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HomeMy WebLinkAbout2012-07-03 CC Packetat r TM[ 11 of r REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 3, 2012 4:30 p.m. - CANCELLED REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. Possible approval of minutes of June 19, 2012 special and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 3. Fi _ - CONSENT AGENDA (ROLL CALL) ** 10. Resolution 2012 -103, directing payment of bills 11. Resolution 2012 -102, Resolution to enter into Agreement between Washington Conservation District and members of the 2013 -2015 East Metro Water Resources Education Program (EMWREP) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. UNFINISHED BUSINESS None. NEW BUSINESS 12. Possible approval to hire a part time attendant for the parking ramp 13. 14. Possible approval of special assessment of current services PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ater fYE YIRTREtR CE Yf ■IRR EE• ►R AGENDA CITY COUNCIL MEETING Council Chambers, 216 Fourth Street North July 3, 2012 REGULAR MEETING RECESSED MEETING 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 4:30 p.m. - CANCELLED 7:00 P.M. 1. Possible approval of minutes of June 19, 2012 special and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less STAFF REPORTS 2. Police Chief 3. Fire Chief Staffing update 6. Public Wks Dir /City Engr. 7. Finance Dir. CONSENT AGENDA (ROLL CALL)" 4. City Clerk 5. Community Dev. Director 8. City Attorney 9. City Administrator 10. Resolution 2012 -103, directing payment of bills 11. Resolution 2012 -102, Resolution to enter into Agreement between Washington Conservation District and members of the 2013 -2015 East Metro Water Resources Education Program (EMWREP) PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR COMMENTS TO 10 MINUTES OR LESS. None. UNFINISHED BUSINESS None. NEW BUSINESS 12. Possible approval to hire a part time attendant for the parking ramp 13. Possible award of contract for demolition of farm house and garage on future armory site (Available at Tuesday meeting) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (CONTINUED) ADJOURNMENT ** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 12111 Of 111 CITY COUNCIL MEETING MINUTES June 19, 2012 SPECIAL MEETING Mayor Harycki called the meeting to order at 4:34 p.m. Present: Absent: Staff present: OTHER BUSINESS Councilmembers Polehna, Cook, Menikheim, and Mayor Harycki Councilmember Roush (arrived at 5:05 p.m.) City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Finance Director Harrison City Clerk Ward 4:30 P.M. Discussion on Downtown Plan Community Development Director Turnblad reviewed that when the Comprehensive Plan was adopted in 1988, it was acknowledged that the Downtown Chapter of the Plan would have to be revised to reflect the new bridge, when constructed. Now is the time to update the Downtown Chapter. Steve Russell, former Community Development Director, introduced himself and two colleagues who are interested in assisting with updating the Downtown Plan on a consultant contract basis: Roger Tomten, an environmental planner, has been on the Heritage Preservation Commission for 18 years and assisted with the revised downtown design guidelines; Brian Larson, a local architect, who is currently on the HPC, formerly a member of the Traffic Committee, has worked with staff in crafting conservation regulations; and Mr. Russell who was community development director from 1986 to 2005. Mr. Russell presented that the original Downtown Plan was approved in 1988 with the theme "Rebuilding the Birth Place." A lot of emphasis was on deferred maintenance. Other needs identified were parking and reconstructing the levee wall. Approximately one thousand parking spaces were added, the City succeeded in getting a hotel, incentive was provided for the co -op to move downtown, and Cub Foods headquarters were relocated to the old junior high. The plan provided a "stable quality environment" for investment. Mr. Russell stated that since 1988 the City has spent over $25 million in public improvements in the Downtown Area, and the private City Council Meeting June 19, 2012 sector has invested over $150 million in the Downtown Area since 1988. The Comprehensive Plan was updated in 2008 and adopted in 2010. The new bridge and bike trail were mentioned, but not really incorporated into the plan. Mr. Turnblad added that an update of the Comprehensive Plan is slated for 2013 at a cost of $25,000. Mr. Larson noted that updating the plan should focus on four main opportunities: the new bridge, the bike trail, downtown events, and economic opportunities for specific development sites downtown. He discussed how traffic will change radically with the new bridge, and the need for the bike trail to be integrated with the traffic plan. Mr. Tomten addressed the City's need to examine handling of special events and economic development and marketing. Because the Lift Bridge will be closed from September to December, this provides a unique opportunity to look at traffic flow and do traffic counts. He explained that streets might have more of a pedestrian emphasis through design elements, such as temporary or permanent ballards blocking the street, narrowing a street in certain places, taking parking spaces for a weekend and turning them into a park, pedestrian paving and demarcation, cafes and outdoor eating areas. Mr. Tomten recommended that discussion take place soon about what might happen when the bridge is completed. Mr. Russell explained that at this point the scope of work is conceptual, but most designs would include community engagement similar to the involvement that took place with the original Comp Plan, and a traffic study looking at autos, pedestrians and bicycles. Mr. Russell expressed that planning for the downtown area is very worthwhile and there are tremendous opportunities available. With the first downtown plan, Stillwater became a "top ten" city in the region, and with the changes that could occur with this plan, Stillwater could become one of the top three cities of its size in the region. Mayor Harycki emphasized that this is a once in a lifetime opportunity to make a major, significant change to downtown. Mr. Russell clarified that his team does not want to preempt staff's role, but would like to assist as contract planners because they are knowledgeable and have experience working in the community. Councilmember Menikheim stated the future is going to be citizens coming to municipalities with ideas and working together to make it happen, and this is a perfect example. Because this is a very complex process, he believes if the City doesn't start planning now, it is giving up some of the possibilities. Mayor Harycki stated that the City needs to go out for an RFP per state auditor. Councilmember Polehna commented that the council needs to decide exactly what it wants to study, through staff putting together a Request for Proposals (RFP). Mayor Harycki asked if the group is looking for compensation or volunteering, and Mr. Russell responded that the group is looking for compensation. City Attorney Magnuson noted that it is not mandatory that a contract for services be publicly bid - it could be put out for an RFP but is not legally necessary. Page 2 of 9 City Council Meeting June 19, 2012 Councilmember Cook asked for Mr. Turnblad's input on whether staff should update the plan or seek outside help. Mr. Turnblad stated staff needs time to decide on the approach, and he doesn't think urgency is critical. Staff and council should decide where the City should be going. The City needs to set the direction, not the consultants. He added that having consultants would be helpful but how much work would be needed remains to be determined. Councilmember Cook stated she appreciated staff bringing this forward. She believes the City needs to move quickly and asked Mr. Turnblad how to accommodate that. Mr. Turnblad indicated that City Planner Pogge's time is totally taken by the pedestrian walkway right now, but by July his time will be more freed up. The staff could scope the project out by August 15, recommending who is going to do what and when. Topics not addressed at the Council retreat, May 11, 2012 Mayor Harycki pointed out it was a very good retreat but the council didn't get through approximately ten items. Police expansion and the pedestrian plaza could come off the list, with the top two items that the council didn't get to being economic development and Brown's Creek. a. Event survey Community Development Director Turnblad noted that representatives from Readex were in the audience. He suggested the council discuss the intended purpose of the survey and the target audience. City Administrator Hansen pointed out that staff didn't ask Readex to come with a proposal. They were asked to come to hear the council discussion of what is to be accomplished and answer questions. Mayor Harycki recalled that the community survey done by Readex in 2006 was very thorough. He stated his perspective is that the council is looking for feedback from residents and businesses on the vacuum left by the closure of Lumberjack Days. If there were a community festival, what size and scope would be appropriate, and should the City be using parkland and City resources to put on such events? Councilmember Cook expressed that the discussion should focus on what the community wants in terms of a large event, how the City should control events and what kind of image the council wants Stillwater to have. Jack Semler, President of Readex and a resident of Liberty, introduced himself, Theresa Sabach, Director of Client Services for the business unit called Mail Survey Solutions, and Brian Ward, Research Manager, who lives in Croixwood. Mr. Semler stated everything the council has mentioned is doable. There are two major influences in terms of pricing: how many surveys should be mailed out, and how finely should the data be analyzed. The size of the questionnaire is a factor as well. He would expect a 50% or better response rate, and explained the survey process. Councilmember Menikheim suggested including residents of surrounding communities. Page 3 of9 City Council Meeting June 19, 2012 Councilmember Cook stated in her view, this is about Stillwater. She would rather have it go to everyone in Stillwater than sample surrounding communities. Mayor Harycki agreed that the council is responsible to the citizens of Stillwater. Mr. Semler suggested surveying Stillwater residents and businesses only, because other communities may want different questions which would introduce a higher level of complexity in analysis. City Attorney Magnuson recommended against using tax increment financing for the survey, but the tourist tax could be a source of funding; it would be permissible to fund with future tourist tax receipts. Mr. Semler explained the survey process, its design, distribution, and development of data, tables and reports. After content is approved, results would be available in six to seven weeks. He added the first step is to put together a working draft of content. Cost will depend on sample size. If a sample size like the one in 2006 is used, with a shorter survey, a ballpark cost might be $15,000. Councilmember Cook reiterated that she prefers to survey all community residents and businesses, not a sample. Mayor Harycki and Councilmember Polehna stated the nature of a survey is to use a sample. Mr. Semler agreed to present the proposal both ways. The firm could also make the survey available to residents who specifically want to participate, but this could skew statistical results. He would like to see a statement of objectives and a vision of how long the survey might be from the council. He discussed various options for the size and physical format of the survey. City Attorney Magnuson stated the proposal does not have to go to an RFP. Councilmember Roush added that the council should give direction to staff instead of getting into all these details. Motion by Councilmember Roush, seconded by Councilmember Cook, to direct staff to work with Readex to come up with a set of objectives so they can come up with a proposal and a price. All in favor. b. Other retreat items Councilmember Cook asked about the completion of the Brown's Creek Trail. Councilmember Polehna stated specifications are now being prepared to remove the tracks and ties and raise the bridge over Hwy 95. Councilmember Roush informed the council that a volunteer citizen group is being formed that is willing to advise and work with the City, Parks Commission and Department of Natural Resources to help advocate to get the trail completed. Mayor Harycki remarked it is imperative to get the trail completed with the crossing at Manning Avenue. The Council meeting was recessed at 5:59 p.m. Page 4 of 9 City Council eeting REGULAR MEETING Mayor Harycki called the regular meeting to order at 7:04 p.m. June 19, 2012 7:00 P.M. Present: Councilmembers Menikheim, Polehna, Roush, Cook and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Tu Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGE CE b ad Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the June 5, 2012 regular and recessed meeting minutes. All in favor. OPEN FORUM There were no public comments STAFF REPORTS Police Chief Gannaway provided an update on the June 16 Bike Race. Traffic was manageable and cleared out quickly after the race ended. Councilmember Polehna expressed concern that the parking ramp may have lost revenue due to the arm sticking. Also the elevator needs to be reset frequently. Community Development Director Turnblad stated the Parking Commission is looking at hiring an attendant for summer weekends. He added most malfunctions are quick fixes. This will be brought to the council July 3. Fire Chief Glaser reported that staff has been meeting regularly with construction management and architects on the new fire station as the project moves forward. On June 14, ground was broken for the East Metro Public Safety Training Facility at Hwy. 120 and Hwy. 5. He updated the council on call volume which is about 15% ahead of last year. As of June 19, the department has responded to 747 calls this year, an increase of over 100 calls than this time last year. The department is seeing a lot of overlapping calls from different locations within a few minutes of Page 5 of 9 City Council ng June 19, 2012 each other, which have increased 90%. He added that the boat has been used three times since being put in the water on June 17. Community Development Director Turnblad updated the council on the downtown property database being completed by the intern. The database will include all properties downtown by type and vacancy, with contact information. Its purpose is to provide good information to someone who's looking for leads in order to fill buildings more quickly. Most responses from business owners have been positive. Public Works Director Sanders explained that the weather service has predicted that the St. Croix River will rise another four feet by June 23, which could impact July 4th activities. He also stated he met yesterday with the Corps of Engineers about the downtown project and discovered that though the award date is September 15, work won't be started until November 1. He noted that staff is trying to set a meeting for 2 p.m. June 26 to discuss the lift bridge schedule. Councilmember Polehna asked if the City has looked at a high pressure cleaner for sidewalks downtown. City Administrator Larry Hansen responded a few years ago a high pressure steamer was tried but was ineffective. Councilmember Polehna asked if there are plans to replace missing pavers, and Public Works Director Sanders indicated that because the pavers are quite expensive, the contractor is using stamped concrete to replace these areas instead, and the City is aware of the problem. CONSENT AGENDA Resolution 2012-098, directing payment of bills Possible approval Capital Budget Release - Library Resolution 2012-099, approving corporation name change for Stil ater's The Green Room to First National Green Room Possible approval of fireworks permit for Cub Foods Resolution 2012-100, accepting work and authorizing final payment on 2010 Street Improvements Resolution 2012-101, possible approval of change order #2 Main Street Pedestrian Walkway Project Motion by Councilmember Polehna, seconded by Councilme ber Menikheim, o approve the consent agenda as presented. Ayes: Councilmembers Menikheirn, Polehna, Roush, Cook and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. Page 6 of 9 City Council Meeting June 19, 2012 UNFINISHED BUSINESS None. NEW BUSINESS Discussion on iPads and installation of wireless in City Hall MIS Specialist Rose Holman reviewed her recommendation that the City install wireless so staff can distribute paperless agenda packets via a program called Dropbox. An application called iAnnotate would allow councilmembers to make notes on agendas. She recommends letting councilmembers who so desire continue receiving the paper agenda until they get comfortable with the iPad. Mayor Harycki suggested contacting the school district to see if they are interested in sharing the cost of wireless installation since the district uses City Hall for meetings also. Motion by Councilmember Menikheim, seconded by Mayor Harycki, to approve the purchase of wireless access points for the conference rooms and have staff come back with a demonstration on the iPad in July. Motion passed 4 -1 (Roush). Councilmember Roush expressed concerns that students required to attending meetings as part of the Stillwater High School civics class would instead be using the wireless network for other things rather than notes for their civic class. MIS Specialist Holman stated the paper agenda packets cost about $4,200 annually. Possible approval to purchase laptops for squad cars Police Chief Gannaway requested permission to purchase nine Panasonic Toughbook laptops for squad cars in preparation for the upgrade of the reporting software system that Washington County is implementing later this year. He noted that the City has $27,563 in the budget, $7,246 is available through Urban Security Area Initiative (USAI) Grant Funding for Law Enforcement, and another grant will be available later this year or early next year that will pay for one or two more laptops. Police Chief Gannaway reminded the council that the Police Department has a total of 16 squads and unmarked vehicles that will need their laptops replaced. • Funding for this will have to be budgeted in the 2013 budget. MIS Specialist Holman stated the laptops in the squads now are problematic because most are six years old and are just regular laptops. The more rugged Panasonic laptops won't be as prone to temperature changes. Motion by Councilmember Cook, seconded by Councilmember Roush to approve the purchase. Ayes: Councilmembers Cook, Menikheim, Polehna, Menikheim, and Mayor Harycki Nays: None Page 7of9 City Council Meeting June 19, 2012 Update on Fourth of July Fireworks City Administrator Hansen reported that a meeting between staff and fireworks representatives, RES, took place on June 15. Everything is in order and permits are all either acquired or in process. He stated the total cost is $33,500 and the City's share is $23,500, well under the $30,000 budgeted. Every effort has been made to make this the best display the City has ever had, including simulcast on KLBB radio, 1200 AM. He thanked Councilmember Polehna for his help, including arranging for the soundtrack. The City has applied for flyovers, possibly an F -16 and a couple Blackhawk helicopters that are scheduled to fly over at precisely 8 p.m. if approved. The rain alternative date is Saturday, July 7. City Administrator Hansen remarked that due to the expected high river level, the parks will likely be flooded, so the City is making contingency plans to have spectators in the parking lots. The launch site across the river is being monitored for river levels. Police Chief informed the council a temporary deviation from the lift bridge schedule has been secured from MnDOT so spectators can leave the downtown expeditiously. Required credit card security upgrade at parking ramp Community Development Director Turnblad explained that the pay equipment at the parking ramp currently uses the Cardholder Information Security Program (CISP) standard developed by VISA, which was the industry standard at the time the pay station equipment was installed. Since then, the new "Payment Card Industry Data Security Standard" (PCI- DSS) has replaced the CISP standard. Because the City's equipment as configured does not meet the new PCI -DSS requirements, the City is required to upgrade the equipment in order to remain compliant. The cost of the upgrade would be $14,615, which could be covered by parking ramp fees. The Parking Commission recommended that the council authorize them to proceed with upgrading the pay station equipment. Motion by Mayor Harycki, seconded by Councilmember Polehna to adopt Resolution 2012 -102, accepting parking control equipment proposal and awarding contract Amano McGann Inc. Ayes: Councilmembers Menikheim, Polehna, Cook, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Yellow Ribbon Update Councilmember Polehna reported that the Beyond the Yellow Ribbon group is raising money for a pheasant hunt with the National Guard October 20 and 21 for 250 troops when they return from Afghanistan. The group is looking at cordoning an area downtown for veterans, active troops and families to view the July 4th fireworks. Page 8 of 9 City Council Meeting June 19, 2012 Intern Councilmember Polehna stated that he and Councilmember Menikheim have been meeting with some school board members, chamber people and other community members. The group has an unpaid intern who will research athletic facilities available in the school district. The intern may be interacting with City staff in the course of the research. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 7:54 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2012 -098, directing payment of bills Resolution 2012 -099, approving corporation name change for Stillwater's The Green Room to First National Green Room Resolution 2012 -100, accepting work and authorizing final payment on 2010 Street Improvements Resolution 2012 -101, possible approval of change order #2 Main Street Pedestrian Walkway Project Resolution 2012 -102, accepting parking control equipment proposal and awarding contract Amano McGann Inc. Page 9 of 9 ate 741 EIIIiMFL11 CE Of ■IFIIlF�7F CITY COUNCIL MEETING MINUTES June 19, 2012 SPECIAL MEETING Mayor Harycki called the meeting to order at 4:34 p.m. Present: Councilmembers Polehna, Cook, F:05 Absent: Councilmember Roush (arriv P.M. Staff present: City Administrator Hansq OTHER BUS Down Mayor Harycki 4:30 P.M. ent or T re ed that when the Comprehensive Plan was 1988, it ckno ed that wntown Chapter of the Plan would have to be reflect the ridg en constructed. Now is the time to update the Downtown Mr. Russell presented that the original Downtown Plan was approved in 1988 with the theme "Rebuilding the Birth Place." A lot of emphasis was on deferred maintenance. Other needs identified were parking and reconstructing the levee wall. Approximately one thousand parking spaces were added, the City succeeded in getting a hotel, incentive was provided for the co -op to move downtown, and Cub Foods headquarters were relocated to the old junior high. The plan provided a "stable quality environment" for investment. Mr. Russell stated that since 1988 the City has spent over $25 million in public improvements in the Downtown Area, and the private City Council Meeting June 19, 2012 sector has invested over $150 million in the Downtown Area since 1988. The Comprehensive Plan was updated in 2008 and adopted in 2010. The new bridge and bike trail were mentioned, but not really incorporated into the plan. Mr. Turnblad added that an update of the Comprehensive Plan is slated for 2013 at a cost of $25,000. Mr. Larson noted that updating the plan should focus on four main opportunities: the new bridge, the bike trail, downtown events, and economic opportunities for specific development sites downtown. He discussed how traffic will change radically with the new bridge, and the need for the bike trail to be integrated with the traffic plan. Mr. Tomten addressed the City's need to examine handling of special events and economic development and marketing. Because the Lift Bridge will be closed from September to December, this provides a unique opportunity to look at traffic flow and do traffic counts. He explained that streets might have more of a pedestrian emphasis through design elements, such as temporary or permanent ballards blocking the street, narrowing a street in certain places, taking parking spaces for a weekend and turning them into a park, pedestrian paving and demarcation, cafes and outdoor eating areas. Mr. Tomten recommended that discussion take place soon about what might happen when the bridge is completed. Mr. Russell explained that at this point the scope of work is conceptual, but most designs would include community engagement similar to the involvement that took place with the original Comp Plan, and a traffic study looking at autos, pedestrians and bicycles. Mr. Russell expressed that planning for the downtown area is very worthwhile and there are tremendous opportunities available. With the first downtown plan, Stillwater became a "top ten" city in the region, and with the changes that could occur with this plan, Stillwater could become one of the top three cities of its size in the region. Mayor Harycki emphasized that this is a once in a lifetime opportunity to make a major, significant change to downtown. Mr. Russell clarified that his team does not want to preempt staff s role, but would like to assist as contract planners because they are knowledgeable and have experience working in the community. Councilmember Menikheim stated the future is going to be citizens coming to municipalities with ideas and working together to make it happen, and this is a perfect example. Because this is a very complex process, he believes if the City doesn't start planning now, it is giving up some of the possibilities. Mayor Harycki stated that the City needs to go out for an RFP per state auditor. Councilmember Polehna commented that the council needs to decide exactly what it wants to study, through staff putting together a Request for Proposals (RFP). Mayor Harycki asked if the group is looking for compensation or volunteering, and Mr. Russell responded that the group is looking for compensation. City Attorney Magnuson noted that it is not mandatory that a contract for services be publicly bid - it could be put out for an RFP but is not legally necessary. Page 2 of 9 DRAFT City Council Meeting June 19, 2012 Councilmember Cook asked for Mr. Turnblad's input on whether staff should update the plan or seek outside help. Mr. Turnblad stated staff needs time to decide on the approach, and he doesn't think urgency is critical. Staff and council should decide where the City should be going. The City needs to set the direction, not the consultants. He added that having consultants would be helpful but how much work would be needed remains to be determined. Councilmember Cook stated she appreciated staff bringing this forward. She believes the City needs to move quickly and asked Mr. Turnblad how to accommodate that. Mr. Turnblad indicated that City Planner Pogge's time is totally taken by the pedestrian walkway right now, but by July his time will be more freed up. The staff could scope the project out by August 15, recommending who is going to do what and when. Topics not addressed at the Council retreat May 11 2012 Mayor Harycki pointed out it was a very good retreat but the council didn't get through approximately ten items. Police expansion and the pedestrian plaza could come off the list, with the top two items that the council didn't get to being economic development and Brown's Creek. a. Event survev Community Development Director Turnblad noted that representatives from Readex were in the audience. He suggested the council discuss the intended purpose of the survey and the target audience. City Administrator Hansen pointed out that staff didn't ask Readex to come with a proposal. They were asked to come to hear the council discussion of what is to be accomplished and answer questions. Mayor Harycki recalled that the community survey done by Readex in 2006 was very thorough. He stated his perspective is that the council is looking for feedback from residents and businesses on the vacuum left by the closure of Lumberjack Days. If there were a community festival, what size and scope would be appropriate, and should the City be using parkland and City resources to put on such events? Councilmember Cook expressed that the discussion should focus on what the community wants in terms of a large event, how the City should control events and what kind of image the council wants Stillwater to have. Jack Semler, President of Readex and a resident of Liberty, introduced himself, Theresa Sabach, Director of Client Services for the business unit called Mail Survey Solutions, and Brian Ward, Research Manager, who lives in Croixwood. Mr. Semler stated everything the council has mentioned is doable. There are two major influences in terms of pricing: how many surveys should be mailed out, and how finely should the data be analyzed. The size of the questionnaire is a factor as well. He would expect a 50% or better response rate, and explained the survey process. Councilmember Menikheim suggested including residents of surrounding communities. Page 3 of 9 DRAFT City Council Meeting June 19, 2012 Councilmember Cook stated in her view, this is about Stillwater. She would rather have it go to everyone in Stillwater than sample surrounding communities. Mayor Harycki agreed that the council is responsible to the citizens of Stillwater. Mr. Semler suggested surveying Stillwater residents and businesses only, because other communities may want different questions which would introduce a higher level of complexity in analysis. City Attorney Magnuson recommended against using tax increment financing for the survey, but the tourist tax could be a source of funding; it would be permissible to fund with future tourist tax receipts. Mr. Semler explained the survey process, its design, distribution, and development of data, tables and reports. After content is approved, results would be available in six to seven weeks. He added the first step is to put together a working draft of content. Cost will depend on sample size. If a sample size like the one in 2006 is used, with a shorter survey, a ballpark cost might be $15,000. Councilmember Cook reiterated that she prefers to survey all community residents and businesses, not a sample. Mayor Harycki and Councilmember Polehna stated the nature of a survey is to use a sample. Mr. Semler agreed to present the proposal both ways. The firm could also make the survey available to residents who specifically want to participate, but this could skew statistical results. He would like to see a statement of objectives and a vision of how long the survey might be from the council. He discussed various options for the size and physical format of the survey. City Attorney Magnuson stated the proposal does not have to go to an RFP. Councilmember Roush added that the council should give direction to staff instead of getting into all these details. Motion by Councilmember Roush, seconded by Councilmember Cook, to direct staff to work with Readex to come up with a set of objectives so they can come up with a proposal and a price. All in favor. b. Other retreat items Councilmember Cook asked about the completion of the Brown's Creek Trail. Councilmember Polehna stated specifications are now being prepared to remove the tracks and ties and raise the bridge over Hwy 95. Councilmember Roush informed the council that a volunteer citizen group is being formed that is willing to advise and work with the City, Parks Commission and Department of Natural Resources to help advocate to get the trail completed. Mayor Harycki remarked it is imperative to get the trail completed with the crossing at Manning Avenue. The Council meeting was recessed at 5:59 p.m. Page 4 of 9 DRAFT City Council Meeting June 19, 2012 REGULAR MEETING 7:00 P.M. Mayor Harycki called the regular meeting to order at 7:04 p.m. Present: Councilmembers Menikheim, Polehna, Roush, Cook and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the June 5, 2012 regular and recessed meeting minutes. All in favor. OPEN FORUM There were no public comments STAFF REPORTS Police Chief Gannaway provided an update on the June 16 Bike Race. Traffic was manageable and cleared out quickly after the race ended. Councilmember Polehna expressed concern that the parking ramp may have lost revenue due to the arm sticking. Also the elevator needs to be reset frequently. Community Development Director Turnblad stated the Parking Commission is looking at hiring an attendant for summer weekends. He added most malfunctions are quick fixes. This will be brought to the council July 3. Fire Chief Glaser reported that staff has been meeting regularly with construction management and architects on the new fire station as the project moves forward. On June 14, ground was broken for the East Metro Public Safety Training Facility at Hwy. 120 and Hwy. 5. He updated the council on call volume which is about 15% ahead of last year. As of June 19, the department has responded to 747 calls this year, an increase of over 100 calls than this time last year. The department is seeing a lot of overlapping calls from different locations within a few minutes of Page 5 of 9 DRAFT City Council Meeting June 19, 2012 each other, which have increased 90 %. He added that the boat has been used three times since being put in the water on June 17. Community Development Director Turnblad updated the council on the downtown property database being completed by the intern. The database will include all properties downtown by type and vacancy, with contact information. Its purpose is to provide good information to someone who's looking for leads in order to fill buildings more quickly. Most responses from business owners have been positive. Public Works Director Sanders explained that the weather service has predicted that the St. Croix River will rise another four feet by June 23, which could impact July 4th activities. He also stated he met yesterday with the Corps of Engineers about the downtown project and discovered that though the award date is September 15, work won't be started until November 1. He noted that staff is trying to set a meeting for 2 p.m. June 26 to discuss the lift bridge schedule. Councilmember Polehna asked if the City has looked at a high pressure cleaner for sidewalks downtown. City Administrator Larry Hansen responded a few years ago a high pressure steamer was tried but was ineffective. Councilmember Polehna asked if there are plans to replace missing pavers, and Public Works Director Sanders indicated that because the pavers are quite expensive, the contractor is using stamped concrete to replace these areas instead, and the City is aware of the problem. CONSENT AGENDA Resolution 2012 -098, directing payment of bills Possible approval Capital Budget Release - Library Resolution 2012 -099, approving corporation name change for Stillwater's The Green Room to First National Green Room Possible approval of fireworks permit for Cub Foods Resolution 2012 -100, accepting work and authorizing final payment on 2010 Street Improvements Resolution 2012 -101, possible approval of change order #2 Main Street Pedestrian Walkway Project Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to approve the consent agenda as presented. Ayes: Councilmembers Menikheim, Polehna, Roush, Cook and Mayor Harycki Nayes: None PUBLIC HEARINGS There were no public hearings. Page 6 of 9 DRAFT City Council Meeting UNFINISHED BUSINESS None. NEW BUSINESS Discussion on iPads and installation of wireless in City Hall June 19, 2012 MIS Specialist Rose Holman reviewed her recommendation that the City install wireless so staff can distribute paperless agenda packets via a program called Dropbox. An application called iAnnotate would allow councilmembers to make notes on agendas. She recommends letting councilmembers who so desire continue receiving the paper agenda until they get comfortable with the iPad. Mayor Harycki suggested contacting the school district to see if they are interested in sharing the cost of wireless installation since the district uses City Hall for meetings also. Motion by Councilmember Menikheim, seconded by Mayor Harycki, to approve the purchase of wireless access points for the conference rooms and have staff come back with a demonstration on the iPad in July. Motion passed 4 -1 with Councilmember Roush voting against. He expressed concerns that students attending meetings would instead be using the wireless network. MIS Specialist Holman stated the paper agenda packets cost about $4,200 annually. Possible approval to purchase laptops for squad cars Police Chief Gannaway requested permission to purchase nine Panasonic Toughbook laptops for squad cars in preparation for the upgrade of the reporting software system that Washington County is implementing later this year. He noted that the City has $27,563 in the budget, $7,246 is available through Urban Security Area Initiative (USAI) Grant Funding for Law Enforcement, and another grant will be available later this year or early next year that will pay for one or two more laptops. Police Chief Gannaway reminded the council that the Police Department has a total of 16 squads and unmarked vehicles that will need their laptops replaced. Funding for this will have to be budgeted in the 2013 budget. MIS Specialist Holman stated the laptops in the squads now are problematic because most are six years old and are just regular laptops. The more rugged Panasonic laptops won't be as prone to temperature changes. Motion by Councilmember Cook, seconded by Councilmember Roush to approve the purchase. Ayes: Councilmembers Cook, Menikheim, Polehna, Menikheim, and Mayor Harycki Nayes: None Page 7 of 9 DRAFT City Council Meeting Update on Fourth of July Fireworks June 19, 2012 City Administrator Hansen reported that a meeting between staff and fireworks representatives, RES, took place on June 15. Everything is in order and permits are all either acquired or in process. He stated the total cost is $33,500 and the City's share is $23,500, well under the $30,000 budgeted. Every effort has been made to make this the best display the City has ever had, including simulcast on KLBB radio, 1200 AM. He thanked Councilmember Polehna for his help, including arranging for the soundtrack. The City has applied for flyovers, possibly an F -16 and a couple Blackhawk helicopters that are scheduled to fly over at precisely 8 p.m. if approved. The rain alternative date is Saturday, July 7. City Administrator Hansen remarked that due to the expected high river level, the parks will likely be flooded, so the City is making contingency plans to have spectators in the parking lots. The launch site across the river is being monitored for river levels. Police Chief informed the council a temporary deviation from the lift bridge schedule has been secured from MnDOT so spectators can leave the downtown expeditiously. Required credit card security ouade at parking ramp Community Development Director Turnblad explained that the pay equipment at the parking ramp currently uses the Cardholder Information Security Program (CISP) standard developed by VISA, which was the industry standard at the time the pay station equipment was installed. Since then, the new "Payment Card Industry Data Security Standard" (PCI- DSS) has replaced the CISP standard. Because the City's equipment as configured does not meet the new PCI -DSS requirements, the City is required to upgrade the equipment in order to remain compliant. The cost of the upgrade would be $14,615, which could be covered by parking ramp fees. The Parking Commission recommended that the council authorize them to proceed with upgrading the pay station equipment. Motion by Mayor Harycki, seconded by Councilmember Polehna, to proceed with the upgrade of the credit card security equipment for the parking ramp. Ayes: Councilmembers Menikheim, Polehna, Cook, Roush and Mayor Harycki Nayes: None COUNCIL REQUEST ITEMS Yellow Ribbon Update Councilmember Polehna reported that the Beyond the Yellow Ribbon group is raising money for a pheasant hunt with the National Guard October 20 and 21 for 250 troops when they return from Afghanistan. The group is looking at cordoning an area downtown for veterans, active troops and families to view the July 4th fireworks. Page 8 of 9 DRAFT City Council Meeting TntPrn June 19, 2012 Councilmember Polehna stated that he and Councilmember Menikheim have been meeting with some school board members, chamber people and other community members. The group has an unpaid intern who will research athletic facilities available in the school district. The intern may be interacting with City staff in the course of the research. ADJOURNMENT Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 7:54 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2012 -098, directing payment of bills Resolution 2012 -099, approving corporation name change for Stillwater's The Green Room to First National Green Room Resolution 2012 -100, accepting work and authorizing final payment on 2010 Street Improvements Resolution 2012 -101, possible approval of change order #2 Main Street Pedestrian Walkway Project Page 9 of 9 DRAFT VA:Aimle To: Mayor Harycki and Council Frorm Stuart W. Glaser, Fire Chief Dates June 27, 2012 Re: Staff Report — Department Staffing Update Background The following information is provided to keep Council informed regarding the ongoing paid -on -call staffing issues affecting the Fire Department Five new personnel were hired on January 1, 2012 and are currently completing their probationary period. However, within the last 6 months a number of vacancies have occurred. Here is a breakdown of current vacancies: ➢ Four (4) vacancies due to resignations and retirements. ➢ Two (2) vacancies due to requested leave of absence without pay due to full -time employment commitments. ➢ One (1) vacancy due to medical reasons I anticipate the medical vacancy to return to duty in the near future leaving the Department with a minimum of four (4) paid -on -call vacancies to fill. It is unknown at this time if the two (2) personnel on leave of absence will return to duty or not History indicates more than likely they will not return to duty, thus leaving sic (6) vacancies to fill. I anticipate at least one more retirement from the Department this fall, which will create seven (7) vacancies. In addition, there are a number of concerns and issues due to the constant turnover of paid-on -call personnel Issues include: 1. Cost of hiring, both in hard dollars expended and staff time committed to the process. 2. Lack of fire and emergency response experience and training. Currently SFD has15 personnel with 5 years or less experience. This is 45% of the total paid -on -call staff. 3. Lack of qualified apparatus operators capable of driving and operating the highly technical equipment required for use at various emergency situations. On average it takes an individual three (3) plus years to train to this level of competency. 4. Increased training costs due to the need to train and educes new personnel to the required State Certification and licensing standards. 5. The need for succession planning and cost to train and develop line officers leadership potential. Current Actions At the present time the Department is processing several individuals from the last hiring process in an attempt to replace some of the vacancies. However, there is not a deep enough pool of applicants to replace all the current vacancies the Department is experiencing. The Department will be posting the dates and times to begin a new round of paid-on-call hiring in the near future. 1 anticipate early August for the process to begin. People interested in applying can do so at any time and obtain an application packet online from the City's website at www.ci.stillwater.mn.us under the employment tab. Summary The Stillwater Fire Department operates as a combination Fire Department that relies heavily on paid - on -call responders and a minimum number of full -time personnel for initial response. The key to this deployment model is having a large enough cadre of highly trained paid- on-call staff to supplement and respond to emergency calls when needed. Unfortunately, SFD is experiencing what has become a national trend in volunteer and paid -on -call deployment models; lack of readily available paid -on -call emergency personnel, high turnover rate, increased minimum training requirements, increased cost of training, and the ever increasing difficulty of retaining personnel once hired. Council Action Information only. • Page 2 RESOLUTION 2012 -103 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $483,258.32 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 3rd day of July, 2012. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -103 Ace Hardware Advanced Graphix Inc. Amano McGann, Inc. American Sandblasting Inc. Aramark Uniform Services, Inc Aspen Mills Ballis John T. BCA /CJTE Bell Industries -RPG Borgen Radiator Boschee, Sue Boyer Ford Trucks Briggs and Morgan, P.A. Cardinal Tracking, Inc. Carquest Auto Parts CDW Government, Inc. Century Power Equipment Comcast Commercial Asphalt Co. Cool -Rite Cooler Co., Inc. Cub Foods Cummins NPower, LLC Dalco Delta Dental Plan of Minnesota Election Systems & Software Fastenal Company FleetPride Frontier Ag & Turf Fury Dodge Chrysler GTS Highway Technologies Holiday Credit Office Hugo Equipment Company Ice Skating Institute International Code Council, Inc. Interstate Battery Systems J.H. Larson Electric Junker Brad Kirvida Fire, Inc. L.T.G.Power LaValier Allan M J Raleigh Truck Co. Madden.Galanter.Hansen LLP Magnuson David Suppies Zamboni graphics Parking Ramp CC Upgrade & repairs Lowell Park Gazebo paint removal Uniforms & Mats Uniforms Backgrounds Training Equipment for fire boat Radiator clean and repair Refund of Park Fee - Cancellation Equipment parts Capital outlay professional fees Parking- tickets Auto parts IPAD Plug Internet and television Asphalt Shipping Bottled water for fire dept. Generator and training on unit Supplies AP COBRA July 2012 Case Supplies Coupler hose and gasket Parts Squad repair Chris Lauer - Land use workshop Painting of street markings Fuel Chain saw and chain Skater membership International code council membership Repairs Faucets Reimburse Brad for batteries Pump test and repair Power pruner bar and chain Refund of mechanical permit Excavation for Lily Lake retrofit Labor relations services Professional fees 127.38 1,900.00 14,578.50 6,406.30 1,049.37 180.54 1,200.00 484.63 438.86 227.92 50.00 416.85 7,536.00 336.19 98.96 511.97 42.22 351.84 366.80 8.50 251.28 639.93 98.11 243.30 331.37 182.03 50.14 81.04 1,185.98 60.00 3,706.94 125.99 448.81 13.00 50.00 113.23 4,390.65 13.49 1,510.22 63.97 39.60 13,872.78 23.60 6,126.83 EXHIBIT "A" TO RESOLUTION #2012 -103 Marshall Electric Company Menards Metro Fire MHSRC /Range Mondor LTEE /LTD Municipal Code Corp. Office Depot Premier Glow Professional Wireless Communications Rainbow Corral Critters RiedelI Shoes, Inc. River States Truck and Trailer, Inc. S & T Office Products, Inc. Sanders, Wacker, Bergly Inc. Signature Lighting, Inc. St. Croix Boat & Packet Co. St. Croix Tree Service Inc. Stillwater & Oak Park Heights CVB Stillwater Medical Group Stillwater Motor Company Stillwater Testing, Inc. Sun Newspapers T.A. Schifsky & Sons, Inc. Thomson West Tri -State Pump & Controls, Inc. USAble Life Verizon Wireless Veterans Memorial Wal Mart Community Washington County Sheriffs Office Waste Management - Blaine Water Works Irrigation LLC Wilbur Curtis Company Inc Wingfoot Commercial Tire Winnick Supply Yocum Oil Company LIBRARY 1000 Bulbs ABY Events, LLC Amdahl Locksmith Aramark Baker & Taylor Blocher, Carolyn Page 2 Electrical repair Supplies Supplies EVOC Classes Jacket PDF of supplement Supplies Nite to Unite Batteries Nite to Unite Skates Oil change and wipers Time cards and markers Lowell Park & Ped Walkway Profess. fees Repair Lily Lake ballfield lighting June Arena Billing and May Ramp cleaning Removed cottonwood along Hwy 95 2008 -2011 Lodging tax correction Pre - employment drug screening Maintenance and repairs Lowell Park Publication Asphalt Information Pump inspection Term Life Insurance Internet 2nd Qtr 2012 Mainenance Agreement Ammo and supplies 2nd qtr radios & fiber drums Garbage Waiver 409 Holcombe St S Irrigation System at Lowell Park. Counc Parts Tires Supplies Fuel Lighting supplies Refund Door repair Rug & towel service Library materials Various 2,220.89 960.13 176.65 772.00 148.43 1,058.05 1,047.46 306.49 104.74 500.00 313.17 471.61 67.63 3,002.00 9,533.46 49,749.61 1,047.38 4,879.00 814.00 500.28 120.00 65.10 2,195.76 93.39 390.00 412.80 2,301.47 4,347.00 188.84 9,325.18 40.28 31,844.00 107.95 431.09 370.72 14,368.36 227.87 232.00 501.00 54.08 272.95 72.16 EXHIBIT "A" TO RESOLUTION #2012 -103 Page 3 Brodart BWI CDW -G Comcast Gaylord Midwest Tape Minnesota Elevator MN Dept. of Labor and Industry Nygaard, Lindsey Petrie, Angela Quill TIES Washinton County Historical Society Washinton County Library JUNE MANUALS Comcast Government Finance Off Assoc. Xcel Xcel ADDENDUM Board of Water Commissioner Century Link Dan Clark Meisinger Construction Metropolitan Council MN Dept of Labor & Industry Xcel Adopted by the City Council this 3rd Day of July, 2012 Library materials Library materials Technology supplies Telecommunications Processing supplies Audiovisual materials Building repair Elevator licenses Refund Various Supplies Capital software History replacement Telecommunications Internet 2011 CAFR Review Electricity , Gas Power pole relocation for Lowell Park June WAC Charges Telephone Cleaning Pedestrian walkway site work June 2012 Monthly SAC 2nd Qtr Surcharge Electricity , Gas 2,682.17 1,473.81 697.87 56.90 100.20 133.72 953.00 200.00 47.00 108.42 186.97 2,325.56 18.00 2,891.61 311.23 435.00 15,695.62 20,372.66 64,350.00 349.35 1,057.50 113,514.42 21,072.15 3,673.08 14,981.98 TOTAL 483,258.32 LIST OF BILLS EXHIBIT "A" TO RESOLUTION #2012 -103 Ace Hardware Suppies 127.38 Advanced Graphix Inc. Zamboni graphics 1,900.00 Amano McGann, Inc. Parking Ramp CC Upgrade & repairs 14,921.00 American Sandblasting Inc. Lowell Park Gazebo paint removal 6,406.30 Aramark Uniform Services, Inc Uniforms & Mats 975.39 Aspen Mills Uniforms 180.54 Ballis John T. Backgrounds 1,200.00 BCA /CJTE Training 484.63 Bell Industries -RPG Equipment for fire boat 438.86 Borgen Radiator Radiator clean and repair 227.92 Boschee, Sue Refund of Park Fee - Cancellation 50.00 Boyer Ford Trucks Equipment parts 416.85 Briggs and Morgan, P.A. Capital outlay professional fees 7,536.00 Cardinal Tracking, Inc. Parking- tickets 336.19 Carquest Auto Parts Auto parts 98.96 CDW Government, Inc. IPAD 511.97 Century Power Equipment Plug 42.22 Comcast Internet and television 351.84 Commercial Asphalt Co. Asphalt 366.80 Cool -Rite Cooler Co., Inc. Shipping 8.50 Cub Foods Bottled water for fire dept. 251.28 Cummins NPower, LLC Generator and training on unit 639.93 Dalco Supplies 98.11 Delta Dental Plan of Minnesota AP COBRA July 2012 243.30 Election Systems & Software Case 331.37 Fastenal Company Supplies 182.03 FleetPride Coupler hose and gasket 50.14 Frontier Precision, Inc. Parts 81.04 Fury Dodge Chrysler Squad repair 1,185.98 GTS Chris Lauer - Land use workshop 60.00 Highway Technologies Painting of street markings 3,706.94 Holiday Credit Office Fuel 125.99 Hugo Equipment Company Chain saw and chain 419.94 Ice Skating Institute Skater membership 13.00 International Code Council, Inc. International code council membership 50.00 Interstate Battery Systems Repairs 113.23 J.H. Larson Electric Faucets 4,390.65 Junker Brad Reimburse Brad for batteries 13.49 Kirvida Fire, Inc. Pump test and repair 1,510.22 L.T.G.Power Power pruner bar and chain 63.97 LaValier Allan Refund of mechanical permit 39.60 M J Raleigh Truck Co. Excavation for Lily Lake retrofit 13,872.78 Madden.Galanter.Hansen LLP Labor relations services 23.60 Magnuson David Professional fees 6,126.83 EXHIBIT "A" TO RESOLUTION #2012 -103 Page 2 Marshall Electric Company Electrical repair Menards Supplies Metro Fire Supplies MHSRC /Range EVOC Classes Mondor LTEE /LTD Jacket Municipal Code Corp. PDF of supplement Office Depot Supplies Premier Glow Nite to Unite Professional Wireless Communications Batteries Rainbow Corral Critters Nite to Unite Riedel) Shoes, Inc. Skates River States Truck and Trailer, Inc. Oil change and wipers S & T Office Products, Inc. Time cards and markers Sanders, Wacker, Bergly Inc. Lowell Park & Ped Walkway Profess. fees Signature Lighting, Inc. Repair Lily Lake ballfield lighting St. Croix Boat & Packet Co. June Arena Billing and May Ramp cleaning St. Croix Tree Service Inc. Removed cottonwood along Hwy 95 Stillwater & Oak Park Heights CVB 2008 -2011 Lodging tax correction Stillwater Medical Group Pre- employment drug screening Stillwater Motor Company Maintenance and repairs Stillwater Testing, Inc. Lowell Park Sun Newspapers Publication T.A. Schifsky & Sons, Inc. Asphalt Thomson West Information Tri -State Pump & Controls, Inc. Pump inspection USAble Life Term Life Insurance Verizon Wireless Internet Veterans Memorial 2nd Qtr 2012 Mainenance Agreement Wal Mart Community Ammo and supplies Washington County Sheriff's Office 2nd qtr radios & fiber drums Waste Management - Blaine Garbage Waiver 409 Holcombe St S Water Works Irrigation LLC Irrigation System at Lowell Park. Counc Wilbur Curtis Company Inc Parts Wingfoot Commercial Tire Tires Winnick Supply Supplies Yocum Oil Company Fuel LIBRARY 1000 Bulbs Lighting supplies ABY Events, LLC Refund Amdahl Locksmith Door repair Aramark Rug & towel service Baker & Taylor Library materials Blocher, Carolyn Various 2,220.89 960.43 176.65 772.00 148.43 1,058.05 885.44 306.49 104.74 500.00 313.17 471.61 67.63 3,002.00 9,533.46 49,749.61 1,047.38 4,879.00 814.00 500.28 120.00 65.10 2,195.76 93.39 390.00 412.80 2,301.47 4,347.00 188.84 9,325.18 40.28 31,844.00 107.95 431.09 370.72 14,368.36 227.87 232.00 501.00 54.08 246.29 72.16 EXHIBIT "A" TO RESOLUTION #2012 -103 Brodart BWI CDW -G Comcast Gaylord Midwest Tape Minnesota Elevator MN Dept. of Labor and Industry Nygaard, Lindsey Petrie, Angela Quill TI ES Washinton County Historical Society Washinton County Library JUNE MANUALS Comcast Government Finance Off Assoc. Xcel Xcel Page 3 Library materials 2,682.17 Library materials 1,473.81 Technology supplies 697.87 Telecommunications 56.90 Processing supplies 100.20 Audiovisual materials 133.72 Building repair 953.00 Elevator licenses 200.00 Refund 47.00 Various 108.42 Supplies 186.97 Capital software 2,325.56 History replacement 18.00 Telecommunications 2,891.61 Internet 311.23 2011 CAFR Review 435.00 Electricity, Gas 15,695.62 Power pole relocation for Lowell Park 20,372.66 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders',"°Director of Public Works DATE: June 26, 2012 SUBJECT: East Metro Water Resource Education Program Contract Agreement Renewal DISCUSSION The East Metro Water Resource Education Program ( EMWREP) is a partnership formed to develop a comprehensive water resource education and outreach program for the east metro area. Members of EMWREP include Brown's Creek, South Washington, Valley Branch Comfort lake- Forest Lake, Carnelian- Marine, and Ramsey Washington Watershed Districts, Middle St. Croix Watershed Management Organizations, the cities of Cottage Grove, Dellwood, Forest Lake, Lake Elmo, Stillwater, Woodbury and Willcmie, and Washington County. The EMWREP region covers all of Washington County as well as a small portion of Ramsey and Anoka Counties. The goal of EMWREP is to reduce non -point source water pollution from storm water runoff and illicit discharges by educating citizens, municipal staff and officials, developers and businesses. The City's partnership with EMWREP fulfills the education requirement for the Municipal Separate Storm Sewer System (MS4) permit. The proposed agreement begins January 1, 2013 and expires on December 31, 2015. The City annual cost for the three years will be $2225.00. This is a budgeted item through the Storm Water Utility Fund. RECOMMENDATION Staff recommends that the City Council pass a resolution authorizing the mayor and Clerk to execute the attached agreement. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a Resolution 2012 - ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2013 -2015 EAST METRO WATER RESOURCES EDUCATION PROGRAM ( EMWREP) RESOLUTION TO ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2013 -2015 THE EAST METRO WATER RESOURCE EDUCATION PROGRAM ( EMWREP) WHEREAS, a contract agreement between the Washington Conservation District and the partners of the EMWREP has been received, and WHEREAS, the contract was presented to Council; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into an agreement between the Washington Conservation District and members of the 20 -13 -2015 EMWREP in the name of the City of Stillwater for the EMWREP to meet the education requirement of the Municipal Separate Storm Sewer System (MS4) permit. Adopted by the City Council of the City of Stillwater this 3`d day of July 2012. ATTEST: Diane Ward, City Clerk Ken Harycki, Mayor Contract Number: 09- EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2013 -2015 EAST METRO WATER RESOURCE EDUCATION PROGRAM A. PARTIES This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement. Eligible PARTNERS include watershed organizations and municipalities partially or wholly within Washington County. B. PURPOSE WHEREAS, the PARTNER has a common objective of educating the citizens of the Twin Cities east metro area about water resource, stormwater, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS, 9 watershed organizations in Washington County have education components in their respective watershed management plans; and WHEREAS, 23 communities, including multiple watersheds and the County, in Washington County are required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in their best interest to define their respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT. §§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from January 1, 2013 to December 31, 2015 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and their signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. 2013 -2015 Shared Water Resource Education Program Agreement Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. PARTNER - specific services will be defined in the Annual Workplan noted in Exhibit A. The targeted PARTNER - specific services will be approximately 15% of the total annual workplan. Eighty -five (85) percent of the total annual workplan will be committed to shared, multi jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide their portion of the annual costs to the HOST in accordance with their executed Signature Page at the end of this Agreement. The total annual budget for the program is shown in Exhibit B with contributions outlined in Paragraph G. If PARTNER Contributions are below the Total Budget, educational material expenses will not be incurred. In the case that overall funding contributions from all of the PARTNERS exceeds the budget in Exhibit B by less than 20 %, the excess contributions will be used to fund additional educational materials or support staff. Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by 20 %, the PARTNERS have the option of having their proportional amount of the excess budget returned or can direct the funds to be used for EMWREP activities. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure: County: $11,000 /year Small Watershed Districts (Taxable Market Value < $1 Billion): $11,000 /year Medium Watershed Districts (TMV $1 -5 Billion): $16,750 /year Large Watershed Districts (TMV >$5 Billion): $22,000 /year Watershed Management Organizations: $5,500 /year Large MS4 Cities: $2,225 /year (Population > 5,000) Small MS4 Cities: $560 /year (Population < 5,000) In -kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $11,000 of in -kind match to the program per year. As shown in Exhibit B, PARTNER contributions will be reviewed and adjusted on an annual basis, as needed. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in -house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget (the combined contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERS. 2013 -2015 Shared Water Resource Education Program Agreement I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes, rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities. M. INDEMNITY The HOST and PARTNER mutually agrees, to the fullest extent permitted by law, to indemnify and hold each other harmless for any and all damages, liability or cost (including reasonable attorneys' fees and costs of defense) arising from their own negligent acts, errors or omissions in the performance of their services under this agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not diminish with respect to any third party, any defense, immunity, or liability limit that the HOST or PARTNER may enjoy under the law. N. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co- partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The 2013 -2015 Shared Water Resource Education Program Agreement HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled as a material alteration. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph O above concerning a non - material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMINATION This agreement shall commence when executed by all parties and shall continue until terminated. This agreement shall terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this agreement may withdraw participation with ninety days written notice prior to the annual anniversary for this Agreement (January 1 of each year). Termination by any one PARTNER shall not constitute the termination of this agreement in whole and pro -rated contributions will be returned to the terminated PARTNER. Termination by the HOST will constitute termination of this agreement in whole and pro -rated contributions will be returned to each PARTNER. R. OWNERSE IP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and PARTNER. The HOST and PARTNERS shall have shared rights to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. 2013 -2015 Shared Water Resource Education Program Agreement CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Stillwater Annual Contribution Amount: $2225 Contract start date: January 1, 2013 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER HOST BY: BY: Keyk %-qc- <1 Board Chair %" or C� ;11v ler Title BY: BY: -D'laV1 e- F vjcLr A I en-K, C t 'S-h11t►��le,� Title Approval as to form and execution: Date WCD Manager 2013 -2015 Shared Water Resource Education Program Agreement Date Date EXHIBIT A SCOPE OF SERVICES EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST responsibilities: 1. Hire, employ and supervise the Water Resource Educator /s that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of the East Metro Water Resource Education Program. 6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education Program. This person shall actively participate in the Steering Committee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the East Metro Water Resource Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator /s. 4. Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Educator /s and agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator /s to ensure that services are being used to address high priorities at the local level. Water Resource Educator /s responsibilities: 1. Prepare, coordinate, and revise East Metro Water Resource Education Program Plan annually with the Steering Committee of the East Metro Water Resource Education Program. 2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with the Steering Committee of the East Metro Water Resource Education Program. Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations, workshops, in -field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program. 6. Coordinate with "Watershed Partners" and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information for web -based East Metro Water Resource Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating East Metro Water Resource Education Program members 2013 -2015 Shared Water Resource Education Program Agreement EXHIBIT B BUDGET Shared Water Resource Education Program - Washington Conservation District Estimate Staff Support 2250 hours/ ear Materials Total $117,555 $6,000 $123,555 MEMBERSHIP STRUCTURE AND CASH CONTRIBUTIONS* * PARTNER contributions will be reviewed and adjusted on an annual basis, as needed. PARTNER Annual Contribution SWWD $22,000 VB WD $16,750 BCWD $16,750 CLFLWD $16,750 CMSCWD $11,000 RWMWD $11,000 RCWD $0 Washington County $11,000 MSCWMO $5,500 Cottage Grove $2,225 Forest Lake $2,225 Lake Ehno $2,225 Stillwater $2,225 Dellwood $560 Willernie $560 West Lakeland Twp $560 Woodbury $2225 $123,555.00 2013 -2015 Shared Water Resource Education Program Agreement City Council DATE: June 27, 2012 REQUEST: Part Time Ramp Attendant PREPARED BY: Bill Turnblad, Community Development Director REVIEWED BY: Larry Hansen (City Administrator) John Gannaway (Chief of Police) REQUEST Staff is requesting authorization to hire a part time attendant for summer weekends at the parking ramp. JUSTIFICATION Without a weekend person trained on the equipment at the ramp, there is a considerable amount of lost revenue resulting from malfunctions. Currently when the entrance or exit equipment has a problem, a patrol officer will typically lock the entrance and exit arms in the open position. This of course is lost revenue during peak use times. On a weekend it is possible to lose well over $1,000 to equipment problems. And we have had the equipment shut off multiple weekends already this year. Most of the equipment problems could be corrected easily by a trained attendant. This part time person could also be trained to correct the most common elevator problems. As with the gate equipment, most problems with the elevator occur on the weekend. When a problem occurs, the elevator automatically shuts itself down. When this happens not only are the ramp customers inconvenienced, but so too are the Lowell Inn's room guests. When not helping ramp customers, the attendant could be cleaning up litter and cob webs, as well as escort skate boarders out of the facility. Page 2 PROPOSAL Staff is proposing to hire a part time ramp attendant at $10 per hour to work weekends between Memorial Day and Labor Day for a total of 270 hours. These hours would be somewhat flexible as determined by a supervisor. But generally they would be Friday from noon to 6 or 8 pm; Saturday from 10 am or noon to 6 or 8 pm; Sunday from noon to 4 pm; and 4th of July from about 7 pm to 11 pm. The $2,700 for a standard length summer would be paid out of parking ramp revenues and the position would be supervised through the Community Development Department. RECOMMENDATION The Parking Commission unanimously recommended that the City Council authorize staff to hire a part time ramp attendant. bt June 26, 2012 From: Jay R. Radke and Joanne!. Radke 2541 Hidden Valley Lane Stillwater, MN 55082 (Home) 651- 439 -6082 / (Work) — preferred 651- 430 -9314 To: Larry Hansen, City Administrator 216 N. 4th St. Stillwater, MN 55082 This is a letter regarding our phone conversation on June 19, 2012 in relation to the request from the City of Stillwater Police Department that the very large and mainly dead cottonwood tree that we have in our back yard (2541 Hidden Valley Lane) be cut down, as it poses a safety hazard at this time. As discussed in our phone conversation, we lack affordability to pay for the cutting down and removal of the tree. We do therefore ask to have a special assessment added to our property taxes over 5 years to cover the cost of the tree removal service. Enclosed are 3 written estimates of the cost of the tree removal service. Our preference would be to have the city use St. Croix Tree Service, Inc. to do this job, which their estimate lists as $1,295.00 as shown. Please contact us as to the next step regarding this process. Thank you for your consideration in this matter — it is greatly appreciated. Sincerely, Jay R. Radke Joanne I. Radke St, Croix Tree Service, Inc. 675 Grupe St., Roberts, WI 54023 info@stcroixtreeservice.com www.stcroixtreeservice.com Sales Rep; Date: (I-(212 (MN) 651 -770 -3744 (MN) 952 - 881 -3779 (WI) 715- 749 -3475 (FAX) 715- 749 -3465 ESTIMATE F)1( Go Ahead n CONPWO[NCC Name _jay K az:146e, Office Use: iier ikt CM�1`'� M / Address Z5� 1 Karle V4 41e4 j (A City, State, Zip tw/,�,-eji/ �J Hm # Wk# 65/ T 93/4 CeI # EMAIL: Free Removal _Pruning _Stump Chipping _Brush Chipping _Hauling _Fertilizing _Transplanting _Tree Planting _PHC _Cabling _Consultation _Misc. Description of Work Cost A� 440)/ Li("ob' i tva w/G a4 ),10 0e6-- Yes f��, L s a9lac 74 h �C e c/ r zee, Subtotal: Please see other side for terms & conditions Special Conditions or Equipment: Call Ahead Meet Customer Est. Job Time: Crew: Sales tax may apply an invoice will be sent Site Mapc#0 CMi Crew: 27 Crew Ldr Init: # Guys on crew: Start/stop time: )ate: Stumper: )oor hangers: Init: Yard signs: customer's Signature Authorizing Work K 'lease sign and return a copy to office to proceed with work 75, ovA Chris MuehlecK cmuehleck (gstcroixtreeservice.c /)m ST. CROIX TREE SERVICE, INC. June 14, 2012 FYI STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker and Sheila -Marie Untiedt, Clerk Kathy Schmoeckel, Attorney Sam Edmunds, Planner Sherri Buss, Treasurer Marsha Olson, Chief of Police Steve Nelson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Untiedt moved to adopt the agenda as amended. (3 ayes) 2. MINUTES - M /S /P Hiniker /Untiedt moved to approve the May 10, 2012 Stillwater Town Board Meeting minutes as written. (3 ayes) M /S /P Hiniker /Untiedt moved to approve the May 1, 2012 minutes from the Joint Meeting with the Stillwater City Council. (3 ayes) 3. TREASURER - a. Report given. There was discussion of investment of the upcoming tax payment and of the road and bridge budget. b. Checks and Claims - The following checks and claims were approved for payment. Claim No. Vendor Amount 41862 Earl F Anderson Inc $ 984.68 41863 BJ Haines Tree Service 722.00 41864 Bryan Rock Products Inc 1,640.76 41865 Campbell Knutson PA 678.65 41866 CenturyLink 101.35 41867 Hardrives 135,812.74 41868 Helmer Printing Inc 504.82 41869 Richard Jacobson 131.75 41870 Jack Kramer 4,792.84 41871 Maroneys Sanitation Inc. 139.30 41872 MFRA 9,021.08 41873 MJ Raleigh Trucking Inc 36,444.40 41874 Kathleen Nelson 242.18 41875 Stephen Nelson 785.00 41876 Marsha Olson 45.00 41877 On Site Sanitation 278.00 41878 Barbara Riehle 154.00 41879 Kathryn Schmoeckel 67.75 41880 St. Croix Recreation Co Inc 623.00 41881 Stillwater Gazette 35.55 41882 TA Schifsky &Sons Inc 1,675.20 41883 TKDA 7,415.93 Stillwater Town Board Mtg. 4 044 41885 41886 41887 41888 41889 41890 41891 41892 - 6/14/12 Page 2 Tshida, Courtney 126.40 Valley Green Lawn & Landscape Inc 2,225.00 Washington County 12,775.98 Wieland, Betsy 100.00 Xcel Energy 78.30 US Bank 30.00 Internal Revenue Service 769.85 Minnesota Department of Revenue 32.37 PERA 485.20 Beane, Matthew R 666.56 Countryman, Linda P 303.79 Jacobson, Richard L 379.27 Nelson, Kathleen M 909.63 Nelson, Stephen W 1,151.07 Olson, Marsha Ann 320.58 Ranalla, Sr., Robert P 311.35 Riehle, Barbara 148.60 Schmoeckel, Kathryn G 793.81 4. ATTORNEY - a. Buberl CUP - David Johnson gave an update on this issue. Premier Bank has a lease with Buberl which they have terminated. Another recycling business may be interested in the property. David Johnson had told the bank that a CUP runs with the land and the new owner could operate there as long as they are in compliance with the conditions of the CUP. Sherri Buss pointed out that the County's position is that the CUP is void since the City of Lake Elmo became the enforcement authority. This use is not currently allowed in Stillwater Township zoning. The consensus of the Board was that this is an issue between the Bank and the new lessee and the County and we are not involved at this point. David Johnson will contact the bank to explain the conflict in understanding. A new application for a CUP and zoning ordinance amendment may be needed which we would be willing to consider. 5. PLANNER - a. Zoning Ordinance Amendment - Detachment Area - A public hearing had been held with the Planning Commission who recommended Agricultural Zoning for this area. Sherri Buss reported that Bill Turnblad with the City of Stillwater also felt that the Agricultural Zoning would be appropriate. M /S /P Hiniker /Untiedt moved to designate the detachment area as Agricultural Zoning and ask the Planner to submit the appropriate Comprehensive Plan amendment. (3 ayes) b. Sprint Cell Tower Application - Sherri Buss reviewed their application and the conditions imposed which include the color of the antenna. The consensus of the Board was to go ahead with the COC. c. Outing Lodge PUD Amendment - The Planning Commission reviewed the request and recommended the application be approved with respect to the facilities. With Stillwater Town Board Mtg. — 6/14/12 Page 3 respect to noise, the applicant is looking for outdoor amplification of just ceremonies. The Planning Commission recommended that a survey be sent out to the neighbors regarding this request since it had not been discussed at the public hearing. Carlota Gohlike was present and explained that the level of noise for ceremonies is very low. Attorney Soren Mattick had suggested that we not address the level of noise or type of music. M /S /P Untiedt/Hiniker moved to allow amplified traditional wedding ceremonies not to exceed one hour. (3 ayes) Sherri Buss will draft the PUD amendment for consideration at the July Town Board meeting. d. Affeldt Minor Subdivision Application - This is a three lot minor subdivision in the St. Croix River District. Sherri Buss reviewed some of the issues involved. There will be a public hearing on this at the next Town Board meeting. e. Governor Dayton Letter - There was discussion of the response from the Board of Water and Soil Resources. The Board recommended that we send their letter again to their legislators, along with the BWSR response letter. f. Special Events Ordinance - This ordinance which had previously been approved was signed. g. Crosswinds Church - Sherri Buss reviewed some concerns a resident had about this property. She will follow up with the church and the resident. 6. CHIEF OF POLICE - a. Report given. There were 12 burning permits, two for buckthorn. One dog was impounded and his picture has been posted on the website. b Little Carnelian Park - Steve Nelson has received a number of complaints about dogs and would like to put up a permanent sign at the entrance and down on the beach. M /S /P Untiedt/Hiniker moved to approve the purchase of the two signs, not to exceed $150.00. (3 ayes) c. Kennel License - The Watsons have applied for renewal of their commercial kennel license for cats. There have been no complaints. Additionally Deborah MacNeill has applied for renewal of her kennel license. There have been no complaints. Kathy Nelson will approve the renewal which can be done administratively. 7. FALL WORKSHOP - Angie Hong with the Washington Conservation District was present to discuss a fall workshop. She suggested an outdoor tour and workshop on prairies at Nora Olson's property on August 7th or August 14tH M /S /P Untiedt/Hiniker moved to authorize the event on either August 7 or August 14, to be determined, with post cards mailed at a cost not to exceed $500.00. (3 ayes) 8. OUTING LODGE - Jacqui of Outing Lodge was present to discuss an event on September 15 that had inadvertently be left off of the original list. Sherri Buss advised that the dates for permitted music will be listed in the PUD. M /S /P Untiedt /Johnson moved to allow the 9th event on September 15th to be included in the PUD amendment. (2 ayes, Hiniker nay) • Stillwater Town Board Mtg. — 6/14/12 Page 4 9. ARCOLA TRAIL - Doug Johnson was present to discuss a partnership between Arcola Mills and the National Park Service and his concerns about the anticipated increased traffic along Arcola Trail which is not designed to accommodate a large amount of traffic. David Johnson offered to attend the May Township meeting to suggest that Arcola Mills put in a new driveway off of Highway 95. 10. CLERK - a. Power Outages - There was discussion of residents' concerns about power outages. b. Youth Services Bureau M /S /P Untiedt /Hiniker moved to authorize the Chair to sign the agreement with Youth Services Bureau. (3 ayes) 11. LYNNE MURPHY RESIGNATION - Lynne Murphy has resigned from the Planning Commission. The Clerk will send a letter thanking her for her service. 12. PARK MANAGER - a. Otto Berg Parking Lot - The parking lot across from the town hall has been paved. Class 5 will be added around the edge. b. Eagle Scout Project - This project in Otto Berg Park is proceeding. New trees have been planted. c. Future Eagle Scout Project - Suggested future projects include a bathroom enclosure at Little Carnelian and Arcola Heights Parks. d. Farmers' Market - This has started. e. Garage Sale - This will be held on June 29th and 30th. f. Dead Trees - The Clerk will ask Paul Pearson to look at the dead trees in our easement at Otto Berg Park and also in the triangle across the street. g. Assistant Park Manager - Rick Jacobson will come up with a job description. There was discussion of how trash will be handled. h. Geocache - There was discussion of the proposed geocache at Arcola Heights Park. This should have very low impact. M /S /P Untiedt /Johnson moved to authorize the geocache for a year and re- evaluate after the year to see if any problems arise. (2 ayes, Hiniker nay) There will be more discussion of a policy at the next meeting. 13. ADJOURNMENT - The meeting was adjourned at 9:25 p.m. Clerk Chairperson Approved Washington County, Minnesota F ir UAW Board of Commissioners Actions Actions at the Tuesday, Jm4r 26, 2012 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651 -430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. Board receives 2011 Performance Measures report The Washington County Board of Commissioners reviewed the county's 2011 Annual Performance Measures and Indicators Report at its meeting June 26. Since the mid- 1990s, Washington County has continued to track, report, and monitor performance measures to support decision - making and to drive continuous improvement in its core functions and the services it provides. The county does Performance Measurement and Improvement Team training, as well as county -wide training on performance measures. The county also uses customer satisfaction surveys to determine progress in meeting performance goals. The report focuses on the county's goals, and notes performance measures related to those goals. Examples of performance measures presented to the board included the number of transactions per Property Records and Taxpayer Services employee, and the Attorney's Office criminal charging turnaround time. The report also includes indicators in the county, such as median household income and number of mortgage foreclosures. Information from the report and progress meetings within the county will be used to focus on quality improvements in county services. County will ask for variance for narrower Third Street in Stillwater after reconstruction The Washington County Board of Commissioners will request a variance from state roadway design standards for a street reconstruction on County State Aid Highway 23, or Third Street, on its southern section in Stillwater. The board approved the request for the variance June 26. The project involves the rehabilitation of the deteriorated pavement from Orleans Street to 423 feet north of Willard Street and the roadway's Chestnut Street section from Third Street to Main Street in Stillwater. The project includes the addition of a three -foot boulevard on the east side of the road from Orleans Street to Willard Street for snow storage. Broken storm sewer pipes will be replaced and bump outs will be installed at Marsh, Churchill and Willard streets. The bump outs will feature rain gardens on the upstream side of the intersections. The roadway has curb and gutter on both sides of the road, and through meetings with the City of Stillwater staff, it was determined that residents have a difficult time clearing the sidewalk in front of their property once the plows remove snow from the road, as the sidewalks butt up to the back of the curb leaving little area to move and store the snow. The existing road is 44 feet wide from curb to curb. The proposed pavement width is 40 feet, which will allow enough room for a three -foot boulevard to be installed on the east side of the road. There is an existing boulevard on the west side of the road. Parking is currently available on both sides of the road. The proposed total street width is 40 feet, which Page 1 of 3 includes 11 -foot through lanes, less than the 12 -foot existing lanes, and nine -foot parking lanes, less than the 10 -foot existing lanes. The state's standard designs require 42 feet of total roadway width. The county and city are proposing to use the 40 -foot roadway width to alleviate the snow storage issues and to enhance the residential character of the road and its surrounding area. A narrower roadway width requires a variance since it does not comply with the Minnesota design standard. It is the county's understanding that this request is an option for the project and expects the variance to be granted. County will provide funds for Oakdale to purchase Taubenberger property The Washington County Board of Commissioners agreed June 26 to provide $50,000 of the Land and Water Legacy bond funds to the City of Oakdale to purchase land owned by Peter Paul Taubenberger. The county will receive a conservation easement over the property. In December 2007, the County Board pledged up to $50,000 to the City of Oakdale to be used to purchase 5.4 acres of open space owned by Taubenberger; the landowner recently agreed to sell the property to the city. The parcels to be acquired are along Highway 5 and Geneva Avenue, immediately adjacent to the 42 -acre city -owned Priory Natural Area site and 36 acres of private land that is permanently protected through a conservation easement held by the Minnesota Department of Natural Resources. These parcels are included in the city's open space plan and are identified on the city's wildlife corridor map. The wildlife corridor extends from the Priory Natural Area northeast to the city's 220 -acre Oakdale Park and is intended to preserve natural areas for wildlife to travel through and reside within the city. The acquired parcels will be open to the public, and serve as the northern trail access into the Priory Nature Area thereby expanding the public's access to the Priory Nature Area. The city will prepare a management plan for the property prior to the receipt of funds. The Land and Water Legacy Program is funded by a voter - approved $20 million bond referendum to be used to purchase interests in lands to improve water quality of rivers, lakes and streams; protect drinking water resources; purchase parkland; preserve wetlands and woodlands; and protect land along water bodies from development. No board meeting July 3 The Washington County Board of Commissioners voted to cancel its regularly scheduled board meeting July 3. There was a lack of agenda items to warrant a meeting July 3. Washington County will aid flooded areas in Carlton County Washington County will send three appraisers to help out emergency management personnel in Carlton County, one of the counties in northeast Minnesota hit by severe flooding the third week in June. The appraisers will assist the Carlton County assessor's office in assessing flood damage on residential property in the county. Board makes reappointments to citizen committees The Washington County Board of Commissioners made several reappointments to citizen commissions June 26, for members whose current terms were to expire June 30. Page 2 of 3 The reappointments were to the Child Protection Review Panel and the WorkForce Investment Board. An appointment to the Child Protection Citizen Review Panel was Aine Bebeau, Stillwater, to a third and final term to June 30, 2014. Appointments to the WorkForce Investment Board were: • Terry Smith, Small Business Representative, second and final term to June 30, 2014; • Wayne Morris, Small Business Representative, second and final term to June 30, 2014; • Timothy Swanson, Small Business Representative, second and final term to June 30, 2014; • Tom Colosimo, Small Business Representative, second and final term to June 30, 2014; • Colleen Eddy, Small Business Representative, second and final term to June 30, 2014; • Teresa Dye, Small Business Representative, second and final term to June 30, 2014; • Cheryl Beaumier, Post Secondary Education Representative, second and final term to June 30, 2014; • Jeralyn Jargo, Education Representative, second and final term to June 30, 2015; and • Peg Killen, Rehabilitation Services Representative, second and final term to June 30, 2015. St. Paul East Parks Lions Club receive approval for application for bingo at fair The Washington County Board of Commissioners approved an application June 26 from the St. Paul East Parks Lions Club to conduct bingo at the Washington County Fair. The Lions applied to the County Auditor to conduct bingo Aug. 1 through Aug. 5 at the Washington County Fair Grounds in Baytown Township. An application to conduct bingo can be made by organizations that meet the requirements of state law to conduct bingo without a license. To meet the requirement, the bingo must be in connection with a county fair, the state fair or other civic celebrations held by an organization that conducts bingo four or fewer days per year. After acknowledgement by County Board resolution, the application is sent to the State Gambling Control Board for approval. AAA Striping Service Company, Dakota County will be striping county roads this summer The Washington County Board of Commissioners approved a contract June 26 with AAA Striping Service Company for pavement markings on county roads, to do work in the northern portion of the county. The county will also partner with Dakota County to do striping in the southern portion of the county. In the past, the county had its own equipment and crew to do the work, but the county's equipment, purchased in 1995, has reached the end of its useful life, and the county has sought alternatives to do the work. That has included having 3M Corporation do striping in Oakdale and Woodbury. Last year, the county entered the partnership with Dakota County to work in the southern portion of the county. Quotes were solicited from two vendors to do work in the northern portion of the county, and AAA Striping Service of St. Michael offered the lower price of $65,920 for the estimated amount of work. Washington County also works with local communities for roadway pavement marking. For 2012, cities and townships will be able to have their roads striped under Washington County's contract and reimburse the county for that work. Page 3 of 3 Summary of Proceedings Washington County Board of Commissioners June 19, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Chair Hegberg presided. Commissioner Reports — Comments - Questions The Commissioners reported on the following items: - Commissioner Kriesel — reported he attended the Board of Appeal and Equalization; he visited the Vet's Camp and met with a camper to discuss the rotation policy; and he attended to constituent issues; - Commissioner Weik — reported she attended the Woodbury Yellow Ribbon meeting; attended the Woodbury City Council workshop and meeting which discussed road projects; and she expressed her appreciation to County Attorney Pete Orput, Sheriff Bill Hutton, and staff for their work on the St. Paul Gang Unit; - Commissioner Lehrke — reported she and Commissioner Hegberg participated in the Strawberry Fest Bocce Ball Tournament; she attended the Association of Minnesota Counties Special Meeting for election of delegates to the National Association of Counties, and they discussed a proposed dues increase which she voted against; - Commissioner Hegberg — reported he attended the Board of Appeal and Equalization; and he attended the Minnesota Inter - County Association meeting which heard a presentation on the electronic gaming law. Community Corrections Approval of Resolution No. 2012 -077, grant agreement with the Office of Justice Programs, Minnesota Department of Public Safety for the Offender Recovery Program. Community Services Approval of the Workforce Center's Local Plan for Workforce Investment Act programs for program year 2012. General Administration Approval of the following actions: - Appointment of Frank Rheinberger to the Planning Advisory Commission to a first term expiring December 31, 2014; - Public hearing held to consider repeal of Washington County Ordinance No. 33 — Aggregate Removal Tax; - Resolution No. 2012 -080, repeal of Washington County Aggregate Removal Tax Ordinance Number 33 and continuation of Aggregate Removal Tax under Minnesota Statutes 298.75; - Resolution No. 2012 -081, participation in the 2012 Performance Measurement Program; - Update on recent storms in the area, county facility power outages, toppled trees and downed power lines, and a flash flood warning for the area; - Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval of the following actions: - Resolution No. 2012 -078, private sale to adjoining land owners through sealed bid; - The Board reconvened as the Board of Appeal and Equalization. Public Health and Environment Approval of automatic renewal of the Ramsey /Washington County Resource Recovery Joint Powers Agreement for a five year term. Public Works Approval of the following actions: - Resolution No. 2012 -079, bid award for County State Aid Highway 10, bituminous mill and overlay to Hardrives, Inc.; - Contract Amendment No. 4 with Braun Intertec Corporation for additional geotechnical services and materials testing on the County State Aid Highway 2 and Interstate 35 construction project in Forest Lake; - Amendment No. 1 to the 1 -94 Alternatives Analysis Capital Grant Agreement with the Counties Transit Improvement Board; - Joint powers agreement with the Cities of Hugo and Grant, and White Bear Township for paving Goodview Avenue North between County State Aid Highway 17 and the southern border of the City of Hugo. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62' Street N., Stillwater, Minnesota. Washington County, Minnesota Board of Commissioners - Actions Actions at the Tuesday, June 19, 2012 Board Meeting This page is a brief view of the actions taken by the Washington County Board of Commissioners. For further information, please telephone 651- 430 -6001. Washington County's mission is to provide quality public services in a cost - effective manner through innovation, leadership, and the cooperation of dedicated people. County will participate in 2012 Performance Measurement Program Washington County will participate in the 2012 Performance Measurement Program and will submit a report on 10 standard measures created by the Council on Local Results and Innovation. The County Board approved the participation at its June 19 meeting. The Minnesota Legislature created the Council on Local Results and Innovation in 2010. The council created a standard set of 10 measures for cities and 10 measures for counties. Participation in the standard measures program is voluntary. A county that elects to participate in the standard measures program for 2012 may be eligible for a reimbursement of 14 cents per capita in county program aid, not to exceed $25,000, and would also have been exempted from levy limits for taxes payable in 2013 had levy limits been adopted by the Legislature. The 2012 reporting requirements includes making a report with results of the 10 adopted measures available to residents before the end of the calendar year, and a commitment to survey its residents by the end of the calendar year on the quality of county parks and/or facilities. Washington County has been measuring performance since the late 1990s, and will release its 13th annual comprehensive performance measures and indicators report June 26. County conducts public hearing on aggregate removal tax ordinance The Washington County Board of Commissioners conducted a public hearing June 19 on the county's aggregate removal tax ordinance. The county has the authority under state law to impose a tax on the removal and shipment of aggregate material — sand, gravel, rock, etc., — and the county adopted an ordinance regarding the tax in 1983. The ordinance established the reporting requirements for those removing aggregate, provided for the distribution of the revenues collected from the aggregate removal tax, and provided penalties for failure to comply with the provisions of the ordinance. The tax is imposed on operators who extract and transport the aggregate. The revenue from the tax is used to construct and reconstruct roads and bridges. The statute that oversees the tax has been amended a number of times and changes have been made to the rate of the tax and the distribution of the tax revenue. The state law changes call for 42.5 percent of the tax to be distributed to the city or township in which the mine is located; 42.5 percent to be distributed to the county; and 15 percent to be used for pit reclamation or other environmental needs if there are no abandoned mines. The county's current ordinance has not been updated to reflect the recent legislative changes. Rather than go through the expense of amending the ordinance each time the law changes, the board Page 1 of 3 approved repealing the ordinance and administering the tax under the state statute. The county will continue to administer the gravel tax and gravel operators will see no change in the processes to remit the tax or the rate of the tax, as the rate of tax was determined by state law, not the county ordinance. Rheinberger named to Planning Advisory Commission Francis Rheinberger, Baytown Township, will join the Washington County Planning Advisory Commission after a vote by the County Board June 19. The Planning Advisory Commission's purpose is to promote the proper planning and development of Washington County, and is established under state statute. The commission makes recommendations on amendments to the Development Code and the Comprehensive Plan prior to adoption of the amendment by the County Board, and conducts hearings on any alleged violations of codes and conditional use permits. County will receive grant to continue paying for probation officer Washington County will continue to receive funds to pay for a probation officer in the Offender Recovery Program (ORP), after the County Board agreed June 19 to continue participation in the program. In 2009, the county received funding through a grant from the Office of Justice Programs, Minnesota Department of Public Safety, to implement the program. The grant was available over two years ending Dec. 31, 2011, and was part of the American Recovery and Reinvestment Act. Since then, additional money was available for 2012 and the county was recently notified by the Office of Justice Programs of eligibility for money for 2013, which is the final year of funding. The grant for 2013 is expected to be $90,103. County will sell tax forfeited parcels to adjacent landowners at July 24 sale Washington County will sell at auction 10 parcels of tax - forfeited property through private sales to adjacent landowners at a sale July 24. The Washington County Board of Commissioners approved the sale June 19. The parcels are in Newport, Oak Park Heights, Lake Elmo, St. Paul Park, Scandia, Oakdale, Mahtomedi and Willernie, and range in appraised value from $200 to $30,000. The parcels were forfeited to the State of Minnesota on various dates for non - payment of taxes, and have been classified by the County Board as non - conservation. The cities in which the properties are located have determined that the best use of the land can be achieved by adding it to adjoining property. Thirty days before the sale, a written notice of the date, time, location, and conditions of the sealed bid auction will be mailed to all adjacent landowners. Parcels will be sold to the highest bid, but not for less than the basic sale price. Hardrives, Inc., will work on 10th Street North Hardrives, Inc.'s, bid of $646,421 for work on 10th Street North was accepted by the Washington County Board of Commissioners at its meeting June 19. This project consists of mill and overlay of bituminous pavement, pedestrian ramps, mill and overlay of bituminous Page 2 of 3 paths, traffic barrier, signing and. striping of 10th Street North from the east end of the Interstate 694 bridge to 600 feet east of Inwood Avenue North (County State Aid Road 13). The engineer's estimate for the project was $770,826.80. The project will be funded with state aid. County, Hugo, Grant, White Bear Lake Township will work on Goodview Avenue together Washington County, the cities of Hugo and Grant, and White Bear Lake Township will work together to get Goodview Avenue paved between County State Aid Highway (CSAH) 7 and the southern border of Hugo. This roadway is gravel and connects CSAH 7 and CSAH 8. Goodview Avenue's intersection with CSAH 7 has been problematic for several years because of gravel being pulled onto CSAH 7. Loose gravel on paved surfaces presents significant safety issues for motorcyclists and other road users. Hugo is taking the lead on paving the roadway. Washington County's obligation is the 25 percent equal cost share of paving Goodview Avenue North. Quotes have been obtained with the lowest being $75,250; therefore, the county's 25 percent cost share would be $18,812.50. The Washington County Board of Commissioners approved a joint powers agreement for the project June 19 with the other three entities. County completes Board of Appeals and Equalization meeting The Washington County Board of Appeals and Equalization completed its second meeting June 19, responding to county property owners who requested a review of their property's valuation. State law directs the County Board of Appeal and Equalization to examine and equalize the assessment of the property within the county. The board has the power to lower the value, increase the value, and change the classification of property. The County Board and Kevin Corbid, acting as the County Auditor - Treasurer, convened as the Board of Appeal and Equalization on June 12 to hear appeals from property owners. All appeals were heard and members were able to ask questions of county staff and the property owners. At the second meeting, board members discussed and took action on each appeal and also were asked to approve the list of maintenance changes. Maintenance changes are value changes that have been agreed to by the assessor's office and the property owner prior to the first board of appeal meeting. Page 3 of 3 � a Summary of Proceedings Washington County Board of Commissioners June 12, 2012 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports — Comments - Questions The Commissioners reported on the following items: - Commissioner Lehrke — updated the Board on her recent trip to the National Association of Counties forum on Innovative Waste Management; attended the Solid Waste Management Coordinating Board meeting; she was a guest speaker at Rasmussen; attended the panel on domestic abuse with Senator Klobuchar; attended the ribbon cutting ceremony for the St. Croix Bluff's new shower building; attended the Grant Evaluation and Ranking System Committee; attended the Minnesota Inter -City Passenger Rail meeting; attended the Association of Minnesota Counties District X meeting; attended the Minnesota High Speed Rail meeting; and attended a meeting with staff regarding the Grey Cloud Island slough and the Newport Transit Center; - Commissioner Weik — congratulated the Woodbury Rotary on the grand opening of the Jeff Hanson East Metro Miracle Field; she attended the Metropolitan Mosquito Control Executive Committee; attended the Radio Drive reconstruction project neighborhood open house meeting; attended the panel on domestic abuse with Senator Klobuchar; and announced that she has made application for leadership positions with the National Association of Counties Transportation Steering Committee; - Commissioner Kriesel — reported he attended the panel on domestic abuse with Senator Klobuchar; attended the meeting with the St. Croix River Crossing Coalition; reported on his trip to Washington D.C. to discuss transportation issues with legislative leaders; attended an 800 MHz meeting with the Lower Valley St. Croix Communities; and he attended the Complete Streets Advisory Committee; - Commissioner Hegberg — reported he attended the National Association of Counties forum on Innovative Waste Management; he reported on the Public Risk Management Association Conference he attended; attended the Resource Recovery Project Board meeting; attended the Community Action Program Finance Committee and Executive Committee meetings; and he attended the Minnesota Counties Intergovernmental Trust meeting. Community Corrections Approval to appoint George Dierberger, Baytown Township, to the Community Corrections Advisory Board to a first term expiring December 31, 2013. Community Services Approval of the following actions: - 2012 Brightstar contract to provide home and community based services for eligible clients; Recognition of Cheryl Bennerotte, Woodbury and Kathy Wenzel, Hugo, 2012 Family Child Care Providers of the Year. General Administration Approval of the following actions: - May 15 and 22, 2012 Board meeting minutes; - Commissioner Lehrke voting delegate, Commissioner Pulkrabek alternate, to the 2012 National Association of Counties conference; - Minnesota State Auditor's Office allowing county to contract with a private auditing firm for its annual audit through 2014; - Board correspondence was received and placed on file. Property Records and Taxpayer Services Approval of the following actions: - Abatement request for 1943 Broadway West, Forest Lake, Minnesota; - Amendment to Joint Powers Agreement with the City of Woodbury for election administration services; - Resolution No. 2012 -075, authorizing the National Park Service to inspect five tax forfeited parcels located along the St. Croix River in the area of Scandia and May Township; Public Health and Environment Approval of the following actions: - Appoint Brian Krafthefer, West Lakeland Township to the Public Health Emergency Preparedness Advisory Committee to a first term expiring December 31, 2012; - Appoint Bob Fossum, and Steven Duff, to the Groundwater Advisory Committee to first terms expiring December 31, 2013; - Agreements with Great Harvest Bread Company, Sunshine Gardens, and Zoua and Dan's Farm for onsite mini farmers market; - Board workshop held for an update to the 2003 -2013 Groundwater Plan. Puhhe Works Approval of the following actions: - Public hearings set for July 10, 2012 for the following: amending the Shoreland Management Ordinance pertaining to Shoreland non - conformities; Development Code pertaining to criteria to be used when considering the granting of a variance; and amending the Development Code pertaining to wind energy conversion systems; - Resolution No. 2012 -076, Minnesota ski trail assistance program grant request; - Update on the CSAH 2, Broadway Avenue reconstruction project; - Supplemental agreements 1, 2 and 4 to the CSAH 2 Broadway Avenue reconstruction project with Redstone; - Executive Session held to consider appeal options from the award of Commissioners for the compensation and damages to the McCullough parcel pertaining to the CSAH 2 reconstruction project. Sheriffs Office Approval of agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management to amend the Fiscal Year 2009 State Homeland Security Grant. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.