HomeMy WebLinkAbout2012-06-05 CC PacketWater
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REU= AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 5, 2012
REGULAR MEETING
RECESSED MEETING
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
4:30 P.M.
7:00 P.M.
OTHER BUSINESS
1. Board of Water Commissioners Workshop
2. Request for TIF assistance from HAF Group for new building at 229 Main Street S
STAFF REPORTS
3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Dev. Director
7. Public Wks Dir /City Engr.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
8. Finance Dir. 9. City Attorney
7:00 P.M. AGENDA
10. City Administrator -
Chiller Update — IT Tech Bornt
APPROVAL OF MINUTES
11. Possible approval of minutes of May 11, 2012 special retreat and May 15, 2012 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
12. Presentation of retirement plaque - John Buckley
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed. Out of resuect for others in attendance please limit -your comments to 5
minutes or less.
CONSENT AGENDA (ROLL CALL) **
13. Resolution 2012 -089, directing payment of bills
14. Resolution 2012 -090, possible approval of Change Order #1 Main Street Pedestrian Walkway Public Restroom
15. Resolution 2012 -091, possible approval of Change Order #4 Main Street Pedestrian Walkway Public Restroom
16. Possible approval of North Lowell Park power pole relocation
17. Resolution 2012 -092, authorizing Certified Local Government Grant Application through Minnesota
Historical Society
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
18. Case No. 2012 -15. This is the date and time for a public hearing to consider a request from Paul Larson for a
variance to the impervious surface requirements for an addition and 2nd floor to the garage and adding a 2nd floor
to main house located at 106 Lakeside Drive in the RB, Two Family Residential District and any variances related
thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 25,
2012.
19. Case No. 2012 -17. This is the date and time for a public hearing to consider a request from HAF Architects for', a
flood fringe conditional use permit for the construction of a 2 —story building located 229 Main Street South in the
CBD, Central Business District. Notices were mailed to affected property owners and published in the Stillwater
Gazette on May 25, 2012. (Resolution — Roll Call)
UNFINISHED BUSINESS
20. Possible approval and adoption of Ordinance 1047 Amending the Stillwater City Code Chapter 34, Entitled
Building Demolition (2nd Reading — Roll Call).
NEW BUSINESS
21. Possible approval of combination liquor license for Domacin LLC, DBA: Domacin Wine Bar (Resolution — Roll'
Call)
22. Possible appointment of Brian Larson to HPC (Resolution — Roll Call)
23. Consideration and possible approval authorizing staff to proceed with an RFP for expansion of the Police
Department facility (Resolution — Roll Call)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (CONTINUED)
ADJOURNMENT
** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will
be removed from the consent agenda and considered separately.
I
I
City Council
DATE: June 5, 2012
REQUEST: CLG Grant Application to attend the National Alliance of
Preservation Commissions Conference in Norfolk VA
CC DATE: June 5, 2012
PREPARED BY: Michel Pogge, City Planner
DISCUSSION
The City can receive a $1,300 grant per person to attend the National Alliance of
Preservation Commissions Conference in Norfolk VA from July 18 through July 22. The
grant will cover registration, airfare, and hotel costs. The opportunity is open and was
made available to all HPC Commissioners and staff members to the HPC. Five
individuals expressed an interest in attending including Jeff Johnson, Brian Larson,
Micky Cook, Bill Turnblad, and Mike Pogge.
This conference will assist the City in keeping up with current preservation trends.
There are a number of session that will be helpful to the City. A notable few includes
measuring the economics of historic preservation, ways to improve infill buildings,
preventing demolition by neglect, and Main Street preservation. The Conference will
also serve as a great networking opportunity with our preservationists around the
country.
FISCAL IMPACT
The cost for registration, airfare, and hotel is $1,135.28 per person. All costs will be
covered by the $1,300 grant. Each person attending this conference and has agreed to
pay for all food expenses and other costs not related to registration, airfare, and hotel
costs. The only cost to the City will be city staff time.
RECOMMENDATION
That the City Council approve the CLG Grant Application to attend the National
Alliance of Preservation Commissions Conference in Grand Rapids MI
wa ter
7 H E
B I R T H Pi A".;' O f- M N N F •: 0 f A.
City Council
DATE: June 5, 2012
REQUEST: CLG Grant Application to attend the National Alliance of
Preservation Commissions Conference in Norfolk VA
CC DATE: June 5, 2012
PREPARED BY: Michel Pogge, City Planner
DISCUSSION
The City can receive a $1,300 grant per person to attend the National Alliance of
Preservation Commissions Conference in Norfolk VA from July 18 through July 22. The
grant will cover registration, airfare, and hotel costs. The opportunity is open and was
made available to all HPC Commissioners and staff members to the HPC. Five
individuals expressed an interest in attending including Jeff Johnson, Brian Larson,
Micky Cook, Bill Turnblad, and Mike Pogge.
This conference will assist the City in keeping up with current preservation trends.
There are a number of session that will be helpful to the City. A notable few includes
measuring the economics of historic preservation, ways to improve infill buildings,
preventing demolition by neglect, and Main Street preservation. The Conference will
also serve as a great networking opportunity with our preservationists around the
country.
FISCAL IMPACT
The cost for registration, airfare, and hotel is $1,135.28 per person. All costs will be
covered by the $1,300 grant. Each person attending this conference and has agreed to
pay for all food expenses and other costs not related to registration, airfare, and hotel
costs. The only cost to the City will be city staff time.
RECOMMENDATION
That the City Council approve the CLG Grant Application to attend the National
Alliance of Preservation Commissions Conference in Grand Rapids MI
RESOLUTION NO. 2012-092
AUTHORIZING GH THE MINNESOTA HISTORICAL SOCIETY
APPLICATION THROUGH GOVERNMENT
BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the
Certified Local Government grant application through the Minnesota Historical
Society with a grant request for Jeff Johnson, Brian Larson, Micky Cook, Bill
Turnblad, and Mike Pogge to attend the National Alliance of Preservation
Commissions Conference in Norfolk VA from July 18 through July 22.
Adopted by the City Council this 5th day of June, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
atel
THE 11ATM ►LACE Of MANNEEMTA
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 Fourth Street North
June 5, 2012
REGULAR MEETING
RECESSED MEETING
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Board of Water Commissioners Workshop
2. Request for TIF assistance from HAF Group for new building at 229 Main Street S
STAFF REPORTS
3. Police Chief
7. Public Wks Dir /City Engr
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
4:30 P.M.
7:00 P.M.
4. Fire Chief 5. City Clerk 6. Community Dev. Director
8. Finance Dir. 9. City Attorney 10. City Administrator -
Chiller Update — IT Tech Bomt
7:00 P.M. AGENDA
11. Possible approval of minutes of May 11, 2012 special retreat and May 15, 2012 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
12. Presentation of retirement plaque - John Buckley
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5
minutes or less.
CONSENT AGENDA (ROLL CALL) **
13. Resolution 2012 -089, directing payment of bills
14. Resolution 2012 -090, possible approval of Change Order #1 Main Street Pedestrian Walkway Public Restroom
15. Resolution 2012 -091, possible approval of Change Order #4 Main Street Pedestrian Walkway Public Restroom
16. Possible approval of North Lowell Park power pole relocation
PUBLIC HEARINGS - OUT OF RESPECT FOR OTHERS IN ATTENDANCE, PLEASE LIMIT YOUR
COMMENTS TO 10 MINUTES OR LESS.
17. Case No. 2012 -15. This is the date and time for a public hearing to consider a request from Paul Larson for a
variance to the impervious surface requirements for an addition and 2nd floor to the garage and adding a 2nd floor
to main house located at 106 Lakeside Drive in the RB, Two Family Residential District and any variances related
thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 25,
2012.
18. Case No. 2012 -17. This is the date and time for a public hearing to consider a request from HAF Architects for a
flood fringe conditional use permit for the construction of a 2 —story building located 229 Main Street South in the
CBD, Central Business District. Notices were mailed to affected property owners and published in the Stillwater
Gazette on May 25, 2012.
UNFINISHED BUSINESS
19. Possible approval and adoption of an ordinance amending the Stillwater City Code Chapter 34, Entitled Building
Demolition (2nd Reading — Roll Call).
NEW BUSINESS
20. Possible approval of combination liquor license for Domacin LLC, DBA: Domacin Wine Bar (Resolution — Roll
Call)
21. Possible appointment of Brian Larson to HPC (Resolution — Roll Call)
22. Consideration and possible approval authorizing staff to proceed with an RFP for expansion of the Police
Department facility.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (CONTINUED)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (CONTINUED)
001611" 1"UV Diem
** All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will
be removed from the consent agenda and considered separately.
NI'm
Memo
To: City Council
From: Michel Pogge, City Planner V9
Reviewers: Larry Hansen, City Administrator and
Bill Turnblad, Community Development Director
Date: May 31, 2012
Re: TIF Assistance Request from the HAF Group for a new building
located at 229 Main St S
BackgKound
The HAF Group is requesting the City to consider providing Tax Increment Financing
Assistance for a new building located at 229 Main St S to be called the Peaslee Building. The
building site is located on the east side of the intersection of Main Street on Olive St E. The
project calls for a two story 3,920 square foot mixed use building.
While designing this project, a number of geo- technical borings were completed that showed
that a traditional foundation would be impossible on this site and any new building on this site
would require a special geo -micro -pier system. Additionally, substantial costs will be incurred
due to rules regarding new construction in the flood plain. Due to the added costs associated
with the special pier /foot system, additional structural elements and required flood proofing
the applicant estimates it will cost an additional $170,000 to construct the proposed building on
this site versus on a site without the same soil conditions and potential flood conditions that are
encountered on this site.
TIF Request
HAF Group is requesting $150,000 in TIF assistance for the project. The total project cost is
$1,002,240.00 of which $173,445.00 is land acquisition and site development and is potentially
TIF eligible.
TIF — Policy
The City's Tax Increment Financing Policy (copy enclosed) for commercial retail projects allows
for 50% of the increased tax revenues for 5 years. The estimated market value of the building
post construction is $598,195. Using this market value, the increased total tax revenues will be
approximately $20,900 annually.
If the City's Tax Increment Financing Policy were followed, 1/2 of the estimated $20,900 over 5
years would be eligible for grant assistance. This would be a total of $52,250.
Discussion
While the request exceeds the City's general TIF policy, there is both precedence and site -
specific reasons why a larger TIF assistance package could be supported. Since a more
substantial foundation system is required due to soil condition and the City desires to see a two
story building on this site versus a single story building staff supports the requested $150,000
request.
If the Council is inclined to support the requested TIF assistance, there are two methods that
they could support the project. They could provide upfront construction funding or could
provide "pay -as- you -go" assistance based on their annual tax payments. The City's TIF policy
supports and the City has traditionally only provided pay -as- you -go assistance. For past
projects the City did not have TIF funds in the bank to support new commercial development
thus the City previously use the pay -as- you -go model. This approach ensures the City has the
money on hand to made TIF payments and second it ensures that the development creates
sufficient value to support the TIF payments. In this case the City has TIF funds in the bank to
provide the requested assistance so there is no risk that the City could not make a payment or
would have to bond for the payment; however, it may be prudent to only provide pay- as -you-
go assistance to ensure that the development creates sufficient value to support the assistance.
Recommendation
Direct staff to prepare a development agreement to provide upfront TIF assistance in the
amount of $150,000.
Attachments: Applicant for Tax Increment Financing Assistance; May 4, 2012
Preliminary Agreement for TIF Assistance
Letter of TIF Request; May 23, 2012
R 0 ='
,..
May 23, 2012
Stillwater City Council Members
516 Fourth Street
Stillwater, MN 55082
RE: 229 Main Street
Stillwater, MN
As requested, we have reviewed the impact costs for the downtown site. Following is a statement of
facts outline (history) that represents chronological order of our process to date. I believe that this
would be informative for Staff and Council as it describes where we started and where we are currently.
This is somewhat abbreviated; however, if there are any questions and /or concerns, we can answer any
questions that you or staff need.
Below are our statements of facts:
• HAF Group purchases the site in 2011 -2012 to develop an exact replica of the "Peaslee Building"
of which was destroyed by fire in about 1951.
• HAF Group's initial design brought to the Heritage Preservation Committee in 2011 was well
received and as such we were granted approval with conditions.
• HAF Group then proceeded to acquire an engineering firm to provide the geo- technical borings
on the project site. The results of these tests were negative. The existing underlying soils are
not suitable for building support with conventional construction means and methods. We
continued working with this company to provide other solutions. The engineer has
recommended using a geo- micro -pier concept. These piers numerous in nature, will extend to
approximately 50 -55' deep to accommodate the anticipated loads. However, our design that
was previously approved, needed to be greatly modified due to the recommendation of
designed a building with less loads.
HAF Group modified the building by eliminating the top floor; therefore modifying the two -store
into one - story. This building would have significantly less load implications to the site. This plan
was submitted to the Heritage Preservation Committee, however, City Staff made a
recommendation to continue on with a two -story proposal. We then "pulled" this concept off
the agenda at the last hour.
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351-1760 FAX: 651 - 430 -01 80
W W W.HAFARCHITECTS.COM
�m
For this project to move forward, we respectfully ask for the following:
A. TIF of $150,000
B. We respectfully ask this monetary amount be funded during or immediately after
the building is completed.
Thank for the consideration of TIF for this project. Again, please let me know if there are any questions
or if additional information is required.
Sincerely,
Al11-1111-1
Michael G Hoefler, NCARB, AIA, CID
Principal
MGH /jjc
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651 -430-0180
W W W.HAFARCHITECTS.COM
CITY OF STILLWATER
PRELIMINARY AGREEMENT FOR
TAX INCREMENT FINANCING
(I) This Preliminary Agreement made and entered into by and between the City of Stillwater, a
Municipality organized and operating under the laws of the State of Minnesota (hereinafter called
"City") and HAF Real Estate & Development LLC a corporation organized under the laws
of the State of Minnesota (hereinafter called "Developer").
WITNESSETH:
(II) WHEREAS, the City has received from Developer a request that the City provide tax increment
assistance pursuant to Minnesota Statutes, Sections 469.124 through 469.134 and Sections
469.174 through 469.179 (collectively, the "Act ") in connection with a project to be undertaken
by the Developer within the City.
(III) NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows:
A. The Developer agrees to deposit with the City $5,000 for any and all expenses and costs
of the City in connection with the preparation of the development program and all
documentation and procedures required by the Act in connection with the issuance of tax
increment bonds, whether or not the tax increment bonds are actually issued, as verified
by itemized statements for services rendered. Costs and expenses shall include, but not be
limited to, all out -of- pocket expenses, all fees for legal services, all fees for architectural
engineering and financial services including feasibility reports, all administration costs,
appraisal costs, all costs of reports and hearings. Monies not expended will be refunded to
the applicant. Additional expenses, if any, will be passed to the developer.
B. The City Council reserves the right to deny any application for financing at any stage of the
proceedings prior to its entering into a Development Agreement.
C. All applications and supporting materials and documents shall remain the property of the
City. All such materials may be subject to disclosure and /or public review under applicable
provisions of State Law.
(IV) IN WITNESS WHEREOF, the City and the Developer have executed this Agreement.
Approved by the City of Stillwater, Minnesota, this _day of
DEVELOPER
Michael oe er
HAF Re Estate & Development, LLC
all
CITY OF STILLWATER
Mayor
CITY OF STILLWATER
PRE - APPLICATION
TAX INCREMENT FINANCING ASSISTANCE
Legal Name of Applicant: HAF Real Estate & Development, LLC
Address: 106 E. Chestnut Street Stillwater MN 55082
Telephone Number: 651 - 351 -1760
Name of Contact Person: Michael Hoefler
REQUESTED INFORMATION
Addendums shall be attached hereto addressing in detail the following:
1. A map showing the exact boundaries of proposed development.
Attached
2. Give a general description of the project including: size and location of building (s); business
type or use; traffic information including parking, projected vehicle counts and traffic flow; timing
of the project; other pertinent information.
The project is located at 229 S. Main Street and will consist of 2- stories of 2,000 sf
per floor, totaling 4,000 sf. The projected uses shall be general office space over
either retail or restaurant. Our proposal does not include off - street parking,
however, a variance has been applied for and is in process. Our proposal will be
to re -erect the Peaslee Building of which was demolished in the early '50-'s due to
fire. The architecture style, detailing, articulation and massing will be a direct
match to the previous building. This replica is costly, however, will be very in
keeping with the historic downtown character. We have worked closely with the
HPC Group in concert to create the final design.
3. The existing Comprehensive Plan Land Use designation and zoning of the property. Include
a statement as to how the proposed development will conform to the land use designation
and how the property will be zoned. Explain any discrepancies between the proposed
development and the existing land use designation and zoning.
Our proposal is listed in the CBD Business District and will comply with the
regulations.
4. A statement identifying the public improvements requested to be financed and why the costs
of the improvement cannot be paid by the developer.
Upon subsurface soil engineering investigations it has been determined that the
existing site cannot support the building's loads from a conventional construction.
Currently our proposal will require numerous micro -piles along with extensive
concrete grade beams. These micro -piles will extend beyond SO' deep at each
location. In addition to this non - conventional construction our building also must
be designed with long -span steel beams and lightweight decking as to not create
more loads onto these micro - piers. As with any commercial development, a
proforma is prepared to determine the financial feasibility. This proforma is
constructed in concert with our lender. It is imperative that the loan to debt
service meet the current conditions of the market to achieve financing. Currently
we have a gap of which has been created by the fact that the building's special
construction (site related) exceed that of normal conditions. This includes floor
plain construction, special utilities, grade beams, micro -piers and light- weight steel
construction of which are unique to this site.
5. A statement identifying the public benefits of the proposal including estimated increase in
property valuation, new jobs to be created and other community assets.
Currently the site is an open lot of which pays minimal property taxes. Originally
this site occupied a building which generated a tax base. On fact, there have
been two buildings constructed on this over the past 100 years). Our proposal
will create approximately 10 office personnel located on the second floor and 30
personnel both full and part-time on the main floor restaurant space. One of
these assets will bring more energy to downtown based on the uses as well as
recreating the original historic architecture to Main Street.
6. A written perspective of the developers company or corporation, principals, history and past
projects.
Our company, HAF Group, consists of one general partner, Mike Hoefler, within three (3)
entities. (1992 — current)
• HAF Architects (Design)
• HAF Construction (Build)
• HAF RED (Development)
We have developed past projects including Carriage Station (Lake Elmo) of which
we sold (to relocated to Stillwater) in 2007. Some of our past local projects
include the following:
• US Post Office, 4 t & Myrtle
• 45 Degrees Retail Space, Main Street
• Purefex Salon, Main Street
• Simonet Furniture Store
• Sutler's (now Haskell's) Liquor Store
• St. Paul Lutheran Church
• St. Michael's Catholic Church and School
• Midwest Lumber
• Valley Dental Arts
• Heartland Office Park
Other projects include:
• Me and Julio's Restaurant, Hastings, MN
• Lucky's 13 Pub, Bloomington, MN
• Carmine's Restaurant, Woodbury, MN
• Residence Inn, Portland, OR
• Suburban Hotel, Cedar Falls, lA
• Hyatt Place, Portland, OR
• Jekyll Island Resort, Jekyll Island, GA
• Sleep Inn, Kansas
• Warner's Stellian, St. Paul, MN
• Many residential projects within the area
Applicant understands and agrees that the information contained in this application, and the information
contained in items above, is intended for use by the City of Stillwater, its officers, employees, and agents
in connection with the City's consideration of possible tax increment bond financing for applicant's
project; however, the City gives no assurance that this information may not be disclosed, in whole or
part, to persons other than City's officials, employees and agents.
SIGNATURE
� � t
Applicant's Signature:
Date: May 4, 2012
HAF-
G R 0 U
A R C H T E C T U R E
D E V E L O P M E N T
C O N 5 T R U C T 1 0 N
APPLICATION FOR TAX INCREMENT
FINANCING ASSISTANCE
PEASLEE BUILDING
229 MAIN STREET
STILLWATER, MN
1. Qualifications of developer, including prior experience in similar or other developments.
Qualifications of principal member of development team, including the architect, construction
company, and financial advisor.
Our company, HAF Group, consists of one general partner, Mike Hoefler, within three (3)
entities. (1992 — current)
• HAF Architects (Design)
• HAF Construction (Build)
• HAF RED (Development)
We have developed past projects including Carriage Station (Lake Elmo) of which we sold (to
relocated to Stillwater) in 2007. Some of our past local projects include the following:
• US Post Office, 4th & Myrtle
• 45 Degrees Retail Space, Main Street
• Purefex Salon, Main Street
• Simonet Furniture Store
• Sutler's (now Haskell's) Liquor Store
• St. Paul Lutheran Church
• St. Michael's Catholic Church and School
• Midwest Lumber
• Valley Dental Arts
• Heartland Office Park
Other projects include:
• Me and Julio's Restaurant, Hastings, MN
• Lucky's 13 Pub, Bloomington, MN
• Carmine's Restaurant, Woodbury, MN
• Residence Inn, Portland, OR
• Suburban Hotel, Cedar Falls, /A
• Hyatt Place, Portland, OR
• Jekyll Island Resort, Jekyll Island, GA
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651- 351 -1760 FAX: 651- 430 -0180
W W W.HAFARCHITECTS.COM
HAF`
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T I O N
• Sleep Inn, Kansas
• Warner's Stellian, St. Paul, MN
• Many residential projects within the area
HAF Group has been in business since 1992. This company has developed projects in
the past . The Principal, Michael Hoefler, created the design, construction and
development entities. Mike also handles all the financial aspects of running these
entities.
2. "But for" letter describing need for TIF assistance.
See Attached General Financial Proforma
3. Financial information, including developer participation, and public and private funding.
The funding will be provided through the Developer's funds as well as bank funding.
4. Description of present ownership arrangement of project site.
The current land has been re- platted through condominium process.
5. Describe project. If project is a building, or addition to a building, specify number of stories,
square footage, and related parking. (Attach site plan, landscape plan, and building
elevations indicating building materials.
The project is located at 229 S. Main Street and will consist of 2- stories of 2,000 sf per
floor, totaling 4,000 sf. The projected uses shall be general office space over either
retail or restaurant. Our proposal does not include off - street parking, however, a
variance has been applied for and is in process. Our proposal will be to re -erect the
Peaslee Building of which was demolished in the early So's due to fire. The
architecture style, detailing, articulation and massing will be a direct match to the
previous building. This replica is costly, however, will be very in keeping with the
historic downtown character. We have worked closely with the HPC Group in concert
to create the final design.
6. Describe use in building, i.e. industrial, office, commercial, and number of new employees
resulting from the project.
2,000 sf of office over 2,000 sf of restaurant /retail space. The projected number of
employees will be 10 office and 30 restaurant /retail.
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651- 351 -1760 FAX: 651- 430 -0180
W W W.HAFARCHITECTS.COM
HAF
G R O U P
A R C 11 1 T E C T 11 R E
D E V E L O P M E N T
C O N 5 T R U C T 1 0 N
7. Estimated project costs:
a. Land acquisition:
b. Site development..
C. Building cost:
d. Equipment:
e. Architectural and engineering fees:
f. Legal fees:
g. Bond discount, fees to underwriter
and brokerage fees:
h. Interest during construction:
i. Off -site development cost:
j. Initial bond reserve fund:
k. Contingencies:
I. Other (please specify):
$ 40,000.00
$ 133,445.00
$ 598,195.00
$ 40,000.00
$ 68,500.00
$ 5,000.00
$ 8,000.00 (estimate)
$ 15,000.00
$ 0.00
$ 5,000.00
$ 89,100.00
$ 0.00
Total $ 1.002240.00
8. Will project be occupied by applicant after completion? If not, state name of future lessees
and status of commitments or lease agreements and amount of space. (Attach lease
documents).
Yes, by HA Group
9. Describe amounts of City assistance being requested and for discuss what purpose.
See Attached General Finance Proforma
10. Are there any significant environmental impacts signs that impacts to the site or area that
may result from the project?
None
11. Present schedule showing dates for design, construction and occupancy of the project .
Design completed in April 2012
Construction Projected Start June 15, 2012
Occupancy Projected November 15, 2012
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
s
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 0 N
12. Applicant:
a. Name HAF Real Estate Development, LLC
b. Address_ 106 E. Chestnut Street, Stillwater, MN 55082
c. Phone 651 - 351 -1760
d. Authorized Representative Michael Hoefler
e. Business Firm (Partnership, Corporation, etc.) Limited Liability Corporation
f. Date the Partnership or Corporation was formed April 28, 2008
13. Names and addresses of principal partners, major stockholders, etc.
Michael Hoefler
13987 Ozark Avenue N.
Stillwater, MN 5082
6S1- 351 -1760
14. Names, addresses, phone, and contact person for firms providing consulting services for the
project.
a. Architect/ Engineering
Architect
HAF Architects
Michael Hoefler
106 E. Chestnut Street
Stillwater, MN 55082
651- 351 -1760
Structural Enaineer
Lindau Companies
Bill Lindau
1074 Old Hwy. 35
Hudson, W154016
715- 386 -4444
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651- 351 -1760 FAX: 651 -430-0180
W W W.HAFARCHITECTS.COM
HAF
G R O U P
A C H T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 0 N
Civil Enaineer
Folz, Freeman, Erickson, Inc.
Todd Erickson
12445 55th Street
Lake Elmo, MN 55042
651- 439 -8833
b. Financial
First American Bank
Dennis Martodam
2424 Monetary Blvd., Suite 107
Hudson, Wl 54016
715- 377 -5312
c. Market
HAF Real Estate & Development, LLC
Michael Hoefler
106 E. Chestnut Street
Stillwater, MN 55082
651- 351 -1760
d. Legal
Lawson, Marshall, McDonald, Galowitz & Wolle, PA
Scott McDonald
10390 39th Street North
Lake Elmo, MN 55042
651 - 777 -6960
e. Other
Financial History/ References.
a. Have you applied for conventional financing for the project? OYes ❑ No
List status and details In Process
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651-351-1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
HAF
G R O U P
A R C H I T E C T U R E
D E V E l 0 P M E N T
C O N S T R U C T I O N
b. Have you or any of the principals in the project ever filed for bankruptcy?
❑Yes 0 No
c. Have you or any of the principals ever defaulted on property taxes for property in the City
of Stillwater? ❑Yes El No
d. Are your or any of the principals currently delinquent on property taxes for property in the
City of Stillwater? ❑Yes 0 No
I
e. List three financial references:
First American Bank
Dennis Martodam
2424 Monetary Blvd., Suite 107
Hudson, WI 54016
715 - 377 -5312
Bremer Bank
Jeff Hagen
1004 City Walk Drive
Woodbury, MN 55129
651 - 702 -7226
US Bank
Shari Roeser
213 E. Chestnut Street
Stillwater, MN 55082
651 - 351 -2401
14. A statement indicating the developers willingness to undertake the development of the
proposed project if:
a. A satisfactory agreement can be reached for the City's commitment for the requested
public improvements;
b. A satisfactory mortgage and equity financing for the proposed project can be secured;
and
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651-351-1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
HAF-
G
P
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 O N
C. The economic feasibility and soundness of the proposed project have been analyzed and
confirmed to the satisfaction of the City and the developer.
d. A solution for the gap shortage
Statement of willingness of developer to enter into an agreement, after project planning has been
completed, which would require developer to provide appropriate guarantees prior to the
City's provision of assistance to undertake public activity related to the proposed project.
Any other pertinent data developer wishes to propose.
The City reserves the right to require additional information and supporting data from the applicant
after the filing of this application.
Applicant understands and agrees that the information contained in this application and the
information contained in items above is intended for use by the City of Stillwater, its officers,
employees, and agents in connection with the City's consideration of possible tax increment bond
financing for applicant's project; however, the City gives no assurance that this information may not
be disclosed, in whole or in part, to persons other than City's officials, employees and agents.
The Undersigned, (a) (the) Michael Hoefler
of applicant, hereby represents and warrants to the City that (he) (she) has carefully
reviewed this application, and that herewith are accurate and complete to the best of the
Undersigned's knowledge and belief.
Dated: May 4 2012
By: Michael Hoefler
Its: Principal
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351-1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
HAF
G R 0 U P
A R C H 1 T E C 1 U R E
D E V E l O P M I N T
C O N S T R U C T I O N
PEASLEE BUILDING
GENERAL FINANCIAL PROFORMA
Building Rents
Main Streer Floor -2,000 sf x 14 NNN = 28,000 /yr
Upper Level Floor - 2,000 sf x 11 NNN = 22,000 /yr
Total Building Income 50,000 /yr
Building Construction Costs (Does not include land cost)
Building shell costs (sworn) 731,640
Building tenant improvement cost (estimate) 160,000
Total Building Costs 891,640
Land Costs 40,000
Total Project Costs 931,640
Lending Agency Requirements
Banking Proforma shall allow coverage of loan to
income on a 1.5 multiplier.
Gap
Example: 50,000 annual rent /1.5 = 33,333 annual debt service.
This debt service maximum can support a loan maximum of 400,000.
If the developer provides 20% equity (186,328), the amount
required is 745,312. The gap formula is as follows:
931,640 (Total project costs) less equity of 186,328 = 745,312 Amount Required
745,312 - 400,000 (maximum loan) = 345,312 Short
4- May -12
106 EAST CHESTNUTSTREET; STILLWATER, MN 55082
1 051- 351 -i 7.r Fax: 651 -430 -0180
WU.',A,- HAr'ARCHITECT S.COM
HAF'
G
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 0 N
PEASLEE BUILDING
229 MAIN STREET
STILLWATER, MN
April 17, 2012
Outlined below are our responses to the General Requirements for the TIF proposal.
1. HAF Outline:
HAF Group of which is located in Stillwater, MN is a design, construction and development
company. We specialize in hospitality, retail, office and religious work. Our company recently
moved from Lake Elmo, MN to a temporarily leased space located on Chestnut Street. This
space was always meant to be temporary. Our plan was to relocate to Third and Myrtle Street
(past US Post Office site development). The project never took -off due to financial hurdles. Our
company has always wanted to work from a Stillwater downtown office. As this opportunity to
relocate to Third Street dwindled; we then started looking to the downtown opportunities.
Our company partnered with The Andersons', owners of 45 Degrees, and purchased the old
theater space along with the south adjoining properties. Part of this property is the vacant land
just north of Marx Bistro. This blight open lot has been vacant since around 1951. There have
been two past buildings located on this property dating back to the last 1800's. Our proposal
will be an identical (to the best possible) match to the second building. The character of this
building will be compatible to the neighboring buildings. We intend, if construction is
successful, to honor this historical landmark with a plaque telling the story, as well as, creating a
photo display of past Runk photographs.
2. General Description:
Our proposal provides for two (2) floors consisting of 1920 square feet per floor. The intent of
the business type shall be office space over retail /restaurant space. The site also will be
designed to allow for open patio /green space where blacktop currently exists (east side). The
property will not have on -site parking as is current; however with the elimination of the current
drive, these spaces will now be located on the Water Street location. The timing of the project
is approximately the middle of May 2012.
Comprehensive Plan:
This proposal is zoned CBD (Central Business District) and will comply with the land use
designation and zoning.
4. Public Improvements Requested:
Being that this project is an infill building within a historic district on very poor soils as well as
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
HAF-
P
A R C H I T E C T U R E
D E V E, 0, M E N T
C O N S T R U C T 1 0 N
design elements that are required; makes this project challenging in many respects. Challenges
are financial, site access and construction challenges as well as overall design. Our soils
exploration has indicated a site that is deep in fill and low bearing capacity beneath the fill. Our
only solution to this is to construction a mini (root) pile /geo -pier combination. This system is
quite expensive. Other challenges are such that while maintaining the historic guidelines, such
as brick material; and the requirement to provide two (2) floors impose more weight over these
bad soils, inducing even more costs.
The building is also located in the floor plain of which imposes special requirements for utilities
required to service the building. Our intent as well; is to re- create a past building that previously
was there. The exterior materials such as re- claimed brick also create extra costs that are not
typical. The accessibility to the raised floor can be accommodated with a very long ramp. This
ramp needs special detailing up against adjacent properties.
We also are required to pay special attention to the installation of the piers as to not create any
vibration to the neighboring buildings. The proposal also is unique in creating green space
(pervious) within an urban site. As well, increasing our costs exponentially!
5. Public Benefits:
Our proposal will provide a new city tax base where one does not occur currently. The property
valuation will increase 20 times from what it is currently. The buildings main floor space (retail
and /or restaurant) will employ about 15 -20 jobs both full -time and part-time (of which there are
none today).
The buildings second floor space (office) will currently employ about ten (10) full -time
employees, however, there is additional room for more with the design of the space. The
community's assets include an additional space to either dine or shop, as well as enjoyment of a
raised patio /deck area that is contiguous with the adjacent north property.
6. Our company, HAF Group, consists of one general partner, Mike Hoefler, within three (3)
entities. (1992— current)
• HAF Architects (Design)
• HAF Construction (Build)
• HAF RED (Development)
We have developed past projects including Carriage Station (Lake Elmo) of which we sold (to
relocated to Stillwater) in 2007. Some of our past local projects include the following:
• US Post Office, 4th & Myrtle
• 45 Degrees Retail Space, Main Street
• Purefex Salon, Main Street
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651- 351 -1760 FAX: 651- 430 -0180
W W W.HAFARCHITECTS.COM
HAF-
G R 0 U P
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 0 N
• Simonet Furniture Store
• Sutler's (now Haskell's) Liquor Store
• St. Paul Lutheran Church
• St. Michael's Catholic Church and School
• Midwest Lumber
• Valley Dental Arts
• Heartland Office Park
Other projects include:
• Me and Julio's Restaurant, Hastings, MN
• Lucky's 13 Pub, Bloomington, MN
• Carmine's Restaurant, Woodbury, MN
• Residence Inn, Portland, OR
• Suburban Hotel, Cedar Falls, IA
• Hyatt Place, Portland, OR
• Jekyll Island Resort, Jekyll Island, GA
• Sleep Inn, Kansas
• Warner's Stellian, St. Paul, MN
• Many residential projects within the area
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651-430-0180
W W W.HAFARCHITECTS.COM
Fo1z, Freeman, Erickson, Inc.
LAND PLANNING W SURVEYING W ENGINEERING
12445 55TH STREET NORTH
wE LAKE ELMO, MINNESOTA 55082
Phone (651) 439.8833 www.ffe- inc.com
IIICIN17Y MAP
S£C77ON Z6.^_730th - "OW
IYASNING70N COI/MY, MINNESOTA
COMMON INTEREST COMMUNITY NUMBER 357
A CONDOMINIUM
WA TERIVIAIN CROSSING CONIC OMINI UMS
SITE PLAN
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1 / I NOTES
'O.
1) THE LOWER BOUNDARY OF UNIT } 6 AT ELEVATION 600.00 FEET (NGVD 29)
IN LIPPER THE HORIZONTAL BOUNDARIES OF LINT 3. AT THE UPPER AND FEET LOWER VERTICAL LINTS.
/ ARE THE VERTICAL PROJECTONS OF THE HORIZONTAL BOUNDARIES AS SHOWN.
/ 2) ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE WEST LINE OF BLOCK 28, ORIGINAL
TOWN, NOW CITY OF STILLWATER. ACCORDING TO THE PERFECTED PLAT THEREOF RECORDED IN
/ THE OFFICE OF THE COUNTY RECORDER, WASHING7Ol COUNTY, MINNESOTA, WHIOI R ASSUMED
TO BEAR NORTH 17 DEGREES 47 MINUTES 11 SECONDS WEST.
3) BENCHMARK . TOP OF FOUND WITNESS JUDICIAL LANDMARK MONUMENT FOR THE NORTHEAST
CAR OF THE PLAT. ELEVATION . 692.47 FEET NGVD29.
4) BUILDING DIMENSION TIES SHOWN ARE AS MEASURED ALONG THE RESPECTIVE LINES OR
PERPENDICULAR THERETO, AS THE CASE MAY BE.
PROJECTIONS ARE BUILDING SHOWN. AS LOCATED AT GROUND LEVEL. OVERHANGS OR OTHER
LEGEND
DENOTES FOUND JUDICIAL LANDMARK MONUMENT- 2 INCH
0 DIAMETER ALUMINUM CAP INSCRIBED JUDICIAL LANDMARK -
RLS 13774 STACK-, UNLESS SHOWN OTHERWISE.
P11 DENOTES DIMENSION VALUES FROM THE 'PERFECTED PLAT. OF
THE CITY OF STILLWATER. RECORDED AS DOCUMENT NUMBER
416D49, WASHINGTON COUNTY RECORDER'S OFFICE.
a�a DENOTES OUTSIDE BUILDING WALL DIMENSIONS AS MEASURED AT
GROUND LEVEL.
L Timothy J. Freeman, do hereby certify that the work was undertaken by or reviewed and approved by me for
this CIC plat ofCOMMON INTEREST COMMUNITY NUMBER 357, A CONDOMINIUM. WATERMAIN
CROSSING CONIDOMDJR7MS, being located upon:
All that pan of Lou 3,4 and 5, Block 28, of the Original Town, n,a City of Stillwater, as amended by Myron
Shepard's Perfected Plat of the City of Stillwater, dated May 21, 1878 according to the recorded plan thereof in
the Office of the County Recorder of Wasbingum County, Minnesota, described as follows, m wit,
Commencing at a point in the southeasterly line of said Lot 3 where the same 6 intersected by the westerly line
ofpl,ttw Stimpasm s Alley, a.ka South Water Street, thence North 17 degrees 47 minutes 11 seconds West,
assamand bearing, along said westerly We, 6.23 feel, more or less, I— point 25.00 feet southerly, as measured
along said westerly line, from the northwesterly line of said Let 3, said point being the point ofbeginnmg of the
parcel being described a Wlimeas Judicial Landmark beats North 72 degrees 24 minutes 19 seconds East,
parallel with said northwesterly line of Lot 3, a distance of 0 50 fen from said point of beginning, theme South
I7 degrees 47 minutes I I seconds East along said westerly line, 79.76 feel, more or less, In a Judicial
Landmark st a point 3,00 feet southerly, as measured along said westerly line, Bom the north`vemerly lee of
sat. Lot 5, thence south 72 degrees 24 minutes 19 seconds West, parallel wih said northwesterly line of Lot 5, a
distance of 50 52 feet to a Judicial Landmark, hence North 17 degrees 37 minutes 32 seconds West, 7 55 feet to
a Judicial Landmark, thence South 72 degrees 22 mmute, 28 seconds West, 69.48 feet, more or less, to a point
to the easterly I'me of planed Main Siren, said point being 149 feet southerly, as measured along sad eastedy
line, from the nonhwesmfly comer of said Lm 5 a Witness Judicial Landmark bears South 72 degrees 22
minutes 28 --its West, 0.50 feet from said poem, thence North 17 degrees 47 immures I I sees nds West, along
said easterly line of planed Mam Street. 78.25 feel, mare or less, to a Judicial Landmark at a point 25.00 feet
southerly, as measured along said easterly lice, 6mn the northwesterly comer of said Lot 3; thence North 72
degrees 24 minutes 19 seconds East, parallel with said nonhweslerly tine of Lot 3, a distance of 120.00 feet,
more or less, to the point of beginning.
The boundary lines of this property have been regkmred and Judicial Landmarks have bee. placed pursuant to
an Inted —ony Order fled in District Court, Tenth Judicial District, Washington County, Mmneaota. Court
File No, CZ6 -6462.
And that this CIC plat fully and accurately depicts an information required by Minnesota Suet —, Section
5158.2- 110(c); and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota.
Dated this_ day of. 2011
Timothy 1. Freeman Licensed Land Surveyor
Mim em. License No. 16989
STATE OF MINNESOTA
COUNTY OF WASHINGTON
The foregoing surveym's certificale, by Timothy 1, Freeman, Licensed Land Su eyor, was a,kmo`vledged
before me, a N.mry' Public, this_ day of , 2012.
Todd A. Erickson
Notary Public
My commission expires lsnoary 31, 2014.
I, Michael G. HoeOer, pursuant to Minnesota Starnes, Section 51511.2-101 (c), do hereby certify that the
.structural m,ements of the somenmes containing the units and the mechanical systems serving more than one
unit are substantially completed and that I am a duly Licensed Architect under the laws of the Stale of
Minnesota.
Dated this_ day of , 2012.
Michael G. Homer, Licensed Professional .Architect
Minnesota License No. 24210
STATE OF MINNESOTA
COUNTY OF WASHINGTON
The foregoing surveyors certificate, by Michael G. HceBer, Licensed Prof saional Arohite t, Wes
acknowledged before are, a Notary Public, this _ day of . 2012.
ToddA Enckson
Notary Public
My c,=i,,i,n expires January 31, 2014.
COUNTY SURVEYOR
Pursuant to Minnesota Statutes, Chapter 389.09, Saud, '_, this CIC Plat has been reviewed and approved this
day of , 2011
By
Washington County Surveyor
COUNTY AUDITOFUTREASURER
Pursuant to Minnesota Statutes, Section 515B. 1 -116 and Section 272.12, taxes payable in the year 201_, on real
estate h... Whir, described, have been paid; there are no delinquent mxes and transfer has been entered on this
_day of ,2011
By
Washington County Aud'nobTreasumr
Deputy
CIC No. 357 WATERMAIN CROSSING CONDOMINIUMS SHEET I OF 2 SHEETS
SaY I
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55 0 (PS \
CD7
/ TJZO DRAFT
1 / I NOTES
'O.
1) THE LOWER BOUNDARY OF UNIT } 6 AT ELEVATION 600.00 FEET (NGVD 29)
IN LIPPER THE HORIZONTAL BOUNDARIES OF LINT 3. AT THE UPPER AND FEET LOWER VERTICAL LINTS.
/ ARE THE VERTICAL PROJECTONS OF THE HORIZONTAL BOUNDARIES AS SHOWN.
/ 2) ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE WEST LINE OF BLOCK 28, ORIGINAL
TOWN, NOW CITY OF STILLWATER. ACCORDING TO THE PERFECTED PLAT THEREOF RECORDED IN
/ THE OFFICE OF THE COUNTY RECORDER, WASHING7Ol COUNTY, MINNESOTA, WHIOI R ASSUMED
TO BEAR NORTH 17 DEGREES 47 MINUTES 11 SECONDS WEST.
3) BENCHMARK . TOP OF FOUND WITNESS JUDICIAL LANDMARK MONUMENT FOR THE NORTHEAST
CAR OF THE PLAT. ELEVATION . 692.47 FEET NGVD29.
4) BUILDING DIMENSION TIES SHOWN ARE AS MEASURED ALONG THE RESPECTIVE LINES OR
PERPENDICULAR THERETO, AS THE CASE MAY BE.
PROJECTIONS ARE BUILDING SHOWN. AS LOCATED AT GROUND LEVEL. OVERHANGS OR OTHER
LEGEND
DENOTES FOUND JUDICIAL LANDMARK MONUMENT- 2 INCH
0 DIAMETER ALUMINUM CAP INSCRIBED JUDICIAL LANDMARK -
RLS 13774 STACK-, UNLESS SHOWN OTHERWISE.
P11 DENOTES DIMENSION VALUES FROM THE 'PERFECTED PLAT. OF
THE CITY OF STILLWATER. RECORDED AS DOCUMENT NUMBER
416D49, WASHINGTON COUNTY RECORDER'S OFFICE.
a�a DENOTES OUTSIDE BUILDING WALL DIMENSIONS AS MEASURED AT
GROUND LEVEL.
L Timothy J. Freeman, do hereby certify that the work was undertaken by or reviewed and approved by me for
this CIC plat ofCOMMON INTEREST COMMUNITY NUMBER 357, A CONDOMINIUM. WATERMAIN
CROSSING CONIDOMDJR7MS, being located upon:
All that pan of Lou 3,4 and 5, Block 28, of the Original Town, n,a City of Stillwater, as amended by Myron
Shepard's Perfected Plat of the City of Stillwater, dated May 21, 1878 according to the recorded plan thereof in
the Office of the County Recorder of Wasbingum County, Minnesota, described as follows, m wit,
Commencing at a point in the southeasterly line of said Lot 3 where the same 6 intersected by the westerly line
ofpl,ttw Stimpasm s Alley, a.ka South Water Street, thence North 17 degrees 47 minutes 11 seconds West,
assamand bearing, along said westerly We, 6.23 feel, more or less, I— point 25.00 feet southerly, as measured
along said westerly line, from the northwesterly line of said Let 3, said point being the point ofbeginnmg of the
parcel being described a Wlimeas Judicial Landmark beats North 72 degrees 24 minutes 19 seconds East,
parallel with said northwesterly line of Lot 3, a distance of 0 50 fen from said point of beginning, theme South
I7 degrees 47 minutes I I seconds East along said westerly line, 79.76 feel, more or less, In a Judicial
Landmark st a point 3,00 feet southerly, as measured along said westerly line, Bom the north`vemerly lee of
sat. Lot 5, thence south 72 degrees 24 minutes 19 seconds West, parallel wih said northwesterly line of Lot 5, a
distance of 50 52 feet to a Judicial Landmark, hence North 17 degrees 37 minutes 32 seconds West, 7 55 feet to
a Judicial Landmark, thence South 72 degrees 22 mmute, 28 seconds West, 69.48 feet, more or less, to a point
to the easterly I'me of planed Main Siren, said point being 149 feet southerly, as measured along sad eastedy
line, from the nonhwesmfly comer of said Lm 5 a Witness Judicial Landmark bears South 72 degrees 22
minutes 28 --its West, 0.50 feet from said poem, thence North 17 degrees 47 immures I I sees nds West, along
said easterly line of planed Mam Street. 78.25 feel, mare or less, to a Judicial Landmark at a point 25.00 feet
southerly, as measured along said easterly lice, 6mn the northwesterly comer of said Lot 3; thence North 72
degrees 24 minutes 19 seconds East, parallel with said nonhweslerly tine of Lot 3, a distance of 120.00 feet,
more or less, to the point of beginning.
The boundary lines of this property have been regkmred and Judicial Landmarks have bee. placed pursuant to
an Inted —ony Order fled in District Court, Tenth Judicial District, Washington County, Mmneaota. Court
File No, CZ6 -6462.
And that this CIC plat fully and accurately depicts an information required by Minnesota Suet —, Section
5158.2- 110(c); and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota.
Dated this_ day of. 2011
Timothy 1. Freeman Licensed Land Surveyor
Mim em. License No. 16989
STATE OF MINNESOTA
COUNTY OF WASHINGTON
The foregoing surveym's certificale, by Timothy 1, Freeman, Licensed Land Su eyor, was a,kmo`vledged
before me, a N.mry' Public, this_ day of , 2012.
Todd A. Erickson
Notary Public
My commission expires lsnoary 31, 2014.
I, Michael G. HoeOer, pursuant to Minnesota Starnes, Section 51511.2-101 (c), do hereby certify that the
.structural m,ements of the somenmes containing the units and the mechanical systems serving more than one
unit are substantially completed and that I am a duly Licensed Architect under the laws of the Stale of
Minnesota.
Dated this_ day of , 2012.
Michael G. Homer, Licensed Professional .Architect
Minnesota License No. 24210
STATE OF MINNESOTA
COUNTY OF WASHINGTON
The foregoing surveyors certificate, by Michael G. HceBer, Licensed Prof saional Arohite t, Wes
acknowledged before are, a Notary Public, this _ day of . 2012.
ToddA Enckson
Notary Public
My c,=i,,i,n expires January 31, 2014.
COUNTY SURVEYOR
Pursuant to Minnesota Statutes, Chapter 389.09, Saud, '_, this CIC Plat has been reviewed and approved this
day of , 2011
By
Washington County Surveyor
COUNTY AUDITOFUTREASURER
Pursuant to Minnesota Statutes, Section 515B. 1 -116 and Section 272.12, taxes payable in the year 201_, on real
estate h... Whir, described, have been paid; there are no delinquent mxes and transfer has been entered on this
_day of ,2011
By
Washington County Aud'nobTreasumr
Deputy
CIC No. 357 WATERMAIN CROSSING CONDOMINIUMS SHEET I OF 2 SHEETS
Folz, Freeman, Erickson, Inc.
LAND PLANNING • SURVEYING • ENGINEERING
12445 55TH STREET NORTH
�E LAKE ELMO, MINNESOTA 55082
Phone (651) 439,8833 wwwKe -inc com
VESTIBULE
L1M � CnMM2v f M
Foz Z(" J
VESTIBULE
GMiiEO (M,N� EIEMEM
Foz LI v 1 .,
COMMON INTEREST COMMUNITY NUMBER 357
A CONDOMINIUM
A TERMAIN CROSSING CONIC OMINI UMS
AWN FLOOR PLAN
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UNIT 1 & 2 DETAILS
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1) ELEVATIONS SHOWN ARE BASED ON NATIONAL GEODETIC VERTICAL DATUM, 1929 ADJUSTMENT.
2) BENCHMARK . TOP OF FOUND WITNESS JUDICIAL LANDMARK MONUMENT FOR THE NORTHEAST
CORNER OF THE PLAT. ELEVATION . 692.47 FEET NGVD29. SEE SHEET 1 OF 2 SHEETS FOR
LOCATION OF THE STE BENCHMARK.
3) BUILDING DIMENSIONS SHOWN ARE AS MEASURED IN FEET AND TENTHS OF A FOOT AT BASE
LEVEL. VARIATIONS EMST ALONG THE FLOORS, WALLS AMD CEILINGS OF THE UNITS THE UNIT
BOUNDARIES ARE THE ENTIRE UNFINISHED SURFACES AS THEY ARE BUILT..
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BASEMEN FLOOR NOTES
THE &4LLS OF aV17S 2 AND Z CONSIST OF STONE
AND MOR74,e THESE WALLS ✓A.PY AND THE
DIMENSIONS ShVWN ARf AVERAGES OF THE
MEAS!lREMENTS TAKEN
-
THE FLOORS OF UNITS 1 A/JO Z CONSIST OF
POURED CONCRETE THAT IS NOT UNIFORM IN
ELEVATION ELEVATION S/ Z ShVWN ARE TO BE
CONSIDERED REPR'SE1,7A7AE OF THE GENERAL
MEASUREMENTS TAKEN ELEVATIONS 5,40WN AS (FE _
693.2) AT THE SPOT MEASURED.
THE CEILINGS OF ZINTTS 1 AND Z ARE OPEN WOOD
CEILING JOISTS THE ELEVATIONS WERE MEASURED TO
TH£ 5077,1M EDGE OF THE GENERAL AVERAGE OF
THESE ✓O /STS
C1C No. 357 WA ERMAIN CROSSING CONDOMINIUMS SHEET 2 OF 2 SHEETS
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5. Proposals shall optimize potential of the site.
6. TIF funding will not be provided to those projects that fail to meet good public policy
criteria as determined by the council, including: poor project quality; projects that are
not in accord with the comprehensive plan, zoning, redevelopment plans and city
policies; projects that provide no significant improvement to surrounding land uses,
the neighborhood, and /or the city; projects that do not provide a significant increase in
tax base; projects that do not have a significant new, or retained, employment;
projects that do not meet financial feasibility criteria established by the city; and
projects that do not provide the highest and best desired use for the property.
Eligible Uses of Tax Increment Assistance
1. Acquire land or building space which is vacant, unused, under used or
inappropriately used.
2. Provide for the financing and construction of public improvements; i.e., water, sanitary
sewer and storm sewer lines, roads and drainage.
3. Provide for site preparation; i.e., grading, soil correction, cliff dewatering, landscaping
or drainage improvements for private development.
4. Enhance building design and site landscaping.
5. Provide adequate business and shopper parking.
6. Reduce special assessment and write down land costs.
Funding Approach
The preferred method of providing assistance for private projects is the "pay as you go"
approach and the loan approach. "Pay as you go" does not involve the issuance of bonds
and thus limits the city's financial exposure in these uncertain times of state enabling
legislation.
The loan approach involves the sale of tax increment bonds and loaning the proceeds to
the developer which in turn comes back to the city with interest. The repayment funds
would be placed in a development account to assist with future development. This
lessens the bond risk because there are two income streams, tax increment and loan
payments, that can be used to meet the bond obligation. Only in special unique situations
where there is very significant benefit to the community, will "up front" assistance be
considered. A combination of assistance techniques may be appropriate in some
situations.
The following TIF allocation criteria will be used as a guideline- (1) A minimum of 50
percent (50 %) of all new TIF proceeds shall be used in the downtown redevelopment
district to correct blighted conditions (2) new or expansion of basic industrial development
may receive TIF assistance according to the economic development district requirements
(maximum ei ht 8 ears of assistance 3) other commercial office, retail or service
usiness may receive 2 -1/2 years of "pay as you go" assistance (50 percent (50 %) of TIF
proceeds for five years) for land write down or special assessment reduction. 1
Principles Used to Review and Negotiate TIF Development Contracts
1. To limit public financial assistance to a project to the minimum amount necessary and
assure the successful accomplishment of the project.
2. To keep the payback period for tax increment bonds and loans to the shortest term
possible.
3. To provide tax increment assistance only to those projects which general sufficient
increment to cover debt service.
4. To provide the greatest security possible to protect the city's investment in the project.
5. To recapture the public investment to the maximum extent possible through equity
participation in the project or to treat TIF assistance as a second mortgage with fixed
payments.
6. To assist only projects that will not result in significant negative environmental impacts
on the city.
7. TIF assistance will not be used to give a competitive financial advantage over similar
projects in the area.
' ate
.M! �......... Of Y..... 1�
CITY COUNCIL SPECIAL MEETING MINUTES
May 11, 2012
SPECIAL MEETING 8:00 A.M.
Mayor Harycki called the meeting to order at 8 a.m.
Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PREVIOUS RETREATS AND PROGRESS
City Administrator Hansen reviewed priorities /issues from previous retreats and the progress
made as a result, which included: from the 2009 retreat, the Public Works Department is
more professional and efficient; cooperation with Washington County and School District
834 has been increased; improved efforts on staff reports, energy audit, disposal of the
Cayuga, and consideration of a dog park; from 2010, flood control options; Lowell Park
improvements; boat launch; armory; contracts rebidded; problem properties addressed;
increased communication with the watershed districts; energy audit; economic development;
shared services study; gazebo; Dairy Queen take over the concessions at the Rec Center;
from 2011, benchmarking; personnel policy changes; promotion of volunteerism; purchasing
policy revision; transfer of TIF funds to parking ramp debt service; rental agreement for the
Cayuga property.
It was requested that City Administrator Hansen circulate a list of contracts that will be bid to
determine if neighboring communities — Stillwater Township, Grant, Oak Park Heights, etc.
— would be interested in piggybacking on those contracts.
FIRE STATION /ARMORY /GYMNASIUM
Gymnasium
City Administrator Hansen reported that a tax impact study had been done for all the pending
projects. He reviewed estimated tax impact on homes of various values for the gymnasium
project and fire station.
City Council Special Meeting
May 11, 2012
Councilmember Roush indicated that it was his understanding the gymnasium project would
be privately funded, and it was noted that is the hope, but there are no guarantees regarding
the amount of support. Like the Rec Center, the gymnasium would be the City's liability
through general obligation bonds.
Councilmember Polehna stated he has been talking with communities throughout the area to
solicit support for the effort, specifically requests for a commitment to pay a portion of the
debt service for a number of years. Councilmember Polehna also spoke of the revenue stream
that will be generated in court fees /rentals to offset the debt service.
City Administrator Hansen pointed out that decisions regarding whether to proceed with the
gymnasium project will need to be made soon.
Community Development Director Turnblad noted that a joint use agreement still has to be
put together with the National Guard, and he that while revenue from the second/expanded
gymnasium could be obligation for debt service, some of the money from the facility paid for
by the National Guard will go directly to the Guard. There was discussion about the impact
of the Guard's use of the facility two weekends a month and whether the Guard would be
utilizing the entire gymnasium space on those weekends.
Councilmember Cook voiced that this is information that needs to be known before any
decisions are made as to whether to proceed with the second gymnasium.
On a question by Councilmember Cook, there was discussion of other armory facilities
where there are cooperative ventures with host cities. It was noted that in Inver Grove
Heights, the only program in the red is the water park area, with all others running in the
black. It was also noted that Inver Grove does not have an expanded gymnasium facility.
There was discussion of the proposed size of 19,000 square feet and the reason for that size.
It was noted the facility could also be rented for craft, antique, gun shows and similar
activities.
Councilmember Cook asked the question of who would get the rental money. Mr. Turnblad
responded that the Guard would be responsible for scheduling the rentals.
Councilmember Polehna pointed out that if need be, some of the scheduling could be taken
over by the Rec Center.
Mayor Harycki indicated that according to the figures provided by finance, debt service
would amount to $15,700 a month, and suggested it would also be good to get some
information about operating costs for such facilities, as well as typical rental fees.
Councilmember Roush inquired about the likelihood of other communities participation, and
Councilmember Polehna replied those that he has talked with have indicated support.
Mayor Harycki estimated it might require that the courts be rented 224 hours a month in
order to break even, and requested contacting Doug Brady from the Rec Center regarding
rental hours of the two ice sheets.
Mayor Harycki requested that Mr. Turnblad talk with Col. Jensen in an effort to answer some
of the questions about what a joint use agreement might look like, as well as contact Doug
Page 2 of 10
City Council Special Meeting
May 11, 2012
Brady regarding rental times. Mr. Turnblad responded that staff could probably put together
an estimate of operational costs and revenue.
Mayor Harycki continued that the Council will have to determine a "comfort level" for
subsidizing such a facility if all debt and operating costs can't be covered by rental fees. City
Administrator Hansen pointed out that these types of amenities do not pay for themselves — if
they did, the private sector would build them.
There was discussion about the new municipal recreation center in Vadnais Heights. It was
noted that much of that facility is underused and therefore does not generate the rental fees
that the City had hoped for.
Mr. Turnblad stated that after office hours National Guard personnel would not be able to
staff the facility. Consequently, the rental fees would have to cover the costs of renting the
gymnasium and paying wages for someone to staff the facility after office hours.
There was discussion about a facility at Vadnais Heights where the dome collapsed, and it
was noted that there will have to be somebody on site when the facility is used after hours.
Mr. Turnblad added that the City of Vadnais Heights cannot cover the cost of construction of
their facility because there is too much unrented space.
Councilmember Polehna stated that he could get some more definitive numbers regarding
rental costs and inventory of facilities.
Community Development Director Turnblad noted that due to the National Guard's
timetable, a decision on whether to proceed with 35% of the design for the expanded
gymnasium will have to be made within 3 -4 weeks.
Councilmember Cook expressed that she didn't have a sense of whether this is what the
greater community wants, or whether it is something that is wanted by a finite group. She
noted that taxpayers weren't even willing to pass the school tax referendum.
Councilmember Menikheim thought this was more than an amenity, it meets a need for such
facilities, and Councilmember Polehna referred to a survey done by the Chamber that
indicates people want a community center.
In discussion, it was noted that debt service costs will be going down in 2012 and 2014 that
could offset future debt service costs. There was discussion of the City's status regarding
debt service/bonding.
City Administrator Hansen cautioned the Council that the City is in danger of having a very
high tax rate, and noted the City has little debt expiring. He stated the point of having a 5-
year capital improvement plan is to time projects to occur when other debt is expiring. Mr.
Hansen noted that the gymnasium and fire station would increase the tax rate by 3.6 %.
Mayor Harycki pointed out that there would be some debts retired before ground would be
broken for these projects. Mr. Hansen indicated that the strategy of not selling bonds to get
through the state budget crisis is not sustainable, and the City will need to bond for capital
equipment at least every other year in the future. He also noted that the City isn't
experiencing the growth it did in the past that helped offset the tax rate.
Page 3 of 10
City Council Special Meeting
May 11, 2012
Councilmember Polehna talked about the expected growth/development in the City in the
next several years.
Mayor Harycki indicated that he preferred to consider total spending versus tax rate, and
noted that it is difficult to compare tax rates due to factors such as libraries and TIF districts.
Councilmember Menikheim asserted that the bottom line is whether people are willing to
have taxes raised in order to do these projects.
Councilmember Cook expressed that she would feel comfortable telling people taxes will be
raised for a central service, such as a fire station, but would not feel comfortable raising taxes
for an amenity, such as a gymnasium.
City Administrator Hansen described that under existing law, it is possible to build anything
the Council wants - the question becomes where to find the money to operate the facilities.
Councilmember Polehna stated that is the impetus for being creative in the operation of the
facilities.
Fire Station
On a question by Mayor Harycki, Community Development Director Turnblad answered that
nothing more will be known regarding potential costs until design work is initiated. He
explained that the National Guard has selected its design team, but the fire station is not
included in that contract. Mr. Turnblad suggested that if the decision is made to build
sometime in the near future, it makes sense to go with the design team in place due to cost
savings. He also indicated that if the decision is made to proceed with the design and then
decide not to actually construct the facility, that is a waste of money because the next design
team won't be able to use the previous work.
City Administrator Hansen agreed with that analysis and indicated it would be his
recommendation that if the Council decides to proceed with the 35% design phase, it makes
the decision to build the facility.
In discussion, Mayor Harycki suggested there are two departments involved here: fire and
police departments, and spoke to the current cramped working conditions in the police
department, as well as the fire station.
Councilmember Menikheim echoed those comments and also spoke of the need to construct
a new facility large enough to accommodate future expansion needs.
Mayor Harycki noted there would be costs associated with remodeling the current fire /police
quarters, which need to be considered.
Chief Gannaway talked about some of the changes that he would like to see made to the
existing facility.
Mr. Turnblad noted there is more leeway in the timetable for making a decision on whether
to proceed with the design for the fire station — the design decision for the gymnasium must
be made in 3 -4 weeks, but the decision for the fire station is not as critical as the design for
that facility could be done independent of the National Guard. Mr. Turnblad pointed out the
cost for participating in the design with the Guard will be 13% or about $800,000 and that he
Page 4of10
City Council Special Meeting
May 11, 2012
believes the City could realize some cost savings by doing the design independent of the
Guard. He did note that the Guard's fee does include some actual construction costs.
Councilmember Cook asked whether the City would have to build to the Guard's silver
standards, and Mr. Turnblad answered in the negative.
Councilmember Cook inquired about the proposal to have a substation at the existing fire
station, and referred to comments made during the public open house. Chief Glaser
responded that was a policy decision for the Council.
Mayor Harycki stated that he did not want to go down the path of having a dual station. He
noted there already is a truck stationed at the old public works facility behind City Hall
which could be utilized.
Councilmember Cook expressed that she thought it critical to have a fire presence remain in
the historic downtown area and in proximity to the river for water rescue. There was
discussion as to what might need to be done to the old public works building to make that
usable.
Mayor Harycki referred to the financial information, and noted that debt service would
amount to $416,000 a year, $45 on a home valued at $200,000. He indicated that the Council
has two decisions: whether to proceed with the design and, if so, whether to utilize the
Guard's design team.
Councilmember Menikheim spoke in favor of proceeding, and referred to the potential for
growth of the City, the professional opinion regarding the need and the cost effectiveness of
the project.
Mayor Harycki mentioned that for both the gymnasium and fire station the tax increase on a
home valued at $200,000 would be $65 a year. He inquired if that represented the total cost,
such as road work, and Mr. Turnblad provided estimates for the required intersection
reconstructions. City Attorney Magnuson pointed out that those costs could be included in
the overall bonding for the project.
Mayor Harycki noted the City would be responsible for the intersection work regardless of
whether it proceeds with the fire station/gymnasium projects. Mayor Harycki then spoke of
the opportunity presented and stated he would be willing to proceed with a worst -case
scenario of about $65 on a $200,000 house.
Councilmember Menikheim reiterated the added value to the community of having these
facilities.
Councilmember Roush noted costs will only increase in the future.
Mayor Harycki also spoke in favor of proceeding with the National Guard's design team. He
asked Mr. Turnblad how much input the City would have in the design process, and Mr.
Turnblad responded that the City would have input both in the Guard's design process and in
the City's own special use permit process.
Councilmember Cook inquired if there would still be opportunities for reducing costs if it
decides to proceed with the design, Chief Glaser answered that would absolutely be the case
and noted that he is very sensitive to the cost concerns.
Page 5 of 10
City Council Special Meeting
May 11, 2012
Councilmember Polehna expressed concern about one of the design team firms selected by
the Guard. Mr. Hansen spoke of the importance of having a construction manager for the
project.
Councilmember Cook spoke of the initial discussions of cost savings by having the fire
station co- located with the Armory, and that she didn't think that has turned out to be the
case. Fire Chief Glaser stated it would be difficult to quantify the savings at this point, until
the overall scope of the project is known.
Councilmember Roush remarked that it would be more expensive to build a station
independent of the armory. He agreed there are some add -on costs that offset the savings,
but the savings are still there.
Mayor Harycki reiterated that the project will benefit both the fire and police departments,
and suggested the opportunities, including available sites, won't be available in 10 years.
Councilmember Cook spoke of the additional cost to improve the former public works
building to accommodate a downtown fire presence, and Chief Glaser pointed out if the
decision is made to keep a downtown presence, that may result in some savings at the new
station, information that is not known at this time.
In discussion, it was also mentioned that some of the work at the public works building
would have to be done in any event.
A 10- minute recess was taken, with Mayor Harycki reconvening the session at 10:34 a.m.
It was decided to take an official vote on whether to proceed at the next regular Council
meeting.
There was discussion as to what construction standards to follow.
Councilmember Roush suggested this is an issue of pay now or pay later; he noted a project
can be constructed to the LEED standard, but there is an additional cost to have it LEED
certified, which wouldn't have to be done. Councilmember Roush indicated he thought there
was an advantage to building to that standard because of future savings in operational and
maintenance costs
Motion by Councilmember Roush, seconded by Mayor Harycki, pending an official vote on
proceeding with the design, to build to the LEED silver standard, but not have it certified.
Councilmember Polehna mentioned that he was not aware of all the silver standards entailed,
and Mayor Harycki responded that he thought the standard should be followed to the extent
possible, where energy savings can be incorporated and there is a payback.
Councilmember Cook voiced that she would like a vote on this issue in a more public forum
as well, explaining the decision on record with an explanation of what the LEED standard
entails and what might or might not be included.
Councilmember Roush and Mayor Harycki rescinded the motion and second.
In additional discussion, Mayor Harycki wanted a decision on the gymnasium, but felt there
was information missing for a decision to be made at the next Council meeting.
Page 6 of 10
City Council Special Meeting
May 11, 2012
Councilmember Polehna remarked that he would try to get some additional information put
together.
Mayor Harycki requested that a resolution be prepared approving the design fees for the fire
station for a vote at the next Council meeting, and suggested that pending the vote on
proceeding with design for the fire station, there should be some action to begin the process
for moving forward with improvements /reconfiguration of the police department space.
In discussion, it was suggested that action should be a motion directing staff to begin an RFP
or similar process.
Councilmember Menikheim inquired if improvements to the old public works facility for
possible use as a fire substation should be included, and Councilmember Cook indicated that
would be critical to how she votes on proceeding with a new station. Mr. Turnblad answered
that he thought those two items could be included in one RFP.
STREETS
City Administrator Hansen asserted that the City's current practice of funding street
improvements is not sustainable. He reported that the 2012 project will pretty much exhaust
the current method of funding. He noted that several years ago, he had prepared a possible
change in the City's assessment policy, going from a 50% share of costs to a 75% cost to
citizens, a change that wasn't liked by anyone. He pointed out that if the Council wants to
continue the current assessment policy, through creative use of TIF and state -aid funds, the
City might be able to do 2 or 3 more additional street projects, and then those sources would
be gone. The financial data provided, he explained, shows the impact of doing a $1 million
project every year for 10 years. The example provided that the owner of a $250,000 home
would pay an additional $176.40 in taxes.
Councilmember Cook thought, if asked, street improvement projects would be something
that citizens would favor, and later noted that the infrastructure impacts economic
development.
City Attorney Magnuson pointed out that years ago, the City assessed 100% of improvement
costs to residents, and added one option is to have residents assessed more.
Mayor Harycki offered that the City should incorporate the County's plans into its
improvement schedule and perhaps scale back its project in years when the County will be
doing work in the City. Public Works Director Sanders enumerated upcoming County
projects. Mr. Sanders also noted that residents can be assessed when state -aid projects are
done, which reduces overall cost to the City for those projects.
Mr. Hansen concluded that the City can continue the current process for 2 or 3 more years,
after which time, he will be back to the Council to implement the bonding method of
financing street projects.
Mr. Sanders also talked about the potential for using TIF funds for improvements projects in
TIF districts, and Mr. Magnuson continued about the possibility of amending soon to expire
TIF district boundaries to be citywide so the surplus funds could be used for street projects.
Page 7 of 10
City Council Special Meeting May 1 1, 2012
Mr. Turnblad pointed out that the intent of TIF is for economic development/redevelopment,
and if used for streets it is like spending capital funds in operations.
Councilmember Cook requested that perhaps a portion of the TIF funding could be used for
streets in the downtown. Mr. Hansen added, philosophically, he agreed with Mr. Turnblad's
position, but perhaps using TIF is something the City will have to do. Regarding the proposal
to bond for street projects versus using TIF, Councilmember Cook remarked that she didn't
think people would mind half as much having $17 added to their tax bill for 10 years, as they
will about a gymnasium and possibly a fire station at double that amount for 20 or 25 years.
Mayor Harycki spoke in favor of utilizing the surplus TIF funds to continue the street
improvement schedule.
On a question by Councilmember Cook, Mr. Hansen replied that the original intent of TIF
was for economic development and use for street improvements deviates from that, but if it is
legal and it's the only way a street project can be done, he would support that use.
Councilmember Cook stated that she would want to be sure the use for streets is legal and
also that the City isn't using these [TIF] funds that could be used for certain other projects
the City might not be able to fund from any other source. Mr. Magnuson talked about the
original intent of TIF and some of the uses that are allowed. Councilmember Cook talked
about the possibility of using the funds in some way on the Brown's Creek trail.
Councilmember Menikheim suggested that road projects are more of a maintenance issue,
while economic development is the future, and he mentioned the possibility of acquiring the
depot. Later in the discussion, Mr. Magnuson explained that would be a legal use if the
building was used as a visitor center, for example.
Mayor Harycki asserted that he wants to continue working on the street improvement
schedule and suggested getting an opinion from the auditor about the legal issues.
Councilmember Menikheim noted that he would be OK with using a portion of the TIF for
street projects, but not all of it, preferring that it be spent on economic development.
Mayor Harycki added that if a portion of the TIF funds are used for street projects and we
continued with our pavement management elan, it .v,:,��.* p,.,.vide an extra two years when
additional debt, ° °t:r °m *would extend the street repairs 5 -6 years, and beyond that the City
could capture the savings from retired debt service that may eliminate the need for bonding.
There was additional discussion about the use of TIF for the Brown's Creek trail and
use /acquisition of the depot building.
SPECIAL EVENTS
Mayor Harycki reported that someone would be at the next Council meeting with an event
proposal.
Councilmember Polehna talked about the increasing number of requests for race - related
events and that he had tried to get a copy of the Minneapolis policy that, supposedly, is an
impetus for moving a lot of the events from that locale.
Page 8 of 11
City Council Special Meeting
May 11, 2012
Mr. Turnblad pointed out that the intent of TIF is for economic development/redevelopment,
and if used for streets it is like spending capital funds in operations.
Councilmember Cook requested that perhaps a portion of the TIF funding could be used for
streets in the downtown. Mr. Hansen added, philosophically, he agreed with Mr. Turnblad's
position, but perhaps using TIF is something the City will have to do. Regarding the proposal
to bond for street projects versus using TIF, Councilmember Cook remarked that she didn't
think people would mind half as much having $17 added to their tax bill for 10 years, as they
will about a gymnasium and possibly a fire station at double that amount for 20 or 25 years.
Mayor Harycki spoke in favor of utilizing the surplus TIF funds to continue the street
improvement schedule.
On a question by Councilmember Cook, Mr. Hansen replied that the original intent of TIF
was for economic development and use for street improvements deviates from that, but if it is
legal and it's the only way a street project can be done, he would support that use.
Councilmember Cook stated that she would want to be sure the use for streets is legal and
also that the City isn't using these [TIF] funds that could be used for certain other projects
the City might not be able to fund from any other source. Mr. Magnuson talked about the
original intent of TIF and some of the uses that are allowed. Councilmember Cook talked
about the possibility of using the funds in some way on the Brown's Creek trail.
Councilmember Menikheim suggested that road projects are more of a maintenance issue,
while economic development is the future, and he mentioned the possibility of acquiring the
depot. Later in the discussion, Mr. Magnuson explained that would be a legal use if the
building was used as a visitor center, for example.
Mayor Harycki asserted that he wants to continue working on the street improvement
schedule and suggested getting an opinion from the auditor about the legal issues.
Councilmember Menikheim noted that he would be OK with using a portion of the TIF for
street projects, but not all of it, preferring that it be spent on economic development.
Mayor Harycki continued that even if a portion is used for street projects, it might provide an
extra two years when additional debt retirement would eliminate the need for bonding.
Mayor Harycki requested that staff get an opinion from the state auditor's office and prepare
a list of other projects that might be done with the TIF money, and bring the issue back to the
Council before budget discussions.
There was additional discussion about the use of TIF for the Brown's Creek trail and
use /acquisition of the depot building.
SPECIAL EVENTS
Mayor Harycki reported that someone would be at the next Council meeting with an event
proposal.
Councilmember Polehna talked about the increasing number of requests for race - related
events and that he had tried to get a copy of the Minneapolis policy that, supposedly, is an
impetus for moving a lot of the events from that locale.
Page 8 of 10
City Council Special Meeting
May 11, 2012
Mr. Turnblad explained that the City of Minneapolis' policy is certain routes can only be
used a certain number of times a year, so that one neighborhood doesn't bear the burden for
all the events.
Mayor Harycki questioned how the City can pick and choose between promoters.
Councilmember Cook suggested that the City should determine what it wants, decide, for
example, how many races a year it wants and then submit RFPs. She added that part of the
special events task force was the promise to have a discussion with the community about the
vision for special events.
Mayor Harycki suggested starting with community focus group
Councilmember Menikheim suggested there needs to be an overall policy that protects the
interests of the community as well as City staff. He also spoke of the public's desire for a
community celebration to replace Lumberjack Days and suggested that is where a
community focus group should play a part.
Chief Gannaway offered that the City should have a set policy where some requests will be
denied, or reach the point where it will need to have an event planner /coordinator. Chief
Gannaway pointed out that with a focus group everyone will have a different idea of what is
wanted and the process could take a long time, he suggested putting a sunset time on any
group.
Councilmember Polehna recommended doing a survey to determine public interest.
Councilmember Menikheim proposed that the Council could find a balanced group of
individuals to meet as a focus group. There was discussion of possible composition of a focus
group.
Mayor Harycki offered having a special Council meeting as an open forum to get feedback.
Councilmember Polehna suggested inserting a survey form in utility bills, and Mr. Hansen
raised a concern about staff having to prepare the survey questions, and Clerk Ward noted
she will be utilizing utility bill mailings for election information.
After discussion, it was decided to get a cost estimate from Readex to do a survey, and
Councilmember Menikheim suggested having a special Council meeting along with the
survey. It also was decided to keep the survey focused on the issue of special events and to
schedule a Council workshop to discuss survey results /input and make policy decisions.
There was a question as to whether the survey could be funded through TIF, and Mr.
Magnuson is to look into that issue.
OTHER ISSUES
Councilmember Menikheim submitted scheduling a workshop session prior to every Council
meeting. It was decided to schedule a workshop session at the second meeting in June to
discuss items remaining on the retreat agenda.
Page 9of10
City Council Special Meeting
ADJOURNMENT
May 11, 2012
Motion by Councilmember Roush, seconded by Councilmember Menikheim, to adjourn the
meeting at 11:50 a.m. All in favor.
ATTEST:
Diane F. Ward, City Clerk
Ken Harycki, Mayor
Page 10 of 10
' titer
... 1......... Of Y........
CITY COUNCIL MEETING MINUTES
May 15, 2012
REGULAR MEETING
Mayor Harycki called the meeting to order at 7 p.m.
Present: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council and audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
7:00 P.M.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the May 1,
2012, regular and recessed meeting minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Library Board Update
Ned Gordon provided an update of Library activities, highlighting some of the statistics from
the Library's annual report including the value of the service provided by volunteers, along
with the growth in electronic materials and related issues. He touched on budget concerns
such as the cost of purchasing titles in a variety of formats and building repair issues, and
referenced the value calculator which shows the estimated total value of the library to the
community is nearly $8 million in resources and other services.
Councilmember Roush asked if the sharing of materials through MELSA also applies to
electronic materials and whether that offsets some of the cost. Librarian Lynne Bertalmio
explained the arrangement between Stillwater and Washington County Library, but noted
that the Stillwater Library is still purchasing material in many different formats, supported in
part by Friends of Stillwater Public Library and Library Foundation.
City Administrator Hansen reported that there was a request for release of library capital
funds included in the agenda packet.
City Council Meeting
May 15, 2012
Motion by Councilmember Polehna, seconded by Councilmember Cook, to adopt the request as
presented. All in favor.
Proclamation — Miss Vicki Bliss
Mayor Harycki read a proclamation declaring May 25, 2012, Miss Vicki Day in the City of
Stillwater in recognition of Ms. Bliss's 38 years of teaching preschool children at St. Croix
Preschool.
Certificate of Appreciation - Don Fixmer
Mayor Harycki presented a Council Service Award to Don Fixmer in recognition and
appreciation of his 25 years of service broadcasting various City meetings.
OPEN FORUM
Paul Gonya, 631 W. Wilkins, Stillwater, and his wife, Sandra, were present. He remarked
that his street was part of last year's street improvement project, and he had called the City
several times about a final statement of assessment as he wanted to pay that off, but never
received such a statement. However, he indicated that when he received notice of 1St half
taxes due, it included the assessment plus interest. He again called City Hall because he had
wanted to pay the assessment off rather than pay an annual interest charge and was advised to
appear before the Council. He reiterated that he never received notice of the final
assessment.
City Attorney Magnuson responded that the notice of proposed assessment is the mailing that
is the pertinent one and includes information about paying before November 30 without
incurring interest. He added that each fall there is an opportunity to pay the assessment in
full before taxes are certified.
Mr. Gonya expressed that he did not have the same opportunity as his neighbors to pay the
assessment before it accrued interest.
City Administrator Hansen talked about state law relating to notice of assessments and that if
people appear in good faith and state they did not get the notice, he would not dispute that.
He continued, however, that once the amount is certified to the County, it is too late to do
anything.
Mr. Magnuson pointed out that Minnesota law states that flaws or mistakes in the mailing do
not provide an excuse for payment. With mass mailings, it is difficult to guarantee that
mistakes will not occur, which is why there is a published notice to take care of any flaws in
the mailing. Mr. Magnuson added that state law does not provide for any relief in such
situations.
Leslie Aagard, 1015 4th Avenue S., spoke of a concern about deteriorating housing on the
South Hill. She has contacted the Ward 1 representative and County Commissioner Kriesel
regarding the concern. She spoke about a specific house on her block which was rented and
has now been vacant for at least four years and is falling into increasing disrepair, and
encouraged the City to search for funding to implement a program or department that would
prevent this kind of deterioration from happening in the City.
Page 2 of 11
City Council Meeting May 15, 2012
Mayor Harycki pointed out the City has passed a nuisance housing ordinance.
City Planner Pogge reported that staff has looked at the property in question and at this point
do not believe the property meets the criteria of the nuisance housing ordinance. He added
that the biggest problem is that the property is vacant, as well as a condition that the roof
doesn't represent a life /safety issue.
Councilmember Menikheim mentioned that this is indicative of a growing problem of rental
properties in the City and that he wasn't sure the existing ordinance can address the concern
expressed by Ms. Aagard and others.
Ms. Aagard expressed concern about continued deterioration of the property representing a
fire hazard and having a negative effect on property values.
Mr. Hansen stated the current ordinance is more behavioral based, noting that the City
doesn't have a property maintenance ordinance and, to date, that type of ordinance hasn't
been viewed as necessary or affordable. Mr. Hansen spoke of some issues related to a
property maintenance ordinance, including the cost of personnel. Mayor Harycki suggested
asking staff to review the work done on the ordinance several years ago to see if there -are
some tweaks that can be made to deal with problem housing. Ms. Aagard asked whether
there might not be some state or federal housing authority that might be a resource.
Councilmember Roush suggested contacting the lender involved with this property; Mr.
Magnuson replied that that would be possible but noted the lender isn't likely to get involved
as long as the payments are being made. Mayor Harycki spoke of the issue of demolition by
neglect. Community Development Director Turnblad suggested the only way to address the
real problem is to invest money in staff, and that the City is not in a position to take that on at
this time. Councilmember Cook suggested the possibility of contracting for the work and
agreed that this will become an even greater issue in the City, mentioning several other
properties of concern. She feels this is a quality of life issue that also affects housing values
and would like to look at this issue further. On a suggestion by Mayor Harycki, Mr. Turnblad
responded that staff could look at the existing ordinance again to see if there are tweaks than
can be made. He pointed out that staff spends a lot of time chasing down problem property
owners who don't respond. The problem can be addressed, but not without the funds to do
so. Mr. Magnuson agreed to get information about contracting for the work; Mr. Turnblad
pointed out contracting will be difficult as the City doesn't currently have an applicable
ordinance to enforce and noted the existing ordinance relates to people — landlords dealing
with renters. Mr. Magnuson reviewed the process and possible actions that can be brought
under the existing ordinance; the problem is the investigatory documents that have to be the
basis for any kind of court action.
Mark Graydon offered a proposal for a community event for this year only, as he understands
there will be no Lumberjack Days this year. He had talked to two ends of the spectrum,
business owners who don't like the celebration as well as those who are in favor of it, and
found most people favor a family- oriented event. He detailed some of activities he might
include in an event that would showcase local businesses. Mayor Harycki brought up that
special events were discussed at the Council's recent retreat session and Council is starting to
put into motion actions to help formulate the policy moving forward, and has voted to have a
moratorium on events for this year. Mr. Graydon reiterated his would be a small event that
Page 3 of 11
City Council Meeting
May 15, 2012
wouldn't require city services, such as police. Mayor Harycki again brought out there is a
moratorium and the Council could not entertain any proposals.
Larry Cramer, owner of Rafter's, spoke in favor of having a festival. He stated that every
year, Lumberjack Days contributed 60 -70% more in sales over an average month to the
businesses that were previously located in his establishment. Last year, his business was 66%
higher than normal; he felt some sort of festival is important to the health of the business
community. Mayor Harycki the Council has talked about doing a survey to gain input
regarding a community event in the long -term.
Karl Benson, owner of Cooks of Crocus Hill, formerly Chef's Gallery, introduced himself to
the Council and community.
STAFF REPORTS
Police Chief Gannaway informed the Council and public of an issue with the pay machines
in two of the downtown parking lots. Cash is no longer being accepted -- credit and debit
cards only will be accepted. Signs will be posted regarding the change. On busy weekends or
during special events, attendants will be present to facilitate the flow of traffic.
Fire Chief Glaser announced that a car seat safety clinic would take place May 22 at the Fire
Department. He also mentioned a check presentation for the fire rescue boat was to take
place on May 17, and noted that there was no cost to the City for acquiring or refurbishing
the boat.
City Clerk Ward presented information regarding elections, including the new redistricting
lines and new polling places will be mailed out in the very near future. There also will be
informational inserts included with the next three utility billings. Filings for Council election
open May 22 and close at 5 p.m. June 5.
Public Works Director Sanders stated the Brown's Creek Watershed District has agreed to
contribute $5,000 to the City's lake vegetation management plan. Between the two watershed
agencies over $14,000 has been pledged to finance the plan. Mr. Sanders also told the
Council that the Metropolitan Council has received funding to provide grants for sanitary
sewer infiltration improvements, and the City will be apply for a grant to do additional I &I
work.
City Attorney Magnuson referred to his memo regarding the Neal Avenue right -of -way issue
related to the McDonald's project, explaining that a deed arrangement has been prepared to
resolve the issue.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution
2012 -084, Approving deed for McDonalds.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
City Administrator Hansen reported that the Council had requ ested a special workshop
meeting for the first meeting in June to discuss items that weren't covered in the recent
retreat session, but that he has requested that the workshop be rescheduled for the second
Page 4 of 11
City Council Meeting
May 15, 2012
meeting in June as he will not be present for the first meeting. Council agreed to do so. Staff
will be getting the requested pricing information from Readex for conducting a survey.
CONSENT AGENDA
Resolution 2012 -077, directing payment of bills
Resolution 2012 -078, approving the 2012 — 2013 Grant Agreement for Municipal
Recycling Grant Distribution with Washington County
Possible approval of temporary liquor license for St Mary's Catholic Church — September
9, 2012
Resolution 2012 -079, approving name change for Stillwater Brewery to Staples Mill
Brewing Company
Resolution 2012 -080, approving transfer of Wine & Strong Beer License from
The Chefs Gallery to Cooks of Crocus Hill
Possible approval of fireworks permit for Target
Resolution 2012 -081, approving Curb Masters bid to install Mulberry Point curb and
gutter
Resolution 2012 -082, approving Herzog Engineering bid to design the foundation plan
for the Lowell Park Bathroom renovation and obtain quotes for soil borings
Resolution 2012 -083, approving Washington County Property Records Technology and
Information Subscription Agreement
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adopt the
Consent Agenda as presented.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
PUBLIC HEARINGS
This is the date and time for a public hearing to consider the appeal of a decision made by city
staff related to the definition of "fence height" located at 626 5th Street North. Notices were
mailed to affected property owners and published in the Stillwater Gazette on April 20, 2012.
(Continued from May 1, 2012 meeting).
Mr. Turnblad reviewed the issue in question. The appeal was made regarding the staff
decision that the height of the fence is measured from ground level to the top of a fence; what
is eliminated in that measurement is the post itself that holds up the fence meshing or panels.
The property owner who appealed believes the height should be measured from ground level
to top of posts.. Councilmember Roush agreed that in decorative fencing the extension of the
posts should be eliminated, but noted that, in this instance, the post extensions are for barbed
wired, an essential part of the fence height, even though the barbed wire is not installed.
Councilmember Polehna understood that this was an unfinished fence meant to accommodate
barbed wire.
Mayor Harycki opened the public hearing.
Barbara Sumey, 626 Fifth St. N., and Brett McDonough of the same address spoke. Mr.
McDonough showed photos of plants they have hanging from the fence in question; he stated
they had the property surveyed and used a professional fence installer. Both spoke of
Page 5 of 11
City Council Meeting
May 15, 2012
ongoing problems with the neighboring property owner. Ms. Sumey indicated they had
contacted City staff prior to installing the plant hangars and received approval to decorate
their property prior to installation. She explained the attachments to the fence don't go
straight up but angle over towards their property and in no way infringe on any views from
neighboring properties, and they have not received complaints from any other neighbors.
Councilmember Cook expressed that if the City has ordinances, they should be enforced. She
questioned whether this type of fencing was even allowed and didn't think it fits in with the
residential character of the neighborhood. She thought height should be determined by
measurement of the full height of a fence, the full height of the extension.
Ms. Sumey suggested appearance is a personal preference and eventually they would like to
put fencing around the main part of the property, probably a decorative wrought -iron style.
They selected the fencing in question because it is more durable with no upkeep required.
Tom Foster, 315 W. Maple St., referred to his written position on the issue.
No other comments were received.
Councilmember Polehna suggested the Council shouldn't get into mediating property
disputes. Councilmember Cook mentioned that residents have a right to appeal decisions to
the Council; she thought the issue is how to measure the height and that the extensions were
part of the fencing and over the height limit. Mr. Turnblad reiterated if it is decided that all
fences be measured to the top of post extensions, pre -made fencing material couldn't be
utilized and fences would have to be custom built. Councilmember Polehna stated, in this
instance, the fence is incomplete; the extensions are part of the fence meant to accommodate
some type of barbed wiring. Councilmember Menikheim thought the Council's decision
should be to support the decision of City staff. Councilmember Cook felt if the extensions are
considered part of the fence, then it extends beyond the height limit.
Motion by Mayor Harycki, seconded by Councilmember Menikheim, to uphold staff's decision
on fence height.
Ayes: Councilmember Menikheim and Mayor Harycki
Nays: Councilmembers Cook, Polehna and Roush
Motion by Councilmember Cook, seconded by Councilmember Roush, to revoke staff's decision
and require the extensions be taken down as they exceed the height limit.
Councilmember Roush reiterated that this would not change how fencing is measured going
forward as these are a different type of extensions.
Ayes: Councilmembers Cook, Polehna, Roush and Mayor Harycki
Nays: Councilmember Menikheim
Case No. 2011 -24. This is the date and time for a public hearing to consider a request from the
City of Stillwater amending the he City's Demolition Ordinance Chapter 34 of the Stillwater City
Code. Notices were published in the Stillwater Gazette on May 4 2012 (First Reading
Ordinance
Page 6 of 11
City Council Meeting
May 15, 2012
City Planner Pogge reported that the current ordinance has been in place since 1995 and has
remained essentially unchanged during that time. He remarked that the Heritage Preservation
Commission began discussing the need for revisions about two years ago. He reviewed some
aspects of the existing ordinance that have caused issues and changes made in the proposed
ordinance. Mayor Harycki noted there doesn't appear to be a lot of teeth to the ordinance if
someone proceeds with an unauthorized demolition. Mr. Pogge has spoken with Mr.
Magnuson about that and Mr. Magnuson indicated that the current penalty is the maximum
allowed by state statute. Mr. Pogge pointed out that in public discussions about the proposal,
some felt a misdemeanor was too strong as it could cause contractors or real estate agents to
lose their license. Mr. Magnuson responded that the City Council could direct him to seek an
injunction or temporary restraining order in specific instances. Councilmember Menikheim
informed that there had been some initial concerns expressed about the proposed revisions by
folks outside of the HPC and congratulated staff on how those concerns were addressed.
Councilmember Polehna spoke to property owner rights and whether this infringes on those
rights; Mr. Pogge explained there is a process to follow and the proposal tries to balance
individual property rights and the community's rights. A revised ordinance won't stop
progress or prevent some buildings from being lost, but it is hoped it will give people pause
as they consider changes to their property as an alternative to demolition.
Motion by Councilmember Cook, seconded by Councilmember Menikheim, to adopt the first
reading of the new ordinance.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
This is the date and time to consider an appeal from Terry O'Brien of an Order of Abatement for
the property located at 1220 4th Avenue South. Notices were mailed to affected property owners
and published in the Stillwater Gazette on May 4 2012.
It was noted this appeal has been withdrawn.
Mayor Harycki opened and closed the public hearing.
UNFINISHED BUSINESS
Discussion on Fire Station/Armory — 35% design
As a result of the Council's retreat session, Community Development Director Turnblad had
prepared a resolution approving an expenditure of funds for 35% of the design of the fire
station and road servicing it. Councilmember Cook noted that in the retreat discussion, it was
indicated that commitment to the design funding is commitment to the fire station project.
Councilmember Roush pointed out that while not contractually obligated to complete the
project, the City would lose a significant amount financially if it did not proceed after the
35% design phase. Councilmember Cook stressed that the discussion/decision on the fire
substation was tied to her decision on this vote; she referred to the input received at the open
house for the new fire station which indicated a concern about not having a downtown
presence /location and spoke of the need for protection of the historic downtown area and the
historic homes located in the area. In discussion, it was noted these were separate issues on
the agenda because it was felt it was more appropriate to make a decision on a substation
after a vote on proceeding with the design for the new station.
Page 7 of 11
City Council Meeting
May 15, 2012
Councilmember Roush asked for an opinion from City Attorney Magnuson on the
appropriateness of his voting given that he is a volunteer member of the Fire Department.
Mr. Magnuson stated that Councilmember Roush's vote would be legal and appropriate,
noting that conflicts prohibited by City Charter are direct financial interest in a contract,
permit, zoning decision, etc. A decision such as this is a policy decision and Mr. Rough's
vote is one of five, so there is no direct conflict for him to vote.
Motion by Mayor Harycki, seconded by Councilmember Roush, to adopt Resolution 2012 -085,
Approving design services for new fire station.
Councilmember Menikheim asked if there was a commitment to discuss the substation after
this vote, and Mayor Harycki responded in the affirmative, noting that discussion was next
on the agenda.
Councilmember Cook added she would likely vote no as she needed the assurance there
would be a downtown component. After additional discussion, Mayor Harycki stated there
would be a vote on the substation issue after this vote.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Discussion on City Hall Campus /Substation
Mayor Harycki stated that in discussions during the retreat session, Fire Chief Glaser
identified a plan for keeping a fire truck in the downtown area, with some costs associated
with doing that, and he would be willing to support looking at the costs. Chief Glaser
explained there would be some costs involved in upgrading the building, but at this point did
not know what those costs would be.
Motion by Councilmember Roush, seconded by Councilmember Polehna, to direct staff to
explore the options /costs of a fire substation at the previously discussed facility, the old public
works building.
Councilmember Cook asked for some type of commitment that this is something the Council
supports.
Mayor Harycki responded that, for him, it comes down to cost, saying he likely would not
support spending $500,000 on upgrades to an old building, but would support spending
$50,000 or $60,000 for some improvements. In discussion, it was pointed out that there was
consensus in support of the concept of a substation, keeping one truck in the downtown area.
All in favor.
On a question by Councilmember Roush, Mr. Turnblad provided a timetable for the 35%
design for the new fire station. The process was to begin the week after the Council meeting,
and it is expected the Guard will make application for the special permits and other required
City approvals beginning in September, after which the Council will have to make a decision
on whether to proceed to 100% design. It is anticipated the 100% design likely won't be
completed until June of 2013.
Bids for Construction Manager
Page 8 of 11
City Council Meeting
May 15, 2012
Fire Chief Glaser asserted that because of the magnitude of the fire station project, he thought
it in the best interests of the City to have a third -party overseeing the project and looking out
for the City's interests. He has looked at three different construction management agencies
and Kraus Anderson came in with a pretty fair and good proposal; the fee would be a 2%
construction cost if the City proceeds to the 100 %. Kraus Anderson would be willing to start
immediately. Councilmember Cook asked if one of the responsibilities of the construction
management agency would be to oversee costs and look at ways to cut costs; Chief Glaser
responded in the affirmative, noting they will do cost estimating as part of the process, as
well as bid oversight, etc. and he has received very positive comments from other entities
that have used the firm.
Motion by Councilmember Polehna, seconded by Councilmember Menikheim, to adopt
Resolution 2012 -086, Approving construction management services for new fire station.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Mayor Harycki pointed out there had been no discussion of the Police Department aspect of
this. Mr. Turnblad conveyed that he had discussions with Chief Gannaway and Mr. Hansen.
The next step will be to meet with Police Department staff to begin to talk about ideas for
reuse of the City Hall campus space that will be vacated should the Fire Department move to
the new location. Following discussions with staff, they would prepare a Request For
Proposals (RFP) to conduct a study to analyze reuse of the space and develop conceptual
plans and cost estimates.
NEW BUSINESS
Possible approval of Dermco - LaVine bid for tennis court resurfacing
Public Works Director Sanders presented the plan is to resurface tennis courts and basketball
courts at Lily Lake, Staples Field, Benson Park, Northland Park and Ramsey Grove Park.
The project involves 12 courts — 9 tennis and 3 basketball. Two quotes were received, with
the low bid being Dermco - LaVine at a cost of $40,605; he noted $45,000 had been budgeted
for the work. City Administrator Hansen recommended approval of this item and the next
item on the agenda.
Motion by Councilmember Roush, seconded by Councilmember Cook, to adopt Resolution
2012 -087, Approving Dermco- Lavine bid for tennis court resurfacing.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
Possible approval of Signature Lighting bid for Lily Lake ball field lighting improvements and
negotiate to improve lighting for Northland Park tennis courts and hockey rink
Public Works Director Sanders explained the conduit that extends from the ground to pole is
PVC piping and is beginning to degrade and fail and the intent is to replace the conduit with
metal tubing. He reported $20,000 had been budgeted for the work. The quote from
Signature Lighting was for $8,600 for Lily Lake. Staff would like to include Northland since
Page 9 of 11
City Council Meeting
May 15, 2012
the bids came in much lower than anticipated and the request is to negotiate a price with
Signature Lighting to include Northland Park at the same time.
Motion by Councilmember Cook, seconded by Councilmember Polehna, to adopt Resolution
2012 -088, Approving signature lighting bid for Lily Lake ball field lighting improvements and
negotiate to improve lighting for Northland Park tennis courts and hockey rink.
Ayes: Councilmembers Cook, Menikheim, Polehna, Roush and Mayor Harycki
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Polehna provided an update on Yellow Ribbon activities, including plans for
the annual fall pheasant hunt.
Councilmember Menikheim asked about the status of the work on the gazebo. Mr. Sanders
replied that the river level had prevented that work from being completed, and if work can't
be completed in time for a scheduled wedding, they will look at an alternative location,
possibly Pioneer Park.
Councilmember Roush noted he had observed many bicyclists disobeying traffic signs; he
would like the Traffic Committee to review future signage aimed at bicyclists, reminding
them to obey traffic laws. Mayor Harycki suggested talking with local bike shops to pass on
reminders to customers. Mr. Hansen will discuss the issue with Chief Gannaway.
Councilmember Cook asked if Mr. Turnblad had received the letter from the American
Legion about a nearby problem property. Mr. Turnblad responded in the affirmative and
indicated staff would follow up with the property owner. Councilmember Cook offered to let
the Legion know what action the City is taking.
Councilmember Polehna expressed that he and Councilmember Menikheim had met with
some folks about the possible gymnasium expansion at the armory. He noted that when the
Recreation Center project was done, there was a St. Croix Valley Sports Facilities
Commission, a group put together by the Council, to solicit funds. Councilmember Polehna
and Councilmember Menikheim would like to put together a group, with the support of the
Council, to look at ways to fund the gymnasium expansion. Council was in consensus to
support that effort. On a question by Councilmember Menikheim, Mr. Turnblad answered a
decision must be made by the time the 35% armory design is completed, late summer. There
was discussion as to whether the site will accommodate the desired size gymnasium space.
Councilmember Cook expressed concern about folks who don't follow through on promises
of funding for a project.
• 1 � iT7�1 � 1 �►�
Motion by Councilmember Menikheim, seconded by Councilmember Polehna, to adjourn at 9:40
p.m. All in favor.
Ken Harycki, Mayor
Page 10 of 11
City Council Meeting
ATTEST:
Diane F. Ward, City Clerk
May 15, 2012
Resolution 2012 -077, Directing the Payment of Bills
Resolution 2012 -078, Approving the 2012 -2013 Grant Agreement for Municipal Recycling
Grant Distribution with Washington County
Resolution 2012 -079, Approving name change from Stillwater Brewery to Staples Mill
Brewing Company
Resolution 2012 -080, Approving the transfer of a Wine and Strong Beer liquor license to
Cooks of Crocus Hill LLC; DBA: Cooks of Crocus Hill
Resolution 2012 -081, Approving Curb Masters bid to install Mulberry Point curb and gutter
Resolution 2012 -082, Approving Herzog Engineering bid to design the foundation plan for
the Lowell Park Bathroom renovation and obtain quotes for soil borings.
Resolution 2012 -083, Approving Washington County Property Records Technology and
Information Subscription Agreement
Resolution 2012 -084, Approving deed for McDonalds
Resolution 2012 -085, Approving design services for new fire station
Resolution 2012 -086, Approving construction management services for new fire station
Resolution 2012 -087, Approving Dermco- Lavine bid for tennis court resurfacing
Resolution 2012 -088, Approving signature lighting bid for Lily Lake ball field lighting
improvements and negotiate to improve lighting for Northland Park tennis courts
and hockey rink
Page 11 of 11
RESOLUTION 2011 -089
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the bills set forth and itemized on Exhibit "A" totaling $406,868.09 are hereby
approved for payment, and that checks be issued for the payment thereof. The complete
list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected.
upon request.
Adopted by the Council this 5th day of June, 2012.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012 -089
3D Specialties, Inc.
Ped xing signs
1,356.82
41mprint
Fire Education materials
252.14
A to Z Laserserve
Repair Laser Printer & Supplies
714.00
Ackerson, Steve
Refund of variance fee
200.00
Action Rental, Inc.
Repair Supplies
582.48
Alex Air Apparatus, Inc.
Couplers & Moc Cutter Handles
2,182.97
Ammonia House, Inc. The
Equipment Repair Supplies
99.83
Aramark Uniform Services, Inc
Mats, Uniforms, Towels
1,203.85
Arrigoni, Jill
Park fee refund
205.00
Aspen Mills
Uniforms
234.06
AT &T
Phone
101.37
Axdahls Garden Farm & Greenhouse
Flowers
2,004.91
Bald Eagle Sportsmens Assoc.
Range training
295.00
BCA /GTE
Training
285.00
Bell, Timothy
Reimburse for boat supplies
66.35
Benchmark Learning
TechFuse Conference
549.00
Board of Water Commissioner
Materials used at Lowell Park & Washington
4,160.81
Boyer Ford Trucks
Equipment Repair Supplies
39.12
Brock White Co. LLC
Asphalt
394.37
Carquest Auto Parts
Equipment Repair Supplies
815.53
Caswell, Dana
Park fee refund
100.00
CATCO Parts and Service
Equipment Repair Supplies
7.47
CDW Government, Inc.
Network upgrade project Supplies
878.43
Century College
Education Fire Apparatus Operator
1,780.00
Chris Amdahl Locksmith, Inc.
Service Call
100.00
Cities Digital Solutions
Laserfiche Annual Support
8,802.39
Clark, Dan
Cleaning City Hall & Public Works
2,210.00
Comcast
Internet & Cable
487.50
County Materials Corporation
Catch basin riser
253.20
Curb Masters, Inc.
Storm Sewer Repairs
451.20
Defensive Edge Training
Education
375.00
Delta Dental
Cobra Insurance June
243.30
Fastenal Company
Supplies
252.48
Ferguson Enterprises, Inc. #1657
Lily Lake supplies
144.57
First -Shred
Shredding
660.00
Foremost Promotions
Fire Education materials
395.30
Frontier Ag & Turf
Equipment Repair Supplies
638.21
Grafix Shoppe
Graphics for New Squads
1,150.00
Grainger
Equipment Repair Supplies
702.48
Graybar Electirc Company
Electric work for Lily Lake
476.07
Hardwood Creek Lumber Inc.
Supplies
254.79
Heritage Printing, Inc.
Printing & Stuffing Envelopes for election
1,781.34
Holiday Credit Office
Fuel
173.75
Holman Rose M.
Reimburse for Expenses
229.58
EXHIBIT "A" TO RESOLUTION #2012 -089
Holmes, Jim
J.H. Larson Electric
Jefferson Fire & Safety, Inc.
Johnson, Ronald
Jolly, Mary
Kirvida Fire, Inc.
Lake Country Door, LLC
Lakeview Hospital
Linner Electric Co.
Loffler Companies, Inc.
Mac Queen Equipment Inc.
Magnuson David
Manos, Nancy
Marshall Electric Company
Menards
Metro Fire
Minnesota Department of Health
MN City /County Mgmt Assoc.
MN Dept. of Transportation
MN Post Board
My Alarm Center
Natural Resource Group LLC
Nelson, Amanda
Nelson Marine Motor Service, Inc.
Office Depot
Olsen Chain & Cable, Inc.
O'Reilly Auto Parts
Oswald Hose & Adapters
Papco, Inc.
Peterson, Craig
Pioneer Manufacturing Co.
Plan, Dave
Pump Meter Service, Inc.
Ready Watt Electric
Riedell Shoes, Inc.
Rink Systems Inc.
Ruffridge Johnson Equip. Co.
Sanders, Wacker, Bergly Inc.
Sentry Systems, Inc.
Sherwin Williams
Sprint
St. Croix Boat Packet Co.
St. Croix Tree Service Inc.
Standard Spring Parts
Stillwater Farm Store
Page 2
Parking refund
Supplies
Uniforms
Parts and labor
Parking refund
Vehicle Repair Charges
Repair garage door
Blood draw
Parking meter repair
Firewall & Labor
Equipment Repair Supplies
Professional Service
Reimburse expenses
Equipment Repair
Supplies
SCBA flow test
Hospitality Fee
Membership
Sign Maintenance & Material Testing
Renewal Memberships
Monitoring 6/1/2012 - 8/31/2012
State 3 flood control Consulting Engineer
Park Fee Refund
Vehicle Repair Charges
Office Supplies
Manhole sleeve lifter
Equipment Repair Supplies
Equipment Repair Supplies
Equipment Repair Supplies
Reimburse expenses
Supplies
Supplies
Hose swivels nozzles
Repair Siren
Skates for Resale
Compressor
Equipment Repair Supplies
TIF landscape arch services
Monitoring services
Supplies
Cell Phone
Ramp cleaning for April
Removed trees and chipped stumps
Equipment Repair Supplies
Corner Stone
3.00
34.67
240.82
61.03
3.00
457.00
546.61
50.00
140.00
6,594.54
157.23
5,376.83
18.30
1,185.07
1,742.34
1,970.00
35.00
132.58
847.99
810.00
84.49
1,045.00
100.00
184.59
39.34
459.92
75.11
76.90
1,320.15
60.18
498.00
31.78
184.47
955.00
3,634.53
454.22
308.15
6,414.96
147.00
1,598.39
88.11
750.00
582.47
75.67
53.31
EXHIBIT "A" TO RESOLUTION #2012 -089
Stillwater Medical Group
Drug Screening
Stillwater Motor Company
Vehicle Repair Charges
Stillwater Towing
Towing service
Streicher's
Ammo
Summit Fire Protection
Annual fire sprinkler inspection
Sun Newspapers
Publications
T.A. Schifsky & Sons, Inc.
Asphalt
Terra General Contractors LLC
Pedestrian Walkway restroom
Tessman Seed Co. - St. Paul
Chemicals
The Youth Safety Company
Fire Education Materials
Thomson Reuters
Investigator Subscription
Toll Gas & Welding Supply
Maintenance Agreement
Trans Union LLC
Information service
Tri -State Pump & Controls, Inc.
Lift Station Repair
Uniforms Unlimited, Inc
Uniforms
United Refrigeration, Inc.
Equipment Repair Supplies
United Rentals Northwest Inc.
Power Buggies
UPS
Shipping
USAble Life
Term Life Insurance
Verizon Wireless
Cell Phones & Internet
Vermeer Sales and Service
Equipment Repair Supplies
Viking Industrial Center
Safety Equipment
Wal Mart Community
Supplies
Washington County Property Records
Recording Fees
Wingfoot Commercial Tire
Replace tires on #12 plow truck
Wulfing, David
Reimbursed for K9 Boarding
Yocum Oil Company
Fuel
Zamboni
Zamboni
Zep Sales & Service
Supplies
Ziegler, Inc.
Equipment Repair Supplies
LIBRARY
Amano McGann
Bldg repairs
Aramark
Rug & towel service
Baker & Taylor
Library materials
BWI
Library materials
Brodart
Library materials
Clog Un- boggler
Bldg repairs
Comcast
Telecommunications
Demco
Supplies
Ebsco
Periodicals
Linner Electric
Bldg repairs
Menards
Janitorial supplies
Midwest Tape
Audiovisual materials
Page 3
468.00
235.73
320.63
417.34
345.00
226.40
3,156.24
31,551.40
589.25
547.10
93.39
221.43.
5.00
675.04
182.32
762.57
1,107.59
10.23
422.40
1,838.54
344.17
238.80
13.94
48.00
1,233.96
50.00
7,822.89
90,165.48
104.19
186.49
348.50
55.23
153.04
2,069.85
2,286.61
225.00
56.90
136.49
27.46
626.00
12.03
1,761.42
EXHIBIT "A" TO RESOLUTION #2012 -089 Page 4
Paper Roll Products Supplies 182.17
Quill Supplies 366.38
Ristow, Lisa Reimburse for Expenses 9.93
Toshiba Maintenance contract 67.78
WaterWorks Irrigation System 150.00
Xcel Energy Utilities 3,217.21
LIBRARY CC
All Partitions Hardware 41.40
Amazon.com Miscellaneous 88.85
Diamond Life Products Hardware 18.52
DRI *DR *www.Radmin.com License 49.00
PayPal - EquitorCreate DVD 16.98
ADDENDUM
Board of Water Commissioner May WAC Charges 5,148.00
Century Link Telecommunications 664.53
Meisinger Construction Company Pedestrian walkway site work 120,930.06
Metropolitan Council May 2012 Monthly SAC 9,365.40
United States Police Canine Association Membership 40.00
Xcel Energy Utilities 29,343.08
MAY MANUALS
Hagstrom Builders Grading escrow refund 1,500.00
Postmaster Postage for election mailing 1,395.44
Xcel Energy Utilities 5,213.89
Total 406,868.09
Adopted by the City Council this
5th Day of June, 2012
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION #2012 -089
3D Specialties, Inc.
Ped xing signs
1,356.82
41mprint
Fire Education materials
252.14
A to Z Laserserve
Repair Laser Printer & Supplies
714.00
Ackerson, Steve
Refund of variance fee
200.00
Action Rental, Inc.
Repair Supplies
582.48
Alex Air Apparatus, Inc.
Couplers & Moc Cutter Handles
2,182.97
Ammonia House, Inc. The
Equipment Repair Supplies
99.83
Aramark Uniform Services, Inc
Mats, Uniforms, Towels
1,203.85
Arrigoni, Jill
Park fee refund
205.00
Aspen Mills
Uniforms
234.06
AT &T
Phone
101.37
Axdahls Garden Farm & Greenhouse
Flowers
2,004.91
Bald Eagle Sportsmens Assoc.
Range training
295.00
BCA /CJTE
Training
285.00
Bell, Timothy
Reimburse for boat supplies
66.35
Benchmark Learning
TechFuse Conference
549.00
Board of Water Commissioner
Materials used at Lowell Park & Washington
4,160.81
Boyer Ford Trucks
Equipment Repair Supplies
39.12
Brock White Co. LLC
Asphalt
394.37
Carquest Auto Parts
Equipment Repair Supplies
815.53
Caswell, Dana
Park fee refund
100.00
CATCO Parts and Service
Equipment Repair Supplies
7.47
CDW Government, Inc.
Network upgrade project Supplies
878.43
Century College
Education Fire Apparatus Operator
1,780.00
Chris Amdahl Locksmith, Inc.
Service Call
100.00
Cities Digital Solutions
Laserfiche Annual Support
8,802.39
Clark, Dan
Cleaning City Hall & Public Works
2,210.00
Comcast
Internet & Cable
487.50
County Materials Corporation
Catch basin riser
253.20
Curb Masters, Inc.
Storm Sewer Repairs
451.20
Defensive Edge Training
Education
375.00
Delta Dental
Cobra Insurance June
243.30
Fastenal Company
Supplies
507.27
Ferguson Enterprises, Inc. #1657
Lily Lake supplies
144.57
First -Shred
Shredding
660.00
Foremost Promotions
Fire Education materials
395.30
Frontier Ag & Turf
Equipment Repair Supplies
638.21
Grafix Shoppe
Graphics for New Squads
1,150.00
Grainger
Equipment Repair Supplies
702.48
Graybar Electirc Company
Electric work for Lily Lake
476.07
Hardwood Creek Lumber Inc.
Supplies
254.79
Heritage Printing, Inc.
Printing & Stuffing Envelopes for election
1,781.34
Holiday Credit Office
Fuel
173.75
Holman Rose M.
Reimburse for Expenses
229.58
EXHIBIT "A" TO RESOLUTION #2012 -089
Page 2
Holmes, Jim
Parking refund
3.00
J.H. Larson Electric
Supplies
34.67
Jefferson Fire & Safety, Inc.
Uniforms
240.82
Johnson, Ronald
Parts and labor
61.03
Jolly, Mary
Parking refund
3.00
Kirvida Fire, Inc.
Vehicle Repair Charges
457.00
Lake Country Door, LLC
Repair garage door
546.61
Lakeview Hospital
Blood draw
50.00
Le St- Germain Suite Hotel
Lodging for training
181.06
Linner Electric Co.
Parking meter repair
140.00
Loffler Companies, Inc.
Firewall & Labor
6,594.54
Mac Queen Equipment Inc.
Equipment Repair Supplies
157.23
Magnuson David
Professional Service
5,376.83
Manos, Nancy
Reimburse expenses
18.30
Marshall Electric Company
Equipment Repair
1,185.07
Menards
Supplies
1,742.34
Metro Fire
SCBA flow test
1,970.00
Minnesota Department of Health
Hospitality Fee
35.00
MN City /County Mgmt Assoc.
Membership
132.58
MN Dept. of Transportation
Sign Maintenance & Material Testing
847.99
MN Post Board
Renewal Memberships
810.00
My Alarm Center
Monitoring 6/1/2012 - 8/31/2012
84.49
Natural Resource Group LLC
State 3 flood control Consulting Engineer
1,045.00
Nelson, Amanda
Park Fee Refund
100.00
Nelson Marine Motor Service, Inc.
Vehicle Repair Charges
184.59
Office Depot
Office Supplies
39.34
Olsen Chain & Cable, Inc.
Manhole sleeve lifter
459.92
O'Reilly Auto Parts
Equipment Repair Supplies
75.11
Oswald Hose & Adapters
Equipment Repair Supplies
76.90
Papco, Inc.
Equipment Repair Supplies
1,320.15
Peterson, Craig
Reimburse expenses
60.18
Pioneer Manufacturing Co.
Supplies
498.00
Plan, Dave
Supplies
31.78
Pump Meter Service, Inc.
Hose swivels nozzles
184.47
Ready Watt Electric
Repair Siren
955.00
Riedell Shoes, Inc.
Skates for Resale
3,634.53
Rink Systems Inc.
Compressor
454.22
Ruffridge Johnson Equip. Co.
Equipment Repair Supplies
308.15
Sanders, Wacker, Bergly Inc.
TIF landscape arch services
6,414.96
Sentry Systems, Inc.
Monitoring services
147.00
Sherwin Williams
Supplies
1,598.39
Sprint
Cell Phone
44.06
St. Croix Boat Packet Co.
Ramp cleaning for April
750.00
St. Croix Tree Service Inc.
Removed trees and chipped stumps
582.47
Standard Spring Parts
Equipment Repair Supplies
75.85
EXHIBIT "A" TO RESOLUTION #2012 -089
Bldg repairs
Page 3
Stillwater Farm Store
Corner Stone
53.31
Stillwater Medical Group
Drug Screening
468.00
Stillwater Motor Company
Vehicle Repair Charges
235.73
Stillwater Towing
Towing service
320.63
Streicher's
Ammo
417.34
Summit Fire Protection
Annual fire sprinkler inspection
345.00
Sun Newspapers
Publications
226.40
T.A. Schifsky & Sons, Inc.
Asphalt
3,156.24
Terra General Contractors LLC
Pedestrian Walkway restroom
31,551.40
Tessman Seed Co. - St. Paul
Chemicals
589.25
The Youth Safety Company
Fire Education Materials
547.10
Thomson Reuters
Investigator Subscription
93.39
Toll Gas & Welding Supply
Maintenance Agreement
221.43
Trans Union LLC
Information service
5.00
Tri -State Pump & Controls, Inc.
Lift Station Repair
675.04
Uniforms Unlimited, Inc
Uniforms
182.32
United Refrigeration, Inc.
Equipment Repair Supplies
762.57
United Rentals Northwest Inc.
Power Buggies
1,107.59
UPS
Shipping
10.23
USAble Life
Term Life Insurance
422.40
Verizon Wireless
Cell Phones & Internet
1,838.54
Vermeer Sales and Service
Equipment Repair Supplies
344.17
Viking Industrial Center
Safety Equipment
238.80
Wal Mart Community
Supplies
13.94
Washington County Property Records
Recording Fees
48.00
Wingfoot Commercial Tire
Replace tires on #12 plow truck
1,233.96
Wulfing, David
Reimbursed for K9 Boarding
50.00
Yocum Oil Company
Fuel
7,822.89
Zamboni
Zamboni
90,165.48
Zep Sales & Service
Supplies
104.19
Ziegler, Inc.
Equipment Repair Supplies
186.49
LIBRARY
Amano McGann
Bldg repairs
348.50
Aramark
Rug & towel service
55.23
Baker & Taylor
Library materials
153.04
BWI
Library materials
2,069.85
Brodart
Library materials
2,286.61
Clog Un- boggler
Bldg repairs
225.00
Comcast
Telecommunications
56.90
Demco
Supplies
136.49
Ebsco
Periodicals
27.46
Linner Electric
Bldg repairs
626.00
Menards
Janitorial supplies
12.03
EXHIBIT "A" TO RESOLUTION #2012 -089
Midwest Tape
Paper Roll Products
Quill
Ristow, Lisa
Toshiba
WaterWorks
Xcel Energy
LIBRARY CC
All Partitions
Amazon.com
Diamond Life Products
DRI *DR *www.Radmin.com
PayPal - EquitorCreate
Page 4
Audiovisual materials
1,761.42
Supplies
182.17
Supplies
366.38
Reimburse for Expenses
9.93
Maintenance contract
67.78
Irrigation System
150.00
Utilities
3,217.21
Hardware
41.40
Miscellaneous
88.85
Hardware
18.52
License
49.00
DVD
16.98
MEMORANDUM
TO: Mayor and City Council
FROM: Michel Pogge, City Planner
DATE: May 31, 2012
RE: Mainstreet Pedestrian Walkway Project Site Work
Change Order #1
DISCUSSION
Site work is well underway for the Mainstreet Pedestrian Walkway Project. Due to bad soil
conditions, a storm water pipe that was encountered, and other various issues; a number
changes have been made to the project. Some changes have resulted in deductions while
others resulted in additions. The following is a summary of those changes:
PR #1 - Change to the Main Street Intersection Rejected
PR #2 - Extending the retaining wall to remain on City Property $5,749.00
PR #3
- Staking for City Installed light poles
$469.00
PR #4
- Reduction in crosswalk thickness
($742.00)
PR #5
- Eliminate 2 piers at US Corps of Engineers request
($3,242.00)
PR #6
- Replace additional curb
$1,100.00
PR #7
- Upgrade benches
$1,970.00
PR #8.
- Eliminate 2 piers due to Storm Sewer conflict
and add two seating stones
($1,125.00)
PR #9
- Remove sign posts
$7,800.00
TOTAL for PR #1 through PR #9 $11,979.00
RECOMMENDATION
The City Council approved Change Order #1 in the amount of $11,979.00
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2012- APPROVAL OF CHANGE ORDER #1 MAIN STREET
PEDESTRIAN WALKWAY SITE WORK.
0��
APPROVAL OF CHANGE ORDER #1
MAIN STREET PEDESTRIAN WALKWAY SITE WORK
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order
#1 in the amount of $5,839.00 for the Main Street Pedestrian Walkway Site Work Project is
hereby approved:
Change order #1:
PR # Item Amount
1 - Change to the Main Street Intersection
Rejected
2 - Extending the retaining wall to remain on City Property
$5,749.00
3 - Staking for City Installed light poles
$469.00
4 - Reduction in crosswalk thickness
($742.00)
5 - Eliminate 2 piers at US Corps of Engineers request
($3,242.00)
6 - Replace additional curb
$1,100.00
7 - Upgrade benches
$1,970.00
8 - Eliminate 2 piers due to Storm Sewer conflict
and add two seating stones
($1,125.00)
9 - Remove sign posts
$7,800.00
TOTAL change for PR #1 through PR #9 $11,979.00
This change order increases the contract amount from $561,200 to $573,179.
Adopted by Council this 51h day of June 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
MEMORANDUM
TO: Mayor and City Council
FROM: Michel Pogge, City Planner
DATE: May 31, 2012
RE: Mainstreet Pedestrian Walkway Project Public Restroom
Change Orders #4
DISCUSSION
The interior of the restroom called for the use of "Spectra - Glaze" blocks. The finish of the
block is similar to a porcelain tile. The color was to be selected after the project was big but
prior to construction of the buildings by the Architect without any involvement of the City.
The Architect approved an off -white color with a black band. In looking at an early mockup
of the wall in March, City Staff had serious concerns with the color selections.
At that point, the City had a few options.
1. We could have kept the color as originally selected by the Architect.
2. We could have rejected the color of the block. This would have required reordering
the block and delayed the project by 8 to 12 weeks.
3. The black blocks could be flipped backwards leaving an area where tile could be
used. This option allowed the project to proceed on time but resulted in additional
costs.
To keep the project moving, City Staff chose to have the block flipped leaving a band for tile.
The Architect agreed to share in the additional costs and agreed to purchase the tile. The
City is reasonable for the cost of installing the tile.
Several bids were sought to install the tile; however, only one bid was received. Several
potential bidders specifically declined to bid on the project. The one bid that the City
received was in the amount of $5,029.00
RECOMMENDATION
The City Council approved Change Order #3 in the amount of $5,029
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2012- APPROVAL OF CHANGE ORDER #4 MAIN STREET
PEDESTRIAN WALKWAY PUBLIC RESTROOM.
Is M N
r
APPROVAL OF CHANGE ORDER #4
MAIN STREET PEDESTRIAN WALKWAY PUBLIC RESTROOM
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order
#4 in the amount of $5,029.00 for the Main Street Pedestrian Walkway Public Restroom
Project is hereby approved:
Change order #4
Labor to install the in the restrooms $5,029.00
Thus increasing contract amount from $303,624 to $308,653.
Adopted by Council this 5th day of June 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
Memorandum
To: Mayor and City Council
/' ?�5
From; Shawn Sanders, Director of Public Works
Date: June 1, 2D12
Subject: North Lowell Park Power Pole Relocation
DISCUSSION:
As part of the improvements in the North Lowell Park area, four of the main line power poles
will need to be relocated in the area of the amphitheatre and the parking lots north and south of
Mulberry. Xcel Energy would perform the work and has figured the cost to be $20,372.66 which
includes relocating the four power poles, removing poles, and moving street lights. Additional
work will be required by the city to reconnect service to the existing electrical boxes. The new
services would be installed from the new relocated power poles under the parking lots to the
existing boxes. This cost is estimated at $7,500.00. All this work would be funded through the
Lowell Park Improvement Fund.
RECOMMENDATION
Staff recommends that council approve the amount of $20,372.66 for Xcel Energy to relocate the
power poles in North Lowell Park and associated work and approve the release of an additional
$7500 to reconnect the existing service boxes. Xcel Energy does require payment before the
work can be started and the attached Statement Work be signed.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion approving Xcel Energy
to relocate the power poles in North Lowell Park for $20,372.66 and approve the release of an
additional $7500 to reconnect the existing service boxes.
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1'nisis-to orcorrxrodah, UhWC �nl S+-cc+
e-c+ -
PO4eca) >= Move-+0 C,.-,+
.4 fbt-coot-4ih0+C-S OF hCW POU-)Cr pole. jocorH Otis
CONTRACTOR STAGING ARiA se& Qftc4icoL 'rfb-
7—�
LEM OF WORK
C_!L, o 1,..,,-3
UIA-,--
REFERENCES: SHEET NO:
PLAN VIEW COMMUMM INIAVIING INDEX ------------------
LEGEND & OENERAI. NOTES ----------------- jTjjiT 0.04 • GRAO" PLAN ---- 00101
D MOE
PLAN - UTILITY ... .......... .•_____.....___......
SCALE IN FEET PLAN. EROSION CONTROL T L-103
"=C-
aim
IDENTIFICATION
0-103
Xcel Energy
RESPONSIBLE BY NATURE*"
Customer Address:
City of Stillwater
216 Fourth St North
Stillwater, MN 55082
Service Address:
Stillwater Levee Pole Relocation
Dear Customer: ^ .
Enclosed are three copies of the Statement of Work form.
1700 East County Road E
White Bear Lake, Minnesota 55110 -4658
• Customer sign and date this agreement.
• Return the original and 1 copy using the enclosed envelope.
• Enclose your payment if applicable.
• Customer retains 1 copy for your records.
Please call Builders Call Line to apply for service at 1- 800 - 628 -2121
If you have questions, please call me at 651- 779 -3169
Sincerely,
Zachery I fughes
Zachery Hughes
Electrical Designer, Xcel Energy
White Bear Lake Service Center
jo Xcel Energy®
OVERHEAD SERVICE FORM
In consideration of Northern States Power Company, a Minnesota corporation ( "Xcel Energy "), extending its
facilities to make 120/240 volt, 1 phase, 3 wire overhead service available
to (Customer) City of Stillwater
at (Service Address) Stillwater Levee (City) Stillwater, mn 55082
the sum of Twenty Thousand Three Hundred Seven Two66 /10C Dollars ($ 20,372.66 )
will be paid to Xcel Energy by (if other than above) City of Stillwater
Address (if other than above) 216 4th st City Stillwater, mn 55082
In accordance with the following terms:
Credit Approval:
Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by
The undersigned Customer understands that such payment will give Customer no ownership interest in said facilities
and said facilities shall at all times remain the sole property of Xcel Energy. Customer's and Xcel Energy's rights and
obligations with respect to the facilities and the services provided through the facilities are subject to additional terms
and conditions as provided in the General Rules and Regulations and /or in the Rate Schedules of Xcel Energy's
Electric Rate Book for Customer's specific service, as they now exist or may hereafter be changed, on file with the
state regulatory commission in the state where service is provided.
The undersigned Customer agrees to pay the cost of relocating any portion of said overhead facilities from the
Company's designated location needs.
Dated this
day of _
Customer: Print Full Name
Signature
Xcel Energy Rep: Print Full Name
Signature
City of Stillwater
******************** kk* k*#* k**************#*********** iR*►**#* k* k# Rkk#**** Rk# k##* k* kk# k**+ F* K** fr* **1rN * * *+MF * * #** *1r * **#k*** *4 ►*
$ Specific service location or route $ 20,372.66 Relocation of overhead lines
Excess distribution construction $
Excess service extension $
Three phase service requested
where single phase is adequate
Specific service voltage requested
$ Temp. service KVA $ Other, explain
Phase
Less than one year
More than one year
Transformers required
** k#*#** k**** k* k*******### k*** k********** k****** kkkk**## kkkkkk# k►# kkkki+ k+ F*# k#*# k**# k*##*#+ kk# fe** * * *#Y *�k * # * ***#* # * * **/r** *** *kN
Xcel Energy Representative Zachery Hughes Xcel Energy Work Order
Construction $ 20,372.66 Removal $ Total $ 20,372.66
ware
THE BIRTHPLACE OF MINNESOTA
TO: Mayor & Councilmembers
FROM: Bill Turnblad, Community Development Director
DATE: June 1, 2012
COUNCIL DATE: June 5, 2012
RE: Larson Variance
The Planning Commission recommended approval of this impervious surface variance
request. One condition of their recommendation was that a mitigation plan to manage
the water from the excess impervious surface would have to be approved by the City
Engineer and the Minnesota Department of Natural Resources prior to City Council
consideration of the request.
That mitigation plan has not yet been submitted for review. Therefore, staff requests
that the Council open this hearing and continue it until the mitigation plan has been
found satisfactory by the City Engineer and the DNR.
DATE:
REQUEST:
APPLICANT:
LAND OWNER:
LOCATION:
4
1,
d
City Council
June 1, 2012
CASE NO.: 2012 -17
A conditional use permit to allow for the construction of a 2 -story
mixed -use (retail/ restaurant/ office) building
Mike Hoefler /HAF RED
Watermain Crossing
229 Main St S
COMPREHENSIVE PLAN DISTRICT: DMU - Downtown Mixed Use
ZONING: CBD - Central Business District
HEARING DATE:
PREPARED BY
REVIEWERS:
SPECIFIC REQUEST
June 5, 2012
Michel Pogge, City PlanneAoS9
Community Development Director
Watermain Crossing is proposing to develop a two -story office building located at 229 Main
St S. To allow the building they need a flood fringe conditional use permit. On May 14, 2012
the City Planning Commission granted a parking variance for the project and recommend that
the City Council approve the flood fringe conditional use permit.
BACKGROUND
The property at 229 Main St S is located northeast of the intersection of Main St and Olive St.
The site sits between Main St and Water St. The northern portion of the larger parcel contains
two buildings that will remain. The proposed building will be located on the southern 27 feet
of the parcel, which today acts as a walkway between Main St and Water St. The walkway is
private property and is not owned by the City. The project calls for the construction a two
story building that will contain 1,920 square feet of restaurant or retail space on the first floor
and 1,920 square feet of office space on the second floor. The building facade along Main
Street will be similar to the former Peaslee building, which was destroyed by fire. The HPC
approved design review for the proposed structure on April 2, 2012.
229 Main St S — Peaslee Building
Page 2
EVALUATION OF REQUESTS
The subject property is identified to be in the flood fringe of the St Croix River as shown on
the FEMA flood insurance rate maps. The current ground elevation of the subject site varies
and is approximately 690.8 feet across the site. The 1% annual flood elevation (100 -year flood)
is 692.5 feet in this location. In order to be a permitted use, the site is required to be filled to
693.5 (one foot above the 1% annual flood elevation) with this grade extending at least 15 feet
beyond the outside limits of the structure. First, since the site is only 27 feet wide and second,
since the proposed building will span between two existing building (both the north and
south) it is physically impossible for the applicant to have fill that extends at least 1.5 feet
beyond the outside limits of the structure. As an alternative the applicant can follow the
criteria for a flood fringe conditional use.
Floor fringe condition uses are required to follow a number of design and certification
requirements to ensure that the structure is safe to occupy, will not be unduly damaged
during a flood event, and the building itself will not become a hazard during a flood event. In
order to qualify for a conditional use there are a number of conditions that must be met. The
two most notable are:
1. The building's first occupied floor; including basements but excluding
crawlspaces, must be at or above the regulatory flood protection elevation (which
is the 100 -year flood elevation plus one foot). In this case, the regulatory flood
protection elevation is 693.5 feet. The applicant is proposing the first floor to be at
an elevation of 693.5 feet. This requirement has been met.
2. All new principal structures must "have vehicular access at or above an elevation not
more than halo feet below the regulatory flood protection elevation ". In this case, two feet
below the regulatory flood protection elevation is 691.5 feet. The adjacent road
elevation on Main Street is 692.2 feet which meets this requirement.
City staff, including the building official, met with the applicant on April 19, 2012 and is
satisfied with the plans at this stage of the process. When the applicant submits for a building
permit, the applicant will need to submit evidence that the building has been designed to
meet state building code design requirements for flood proofing.
ALTERNATIVES
The City Council has the following options:
A. Approve the flood fringe conditional use permit.
B. Deny the flood fringe conditional use permit.
C. Table the request for additional information.
229 Main St S — Peaslee Building
Page 3
PLANNING COMMISSION ACTION
The Planning Commission reviewed the requests at their May 14, 2012 meeting. At that
meeting the Commission granted a parking variance for the project and recommend that the
City Council approve the flood fringe conditional use permit.
STAFF RECOMMENDATION
Approve the flood fringe conditional use as conditioned.
CONDITIONS FOR APPROVAL
If the City Council chooses to approve the project, staff would recommend the following
conditions of approval:
1. Approval from the Minnesota Department of Natural Resources.
2. No storage shall be permitted below the regulatory flood protection elevation.
3. The occupants of the building shall follow the flood emergency response procedures
during flood conditions.
4. The applicant shall follow all requirement of the State Building Code for flood
proofing for conditional uses in the flood fringe.
attachments: Location Map
FEMA FIRM Map
Application materials
N QA
A R C H I T E C T U R E
D E V E L O P M E N T
C O N S T R U C T 1 0 N
April 20, 2012
Mr. Mike Pogge
City of Stillwater
516 Fourth Street
Stillwater, MN 55028
RE: Peaslee Building
229 Main Street
Stillwater, MN 55082
Dear Mike:
HAF Group would like to request a variance to the parking and flood plain at 229 Main Street.
Parking Variance:
The building consists of 1,500 sq of usable interior space on each of the first and second floors. HAF
Construction will fully occupy the second floor with 4 employees. Lower level is still undetermined.
Floor Plain Variance:
The footings for the building will consist of grade beams spanning over geo piers which are designed to
resist horizontal pressure.
The building floor elevation is at 693.5'. The sidewalk elevation at the west end of the site is 692.2 and
the sidewalk elevation at the east end of the lot is 690.89. There is vehicle access to the building on
Main Street and Water Street. We will comply with the period of use or occupancy of the structure for
times of flooding and only after determination that adequate flood warning time and local flood
emergency response procedures exist.
Mike, please let me know if you require any additional information.
Sincerely,
Jennifer Cornwell
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651- 351 -1760 FAX: 651- 430 -0180
W W W.HAFARCHITECTS.COM
PLANNING ADMINISTRATION APPLICATION FORM
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER MN 55082
Special /Conditional Use Permit
Variance
Resubdivision
Subdivision*
Comprehensive Plan Amendment*
ACTION REQUESTED
Case No:
Date Filed:
Fee Paid:
Receipt No.:
Zoning Amendment*
Planning Unit Development
Certificate of Compliance
Lot Line Adjustment
a
*An escrow fee is also required to offset the costs of attorney and engineering fees. The fees for requested action are attached
to this application.
The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection
with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the
City of Stillwater. Sixteen (16) copies of supporting material are required. If application requires City Council review then a
total of twenty -eight (28) copies are required to be submitted. Review the Checklist to the Planning Administration
Application Form for the complete list of required items that must be submitted. Any incomplete application or
supporting material will cause your application to be rejected by the City. Required - Applications will be rejected
without a legal description. A legal description is found on the deed to the property. Attach as an exhibit if
necessary.
After Planning Commission approvals, there is a 10 -day appeal period. Once the 10 -day appeal period has ended, the
applicant will receive a zoning use permit which must be signed and submitted to the City to obtain the required
building permits.
PROPERTY IDENTIFICATION
Address of Project s C,1 r1 .� n �� � S%�3c3 tC% (ice
�:� ��" J Assessor's Parcel No.
Complete Property Legal Description* `:? i I LL l
( *Required - Applications will be rejected without a
the county are not acceptable.
Zoning District_�RD Description of Project
description) 'fax descriptions and property descriptions from
"I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of
my knowledge and belief, to be true and correct. I further certify 1 will comply with the permit if it is granted and used. "
Required
Property Owner w �, r cr a
Mailing Address ,
City - State - Zip
Telephone No.
Email
Signature
(Signat a is rei
SAPLANNING \FORMS \PLANAPP.DOCX
January 10, 2012
If other than property oXvner
Representative �'\ P_ �j 8e, 11A
Mailing Address
City - State - Zip NQ
Telephone No. - ej� - , Q
Email
Signature
C_, attire is required)
MEMO TO: Department of Natural Resources
City of Stillwater, MN
DATE: June 1, 2012
RE: Peaslee Building
229 South Main Street
Stillwater, MN 55082
The proposed building at 229 South Main Street, Stillwater, MN will meet the requirements of the DNR
and City Flood Proofing requirements. The building will feature flood vents on both East and West sides
of the building to allow water to flow in case of flooding. The lowest floor elevation will be 693.5 feet
which is one foot above the 1% annual chance flood (100 -year flood) elevation.
I
Michael G. Hoefler,
MN License No. 24210
NCARB, AIA, CID
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651 - 430 -01 80
W W W.HAFARCHITECTS.COM
A F
C H I
T ,_
C T J F[
r, e
v .. i.
o
F I= N T
C O
N S T
R iJ
C L O N
MEMO TO: Department of Natural Resources
City of Stillwater, MN
DATE: June 1, 2012
RE: Peaslee Building
229 South Main Street
Stillwater, MN 55082
The proposed building at 229 South Main Street, Stillwater, MN will meet the requirements of the DNR
and City Flood Proofing requirements. The building will feature flood vents on both East and West sides
of the building to allow water to flow in case of flooding. The lowest floor elevation will be 693.5 feet
which is one foot above the 1% annual chance flood (100 -year flood) elevation.
I
Michael G. Hoefler,
MN License No. 24210
NCARB, AIA, CID
106 EAST CHESTNUT STREET, STILLWATER, MN 55082
PH: 651 -351 -1760 FAX: 651 - 430 -01 80
W W W.HAFARCHITECTS.COM
eH
11
1
1
Location Map
Vicinity Map
Subject Site
0 150
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MAP SCALE 1" = 500'
250 0 500 1000
FEET
METERS
150 0 150 300
s is an official copy of a portion of the above referenced flood
. It was extracted using FIRMette - Desktop version 3.0. This map does not
lect changes or amendments which may have been made subsequent to
®
PANEL 0266E
iLLU
FIRM
In
FLOOD INSURANCE RATE MAP
®
WASHINGTON COUNTY,
n
MINNESOTA
m
AND INCORPORATED AREAS
id
PANEL 266 OF 456
(SEE MAP INDEX FOR FIRM PANEL LAYOUT)
a
CONTAINS:
m
COMMUNITY NUMBER PANEL SUFFIX
OAK PARK HEIGHTS, 270512 0266 E
CITY OF
STILLWATER, CITY OF 275249 0266 E
a([D
Notice to User: The Map Number shown below
should be used when placing map orders; the
Community Number shown above should be
used on insurance applications for the subject
a
community.
Q�pA��F.LT MAP NUMBER
27163CO266E
3�z EFFECTIVE DATE
' "° 5' FEBRUARY 3, 2010
Federal Emergency Management Agency
s is an official copy of a portion of the above referenced flood
. It was extracted using FIRMette - Desktop version 3.0. This map does not
lect changes or amendments which may have been made subsequent to
r
Survey Prepared For:
Seasons Tt44ue, Inc.
229 South Maln Street
Stillwater, Minnesota 55062
16511 43 0-1240 CERTIFICATE OF SURVEY
See Sheet 2 for Proposed 2006 Seasons
Tique, [nc. Parcel used for Untended to et used for an
action to quiet nitge or to PART OF BLOCK 28, ORIGINAL TOWN, NOW CITY OF STILLWATER,
'Register Title. only)
MINNESOTA.
Jan. 2006 Barrett M. Stack, Land Surveyor
Scale: 1 10' Minn. Reg. No. 13774
i
Notes: pea,
o Indicates iron pipe set marked se, so•pO
RLS 13774, unless noted otherwise,
Indicates STACK RLS i13774.onl ass noted gn
otherwwlse. - ,s
Underground or overhead, publlc or Trlvate
utelltles, on or a,J.cent the parce ,were
not located -in conjunction wit Yi this survey,
unless shown or noted otherwise hereon. +!T
Graphic detal is of offset irons, wall and 3
facia genes and other Improvements that are j p4•
In congested areas are not drawn to scale 70 T /E4'
for aln in illustrating details of same,
u` Ny 1 i +,79„Efs ig go, OW
NORTH WA� �.ga rf,•g L
ILA
Y
.., m../ 1 \\in c / >wP ✓) /eve b� PN,PCEC CON>7PI
C - 4, ✓6 9¢6d Sv. sY.
ti 5 ey p7
Notes:
(continued)
I hereby ertlfy to euarenty C .... Itiei Title, Inc „
Lawyers Title Insurance Corporation, Seasons Tique, Inc.,
and Frederick N. ere 11, Trustee, that I surveyed the
property described on Sheet 2 of 3 Sheets of this survey
and that this su vey shows all natters relating to Doc.
No.'s 4Se903 and 3156341, a referred to in Lawyers Title
Insurance Corporation C ... I tent for Title Insurance,
schedule B - Section 11, File No. 'S20]2, dated Nov. 9,
2005, and that then W pa rcel lest riptlon, end the s vey
I f the are correct, to the best of my known edgeur
andgbelie�f•.,�_
rat-E t X. Stag cenSe�L°an� Surveyor
Date: / -PJ -10G Ninn. Lit. No. 13I]4
Ind seivaytig
airy Falls nu.lwortn
star, Mi,a:eaore 5so82.
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o t diceees itm Pipe set --
SYWL RI6 11114, unless rolled
ourerwiaa. '
See the 'Perfected Plat" of the city
of stillater, recorded as oocument
n,arber 416049, Wasiirgton County
ntwrdata Office, for details
concerning the origin of Stimpson's
Alley. (row Wroen ae hater street,
uhe ereroedanent Of buildings or
b:prwe.ents into the wain scads
alum to tlm cutaide coil rg w 11
lire at grand level, any overhang. or
P- Jsctim beyud said wall lute
cmatitutes additrmal er,croa 1—t
Into ew roads.
Farce! 9 s eyed See prrpo dese-
tints- for Auras prcc ings m
street 2. 1'.-1 surveyed - tams
9466`.eluare feet.
,/anuary.25, 2006.- Revision,Npte
Corrected drafted dimensional - :e n'. Sheet 1,
Party Wall easement dinensiohc orrecte d to ].13
feet. Cban9ed caption of Proposed 2808 Seasons
Tina., Inc., Parcel Des trlptian, (Sheet 21 to
-h far. With the aa est of the Washington
County Registers Off ice.
BMS
1 xerehy certify that a vey, Plan or..
eloec Was Prepared GY odes ay direct
euperviefm and that T se a duly Ne9ietatad
la`d —V"- o des the iapa of t Btate-
of HI—acte
Pat / -r9 -1011 has, No,' 11774
/Kw'rRl �
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Al W;
0A h
.-
orlentatim of this bearing systen
is —oned.
o t diceees itm Pipe set --
SYWL RI6 11114, unless rolled
ourerwiaa. '
See the 'Perfected Plat" of the city
of stillater, recorded as oocument
n,arber 416049, Wasiirgton County
ntwrdata Office, for details
concerning the origin of Stimpson's
Alley. (row Wroen ae hater street,
uhe ereroedanent Of buildings or
b:prwe.ents into the wain scads
alum to tlm cutaide coil rg w 11
lire at grand level, any overhang. or
P- Jsctim beyud said wall lute
cmatitutes additrmal er,croa 1—t
Into ew roads.
Farce! 9 s eyed See prrpo dese-
tints- for Auras prcc ings m
street 2. 1'.-1 surveyed - tams
9466`.eluare feet.
,/anuary.25, 2006.- Revision,Npte
Corrected drafted dimensional - :e n'. Sheet 1,
Party Wall easement dinensiohc orrecte d to ].13
feet. Cban9ed caption of Proposed 2808 Seasons
Tina., Inc., Parcel Des trlptian, (Sheet 21 to
-h far. With the aa est of the Washington
County Registers Off ice.
BMS
1 xerehy certify that a vey, Plan or..
eloec Was Prepared GY odes ay direct
euperviefm and that T se a duly Ne9ietatad
la`d —V"- o des the iapa of t Btate-
of HI—acte
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ORDINANCE NO. 1047
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 34, ENTITLED BUILDING DEMOLITION
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
Amending. City Code Chapter 34 - Building Demolition, shall be restated and replaced
with the following:
"Chapter 34 BUILDING DEMOLITION
Sec. 34 -1. Purpose of chapter.
This chapter is adopted for the purpose of protecting the historic and aesthetic qualities of the
city by preserving, rehabilitating or restoring, when reasonable, buildings or structures which
constitute or reflect distinctive features of the architectural or historical resources of the city,
thereby promoting the public welfare and preserving the cultural heritage of the city.
Sec. 34 -2. Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this subdivision, except where the context clearly indicates a different
meaning:
Building or structure ofpotential historic signi icance means a building or structure or
portion of a building or structure built on or prior to December 31, 1945.
Commission means the Heritage Preservation Commission.
Community Development Director means the Stillwater Community Development
Director or his or her designee.
Demolition means one of the following:
(1) Razing a building.
(2) Removal of fifty (50) percent or more of the total facade.
(3) Removal of more than twenty (20) percent of the exterior front facade of a
structure including the front facing roof. The amount of front facade that is
required to be removed for a front porch shall not be counted toward the 20 %.
(4) Demolition by neglect.
A demolition shall not mean any of the following:
(1) A structure required to be demolished in accordance with Minn. Stats. ch. 463.
(2) Destruction by fire that has been determined to be a total loss by the
Community Development Director. However, a fire that is caused by arson and
was proven to be started by an act of the owner or the owner's agent shall be
considered a demolition.
(3) Destruction by a natural disaster or other similar event and which has been
determined to be a total loss by the Community Development Director.
Items that are consider maintenance in the opinion of the Community
Development Director.
(4) Items that are consider maintenance in the opinion of the Community
Development Director.
Historic Resource means any building or structure that is not currently designated as a
Heritage Preservation Site but which is worthy of such designation because of its
historical, cultural, architectural, archaeological or engineering significance for one of the
following reasons:
(1) The property is associated with significant events or with periods that
exemplify broad patterns of cultural, political, economic or social history.
(2) The property is associated with the lives of significant persons or groups.
(3) The property contains or is associated with distinctive elements of city or
neighborhood identity.
(4) The property embodies the distinctive characteristics of an architectural or
engineering type or style, or method of construction.
(5) The property exemplifies a landscape design or development pattern
distinguished by innovation, rarity, uniqueness or quality of design or detail.
(6) The property exemplifies works of master builders, engineers, designers,
artists, craftsmen or architects.
(7) The property has yielded, or may be likely to yield, information important in
prehistory or history.
Historically significant building or structure means any building or structure or portion
of a building or structure on the National Historic Register, a designated local heritage
preservation site or a contributing structure or building in a designated national register
historic district.
Nonhistoric structure or building means a structure or building built on or after January
1, 1946, or is not on the National Historic Register, or is not a designated local heritage
preservation site, or is a noncontributing structure or building in a designated national
register historic district.
Sec. 34 -3. Permit required.
No building or structure may be demolished without obtaining a demolition permit. An
application for a demolition permit must be filed with the city building official.
Sec. 34 -4. Procedure.
The building official must forward a copy of each demolition permit application to the
community development director.
Subd 1. Community Development Director Review. The community development
director shall review the permit, conduct an on -site visit of the property with the
applicant, make one of the following determinations, and take the associated action:
(1) The building, or structure is historically significant. If the building or structure
is found to be historically significant, then the application will be sent to the
commission for review according to Section 34 -4, Subd. 2.
2
(2) The building or structure is a historic resource. If a building or structure is
potentially historic due to being built on or prior to December 31, 1945, and it is
determined to be a historic resource, then the application will be sent to the
commission for review according to Section 34 -4, Subd 2.
(3) The building or structure is potentially historic but not historically significant
or not a historic resource. If a building or structure is found to be potentially
historic, but it is determined that it does not meet the definition of a historic
resource, then the application for a demolition permit will be referred to the
building official for issuance of a demolition permit.
(4) The building or structure is Nonhistoric If a building or structure is
nonhistoric, then the application for a demolition permit will be referred to the
building official for issuance of a demolition permit.
Subd.2. Heritage Preservation Commission Review.
If the community development director determines that a building or structure is
historically significant or a historic resource, then the commission must review the
demolition request to determine whether a demolition permit may be issued.
(1). Required demolition permit application materials An application form and 15
copies for commission review must be submitted to the city in order to place the
demolition request on a commission agenda for consideration. The demolition
permit application must include the following information:
(a) A map showing the location of the building or structure to be
demolished on its property and with reference to neighborhood properties;
(b) A legal description of property and owner of record;
(c) Photographs of all building elevations;
(d) A description of the building or structure or portion of building or
structure to be demolished;
(e) The reason for the proposed demolition and data supporting the
reason, including, where applicable, data sufficient to establish any
economic justification for demolition to determine why restoration or
reuse is not economically feasible;
(f) Proposed plans and schedule for reuse of the property on which the
building or structure to be demolished is located. The HPC may apply the
standards set out in the Neighborhood Conservation Design Guidelines
when appropriate;
(g) Relation of demolition and future site use to the comprehensive plan
and zoning requirements; and
(h) A description of alternatives to the demolition.
(2). Public hearing. The commission must hold a public hearing according to
chapter 31 -204, subdivision 3 of this Code. Additionally, twelve (12) days prior
3
to the public hearing, the applicant shall cause a sign to be installed at the street
frontage of the property stating a notification message as prescribed by city staff
that is intended to notify the public of the proposed demolition.. The commission
will conduct the public hearing, review the demolition request, and decide upon
one of the following courses of action:
(a) For a historically significant building or structure
(i) No feasible alternative to demolition. If the commission
determines that the owner has made a reasonable effort to sell or,
preserve the structure and after finding that there is no available
feasible alternative to demolition, then the commission shall notify
the building official that a demolition permit may be issued, as
provided in subdivision 3 below.
(ii) Feasible alternative to demolition. If the commission
determines that there is a feasible alternative to demolition, the
permit must be denied.
(b) For a historic resource
()Negative finding. If the commission finds that the property is
not a historic resource, then the commission shall notify the
building official that a demolition permit may be issued, as
provided in subdivision 3 below.
(ii) Positive finding with no feasible alternative to demolition. If
the commission finds that the property is historically significant or
a historic resource, but that there is no feasible alternative to
demolition, then the commission shall notify the building official
that a demolition permit shall be issued, as provided in subdivision
3 below.
(iii) Positive finding with feasible alternative to demolition. If the
commission finds that the property is historically significant or a
historic resource, and that there is a feasible alternative to
demolition, then the commission shall deny the demolition permit
and direct the community development director to prepare a
designation study of the property, as provided in section 22 -7,
subdivision 4 [Procedures for the designation of heritage
preservation sites].
(1) Failure to designate property. If the city council does
not approve the preparation of the designation study within
30 days of the commission determination, or if the
completed designation study is not approved within 180
days of the commission determination, or if the city council
denies implementation of the designation after completion
of the designation study, then the building official shall
issue the demolition permit.
(3). Commission findings and conditions. While reviewing the demolition permit
request, the commission shall consider the following findings and conditions:
El
(a) Destruction of a building or structure. Before approving the demolition
of a building, the commission shall make findings that the demolition is
necessary to correct an unsafe or dangerous condition on the property, or
that there are no reasonable alternatives to the demolition. In determining
whether reasonable alternatives exist, the commission shall consider, but
not be limited to, the significance of the property, the integrity of the
property and the economic value or usefulness of the existing structure,
including its current use, costs of renovation and feasible alternative uses.
The commission, with the approval of the City Council, may delay a final
decision for up to one hundred eighty (180) days to allow parties
interested in preserving the historic resource a reasonable opportunity to
act to protect it.
(b) Mitigation plan. The commission may require a mitigation plan as a
condition of any approval for demolition of a building. Such plan may
include the documentation of the property by measured drawings,
photographic recording, historical research or other means appropriate to
the significance of the property.
(c) Demolition delay. With the approval of the City Council, the
commission may stay the release of the building, wrecking or demolition
permit for up to one hundred eighty (180) days as a condition of approval
for a demolition of a building that has been found to contribute to a
potential historic district to allow parties interested in preserving the
historic resource a reasonable opportunity to act to protect it. The release
of the permit may be allowed for emergency exception as required in
section 34 -5.
Sec. 34 -5. Emergency demolition.
If a historically significant building or structure or historic resource poses an immediate threat to
health or safety due to its deteriorated condition, the owner of the building or structure may
request issuance of an emergency demolition permit. If both the community development
director and building official find that the condition of the building or structure poses a serious
and imminent threat to public health and safety and that there is no reasonable alternative to the
immediate demolition, together the community development director and building official may
issue an emergency demolition permit.
Sec. 34 -6. Fee.
For purpose of reimbursing the city of administration of this chapter, the City will by resolution,
from time to time, fix the amount of fees to be charged for processing all applications and
appeals.
Sec. 34 -7. Injunction.
In addition to any other relief provided by this chapter, the city attorney may apply to a court of
competent jurisdiction for an injunction to prohibit the continuation of any violation of this
5
chapter. This application for relief may include seeking a temporary restraining order, temporary
injunction and permanent injunction.
Sec. 34 -8. Violation of chapter.
Any person violating any provision of this chapter shall be guilty of a misdemeanor, and a
separate offense shall be deemed committed on each day during on which a violation occurs or
continues."
2. Savings. In all other ways City Code shall remain in full force and effect.
3. Effective Date. This Ordinance will be in full force and effect from and after its passage
and publication according to law.
Enacted by the City Council of the City of Stillwater this 5th day of June, 2012.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane Ward, City Clerk
3
ixujil t1i ou mivit
TO: Mayor & City Council
FROM: Diane Ward, City Clerk
SUBJECT: Issuance of a New Combination (On -sale and Off -sale) and Sunday Liquor
License - Domacin LLC
As a result of the Council's approval Ordinance 1044 on March 20, 2012, allowing the issuance
of Combination Liquor Licenses (Off -sale & On -Sale) in Stillwater, an application has been
received by Domacin LLC, DBA: Domacin Wine Bar for 102 2nd Street S.
In order to have a combination liquor license the establishment must have an On -Sale Liquor
License; therefore Mr. Richard Hoch has submitted the applications to upgrade his liquor licesne
from a Wine and Strong Beer to a Combination (On -sale & Off - sale), and Sunday Liquor
License. It is not Mr. Hoch's intention to have a full bar in his restaurant, but this license will
allow Domacin LLC to sell the wine they serve as an off -sale establishment. They will however,
have to comply with off -sale hours of operation set by State Statute.
RECOMMENDATION:
Upon the approvals and inspections by the Police, Fire, Finance and Building Departments, it is
recommended that Domacin LLC be issued a Combination License and Sunday Liquor License.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting a resolution
entitled "Approving the issuance of a Combination and Sunday Liquor License to Domacin
LLC."
APPROVING THE ISSUANCE OF A COMBINATION AND SUNDAY LIQUOR
LICENSES TO DOMACIN LLC
WHEREAS, an application has been received for a new Combination (On -sale & Off -sale) and
Sunday liquor licenses from Domacin LLC, DBA: Domacin Wine Bar located at located at 102.
2nd Street S, Stillwater and
WHEREAS, Council reviewed the request at their regular meeting of June 1, 2012, and
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the issuance of a Combination (On -sale & Off -sale) and Sunday liquor licenses; to
Domacin LLC conditioned upon approval by City Police, Fire, Building Inspection and Finance
Departments, and Minnesota Liquor Control.
Adopted by Council this 5t" day of June, 2012.
Ken Harycki, Mayor
Attest:
Diane F. Ward, City Clerk
Memorandum
To: Mayor and City Council
From: Diane Ward, City Clerk
Date: May 24, 2012
Subject: Heritage Preservation Commission
Mr. Brian Larson has applied and was interviewed to be a member on the Heritage
Preservation Commission. The Chair and Council Representative recommend that Mr. Larson
be appointed.
ACTION REQUIRED:
If Council wishes to appoint Mr. Larson, Council should pass a motion adopting
Resolution 2012- , appointing Mr. Larson to the Heritage Preservation Commission with his
term ending May 1, 2015.
/nm
THE BIRTHPLACE OF M I N N E S O T A
DATE: May 30, 2012
TO: City Council
REGARDING: RFP for Police Department Expansion
MEETING DATE: June 5, 2012
AUTHOR: Bill Turnblad, Community Development Director
BACKGROUND
There was discussion at the May 11 Council Retreat about expanding the Police
Department into the fire station area when the new fire station is constructed. The
first step toward preparing for that expansion would be a study that examines:
1) Police Department space needs;
2) How existing Police Department space and the expansion space could be
configured to meet the space needs; and
3) An estimate of the costs involved in that reconfiguration.
REQUEST
Authorize staff to draft and circulate an RFP for the Police Department Expansion
Study.
STILLWATER TOWN BOARD MEETING
May 10, 2012 Town Hall 7:00 P.M.
PRESENT: Chairperson Jim Hiniker, Supervisors Linda Countryman, David Johnson,
Sheila -Marie Untiedt and Matt Beane, Clerk Kathy Schmoeckel, Planner Dick
Thompson, Treasurer Marsha Olson, Chief of Police Steve Nelson and Park
Manager Rick Jacobson.
1. AGENDA - M /S /P Johnson /Beane moved to adopt the agenda as written. (4 ayes)
2. MINUTES - M /S /P Beane /Countryman moved to approve the April 26, 2012
Stillwater Town Board Meeting minutes as written. (4 ayes)
3. TREASURER-
a. Report given.
b. Checks and Claims - The following checks and claims were approved for
payment.
Claim No.
Vendor
Amount
41837
Bryan Rock Products, Inc.
$1,434.55
41838
Campbell, Knutson, PA
3,851.05
41839
CenturyLink
101.35
41840
James Doriott
75.89
41841
Helmer Printing, Inc.
361.58
41843
Mantyla Well Drilling, Inc.
150.00
41844
Maroneys Sanitation, Inc.
117.82
41845
M FRA
5,718.30
41846
MJ Raleigh Trucking Inc.
10,966.13
41847
Kathleen Nelson
145.62
41848
Stephen Nelson
785.00
41849
On Site Sanitation
578.19
41850
Public Safety Equipment Co
30.00
41851
Robert P Ranalla Sr.
8.53
41852
Barbara Riehle
40.00
41853
Kathryn Schmoeckel
72.92
41854
Stillwater Gazette
35.55
41855
Tremblays Sweet Shop
320.00
41856
Washington County Taxation Division
25.00
41857
Xcel Energy
91.07
41858
Internal Revenue Service
688.54
41859
Minnesota Department of Revenue
22.67
41860
PERA
398.31
41861
Jack Kramer
7,100.91
Countryman, Linda P
344.00
Johnson, David W
379.74
Stillwater Town Board Mtg. - 5/10/12
Nelson, Kathleen M
Nelson, Stephen W
Olson, Marsha Ann
Ranalla, Sr. Robert P
Riehle, Barbara
Schmoeckel, Kathryn G
Untiedt, Sheila -Marie
4. PLANNER -
a. Outinb Lodge PUD Amendment - The Planning Comm
hearing n the PUD Amendment and they dealt with t
space wi in the lodge and the amplified music.
M /S /P John/Countryman moved approval of the ift
lodge. (4 a es)
Page 2
3 4.59
1, 1.07
42.49
155.68
266.07
824.20
549.50
;ion held the public
issues: the 12x12 retail
shop component within the
With respect to mplified music, the Planning C mission recommended leaving it
as in the 2006 P Amendment. Chief of Poli reported on the complaint level.
He found one com aint in 2008 on the Sheri 's record. He had been unaware of
the condition in the 06 PUD regarding a lified music. He gave a history of
how this issue came u The Outing Lodg is committed to 8 brides to have
outdoor music this year.
M /S /P Johnson /Beane mo d that for t e 8 weddings scheduled in 2012 outside
amplified music is allowed o ly until 1 :00 pm, or inside until 12:00 pm, that
Steve Nelson will notify the n ' hbor , if there is any complaint it will be dealt with
immediately by the Outing Lod a any violations will terminate this agreement.
(3 ayes, Countryman nay)
There should bean effort by the utin Lodge to control the volume. The tent
might be best located on the s th side . h the building acting as a buffer.
With respect to the remainin improvements, a Planning Commission should be
directed to consider these i sues as concept issu only. The decision dates on
the PUD amendment sho d be extended to allow f the possible increased time.
(Sheila -Marie Untiedt strived.)
b. Sherri Buss' letter o Governor Dayton on Water Governanc The consensus
was that this was excellent letter that should be sent with She -Marie
Untiedt's sugges . n that this applies to all communities and a copy sh be
sent to the Lea a of Cities.
c. Recordin E i ment for Public He rin s - Planner Dick Thompson had spoken
to an attornijK who felt it was good practice to record public hearings. He will
check with/Soren Mattick to see if this is a requirement or just good practice.
d. Special Events Ordinance - This ordinance had been approved by the Board on
August 11, 2011 but never formally signed. A signature copy will prepared for the
next meeting.
Stillwater Town Board Mtg. - 5/10/12
Nelson, Kathleen M
Nelson, Stephen W
Olson, Marsha Ann
Ranalla, Sr. Robert P
Riehle, Barbara
Schmoeckel, Kathryn G
Untiedt, Sheila- Marie
354.59
1,151.07
442.49
155.68
266.07
824.20
549.50
S` ' t
Page 2
4. PLANNER -
a. Outing Lodge PUD Amendment - The Planning Commission held thepublic
hearing on the PUD Amendment and they dealt with two issues: the .2x12 retail
space within the lodge and the amplified music.
M /S /P Johnson /Countryman moved approval of the gift shop component within the
lodge. (4 ayes)
With respect to amplified music, the Planning Commission recommended leaving it
as in the 2006 PUD Amendment. Chief of Police reported on the complaint level.
He found one complaint in 2008 on the Sheriff's record. He had been unaware of
the condition in the 2006 PUD regarding amplified music. He gave a history of
how this issue came up. The Outing Lodge is committed to 8 brides to have
outdoor music this year.
M /S /P Johnson /Beane moved that for the 8 weddings scheduled in 2012 outside
amplified music is allowed only until 10:00 pm, or inside until 12:00 pm, that
Steve Nelson will notify.the neighbors, if there is any complaint it will be dealt with
immediately by the Outing Lodge and any violations will terminate this agreement.
(3 ayes, Countryman nay)
There should be an effort by the Outing Lodge to control the volume. The tent
might be best located on the south side with the building acting as a buffer.
With respect to the remaining improvements, the Planning Commission should be
directed to consider these issues as concept issues only. The decision dates on
the PUD amendment should be extended to allow for the possible increased time.
(Sheila -Marie Untiedt arrived.)
b. Sherri- Buss' letter to Governor Dayton on Water Governance - The consensus
was that this was an excellent letter that should be sent with Sheila -Marie
Untiedt's suggestion that this applies to all communities and a copy should also be
sent to the League of Cities.
c. Recording Equipment for Public Hearings - Planner Dick Thompson had spoken
to an attorney who felt it was good practice to record public hearings. He will
check with Soren Mattick to see if this is a requirement or just good practice.
d. Special Events Ordinance - This ordinance had been approved by the Board on
August 11, 2011 but never formally signed. A signature copy will prepared for the
next meeting.
. w
Stillwater Town Board Mtg. - 5/10/12 Page 3
5. ARCOLA HEIGHTS PARK MANAGER - Matt Beane had spoken to Kelly Shantz and he
is still interested in working as manager. Rick Jacobson has been taking care of Arcola
Heights Park such as trash and bathrooms. There are no events to be scheduled and
the lawn service is contracted. Kelly Shantz could provide a local presence at the park.
6. CHIEF OF POLICE -
a. Report given. There were 7 burning permits, none for buckthorn. No dogs were
impounded. A citation was issued for a dog running at large.
b. CUP's - All CUP's have been checked and all are in compliance.
c. Annual Picnic - Steve Nelson has secured the canine unit and the sheriff's new
armed vehicle for their emergency response team for the picnic. Their command
vehicle will also be on display and there will be a robot demonstration. The fire
department will also be coming.
d. Kennel License - Deborah MacNeill has a kennel license with 7 dogs. There have
been no complaints. She wants to change the license to her name only which will
be done when the renewal comes up.
e. Dog Licensing - The new licensing is ready to go out.
7. OLD STONE BRIDGE - Barbara Medinger had a DVD presentation which documents
the work that has been done to stabilize the bridge. It could be shown at the next
annual meeting. She also had a certificate from the American Society of Civil Engineers.
The Board offered to help in her efforts to have the DNR take over the bridge.
8. GARAGE SALE - M /S /P Countryman /Beane moved to approve funding for
advertising for the upcoming garage sale not to exceed $200. (5 ayes)
9. PRINTER FOR THE TOWN HALL - The money for this had already been allocated.
Rick Jacobson will look into it.
10. WORKSHOP - Two speakers are planned and 20 people have signed up.
M /S /P Untiedt /Countryman moved to authorize the expenditure not to exceed $260 for
the workshop. (5 ayes)
11. ADJOURNMENT- The meeting was adjourned at 9:15 p.m.
Cler
Chairperson
Approved
Summary of Proceedings
Washington County Board of Commissioners
May 22, 2012
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary
Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board
Chair Hegberg presided.
Commissioner Reports — Comments - Questions
The Commissioners reported on the following items:
Commissioner Weik — reported she attended the annual Law Enforcement Memorial Day
Ceremony at the Historic Courthouse; she attended the Public Health Emergency Preparedness
Advisory Committee; she attended the Gateway Corridor Policy Advisory Committee; and she
attended the Counties Transit Improvement Board meeting;
- Commissioner Lehrke — reported she attended the Law Enforcement Memorial Day Ceremony;
she attended the Metropolitan Library Services Agency meeting; she attended the Minnesota
Extension Advisory Committee meeting; and she will be attending the National Association of
Counties forum on Innovative Waste the rest of this week;
- Commissioner Kriesel — reported he will be attending the Transportation Fly -in to be held in
Washington D.C. on June 5; he attended the Law Enforcement Memorial Day Ceremony; he
attended the St. Croix River Coalition meeting; he attended the Gateway Corridor Preparedness
Advisory Committee meeting; he attended the Library Board meeting which also met with the
Stillwater Library Board; he attended the 5th Annual Encourage Breakfast for the Courage
Center St. Croix; and he reported that the Valley Branch Library in Lakeland will have an open
house event on Saturday, June 9 from 10:00 to 2:00;
Commissioner Hegberg — reported he will be attending the Public Risk Management
Association Conference during the week of June 5; he attended the Law Enforcement
Memorial Day Ceremony; he attended the Counties Transit Improvement Board meeting; he
attended the Transportation Advisory Board Programming Committee followed by the
Transportation Advisory Board meeting; he attended the Metropolitan Area Agency on Aging;
he attended the Rush Line Task Force meeting; he met with individuals from Greater MSP to
discuss economic growth in Washington County; he met with the Hugo City Council to discuss
the Highway 61 and County Road 4 proposal for a roundabout; and he will be attending the
National Association of Counties forum on Innovative Waste the rest of this week.
Community Services
Approval to appoint Renee Lane, Grant, to the Community Development Block Grant Citizen's
Advisory Committee.
General Administration
Approval of the following actions:
- May 8, 2012 Board meeting minutes;
- Public hearing set for June 19, 2012 at 9:00 a.m. for consideration of repeal of Washington
County Ordinance No. 33 Aggregate Removal Tax;
- June 5, 2012 County Board meeting cancelled; next Board meeting scheduled for June 12,
2012 in the afternoon followed by the Board of Appeal and Equalization;
- Board correspondence was received and placed on file.
Human Resources
Approval of the following actions:
- 2012 -2013 contract for the Attorney's Association;
- Presentation of the Safety Award from the Governor's Safety Council for the county's
continuing improvement and implementation of 75 percent of the safety program benchmarks
or better.
Housing and Redevelopment Authority
Adoption of Resolution No. 2012 -074 approving Laws of Minnesota 2012, Chapter 199,
Sections 3, 4 and 5.
Library
Approval to renew the MNLink Gateway Server Site contract with the Minnesota Office of
Higher Education for inter - library loan service.
Public Health and Environment
Update given on the increase in pertussis (whooping cough) in the county and throughout the
metropolitan area especially in school age children.
Public Works
Approval of the following actions:
- License for the use of real property to the Veterans Camp Association, Inc. to maintain the
camp's four existing flagpoles and one entrance monument sign;
- Grant application to the Minnesota Historical Society Legacy Grant program for funding to
repair and restore the Historic Courthouse fascia and soffits;
- Contract with Washington Conservation District for professional services for 2012 -2014 at an
amount not to exceed $32,400 per calendar year;
- Change Order No. 3 to contract with Parkos Construction Company, Inc. for the St. Croix
Bluffs Regional Park Campground Park improvement project in the amount of $7,196.75;
- Change Order No. 1 to contract with Parkos Construction Company, Inc. for the St. Croix
Regional Park Campground Park improvement project in the amount of $11,682.66; and
budget amendment to fund additional project costs in the amount of $11,607 from the Parks
Division Stewardship Fund 214;
- Executive sessions held to consider an offer to acquire an interest in the Leadholm parcel for
the St. Croix Valley Regional Trail Master Plan; and review an appraisal and discuss the
possible purchase of the Croone parcel for inclusion into the Big Marine Park Reserve.
Regional Railroad Authority
Approval of the following actions:
- May 8, 2012 Regional Railroad Authority meeting minutes;
- Amendment #3 to contract with CH2M Hill, Inc. for additional analysis and engineering
services on the Gateway Corridor Alternative analysis in the amount of $199,799.21; and
budget amendment providing for the funding of the professional services.
Sheriffs Office
Approval to amend the grant agreement with Integrated Solution Consulting to provide services
for Metropolitan Region Homeland Security Emergency Management Board extending the terms
to July 31, 2012.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
Washington County, Minnesota
Board of Commissioners - Actions
Actions at the Tuesday, May 22, 2012 Board Meeting
This page is a brief view of the actions taken by the Washington County Board of Commissioners.
For further information, please telephone 651- 430 -6001.
Washington County's mission is to provide quality public services in a cost - effective manner
through innovation, leadership, and the cooperation of dedicated people.
Public hearing on repeal of county ordinance related to gravel tax set for June 19
The Washington County Board of Commissioners will conduct a public hearing to consider the repeal of the county's
ordinance related to the aggregate removal tax at 9 a.m. Tuesday, June 19, in the Board Room of the county Government
Center in Stillwater.
The County Board's intention would be to continue the gravel tax collection within the county after the ordinance repeal
under the authority granted under state law.
The County Board adopted an ordinance to impose an aggregate material removal tax in 1982. Counties have the
authority under state law to impose a tax on operators who are engaged in the removal and shipping of aggregate material
within the county, and has been collecting and distributing funds from the aggregate removal tax since 1983.
The Legislature made substantial changes to the rate of the tax and the distribution of the funds after they were collected
by the county. The statute now states how the funds should be distributed, removing earlier discretion that was granted to
county boards to determine how to distribute a portion of the tax proceeds. The county's ordinance has not been updated
to conform with these statutory changes.
Since the statute now clearly defines all aspects of the implementation of the tax, and no discretionary decisions are
required by the county board, the aggregate material removal ordinance may no longer be necessary in the county. The
public hearing is to gather information to consider the repeal of the county's aggregate removal tax and continue
collection of the aggregate material removal tax under state law.
Consultant will do expanded study of Gateway Corridor
CH2M Hill, Inc., will perform additional analysis and engineering work for the Gateway transit Alternatives Analysis
after the Washington County Board of Commissioners, sitting as the Regional Rail Authority May 22, agreed to the
amendment of the contract with the firm.
The Gateway Corridor Commission is undertaking an alternatives analysis study for the Gateway Corridor. The study
started in October 2010 and is now in the Evaluation of Results phase. Money for additional study will come from the 3
percent revenue sharing that Washington County is guaranteed each year from the County Transit Improvement Board
(CTIB); the county must provide a 10 percent match to any funds requested from CTIB.
As the study moved through the analysis and information was presented at open houses in the community, additional
analysis and engineering and revised cost information was needed so decision makers will have the necessary information
to identify the best altemative(s) to carry into the draft environmental impact statement.
Page 1 of 4
The contract for the additional work is $199,800. The proposed funding split will be Washington County, $80,000 (40
percent), Ramsey County Regional Railroad Authority, $80,000 (40 percent), and the Metropolitan Council, $40,000 (20
percent). This funding split is consistent with the previous splits for the original contract and the first amendment to the
contract.
Lane will join the Community Development Block Grant Citizen's Advisory Committee
Renee Lane, Grant, will join the Washington County Community Development Block Grant Citizen's Advisory
Committee as the District 1 representative, after the County Board approved the appointment May 22.
Lane will fill an unexpired term until Dec. 31, 2013. Her appointment was recommended by Commissioner Dennis
Hegberg, District 1.
The Washington County Community Development Block Grant (CDBG) Citizen Advisory Committee is established to
provide public input to and increase the accountability of the CDBG and HOME programs in Washington County. The
purpose of the program is to develop strong urban communities by providing decent housing and a suitable living
environment, and expanding economic opportunities, principally for low- and moderate - income persons.
County will work with Washington Conservation District
The Washington County Board of Commissioners approved a multi -year contract with the Washington Conservation
District May 22, to provide a number of services throughout the county.
The contract is for $32,400 each year — 2012, 2013 and 2014. This is the first time that the county has had a multi -year
contract with the agency. The services include work for the Public Works Department.
New legislation will allow HRA to levy tax in all cities in Washington County
The Washington County Board of Commissioners adopted a resolution May 22 to amend Washington County Housing
and Redevelopment Authority ( WCHRA) rules for governance, after a change in Minnesota statutes.
The change in statute eliminates confusion caused by a Court of Appeals ruling related to the Anoka County Housing and
Redevelopment Authority, which had an effect on the Washington County agency's ability to provide services and apply
its tax levy to cities in Washington County which have their own housing and redevelopment authority, which are
Woodbury, Oakdale, Forest Lake and Landfall.
The WCHRA secured resolutions from those four communities in support of the WCHRA levying for its services in their
communities. The County Board supported the WCHRA's efforts to secure legislation to clear the confusion in the statute
regarding the WCHRA's jurisdiction and operation throughout the county and to reaffirm the long- standing practice by
the cities, the WCHRA and the county to uniformly assess the WCHRA Special Benefit Levy in all cities, regardless of
whether a municipal housing authority exists.
The Legislature approved and the governor signed the law that amended the WCHRA Special Law, which confirms that
the WCHRA has the same authority as granted to other county housing authorities under Minnesota law, and that its
jurisdiction and area of operation includes all territory in the county.
County Board approves contract with Attorneys Association
The Washington County Board of Commission agreed to a three -year contract with the county's Attorneys Association
May 22, which calls for no general salary adjustments in 2011, 2012 or 2013.
Page 2 of 4'
The contract for the additional work is $199,800. The proposed funding split will be Washington County, $80,000 (40
percent), Ramsey County Regional Railroad Authority, $80,000 (40 percent), and the Metropolitan Council, $40,000 (20
percent). This funding split is consistent with the previous splits for the original contract and the first amendment to the
contract.
Lane will join the Community Development Block Grant Citizen's Advisory Committee
Renee Lane, Grant, will join the Washington County Community Development Block Grant Citizen's Advisory
Committee as the District 1 representative, after the County Board approved the appointment May 22.
Lane will fill an unexpired term until Dec. 31, 2013. Her appointment was recommended by Commissioner Dennis
Hegberg, District 1.
The Washington County Community Development Block Grant (CDBG) Citizen Advisory Committee is established to
provide public input to and increase the accountability of the CDBG and HOME programs in Washington County. The
purpose of the program is to develop strong urban communities by providing decent housing and a suitable living
environment, and expanding economic opportunities, principally for low- and moderate - income persons.
County will work with Washington Conservation District
The Washington County Board of Commissioners approved a multi -year contract with the Washington Conservation
District May 22, to provide a number of services throughout the county.
The contract is for $32,400 each year — 2012, 2013 and 2014. This is the first time that the county has had a multi -year
contract with the agency. The services include work for the Public Works Department.
New legislation will allow HRA to levy tax in all cities in Washington County
The Washington County Board of Commissioners adopted a resolution May 22 to amend Washington County Housing
and Redevelopment Authority ( WCHRA) rules for governance, after a change in Minnesota statutes.
The change in statute eliminates confusion caused by a Court of Appeals ruling related to the Anoka County Housing and
Redevelopment Authority, which had an effect on the Washington County agency's ability to provide services and apply
its tax levy to cities in Washington County which have their own housing and redevelopment authority, which are
Woodbury, Oakdale, Forest Lake and Landfall.
The WCHRA secured resolutions from those four communities in support of the WCHRA levying for its services in their
communities. The County Board supported the WCHRA's efforts to secure legislation to clear the confusion in the statute
regarding the WCHRA's jurisdiction and operation throughout the county and to reaffirm the long - standing practice by
the cities, the WCHRA and the county to uniformly assess the WCHRA Special Benefit Levy in all cities, regardless of
whether a municipal housing authority exists.
The Legislature approved and the governor signed the law that amended the WCHRA Special Law, which confirms that
the WCHRA has the same authority as granted to other county housing authorities under Minnesota law, and that its
jurisdiction and area of operation includes all territory in the county.
County Board approves contract with Attorneys Association
The Washington County Board of Commission agreed to a three -year contract with the county's Attorneys Association
May 22, which calls for no general salary adjustments in 2011, 2012 or 2013.
Page 2 of 4
Other provisions of the contract are:
• Medical insurance contributions and flexible spending credits will remain the same as in 2011 for 2012, with an
insurance reopener in 2013.
• In 2012 and 2013, employees below the maximum of the salary range shall be eligible based on the employee's
full -time equivalent (FTE) level for an increase up to 1.5 percent not to exceed the salary range maximum on the
anniversary date.
• In 2013, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the
employee's FTE of 1.5 percent on their anniversary date.
• In 2013, employees at the salary range maximum shall be eligible for a non -base lump sum payment based on the
employee's FTE of 2 percent on their anniversary date.
• Employees designated by the employer and scheduled to be on -call shall be compensated at the rate of $1.95 per
hour for the duration of the time the employee is scheduled on -call.
County Board will not meet May 29, fifth Tuesday of month, June 5; Board of
Equalization will be June 12
The Washington County Board of Commissioners will not meet Tuesday, May 29. The board meets most Tuesday
mornings, but does not regularly meet on the fifth Tuesday of the month. The board has also cancelled its regularly
scheduled meeting for June 5, as there will most likely be a lack of a quorum for that meeting.
The Tuesday, June 12, meeting will precede the annual Board of Appeal and Equalization meeting, which will start at 5
p.m. and cannot be concluded before 7 p.m. The exact time of the meeting will be determined by the amount of county
board meeting to be conducted at the meeting.
Individuals who wish to have their appeal heard by the County Board have been asked to sign up with the Assessor
Division. This gives staff an opportunity to review the property and provide information to the board as well as provide a
staff recommendation.
At the first meeting of the County Board of Appeal and Equalization, property owners will be given an opportunity to
speak to the board. Individuals who have called the Assessor will be given a time to appear in front of the board.
The second meeting of the Board will take place on the morning of Tuesday, June 19. At the second meeting, the board
will review the recommendations from staff, ask questions, discuss and take action on each appeal. At the second
meeting, the board will also be asked to approve valuation maintenance changes. The changes are value changes that have
been agreed to by the assessor's office and the property owner prior to the board of appeal meeting.
Public health department gives update on pertussis in Washington County
The Washington County Board of Commissioners received an update on the incidence of pertussis in the county at its
meeting May 22, from members of the Department of Public Health and Environment, along with tips on how to control
the spread of the disease.
The incidence of pertussis is increasing in Minnesota, with outbreaks occurring in a number of communities, particularly
among upper elementary and middle school students. The Washington County Department of Public Health and
Environment recently sent out a health alert to medical community partners about an increase in pertussis in the
community.
Pertussis cases show up every year in the community, particularly in the spring and summer. There is currently an
increase in the number of cases in the county, consistent with what other counties, the state and the nation are
experiencing.
In all of 2011, there were 21 confirmed cases of pertussis in Washington County; as of May 22, there are 35 confirmed
Page 3 of 4
cases so far this year. The age group that seems to be particularly affected is the middle school, ages 10 through 14;
however, cases are occurring in all age groups.
I
Pertussis, also known as whooping cough, is a disease that affects the lungs and affects people of all ages. The bacteria
can spread from person to person and through the air. Initial signs and symptoms are similar to a cold: sneezing, runny
nose, possibly low grade fever, and a cough.
The cough becomes worse and occurs in sudden uncontrollable outbursts where one cough follows another without a
break for breath, and usually lasts four to six weeks or longer. It can be very serious, especially in infants. Children will
make a high pitched whooping sound when breathing in after a coughing episode, thus the term "whooping cough." The
most common complication of pertussis is bacterial pneumonia.
The county encourages parents to have their children vaccinated according to the recommended vaccination schedule.
Adults and adolescents are also encouraged have a Tdap shot which will provide protection against tetanus and pertussis.
In addition, residents should:
• avoid close contact with others who are coughing or otherwise ill;
• cover a cough and wash hands often;
• seek medical attention when a person develops pertussis -like symptoms or has been exposed to someone with
pertussis;
• keep children current on their vaccination;
• adults should receive a Tdap booster (tetanus /diphtheria/pertussis), especially if caring for infants. Care providers
should especially receive the booster.
More information is available on the Minnesota Department of Health website at www.health.state.mn.us.
The Washington Department of County Public Health and Environment web page at www.co.washington.mn.us has
information about where to get immunizations for the un- and under insured children who qualify for the free vaccine
program. The Washington County Minnesota Department of Public Health and Environment also is on Facebook, and
provides information at that site. For general information, call the department at 651- 430 -6655 and ask to speak to staff
on the Disease Prevention and Control Team.
Page 4 of 4
cases so far this year. The age group that seems to be particularly affected is the middle school, ages 10 through 14;
however, cases are occurring in all age groups.
Pertussis, also known as whooping cough, is a disease that affects the lungs and affects people of all ages. The bacteria
can spread from person to person and through the air. Initial signs and symptoms are similar to a cold: sneezing, runny
nose, possibly low grade fever, and a cough.
The cough becomes worse and occurs in sudden uncontrollable outbursts where one cough follows another without a
break for breath, and usually lasts four to six weeks or longer. It can be very serious, especially in infants. Children will
make a high pitched whooping sound when breathing in after a coughing episode, thus the term "whooping cough." The
most common complication of pertussis is bacterial pneumonia.
The county encourages parents to have their children vaccinated according to the recommended vaccination schedule.
Adults and adolescents are also encouraged have a Tdap shot which will provide protection against tetanus and pertussis.
In addition, residents should:
• avoid close contact with others who are coughing or otherwise ill;
• cover a cough and wash hands often;
• seek medical attention when a person develops pertussis -like symptoms or has been exposed to someone with
pertussis;
• keep children current on their vaccination;
• adults should receive a Tdap booster (tetanus /diphtheria/pertussis), especially if caring for infants. Care providers
should especially receive the booster.
More information is available on the Minnesota Department of Health website at www.health.state.mn.us.
The Washington Department of County Public Health and Environment web page at www.co.washington.mn.us has
information about where to get immunizations for the un- and under insured children who qualify for the free vaccine
program. The Washington County Minnesota Department of Public Health and Environment also is on Facebook, and
provides information at that site. For general information, call the department at 651- 430 -6655 and ask to speak to staff
on the Disease Prevention and Control Team.
Page 4 of 4
Summary of Proceedings
Washington County Board of Commissioners
May 15, 2012
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary
Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board
Chair Hegberg presided.
Commissioner Reports — Comments - Questions
The Commissioners reported on the following items:
- Commissioner Weik — reported she attended the Mental Health Advisory Council meeting; she
met staff to review the current youth diversion services in the county; she attended the foster
care event; she attended a Gateway Corridor Commission meeting; she attended a business
town meeting with Woodbury; she met with Ramsey County Commissioner Ortega and others
to discuss the Gateway Corridor; she suggested a topic for the Library Board to consider is
"What Are You Doing to Put a Halt to Bullying; and she will be attending the Washington
County Sheriff's Memorial event today;
- Commissioner Lehrke — reported she met with staff to review current youth diversion services
in the county; she attended the foster care appreciation event; she attended the Association of
Minnesota Counties Board of Director's meeting on Friday; and she indicated she would be
attending the Washington County Sheriff's Memorial event today;
- Commissioner Pulkrabek — reported he attended the Metropolitan Emergency Services Board
meeting; he met with the City of Woodbury and discussed the Library hours and he stated he
may have to reevaluate and look at increasing those hours; and he asked that a workshop be
scheduled to discuss what is and is not acceptable at the Environmental Center;
- Commissioner Kriesel — reported he attended the St. Croix River Crossing Coalition open
house; he attended the Gateway Corridor Coalition meeting; and he will be attending the
Washington County Sheriff's Memorial event today;
- Commissioner Hegberg — read into the record the Law Enforcement Memorial Day and Law
Enforcement Memorial Week resolution; he reported that he attended the foster care
recognition event; he attended the Minnesota Inter - County Association meeting and he will be
attending the Washington County Sheriff's Memorial event today.
Community Corrections
Workshop held to discuss the Court Services Tracking System, Probation Information System
and the Corrections User Group that supports the system.
General Administration
Approval of the following actions:
- April 24 and May 1, 2012 Board meeting minutes;
- Resolution No. 2012 -064, 2012 1" quarter donations, gifts, and bequests;
- Reappoint Steven Kronmiller, Scandia, to the Carnelian- Marine -St. Croix Watershed District
Board of Managers to a three year term expiring June 21, 2015;
- Resolution No. 2012 -070, recognizing Mr. Richard Adams for his service on the Planning
Advisory Commission and Board of Adjustment and Appeals;
- Resolution No. 2012 -071, recognizing Mr. Kent Grandlienard for his service on the Planning
Advisory Commission;
- Resolution No. 2012 -072, appreciation for Representative Nora Slawik upon her retirement
from the Minnesota House of Representatives;
- Resolution No. 2012 -073, appreciation for Representative John Kriesel upon his retirement
from the Minnesota House of Representatives;
- Legislative update on the Health and Human Services Bill;
- Board correspondence was received and placed on file.
Property Records and Tax Payer Services
Approval of the recommended fee changes, effective June 18, 2012, to the Washington County
Administrative Policy #1032 for remote web access to property records.
Public Works
Approval of the following actions:
- Resolution No. 2012 -065, regional park implementing agency boards and commissions;
- Resolution No. 2012 -066, bid award for the County State Aid Highway 2 landscaping to
Peterson Companies, Inc.;
- Resolution No. 2012 -067, demolition of old shower building at St. Croix Bluffs Regional Park
campground;
- Resolution No. 2012 -068, purchase Knauff property for Big Marine Park Reserve.
Sheriffs Office
Adoption of Resolution No. 2012 -069 recognizing Law Enforcement Memorial Day and Law
Enforcement Memorial Week in Washington County.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62nd Street N., Stillwater, Minnesota.
Summary of Proceedings
Washington County Board of Commissioners
May 8, 2012
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary
Kriesel, District 3; Autumn Lehrke, District 4; and Lisa Weik, District 5. Absent none. Board
Chair Hegberg presided.
Commissioner Reports — Comments — Questions
The Commissioners reported on the following items:
- Commissioner Pulkrabek — reported he will be meeting with the City of Woodbury; he will be
attending the Metropolitan Emergency Services Board meeting; and will meet with two
different schools;
- Commissioner Kriesel — reported he met with the St. Croix River Coalition; he attended the
Andersen Advisory Committee; he attended the National Prayer Breakfast; he attended the
Metropolitan Energy Policy Coalition meeting; he met with Lake Elmo to discuss the Gateway
Corridor Park and Ride; and he met with some private citizens about economic development;
- Commissioner Weik — reported she attended the Southwest Light Rail Corridor Management
Committee meeting; she attended the Metropolitan Energy Policy Coalition meeting; she
attended the St. Croix Valley Prayer Breakfast; and she met with St. Croix Prep administration;
- Commissioner Lehrke — reported she attended the Denmark Historic School House event; she
attended the Minnesota High Speed Rail Committee; she suggested that the County Board hold
a workshop on high speed rail to reevaluate the county's participation and the cost of staff
time; and she attended the Stone Souper -Bowl fund raiser;
- Commissioner Hegberg — reported he met with constituents on economic development; he
attended a Community Action Program meeting; he attended the Forest Lake City Council
meeting; and he attended the Minnesota Association of Governments Investing for Counties.
General Administration
Approval of the following actions:
- April 17, 2012 Board meeting minutes;
- Resolution No. 2012 -055, appoint Washington County Director of Property Records and Tax
Payer Services Jennifer Wagenius as the County Recorder;
- Legislative update presented;
- Board correspondence was received and placed on file.
Human Resources
Minnesota Counties Intergovernmental Trust 2011 annual report.
Library
Approval of the following actions:
- Washington County Library Partners reviewed their campaign to raise funds for library books
and materials for county libraries;
- Library's strategic framework for 2012 and beyond.
Property Records and Tax Paver Services
Approval of the following actions:
- Resolution No. 2012 -056, application to conduct off -site gambling from the Ladies Auxiliary
VFW Post 323 for the period of August 1 through August 5, 2012;
- Resolution No. 2012 -057, approving private sale to adjoining land owners through sealed bid.
Public Health and Environment
Approval of the following actions:
Comments to the City of Scandia regarding the Draft Environmental Impact Statement for the
proposed Zavoral Mine and Reclamation Plan;
- Authorization to enroll in the National Association of Counties Prescription Drug Discount
Card Program Option B.
Public Works
Approval of the following actions:
- Resolution No. 2012 -058, authorize final payment for CSAH 8 bituminous reclamation and
paving project to Hardrives, Inc.;
- Resolution No. 2012 -059, amendment to the 1 -94 Alternative Analysis Capital Grant
Agreement to extend the completion date and to provide additional funding;
- Resolution No. 2012 -060, bid award for County Road 59, full reclamation and bituminous
paving to North Valley, Inc.;
- Grant application to the Huelsmann Foundation for up to $40,000 in funding for restoration of
the north portico railing at the Washington County Historic Courthouse;
- Resolution No. 2012 -061, Minnesota Snowmobile Trails Assistance Program, Star Trail
Association;
- Resolution No. 2012 -062, concur with the lowest responsible bidder, Dresel Contracting, Inc.,
for the reconstruction of CSAH 8 between Trunk Highway 61 and Goodview Avenue;
- Resolution No. 2012 -063, Salem Lutheran Church overflow parking lease amendment.
Regional Railroad Authority
Approval of the following items:
- April 10, 2012 Regional Railroad Authority meeting minutes;
- Resolution No. RRA- 2012 -003, approving a local funding match to the Gateway Alternatives
Analysis additional scope of work funding request;
- Workshop held to discuss the Metropolitan Area Transit Governance.
Sheriffs Office
Approval to enter into a grant agreement with the Minnesota Department of Public Safety,
Homeland Security and Emergency Management, in the amount of $160,000 for regional public
safety watercraft operator training.
A complete text of the Official Proceedings of the Washington County Board of Commissioners
is available for public inspection at the Office of Administration, Washington County
Government Center, 14949 62 nd Street N., Stillwater, Minnesota.