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HomeMy WebLinkAbout2012-07-19 DTPC PacketcSti 1 lwater THE BIRTHPLACE O F MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, July 19, 2012 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF JUNE 21, 2012 MINUTES 4. NEW BUSINESS 4.01. Parking System Revenue & Rate Structure Study 5. OTHER BUSINESS 5.01. Update on City Council Decisions 6. ADJOURNMENT Commissioners present: City staff present: Commissioners absent: City staff absent: Guests: Submitted by: Stillwater Downtown Parking Commission Meeting Minutes June 21, 2012 Aimee Peletier, chair /business; David Korte, secretary /resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident; Dave Junker, resident Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director; Doug Menikheim, councilmember Jeff Johnson, vice - chair /resident John Gannaway, police chief Mead Stone, General Manager of River Market Community Co -op; Larry O'Connor, Owner of Larry's Floor Covering David Korte agenda discussion action call to order Aimee called the meeting to order at 8:33 a.m. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. approval of January minutes A motion was made and seconded to approve the April 19, 2012 meeting minutes. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. Larry's Floor Covering request for reserved parking Bill, along with Larry O'Connor, presented Larry's request for a reserved parking spot for his delivery truck. Larry explained he's parked for 12 years in front of a dock across the street from his store. However, now the new business in that building with the dock doesn't want him to park in that spot. The commission and Larry attempted to find another acceptable place for him to park but the configuration of the streets and businesses in the area made it a difficult task. After Larry mentioned he thought it could be worked out if he could just talk to Greg Gartner, the owner of the building with the dock, Doug volunteered to facilitate that meeting. The commission appreciated Doug and Larry's willingness to find a solution without needing to create a reserved parking spot. Doug will facilitate a meeting between Greg Gartner and Larry. River Market Community Co -op Mead Stone acknowledged he was not on the agenda but requested time to speak; Aimee granted him time to voice his concern. He said city staff had informed him that the parking area that serves the River Market Community Co -op was going to Bill will flag the need for the commission to address the parking lease with River Market as it proceeds with establishing agenda discussion action Draft 2 become a pay lot. He was concerned this could very negatively impact his business with his 3,500 - 4,000 weekly customers. The commissioners said the city would honor its parking lease his business. They also said they appreciated his informing them of his concern so we would be aware of this as the process continues with looking at the possibility of more pay Tots downtown. more pay parking lots. Public Works request for no- parking on 2nd Street at Mulberry Bill presented the city's public works department request to remove one parking spot on 2nd Street & Mulberry Street (heading north) due to safety concerns with sight lines and navigating the hill with the big city trucks. The commission was very appreciative of the city's concern with safety. However, this area is one in which there are many requests for parking spaces. After much discussion the commission recommended the parking spot be No Parking in the winter months, November through May; parking would be allowed in the summer months, June through October. Bill will present the commission's recommendation to the city's public works department. change in payment for lot's 1 and 2 Dennis said the restricting payment in these lots to credit /debit cards only is working well and has eliminated the many problems caused by cash payments. He said there have been no complaints or issues with this change. A motion was made and seconded to approve the use of credit /debit cards exclusively for payment in these lots. The motion passed in a unanimous voice vote. part -time attendant for parking ramp Bill presented the request for a part -time attendant for the parking ramp on Fridays, Saturdays and Sundays because city staff and the police are being called out to reset the elevator and parking machines. When the police are called they just open the parking control arm in the open position resulting in a loss of revenue. A motion was made and seconded to approve hiring a part -time ramp attendant for Fridays, Saturdays and Sundays. The motion passed on a unanimous voice vote. Bill will forward the recommendation to the City Council for action. parking system revenue & rate structure Bill presented the background information in the meeting packet. All agreed the downtown parking system should fund 100% of all operating and capital costs. There was a long discussion re: options to cover the current $22,000 short fall and then fully fund the costs in the short and long term. Bill suggested he take the information from the discussion and at the next meeting present information on the big picture and possible ways to phase in a rate structure to fully fund downtown parking. Bill will develop and bring to the next meeting a big picture look at downtown parking and possible ways to phase in a rate structure to fully fund downtown parking. general discussion • Dennis gave each commissioner a copy of the 2012 Downtown Stillwater Public Parking Guide. • Dennis requested the commission consider making a recommendation to raise parking tickets from $5 to $10. Bill will bring picture boards to the next meeting to show what the downtown area will look like when all the construction projects are completed. Draft 2 agenda discussion action Draft 3 • Dennis said 12 parking spaces had been set aside for the Special Olympics in the south main pay lot for Thursday, Friday and Saturday. • Bill said he would bring picture boards to the commission's next meeting so the commission will have a visual picture of what the Downtown area will look like when all the construction projects are completed. update on city council decisions Bill reported the city council approved the Parking Commission's recommendation to purchase the credit card upgrade for the parking ramp for $17,000. FYI: complaint received about parking for downtown residents Dennis informed the commission on a complaint he received from a downtown resident about a parking ticket he had received. He then dismissed this ticket but the next day the person committed the same violation and received another ticket. Dennis said this is the only complaint he's received from a downtown resident. FYI: surface lot revenue information Bill explained the parking lot revenue information the commissioners had received in their packets. next meeting The next meeting will be Thursday, July 19, 2012 at 8:30 a.m., Conference Room 213, City Hall. David will send out a draft of the minutes before the next meeting. Bill will send out an agenda and supporting documents before the meeting. adjourn A motion was made and seconded to adjourn the meeting at 10:41 a.m. and the motion passed in a unanimous voice vote. Draft 3 J11wter THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: July 12, 2012 RE: Parking System Study - Revenue Strategies Background In June the Parking Commission began discussing strategies for raising revenue to meet all projected operational and capital costs in a year. Three rate increase scenarios were explored but none were decided upon. Rather, the Commission tabled action and asked staff to bring back information on a master plan for capital improvements and a possible phasing schedule for rate increases. SCHEDULE OF IMPROVEMENTS Currently the parking lot improvements over the next 25 years are scheduled as follows: Also refer to attached map. Lot Lot Location Construction Cost Type Year Likely Funding Source 1 South Main Street Lot $68,000 M +O 2013 PEF 2 Riverview Lot Corps Project TR 2013 TIF 3 Chestnut Street Lot $18,000 M +O 2014 PEF 4 Bridge Lot Corps Project TR 2013 TIF 5 Gazebo Lot Corps Project TR 2013 TIF 6 Pedestrian Plaza Lot Pedestrian Plaza Project TR 2012 TIF 7 River Market Lot $68,000 M +O 2018 PEF 8a Mulberry Point Lot W $25,000 M +O 2020 PEF 8b Mulberry Point Lot E Corps Project TR 2013 TIF 9 North Main Street Lot $71,000 M +O 2015 PEF 10 Mulberry & 2nd Lot $30,000 TR 2016 PEF 11 Parking Ramp PRF 12 Olive & 2nd Street Lot $35,000 M +O 2014 PEF 13 Teddy Bear Park Lot $75,000 M +O 2017 PEF 14 Old High School Lot $85,000 M +O 2028 Paid by Cub agreement 15 Mulberry & 2nd Lower Lot $11,400 M +O 2016 PEF M +O = Mill + overlay; TR = Total reconstruction; PEF = Parking Enterprise Fund; PRF = Parking Ramp Fund; TIF = Tax Increment Financing July 12, 2012 Page 2 SCHEDULE OF RATE INCREASES The parking rate goal discussed by the Parking Commission in June is to have Main Street and all lots east of Main Street (except Lot 9 and River Market's half of Lot 7) become pay lots. Parking would be allowed in Lots 4, 5, 7, 8 and 9 with monthly parking permits or hourly payment. Lot Rate Increase Year of Increase Revenue Increase 1 Leave at $5 NA None 2 $3 to $5 2014 $2,900 3 $0 to $5 2014 $19,500 36 spaces x $542 4 $0 to $3 2014 $8,700 29 spaces x $300 5 $0 to $3 2015 $1,400 7 spaces x $200 6 $0 to $5 2015 $16,802 31 spaces x $542 7 $0 to $3 2015 $21,200 106 spaces x $200 (Not including the 50 River Market spaces) 8 $0 to $2 2015 $9,400 94 spaces x $100 9 Leave 3 hr free NA None Cells highlighted in yellow are lots where monthly permit parking would be allowed Also attached is the North Lowell Park Master Plan. It shows the changes that will occur to the parking lots north of Chestnut. Attachments: North Lowell Park Master Plan Improvement Schedule Map Rate Increase Map 11111111111111 Tra l Parking 0 Parking Lot 8b It AN7M- (51144;%- Proposed Capital Improvement Schedule City DT Parking Lots LJ 2012 Construction 2013 Construction 2014 Construction 2015 Construction 2016 Construction 2017 Construction 2018 Construction 2020 Construction 0 2028 Construction 111 ►'�� ,,N�o� ' UREA SSR' , o '' ! o EpSj� z L�� EEC.' ZO , 2 �H !� `' Lot 8a (Increase from $0 to $2) • ` ss ' -PS ' Z \� wESC \ ' Lot 7 (Increase from $0 to $3) 1�� Eli *t'ts .. ES g= Lot 6 (Increase from $0 to $5) i ➢- '� / I 1 Lot 8b (Increase from $0 to $2) k Lot 5 (Increase from $0 to $3) `•sRE t N o Z,a .��..� 1 , sS ! �' o, -N��P� y,, Lot 4 (Increase from $0 to $3) L ot n 3 c rease from $0 to $5) Lot 2 (Increase from $3 to $5) ES ` N 23 m EE • S N o Es O �Z 0L\v ,14%11 (Increase N In 'BEET N E Z so LTy 4, Lot 1 (Stay at $5) FT Eps �EEj P \NE c NES�R''A ♦'v '♦ 0 C Proposed Rate Increases City DT Pay Lots No rate increse Increase in 2014 Increase in 2015 Proposed Rate Structure 0 Free with hour limits $2 Lots $3 Lots $5 Lots EllParking Ramp with variable rates illy: THE B I R T H P L A C E O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 14, 2012 RE: Parking System Study - Revenue Strategies Background The Parking Commission is examining the rate structure for the downtown parking system. The goal is to determine whether existing revenue is sufficient to fund all operating and capital costs, and if not to develop strategies to increase revenue. Maior Steps There are five major steps in this rate analysis. 1. Determine annual operational costs. 2. Determine whether sufficient revenue is generated annually to fully fund operational costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the City Council that generates sufficient revenue to fund operational and capital costs. The Commission will begin to consider Step 5 at the June 21st meeting. Revenue Strategies There are several revenue strategies available to the City. 1. Continue with the current rate structure. a. This strategy will result in an estimated annual average shortfall of capital expenses in the amount of $22,100. (Plus Lot 2 will lose 26 spaces to the levee construction. This represents a loss of about $10,100 at the current June 14, 2012 Page 2 sales volumes and at the current rate of $3. Therefore, the actual annual shortfall would be $32,200.) b. The City Council would have to cover the annual shortfall through general revenue or bond sales to fund capital expenses that were not fully funded through the Downtown Parking Enterprise Fund. 2. Raise revenue to cover 100% of operational and capital expenses. a. Any or all of the following parking fees could be increased: i. Monthly parking permits (Currently $10 /month) ii. Parking rates in Lot 1 (currently $5) or Lot 2 (currently $3) iii. Parking ramp rates iv. Begin charging to park in the 3 and 4 hour lots v. Begin charging to park on- street 3. Increase revenue to cover some portion less than 100% of operational and capital expenses. The Parking Commission has agreed that it will recommend to the Council that revenue should cover 100% of all costs. Options There are endless pricing scenarios that could be explored to cover the average projected shortfall. But to begin the conversation, staff offers three alternatives. 1. Increase rates in Lot 2; begin charging in Lot 4; raise monthly permit rates a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $5 in Lot 4. These 29 spaces (as reconfigured) would generate an estimated $11,300 at this rate. (This represents $388 per space per year, which is about 30% less than in the higher demand pay lots south of Chestnut). c. Increase the parking permit fee from $10 to $12.50 per month. This is estimated to generate another $8,000 annually. d. The total of a -c would be $22,200, which equals the estimated average annual shortfall. 2. Increase rates in Lot 2; charge $3 in Lot 4 and in reconfigured Lot 7. a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it June 14, 2012 Page 3 generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). c. Charge $3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). d. The total of a -c would be $25,600, which is slightly over the estimated annual shortfall. 3. Charge $3 in Lot 4, reconfigured Lot 5 and in reconfigured Lot 7. Leave Lot 2 at $3. a. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). b. Charge $3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). c. Charge $3 for each of the 63 spaces in the new Lot 5. The 63 spaces are estimated to generate $12,600. ($200 per space per year on average). d. $10,100 less annually when 26 spaces in Lot 2 are lost to flood protection reconstruction, and the rate for the remaining spaces is not raised to $5. e. The total of a -c with the loss of Item d would be a net revenue increase of $25,200, which is slightly over the estimated annual shortfall. Recommendation At the moment I prefer Option 1 to increase rates in Lot 2 from $3 to $5; begin charging to park in Lot 4 ($5); and raise permit rates from $10 to $12.50 per month. Features of the option: • All pay lots would be the same amount: $5. • Only one lot would change from 3 hour free parking to pay parking. That would be Lot 4 next to the Water Street Inn. When the new bridge is completed, and Chestnut Street is closed to vehicular traffic, Lot 4 will be in nearly as much demand as Lot 2. • All lots north of Myrtle will continue to be free for 3 or 4 hours, even though there would be no more gravel lots. • Monthly permits have not increased in price since their inception in the 1990s. Raising them to $12.50 per month is still a very good price. And, June 14, 2012 Page 4 that may begin to encourage more people to use the ramp. The upper level of the ramp would continue to cost only $10 per month. • Owners of boats at Mulberry Point Yacht Club who park their cars all weekend or longer would only have to buy a monthly permit to park in Lot 8. • The rates in the parking ramp would not change. Attachments: 2012 Downtown Parking Map Maps of all reconfigured parking lots east of Main Street