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HomeMy WebLinkAbout2012-04-23 PRC packet(Sillwater H E mom— R I R 'F H P L A C E O F M I N N F. S 0 1 A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, APRIL 23, 2012 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, April 23, 2012, at 7:00 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the March 26, 2012 minutes 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. Action Items 3. Rivertown Art Festival Informational Items Commission Items/Topics CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION MARCH 26, 2012 Present: Linda Amrein, David Brandt, Scott Christensen, Rob McGarry, Solveg Peterson, Sandy Snellman, Don Stiff and Councilmember Mike Polehna Staff present: Asstistant Public Works Superintendent Tim Moore Chair Amrein called the meeting to order at 7:08 p.m. Approval of minutes: Ms. Snellman noted a correction to the seconder of the minutes -- should be Ms. Peterson. Ms. Amrein noted a correction on page 2, 3rd paragraph, successfully should be successful. Ms. Peterson noted a correction on page 2, 1St paragraph, they're should be there are. Ms. Snellman, seconded by Ms. Peterson, moved approval of the February 27, 2012, minutes as corrected; motion passed unanimously. OPEN FORUM No comments were received ACTION ITEMS Community Garden Ann DeLaVergne and Jack Roddy gave a presentation about the proposal for a community garden in the area of the former basketball court at Staples Field; the presentation highlighted outreach efforts, level of interest, planning process to date, proposed layout of the garden plots and other details. Mr. Roddy said the hope is to have people gardening in their plots by Memorial Day. On a question regarding soil testing, Ms. DeLaVergne said it was thought the best way to deal with those potential issues was to create the raised beds. Ms. Amrein asked about the process for assigning the plots and for addressing a potential issue of someone not being able to afford the cost of participation. Ms. DeLaVergne said no one will be turned away due to inability to pay; she said a committee is working on the budget details, with a preliminary estimate of $150 -$200 per plot, due to the raised beds, compost, etc. She said fundraising activities are being considered to offset costs. Ms. DeLaVergne said the focus on the first year would be constructing the beds and getting the soil in the beds; she said costs likely will go down in future years. Mr. Christensen offered the suggestion of getting Boy Scouts /Eagle Scouts involved in constructing the beds or other amenities. Mr. Moore addressed the possibility of having a fire pit, noting that City policy has been not allow bonfires in parks; Mr. Roddy said that would not be an issue. Mr. Moore suggested the desire to have the gardens up and running by Memorial Day is an aggressive schedule, noting that an agreement still would have to be finalized and Council approval obtained after any action by the Parks Commission. Ms. Amrein invited public comment. Mark Walker, 333 W. Aspen, expressed concern about the additional traffic this might generate, in addition to the existing traffic generated by the ballgames scheduled at the park. He said he had hoped the City would put something in for kids. He said he didn't want any more traffic or noise. Later, he talked about a possible issue with kids getting into the gardens and the potential for bee stings. Park and Recreation Board Minutes March 26, 2012 Page 2 of 4 The resident of 1001 Everett Street spoke in favor of the proposal. He said he started attending the garden group's meetings because he was concerned that the effort might not be organized and turn into a less than desirable outcome. Having attended the meetings, he said he is confident of the organizational and managerial skills of the people involved. He said there might be some additional cars but mentioned the availability of parking in driveways; he also suggested that gardeners are by nature generally quieter than other folks, and he said bees are good for the environment. Ms. DeLaVergne pointed out this is a community garden for the North Hill neighborhood and stated that the group is encouraging people not to drive to do the gardening, noting the whole point of having a garden is partly for food and partly for exercise. Mr. Roddy agreed there may be some car traffic while the garden beds are being constructed, but said once the beds are built, he didn't foresee the gardens generating a lot of additional traffic; he also noted the gardens, as proposed, would only be open from sunrise to sunset. The resident of 313 Elm Street spoke in favor of the gardens. She said she was excited about the opportunity to do some organic gardening. She talked about the educational opportunity presented by the gardens and the opportunity to get to know neighbors. No other public comments were received. There was discussion about a water source. Mr. Moore stated cost for the materials for extending the water service is estimated at about $500; he said he thought there was a possibility that staff time could be donated to the work, depending on the weather and workloads. Ms. Amrein moved to direct staff to work with members of the North Hill Community Garden to develop a reasonable agreement between the City and the Garden in order to expedite the development of the garden this spring and bring the proposal to the City Council in a reasonable amount of time for Council action. Mr. Stiff seconded the motion. Mr. McGarry asked whether that motion indicated approval of private use of a public park for private garden plots. Ms. Amrein said she had questioned whether there should be any charge for the gardens, considering this is public property; she said she understands that is due to the condition of the soil and the need to create the raised beds. Ms. DeLaVergne pointed out that many cities are putting in community gardens because cities understand that using the parks and having people be in the parks is a good thing; she stated this is a growing trend in cities. Mr. McGarry said he was opposed to privatizing these plots on public property, in addition to the history of this particular location. Mr. Brandt said he also struggled with the issue of privatizing of public property but said what sways him is the fact that this is being done successfully in other communities; he said he just wants to make sure there is a fair method of assigning the plots. Mr. Brandt pointed out the City has been unable to find a use of this location that folks can agree on and said he thought this seems to be the best opportunity to make use of that public land. Mr. Christensen said he had visited a community garden in Oregon and had contacted that parks department to find out how it was done and said the process was not much different than what is being proposed here. Mr. Stiff said he thought this was a good use of a space that is not being used, and said it seems that more people are for the proposal than are against it. Ms. Snellman said she likes the proposal; she suggested the possibility of having a new lottery for plot assignments each year to ensure that as many people as possible have the opportunity to make use of the gardens. Ms. Peterson noted the property is not being used at all right now, and this proposal would be bringing people into the park. Ms. Snellman raised the issue of policing of the gardens, whether people are respectful of the plots; Mr. Roddy suggested the possibility of placing notices on a bulletin board to encourage folks to be respectful. Ms. Amrein expressed her support for the proposal. Motion passed 6 -1, with Mr. McGarry voting no. Park and Recreation Board Minutes March 26, 2012 Page 3 of 4 Paint on the Water Scott Zahren, 116 S. Main St. Stillwater, was present representing ArtReach of St. Croix's proposal for a new event, Paint on the Water. Mr. Moore stated the proposal is to utilize Pioneer Park for three days, a day for setup, the actual event from 9 a.m. to 6 p.m. Saturday, Sept. 8, and cleanup the following day. Mr. Moore said the event will include exhibits and people painting, as well as music. Mr. McGarry asked if the request had been reviewed by staff; Mr. Moore responded in the affirmative. There was discussion of the location of the tents. Mr. Moore did raise a potential issue with parking, depending on attendance. Mr. McGarry said generally for new events, if an event becomes extremely popular and parking becomes an issue, the Commission will review the event the following year for possible changes. Mr. McGarry moved to approve the application; Ms. Peterson seconded the motion. Ms. Amrein asked if the artists would be members of ArtReach; Mr. Zahren said ArtReach is involved in the event, but most artists will be coming from Minneapolis /St. Paul. Mr. Zahren described an educational component to the program, focusing on young people. There was discussion about accommodations should it rain that date. On a question by Ms. Snellman, Mr. Zahren said music would be DJ, rather than live; he said electrical needs would be supplied by a quiet generator in the fire pit. Motion to approve passed unanimously. 4th of July vendor Mr. Moore stated the vendor in question has been selling glow necklaces at the 4th of July festivities for a number of years. He said the vendor has spoken with the City Administrator and received approval from him pending review by the Parks Commission. Ms. Snellman moved to approve vendor, David Rochlin, selling the glow necklaces /bracelets as requested. Mr. McGarry seconded the motion; motion passed unanimously. Mr. McGarry questioned whether the Commission needed to vote on this in future as this is something for staff review and approval. INFORMATIONAL ITEMS Dog Park Update Mr. Moore referred to his memo in the agenda packet regarding the dog park. He said Ms. McGinness had a follow -up meeting with a Stillwater Township Board member to talk about the 3 -acre site in the township; he said the dog park supporters are moving forward with their application to the Planning Commission for the Boutwell Cemetery site. MN DNR Outdoor Recreation grant application Mr. Moore stated the City has made a grant application to the DNR for some work at Millbrook Park. He said a public hearing was held at the last City Council meeting. He said he expected the City might know sometime in May whether the grant application was successful. He said the grant money would help with plans to increase the size of the playground. Teddy Bear Park and Washington Square activities Included in the packet was a list of activities planned for Teddy Bear Park and Washington Square. On a question by Mr. Christensen, Mr. Moore said there is not the opposition to the activities at Washington Square that there was initially. COMMISSION ITEMS/TOPICS Ms. Amrein talked about the area along Long Lake; she said someone had contacted her with a concern. Mr. Moore said Public Works Director Sanders has been working on this issue and has been successful in getting a number of property owners into compliance with what the City was requesting regarding removal of items off City property. He said it is an ongoing process. He said the City will continue removing brush along the trail, as well. Park and Recreation Board Minutes March 26, 2012 Page 4 of 4 Mr. Moore told the Commission the City has a chance to upgrade the pedestrian lights that will be installed as part of the pedestrian plaza project to LED lights. He said the lighting will be a bit whiter in tone versus the existing acorn lighting along the levee wall. He asked for Commission feedback. The Commission expressed support for the LED lights due to the energy savings and longevity. Ms. Amrein noted that three members' terms are due to expire. She said she has been told that no one else has applied for membership, and the current members will be reappointed. A member of the audience asked when portable toilets will be available in Lowell Park; he said folks are currently breaking down orange fencing and using the contractor's portable facilities. Mr. Moore said the portable toilets are made available May 1 to October 1. The citizen suggested posting signage that public toilets are available at the parking ramp. Mr. Polehna provided an update on the Brown's Creek trail project. He said rails and tracks will be removed beginning in May. He said the Legislature is being requested to provide $1.1 million for the Manning Avenue crossing. He noted there will be a trail connection from the Millbrook development to the state trail. Mr. Christensen talked about the condition of the McKusick and Long lakes, suggesting that this promises to be one of the worst years as the algae has already bloomed out. Mr. Polehna said a consultant is going to be providing suggestions as to options for lake management; he spoke of the amount of money the City has spent on cleaning up the lakes through efforts such as rain gardens. Ms. Amrein, seconded by Ms. Snellman, moved to adjourn at 8:50 p.m. Motion passed unanimously. Respectfully submitted, Sharon Baker Recording Secretary iljlwater tt=:;;� 'HE BIRTH °LACE 0E MINNESCIA Memo To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent�(,C• Date: March 19, 2012 Re: Rivertown Art Festival Rivertown Art Festival The 2012 Rivertown Art Festival is scheduled for Saturday, May 19 and Sunday, May 20 with setup occurring on Friday, May 18. The event will be using both the north and south sides of Lowell Park again this year. Attached are the event permit application, and the proposed 2012 contract. Any city materials or services will be charged according to the Event permit fee schedule. The Downtown Parking Commission reviewed the application on April 19th and Council will review the event and contract at their May 15t Council meeting. Recommendation The Park and Recreation Commission should review the event request and recommend to City Council to approve the Rivertown Art Festival contract. • EVENTS PERMIT APPLICATION a er dl � 216 North 4th Street, Stillwater, NN 55 T H E S I A T H ►LACE O f M I N N E 3 C T A Telephone: 651- 430 -8800 Fax: 651 -430 8809 BAR 2 3 2012 Incomplete applications or applications received after deadline will not be o ice Use onl accepted. See Event Instructions for application deadline and fees. Date Applic ion iWa OF STu i � Date of Application: Type: Event Special Event Information Title /Name of Event Rivertown Art Festival Friday, May 18, 2012 12:00 pm. 7:00 pm. Event Date/Time: Set up: Date Time to Actual Event: Date Sat / Sun, May 19 - 20, 2012 Time 10:00 am. to 5:00 pm. Clean up: Date Sunday, May 20, 2012 Time 6:00 pm. to 9:00 pm. (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: Lot 2, Lot 4, Lot 5 (south 1/3 due to plaza construction) and Lowell Park (north and (If in Lowell Park please specify north or south Lowell park) south) Description of Event (please be specific -this information will be used to promote the event on the City of Stillwater website) The 34 Annual Rivertown Art Festival, spring's most popular regional art event, takes place along the banks of the picturesque St. Croix River. More than 150 artisans showcase some of the best hand -made ceramics, pottery, paintings, wood carvings, jewelry and photographs in the Upper Midwest during this much anticipated two -day event. Estimated Attendance (participants and spectators): 15,000 Applicant Information (Person /Group Responsible) Sponsoring Organization Name: Greater Stillwater Chamber of Commerce Mailing Address: 1950 Northwestern Av. Suite 101 City, State, Zip Code: Stillwater, MN 55082 Primary Contact /Applicant Name: Todd Streeter Phone Number: 651.439.4001 Fax: 651.439.4035 Cell Phone: 651.325.7642 Email Address: tstreeter @ilovestillwater.com Website Address: (event site) www. stillwaterrivertownartfestival .com . / (Chamber site) www.ilovestillwater.com Name of contact person during event: Todd Streeter, executive director Cell Phone: 651.325.7642 Alternate contact during event: Dolly Parker, event administrator Cell Phone: 612.270.7387 Refer media or citizens inquires to: Todd Streeter, Phone: 651.325.7642 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs /banners be put up No ❑ Yes © Number and size: 1 on downtown main street Will there be any inflatables? No ® Yes ❑ Insurance certificatefrom rental vendor is required Will there be entertainment? No I] Yes ❑ What type: We may have some light Fees for electricity may entertainment, not sure apply see Instructions Will sound amplification be used? No ® Yes ❑ Hours and Type: Not likely if we decide to have light entertainment Will a stage or tent(s) be set up? No ® Yes ❑ Dimensions: Only if our Flavors of the Valley local food tent is supported by enough participants Will there be temporary fencing? No ® Yes ❑ Will merchandise /food items be sold? No ❑ Yes IN How many Maybe 12 -15, Fees for electricity may vendors expected: more if food tent apply see Instructions Will food be prepared on site? No ❑ Yes ❑X Contact Washington County Health Department 651 -030 -6655 Will cooking operations be conducted? No ❑ Yes ® Contact Stillwater Fire Department, 351 -4950 Will alcohol be served but not sold? NO X❑ Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? NO © Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? NO ® Yes ❑ Permit required, contact Stillwater Fire Department, 651- 351 -4950 Describe power needs and location of power source. Existing power boxes. Boxes need to be unlocked by Friday noon. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Art fair publications, Stillwater main street banner, local newspapers articles and ads, local radio and press releases. City Services (After reviewing the event application, City services maybe requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right -of -way No ❑ Yes ® Start/End Time: Fri 7 am - Sun 9 pr Date: May 18 -20 City Sidewalks or Trails No ❑ Yes ® Start/End Time: Sat 7 am - Sun 9 p Date: May 19 -20 Public Parking Lots or Spaces No ❑ Yes ® Start/End Time: Fri - 7 am - Sun 91 Date: May 18 -20 Will event need barricade(s)? No ® Yes ❑ Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No X❑ Yes ❑ Number needed: Fees may apply see Instructions Fees may apply Will portable restrooms be needed? No ❑ Yes ® Number needed: Approx. 8 -10 see Instructions Will extra trash receptacles be needed? No ❑ Yes ® Number needed: approx.12 Fees mayapply see Instructions Describe trash removal and cleanup plan during and after event: Chamber will make arrangements for portable restrooms, waste receptacles and removal, and general event clean -up. Will event need traffic control? No ❑ Yes X❑ Contact Stillwater Police Departmentfor assistance, 651 -351 -4900 Describe crowd control procedure to ensure the safety of participants and spectators: Chamber will contact city for reserve officer(s) to help attendees cross Chestnut during event hours as needed. Will "No Parking Signs" be needed? No ® Yes ❑ Number needed: Fees may apply see Instructions Show location(s) on site map Will event need security? No ❑ Yes ® If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Same city arrangements as the Fall Colors Fine Art and Jazz Festival. Will event need EMS services? No ® Yes ❑ Contact Lakeview EMS, 651- 430 -4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: During severe weather conditions, exhibitors will be told to drop, close or secure their tents and works of art until weather conditions improve. If lightening or tornado warnings are present, exhibors will be told to secure their tent and seek the nearest shelter immediately. List any other pertinent information: Local restaurants have been invited to participate in the Flavors of the Valley food tent. It is not known at this time if there will be enough participants to offer this food option. If enough area restaurants don't participate and the tent is not offered, a few more food concession vendors may be needed. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" maybe required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear. " As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater andjs o rpleglse of liob�l`i v IV Signature of Applicant or Authorized Agent Date Y =� O'll WO z C t S. f �r ) r 3 � C O l6 m d .� O N N 0 L .-. N N _ m m m N � O nn' IN J:. O CL i N N m y m I 9 E E' d iZ O O Q N �'C � N — « N w .L... N V U" N> . a C � T m O .w C > N C r 3 � C O l6 m d .� O N N 0 L .-. 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C > U a !M L L N (y E C ,ice eN- O O N 5 ® > 04 r W; N N N L o LI r m �Sf'r+ L d sR v tow 2012 RIVERTOWN ART FESTIVAL AGREEMENT This Agreement between the City of Stillwater, Washington County, Minnesota ( "City "), in conjunction with the Rivertown Art Festival of 2012, part of a community wide celebration of the City (the "Event "); and the Greater Stillwater Area Chamber of Commerce, a Minnesota non - profit corporation ( "Organizer "). 1. Rivertown Art Festival. The City has encouraged Rivertown Art Festival in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City.; 2. Dates and Hours of Event. Operations are limited as-'Tollows: Setup: Friday, May 18, 2012 — 12:00 p.m. P.M. Event: Saturday and Sunday, May 19 & Z9.2012 — 10:00'a . — 5:00 p.m. 3. Event /Alcohol. No alcohol will be served during this event and.,no Other Alcohol or Coolers are allowed. 4. Signs. The Organizer will post-signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Event is responsible to control the Mse_.emanating from the Area at a level that will not _mt' re with4he peace�an d repose of the residential area on the bluffs on the riorth, west' outh e&:re of the downtown. 6. Police Power. The City reserves the righfzto order a shutdown of the Area in the event the Chief of .Police determines, in his sole discretion, that the public safety is threatened or any condition ;of thi Agreemen s t is violated. If requested by the Chief of Police, the Qrganizer will assist the police in the clearing of the Area. 7. Security. Lessee shall confer with:the Chief of Police as to the advisability of closing the Levee "Road (Lowell Park) and shall hire any security personnel the Stillwater Police Chief requires. 8. Use of Parkinklots. T hebrganizer is aware and will inform all vendors and Event participants that`sta - ng into the asphalt, etc. is not allowed (any damage repair will be paid for by the `Event Organization). The Event is given use of Lots 2, 3, 4 and 5. The Organizer agrees to pay the City for the use of the parking lot according to the parking space fees designated by the City Council. 9. Flood Wall Construction. In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low floodwall /levee along the western side of Lowell Park. This work is anticipated to start sometime in 2012. The Organizer understands and acknowledges that construction of this project may limit access to portions of parking if the US ACE chooses to proceed with construction or Page 1 of 4 staging. In order to accommodate construction and staging activities the City reserves the right to adjust which parking lots may be used by the Organizer for this Event to accommodate the levy project. 10. City Improvements. The Organizer understands and acknowledges that the City may be completing grading, parking lot improvements and park improvements in the area of the Event and in order to accommodate this construction and staging activities the City reserves the right to which parking lots may be used by the Organizer for this Event to accommodate any City improvements in the Event area. 11. Park Property. The Organizer shall ensure that no _v icles drive on the City's park property. In the event that damages occur to the City's'property, the Organizer shall pay for any restoration of the park as determined by theCty: 12. Irrigation System in Park Property. Lowell ..park is maintained by a buried irrigation system. This system cannot be damaged �by stakes or posts that are driven into the ground or by equipment and vehicles ,running over irrigation ae,ads. For that reason, stakes or posts longer than 12 inches and more than a quarter inch m diameter may not be used in the park. Further, as insurance against damage, a deposit must. be made to the City in the amount of $750.00 and any damage to "the system will be deducted from the deposit. The balance of the deposit will be returned with 30 days of the conclusion of the Event. 13. City Services. The type and amount of materials needed for the Event will be determined by the Assistant Publ c Works Supenritendent'The Organizer shall be required to provide portable toilets to augment; the existing facilities, '`barricades for street closure, trash removal and electricity for vendors. The Organizer may contact the City to arrange rental of materials and will:be clarged, for use according to the City of Stillwater Event permit fee schedule. a Portable Toilets_ The number of portable toilets will be established in consultation with the Stillwater> Assistant;:Public Works Superintendent and be serviced each day of`the event. The Organizer shall also stock the existing restroom facilities in Lowell Park:;,, during the event with supplies provided by the City. If portable toilets are privately contracted, all portable toilets will be removed by the close of business on Monday following'the event. In the event that all portable toilets are not removed before the close oi,. b, iness on said Monday, the Organizer will reimburse the City for costs incurred n'removing the portable toilets. b. Barricade Placement. The Organizer shall place reflective standard barricades no later than 8:00 a.m. on May 18th at the parking lot entrances on Mulberry, Myrtle, Chestnut, Sam Bloomer Way and Nelson as designated by the Public Works Department. This will inform users of the parking lot closure for the Event. c. Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Page 2 of 4 Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. d. Electricity and Water. Each electrical box needed for the Event will be opened by the City on May 18th, 2012. The Organizer shall be charged for the use of each electrical box according to the permit fee schedule. The City shall provide the Organizer a key for the water shut off valve. The Organizer shall provide a $50 deposit for such key and will be reimbursed upon return of said key. 14. The Organizer agrees to submit a user's park fee of $500.00 payable to City at the signing of this contract. 15. Vendors. The Organizer agrees that any for safety by the Stillwater Fire Departn 16. Insurance. The Organizer must provide liability insurance coverage of at least claims that might be brought,against the Ever this Agreement and to name„ tMas an interest may appear. rs using cooking facilities will be inspected City satisfactory proof that it has obtained tatutory, 1'imits for municipalities covering t that arise out of the Everit's authorized by 17. Hold Harmless and Indemnify. The,yOrgani `agrees to` indemnify and: defend the City with r6gard to any claims, that might be brought against the City arsmg'out of the'a insured on their policy as their City harmless and to of action, or demands c in the area. 18. The Application i6f -the Event as submitted<b.y the Organizer is considered part of this Contract'and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement:' IN WITNESS WHEREOF,',-the parties <have set their hands this day of , 2012. GREATER STILLWATER AREA CHAMBER OF COMMERCE By: Todd Streeter Its: Executive Director STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of 2012, before me, a Notary Public within and for said County, appeared Todd Streeter, to me personally known, who, being duly sworn, did say that he is the Page 3 of 4 Executive Director of the Greater Stillwater Area Chamber of Commerce and that this instrument was signed as the free act and deed of the corporation. Notary Public CITY OF STILLWATER Page 4 of 4