The URL can be used to link to this page

Home My WebLink About2012-06-21 DTPC Packeti 1 lwater T H E BIRTHPLACE O F M I N N E S O T A DOWNTOWN PARKING COMMISSION AGENDA Thursday, June 21, 2012 8:30 AM Conference Room 213, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF APRIL 19, 2012 MINUTES 4. NEW BUSINESS 4.01. Larry's Floor Covering Request for Reserved Parking 4.02. Public Works Request for No- Parking on 2 "d Street at Mulberry 4.03. Change in Payment for Lots 1 and 2 4.04. Part Time Attendant for Parking Ramp 4.05. Parking System Revenue & Rate Structure 5. OTHER BUSINESS 5.01. Update on City Council Decisions 5.02. FYI - Complaint Received About Parking For Downtown Residents 5.03. FYI - Surface Lot Revenue Stats 6. ADJOURNMENT Item 3 Draft Commissioners present: Commissioners absent: City staff present: City staff absent: Submitted by: Stillwater Downtown Parking Commission Meeting Minutes April 19, 2012 Aimee Peletier, chair/business; Jeff Johnson, vice - chair /resident David Korte, secretary/resident; Sherri Hopfe Franke, business; Gerald Helmberger, resident; Daren Anderson, resident Dave Junker, resident John Gannaway, police chief; Dennis Pasket, parking enforcement officer; Bill Turnblad, community development director Doug Menikheim, councilmember David Korte agenda discussion action call to order Aimee called the meeting to order at 8:33 a.m. approval of January minutes A motion was made and seconded to approve the February 16, 2012 minutes as presented. The motion passed in a unanimous voice vote. David will forward the approved minutes to the Stillwater city clerk's office. approval of agenda A motion was made and seconded to approve the agenda as presented. The motion passed in a unanimous voice vote. parking system revenue & rate structure The commission is reexamining the rate structure for the downtown parking system, including the parking ramp. Bill listed the five major steps in the rate structure reexamination: 1. Determine annual operation costs. 2. Determine whether sufficient revenue is generated annually to fully fund operation costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the city council that generates sufficient revenue to fully fund operational and capital costs. Bill then presented detailed background information for the Commission on the parking ramps and the parking lots capital costs. In summary, ramp revenue last year was $7,695 (12.7 %) less than needed to cover operating and capital expenses. And parking lot revenue was $8,069 (4 %) less than needed to cover its operating and capital expenses. Revenues for the entire parking system were 8% less than operating and capital expenses. Bill will prepare discussion points for the next meeting on possible ways to have the parking system to generate enough revenue to cover all operating and capital expenses. Stillwater Fire Muster Bill presented the request from the Minnesota Fire Engine Club, which is sponsoring the 2012 Stillwater Fire Muster. The event will be held on Sunday, June 24, 12:00 - 5:00 p.m. The static and pumping portions of the event would use downtown parking spaces in parking lots north of Chestnut and on Sam Bloomer Way. Bill will forward the recommendation to the City Council. agenda discussion action Draft 2 A motion was made and seconded to apply the parking fee to this event as established by Resolution 2012 -11 for spaces requested, which would be $276. The motion passed in a unanimous voice vote. Rivertown Art Festival Bill presented the request from the Greater Stillwater Area Chamber of Commerce, which is sponsoring the 2012 Rivertown Art Festival. The event will be held on Saturday and Sunday, May 19 -20, 2012. They are requesting downtown parking spaces in both south and north Lowell Park and abutting parking lots. A motion was made and seconded to apply the parking fee to this event as established by Resolution 2012 -11 for spaces requested, which would be $3,627. The motion passed in a unanimous voice vote. Bill will forward the recommendation to the City Council. credit card sales in parking ramp Bill said city staffs have been waiting for the ramp equipment vendor to present information on an alternative hardware configuration to make upgrading less expensive. However, the upgraded equipment is not finished with beta testing and the ramp is now using noncompliant equipment, which places the city in a position where the credit card processing company could stop service with no notice and city would be liable if there were a security breach. With these two possible serious issues the commission thought it necessary to complete the credit card upgrade. A motion was made and seconded to purchase the credit card upgrade for the parking ramp at a cost of $17,000. The motion passed in a unanimous voice vote. Bill will proceed with purchasing and installation of the credit card upgrade for the parking ramp. update on city council decisions Bill said the city council accepted the parking commissions recommendation for the bike race application. general discussion Dennis reminded the commission that the large amount of downtown construction this parking season will increase the need for the parking enforcement officers to assist the public with their parking needs. next meeting The next meeting will be Thursday, May 17, 2012 at 8:30 a.m., Conference Room 213, City Hall. David will send out a draft of the minutes before the next meeting. Bill will send out an agenda and supporting documents before the meeting. adjourn A motion was made and seconded to adjourn the meeting at 9:31 a.m.; the motion passed in a unanimous voice vote. Draft 2 Item 4.01 THE IIRTHPLACE OF MINNESOTA Parking Commission DATE: June 13, 2012 APPLICANT: Larry's Floor Covering REQUEST: Reserved Parking on Commercial PREPARED BY: Bill Turnblad, Community Development Director REQUEST Larry's Floor Covering (212 Commercial St) is requesting a reserved space on Commercial Street to park the business' truck. The owner of the business will present his request at the Parking Commission meeting. Attachment: Air Photo Item 4.03 Bill Turnblad From: Sent: To: Subject: John Gannaway Monday, May 14, 2012 11:59 AM Bill Turnblad; 'Aimee Pelletier; Beth Wolf; 'Daren Anderson'; 'Dave Junker; David Korte; Dennis Pasket; Doug Menikheim; 'Jeff Johnson'; Jerry Helmberger; Michel Pogge; Nick Chaves; Shawn Sanders; Sheila Wiegand; 'Sherri Hopfe Franke' Downtown Parking Machines In lieu of not having a meeting this month, let me relay to you the following information: I just authorized Parking Enforcement Officer Pasket to make our downtown Parking Lot machines (this does not include the Parking Ramp) credit /debit card payment only. No Cash!! The reason for this action is that the cash option has become extremely problematic. The machines regularly reject cash inserted, print out the wrong receipts, stop working because of power /battery issues, issue false power alarms, and several other similar malfunctions. We, meaning the Police Department and subsequently the Parking Commission, are spending an inordinate amount of resources, both personnel and financial, on repairing and maintaining these machines. Amano McGann is constantly sending people here to work on our machines. It is just common sense to eliminate this problem by making them credit /debit only. We will use our Parking Attendants on the very busy weekends /holidays to physically collect cash to facilitate the larger crowds and speed up the parking process. We will be doing some research into actual costs of what we have spent in keeping these machines running. In addition, we will also check with other communities that have morphed into the credit /debit payment option only, to see what the reception /response has been. I hope to have further information to bring to you by the June meeting, so you can decide on whether this should be a permanent solution or not. John Gannaway 1 !!lwatei THE BIRTHPLACE OF MINNESOTA Parking Commission Item 4.04 DATE: June 13, 2012 REQUEST: Part Time Ramp Attendant PREPARED BY: Bill Turnblad, Community Development Director REVIEWED BY: Larry Hansen (City Administrator) John Gannaway (Chief of Police) REQUEST Staff is requesting authorization to hire a part time attendant for summer weekends at the parking ramp. JUSTIFICATION Without a weekend person trained on the equipment at the ramp, there is a considerable amount of lost revenue resulting from malfunctions. Currently when the entrance or exit equipment has a problem, a patrol officer will typically lock the entrance and exit arms in the open position. This of course is lost revenue during peak use times. On a weekend it is possible to lose well over $1,000 to equipment problems. And we have had the equipment shut off multiple weekends already this year. Most of the equipment problems could be corrected easily by a trained attendant. This part time person could also be trained to correct the most common elevator problems. As with the gate equipment, most problems with the elevator occur on the weekend. When a problem occurs, the elevator automatically shuts itself down. When this happens not only are the ramp customers inconvenienced, but so too are the Lowell Inn's room guests. When not helping ramp customers, the attendant could be cleaning up litter and cob webs, as well as escort skate boarders out of the facility. Page 2 PROPOSAL Item 4.04 Staff is proposing to hire a part time ramp attendant at $10 per hour to work weekends between Memorial Day and Labor Day for a total of 270 hours. These hours would be somewhat flexible as determined by a supervisor. But generally they would be Friday from noon to 6 or 8 pm; Saturday from 10 am or noon to 6 or 8 pm; Sunday from noon to 4 pm; and 4th of July from about 7 pm to 11 pm. The $2,700 for a standard length summer would be paid out of parking ramp revenues and the position would be supervised through the Community Development Department. bt Item 4,05 iliwater T H E B I R T H P L A C E O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: June 14, 2012 RE: Parking System Study - Revenue Strategies Background The Parking Commission is examining the rate structure for the downtown parking system. The goal is to determine whether existing revenue is sufficient to fund all operating and capital costs, and if not to develop strategies to increase revenue. Major Steps There are five major steps in this rate analysis. 1. Determine annual operational costs. 2. Determine whether sufficient revenue is generated annually to fully fund operational costs. 3. Determine capital costs. 4. Determine whether sufficient revenue is generated annually for cash reserves to fully fund capital costs. 5. Recommend a rate structure to the City Council that generates sufficient revenue to fund operational and capital costs. The Commission will begin to consider Step 5 at the June 21st meeting. Revenue Strategies There are several revenue strategies available to the City. 1. Continue with the current rate structure. a. This strategy will result in an estimated annual average shortfall of capital expenses in the amount of $22,100. (Plus Lot 2 will lose 26 spaces to the levee construction. This represents a loss of about $10,100 at the current June 14, 2012 Page 2 Item 4.05 sales volumes and at the current rate of $3. Therefore, the actual annual shortfall would be $32,200.) b. The City Council would have to cover the annual shortfall through general revenue or bond sales to fund capital expenses that were not fully funded through the Downtown Parking Enterprise Fund. 2. Raise revenue to cover 100% of operational and capital expenses. a. Any or all of the following parking fees could be increased: i. Monthly parking permits (Currently $10 /month) ii. Parking rates in Lot 1 (currently $5) or Lot 2 (currently $3) iii. Parking ramp rates iv. Begin charging to park in the 3 and 4 hour lots v. Begin charging to park on- street 3. Increase revenue to cover some portion less than 100% of operational and capital expenses. The Parking Commission has agreed that it will recommend to the Council that revenue should cover 100% of all costs. Options There are endless pricing scenarios that could be explored to cover the average projected shortfall. But to begin the conversation, staff offers three alternatives. 1. Increase rates in Lot 2; begin charging in Lot 4; raise monthly permit rates a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $5 in Lot 4. These 29 spaces (as reconfigured) would generate an estimated $11,300 at this rate. (This represents $388 per space per year, which is about 30% less than in the higher demand pay lots south of Chestnut). c. Increase the parking permit fee from $10 to $12.50 per month. This is estimated to generate another $8,000 annually. d. The total of a -c would be $22,200, which equals the estimated average annual shortfall. 2. Increase rates in Lot 2; charge $3 in Lot 4 and in reconfigured Lot 7. a. Increase the rate in Lot 2 from $3 to $5. Based on current sales volumes, the reconfigured lot with 26 less spaces would generate $45,600. Today it June 14, 2012 Page 3 Item 4.05 generates an average of $42,700 with the 26 additional spaces. (For comparison purposes, at the $5 rate each space is estimated to earn $542 per space per year). The increased revenue would be $2,900. b. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). c. Charge $3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). d. The total of a -c would be $25,600, which is slightly over the estimated annual shortfall. 3. Charge $3 in Lot 4, reconfigured Lot 5 and in reconfigured Lot 7. Leave Lot 2 at $3. a. Charge $3 for each of the 29 reconfigured spaces in Lot 4. This is estimated to generate $8,700 annually ($300 per space per year at $3 rate). b. Charge $3 for each space in Lot 7. The 70 spaces (not including the 50 or so reserved for the River Market) are estimated to generate $14,000. ($200 per space per year on average). c. Charge $3 for each of the 63 spaces in the new Lot 5. The 63 spaces are estimated to generate $12,600. ($200 per space per year on average). d. $10,100 less annually when 26 spaces in Lot 2 are lost to flood protection reconstruction, and the rate for the remaining spaces is not raised to $5. e. The total of a -c with the loss of Item d would be a net revenue increase of $25,200, which is slightly over the estimated annual shortfall. Recommendation At the moment I prefer Option 1 to increase rates in Lot 2 from $3 to $5; begin charging to park in Lot 4 ($5); and raise permit rates from $10 to $12.50 per month. Features of the option: • All pay lots would be the same amount: $5. • Only one lot would change from 3 hour free parking to pay parking. That would be Lot 4 next to the Water Street Inn. When the new bridge is completed, and Chestnut Street is closed to vehicular traffic, Lot 4 will be in nearly as much demand as Lot 2. • All lots north of Myrtle will continue to be free for 3 or 4 hours, even though there would be no more gravel lots. • Monthly permits have not increased in price since their inception in the 1990s. Raising them to $12.50 per month is still a very good price. And, June 14, 2012 Page 4 Item 4,05 that may begin to encourage more people to use the ramp. The upper level of the ramp would continue to cost only $10 per month. • Owners of boats at Mulberry Point Yacht Club who park their cars all weekend or longer would only have to buy a monthly permit to park in Lot 8. • The rates in the parking ramp would not change. Attachments: 2012 Downtown Parking Map Maps of all reconfigured parking lots east of Main Street • 13 free parking lots with over 750 parking spots • 2 pay Tots with 208 spots • on- street parking is three hours • 31 handicapped spots • Parking ramp with 250 spots New Stillwater Chamber of Commerce Address: 1957 Northwestern Avenue 651 - 439 -4001 T n 1 N n Historic Courthouse St. Michael's Church St. Mary's m Cub Foods Headquarters Joseph Wolf Building FOURTH THIRD Armory LI O m SECOND S. MAIN STREET (HWYs 36 & 95) ra m z Legion 0 n City Hall / Police / Fire Dept. Post Office Trinity Church �r+n 17 1VI 8]wwoa 10 15 N. MAIN STREET 6, Gas Station Maple Island Building r m z Pubic Restrooms n Pioneer Park Washington County Historic Museum 8 Commander Andiamo Showboats St. Croix River FREE PARKING Dock cafe SAM BLOOMER Lowell Park PB Pappy's Stillwater Yacht Club , 4 Hour Limit Lot 4 Bridge Lot Lot 5 Mulberry Point Lot Lot 7 Water St. Lot Lot 12 Olive St. & 2nd Lot Lot 13 UBC Lot 3 Hour Limit Lot 3 Chestnut St. Lot Lot 6 Maple Island Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Main St. Lot 10 Mulberry St. /Second St. Lot LIMITED FREE PARKING After 6 pm and All Day Sat. and Sun. Lot 14 Riverview Lot (Cub) Lot 15 Mulberry St. Lot ® PAY PARKING $3.00 All Day Lot 2 River Lot (Nelson /Chestnut) $5.00 All Day Lot 1 South Main St. Lot Pay Parking Lots 1 & 2 Effective & Enforced: May 1 - Oct, 31 Q PERMIT PARKING Parking permits cost $10 per month and entitle the owner to park in any of the white circled parking lots (4, 5, 7, 11, 12, 13 & 14) for 24 hours. Note: Lot 7 has permit parking in 50 spaces only as marked on site. To obtain a parking permit, visit City Hall between 8:00 a.m. and 4:30 p.m. Monday- Friday or call (651) 430 -8800. • Posted time limits will be enforced year round • Stillwater is a handicap friendly city with 31 designated spots. All city owned lots have handicapped parking. • All on street parking is three hour limit unless otherwise designated. Posted time limits will be enforced year round. • If you received a parking ticket you can pay the ticket over the phone by calling 651 - 430 -8800 weekdays. • During special events parking may be altered. • Lot 7 has permit parking in 50 spots only as marked on site. STILLWATER PARKING RAMP: 11 Daily Rate (M -F) $3.00 Weekends $5.00 Special Events $10.00 Vouchers available 25 minimum Contact City Hall: 651 -430 -8800 250 spots available PUBLIC RESTROOMS *No boat or trailer parking on any street or parking lot in the downtown business district. www.ci.stillwater.mn.us Item 4.05 Item 4.O5 T H E B I R T H P L A C E O F M I N N E S O T A TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: February 8, 2011 RE: Reorientation of Parking Lots along Levee Project BACKGROUND The Army Corps of Engineers will be constructing the final phase of the Stillwater Levee Project beginning after Lumberjack Days this fall. Along with their project will be changes to each of the parking lots along Lowell Park. Specifically, Lots 2, 3, 4, 5, 7 and 8 will be totally or partially rebuilt. COMMENTS Noteworthy impacts of the project will be: • A trail corridor will be provided along the west edge of the River Lot, the Bridge Lot, and Mulberry Point Lot. • The River Lot will no longer have access to Chestnut at the bridge. Instead, it will be routed through the Chestnut Street Lot. • All gravel Tots will be improved with curb and bituminous surface. • The levee construction will result in a net gain of 16 parking spaces. However, the gain will be realized north or Myrtle Street. The lots south of Myrtle will see a loss of 48 spaces. Lot # Lot name Previous spaces Proposed spaces Net 2 River Lot 110 84 -26 3 Chestnut Street Lot 38 35 -3 4 Bridge Lot 49 29 -20 5 Mulberry Point Lot 42 63 +21 7 Water Street Lot 125 120 -5 8 Railroad Lot 45 94 +49 TOTAL +16 Attached are plans for each of the lots Attachments: River Lot changes Bridge Lot changes Railroad Lot changes Mulberry Point Lot changes bt River Lot had 110 spaces; proposed to have 84 spaces. Loss of 26 spaces. MATCH EXISTING CURS WATER STREET MATCH EXISTING CURB LIMITS OF WORK I\ PREIGH i 'LOUSE C15 C18 C21 -C177 - -- - • • C38, _ ! . • R210 ~ . ' EMUS O -.1 cW C11 C12 C1 — y.S -R2 81 - . C37 2 C81 5282 S28i`() -14M • air* C57 C52 LL svpS277 C58 r _ _ , -g27t• 5278 5275 41 r� h2Ri� 5280 • 52741 LIMITS OF WORK - �C et-Ce 1 .4 MATCH EXISTING CUR§ it i w I1' c~n t 0-32 ? tr 1 Z i 1 SCR -39- - - _q- - _-_ ' c ea -"Q• -- - - - ��__•� WATEi� -- LIMITS OF WORK - ;- .,N..� 1y a 2 o , • C3z wo 0 U C77 w 8222 R22 r 5 -. Cam t2 It2 -S4-21 ------ - fir.. • - -- - = r - - -. ._ .. _ - - _ •• COMMERCIAL STREET AMPHITHEATER -- SEE SHEET 00101 C1111 .0 $285 S286 29 spaces in rebuilt Bridge Lot. 49 spaces previously. S287 LIMITS OF WORK I° reMi5.20.4 C98 This small lot counted in Mulberry Point Lot graphic. MULBERRY POINT SEE SHEET CG101 ST. CROIX RIVER w N w Z F Mulberry Point Lot shows 56 spots, plus 7 south of amphitheater = 63. Previously the lot lad 42 spaces (most unmarked in gravel) COMMERCIAL STREET AMPHITHEATER SEE SHEET CG101 • Water Street Lot currently has 119 spaces, it will end up with 113 spaces • LIMITS OF WORK • • • R238 : I `- - - 3 0135 � - - -- c4 11 . J _ _ _ C123 1 _ C125 C128 6 = C129C132 J- , ®__�_■. - 0153 t _ C133 �__ - -- C151 C150_ _op 1 8240 • £1,4Q C14S1 E�;;:, f ; SEH-11 1. C14EH 57 SE •5 SL- 83-1M cue NY 1 Railroad Lot: existing 45 plus 49 new spaces = 94 total 0 ,5 0 \‘`‘ V‘\'' 696 \AC 1 S'• 500 °s°) r ,686.2 31 :15 x PO 686 687 688 689 684,6 Sot 687 687.4 Item 5.02 Bill Turnblad From: Sent: To: Subject: Diane Ward Saturday, May 12, 2012 2:13 PM Larry Hansen; Bill Turnblad (bturnblad @ci.stillwater.mn.us) FW: Public Input Form (form) has been filled out on your site. - Downtown Resident Parking Original Message From: Please Do Not Click Reply jmailto:support @Rovoffice.coml Sent: Saturday, May 12, 2012 2:12 PM To: Diane Ward Subject: Public Input Form (form) has been filled out on your site. Your Site has received new information through an online form. Online Form: Public Input Form Site URL: www.ci.stillwater.mn.us Subject: Parking First Name: Eric Last Name: Beaudry Address: 223 Main St. South Apt 2A Zip Code: 55082 Email: eric @beaudrvfilmworks.com Comments: Hi, I just circled every parking lot for 20 minutes EACH today in order to park and go home. I am sick of this! There are residents who live downtown and it's time for the city to deal with it. We've attended one parking meeting so far and were told to create a group in order to push for new parking regulations. I am doing this, but I want you all to be aware of how terrible it is to be a resident in downtown Stillwater. Things need to change very soon. The two designated parking lots for permits were completely full. What if I had to get home for some kind of emergency? There needs to be some changes to the way parking is enforced. Put yourself in my shoes and think about how this would effect you. I know I chose to live here, but that cannot be the reason you do nothing about this. Do Not Click Reply - This e-mail has been generated from an online form. 1 Item 5.03 Bill Turnblad From: Sent: To: Cc: Subject: Alison Egger Friday, May 18, 2012 9:02 AM Bill Turnblad Sharon Harrison Parking Lot Revenue CC /Cash Breakdown Parking Lot Revenue Breakdown Month CC Cash May -10 $9,932.05 $7,009.00 June -10 $11,775.20 $9,373.90 July -10 $17,305.00 $13,972.46 August -10 $14,880.03 $13,758.85 September -10 $11,923.25 $7,231.57 October -10 $11,029.75 $5,445.80 November -10 $299.00 $319.00 Total $77,144.28 $57,110.58 Percentage 57.46% 42.54% Month CC Cash May -11 $7,822.00 $2,110.00 June -11 $12,232.75 $11,193.10 July -11 $18,973.00 $11,552.36 August -11 $7,338.75 $12,887.85 September -11 $10,136.75 $8,953.45 October -11 $20,468.75 $6,526.46 November -11 - $175.00 $0.00 Total $76,797.00 $53,223.22 Percentage 59.07% 40.93% Month CC Cash May -12 $6,523.45 $1,812.00 (As of 5/16/2012) Percentage 78.26% 21.74% Thanks, 6 Alison Egger 1 Accountant 1 City of Stillwater 216 North Fourth Street 1 Stillwater, MN 55082 1 651- 430 -8822 1 651- 430 -8750 (Fax) aegaer @ci.stillwater.mn.us 1 htto: / /www.ci.stillwater.mn.us