HomeMy WebLinkAbout2012-09-20 DTPC PacketTHE B I R T H P L A C E O F MINNESOTA
DOWNTOWN PARKING COMMISSION
AGENDA
Thursday, September 20, 2012
8:30 AM Conference Room 213, City Hall
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. APPROVAL OF AUGUST 16, 2012 MINUTES
4. NEW BUSINESS
4.01. Cost for Recording Secretary Services
4.02. Parking Lot #15 - Lease Renewal
4.03. Parking System Revenue & Rate Structure Study
5. SPECIAL EVENTS
5.01 Fall Art & Jazz Festival
6. OTHER BUSINESS
6.01. Update on City Council Decisions
7. ADJOURNMENT
Commissioners present:
City staff present:
Commissioners absent:
Guests:
Submitted by:
Rem 3
D raft
Stillwater Downtown Parking Commission
Meeting Minutes
August 16, 2012
JeffJohnson, vice - chair /resident, David Korte, secretary /resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident;
Daren Anderson, resident; Dave Junker, resident
Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director; Doug Menikheim, councilmember;
John Gannaway, police chief
Aimee Peletier, chair /business;
Mead Stone, General Manager of River Market Community Co -op; Pat Wolf, Wolf Brewery BierBike
David Korte
agenda
discussion
action
call to order
Jeff called the meeting to order at 8:35 a.m.
approval of agenda
A motion was made and seconded to approve the agenda as presented. The motion
passed in a unanimous voice vote.
approval of June minutes
A motion was made and seconded to approve the June 21, 2012 meeting minutes.
The motion passed in a unanimous voice vote. Note, The Commission did not hold a
meeting in July 2012.
David will forward the approved
minutes to the Stillwater city clerk's
office.
Wolf request for reserved
parking
Patricia Wolf has received a license from the City Council to operate a multiple-
person tour cycling business in downtown Stillwater. Bill presented her request to
reserve one on- street parking space for her tour bike to load and unload guests. The
commission was asked to approve a spot to park and to set cost of the reserved
parking space. The space requested is on the west side of Water Street immediately
north of Myrtle Street. The commission had concerns with this spot, i.e., (1) the bike
would be facing the wrong way to start the tour route and logistically it would be
difficult to get it pointing the correct way, and (2) there is a lack of space in this area
for customers to safely congregate before and after a ride. Bill suggested a spot on
Water Street N and Commercial Street in the new Main Street Pedestrian Walkway;
the commission liked this idea. The fee for the reserved on- street parking space was
then discussed. The commission wanted the 2012 fee schedule to be used to
establish the rate, however the City Council reduced the Commission - recommended
fee schedule for the Stillwater Trolley Company's reserved parking. So the
commission agreed to charge Patricia the same as the Stillwater Trolley Companies.
A motion was made and seconded to allow Wolf Brewery Bierbike to reserve the
agreed upon spot at the Main Street pedestrian Walkway at a charge of $3 per day
with the applicant paying for the cost of manufacturing and installing the reserved
sign. The motion passed in a unanimous voice vote.
Bill will forward commission's
recommendation to City Council.
agenda
discussion
action
parking system revenue &
rate structure study
Bill presented a master plan for capital improvements and proposed a phasing
schedule for rate increases to cover operation and capital costs. Many ideas were
discussed at length including: raising the parking tickets to $10, giving residents of
Stillwater a parking sticker, increasing the monthly permit parking fee and increasing
all parking lots to a $4 flat rate.
Mead Stone asked if changes in the rate structure would effect his parking
agreement with the City. Bill assured him the city would honor his parking
agreement.
Bill said he would prepare a summary of the discussion for the next meeting and
develop a spreadsheet so the commission can assess the revenue as changes are
make in the rate structure.
Commission will continue the discussion
next meeting. Bill will come back next
month summarizing ideas discussed and
develop a spreadsheet so comparison
can be made.
Harvest Fest
Bill presented the request from the 2012 Harvest Fest sponsors (Summer Tuesday,
Inc; Stillwater Convention and Visitor's Bureau; and the Partnership Plan) for parking
spots. After discussion a motion was made and seconded to approve the request
with the fee being set by the 2012 fee schedule for a total cost of $783. The motion
passed in a unanimous voice vote.
Bill will forward commission's
recommendation to City Council. '
update on city council
decisions
Bill reported the city council approved the Parking Commission's recommendation to
hire a parking ramp attendant.
general discussion
The commission discussed having the meeting minutes tape- recorded and
professionally typed.
Bill will bring a cost estimate to the next
meeting for having meeting minutes
typed.
next meeting
The next meeting will be Thursday, September 20, 2012 at 8:30 a.m., Conference
Room 213, City Hall.
David will send out a draft of the
minutes before the next meeting.
Bill will send out an agenda and
supporting documents before the
meeting.
adjourn
A motion was made and seconded to adjourn the meeting at 10:21 a.m. and the
motion passed in a unanimous voice vote.
Draft
2
Item 4.01
Bill Turnblad
From:
Sent:
To:
Subject:
See her reply below
Nancy Manos
Friday, August 17, 2012 11:47 AM
Bill Turnblad; 'Korte David'
FW: Recording secretary
Nancy Manos, C`t' of Sti icuate't
From: kink100C&att.net f mailto:kink100 aC�att.net1
Sent: Friday, August 17, 2012 10:23 AM
To: Nancy Manos
Subject: Re: Recording secretary
Hi Nancy,
So, for a two hour meeting, an average
of four hours of time would be needed
at $15 per hour. This would be a total
of $60 per meeting.
That's fine with me. I have more time now that I'm done with HOPE.
So far, it usually takes me the time to listen (ie 2 hrs) plus almost the same amount of time to do the minutes,
for starting and stopping the tape, rewinding, formatting etc. So about double the m eeting time total, but I
expect that will go faster as I get to know their voices. The format of the Downtown Parking Commission that
you attached were a different format altogether. If that format is used, where only the basics are recorded in a
table format like that, and very few quotes or comments are attributed to any body, then it would go faster. I'm
sure Sharon did them pretty quickly after that many years.
Julie
From: Nancy Manos <nmanos(aci.stillwater.mn.us>
To: "kink100Ca att.net" <kink100Ca att.net>
Sent: Thu, August 16, 2012 1:53:15 PM
Subject: FW: Recording secretary
So Julie!
I'm trying to sell your services to the Downtown Parking Commission.
How long would it take you to transcribe 2 hours of DTPC meeting.
I attached their February minutes for you.
NancyManos, City of Stillwater
From: Bill Turnblad
Sent: Thursday, August 16, 2012 1:33 PM
To: Nancy Manos
Subject: RE: Recording secretary
Their chair usually types up the minutes.
So for a two hour meeting, how many hours does it typically take her to write the minutes?
1
From: Nancy Manos
Sent: Thursday, August 16, 2012 12:55 PM
To: Bill Turnblad
Subject: RE: Recording secretary
$15 / hr
NancyManos, City of Stillwater
From: Bill Turnblad
Sent: Thursday, August 16, 2012 11:36 AM
To: Nancy Manos
Subject: Recording secretary
Just a reminder
2
Item 4.02
iliwater
THE BIRTHPLACE O F M I N N E S O T A
TO: Parking Commissioners
FROM: Bill Turnblad, Community Development Director
DATE: September 12, 2012
RE: Lot 15 - Lease Extension
Background
Arcola Development owned the building on the southwest corner of Main and
Mulberry Streets in 2002. Behind the building is City Parking Lot 15 (see attached
map). At the time the lot had a gravel surface and the building owner wanted it to
be upgraded by the City. However, since it did not receive enough regular use for
the City to justify paving it, the building owner proposed to improve it himself with
pavement, storm sewer and parking lot lights. In return the owner requested a
lease agreement that gave his building exclusive use of the lot during regular
business hours. The City agreed. (Even with the lease $10 monthly permits are
required for each of the 20 spaces.)
The ten year lease expires on October 2, 2012. So, the building owner has
requested a ten year extension of the lease.
Discussion
The City Administrator and City Attorney have reviewed the requested lease
extension. Since the lot is not a high demand lot, and the building owner has been
regular about the $200 per month payment for the 20 spaces, they both view the
request favorably. With one exception, they recommend extending the terms of
the first lease. The exception is that the term of the extended lease should be
month by month instead of the requested 10 year period.
Action Requested
Please consider the request and make a recommendation that will be forwarded
to the City Council.
bt
attachments: Parking Lot Map
Existing Lease
•
•
•
PARKING LEASE AGREEMENT
THIS AGREEMENT is made this day of , 2002, between
THE CITY OF STILLWATER, a Municipal corporation ( "City "), and ARCOLA DEVELOPMENT
COMPANY, LLC, a Minnesota Limited Liability Company ( "Arcola "),
RECITALS
A. City is the owner of land, (the "Property ") located in the City of Stillwater, County of
Washington, State of Minnesota, legally described as set forth on Exhibit "A" attached hereto.
B. Arcola desires to lease a portion surface parking lot on the part of the Property described
in Exhibit "B" attached hereto (the "Parking Area "), and to create the necessary leasehold rights
for joint use of portions of the Parking Area by Arcola and the City.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is
hereby agreed that:
1. Exclusive Possession of Parking Area. City reserves exclusive use of the twenty (20)
parking spaces between the hours of 6:00 p.m. and 5:00 a.m., Monday through Friday, and at all
times on Saturday and Sunday and any National holiday.
At all other times, exclusive use of the Parking Area is reserved in Arcola.
2. Rent. Arcola is not obligated to pay rent to City during the term of this Agreement.
However, Arcola, its agents and tenants must purchase Downtown Parking Permits for each of
the twenty parking spaces reserved for their exclusive use. Permits are now issued at the rate of
$10.00 per month, per permit, and may be adjusted by the City from time to time upon the
recommendation of the Downtown Parking Commission.-
3. Use. Arcola shall be.permitted to use the Parking Area during its period of use as an area
to park motorized vehicles; and the City for its period of use for public parking purposes and for
law enforcement purposes for the benefit of Arcola and the Public.
4.. Construction. Arcola will, at its sole expense and subject to the approval of the City,
design and construct a surface parking lot ( "Parking Lot ") on the Parking Area in the following
manner:
a. The Parking Lot must have bituminous surface;
b. The Parking Lot must consist of approximately 20 parking spaces;
c. There must be vehicular access to and from the Parking Lot to Mulberry Street; and
d. Arcola will maintain Parking Lot in acceptable condition and be responsible for all
necessary repairs.
e. Arcola will be responsible for snow removal and sweeping of the Parking Lot.
5. Signage. Arcola must, at its sole expense and subject to the approval of the. City, design
and install signage that clearly identifies the Public Use Periods provided for by this Lease
Agreement.
6._ Li tin . Arcola must install lighting on the parking area, subject to approval of the City,
however, the City will be responsible for utility charges for electrical use of the lighting.
7. Insurance. Arcola must maintain comprehensive liability insurance, naming City as an
additional insured in 'an amount equal to at least $1,000,000 per occurrence for the use of the
Parking Area by the City and the Public.
2
•
8. Indemnity. Arcola hereby indemnifies, defends and saves City, and its employees,
agents, insurers, assigns and affiliated partnerships and corporations, harmless from and against
all claims, actions, costs (including without limitation reasonable attorneys' fees and costs and
witnesses' fees and costs) or damages of every kind and description (including without limitation
claims for property damage or personal injury), fees, judgments, expenses, liabilities, liens and
suits, known or unknown, liquidated or unliquidated, which accrue to or are suffered by any
person or property resulting from acts or omissions of Arcola, its employees, agents and
licensees in connection with the use of the Parking Area.
9. Term. This Agreement will have an original term ( "Term "), of five years and, thereafter,
is cancelable at the will of either party upon one (1) year written notice from one party to the
other. If, however, the City elects, after the five (5) year original term to construct an elevated
parking ramp on the property, upon thirty (30) days notice to Arcola, the Cityy may suspend use
of the parking lot. In that event, however, the City will allow Arcola at least one year .of use of
twenty (20) parking spaces in the completed facility during the time set forth in Section 1 of this
Lease without charge.
10. Notices. All notices provided herein must be in writing and be deemed delivered when
personally served or when sent by first class certified mail, return receipt requested, served or
addressed as follows:
If to the City: City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Attention: Larry D. Hansen, City Administrator
If to Arcola: John and Melissa Uppgren
P.O. Box 368
Stillwater, MN 55082
3
or to such other address as either party may designate..
11. Subordination, Nondisturbance and Attornment. This Agreement is and shall be subject
and subordinate at all times to all existing and subsequent mortgages placed on or against the
Property, including all extensions, renewals, amendments and supplements thereof, provided that
the rights of Arcola under this Agreement are recognized. The City hereby agrees to promptly
execute and deliver upon written request by Arcola all necessary subordination documents
required by Arcola's lenders or purchasers if a lender or purchaser delivers a nondisturbance
agreement to the City.
12. Surrender. Subject to the terms of this Agreement, on termination of this Agreement,
Arcola will peaceably and quietly surrender the Parking Area and remove its trade fixtures and
personal property ( "Personal Property"), if any, from the Property. Personal Property not so
removed will be deemed abandoned and become the property of the City.
13. Governing Law. This Agreement is governed by Minnesota law.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Diane. F. Ward, Clerk
ARCOLA DEVELOPMENT
COMPANY, LLC.
By
Its Chief Manager
•
•
•
LEGAL DESCRIPTION
A11 that part of Lot Two (2), Block Eighteen (18),
of the Original Town (now City) of Stillwater, as
amended by Myron Shepard's Perfected Plat of the
City of Stillwater dated May 21, 1878, Washington
County, Minnesota, described as follows:
Beginning at the North - easterly corner of Lot Two (2),
Block Eighteen (18), original Town of Stillwater as
surveyed and platted, thence Westerly along the Northerly
line of said Lot Two (2) for 50 feet; thence Southerly
and parallel with the Westerly line of said Lot Two (2)
for 10 feet; thence Westerly and parallel with
Northerly line of said Lot Two (2) for 100'feet to said:
Westerly line of said Lot Two (2) ;',thence' Southerly along
said Westerly line of,said Lot Two (2):for 40 feet to the
Southwesterly corner thereof; thence Easterly along,the''
Southerly line•of said tot Two (2) to the Southeasterly •
,coiree thereof ;;thence Northerly along the Easterly jjne.
of said Lot•Two (2) to the p oint'of.,begihhing..'
EXHIBI f "A:'
PARKING AREA
NEW UGHT
STRUCTURES
NEW STORM
STRUCTURE
•
EXHINri v4•1"
•
•
•
Item 4.03
1 1 lwater
THE BIRTHPLACE OF MINNESOTA
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: September 12, 2012
RE: Parking System Study - Revenue Strategies
Background
In June and August the Parking Commission discussed strategies for raising revenue to
meet all projected operational and capital costs for the downtown parking system.
Several rate increase scenarios were discussed. Each scenario was based upon variable
rates related to the location of the lot. After considerable thought the Commission
decided against variable rate scenarios in favor of a flat rate option. Though the actual
rate was not decided upon, the Parking Commission reached a consensus on the
following items:
1. Increase parking tickets from $5 to $10.
a. Without the increase, the parking ticket is in some cases no more costly
than the parking fee. So there is little incentive to pay the fee.
2. Charge for parking in all lots east of Main Street.
a. Lot 9 will not be become an hourly pay lot, since it will be the trailhead lot
for the state trail.
3. Institute a parking pass system for Stillwater residents.
a. This would not be good for overnight parking.
b. This parking pass would not be valid for employee parking or business
owner parking.
4. The parking fee should be the same in all surface lots.
5. During the off season all pay lots would be free for 3 or 4 hours, depending upon
the location of the lot.
6. Monthly parking passes could be purchased for any lot except Lots 1 and 2.
City staff was asked to bring back information on the amount of revenue that would
likely be raised if a flat rate of $2, $3, $4 or $5 were instituted. That information is
attached.
September 12, 2012
Page 2
Discussion
If the assumptions are correct concerning the amount of revenue likely to be raised per
space each year in the individual lots, then it would appear that a minimum rate of $3
would have to be charged to cover costs. However, since additional seasonal
employees may need to be hired to take care of the new paved lots and all of the new
revenue machinery, a $4 rate may be necessary. And, if the assumptions are not
accurate (this is very possible since there is no historical data for any lots other than
Lots 1 and 2), then it may be conservatively correct to charge $5.
Another item that needs further consideration is whether on- street parking will
continue to be free for 4 hours. The Commission has talked about metering Main
Street's parking spaces. The purpose of the meters would be to create turnover, not
necessarily to raise revenue.
Alternatives
The Parking Commission could:
1) Decide upon a recommendation to the City Council that addresses both: a) a rate
structure for the surface lots; and b) whether to adopt a metering system for on-
street parking on Main Street (and possibly other downtown streets as well); or
2) Request further information to be brought back to the next Commission meeting.
Attachments: Revenue Projection Table for Various Flat Rates
CIP Map of Downtown City Lots
Stillwater Parking Commission
Parking Rate Study
Projections
9/11/2012
Projected
Currents
$10 Violation2
Parking tickets
$26,577.29
$53,154.58
Parking fines
$7,413.48
$7,413.48
Past revenue
Projected
Projected
Projected
Projected
Projected
Parking sales
Current
/space /years
r /s /y @ $4
$5 flat rate total
$4 flat rate total
$3 flat rate total
$2 flat rate total
Lot 1 (South Lot) -106 spaces
$78,424.11
$739.85
$591.88
$78,424.11
$62,739.28
$47,054.46
$31,369.64
Lot 2 (So. Lowell Park Lot) -110 current spaces; 84 planned
$42,714.89
$388.32
$485.40
$54,364.80
$40,773.60
Note that lot is reduced from 110 to 84
$32,618.88
$20,394.00
Lot 3 (Water Street South Lot) - 38 current spaces; 33 planned
$0.00
$485.40
$21,357.60
$16,018.20
Lot 3 projected to make the same per space per year as Lot 2
$12,814.56
$8,009.10
Lot 4 (Lift Bridge Lot) - 49 spaces currently; 29 planned
$0.00
$388.00
$15,015.04
$11,252.00
20% Tess per space per year than Lots 2 & 3
$9,009.14
$5,626.00
Lot 5 (Gazebo Lot) - 7 planned spaces
$0.00
$388.00
$3,624.32
$2,716.00
20% less per space per year than Lots 2 & 3
$2,174.59
$1,358.00
Lot 6 North (Walkway Lot North) - 36 spaces previously; 15 spaces now
$0.00
$485.40
$9,708.00
$7,281.00
Same per space as Lots 2 and 3
$5,824.80
$3,640.50
Lot 6 South (Walkway Lot South) - 35 spaces previously; 16 spaces now
$0.00
$485.40
$10,355.20
$7,766.40
Same per space as Lots 2 and 3
$6,213.12
$3,883.20
Lot 7 (Water Street Lot North) - 69 spaces currently (w /o River Market); 119 planned
$0.00
$291.24
$46,210.08
$34,657.56
40% less than Lots 2 and 3
$27,727.00
$17,328.78
Lot 8a (Mulberry Point Lot West) - 45 spaces
$0.00
$194.16
$11,649.60
$8,737.20
60% less than Lots 2 and 3
$6,989.85
$4,368.60
Lot 8b (Mulberry Point Lot East) - 49 spaces planned
$0.00
$194.16
$12,685.12
$9,513.84
60% less than Lots 2 and 3
$7,611.17
$4,756.92
Monthly permits
$32,324.58
$32,324.58
$32,324.58
$32,324.58
$32,324.58
Tickets and fines
$33,990.77
$60,568.06
$60,568.06
$60,568.06
$60,568.06
Mist
$11,449.73
$11,449.73
$11,449.73
$11,449.73
$11,449.73
Total
$198,904.08
$367,736.24
$305,797.45
$262,379.94
$205,077.11
Total Goal
$222,000.00
$240,000.00
$240,000.00
Includes capital cost for added machines, but not added personni
$240,000.00
$240,000.00
Reserve or shortfall
- $22,100.00
$127,736.24
$65,797.45
$22,379.94
- $34,922.89
s Avg of 2008 -11
2 Increase parking ticket from $5 to $10
Proposal to charge in all lots east of Main is based upon initiating a resident pass system
All lots free for 3 or 4 hours during off season (except ramp)
Monthly permits available at $10 per month for all lots except Lots 1 and 2
9/11/2012
Proposed
Capital Improvement Schedule
City DT Parking Lots
2012 Construction
2013 Construction
2014 Construction
2015 Construction
2016 Construction
2017 Construction
2018 Construction
2020 Construction
2028 Construction
Item 5.01
THE B I R T H P L A C E O F M I N N E S O T A
TO: Downtown Parking Commission
FROM: Bill Turnblad, Community Development Director
DATE: September 12, 2012
RE: Parking Lot Use Fee for Fall Art & Jazz Festival
Background
The Greater Stillwater Area Chamber of Commerce has made application for
a Special Event Permit to host the Fall Art & Jazz Festival from October 5 to
October 7 this year. The venue of the event is proposed to be North Lowell
Park together with City parking lot #4 and part of lot #5.
Vendors would set up their booths beginning at noon on Friday, October 5.
The Art & Jazz Festival would be open to the public on Saturday, October 6
from 10 am to 5 pm and again on Sunday for the same hours. Tear down
would occur from 5 pm to 8 pm Sunday evening.
All 46 parking spots in Lot #4 and 46 spots in Lot #5 will be reserved all day
Friday through Sunday. The lots will be posted for the event on Thursday
evening.
The parking fee as established by Resolution 2012 -11 and applied to this event
is presented in the table below.
Fee by Resolution 2012-
Lot Number
No. of spaces
Standard fee for
off season dates
Number of
days
Total fee
4
46
$1.50 /space /day
3
$207
5
46
$1.50 /space /day
3
$207
TOTAL
$414
Past Council Decisions
Last year the parking fee for the event would have been $2,848 for the three
days. The Council approved a fee of $848 (Parking Commission
recommended $848). The fee scheduled was revised for 2012 to allow a
Page 2 of 2
discounted fee during the off season (beginning October 1). Therefore, the
fee this year will be considerably less.
Recommendation
City staff recommends the standard parking fee of $414.
bt
attachment: application material
THE EIETNPINCE Of MINNESOTA
EVENTS PERMIT APPLICATION
216 North 4th Street, Stillwater, MN 55082
Telephone: 651-430-8800 Fax: 651- 430 -8809
Incomplete applications or applications received after deadline will not be
accepted. See Event Instructions for application deadline and fees.
* * * * * * * * *** * * **
Date of Application:
Office Use Only
Date Application Received
Type: Event Special Event Event w/ Contract
Event Information
Title /Name of Event Fall Colors Fine Art and Jazz Festival
October 5th Noon 7:00 pm
Event Date/ Time: Set up: Date Time to
October 6th and 7th 10:00 am 5:00 pm
Actual Event: Date Time to
October 7th 5:00 pm 8:00 pm
Clean up: Date Time to
(Events after 10:00 p.m. require a variance from City Council)
Location (Address) of Event: Public parking lot #4 and partial area of #5.
(If in Lowell Park please specify north or south Lowell park)
Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website)
The Fall Colors Fine Art & Jazz Festival is a weekend public event that hosts high quality art from around the upper Midwest.
Food will also be available through food vendors. Several sets of jazz music will play during both days.
Estimated Attendance (participants and spectators): 6,000 depending on weather.
Applicant Information (Person /Group Responsible)
Sponsoring Organization Name: The Greater Stillwater Chamber of Commerce (event owner)
Mailing Address: 1950 Northwestern Ave. S., Suite 101
City, State, Zip Code: Stillwater, MN 55082
Primary Contact /Applicant Name: Todd Streeter, Executive Director
Phone Number: 651.439.4001 Fax: 651.439.4035 Cell Phone: 651.325.7642
Email Address: ttreeter@ilovestillwater.com
Website Address: www.ilovestillwater.com
Name of contact person during event: Todd Streeter, Executive Director Cell Phone: 651.325.7642
Alternate contact during event: To be determined Cell Phone:
Refer media or citizens inquires to: To be determined Phone:
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs /banners be put up No • Yes F_ Number and size: 1 5' x 30' banner over Main Street.
Will there be any inflatables? No k Yes • Insurance certificate from rental vendor is required
Fees f °r electricity
may
Will there be entertainment? No • Yes Fi What type: Free music on stage
apply see Instructions
Will sound amplification be used? No • Yes F'_i Hours and Type: Noon to 5:00 pm. Type unknown.
Will a stage or tent(s) be set up? No • Yes g,/ Dimensions: 12' x 25' Tent unknown.
Will there be temporary fencing? No Yes ■
How many Fees for
electricity may
Will merchandise /food items be sold? No El Yes ® Approx. 10
vendors expected: apply see Instructions
Will food be prepared on site? No • Yes F� Contact Washington County Health Department, 651- 430 -6655
Will cooking operations be conducted? No • Yes rj Contact Stillwater Fire Department, 351-4950
Will alcohol be served but not sold? No Yes ❑ See Alcohol Regulations in the instructions
Will alcohol be sold? No l'< Yes ■ See Akohol Regulations in the Instructions
Will there be a fireworks display? • No M Yes ■ Permit required, contact Stillwater Fire Department, 651- 351 -4950
Describe power needs and location of power source.
Existing power boxes. Boxes need to be unlocked by Friday noon. Number needed to be determined.
Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available
Art fair publications and area newspapers.
City Services (After reviewing the event application, City services may be requried for the event.)
Will event use, dose or block any of the following: If yes specify location on site map.
City Streets or Right -of -way No ■ Yes F:1 Start/End Time: 7 am to 8 pm Date:Oct 5 -7
City Sidewalks or Trails No CO Yes E! Start/End Time: TBD Date:TDB
Public Parking Lots or Spaces No ■ Yes Start/End Time: 9 pm to 8 pm Date:Oct 47
Fees may
Will event need barricades ? apply
() No .� Yes • Number needed:
see Instructions
Fees may apply
Will extra picnic tables be needed? No
p ® Yes • Number needed:
see Instructions
Fees
may apply
Will portable restrooms be needed? No 1 Yes • Number needed: Vendor providing
see Instructions
Fees
may apply
Will extra trash receptacles be needed? No f • Yes • Number needed: Vendor providing
see instructions
Describe trash removal and cleanup plan during and after event:
Service may provide 15 or 20 yard dumpster and 12 trash receptacles. Staff to monitor /clear trash receptacles into dumpster.
Will event need traffic control? No ® Yes • Contact Stillwater Police Department for assistance, 651 -351 -4900
Describe crowd control procedure to ensure the safety of participants and spectators:
This has not been an issue.
Fees may Instructions
Will No Parking Signs" be needed? No Z7 Yes • Number needed:
Show locations) on site map
location(s) site m
Will event need security? No ■ Yes if event is overnight, security will be required.
If using private secruity, list Security Company and Contact Information:
Same city arrangements as in previous years.
Will event need EMS services? No ® Yes ■ Contact LakeviewEM5, 651- 430 -4621
Describe plans to provide first aid, if needed:
Plans under development.
Describe the emergency action plan if severe weather should arise:
During severe weather conditions, exhibitors will be told to drop, close or secure their tents and work of art until weather
conditions improve. If lightening or tomado wamings are present, exhibitors will be told to secure their tents and they and the
public should seek shelter immediately.
List any other pertinent information:
None at this time.
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"Certcate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the
City oJS illwater and is a relegse of i
Signature of Applicant /rAuthorized Agent Date
L
Food Concession Area
Performance
Viewing Area
Chamber Inform rtie
Center? Check - t
,4■•••• Electrical Powe:.
0 25 i0
Scale JIM
•
• • • 1i
t 4 a r •
• • • •
Patio
2012
Greater Stillwater
Chamber of Commerce
Fall Color Fine Art &
Music Festival
Event Plan
October 6th and 7th
Plan Date: August 28, 2011
- Alan
Event Description
Legend
This popular annual fall event features juried artisans specializing in a
wide variety of handmade art including: clay, fiber, glass, jewelry, metal,
wood, photography, painting, drawing and digital Art.
The criteria for judging includes: originality: balanced presentation; over-
all quality. including skill and craftsmanship; attention to fundamentals,
including color, texture and composition; creative use of materials; and
professionalism.
With the St. Croix River and Historic Lift Bridge in the background,
talented musicians entertain the crowd as they stroll among the artist
exhibitors throughout the two -day event.
Exhibitor Booth
Food Table
0
Existing Electrical Source
Road Barrier
Handicap Portable Toilet
Portable Toilet
Dumpeter
Downtown Parking Spaces
Before and After Rate Restructuring
Assumption: All city lots east of Main Street = hourly pay lots
9/13/2012
Spaces
Downtown Parking
2012
2014
Marked on- street
468
468
Unmarked on- street
148
148
Private parking Tots
1,158
1,158
Hourly pay Tots /ramp
466
1,003
Free spaces in lots (3 & 4hr)
1,093
488
Total
3,333
3,265
9/13/2012