The URL can be used to link to this page

Home My WebLink About2012-07-17 CC MIN.mater :=NTHE OINTHPLACE OF MINNESOTA CITY COUNCIL MEETING MINUTES July 17, 2412 REGULAR MEETING 7:00 P.M. Mayor Harycki called the recessed meeting to order at 7:07 p.m. Present: Councilmembers Cook, Polehna, Roush, Menikheim, and Mayor Harycki Absent: None Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Menikheim, seconded by Councilmember Polehna to approve the July 3, 2012 regular and recessed meeting minutes. Motion passed 4-0 with Councilmember Cook abstaining because she was not at that meeting. PETITIONS, INDIVIDUALS & DELEGATIONS Human Rights Award - Jan Spreeman Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2012-106 presenting the Stillwater Human Rights Award to Jan Spreeman for his active role as a local educator teaching junior high and high school social studies for over 30 years. Ayes: Councilmembers Polehna, Menikheim, Roush, Cook, and Mayor Harycki Nays: None Councilmember Polehna and Mayor Harycki presented the Human Rights Award to Jan Spreeman, in the presence of Human Rights Commission Members Melissa May and Don Hovland, Mr. Spreeman thanked everyone who was involved with the award and acknowledged City Council Meeting July 17, 2012 his students and their parents, as well as Don Hovland who changed his professional life in many ways when he was hired by Mr. Hovland in 1973. Leaders in Public Policy Award 2012 Mayor Harycki showed the audience the award that was recently received by the Coalition for St. Croix River Crossing. Proclamation - SAHS Girls Fast Pitch Softball Team DU July 17, 2012 The team and coaches were presented with a proclamation noting the team is the 2012 Class AA State Champion with a 3 -0 record at the State Tournament and an over -all season record of 21 wins and eight losses. 1.qR:1aITATE Mayor Harycki announced there will be a blood drive 10 a.m. to 3 p.m. July 30 at City Hall. Financial Statement Tom Koop, CliftonLarsenAllen, presented an overview of audit results. He reported that there were no material weaknesses in the internal control area. There were recommendations regarding the Recreation Center accounting process but these were not considered to be material weaknesses. He commended the City and its Finance Department for good work, saying the people who handle the City's finances are conscientious and responsible. He suggested the City may need to increase sanitary sewer rates due to increases in Met Council rates. A separate audit was done for the Water Department which is still in the black. Mr. Koop handed out a proposal for continued services with CliftonLarsenAllen at no increase next year and a one percent increase for each of the five future years. In response to a question from Mayor Harycki, Mr. Koop explained the unfunded pension liability. Motion by Councilmember Cook, seconded by Councilmember Menikheim, to accept the audit report. All in favor. Youth Service Bureau - Mary Platten - Krell, Executive Director Ms. Platten -Krell was not present so there was no discussion. OPEN FORUM There were no public comments. STAFF REPORTS Police Chief John Gannaway reported that the City's civil defense /weather warning sirens are being upgraded and should be done by the end of the week. Also, August 7 is National Night to Unite. Fire Chief Stuart Glaser informed the Council that there are several potential openings for paid on -call staff and hiring will begin in early August. Page 2 of 6 City Council Meeting July 17, 2012 City Clerk Diane Ward stated that if citizens want to participate in the blood drive they may call 430 -8800 and ask for Rose or Nancy to make an appointment. Community Development Director Bill Turnblad informed the Council that the visual quality advisory committee has reconvened to review designs for the new bridge crossing, and visual impact has been reduced. Public Works Director Shawn Sanders stated Laurel Street has been paved and is now open for traffic. In the next few weeks, Martha, Everett, Harriet and Linden will be reconstructed. In the latter part of August, Third Street South will be done. The project should be completed mid - September. Mr. Sanders also informed the Council that with water receding in Lowell Park, the contractor is ready to resume sandblasting the gazebo. The north end of the park has been reseeded. City Administrator Larry Hansen passed along an invitation to a meeting taking place on Thursday, July 19, about the St. Croix River Crossing project. CONSENT AGENDA Resolution 2012 -107, directing payment of bills Resolution 2012 -108, appointing election judges and fixing compensation Resolution 2012 -110, approving bond call for Water Board Resolution 2012 -112, approving agreement of assessment and waiver of irregularity and appeal Possible approval of sanitary sewer adjustments Resolution 2012 -113, possible approval of Change Order #3 Main Street Pedestrian Walkway Project Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the consent agenda as presented. Ayes: Councilmembers Menikheim, Polehna, Cook, Roush, and Mayor Harycki Nays: None Resolution 2012 -109, approving proposal from Cornerstone Landscaping for Eminent Domain Survey This item was pulled from the Consent Agenda at the request of Councilmember Cook, who asked about the status of the situation. Community Development Director Turnblad responded that the only way to provide access for the new fire station onto County Road 12 that will line up with Mary Knoll is to purchase approximately 14,000 square feet from the Garleys. Because they are not interested in the sale, the City has to go through eminent domain proceedings. City Attorney Magnuson added that the City has been following the state - mandated process of eminent domain. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution 2012 -109, approving a proposal from Cornerstone Landscaping for an Eminent Domain Survey. Page 3 of 6 City Council Meeting Ayes: Councilmembers Menikheim, Polehna, Cook, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Discussion of Readex Event Survey Objectives and Costs. July 17, 2012 Community Development Director Turnblad said the Council that Readex needs more direction on survey questions, and a decision on the sample size. Staff is recommending a four page questionnaire go to 2,000 residents and business owners, a little over 20% of the City population, which would cost a little over $15,000. Funding will come from the lodging tax. Motion by Councilmember Roush, seconded by Councilmembers Menikheim, to proceed with a four page questionnaire and a 2,000 resident sample size. All in favor. NEW BUSINESS Possible approval of variance to Noise Ordinance City Clerk Ward reviewed a request by Ms. Lisa Gillett and Mr. Rodney Richardson to hold a reception in their backyard at 1524 Olive Street West. They are planning to have amplified music and request a variance to the noise ordinance until midnight (12:00 a.m.). Permission has been obtained from adjoining neighbors. They were informed if there are complaints they will be asked to tone down the music. Councilmember Roush suggested cutting off amplified music at 11 p.m. but allowing the event to continue to midnight. Motion by Councilmember Cook, seconded by Councilmember Roush, to approve the variance to 11:00 p.m. for the Noise Ordinance. All in favor. Setting Canvassing Board Dates for Primary & General Elections Motion by Councilmember Cook, seconded by Councilmember Polehna to set the primary canvass date for 8 a.m. Thursday, August 16, and the general canvass date for 8 a.m. Thursday, November 15, 2012. All in favor. Possible award of contract for demolition of farm house and garage on future armor�ite Community Development Director Turnblad reported bids were received to demolish two of the three buildings at 13129 Boutwell Road, and to abandon and cap the septic system and the well. City staff is hoping to find someone to demolish the barn at no charge for the value of the wood. Staff recommends awarding the work to Bell's Trucking at a cost of $9,300. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution 2012 -114, award of contract for demolition of farm house and garage on future armory. Page 4 of 6 City Council Meeting July 17, 2012 Ayes: Councilmembers Menikheim, Cook, Roush, Polehna and Mayor Harycki Nays: None Possible approval of plans and specifications and authorization for advertisement for bid Public Works Director Sanders reported that the Washington County Transportation Department has completed the plans and specifications for the Third Street South Improvement Project. It includes narrowing and reconstructing Third Street from Orleans Street to Walnut Street and constructing a sidewalk on the east side of the street. Although it is a county -led project, the City is assessing a portion of its cost to affected property owners, so it must approve the plans and authorize the advertisement for bids. Work should get started in September and be completed by the end of October. Motion by Councilmember Menikheim, seconded by Councilmember Cook, to adopt Resolution 2012 -115, approve plans and specifications and ordering advertisement for bids for the Third Street South Street Improvement Project (Project 2012 -04). Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, and Mayor Harycki Nays: None Possible approval of irrigation at Northland Park Public Works Director Sanders explained existing irrigation needs to be replaced in the lower ballfield. Staff is recommending the low bidder, WaterWorks. Total project costs are estimated at about $16,000 with funding to come from the parks capital outlay in the 2012 budget cycle. Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve WaterWorks for the installation of the irrigation system in Northland Park for $10,900 and $1,200 for pipe upgrade and an additional $5,000 for connection to existing water. All in favor. COUNCIL REQUEST ITEMS Councilmember Polehna pointed out that the Yellow Ribbon Committee is still working on putting together the Pheasant Hunt for the Troops. Councilmember Cook informed the Council that she is still trying to schedule a meeting with the Coast Guard regarding the lift bridge schedule. Another conference call is scheduled for July 24. Councilmember Polehna complimented the staff on how well the Fourth of July fireworks went. He has heard a lot of positive comments. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 8:53 p.m. All in favor. Ken H �1, Mayor Page 5 of 6 City Council Meeting July 17, 2012 ATTEST: Diane F. Ward, City Clerk Resolution 2012 -106, Stillwater Human Rights Award Jan Spreeman Resolution 2012 -107, Directing the Payment of Bills Resolution 2012 -108, appointing election judges and fixing compensation Resolution 2012 -109, approving proposal from Cornerstone Landscaping for Eminent Domain Survey Resolution 2012 -110, authorizing the call of the outstanding general obligation water revenue bonds, series 2000B Resolution 2012 -111, adopting assessment for tree removal Resolution 2012 -112, approval of agreement of assessment and waiver of irregularity and appeal Resolution 2012 -113, approval of Change Order #3 Main Street Pedestrian Walkway Site Work Resolution 2012 -114, award of contract for demolition of farm house and garage on future armory Resolution 2012 -115, approve plans and specifications and ordering advertisement for bids for the Third Street South Street Improvement Project (Project 2012 -04) Page 6 of 6