATIONS Public Safety Planner City of LakevilleMeeker County »» Courthouse Renovation »» City of Cottage Grove » »» EDUCATION City of FaribaultCity of Hutchinson Architecture and Engineering »» City Hall »» City of Prior Lake » Architecture Hennepin County » »» ROLE » »» City of St. Paul » City of Owatonna » City of Farmington » Ramsey County » »» City Hall »» »» City of WoodstockCity of Lake in the Hills »» Rice CountyDakota County »» »» Courthouse RenovationRenovation » Carlton County » Washington County » » State of Minnesota Metropolitan » Council » Carver County » »» »» Jackson County » Courthouse Renovation »» City of New UlmMower County »» 10 // FIRM BACKGROUND AND QUALIFICATIONS Project Manager City of St. Paul » »» Carver County » Renovation » City of New HopeCrow Wing County EDUCATION Fire Station »» Bachelor of Science City of Owatonna » University of Illinois Fire Station »» St. Paul Clinic of Internal Medicine Jail » Master of Architecture Goodhue County » City of Lakeville » Steele County » ROLE Courthouse Renovation »» Scott County » City of Prior Lake » »» Scott / Carver County City Hall » City of Minneapolis » »» Jackson County » Dakota County » »» Wright-Hennepin County » »» Federal Bureau of Prisons » »» Renovations Ramsey County » » » Renovation » 11 // FIRM BACKGROUND AND QUALIFICATIONS Lead Designer Crow Wing CountyDakota County »» EDUCATION » Architecture and Carlton County » Environmental Design »» Jackson County » »» Washington County » Ramsey County » » Hennepin CountyCity of Minneapolis »» City of Lakeville » Lead Interior Designer Crow Wing CountyHennepin County C-3 Courts Renovation »» Dakota County EDUCATION » Interior Design »» »» »» Washington County » »» »» Ramsey County States Courts » »» » City of St. Paul » Dodge County » » 12 // FIRM BACKGROUND AND QUALIFICATIONS Lead Mechanical City of LakevilleCity of Prior Lake EDUCATION Bachelor of Science »» City Hall Mechanical Engineering »» City of St. PaulDakota County Washington University »» City of Farmington Ramsey County Bachelor of ArtsMath and Physics »» West St. Paul School District » City Hall »» »» City of Woodstock Renovation »» » Electrical Engineer Dakota CountyCity of Farmington EDUCATION »» Bachelor of Electrical Engineering McLeod County » City of New Ulm Courthouse » Rice County » »» 13 // FIRM BACKGROUND AND QUALIFICATIONS Cost Estimating W.A. Wolters Consulting // Bill Wolters City of LakevilleWashington County »» Crow Wing County McLeod County » »» ROLE City of Saint Paul Jail » Ramsey County » » »» City of Minneapolis » Hennepin County » City of Prior Lake » » »» Dakota CountyCity of Farmington »» City Hall »» Fire Station #2 » »» 14 // PROJECT EXPERIENCE City of Lakeville Police Space Needs Analysis LAKEVILLE, MINNESOTA Cost of Project: Duration: 3 months OPTION 1: Add to Existing Facility » » » » Full Build-Out Cost: Phased Build-Out Cost: WOLD ARCHITECTS & ENGINEERS REFERENCE OPTION 2: Build on New Site 952.985.4403 Full Build-Out Cost: Phased Build-Out Cost: WOLD ARCHITECTS & ENGINEERS 15 // PROJECT EXPERIENCE City of Lakeville Police Station LAKEVILLE, MINNESOTA Cost of Project: $12.6 million Timeline: Size: 68,000 SF » » » » » » » » REFERENCE 952.985.2800 16 // PROJECT EXPERIENCE City of Faribault Public Facilities Task Force FARIBAULT, MINNESOTA Cost of Project: Duration: 4 months » » » » » » » REFERENCE 507.331.9118 17 // PROJECT EXPERIENCE City of Faribault Police Station FARIBAULT, MINNESOTA Cost of Project: $5 million Size: 21,000 SF Timeline: » » » » » » » REFERENCE 507.331.9118 18 // PROJECT EXPERIENCE City of Prior Lake New Police Station PRIOR LAKE, MINNESOTA Cost of Project: Timeline: Size: 30,000 SF REFERENCE 952.440.3555 19 // PROJECT EXPERIENCE Crow Wing County LEC Study Analysis BRAINERD, MINNESOTA Cost of Project: Timeline: 2 months » » » » » » » » REFERENCE 651.463.1801 20 // PROJECT EXPERIENCE Stearns County Justice System Study ST. CLOUD, MINNESOTA Cost of Project: Duration: 9 months » » » » REFERENCE 21 // PROJECT EXPERIENCE Saint Paul Police Headquarters Renovation SAINT PAUL, MINNESOTA Cost of Project: Timeline: Size: 130,000 SF » » » » REFERENCE 651.266.9162 22 // PROJECT EXPERIENCE City of Alexandria Police Department ALEXANDRIA, MINNESOTA Cost of Project: Timeline: Size: 24,000 SF REFERENCE 320.763.6631 23 // PROJECT EXPERIENCE City of Farmington Police Station FARMINGTON, MINNESOTA Cost of Project: $5.1 million Timeline: Size: 24,000 SF REFERENCE 24 // PROJECT EXPERIENCE Village of North Aurora Police Station NORTH AURORA, ILLINOIS Cost of Project: Timeline: Size: 29,800 SF » » » Investigations » » » » » » » » » REFERENCE 25 // PROJECT EXPERIENCE City of Woodstock Police Station WOODSTOCK, ILLINOIS Cost of Project: $2.52 million Timeline: Size: 24,000 SF » » » Storage garage » » REFERENCE 851.338.4300 26 // APPROACH Project Vision Summary THE FOLLOWING ARE PROCESSES WHICH WILL CENTER ON OUR PHILOSOPHY FOCUSING ON YOUR MISSION: I Space Study Analysis Process » » » Crow Wing County Renovations » To achieve these goals: II A Concept Design Process » »» » » » » III A Cost Management Process » » » 27 // APPROACH I Space Study Analysis Process TASK 1 ORGANIZATIONAL KICK OFF » TASK 2TASK 3TASK 4 » FACILITY » TOURSTRENDS RESOURCES » » » TASK 5 SPACE PROGRAM » » » » TASK 6 OPTIONS ANALYSIS » » » ABCD » usage TASK 7 COMMUNITY CONSENSUS » STAKEHOLDERS OWNERSHIP » RECOMMENDED SOLUTION » » » 28 // APPROACH I Space Study Analysis Process TASK 1 // Organizational KIck-OffSCENARIO A A. B. C. D. TASK 2 // Tour Similar Police Facilities A. B. Sketch of new public entry at breezeway TASK 3 // Analysis of Current and Future Requirements A. B. Least intrusive C. remodeling may compromise police D. operations TASK 4 // Analysis of Existing Buildings and Sites A. B. C. 29 // I Space Study Analysis Process TASK 5 // Creation of Square Footage ProgramSCENARIO B A. B. C. TASK 6 // Options Analysis A. B. Sketch of new public entry at public lobby C. D. TASK 7 // Gain Approvals A. Creates a B. consolidated, secure C. police perimeter 30 // APPROACH Kick Off Meeting Task One: Organizational Kick Off PLANNING PROCESS APPROACH Participatory planning process for the needs assessment and gap analysis City Council Police Rep. Dept. Other Stakeholders City Admin. Core City Planning Council Group Community Members Core Planning Group City Buildings Staff Facilities Grounds Guidelines for a Successful Participatory Planning Process: » » from all stakeholders 31 // APPROACH Needs Analysis Task Two: Trends POLICE STATION DESIGN FACTORS Investigators and Patrol Functions May be Clustered for Interaction » Public Access and Orientation » »» » Holding: Enhancing Safety and Security Emergency Services for Flexible Use and Weather » Protection » »» » » » Secure Perimeter » »» Durability for the Test of Time » » Functional Interaction » »» » Administrative Services for Public Interactions and Staff Vehicle Parking Resources » »» lines for staff » » Next Generation Mission Critical » Destressing environments » » » 32 // APPROACH Existing Facility Assessment Task Four: Facility Resources EXISTING FACILITY ANALYSIS SCOPE OF WORK: LONG-RANGE SOLUTIONS Our Facilities Assessment explores conditions and Site: Exterior: Interior: Accessibility: site. Life Safety: Hazardous Materials: Mechanical Systems: Electrical Systems: Space Needs: footages. Technology: Expandability: Scott County ECC 33 // Task Four: Facility Resources SYSTEMS ENGINEERING APPROACH » » » » » Engineering Services » » » » » » » » 34 // APPROACH III Cost Estimating - TRENDS - COST STAFFEXPERTS PLANNING IMPACT ON COSTS Wold is prepared to meet all of your time and Trends budget requirements. BUDGET MANAGEMENT Staff Experts I 35 // APPROACH III Schedule Management in a timely manner. Washington County Campus Renovations 36 // APPROACH III Schedule Management 20122013 9/179/2410/110/810/1510/2210/2911/511/1211/1911/2612/312/1012/1712/2412/311/71/141/211/28 COUNCIL MEETING TO AWARD CONTRACT Task 1: Organizational Kick Off » Task 2: Tours Task 3: Operational Trends » » » Task 4: Existing Building Analysis » » Task 5: Develop Space Program » » Task 6: Options Analysis » » » » Task 7: Gain Approvals » » SUBMITTAL OF FINAL REPORT 37 // WHY WOLD OUR COMMITMENT Getting to Understand YOU! » » » » Involving Your Stakeholders Familiar Faces We Can Hit the Ground Running OUR SERVICE Were Always On Call Proven Track Record We Communicate Quality Documents OUR ACCOUNTABILITY Firm Culture Project Focus Accurate Information Teamwork 38 // Architecture Interior Design Landscape Architecture Engineering Boarman Kroos Vogel Group Inc. 222 North Second Street Minneapolis, MN 55401 Telephone: 612.359.3752 Facsimilie: 612.339.6212 www.bkvgoup.com EOE Statement of Qualifications and Proposal of Contact: Bruce Schwartzman Direct: 612.373.9104 Architectural Services for bschwartzman@bkvgroup.com Stillwater Police Station Space Programming Study August 31, 2012 & Construction Cost Estimate Table of Contents Page # Cover Letter 3 Signed Respondent Proposal (Attachment A) 5 Reference List 6 Firm Background and QualiÐ cations Firm Overview 7 Management Skills and Technical Expertise 8 Preliminary Schedule 15 Police Station Experience 16 Awards and Letters of Commendation 38 Project Team 45 Unique QualiÐ cations 51 2 August 31, 2012 City of Stillwater - City Hall 216 N. 4th Street Architecture Interior Design Stillwater, MN 55082 Landscape Architecture Engineering Attention: Bill Turnblad à Community Development Director Boarman Kroos Reference: Professional Services Proposal for Stillwater Police Vogel Construction Estimate Group Inc. Dear Chief Gannaway, Mr. Turnblad, and Selection Committee, 222 North Second Street Minneapolis, MN 55401 Telephone: 612.359.3752 On behalf of BKV Group we appreciate this opportunity to submit Facsimilie: 612.339.6212 Space Programming Study for the Police Department. www.bkvgoup.com EOE BKV Group is a Minnesota-based full-service Ð rm that was founde governmental projects with signiÐ cant experience in developing many involving multiple shareholders. The BKV team has completed and county facilities throughout the Midwest. We have worked wit during the past decade on needs assessment studies, master plann facilities. Law enforcement facility planning and design has bee its 34 years since the Ð rm was founded. Our Ð rm has a long his clients in designing creative and energy efÐ cient facilities th the clientÈs strategic objectives, schedule and budget. Our stud our clientÈs goals and objectives in a very interactive and coll report that is unique to the needs and the conditions for the Ci The team that we are proposing to assist and work with you has e police department studies. BKV has in-house engineering which he process. Our engineers have dealt with a number of studies that and reuse projects. With their Åout of the boxÆ thinking they ha ultimately a direction that best suited the clientÈs objectives sustainable design approaches. A number of our projects have rec recognition from our peers and law enforcement organizations. As leading our team and be your main point of contact. Professional Project Management, PPM will be on our team as the PPM in St. Paul in 1990. He brings experience in estimating remo well as the uniqueness associated with police facilities. PPMÈs familiarity of the area, and detailed estimate process helps to developed and appropriate based on the scope of the work and the As we begin the study with you, our Ð rst step will be to make s and goals of the City, the Police Department and all stakeholder strongly believe that a collaborative team approach is the best the long-term needs of the City and the Department. We will work the planning process, to assure all pertinent items are identiÐ the appropriate direction to proceed. 3 The BKV team is committed to providing high-quality services to term planning solutions that will serve your community well. The for the City of Stillwater to explore with BKV options for utili will be vacated to create operational efÐ ciency, maximum space service the community while enhancing the staff work environment experience in this area will be an asset in assisting the City a this process. If there is any additional information or clariÐ cation that you do not hesitate to contact me. Thank you for your consideration and we look forward to talking Sincerely, Sincerely , Bruce Schwartzman, AIABruce Schwartzman, AIA Lead Architect / Associate Partner BKV Group 4 Attachment A $11,500.00 In addition to this fee we estimate the reimbursable cost for mi for the entire duration of the project to be a not to exceed amo an estimated amount based on previous and similar experience. We with documentation of the reimbursable cost and only invoice for BKV Group Bruce Schwartzman, AIA 612-373-9104 bschwartzman@bkvgroup.com p 222 North Second Street t ee Minneapolis, MN 55401N 55401 8/31/12 Bruce Schwartzman, AIA Associate Partner/Lead Architect 5 Reference List Our Ð rm believes that past and present performance is a good in performance; therefore, we are including the following referenc City of Maple Grove City of Emily Government CenterCity Hall & Police Department Remodel City Administrator Al MadsenCouncilman Bob Swanson (612.408.4479) PO Box 1180City Clerk Pat Kestner Maple Grove, MN 5533121236 2nd Street, Emily, MN 56441 763.494.6009218.763.2480 Email: amadsen@maplegrovemn.govEmail: halfmilein@emily.net clerk@emily.net admindept@maplegrovemn.gov City of Wyoming City of Plymouth Public Safety Facility City Hall and Public Safety Facility Chief of Police Paul Hoppe Police Chief Michael Goldstein Wyoming Police Department 3400 Plymouth Blvd. 7665 Wyoming Trl. Plymouth, MN 55447 Wyoming, MN 55092 763.509.5160 651.462.0577 Email: MGoldste@plymouthmn.gov E-mail: phoppe@wyomingmn.org City of Ramsey City of Inver Grove Heights City Hall and Police Station City Hall/Police Department Police Chief Jim Way Jenelle Teppen, Asst. City Administrator 15153 Nowthen Blvd NW City of Inver Grove Heights Ramsey, MN 55072 8150 Barbara Avenue 763.427.6812 Inver Grove Heights, MN 55077 Email: JWay@ci.ramsey.mn.us 651.450.2512 Email: jteppen@invergroveheights.org 6 Firm Background and QualiÐ cations Firm Overview Firm Introduction BKV Group is a full-service architecture, engineering, interior and construction administration firm. Founded in 1978, BKV Grou sole proprietorship into a diverse partnership with offices in M Architecture and Chicago, serving clients locally, regionally, and nationwide Landscape Architecture practice whose expertise is team-focused and offers a client-cen Interior Design design solutions. As a result of our full-service structure, we Mechanical Engineering for all aspects of design and construction administration servic Electrical Engineering Structural Engineering BKV Group is an established leader in government, city, and coun Each project is led by BKV Group senior staff who are recognized 222 North Second Street design areas. Phone: 612.339.3752 Fax: 612.339.6212 Our firmÈs culture is based on a highly collaborative design and We engage our clients, value their objectives and develop innova www.bkvgroup.com make meaningful contributions to the built environment. 7 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence PROJECT COORDINATION The foundation for the success of all of BKVÈs studies and proje collaboration and consensus based communication that involves in The BKV team will work closely with the City and the Police Depa members to review the goals, criteria and expectations at the st CityÈs objectives and schedule will be met. Throughout the proce preparing and presenting up dates to the City Council. Providing to the City staff, Police Department and City Council helps to m questions and options are heard and considered through the devel STAFFING PLAN Our process is lead by our senior experienced team members who w expertise and understanding that is needed to properly address i with law enforcement design and operations, in a timely manner t study that is well developed and thorough. Our team will be led Schwartzman who will provide leadership, insight and communicati In addition to Bruce, John Love and Kelly Naylor make up BKVÈs c They all have been involved in a large number of law enforcement from planning through construction. Each brings an individual un current design trends facing Police Stations. Together they prov team that truly have the experience in master planning these typ efÐ cient and functional planning that achieve our client long t will be working with you from start to Ð nish. Bruce, John and K aspects of the study such as staff questionnaires, space program options, etc. Mike Krych is a partner with BKV, with 20 years of been acknowledged in the Ð eld of architecture for creating insp the AIA Minnesota Architect of the Year Award. MikeÈs role on yo the design image and review each concept for continuity with the to explore possible design scenarios based on the CityÈs desired Our engineers provide a valuable link in the assessment and eva Unlike individual consultant Ð rms our in-house engineers are av existing conditions and provide the team and the City with timel as questions and reviews arise throughout the study process. We our engineering in-house helps to expedite communication, mainta issues in an efÐ cient and timely approach. Brad Severson heads Jeremy Gustafson heads up our electrical division and Kurt Winth engineer with extensive experience in law enforcement facilities PPM, Inc will assist our team and the City by providing cost est option. Establishing comprehensive budget estimates during the s part of the process. This is done by developing options that all appropriate direction and then preparing detailed and accurate c into consideration all aspects of each option. These factors are equipment speciÐ c to law enforcement such as evidence processin project cost, etc. DougÈs understanding of the industry and curr 8 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence realistic construction budgets. In addition to this team BKV has a support staff of over 80 prof development and reviewing documents to assure that we meet sched best services possible. APPROACH STRATEGIES Our means and methods for accomplishing the study are as follows A. Project Schedule The attached preliminary schedule reÑ ects our understanding of based on the RFP. At the beginning of the study we will work wit to incorporate all required dates such as team meetings, City Co Department review periods, etc. Key aspects of are schedules are as follows: ¥ The critical path milestones are identiÐ ed ¥ Deliverables and Delivery timeframes for tasks are deÐ ned for ¥ Review periods for City and Police Department decisions are sc ¥ Team activities are coordinated ¥ City Council presentation are scheduled The attached proposed schedule is based on our knowledge of your this point. At the start of the study prior to the kick off meet the City to reÐ ne the schedule in line with the CityÈs goals an identify all milestones such as workshop dates, reviews, present B. Communications Bruce Schwartzman, acting as Lead Architect, will lead the entir basis. Bruce is a very thorough and organized manager. Bruce wil contact, and the teamsÈ contact with you. ¥ The design team will meet on a regular and systematic basis with and all stakeholders to identify and reach consensus on each asp ¥ Provide meeting minutes and schedule updates ¥ Communication process that is timely for City review and decis ¥ Provide updates, communication and documentation to the City, Council to keep everyone engaged and informed on the data being 9 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence C. Coordination The BKV team is responsible for the coordination of design activ and schedule for the study. The team leaders are experienced in projects involving expansion and owner occupancy during construc documented and minutes issued prior to the next meeting for revi ¥ At the beginning of the project we will have a kick-off meetin the project goals, member roles, schedule and expectations for t ¥ We have a detailed three tier internal coordination and qualit BKV has developed to conÐ rm and verify the quality of the docum our clients. D. Collaborative Process We engage our client in the design and study process. We underst building that needs to be planned to be Durable, Functional and Police DepartmentÈs short and long term needs. As a standard par our clients in each and every design decisions from size of each for the building. It is this client involvement that helps assur study will meet your expectations. We will utilize a workshop process to convey information to the communication to convey development progress to the City Council team. 10 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence The following is a summary of BKVÈs approach in developing studi We will work with the City, Police Department and all stakeholde to best suit the CityÈs needs. PART A - FACILITY ASSESSMENT Existing Building Document Review Successful programming and planning efforts must begin with an u existing facilities. These efforts will begin with a general rev construction and conditions to gain an insight into the city fac Building Audit Most of BKV GroupÈs public projects begin with a building audit. these audit services for our governmental clients provides a bas propose to meet this need for the City of Stillwater. Our approa building audit of the Stillwater Police Department will consist dispatching a full team of design professionals to the site for the buildings and sites. This walk-thru will review the building general maintenance, life-cycle replacements, and code upgrade n inspection, a building audit report will be developed. This audi maintenance/upgrade needs of the building including: ¥ General mechanical system capacities and deÐ ciencies related ¥ General electrical system capacities and deÐ ciencies related sample building audit report ¥ Review of structures and systems, identiÐ cation of maintenanc ¥ Code required up-grades related to expansion or renovation ¥ ADA accessibility required up-grades related to expansion or r ¥ IdentiÐ cation of any suggested further investigations such as Building Audit Report The Ð ndings of the facility assessment will be documented in a will outline any Ð ndings and recommendations that may effect lo options. PART B - FACILITY SPACE NEEDS PROGRAMMING Space Needs Assessment BKV Group will conduct a Space Needs Assessment to identify the Police Department. The assessment incorporates information gaine key leadership and staff interviews/questionnaires, space standa projections, stafÐ ng projections, facility comparisons and prog Key Leadership and Staff Interviews and Questionnaires Essential to an interactive process, the programming effort begi sample building audit questionnaire series of questionnaires aimed at key City and Police leaders an will be analyzed by BKV Group and reviewed through a series of o City leadership and staff. Space requirements, staff and space a relationships, specialized functions, administrative and operati other issues will be identiÐ ed through these interactive meetin 11 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence Space Standards Public and secure interactions, training requirements, equipment code required space considerations and work area standardization physical environment to assure effective and efÐ cient city faci is important to identify speciÐ c space requirements, as well as for all required spaces. This allows the planning process to deÐ Call for Service Projections A primary consideration in establishing the police departmentÈs understanding of the current and possible future calls for servi BKV Group will work with the public safety departments to review departmentÈs call for service history and to anticipate future p needs based on the City of Stillwater demographics and projectio Staffing Projections The physical needs of city facilities are immediately affected b BKV Group will work with the police departments and the city lea understand the anticipated stafÐ ng needs based on service requi calls for service projections. Facility Comparisons As the City of Stillwater moves toward making a decision on rem gaining an understanding of the trends and spaces provided by ot facilities will help the City in making that decision with conÐ database of municipal facilities and will update and tailor this an appropriate comparison to the City of Stillwater facility nee include municipality size and population, facility size and age, additions and specialized space characteristics (such as indoor etc,). By comparing these types of characteristics and understan anticipated needs of the City, the BKV Group team can assure the Ð nal Space Program developed will be as accurate and appropriat needs. 18-Jun-11 City of Wyoming - Public Safety Project Needs Assessment Study Wyoming, Minnesota Comm No 1887.01 Police Department Space Comparison Year of Civilian Staff Facility Size in Average Calls/ MunicipalityOccupancyPopulationSworn Staff(4)Total StaffSquare FeetCalls for ServiceSworn Officer Apple Valley199445,52738,70038,336 481462618 Blaine (2)200145,00041155630,00030,200736 Edina (2)200347,46547196642,50026,000468 Plymouth (2)200562,54960167643,00047,154785 Minnetonka198953,08356217723,00047,128612 Ramsey (2)200621,00030285838,00014,000466 Burnsville198958,70066158126,50028,303428 Eagan199562,00065309528,00043,804673 Brooklyn Center199928,88743246731,00028,303658 Shakopee200322,1923173832,00014,500466 Lakeville200855,95452358739000 (5)38,720445 St. Louis Park199342,70050146426,000N/AN/A Inver Grove Heights(2 & 3)201033,8003574233,58723,000657 South St Paul (2)200720,16027275417,80019,000352 City of West St Paul(In Design)201319,54030336332,33426,110870 City of Wyoming (Existing) City of Wyoming (Proposed)7,190 Notes: 1) Projected to 2026 based on current rate of growth 2) Areas include indoor Squad Car parking & storage for partial 3) Overall PD designed for future expansion through 2025 4) Civilian staffing totals include full time supports staff as 5) Does not include 39,000 SF of underground parking, of which a sample space comparison 12 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence Program Documentation The information gathered through the interactive ÇinterviewÈ pro program document which clearly identiÐ es the facility space nee include a spreadsheet listing of spaces required, projected over The total building area required will be identiÐ able based on t the detailed Space Needs exempliÐ ed in the Space Standard Diagr approval by the City of Stillwater, this program document will s of this study. PART C - FACILITY OPTION DEVELOPMENT Planning Option Development and Analysis sample space needs analysis form The goal of this effort is to clearly determine the range of sol the facility needs. Planning options will be focused on developi appropriate police department facility planning concepts. The BK with the City to identify planning options. These planning optio range Master Plans clearly showing current needs, anticipated ex years, and a Ç100 yearÈ campus vision plan to illustrate potenti can currently be clearly understood. The planning options will be developed through concept plans and future expansion, and needs met. BKV Group will review the devel options with city leadership and the police department. The anal include a study of advantages, operational constraints, stafÐ ng and long-term serviceability to the City of Stillwater. sample space standards form sample space standards formsample space standards form 13 Firm Background and QualiÐ cations Proven Management Skills and Technical Competence Schedule As part of the analysis process a schedule will be developed wit all critical milestones and deadlines, such as presentations, pu zoning reviews and all planning and construction phases. The sch a start of construction date. This date helps in the preparation construction cost estimates. Cost Assessment All projects must balance needs with cost efÐ ciency in their ul beneÐ t analysis for the value of options is crucial in a govern options will be evaluated based on costs associated with each. C costs, project costs (fees, etc.) and any unique operation costs comparative values for each of the solution options. Interim and Final Report Communication throughout a study of this nature is critical to a from Police Department, City Council, City administration to dep all kept up-to-date with the study process. To this end, the BKV interim meetings with the City throughout the planning process a all stakeholders and staff for input. The Ð nal results of the s Ð nal Report and will be presented to the leadership team. Based the study, facility comparisons to other municipalities, and ant population projections, the Final Report will communicate the fa long-range master plans with potential implementation dates. Imp grounded in speciÐ c ÇtriggersÈ which the City of Stillwater may appropriate time frames to proceed with the project scope as dem in coming years. Presentations The BKV Group team will develop appropriate presentation materia City leadership in presentations of study Ð ndings. Presentation by the City and will include the City Council and public as appr sample building option presentation 14 Firm Background and QualiÐ cations Police Station Facility Experience The BKV team has developed a thorough and comprehensive process obtaining information and exploring creative solutions. Utilizin approach has given us the tools to maintain tight schedules whil address all of the concerns and goals of our clients. The thorou in hand with the accuracy of the budget estimate. We will work w develop an estimate with the your input that addresses all perti of many of our studies have been enduring quality government fac effectively serve the needs of their communities. Law Enforcement Center Experience Freeborn County Government Center, New Facility, Master Plan and Study, Addition and Remodeling, Albert Lea, MN ¥ Harlan County Judicial Center, Master Plan, Remodeling and Renovation, Harlan, KY ¥ Pennington County SheriffÈs Office Master Plan, Rapid City, SD ¥ Pine County Justice Center, Facility Master Plan & Project, Pine City, MN ¥ Scott County Public Safety Training Academy, Master Planning and Programming, & Facility Design, Scott County, MN ¥ Scott/Carver Counties Consolidated PSAP Study, Shakopee, MN ¥ Todd County Law Enforcement Center, Needs Assessment, Addition and Remodel, Long Prairie, MN ¥ Albert Lea Police Department, Needs Assessment and New Facility, Albert Lea, MN ¥ ¥ Baton Rouge Police Headquarters, Needs Assessment and Master Plan, Baton Rouge, LA ¥ Becker County Law Enforcement Center, Addition and Remodeling, Detroit Lakes, MN ¥ Bloomington Police Department, ¥ Brooklyn Center Police Station, Needs Assessment and New Facility, Brooklyn Center, MN ¥ Champlin Police Station, Needs Assessment, Addition and Reconstruction, Champlin, MN ¥ Coon Rapids City Center, Needs Assessment and New Facility, Coon Rapids, MN ¥ Eagan Municipal Center, Addition and Remodeling, Eagan, MN ¥ Eau Claire Police Department, Needs Assessment, Phase I: City/County, Communication Center, Eau Claire, WI ¥ Edina City Hall and Police Station, Needs Assessment and New Facility, Edina, MN ¥ ¥ 16 Firm Background and QualiÐ cations Police Station Facility Experience Law Enforcement Center Experience conÈt. Fridley Police Station, Needs Assessment, Expansion and Remodeling, Fridley, MN ¥ Gladstone Public Safety Building, Needs Assessment, Gladstone, MO ¥ Golden Valley Public Safety, Needs Assessment, Expansion and Remodeling, Golden Valley, MN ¥ Hermantown Public Safety, New Facility, Hermantown, MN ¥ Inver Grove Heights City Hall/Police Station Needs Assessment, Renovation & Addition, Inver Grove Heights, MN ¥ Lakeville Police Station, Needs Assessment, Expansion and Remodeling, Lakeville, MN ¥ Maple Grove Government Center, Needs Assessment and New Facility, Maple Grove, MN ¥ Melrose Police Station, Needs Assessment and New Facility, Melrose, MN ¥ Minneapolis Community and Technical College/Metro State Universi Law Enforcement Training Center, Brooklyn Park, MN ¥ Minnetrista Police Station, Needs Assessment and New Facility, Minnetrista, MN ¥ New Orleans Police Department, Needs Assessment, New Orleans, LA ¥ New Prague Police Station, Needs Assessment and Remodel, New Prague, MN ¥ Orono Police Station, Needs Assessment and New Facility, Orono, MN ¥ Parma Justice Center, New Facility, Parma, OH ¥ Plymouth Public Safety Building, Needs Assessment, Plymouth, MN ¥ Prior Lake Police Department, Needs Assessment, Addition and Remodel, Prior Lake, MN ¥ Rapid City Police Department Evidence Facility Master Plan, Rapid City, SD ¥ Ramsey City Hall and Police Station, Needs Assessment and New Facility, Ramsey, MN ¥ Richfield Public Safety Department, Needs Assessment, Richfield, MN ¥ Rogers Police, Needs Assessment and Master Plan, Rogers MN ¥ Rosemount Police Department, Needs Assessment, Rosemount, MN ¥ Russell Township Police Station, New Facility, Russell Township, OH ¥ Savage Police, Needs Assessment and Master Plan, Savage MN ¥ St. Louis Park Police Station, Needs Assessment Study and New Facility, St. Louis Park, MN ¥ St. Cloud Police Headquarters, New Facility, St. Cloud, MN ¥ Second Precinct Police Station, Expansion and Remodeling, Minneapolis, MN ¥ Shakopee Police Station, Needs Assessment and New Facility, Shakopee, MN ¥ Third Precinct Police Station, New Facility, Minneapolis, MN ¥ University of Texas M.D. Anderson Cancer Center Police Department, Facility Needs Assessment, Houston, TX ¥ Woodbury Police, Needs Assessment, Woodbury, MN ¥ Woodbury Public Safety, Remodel and Addition, Woodbury, MN ¥ Wyoming Public Safety Facility, Wyoming, MN 17 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date Inver Grove Heights City Hall and Police Station 2011 Inver Grove Heights, MN Construction Cost The City of Inver Grove Heights faced serious space shortages in $11.5 Million police station as a result of the cityÈs significant growth. Fo Owner Contact analysis, additional space was provided through a two-phased pro Jenelle Teppen, Asst. City Administrator a new public safety wing on the west, and then renovated and add City of Inver Grove Heights structure to create a city hall wing on the east. The public saf 8150 Barbara Avenue department and fire department administration and includes offic Inver Grove Heights, MN 55077 rooms, support spaces, and a 10-stall enclosed and secured garag Phone: 651.450.2512 city hall wing has been remodeled to include expanded office spa including administration, finance, community development, public well as needed support spaces. An enlarged council chamber with lobby and public circulation space, connect the various componen design and energy saving strategies were incorporated in the pro HVAC system, daylighting throughout the regularly occupied porti storm water treatment, and sustainable building material selecti 18 Firm Background and QualiÐ cations Police Station Facility Experience St. Cloud Police Headquarters St. Cloud, MN The brief for the St. Could Police Headquarters outlined the des of public architecture incorporating a contemporary working envi art operations to meet staff and community expectations. The des meaningful building responding to its context, addressing the si recognizing its important position as a gateway between major di Completion Date The building incorporates, a fully functioning police headquarte 2009 investigations, patrol, training, and community meeting space, e Construction Cost and underground parking for 250 vehicles within a multi-story bu $36.1 Million the edge of the dense commercial center of town and an establish The department had previously shared space with the county sheri Owner Contact outgrowing significantly this space while also lacking a distinc David T. LaBeaux ment was interested in fostering a sense of openness and transpa Operations Lieutenant It was also committed to providing a rich working environment fo 101 11th Avenue North embraces the challenges of the constricted site, stacking the pr St Cloud, MN 56303 OfÐ ce: 320-345-4254the parking underground. The subterranean parking allows the con and residential pedestrian patterns resulting in a significant u old of the two districts. BKV Group is the Design Architect/Engineers of Record and GLT Ar 19 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date MCTC and MSU - Joint Law Enforcement/Criminal Justice Center 2009 Brooklyn Park, MN Construction Cost The degree programs in criminal justice and law enforcement offe $10 Million State University (MSU) and Minneapolis Community and Technical C scattered in multiple satellite locations. Upon completion, this Owner Contact Enforcement and Criminal Justice academic programs in a single, MSU/MCTC LEC The new facility was constructed on the campus of Hennepin Techn Mylan Masson, Assistant Director has available site area, but an urgent need for additional class Minneapolis Community & addressed in the new facility. This partnership of three institu Technical College setting paradigm in finding synergies and common interests for t 1501 Hennepin Avenue institutions. Minneapolis, MN 55403 Phone: 612. 659.6200 The new facility features state-of-the-art smart classrooms, tec a tactical simulation/simunition environment and a firing range. flexible real-world simulated environments that law enforcement Vehicle access, upper level mezzanines and access to an exterior the flexibility of staging mock events. Simulation lab activitie student review and critique in follow-up classroom sessions. In public in the various aspects of law enforcement training, many areas for visitors and students. 20 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date City of Ramsey Municipal Center Needs Assessment and Law Enforce 2007 Ramsey, MN Construction Cost The city of Ramsey operated from outdated, separately located, a $13.1 Million public safety and city administration facilities. Taking advantawinning down- town master plan, we consolidated these functions on a site on Å Owner Contact a city park and a transit hub. In addition to accommodating nearterm projected growth, James Way, Chief of Police program requirements included public accessibility, a suitable c 15153 Nowthen Boulevard NW as a guiding principal, operational efÐ ciencies, and means to a Ramsey, MN 55072 growth and change. Phone: 763.427.6812 Police facilities include administration, patrol investigation, room, and a squad garage. Material and color selections provide atmosphere for employees and visitors. 21 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date Edina City Hall and Police Facility 2006 Edina, MN Construction Cost The new Edina City Hall and Police Facility, located on a highlyparticularly $13.7 Million challenging triangular site surrounded by mature trees and high-properties, is grounded Owner Contact with a stone plaza linking the site, parking, exterior plazas an City of Edina ing community. The two-story 87,000 sf building supports the cit Gordon Hughes- vices to the public including council chambers, public conferenc Former City Administrator Department with a secured underground parking. 4801 West 50th Street Edina, MN 55424 Edina City Hall and Police Facility received the 20062007 Justi Phone: 952.913.9262 on Architecture for Justice Award, the 2006 Minnesota Concrete a Excellence in Concrete and Masonry Design and Construction Award Design Association Northland Chapter Fresh, Artistic and Brilli 2005 AIA Minneapolis Merit Award. 22 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date Plymouth City Hall Master Plan, and Public Safety/City Hall Addi 2006 Plymouth, MN Construction Cost Responding to the City of PlymouthÈs need to provide additional $10.7 Million department and an enclosed garage for police vehicles, we took a planned the entire municipal site. The incorporation of these pr Owner Contact the existing city hall unifies the complex and supports the natu Plymouth City Hall/Public Safety garage is built under, and into, the natural ÅbowlÆ reserving ad Police Chief Michael Goldstein 3400 Plymouth Boulevard as providing a necessary security separation of police and staff Plymouth, MN 55447 lates and supports this gesture through native plantings and low Phone: 763.509.5160 Plymouth Public Safety Building and City hall received a 2007 AI Review National AIA Academy for Justice Knowledge: Citation Awar Governors MNGreat! Award. 23 Firm Background and QualiÐ cations Police Station Facility Experience Shakopee Police Station Completion Date 2004 Shakopee, MN Construction Cost The new 26,000 sf police facility features a multi-purpose train $4.3 Million community room, drive through sallyport, detention area, propert squad garage and support areas to serve administration, investig Owner Contact Dan Hughes, Former Police Chief next 15-20 years. The site master plan accommodates separate sec 952.890.0715 à Home for police vehicles and a future two-level city hall and council 612.240.7314 à Mobile The Shakopee Police Station received the 20062007 Justice Facil Committee on Architecture for Justice 24 Firm Background and QualiÐ cations Police Station Facility Experience Brooklyn Center Police Station Completion Date 2004 Brooklyn Center, MN Construction Cost An early needs assessment study established the functional crite $3.5 Million two-story Brooklyn Center Police Station. The restrictive size o its advantage, allowing the building to screen the secured squad Owner Contact access, while presenting an inviting approach to the public park Ms. Jane Chambers Brooklyn Center Police Department Kevin Benner- Police Chief The two major portions of the building are joined together by a 6645 Humboldt Ave N circulation corridor enhanced by daylighting. Most of the fixed Brooklyn Center, MN 55430 port areas, such as booking and detention, the K-9 units, proper Phone: 763.569.3333 lockers and showers, are group-located to one side of the circul while the more flexible areas for administration, records and in positioned on the opposite side. The architectural pre-cast exterior presents a professional yet 25 Firm Background and QualiÐ cations Police Station Facility Experience Freeborn County Government Center Completion Date 2004 Albert Lea, MN The program was to provide a new county courts, administrative o Construction Cost center, police department, and jail on the compact downtown sit $22 Million to create a government center to anchor the south end of the dow Owner Contact 1888 courthouse creates a historic presence in the City of Alber Freeborn County Govt Center plateau, this historic building and restored county park setting 411 S. Broadway, PO Box 1147 a local icon and visual anchor for the City and the County. The Albert Lea, MN 56007 off the existing courthouse, along with the addition of the Law Glen Mathiason, 2011 Board Vice-Chair, a visual backdrop for the historic landmark. Phone: 507.383.8274 Designed to replace the CountyÈs outdated existing facility, the represents an efficient and flexible modern jail. As an addition within a restrictive city site, the new jail required space effe current needs, as well as consideration to meeting future needs additions. The Freeborn County Government Center received the 20062007 Jus on Architecture for Justice. 26 Firm Background and QualiÐ cations Police Station Facility Experience Woodbury Public Safety Building Woodbury, MN The Woodbury Public Safety Building addition provides for approx floors. The new addition incorporates a four-station dispatch ce investigations, four bay squad garage, K-9 units, significant re existing building, new locker rooms and an evidence lab and evid The addition blends with the existing construction utilizing sim a continuity of color to form a unified complex. The terra cotta dispatch center signals the transition from new to old and allow Completion Date addition to blend successfully with the existing mansard tile ro 2001 ing on the western facade allows all office areas to view the be Construction Cost wetlands of the Woodbury government campus. $3.6 Million Owner Contact Mr. Greg Orth Woodbury Public Safety Building 2100 Radio Drive Woodbury, MN 55125 Phone: 651.714.3600 27 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date Maple Grove Government Center Master Plan & Addition 2000 Maple Grove, MN Construction Cost BKV Group provided programming, master planning, architectural, $15.2 Million engineering and construction administration services for the new Government Center. The building includes a new city hall, counci Owner Contact Maple Grove operations center and public safety department which occupies a Government Center of a lake in the Arbor Lakes Development. Al Madsen, City Administrator 763.494.6009 The 46,000 sf police station wing includes administration areas, P. O. Box 1180 rooms, booking and detention, property and evidence, records ret Maple Grove, MN 55311 patrol functions, all configured with a clear definition of publ secured zones of the facility. Below the two-level police operat secured parking for approximately 30 squad vehicles. The exterior is primarily rendered in brick with cast stone deta the upper portions of the building, lightening its appearance an zontal direction. The facility engages the edge of the existing defining the character of the lakeÈs edge. 28 Firm Background and QualiÐ cations Police Station Facility Experience Completion Date St. Louis Park Police Station 1993 St. Louis Park, MN - Consistent with its dedication to community sf St. Louis Park Police Station stands adjacent to the city hal Construction Cost near a playground, recreational areas and walking trails. The station strengthens the municipal $3.2 Million campus with an inviting, service orientated and strong community image allowing department to serve its citizens more effectively. Owner Contact John Altepeter To meet the specific needs of the police department, city offici Former Facility Manager formed a core building committee. Elected police personnel acted City of St. Louis Park key functional areas such as communications and dispatch, admini 5005 Minnetonka Blvd. range and armory, training, investigations, property and evidenc St. Louis Park, MN 55416 committee brought input from the staff into team planning sessio Phone: 612.924.2500 discussed in a participatory process. 29 Firm Background and QualiÐ cations Police Station Facility Experience Champlin City Hall and Police Station Champlin, MN BKV Group worked with the citizens advisory committee, staff and from the early needs assessment and bond referendum process thro development phase. This project successfully made use of existin unifying separate buildings into one architectural expression in high public visibility from Highway 169 and serves as a positive quality developments in the area. The project included a 10,000 sf addition and a 10,000 sf remode city hall and police station. The Facility includes administrati clerical and records offices, investigations, CSO/crime preventi support areas and an emergency operations center. The two-story access at the upper level and a separate police entrance at the safety and security. Fridley City Hall and Police Facility Fridley, MN The City of Fridley required a 25,000 sf remodeling and a 13,000 City Hall for their municipal campus. BKV Group programmed space departments including police and fire administration. The physic dictated a very urban approach to the facility expansion. The main entry to the city center was repositioned to take full advantage of the existing plaza. Landscape elements were introduced to strengthen the plazaÈs space as well as soften the facility. Brick and stone materials were selected to perfectly m Coon Rapids City Hall and Police Department Coon Rapids, MN The Coon Rapids City Center combines the services of the city ha and civic center into one centralized, highly functional community presence. Development of the 67,000 sf City Center links the needs of the public and t interactive environment. To retain autonomy, each facility has a mass and is linked by a curvilinear stone ÅgardenÆ wall, allowin share common areas. Special building features include a barrel-v use of natural materials such as exposed pine wood beams, red cl aluminum, copper, glass and Minnesota stone. 30 Firm Background and QualiÐ cations Police Station Facility Experience Golden Valley Department of Public Safety Golden Valley, MN BKV Group completed a 25,000 sf addition and remodeling to the e Building for the City of Golden Valley. The addition included an and clerical/records areas for the police department as well as support areas for the fire department. The physical constraints of the site pr solving facility access and parking requirements while maintaini to the city hall and municipal site. The project team arrived at this facility that made optimal use of the existing space, added new expansion areas and provided a functional departmental layou Lakeville Police Station Lakeville, MN The design challenge for the 15,000 sf addition and remodeling o involved maximizing the existing space configuration with the ad limitations. The original planning goal was to create a facility for the next seven to eight years. The design team was able to e extending the service projection to ten to fifteen years. The new entrance portico invites the public into a daylight lobb ed at an open, non-intimidating service counter. The flexible office and administration areas are open and spacious, allowing clean circulation flow between the various operating divisions. The building materials, inside and out, are warm and earthy, yet Melrose City Hall and Police Department Melrose, MN A comprehensive study for the City of Melrose led to a new City includes a city hall, police department, library, community-meeting center and c station (MEL-TV). BKV GroupÈs team of architects, engineers and with a committee comprised of city staff, council members and ci programming phase through the construction phase. It was importa to orientate the city center to downtown and have it serve as a also important the building utilize the beautiful Sauk River ame 25,000 sf facility was designed as clustered civic buildings surThe building is visible from Main Street and is in clear view of the river. 31 Firm Background and QualiÐ cations Police Station Facility Experience Minneapolis Second Precinct Police Station Minneapolis, MN The Minneapolis Police DepartmentÈs Second Precinct is located a Central Avenue and 19th Avenue Northeast, and is part of what is the East Side of Minneapolis. The station is headquarters for pa investigators, the community response team and the SAFE teams. BKV Group designed the addition and remodeling of MinneapolisÈ h Re-directing pedestrian access from Central Avenue, the new entr historic character of the station and serves to project the soli Second Precinct. Minneapolis Third Precinct Police Station Minneapolis, MN The 15,500 sf Third Precinct Station is located at a prominent i and Hiawatha and provides police services to one-fourth of the C limited site area and configuration dictated a three level struc long history of community involvement and the design solution re comfortable openness with the community. The building is divided into two functionally separate areas: ad The interior atrium ties the two masses and provides circulation meeting areas for the officers. The exterior design of the struc representing a strong image of enduring quality. The entryway an intersection and serve to identify the station to the community. and landscaping soften the required secured parking area. BKV Group completed the needs assessment study for the Third Pre space needs and site needs for the next 15 to 20 years. Minnetrista City Hall and Public Safety Facility Minnetrista, MN BKV Group worked closely with the city staff, police department program and design an appropriate city hall facility for this ru solution is a building of residential scale and image that states the permanence of the city government through the choice of handsome, durable and maintenance free materials. 32 Firm Background and QualiÐ cations Police Station Facility Experience Russell Township Police Station Russell Township, OH The scope of this project consists of the design of 7,058 sf of for a new police facility. The project consists of reception, wa interview room, hard interview room, booking area, evidence stor room, armory, work room/mail room, break room and menÈs and wome Four vehicle storage bays are also included. One of the bays is port for the intake of detainees. Exterior materials consist of brick with stone accents and bandi include abuse-resistant drywall and FRP. Interior finishes are k the adjacent fire station Larsen Architects and BKV Group perfor BKV GroupÈs role on this project was to provide design services architect, Larsen Architects. The scope of services included mec engineering, structural engineering, interior design and specifi The architectural design was critiqued throughout the process, a of the code plan. 33 Firm Background and QualiÐ cations Police Station Facility Experience GROUND LEVEL City of Sterling, City Hall and Police Department Facility Needs Sterling, IL The City of Sterling hired BKV Group to complete a facility asse to provide a more efficient work environment for their City Hall BKV Group team worked closely with city staff in all departments current needs, but also defined their expected growth for the ne Group completed a thorough analysis of the 1930Ès vintage Sterli rently houses the City Administrative Offices and Police Departm was viable to meet the current and future needs of the city. Thi sis and cost estimates for work required to bring the current bu as identification of items that may be required to allow for exp BKV Group developed expansion floor plans to allow the city to s program could be accommodated within the existing one city block Coliseum building. 34 Firm Background and QualiÐ cations Police Station Facility Experience PHASE 2 PHASE 3 PHASE 1 PHASE 2 PHASE I Carver County and Scott County Consolidated PSAP Study Shakopee, MN BKV Group was hired jointly by Scott County and Carver County to consolidated 911/dispatch PSAP facility. The goal of the study w and Scott County in determining the appropriate range of space n and responsive consolidated PSAP facility. The study examined a asses and validate the operational and special requirements. A s completed by iXP a consulting Ð rm from New Jersey that speciali analysis. This report was used as a starting point. The study examined the following aspect: ¥ Current and Projected Call Volumes and Policy Changes ¥ Tour and Assessments of Existing Facilities ¥ Comparison Analysis of other Minnesota PSAP Facilities ¥ Staff and Department Interviews ¥ Space Program ¥ Mechanical & Electrical Systems Overview ¥ Concept Plans (5 total) ¥ Phasing Plans ¥ Pros and Cons Analysis ¥ Detailed Project Cost Analysis ¥ Summary and Recommendations 35 Firm Background and QualiÐ cations Police Station Facility Experience Baton Rouge Headquarters Police Station and Public Safety Traini Baton Rouge, LA BKV Group was directed to define the Space Needs and a Master Pl the needs of the City of Baton Rouge Headquarter Police Station Academy. The Police Headquarter space needs assessment was not t District Stations, while the Public Safety Training space needs space needs for the Baton Rouge Police Department, Baton Rouge F the Baton Rouge EMS Department. Currently, the Baton Rouge Headquarter Police and Public Safety space in a 1920Ès vintage school facility. The Police Department existing facility, however, the building has significant life-cy improvement requirements due to its age. Additionally, the exist for the sensitive public safety functions it houses as it was de rather then the Law Enforcement functions it currently houses. The process of this Master Planning effort was to include a conf requirements for the Headquarter Police Station and Public Safet development of master plan concepts, and development of prelimin project cost range. The Space Needs Program which resulted throu the basis of this Master Plan. 36 Firm Background and QualiÐ cations Police Station Facility Experience University of Texas Houston - M.D. Anderson Cancer Center Police Houston, TX Responding to growing patrol and service operations, an ongoing ectors and the changing technology and environments necessary in current anoned BKV Group to lead a Master Planning effort and define the futureysis beginning with the comprehensive assessment of their current operations and future needs of each unit and departmental support spaces. Additionally, the , single facility and multiple facility options) and the development of budgets anolice and University Administration relevant and pertinent information to The 140,000 GSF department will include 3 patrol divisions, inve training facilities, tactical and training firing range, forensic crime lpport services and full police administration functions. The new facility will be equipporn police staff. 37 Firm Background and QualiÐ cations Awards and Letters of Commendation At BKV Group we take pride in our work. Our work, and the work o members, has achieved local and national recognition for excelle and use of technology. As testimony to this, BKV Group has been local, regional and national awards for design excellence. Below listed with their respective awards. Pine County Justice Center, Pine City, MN 2012 AIA/AAJ Academy of Architecture for Justice Publication in Justice Facilities Review and Display in Travelin Ramsey Municipal Center, Ramsey, MN 2011 AIA/AAJ Justice Facilities Review, AIA Academy of Architec One of 24 projects selected nationwide for publication MCTC/MSU Law Enforcement Training Center 2011 FAB Award for Government/Institutional St. Cloud Police Station 2008Ã2009 National AIA Academy for Justice Knowledge Honor Citat Plymouth City Hall and Public Safety Building 2007 American Institute of Architects, Minnesota Chapter Honor A 2007Ã2008 National AIA Academy for Justice Knowledge Honor Citat 2007 Minnesota Pollution Control Agency GovernorÈs MNGreat! Awar Shakopee Police Station 2006Ã2007 National AIA Academy for Justice Knowledge Honor Citat Edina City Hall and Police Facility 2006Ã2007 National AIA Academy for Justice Knowledge Honor Citat 2006 Minnesota Concrete and Masonry Contractors Association Excellence in Concrete and Masonry Design and Constructio 2005 International Interior Design Association Northland Chapter 2005 American Institute of Architects Minneapolis Merit Award Freeborn County Government Center 2006Ã2007 National AIA Academy for Justice Knowledge Honor Citat 1994 City of Minneapolis Committee on Urban Environment CUE Award for Design and Aesthetic Excellence Minneapolis Second Precinct Police Station 1994 City of Minneapolis Committee on Urban Environment CUE Award for Design and Modification of a Historical Facil Fridley Municipal Center 1990 Minnesota Concrete and Masonry Contractors Association Honor Award for Excellence in Masonry Design and Constru Minneapolis Third Precinct Police Station 1986 City of Minneapolis Committee on Urban Environment CUE Award for Design and Aesthetic Excellence 38 Firm Background and QualiÐ cations Awards and Letters of Commendation August 23, 2012 39 Firm Background and QualiÐ cations Awards and Letters of Commendation August 28, 2012 City of Stillwater th 216 4 St. North Stillwater, MN 55082 Letter of Recommendation The Wyoming Public Safety Department hired Bruce Schwartzman fro facility evaluation and needs assessment for a remodel and expan BKV Group has performed beyond our expectation in conducting the identifying structural concerns, and collaborating those outcome Bruce Schwartzman has been very responsive to our goals and obje approval process of the project and exceptional in meeting proje under a very aggressive timeline and they meet or exceeded our t and quality outcomes. I have to commend the group for their assessment process, they ·w; Ò© z7; r ,©Òmw· E©·w ;Þ --;¦· Þ; w 7 · -z7;©;7 to ensure a thorough understanding of the project goals and obje ·w; -Òz·äx --;©u I do not have any reservation recommending Bruce Schwartzman and organization; I believe you will be pleased with the professiona process. Paul Hoppe Public Safety Director PUBLIC SAFETY P.O. Box 188, 7665 Wyoming Trl., Wyoming, MN 55092 Phone: 651-462-0577 Fax: 651-462-0506 40 Firm Background and QualiÐ cations Awards and Letters of Commendation 41 Firm Background and QualiÐ cations Awards and Letters of Commendation 42 Firm Background and QualiÐ cations Awards and Letters of Commendation 43 Firm Background and QualiÐ cations Awards and Letters of Commendation 44 Firm Background and QualiÐ cations Project Team BKV Group has a strong background in government facility plannin provide oversight, planning support, and coordination with the C Department. The entire team that you will be working with has extensive expe planning and design. Our planning team will be led by Lead Archi will provide coordination to the design team, the City and the S Bruce will be the main contact for the project. He has over 32 y planning experience, and has completed over 75 feasibility and n for city and county governments throughout the nation. Bruce is enforcement planning team of John Love and Kelly Naylor. In addi Krych brings over 20 years of experience in designing award-winn DESIGN TEAM Bruce Schwartzman, AIA Lead Architect Mike Krych,John Love, Kelly Naylor, AIAAIA, NCARB, LEED AP BD+CCID Lead DesignerSr. Law Enforcement PlannerSpace Planner/Programmer Brad Severson, Kurt Wintheiser, Jeremy Gustafson, PEPE, LEED APPE Senior Structural EngineerSenior Mechanical EngineerSenior Electrical Engineer Professinal Project Mgmt. Doug Holmberg, PE,CPE Cost Estimator 45 Firm Background and QualiÐ cations Project Team Bruce Schwartzman, AIA Lead Architect Bruce Schwartzman has over 32 years of city and county governmen feasibility experience. Bruce has been involved with over 75 stu types regionally and nationally. His experience in providing com input throughout the process has been a valuable asset. On the m involved from the early planning processes through design and ow continuity from start to finish. Bruce has also been involved in involved a detailed schedule, phasing, and coordination of multi his experience Bruce understands the operational planning issues Education current law enforcement and government facility planning. He hel University of Arizona - Architecture solutions early in the design process, and in developing efficie Registration Partial Project Experience Professional Architect MN # 27026 Professional Architect AZ # 29201 Island Lake Village Hall & Police Department, Island Lake, IL Professional Architect MD # 8589 City of Mahtomedi Needs Assessment Study, Mahtomedi, MN City of Wyoming Public Safety Facility, Wyoming, MN Professional Affiliations City of Emily City Hall & Police Department Feasibility Study an American Institute of Architects American Jail Association Pennington County Government Center Assessment, Pennington Count American Correctional Association Scott / Carver Counties Consolidated PSAP Study, Shakopee, MN AIA Committee on Architecture for Justice City of Ramsey Fire Station No 2 Needs Assessment Study, Ramsey, Hubbard County Government Center & Space Needs Analysis, Park Ra Douglas County Jail and Courts Holding Planning & Design, Alexan Blue Earth County Justice Center, Mankato, MN* Chisago County Law Enforcement Master Plan and Program, Center C Houston County Justice Center & Programming, Caledonia, MN* Eau Claire County Courts, Jail and LEC Feasibility Study, Eau Cl Mille Lacs County Jail Expansion and Courts / Government, Space Waseca County Government and Law Enforcement Needs Assessment St * Project experience while with another firm John N. Love, AIA, NCARB, LEED AP, BD+C Senior Law Enforcement Planner John has concentrated his 31 years of professional practice on t into built realty through a comprehensive knowledge of construct is one of BKVÈs most experienced and seasoned architects. John b law enforcement and construction detailing to help the team in t planned and well built facility. John has been a lead architect and county projects. JohnÈs attention to detail is an asset in t documents we develop. John is a strong proponent of sustainable integrates them into material and system design on each project. timely approach to addressing design and construction matters ha Education resource to our clients and our team. He is committed to providi California Polytechnic State University, San durable buildings that minimize maintenance and operation costs. Luis Obispo, CA Bachelor of Architecture Partial Project Experience Registration Island Lake Village Hall & Police Department, Island Lake, IL Professional Architect MN #21758 City of Wyoming Public Safety Facility, Wyoming, MN Professional Architect CA #C14295 City of Emily City Hall & Police Department Feasibility Study an AIA #30045809 NCARB certified #35878 Scott / Carver Counties Consolidated PSAP Study, Shakopee, MN LEED Accredited Professional Inver Grove Heights Public Safety Addition and City Hall Remodel Plymouth City Hall and Public Safety Building, Addition, Plymout Ramsey City Hall and Police Department, Ramsey, MN Freeborn County Government Center, Albert Lea, MN Pine County Courthouse and Government Center, Pine City, MN Mower County Government Center Remodel/Renovation, Austin, MN* Isanti County Jail Expansion, Cambridge, MN Minnesota Army National Guard, Faribault Armed Forces Readiness * Project experience while with another firm 46 Firm Background and QualiÐ cations Project Team Kelly Naylor, CID, IIDA, LEED AP Space Planner/Senior Interior Designer Kelly has 15 years of project experience on a wide variety of pr city hall, and county government facilities. KellyÈs involvement standards and layouts is invaluable in the planning process. She previous data and analyze it against current city and law enforc a depth of understanding in spatial flow, size and operations of government facilities. In addition to KellyÈs planning experienc of interior design. She works closely with the project team to i material and finish options. Kelly leads the BKV Group interior leadership and mentoring. Kelly will be involved in the project Education team, with tasks including space planning, material selection an University of Minnesota Bachelor of Science document development and coordination, as well as furniture revi Interior Design Partial Project Experience Certification IIsland Lake Village Hall & Police Department, Island Lake, IL NCIDQ Certification #016271 LEED Accredited Professional City of Emily City Hall & Police Department Feasibility Study an Minnesota Certified Interior Designer Inver Grove Heights City Hall & Police Station Addition/Remodel, (CID) Ramsey City Hall and Police Department, Ramsey, MN City of Plymouth Master Plan, City Hall and Public Safety Buildi Professional Affiliations Plymouth, MN International Interior Design Association (IIDA) Membership #313653 City of Maple Grove Master Plan, Government Center, Maple Grove, National Association of Industrial and Brooklyn Center Police Department, Brooklyn Center, MN Office Properties (NAIOP) Minneapolis Third Precinct Station, Minneapolis, MN St. Cloud Police Headquarters, St. Cloud, MN University of Texas M.D. Anderson Cancer Center Police Departmen Freeborn County Government Center, Albert Lea, MN Todd County LEC/Dispatch Expansion and Renovation, Long Prairie, Bedford Justice Center, Bedford, OH Pennington County Master Plan, Pennington County, SD MSU/MCTC, Law Enforcement Training Facility, Brooklyn Center, MN Michael J. Krych, AIA Lead Designer Michael Krych has over 20 years of award-winning design experien and mixed-use design. Mike provides leadership to BKVÈs municipa in the planning and design of numerous facilities. He is very co term needs of our clients. As design partner on numerous major p projects to produce buildings that function well and are sensiti they are in and communities they serve. He is dedicated to provi design that fulfills the needs of the client and user, and enric Education University of Minnesota Partial Project Experience Bachelor of Architecture Edina City Hall and Police Facility, Edina, MN with Honors Shakopee Police Station, Shakopee, MN Architecture Thesis Award Coon Rapids City Center, Coon Rapids, MN Registration St. Louis Park Police Station, St. Louis Park, MN Professional Architect MN #23555 Melrose City Hall, Police Department and Library, Melrose, MN Parma Justice Center, Parma, OH LeSeuer County Courthouse, LeSeuer, MN Long Lake Fire Station, Long Lake, MN Minnetonka Fire Stations #2, 3, 4, 5, Minnetonka, MN Shakopee Fire Station, Shakopee, MN Maple Grove Fire Station, Maple Grove, MN Little Canada Fire Station, Little Canada, MN Prior Lake Fire Station, Prior Lake, MN 47 Firm Background and QualiÐ cations Project Team Bradley Severson, PE Senior Structural Engineer Brad has 19 years of structural design experience working on a v His responsibilities include complete structural design includin selection of structural systems, schematic design, design develo construction documents and specifications and construction administration support. His expertise includes steel frame, masonry bearing wall, reinforced concrete, and wood frame structural systems. Education Partial Project Experience University of Minnesota City of Emily Needs Assessment, Emily, MN Master of Science City of Emily City Hall Remodeling, Emily, MN Structural Engineering Inver Grove Heights Public Safety Addition & Remodel, Inver Grov Professional Engineer MnSCU MCTC / MSU, Law Enforcement Training Facility, Brooklyn Pa MN #25498 MnSCU NHCC, Center for Business and Technology, Brooklyn Park, M CA #C67322 DC #PE905820 City of Wyoming Public Safety Facility, Wyoming, MN IL #81.006739 Arden Hills Joint Forces Headquarters, Arden Hills, MN MD #39285 Social Security Administration Building, Birmingham, AL* MI #6201057869 ND #PE-6907 Hudson Area Joint Library, Hudson WI NY #89196 Mill District City Apartments, Minneapolis, MN VA #402047995 Flo-Co Fusion Apartments, Minneapolis, MN WI #40942-006 WY #PE12799 United Physicians Inc. Parking Ramp, Denver, CO; 4 story PT conc NCES #40768 * Project experience while with another firm Kurt Wintheiser, PE, LEED AP Senior Mechanical Engineer Kurt provides leadership with 20 years of experience in design, integration of quality mechanical systems required for various f extensive knowledge of project planning, organization, collabora implementation, design innovations, life-cycle cost analysis, sy facility operations. Mechanical systems design integration expe of plumbing, hydronic piping, HVAC, steam, gas, air, energy reco building control systems, and sustainable/energy efficient syste Partial Project Experience Education Tulane University, New Orleans, LA St. Cloud Police Headquarters, St. Cloud, MN Bachelor of Science Edina City Hall and Police Station, Edina, MN Mechanical Engineering Inver Grove Heights, Public Safety Addition & City Hall Remodel, City of Emily Needs Assessment, Emily, MN Registration Professional Engineer MN #25747 City of Minnetonka Community Center Master Planning, Minnetonka, Professional Engineer WI #36407-006 City of Wyoming Public Safety Facility, Wyoming, MN Professional Engineer SD # 8266 Todd County Law Enforcement Center Addition and Remodel, Long Pr Professional Engineer MO Scott County Public Safety Training Academy, Scott County, MN # 2005007159 Freeborn County Government Center, County Jail Facility, Albert Professional Engineer CO # 39170 Professional Engineer OH # 72543 Carver/Scott Counties Consolidated PSAP Study, Shakopee, MN Professional Engineer IL # 062-060519 Oak Park Heights à Detention Center, Oak Park Heights, MN Professional Engineer MI # 6201055076 Rockford City Hall, Master Planning, Design Development, Rockfor Professional Engineer NY # 085724-1 Fairbault Readiness Center and Armed Forces Reserve Center, Fair Professional Engineer VA#40204906 NCEES Registration #26456 Hennepin County Adult Detention Center, Minneapolis, MN * LEED Accredited Professional City of Emily City Hall Remodeling, Emily, MN Geothermal Systems Design Accredidation - Univ. of Wisconsin * Project experience while with another firm 48 Firm Background and QualiÐ cations Project Team Jeremy Gustafson, PE Senior Electrical Engineer Jeremy leads the electrical engineering department, overseeing a including power, lighting, and Ð re alarm systems. He carefully energy efficient strategies that provide the best solution at th responsibilities include the entire project from early conceptua determine appropriate systems and solutions to unique issues, pr and specifications and working closely with contractors to answe Jeremy has extensive knowledge in low voltage security access an Education South Dakota State University, Brookings, SD Bachelor of Science Electrical Partial Project Experience Engineering Inver Grove Heights Public Safety Addition & City Hall Remodel, Registration Carver and Scott Counties PSAP Study, Shakopee, MN Professional Engineer: MN #46312 MD #41075, ND #PE-7305, City of Wyoming Public Safety Facility, Wyoming, MN GA #PE036448, IL #062.063967 City of Emily Needs Assessment, Emily, MN MI, MO, DC, NY are pending City of Emily City Hall Remodeling, Emily, MN Professional AfÐ liations Metropolitan Airports Commission, Minneapolis, MN* Institute of Electric Engineers and Electronics, Inc. (IEEE) Clark County Detention Center, Las Vegas, NV* Minnesota Society of Professional Metropolitan Transit, KingÐ eld Transit Station, Minneapolis, MN Engineers (MSPE) North Central Electrical League (NCEL) Minneapolis Park & Rec Headquarters Remodel, Minneapolis, MN* City of St Paul, Division of Parks & Recreation à Highland Pool St. Paul, MN* Owatonna Art Center à Entry Addition, Owatonna, MN * Project experience while with another firm Douglas L. Holmberg, OPE/CPE Cost Estimator Doug is a Registered Professional Construction Cost Estimator, o state of Minnesota with this designation. He is also past Presid of Professional Estimators, MN chapter. DougÈs services range fr and planning to serving as an Owners Authorized Construction Man coordinate an entire project from conceptual design through cons Partial Project Experience Education University of Wisconsin, Platteville City of Wyoming Public Safety Facility, Wyoming, MN * Double Option Degree: Oakdale City Hall Remodel, Oakdale, MN * Construction Engineering and Environmental Engineering Fergus Falls City Hall Improvements, Fergus Falls, MN * University of St. Thomas Carver / Scott County PSAP Study, Shakopee, MN * MBA Mora Police Station Remodel, Mora, MN * City of Sterling IL, City Hall & Police, Sterling, IL* Registration Professional Construction Cost Estimator Hennepin County City Hall Remodeling, Minneapolis, MN * City of Mahtomedi - Fire Station / City Hall Expansion, Mahtomed Olmsted County Human Services Center, Rochester, MN * Bureau of Criminal Apprehension, St. Paul, MN * Eagan Police Department Remodel, Eagan, MN Minneapolis City Hall / MBC MPOP Upgrades, Minneapolis, MN Dakota County Law Enforcement Center, Hastings MN Mower County Justice Center, Austin, MN Note: * Indicates projects that PPM has worked with BKV or BKV 49 Firm Background and QualiÐ cations Project Team BKV Group and BKV staff have worked with Doug Holmberg and his s 15 years. Of the sample projects listed on DougÈs resume BKV and worked with him on 10 projects. We have found that utilizing PPM has helped us achieve our success record of projects being routi than 1% (and in many cases less than 1/2 of 1%) change orders du by our architects and engineers. Meeting budgets is taken seriou the project cost history is not enough. Including PPMÈs independ understanding of the industry and current cost has helped establ budgets and detailed costs evaluations. PROFESSIONAL PROJECT MANAGEMENT Professional Project Management, Inc. (PPM) specializes in provi Construction Management and Cost Estimating Services. Founded in Minnesota corporation solely owned and managed by Douglas L. Hol offers unmatched professional service backed by proven performan estimating, fast-track, design-build, build-to-suit new construc projects. Mr. Holmberg and his staff work on a project-by-project basis pr Contractors and Private Clients throughout the United States and Mr. Holmberg is also a Registered Professional Construction Cost a few in the state of Minnesota with this designation. Mr. Holmb the American Society of Professional Estimators, MN chapter. Mr. estimated the construction cost of more than $8.0 billion worth Holmberg has personally managed the design and construction of p than $900 million. 50 Firm Background and QualiÐ cations Unique QualiÐ cations We feel that there are a number of factors that would make the B partner to assist the City with the space analysis and planning some of our major attributes. History BKV is a 34 year old Minnesota Ð rm that has been involved in La projects, both City and County since the Ð rm was founded. Project Experience: The team and the Ð rm have been involved with over 125 County an projects. This experience is a valuable asset in planning and de requirements associated with law enforcement departments. Senior Leadership Part of the success of our projects is that we utilize our senio in these types of speciÐ c projects. Their understanding of the types of projects helps to assure the City that the plans and de based on solid experience. We also promote continuity, the same involved with the City and Police Department from beginning to e that there is a continuity of communication, information and fol Full Service Firm By being an in-house full service Ð rm we can provide architectu structural, mechanical and electrical services. This helps to ac efÐ cient, timely and well coordinated fashion. Design Quality We donÈt believe design is about creating extravagant buildings that best represents our clientÈs vision and values. At BKV we p lasting designs that are durable, functional and are symbols of the course of this focus we have won a number of awards on our g have done this while maintaining project budgets and schedule. Sustainable Design + Energy EfÐ ciency Many of the professionals in our Ð rm are LEED accredited. Our e in evaluating current energy cost and in developing energy model savings in proposed systems. Create energy efÐ cient buildings a approaches such as natural day lighting, thermally enhanced shel commitment of our Ð rm before it was a fashionable approach. 51 Firm Background and QualiÐ cations Unique QualiÐ cations Quality Control Process Our multiple layers of internal review and coordination has assi comprehensive and thorough documents. These additional steps of helped us produce projects with minimal change orders. On Schedule and On Budget There are a variety of factors that help us achieve these object senior leadership, the depth and volume of our support staff and document development. Utilizing these strengths has produced pro order percentages have been 1/2 of 1%, which we view as a demons success of our process. Firm Size It is sometimes over looked in an evaluation process however the of professionals in our company. Having multiple architects, eng construction administration staff assist us in maintaining sched always be involved and active, having a large support staff to a quality and timeliness. Commitment Most importantly we are committed to working closely with the Ci and all stakeholders in a collaborative manner sharing our exper develop a project that will meet the CountyÈs goals and expectat 52 LEO A DALY C: C MC, P/M S L ONTACTINDYCLEARYRINCIPALARKETECTOREADER August 31, 2012 Bill Turnblad, Community Development Director bturnblad@ci.stillwater.mn.us Re: Qualifications & Proposal for Architectural Services Polic Construction Cost Estimate Dear Mr. Turnblad, Chief Gannaway and Selection Committee: Thank you for the opportunity to respond to the Request for Qual City of Stillwater Police Station Study. L A D is pleased to present our teams strengths in EOALY architecture, engineering, and specifically in Public Safety / P trust that you will find our qualifications particularly well-al consists of consolidated expertise in Architecture, Public Safet all by L A D. EOALY Some of the highlights of our team for your consideration includ L A D team has a strong working history together leading municipal Po EOALY with a combined experience of 37 municipal public safety facilit significantly led the 4 built projects identified within, as req currently working together on an additional 10 similar Law Enfor projects; L A D team and each of our team members have professional expertise i EOALY of related Public Safety, Law Enforcement facilities, providing enabling a holistic and comprehensive assessment of the conditio strategies for the future; L A D team has conducted Space Planning, Needs Assessments and Master EOALY Plans for over 67 clients, enabling a refined and effective proc refined process, more of our staff time can be focused on invest this facility and Stillwater specific solutions; L A D team has access to ALL architecture and engineering disciplines EOALY office, making us well organized for rapid project service and r We have recieved the following addenda from the City: Stillwater Police Station RFP Inquiry Response #1 Stillwater Police Station RFP Inquiry Response #2 Stillwater Police Station RFP Inquiry Response #3 On behalf of the entire L A D office, we thank you for this opportunity. Should you have EOALY any questions related to our response, or need additional inform Respectfully, L A D EOALY Cindy McCleary, AIA LEED AP NCARB Market Sector Lead Regional Government 612-341-9588 CAMcCleary@leoadaly.com Enclosures: Qualifications & Proposal for Services 730 SECOND AVE SOUTH SUITE 1100 MINNEAPOLIS, MN 55402 TEL 612-338-8741 FAX 612.338.4840 www.leoadaly.com FIRM BACKGROUND FIRM BACKGROUND LEO A DALY Excellence Beyond Expectations Strong client relationships have helped L A D become a leader in the EOALY design of the built environment, and one of the largest planning engineering, interior design, and program management firms in th Since 1915, we have had an unyielding focus on design excellence exceptional spaces that enhance and enrich the human experience. Our privately held practice has more than 1,000 design and engin professionals in over 30 offices worldwide. Lockwood, Andrews & Inc. (LAN), a division of L A D, extends our capabilities in engineering, EOALY infrastructure consulting, and program management. The Minneapol L A D has a staff of over 90 employees including architecture, planni EOALY and programming, interior design, and a full-service team of str mechanical, industrial, electrical and communication engineers. Global Experience Our award-winning, diverse portfolio includes projects in a wide of markets in more than 75 countries, all 50 US states, and the Columbia. Building Design World Magazine ranked us within the to Worldwide firms, and among the top 4 United States firms. Philosophy L A D has embraced the concepts of sustainability in building design EOALY and operations and has incorporated those concepts into not only designs but our management processes. We exist to serve our clie promote our clients, not ourselves. We listen to our clients bef our ideas. We balance design excellence with technical expertise excellent project managers and thoughtful designers. FIRM CONTACT INFORMATION Staff Count by Professional Discipline Minneapolis Office Address MN ALL (All proposed L A D team EOALY Architects 17 280 members reside at this address) Architectural Technicians 15 82 Contact: Cindy McCleary, Principal Engineering 730 Second Ave. South, Suite 1100 Structural 10 37 Minneapolis, MN 55402 Civil 5 173 Refrigeration 2 4 Mechanical 9 45 Corporate Address Electrical 10 32 8600 Indian Hills Drive Industrial 1 1 Omaha, NE 68114-4039 Interior Designers 4 61 Construction Administration 1 11 Project Managers 11 5 Specification Writers 1 3 Administrative 10 209 Total 96 990 1 City of Stillwater TEAM TEAM ORGANIZATION CITY OF STILLWATER MANAGEMENT TEAM Ted RedmondCindy McCleary Public Safety Expert-QA/QCProject Management L A DL A D EOALYEOALY PROJECT DESIGN TEAM Glenn WaguespackSteven AndersenBill Baxley Project ArchitectSustainability Coordinator & Design Director L A D Technical Architect L A D EOALYEOALY L A D EOALY PROJECT SUPPORT TEAMOPTIONAL CONSULTANTS Interior DesignLead Structural Engineer ELERT ASSOCIATES Virginia Pappas Steve Nordin Dave Kaun L A DL A D EOALYEOALY Emergency Operations Lead Mechanical EngineerLead Civil Engineer Tony Chojnowski Brian BensonJosh Bowe Cabling Infrastructure/Security L A DL A D EOALYEOALY Systems Designer Lead Electrical EngineerCost Estimating Will Craig Randall Jacobs Jeff Lorenzen Multimedia L A DL A D EOALYEOALY 2 City of Stillwater TEAM Cindy McCleary, AIA, NCARB, LEED AP Local Government Market Sector Lead Role: Project Management Experience: 12 years Registration: Architect MN #16481 Cindy is the Market Sector Lead of the Regional Government Pract role is to manage the work and be the direct advocate for the Ci include orchestrating the project process to engage necessary st of the schedule to achieve milestones, management of the project deliverables and to provide support to the team in achieving pro City of Brooklyn Center Police/City Hall Experience City of Rockford* Public Spaces Assessment City Hall & Police Dept. Council Chambers Assessment MN BCA Crime Lab* Assessment & Design Renovation Rockford, MN Brooklyn Center, MN City of Dayton, Multi-Facility State of Minnesota Department of Assessment and Master Plan* Public Safety, Bureau of Criminal Police, Fire, Public Works, City Apprehension (BCA)* Hall, Senior Center Investigations Dayton, MN Crime lab Evidence collection Criminal Justice Training City of Elko New Market, Multi- Administration Facility Assessment and Master Plan* St. Paul, MN Police, Fire, Public Works, City Hall, Senior Center University of Texas, MD Anderson Elko New Market, MN Police Department Feasibility Study* Houston, TX City of Fergus Falls, Multi- Department Assessment* Justice/Law Enforcement Experience City Hall, Planning, Economic MCTCMSU - MnSCU, Law Development City Hall Boiler Replacement Enforcement Training Center* City Hall Historic Window Brooklyn Park, MN Replacement Fergus Falls, MN Hennepin County Courts/Sheriffs, C-11 Court/Holding Area Safety & City of Minneapolis* Security Improvements Master Plan City Hall Public Space Assessment Minneapolis, MN & Master Plan Minneapolis, MN Dane County Courthouse and Government Center* City of Minneapolis* Dane County, WI Police Dept. Forensic Crime Lab Operational Assessment Police Forensics / Ballistics / Tool Mark Relocation MCTC Law Enforcement Training* Minneapolis, MN *Experience prior to joining L A D EOALY 3 City of Stillwater TEAM Cindy McCleary, AIA, NCARB, LEED AP - Continued Hennepin County Property Services / Olmsted County Health and Human Sheriffs Office Court Services, Services* Holding Area Safety & Security 2100 Building Renovation Assessment / Master plan 2117 New Construction Family Justice Center, Minneapolis St. Paul, MN Eden Prairie Service Center Southdale Service Center State of Minnesota* Brookdale Service Center Bureau of Criminal Apprehension Downtown Courts C-11 (BCA) Vehicle Maintenance and Various County Campuses, MN Storage Bays Minnesota Judicial Center Misc. Hennepin County Property Services / Projects Sheriffs Office Court Services, St. Paul, MN Courts & Holding Area Remodel Design PhaseState of Alaska - Court Services Dane County Courts* Eden Prairie Service Center Division Southdale Service Center Multi-Facility (36) Physical Security Brookdale Service Center Assessment Downtown Courts C-11 Physical Security Standards Various County Campuses, Minnesota 36 locations, Alaska Hennepin County* State of Alaska, Ft. Yukon Court Probate and Mental Health Court Remodel Remodel Fort Yukon, Alaska Minneapolis, MN Fire Department Experience West Central Treatment and City of Richfield MN Correctional Center* Fire Station #2 - Master plan & Pre-design/Feasibility Renovation Fergus Falls, MN Penn Avenue, Richfield, MN Standing Rock Sioux Tribe, Multi- Hennepin County Courts* Purpose Justice Center Probation, Law Enforcement, Detention, Courts/Justice, Chemical Dependency Treatment Fort Yates, ND Coeur dAlene Tribe, Justice Center Courts / Prosecution / Defense Probation, Law Enforcement, Detention, 911 / Emergency, Operations Center, Social Services Plummer, ID *Experience prior to joining L A D EOALY 4 City of Stillwater TEAM Ted Redmond, AIA, NCARB Vice President Role: Public Safety Expert-QA/QC Experience: 21 years Registration: Architect MN #24239, NCARB #47845 Ted leads the Minneapolis office of L A D, providing vision, direction and EOALY leadership to firm operations. In addition, for this project, he within the project team, providing fire and public safety-specif operational planning for optimum efficiency. His expertise is dr years working with Public Safety clients across the region. City of Minneapolis Metro Transit Police/City Hall Experience City of Albert Lea Police Police* Department* Operational Analysis and Site Study Albert Lea, MN Minneapolis, MN Bedford Municipal Building* City of Bedford City of New Orleans Police Bedford City Hall* Headquarters and Vehicle/Fleet Police and Municipal Courts* Storage and Maintenance* Bedford, OH Needs Assessment New Orleans, LA City of Baton Rouge Police Headquarters, Needs Pennington County Courts Assessment and Master Plan* Administration Building Public Safety Training Academy, Courts Services / Prosecution / Needs Assessment and Master Plan* Defense Baton Rouge, LA Fire Administration Headquarters Law Enforcement Bedford Fire Station* City of Dayton, Multi-Facility Police Evidence Storage Assessment and Master Plan* 911 / Emergency Operations Center Police, Fire, Public Works, City Rapid City, SD Hall, Senior Center Dayton, MN City of Plymouth City Hall and Public Safety City of Elko New Market, Multi-Building, Addition and Remodel* Plymouth, MN Facility Assessment and Master Plan* Police, Fire, Public Works, City Hall, Senior Center City of Ramsey City Hall and Police Elko New Market, MN Department* Ramsey, MN City of Inver Grove Heights City Hall Master Plan and New City of Rockford* Facility* City Hall & Police Dept. Police Master Plan and New Assessment & Design Facility* Rockford, MN Inver Grove Heights, MN Plymouth City Hall* *Experience prior to joining L A D EOALY 5 City of Stillwater TEAM Ted Redmond, AIA, NCARBContinued - City of Rogers Hennepin County Property Services / City Hall and Police Department Sheriffs Office Court Services, Needs Assessment* Holding Area Safety & Security Rogers, MN Assessment / Master plan Family Justice Center, Minneapolis Eden Prairie Service Center Russell Township Town Hall and Southdale Service Center Police* Brookdale Service Center Needs Assessment Downtown Courts C-11 New Police Station Various County Campuses, MN Russell Township, OH Hennepin County Property Services / City of Savage Sheriffs Office Court Services, Police Department, Needs Courts & Holding Area Remodel Assessment Study* Design Phase City Hall Needs Assessment Study* Eden Prairie Service Center Savage, MN Southdale Service Center Brookdale Service Center Shakopee Police Station* Downtown Courts C-11 Shakopee, MN Various County Campuses, MN Sterling City Hall and Police MCTCMSU - MnSCU, Law Department* Enforcement Training Center* Needs Assessment Renovation Brooklyn Park, MN Sterling, IL Pennington County/Rapid City, Forensic Evidence Facility University of Texas M.D. Cancer Rapid City, SD Center Police Department* Houston,TX Freeborn County Justice Center* Scott County Public Safety, Training Academy* Justice/Law Enforcement Experience Shakopee, MN State of Alaska Courts System Multi-Facility (32) Security Standing Rock Sioux Tribe, Multi- Assessment Purpose Justice Center Physical Security Standards Probation, Law Enforcement, Alaska Detention, Courts/Justice, Chemical Dependency Treatment Coeur dAlene Tribe, Restorative Fort Yates, ND Justice Center and Social Services Facilities State of Alaska - Court Services Plummer, ID Division Multi-Facility (36) Physical Security Assessment Physical Security Standards 36 locations, Alaska Minnesota Fire Fighters Memorial St. Paul, MN *Experience prior to joining L A D EOALY Russell Fire Station* 6 City of Stillwater TEAM William M. Baxley, AIA Design Director Role: Director of Design Experience: 25 Years Registration: AIA MN #23866 Bill has over 20 years of experience in working with community a groups on projects that provide meaning in the pursuit and suppo and social life. Bill possesses an exceptional ability to articu ideas, and to refine broad set of community goals into a collect set of core guiding principles and a clear architectural express enjoys working with engaged groups with the goals to provide imp meaningful places where communities can thrive. His work has bee both locally and nationally, receiving over 32 design awards for and clients. Bills approach is collaborative and interactive c enduring facilities. Bills experience includes: Maple Grove Government Center* City of Maple Grove Police/City Hall Experience City of Baton Rouge Fire Station #5* Police Headquarters, Needs Hemlock Station* Assessment and Master Plan* Civic Campus and Lakes Public Safety Training Academy, Development* Needs Assessment and Master Plan* Government Center* Baton Rouge, LA Maple Grove, MN City of Dayton City of Mayfield Multi-Facility Assessment and Police Study* Master Plan Police, Fire, Public Mayfield, OH Works, City Hall, Senior Center* Dayton, MN City of Plymouth City Hall and Public Safety Maple Grove Government Center* City of Edina Building, Addition and Remodel* City Hall and Police Station* Plymouth, MN Edina, MN City of Prior Lake City of Elko New Market* City Hall and Police Study* Public Facilities (City Hall, Public Prior Lake, MN Works, Police, Fire) Master Plan Elko New Market, MN City of Ramsey City Hall and Police Department* City of Inver Grove Heights Ramsey, MN Municipal Master Plan* Public Safety Addition* City of Rogers City Hall Remodel* City Hall and Police Department, Inver Grove Heights, MN Needs Assessment* Police Department* Rogers, MN Plymouth City Hall* L A D *Project completed prior to EOALY 7 City of Stillwater TEAM William M. Baxley, AIA - continued City of Shakopee Pennington County Courts Police Station* Administration Building Shakopee, MN Courts Services / Prosecution / Defense Fire Administration Headquarters City of St. Cloud Law Enforcement Police Headquarters* Police Evidence Storage St. Cloud, MN 911 / Emergency Operations Center Rapid City, SD City of Sterling City Hall and Police Needs Hennepin County Property Services / Assessment* Sheriffs Office Court Services, Facility Renovation Holding Area Safety & Security Sterling, IL Assessment / Master plan Family Justice Center, Minneapolis Justice/Law Enforcement Experience Eden Prairie Service Center Standing Rock Sioux Tribe, Multi- Southdale Service Center Purpose Justice Center Brookdale Service Center Probation, Law Enforcement, Downtown Courts C-11 Detention, Courts/Justice, Chemical Various County Campuses, MN Dependency Treatment Fort Yates, ND Hennepin County Property Services / Sheriffs Office Court Services, Pennington County Shakopee Police Station* Courts & Holding Area Remodel Law Enforcement, Needs Design Phase Assessment/Master Plan* Courthouse Needs Assessment and Eden Prairie Service Center Master Plan* Southdale Service Center Brookdale Service Center Rapid City, SD Downtown Courts C-11 Various County Campuses, MN Minnesota State Fallen Firefighters Memorial Standing Rock Sioux Tribe, Multi- St. Paul, MN Purpose Justice Center Minnesota Army National Guard* Courts / Prosecution / Defense Armed Forces Readiness Reserve Probation Center and Tactical Vehicle Storage Law Enforcement and Maintenance Detention Faribault, MN Edina City Hall* Chemical Dependency Treatment 911 / Emergency Operations Center City of Woodbury Fort Yates, ND Public Safety Building* Woodbury, MN Coeur dAlene Tribe , Justice Center Courts / Prosecution / Defense Owatonna Public Utilities Probation Commission Law Enforcement Power Plant Repurposing Study Detention Renovation & Adaptive Reuse of 911 / Emergency Operations Center Historic Structure Social Services Owatonna, MN Plummer, ID L A D *Project completed prior to EOALY Edina City Hall* 8 City of Stillwater TEAM Glenn has over 14 years of experience in the design and manageme Glenn wide variety of project types, providing predesign, design and c Waguespack, AIA documentation as well as owner and consultant coordination as a Architect and project architect. His project experience includes: munici higher education, athletics facilities, institutional projects, Role: Project and mixed-use urban projects, and public/corporate market segmen Architect Experience: 16 years Glenns experience includes: Pennington County Jail and Courthou Renovation, Rapid City, SD; Pennington County New Administration Registration: Rapid City, SD; City of Sterling, City Hall and Police Facility Architect MN #43514 Sterling, IL; City of Richfield, Fire Station #2 - Master plan & Richfield, MN; Minnesota State Fallen Firefighters Memorial, St. MCTCMSU - MnSCU, Law Enforcement Training Center/Firing Range Brooklyn Park, MN*; City of Inver Grove Heights Municipal Master Public Safety Addition*, City Hall Remodel*, Inver Grove Heights Diego Proposed Professional Office Building (GSA tenant)*, San D Salt Lake City Proposed Professional Office Building (GSA tenant City, UT. Steven Andersen, Steven Andersen joined L A D in 2011, and has more than 16 years EOALY of project experience over a broad range of project types. Much AIA, LEED AP previous experience has been on civic projects and includes muni Senior Architect buildings and libraries. Steve is unique in his ability to fulf from programming to lead designer to having the knowledge to ful Role: Sustainability construction documents, consultant coordination, code reviews, Coordinator and construction administration. Technical Architect Experience: 16 years Stevens experience includes: City of Brooklyn Center, Public Sp Registration: Assessment, Council Chambers Assessment, Renovation, Brooklyn Ce Architect MN #41165, NCARB, LEED MN; Isanti County Law Enforcement Center, Cambridge, MN*; Maple AP Fire Stations, Maple Grove, MN*; Freeborn County Government Cent Albert Lea, MN*; Heritage Hall, Gem Lake, MN*; Vadnais Heights C Hall*, Vadnais Heights, MN*; City of Woodbury Fox Run Fire Stati Afton Road Fire Station*; Woodbury, MN; City of Edina City Hall Station*, Edina, MN. Jessie Bauldry Jessie has experience working on a wide variety of project types project scales. Her ability to work across several different me Designer depth to the design process. She enjoys exploring innovative id Role: Architectural to make them into a reality. Design Experience: 12 years Jessies experience includes: Pennington County Jail and Courtho Renovation, Rapid City, SD; Pennington County New Administration Rapid City, SD; City of Sterling, City Hall and Police Facility Sterling, IL; Minnesota State Fallen Firefighters Memorial, St. MCTCMSU - MnSCU, Law Enforcement Training Center/Firing Range Brooklyn Park, MN*; City of Inver Grove Heights Municipal Master Public Safety Addition*, City Hall Remodel*, Inver Grove Heights of Ramsey City Hall and Police Department*, Ramsey, MN. 9 City of Stillwater TEAM Virginia is an experienced designer and holds a wealth of knowle Virginia Pappas, CID, variety of building types, including civic, corporate, governmen NCIDQ areas. Her experience includes: Minnesota Judicial Center*, Spac Lead Interior Designer and programming for future reconfiguration of existing space, St Winnebago County Justice Center* New facility combining courts, Role: Interior Designer sheriffs offices, court services, and jail/support and administ Experience: 16 years IL; Sioux Falls Federal Courthouse* Remodel and Addition, Sioux Hennepin County Government Center Remodel* and Hennepin County M Registration: CID #C02127, NCIDQ Examiners New Forensic Lab and Headquarters, Minneapolis, MN*. #079860 Steve will be responsible for overseeing all structural engineer Steve Nordin, PE related to the project. With more than 35 years of professional Senior Structural brings technical knowledge and an in-depth understanding of stru Engineer His governmental project experience includes: Hennepin County Pu Role: Lead Structural Safety Facility, 397,000 SF Detention Center with Courthouse Ope Engineer Minneapolis, MN; Missile Defense Agency Headquarters Command and Control Center, Fort Belvoir, VA; ARL Supercomputer Facility Fea Experience: 37 years Study, Aberdeen Proving Ground, MD. Registration: Engineer MN #13653 Randall manages power, lighting, and communication systems desig Randall Jacobs, PE, of building types (health care, higher education, industrial, an LEED AP experience includes St. Paul Annex Floors 2 through 5 Renovation Senior Electrical Engi- MN; Sauk Centre City Hall and Fire Station*, Sauk Centre, MN; He neer County 911 Call Center SD Phase*, Plymouth, MN; Cottage Grove Pu Role: Lead Electrical Safety/City Hall Facility*, Cottage Grove, MN; City of Lindstrom Engineer 19, 20, 21, and 22*, Well Pump House 4*, Lindstrom, MN. Experience: 27 years Registration: Engineer MN #25414 Brian Benson, PE, Brian has 30 years of experience in mechanical engineering, incl design and cost projections, project management, supervising eng LEED AP and coordinating with other design and construction disciplines. Senior Mechanical/Fire has he designed mechanical systems in many different building ty Protection has also worked as a contractor, systems supplier, and an owner. Role: Lead Mechanical acquired an understanding of most construction team member viewp Engineer has the ability to think like a contractor, supplier, owner, sys Experience: 30 years or customer. He has a working understanding of all aspects of me Registration: Engineer MN #20397 and plumbing design and a strong grasp of electrical, structural architectural design. He served as mechanical engineer for the S California Department of Justice* Office Building in Sacramento, Josh has the responsibility of overseeing the L A D Minneapolis civil Josh Bowe, PE, LEED EOALY engineering department. His background includes eleven years in AP BD+C engineering industry. He has experience with a variety of projec Lead Civil Engineer including commercial, industrial, healthcare, state, federal and Role: Lead Civil Engineer These projects incorporate site layout, storm water analysis, ut Experience: 11 years and grading and erosion control design in which Josh is proficie include: Missile Defense Agency Headquarters Command and Control Registration: Civil MN #46230 Fort Belvoir, VA; Illinois State Toll Highway Authority & Illino of Transportation*, Storm Sewer and Erosion Control Design, Nape 10 City of Stillwater TEAM Additional Optional Consultant - Elert Associates A local firm based in Stillwater, Elert & Associates is a profes consulting firm serving clients with public and private sector p Elert Associates as architects and design professionals. The firm is comprised of Contact: Will Craig, Principal disciplinary teams and individuals with drill-down depth and e 140 Third Street South acoustics, video, multimedia, security, data, voice, and telepho Stillwater, MN 55082 Year Established: 1984 E&A carefully tailors each project team to meet the specific tec Legal Status: Corporation professional consulting needs of our clients. This helps to ensu Ownership: Privately Held level of accountability and quality control for work designed, s P 651.430.2772 administered through implementation. F. 651.430.2661 Dave Kaun Dave leads the Public Safety work for Elert. His speciality is P microwave, video and data networks, network integration, wireles Chief Technology networks, fiber optics, classroom/conference room design, access Officer monitoring, and project management. His recent experience has in Role: Public Safety Johnson County, IA Joint Emergency Communications Center; Hennep Security Specialist Public Safety Satellite Interconnect System; Bridgeport, CT Publ Experience: 42 years System and EOC; and Marathon County Public Safety Radio System. . Tony Chojnowski, Tony leads the design cabling infrastructure and security system in Voice, data and video Cabling Infrastructure and fiber optic RCDD, OSP center planning and design, premise physical security systems in Cabling Infrastructure electronic access control, intrusion detection and video surveil Security Systems His experience has included: New City Hall & Police Department, Designer Grove Heights, MN; Minnesota Correctional Facility Willow Rive Role:Cable Infrastrure/ & Security Design); Minnesota Department of Human Services, 444 Security St. Paul, MN; Elmer L. Andersen Human Services Building; Chippew Experience: 19 years Montevideo Hospital, Montevideo, MN; MCTC Health Sciences Bldg. Registration: RCDD, BICSI#10030 Park, MN; City of Chicago Police Department and the Office of Em Management and Communications (OEMC) Security Upgrades, Chicago, Stillwater Health Systems New Clinic, Stillwater, MN. Will has designed audio/video multimedia systems for a variety o Will Craig, CTS-D, His recent experience has include the Johnson County, IA Joint E CDT Communications Center; Hennepin County Public Safety Satellite I Principal Multimedia System; Hennepin County Grand Jury Hearing Room, Minneapolis, MN Consultant of Bridgeport EOC/Dispatch Operations Center, Bridgeport, CT; Me Role: Audio/Video Council Chambers and Conference Rooms, St. Paul, MN; Lockheed Ma Multimedia Systems Executive Presentation Room and Training Facility and University Experience: 16 years Mayo Auditorium Renovation. Registration: CTS-D, CDT 11 City of Stillwater TEAM COLLABORATION OF TEAM MEMBERS & WORKING HISTORY Several members of the L A D team have joined the firm within the last EOALY few years and have extensive prior history working together on C Police and Municipal projects. The prior working history of our is critically important not only in understanding the typical sp trends for facilities of this type but also in affirming our abi successfully on projects. The team members have a working histor 15 years on same or similar project types, many of which began w planning, master planning and renovation assessments including: Police Assessments for Cities of St. Cloud, Shakopee, Elko New M Dayton, Rockford, Rogers, Fergus Falls and many others; City Hall Assessments for St. Michael, Rockford, Shorewood, Sava Louis Park and many others. As a part of this submittal, we are providing examples of simila experience in which our team members held the same role as we pr project. The completed work of these team members were performed while at another firm and in all examples the projects were sign planned, led, managed, designed and executed by our core team me We are offering these projects as examples of our past team succ encourage you to call our clients and inquire of their feedback our team members. The projects submitted for your consideration City of Plymouth City Hall and Police Expansion; City of Edina, City Hall & Police Facility; City of Ramsey, New City Hall and Police Facility; City of Inver Grove Heights, City Hall and Police Facility; MnSCU Law Enforcement Training Facility, Brooklyn Park, MN. In addition to the projects completed by this team, we are curre on the master planning, design and construction of multiple simi affirming our teams extensive knowledge and expertise in Law En Public Safety, and City Hall facilities. We have included a hand projects within our submittal. We encourage you to contact our c City of Sterling Illinois, City Hall and Police Facility; City of Rapid City & Pennington County Administration, Evidence and Fire Administration; City of Richfield Fire Station Assessment and Renovation; Hennepin County Sheriffs Office, Holding Area Assessments & Ren multiple facilities; State of Alaska Security Assessment (Courts, Holding and Public Counters), 36 facilities; Standing Rock Justice and Law Enforcement Center; Coeur dAlene Tribe, Justice and Law Enforcement Center. 12 City of Stillwater LEO A DALY TEAM EXPERIENCE LEO A DALY TEAM EXPERIENCE WITH PUBLIC SAFETY FACILITIES (56) Village of Wellington Municipal Complex Emergency Operations Cen LEO A DALY TEAM EXPERIENCE ON NEEDS ASSESSMENT AND PLANNING PROJ County, Courthouse Needs Assessment, Master Plan* and Renovation Needs Assessment and New Police Station*, Russell Township, OH * Project experience of team members prior to joining L A D EOALY 13 City of Stillwater LEO A DALY TEAM EXPERIENCE PLYMOUTH PUBLIC SAFETY BUILDING AND CITY HALL* Plymouth, Minnesota Responding to the City of Plymouths need to provide additional Safety department and an enclosed garage for police vehicles, we back and master planned the entire municipal site. The incorpora programmatic elements with the existing City Hall unifies the co the natural setting. The secured squad garage is built under, an bowl reserving additional city park area as well as providing separation of police and staff vehicles.The landscape articulate gesture through native plantings and low stone walls. Project Cost: $12,000,000 The main entrance to both city buildings is unified by a singula Reference: and lobby. This transparent, sunlit, conservatory-like, lobby sp Anne Hurlburt connection to the park via its axial relationship as well as its Director of Community The visual connection is augmented by the pulling through of pla Development from the park beyond and into and surrounding the new entrance.T Ph: 763-509-5409 visual and physical promenade as well as the incorporation into parking structure provides a tangible statement about Plymouths commitment to the integration of the built and natural environme Awards: 20072008 Justice Facilities Review, National AIA Academy for Ju *Completed by Bill Baxley and Citation Award 2007 AIA Minnesota Honor Award 2007 Minnesota Pol Ted Redmond prior to joining L Governors MNGreat! Award EO A D while at BKV Group ALY 14 City of Stillwater LEO A DALY TEAM EXPERIENCE EDINA CITY HALL* Edina, Minnesota The City of Edina began as a small farming and milling community and Irish immigrants. Remnants of the farms remain that once str These are being seen in street names and in the physical evidenc often taking the form of hand placed stone walls. Frost pushes u every spring and these farmers would collect these from the fiel mark boundaries of each farm. These remnants are evidenced on al The site is at the confluence of two significant entry points on Project Cost: $22,000,000 brings together two discreet functions about a public space, cit the police building to the south. The public lobby access is fro Reference: two buildings. The void was conceived to emphasize space - to re Gordon Hughes, (retired) empty and full. Former City of Edina City Administrator, Current The council chambers are an extension of this public space. This Director of Urban Land like the original grange hall which was located the same portio Institute entry to the City for visitors from the west. Meetings and the w Ph: 952-913-9262 and law enforcement are open and visible to its constituents. Th two floors to the east. City department suites are accessed via glazed south facing walk also provides a connection and perspect *Completed by Bill Baxley, Ted Redmond and Steven Awards: Merit Award , Minnesota AIA, Edina City Hall and Police Andersen prior to joining L International Interior Design Association, Edina City Hall and P EO A D while at BKV Group AIA Academy of Architecture for Justice, Edina City Hall, 2006 ALY 15 City of Stillwater LEO A DALY TEAM EXPERIENCE RAMSEY CITY HALL AND POLICE STATION* Ramsey, Minnesota Located on a pivotal site within the town center district, the 6 center includes a city hall, council chambers, emergency operati police department creating a small urban park in the newly forme district. The new two-story city hall wing which includes city offices, a room and support spaces. A portion of this wing is designed to a third story. A one-story police department wing which includes o facilities, locker rooms, and support spaces, and an enclosed sq Project Cost: $16,000,000 portion of this wing is designed to accommodate a second story. Reference: Using the LEED process as a guideline, sustainable design features are incorpo ® James Way, Chief of Police This provides a balance of economic, environmental and societal Ramsey Police Department the use of materials, orientation, planning and energy efficienc Ph: 763-427-6812 Heidi Nelson (formerly with the City of Ramsey), City Manager Wayzata, MN *Completed by Bill Baxley, Ted Redmond and Jessie Ph: 763-433-9817 Bauldry prior to joining L A D while at BKV Group EOALY 16 City of Stillwater LEO A DALY TEAM EXPERIENCE INVER GROVE HEIGHTS CITY HALL AND POLICE STATION* Inver Grove Heights, Minnesota The City of Inver Grove Heights had outgrown their existing 30 y 2009, the City embarked on a project to assess the facility need future. The resulting two-phase project, more than doubled the s total of 67,000 GSF by adding 34,000 SF and remodeling 29,000 SF The Design team used an intensive assessment and visioning proce project framework. Ted Redmond and Bill Baxley led the Public Sa Management and Design of this project, beginning with an assessm for renovation. The effort included a Facility Inventory and Ass Project Cost: $15,000,000 a Building Program identifying all needs and growth needs, and c expansion to satisfy full build out. The effort was highly inten Reference: Council, City Manager, Staff and the Citys consultants. Jenelle Teppen Assistant City Administrator Phasing scenarios were planned to enable constant police and cou Ph: 651-450-2512 addition to staff use of the facility during the 2 year construc houses the City Hall and Public Safety departments, including th *Completed by Bill Baxley, Administration. The preliminary planning confirmed the need for Ted Redmond and Jessie storage, evidence processing spaces, dedicated squad parking, la Bauldry prior to joining L A with 6 holding cells, meeting space, emergency operation center EO D while at BKV Group spaces, and state of the art technology equipped Council Chamber ALY features included high-energy efficient glass windows, sustainab pavement, reflective white roof and a geothermal heating system 17 City of Stillwater LEO A DALY TEAM EXPERIENCE MCTC & MSU-JOINT LAW ENFORCEMENT/CRIMINAL JUSTICE CENTER* Brooklyn Park, Minnesota The degree programs in criminal justice and law enforcement offe State University (MSU) and Minneapolis Community and Technical C were scattered in multiple satellite locations. Upon completion, located the Law Enforcement and Criminal Justice academic progra collaborative environment. The new facility was constructed on t Hennepin Technical College which has available site area, but an for additional classroom space which also is addressed in the ne partnership of three institutions promises to be a precedent set Project Cost: $11,800,000 finding synergies and common interests for the mutual benefit of Reference: The new facility features state-of-the-art smart classrooms; tec Dan Hambrock, MSU VP forensic labs, a tactical simulation/simunition environment and Facilities 651-793-1712 or , Al simulation lab incorporates flexible real-world simulated enviro Peterson, City of Brooklyn Park enforcement graduates may encounter. Vehicle access, upper level 763-493-8081 and access to an exterior simulation courtyard increase the flex mock events. Simulation lab activities are digitally recorded fo *Project completed by Cindy review and critique in follow-up classroom sessions. In an effor McCleary, Glenn Waguespack, general public in the various aspects of law enforcement trainin Bill Baxley, Jessie Bauldry and incorporate viewing areas for visitors and students. Ted Redmond prior to joining L EO A D while at BKV Group ALY Awards: MSU/MCTC Law Enforcement Training Center was awarded the Government/Institutional 18 City of Stillwater PROJECTS - ON THE BOARDS Project Cost: $11,800,000 PENNINGTON COUNTY ADMINISTRATION AND RAPID CITY POLICE, FORENSIC LAB AND EVIDENCE BUILDING Reference: Rapid City, South Dakota Mike Kuhl, Project Manager Ph: 605-394-2174 Pennington County has experienced a great deal of growth and dev design team undertook an extensive needs assessment and faciliti effort, design and construction administration. The Master Plan effort consisted of three primary parts the Fa Assessment, the Needs Assessment, and Master Plan Option Develop intention of this effort was to provide a base of information in and future decision-making to determine long-range facility solu L A D led the client in an extensive week long charette process to ve EOALY program and understand the best arrangement of building function their constituents as well as employees. The process also vette configurations relative to maximize daylight harvesting as well modeling to synthesize program organization and efficient HVAC d Program components included: treasurer, Finance, IT, Public defe attorney, Planning, Buildings and grounds, Assessor, equalizatio Operations Center, Police Evidence Warehouse, Police Evidence Pr Administration. Other Challenges included expanding and redefin campus as well as phased construction due to site constraints an availability. 19 City of Stillwater PROJECTS - ON THE BOARDS CITY OF STERLING, ILLINOIS, CITY HALL AND POLICE DEPARTMENT ASSESSMENT AND RENOVATION Sterling, Illinois L A D was hired by the City of Sterling, Illinois, to perform an asse EOALY of total departmental needs and facilities, and to evaluate oppo thoughtful re-purposing of an historic 81-year-old, Coliseum Bui Through a strategic process, L A D performed needs assessments, energy EOALY efficiency assessments and workplace evaluations of all departme facilities. Recommendations and implementation strategies for im Project Cost: $4,600,000 developed, and a master concept was created for the repurposing Design execution is currently underway. Key outcomes include: Reference: Preservation of the initial building investment Scott Shumard, City Manager Restoration of an iconic structure and historic features City of Sterling Improved operational and staffing cost efficiencies Ph: 815-632-6621 Improved occupant comfort, energy efficiency and building perfor Return of a prized historic structure to public use Transformation of a viable contemporary facility The final renovation is expected to be complete in 2013 to provi office and event space for the Sterling City Hall. 20 City of Stillwater LEO A DALY TEAM EXPERIENCE STANDING ROCK SIOUX MULTI-PURPOSE JUSTICE CENTER Fort Yates, North Dakota Phase 1 included the full assessment and master plan for a $72M, GSF multi-phased Justice Center to include Courts (Healing, Well & Civil), Clerks of Courts, Emergency Operations Center, 911/Dis Enforcement, Probation, SORNA, Child Protection Services and Sec (Detox, Correctional, Voluntary In-patient treatment and Out-Pat Wellness Housing). Phase 2 includes the design of the Secure Hou of the Justice Center. Funding is currently underway for the des Law Enforcement Facilities. Reference: Raymond Grey Bear Standing Rock Sioux Tribe Ph: 701-854-2364 21 City of Stillwater LEO A DALY TEAM EXPERIENCE Reference: COEUR DALENE TRIBAL JUSTICE CENTER Lance Mueller Plummer, Idaho Planning Technician Coeur dAlene Tribe Currently underway, the Master Plan / Needs Assessment and Desig Ph: 208-686-5702 Justice Center. The work includes Assessment of existing Facilit of Space Needs, Concepts and Costs for New Facilities, and the d Courtroom, Law Enforcement and support spaces. The works include court case load and jail projections, operational cost projectio alternative programs, and facility standards and space needs for and Law Enforcement Facilities. 22 City of Stillwater LEO A DALY TEAM EXPERIENCE STATE OF ALASKA COURT SERVICES DIVISION Reference: Joe Mannion Various Locations, Alaska Chief Technology Director Development of Statewide facility Security Standards for 39 Stat State of Alaska Courts facilities for Appellate, Magistrate and Supreme courts. Improve Ph: 907-264-0569 physical and non-physical requirements for all grounds, transpor include weapons screening, public interface zones and movement c Lesa Hall, Facilities Director judges, staff, jury, public and in-custody persons, Courtroom an State of Alaska Courts Security and infrastructure standards for future Statewide CCTV Ph: 612-264-8282 ITV arraignment capabilities. 23 City of Stillwater EXPERIENCE - PROJECTS ON THE BOARDS HENNEPIN COUNTY COURTS / SHERIFFS HOLDING AREAS; ASSESSMENT & REMODELS Various Locations, Minnesota Phase 1 included the comprehensive Security & Safety Assessment Courts / Courts Holding Areas. Phase 2 included the master plan and design for the renovation o 5 facilities Sheriffs spaces improving the physical security, mo event recording / monitoring, in-custody spaces, and new C-11 Co Control Center. PENNINGTON COUNTY COURTS FACILITY Rapid City, South Dakota This project includes the Needs Assessment / Master plan for the and Addition to spaces to serve the County Courts and Administra of a Historic Campus of facilities. Phases 1 and 2 Complete and the final phase consists of the planning for 115,000 GSF of Cour Courts Services functions. Includes as follows: 4 Magistrate Cou Courtrooms, Jury assembly and Technology Courtroom, Judicial Cha Court Services Offices, and Sheriffs Holding spaces for in-custo CITY OF RICHFIELD FIRE STATION #2 RENOVATION Richfield, Minnesota The City of Richfields Fire Station #2 was constructed in 1963. cosmetic improvements have been made over the years, but the Fir has changed significantly. L A D has conducted a review of the existing EOALY facility and developed a needs assessment and preliminary budget project. Upgrades will include: Facility renovation (bunk rooms, rooms, shower and locker) to accommodate gender equity and suppo Male and Female firefighters; Providing adequate space for fitne which is critical to maintain the skills of fire fighters, and h and technology over the years; Reducing energy costs; Increasing storage for apparatus bay needs, and streamlining support spaces storage, washer/dryer) for office / day space needs; Renovate Pe exterior, apparatus doors and entry vestibule to accommodate cod and Penn Avenue corridor recommendations. MINNESOTA FIRE FIGHTERS MEMORIAL State Capitol Mall, St. Paul, Minnesota L A D is working with the Minnesota Fire Service Foundation to create EOALY a new memorial site in honor of fallen firefighters from across memorial will be located on the grounds of the State Capitol and within a sculpture , as it will house the Minnesota Fire Fighter previously on display at MSP airport. The memorial consists of a large weathering steel monolith suppo of light structural elements, floating over the Memorial Statu the structure provides visitors a sense of the weight of the dan precariously supported by a multitude of small columns correspon in which Minnesota firefighters have been killed in the line of acknowledgment of the sacrifices made by individuals on behalf o community. 24 City of Stillwater EXPERIENCE - AWARDS AWARDS AND COMMENDATIONS - PARTIAL LIST Carl T. Curtis, Midwest Regional Team AwardsLeo A Daly Firm Awards Headquarters Building, National St. Cloud Police HeadquartersGSA Federal Office Building, Park Service, US Department of the Houston, TX Interior, Omaha, NE Project of Bill Baxley and Ted Redmond 2010 TSA Design Awards, Texas Excellence in Design, Sustainability/ Society of Architects | AIA Honorable Mention, American Citation - National AIA Academy of Institute of Architects Nebraska Architecture for Justice, 2009GSA Federal Office Building, Houston, TX 2006 Closing the Circle Award Winner, Sustainable Design/Green 2010 Design Award, Architecture Plymouth City Hall Buildings-Civilian, The White House Greater Than 50,000-SF, American Project of Bill Baxley and Ted Institute of Architects 2006 Award for Engineering Redmond Excellence, Nebraska Society of Honor Award, Minnesota AIA, 2007Professional Engineers GSA, United States Citizenship and Citation - National AIA Academy of 2005 Environmental Achievement Immigration Services, Orlando, FL Architecture for Justice, 2007Award, US Department of the Best of Show Award, Government Interior Governors Award - Minnesota Category and Gold Award, Pollution Control Agency, 20072005 Environmental Award for Government Category, IIDA Great Sustainable Design/Green Buildings, Plains Chapter Excellence in Concrete and Masonry US General Services Administration Design and Construction, 2006 2005 Second Place Honor, GSA, Edward Zorinsky Federal Excellence in Design Award Building, Renovation. Omaha, NE Edina City Hall (Government-State, Federal, Local General Services Administration Category), Environmental Design + Project of Bill Baxley and Ted (GSA), Demolition Derby Construction Magazine Redmond Environmental Award for 2005 Master Conservationist for Citation - National AIA Academy of Incorporating Sound Environmental Community Private Award, Omaha Architecture for Justice, 2006 Policies World-Herald and University Merit Award , Minnesota AIA, 2005 of Nebraska-Lincoln Institute of Agriculture and Natural Resources Honor Award - International Interior Federated Insurance Charles Buxton Design Association, 005 Building, Owatonna, MN 2005 Craftsmanship Award (for terra cotta work at consolidated Shakopee Police entrances), Construction Project of Bill Baxley Specifications Institute Citation - National AIA Academy of Architecture for Justice, 2006 Maple Grove City Hall and Police Project of Bill Baxley Excellence in Concrete and Masonry Design and Construction, 2004 Bill Baxley: Honor Award - Neighborhood Preservation - Minneapolis Heritage Preservation Commission, 1101 West Broadway, 2008 25 City of Stillwater EXPERIENCE - REFERENCE REFERENCE LIST PLYMOUTH PUBLIC SAFETY INVER GROVE HEIGHTS CITY STANDING ROCK SIOUX BUILDING AND CITY HALL* HALL AND POLICE STATION*MULTI-PURPOSE JUSTICE CENTER Plymouth, MinnesotaInver Grove Heights, Minnesota Fort Yates, North Dakota Reference:Reference: Anne HurlburtJenelle Teppen Reference: Director of Community DevelopmentAssistant City Administrator Raymond Grey Bear Ph: 763-509-5409Ph: 651-450-2512 Standing Rock Sioux Tribe Ph: 701-854-2364 *Completed by Bill Baxley and Ted *Completed by Bill Baxley, Ted Redmond prior to joining L A D EOALY Redmond and Jessie Bauldry prior to joining L A D EOALY COEUR DALENE TRIBAL EDINA CITY HALL* JUSTICE CENTER Edina, Minnesota MCTC & MSU-JOINT LAW Plummer, Idaho Reference: ENFORCEMENT/CRIMINAL Reference: Gordon Hughes, (retired) JUSTICE CENTER* Lance Mueller Former City of Edina City Brooklyn Park, Minnesota Planning Technician Administrator, Current Director of Coeur dAlene Tribe Reference: Urban Land Institute Ph: 208-686-5702 Dan Hambrock, MSU VP Facilities Ph: 952-913-9262 651-793-1712 or , Al Peterson, City *Completed by Bill Baxley, Ted of Brooklyn Park 763-493-8081 Redmond and Steven Andersen prior to joining L A D EOALY STATE OF ALASKA COURT *Project completed by Cindy McCleary, Glenn Waguespack, SERVICES DIVISION Bill Baxley, Jessie Bauldry and Ted Various Locations, Alaska RAMSEY CITY HALL AND Redmond prior to joining L A D EOALY Reference: POLICE STATION* Joe Mannion Ramsey, Minnesota Chief Technology Director PENNINGTON COUNTY Reference: State of Alaska Courts ADMINISTRATION AND James Way, Chief of Police Ph: 907-264-0569 RAPID CITY POLICE, FORENSIC Ramsey Police Department LAB AND EVIDENCE BUILDING Ph: 763-427-6812 Lesa Hall, Facilities Director Rapid City, South Dakota State of Alaska Courts Heidi Nelson (formerly with the City Ph: 612-264-8282 Reference: of Ramsey), City Manager Mike Kuhl, Project Manager Wayzata, MN Ph: 605-394-2174 Ph: 763-433-9817 *Completed by Bill Baxley, Ted Redmond and Jessie Bauldry prior to CITY OF STERLING, ILLINOIS, joining L A D EOALY CITY HALL AND POLICE DEPARTMENT ASSESSMENT AND RENOVATION Sterling, Illinois Reference: Scott Shumard, City Manager City of Sterling Ph: 815-632-6621 26 City of Stillwater TEAM REFERENCE TEAM REFERENCE Attachment C SURVEY of PAST PERFORMANCE CityofInverGroveHeights, To: Survey ID Code: (Client)(City Assigned) JenelleTeppen,AssistantCityManager (Name of person completing survey) 651.450.2512jteppen@ci.invergroveheights.mn.us Phone: Email: Shaded area will be redacted and replaced with a Respondent iden InverGroveHeightsCityHallandPoliceStation Subject: TedRedmond(Principal),BillBaxley(DesignDirector) Past Performance of: The firm/individual listed above has listed you as a client for whom they have provided Architectural service. We appreciate your taking the time to complete this survey. Rate each o the criteria on a scale of 1 to 10, with 10 representing that you were very satisfied (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would not hire the firm/individual again). Please rate each of the criteria to the best of your knowledge. If you do not have sufficient knowledge of past performance in a particular area, please write not applicable. CRITERIA OVERALL RATING (1-10) 1. Ability to meet customer design and construction 10 expectations 2. Ability to manage costs na o Minimal design & Construction change orders 3. Project cost estimating 10 o Was the cost of the project in relation to the pre-design projec cost estimates? 4. Ability to maintain project schedule na TEAM REFERENCE CRITERRIA OVERRALL RATIING (1-10) 5. Yourr comfort llevel in hirring the Arrchitecturall firm again 10 10 basedd on perforrmance. 6. Abiliity to increease value in design Quality of design 10 10 7. Abiliity to identtify and miinimize isssues, probllems and na na conccerns on thee project thhat they doo not controol. 8. Leaddership ability of desiign firm annd design PPM or leadd 10 10 desiggner. Date:8/177/11 Authorizzed Signatuure: Please reeturn this surrvey to: Please retturn by: PROJECT UNDERSTANDING UNDERSTANDING THE CITY OF STILLWATERS OBJECTIVES As the City is currently undergoing planning for a new replaceme Facility, an opportunity presents itself to thoughtfully conside of the current Fire Department space, for the purposes of expand Department to improve operations and better support current func City is seeking A/E planning services for a programming study, c design and cost estimate to test two anticipated options; (1) If replacement does not proceed, renovate the existing police depar and (2) If the fire station does proceed, to renovate the vacate existing police spaces to best serve the needs of the Police Dep community into the future. With this assessment, the City wishes the following objectives: 1) To preserve the existing facility asset by re-purposing the vaca the highest and best use for Police Department functions; 2) To effectively provide a framework to enable informed decision m based upon knowledge of needs, options and cost parameters; 3) To improve operational efficiencies, provide secure work environ increase ability for clear public access, and provide clear iden Police Department, to support the Citys strong reputation for e community policing. LEO A DALYS ABILITY TO MEET THE SCOPE OF WORK L A D is able to meet the scope with an integrated architectural and EOALY engineering team, with all disciplines working directly within L A D. Each EOALY individual team member has tremendous experience in municipal an safety projects beginning with space needs assessments thru cons across the nation. In addition to the built Police Department fa led by these team members, this L A D team is currently performing EOALY similar services for the following public safety entities: City of Sterling, Illinois, re-purposing of historic structure f Police Department (currently in construction) City of Owatonna, Minnesota, re-purposing of existing structure administrative functions of the Public Utilities (currently in d City of Rapid City/Pennington County, South Dakota, Emergency Op 911/Dispatch, Police Evidence Storage, police holding and admini offices (currently in construction); Hennepin County Sheriffs Office, assessment and design for the purposing / renovation of 5 service centers for sheriffs suppor holding functions to support court operations (currently in desi Standing Rock Sioux Tribe, North Dakota needs assessment, master and costs for Law Enforcement / Justice Facility (in early desig Coeur dAlene Tribe, Idaho, needs assessment, master plan and co Law Enforcement / Justice Facility (in early design) 30 City of Stillwater PROJECT APPROACH MANAGEMENT SKILLS & TECHNICAL EXPERTISE: HOW LEO A DALY WILL CONDUCT THE ASSESSMENT A needs assessment effort certainly must assess the current faci the future facility needs and provide options and costs. That al of the effort. For an effort to be truly valuable as a tool for it must have sound thinking, and clear buy-in from the City Staff, Depa Heads and Council. To do so, we utilize a clear work plan which schedule, identifies tasks, identifies points and type of input, the previous step. RESPONSIVENESS & COMMUNICATION Effective communication is fundamental to assure clarity, contin build trust between the City and their architect. Review confere be strategically scheduled and documented with meeting minutes t responsible follow thru. All phone calls, requests and emails wi to within one business day. A project team contact list with d cell phone numbers of each team member - is developed and disse assure owner and team rapid access to information. PROPOSED SCHEDULE / WORKPLAN Our fee proposal is based upon a thoughtful process of assessing soliciting input, and defining options. Prior to beginning the e conduct a kick-off discussion with the City to confirm the proce and activities of the effort, and will return a revised schedule day. Our proposed process is comprised of three primary parts (w activities within each) that build upon the previous, each marke report to the City, documenting the activities and findings. We following schedule: Part A: Research & Facility Condition Audit: 15-30 days Deeply review existing drawings and reports for the facilities Dispatch full A/E team to facility tour of all physical and site Develop facility condition audit (of maintenance & infrastructur Conduct a kick-off workshop with the Citys planning group Part B: Space Needs Assessment& Program 30-45 days Conduct interviews with Department and City/facility staff; Develop a space needs program, with growth projections; Develop a staffing program; Part C: Option Development, Costs & Implementation Schedule 30-4 Develop options for re-purposing / renovating spaces; Conduct workshop with Department and City/facility staff; Develop cost projections, including known maintenance upgrades; Conduct input session / presentation with City Council; Develop report and final deliverables. All applicable parts will be collected and bound to provide a co report provided in a hard copy and PDF format. 31 City of Stillwater PROJECT APPROACH METHODOLOGY PART A RESEARCH, BUILDING AUDIT & GOALS Obtain and review existing drawings Successful programming and planning must begin with an understan the existing facilities. The effort will begin with a general re of the existing building construction, current / prior maintenan Architectural and Engineering Tour & Facility Condition Audit (Added Option) Most of the L A D municipal government work begins with the tour EOALYS and facility condition audit. This is critical as we recognize t capital outlay that goes into buildings, and the need for Counci proactively maintain their facility to receive an effective retu (ROI). The tour will review the existing building conditions (wi doors, mechanical systems, etc. as it supports the area of study identifying general maintenance, life cycle requirements and cod An itemized spreadsheet, by priority of all maintenance needs id be developed to be utilized as a checklist for work, for plann capital investments, or for integrating into the renovation scop Kickoff / Vision Session We will conduct a session with the planning committee affirming work plan, Involvement and expectations of the work effort. We w primary goals, obstacles and challenges to be addressed. These forth in the development of the space needs and space program. PART B SPACE PROGRAM DEVELOPMENT Key Departmental Interviews Essential to a collaborative process, the space program efforts a survey aimed at Department heads / staff. The surveys assist t summarizing the current space needs, deficiencies, specialized f operational service demands, organizational adjacencies and oper challenges. This information feeds the interview process, in whi optimum spaces are identified, and sizes of space are determined is noted that the City does not anticipate staffing growth, disc anticipation future modes of operation will affect and inform th projections. Space Program The information gathered from the surveys, interactive interview and other information will be fed into a space needs program. Th will identify current staffing and space accommodations, and pro and space accommodations in established increments. The staff in will form the primary basis from which the space needs will be d only engaging the staff in current analysis but also in structur the future. Following review and approval by the City, this prog will serve as the basis for the final part of the study. 32 City of Stillwater PROJECT APPROACH PART C FACILITY OPTION DEVELOPMENT & COSTS Option Development The goals of this effort are to determine the range of possible of meeting the facility needs. The development of one to two opt on developing the most efficient and appropriate concepts to tes adjacencies, general size, and will form the basis of the cost p These options will be developed as long-range master plan clearl the current needs, and anticipating expansion over the next 20 y will be reviewed with the planning committee and input integrate Cost Assessment All projects must balance the needs of the community with the co in an ultimate solution. The cost to benefit analysis for the va will be defined in a gross order of magnitude anticipating ren particular future period of time. Capital (construction) costs, fees, design fees, etc.) and any unique operational costs will b and identified in easily comparable options, and an implementati provided. Final Report & Presentation Communication throughout the study is critical to assuring all t from city elected officials, city administration, and department to-date with the study process. To this end the L A D team provides EOALY interim reports and can provide interim presentations. The final study will be compiled into a final needs assessment report to b the City and city leadership. WHY SELECT LEO A DALY FOR THIS WORK? L A D is uniquely qualified to provide this type and level of service EOALY L A D has a tested process, a collaborative approach for active EOALY engagement and developed tools for facilitating involvement from Council, Staff and building constituents; L A D team members have municipal Needs Assessment experience EOALY AND built project experiences on Police, Law Enforcement, Law En Training, Justice / Courts and Corrections facilities blending a understanding of operations, patrol needs, safety, security, lin acoustic separation needs, evidence chain of custody, and separa movement systems for staff / interviewees and public, while also a welcoming community interface; L A D provides a comprehensive team located in one firm, one office. EOALY This provides the City with two unique features; (1) it limits i spent coordinating multiple vendors, focusing more attention on project. (2) The integrated team often works together on project learning curves, and building upon strong established relationsh 33 City of Stillwater ATTACHMENT A RESPONDENT PROPOSAL scope of services at the rates shown below estimated total reimbursable expenses? FIXED FEE: FEE PROPOSAL Our compensation goals are to establish fees that fairly compens achieve our clients project goals while assuring that both our value received for dollar spent. L A D basic services will include architecture, engineering EOALYS and code/ADA assessment provided by a licensed architects and en organized clearly in a bound report. As we believe it is imperative for an integrated assessment, we electrical, civil / site and plumbing assessment by our register Our engineers have performed these inventories with our architec methodology and can efficiently perform the inventory on-site. W Part A: Research & Building Audit $2,300 Part B: Space Needs Assessment & Interviews $4,250 Part C: Option Development $4,550 Cost Development $1,500 ADDED VALUE SERVICES L A D can provide additional services shall it be deemed valuable. EOALY Analysis of equipment performance for Life Cycle Costing compari conditions with recommended improvements (includes energy modeli utility savings projections). A fee proposal can be generated if Development of systems operation/maintenance manuals, including spaces and lock-out tag-out protocols. A fee proposal can be gen AV/Media/Technology $2,400 Building Audit $4,250 Develop Autocads of Existing $4,500 - $7,200 ASSUMPTIONS L A D assumptions for this proposal are as follows: EOALYS The City will provide to the A/E copies of any building drawings and logs, prior to project initiation; Assessment will not include hidden conditions, confirmation of h or damaging existing portions of any building. City of Stillwater ATTACHMENT A REIMBURSABLE EXPENSES Reimbursable expenses include interim and final report printing, equipment rental/equipment time and other expenses directly rela at 1.1 times the cost. We estimate reimbursable expenses not to digital print delivery of report materials, in lieu of printed, significantly lower than identified above. LEO A DALY Firm: Cindy McCleary Contact: 612.338.8741 Telephone: CAMccleary@leoadaly.com E-mail: 730 Second Avenue South, Suite 1100 Address: Minneapolis, MN 55402 City/State/Zip: Authorized Signature: Ted Redmond, Vice President/Managing Principal Name and Title: City of Stillwater STILLWATER POLICE STATION PROGRAMMING STUDY 04,2 4) Joel Dunning Partner -in- Charge Lynae Schoen Lead Interior Designer John McNamara Public Safety Planner • �./ Kevin Marshall Lead Mechanical Engineer Nick Marcucci Project Manager Wold Architects and Engineers INTRODUCTION TO WOLD » Accountability • History • Culture o Experience PARTNERING FOR SUCCESS » Collaborative Planning Process » Engaging Dialogue » Developing Ownership POLICE DESIGN • Security » Effectiveness o Forward Looking FACILITY ANALYSIS » Efficiency » Reuse of Infrastructure » In -House Engineering TOTAL PROJECT MANAGEMENT » Proactive Scheduling » Accurate Budgeting o Well- Planned ZI-OZ ' Z aagop0 11111111/11111kum, ,111 MOW de 1116A A raT 0 CD CD suopano anon 3 CD C C1) D CD CD 0 0 CD CD (1) 0 CD ° C . 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Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Absent: None Staff: City Administrator Hansen Community Development Director Turnblad Fire Chief Glaser Public Works Director Sanders Finance Director Harrison City Clerk Ward OTHER BUSINESS Workshop on Fire Station Community Development Director Bill Turnblad explained that at the last Council meeting, the Council directed staff to look at ways to reduce the cost of the project, which was $8.3 million including $7.3 million for construction. Fire Chief Stu Glaser reviewed the history of the project. A year ago, a team was put together to design a new fire station to meet the needs of the city today and into the future. Consultants and Fire Department staff have been considering space needs, level and quality of service, and fire protection delivery against project costs - both hard dollar costs and operational/efficiency costs. Doug Wild, BWBR Architects, showed the Council revised draft plans. Though on-site training opportunities and building flexibility would be i by: 1. Removing the top of the tower 2. Reducing the size of the mechanical mezzanine 3. Eliminating one restroom 4. Eliminating one unisex restroom 5. Reducing the size of the public restroom 6. Reducing the size of the reception area 7. Reducing the size of the entry area 8. Reducing the size of the kitchen 9. Eliminating the Emergency Operations Center, instead sharing the Emergency Operations Center planned for the Armory 10. Eliminating one laundry room 11. Reducing the size of the fitness area City Council Meeting September 18, 2012 12. Reducing the size of the resident shower and restroom 13. Reducing finish costs 14. Eliminating the storage building. Councilmember Cook asked if sharing the Emergency Operations Center (EOC) would pose an access problem. Community Development Director Turnblad responded that emergencies would likely require both groups to be present anyway, but an agreement is being worked out through the joint powers agreement process. Fire Chief Glaser explained that an EOC is an area designed to maintain continuity of operations and government, to be used in an emergency such as a tornado or terrorist attack. Events occurring in the City of Stillwater would be under the jurisdiction and responsibility of the City to respond. He has talked with Washington County emergency operations staff who is very interested in potentially sharing the space as a designated alternative EOC. John Huenink, Kraus-Anderson, reported that with the new design, square footage would be reduced from 34,325 to 29,600 square feet, saving approximately $900,000 which, together with soft cost reductions, would bring the total to $6.9 million. Mayor Harycki asked if any of the eliminated elements could be added back in post- construction. Mr. Wild responded that there is room for another bay to be added; architects are thinking about the future from a site plan and utilities standpoint, though future expansion would generate additional hard costs. Councilmember Menikheim asked if this is a 50-year fire house because he wants there to be room to expand. Fire Chief Glaser replied he believes it is. Currently there are six bays; the new station will have seven more efficient drive-through bays. Mayor Harycki asked if the formula used to allocate costs to surrounding communities via fire contracts includes any capital costs. Finance Director Harrison responded it includes depreciation of the apparatus and the fire hall. City Administrator Hansen added that the formula tak which determine the amount the townships pay. Fire Chief Glaser stated that the Stillwater Fire Department services 100% of Stillwater Township, about 40% of May Township and 38-40% of Grant. 80% of calls are in the Stillwater City limits. Councilmember Cook said she sees growth slowing down, so combined services may be in the future. Community Development Director Turnblad stated the City limits at Hwy. 12 and 96 will probably go to about 25,000 at build-out. City Administrator Hansen added all the infrastructure has been sized for the City to end at Hwy. 12, 36, and 96 so its growth has already been predetermined over the last several years. Page 2 of 11 City Council Meeting September 18, 2012 Fire Chief Glaser reminded the Council it is not just residents we protect - it is all the visitors, river users, and so on. Councilmember Cook responded that is why she feels a substation should remain downtown; she is concerned about having adequate protection. Fire Chief Glaser stated that studies have shown that a centrally located station will adequately serve the needs of the City. There would be costs with going to a two-station model - unless it is staffed, the City would not see efficient response time. Staffing it would increase operational costs considerably, and the fire d-time staff to cover two stations. Councilmember Menikheim suggested the Council revisit staffing a substation with part-time staff. Councilmember Polehna said past councils have determined the city could not afford to have two stations. His ward receives substandard service. Councilmember Cook replied that she and Councilmember Menikheim were not part of those past conversations. She expressed concerns about downtown water rescues, summer tourists, older homes, an aging population, and historic buildings, as reasons to retain a substation closer to downtown. All wards should have equal service in terms of response time, but she sees the scale tipping in favor of the western wards and wants to find a compromise. Councilmember Menikheim stated he understands the concerns expressed, but the Council needs to deal with facts, not emotions. He would like a factual discussion of staff numbers. Fire Chief Glaser stated the issue of one versus two stations was previously studied in 2005 and 2011. A single central station would result in a five to six minute response time within the entire City limits. Currently the farthest portions of the City have a nine-plus minute response time; part of this is due to the geography and street layout of the City. Councilmember Menikheim said the seven-year- that have materialized in the last year. Councilmember Polehna countered that previous studies looked at expected growth projections. Mayor Harycki commented that the Council will have to reach consensus on one station or disregard all the previous data and start looking at a two-station model. Fire Chief Glaser explained that if the Fire Department staffs two stations full time, it would need six extra people, incurring roughly $400,000 in additional salaries. If it switched to a paid on- of additional bunker gear, physicals, training and so on. While he acknowledged the perception that full time is much more expensive, volunteer, paid on-call is not necessarily cheaper than going full-time. He summarized the different types of construction materials in Stillwater homes, and the impacts on the spread of fire. He recommended that a single central station model be used and that the City would be better served out of a central station when it is staffed appropriately. Councilmember Polehna asked Fire Chief to explain the difference of burning factors between the older homes of Stillwater compared to newer construction. Chief Glaser explained that older homes on fire act a lot differently than new homes. Many homes in the old city are further Page 3 of 11 City Council Meeting September 18, 2012 apart which is an advantage. New condos downtown have sprinkler systems, which is a tremendous advantage. will have to revise the construction schedule and jeopardize some of the scales of economy with the Armory. The Readiness Center would have to have some tweaks because it would then be a freestanding building. include land ($250,000 for the f the land), and asked Finance Director Harrison to run cost figures on debt service. Finance Director Harrison stated that for $6.9 estimate excluding the land, debt service costs would be $468,000, compared with debt service on $7.224 million, including land costs, which would be $485,000. City Administrator Hansen reiterated Department costs. The only land cost for the Fire Department that can be considered is the $250,000 for the portion of the land that would be for the Fire Department. Councilmember Roush pointed out the City recovers the value of that money by building the fire station and sharing services in the building. Mr. Huenink stated that of total square footage, more than half is shared because the EOC is the biggest room; he estimated that half of $1.4 million not including site costs are being saved by co-locating. for how long. Finance Director Harrison responded it will be a 25-year issue and she is not yet sure what individual taxpayer impacts would be as they have not received information from Washington County yet to determine that impact. Councilmember Roush remarked that eight to nine years ago, North St. Paul built a new 35,000 square foot fire station at $6 million. Now two other metro communities are looking at building comparably sized facilities and are looking at $10 million each. So Stillwater is looking good and is at the low end - the City is getting a good value for its money. He feels the City should seriously look at adding back the cold storage space because that is just going to get more expensive. Resolution 2012-152 Motion by Mayor Harycki, seconded by Councilmember Roush to adopt Authorizing Staff to Proceed with Design of a Single Fire Station, and undertake construction simultaneously with the National Guard. Ayes: Councilmembers Menikheim, Roush, Polehna, Mayor Harycki Nays: Councilmember Cook The meeting was recessed at 5:52 p.m. Page 4 of 11 City Council Meeting September 18, 2012 REGULAR MEETING 7:00 P.M. Mayor Harycki called the recessed meeting to order at 7:06 p.m. Present: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Absent: None Staff: City Administrator Hansen Community Development Director Turnblad Public Works Director Sanders Police Chief Gannaway Fire Chief Glaser City Attorney Magnuson City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to approve the September 4, 2012 regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS United Way - Angie Lein Angie Lein, executive director of United Way of Washington County East, discussed the fall explained the mission, programs, and four focus areas of the organization: basic needs, youth, health, and self sufficiency. OPEN FORUM Leslie Aagard, 1015 Fourth Avenue South, expressed concern on behalf of FAN, Friends and Neighbors, about distressed housing in Stillwater. Specifically there is a house on Fourth Avenue South that has been vacant and deteriorating for five years. She had City Attorney Magnuson send a letter to the property owner of the vacant home. The group would like to educate the public on the resources available to bring such homes up to code. City Attorney Magnuson confirmed that a notice was sent to the homeowner listing the required repairs and giving him until August 1 to complete the work, but there has been no activity. The next step is to order an appraisal of the neighborhood and if it is clearly shown that nearby property values have depreciated due to this property, the City will be able to take appropriate enforcement action. Mayor Harycki stated the problem property ordinance was enacted about a year ago so the City is working on the issue. Page 5 of 11 City Council Meeting September 18, 2012 Councilmember Cook commented the City should be more proactive in seeking out problem Ann Martin, 1112 North Second Street, agreed with Councilmember Cook. She said a property next to her has been vacant for several years. She feels the City is oblivious to problem properties. Councilmember Cook suggested taking an inventory of the worst properties to get some resolution. This could be done by an intern or could be a pilot project. STAFF REPORTS Police Chief Gannaway reported that registration is open for the Youth Firearms Safety Course which will be held the last two weeks in October. ly 300 people including several agencies and hospitals, and was a well executed exercise with lessons learned. An after-action report will be forthcoming. Community Development Director Turnblad provided a draft of the event survey and asked Council to review and send comments within the week so a final draft can be completed. Public Works Director Sanders stated the water management consultant is doing a plant survey probably be implemented in the spring. City Attorney Magnuson informed the Council that the C-year lease with the Arcola Development Company for the parking lot at the corner of Second and Mulberry will expire on October 2. Arcola would like to renew the lease agreement. Staff would like to renew but shorten the term and shorten the one-year notice provision, in case another use for the property is found. He recommends giving a one-year notice to terminate now, which will give staff time to negotiate an extension that will have a shorter termination period. Motion by Councilmember Cook, seconded by Councilmember Polehna, to direct staff to give one- year notice to terminate the lease. All in favor. City Administrator Hansen noted that as treasurer for the Water Board, he has reviewed the audit report. The 2010 and 2011 statements are within a few dollars of each other. NEW BUSINESS Funding for Bridge Coalition City Attorney Magnuson reported on two problems found by the auditor regarding the payment of lobbyist expenses: tax increment financing cannot be used for lobbying expenses, and the City did not have a written contract with the Coalition for those services. The auditor has indicated that Minnesota Statute says a city can spend up to $50,000 from the general fund to pay any organization to promote, improve or develop the economic resources for the community. If there is a finding that the City believes the Coalitionefforts to secure a new river crossing really are efforts to promote, improve and develop economic resources, and then there is authority within the statute for the City to pay the coalition directly for that work. Page 6 of 11 City Council Meeting September 18, 2012 City Attorney Magnuson continued that the February 23, 2012 meeting minutes state there was a motion to pay two lobbyist firms $7,500 each, but there was never any response to that and the y for this lobbying work. He drafted a new contract between the City and the Coalition which provides that when the Coalition uses a lobbyist, the Coalition will pay for those services, taking the burden off the city. Councilmember Cook expressed concern about spending City funds since the bridge project has now been approved by the Senate, the Congress, and President of the U.S. She asked why the City would spend additional money on the project and felt there were better uses for the money. Councilmember Roush added that the minutes show the City was considering the expenditure in February because there was going to be a massive push for approval in the next 30 days, so there was a sense of urgency then that he does not see now. Mayor Harycki reminded the Council that eight years ago, the project was stopped within 30 days of letting bids. So even having reached this point, the possibility of encountering another roadblock is always a threat. The project is moving into the next phase, design and economic development dealing with impacts to businesses, so there is still a lot to be done. Councilmember Roush expressed concern about double taxation of residents of Stillwater, since Washington County has already given money to the Coalition. Mayor Harycki reiterated that the proposal is to repurpose $15,000 to the Coalition, matching Councilmember Menikheim remarked that he agrees that City support is needed but asked if the City could contribute a lesser amount. Mayor Harycki commented that he would not want the project to get this far and then get blocked by a frivolous lawsuit or some other roadblock. , but believes there are attempts to halt the per continue. The City will benefit from the project going forward. Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to contribute $10,000 to the Coalition. Councilmember Menikheim offered an amendment to the motion that this is the last funding the City will contribute. Councilmember Polehna agreed to the amendment. Ayes: Councilmembers Menikheim and Polehna, Mayor Harycki Nays: Councilmembers Cook and Roush CONSENT AGENDA Resolution 2012-149, 13.directing payment of bills Resolution 2012-150, 14.approving Washington County Cooperative Agreement 15.Possible approval of placement of signs for Fire Prevention Week 16.Board of Water Commissioners Financial Statement 17.Resolution 2012-151, approving the Non Federal Sponsors Self-Certification of Financial Capability for Agreements (Replaced Item 20) 18.Resolution 2012-126, approval of Agreement with Daniel Hoisington DBA: Hoisington Preservation Consultants [This was pulled from August 21, 2012 Consent Agenda, but was neither discussed nor approved.] Page 7 of 11 City Council Meeting September 18, 2012 City Clerk Ward clarified that there was no discussion on item 18 at the August 21, 2012 meeting so it requires action at this time. Motion by Councilmember Roush, seconded by Councilmember Menikheim, to approve the Consent Agenda. Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 2012-25 . A request from Tisha Palmer for a zoning text amendment regarding Chapter 27, Section 27 for the keeping of chickens in the City of Stillwater. Community Development Director Turnblad reviewed the request and presented the draft ordinance as recommended by the Planning Commission. Key points of the ordinance are: up to five chicken hens on any lot in the City (no roosters); a permit would be good for two years; applicants would need documentation of education on the keeping of chickens; a chicken coop and an attached enclosed pen would be required; a fenced exercise yard or a mobile pen would be required allowing the chickens to get outside the coop and pen. The Commission did not recommend allowing free range chickens to roam the property. Mayor Harycki opened the public hearing at 8:00 p.m. Bob Watson, who was born in Stillwater, stated he raised chickens and roosters in his backyard without a permit and without problems for many years. He believes citizens should be allowed to have this educational experience. Brian McMahon, 1107 First Street North, a neighbor of Tisha Palmer, spoke in support of the ordinance. Tisha Palmer, 1115 First Street North, stated many cities across the country allow chickens in urban settings. She elaborated on the many benefits of raising chickens. Josh Wykle, 7837 Jamaca Avenue, Grant, said he recently moved to Minnesota and decided not to live in Stillwater because the City did not allow chickens. He stated chickens are much cleaner and less noisy than dogs. Brenda Goeltl, 723 Sixth Street South, told the Council she would like to be able to keep the chickens she has. She reiterated the benefits of eggs from home-raised chickens. Peter Schuna, 1220 Broadway Street North, spoke in favor of the City allowing chickens, which have been a great educational experience for his children. Judy Watson informed the Council that each of are special to her. Mayor Harycki closed the public hearing at 8:10 p.m. Councilmember Roush reminded the audience that the Council has to consider the entire City. allowing chickens in the other parts of the City, but the ordinance cannot be applied only to certain areas. He cited information from the Centers for Disease Control (CDC) on diseases and Page 8 of 11 City Council Meeting September 18, 2012 germs spread by chickens, and information on salmonella cases in children spread by chickens. He quoted that the drawbacks of eating backyard eggs far outweigh the benefits according to the information he obtained. Odor, noise, rodents and an increase in the population of predatory animals can result. Councilmember Menikheim asked why residents who oppose the ordinance were not present at the hearing. He added that everyone faces the threat of salmonella when preparing any chicken. He does not see evidence supporting the negatives Councilmember Roush presented. Mayor Harycki read from the CDC web site some of the diseases passed on by dogs. that this is not a farm community, it is a metro area city. He is opposed to the ordinance. He recalled the complaints about coyotes in town and said allowing chickens would exacerbate that problem. Councilmember Cook wondered how many people already have chickens and asked if there been problems. Members in the audience indicated that there are more chickens in Stillwater than the Council is aware of. Motion by Councilmember Menikheim, seconded by Councilmember Cook to approve the first reading of an Ordinance amending City Code Section 31-514 relating to the keeping of chickens. Ayes: Councilmembers Menikheim, Cook, Mayor Harycki Nays: Councilmembers Roush and Polehna Mayor Harycki reminded the Council that the second reading of the ordinance will take place at the next Council meeting. UNFINISHED BUSINESS Possible approval of second reading of Ordinance 1049, Amending Sec. 27-3 of the City Code, entitled Community Development Director Turnblad explained this is a second reading with one modification: requiring adjacent neighbors to be notified, but not to consent. Staff will mail notices to everyone within 150 feet of anyone applying for a permit. If no objections are received in 10 days, then staff can issue the permit if the rest of the requirements are met. If there are objections in that time period, the application will go before the Council to decide whether to issue the permit. Ordinance Motion by Councilmember Cook, seconded by Councilmember Menikheim, to adopt 1049 , Amending Section 27- Ayes: Councilmembers Menikheim, Cook, Polehna and Mayor Harycki Nays: Councilmember Roush Page 9 of 11 City Council Meeting September 18, 2012 NEW BUSINESS Possible approval of On-Sale & Sunday liquor license for Reve 324 located at 324 Main Street S City Clerk Ward noted that the application is to upgrade the existing Wine and Strong Beer license. Approval should be contingent on approval by City Police, Fire, Finance, Building Departments, and Minnesota Liquor Control. Resolution Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt 2012-153 , approving the issuance of an On-Sale and Sunday liquor license for Reve 324 Inc. located at 324 Main Street South. Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, and Mayor Harycki Nays: None Possible approval of Wine with Strong Beer liquor license for L & L Companies, DBA: Quickfire Pizza located at 116 Main Street S City Clerk Ward stated the approval should be contingent upon approval by the City Police, Fire, Finance, Building Departments, Washington County Health Department, and Minnesota Liquor Control. Resolution Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt 2012-154 , approving the issuance of a new Wine and Strong Beer liquor license to L & L Companies, DBA: Quickfire Pizza located at 116 Main Street South. Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, and Mayor Harycki Nays: None No parking on Laurel and Owens concerns. Washington County approved an in-street pedestrian sign. Removing one parking stall east of Owens, south of Laurel, would help increase sight distance. He noted that Washington County prefers not to stripe Owens Street for a crosswalk, but plans to improve Owens Street in 2014 and is considering a more permanent solution to improve safety. Resolution Motion by Councilmember Roush, seconded by Councilmember Cook, to approve 2012-155, authorizing no parking at the intersection of Owens Street (CSAH 5) and Laurel Street. Ayes: Councilmember Roush, Cook, Polehna, Menikheim and Mayor Harycki Nays: None COMMUNICATIONS/REQUESTS Yellow Ribbon Update Councilmember Polehna reported that $40,000 has been raised to host a pheasant hunt for the troops. This will accommodate 160 of the troops who have returned from Afghanistan. The goal is to accommodate 200 troops so the group is trying to raise another $10,000. Page 10 of 11 City Council Meeting September 18, 2012 Distressed Properties Councilmember Cook asked to revisit this discussion. She and Councilmember Menikheim will meet with City Administrator Hansen, City Attorney Magnuson and Community Development Director Turnblad on the issue. November Calendar Councilmember Menikheim asked if the November 20 meeting could be moved to November 13 to accommodate a possible trip. City Clerk Ward agreed to email Councilmembers about the possibility of a meeting date change so they can check their individual schedules and decide at the next meeting. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 8:36 p.m. All in favor. _______________________________________ Ken Harycki, Mayor ATTEST: ___________________________________ Diane F. Ward, City Clerk Resolution 2012-126 , approval of Agreement with Daniel Hoisington DBA: Hoisington Preservation Consultants Resolution 2012-149 , directing payment of bills Resolution 2012-150 , approving Washington County Cooperative Agreement Resolution 2012-151 , approving the Non Federal Sponsors Self-Certification of Financial Capability for Agreements Resolution 2012-152, authorizing Staff to Proceed with Design of a Single Fire Station Resolution 2012-153 , approving the issuance of an On-Sale and Sunday liquor license for Reve 324 Inc. located at 324 Main Street South. Resolution 2012-154 , approving the issuance of a new Wine and Strong Beer liquor license to L & L Companies, DBA: Quickfire Pizza, located at 116 Main Street South. Resolution 2012-155, authorizing no parking at the intersection of Owens Street (CSAH 5) and Laurel Street. Ordinance 1049 , Amending Section 27- Page 11 of 11 RESOLUTION 2012 -156 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $243,747.23 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 2nd day of October, 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -156 Action Rental, Inc. Advanced Sportswear Apple Glass Aramark Uniform Services, Inc Bells Trucking Inc. Benchmark Learning Brock White Co. LLC Carquest Auto Parts CDW Government, Inc. Century Power Equipment Cole Papers Comcast Commercial Asphalt Co. Conley Dan County Materials Corporation Emergency Apparatus Maintenanc Fastenal Company Festive Outfitters, Inc. FleetPride Fury Dodge Chrysler Gartner Restaurant Holdings LLC Government Finance Off Assoc. Grafix Shoppe Grand Prix Vending Guild Art HD Supply Waterworks, Ltd. Heritage Printing, Inc. Holiday Credit Office Ice Skating Institute J.H. Larson Electric John Deere Landscapes /Lesco League of MN Cities Ins Tr M J Raleigh Truck Co. Meisinger Construction Co. Inc. Melstrom Jeff Menards Mn DARE Officers Association MN Dept of Labor & Industry Nelson Auto Center Northland Graphics Office Depot Otis Elevator Company Pogge - Weaver Michel Readex Research Concrete Employee uniforms Mirrors figure skating room Uniforms and mats Armory site Training Steel studs & track Parts Apple iPads Equipment repair supplies Supplies Telecommunications & internet Asphalt Refund of Utility Payment 9/18/2012 Catch Basin, grate, inlet box, base Vehicle repair charges Supplies and equipment Replace solenoid enclosure tube Brake kit, drum, shoe core meritor Electrical repair Concession supplies Renewal of membership Lettering for police vehicles Reissue of check # 503200 Banner Pipe Business cards Fuel Skater memberships Lowell Park gazebo parts Supplies Claim # C0015413 Topsoil for Rec Center outside field Ped walkway site work Reimburse for work boots Supplies Summer 1 day Pressure vessel & boiler license New squad Bank endorsement stamp Office supplies Repairs on elevator Reimburse for ribbon cutting & office sup 50% study retainer 149.63 1,891.50 1,315.31 658.62 9,717.00 2,795.00 4,122.31 20.30 4,373.00 729.04 513.54 914.63 976.38 60.70 1,453.50 2,493.75 817.74 160.00 524.48 37.75 2,763.89 190.00 99.22 198.80 115.96 438.62 100.09 22.28 117.00 96.19 81.56 68.86 1,440.00 39,394.07 174.99 460.27 150.00 50.00 26,850.51 17.04 140.95 514.46 91.17 7,570.00 EXHIBIT "A" TO RESOLUTION #2012 -156 Reliance Electric Motors Riedell Shoes, Inc. Riverland Community College S & T Office Products, Inc. Signature Lighting, Inc. Sivigny Donald J Software House Int, Inc. South Metro Public Safety SRF Consulting Group St. Croix Boat & Packet Co. St. Croix Recreation Co. St. Croix Tree Service Inc. Stillwater Medical Group Sun Newspapers T.A. Schifsky and Sons, Inc. Thompson Linda Thomson West Titan Machinery Turnblad Bill University of MN Erosion /Sedim USAble Life Verizon Wireless Veterans Memorial Vision Mechanical Inc WalMart Community Washington County Public Safety Radio Washington County Transportation Waste Management - Blaine Wilson Bohannan Co. Wulfing David Yocum Oil Company Zayo Enterprise Networks,LLC LIBRARY Baker & Taylor Bertalmio, Lynne Brodart BWI Comcast Midwest Tape Office of Enterprise Technology Pinnacle Toshiba Viking Sprinkler Washinton County Library Rebuild motor Skates for resale Fire training - Chris Zeuli Supplies Install street Tight system- Ped Plaza Plan reviews Microsoft Software Licensing & Core CAL Class - Andrea Olson Professional services for Fire station Ramp cleaning for Aug Replacement slide @ Browns Creek Removed 2 trees from Lowell Park Drug screening and immun. Publication Asphalt Reimburse for mileage & meals Information charges Skid steer forks Reimburse for iAccess database for iPad Design of Construction Stormwater Pollut Term Life Insurance Cell phone 3rd Qtr maitenance agreement Plumbing materials Supplies 3rd qtr radios Traffic services Garbage waiver Padlocks Reimburse for boarding k -9 Fuel Telephone Library materials Refreshments Library materials Library materials Telecommunications Audiovisual materials Telephone Window washing Maintenance contract Maintenance contract Telecommunications Page 2 2,300.00 88.64 150.00 145.11 14,067.00 504.47 8,127.84 425.00 1,191.12 750.00 5,937.94 571.78 231.03 455.70 853.69 138.56 98.06 81.60 10.70 310.00 408.00 1,493.18 4,347.00 283.84 189.34 4,841.94 71.59 41.09 309.91 50.00 16,322.16 181.29 165.32 22.20 1,020.23 1,236.28 56.90 198.81 658.21 750.00 141.19 600.00 757.00 EXHIBIT "A" TO RESOLUTION #2012 -156 SEPTEMBER MANUALS Washington County License Center ADDENDUM Board of Water Commissioner Clark Dan Co mcast Delta Dental Plan of Minnesota Madden.Galanter.Hansen LLP Magnuson David Radio Shack Corporation University of Minnesota Waste Management Savage Xcel Energy Adopted by the City Council this 2nd Day of October, 2012 Tabs for unmarked police vehicle 1st half tax settlement Custodian Telephone AP COBRA October 2012 Services for August 2012 Supplies Laptop power supply Workshop - Tim Moore 1st Half Payment Garbage Certifacation Energy Page3 17.00 686.84 1,057.50 39.90 243.30 60.35 6,814.33 107.11 150.00 33,326.05 15, 791.02 TOTAL 243,747.23 Memo DATE: September 21, 2012 TO: Mayor& City Council FROM: Larry Hansen City Administrator RE: Railroad Lease BACKGROUND t Croix Boat and Packet. In 2012, the lease was $8,289.85. Staff is recommending a 1% increase ($8,322.45) on the lease for 2013. ACTION REQUIRED 2013 lease in the amount of $8,322.45. RESOLUTION NO. 2012-157 APPROVAL OF INCREASE TO RAILROAD LEASE PAYMENT WHEREAS, the City of Stillwater assumed the Railroad's interest in a lease with St. Croix Boat and Packet in 2012 was $8,239.85; and WHEREAS, staff recommends a 1% increase for 2013 for a total of $8,322.25. THEREFORE BE IT RESOLVED by the City Council of Stillwater, MN that the 1% increase of the Lease payment, in the amount of $8,322.25 on the Railroad Lease between the City of Stillwater and St. Croix Boat & Packet on file with the City Clerk, is hereby approved. Adopted by the Stillwater City Council this 2nd day of October 2012. ______________________________ Ken Harycki, Mayor ATTEST: ____________________________________ Diane F. Ward, City Clerk RESOLUTION 2012-158 ADOPTING DELINQUENT CLEAN UP SERVICES CHARGES WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent clean up services charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent clean up service charges and is hereby levied as an assessment against those parcels and the total is 3,368.04 $. Adopted by the Stillwater City Council this 2nd day of October, 2012. _____________________________ Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk City of Stillwater 2012 Certification of Deliqunet Clean Up Serv For Collection with the 2013 Property Taxes Project #00040 Term: 1 Year Rate 10% CERTIFICATION PID AMOUNT u u u u Å u u u u Å u Å u u u u u Å u u u u Å u Å u u u u u Å u u u u u Å TOTAL: $2,584.47 To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: September 21, 2012 Re:Board of Appeal and Equalization Duties Since 1997, by resolution, the City has transferred the Local Board Meeting responsibilities to the County for every three years, the current transfer authorization ends December 31, 2012. Cities are allowed to transfer these responsibilities to the County for a minimum of three years or permanently, however should Council wish to have the responsibilities transferred back to the City Council a one-year notice is required. Washington County provides assessing services for 25 of the 33 communities within the County. The other 8 hire a local assessor. Of those 25 that are county assessed, 17 communities have opted to transfer their Board of Appeal duties to the County. For those 17 communities, there are four regional Open Book meetings (they were held in Woodbury, Oakdale, Cottage Grove and Stillwater (County Govt. Center). A property owner in Stillwater may attend any of those four meetings to meet with an appraiser to discuss valuation questions. Open Book meetings provide an opportunity for the property owner and appraiser to meet face-to-face and to set up appointments to review property (something that is almost always necessary in these situations. If a property owner is not satisfied that their concerns were addressed through this meeting, they have the right to appeal to the County Board of Appeal and Equalization and ultimately to Tax Court if they wish to do so. If the City of Stillwater would choose to go back to holding a Local Board of Appeal meeting, here are some items to consider: 1.The City would need to provide and publish notice of the meeting date and time, in addition to the notice that is contained on the valuation notice. 2.By state law, at least one member of the city council would need to attend training by the Department of Revenue on the roles and responsibilities of the local board. At least one trained member must be in attendance at the local board meeting. 3.Most local board meetings are requiring a second meeting in order to address the issues raised at the first meeting, therefore two meetings should be anticipated. 4.By law, a Stillwater property owner must attend the local board of appeal meeting, or they may not appeal further to the County Board of Appeal and Equalization. RECOMMENDATION: No change from the current practice is recommended. ACTION REQUIRED: Determine if the Council wishes the Board of Appeal and Equalization responsibilities be transferred to Washington County again and for how long. This requires a resolution for Washington County to take over the responsibilities. RESOLUTION 2012-159 APPROVING RENEWAL APPEAL & EQUALIZATION DUTIES TO WASHINGTON COUNTY WHEREAS , Minnesota Statutes 274.01 Subdivision 3 allows the town board of any town or governing body of any city to transfer its powers and duties to the county board permanently or for a minimum of three years; and WHEREAS , in October 2009 the city transferred its duties to the county board for a period of three years which ends December 31, 2012; and WHEREAS , the county continues to perform the assessment function on behalf of the city. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the Mayor and City Clerk are hereby authorized and directed to approve the renewal Appeal & Equalization duties to the Washington County for a three (3) year period ending December 31, 2015. Adopted by the Stillwater City Council this 2nd day of October, 2012. ______________________________ Ken Harycki, Mayor ATTEST: ____________________________________ Diane F. Ward, City Clerk Memmo To: City Counncil From: Michel Pogge, City Plaanner Date: Septemberr 25, 2012 Re: HPC Casee 2012-30: Deemolition reqquest at 604 4 St S th BACKGROUND St Paul LLutheran Chhurch, property owner of 604 4th SSt S, is requeesting a demmolition perrmit for the exxisting residdential homme on the prooperty. rrent structurre was builtt in 1890 acccording to thhe Architecttural-Historry Inventoryy The cur form commpleted by Historians TThomas Zahhn and Norrene Robertss in 1996. TThe surrounding area is haul Lutheraan Church. It is the inteent of St Pauul Lutherann Church to ome to St P convert tthe propertyy to open sppace and inccorporate it into the maain church ssite. Attacheed is the Herittage Preservvation Commmission staaff report daated Augustt 1, 2012. HPC REEVIEW ANDD RECOMMENDATIONN The Heriitage Preserrvation Commmission heeld public heearings andd reviewed tthe request at their August 6th andd Septembeer 6th meetinngs. On Auugust 6 thee Commissioom on heard fr th six indivviduals that were against the requeest . On Sepptember 6 ffive individduals spoke th against tthe request (two who ddid not speakk at the Auggust 6th meeeting). Othher than the applicanntÔs represenntatives, no individualss spoke in faavor of the ddemolition. Copies of tthe minutes from the mmeetings are attached. On Septeember 6th, tthe Commisssion voted unanimoussly to deny tthe demolittion applicattion on the baasis that thee home is a hhistoric resoource since Ñthe properrty is associaated with significaant events orr with perioods that exemmplify broaad patterns oof cultural, political, economiic or social hhistoryÒ andd Ñthe propeerty containns or is assocciated with distinctive elementss of city or nneighborhoood identityÒÒ. STAFF REVIEW AND RECOMMENDATION Section 34-4, subd. 2 outlines the criteria for approval or denial of a demolition permit. There are two criteria the must be consider in either approving or denying a permit. 1.Is the building or structure a historic resource? The code defines a historic resource as: {!äbuildingorstructurethatisnotcurrentlydesignatedasaHeritagePreservationSite butwhichisworthyofsuchdesignationbecauseofitshistorical,cultural,architectural, archaeologicalorengineeringzmzEz- -;u| The property has good integrity. For example, the homeÔs windows and their openings appear to be original. However, due to several additions to the back of the home and newer siding, overall the home was found to not be 1890 construction. As such, the home is not eligible to be nationally listed; but, it could be locally designated as a heritage preservation site. 2.Is there a feasible alternative to demolition? Reviewing the application material and the way the church has gr this property along with the high cost associated with rehabilitating the property staff does not see a feasible alternative to demolition. Therefore, staff recommends approval of the demolition permit. ALTERNATIVES The Council has several alternatives related to this request: A.Approve. If the proposed demolition request is found acceptable to the Council, they should approve the request. B.Deny. If the Council finds that the property is historic resource and that there is a feasible alternative to demolition then the Council should deny the demolition permit and direct City Staff to prepare a designation study for the property as provided in Section 22-7 Subdivision 4 of the City Code. Additionally, if the Council were to choose to deny the permit they should take a straw poll on October 2nd prepare and present Findings of Fact, Conclusions of Law and Order in support of the decision to deny a demolition permit at your next meeting on Oct a.The designation study must be completed and approved by the HPC and City Council within 180 days of the date the HPC acts on this request or the permit will automatically be issued. C. Table. If the Council needs additional information to make a decision, the requests could be tabled until your October 16, 2012 meeting so that additional submitted.The decision deadline for the request is November 14, 2012. Heritage Preservation Commission DATE August 1, 2012 CASE NO.: 2012-30 : PROPERTY OWNER: St Paul Lutheran Church APPLICANT: Kevin Urhammer for St Paul Lutheran Church REQUEST: Demolition Permit for a single-family home LOCATION: 604 4 St S th HPC PUBLIC HEARING DATE: August 6, 2012 REVIEWED BY Community Development Director : PREPARED BY Michel Pogge, City Planner : Subject BACKGROUND House St Paul Lutheran Church, property owner of 604 4 St th S, is requesting a demolition permit for the existing residential home on the property. The property is in the Neighborhood Conservation Design District. In the future, any new structure would require a NCD design review permit. The current structure was built in 1890 according to the Architectural-History Inventory form completed by Historians Thomas Zahn and Norene Roberts in 1996. The surrounding area is home to St Paul Lutheran Church. It is the intent of St Paul Lutheran Chur to open space and incorporate it into the main church site. 604 4 St S th Demolition Permit Page 2 SPECIFIC REQUEST The applicant is requesting consideration of a demolition permithome on the site. EVALUATION Staff Review Chapter 34, Section 34-4, subd. 1 of the City Code requires City Staff to review a building or structure built on or prior to December 31, 1945 and determine i it is a historic resource. If City Staff determines that it is a potential historic resource then the request must be forwarded to the HPC for review. Staff completed an on-site visit of the home on June 20, 2012. After that review, sta reviewed the architectural inventory form for the property complin 1996 and the South Hill Stillwater Residential Area National Register Identificatio Study completed in August 1996, both of which were completed by Historians Thomas Zahn and Norene Roberts. The property was noted to have good integrity; however, due to s the back of the home, overall the home was found to not be reflective of ca. 1890 construction. Additionally, the windows and their openings appear to be original while the siding is newer. Based on the review of the property and associated records, staf the property could potentially ordinance, the application is being forwarded to the HPC for rev HPC Submittal Section 34-4, subd. 2 of the City Code lists eight (8) items that must be considered prior to approval of a demolition permit by the Commission. (1) A map showing the location of the building or structure to be de property and with reference to neighborhood properties; This information is included in the attached application. (2) A legal description of property and owner of record; (3) Photographs of all building elevations; This information is included in the attached application. 604 4 St S th Demolition Permit Page 3 (4) A description of the building or structure or portion of buildin demolished; The entire structure is proposed to be demolished. (5) The reason for the proposed demolition and data supporting the reason, including, where applicable, data sufficient to establish any economic just The applicant included a bid from George Siegfried Construction to renovate the structure. The scope of work in the quote lists a number of items to be addressed including gutting the entire home. The total cost to complete the renovation is estimated to be 175,474. The home at 604 4 St S is 1,560 square feet of living space according to the Washington County th Asse land for a total of $147,100. It is difficult to evaluate the economic justification criteria a historic renovation will cost more than a demolition and new construction. But a period home certainly has more than just economic value in terms of nei In this case it is even more difficult for two reasons. First, by the church building and parking lot. If the home would be split the lot would be substandard with only 4,200 sf of area and leaving little in the way of a yard. The second reason saving this property is difficult is the fact at the property is not owner occupied. Since the property is owned by the Church and thus ishey are required to use licensed contractors and cannot use sweet equity to rehabilitate the prop (6) Proposed plans and schedule for reuse of the property on which the building or structure to be demolished is located; The applicant stated in their application that they plan to cover the entire lot with grass and create a green space for future use. (7) Relation of demolition and future site use to the comprehensive plan and zoning requirements; The current comprehensive plan land use designation for the propLow/Medium Density Residential and is zoned RB, two-family residential. Churches are specially permitted uses in the RB zoning district. This site is in the Neighborhood Conservation Design District. Any new structure in the future would be subject to the infill design criteria. (8) A description of alternatives to the demolition; The applicant includes a number of alternatives to demolition; however, they generally note that none of the alternatives are feasible. 604 4 St S th Demolition Permit Page 4 DEMOLITION FINDINGS Section 34-4, subd. 2 outlines the criteria for approval or denial of a demolition per There are two criteria the Commission must consider in either approving or denying a permit. 1. Is the building or structure a historic resource? The code defines a historic resource as: Preservation Site but which is worthy of such designation because of its and their openings appear to be original. However, due to several additions to the back of the home and newer siding, overall the home was foun reflective of ca. 1890 construction. As such, the home is not e nationally listed; but, it could be locally designated as a heri preservation site. 2. Is there a feasible alternative to demolition? Reviewing the application material and the way the church has grown around this property along with the high cost associated with rehabilit staff does not see a feasible alternative to demolition. Therefore, staff recommends approval of the demolition permit. If the Commission agrees with the above finding, then the Commiss building officinal in writing that the permit may be issued. 604 4 St S th Demolition Permit Page 5 ALTERNATIVES The HPC has several alternatives related to this request: A.Approve. If the proposed demolition request is found acceptable to the HPC, they should be approved. B.Approve in part. C.Deny. If the HPC finds that the property is historic resource and that there is a feasible alternative to demolition then the commission shall den permit and direct City Staff to prepare a designation study for provided in Section 22-7 Subdivision 4 of the City Code. a.If the permit is denied, the request must be forwarded to the City Council who must approve the preparation of the designation study within days or the permit will automatically be issued. b.The designation study must be completed and approved by the HPC City Council within 180 days of the date the HPC acts on this request or the permit will automatically be issued. D.Table. If the HPC needs additional information to make a decision, the s could be tabled until your September 3, 2012 meeting so that additional information could be submitted.The 60 day decision deadline for the request is September 14, 2012. RECOMMENDATION Review and take action on the request. attachment: Application and supporting documents from the applicant Memo To: Heritage Preservation Commission From: Michel Pogge, City Planner Date: August 29, 2012 Re: HPC Case 2012-30: Demolition request at 604 4 St S th HPC Case 2012-31: Demolition request at 216 Willard St W The HPC held an initial public hearing on the above two cases atyour August 6, 2012 meeting. At that time, the Commission tabled action to the September meet applicant, St. Paul Lutheran Church, submit a master plan for the Church that the Commission could review. Attached is a plan from the church along with an email from Kevin Urhammer discussing the plan. Generally the plans show: removing the homes at 604 4 St S and 216 Willard St W and converting them to open th space uses relocating the existing church garage to former 216 Willard St Wproperty converting the old garage slab to a covered picnic shelter adding curbing along the parking lot next to the property at 604 4 St S which th previously was not installed landscaping the property Also attached is the staff report and application material from ACTION REQUESTED The HPC should review the enclosed material and staff recommendatake an action. The 60 day decision deadline for the two requests is September 14, 2012; however, staff can extended it for an additional 60 days. From:Kevin & Georgia Urhammer To:Michel Pogge Subject:RE: HPC Demo Request Date:Tuesday, August 28, 2012 6:12:17 PM Attachments:St Paul Lutheran Chruch plan.pdf St Paul Lutheran Church sections.pdf Mike, Just to give you a quick update. I met with Abrahamson’s Nursery a couple weeks ago and walked the property and surrounding areas to come up with a Master Plan for the properties after demolition. We met with Gene Leatherman(owns the red house on the corner) and he expressed his concerns to Abrahamson’s which we have incorporated into the Master Plan. Since then, I have discussed the Master Plan drawings with Gene and emailed him a copy for his review. I think you will find by moving the garage to the new location and with the additional landscaping, it will greatly improve Gene’s residential view and neighborhood feel. The Master Plan also includes removing the landscaping block surrounding the parking lot and replace it with curb and gutter. This will allow us to plow the parking lot and have a much smaller snow pile in the spring. Let me know if you have any questions or comments regarding the attached drawings. Thanks Kevin From: Michel Pogge [mailto:mpogge@ci.stillwater.mn.us] Sent: Monday, August 27, 2012 4:02 PM To: 'Kevin & Georgia Urhammer' Subject: HPC Demo Request Hi Kevin- Just checking in on how your plan for the HPC is coming along. I also think it may be prudent to chat before the HPC with you, Kevin and Pastor Becker before the Thanks, Mike Michel Pogge, AICP | City Planner | City of Stillwater 216 North Fourth Street | Stillwater, MN 55082 | 651-430-8822 | mpogge@ci.stillwater.mn.us | http://www.ci.stillwater.mn.us | Facebook *** EXCERPT *** HERITAGE PRESERVATION COMMISSION MEETING MINUTES August 6, 2012 REGULAR MEETING 7:05 P.M. Present: Commissioners Johnson, Goodman, Lieberman, Larson, Brach and Krakowski and Councilmember Cook Absent: Commissioner Scott Zahren Staff: City Planner Pogge Case No. DEM/2012-30. A demolition request for a single family home located at 604 Fourth Street South in the RB, Two Family Residential District. St. Paul Lutheran Church, Kevin Urhammer, applicant. Mr. Pogge explained the request is under the new demolition ordinance. Staff has determined that the property was a potential historic resource, therefore placing it before the HPC for review. The dwelling is valued at $81,100 and the land is valued at $66,000. If the home were moved and the lot were sold, it would be substandard. Staff recommends approval of the demolition request. Ernesto Luna, 613 Fourth Street South, who lives across the street from the church, said he is not in favor of removing the house because that makes it less of a neighborhood. Loretta Simonet of Minneapolis, also of 1114 West Olive Street where her mother lives, asked the commission to consider the historical value of the house which was in the the church. She and her cousin, Joan Ockwig, who grew up in the house, would like to have the house moved if possible and preserved somewhere else in the city. Roger Tomten, 718 South Fifth Street, asked what the additional space will be used for, and whether the church has considered that it is in a neighborhood; he said when older structures are lost, history is lost. neighborhood would be negatively impacted by the removal of the house. She questioned whether additional parking is needed. If demolition must occur, she asks that the large trees on the property be preserved. Kevin Shuberg, attorney for St. Paul Lutheran Church, gave the history of the proposal. The church expanded in 2001 and at that time, considered eventual utilization of the entire block. It considered whether the existing properties could be worked into the Page 1 of 10 Heritage Preservation Commission Meeting August 6, 2012 mission of the church; a group also studied options last fall. Because the houses are no longer considered inhabitable, both houses should be demolished. Mr. Shuberg said the property will not become a parking lot, but green space. They would like to hold events such as the ice cream social there. They would like kids to continue to be able to use the basketball court. Commissioner Larson asked if there is a long term master plan for the entire block. Mr. Shuberg replied that the 604 property is small and currently hides the church entrance, so no plans exist other than to maintain it in green space. Commissioner Johnson recognized that the church is part of the neighborhood, and neighbors want to preserve that feel. He feels the mission of a church to serve a community sometimes gets lost in place of building a larger campus. He feels there are opportunities for mission or outreach that might make better use of the properties than simply renting them out to tenants, such as the transitional home across from Lakeview Hospital. Chairman Lieberman said part of what makes Stillwater beautiful is the mix of properties - from the time the church bought them in 1997, they may not be as dilapidated as they molish the buildings through benign neglect. He does not intend to vote in favor of the demolition. Mr. Tomten asked if the church is interested in looking at alternative site plans, ting and signage. Ms. McKee stated according to notes she obtained, the HPC asked for a master plan in 1997 when a previous demolition permit was granted for other homes on the block. There was considerable concern at the time about the demolition. She feels the church never intended to put any money into the houses because it always intended to demolish them. Jan Brewer, 215 West Willard Street, expressed concerns about snow removal and lighting. She feels if the demolition is approved, specific landscape, lighting, signage, and snow removal plans need to be documented and enforced. Gene Leatherman, 222 West Willard Street, said he is the only homeowner left on the no problem with demolition; his concern is how will the area be made beautiful? He would like some additional screening. Chairman Lieberman closed the public hearing at 7:53 p.m. Page 2 of 4 Heritage Preservation Commission Meeting August 6, 2012 hard to He would like the issue tabled so a long term plan for the property can be developed. Motion by Chairman Lieberman, seconded by Commissioner Johnson, to table the proposal and request the church come back with a detailed plan for property use. All in favor. Case No. DEM/2012-31. A demolition request for a single family home located at 216 WIllard Street in the RB, Two Family Residential District. St. Paul Lutheran Church, Kevin Urhammer, applicant. Mr. Pogge explained the request. Staff found the property is a potential historic resource, and deemed the condition of the interior better than the previously discussed home. There is a feasible alternative to demolition and the lot is conforming; therefore staff recommends denial of the request. Mr. Shuberg argued that this house is structurally in worse condition than the previously discussed house. Structural damage existed when the church bought the property. The church could not sell the home if it wanted to; it is not inhabitable. He reiterated the plan is to have open green space for church activities. Commissioner Larson commented that though no one is against green space, each house that is demolished takes away from the residential nature of the neighborhood. Jan Brewer, 215 West Willard, said the existing green space becomes a dumping ground for snow in the winter. She would like to see a plan for snow removal. the house. The back of the house is in poor shape. He wants the church and commission to consider what neighbors have to look at and live with in the future. Roger Tomten questioned the quoted costs to restore the houses and offered to look at ways to reduce costs. Chairman Lieberman closed the public hearing at 8:20 p.m. Chairman Lieberman stated he sees the two demolition requests as part of the same project. He suggested tabling this request to look at both requests as part of a long term plan. Motion by Chair Lieberman, seconded by Commissioner Goodman to table the request. All in favor. Page 3 of 4 Heritage Preservation Commission Meeting August 6, 2012 Mr. Shuberg stated that the church would not have a problem coming back with a plan, but it would not consider a plan that does not include demolition because the church needs the green space for its activities. Councilmember Cook said she would like the church to consider another viable use for the houses. Page 4 of 4 *** EXCERPT *** HERITAGE PRESERVATION COMMISSION MEETING MINUTES September 6, 2012 REGULAR MEETING 7:00 P.M. Chairman Lieberman called the meeting to order at 7:00 p.m. Present: Chairman Lieberman, Commissioners Zahren, Johnson, Larson, Goodman, Brach, Krakowski, and Council Representative Micky Cook Absent: None Staff: City Planner Michel Pogge PUBLIC HEARINGS Case No. DEM/2012-30. A demolition request for a single family home located at 604 Fourth Street South in the RB, Two Family Residential District. St Paul Lutheran Church, Kevin Urhammer, applicant. Continued from August 6, 2012 meeting. City Planner Pogge reviewed the request. At the August 6 meeting, the Commission tabled action and requested that the applicant, St. Paul Lutheran Church, submit a master plan for the entire site. The Church submitted a plan that proposes removing the homes at 604 4th Street South and 216 Willard Street West and converting them to open space uses, relocating the existing church garage to former 216 Willard Street West property, converting the old garage slab to a covered picnic shelter, adding curbing along the parking lot next to the property at 604 4th Street South which previously was not installed, and landscaping the property. Applicant Kevin Urhammer reviewed the landscaping plan designed by the site is designed as a multi-functional green space which will be accessible to non-church members. Donald Empson, 1206 North Second Street, who has been a historical consultant to the city, referred to a comment from former HPC member Brent Peterson stating that in 1998, Pastor Bill Schoenbaum promised the HPC that the church would not tear the homes down but leave them as a buffer between the parking lots and the neighborhood. Mr. Empson urged the commission to deny both demolition permits because Stillwater is defined by its old houses and historic neighborhoods. He questioned why the church has not repaired and maintained the homes since it has owned them for the past 15 years, adding that the estimate for home repairs seems inflated. Heritage Preservation Commission September 6, 2012 back from the church on his offer to look at the houses to see what kind of shape to grant the demolition permits because the loss of the two homes would have a negative impact on the neighborhood. Joan Simonet, a member of the last family that lived in one of the homes, asked why the church let the condition of the home deteriorate. She said she feels that the demolition erodes the sense of community in the neighborhood, and there are people who would help rehabilitate the home which could be used for unwed mothers, single mothers, or others who need assistance. Gene Leatherman, 222 West Willard Street, told the Commission he has looked at long it will take to complete the landscaping. He opposes moving the garage because he has trees and grass there now. Jan Brewer, 215 West Willard Street, across the street from the parking lot, said see anything in plans that would improve her view from across the street. She expressed concerns about lighting, trash, and screening. Mr. Urhammer addressed the concern about reviewing the homes, saying there are still tenants in both houses who have asked the church not to go in until they are out. Kevin Schuberg, attorney for the applicant, stated the church is not opposed to letting someone remove the homes from the site to another location. He added that the church has spent money every year maintaining the homes but it has become too expensive. Many options were considered but none were feasible to retain the houses. The church bought the properties because it has always been the intent to own the entire area. It is a normal function of a church to look at what its property can be used for. Commissioner Zahren asked why it would not be appropriate to rehab the two homes? Mr. Schuberg stated the cost to rehabilitate the two houses would be about $180,000 each. While the church is concerned with providing housing to homeless individuals, it was felt more appropriate to contribute to St. Andrews and Guardian Angels because they have facilities for those purposes. Chairman Lieberman encouraged everyone to temper their comments as this is not an inquisition and should not be an adversarial process. Page 2 of 5 Heritage Preservation Commission September 6, 2012 Mr. Schuberg assured the neighbors the church has no problem modifying plans for landscaping if requested. The master plan will be done over a period of time, with screening around the perimeter being done sometime this fall or this spring. Mr. Leatherman stated he would be concerned about living next to homeless housing. Mr. Schuberg stated that per minutes, it was always intended for the church to utilize the whole area. He was not privy to the comments made by Pastor Schoenbaum. Commissioner Johnson recalled that when the other homes were demolished, the homes now eyed for demolition were going to be preserved and maintained for people in need. He was on the Commission at the time. He commented that he is equally disappointed in the deterioration of the homes. He has nothing against the church but feels it needs to be committed preserving the neighborhood. Commissioner Brach parking lot, if previous plans were not followed. term master plan for the site. Mr. Schuberg responded that the current use was supported by the congregation which wants to be a goo scope of the HPC. Chairman Lieberman recognized that one of the responsibilities for granting a demolition permit is to review the reuse in extensive detail. Mr. Urhammer commented that the church is trying to work within its budget and needs space for activities - it currently rents tents for festivals in its parking lot. the church, but she is disillusioned that the church has removed three homes and now wants to remove more. Commissioner Larson pointed out that there will always be tension with institutional should be preservation. of the residential neighborhood and suddenly there are big holes in the neighborhood. Individual houses may not be particularly worthy but they all contribute to the fabric of the neighborhood. Page 3 of 5 Heritage Preservation Commission September 6, 2012 Ms. Brewer to compel the church to rehabilitate the houses? City Planne limited. dollars, but also the value and contribution to the neighborhood. The church is expected to be a good neighbor. Chairman Lieberman commented that the arguments on all sides are very agrees with those who say loss of each historic property erodes the neighborhood. It would be useful to have greater community input on the design and reuse aspect of the project. He is intrigued by the concept of the church trying to help make money available to move the houses, but feels the proposal needs more work. Commissioner Goodman remarked that gradually extending parking lot and green space over a whole block adversely affects the appearance and flavor of the whole neighborhood. Commissioner Brach expressed concerns that, while the church currently has no plans for the brick house, over the long term, it too may ultimately be demolished and it is a real treasure. Commissioner Johnson clarified that being on the National Register does not prevent a home from demolition. Chairman Lieberman closed the public hearing at 8:24 p.m. Motion by Commissioner Johnson, seconded by Commissioner Zahren, to deny demolition based on the ordinance and the fact of criteria 1 and 3 . Commissioner Larson remarked that the Fourth Street house seems to anchor the plan. Saving the house on Fourth Street and demolishing the Willard Street house may be a livable compromise. Commissioner Johnson pointed out that the ordinance gives rationale for demolition of an historic resource and asks, are there feasible alternatives to demolition? In this case the reason for demolition is not very strong. Alternatives really have not been brought forward. The building is an historic resource. Page 4 of 5 Heritage Preservation Commission September 6, 2012 City Planner Pogge explained that denial would send the application automatically to the city council. Hearing notices would be published and mailed to neighbors. The council could uphold the denial or issue the demolition permit. It if upholds the denial, the City would begin the 180-day process of designating the property as an historic resource, which would involve analysis by a historian, a report, another public hearing and another commission recommendation to the council. The council would hold a public hearing and then take action - if it denies local designation, that automatically would grant the demolition permit. The church has right to take this to district court if they feel it violated the state historic preservation act. They have a lot of rights and recourses. All in favor. Page 5 of 5 Memmo To: Cit Coucil ynn From: Michel Poe, Cit Plnner ggyaa Date: Septembe 25, 2012 rr Re: HPC Cas 2012-31: Dmolition reuest at 216Willard St eeeeqq WW BACKGROUND St Paul LLutheran Chhurch, property owner of 216 Willaard St W, iss requestingg a demolitioon permit foor the existiing residenttial home onn the properrty. The currrent structurre was builtt ca 1880 acccording to thhe Architectural-Historry Inventoryy form commpleted by Historians TThomas Zahhn and Norrene Robertss in 1996. TThe land norrth and east of the homme is owned by St Paul LLutheran Chhurch whilee the home tto the west is privatelyy owned. Itt is the intennt of St Paul Lutheran CChurch to coonvert the pproperty to oopen space annd incorporaate it into thhe main church site. Atttached is a sstaff report to the Herittage Preservaation Commmission on demolition ddated Augusst 1, 2012. HPC REEVIEW ANDD RECOMMENDATIONN The Heriitage Preserrvation Commmission heeld public heearings andd reviewed tthe request at their August 6th andd Septembeer 6th meetinngs. On Auugust 6 thee Commission heard froom th six indivviduals againnst the requuest. On Sepptember 6 five individduals spokee against thee th request ((two who diid not speakk at the Auggust 6th meeting). Othher than the applicantÔs represenntatives, no iindividualss spoke in faavor of the ddemolition. Copies of tthe minutess from thee meetings aare attachedd. On Septeember 6th, tthe Commisssion unanimmously dennied the demmolition appplication onn the basis thaat the homeis a historicc resource siince Ñthe prroperty is asssociated wiith significaant events orr with perioods that exemplify broaad patterns of cultural, political, ecconomic or social hisstoryÒ and ÑÑthe properrty contains or is associated with ddistinctive ellements of ccity or neighborhood ideentityÒ. STAFFRREVIEW ANND RECOMMMENDATIOON Section 334-4, subd. 22 outlines thhe criteria foor approval or denial of a demolitiion permit. There are two criterria the must be considerr in either aapproving or denying aa permit. 1.Is the buuilding or sttructure a hiistoric resouurce? The codee defines a hhistoric resouurce as: {!äbuildingorstructurethatisnotcurrentlydesignatedasaHeritagePreservationSite butwhichisworthyofsuchdesignationbecauseofitshistorical,cultural,architectural, archaeologicalorengineeringzmzEz- -;u| This property was identified as having fair integrity as noted in the Architectural-History Inventory form completed by Historians Tho and Norene Roberts in 1996. The important aspect of this site is its relationship with the adjacent home at 222 Willard St W. The loss of this home will severely impact the residential context of the adjacent home, converts th from a residential block to an institutional block and leaves it orphaned on the overall block. For these reasons, staff strongly believes that this property is a historic resource. 2.Is there a feasible alternative to demolition? Staff has reviewed the interior of the home and while updating a structural changes would be helpful, by no means does this home need to be lost due to its current condition. The lot is just over 6,350 sq ft substandard for an RB lot it is a very viable property when compared to other similarly sized lots. Additionally, if all of our historic homes were renovated to modern standards as suggested by the applicant we would easily l number of our historic homes in the City. ALTERNATIVES The Council has several alternatives related to this request: A.Deny. If the Council finds that the property is historic resource and that there is a feasible alternative to demolition then the Council should deny the demolition permit and direct City Staff to prepare a designation study for the property as provided in Section 22-7 Subdivision 4 of the City Code. Additionally, if the Council were to choose to deny the permit they should take a straw poll on October 2nd prepare and present Findings of Fact, Conclusions of Law and Order in support of the decision to deny a demolition permit at your next meeting on Oct a.The designation study must be completed and approved by the HPC and City Council within 180 days of the date the HPC acts on this request or the permit will automatically be issued. B.Approve. If the proposed demolition request is found acceptable to the Council, they should approve the request. C. Table. If the Council needs additional information to make a decision, the requests could be tabled until your October 16, 2012 meeting so that additional submitted.The decision deadline for the request is November 14, 2012. Heritage Preservation Commission DATE August 1, 2012 CASE NO.: 2012-31 : PROPERTY OWNER: St Paul Lutheran Church APPLICANT: Kevin Urhammer for St Paul Lutheran Church REQUEST: Demolition Permit for a single-family home LOCATION: 216 Willard St W HPC PUBLIC HEARING DATE: August 6, 2012 REVIEWED BY Community Development Director : PREPARED BY Michel Pogge, City Planner : Subject BACKGROUND House St Paul Lutheran Church, property owner of 216 Willard St W, is requesting a demolition permit for the existing residential home on the property. The property is in the Neighborhood Conservation Design District. In the future, any new structure would require a NCD design review permit. The current structure was built ca 1880 according to the Architectural-History Inventory form completed by Historians Thomas Zahn and Norene Ro. The land north and east of the home is owned by St Paul Lutheran Church while the home to the west is privately owned. It is the intent of St Paul Lutheran Church to convert the property to open space and incorporate it into the main church site. 216 Willard St W Demolition Permit Page 2 SPECIFIC REQUEST The applicant is requesting consideration of a demolition permithome on the site. EVALUATION Staff Review Chapter 34, Section 34-4, subd. 1 of the City Code requires City Staff to review a building or structure built on or prior to December 31, 1945 and determine iIf City Staff determines that it is a potential historic resource then the request must be forwarded to the HPC for review. Staff completed an on-site visit of the home on June 20, 2012. After that review, sta reviewed the architectural inventory form for the property complin 1996 and the South Hill Stillwater Residential Area National Register Identification and Evaluation Study completed in August 1996, both of which were completed by Historians Thomas Zahn and Norene Roberts. The property was noted to have fair integrity; however, new windows mar the original design of the home. This home along with a second home are the only two homes remain of this block of Willard St. The other home is adjacent to the home with most of its original detail. The National Register Identification and Evaluation Study for that home listed its integrity in excellent condition. not enough information was obtained to make a determination if is was eligible for listing to the national register. However, staff has a real concern that the loss of the adjacent ho would adversely impact the potential listing of this home. Based on the review of the property and associated records, staf the property could potentially be loccontains or is associated with distinctive elements of city or neighborhood identity the demolition ordinance, the application is being forwarded to consideration. HPC Submittal Section 34-4, subd. 2 of the City Code lists eight (8) items that must be considered prior to approval of a demolition permit by the Commission. (1) A map showing the location of the building or structure to be de property and with reference to neighborhood properties; This information is included in the attached application. 216 Willard St W Demolition Permit Page 3 (2) A legal description of property and owner of record; materials. (3) Photographs of all building elevations; This information is included in the attached application. (4) A description of the building or structure or portion of buildin demolished; The entire structure is proposed to be demolished. (5) The reason for the proposed demolition and data supporting the reason, includin where applicable, data sufficient to establish any economic just The applicant included a bid from George Siegfried Construction to renovate the structure. The scope of work in the quote lists a number of items to be addressedcluding gutting the entire home. The total cost to complete the renovation is estimated to be 180,000. The home at 216 Willard St W is 1,336 square feet of living space according to the Washington County Asse72,400 for the dwelling unit and $66,000 for the land for a total of $138,400. It is difficult to evaluate the economic justification criteria a historic renovation will cost more than a demolition and new construction is impossible to set the value a demolished structure has on the it is lost. In this case it is even more difficult. Since the property is not owner occupied the Church is required to use licensed contractors and cannot use sweat equity to rehabilitate the property. (6) Proposed plans and schedule for reuse of the property on which t structure to be demolished is located; The applicant stated that they plan to cover the entire lot with grass and create a green space for future use. (7) Relation of demolition and future site use to the comprehensive requirements; The current comprehensive plan land use designation for the property is Low/Medium Density Residential and is zoned RB, two-family residential. Churches are specially permitted uses in the RB zoning district. This site is in the Neighborhood Conservation Design District. Any new structure in the future would be subject to the infill design criteria. (8) A description of alternatives to the demolition; The applicant includes a number of alternatives to demolition; however, they g that none of the alternatives are feasible. 216 Willard St W Demolition Permit Page 4 DEMOLITION FINDINGS Section 34-4, subd. 2 outlines the criteria for approval or denial of a demolition per There are two criteria the Commission must consider in either ap permit. 1. Is the building or structure a historic resource? The code defines a historic resource as: Preservation Site but which is worthy of such designation because of its historical, cultural, architectural, archaeological or engineerin As noted earlier, property has fair integrity. The important aspect of this site is its relationship with the adjacent home at 222 Willard St W. Thloss of this home will severely impact the residential context of the adjacent home, converts the neighborhood from a residential block to an institutional bl and leaves it orphaned on the overall block. For these reasons, staff strongly believes that this property is a historic resource and recommends that the HPC make finding. 2. Is there a feasible alternative to demolition? Staff has reviewed the interior of the home and while updating a structural changes would be helpful, by no means does this home due to its current condition. Additionally, if all of our historic homes were renovated to modern standards as suggested by the applicant we would easily lose a good number of our historic homes in the City. Truly the only way to save this home is for the Church to sell t allow a private individual to rehab the home. The real question is does the Church have a desire to sell the property and allow it to remain neighborhood and community as a whole. Only the Church can answer if th have a desire to sell the home; however, it is a feasible alternative to demolition and as such staff cannot support the application as presented. If the Commission agrees with the above findings, then the Commission should deny the demolition permit and direct City Staff to prepare a designation study for the property as provided in Section 22-7 Subdivision 4 of the City Code. 216 Willard St W Demolition Permit Page 5 ALTERNATIVES The HPC has several alternatives related to this request: A.Deny. If the HPC finds that the property is historic resource and that there is a feasible alternative to demolition then the commission should deny the demolition permit and direct City Staff to prepare a designation property as provided in Section 22-7 Subdivision 4 of the City Code. i.If the permit is denied, the request must be forwarded to the City Council who must approve the preparation of the designation study within 30 days or the permit will automatically be issued. ii.The designation study must be completed and approved by the HPC City Council within 180 days of the date the HPC acts on this request or the permit will automatically be issued. B.Approve. If the proposed demolition request is found acceptable to the HPC, they should be approved. C.Approve in part. D.Table. If the HPC needs additional information to make a decision, the requests could be tabled until your September 3, 2012 meeting so that additional information could be submitted.The 60 day decision deadline for the request is September 14, 2012. RECOMMENDATION Review and take action on the request. attachment: Application and supporting documents from the applicant Memo To: Heritage Preservation Commission From: Michel Pogge, City Planner Date: August 29, 2012 Re: HPC Case 2012-30: Demolition request at 604 4 St S th HPC Case 2012-31: Demolition request at 216 Willard St W The HPC held an initial public hearing on the above two cases atyour August 6, 2012 meeting. At that time, the Commission tabled action to the September meet applicant, St. Paul Lutheran Church, submit a master plan for the Church that the Commission could review. Attached is a plan from the church along with an email from Kevin Urhammer discussing the plan. Generally the plans show: removing the homes at 604 4 St S and 216 Willard St W and converting them to open th space uses relocating the existing church garage to former 216 Willard St Wproperty converting the old garage slab to a covered picnic shelter adding curbing along the parking lot next to the property at 604 4 St S which th previously was not installed landscaping the property Also attached is the staff report and application material from ACTION REQUESTED The HPC should review the enclosed material and staff recommendatake an action. The 60 day decision deadline for the two requests is September 14, 2012; however, staff can extended it for an additional 60 days. From:Kevin & Georgia Urhammer To:Michel Pogge Subject:RE: HPC Demo Request Date:Tuesday, August 28, 2012 6:12:17 PM Attachments:St Paul Lutheran Chruch plan.pdf St Paul Lutheran Church sections.pdf Mike, Just to give you a quick update. I met with Abrahamson’s Nursery a couple weeks ago and walked the property and surrounding areas to come up with a Master Plan for the properties after demolition. We met with Gene Leatherman(owns the red house on the corner) and he expressed his concerns to Abrahamson’s which we have incorporated into the Master Plan. Since then, I have discussed the Master Plan drawings with Gene and emailed him a copy for his review. I think you will find by moving the garage to the new location and with the additional landscaping, it will greatly improve Gene’s residential view and neighborhood feel. The Master Plan also includes removing the landscaping block surrounding the parking lot and replace it with curb and gutter. This will allow us to plow the parking lot and have a much smaller snow pile in the spring. Let me know if you have any questions or comments regarding the attached drawings. Thanks Kevin From: Michel Pogge [mailto:mpogge@ci.stillwater.mn.us] Sent: Monday, August 27, 2012 4:02 PM To: 'Kevin & Georgia Urhammer' Subject: HPC Demo Request Hi Kevin- Just checking in on how your plan for the HPC is coming along. I also think it may be prudent to chat before the HPC with you, Kevin and Pastor Becker before the Thanks, Mike Michel Pogge, AICP | City Planner | City of Stillwater 216 North Fourth Street | Stillwater, MN 55082 | 651-430-8822 | mpogge@ci.stillwater.mn.us | http://www.ci.stillwater.mn.us | Facebook *** EXCERPT *** HERITAGE PRESERVATION COMMISSION MEETING MINUTES August 6, 2012 REGULAR MEETING 7:05 P.M. Present: Commissioners Johnson, Goodman, Lieberman, Larson, Brach and Krakowski and Councilmember Cook Absent: Commissioner Scott Zahren Staff: City Planner Pogge Case No. DEM/2012-30. A demolition request for a single family home located at 604 Fourth Street South in the RB, Two Family Residential District. St. Paul Lutheran Church, Kevin Urhammer, applicant. Mr. Pogge explained the request is under the new demolition ordinance. Staff has determined that the property was a potential historic resource, therefore placing it before the HPC for review. The dwelling is valued at $81,100 and the land is valued at $66,000. If the home were moved and the lot were sold, it would be substandard. Staff recommends approval of the demolition request. Ernesto Luna, 613 Fourth Street South, who lives across the street from the church, said he is not in favor of removing the house because that makes it less of a neighborhood. Loretta Simonet of Minneapolis, also of 1114 West Olive Street where her mother lives, asked the commission to consider the historical value of the house which was in the the church. She and her cousin, Joan Ockwig, who grew up in the house, would like to have the house moved if possible and preserved somewhere else in the city. Roger Tomten, 718 South Fifth Street, asked what the additional space will be used for, and whether the church has considered that it is in a neighborhood; he said when older structures are lost, history is lost. neighborhood would be negatively impacted by the removal of the house. She questioned whether additional parking is needed. If demolition must occur, she asks that the large trees on the property be preserved. Kevin Shuberg, attorney for St. Paul Lutheran Church, gave the history of the proposal. The church expanded in 2001 and at that time, considered eventual utilization of the entire block. It considered whether the existing properties could be worked into the Page 1 of 10 Heritage Preservation Commission Meeting August 6, 2012 mission of the church; a group also studied options last fall. Because the houses are no longer considered inhabitable, both houses should be demolished. Mr. Shuberg said the property will not become a parking lot, but green space. They would like to hold events such as the ice cream social there. They would like kids to continue to be able to use the basketball court. Commissioner Larson asked if there is a long term master plan for the entire block. Mr. Shuberg replied that the 604 property is small and currently hides the church entrance, so no plans exist other than to maintain it in green space. Commissioner Johnson recognized that the church is part of the neighborhood, and neighbors want to preserve that feel. He feels the mission of a church to serve a community sometimes gets lost in place of building a larger campus. He feels there are opportunities for mission or outreach that might make better use of the properties than simply renting them out to tenants, such as the transitional home across from Lakeview Hospital. Chairman Lieberman said part of what makes Stillwater beautiful is the mix of properties - from the time the church bought them in 1997, they may not be as dilapidated as they molish the buildings through benign neglect. He does not intend to vote in favor of the demolition. Mr. Tomten asked if the church is interested in looking at alternative site plans, ting and signage. Ms. McKee stated according to notes she obtained, the HPC asked for a master plan in 1997 when a previous demolition permit was granted for other homes on the block. There was considerable concern at the time about the demolition. She feels the church never intended to put any money into the houses because it always intended to demolish them. Jan Brewer, 215 West Willard Street, expressed concerns about snow removal and lighting. She feels if the demolition is approved, specific landscape, lighting, signage, and snow removal plans need to be documented and enforced. Gene Leatherman, 222 West Willard Street, said he is the only homeowner left on the no problem with demolition; his concern is how will the area be made beautiful? He would like some additional screening. Chairman Lieberman closed the public hearing at 7:53 p.m. Page 2 of 4 Heritage Preservation Commission Meeting August 6, 2012 hard to He would like the issue tabled so a long term plan for the property can be developed. Motion by Chairman Lieberman, seconded by Commissioner Johnson, to table the proposal and request the church come back with a detailed plan for property use. All in favor. Case No. DEM/2012-31. A demolition request for a single family home located at 216 WIllard Street in the RB, Two Family Residential District. St. Paul Lutheran Church, Kevin Urhammer, applicant. Mr. Pogge explained the request. Staff found the property is a potential historic resource, and deemed the condition of the interior better than the previously discussed home. There is a feasible alternative to demolition and the lot is conforming; therefore staff recommends denial of the request. Mr. Shuberg argued that this house is structurally in worse condition than the previously discussed house. Structural damage existed when the church bought the property. The church could not sell the home if it wanted to; it is not inhabitable. He reiterated the plan is to have open green space for church activities. Commissioner Larson commented that though no one is against green space, each house that is demolished takes away from the residential nature of the neighborhood. Jan Brewer, 215 West Willard, said the existing green space becomes a dumping ground for snow in the winter. She would like to see a plan for snow removal. the house. The back of the house is in poor shape. He wants the church and commission to consider what neighbors have to look at and live with in the future. Roger Tomten questioned the quoted costs to restore the houses and offered to look at ways to reduce costs. Chairman Lieberman closed the public hearing at 8:20 p.m. Chairman Lieberman stated he sees the two demolition requests as part of the same project. He suggested tabling this request to look at both requests as part of a long term plan. Motion by Chair Lieberman, seconded by Commissioner Goodman to table the request. All in favor. Page 3 of 4 Heritage Preservation Commission Meeting August 6, 2012 Mr. Shuberg stated that the church would not have a problem coming back with a plan, but it would not consider a plan that does not include demolition because the church needs the green space for its activities. Councilmember Cook said she would like the church to consider another viable use for the houses. Page 4 of 4 *** EXCERPT *** HERITAGE PRESERVATION COMMISSION MEETING MINUTES September 6, 2012 REGULAR MEETING 7:00 P.M. Chairman Lieberman called the meeting to order at 7:00 p.m. Present: Chairman Lieberman, Commissioners Zahren, Johnson, Larson, Goodman, Brach, Krakowski, and Council Representative Micky Cook Absent: None Staff: City Planner Michel Pogge PUBLIC HEARINGS Case No. DEM/2012-30. A demolition request for a single family home located at 604 Fourth Street South in the RB, Two Family Residential District. St Paul Lutheran Church, Kevin Urhammer, applicant. Continued from August 6, 2012 meeting. City Planner Pogge reviewed the request. At the August 6 meeting, the Commission tabled action and requested that the applicant, St. Paul Lutheran Church, submit a master plan for the entire site. The Church submitted a plan that proposes removing the homes at 604 4th Street South and 216 Willard Street West and converting them to open space uses, relocating the existing church garage to former 216 Willard Street West property, converting the old garage slab to a covered picnic shelter, adding curbing along the parking lot next to the property at 604 4th Street South which previously was not installed, and landscaping the property. Applicant Kevin Urhammer reviewed the landscaping plan designed by the site is designed as a multi-functional green space which will be accessible to non-church members. Donald Empson, 1206 North Second Street, who has been a historical consultant to the city, referred to a comment from former HPC member Brent Peterson stating that in 1998, Pastor Bill Schoenbaum promised the HPC that the church would not tear the homes down but leave them as a buffer between the parking lots and the neighborhood. Mr. Empson urged the commission to deny both demolition permits because Stillwater is defined by its old houses and historic neighborhoods. He questioned why the church has not repaired and maintained the homes since it has owned them for the past 15 years, adding that the estimate for home repairs seems inflated. Heritage Preservation Commission September 6, 2012 back from the church on his offer to look at the houses to see what kind of shape to grant the demolition permits because the loss of the two homes would have a negative impact on the neighborhood. Joan Simonet, a member of the last family that lived in one of the homes, asked why the church let the condition of the home deteriorate. She said she feels that the demolition erodes the sense of community in the neighborhood, and there are people who would help rehabilitate the home which could be used for unwed mothers, single mothers, or others who need assistance. Gene Leatherman, 222 West Willard Street, told the Commission he has looked at long it will take to complete the landscaping. He opposes moving the garage because he has trees and grass there now. Jan Brewer, 215 West Willard Street, across the street from the parking lot, said see anything in plans that would improve her view from across the street. She expressed concerns about lighting, trash, and screening. Mr. Urhammer addressed the concern about reviewing the homes, saying there are still tenants in both houses who have asked the church not to go in until they are out. Kevin Schuberg, attorney for the applicant, stated the church is not opposed to letting someone remove the homes from the site to another location. He added that the church has spent money every year maintaining the homes but it has become too expensive. Many options were considered but none were feasible to retain the houses. The church bought the properties because it has always been the intent to own the entire area. It is a normal function of a church to look at what its property can be used for. Commissioner Zahren asked why it would not be appropriate to rehab the two homes? Mr. Schuberg stated the cost to rehabilitate the two houses would be about $180,000 each. While the church is concerned with providing housing to homeless individuals, it was felt more appropriate to contribute to St. Andrews and Guardian Angels because they have facilities for those purposes. Chairman Lieberman encouraged everyone to temper their comments as this is not an inquisition and should not be an adversarial process. Page 2 of 5 Heritage Preservation Commission September 6, 2012 Mr. Schuberg assured the neighbors the church has no problem modifying plans for landscaping if requested. The master plan will be done over a period of time, with screening around the perimeter being done sometime this fall or this spring. Mr. Leatherman stated he would be concerned about living next to homeless housing. Mr. Schuberg stated that per minutes, it was always intended for the church to utilize the whole area. He was not privy to the comments made by Pastor Schoenbaum. Commissioner Johnson recalled that when the other homes were demolished, the homes now eyed for demolition were going to be preserved and maintained for people in need. He was on the Commission at the time. He commented that he is equally disappointed in the deterioration of the homes. He has nothing against the church but feels it needs to be committed preserving the neighborhood. Commissioner Brach parking lot, if previous plans were not followed. term master plan for the site. Mr. Schuberg responded that the current use was supported by the congregation which wants to be a goo scope of the HPC. Chairman Lieberman recognized that one of the responsibilities for granting a demolition permit is to review the reuse in extensive detail. Mr. Urhammer commented that the church is trying to work within its budget and needs space for activities - it currently rents tents for festivals in its parking lot. the church, but she is disillusioned that the church has removed three homes and now wants to remove more. Commissioner Larson pointed out that there will always be tension with institutional should be preservation. of the residential neighborhood and suddenly there are big holes in the neighborhood. Individual houses may not be particularly worthy but they all contribute to the fabric of the neighborhood. Page 3 of 5 Heritage Preservation Commission September 6, 2012 Ms. Brewer to compel the church to rehabilitate the houses? City Planne limited. dollars, but also the value and contribution to the neighborhood. The church is expected to be a good neighbor. Chairman Lieberman commented that the arguments on all sides are very agrees with those who say loss of each historic property erodes the neighborhood. It would be useful to have greater community input on the design and reuse aspect of the project. He is intrigued by the concept of the church trying to help make money available to move the houses, but feels the proposal needs more work. Commissioner Goodman remarked that gradually extending parking lot and green space over a whole block adversely affects the appearance and flavor of the whole neighborhood. Commissioner Brach expressed concerns that, while the church currently has no plans for the brick house, over the long term, it too may ultimately be demolished and it is a real treasure. Commissioner Johnson clarified that being on the National Register does not prevent a home from demolition. Chairman Lieberman closed the public hearing at 8:24 p.m. Motion by Commissioner Johnson, seconded by Commissioner Zahren, to deny demolition based on the ordinance and the fact of criteria 1 and 3 . Commissioner Larson remarked that the Fourth Street house seems to anchor the plan. Saving the house on Fourth Street and demolishing the Willard Street house may be a livable compromise. Commissioner Johnson pointed out that the ordinance gives rationale for demolition of an historic resource and asks, are there feasible alternatives to demolition? In this case the reason for demolition is not very strong. Alternatives really have not been brought forward. The building is an historic resource. Page 4 of 5 Heritage Preservation Commission September 6, 2012 City Planner Pogge explained that denial would send the application automatically to the city council. Hearing notices would be published and mailed to neighbors. The council could uphold the denial or issue the demolition permit. It if upholds the denial, the City would begin the 180-day process of designating the property as an historic resource, which would involve analysis by a historian, a report, another public hearing and another commission recommendation to the council. The council would hold a public hearing and then take action - if it denies local designation, that automatically would grant the demolition permit. The church has right to take this to district court if they feel it violated the state historic preservation act. They have a lot of rights and recourses. All in favor. Page 5 of 5 MEMORANDUM TO: Mayor and Council FROM: Diane Ward, City Clerk SUBJECT: Change of Meeting Date At the last meeting Councilmember Menikheim requested that the meeting of November 20 be changed to November 13. The consensus of the Council was to bring the request back to the nd October 2 meeting to allow Council to check their schedules. ACTION REQUIRED: If Council wishes to change the meeting date, they should pass a motion directing staff to publish a Change of Meeting Date for Tuesday, November 13. DATE : September 25, 2012 Mayor & Council Members TO: Chicken Ordinance Ï 2 Reading REGARDING: nd Planning Commission: July 9 & August 9, 2012 HEARING DATES: City Council: September 18, 2012 Bill Turnblad, Community Development Director AUTHOR: BACKGROUND The Council approved the first reading of the proposed Chicken Ordinance without any changes. ALTERNATIVES The City Council has several alternative courses of action available. 1.Adopt the second reading of the ordinance. 2.Deny the second reading of the ordinance. 3.Table the second reading for additional information. Attachments: Draft Ordinance Council Cover Memo Planning Report ORDINANCE NO. __________ AN ORDINANCE AMENDING CITY CODE SECTION 31-514 RELATING TO THE KEEPING OF CHICKENS IN THE CITY The City Council of the City of Stillwater does ordain: 1)Section 31-514, Subdivision 1 of the City Code entitled “Farm Animals” is amended to hereafter read as follows: Subd. 1. Farm animals. In all districts any lot upon which farm animals are kept must be at least three acres in size. Farm animals are defined as: horses, cows, sheep, pigs, ducks, rabbits and other commonly known domestic farm animals. (a) See Section 27-3 for regulations related to beekeeping. (b) See Section 31-514, Subd. 6 for regulations related to keeping of chickens. 2) Section 31-514 is amended by adding the following Subdivision: Subd. 6. Keeping of Chickens. (1) Any person who keeps chickens in the City of Stillwater must obtain a permit prior to acquiring the chickens. The first permit is valid for up to two years beginning on the date the chickens arrive on the site and ending on December 31 of the following year. Subsequent permits are valid from January 1 of one year to December 31 of the second year. Applications for permits must be made to the Community Development Department. i. Fees charged for the issuance of a permit to keep chickens will be set by the City Council. ii. The City may refuse to grant or may revoke a permit if the chickens become a nuisance, as evidenced by a second substantiated violation (within 12 months of a first substantiated violation) of this Section of City Code, or Chapter 38 (Nuisances) of City Code. iii. The City may refuse to grant a permit to, or may revoke a permit from, a person convicted of cruelty to animals. iv. Permits are non-transferable and do not run with the land. v. A permit constitutes a limited license granted to the chicken keeper by the City and in no way creates a vested zoning right. vi. Prior to issuance of a permit, the prospective permit holder must acknowledge they have read the Chicken Run Rescue publication entitled “Recommendations for Municipal Regulations of Urban Chickens (2010)” or similar publications approved by the City’s Community Development Department. vii. Prior to issuance of a permit, the prospective permit holder must provide a plan for maintaining an adequate temperature in the coop for the safety of the chicken hens. The plan must address both extreme winter and summer temperature conditions. (2) Each person holding a permit to keep chickens within the City of Stillwater shall comply with the following: i. The principal use of the specific property must be either single-family residential or two-family residential. A permit will not be issued for any property which is used principally for something other than single-family or two-family. If the property’s principal use is two- family residential, then the property owner must sign the permit in addition to the chicken keeper; ii. No person may keep more than five chickens; iii. No person may keep a rooster; iv. No person may allow chickens to range freely without fencing or without a mobile pen; iv. No person may keep any chickens inside the house; v. No person may slaughter any chickens within the City of Stillwater; vi. Chickens must be provided a secure and well ventilated roofed structure (“chicken coop”); vii. The roofed structure and required fencing for the chickens may only be located in a rear yard and must meet setback and building separations as established in City zoning and building codes, except that the roofed structure and fencing must maintain a twenty foot separation from dwellings on adjacent properties; viii. The roofed structure shall be fully enclosed, wind proof, and have sufficient windows for natural light; ix. The floors and walls of the roofed structure shall be kept in a clean, sanitary and healthy condition with all droppings collected on a daily basis and placed in a fireproof covered container until applied as fertilizer, composted or transported off the premises; x. Chickens must be kept in the roofed structure, an attached pen, or a detached mobile pen whenever they are unattended by the keeper; but when attended by the keeper, the chickens are allowed in a completely fenced exercise yard; xi. The coop’s attached pen must be securely constructed with at least a mesh type material and shall have protective overhead netting to keep the chickens separated from other animals; xii. The coop’s attached pen must be well drained so there is no accumulation of moisture; and xiii. The floor area of the roofed structure or a combination of the floor area and attached pen area must equal at least ten square feet of area per chicken. Enacted by the City Council of the City of Stillwater this ____ day of _________, 2012. CITY OF STILLWATER Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk DATE : September 11, 2012 Mayor & Council Members TO: Chicken Ordinance REGARDING: Planning Commission: July 9 & August 9, 2012 HEARING DATES: City Council: September 18, 2012 Bill Turnblad, Community Development Director AUTHOR: BACKGROUND Tisha Palmer, 1115 North 1 Street, submitted a request on behalf of a number of residents st and other interested parties to allow the keeping of chickens in Commission held a hearing on the request over the course of two th they recommended approval of the version of the ordinance that is attached to this report. DISCUSSION The planning report with details on the various issues is attached. The key points of the proposed ordinance are: 1.Five chicken hens would be allowed at a maximum. 2.No rooster. 3.A permit will be needed every two years. 4.To receive the permit the chicken keepers will need to acknowled read the chicken care material made available by the City. 5.A chicken coop is required as is an attached fully enclosed pen. 6.A fenced exercise yard or a mobile pen is needed. {No free range chickens} ALTERNATIVES The City Council has several alternative courses of action available. 1.Approve the first reading of the draft ordinance with or without revisions. 2.Deny the request for an ordinance amendment. 3.Table the first reading for additional information. Attachments: Draft Ordinance Planning Report DATE : July 5, 2012 Planning Commission TO: Chicken Ordinance REGARDING: Tisha Palmer APPLICANT: July 9, 2012 HEARING DATE: Bill Turnblad, Community Development Director AUTHOR: BACKGROUND The CityÔs Zoning Ordinance currently requires a minimum lot siz keep chickens. This standard prevents residents from keeping chickens in the 1 City, since lots are not that large in Stillwater. Tisha Palmer, 1115 1 Street North, has submitted an application requesting an st ordinance amendment that would eliminate the three acre minimum lot size and allow 5 chickens on any property in the City. According to the amendment, up to 8 chickens would be allowed if a property is la all neighbors whose homes are less than 50 feet from the chicken the extra chickens. SPECIFIC REQUEST The applicant is requesting that the Planning Commission recomme the attached ordinance amendment. DISCUSSION Chickens have begun reappearing in urban settings. They are eve some of the densest cities in the country. For example, New York City and Chicago have both passed ordinances allowing chickens. 1 City Code Ch 31-514, Subd. 1 24 Page of The main hurdles to passing such ordinances are concerns over di noise and smell. Research shows fairly clearly that if chickens are tended well in an urban setting, these concerns do not materialize. If chicken waste is properly managed, fly problems and excessive dramatically reduced. Rodents can be controlled if chicken feed properly, especially in moist areas. And, the noise issue is us prohibiting roosters from the urban coop. Requested Amendment Tisha Palmer is requesting approval of an ordinance that would d Eliminate the current three acre minimum lot size. Allow up to 5 chicken hens on any lot in the City. Allow up to 8 chicken hens if: a) the chicken enclosure is no cl to any dwelling on an adjacent lot, or b) written permission is the owner of each dwelling on an adjacent lot within 50 feet of enclosure. Prohibit chicken roosters. Require a $10 permit from the City that is good for two years. Staff Comments on Request Number of chickens Based upon an analysis of the space requirements for chickens, a 2 o maximum of 5 chickens seems appropriate in the CityÔs RB Zoning District. The RB District was chosen for this analysis, since the main interest for o amending the ordinance has come from owners of RB lots. According to the source cited below, a minimum of 188 square fee o property is needed for each chicken. So, 5 chickens would require a 3 total minimum of 940 square feet. To help visualize 940 square enclosures in RB Zoning District back yards, staff studied a typical RB block and produced the attached graphic. The space for 5 chicke be accommodated on many of the lots, but not all. However, increasing the fenced enclosure from 940 to 1,504 square feet to accommodate 8 chickens would be excessive for all of these back yards. 2 “Recommendations For Municipal Regulations Of Urban Chickens”, by Chicken Run Rescue, 2010. Endorsed by the Humane Society of the United States and many poultry and animal care agencies. 3 Coop = 4 s.f./bird; fenced coop pen = 10 s.f./bird; fenced exercise yard = 174 s.f./bird. Total is 188 s.f./bird 34 Page of For the sake of simplicity of enforcement, staff recommends a si o maximum flock size. But, if the City desires, it could allow mo chickens in larger lot zoning districts. Staff recommends allowing chicken enclosures (coops, coop pens, exercise yards) only in rear yards. None should be allowed in i exterior side yards or in front yards. The coop will have to meet the setback and separation standards accessory structures (3Ô side and rear lot line setback in the R District; 6Ô separation from any other structure.) Staff recommends that all chicken enclosures should maintain a m separation of 20 feet from neighboring houses. More than this w the effect of reducing the maximum flock size, since the fenced space would have to be reduced. Since most urban land owners do not have experience keeping chic recommends establishing minimum design standards for the coop, p exercise yard. The standards included in Chicken Run Rescue publication cited above seem reasonable. The City should consider whether it should prohibit slaughtering on-site. Most cities that allow chicken keeping have decided to slaughtering on-site. It is something they want to see done outside in the not middle of an urban neighborhood. And, most homes today are not to handle slaughtering inside. The City should consider whether permits should be required, or chickens would simply be allowed as long as the ordinance is fol the one hand a permit system generates work that likely outweigh benefit. But, it offers an opportunity for the would-be chicken keeper to learn a bit about responsible care of chickens. Perhaps the solution educational materials that are available without creating a perm If a permit is required, should it be annual or some other renewal interval? Should the City allow chickens on any property, or should it be residentially zoned property? If only on residential property, allowed on single-family and two-family property only? REQUIRED ACTION It is the Planning CommissionÔs charge to formulate a recommendation to pass on to the City Council. Options include: A.Recommend approval of the ordinance amendment as requested. B.Recommend approval of the ordinance but with revisions. 44 Page of C.Recommend denial of the ordinance amendment. D.Table the request to gather more information and consider potent revisions. RECOMMENDATION If the Planning Commission recommends approval of an ordinance t chickens in the City, staff would recommend revising the language along the lines of the suggestions offered above. Attachments: Requested Amendment RB Zoning District Graphic Duluth Ordinance Chicken Run Rescue Eastern Shore Sanctuary and Education Center Farm Sanctuary The Humane Society of the United States Sunnyskies Bird and Animal Sanctuary United Poultry Concerns Woodstock Farm Animal Sanctuary Page 1 2/15/10 Page 2 2/15/10 Page 3 2/15/10 Page 4 2/15/10 Page 5 2/15/10 Page 6 2/15/10 Page 7 2/15/10 Sources: Poultry Your Way: A Guide to Management Alternatives for the Upp Agriculture, 2005 Standards of Care for Chickens, Adapted from Standards of Care f Sanctuaries (TAOS). Edited by Chicken Run Rescue. 6/2008, revise Poultry Housing Considerations for Low Input Small Scale Produce Chronicle Special Reports, Revision E, fall 2003 Building Chicken Coops: Storey Country Wisdom Bulletin A-224, Ga Chicken Health Handbook, Gail Damerow, 1994 Page 8 2/15/10 Page 92/15/10 FINANCE COMMITTEE 08-059-OREPLACEMENT 2 ORDINANCE NO. __________ AN ORDINANCE ADDING SECTIONS 6-79 AND 6-79.1 OF THE DULUTH CITY CODE, 1959, AS AMENDED, PERTAINING TO OBTAINING A LICENSE TO KEEP CHICKENS IN CITY. BY COUNCILORS GILBERT AND GARDNER: The city of Duluth does ordain: Section 1.That Section 6-79 of the Duluth City Code, 1959, as am be added to read as follows: Sec. 6-79.Obtaining a license to keep chickens. (a)Any person who keeps chickens in the city of Duluth other than areas zoned S suburban districts under Section 50-51 this Code, shall obtain an annual license prior to acquiring the chickens. The license year commences on January 1 and ends on t following December 31. Applications shall be made to the city clerk. The city clerk shall collect the license fee; (b)Fees to be charged for the issuance of a license to keep chickens shall be set in accordance with Section 31-6(a) of this Code; (c)All licenses shall be conditioned upon passing a mandatory inspection by the animal control authority; (d)The animal control authority may refuse to grant or may revoke a license if the chickens become a nuisance, as evidenced a third admitted or judicially-determinedviolation of the Duluth City Code within 12 months of the first of the threeadmitted or judicially-determined violations; (e)The animal control authority may refuse to grant or may revoke a license to a person convicted of cruelty to animals und a code, ordinance or statute from this state, or a code, ordinan or statute from another state; (f)All reports of such inspections and reviews shall be in writing and maintained by the animal control authority. Section 2.That Section 6-79.1 of the Duluth City Code, 1959, as be added to read as follows: Sec. 6-79.1.Keeping of chickens. (a)Each person holding a license to keep chickens within the city of Duluth shall comply with the following: (1)The principle use of the property where the chickens are to be kept is a single family dwelling as defined i Section 50-1.18 of Duluth City Code; (2)No person shall keep more than five chickens; (3)No person shall keep a rooster; (4)No person shall keep any chickens inside the single family dwelling; (5)No person shall slaughter any chickens within the city of Duluth; (6)Chickens shall be provided a secure and well ventilated roofed structure in compliance with the current zonin and building codes; (7)The roofed structure shall be fully enclosed, wind proof, have one square foot of window to 15 square feet of floor space and have a heat source to maintain an adequate indoor temperature during extreme cold conditions; (8)The floors and walls of the roofed structure shall be kept in a clean, sanitary and healthy condition with all drop and body excretions collected on a daily basis and placed in a f proof covered container until applied as fertilizer, composted o transported off the premises; 2 (9)Chickens shall be kept in the roofed structure or any attached fenced yard enclosure at all times; (10)The fence around the yard enclosure shall be securely constructed with a mesh type material and shall have protective overhead netting to keep the chickens separated from other animals; (11)The fenced yard enclosure shall be well drained so there is no accumulation of moisture; (12)A floor area or combination of the floor and fenced yard area for keeping chickens shall not be less than ten square feet of floor space per chicken; (13)No roofed structure or fenced yard enclosure shall be located closer than 25 feet to any residential dwelling on th adjacent lots. Section 3.That this ordinance shall take effect 30 days after it and publication. Approved as to form: Attorney COUNCIL REQUEST/ATTY GG/SG/CS:tmf/jmr 8/14/2008 STATEMENT OF PURPOSE: This ordinance adds new sections to the D relating to obtaining a license to keep chickens and regulating chickens within the city of Duluth. 3 into disrepair. Neighboring backyards will never be the same. They will now be a source of frustration and anger rather than enjoyment. Is the benefit of passing this ordinance truly worth the risk of hurting our City's residents? While a vocal minority may support the idea of the ordinance, please don't mistake this for a majority opinion or some type of mandate. Instead, please consider that for every person you make happy by allowing backyard chickens, you run the very real risk of seriously upsetting and negatively impacting a significant number of their neighbors. This unintended consequence should give you pause. Effectively, it will create more problems and hardship for residents than it purports to provide. All of the impacted neighbors will have negative impact forced upon them and will have no recourse or choice in the matter. They will simply have to live with the visual, audible, olfactory, and monetary impact to their lives while a single resident selfishly benefits at their expense. Again, they will have no choice in the matter. By passing this ordinance, you will have made that choice for them. In short, passing this ordinance will hurt more families than it helps. The ordinance knowingly gives residents a license to create what will likely become a very offensive nuisance in their backyard while deteriorating their neighbor's property value and enjoyment. Frankly, it's concerning that this ordinance is even being considered. The potential for creating hurt and damage to the very residents you were elected to represent and protect is simply too great. Technically, our Homeowners Association Bylaws enable us to prohibit chickens in the neighborhood. However, loopholes exist that make it possible for an individual to work around an association's covenants and rules for issues like this assuming the City permits the activity. Our residents have intentionally chosen to pay a steep premium to live in a neighborhood with strict covenants to avoid having their lifestyle and property values affected by things like neighborhood chickens. If passed, this ordinance will work to undermine the significant investment that our 343 resident families have made in their home and in the neighborhood. Like every Stillwater resident, we have worked very hard to secure a nice home and environment for our families. In today's economy, we work twice as hard to keep what we have built. We urge you to help maintain our peaceful backyards and property values by preventing any possibility of chickens in our neighborhood. Please vote against the ordinance or, at the very least, exempt the City's Homeowners Associations. We strongly feel that part of the City Council's charter should include making life in Stillwater enjoyable and friendly while maintaining property values for its residents. Passing an ordinance that benefits a few at the expense of many works directly against this notion and is not in the best interest of our neighborhood's residents. The ordinance appears to pretend and assume that affected neighbors will automatically embrace and accept the idea of living next to a flock of chickens, a chicken coop and a large chicken exercise area. This assumption is incorrect, dangerous and irresponsible. The impact to neighbors is too much and ignoring or somehow justifying the harm that will surely result is in direct contrast to the oath that each of you took when you were sworn into office. Please give this correspondence serious consideration as you cast your vote. Thank you for listening. Please feel free to contact me with any questions. I can be reached at (612) 801- 5752. Respectfully, Todd Remely President Liberty on the Lake Master Homeowners Association tremely(a,mac.com (612) 801 -5752 A chicken in every pot and car in every garage0 Herbert Hoover Mayor Harycki and council members, I did some research by calling a few local city administrators that have an ordinance allowing chickens. With each of their permission, here are their quotes. Bayport City Administrator Sara Taylor: Population: 3,471 "We haven't had many people apply for the permit." "For the most part it was well received by the city." Afton City Administrator Ron Moorse: Population: 2,886 "It has only been one years since we adopted the ordinance to allow chickens here in Afton. There has been an occasional complaint about roosters. Other than that I am not aware of any other complaints." Maplewood City Manager Jim Antonen: Population: 38,018 "I think we have a 1/2 a dozen permits out at this time. There have been no complaints that I am aware of." Stillwater's population: 18,225 Populations taken from the 2010 United States Census Bureau http: / /quickfacts.census. gov /qfd /index.html 9 817 Mulberry S.`W Stillwater MN 55082, USA. 1(1( NIc,e,'.i th G® gle earth ewnC i) attrn be i3 "i rece t 00,1 Q-' ycu, hat. login a copy c M r- 1-1- Uola.f6s CcAm p Jou n-f a bout,t rec a.`i-cr s • .3--F cu 10 0 1L co' map �c�,� n'�a no--hc� �u r 1--udc c 1 i ve s 2. b loos -F-,�o �-� ray n� Th -ere Oort of n i mates 1 oft n f` s ra-(Arti 111-6 r a r6 ) p-es aor) i ma is nalu v /( I tv\ no; he re 1 511// wa I� r e ajrt not Chic 62,ns . 1 hcoie, had C 11 re rt.() s y r w � C�nSCirrf 04' ION{ r'he i 9 h b ors . Thecl w,7 / a o ats-t �o yam, �`acfir-e _a- 0-e.iL ,r) e , n p rro0 a—crs b eccu. s e ( inn Re-h- M r.'PQM N)--e t(.5 nt i 5 b r OC n d X11 Ve` r s -ttn C 1 Oced 1 fl .VS S �OL C lC-e f e feet meters 2000 800 Mayor Harycki, Council members, and City staff, In discussing the issue of chickens with my neighbor across the street, Tisha Palmer, she said that there were concerns by people that there could be an increase in predators because of the presence of chickens. We have had chickens living in neighborhood for three years and I have not seen or heard of any predators, besides dogs and people, in this area. Before the Palmer's acquired the chickens, Tisha was kind enough to go around the neighborhood and talk to as many neighbors as possible about having chickens. I readily agreed, my family has received much entertainment from having the chickens in the neighborhood; and a few eggs. I don't have any concerns about predators in the city, or any other negative consequences that may occur in having chickens in the city. I feel that chickens are an asset to the city. Sincerely, Patrick L. Nelson 1118 N 1st Street chicken letter city council Members, I am writing this in regards to the ordinance being voted on Tuesday, oct. 2 on the issue of having chickens in stillwater. I have noticed problems with preditors with a neighbor to the south of me, she has Koi in a pond in her back yard and the Raccoons love to go fishing there and have caught quite a few. I have a neighbor to the north who will live trap Raccoons because they get in his bird feeders and cause problems. I myself put out a little bit of dry cat food in the evening to feed the neighborhood stray cats and see Raccoons once in awhile. But the amazing thing is, the neighbors with chickens have no problems with them at all! speaking from experience, cats are afraid of chickens. on my farm north of stillwater, the chickens will steal mice from the cats. I do not know if you are aware of this but chickens are carniverous and will eat mice, rats, frogs and even each other if there is a chance of it. on our farm, we never lost a chicken to a raccoon, oppossum or skunk because they are closed up at night or in a fence. I would have to say in regards to the letter for Mr. Hudak, if there was a group of Raccoons, it was a mother with her young ones. They were probably after the food for the chickens more than the chickens themselves. My previous landlord has typically close to one hundred chickens at a time. If a Racoons, oppossum, or skunk get in their fence, they kill a chicken, take a bite and move on to the next victim, proving that chicken is not really to their taste anyways. I have no problem with noise, dust or smell from the chickens around me in town and would love to have some of my girls here in town with me. If predators on town are a concern, I wonder how it is going on the north hill with the new rentable garden plots they started this year? Raccoons /oppossum /skunk love fresh vegetables also. I hope that Stillwater can join the ranks of other cities like st. Paul, Minneapolis, shoreview and Maplewood(to name a few), and see the many benefits of having backyard chickens. Sincerely, Lynn stafki Page 1 Dear Council Members Cook, Menikheim, Roush, Polehna and Mayor Harycki, My name is Brenda Goeltl. I am a registered nurse at Lakeview Hospital here in Stillwater. I am writing this letter in regards to the keeping of Chickens in Stillwater. This spring, my husband and I were discussing the possibility of raising some chickens as well as the possibility of having another child. One of the concerns that we thought of is whether or not it would be safe for a pregnant woman to take care of chickens. I consulted with Dr Schneider of Stillwater Medical Group. She informed me that the main risk with chickens is salmonella and that with proper hand washing caring for chickens would be safe. More recently, I asked Dr McGuinness, also with Stillwater Medical Group what he would say to a pregnant patient if they informed him that they were caring for chickens. Again, he stated that it would be safe to do as long as you wash your hands after handling chickens or after performing duties related to caring for chickens. This same case is not true when caring for cats. Pregnant women are informed that they should not care for cats due to toxoplasmosis which can be found in the litter box. We are allowed to keep an animal in our home that has a significant risk to a growing fetus but not allowed to keep an animal that has a low risk of spreading Salmonella in our back yards. A risk than can be further diminished by simple hand washing. I am asking that you please consider this information when you cast your vote for the new chicken ordinance on Tuesday evening. Thank you for your time, Brenda Goeltl South 6th St. Stilwater J Community Health (2012) 37:734 -742 DOI 10.1007/s10900-011-9504-1 =ARE I is Raising Chickens in City Backyards: The Public Health Role S. L. Pollock • C. Stephen • N. Skuridina • T. Kosatsky Published online: 15 November 2011 © Her Majesty the Queen in Rights of Canada 2011 Abstract There is increasing interest in raising chickens in urban settings across North America. Current regulations on backyard chickens vary by jurisdiction due to concerns about perceived health threats. Proposed negative impacts on public health and community well -being include infectious diseases acquired through rearing practices or consumption of eggs, inappropriate waste management, interaction with pests and predators and nuisance factors such as noise and odour. Proposed benefits are derived largely from the human - animal bond and from feelings of autonomy over food selection. The importance or validity of claims of positive and negative effects cannot be sup- ported by literature specific to the urban agriculture con- text. Public health practitioners might approach this issue S. L. Pollock (®) Canadian Field Epidemiology Program, Public Health Agency of Canada, 301 -351 Abbott Street, Vancouver, BC V6B 0G6, Canada e -mail: sue,pollock@phac- aspc.gc.ca C. Stephen Centre for Coastal Health, Nanaimo, BC, Canada C. Stephen Faculty of Veterinary Medicine, University of Calgary, Calgary, AB, Canada C. Stephen • N. Skuridina • T. Kosatsky School of Population and Public Health, University of British Columbia, Vancouver, BC, Canada T. Kosatsky Environmental Health Services, British Columbia Centre for Disease Control, Vancouver, BC, Canada T. Kosatsky National Collaborating Centre for Environmental Health, Vancouver, BC, Canada i Springer in a manner analogous to concerns over keeping domestic pets. Keywords Public health practice • Zoonoses • Environmental health • Urban agriculture Introduction Human history is one of close association with the animals we eat. For much of the world, there remains a close cohabitation of people and animals [1]. Urban backyard birds used to be common throughout North American cities but urban planning and development and associated municipal bylaws have pushed livestock out of the cities over the past few decades. The urban agriculture movement aims to change this. From the 100 -mile diet [2] to the concept of slow food [3], there is growing interest in local food production. Urban agriculture includes growing fruits and vegetables in the backyard in addition to raising live- stock for food. Multiple jurisdictions already allow raising animals in city backyards, including rabbits, goats, ducks, and geese. North American cities including Portland, Oregon, Seattle, Washington and Vancouver, British Columbia (BC) allow keeping chickens in urban back- yards. However, other cities continue to debate or prohibit urban chickens due to concerns such as noise, odour and pests. For many urban dwellers, their connection with food animals is largely restricted to meat products in the grocery store. This disconnection creates unfamiliarity with live- stock rearing practices. Response to unfamiliar risks tends to be influenced by the level of potential dread or severity of the hazard [4]. The spectre of pandemic avian influenza and its association with urban poultry in Asia has elevated J Community Health (2012) 37:734 -742 735 the level of dread of urban chickens. Non - commercial poultry and backyard flocks have been viewed as points of possible vulnerability, affecting a jurisdiction's ability to detect, contain and eliminate avian influenza [5]. The his- toric link of commercial poultry with salmonellosis and campylobacteriosis [6] reinforces concerns that backyard birds will present a risk of enteric diseases. Further public health concerns about the attraction of pests to backyard flocks and the creation of neighbourhood conflicts has led to calls by opponents of backyard poultry that public health practitioners take a stance on the reintroduction of chickens to our cities. Proponents of urban agriculture cite enhanced food security and safety, benefits of the human - animal bond and reduced environmental impacts as health benefits of backyard chickens. Their position often suggests that reductions in industrialization and intensification of poultry production arising from more backyard farming will in fact reduce infectious disease risks and reduce public exposure to drugs and chemicals in the food chain. Control over local food systems has been promoted as a key means to creating vibrant and sustainable communities [7]. Propo- nents also look to public health practitioners as arbitrators of this debate. The objective of this paper is to examine the basis in published evidence to support or refute claims of positive or negative public health impacts from backyard poultry farming. Our goal is to reflect on this evidence to help public health practitioners develop their position on this issue and guide recommendations they may feel compelled to offer in their jurisdiction. This paper does not consider the implications of backyard poultry from an animal health and international trade perspective nor does it enter into the debate on the animal welfare issues associated with this topic. Methods A comprehensive review of the scientific literature in Agricola, CAB Direct, Google Scholar, Medline, Pubmed, Scopus and Web of Science was conducted in December of 2009. Material was also found using Proquest Dissertations and Theses, Google, government and public health department websites, and library catalogues. The search strategy employed controlled terms and free text, and was adjusted according to the database being searched. Broadly, three major concepts were searched: (1) Chick- ens; (2) Backyards; and (3) Public Health. Bibliographies were reviewed to locate additional relevant material and to search forward using Scopus, Web of Science, and Google Scholar. References were limited to English -only; no date restrictions were employed. Results Possible Benefits of Urban Backyard Chickens Chickens as Social Determinants of Health Raising chickens in city backyards is not significantly different from owning a conventional companion animal such as a dog or cat. Backyard chicken owners view their birds as pets or companions and have emotional attach- ments to them [8]. In a survey by the US Department of Agriculture, the most common reason cited for having backyard flocks based was fun/hobby, followed by family tradition, lifestyle and food [9]. Other reasons for having birds included exposing children to food production, a general affection for birds, and insect control [9]. There is a long history of keeping chickens as pets, and according to one source they can be interesting and friendly com- panions [10]. Companion animals contribute to improved psycholog- ical health, including facilitating social interactions between people, and reducing feelings of loneliness, iso- lation and depression [11]. In an Australian survey, pet ownership was positively associated with social contact and interaction, and with perceptions of neighbourhood friendliness [12]. Pet owners scored higher on social capital and civic engagement scales [12]. Hypothetically, urban backyard chicken owners within the same neighbourhood may develop a heightened sense of community and belonging through shared discussions about their birds. Although reports of the social value of chickens are cur- rently anecdotal, backyard chickens provide children and adults the opportunity to interact with their natural envi- ronment in the outdoors and may contribute positively to improved psychological health. Chickens as Economic Determinants of Health Proponents of urban agriculture cite the sense of personal control over food choices and recognize the social value of food, as opposed to seeing food as mere sustenance and a source of income [13]. However, some do claim economic benefits associated with egg production for personal use. A cost - benefit evaluation was not found in the Canadian lit- erature to support this supposition. Eggs are the typical commodity discussed as many jurisdictions do not allow rearing of chickens for meat production. Literature on the economic advantages of small scale family poultry pro- duction is largely restricted to low and middle income country settings and cannot be generalized to the North American setting. Costs associated with keeping backyard chickens may negate any financial savings from reduced need to purchase eggs. These costs will include: purchasing ti Springer 736 J Community Health (2012) 37:734 -742 hens, chicken housing and equipment, feed, and veterinary services [14], including disposal of deceased hens. Depending on the number of hens being raised, they may not lay enough eggs to meet the needs of the household, requiring that eggs still be purchased commercially. A hen's weekly egg production volume can vary, as egg production is affected by day length, disease, breed, nutrition and stress [15]. Additionally, hens have a rela- tively short Life span [16] and egg production will decrease as hens age [17]. Whether the initial investment in chickens and housing plus ongoing costs related to food and veter- inary services will payoff in terms of egg supply requires further analysis but perceived economic benefits should not be the main reason for raising urban chickens. Chickens for Improved Nutrition and Food Security According to the Egg Nutrition Center which provides scientific information on issues pertaining to eggs and health, the nutritional value of eggs is affected only by the hen's feed [18]. The nutritional quality of eggs produced from urban backyard hens will, therefore, depend on the type and quality of feed chosen by the backyard flock owner. Matt et al. [19] compared the effects of organic versus conventional poultry housing systems on the bio- chemical composition of eggs. The mean content of cho- lesterol and potassium were higher in organic eggs; however, calcium levels in organic eggs were lower com- pared with conventional eggs [19]. In one egg testing project, eggs from hens raised on pastures were compared against US Department of Agriculture nutrient data for commercial eggs [20]. The results indicated that free -range eggs had elevated levels of vitamins, omega -3 fatty acids and beta - carotene, but these birds ranged freely or had access to fresh pasture [20]. However, these results have not yet been published in a peer reviewed journal. For some Canadian jurisdictions that allow urban backyard birds, bylaws stipulate that the birds must remain enclosed at all times, drawing into question whether they would be truly free -range birds. Similar to the assessment of the economic benefits of family food production, most literature on food security and backyard poultry is concerned with impoverished and subsistence settings. Food security, in the sense that all people in a community have access to safe and nutritious food all the time, is not the context typically emphasized when discussing urban chickens in Canada. Backyard production tends to focus on personal consumption rather than re- distribution of production to those with food needs. Restricting production to backyards implies backyard farmers will be homeowners or renters with backyards and thus have a certain level of financial capacity. More often, food security is discussed in a personal sense and focuses 411 Springer on the issue of control over food sources and personal autonomy over food choices. A community -based food security focus tends to deal more with how a local geo- graphic area can reduce its dependence on imported foods [21]. The impacts of backyard production on personal or community food security seems, for the time being, to be a hypothesized rather than measurable effect. Chickens as Environmental Determinants of Health Environmental benefits of raising backyard chickens may include decrease in household waste through kitchen scrap consumption, the use of chicken manure as garden fertil- izer, a decrease in garden pests and weeds, and a reduction in the carbon footprint. Chickens can eat some fresh kitchen scraps, but not to the exclusion of commercially prepared foods [14]. City -wide composting programs are becoming increasingly available and some people compost locally at home; therefore, the value of chickens in waste reduction is probably negligible, especially given that owners must also learn to properly dispose of, or compost chicken manure. Chicken fertilizers could have both environmental and economic benefits if used as a partial replacement for chemical -based fertilizers. Chicken man- ure can be a good fertilizer due to its high nutrient content [22]. Birds allowed to roam outdoors may eat garden pests and weeds but will also eat grass [23]. Requiring birds to remain enclosed will, however, prevent them from eating pests unless the enclosure is portable. Although local egg production may contribute to reducing the carbon footprint by reducing the transport of eggs from a distance to the consumer [24], this is still a hypothesized effect. Chicken keepers would still need to use transportation to obtain chicken supplies such as feed and would likely go to the grocery store to buy other food including additional eggs if their chickens did not produce in adequate amounts. Possible Health Risks of Urban Backyard Chickens Infectious Diseases There are limited data from North American sources describing zoonotic infectious disease risks from backyard chicken flocks. Inferences from data on Asian backyard chicken flocks must be made cautiously as social and environmental conditions, and thus exposure routes and transmission, may vary greatly from North America. Similarly, risks in commercial flocks, including risks to poultry workers, may not be representative of those in backyard flocks and their keepers due to differing cir- cumstances. Nevertheless, there exist a number of plausible routes of exposure for people to avian pathogens through backyard farming (e.g., direct contact, trauma, waste J Community Health (2012) 37:734 -742 737 Table 1 Potential zoonotic diseases, poultry to human transmission Bacterioses Botulism Campylobacteriosis Colibacillosis (E. coli) Enterocolitic yersiniosis Erysipelas Listeriosis Nontuberculous mycobacteria Salmonellosis Streptococcosis Tetanus Tick -borne relapsing fever Mycoses Aspergillosis Candidiasis Dermatophytosis Chlyamydiosis, Rickettsioses and Viroses Avian influenza Chlamydiosis (zoonotic) Gastroenteritis (rotaviral) Newcastle disease St. Louis encephalitis Parasitoses Ancylostomiasis (zoonotic) Baylisascaris Chagas' disease Cryptosporidiosis Cyclosporiasis Dermatitis Dicroceliasis Gnathostomiasis Leishmaniasis (visceral) Mesocestoidiasis Tick infestations Toxoplasmosis Trypanosomiasis (African) Infections caused by free - living amebae handling and egg consumption) in addition to avian pathogens that are zoonotic. Although there are many bacterial, viral and parasitic zoonotic diseases of chickens [25], listed in Table 1, most research has surveyed flocks for pathogens of concern to other poultry and wild birds rather than zoonoses. Avian Influenza (AI) and salmonellosis are two exceptions. Avian influenza has received significant media and public atten- tion and has been a major focus in commercial and Asian backyard chicken flocks. However, endemic diseases such as salmonellosis and campylobacteriosis pose ongoing health threats in the North American context due to consumption of eggs, and handling of birds and their waste including manure and carcasses. The literature examining these risks has focused mostly on the commercial poultry setting rather than on backyard flocks. There is a considerable uncertainty and variability sur- rounding estimates of both the prevalence of Salmonella and Avian influenza viruses in backyard chicken flocks and associated risks for disease transmission. Estimates of the diversity and prevalence of pathogens vary across geo- graphic locations and levels of owner poverty. Heteroge- neity in the housing conditions and sources of the birds will affect their exposure history and pathogen load. This var- iation can result in apparently conflicting data. For exam- ple, on the one hand large scale surveys employing viral culture as well as serology found no cases of AI in back- yard flocks [26, 27]. On the other hand, chickens raised for hobby or recreational purposes in the Netherlands appeared to have been important risk factors for an epidemic of highly pathogenic AI in 2003 [28]. However, serologic tests of 24 domestic breeder flocks in the Netherlands found no antibodies against AI in the 12 birds tested from each flock while 2/24 flocks had antibodies against Sal- monella serogroup B and 4/24 flocks had antibodies to Salmonella serogroup C [29]. A US seroprevalence study of 56 backyard chicken flocks in California found Salmo- nella pullorum in 4 out of 21 flocks or in 4 out of 48 birds while no AI was identified in 30 tested flocks [30]. While this information can serve as a proxy measure for likeli- hood of exposure for humans, predicting the likelihood of human transmission with any confidence is still challeng- ing due largely to inadequate information on the trans- mission network between poultry and people in backyard settings. The likelihood of Salmonella and AI transmission from chickens to humans through different modes cannot be accurately quantified. Two main routes of transmission are described in the literature for AI and Salmonella patho- gens: fecal -oral and direct transmission [31 -34]. While the potential for air - droplet transmission exists for AI in commercial poultry operations [31], it is less relevant for urban backyard chicken scenarios (limited number of birds, outdoor confinement and less potential for reaching high pathogen loads in adjacent air). Transmission occurs though direct contact with infected birds, their excretion and secretions or through contact with manure, contami- nated equipment, and contaminated food/eggs (for Salmo- nella species). While AI is present in respiratory secretions, both pathogens are excreted with bird feces and represent a potential health hazard to humans due to the propensity to contaminate the adjacent environment through aerosoliza- tion [35, 36]. There are potential health risks associated with direct contact with birds and their eggs; however, the perceived 41 Springer 738 J Community Health (2012) 37:734 -742 risk of AI from backyard flocks is probably overestimated due in part to media attention on this issue. Enteric infec- tious diseases warrant greater attention. In addition to transmission through direct contact, these diseases can also be transmitted through predators and pests and through chicken waste, which will be discussed below. Chicken Waste Prompt and appropriate disposal of chicken waste, including manure and carcasses, is essential in minimizing disease risk, odour and flies. Pathogens including Salmo- nella and Campylobacter [37] may be transmitted from chicken manure to humans through direct contact with the birds, or through contact with chicken feces on eggs. Additionally, another pet in the household, such as a dog, could hypothetically transmit disease after eating chicken feces in the backyard followed by contact with a household member. The presence of chicken manure in soil can enhance the growth of fungi such as Hisotplasma capsu- latum. Although chickens are not susceptible to infections, humans can be affected. However, histoplasmosis is not considered to be a zoonotic disease because the reservoir is soil, not chickens [38]. Exposure to chicken manure and subsequent disease risk will depend on factors such as hygiene practices of the owner (wearing gloves while cleaning up the manure), health of the animals, the amount of waste generated (dependent on the number of birds), the susceptibility of the individual (children, immunocompromised), and hus- bandry practices (proper clean up and disposal). Although chicken manure can be composted and subsequently used as garden fertilizer, sufficient heat during composting ( >55 °C) is required to kill any pathogens in the manure [39, 40]. Prompt removal of chicken manure will also help ensure the health of the chickens [14]. Most concerns regarding environmental impacts of poultry waste revolve around concerns over water con- tamination from large -scale farms. However, small scale farms can also contribute to water pollution given sufficient number and density and insufficient waste management. One study described the pollution of the Yangtze Delta in China from livestock and poultry rearing and recom- mended pollution control by shifting away from small scale animal husbandry to large -scale livestock and poultry farming units [41]. Most urban jurisdictions restrict the number of birds allowed and urban centres are rarely sit- uated on important water supplies, thus greatly reducing this possible risk. Prompt clean -up and disposal (or com- posting) of chicken manure at the household would further reduce this risk. Chicken manure can be composted if proper precautions are taken to ensure pathogens are killed before application of the manure as a fertilizer. City CI Springer planners may need to anticipate the growth and density of backyard flocks in their jurisdiction as the number of urban households that will keep backyard birds grows. It is still unlikely that the quantity of waste anticipated would lead to significant water pollution in urban jurisdictions. Predators and Pests Concerns about predators including raccoons and coyotes, and pests such as ectoparasites (mites, lice, bedbugs, fleas, and soft ticks) and premise pests (darkling beetles, flies, moths, cockroaches, and rodents) have been raised with regards to the keeping of backyard chicken flocks [42]. There are insufficient data to draw conclusions about the health risks associated with pests, predators and urban backyard flocks. Veterinary extension services literature aimed at commercial poultry flocks and rodent control provides some insights into this issue [43]. Rodents will eat and contaminate poultry feed (e.g., with Salmonella). In addition to transmitting disease [25], rodents carry lice, fleas and mites. They may scare chicken flocks by their movements or noises, and break and eat eggs. Rodents may also physically damage the chicken coop [43]. In commercial flocks, the volume of pests, including rodents, is determined by waste, housing and flock management practices [42]. Similarly amongst urban backyard flocks, health risks from rodents will likely depend on the cleanliness and security of the chicken coop, the health of the chickens, the nature of waste management and food storage. In North America, other premise pests, such as flies and cockroaches, are more likely to be a nuisance than a disease risk. Predators such as raccoons are found in many urban jurisdictions [44]. If the hens are safely enclosed in their coop, this will act as a deterrent. However, raccoons may then leave Baylisascaris (racoon roundworm) [44] or other pathogens in the backyard, posing a risk for household members, especially children. Dogs can also act as alter- native definitive hosts for Baylisascaris [45]. Nuisance Factors Some jurisdictions [46] have decided against backyard chickens on the basis of nuisance factors such as noise. A hen will squawk during egg - laying for up to 5 min; according to noise readings conducted by the city of Pleasanton, California, the noises from a squawking hen at 2 feet away registered at 63 dBA (decibels -A level) [47]. Dogs may be perceived as a greater problem in neigh- bourhoods where barking may exceed 100 dBA [48]. Although these vocalizations from hens may lead to con- flict between backyard chicken owners and their neigh- bours, minimizing the allowable number of hens and J Community Health (2012) 37:734 -742 739 prohibiting roosters in backyards should minimize disrup- tions and conflict. Odour associated with chicken manure or food scraps may also create conflicts between backyard farmers and their neighbours. Although unlikely to have adverse health effects, neighbours may find the smells associated with backyard flocks offensive, especially if there is a percep- tion that coops are not being maintained or if the neighbour is not in favour of backyard chickens. Keeping coops clean and appropriately disposing of waste should minimize such disruptions. Discussion Risk Mitigation and Public Health Response The public health risks and benefits from backyard poultry cannot be quantified based on current published evidence but instead must be judged on opinion and analogy. Although the decision on whether to allow urban backyard chickens should be left to individual municipalities and their constituents, public health practitioners can expect to continue to be asked for their views on this practice as the urban agriculture movement gains momentum. Public health practitioners can serve a valuable role as consultants and educators, recommending appropriate responses to risk perceptions in collaboration with animal health profes- sionals. The public health response can include education, regulatory and economic elements. Each of these will be discussed below. Education The educational messages associated with backyard poul- try are not dissimilar to those for other companion animals. Linkages between primary care physicians, public health practitioners and veterinary medicine professionals will help ensure that education about disease risks from ani- mals, including any emerging threats, is shared. Primary care physicians should routinely ask questions about ani- mal exposures on history taking. Regulatory agencies licensing backyard flocks should provide educational materials to chicken owners on appropriate means for pest control, manure disposal and personal hygiene. In a household with children or immunocompromised individ- uals, healthy adults should be encouraged to clean up the feces, using gloves to avoid direct contact with the drop- pings and ensuring hand washing afterwards. A Missouri case — control study found that hand washing after handling ill chickens and ducklings was protective against illness [34]. Handling of birds should generally be minimized and they should not be brought into households. Young children should be taught to wash their hands with soap and water after contact with all animals. Whereas the principles and practices of on -farm biose- curity may be familiar to commercial farmers, hobbyists and backyard farmers may not be aware of the steps required to keep infectious diseases out of their flock and to prevent their spread. For example, to minimize the risk of avian influenza, backyard poultry should not be removed from the property or mixed with birds outside of their flock, and contact with wild birds should be prevented. Agencies such as the Canadian Food Inspection Agency have created educational material targeting backyard flock biosecurity [49] which can serve as a useful resource. Similarly, urban dwellers may be unfamiliar with food safety principles that need to be employed at the point of production like cleaning eggs prior to consumption and avoiding the con- sumption of broken or cracked eggs. The urban chicken owner should be able to recognize overt illness in their birds and subsequently have access to poultry veterinary services for advice and treatment. State or provincial animal health agencies can contribute through poultry education programs for backyard flock owners and through veterinary outreach education for urban veteri- narians who are not experts in poultry medicine. Online discussion boards for backyard poultry owners, with a moderator, can be one educational tool. There is also free on -line veterinary extension literature specific to raising poultry in the backyard setting, especially from United States sources. Technical expertise can also be gained from jurisdictions experienced in urban backyard chickens. Some veterinarians may be dealing with both commercial flocks and urban backyard flocks. Appropriate biosecurity measures must be encouraged to prevent transmission of disease between flocks. Urban farmers inexperienced with animal rearing should be provided information on basic chicken husbandry principles that can mitigate public health concerns. For example, high quality food will act to keep hens healthy and produce eggs less likely to crack. Extra bedding in the chicken nest can prevent eggs from cracking or breaking. Dusting boxes with diatomaceous earth can be used to prevent pests such as red mites, which may end up in the household. Waste management strategies for the public can be guided by agriculture or veterinarian extension materials that can be provided at the point of licensing. Chickens produce most of their feces at night while roosting which makes clean up easier, and on average generate four ounces of feces per bird per day which is significantly less than a dog or cat. Coops should be designed to enable easy removal of chicken manure. Appropriate waste manage- ment practices must be undertaken to ensure proper han- dling of chicken manure and carcasses and to avoid odour and flies [16]. If chicken manure is to be composted, it Springer 740 .1 Community Health (2012) 37:734 -742 must be done safely and at recommended temperatures [50]. An understanding of rodent behaviour, including feeding patterns, is critical to minimizing their impact on the chickens. A properly constructed coop and food storage area ensures that rodents and other predators cannot enter. Removing loose food from the coop at night and keeping the general area clean will also help to discourage rodents [51]. Regulation Regulation is important in disease prevention, minimizing nuisance factors, and in ensuring animal welfare. In hopes of addressing these issues, some jurisdictions have imple- mented the following regulations: (1) licensing of birds, (2) prohibiting chicks and roosters, (3) limiting the number of hens allowed, and (4) providing specifications on coop construction, waste management and food storage. Requiring the registration of backyard flocks, as is the case in Vancouver, BC [52], may provide opportunities for risk management. First, it will allow a single point of contact with birds owners at which educational material can be provided. Second, registration will enable trace -back to flock owners should an event occur, such as incursion of a highly pathogenic form of avian influenza virus, requiring that rapid contact be made with backyard poultry owners. Third, it would allow city planners to avoid high density pockets of birds thereby reducing nuisance and waste management concerns. Prohibiting chicks will decrease the risks of Salmonella as many chicks carry Salmonella in their feces, and children are more likely to have close contact with chicks [53]. Banning chicks will also mini- mize the abandonment of hens once they grow up, and will ensure that there are no unexpected roosters in the flock once the chicks mature. Due to concerns about noise in many jurisdictions, roosters should not be allowed. Finally, regulations regarding coop construction, waste manage- ment and food storage will reinforce education aimed at minimizing nuisance factors and preventing disease and promoting health in humans and chickens. Economics Companion animal care and ownership is legislatively a private sector concern. Investment in animal health typi- cally is restricted either to settings where the animals produce significant economic values or present costly public health risks. Economic incentives for flock owners including free licensing of birds could help ensure that birds get properly registered and cared for. However, it is not clear if such public investment would result in further risk reduction or if backyard poultry present higher risks or benefits than other companion animals thus requiring Springer public investment into their care. Due to potential lack of poultry veterinary expertise in urban settings, one solution may be to recruit poultry veterinarians to collaborate with public health practitioners in offering a regular online web forum where chicken owners can request advice and information on bird and human health issues. To discourage home slaughter of birds and inappropriate waste management, there should be cost - effective means of disposing of dead or sick birds. Vancouver, BC has pro- posed a shelter for unwanted or abandoned birds [52]. Surveillance All household pets come with potential risks to human health. However, existing surveillance infrastructure for pets in general and chickens specifically are not conducive to ongoing monitoring. Poultry surveillance is focused on commercial birds and requires laboratory and veterinary support. Attributing cases of human illness to ubiquitous pathogens such as Salmonella and Campylobacter from backyard chicken flocks will require that diagnostic and field investigative capacity be supplemented in most jurisdictions. Infectious diseases in humans attributable to companion animals are likely under - reported due to patients not consulting their physicians, lack of awareness amongst primary care physicians of disease transmission routes, and the absence of formalized surveillance systems. In jurisdictions allowing backyard agriculture, public health workers should be aware of this potential source of pathogen when investigating relevant disease outbreaks. Similarly, pest control companies could be asked to amend their call records to include a field about whether backyard chickens were present when they attended a household for pest control. Evaluation Public health practitioners can provide expertise in designing and conducting an evaluation of urban backyard programs. Elements of an evaluation could include the number of households keeping birds, reasons for keeping birds, any health events in either humans or birds over a defined time period, calls made to inspectors, costs to owners and the municipality, complaints by neighbours, and calls to pest control companies from urban backyard poultry owners. The mandatory registration program would allow for access to all backyard poultry owners. Conclusions There are limited validated data on the risks and benefits of urban backyard chicken flocks in North America and J Community Health (2012) 37:734 -742 741 Europe. It is not possible to make quantitative estimates of 9. health risks and benefits. Analogies with commercial and Asian flocks should be drawn cautiously as husbandry skills, the number of chickens, amount and management of waste, and utilization of veterinary services will be different. Overall, the risk of pathogen transmission given back- yard chicken keeping appears to be low and does not present a greater threat to the public's health compared with keeping other animals allowed by similar bylaws such as dogs and cats. Public adherence to proper hygiene and animal husbandry will significantly mitigate the risk of any disease acquisition from pathogens commonly found in chickens. Proper care and maintenance of flocks will help to minimize nuisance factors. Education and regulatory strategies should be utilized to avoid or mitigate risks. Public health professionals can guide decision - making by acting as consultants in collaboration with animal health professionals. Provincial and state animal health agencies can contribute through veterinary outreach education to local veterinarians and through educational programs to 17. backyard poultry owners. The collaboration of animal and public health professionals will promote the most tangible benefits derived from the human - animal bond and choice in safe food products. 10. 11. 12. Acknowledgments The authors would like to acknowledge Me -Linh Le and Michele Wiens for their invaluable assistance with the literature review and referencing. References 1. Thys, E., Oueadraogo, M., Speybroeck, N., & Geerts, S. (2005). Socio- economic determinants of urban household livestock keeping in semi -arid Western Africa. Journal of Arid Environ- ments, 63(2), 475 -496. 2. Smith, A., & MacKinnon, J. B. 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Athens, GA: University of Georgia Cooperative Extension Service. Retrieved from http: // www. caes. uga. edu /appl ications / publications /files/pdf /C %20969_2. PDF. Fukumoto, G. K. (2009). Small -scale pastured poultry grazing system for egg production. Honolulu, HI: University of Hawaii at Manoa, College of Tropical Agriculture and Human Resources. Retrieved from http: / /www.ctahr .hawaii.edu /oc /freepubs/pdf/ LM- 20.pdf. Acha, P., & Szyfres, B. (2003). Zoonoses and communicable dis- eases common to man and animal (Scientific and Technical Publi- cation). Washington, DC: Pan American Health Organization. Buscaglia, C., Espinosa, C., Terrera, M. V., & De Benedetti, R. (2007). Avian influenza surveillance in backyard poultry of Argentina. Avian Diseases, 51(1 Suppl), 467 -469. Gottdenker, N. L., Walsh, T., Vargas, H., et al. (2005). Assessing the risks of introduced chickens and their pathogens to native birds in the Galapagos Archipelago. Biological Conservation, 126(3), 429 -439. El Springer 742 J Community Health (2012) 37:734 -742 28. Slingenbergh, J. I., Gilbert, M., de Balogh, K. I., & Wint, W. (2004). Ecological sources of zoonotic diseases. Revue Scientif- ique et Technique, 23(2), 467 -484. 29. de Wit, J. J., van Eck, J. H., Crooijmans, R. P., & Pijpers, A. (2004). A serological survey for pathogens in old fancy chicken breeds in central and eastern part of The Netherlands. Tijdschrift voor Diergeneeskunde, 129(10), 324 -327. 30. McBride, M. D., Hird, D. W., Carpenter, T. E., Snipes, K. P., Danaye -Elmi, C., & Utterback, W. W. (1991). Health survey of backyard poultry and other avian species located within one mile of commercial California meat - turkey flocks. Avian Diseases, 35(2), 403 -407. 31. Perdue, M. L., & Swayne, D. E. (2005). Public health risk from avian influenza viruses. Avian Diseases, 49(3), 317 -327. 32. Capua, I., & Alexander, D. J. (2006). The challenge of avian influenza to the veterinary community. Avian Pathology, 35(3), 189 -205. 33. Halvorson, D. A., & Hueston, W. D. (2006). The development of an exposure risk index as a rational guide for biosecurity pro- grams. Avian Diseases, 50(4), 516 -519. 34. Centers for Disease Control, Prevention (CDC). (2000). Salmo- nellosis associated with chicks and ducklings- Michigan and Missouri, Spring 1999. MMWR; Morbidity and Mortality Weekly Report, 49(14), 297 -299. 35. Gast, R. K., Mitchell, B. W., & Holt, P. S. (2009). Detection of airborne Salmonella enteritidis in the environment of experi- mentally infected laying hens by an electrostatic sampling device. Avian Diseases, 48(1), 148 -154. 36. Sedlmaier, N., Hoppenheidt, K., Krist, H., Lehmann, S., Lang, H., & Buttner, M. (2009). Generation of avian influenza virus (ATV) contaminated fecal fine particulate matter (PM(2.5)): Genome and infectivity detection and calculation of immission. Veterinary Microbiology, 139(1 -2), 156 -164. 37. Spiehs, M., & Goyal, S. (2007). Best management practices for pathogen control in manure management systems. Rochester, MN: University of Minnesota Extension. Retrieved from http: / /www.extension.umn.edu /distribution /livestocksystems / components /8544.pdf. 38. Jacob, J. P., Gaskin, J. M., Wilson, H. R., & Mather, F. B. (2009). Avian diseases transmissible to humans. (PS23). Gainseville, FL: University of Florida Institute of Food and Agricultural Sciences (IFAS). Retrieved from http: / /edis.ifas.ufl.edu/ps019. 39. Milligan, E. E., Temple, W. D., & Bomke, A. A. Poultry litter composting. Fact sheet. Retrieved from http: / /www.certifiedorganic. bc.ca/programs /osdp/I- 050 %20Compost %20Factsheet.pdf. 40. Martin, H. (2005). Manure composting as a pathogen reduction strategy. Fact sheet. (Order No. 05 -021). Ottawa, ON: Ontario Springer Ministry of Agriculture. Retrieved from http: / /www.omafra.gov. on.ca/english /engineer /facts/05- 021.htm. 41. Gu, P., Shen, R. F., Chen, Y. D., Gu, P., Shen, R. F., & Chen, Y. D. (2008). Diffusion pollution from livestock and poultry rearing in the Yangtze Delta, China. Environmental Science and Pollu- tion Research, 15(3), 273 -277. 42. Axtell, R. C. (1999). Poultry integrated pest management: Status and future. Integrated Pest Management Reviews, 4, 53 -73. 43. Berry, J. (2009). Rodent control in the poultry house. Oklahoma City, OK: Oklahoma State University. Retrieved from http: // pods. dasnr.okstate. edu /docushare /dsweb /Get/Document -2107/ ANSI- 8207web.pdf. 44. Roussere, G. P., Murray, W. J., Raudenbush, C. B., Kutilek, M. J., Levee, D. J., & Kazacos, K. R. (2003). Raccoon roundworm eggs near homes and risk for larva migrans disease, California communities. Emerging Infectious Diseases, 9(12), 1516 -1522. 45. Lee, A. C., Schantz, P. M., Kazacos, K. R., Montgomery, S. P., & Bowman, D. D. (2010). Epidemiologic and zoonotic aspects of ascarid infections in dogs and cats. Trends in Parasitology, 26(4), 155 -161. 46. Monteiro, L. (2009). Waterloo outlaws backyard chickens. The Record. 47. City of Pleasanton. (2005). Planning commission staff report. Pleasanton, CA. Retrieved from http: / /www.ci.pleasanton.ca. us /pdf /pcsr- 6f- prz30- ord.pdf. 48. Coppola, C. L., Enns, R. M., & Grandin, T. (2006). Noise in the animal shelter environment: Building design and the effects of daily noise exposure. Journal of Applied Animal Welfare Science, 9(1), 1 -7. 49. Canadian Food Inspection Agency (CFIA). (2008). Bird health basics: How to prevent and detect disease in backyard flocks and pet birds. Retrieved from http: / /www.inspection.gc.ca/english/ anima/disemala/avflu/bacdoc/floelee.shtml. .50. Rosen, C., & Bierma, P. (2005). Using manure and compost as nutrient sources for vegetable crops. University of Minnesota Extension Service. Retrieved from http: / /www.extension.umn. edu/distribution/horticulture/components/M1192.pdf. 51. Merck Animal Health. Animal, humans, environment. Retrieved from http: / /www. safe - you ltry.com /controlprogram_AHE.asp. 52. City of Vancouver. (2010). Guidelines for keeping of backyard hens. Vancouver, BC: Policy Licensing Report. Retrieved from http: / /vancouver. ca/ctyclerk/cclerk/20100408 /documents /penv3. pdf. 53. National Center for Infectious Diseases. (2010). Peep, chirp, quack! Why parents should think twice before giving baby birds for Easter. Retrieved from http: / /www.cdc.gov/healthypets/ easter_chicks.htm. College of Food, Agricultural and Natural Resource Sciences DEPARTMENT OF ANIMAL SCIENCE 305 Haecker Hall 1364 Eckles Avenue St. Paul, MN 55108 -6118 PHONE (612) 624-2722 FAX (612) 625 -5789 WEB www. extensi on. umn. edu www.ansci.umn.edu Located on the St. Paul Campus UNIVERSITY OF MINNESOTA EXTENSION Driven to Discover- May 29, 2012 To: Interested Parties From: University of Minnesota Extension Specialists Re. Backyard or Urban Poultry Keeping Concerns Several common concerns have been expressed by town and city governments when they are asked to consider the request to keep poultry in urban settings. The purpose of this letter is to provide information regarding these concerns which typically include transmission of diseases from poultry to humans as well as nuisance concerns of noise, odor, and pests; generation and disposal of waste. Poultry diseases and transmission to humans The main diseases of concern include salmonellosis, campylobacteriosis, chlamydophilosis (also known as psittacosis), and avian influenza. Illness associated with salmonella and campylobacter is typically the result of eating contaminated food which has been improperly cooked or prepared. Salmonella and Campylobacter can exist in the gut of the bird and hence contact with the fecal material is a concern; however, neither is present in the gut of most poultry. There are sporadic reports of children contracting Salmonella by handling baby chicks. People, especially children should wash their hands before and after handling poultry to prevent transmission in either direction. Chlamydophilosis or psittacosis is rarely diagnosed in domestic poultry, usually turkeys or pigeons, and is generally not a disease of chickens. Most cases of Chlamydophila infection are diagnosed in psittacine bird (parrots, etc.) and only on rare occasion. Contact with respiratory secretions or fecal material of sick birds can spread the disease. Avian Influenza is a respiratory disease in birds and there are many different subtypes of influenza virus. Most subtypes are not transmitted to humans (zoonotic). One subtype, occurring in Europe and the Far East, can be transmitted from birds to humans. This subtype has never been diagnosed in the United States, but there are both national and state programs to regularly monitor U.S. poultry and wild birds for the presence of this subtype. Parasites of poultry must live on or inside birds to survive and do not infect people. External parasites that can infest poultry are not infectious for people. Common external parasites such as the northern fowl mite strictly live on birds and are not infectious for people. Intestinal parasites, such as coccidia and roundworms, can live in the digestive tract of poultry, but do not infect humans, dogs or cats. 1 Nuisance concerns These concerns include noise, manure, odor, and pests. For noise, male (rooster) and female (hen) chickens vary in their vocalizations. Mature roosters will crow while hens make a clucking noise. The clucking tends to be soft in tone but the hens can have a loud call -alarm call if startled or threatened. These calls occur over a short time period and end when the threat ends or is identified. Typically there will be little vocalization during the night time hours unless the birds are startled. Odor can be associated with chicken manure if allowed to accumulate. A small number of birds will not generate much manure and with periodic cleaning of the coop this should not be an issue. The manure and bedding that is removed can be used as a fertilizer in the fresh form or after composting. Because the birds produce manure, there is the concern that flies will be attracted and proliferate in the manure. Wet feed can also attract flies. Proper coop management, maintaining dry bedding and removing soiled bedding and wet feed from the coop should minimize the fly population in a small flock. Proper coop management will also minimize potential problems with rodents such as house mice and Norway rats. Larger pests /predators, such as foxes, raccoons, and coyotes that already reside in urban areas may take an occasional chicken but the small populations of poultry kept in any one area are unlikely to attract and sustain any number of predators. Prepared by: Sally Noll, Poultry Extension Specialist, Minnesota Extension, Department of Animal Science Rob Porter, DVM, PhD, Diplomate American College of Poultry Veterinarians, Veterinary Diagnostic Laboratory Wayne Martin, Minnesota Extension, Alternative Livestock Systems Todd Arnold, Associate Professor Dept. of Fisheries, Wildlife, and Conservation Biology Additional information is available at the following websites: http://www.ansci.umn.edu/poultry/publications.htm http: / /wwwl .extension . umn. edu /food- safety /sanitation/ http: / /wwwl .extension. umn.edu/ food /small- farms /livestock/poultry/ University of Minnesota, U.S. Department of Agriculture, and Minnesota Counties Cooperating 2 MEMORANDUM TO: Mayor & Council FROM: Diane Ward, City Clerk SUBJECT: New Special Events Attached are Special Event applications from: Lift Bridge Brewery to conduct a 5K run/walk on Saturday, November 3. The Police Department has indicated that their services will be needed for this race to enable runners/walkers to safety cross Curve Crest Boulevard. He has always used his own establishment to provide free meals t Day and wishes to use this area for a tent with additional seating Liberty Harvest Fest has been an annual neighborhood event, however because they want to close a street longer than what is allowed for a hockey rink (with synthetic liner) it becomes a Special Event. The City Council adopted a moratorium on Lumberjack Days types of events and other events that have the potential for a sizeable impact on the community or neighborhood. Staff has interpreted that to mean that the moratorium applies to all special event permits requested that would require a contract and a neighborhood meeting (according to the event policy adopted by Resolution 2010-204). These events have the potential to impact the community. But, if the special event does not require a contract for city services or a neighborhood meeting, then the impact is substantially less and staff believes that the moratorium was not intended to apply. ACTION REQUIRED: Discuss and direct staff as appropriate. EVENTS PERMIT APPLICATION th 216 North 4 Street, Stillwater, MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 9/10/12 Liberty on the Lake Harvest Event 10/27/1211:30 am2:30 pm 10/27/122:30 pm6:30 pm 10/27/126:30 pm8:30 pm Heritage Square Fall harvest event featuring street hockey. 175-200 Liberty on the Lake Social Committee 3654 Tending Green Stillwater, MN 55082 Rebecca Remely (612) 308-0125 (612) 308-0125 rremely@mac.com (612) 308-0125 Rebecca Remely Todd Remely(612) 801-5725 (612) 308-0125 Rebecca Remely Street Hockey 2:30 pm to 6:30 pm DJ music and Microphone Self provided generator None 11:30 am/8:30 pm 10/27/12 Socail Committee will package garbage and Waste Management will 8 In the event of an emergency, event organizers will call 911 Event participants will seek shelter in their nearby homes We are requesting that a single block of Liberty Parkway immedia 8:30 pm for street hockey games (set up, event games and tear do LibertyHarvestFest 10/27/12 TO: Mayor & City Council FROM: Diane Ward, City Clerk DATE: 9/28/2012 2012 RE: Fall Colors Fine Art & Jazz Festival The Greater Stillwater Area Chamber of Commerce has made application for a Special Event Permit to host the Fall Art & Jazz Festival from October 5 to October 7 this year. The venue of the event is proposed to be North Lowell Park together with City parking lot #4 and part of lot #5. Vendors would set up their booths beginning at noon on Friday, October 5. The Art & Jazz Festival would be open to the public on Saturday, October 6 from 10 am to 5 pm and again on Sunday for the same hours. Tear down would occur from 5 pm to 8 pm Sunday evening. All 46 parking spots in Lot #4 and 46 spots in Lot #5 will be reserved all day Friday through Sunday. The lots will be posted for the event on Thursday evening. The parking fee as established by Resolution 2012-11 and applied to this event is presented in the table below. Fee by Resolution 2012-11 Lot NumberNo. of spacesStandard fee for Number of daysTotal fee off season dates 446$1.50/space/day3$207 546$1.50/space/day3$207 TOTAL$414 Past Council Decisions Last year the parking fee for the event would have been $2,848 for the three days. The Council approved a fee of $848 (Parking Commission recommended $848). The fee scheduled was revised for 2012 to allow a discounted fee during the off season (beginning October 1). Therefore, the fee this year will be considerably less. The Downtown Parking Commission and staff recommend the standard parking fee of $414. The Park & Recreation Commission reviewed the application at their September 24, 2012 meeting. It should be noted that there was discussion about the Chamber submitting their application later than the required 60 day submittal by the Special Event Policy. However, the Commission did approved the event with the park usage fee of $500.00 and a damage deposit of $750.00 The 60 day submittal requirement in the Special Event Policy is so that there is plenty of that final approval by the Council is not days before the event but rather a few weeks if details need to be finalized. The usual contract for other events calls for payment of fees a few weeks prior to the event; in this case payment will need to be made Wednesday, October 3 after Council approval. The charges for this event are as follows: Electricity = 4 outlets @ $20.00 per day X 3 days = $240.00 Parking Fee for Lots = $414.00 Park Usage Fee = $500.00 Park Deposit = $750.00 TOTAL = $1,904.00 ACTION REQUIRED: Review and if Council wishes to approve the event and contract they should pass a APPROVING THE 2012 FALL COLORS FINE ART motion adopting a resolution entitled & JAZZ FESTIVAL. APPROVING 2012 FALL COLORS FINE ART & JAZZ FESTIVAL BE IT RESOLVED , by the City Council of Stillwater, State of Minnesota, that the 2012 Fall Colors Fine Art & Jazz Festival is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. nd Adopted by the City Council of the City of Stillwater this 2 day of October 2012. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 2012 FALL COLORS FINE ART & JAZZ FESTIVAL THIS AGREEMENT is made this ____ day of October 2012, between the CITY OF STILLWATER, GREATER STILLWATER AREA CHAMBER OF COMMERCE., a Minnesota non-profit corporation, 1.Fall Colors Fine Art & Jazz Festival. The City has encouraged Fall Colors Fine Art & Jazz Festival in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2.Dates and Hours of Event. Operations are limited as follows: Setup: Friday, October 5, 2012 Noon 7:00 p.m. Event: Saturday, October 6 10:00 a.m. 5:00 p.m. Sunday, October 7 10:00 a.m. 5:00 p.m. Cleanup: Sunday, October 7 5:00 p.m. 8:00 p.m. 3.Event/Alcohol. No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. a.Signs: The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibit liquor as well as the prohibition against participants bringing their own liquor into the park 4.Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 5.Police Power. The City reserves the right to order a shutdown of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Organizer will assist the police in the clearing of the Area. 6.Security. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Stillwater Police Chief requires. Should the City have to hire outside agencies, the City will invoice the Organizer for any additional costs. THE ORGANIZER IS AWARE AND WILL INFORM ALL VENDORS 7.Use of Parking Lots. AND EVENT PARTICIPANTS THAT STAKING INTO THE ASPHALT, ETC. IS NOT ALLOWED (ANY DAMAGE REPAIR WILL BE PAID FOR BY THE ORGANIZER). The Event is given use of 46 spaces in Lot 4 and 46 spaces in Lot 5 to be used Friday through Sunday. The Organizer agrees to pay the City for the use of the parking lot according to the parking space fees designated by the City Council. 8.Flood Wall Construction (if applicable). In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low floodwall/levee along the western side of Lowell Park. This work is anticipated to start sometime in 2012. The Organizer understands and acknowledges that construction of this project may limit access to portions of parking if the US ACE chooses to proceed with construction or staging. In order to accommodate construction and staging activities the City reserves the right to adjust which parking lots may be used by the Organizer for this Event to accommodate the levy project. Page 1 of 4 9.City Improvements (if applicable). The Organizer understands and acknowledges that the City may be completing grading, parking lot improvements and park improvements in the area of the Event and in order to accommodate this construction and staging activities the City reserves the right to which parking lots may be used by the Organizer for this Event to accommodate any City improvements in the Event area. 10.Park Property. The Organizer Organizer shall pay for any restoration of the park as determined by the City. 11.Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation system. This system cannot be damaged by stakes or posts that are driven into the ground or by equipment and vehicles running over irrigation heads. For that reason, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used in the park. Further, as insurance against damage, a deposit must be made to the City in the amount of $750.00 and any damage to the system will be deducted from the deposit. The balance of the deposit will be returned with 30 days of the conclusion of the Event. 12.City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Event or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment) shall be received by the City no later than October 3, 2012. Failure to make the payment will result in the cancellation of the Event. In the event of a cancellation of this Event after the deposit or fees are made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Event, before returning the balance to Organizer. 13.City Services. The type and amount of materials needed for the Event will be determined by the Public Works Superintendent. The Organizer shall be required to provide portable toilets to augment the existing facilities, barricades for street closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will be charged for use according to the City of Stillwater Event permit fee schedule. a.Portable Toilets. The number of portable toilets will be established in consultation with the Stillwater Public Works Superintendent and be serviced each day of the event. The Organizer shall also stock the existing restroom facilities in Lowell Park and the Pedestrian Plaza Restrooms during the event with supplies provided by the City. If portable toilets are privately contracted, all portable toilets will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the Organizer will reimburse the City for costs incurred in removing the portable toilets. b.Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on October 5, 2012 at the parking lot entrances on Mulberry, Myrtle, Chestnut, and Sam Bloomer Way at Nelson, as designated by the Public Works Department. This will inform users of the parking lot closure for the Event. c.Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall Page 2 of 4 remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. d.Electricity and Water. Each electrical box needed for the Event will be opened by the City on October 5, 2012. The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. The Organizer shall obtain a hydrant attachment from the Board of Water Commissioners and pay their respective fee directly to the Board of Water rd Commissioners (204 3 Street N, 651-439-6231). 14.The Organizer agrees to submit a park fee of $500.00 payable to City at the signing of this contract. 15.Vendors. a.The Organizer agrees that any vendors using cooking facilities will be inspected for safety by the Stillwater Fire Department NO CAMPING b.. The Organizer agrees to inform any vendors that there is no camping in Lowell Park or any City parking lots. 16.Insurance. The Organizer must provide to the City satisfactory proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims that might be City as an additional insured on their policy as their interest may appear. 17.Pedestrian Plaza. The Organizer is aware of and will inform all vendors that access to the full opening of the pedestrian plaza must be maintained and no power cords can run across any portion of the plaza area. 18.Hold Harmless and Indemnify. The Organizer agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action, or demands that might be brought against the City arising out of the activities in the area. 19.The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands this ____ day of October 2012. GREATER STILLWATER AREA CHAMBER OF COMMERCE. ___________________________________ By: _____________________________ Its: ______________________________ Page 3 of 4 STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this ____ day of __________ 2012, before me, a Notary Public within and for said County, appeared _____________________, to me personally known, who, being duly sworn, did say that he is GREATER STILLWATER AREA CHAMBER OF COMMERCE the _________________ of the . and that this instrument was signed as the free act and deed of the corporation. _______________________________ Notary Public CITY OF STILLWATER _________________________________ Ken Harycki, Mayor Attest: __________________________________ Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this ____ day of __________ 2012, before me, a Notary Public within and for said County, appeared Ken Harycki and Diane F. Ward, to me personally known, that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. _______________________________ Notary Public Page 4 of 4 TO:Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE September 27, 2012 : RE: Parking Tickets BACKGROUND For the past year the Parking Commission has been analyzing the nues for the downtown parking system. The purpose of the analysis has been to develop a recommendation The Commission planned to finish its cost and revenue analysis by the fall of 2012, which it did. The reason for the timing was to give the Commission and Council the rate structure before the gravel parking lots were converted to hoped to occur during the summer of 2013. Apparently the Army Corps of Engineers will now be doing flood pwork during the summer of 2013, so the parking lot conversion will be delayed for a year. Consequently, though the Parking Commission has completed their study, there is no urgency to consider it and adopt a new rate structure. None the less, the Parking Commissi Council to consider adopting one suggested revenue change immediately. That would be to raise the parking ticket price from $5 to $10. DISCUSSION Currently, if a motorist does not pay for parking in the two pay lots, they would run the risk of receiving a parking ticket that will cost them $5. Since the cost of the ticket is no more than paying to park in Lot 1, there is very little incentive to pay for parking. After all, motorists know that chances are not high that they would get ticketed, but even if they were, it would cost them no more than if they had paid to park. Therefore, regardless what rate structure is adopted late next year, increasing the parking to $10 would encourage motorists to think twice about not paying REQUESTED ACTION If the Council concurs with the Parking Commission and staff recommendation to raise the parking ticket cost from $5 to $10 dollars, then the council should pass a motion adopting a resolution in cost. RESOLUTION ACCEPTING DONATIONS FROM THE FAMILY OF BOB AND SUE COLLINS WHEREAS , Bob and Sue Collins were longtime residents of Stillwater and were active bicyclists; and WHEREAS , Sue Collins passed away in 1994 and Bob Collins passed away in 2011; and WHEREAS , the children of Bob and Sue Collins (Ann Brookman, Lock Collins, Dan Collins and Mary Ellen Becker) decided to donate $85,000 in the memory of their parents for public improvements that support bicycling in Stillwater and the Stillwater area; and WHEREAS , the Collins Family siblings decided specifically to donate $65,000 towards the pergola structure on the Downtown Pedestrian Walkway that provides access and supporting facilities for the City of Stillwater’s trail segment that will connect to the Brown’s Creek State Trail; and WHEREAS , the Collins Family siblings also decided to donate $20,000 towards the Brown’s Creek State Trail trailhead information center and bicycle racks. NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Stillwater hereby accepts the donations towards the pergola, information center and bicycle racks. nd Enacted by the City Council of the City of Stillwater, Minnesota this 2 day of October, 2012. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk interested in acquiring the property, it will be required to submit a sealed bid in the form of a check for at least the minimum sale price. Command trailer will go to St. Croix County Sheriff's Office The Washington County Board of Commissioners authorized the transfer of a Sheriff's Office Command Trailer to the St. Croix County, Wisconsin, Sheriff's Office Sept. 18. The Washington County Sheriff's Office purchased a 31 -foot Haulmark Command Trailer in 1996, and it has been used as a command post. The trailer was replaced in 2012 when the Sheriffs Office bought its new Patrol Operations Vehicle. The Haulmark Trailer is specifically designed to serve as a command post, thus it would be cost prohibitive to change the interior of the trailer for any other purpose due to its age and amount of previous use. The St. Croix County Sheriff's Office has agreed to take possession of the Haulmark trailer at no cast to the county in an "as is" condition, with no warranties or guarantees. By St. Croix County Sheriffs Office taking possession of the trailer, it eliminates the need for the Sheriffs Office to dispose of the trailer. Washington County will join state's other counties in class action suit Washington County will join other Minnesota counties in a class action suit brought by Hennepin County against Fannie Mae and Freddie Mac. The Washington County Board of Commissioners gave its authorization for joining the suit Sept. 18. One of the results of the downturn of the U.S. economy is an increase in the number of home mortgage foreclosures, which, in turn, has transferred ownership of many homes to Fannie Mae and Freddie Mac. The Federal National Mortgage Association, commonly known as Fannie Mae, was founded in I938 during the Great Depression as part of the New Deal, as a government- sponsored enterprise, though it has been a publicly traded company since 1968. The corporation's purpose is to expand the secondary mortgage market by securitizing mortgages in the form of mortgage- backed securities. The Federal Home Loan Mortgage Corporation (FHLMC), known as Freddie Mac, was created in 1970 for the sarne purpose. When these two entities record its ownership, it refuses to pay the deed tax, claiming it is exempt from the tax. However, its exemption from the tax is less than clear, and Hennepin County instituted a class action lawsuit on behalf of the 87 Minnesota counties to challenge this exemption. Hennepin County estimates Freddie Mac and Fannie Mae owe approximately $10 million to $1 1 million in deed tax. However, 97 percent of any recovery would go into state coffers, leaving 3 percent to be distributed among the 87 counties. However, Hennepin County states it will pay all costs unless it obtains a favorable judgment, in which case it will recover costs proportionately from any judgment. While the amount Washington County might receive from any judgment is small, it appears nearly all of the counties are joining the class to resolve a significant issue, which is whether Freddie Mac and Fannie Mae are obligated to pay these "transfer" taxes. Page 3 of 3