HomeMy WebLinkAbout2012-07-31 CC Packetae
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AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
July 31, 2012
(Meeting changed from August 7, 2012)
REGULAR MEETING
RECESSED MEETING
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Budget workshop:
a. MIS
b. Fire
c. Recreation Center
d. City Attorney
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
2. Possible approval of minutes of July 17, 2012 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
3. Proclamation: Night to Unite 2012
4. Retirement Plaque — Mary Swift, Senior Acct. Clerk
5. Youth Services Bureau — Mary Planten - Krell, Executive Director, confirmed
6. CVB Annual report — Tiki Oswald, confirmed
4:30 P.M.
7:00 P.M.
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit
your comments to 5 minutes or less.
STAFF REPORTS
7. Police Chief 8. Fire Chief
9. City Clerk 10. Community Dev. Director
11. Public Wks Dir /City Engr. 12. Finance Dir. 13. City Attorney 14. City Administrator
CONSENT AGENDA (ROLL CALL) **
15. Resolution 2012 -116, directing payment of bills
16. Resolution 2012 -117, a resolution approving the abatement of certain special assessments
17. Resolution 2012 -118, resolution adopting assessment for tree removal
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT
YOUR COMMENTS TO 10 MINUTES OR LESS.
None.
UNFINISHED BUSINESS
18. Possible approval of auditing services proposal (Resolution — Roll Call)
19. Possible approval of first reading of ordinance amending the Stillwater City Code, Section 27 -1, Subd. 9
(Impoundment of Animals) (1st reading — Roll Call)
NEW BUSINESS
20. Possible approval of playground equipment for Millbrook Park (Resolution — Roll Call)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS /REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (CONTINUED)
ADJOURNMENT
** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items
will be removed from the consent agenda and considered separately.
ater
Till NINT11 ►LACE Of NINNECOtA
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
July 31, 2012
(Meeting changed from August 7, 2012)
REGULAR MEETING
RECESSED MEETING
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Budget workshop:
a. MIS
b. Fire
c. Recreation Center
d. City Attorney
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
2. Possible approval of minutes of July 17, 2012 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
3. Officer Andrea Olson, Night to Unite Presentation
4. Proclamation: Night to Unite 2012
5. Retirement Plaque — Mary Swift, Senior Acct. Clerk (Resolution — Roll Call)
6. Youth Services Bureau — Mary Planten- Krell, Executive Director
7. CVB Annual report — Tiki Oswald
4:30 P.M.
7:00 P.M.
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit
your comments to 5 minutes or less.
STAFF REPORTS
8. Police Chief
12. Public Wks Dir /City Engr.
9. Fire Chief
13. Finance Dir.
10. City Clerk 11. Community Dev. Director
14. City Attorney 15. City Administrator
CONSENT AGENDA (ROLL CALL) **
16. Resolution 2012 -116, directing payment of bills
17. Resolution 2012 -117, a resolution approving the abatement of certain special assessments
18. Resolution 2012 -118, resolution adopting assessment for tree removal
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT
YOUR COMMENTS TO 10 MINUTES OR LESS.
None.
UNFINISHED BUSINESS
19. Possible approval of auditing services proposal (Resolution — Roll Call)
20. Possible approval of first reading of ordinance amending the Stillwater City Code, Section 27 -1, Subd. 9
(Impoundment of Animals) (1St reading — Roll Call)
NEW BUSINESS
21. Possible approval of playground equipment for Millbrook Park (Resolution — Roll Call)
22. Possible approval of a license to operate a multi person tour bicycle in Downtown Stillwater
(Resolution — Roll Call)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (CONTINUED)
ADJOURNMENT
**
All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items
will be removed from the consent agenda and considered separately.
.ter
THE IINTNPLAVE Of MINNESOTA
CITY COUNCIL MEETING MINUTES
July 17, 2012
REGULAR MEETING 7:00 P.M.
Mayor Harycki called the recessed meeting to order at 7:07 p.m.
Present: Councilmembers Cook, Polehna, Roush, Menikheim, and Mayor Harycki
Absent: None
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council in the Pledge of Allegiance.
APPROVAL OF MINUTES
Motion by Councilmember Menikheim, seconded by Councilmember Polehna to approve the
July 3, 2012 regular and recessed meeting minutes.
Motion passed 4 -0 with Councilmember Cook abstaining because she was not at that meeting.
PETITIONS, INDIVIDUALS & DELEGATIONS
Human Rights Award - Jan Spreeman
Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution
2012 -106 presenting the Stillwater Human Rights Award to Jan Spreeman for his active role as a
local educator teaching junior high and high school social studies for over 30 years.
Ayes: Councilmembers Polehna, Menikheim, Roush, Cook, and Mayor Harycki
Nays: None
Councilmember Polehna and Mayor Harycki presented the Human Rights Award to Jan
Spreeman, in the presence of Human Rights Commission Members Melissa May and Don
Hovland. Mr. Spreeman thanked everyone who was involved with the award and acknowledged
City Council Meeting July 17, 2012
his students and their parents, as well as Don Hovland who changed his professional life in
many ways when he was hired by Mr. Hovland in 1973.
Leaders in Public Policy Award 2012
Mayor Harycki showed the audience the award that was recently received by the Coalition for
St. Croix River Crossing.
Proclamation - SAHS Girls Fast Pitch Softball Team Day July 17, 2012
The team and coaches were presented with a proclamation noting the team is the 2012 Class AA
State Champion with a 3 -0 record at the State Tournament and an over -all season record of 21
wins and eight losses.
Blood Drive
Mayor Harycki announced there will be a blood drive 10 a.m. to 3 p.m. July 30 at City Hall.
Financial Statement
Tom Koop, CliftonLarsenAllen, presented an overview of audit results. He reported that there
were no material weaknesses in the internal control area. There were recommendations
regarding the Recreation Center accounting process but these were not considered to be material
weaknesses. He commended the City and its Finance Department for good work, saying the
people who handle the City's finances are conscientious and responsible. He suggested the City
may need to increase sanitary sewer rates due to increases in Met Council rates. A separate audit
was done for the Water Department which is still in the black.
Mr. Koop handed out a proposal for continued services with CliftonLarsenAllen at no increase
next year and a one percent increase for each of the five future years.
In response to a question from Mayor Harycki, Mr. Koop explained the unfunded pension
liability.
Motion by Councilmember Cook, seconded by Councilmember Menikheim, to accept the audit
report. All in favor.
Youth Service Bureau - Mary Platten- Krell, Executive Director
Ms. Platten -Krell was not present so there was no discussion.
OPEN FORUM
There were no public comments.
STAFF REPORTS
Police Chief John Gannaway reported that the City's civil defense /weather warning sirens are
being upgraded and should be done by the end of the week. Also, August 7 is National Night to
Unite.
Fire Chief Stuart Glaser informed the Council that there are several potential openings for paid
on -call staff and hiring will begin in early August.
Page2of6
City Council Meeting July 17, 2012
City Clerk Diane Ward stated that if citizens want to participate in the blood drive they may call
430 -8800 and ask for Rose or Nancy to make an appointment.
Community Development Director Bill Turnblad informed the Council that the visual quality
advisory committee has reconvened to review designs for the new bridge crossing, and visual
impact has been reduced.
Public Works Director Shawn Sanders stated Laurel Street has been paved and is now open for
traffic. In the next few weeks, Martha, Everett, Harriet and Linden will be reconstructed. In the
latter part of August, Third Street South will be done. The project should be completed mid -
S eptember.
Mr. Sanders also informed the Council that with water receding in Lowell Park, the contractor is
ready to resume sandblasting the gazebo. The north end of the park has been reseeded.
City Administrator Larry Hansen passed along an invitation to a meeting taking place on
Thursday, July 19, about the St. Croix River Crossing project.
CONSENT AGENDA
Resolution 2012 -107, directing payment of bills
Resolution 2012 -108, appointing election judges and fixing compensation
Resolution 2012 -110, approving bond call for Water Board
Resolution 2012 -112, approving agreement of assessment and waiver of irregularity and
appeal
Possible approval of sanitary sewer adjustments
Resolution 2012 -113, possible approval of Change Order #3 Main Street Pedestrian
Walkway Project
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the
consent agenda as presented.
Ayes: Councilmembers Menikheim, Polehna, Cook, Roush, and Mayor Harycki
Nays: None
Resolution 2012 -109, approving proposal from Cornerstone Landscaping for Eminent
Domain Survey
This item was pulled from the Consent Agenda at the request of Councilmember Cook, who
asked about the status of the situation. Community Development Director Turnblad responded
that the only way to provide access for the new fire station onto County Road 12 that will line
up with Mary Knoll is to purchase approximately 14,000 square feet from the Garleys. Because
they are not interested in the sale, the City has to go through eminent domain proceedings. City
Attorney Magnuson added that the City has been following the state - mandated process of
eminent domain.
Motion by Councilmember Polehna, seconded by Councilmember Roush, to adopt Resolution
2012 -109, approving a proposal from Cornerstone Landscaping for an Eminent Domain Survey.
Page 3 of 6
City Council Meeting July 17, 2012
Ayes: Councilmembers Menikheim, Polehna, Cook, Roush and Mayor Harycki
Nays: None
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
Discussion of Readex Event Survey Objectives and Costs.
Community Development Director Turnblad said the Council that Readex needs more direction
on survey questions, and a decision on the sample size. Staff is recommending a four page
questionnaire go to 2,000 residents and business owners, a little over 20% of the City
population, which would cost a little over $15,000. Funding will come from the lodging tax.
Motion by Councilmember Roush, seconded by Councilmembers Menikheim, to proceed with a
four page questionnaire and a 2,000 resident sample size. All in favor.
NEW BUSINESS
Possible approval of variance to Noise Ordinance
City Clerk Ward reviewed a request by Ms. Lisa Gillett and Mr. Rodney Richardson to hold a
reception in their backyard at 1524 Olive Street West. They are planning to have amplified
music and request a variance to the noise ordinance until midnight (12:00 a.m.). Permission has
been obtained from adjoining neighbors. They were informed if there are complaints they will
be asked to tone down the music.
Councilmember Roush suggested cutting off amplified music at 11 p.m. but allowing the event
to continue to midnight.
Motion by Councilmember Cook, seconded by Councilmember Roush, to approve the variance to
11:00 p.m. for the Noise Ordinance. All in favor.
Setting Canvassing Board Dates for Primary & General Elections
Motion by Councilmember Cook, seconded by Councilmember Polehna to set the primary canvass
date for 8 a.m. Thursday, August 16, and the general canvass date for 8 a.m. Thursday, November
15, 2012. All in favor.
Possible award of contract for demolition of farm house and garage on future armory site
Community Development Director Turnblad reported bids were received to demolish two of the
three buildings at 13129 Boutwell Road, and to abandon and cap the septic system and the well.
City staff is hoping to find someone to demolish the barn at no charge for the value of the wood.
Staff recommends awarding the work to Bell's Trucking at a cost of $9,300.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution
2012 -114, award of contract for demolition of farm house and garage on future armory.
Page4of6
City Council Meeting July 17, 2012
Ayes: Councilmembers Menikheim, Cook, Roush, Polehna and Mayor Harycki
Nays: None
Possible approval of plans and specifications and authorization for advertisement for bid
Public Works Director Sanders reported that the Washington County Transportation Department
has completed the plans and specifications for the Third Street South Improvement Project. It
includes narrowing and reconstructing Third Street from Orleans Street to Walnut Street and
constructing a sidewalk on the east side of the street. Although it is a county -led project, the
City is assessing a portion of its cost to affected property owners, so it must approve the plans
and authorize the advertisement for bids. Work should get started in September and be
completed by the end of October.
Motion by Councilmember Menikheim, seconded by Councilmember Cook, to adopt Resolution
2012 -115, approve plans and specifications and ordering advertisement for bids for the Third Street
South Street Improvement Project (Project 2012 -04).
Ayes: Councilmembers Menikheim, Cook, Roush, Polehna, and Mayor Harycki
Nays: None
Possible approval of irrigation at Northland Park
Public Works Director Sanders explained existing irrigation needs to be replaced in the lower
ballfield. Staff is recommending the low bidder, WaterWorks. Total project costs are estimated
at about $16,000 with funding to come from the parks capital outlay in the 2012 budget cycle.
Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve WaterWorks
for the installation of the irrigation system in Northland Park for $10,900 and $1,200 for pipe
upgrade and an additional $5,000 for connection to existing water. All in favor.
COUNCIL REQUEST ITEMS
Councilmember Polehna pointed out that the Yellow Ribbon Committee is still working on
putting together the Pheasant Hunt for the Troops.
Councilmember Cook informed the Council that she is still trying to schedule a meeting with
the Coast Guard regarding the lift bridge schedule. Another conference call is scheduled for July
24.
Councilmember Polehna complimented the staff on how well the Fourth of July fireworks went.
He has heard a lot of positive comments.
ADJOURNMENT
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 8:53
p.m. All in favor.
Ken Harycki, Mayor
Page 5 of 6
City Council Meeting July 17, 2012
ATTEST:
Diane F. Ward, City Clerk
Resolution 2012 -106, Stillwater Human Rights Award Jan Spreeman
Resolution 2012 -107, Directing the Payment of Bills
Resolution 2012 -108, appointing election judges and fixing compensation
Resolution 2012 -109, approving proposal from Cornerstone Landscaping for Eminent
Domain Survey
Resolution 2012 -110, authorizing the call of the outstanding general obligation water revenue
bonds, series 2000B
Resolution 2012 -111, adopting assessment for tree removal
Resolution 2012 -112, approval of agreement of assessment and waiver of irregularity and
appeal
Resolution 2012 -113, approval of Change Order #3 Main Street Pedestrian Walkway Site
Work
Resolution 2012 -114, award of contract for demolition of farm house and garage on future
armory
Resolution 2012 -115, approve plans and specifications and ordering advertisement for bids
for the Third Street South Street Improvement Project (Project 2012 -04)
Page 6 of 6
WRIEREAS, the Minnesota Crime Trevention Association, along with AJIA of
innesota/Iowa, and k.cal" km enforcement agencies are sponsoring a statewide program cal&
Night to unite on August Ttfi, 2012.
increase pii6fic safety for a a- citizens- a
NOW, (IMEIWOE, I AlayorKpn Ifatycki do hereby caltupon a�citizens in the City
Saltwater to participate in Night to 'Unite on August 7,2012.
TYVKIMER, LET FIVE KESOLVED ¶IWXtI, alayorl(pn .7fatyc4, do hereby proc
truestkiy, _August 7th, 2012, Night to 'Unite in the City of Stillwater.
City od
tiPQt atek, utA tnnesota
Citieate o f poeciation
pkesertted to
RESOLUTION 2012 -119
MARY SWIFT
WHEREAS, .74Alt/ SWIFT; IS RETIRING FROM CIf"y
EMPLOYMENT; EFFECTIVE AUGUST 1, 2012.
NOW 7- HERE,TORE, BE IT RESOLVED, BY THE CITY COUNCIL OF
THE CITY OF STILLN. TER, MINNESOTA, THAT- FOR HER
DEDICATED SERVICE TO THE CITY OF STILLWATER, MARY
SWIFT IS .9-LEREBY COMMENDED FOR SERVING THE CIT-y
F PI-H ULLy, EFFICIENTLY AND COURTEOUSLY FOR OVER 11
YEARS. THE COUNCIL REGRETS T3 -CELT 'SHE IS RETIRING FROM
CITY EMPLOYMENT BUT' EXTENDS TO 3-1ER THEIR
APPRECIATION FOR HER DEDICATED SERVICE.
BE IT TURTHER RESOLVED, '2 LAT'T31E CITY CLERx IS HEREBY
AUTHORIZED AND DIRECTED TO ENTER TJ-(IS CERTIFICATE OF
APPRECIATION UPON THE OFFICIAL RECORD OF2"3--fE co'UNCIL
AND T'O DELIVER .fit CERTIFIED COPY 'I-HEREOF TO MARY
.ADOPTED BY THE CITY COUNCIL T.3 -CIS 31STD.AIy OFJULIy, 2012.
Youth
Service
Bureau
rig viourtg ',vet
www.ysb.net
STILLWATER
Historic Court House
101 W. Pine Street
Stillwater, MN 55082
Phone: 651-439-8800
Fax: 651- 439 -1040
WOODBURY
1976 Wooddale Drive
Suite 4
Woodbury, MN 55125
Phone: 651-735-9534
Fax: 651-735-8986
COTTAGE GROVE
7064 W. Point Douglas
Rd.
Suite 201
Cottage Grove, MN 55016
Phone: 651-458-5224
Fax: 651-458-5310
July 2, 2012
The Honorable Ken Harycki, Mayor of Stillwater
City of Stillwater
216 Fourth Street
Stillwater, MN 55082
Dear Mayor Harycki,
For over 30 years, Youth Service Bureau (YSB) has served the City of Stillwater and the St. Croix
Valley area. With your support we have built partnerships with other communities, law
enforcement, schools, parents, families and the courts to better meet the changing needs of
youth and their families.
We ask that you continue this partnership in 2013 by allocating $12,000 through a Purchase of
Service Agreement. I have discussed this recommendation with Larry Hansen and enclose a
model agreement for your review, along with a report showing the number of youth served in
2010 and 2011.
With resources shrinking across all sectors, we are especially proud that over $8 is returned for
every $1 invested in early intervention due to reduced truancy, improved school performance,
reduced near -term court costs, reduced need for social services, and improved health outcomes.
In addition, 85% of the over 1,600 youth served last year will not reoffend, and 75% of the
families involved in counseling report improvement.
YSB is committed to ensuring access to respectful and affordable programs and services that
promote and aid in building healthier youth, families and communities. YSB staff take pride in
responding promptly to service requests with flexible scheduling, affordable fees that can be
waived and neighborhood based locations.
I look forward to joining you at your City Council meeting on July 3rd when I will share
information about the services we've provided to Stillwater's youth and their families and the
outcomes of those services.
Thank you for your consideration and years of support in finding local solutions that help young
people and their families realize their strengths, find solutions and create positive futures.
Sincerely,
• e—retC
Mary E. Planten -Krell
Executive Director
Youth Service Bureau, Inc
Services Provided - Stillwater
2010 2011
REFERRAL TYPE: Referrals % Referrals %
Wash Cty Corrections 101 30.1% 110 19.0%
Wisconsin Municipal Courts 2 0.6% 1 0.2%
Police Departments
Bayport PD 1 0.3% 1 0.2%
Eau Claire PD 0 0.0% 1 0.2%
Maplewood PD 7 2.1% 1 0.2%
Stillwater PD 36 10.7% 57 9.8%
Washington Cty Sheriff 2 0.6% 4 0.7%
Woodbury PD 1 0.3% 0 0.0%
Medical 5 1.5% 7 1.2%
Other NPO 2 0.6% 2 0.3%
YSB Internal referrals 11 3.3% 21 3.6%
Parent/Family /Guardian 13 3.9% 38 6.6%
Self 29 8.6% 84 14.5%
School Staff 122 36.3% 249 43.0%
Wash Cty Social Services 4 1.2% 3 0.5%
TOTAL Referrals 336 579
SERVICE PROVIDED # Services Cost # Services Cost
AWARENESS CLASSES
CAP - Chemical Use 29 $3,263 22 $2,420
FAP - Fire Awareness 3 $202 2 $135
HAC - Tobacco 8 $540 14 $924
PAC - Anger & Fights 9 $1,215 4 $528
TAP - Theft 18 $2,025 13 $1,430
GENERAL ASSESSMENT 66 $8,910 83 $10,956
CWS - Work service 90 $6,075 92 $6,072
RESTORATIVE JUSTICE 23 $6,210 15 $3,960
TEEN INTERVENE 2 $900 4 $1,760
COUNSELING 54 $38,875 76 $23,500
CHEM HEALTH PREVENT 87 $34,800 216 $86,400
YCAPP - Suspension alternative 53 $15,900 113 $33,900
CAMP 3 $135 7 $308
TOTAL 445 $119,050 661 $172,293
7/2/2012
Youth Service Bureau, Inc
Services Provided - Stillwater
2010 2011
YOUTH'S RESIDENCE Referrals Undup Referrals Undup
Afton 1 1 17 12
Bayport 0 0 18 12
Baytown Township 2 2 11 7
Grant 3 1 12 8
Hugo 2 2 2 2
Lake Elmo 0 0 49 39
Lake St Croix Beach 0 0 2 2
Lakeland 7 5 22 15
Maplewood 0 0 1 1
Marine on St. Croix 2 1 6 4
May Twp 5 4 18 16
Oak Park Heights 8 5 15 12
Oakdale 0 0 1 1
Roseville 0 0 1 1
South St Paul 0 0 2 1
St Marys Point 0 0 1 1
St Paul 0 0 2 2
Stillwater 302 197 315 211
Stillwater Twp 2 2 25 18
West Lakeland Twp 1 1 17 12
West St. Paul 1 1 1 1
White Bear Lake 0 0 1 1
Woodbury 0 0 40 28
TOTAL 336 222 579 383
Note: Data set is all youth under the purview of the department, including residents, those
attending school within the jurisdiction's boundaries and those arrested within the jurisdiction.
7/2/2012
CITY OF
YOUTH SERVICE BUREAU, INC.
PURCHASE OF SERVICE AGREEMENT
The City of [ 1, City Hall, [address j, hereinafter
referred to as the "City," and Youth Service Bureau, Inc., 101 West Pine Street, Stillwater,
Minnesota, 55082, hereinafter referred to as the "Contractor," enter into this agreement for the
period from January 1, 2012, to December 31, 2012.
WHEREAS, the mission of the City is to build safer communities by repairing the harm from,
reducing the risk of, and involving the community in the resolution of juvenile crime;
WHEREAS, the City is committed to using community -based approaches to strengthen
individuals, families, and community;
WHEREAS, the City has identified the following outcomes for juvenile diversion and early
intervention:
Juvenile offenders will be held accountable for their actions by engaging in activities that
repair the harm done to the victim and community and will participate in programs that
promote an increased understanding of the impact of their offense on victims, communities,
and themselves;
Crime victims will be notified of diversion proceedings; will have opportunities to provide
input; and, if willing, will have the opportunity to participate in the process;
Community members will have active and direct involvement in programming;
WHEREAS, the City, pursuant to its goals of providing accountability and the most appropriate
diversion and early intervention available to juvenile offenders, wishes to purchase services for
youth involved in at -risk behavior from the Contractor to support these outcomes;
NOW, THEREFORE, the parties agree as follows:
1 Contractor's Duties — The Contractor agrees to the provision of the following services:
a. Recruit and support community work - service sites. Supervise and monitor
community work - service clients who are ordered by the court and /or referred by the
City and /or local law enforcement.
b. Educational and prevention programs, specifically as follows: chemical awareness,
fire awareness, theft awareness, violence awareness, or another approved
alternative. Eligible juveniles include those who are referred by the City or local law
enforcement. The reason for the referral must be behavior or actions that could
result in a local law enforcement report and a petition for delinquency.
c: Evaluation and counseling. Counseling services include crisis intervention, youth,
and family and group counseling. Referrals will be made for psychological/
psychiatric evaluation and long -term mental health treatment.
d. The City agrees to provide victims of crimes diverted by local law enforcement the
opportunity for direct or indirect involvement into how the juvenile should be held
accountable, including consideration of the impact of the crime on the victim and any
specific needs for restitution. When necessary, due to the offense, restitution will be
determined and collected.
e. When possible and appropriate, facilitate restorative justice interventions, such as
victim /offender mediation, family group conferencing, and /or community panels, so
that juvenile offenders are held direct accountable to the victim and victimized
community through some form of reparation.
2. Attachments and References — The Contractor agrees to provide the enumerated
services in Exhibit A, which is attached and incorporated herein by reference.
3. Cost and Delivery of Purchased Services — The total amount to be paid to the Contractor
for services purchased under this agreement shall not exceed ($) . For
these services, the City agrees to make (annual /quarterly)
payment(s) to the Contractor of ($) on or about
4. Eligibility for Services — A Ramsey or Washington County resident between the ages of
five and eighteen (or older if still in high school), their family members, and the victims of
juvenile crime who are assessed to be appropriate shall be eligible for the services
provided under the terms of this agreement.
5. Evaluation, Reporting, and Information Requirements — The Contractor agrees to
reasonable evaluations of its programs, employees, and volunteers and makes them
available for review by the City if so requested. The Contractor agrees to comply with all
reporting requirements as assigned by law, rule, or contract by the State of Minnesota
and Ramsey County. The Contractor further agrees to abide by all laws and rules
regarding confidentiality and data practices. The Contractor agrees to provide
necessary information allowed by law and deemed necessary by the City and /or local
law enforcement on referred cases.
6. Indemnification — The Contractor agrees to indemnify, defend, and hold harmless the
City, its officers, employees, and agents for all claims arising out of the Contractor's
activities related to the services provided under this agreement up to the liability limits
set forth in Minn. Stat. 466.04. The City will indemnify the Contractor, from and against
all liability up to the liability limits set forth in Minn. Stat. 466.04. No other provision of
this agreement shall serve to limit in any way the obligations of the Contractor to
indemnify and defend the City under this clause.
7. Insurance Requirements — The Contractor agrees that in order to protect it self, as well
as the City, from claims arising out of the Contractor's activities under this agreement, it
will at all times during the term of this agreement keep in force policies of insurance
providing the following liabilities: professional liability insurance policy in the minimum
amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one
person; One Million Two Hundred Thousand Dollars ($1,200,000) for bodily injury per
occurrence; comprehensive general liability insurance policy in the minimum amount of
Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One
Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; One
Million Dollars ($1,000,000) property damage; automobile insurance, including non -
owned and hired autos, in the minimum of Four Hundred Thousand Dollars ($400,000)
bodily injury or death of one person; One Million Two Hundred Thousand Dollars
($1,200,000) bodily injury per occurrence; and One Million Dollars ($1,000,000) property
damage. The Contractor further agrees to maintain Workers' Compensation insurance
in the statutory amounts. Certificates of Insurance showing the coverage listed herein
shall be provided to the City prior to the effective date of this contract.
8. Data Privacy — All data collected, created, received, maintained, or disseminated for any
purpose by the activities of the Contractor because of this agreement is governed by the
Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as amended, the
Minnesota Rule implementing such Act now in force or as adopted, as well as federal
regulations on data privacy.
9. Record Disclosures /Monitoring — Pursuant to Minn. Stat. 16C.05, Subd. 5, the
Contractor agrees that the City, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit,
excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent
to the accounting practices and procedures of the Contractor and involve transactions
relating to this agreement. The Contractor agrees to maintain these records for a period
of three years from the date of termination of this agreement.
10. Nondiscrimination — During the performance of this agreement, the Contractor agrees to
the following: No person shall, on the grounds of race, color, religion, age, sex,
disability, marital status, public assistance status, criminal record, creed, or national
origin be excluded from full employment rights in, participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any and all applicable federal and
state laws against discrimination.
11. Independent Contractor — Nothing contained in this agreement is intended or should be
construed as creating the relationship of co- partners or joint ventures with the City. No
tenure or any rights or benefits, including Workers' Compensation, unemployment
insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other
benefits available to City employees shall accrue to the Contractor or employees of the
Contractor performing services under this agreement.
12. Conditions of the Parties' Obligation — This agreement may be canceled by either party
at any time, with or without cause, upon 30 days' notice, in writing, delivered by mail, or
in person. Any alterations, variations, modifications, or waivers of the provisions of this
agreement shall be valid only when they have been reduced to writing, duly signed by
both parties, and attached to the original of this agreement.
13. Compliance With Law — The Contractor shall abide by all federal, state, or local laws,
statutes, ordinances, rules, and regulations now in effect or hereinafter adopted insofar
as they relate to the Contractor's performance of the provisions of this agreement.
14. Firearms — Unless specifically required by the terms of this contract, no provider of
services pursuant to this contract, including, but not limited to, employees, agents, or
subcontractors of the Contractor shall carry or possess a firearm on City
premises. Violation of this provision shall be considered a substantial breach of the
agreement. Violation of this provision is grounds for immediate suspension or
termination of this contract, without notice, pursuant to Section 12.
15. Savings Clause — If any section of this agreement is found to be invalid or not
enforceable, the remainder of the agreement will remain in force and binding.
16. Governing Law — The laws of Minnesota shall govern the interpretation and prosecution
of this agreement.
17. Notices — If any official correspondence concerning this agreement needs to be
communicated to the other party, the following shall be deemed the effective addresses:
As to the City:
As to the Youth Service Bureau:
[City 1
[Address 1
Youth Service Bureau, Inc.
101 West Pine Street
Stillwater, MN 55082
IN WITNESS THEREOF, the City and the Contractor have executed this agreement this
day of ,2012.
APPROVED AS TO FORM
By: By:
City Attorney Mayor, City of [city 1
By:
City Manager, City of [city
By:
Executive Director, Youth Service Bureau, Inc.
Actual 3/19/12
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STILLWATER AND OAK PARK HEIGHTS CVB
Profit & Loss
January 1 through March 19, 2012
Ordinary Income/Expense
Income
LODGING TAX INCOME
Lodging Tax OPH
Lodging Tax Stillwater
Jan 1 - Mar 19, 12
6,559.57
28,778.38
Total LODGING TAX INCOME 35,337.95
Total Income 35,337.95
Expense
Contract Services
Jean Freidl Commuications 2,000.00
Barb Trueman 3,200.00
Total Contract Services 5,200.00
MARKETING
Logo / Ad design 340.00
Internet
Google Ad Words 1,000.00
Total Internet - 1,000.00
Explore Minnesota
Gold Membership 7,500.00
EMT Explorer Listing 425.00
Total Explore Minnesota 7,925.00
Stillwater Visitor's Guide
Postage Fuilfillment 1,068.01
Total Stillwater Visitor's Guide 1,068.01
Other Guidebooks
SCRTA Guide 1,455.00
MBBA Guide 650.00
Mpis/St. Pau(Guide 5,500.00
Total Other Guidebooks 7,605.00
Meetings
Midwest Meeting Guide 2,500.00
Minnesota Meetings & Events 500.00
Total Meetings 3,000.00
Groups
EMT Group Travel Planner 2,300.00
Total Groups 2,300.00
Weddings •
The Knot Online & Magazine 2,117.50
The Knot E -Blast 652.50
MyWedding .cam online 800.00
Total Weddings 3,570.00
Radio Ads
KS95 IBA Co-Op 655.00
Total Radio Ads 655.00
Tradeshows 1,200.00
Total MARKETING 28,663.01
Operations
Postage, Mailing Service 200.69
Supplies 433.89
Telephone, Telecommunications 197.92
Meeting Expense 314.91
Total Operations 1,147.41
Other Types of Expenses
Page 1
STILLWATER AND OAK PARK HEIGHTS CVB
Profit & Loss
January 1 through March 19, 2012
Jan 1- Mar 19, 12
Legal Fees 693.35
Total Other Types of Expenses 693.35
Total Expense 35,703.77
Net Ordinary Income - 365.82
Net Income -365.82
Page 2
STILLWATER AND OAK PARK HEIGHTS CVB
Balance Sheet
As of March 19, 2012
ASSETS
Current Assets
Checking/Savings
Central Bank
Total Checking/Savings
Mar 19, 12
233.12
233.12
Total Current Assets 233.12
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
Unrestricted Net Assets
Net Income
Total Equity
233.12
598.94
- 365.82
233.12
TOTAL LIABILITIES & EQUITY 233.12
Page 1
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2011 Year -End Comparison over 2010
Tax Collected by CVB
Total Lodging Revenue
2010 2011 % Incr $ Incr
151,662 174,161 14.8% $22,499
5,055,400 5,805,366 14.8% $749,966
Above figures include Stillwater and Oak Park Heights.
The CVB spent approx $120,000 promoting Stillwater in 2011.
Minnesota Lodging Revenue Increase for 2011 over 2010: 8.9%
In 2011 the Stillwater area did not have any new industry, construction projects, new
attractions or events that would account for this increase in lodging for overnight stays.
The CVB did make a strong advertising, PR and expo booth push for wedding,
honeymoon and meeting business in 2011, plus general overall advertising. We
conclude that the additional PR and advertising in 2011 made a difference in lodging
revenue.
RESOLUTION 2012 -116
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $960,242.04 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected
upon request.
Adopted by the Council this 31st day of July, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012 -116
1st Presbyterian Church
Air Down There
Amano McGann, Inc.
AMEM
Ancom
APWA
Aramark Uniform Services, Inc
Aspen Mills
Bloom Engineers LLC
Breezy Point Resort
Carquest Auto Parts
Carte Graph Systems, Inc.
CDW Government, Inc.
Clareys Safety Equipment
Comcast
Cub Foods
Egger Alison
Eichten Tom
Emergency Medical Products, In
ESI Engineering, Inc.
Fastenal Company
Fred's Tire
Frontier Ag & Turf
Fury Dodge Chrysler
Gopher Bearing
Grafix Shoppe
Grainger
Hardrives Inc.
Heritage Embroidery & Design
Heritage Printing, Inc.
Iceman Industries, Inc.
Jefferson Fire & Safety, Inc.
Kirvida Fire, Inc.
Lake Elmo Oil
Linner Electric Co.
Loffler Companies, Inc.
Mac Queen Equipment Inc.
Madden.Galanter.Hansen LLP
Magnuson David
Marchetti Joe
Menards
Metropolitan Mechanical Contractors, Inc.
Mitchell Ryan
M.J. Raleigh Trucking Inc.
Park Deposit Refund
Scuba Annual Service
Parking Ramp Final
Stuart Glaser - Conferrence
Battery
APWA member fee
Mats & Uniforms
Uniforms
CAD services
Stuart Glaser conference
Auto Parts
Cartegraph Database Security Maintenance
Ipad case
Inspection
Internet
Meeting Refreshments- Fire & Elections
Reimburse Alison for office supplies
Reimburse Tom Eichten for coffee @ Rec Center
Back board and straps
Chiller noise control prof services
Supplies
Tire Change & Repair
Gasket and cover
Auto Repairs
Couplings
Kit for 2013 Interceptor SUV
Ceiling fan
Street Improvement Projects
Jackets
Hockey brochures
Dust Control on gravel roads
Helmets
Engine #2 repairs
Fuel
Wire rebuilt motors
Professional service for upgrade to vmwa
SCR -HDLT Adjust Plastic Base
Labor relation services
Professional services
Reimburse Joe for bag of floor dry
Supplies
Maintenance agreement
Reimburse Ryan for Cuff Case
Public Rest Rooms - Lowell Park
100.00
583.23
9,743.33
130.00
106.50
205.00
564.46
298.95
5,724.95
555.00
138.26
1,550.00
114.43
384.22
206.90
78.51
18.52
9.99
217.81
730.00
122.55
91.20
270.28
1,871.98
505.51
575.00
364.75
709, 298.58
227.91
232.24
1,218.38
630.98
818.21
23.00
1,236.50
2,354.91
18.52
736.16
8,442.71
21.26
2,071.40
2,162.00
40.48
1,485.00
EXHIBIT "A" TO RESOLUTION #2012 -116
MnFIAM Book Store
NAPA Auto Parts
Office Depot
Papco, Inc.
Ready Watt Electric
Reliance Electric Motors
RES Specialty Pyrotechnics, Inc.
Ricoh USA, Inc.
RiedelI Shoes, Inc.
River Valley Printing
Sander Wacker Bergly Inc.
Sherwin Williams
St. Croix Tree Service Inc.
Stillwater Motor Company
Sun Newspapers
Sunlit Photography
T.A. Schifsky & Sons, Inc.
Toll Gas & Welding Supply
USAble Life
Verizon Wireless
Viking Industrial Center
Walmart
Washington Conservation Distr
Washington County Assessment & Taxation
Washington County Sheriff's Office
Washington County Transportation
Waste Management - Blaine
Water Works Irrigation LLC
Wingfoot Commercial Tire
Wulfing Dave
Yocum Oil Company
LIBRARY
Aramark
Brodart
BWI
Comcast
Midwest Tape
MN Dept. of Education
Recorded Books
Toshiba
Value Line
Washinton County Library
Book Marine Firefighting
Auto Parts
Supplies
Anderson plug
Work on Siren 6 Lily Lake
Rewind 50 LP Elec Motor
Fireworks, sound system & DJ
Copier contract billing
Resale skates
Business cards
Pedestrian Walkway Landscape Arch Sery
Paint
Tree Removal
Auto Repairs
Publications
Firefighter portraits
Fine Asphalt
Supplies
Term Life Insurance
CeII phone & Internet
Gloves
Supplies
2nd Qtr billing for shared educator
TIF Pymt Report 1st half 2012
2nd Qtr mdc's
Traffic Services
Roll -off @ Lily Lake
Community garden & water meter install
Tires for Jetter
Reimburse Dave for K9 boarding
Fuel
Rug & towel service
Library materials
Library materials
Telecommunications
Audiovisual materials
Pamphlets
Replacement audiobook
Maintenance contract
Reference subscription
Various
Page 2
53.44
20.08
546.40
18.85
815.00
2,787.50
35,000.00
204.11
460.82
134.67
1,667.75
1,358.85
3,004.03
1,163.50
23.10
112.22
1,795.72
10.51
412.80
1,510.57
110.89
173.34
554.25
35.00
5,250.00
351.79
725.40
2,608.69
2,606.38
90.00
14,409.62
48.62
1,896.36
3,027.97
56.90
198.70
16.00
260.20
33.38
269.00
1,775.52
EXHIBIT "A" TO RESOLUTION #2012-116 Page 3
ADDENDUM
Century Link Telephone 4031
Dan Clark Cleaning City Hall & Public Works 1,057.50
Delta Dental August COBRA 243.30
Meisinger Construction Pedestrian walkway site work 83,04837
St Croix Boat & Packet June Ramp Cleaning 750.00
Stillwater RotoryClub 3rd Qtr membership 182.50
Xcel Electricity, Gas 33,042.56
Total
Adopted by the City Council this
31th Day ofJuly, 2012
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012 -116
1st Presbyterian Church
Air Down There
Amano McGann, Inc.
AMEM
Ancom
APWA
Aramark Uniform Services, Inc
Aspen Mills
Bloom Engineers LLC
Breezy Point Resort
Carquest Auto Parts
Carte Graph Systems, Inc.
CDW Government, Inc.
Clareys Safety Equipment
Comcast
Cub Foods
Egger Alison
Eichten Tom
Emergency Medical Products, In
ESI Engineering, Inc.
Fastenal Company
Fred's Tire
Frontier Ag & Turf
Fury Dodge Chrysler
Gopher Bearing
Grafix Shoppe
Grainger
Hardrives Inc.
Heritage Embroidery & Design
Heritage Printing, Inc.
Iceman Industries, Inc.
Jefferson Fire & Safety, Inc.
Kirvida Fire, Inc.
Lake Elmo Oil
Linner Electric Co.
Loffler Companies, Inc.
Mac Queen Equipment Inc.
Madden.Galanter.Hansen LLP
Magnuson David
Marchetti Joe
Menards
Metropolitan Mechanical Contractors, Inc.
Mitchell Ryan
M.J. Raleigh Trucking Inc.
MnFIAM Book Store
Park Deposit Refund
Annual Service
Parking Ramp Final
Stuart Glaser - Conferrence
Battery
APWA member fee
Mats
Uniforms
CAD services
Stuart Glaser conference
Auto Parts
Cartegraph Database Security Maintenance
'pad case
Inspection
Internet
Meeting Refreshments
Reimburse Alison for office supplies
Reimbursement to Tom Eichten for coffee
Back board and straps
Chiller noise control prof services
Supplies
Tire Change
Gasket and cover
Auto Repairs
Couplings
Kit for 2013 Interceptor SUV
Ceiling fan
Street Improvement Projects
Jackets
Hockey brochures
Dust Control on gravel roads
Helmets
Engine #2 repairs
Fuel
Wire rebuilt motors
Professional service for upgrade to vmwa
SCR -HDLT Adjust Plastic Base
Labor relation services
Professional services
Reimburse Joe for bag of floor dry
Supplies
Maintenance agreement
Reimburse Ryan for Cuff Case
Public Rest Rooms - Lowell Park
Book Marine Firefighting
100.00
583.23
9,743.33
130.00
106.50
205.00
377.90
298.95
5,724.95
555.00
138.26
1,550.00
114.43
384.22
206.90
78.51
18.52
9.99
217.81
730.00
122.55
91.20
287.47
1,871.98
505.51
575.00
364.75
709,298.58
227.91
232.24
1,218.38
630.98
818.21
23.00
1,236.50
607.50
18.52
736.16
8,442.71
21.26
2,071.97
2,162.00
40.48
1,485.00
53.44
EXHIBIT "A" TO RESOLUTION #2012 -116
NAPA Auto Parts
Office Depot
Papco, Inc.
Ready Watt Electric
Reliance Electric Motors
RES Specialty Pyrotechnics, Inc.
Ricoh USA, Inc.
RiedelI Shoes, Inc.
River Valley Printing
Sander Wacker Bergly Inc.
Sherwin Williams
St. Croix Tree Service Inc.
Stillwater Motor Company
Sun Newspapers
Sunlit Photography
T.A. Schifsky & Sons, Inc.
Toll Gas & Welding Supply
USAble Life
Verizon Wireless
Viking Industrial Center
Walmart
Washington Conservation Distr
Washington County Assessment & Taxation
Washington County Sheriff's Office
Washington County Transportation
Waste Management - Blaine
Water Works Irrigation LLC
Wingfoot Commercial Tire
Wulfing Dave
Yocum Oil Company
LIBRARY
Aramark
Brodart
BWI
Comcast
Midwest Tape
MN Dept. of Education
Recorded Books
Toshiba
Value Line
Washinton County Library
Auto Parts
Supplies
Anderson plug
Work on Siren 6 Lily Lake
Rewind 50 LP Elec Motor
Fireworks, sound system & DJ
Copier contract billing
Skates
Business cards
Pedestrian Walkway Landscape Arch Sery
Paint
Tree Removal
Auto Repairs
Publications
Firefighter portrait
Fine Asphalt
Supplies
Term Life Insurance
Cell phone & Internet
Gloves
Supplies
2nd Qtr billing for shared educator
TIF Pymt Report 1st half 2012
2nd Qtr mdc's
Traffic Services
Roll -off
Community garden & water meter install
Tires for Jetter
Reimburse for K9 boarding
Fuel
Rug & towel service
Library materials
Library materials
Telecommunications
Audiovisual materials
Pamphlets
Replacement audiobook
Maintenance contract
Reference subscription
Various
Page 2
20.08
491.94
18.85
815.00
2,787.50
35,000.00
204.11
460.82
134.67
1,667.75
1,358.85
3,004.03
1,163.50
23.10
112.22
1,795.72
10.51
412.80
1,510.57
110.89
173.34
554.25
35.00
5,250.00
351.79
725.40
2,608.69
2,606.38
90.00
14,409.62
48.62
1,896.36
3,027.97
56.90
198.70
16.00
260.20
33.38
269.00
1,775.52
Memo
DATE: July 23, 2012
TO: Mayor and City Council
FROM: Sharon Harrison\
Finance Director
RE: Abatement Request
BACKGROUND
In December of 2012, the City certified a delinquent utility bill onto a "common element parcel"
(created only for tax purposes by the County) PID #30.030.20.32.0113 for payable 2013.
According to Washington County, the City can not certify to a common element parcel and the
assessment must be abated.
RECOMMENDATION
Staff recommends abating the assessment from the property taxes for the payable year 2013 for
PID #30.030.20.32.0113 in the amount of $2,541.00 (Principal $2,310.00; Interest $231.00).
Staff also recommends that the principal amount of $2,310.00 be placed back on the utility bill
for possible recertification in 2014 (if the balance is not paid by the owner by November 15`h)
ACTION REQUIRED
If Council agrees with staff's recommendation, Council needs to pass a resolution abating the
assessment from the 2013 property taxes for PID #30.030.20.32.0113.
RESOLUTION 2012 -117
A RESOLUTION
APPROVING THE ABATEMENT OF
CERTAIN SPECIAL ASSESSMENTS
WHEREAS, Parcel ID No. 30.030.20.32.0113 was assessed for a delinquent
utility bill payable 2013 and certified to Washington County; and
WHEREAS, the abatement request of that certification is because it was certified
to a common element parcel which cannot be done (principal amount $2,310.00, interest
amount $231.00 = $2,541.00)
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota, that the special assessments, as stated above, are hereby abated.
Adopted by the City Council this 31st day of July, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
RESOLUTION 2012 -118
RESOLUTION ADOPTING ASSESSMENT FOR TREE REMOVAL
WHEREAS, a request by Thomas George Athmann and Robin Jean- Rorvick Athmann was made
for action of the City to remove a large cottonwood tree at the Owner's property at 884 Sunrise Court; and
WHEREAS, that request and an agreement of assessment and waiver of irregularity and appeal has
been approved by the City Council on July 17, 2012;
WHEREAS, said agreement has been signed by Thomas George Athmann and Robin Jean- Rorvick
Athmann
WHEREAS, the property is described as 884 Sunrise Court, Stillwater, MN 55082, CROIXWOOD
SECOND ADD Lot 17 Block 4, Parcel No. 32.030.20.23.0019 and the amount to be assessed is 1,500.00,
including any tax and fees.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater
Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY
NOVEMBER 15, 2012. If the assessment is not paid by November 15, 2012, accrued interest from the
date of the adoption of the assessment roll through December 31, 2012 will be added with the first
installment due in 2013. If payment is not received by November 15, 2012, the amount listed above will
be collected over a 3 -year period with interest added at 4.5% per year on the unpaid balance. The yearly
installments will be collected with the property taxes that are paid to Washington County. At anytime
thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to
the City of Stillwater.
3. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over in the
same manner as other municipal taxes.
Adopted by the Council this 31st day of July, 2012.
ATTEST: Ken Harycki, Mayor
Diane F. Ward, City Clerk
Memo
DATE: July 26, 2012
TO:
Mayor and City Council
FROM: Sharon Harrison
Finance Director
RE: Audit Services
BACKGROUND
The City's contract with CliftonLarsonAllen for audit services has expired. At the last council
meeting of July 17th, Tom Koop presented you with a proposal for audit services for the next six
years with a zero percent increase for audit year 2012 and a minimal increase beginning with the
audit year 2013.
RECOMMENDATION
Audit prep for new auditors can be a very time consuming process, even for current auditors.
Auditors need to be familiar with the City processes, not only with accounting processes but how
the city is governed and the different types of services that are provided. And as we all know not
every city does it the same way. With new auditors, that brings in the challenge of "starting
over" which can take an inordinate amount of time to get them "up to speed ".
Because this is a very favorable proposal for a very minimal increase in price and because Mr.
Koop and CliftonLarsonAllen have provided the City with excellent and timely audit services in
the past, Staff is recommending extending the auditing services with CliftonLarsonAllen for the
audit years of 2012 thru 2017 as outlined in their proposal.
ACTION REQUIRED
If Council agrees with staff's recommendation, Council needs to adopt a resolution awarding
audit services to CliftonLarsonAllen for audit services for the audit years of 2012 thru 2017.
Clifton LarsonAllen
July 17, 2012
Honorable Mayor and City Council
City of Stillwater
216 N Fourth Street
Stillwater, Minnesota 55082
Dear Honorable Mayor and Members of the City Council:
CliftonLarsonAllen LLP
220 South Sixth Street, Suite 300
Minneapolis, MN 55402 -1436
612 - 376 -45001 fax 612 - 376 -4850
www.cliftonlarsonallen.com
Our audit of the City of Stillwater's 2011 financial statements represents the 5tt' year of a 5 -year audit
agreement dating back to September 10, 2007. We have sincerely enjoyed our relationship as the City's
auditor over the years and believe it has been a mutually beneficial business relationship. We also believe
we have contributed to the City's internal control processes and financial stability via our audit services
and various consultations over the years.
At this time, my firm is prepared to offer the City an extension of our auditor relationship at very
favorable pricing in connection with a multi -year continued commitment. We are able to commit to NO
INCREASE for the 2012 audit and only a I% increase in each of the following years as follows:
Audit fee for: 2012 (no increase) $32,586
2013 (1% increase) $32,912
2014 (1% increase) $33,241
2015 (1% increase) $33,573
2016 (1% increase) $33,909
2017 (1% increase) $34,248
Please do not hesitate to contact me should you have any questions about this proposal or any other area
where we may be of assistance.
Sincerely,
Thomas P. Koop, CPA
Partner
(218) 825 -2903
1\® WAS An independentmwberdNeDialntematia d
INTERN AT 10 V AL
MAGNUSON LAW FmM
LICENSED IN MINNESOTA AND WISCONSIN
THE GRAND GARAGE OFFICE BUILDING
324 MAIN STREET SOUTH • SUITE #260 • STILLWATER, MN 55082
TELEPHONE: (651) 439-9464 • FAX: (651)439-5641
www.MAGNusONLAWFIRNLCOm
DAVID T. MAGNUSON
DTMAG-NusoN@MAGNusoNLAwFutm.com
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson, City Attorney
DATE: July 26, 2012
RE: Necessary Changes to City Code
JOHN D. MAGNUSON
JDMAGNUSON@MAGNUsoNLAwFIRm.com
Mayor, City Council and Staff:
It was recently brought to our attention that a change in the state law requires a slight
change to the City Code section dealing with the treatment of stray animals that are impounded
by the City.
The prior section of the code allowed an animal to be euthanized after being held three
days at the impoundment facility. The change in state law now requires that the animal be held
for five days and the law further defines those five days as business days rather than calendar
days and sets the number of hours that a facility must remain open to qualify as one of the
business days.
Respectfully submitted,
City Attorney
ORDINANCE NO.:
AN ORDINANCE AMENDING THE STILLWATER
CITY CODE, SECTION 27 -1, SUBDIVISION 9
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amending. Section 27 -1, Subdivision 9 of the Stillwater City Code is .
restated to hereafter read as follows:
"Subd. 9. Impoundment; notice to owner; disposition of unclaimed
animals. Unrestrained animals may be taken by any officer and
impounded in an animal shelter. The officer to whom the dog is
delivered shall, without delay, notify the owner, personally or
through the United States mail, if the owner is known to the officer
or can be ascertained with reasonable effort. If, after five regular
business days of the impounding, the owner does not claim the dog,
the officer may dispose of the dog in a proper and humane manner.
For the purpose of this section, "regular business day" means a day
during which the establishment having custody of the dog is open to
the public at least four consecutive hours between 8:00 a.m. and
7:00 p.m."
2. Saving. In all other ways the City Code will remain in full force and effect.
3. Effective Date. This Ordinance will be in full force and effect from and
after its passage and publication according to law
Adopted by the City Council of the City of Stillwater this day of
2012.
ATTEST:
Diane F. Ward, City Clerk
CITY OF STILLWATER
Ken Harycki, Mayor
a ter
Memo
LACE OF m/wwE,o/^
To: Mayor and City Council
From: Tim Moore, Assistant PubIic Works Superintenderit
Date: July 26, 2012
Re: New Playground Equipment for Millbrook Park
DUSCUSSION.
Staff would like to proceed with the improvements for the Millbrook Park. We would like to
begin with the installation of the playground. Staff has received approval from the Parks and
Recreation Commission to purchase and install a new playground for both 5-12 year olds and
2-5 year olds. St. Croix Recreation Co, Inc. has the State contract for playground equipment
from BC! Burke Company and has submitted a quote to furnish and install the playground
equipment at Millbrook Park for $82,742.44. Other proposed improvements include parking
lot, ballfield, gazebo and sidewalks. There is $185,000.00 budgeted for Millbrook Park
improvements from the 2012 Parks Capital Outlay Fund.
RECOMMENDATION
Staff recommends Council authorize approval to enter into a contract with St. Croix Recreation
Company, Inc. to furnish and install playground equipment at Millbrook Park for $82,742.44
coming from the 2012 Park Capital Outlay.
ACTION REQUIRED
If Council concurs with staff recommendation Council should pass a motion approving a
contract with St. Croix Recreation Company, Inc. to furnish and install playground equipment at
Millbrook Park for $82,742.00.44.
APPROVING CONTRACT WITH
ST. CROIX RECREATION COMPANY, INC.
TO FURNISH PLAYGROUND EQUIPMENT AT MILLBROOK PARK
WHEREAS, a proposal for furnish playground equipment at Millbrook Park has been
received; and
WHEREAS, the proposal was presented to Council,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
The Mayor and Clerk are hereby authorized and directed to enter into an
agreement with St. Croix Recreations Company, Inc., in the name of the City of
Stillwater for playground equipment at Millbrook Park.
Adopted by the City Council this 31St day of July 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
it
ater
THE BIRTHPLACE OF MINNESOTA
TO: Mayor & Councilmembers
FROM: Bill Turnblad, Community Development Director
DATE: July 30, 2012
RE: Multi-Person Tour Cycle License
BACKGROUND
Patricia Wolf has submitted a request for a license to operate a multi-person tour cycle business
in downtown Stillwater. The business office and bike storage is located at 222 Commercial
Street.
As seen in the attached information, the business plans to offer self-pedaled multiple person
cycle tours on a fixed route in the downtown area. Both public and private tours will be made
available. The public tours are scheduled to last 40 minutes and would allow you to buy a ticket
and jump onto a 10-seater cycle with your family and whoever else happens to be there at the
time. Groups could reserve a cycle for a private tour.
The cycle will be operated by a company employee that will also serve as the tour guide.
The requested route starts at 222 Commercial Street and proceeds to 2nd Street; from 2nd Street to
Nelson Street; from Nelson Street to Sam Bloomer Way; from Sam Bloomer Way to Myrtle
Street; from Myrtle Street to Water Street; from Water Street to Mulberry Point; Around
Mulberry Point, back to Water Street and then to the Pedestrian Walkway's north lot; through the
parking lot, across Main Street to Commercial Street; return to starting point at 222 Commercial
Street.
If the City approves the request pending before the Parking Commission to rent an on-street
parking space on Water Street immediately north of Myrtle Street, then the tour would begin and
end there, rather than at 222 Commercial Street.
Tours will be offered each day of the week through the end of October. Hours are set according
to the season. Before Labor Day the hours would be Sunday - Thursday from 11 am to 7 pm;
Friday and Saturdays from 11 am to 9 pm. After Labor Day, the hours would be Sunday —
Thursday from 1 pm to 6 pm; Friday — Saturday 11 am to 6 pm.
Next year the operating season would begin on May 1 .
Wolf Tour Cycle
Page 2
COMMENTS
After the first month or so of operation, the business owner plans to come back to the Council to
ask for two amendments to her license.
1) The first would be to rent an on- street parking space on Water Street just north of
Myrtle.
2) The second would be to add beer as an option for private tours.
However, since both of these items could take a while to review and approve, the business owner
requested a more basic license to begin with.
This is the first self - pedaled tour cycle request in Stillwater that staff is aware of. Given the lack
of history, a condition of license approval should be that upon receipt of serious complaints, the
license would be reviewed again by the City Council. As with all licenses, this would have to be
reviewed and renewed annually. It would expire December 31St
NOTES
• Due to vacation schedules, and the late date of the license application submittal, neither
the Police Chief nor the Public Works Director have had the opportunity to review this
request. Their review is necessary before the license can become valid.
• The owner's preferred route will be unavailable at times. This will be the case during
floods, some events, public construction projects, etc. For example, Sam Bloomer Way
is currently closed until the Myrtle Street Gazebo work is completed. Therefore, the
license should include a condition that City staff has the authority to reroute the tours as
necessary.
• At some time in the fairly near future, Sam Bloomer Way may be closed to vehicular
traffic. It would then become a pedestrian walk. Whether the pedaled tour bike will be
allowed to use the pedestrian route will have to be determined at that time.
• Similarly, Mulberry Point may at some time be converted to pedestrian use.
• The tour route crosses Main Street at Commercial Street, Myrtle Street at Second Street,
and Chestnut Street at Second Street. Each of these crossings is without traffic lights.
Therefore, it is important that Public Safety and Public Works staff review the license
request before a final decision is made by the Council, or at least before the license
becomes valid.
ALTERNATIVES
There are several alternatives available to the City Council. Some of those alternatives are:
A. Approve the requested license with the following conditions:
1. Upon review and approval of the license request by the Police Department and the
Public Works Department, the City Clerk is authorized to issue a license to Patricia
Wolf for the multi - person tour cycle business.
Wolf Tour Cycle
Page 3
2. Patricia Wolf may operate one multi-person tour cycle in Stillwater in 2012.
3. This license shall be valid from August 1, 2012 to December 31, 2012.
4. No license shall be issued or renewed without proof of general liability insurance in
the minimum amount of $1,000,000 per occurrence.
5. Operating restrictions and conditions:
a. No multi-purpose tour cycle shall be operated upon a public sidewalk.
b. No multi-purpose tour cycle shall use any public street or other public
property as a waiting area unless such area is a legal motor vehicle parking
area.
c. Public safety is paramount in the operation of any multi-purpose tour cycle.
Consequently, each multi-purpose tour cycle must be equipped with the
following:
i. Front and rear turn signals
ii. Head lights
iii. Tail lights
iv. A hydraulic disc braking system
v. An emergency brake in addition to a disc braking system
vi. Any other equipment required to comply with applicable federal and
state laws
d. All multi-purpose tour cycles shall be, at all reasonable times, subject to
inspection by the City of Stillwater.
e. Multi-purpose tour cycle operators shall have in their possession a valid
driver's license while in control of any multi-purpose tour cycle, and shall
operate the multi-purpose tour cycle in compliance with all applicable federal,
state, and local traffic laws, and in a manner so as to assure the safety of
persons and property.
f. All multi-purpose tour cycle operators shall obey and comply with any lawful
order or direction of any police officer, traffic control agent, or regulatory
services inspector.
g. The City reserves the right to alter or limit multi-purpose tour cycle operations
to specified routes and streets if required for public safety reasons.
h. If Sam Bloomer Way or Mulberry Point should be limited to pedestrian traffic
only, the City reserves the right to eliminate the multi-person tour bikes access
to these areas.
i. The City reserves the right to require that any idle multi-purpose tour cycle be
parked in a specified location while idle or waiting for customers.
j. Upon receipt of any serious substantiated complaints, as determined to be
serious and substantiated by the City Administrator, the license shall be placed
on the next available City Council agenda for review.
B. Table the request for further review.
C. Deny the request.
bt
Attachments: Resolution of Approval
Applicant's Letter and Materials
RESOLUTION NO. 2012-
RESOLUTION GRANTING LICENSE
TO PATRICIA WOLF
FOR THE OPERATION OF MULTI-PERSON TOUR CYCLES
ON CITY STREETS
WHEREAS, Patricia Wolf has made a request to operate mufti-person tour
cycles on City roadways; and
WHEREAS, the City Council of the City of Stillwater reviewed the request at their
regularly scheduled meeting on July 31, 2012.
NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby
grants license to Patricia Wolf to operate multi-person tour cycles on City roadways
subject to the following conditions:
1 Upon review and approval of the license request by the Police Department
and the Public Works Department, the City Clerk is authorized to issue a
license to Patricia Wolf for the multi-person tour cycle business.
2. Patricia Wolf may operate one multi-person tour cycle in Stillwater in 2012.
3. This license shall be valid from August 1, 2012 to December 31, 2012.
4. No license shall be issued or renewed without proof of general liability
insurance in the minimum amount of $1,000,000 per occurrence.
5. Operating restrictions and conditions:
a. No multi-purpose tour cycle shall be operated upon a public sidewalk.
b. No multi-purpose tour cycle shall use any public street or other public
property as a waiting area unless such area is a legal motor vehicle
parking area.
c. Public safety is paramount in the operation of any multi-purpose tour
cycle. Consequently, each multi-purpose tour cycle must be equipped
with the following:
i. Front and rear turn signals
Head lights
iii. Tail lights
iv. A hydraulic disc braking system
v. An emergency brake in addition to a disc braking system
vi. Any other equipment required to comply with applicable federal
and state laws
d. All multi-purpose tour cycles shall be, at all reasonable times, subject
to inspection by the City of Stillwater.
e. Multi-purpose tour cycle operators shall have in their possession a
valid driver's license while in control of any multi-purpose tour cycle,
and shall operate the multi-purpose tour cycle in compliance with all
applicable federal, state, and local traffic laws, and in a manner so as
to assure the safety of persons and property.
f All multi-purpose tour cycle operators shall obey and comply with any
lawful order or direction of any police officer, traffic control agent, or
regulatory services inspector.
g. The City reserves the right to alter or limit multi-purpose tour cycle
operations to specified routes and streets if required for public safety
reasons.
h. If Sam Bloomer Way or Mulberry Point should be limited to pedestrian
traffic only, the City reserves the right to eliminate the multi-person tour
bikes access to these areas.
i. The City reserves the right to require that any idle multi-purpose tour
cycle be parked in a specified location while idle or waiting for
customers.
j. Upon receipt of any serious substantiated complaints, as determined to
be serious and substantiated by the City Administrator, the license
shall be placed on the next available City Council agenda for review.
Adopted by the Stillwater City Council this 31st day of July, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
July 27, 2012
1c ii.dvepturcs 191g
222 COMMERCIAL STREET • MN 55082, PHONE (612) 751-9422 • patwolf@cres-inc.com
Mr. Bill Turnblad
Economic Development Coordinator
City of Stillwater
216 Fourth St N
Stillwater, MN 55082
Dear Bill,
Attached please find a copy of the license request to operate my recently purchased multi-
person bicycle in the City of Stillwater. Please review the request and let me know if you see
any problems with what is suggested. I am happy to alter the plan based on your
recommendation.
My primary request includes a license to operate the vehicle. If and when appropriate, I would
also like to lease the parking space on Water Street behind the gas station as a start/end
destination point and a point of contact for the public. If the rental of the parking space does not
work for the City right away, I can make the business work without it.
Also, I have included a proposed route in the request, but plan to work with the City as needed if
the route needs to be altered. I want the bike to add to the charm of the City by providing a
unique and fun experience for the residents, their guests and visitors. Creating a route that
allows us to travel off of Main Street is critical to providing an enjoyable adventure for our
customers.
I would like to be included in the City Council Agenda for the August 7, 2012, meeting and am
prepared to be at the meeting to present my proposal or answer questions. I have also started
to reach out to some of the City Council members and with their schedules permitting, will meet
them all prior to the August 7th meeting.
I will contact you early next week to answer any questions and to make any changes to the
request that you suggest. Bill, it is a thrill for me to think about having a business in my
hometown! Many people that I have talked to about the concept feel it is a good fit for the City
and are anxious to take a pedal ride on a "bike for a bunch".
Thanks in advance for your assistance.
SincerIy,
itt
Patricia A. Wolf
Owner
(
BICYCLE ENTERTAINMENT
LICENSING REQUEST
A Proposal to the City of Stillwater
Pat Wolf
T1e1eyC1e tdderytures, LLC
July 2012
BierCycle Adventures, LLC
222 Commercial Street, Stillwater, MN 55082 • Phone 612.751.9422 • patwolf @cres - inc.com
Stillwater Licensing Proposal July 2012
OWNER BIO
BierCycle Adventures, LLC
As the great granddaughter of Joseph Wolf of The Joseph Wolf Company, I was born and raised in the City
of Stillwater and am proud to call this my home town. After graduating from the University of Minnesota
with a BS in Business Administration, I began my career working in commercial real estate in 1980. I went
on to start my own company named Commercial Real Estate Services, Inc. and have been providing
leasing, property management and re- development services to owners in the downtown St. Paul and
metro east areas for 22 years. I am also a partner in some of the commercial buildings. In 1997, I opened
a second business focused in the retail industry. This business currently consists of 2
espresso /convenience stores that have been successfully operating in downtown St. Paul for the past 15
years.
From a credential perspective, I am a Certified Property Manager (CPM) and a Real Property Administrator
(RPA). In addition, I am the past chairperson of the Greater St. Paul Building and Managers Association
(BOMA) and currently chair BOMA Minnesota. I am also the past President of the Minnesota Institute of
Real Estate Management (IREM) and am active in the St. Paul Area Chamber of Commerce, National
Association of Industrial Office Properties (NAIOP), and sit on the District Cooling Board for the City of St.
Paul.
While my parents, David and Lucille Wolf have passed, I am fortunate to have three siblings who live in the
Twin Cities with some working in successful businesses of their own. I am also happy to say that I
continue to own the family home (circa 1840's) in town which has been in our family for almost 70 years. I
am dedicated to the City and passionate about its history and charm and am excited about fulfilling a
dream to re- establish the Joseph Wolf Company and BierCycle Adventures, its affiliate, as successful
businesses contributing positively to the Stillwater community.
Stillwater Licensing Proposal July 2012
THE CONCEPT
BierCycle Adventures, LLC is a bicycle themed business providing public and private tours in downtown
Stillwater on a multi - person pedal bicycle — "a bike for a bunch ". I am submitting this proposal as an
overview for a license request with the City. BierCycle Adventures would like to be operational as soon as
possible once the City of Stillwater approves licensing of the bicycle service.
The bike which is shown on the cover of this submittal has been custom ordered, manufactured and has
arrived and is being stored in downtown Stillwater in leased space.
As a matter of background, the multi -seat bicycle or Fietscafe originated in the Netherlands in 1997. The first
sightings of this concept surfaced in the United States in 2007 when two friends from Minnesota saw the bike
while on vacation in Amsterdam and decided to bring the vehicle to America and they are now the US
distributor of this bicycle. In addition, they currently operate ten pedal pub bikes that are scattered
throughout the Minneapolis /St. Paul and suburban area.
In 2007, a welding and fabrication company in Oregon called Atek Customs built the first American made
multi - person pedal bicycle to compete with the European manufactured model. Atek's multi - person bicycle
is custom made in Oregon and is the manufacturer of our bike.
Please see examples of the different bike models that are operating throughout the world In photos at the
end of this submittal.
Stillwater Licensing Proposal July 2012
BIERCYCLE FEATURES
The BierCycle as we are calling our "bike for a bunch" is 17 feet long and approximately 8 feet high and 6
feet wide and weighs 2,100 pounds. The most important features of this bicycle are:
• 10 pedal seats (5 seats per side)
• Bench seat in rear for up to 3 people (non - pedaling)
• Driver seat at the front of the vehicle (driver provided by company)
• Area for tour guide or standing server in the center between each side of the pedaling stations
• Stable and comfortable ride with gel filled adjustable bicycle seats
• Fixed aluminum upper canvas top to shade riders from the sun or elements
• Hydraulic disc brakes
• Turn signals
• Water misting feature to keep pedalers refreshed on hot summer days
• State of the art electric motor assist to help with undulation in the pathway, but will not climb the
hills of Stillwater.
• LED headlight, rear tail lights and rope lighting
Stillwater Licensing Proposal July 2012
THE OPPORTUNITY
As the great granddaughter of Joseph Wolf of the Joseph Wolf Brewery, I saw an opportunity many
years ago to re- establish The Wolf Brewery brand and enter the craft beer market. In the last ten years,
I have invested time and money in gathering the necessary information to re- establish the company.
While this is currently underway, I saw an opportunity to open BierCycle Adventures, LLC to provide an
enjoyable and unique pedaling and tour experience for the residents of Stillwater and their guests as
well as visitors.
As mentioned, the business model has been developed with the idea that the company would provide a
scripted pedal tour of the downtown area on a prescribed approved route as outlined later in this plan.
During the ride, a tour guide will provide historical facts along with other local information about the City
and the river. The guided tours on a pedal bike will bring a fun and new concept to Stillwater,
complementing the already bicycle friendly atmosphere in the City while enhancing the trolleys, pedi-
cab, and horse drawn carriage experiences the City offers. In addition, the bike and company driver
would be available for private rental after public tour hours.
The BierCycle holds up to ten people on the pedal seats, three people on the rear bench seat, a tour
guide, and a driver totaling 15 people. The BierCycle driver controls the bike with brakes, turn signals,
and a small assist motor, if needed. The bike is equipped with a headlight, rear tail lights, horn, and
water misting system for cooling pedalers as needed. The BierCycle will travel at speeds of 5 -6 MPH.
I will be operating the business out of a space I have leased at 222 Commercial Street in downtown
Stillwater which will accommodate storage for the bike as well as provide office space for the business.
I have insurance in place for the bike as well as the premises provided by a Stillwater insurance
company. I am requesting a license to operate the bike in the City of Stillwater. As a secondary
request, once construction of the pedestrian walkway is complete and the walkway open, I would like to
lease a parking stall on the street which would provide a destination where customers will be able to
find the bicycle as well as offering a start /end destination point. The parking space is helpful, but not
critical to getting the business up and running and if the parking space needs to be approved at a later
date, the business can still operate without it.
Stillwater Licensing Proposal July 2012
Ideally, the parking stall we would like to lease for the bicycle is the stall located behind the gas station
on the west side of Water Street and just north of Myrtle Street. The parking space is located near the
new pedestrian walkway and not too far from the entrance to the new Brown's Creek Trail. We think the
multi - person bike experience of the BierCycle will appeal to the local residents and will be a fun way for
them to show off the downtown to their guests. In addition, we think the bike enthusiasts who already
visit the City and the new ones who will be attracted by the extension of the bike trail into downtown will
enjoy the novelty of the multi - person bike experience.
With the City's license approval, we anticipate launching the BierCycle business in August and would
plan to operate through the end of October 2012, weather permitting. In future years, we plan to be
operational with public tours between May and October as reflected below.
May 1st until Memorial
Day Weekend
Monday — Thursday
11 am — 6 pm
Friday - Sunday
11 am — 6 pm
Memorial Day Weekend
through Labor Day
Weekend
Sunday — Thursday
11 am — 7 pm
Friday — Saturday
11 am — 9 pm
After Labor Day
through October 31st
Monday — Thursday
1 pm — 6 pm
Friday — Sunday
11 am — 6 pm
The above tour hours may be adjusted based on demand and availability of the route. I will work with
the City to adjust our route as needed to accommodate construction or other encumbrances. I believe
the bicycle will be a complement to the other tour and ride businesses in downtown Stillwater and to
some extent will target a different demographic as a result of the self - propelled pedaling feature. This
business is safe, eco- friendly, and well suited for the cultural atmosphere of Stillwater.
The projected ticket price for the BierCycle is $12.00 per person for the 40 minute public tour. The
private rental cost will be competitive with the fees charged for the pedal bikes in St. Paul /Minneapolis.
Stillwater Licensing Proposal July 2012
SUGGESTED BICYCLE ROUTE
Being sensitive to congestion in downtown Stillwater, 1 have mapped a route reflected in the diagram
below minimizing the use of Main Street. The 40 minute public tour will ideally depart from and end at a
location near the new pedestrian walkway at the north end of town as outlined in the route map below. I
will be hiring a manager for the business, drivers, and tour guides creating 4 -6 new jobs for the City
initially.
The BierCycle will provide a new way for Stillwater residents and their guests to experience downtown
while also creating a one of a kind, fun opportunity for tourists and day trippers. My belief is downtown
Stillwater will change as the new bridge will divert the through traffic around the downtown allowing the
City to attract new businesses that can help to build upon its historic charm while adding to the economic
vitality of the City.
Stillwater Licensing Proposal July 2012
PARTY BIKES AROUND THE WORLD
The Party Bike by Atek Designs.
A 'Fietscafe' in Utrecht the Netherlands.
Seen in action on the London Bridge.
Stillwater Licensing Proposal July 2012
PARTY BIKES AROUND THE WORLD
The PedalPub in Minneapolis.
Dublin Pedi Bus.
A beer bike in Berlin.
July 12, 2012
FYI
STILLWATER TOWN BOARD MEETING
Town Hall 7:00 P.M.
PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman and
Sheila -Marie Untiedt, Clerk Kathy Schmoeckel, Attorney Sam Edmunds,
Engineer Paul Pearson, Planner Sherri Buss, Chief of Police Steve Nelson and
Park Manager Rick Jacobson.
Public Hearing - Affeldt Minor Subdivision
Neighbors Present: Nancy Melvin, 9730 Perkins Ave N, Stillwater
Dan Affeldt, 9376 St. Croix Trail No, Stillwater
Jeff Dorner, 15480 95th St N, Stillwater
Pat Raleigh, 9490 Pawnee Av N, Stillwater
Mary Hannon, 9560 Pawnee Av N, Stillwater
Dick Cortright, 9585 Pawnee Av N, Stillwater
A public hearing was held to consider a request from Dan and Lisa Affeldt for minor
subdivision of a parcel located at 9376 St. Croix Trail North. The applicants are
requesting to create three parcels from the existing parcel and propose to extend 95th
Street North east to the property to provide public access.
Chairperson David Johnson opened the public hearing and introduced Planner Sherri
Buss who reviewed what is being proposed and the issues involved. She reported on
the various agencies that have reviewed this subdivision. The Stillwater Fire
Department will also need to look at this and the park dedication will need to be
determined.
There were the following questions and comments from the public:
• Nancy Melvin - She is concerned about seeing the structure from Highway 95. Dan
Affeldt - They have already met with the National Park Service and the DNR. The
existing structures are cabins which the Affeldts do not consider livable. The Park
Service has deemed that they are not visible. They have a 100 foot set -back from
the top of the bluffline so they are very well shielded. They have preliminary
approval from the Park Service to tear down the existing cabins and build in their
place. Nancy Melvin - They expect they would be looking out on the top of their
house and that is worrisome.
(Jim Hiniker arrived.)
•Jeff Dorner - He lives immediately north of this proposed subdivision. How will the
proposed extension of 95th Street be paid for? Paul Pearson - Typically, whoever
is making application is responsible for any road changes, site work, etc. Dorner -
Is the cul -de -sac completely on this property? Pearson It is all in the Affeldt
property within the right of way around the perimeter. Dorner What about
utility work? Pearson - Stormwater drainage and probably telephone, electric and
Stillwater Town Board Mtg. — 7/12/12 Page 2
gas will all be in the right of way and drainage easements. Dorner - What is the
schedule for the road extension? Affeldt - They expect it to be done sometime
this fall, before the winter. Dorner - Is the Township involved in the road work?
Pearson - The developer does have a choice, but most often the developer
receives bids from a contruction company. Dorner - The existing cul-de-sac
mushrooms onto part of his property. If this is changed, he would like it to be
sodded or seeded. Affeldt - They want it to look as good as possible. Pearson - A
survey will identify the boundary and if there is any encroachment, he would be
contacted by Affeldt to deal with it.
• Nancy Melvin - She is concerned about their trees. What precautions are being
taken? Pearson - He knows that trees are a concern of everybody. Trees to be
saved will be preserved. Foresters can give advice as to how to mitigate any
damage and this will be reviewed during the construction process.
• Pat Raleigh - She is speaking for a neighbor, Jeff Thompson. "No Trespassing"
signs were put up on his property. Will the cul-de-sac be paved? Pearson - Yes.
Affeldt - He apologized for the "No Trespassing" signs. He had seen several
hunters last fall. When they get to the building site, they will cut down a few trees
for their yard which will be on the south side of the house.
Mary Hannon - Will the only access be from the top? Affeldt - There is access from
Highway 95 for the two cabins but from there it is difficult to get to the building
site. In the future, they will keep the existing driveway off of Highway 95.
Hannon - With respect to the notification for this public hearing, is there an effort
to notify the entire neighborhood? Sherri Buss - The ordinance requires those
within 350 feet to get a notice which the applicant gets from the County survey
office. Sheila-Marie Untiedt - Isn't it also true that all neighbors within a
development be included? David Johnson - There is vagueness here. Buss - We
can always make it broader and it can be on the application form. Untiedt - We
would prefer more people than less. Johnson - It depends on whether properties
are part of another neighborhood. We should look at some language to establish
a policy.
• Dick Cortwright - Is the existing access from Highway 95 north of the masonry
wall? Affeldt - It is directly across from the two marinas. Cortwright - He would
not like to see a road coming out on Highway 95. Affeldt - We want it from the
top of the hill for safety. Cartwright -Did you say you wanted to keep that access
open? Affeldt - Yes, to be able to use the cabins. Cortwright - What sort of
house are you building? Affeldt - Four bedroom, two story. The design needs to
be approved by the Park Service.
The public hearing was closed at 7:40 p.m.
Regular Meeting - 7:40 p.m.
1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4
ayes)
2. MINUTES - M/S/P Untiedt/Hiniker moved to approve the June 14, 2012 Stillwater
Town Board Meeting minutes as written. (3 ayes, Countryman abstain)
Stillwater Town Board Mtg. — 7/12/12 Page 3
3. TREASURER -
a. Checks and Claims - The following checks and claims were approved for
payment.
Claim No. Vendor Amount
41893 Bryan Rock Products Inc $ 603.16
41894 CenturyLink 101.35
41895 Election Systems and Software Inc 68.62
41896 Hillcrest Animal Hospital PA 203.55
41897 Jack Kramer 4,199.03
41898 Department of Labor & Industry 415.06
41899 Maroneys Sanitation Inc 159.44
41900 MFRA 8,742.00
41901 MJ Raleigh Trucking Inc 14,989.86
41902 Kathleen Nelson 133.31
41903 Stephen Nelson 914.53
41904 On Site Sanitation 278.00
41905 Robert P Ranalla Sr 24.89
41906 Barbara Riehle 20.00
41907 Kathryn Schmoeckel 236.98
41908 Security System Services Inc 89.50
41909 City of Stillwater 59,800.50
41910 Stillwater Gazette 35.55
41911 Valley Green Lawn & Landscape Inc 1,480.00
41912 Washington Co Public Safety Radio 103.02
41913 Xcel Energy 61.71
41914 Minnesota Department of Revenue 38.84
41915 Internal Revenue Service 692.57
41916 PERA 410.63
41917 Robert Ranalla Jr 411.97
41918 Bev Petrie 1,080.00
Nelson, Kathleen M 1,048.39
Nelson, Stephen W 1,151.07
Olson, Marsha Ann 710.31
Ranalla, Sr Robert P 283.05
Riehle, Barbara 335.42
Schmoeckel, Kathryn G 843.54
4. PLANNER -
a. Affeldt Minor Subdivision - There was discussion of how there will be access to
lots two and three as identified on the concept plan and what the park dedication
should be.
M /S /P Untiedt /Hiniker moved approval of the Affeldt Minor Subdivision including
the terms and conditions in the TKDA Memorandum dated July 12, 2012, and the
park dedication shall be in cash, contingent upon the attorney's determination of
the possible payment schedule. (4 ayes)
Stillwater Town Board Mtg. — 7/12/12 Page 4
b. Outing Lodge PUD Amendment - There was discussion of the penalty for
violating the conditions.
M /S /P Hiniker /Countryman moved approval of the Outing Lodge PUD Amendment
with the addition of the following language: "Any violation of this amended PUD
may result in termination of this agreement as determined by the Board after
notice and public hearing." (4 ayes)
c. DNR Shoreland Variance Memo - The Township will be receiving a survey.
d. Crosswinds Community Church - Sherri Buss had received a letter of complaint,
but the items were not the responsibility of the church except one which is being
dealt with.
e. Access for Property at Neal and 94th Street - This property is landlocked. They
would need to get an easement for access.
f. Park Dedication - The statute say that land and cash must be equivalent. What is
the 10% based on? It should be based on an actual Park Plan. Some
communities set a cap. Sherri Buss will discuss this further with Attorney Soren
Mattick and also check with other communities.
5. CHIEF OF POLICE -
a. Report given. There were 14 burning permits, three for buckthorn. There have
been 73 permits for the first 6 months of the year, which is ahead of last year.
b. Little Carnellian Park - Signs are up regarding dogs. Jim Hiniker will check with
the neighbors to see if the "No Parking" signs along the road can be removed.
c. Security System - A new sensor has been installed in the main meeting room.
Chief Nelson suggested the need for flash lights for the town hall in case of a
power outage. Bob Ranalla will look into it.
d. Outing Lodge - The first wedding is coming up and he will send out the first
round of letters. He will look into sending future letters via email.
e. Bomb Squad - The bomb squad was in the Township tonight at the boom site.
There was a suspicious package there.
6. ARCOLA TRAIL - Tim Shilling, a resident on Arcola Trail, was present to discuss
frequent power outages this year. Their area seems to be hit the most. The Clerk will
check with Xcel Energy to see if they would be willing to come to the next meeting to
discuss the problem.
7. ENGINEER -
a. Contracts for 2012 Road Maintenance Project - M /S /P Hiniker /Untiedt moved to
authorize the Chair to sign the contracts. (4 ayes)
b. Policy on Notification of Residents regarding Road Work - There had been a
complaint by a resident with respect to the lack of notification of the recent road
work in Arcola Heights. In the future, notification can be on the Township website
and a sign can be posted on the road prior to the project being started which can
be put up by the contractor, identifying the construction schedule.
c. Dead Tree Removal on Township Property - There are several dead trees in the
Township right of way along 90th Street and also on the Township property across
Norell from the Town Hall. Rick Jacobson pointed out that there are also some
ash trees that are planted within the canopy of other trees in Otto Berg Park. Rick
Jacobson will mark the trees to be removed and work with Raleigh and Haines to
v, t
Stillwater Town Board Mtg. — 7/12/12 Page 5
get a quote for tree removal for consideration by the Board. Neighbors will be
notified of any trees removed that are close to their property line.
d. Raleigh Road Maintenance Contract - Their contract will expire on 10/9/12. Paul
Pearson will work with Raleigh to modify the bid items as needed and also with
Treasurer Marsha Olson to see how what is budgeted compares to what was
expended. Mowing the trails on a routine basis might also be included.
e. Introduction of Ben O'Grady - Paul Pearson introduced Engineer Ben O'Grady
who will substitute for Paul if needed at a meeting.
8. CLERK -
a. Appoint Election Judges - M /S /P Hiniker /Untiedt moved appoint the following
election judges for the 2012 election cycle: Dick Buther, Kate Carlsen, Karen
Garley, Ralph Groschen, Sandra Groschen, Joanne Laird, Elaine Bartholmy,
Rosemary Ranalla, Vicky Turciniak and Head Judge Deborah Sinclair, or
substitutions as deemed necessary by the Clerk. (4 ayes)
b. Deputy Clerk Work - The Clerk will work with Deputy Clerk Barb Riehle to
discuss scanning Township files to determine an approximate amount of time this
might take. Rick Jacobson will look into possible places to back up the files. The
Minnesota Association of Townships may have something already in place.
9. PARK COMMITTEE -
a. Assistant Park Manager - M /S /P Untiedt/Hiniker moved to appoint Kelly Shantz
as the Stillwater Township Assistant Park Manager at a pay rate of $14.50 per
hour and to get a 90 gallon trash container from Maroneys to be located at his
house. (4 ayes)
The amount of time he is expected to work should run from 5 to 20 hours per
month
b. Quarry Trail - This trail needs to be brushed to make it safe and a sign should
be put at each end.
10. GARAGE SALE - Sheila -Marie Untiedt reported that there was not as much traffic
this year as there was last year. There were some suggestions to have the sale on
Thursday and Friday rather than Friday and Saturday.
11. GEOCACHE POLICY - The Clerk will circulate the Washington County policy for
consideration at the next meeting.
12. ARCOLA MILL SITE - David Johnson attended the May Township meeting where this
was discussed. The proposed partnership with the National Park Service was denied.
He gave a further update and he would like to draft a letter from the Township
reiterating our position that the entrance should be off of Highway 95 and there should
be sufficient parking at the site.
13. CERTS GRANT Linda Countryman reported that this is the last year that funds
would be available. There was discussion of putting solar panels on the roof of the town
hall.
•
Stillwater Town Board Mtg. — 7/12/12 Page 6
14. CARMAR VACANCY - It would be helpful to have a resident of Stillwater Township to
fill this vacancy. The vacancy will be put on the website and the members of our
planning and park commission will be asked if there is any interest. Tom Polasik will be
asked if he has any suggestions.
15. ADJOURNMENT - The meeting was adjourned at 10:55 p.m.
Clerk
Chairperson
Approved
Summary of Proceedings
Washington County Board of Commissioners
July 17, 2012
Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; and Lisa
Weik, District 5. Absent Commissioners Bill Pulkrabek, District 2, and Autumn Lehrke, District
4. Board Chair Hegberg presided.
Commissioner Reports — Comments - Questions
The Commissioners reported on the following items:
- Commissioner Lehrke is attending the National Association of Counties meeting in Pittsburgh,
Pennsylvania;
Commissioner Weik — reported she attended the Mental Health Advisory Committee meeting;
she attended the Southwest Light Rail Management Committee meeting; she attended the
Woodbury Yellow Ribbon meeting; she reported on her short trip to the National Association
of Counties Conference in Pittsburg, Pennsylvania;
- Commissioner Kriesel — reported he met with a School Board member from 834 to discuss
shared services; and he met with the Minnesota Department of Transportation to discuss the
status of the St. Croix River Crossing;
Commissioner Hegberg — reported he attended the Greater Minneapolis /St. Paul Economic
Development Board meeting; and he attended the Community Action Program meeting;
- Commissioner Kriesel requested that the Board hold a workshop with the Washington County
Historical Society to discuss its activities and the possibility of procuring a new building to
house their operations; Commissioner Hegberg asked that it be televised.
Community Services
Approval of the following actions:
- Contract with Hugo Gracewood, LLC to provide services to elderly individuals receiving
Medical Assistance Home and Community Based Services;
- Presentation of the Minnesota Family Investment Program/Diversionary Work Program
Employment Counselor of the Year Award to Shoua Ly.
General Administration
Approval of the following actions:
- June 26, 2012 Board meeting minutes;
- Agreement with the State of Minnesota for continued work on a property survey for the
Brown's Creek State Trail corridor;
- Resolution No. 2012 -091, 2012 2nd quarter donations, gifts, and bequests;
- Presentation of the 2011 Audit Committee Annual Report;
- Board correspondence was received and placed on file.
Property Records and Taxpayer Services
Approval of two temporary on -sale liquor licenses for the VFW Post 323 for a special event at
the Washington County Fair in Baytown Township, August 1 -5, 2012.
Public Works
Approval of the following actions:
- Contract with Braun Intertec Corporation for precondition surveys and vibration monitoring on
properties surrounding County State Aid Highway 23;
- Amend the Historic Courthouse Restoration Fund to accept a $40,000 grant from the
Huelsmann Foundation to restore the Historic Courthouse north portico/north entryway.
Sheriff's Office
Approval of a joint powers agreement with the Minnesota Correctional Facility-Oak Park
Heights for temporary secure housing for a Washington County inmate in the Oak Park Heights
Correctional Facility-Transitional Care Unit.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
Summary of Proceedings
Washington County Board of Commissioners
July 10, 2012
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary
Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board
Chair Hegberg presided.
Commissioner Reports — Comments - Questions
The Commissioners reported on the following items:
Commissioner Weik — reported she attended the Metropolitan Mosquito Control meeting; and
she attended a first annual event in Woodbury called Best of Woodbury Awards;
Commissioner Lehrke — reported she attended the Groundwater Advisory Committee meeting;
she attended a Metropolitan Library Services Agency meeting; she attended the Red Rock
Corridor meeting; she attended the Newport Planning Commission for an update on the
Newport Transit Center; she visited the South Service Center in Cottage Grove and learned the
process to apply for medical assistance; she attended the strategic planning session; and she
announced that she would be attending the National Association of Counties conference;
Commissioner Pulkrabek — reported he will be attending the Metropolitan Emergency Services
Board meeting on Wednesday and that he would be attending the National Association of
Counties conference;
Commissioner Kriesel — report ed he attended the Metropolitan Mosquito Control District
meeting; he attended the Planning Advisory Commission meeting, he enjoyed the St. Croix
Valley fireworks; and he commended the parks staff for their great work during the 4th of July
celebrations;
Commissioner Hegberg — reported he attended the Resource Recovery Board Executive
Committee; he attended the Hugo open house for the roundabout on Highway 61 and County
Road 4; and he attended the workshop with department heads;
Commissioner Hegberg appointed Commissioner Gary Kriesel to the Minnesota High Speed
Rail Commission.
Community Services
Approval of the following actions:
- Appoint John Belisle, Hugo, to the Community Development Block Grant Citizen's Advisory
Committee to a partial term expiring December 31, 2013.
General Administration
Approval of the following actions:
- June 19, 2012 Board meeting minutes as amended;
- Update on active projects funded through the countywide Mission Directed Budget Policy;
- Minnesota Inter - County Association presented an overview of the 2012 Legislative Session;
- Board correspondence was received and placed on file;
- Board workshop held to discuss the next steps in land conservation through the Land and
Water Legacy Program.
Public Health and Environment
Approval of recycling grant agreements with the City of Forest Lake and the City of Stillwater
for distribution of curbside recycling funds.
Public Works
Approval of the following actions:
Appoint Jenifer Pelletier, Lake Elmo, to the Parks and Open Space Commission, to a first term
expiring December 31, 2014;
Change order no. 1 for 2012 crack sealing with Fahrner Asphalt Sealers, LLC in the amount of
$18,338.73;
Resolution No. 2012 -085, final payment for crack seal provision and application on county
roads to Fahrner Asphalt Sealers, LLC;
Change order no. 1 in the amount of $35,936.70 for the County State Aid Highway 18 turn
lane project with Hardrives, Inc.;
Change order no. 2 to contract with Jorgenson Construction, Inc. for the Lake Elmo Park
Reserve Winter Recreation Area project, in the amount of $11,336;
Resolution No. 2012 -086, purchase of Croone property for inclusion into the Big Marine Park
Reserve;
Traffic control signal maintenance agreement with the City of Cottage Grove;
Public hearings held on the following: Development Code Amendment, Variance; Shoreland
Management Ordinance Amendment; and Wind Energy Conversion Systems Ordinance
Amendment;
Resolution No. 2012 -087 amending the Washington County Development Code, Chapter One,
Section 19, nonconforming situations, Ordinance No. 189;
Resolution No. 2012 -088, amending the Washington County Development Code, Chapter One,
Section 6.4 Variance, Ordinance No. 190;
Resolution No. 2012 -089, amending the Washington County Development Code, Chapter
Two, Part 3, Section 6.0, Ordinance No. 191;
Resolution No. 2012 -090, bid award for County State Aid Highway 16 reconstruction to C.S.
McCrossan Construction, Inc.;
Appoint Mark Doneux, Stillwater Township, to the Planning Advisory Commission to a first
term expiring December 31, 2014;
- Board workshop held for an update on the design of the Newport Transit Station.
Sheriff's Office
Approval of joint powers agreement with the State of Minnesota - Commissioner of Corrections
for the housing of offenders in the Washington County Jail.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.