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HomeMy WebLinkAbout2012-08-27 PRC packet'' ""� � � � e tth^ Y�a�tM' o!¢.rr�SSrr✓ m�;ve�a y. u�� �,m�aradi,n�umr^ �r P,m'�R?�i1P�Ym1;A1 f� CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, AUGUST 27, 2012 AT 7:00 P The City of Stillwater Parks and Recreation Commission will meet on Monday, August 27, 2012 at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. Approval of the July 23, 2012 Minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Municipal Swimming Pool Request 4. Stillwater Harvest Fest 5. Outdoor Winter Rinks Informational Items Commission Items/Topics CITY OF STILLWATER PARKS & RECREATON COMMISSION JULY 23, 2012 Present: Commissioners Scott Christensen, Rob McGarry, Sandy Snellman, Don Stiff and Councilmember Mike Polehna Absent: Commissioners Linda Amrein, David Brandt, Solveg Peterson Staff present: Assistant Public Works Superintendent Tim Moore Commissioner Snellman called the meeting to order at 7:00 p.m. APPROVAL OF MINUTES Motion by Snellman, seconded by Christensen, to approve the June 25, 2012 minutes. All in favor. OPEN FORUM No comments were received. ACTION ITEMS Millbrook Park Neighborhood Meeting Mr. Moore said a design for the playground has been chosen that fits in the budget. The surface will be wood chips. He has started soliciting quotes for parking lot construction, moving a picnic shelter in from Legends, and some sidewalk work, and is working with the St. Croix Baseball Association on a baseball field. The City may do the grading. No action is required. According to Mr. Moore the total cost of the playground equipment, fully complete and installed, is $75,000. INFORMATIONAL ITEMS Lowell Park Update Mr. Moore met with the sandblaster painters for the Gazebo who will start tomorrow. Brown's Creek Mr. Moore reported there was arson at Brown's Creek, burning part of the playground and the portable toilet on June 26. Police are investigating. The enclosure was rebuilt last week. Playground equipment has been ordered. It should be done by the time school starts. COMMISSION ITEMS/TOPICS Mr. Polehna introduced Patrick Kopesky, the Parks and Recreation Intern who is going to do a survey of community athletic groups in School District 834 to determine needs and opportunities. He also will put together a map of all walking trails. He is doing his practicum in conjunction with District 834 Community Education and the City of Stillwater. Mr. Kopesky added that he hopes to complete the tasks in September or October. ADJOURNMENT Motion by Snellman, seconded by Christensen, to adjourn at 7:27 p.m. All in favor. Respectfully submitted, Julie Kink, Recording Secretary r U I ITI = To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: August 23, 2012 Re: Municipal Swimming Pool Request At the August 21, 2012 City Council meeting a letter was included as an FYI requesting the City to begin to plan a municipal swimming pool. Council referred this letter to the Parks and Recreation Commission for review and comments. On August 22 I received an email addressing this topic. Please see attached for review. To: Stillwater Council and Staff RE: A Stillwater Municipal Swimming Pool - Benefits Abound DA: August 15, 2012 FR: Judy Gulden, Resident, 218 N. Martha Street, Stillwater, MN City Council and Mayor, I regret that I am unable to attend the August 21 City Council meeting and to bring this letter to you in person. I have asked Diane Ward to circulate this letter of request to you and to the appropriate City Staff. Thank you, Diane. Considering many factors and the needs of our community, it seems it would be beneficial to develop a long range plan for a Stillwater municipal swimming pool. Perhaps a possible site to consider would be City owned property such as the property near the skate board park or other City owned parkland. I am aware that this is may not seem to be a good time to consider the idea of a municipal pool in our town. There never may be a good time. I know that the City's current budget is stretched and staff time is extremely limited and that it would seem that even in the future this is not a possible goal for Stillwater to attain... but please move towards the goal. The Stillwater community lacks a safe pool that is accessible for families and individuals by bike, walking or a quick car ride. What a wonderful and needed resource for our teens as well to have a municipal swimming pool within Stillwater's boundaries With the focused collective wisdom and resourcefulness of Stillwater City Hall, Stillwater's enthusiastic hard working civic groups and residents, and with involvement of our caring philanthropic community, the goal of a municipal swimming pool could be attainable, wouldn't you agree? The pool does not have to be grandiose or be everything to everyone or the most elaborate ever built. Bells and whistles could perhaps be anticipated and added in the future or not added. The City's formal interest to have a municipal pool in our town would send a message to community leaders, civic organizations, agencies, potential partners, citizens and the philanthropic community that fundraising proposals and grant writing assistance would be welcome and appreciated. I hope there will be an opportunity at the August Park and Recreation Commission to request the commission's comments and direction. I respectfully request assistance from a City Staff and the Park and Recreation Commission to provide guidance, exchange ideas, and to begin a preliminary draft to guide a planning process that would be presented to you. I would very much appreciate your written comments and direction so that effective communication with interested citizens and potential organizations can proceed. It is my hope that a meeting could be arranged in September or October to begin a preliminary draft which would guide a planning process. Thank you for your serious consideration to this request and your direction to proceed. Sincerely, Judy Gulden, Stillwater Resident 651 - 439 -8368, guldenstillwater @comcast.net Beth Wolf From: Tim Moore Sent: Thursday, August 23, 2012 11:11 AM To: Beth Wolf Subject: Fw: Stillwater pool alternate option Connected by DROID on Verizon Wireless - - - -- Original message---- - From: Cori Anderson < cnanderson cblakeview.orq To: Tim Moore < tmoore ci.stillwater.mn.us Sent: Wed, Aug 22, 2012 21:00:45 GMT +00:00 Subject: Stillwater pool alternate option What about a splash pad like Cottage Grove? Just a suggestion. Wasn't sure who to send this to but I did see on the news that there is discussion about a new pool but totally out of the budget maybe the splash pad would be a good idea Thanks Cori Anderson CONF IDENTIALITY Nf7FIC This e mail message, including an attachments. � intended r ci � and uuo,n confidential g � g y nts. is for the sale use of the intended recipient(s) and may contain aonfrdenf'ial and privileged information. Unauthorized review, fomvarding, printing, copying, distributing, ar using such information is strictly prohibited, If you are not the intended recipient:, please contact the sender by reply e -mail and destroy all copies of the original rrnessage. �t w To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent 1 Date: August 23, 2012 Re: Stillwater Harvest Fest Stillwater Harvest Fest Summer Tuesdays Inc., Stillwater Convention and Visitor's Bureau, and the Partnership Plan made application for the annual Stillwater Harvest Fest & Giant Pumpkin Weigh -Off. This year the event is going to be held on Saturday, October 13 and Sunday October 14 with setup on Friday October 12 in Lowell Park and surrounding parking lots. A new addition to Harvest Fest is the Stomp the Stairs event which will be a kickoff for the Harvest Fest on Saturday morning. This application has been approved by the Downtown Parking Commission and will go before City Council on September 4 h RECOMMENDATION The Parks and Recreation Commission should review and provide comments. Event Information Title /Name of Event Stillwater Harvest Fest & Giant Pumpkin Weigh -Off Event Date /Time: Set up: Date Friday Time 6pm to 10 pm Actual Event: Date Sat 10/13 9am- Midnight, Sun til 5 Time to 9 am- 5 pm Clean up: Date Sunday Time 5 pm to 8pm (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: Lowell Park, Parking Lot 4 & 5 (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific -this information will be used to promote the event on the City of Stillwater website) Watch as area growers showcase the fruits of the harvest -- The Giant Pumpkin Weigh -Off. Will we host another Guiness Book of World Records? Saturday kicks off with "Stair Stomp" a timed walk up three sets of steps in historic downtown Stillwater produced in cooperation with the Partnership Plan. Activities throughout the weekend include a Chili Cook -Off, Beer and Wine Tasting, Kiddie Tractor Pull, Costume Parade, Cabbage Toss, Saturday Night Street Dance, the Pumpkin Regatta, and the Giant Pumpkin Drop. Fun for all ages. Estimated Attendance (participants andspectators): 500 -1200 Applicant Information (Person /Group Responsible) Sponsoring Organization Name: Summer Tuesdays Inc. / CVB/ The Partnership Plan Mailing Address: 101 Water Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact /Applicant Name: Cory Buettner STI, Jen Anderson Stair Stomp Coordinator (651) 270 -1207 Phone Number: 651 295 4725 Fax: Cell Phone: same Email Address: corybuettner @netzero.com /jen.b.anderson @me.com Website Address: www.harvestfeststillwater.com Name of contact person during event: Cory Buettner Cell Phone: 651 295 -4725 Alternate contact during event: Chuck Dougherty Cell Phone: 612 414 -0865 Refer media or citizens inquires to: Cory Buettner Phone: 651295-4725 Will portable restrooms be needed? No ❑ Yes ® Number needed: 4 Fees may apply see Instructions Will extra trash receptacles be needed? No ❑ Yes ® Number needed: 0, we will provide them Fees may appl see Instructions Describe trash removal and cleanup plan during and after event: Trash and Recycling facilities will be monitored during the event with overflow deposited at Freight House, Water Street Inn and Leo's . Will event need traffic control? No ® Yes ❑ Contact Stillwater Police Departmentfor assistance, 651- 351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: A temporary fence will be erected to restrict access to areas serving alcohol. Will "No Parking Signs" be needed? No ® Yes Fees may apply see instructions ❑ Number needed: we will provide Show location(s) on site map Will event need security? No ❑ Yes ® If event is overnight, security will be required. If using private secuuity, list Security Company and Contact Information: to be determined Will event need EMS services? No ❑ Yes ® Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: First aid is readily available at Water Street Inn Describe the emergency action plan if severe weather should arise: Guests will seek shelter at the Water Street Inn List any other pertinent information: Pumpkin Regatta will be orchestrated through the Water Safety Officer of the Washington County Sheriff Department. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" maybe required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the City of Stili��nd is a relea of Lil, *lity. 7 Signature of licant or Authorized Agent Dat Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes ® Number and size: Main Street Over- street Banner 6 -8 Lowell Park; 3 at ea. stair Will there be any inflatables? No ® Yes ❑ Insurance certificate from rental vendor is required Will there be entertainment? No ❑ Yes (mac What type: Music Feesfor electricity may Drums at each set of stairs apply see Instructions Will sound amplification be used? No ❑ Yes Q Hours and Type: Saturday 9 am- Sunday 4pm Street Dance until Midnight Will a stage or tent(s) be set up? No ❑ Yes ® Dimensions: Stage 20 X 30 same as Summer Tues. Tent 40 X 100 Will there be temporary fencing? No ❑ Yes Will merchandise /food items be sold? No ❑ Yes ® How many 20 -25 Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ❑ Yes ❑X Contact Washington County Health Department 651- 430 -6655 Will cooking operations be conducted? No ❑ Yes ❑ Contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? No ❑ Yes © See Alcohol Regulations in the Instructions Will alcohol be sold? No ❑ Yes ® See Alcohol Regulations in the Instructions Will there be a fireworks display? No ® Yes ❑ Permit required, contact Stillwater Fire Department, 651- 351 -4950 Describe power needs and location of power source. All three electrical boxes in Lowell Park Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available School system via the Partnership Plan, Radio, Flyers, ads, press release, social media,etc City Services (After reviewing the event application, City services maybe requried for the event.) Will event use, close or block any of the following: City Streets or Right -of -way No City Sidewalks or Trails No Public Parking Lots or Spaces No If yes specify location on site map. ❑ Yes ® Start /End Time: Fri 4pm -Sun 8 P Date: 10/12 -10/14 ❑ Yes ❑ Start /End Time: Date: ❑ Yes ® Start /End Time: Fri 4pm -Sun 8pm Date: 10/12 -10/14 Will event need barricade(s)? No ❑ Yes ® Number needed: 0, we will provide them Fees may apply see Instructions Will extra picnic tables be needed? No ® Yes ❑ Number needed: Fees may apply see Instructions o \A %��' ��`m U% JA ti Ave& UDO I - ` Ches t ' �''� , � ' � i � J r�Ill�f�n 1!'PdNAy" gun st a GI,�;.i+v /,�J11171d To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: August 23, 2012 Re: Outdoor Winter Rinks � At the June 25 2012 Parks and Recreation Commission meeting the Commission park tour included visiting Triangle Park, Old Athletic Field and Oak Park School Rink locations. At each location the Commission had an informal discussion on Stillwater's rink location, usage and size of rinks. DISCUSSION It was a consensus of the Commission members present that staff research the possibility of eliminating Triangle, Oak Park School and expanding the rink at Old Athletic Field. Due to the close proximity of these three rinks it may serve the public better by maintaining a larger rink at the Old Athletic Field. In addition, the Commission discussed eliminating the rink at Benson Park because of the close proximity of the new outdoor rink at the St. Croix Rec Center. Also, it was discussed to eliminate Meadowlark Park rink due to decreased use. Staff feels that developing a rink at Browns Creek Park would serve residents in the Northwest quadrant of the City which currently does not have a rink. 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