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Home My WebLink About2002-01-10 to 2003-12-11 Water Board MINStillwater, Minnesota January 10, 2002 Regular Meeting The regular meeting of the Board of Water Commissioners was held on Thursday, January 10, 2002 at 8:00 A.M. Commissioners O'Brien and Funke present. Commissioner Rheinberger was absent. President O'Brien 'residing. A190 present was Jim Tholen. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, both voting "Aye", the minutes of the December 13, 2001 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, both voting "Aye", Resolution No. 1295 was approved for payment. Jim Tholen reported on one watermain leak, general clean up that is going on and that our new trucks are in the process of being built. Manager MclCnight informed the Board that Commissioner Rheinberger is in conflict with our scheduled meeting dates in 2002 and would like to change them to Wednesdays. On motion of Commissioner Funke, duly seconded by Commissioner O'Brien, both voting "Aye", the following are the new scheduled meeting dates for Board meetings in 2002: February 13th March 13th April 10th May 8th June 12th July 10th August 7th September 1 lth October 9th November 13th December 1 lth Manager McKnight informed the Board that we will be receiving a rebate of about $12,600.00 from Xcel Energy because they wrongfully charged us for sales tax on electricity used to generate water pumping. The end of year revenue and expense reports were discussed, with a revenue of 97% of what was budgeted and expenses of 68% of the budget. The following items were discussed, with no action taken" 1. Accounts receivable balance as of December 31, 2001 was -$23,811.35, the actual amount was S54,413.06. 2. City Attorney Magnuson will issue an opinion on special occasion fiords for the next meeting. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner O'Brien, both voting "Aye", the meeting was adjourned. Attest: RESOLUTION NO. 1295 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: NAME DESCRIPTION AMOUNT Payroll No. 2171 Payroll No. 2172 Payroll No. 2173 Firstar Bank Stillwater Firstar Bank Stillwater Medicare Cont. Firstar Bank Stillwater Soc. Soc. Cont. Fund Commissioner of Revenue State Treasurer Financial Secretary, Local #49 Board of Water Commissioners Nationwide Retirement Solutions Secure Benefits Systems Met Life Dental Ace Hardware and Paint Appletree Institute Business Forms & Accounting Systems Car Quest of Stillwater City of Stillwater Commissioner of Revenue Davies Water Equipment Company Department of Labor & Industry CAIS Hawkins Water Treatment, Inc. Instrumental Research, Inc. Leef Bros., Inc. Len's Family Foods Miller Excavating, Inc. Minnesota Department of Health Office Max Qwest Roettger Welding Routson Motors St. Croix Office Supplies St. Croix Outfitters Springbom Heating & A/C Sprint Longevity Pay Dec 1'00 to Nov 30'01 Salaries, Labor Dec 1 -15'01 Salaries, Labor Dec 16 -29'01 (Includes Unused Sick Leave) Withholding Tax Federal Dec'01 Medicare dues for Dec'01 FICA dues for Dec'01 Withholding Tax State Dec'01 PERA dues for Dec'01 Dues for Jan'02 Employee Share Hospitalization Deferred Compensation Plan Flexible Spending Accounts Dental Premium Shop Supplies Blue Cross Blue Shield Premium Accounts Payable Checks Shop Supplies Flu Shots Sales Tax Dec'01 Service Saddle Inspection of Compressor Demurrage Charge Water Samples Uniforms Supplies Backhoe, Trucks, Marine Circle Minnesota Test Fees Office Supplies Telemeter Circuits, Phones Welding Repairs on `99 GMC Pickup Office Supplies Boots, Tholen Replace Heater @ Fourth Street Long Distance 7,336.88 6,171.79 10,288.89 5,749.77 1,101.52 4,709.66 1,952.32 3,244.59 116.00 393.64 1,908.00 115.00 237.98 211.35 4,866.66 245.97 79.32 45.00 555.83 42.25 20.00 55.00 105.00 186.02 31.94 1,134.30 6,759.00 52.16 194.93 12.78 100.54 210.87 130.00 402.79 1.09 Stillwater Motor Company Stillwater Texaco Stillwater, City of T K D A Engineering US Filter Group Verizon Wireless, Inc. Xcel Energy, Inc. Firstar Bank Stillwater Overhaul Rear Differential Gasoline Principal & Interest GO Bond'00 Engineering Services MXU Batteries, Division Plates Cellular Phone Power, Gas, Lights Investment CD 10 Mo @ 2.48% 1,458.43 228.95 12,733.96 2,080.11 226.15 8.55 4,016.98 79,521.97 50,000.00 129,521.97 Stillwater, Minnesota February 12, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Tuesday, February 12, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen and Larry Hansen, new City Administrator. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the January 10, 2002 regular meeting were read and approved as written. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1296 was approve for payment. Larry Hansen, new City Administrator was introduced to the Board. Jim Tholen reported on general maintenance taking place, he also brought up 2 bids received for the shingling of our Laurel Street Station and Olive Street Station. The Board instructed Jim to get 2 more bids and bring them to the next Board meeting for comparison. Jim also reported on the purchase of 2 trucks. The 4x4 bid from Stillwater Motor was quoted without a snowplow. After discussion, seeing how this truck is on order and a snowplow will be needed, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", Jim Tholen is authorized to purchase a snowplow for our new 4x4 truck. Manager McKnight brought up the matter of having the City water system checked for leaks. TKDA will do a leak survey for a price of 5,200.00, this is budgeted for item. On motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye", the leak detection survey is approved. The matter of a new phone system was discussed, 2 bids were received for this work, Teletek, Inc. for $2,580.00 and Talk Paths Inc. for $3,245.70. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the bid of $2,580.00 from Teletek, Inc. is accepted. Two bids were received on the purchase of a new laser printer for the office, CDW-G, Inc. for $1,361.75 and PC Pit Stop for $1,469.90. After discussion, seeing how PC Pit Stop is located in Stillwater and has sales and service available compared to CDW-G, Inc. which comes from Illinois, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", PC Pit Stop is awarded the bid for a laser printer at a price of $1,469.90. Commissioner Funke told the Board he would not be able to make the next scheduled Board meeting on March 13th. Therefore, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the March Board meeting will be changed to March 18th. The following items were discussed, with no action taken: 1. Accounts receivable balance as of January 31, 2002 was -$2,034.54, the actual amount is $94,784.19. 2. Annual operation reports were distributed. 3. Cost of water for the year 2001 was $1.05 per thousand gallons. 4. Water metered in 2001 was 90% of water pumped. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest Secretary RESOLUTION NO. 1296 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: T�...__71 ♦T.. 2174 rayroll rio. Payroll No. 2175 Firstar Bank Stillwater Firstar Bank Stillwater Soc. Sec. Cont. Fund Firstar Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer 13oard of Water Commissioners Financial Secretary, Local #49 Met Lift; Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint American Water Works Association Appletree Institute Armor Security, Inc. Arrow Building Center Butch's Repair C C P Industries, Inc. Car Quest of Stillwater City of Stillwater Commissioner of Revenue Davies Water Equipment Company DNR Division of Waters George W. Olsen Construction Company Goodin Company Hawkins Water Treatment, Inc. Instrumental Research, Inc. Leef Bros., Inc. Linex of Stillwater Menard's of Stillwater MII Life, Inc. Miller Excavating Minn Blue Digital Imaging Minnesota UC Fund Salaries, Labor Dec 30'01- Jan 12'02 Salaries. Labor Jan 13'01 - Jan 26'02 Withholding Tax Federal Jan'02 FICA dues for Jan'02 Medicare duos for Jan'02 Withholding Tax State Jan'02 PIRA dues for Jan'02 Employee Share Hospitalization Dues for Feb'02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies & Paint Membership Dues Blue Cross Blue Shield Premium Annual Sprinkler System Monitoring Shop Supplies, Wood Starter `95 Chevrolet Roll Towels Mini Lights Payroll Checks Sales Tax Jan'02 Pipe Fittings Water Appropriation Fees Baffles at #11 Wellhouse Brass Elbows Fluoride Pump, Fluoride, Chlorine, Acid Water Samples Uniforms Bedliner on New Truck Tubing Life Insurance Premium Limerook Map Paper Unemployment Wages, Regnier 6,066.00 6.057.61 2,123.08 2,468.86 577.40 864.43 2,116.27 418.02 116.00 272.60 7146.00 200.00 1,045.67 112.00 4,954.47 332.28 116.20 202.37 107.75 19.26 99.78 935.00 134.96 3,234.28 2,197.00 70.24 2,152.16 115.50 186.90 526.11 10.94 60.60 18.46 57.65 1,269.00 Postmaster, Stillwater Qwest st. Croix office supplies Springborn Heating and A/C, Inc. Stillwater Motors Stillwater Texaco Stillwater, City of T K D A Engineering. Inc. Tr.,nL T ifnw..F ♦.,r:..n. 11 u\+& iJ W1U J 1vip11Ma WI 111g 1iu111pauy US Filter Group Verizon Wireless Washington County Treasurer Xoel Energy Firstar Bank Stillwater Central Bank Stillwater Stamps Telemeter Circuits, Phones omce supplies Repairs at Owen Street 2002 Chevrolet Truck Gasoline Principal & Interest Bond'00 Engineering Services 1 WV 11U. 1 VVl 1)VAGJ 1" Meters, Parts Cellular Phone Truck Licenses Power, Gas, Lights Investment CD 11 Mo @ 2.33% Investment CD 6 Mo tg 2.10% 54.00 1,243.73 81.30 200.89 11,607.62 191.38 12,396.46 1.389.37 nz c n� 7JJ.V / 1,884.84 8.55 58.00 4,$4133 76,327.39 50,000.00 50,000.00 176,327.39 Stillwater, Minnesota March 18, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Monday, March 18, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye ", the agenda was revised to include discussion on placing the City's logo on our Tower Drive tank. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the February 12, 2002 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye ", Resolution No. 1297 was approved for payment. Jim Tholen reported on the bids for reshingling Laurel Street and Olive Street Stations. Five bids were received for each job. For Laurel Street they were: ETS Dan McGraw Homes $8,175.00 River Valley Remodeling $8,150.00 Tacheny Roofing & Siding $8,405.00 Bruette Roofing $6,765.00 Kaldenberg Construction $9,000.00 For Olive Street they were: ETS Dan McGraw Homes $4,600.00 River Valley Remodeling $4,625.00 Tacheny Roofing and Siding $4,845.00 Bruette Roofing $2,260.00 Kaldenberg Construction $2,160.00 Discussion was held with regard to adding our Fourth Street and Sunrise Avenue stations to the list of roofing jobs seeing they are the same size and design as the Olive Street station. More discussion was held with Commissioner Funke, wanting River Valley Remodeling to do all four stations and Commissioner Rheinberger wanting to split the jobs between two contractors. Also discussed was the bid difference between 30 year and 50 year shingles. On motion of Commissioner Rheinberger, duly seconded the Commissioner Funke, all voting "Aye ", Jim Tholen was instructed to call the companies that bid the job with 30 year shingles and have them rebid it with 50 year shingles and bring the new bids back for the April meeting. Manager McKnight informed the Board that the auditors have completed their work and should have a draft copies of the 2001 audit by the next meeting. The Board was informed that the Tower Drive tank painting will begin in about two weeks and that they are moving equipment on to the job site. Commissioner Rheinberger brought up the idea of painting the City's logo on to the tank. After discussion, Manager McKnight said he would talk to the engineers and get a price for this and bring it back for the Board's consideration at the April meeting. City Attorney Magnuson has not gotten back to us as yet with his opinion on special occasion funds for the Board. Manager McKnight informed the Board that he had met with Jim Fisher regarding the noise level at our #11 well site. Mr. Fisher says he is happy with the improvements that we have made and does not have a problem with the generator, if run for emergency purposes. I told him we would only test the generator once a month instead of weekly. He seemed happy that I stopped to see him. President O'Brien told the Board of a Charter Commission meeting that he and Manager McKnight will be attending the night of March 18th. He reviewed the Charter Commission questions and our replies with the Board members and invited them to the meeting if they wished. The Board was informed that the accounts receivable balance for February 28, 2002 was - $5,117.13. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1297 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: NAME 1 DESCRIPTION Payroll No. 2176 Payroll No. 2177 Firstar Bank Stillwater Firstar Bank Stillwater Soc. Sec. Cont. Fund Firstar Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint Appletree Institute Arrow Building Center Blackburn Manufacturing Company Butch's Repair Car Quest of Stillwater CCP Industries, Inc. Commissioner of Revenue Davies Water Equipment Company GreenBridge Finance Hawkins Water Treatment, Inc. Instrumental Research, Inc. Interstate Companies, Inc. Invensys Metering Systems Leef Bros., Inc Line X of Stillwater Menard's of Stillwater PC Pit Stop Postmaster, Stillwater Qwest Springbom Heating & Air Conditioning St. Croix Office Supplies St. Croix Outfitters Stillwater Motors Salaries, Labor Jan 27 -Feb 9'02 6,008.55 Salaries, Labor Feb 10 -23'02 6,113.32 Withholding Tax Federal Feb'02 2,131.20 FICA dues for Feb'02 2,467.66 Medicare dues for Feb'02 577.10 Withholding Tax State Feb'02 863.40 PERA dues for Feb'02 2,187.17 Employee Share Hospitalization 418.02 Dues for Mar'02 116.00 Dental Premium 272.60 Deferred Compensation Plan 2,096.00 Flexible Spending Accounts 200.00 Shop Supplies 678.84 Blue Cross Blue Shield Premium 4,954.47 Shop Supplies 37.29 Marking Flags 195.09 GOF and Tire Rotation `99 &'00 Trucks 105.57 Trucks Supplies 65.70 Car Wash and Wax 59.15 Sales Tax for Feb'02 438.00 Main Valve Box Parts 688.48 New Telephones 2,747.71 Acid, Chlorine, Fluoride Vials 720.57 Water Samples 115.50 Maintenance @ #11 Wellhouse 408.49 Yearly Renewal System Support 750.00 Uniforms 146.02 Bed Liner 2002 Truck 4x4 579.36 10" Ladder 127.00 New Laser Printer, Supplies 1,744.15 Permit #538, Bulk Mailing Fee 1,025.00 Telemeter Circuits, Phones 724.47 Repairs to Furnace in Office 231.02 Office Supplies 2.77 Boots - Corman 130.00 2002 4x4 Pickup 18,123.14 Stillwater Signs Stillwater Texaco Stillwater, City of T K D A Engineering, Inc. Verizon Wireless, Inc. Xcel Energy Lettering for 2002 Pickup Gasoline Principal & Interest GO Bond `00 Engineering Services Cellular Phone Power, Gas, Lights 255.00 208.18 12,396.46 3,686.37 8.55 3,727.95 $ 78,531.32 Stillwater, Minnesota April 10, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, April 10, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen and Dick Colemier. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the March 18, 2002 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye", Resolution No. 1298 was approved for payment. Jim Tholen reported on winter clean-up jobs being completed. He also presented the Board with the shingle rebidding for Laurel Street and Olive Street Stations. They were as follows: Olive Street Station 30 Year Shingle 50 Year Shingle Bruette Roofing $2,260.00 $2,560.00 Kalenberg Construction $2,160.00 $2,660.00 Tachney Roofing $4,845.00 McGraw Homes $4,600,00 River Valley Remodeling $4,625.00 + $50/hr sheeting Laurel Street Station Bruette Roofing $6,765.00 $7,565.00 Kaldenberg Construction $9,000.00 $11,390.00 Tachney Roofing $8,405.00 McGraw Homes $8,175.00 River Valley Remodeling $8,150.00 + $50/hr sheeting After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye", Bruette Roofing is awarded the roofing jobs for both Olive Street and Laurel Street Stations with the 50 year shingles. Included in Commissioner Rheinberger's motion is the inclusion of our Sunrise Avenue and Fourth Street Stations for the same price as the Olive Street Station which is $2,560.00 each. These will be done now instead of next year because of the good price. Manager McKnight brought the Board up to date on the Tower Drive tank painting. Everything is on schedule. He has not received a price for putting the City's logo on the tank as yet and will contact the engineers, seeing as the painters should be done by the end of May. Commissioner Funke, duly seconded by Commissioner Rheinberger, made a motion to let Manager McKnight okay an expenditure of up to $15,000.00 for the placement of this logo on the tank, with all Commissioners voting "Aye". If the price is greater than $15,000.00 Manager McKnight will contact the Commissioners. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the annual audit report for 2001 was approved as submitted. The Secretary was instructed to transmit a copy of said report to the City Clerk as provided in Article XII, Section 12 of the City Charter. Manager McKnight distributed to the Board, City Attorney Magnuson's reply to their request of fund use for special occasions. After discussion, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1299 was approved. RESOLUTION NO. 12 9 9 RESOLUTION OF THE BOARD OF WATER COMMISSIONERS WHEREAS, the Board of Water Commissioners has determined that communication between members of the Board should be encouraged, that the Board should be entitled to meet with senior staff for strategic planning having to do with capital expenditures and growth accommodations and that the Board must learn through all educational channels available, a proper understanding of the Minnesota Labor Relations Act and other issues with regard to negotiation between management and labor, and WHEREAS, the Board has determined that it would further the enthusiasm for the improvement in communication in the required learning if, from time to time, the Board could meet in a "retreat type" atmosphere either at a restaurant or away from the City, and that this atmosphere, if expenses were paid by the Water Board, would increase attendance and enthusiasm at such meetings; and WHEREAS, the Board has determined that communication between the Board and employees of the Board would be improved if periodic meetings could be held in a social setting, and in order to encourage attendance at such meetings, the costs of meals and gratuities should be paid from public funds. NOW, THEREFORE, based upon these factors, the Board adopts the following policy. 1. That from time to time as the Board deems fit, the expenditure of Water Board public funds is hereby authorized for the payment of meals, travel, and lodging expenses of Members of the Commission for attendance at retreats and meetings and at social meetings including employees of the Board. 2. That such payments are authorized by direct payment to respective vendors or by reimbursement of the expenses incurred by eligible persons evidenced by the supplying or receipts and vouchers as required by law. 3. That the authority of this policy is not deemed to preempt or do away with any open meeting requirements otherwise required by law. Adopted by the Board of Water Commissioners this 10thLay of April , 2002. Ch ATTEST: anager, Board of Water Commissioners r o issioners The Board was given the minutes from the March 18, 2002 Charter Commission meeting that President O'Brien and Manager McKnight attended. Discussion was held between all members and Dick Colemier as to what was happening with the Charter Commission and Water Board, with no action taken. The accounts receivable balance as of March 31, 2002 was -$13,620.76, with the actual amount due of $45,646.87. This figure is $10,000.00 higher than one year ago. Commissioner Funke informed the Board that with his term expiring on June 30, 2002 he would not be seeking another term on the Board. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1298 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: Payroll No. 2178 Payroll No. 2179 Firstar Bank Stillwater Firstar Bank Stillwater Soc. Sec, Cont. Fund Firstar Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Ace Hardware and Paint Appletree Institute Business Forms & Accounting Systems Car Quest of Stillwater Century Power Equipment Commissioner of Revenue Davies Water Equipment Company Fred's Tire Hawkins Water Treatment, Inc. Instrumental Research, Inc. Larson Allen Weishair & Co. Leef Bros., Inc. Lortondata Minnesota Department of Health Office Max Qwest Roettger Welding, Inc. Shorty's Launderer Specialty Contracting Springbrook Software St. Croix Office Supplies Stillwater Farm Store Stillwater Signs Stillwater Texaco Stillwater, City of Salaries, Labor Feb 24 - Mar 9 '02 Salaries, Labor Mar 10 - 23 '02 Withholding Tax Federal for Mar '02 FICA dues for Mar '02 Medicare dues for Mar '02 Withholding Tax State for Mar '02 PERA dues for Mar '02 Employee Share Hospitalization Dues for April '02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Laser Utility Bills Anti Seize Repairs on Small Generator Sales Tax for Mar '02 Curb Box Key Tire Repair for Bobcat Fluoride Pump Parts Water Samples 2001 Audit Uniforms Zip Code Update Minnesota Test Fees Office Supplies Telemeter Circuits, Phone Welding on Curb Box Keys Dry Cleaning on Vests Garage Door Openers Payroll Setup Office Supplies Gunny Sacks Lettering on '02 Chev 4X4 Gasoline Principal & Interest GO Bond '00 6,062.00 6,085.60 2,098.77 2,466.78 576.90 850.15 2,179.81 418.02 116.00 272.60 2,113.00 135.00 227.89 4,954.47 702.90 5.95 121.25 436.00 34.63 61.49 157.05 115.50 4,800.00 146.02 39.50 6,759.00 93.63 201.92 15.00 18.37 165.00 250.00 88.43 19.17 255.00 310.73 12,396.46 T K D A Engineering, Inc. US Filter Distribution Group Verizon Wireless, Inc. Xcel Energy Wellhead Protection, Tower Drive Tank Water Meters & Supplies Cellular Phone Power, Gas, Lights 2,320.78 3,729.82 11.08 3,645.36 $ 65,457.03 Stillwater, Minnesota May 8, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, May 8, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the April 10, 2002 regular meeting were read and approved with one correction concerning Commissioner Funke as the person not seeking reappointment to the Board. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", Resolution No. 1300 was approved for payment. Jim Tholen reported that the Fairmeadows road reconstruction has begun. On motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", sealcoating of driveways at Laurel Street, Owens Street and Tower Drive will be done for $525.00 by Roy's Sealcoating. Discussion was held regarding the replacement of our watermain on Main Street from Elm Street to Poplar Street. Last summer the City estimated that this would cost $472,587.50 and could be done along with the sewer project in Dutchtown. They have now adjusted their estimate because of the use of plastic watermain to $270,000.00 plus contingencies. On motion of Commissioner Rheinberger, duly seconded by Commissioner Funke, all voting "Aye", the Board instructed Manager McKnight to have the city get bids for having this work done either as a separate item in the original bidding or as a change order add on after the contract has been awarded. They will then determine if it is cost effective to replace the watermain. Manager McKnight informed the Board that the Minnesota Department of Health has asked T.K.D.A. to put our wellhead protection plan on hold until they finish with the Forest Lake's plan. Commissioner Rheinberger requested that in the future, Manager McKnight have copies of our annual audit distributed to all City Council members. Also Commissioner Rheinberger mentioned high curb boxes and discussion was held regarding how this problem is taken care of and handled. The following item were discussed, with no action taken: 1. Accounts receivable balance as of April 30, 2002 was $57,011.29. The actual amount is $91,103.86. 2. The painting of the City's logo on the Tower Drive tank will be done at a cost of $7,500.00. 3. 137 shut-off notices for over $18,000.00 were mailed on May 3, 2002. 4. Commissioner Funke informed the Board that he would not be able to attend the June meeting. There being no further business, on motion of Commissioner Funke, duly seconded by Commissioner Rheinberger, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1300 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: NAME 1 DESCRIPTION Payroll No. 2180 Salaries, Labor Mar 24 - Apr 6 '02 Payroll No. 2181 Salaries, Labor Apr 7 - Apr 20 '02 Firstar Bank Stillwater Withholding Tax Federal Apr '02 Firstar Bank Stillwater Soc. Sec. Cont. Fund FICA dues for Apr '02 Firstar Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Automatic Systems Company Bruette Roofing Buberl Recycling & Compost Commissioner of Revenue Fire-Guard Sprinkler Service Fox Valley Systems, Inc. Goodin Company Gopher State-One Call Greeder Electric Hawkins Water Treatment Instrumental Research LeadCon, Inc. Leef Bros., Inc. McGarry-Kearney Agency Menards Stillwater MII Life, Inc. Doug Monson Postmaster, Stillwater Quantum Digital Service Qwest Specialty Contracting Medicare dues for Apr '02 Withholding Tax State Apr '02 PERA dues for Apr '02 Employee Share Hospitalization Dues for May '02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shrubs at Office Shop Supplies Blue Cross Blue Shield Premium Service Call @ #11 Shingling @ Laurel & Olive Yard Waste Sales Tax for Apr '02 Annual Fire Sprinkler Inspection Marking Paint Pump Packing Location Requests Electrical Service @ #9 Chlorine Parts, Acid, Chlorine Water Samples Payment # 1 Tank Painting Uniforms Auto Insurance Lawn Edging Life Insurance Carpet Cleaning @ Office Stamps & Box Rental Office Supplies Telemeter Circuits, Phones Garage Door Repair 6,152.65 6,056.56 2,071.26 2,487.04 581.64 844.69 2,190.55 418.02 116.00 272.60 2,230.00 70.00 57.45 229.74 4,954.47 460.08 10,135.00 9,00 847.00 165.00 137.42 33.68 1.55 787.00 1,012.80 115.50 96,140.00 146.02 349.43 47.57 86.40 125.00 89.00 338.26 724.92 90.00 Sprint St. Croix Office Supplies Stillwater Texaco Stillwater, City of T K D A Engineering US Filter Distribution Group Verizon Wireless, Inc Washington County Xcel Energy, Inc. Firstar Bank Stillwater Long Distance Office Supplies Gasoline Principal & Interest GO Bond '00 Engineering Services Water Meters & Supplies Cellular Phone Waster Management Fees Power, Gas, Lights Transfer to Money Market Account 4.76 3.20 371.15 12,396.46 4,164.62 8,093.08 9.70 300.00 3,594.77 169,511.04 10,000.00 $179.511.04 Stillwater, Minnesota June 12, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday June 12, 2002 at 8:00 A.M. Commissioners O'Brien and Rheinberger present. Commissioner Funke absent. President O'Brien presiding. Also present was Jim Tholen. Commissioner Rheinberger added to the agenda the election of a Vice President seeing how Commissioner Funke's term expires on June 30, 2002. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye", the minutes of the May 8, 2002 regular meeting were read and approved as written with one typing correction. On motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye", Resolution No. 1301 was approved for payment. Jim Tholen reported on the continuing construction in town and brought up a personnel issue that had occurred recently. Manager McKnight informed the Board that the painting of the Tower Drive is now completed and that it should be in service by June 17th• He also informed the Board that several cars had gotten paint on them and that the contractor will be taking care of this problem in the next week. Manager McKnight informed the Board that the shingling of our pumphouses is now complete. Commissioner Rheinberger brought the Board up to date on the Dutchtown watermain project. It now appears because the City has delayed this job, if anything is done, it will not be until 2003 at the earliest. The Board received a letter from Cates Construction regarding the installation of a 1" private waterline to serve 302 Center St. S. This line would come from the Oak Street watermain seeing how there is no watermain in South Center Street, Manager McKnight recommends that this waterline be allowed. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye", Cates Construction will be allowed to install a 1" private waterline from the Oak Street watermain to serve 302 Center St. S. Commissioner Rheinberger brought up the election of a Vice President of the Board seeing how Commissioner Funke's term expires on June 30, 2002. On motion of Commissioner O'Brien, duly seconded by Commissioner Rheinberger, both voting "Aye", Commissioner Rheinberger is now elected as Vice President of the Board of Water Commissioners. Accounts receivable balance as of May 21, 2002 was -$12,166.51, with actual amount of $49,120.70. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner O'Brien, both voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1301 RESOLVED by the Board of Water Commissioners, of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for the several amounts, viz: NAME DESCRIPTION Payroll No. 2182 Payroll No. 2183 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Secure Benefit Solutions Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Banyon Data Systems Bruette Roofing Butch's Repair CCP Industries, Inc. Car Quest of Stillwater Century Power Equipment City of Stillwater Commissioner of Revenue Davies Water Equipment Company Gaalaas Jewelers Goodin Company Gopher State One-Call Graphic Controls, Inc Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. Invensys Metering Systems Larson Allen Weishair & Company LeadCon, Inc. Leef Bros., Inc. Salaries, Labor April 21 - May 4, '02 6,036.36 Salaries, Labor May 5 - May 18, '02 6,081.23 Withholding Tax Federal May '02 2,048.40 FICA dues for May '02 2,468.54 Medicare dues for May '02 577.32 Withholding Tax State May '02 829.19 PERA dues for May '02 2,174.71 Employee Share Hospitalization 418.02 Dues for June '02 116.00 Dental Premium 272.60 Deferred Compensation Plan 2,230.00 Flexible Spending Accounts 7000 Grass Seed, Edging 797.80 Shop Supplies 474.02 Blue Cross Blue Shield Premium 4,954.47 Windows Conversion & Training 450.00 Shingling @ Fourth Street & Sunrise Ave 5,140.00 G.O.F. -Al! Trucks 174.88 Roll Towels, Scrimdry Wipes 415.89 Supplies 11.37 Lawnmower Repairs 60.71 Bond Issue Fee 350.00 Sales_ Tax May '02 426.00 Main Valve Lids, Risers 1,326.15 Plaque — Funke 103.31 Brass 40.22 Locations Requests 7.75 Tank Charts 517.30 Fluoride Pumps, Acid, Chlorine, Phosphate 4,706.51 Gasoline 94.57 Water Samples 115.50 MXU Box Repair 35.00 2001 Audit Final Payment 1,162.44 Payment #2 on Tank Painting 113,190.00 Uniforms 171.90 Jim McKnight Minnesota Department of Public Safety Office Max Postmaster, Stillwater Qwest Roettger Welding, Inc. Spectrum Business Systems Sprint St. Croix Office Supplies Stillwater Farm Store Stillwater Motors Stillwater Texaco Stillwater, City of TKDA Engineering US Filter Group Verizon Wireless Xcel Energy Sundry Expense Hazardous Material Fees Office Supplies Permit #538 Telemeter Circuits, Phones T Handle Repair Repairs on Printer Long Distance Office Supplies Weed Preventer — Fertilizer Battery for Bobcat Gasoline Principal & Interest GO Bond '00 Eng. Tank and Wellhead Hydrant Cellular Phone Power, Gas, Lights 214.92 625.00 60.65 900.00 1,247.89 45.00 306.25 2.89 40.50 367.48 71.18 291.10 12,396.46 3,606.74 1,284.32 8.55 3,265.03 182.782.12 Stillwater, Minnesota July 10, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, July 10, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. Commissioners O'Brien and Rheinberger welcomed new Board member Bob Thompson to the Board. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Secretary was instructed to cast a unanimous ballot for James O'Brien as President, and John Rheinberger as Vice President of the Board of Water Commissioners, effective July 10, 2002. The officers and appointments of Board members no stand as follows: President James O'Brien Appointment expires June 30, 2003 Vice President John Rheinberger Appointment expires June 30, 2004 Member Bob Thompson Appointment expires June 30, 2005 On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the June 12, 2002 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1302 was approved for payment. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Board adopted Resolution No. 1303, commending Gary Funke for his 5 Y2 years of service to the Board. Jim Tholen reported on the repairing of watermain leaks that were detected from our completed leak survey, the beginning of Liberty's 6th Addition and the low water pressure in the Legends area if town. Jim also made the Board aware of the need for another employee for the year 2003. Manager McKnight presented the Board with a graph showing income and expenses for the years 1996 to 2001. The graph shows that we are holding our own with both figures being almost identical but with increase costs expected for 2003 and a lack of water usage this year, a rate increase for 2003 will be likely. The Board instructed Manager McKnight to put together a rate sheet for the next meeting and they will look at it to come up with a potential increase in rates for 2003. The painting of cars caused by the Tower Drive tank painting was discussed, with no action taken. Commissioner Rheinberger informed the Board of a meeting to be held July 23, 2002 at 4:30 P.M. between the City Council and the City Charter Commission regarding the Water Department. This meeting should be for the Charter Commission to get information from the City regarding why they believe it is in their interests to combine the Water Department with other City working departments. Accounts receivable balance as of June 30, 2002 was -$12,017.97, with actual figure being $34,843.94. There being no further business, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", the meeting was adjourned. Attest: Secretary RESOLUTION OF APPRECIATION No. 1303 WHEREAS, Gary Funke was a member of the Board of Water Commissioners, of the City of Stillwater, Minnesota, having served as a member of said Board continuously since his appointment by the Mayor and City Council on the 21st day of January, 1997, and as its Vice President from July 12, 2001 until June 30, 2002; and WHEREAS, said Gary Funke, by his unfailing devotion to duty, did render significant and distinguished service instrumental to the growth and development of Stillwater, Minnesota and to the general welfare of its citizens; THEREFORE, BE IT RESOLVED, that the thanks of this meeting and the community are due Gary Funke for the able and efficient manner that he has served the department during 51/2 years of service, and that he carries with him the affection and best wishes of the great number of friends he has made during these many years; THEREFORE, BE IT FURTHER RESOLVED, by the Board of Water Commissioners, of the City of Stillwater, Washington County, Minnesota, that Gary Funke, in recognition of his long and faithful public service, the Secretary is hereby authorized and directed to enter this Resolution upon the official record of proceedings of said Board, and thereupon to present a certified copy thereof to Gary Funke. Adopted by the Board of Water Commissioners this 10th day of July, 2002. RESOLUTION NO. 1302 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2184 Payroll No. 2185 Payroll No. 2186 US Bank Stillwater US Bank Stillwater Soc Sec Fund US Bank Stillwater Medicare Cont Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Solutions Ace Hardware and Paint Appletree Institute Arrow Building Center Automatic Systems Company Bailey Construction Banyon Data Systems Brochman Blacktopping Century Power & Equipment Co. City of Stillwater Commissioner of Revenue Davies Water Equipment Company Gopher State One -Call Ilawkins Water Treatment Holiday Station Stores Llstrumental Research, Inc Leef Bros., Inc Lens Family Foods Miller Excavating, Inc Minnesota Department of Health Mogren Sod Farms Office Max PC Pit Stop Postmaster, Stillwater Salaries, Labor May 19 — June 1, `02 Salaries, Labor June 2 -15, `02 Certification Checks Withholding Tax Federal June `02 FICA dues for June `02 Medicare dues for June `02 Withholding Tax State June `02 PERA dues for June `02 Employee Share Hospitalization Dues for July `02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Plywood, Styrofoam Service Call @ #11 Concrete @ S. Broadway Upgrade on Fixed Assets, Fund Accounting Blacktopping @ Broadway Repairs on Cut Off Saw 2001 Drinking Water Report & Payroll Checks Sales Tax for June `02 Curb Stops Location Requests Demurrage Charge Gasoline Water Samples Uniforms Supplies Trucks, Backhoe, 2 Jobs Hill St & Churchill St Minnesota Test Fees Sod Office Supplies New Computers & Installation 500 Envelopes 6,147.88 6,045.82 1,370.90 2,141.20 2,682.64 627.40 873.27 2,188.14 418.02 120.00 272.60 2,230.00 70.00 218.98 4,954.47 60.04 282.00 1,500.00 1,000.00 2,000.00 201.27 909.18 596.00 351.91 6.20 35.00 365.15 146.30 156.84 44.33 5,101.52 6,934.00 21.30 70.26 2,991.18 199.00 St. Croix Office Supplies Stillwater Testing, Inc. Stillwater, City of T K D A Engineering, Inc US Filter Group Verizon Wireless Xcel Energy Office Supplies Coliform Testing on Tower Drive Tank Principal & Interest GO Bond `00 Engineering & Leak Survey Remote Wire Cellular Phone Power, Gas, Lights 113.94 85.00 12,396.46 8,570.63 275.18 22.13 6,076.05 80,872.19 Stillwater, Minnesota August 7, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, August 07, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the July 10, 2002 regular meeting were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1304 was approved for payment. Jim Tholen reported that the Liberty 6th Addition and Woodlands Addition have begun. The Board looked at a proposed rate increase that would take effect January 1, 2003. After much discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", effective with water used after the December 2002 water meter readings, the overage charge for all accounts will increase $.10 per thousand gallons of coverage. This will make the overage charge for in town customers $1.50 per thousand gallons and customers outside the City $2.00 per thousand gallons Manager McKnight informed the Board of problems with Jennings Bank employee cars that had over -spray from the painting of the Tower Drive tank on them. After working with Rob McGarry, Paul Jennings, and Sara Sonunerfeld, it appears that everything will be handled by Jerry's Auto and will be to the satisfaction of all concerned parties. Considerable discussion was held regarding the Charter Commissions proposal to the City Council of a Water Department merger with public works. Everyone present expressed their concerns and opinions. The conclusion was to wait until the private party hired by the City to review the operations was finished with his findings and had a written his report to see in any significant cost savings could be reached. Manager McKnight informed the Board of an article that appeared in the Stillwater Gazette saying that he was in favor of the combing of the Water Department and Public Works. Ile let the Board members know that he had never been contacted about the article and had called the Gazette, but as of yet had not talked to the reporter who wrote the article. He is hoping a retraction will be printed. The fertilization of five of our properties was discussed. A bid by Lawn Green to service these lawns was received for $425.00 per application for all five places. This spring it cost the Board $400.00 for fertilizer alone. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Lawn Green will be given a one -year trial for fertilization at these five locations. The Board was informed that the account receivable balance for July 31, 2002 was $41,063.10 with the actual amount $104,655.28. This figure is $10,000.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: RESOLUTION NO. 1304 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2187 Payroll No. 2188 US Bank Stillwater US Bank Stillwater Soc. Sec. Cont US Bank Stillwater Medicare Cont Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Bailey Construction Banyon Data Systems Brochman Blacktopping Buberl Black Dirt, Inc Century Power Equipment Co. Commissioner of Revenue Davies Water Equipment Company Fox Valley Systems, Inc Fred's Tire, Inc Gopher State One -Call Greeder Electric Hawkins Water Treatment Holiday Station Stores Instrumental Research, Inc. LeadCon, Inc Leef Bros, Inc. Menard's of Stillwater Metro Sales, Inc. Mil Life, Inc. Miller Excavating, Inc. Mogren Sod Farms, Inc. Office Max PC Pit Stop Postmaster, Stillwater Salaries, Labor June 16 -29, `02 Salaries, Labor June 30 — July 12, `02 Withholding Tax Federal July `02 FICA dues for July `02 Medicare dues for July `02 Withholding Tax State July `02 PERA dues for July `02 Employee Share Hospitalization Dues for Aug `02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Sod Shop Supplies Blue Cross Blue Shield Premium Concrete Work Harriet & W Churchill Fund Accounting & Fixed Asset Support Blacktop — 3 Jobs Black Dirt Riding Lawnmower Repair Sales Tax for July `02 Repair Lids, Wrench Marking Paint Tire Repair & Rotation New Tires 99 GMC Location Requests Electrical Repairs @ Pumphouses Acid, Chlorine Gasoline Water Samples Payment on Tower Drive Tank Uniforms Shop Supplies Maintenance Agreement on Copy Machine Life Insurance Premium Backhoe, Trucks — 3 Jobs Sod Office Supplies Service Support on Computers Stamps 100 $.37 $6,109.27 6,111.46 2,072.25 2,489.32 582.16 844.30 2,192.50 418.02 120.00 272.60 2,230.00 70.00 22.36 210.69 4,954.47 1,000.00 695.00 1,950.00 21.30 276.18 1,184.00 577.81 103.19 518.38 20.15 1,092.00 1,378.57 368.08 115.50 27,445.00 186.02 15.80 194.82 86.40 3,147.68 13.31 229.36 345.15 37.00 Quantum Digital Services Qwest Roettger Welding, Inc. Stillwater Motors Stillwater, City Of T K D A Engineering US Filter Distribution Verizon Wireless Xcel Energy US Bank Stillwater Office Supplies Telemeter Circuits, Phones T- Handles Mirror Principal & Interest GO Bond `00 Engineering Services for Tower Drive Tank Curb Boxes, Meter Registers Cellular Phone Power, Gas, Lights Investment Money Market Acct 89.03 924.70 45.00 68.22 12,396.46 2,956.27 1,122.23 11.81 5,299.69 92,613.51 10,000.00 $102,613.51 Stillwater, Minnesota September 11, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, September 11, 2002 at 8:15 P.M. All Commissioners were present. President O'Brien presiding. Also present were Jim Tholen, Ron Anderson and Truett Lawson. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the August 7, 2002 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1305 was approved for payment. Truett Lawson, 622 Churchill St. W appeared before the Board requesting a reduction in a service repair bill for his property. There was a service leak between the stop and main that was repaired by the Water Department on June 25, 2002. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Mr. Lawson's request for a reduction in his bill is hereby denied because of the precedent it would set for future repair bills. However, he will be allowed to pay the bill off at $100.00 per month with no interest charged. The Board reviewed a proposal from TKDA Engineering to do an inspection of our Lily Lake Tank for the possible future painting at a price of $3,000.00. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", TKDA Engineering will proceed with the inspection of the Lily Lake Tank for a price of $3,000.00. Manager McKnight asked the Board for a job classification change for Jim Tibbetts and John Crimmins from Senior Utility Man to Jr. Water Maintenance Man III, effective September 8, 2002. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", effective September 8, 2002 Jim Tibbetts and John Crimmins are promoted to Jr. Water Maintenance III, and will receive the wage increase set forth in their union contract. The Board received a letter from Cliff Schroeder, 2635 Interlachen Drive requesting help in paying for a new lawnmower because of damage caused by his running over a hydrant cap while cutting his lawn. After discussion, on motion Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", this request was denied. Jim Tholen reported to the Board on work being done in Liberty's 6th addition and the beginning of the City Park by our new reservoir. He also mentioned that hydrant flushing would soon begin. The accounts receivable balance as of August 31, 2002 was $16,464.71. The actual amount is $72,556.83. This figure is $20,000.00 higher that last year mostly because of two large repair bills. A major discussion was held regarding a report by Larsen, Allen, Weishair & Company, regarding the City takeover of the Water Department. All Commissioners voiced their opinions and discussion was held between them, Manager McKnight, Jim Tholen and Ron Anderson on pros and cons of this merger. In the end Commissioner O'Brien and Commissioner Thompson felt strongly that things should continue as they are now operating and Commissioner Rheinberger was leaning toward the merger of the departments. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: 0-v Secretary RESOLUTION NO. 1305 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2189 Payroll No. 2190 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Fund Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Systems Ace Hardware and Paint Appletree Institute Automatic Systems Company Banyon Data Systems Butch's Repair Commissioner of Revenue Davies Water Equipment Company Fred's Tire Gopher State One -Call, Inc. Hawkins Water Treatment Holiday Station Stores Instrumental Research Lawngreen, Inc. Leef Bros., Inc. MTI Distributing McGarry- Kearney Agency Postmaster, Stillwater Qwest St. Croix Office Supplies Stillwater, City Of T K D A Engineering Jim Tibbetts US Filter Group Verizon Wireless Xcel Energy Salaries, Labor July 14 — 27 `02 Salaries, Labor July 28 —Aug 10 `02 Withholding Tax Federal Aug `02 FICA dues for Aug `02 Medicare dues for Aug `02 Withholding Tax State Aug `02 PERA dues for Aug `02 Employee Share Hospitalization Dues for Sept `02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Shop Supplies Blue Cross Blue Shield Premium Service Call at Tower Drive Fixed Asset Support G.O.F. — All Trucks Sales Tax for Aug `02 Service Saddles, Corps Tire Repair Location Requests Acid, Chlorine Gasoline Water Samples Fertilizing Yards Uniforms Irrigation Parts Renewal on Bond Permit #538 Telemeter Circuits, Phones Office Supplies Principal & Interest GO Bond `00 Engineering on Tower Drive Tank Safety Boots Tapping Machine Parts, Meters Cellular Phone Power, Gas, Lights 6,142.73 6,052.09 2,065.84 2,483.32 580.76 837.79 2,180.20 418.02 120.00 205.32 2,230.00 70.00 560.23 4,096.69 2,377.47 295.00 136.70 791.00 5,202.48 17.25 3.10 936.10 356.76 115.50 439.13 171.90 25.00 143.00 950.00 723.97 25.03 12,396.46 384.78 150.00 8,163.28 8.61 6,027.76 $67,883.27 Stillwater, Minnesota October 9, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, October 9, 2002 at 8:15 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the minutes of the September 11, 2002 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Resolution No. 1306 was approved for payment with the addition of a bill from McGarry - Kearney Agency in the amount of $30,325.80. Jim Tholen reported on work in the Liberty area, flushing hydrants and City access to Water Department buildings. Manager McKnight informed the Board of a lawsuit filed against the Water Department by LeadCon, Inc, the painters of the Tower Drive tank. Attorney Magnuson is working with them to resolve this issue through contract negotiations with TKDA and ourselves to avoid going to court. Manager McKnight brought up the re- keying all the locks for the Water Department. The current locks have been is use for many years, and after discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Chris Amdahl, Locksmith will be contacted to change the locks at all of our locations. The Board was informed on the special election that the City will have regarding the take over of the Water Department that is scheduled for January 28, 2003. Manager McKnight explained the way this election would be held and how ballots would be distributed and collected. Also discussed was what the Water Department could do to make the public aware of this vote, but it was decided to wait until after the general election in November to make any plans. The following items were discussed, with no action taken: 1. Health insurance premiums for the year 2003 are increasing by 7 Y2% 2. Accounts receivable balance as of September 20, 2002 was $12,466.70. The actual amount is $57,889.30. This figure is $20,000.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. /4 Attest: Secretary RESOLUTION NO. 1306 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts viz: NAME DESCRIPTION Payroll No. 2191 Salaries, Labor Aug 11-24, '02 6,138.33 Payroll No. 2192 Salaries, Labor Aug 25 — Sept 7, '02 6,444.92 US Bank Stillwater Withholding Tax Federal Sept, '02 2,149.59 US Bank Stillwater Soc. Sec. Fund FICA dues for Sept, '02 2,555.34 US Bank Stillwater Medicare Cont. Medicare dues for Sept, '02 597.64 Commissioner of Revenue Withholding Tax State Sept, '02 879.45 State Treasurer PERA dues for Sept, '02 2,227.13 Board of Water Commissioners Employee Share Hospitalization 278.68 Financial Secretary, Local #49 Dues for Oct, '02 120.00 Met Life Dental Dental Premium 205.32 Nationwide Retirement Solutions Deferred Compensation Plan 2,230.00 Secure I3enefit Systems Flexible Spending Accounts 70.00 Ace Hardware and Paint Shop Supplies 207.84 Appletree Institute Blue Cross Blue Shield Premium 4,525.58 Banyon Data Systems Utility Billing Support 695.00 Buberl Black Dirt, Inc. Black Dirt - 26.63 Century Power Equipment Ball Bearings Riding Mower 33.48 Commissioner of Revenue Sales Tax for.Sept, '02 893.00 Davies Water Equipment Company Corp Stops, Tapping Supplies 936.58 Gopher State One-Call Location Requests 3.10 Hawkins Water Treatment Acid, Chlorine, Supplies 880.06 Instrumental Research, Inc. Water Samples 115.50 Interstate Companies, Inc. Repairs on Generator at #11 1,247.62 LeadCon, Inc Payment # 4 on Tower Drive Tank 5,000.00 Leef Bros., Inc. Uniforms 146.02 Lortondata Zip Code Update 39.50 Metro Sales, Inc. Copier Toner 61.28 Minnesota Department of Health Minnesota Test Fees 6,934.00 Mooney & Associates Valve Parts, Laurel Street 253.24 Office Max Office Supplies 20.22 P C Pit Stop Computer Support 190.00 Qwest Telemeter Circuits, Phones 1,250.36 St. Croix Office Supplies, Inc. Office Supplies 19.17 Stillwater, City of Principal & Interest GO Bond '00 12,396.46 T K D A Engineering Engineering Services on Tower Drive Tank 572.75 US Filter Group, Inc Meters 4,117.76 Verizon Wireless Cellular Phone 8.61 Xcel Energy Power, Gas, Lights 5,345.29 $69,815.45 Stillwater, Minnesota November 13, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, November 13, 2002 at 8:00 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the minutes of the October 9, 2002 were read and approved as written. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Resolution No. 1307 was approved for payment. Manager McKnight discussed with the Board the matter of pulling two of our well pumps during the winter. Keys Well Drilling Company could begin the work on Well #9 in the next month and would bill us in 2003 for the work. It was suggested to start this work as soon as possible. It is in the 2003 budget to have this done at a cost of approximately $10,000.00 for each well. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Keys Well Drilling is allowed to begin the pulling of well & pump #9 as soon as possible. The Board reviewed a report from TKDA Engineering regarding the re- painting of our Lily Lake tank. The inside will have to be sandblasted and painted as there is considerable wear and rusting caused by icing in the winter. The exterior will be power washed and spot sanded, primed and painted. For safety purposes a handrail will be installed on the roof and a railing will be installed on the crows nest inside the tank to prevent someone from falling into the water. The engineer's estimate for this work is $310,000.00 with engineering costs not to exceed $30,000.00. After discussion, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", TKDA Engineering is given permission to start the plans and bidding process for the painting, with the job to be done in the spring of 2003. Manager McKnight will inform TKDA by letter of the Boards decision. The Board received the 2003 budget for Capitol Outlay, Revenue and Expenses. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Capitol Outlay budget as presented was approved. On motion Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the Revenue budget as presented was approved. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the Expense budget as presented was approved. Manager McKnight passed out a letter from TKDA Engineering that was sent to LeadCon, Inc. regarding their lawsuit against the Board. After discussion, the Board decided to let Manager McKnight along with the Engineers try to come to a settlement with LeadCon, Inc. instead of going to court. The Board discussed the upcoming special election to be held regarding the City's combining of the Water Department with the Public Works Department. Commissioner Rheinberger noted that along with the Water Department issue in the ballot there will be a ballot for a liquor license increase. Much talk was held regarding what could and could not be done as far as spending Board monies on the issue. In the end is was decided to have Manager McKnight have two or three letters written for the December meeting that could possibly be put in the area's three newspapers. Jim Tholen reported on a watermain leak on Pine Tree Trail, hydrant maintenance, and general work that is ongoing. The accounts receivable balance as of October 31, 2002 was $6,388.58. The actual amount is $149,852.11. This figure is $9,000.00 less than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1307 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2193 Payroll No. 2194 Payroll No. 2195 US Bank Stillwater US Bank Stillwater Soc Sec Cont. US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefits Systems Abrahamson Nurseries Ace Hardware and Paint Appletree Institute Automatic Systems Company C C P Industries, Inc. Car Quest of Stillwater Commissioner of Revenue Fred's Tire, Inc. Hawkins Water Treatment, Inc. Holiday Station Stores Instrumental Research, Inc. Invensys Metering Systems Leef Bros., Inc. MII Life, Inc. Miller Excavating, Inc. P C Pit Stop Postmaster, Stillwater Quantum Digital Services Qwest Ra -Mar Plumbing SafeAssure Consultants, Inc. Stillwater, City of T K D A Engineering US Filter Group, Inc. Verizon Wireless, Inc. Viking Industrial Center Salaries, Labor Sept 8 - 21, `02 Salaries, Labor Sept 22 — Oct 5, `02 Salaries, Labor Oct 6 — 19, `02 Withholding Tax Federal Oct `02 FICA dues Oct `02 Medicare dues Oct `02 Withholding Tax State Oct `02 PERA dues for Oct `02 Employee Share Hospitalization Dues for November `02 Dental Premium Deferred Compensation Plan Flexible Spending Accounts Bushes Shop Supplies Blue Cross Blue Shield Premium Repairs at #11 Wellhouse Scrimdry Wipes, Roll Towels Shop Supplies Sales Tax Oct '02 Tire Repair, Tires '00 Chevrolet Acid, Chlorine Gasoline Water Samples Repaired MXU Boxes Uniforms Life Insurance Backhoe, Lime rock Mouse 100 - $.37 Stamps Office Supplies Telemeter Circuits, Phones Service Call at 1245 Center St. Annual Safety Training Principal & Interest G 0 Bond `00 Engineering Services Hydrant & Meter Supplies Cellular Phone Safety Vests, Hard Hat, Glasses 6,425.23 6,464.23 6,880.57 3,406.25 3,986.84 932.42 1,393.61 3,454.30 278.68 120.00 205.32 3,345.00 70.00 63.83 285.49 4,525.58 3,429.81 702.29 8.01 1,751.00 486.87 754.89 914.94 115.50 87.50 214.40 86.40 350.69 5.33 37.00 123.84 724.20 152.00 2,782.00 12,396.46 1,566.08 544.36 8.61 268.26 Xcel Energy Central Bank Central Bank Power, Gas, Lights Investment 27 Months @ 3.50% Investment 15 Months @ 2.75% 4,093.26 $73,441.05 50,000.00 50,000.00 $173,441.05 Stillwater, Minnesota December 11, 2002 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Wednesday, December 11, 2002 at 8:15 A.M. All Commissioners were present. President O'Brien presiding. Also present was Jim Tholen. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", the minutes of the November 13, 2002 regular meeting were read and approved as written. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye", Resolution No. 1308 was approved for payment. Manager McKnight informed the Board of a meeting to be held in late December with LeadCon, TKDA and himself with regard to settling LeadCons claim for additional payment for the painting of the Tower Drive tank before we have to go to mediation the end ofJanuary. The Board was informed that plans and specifications for the painting of the Lily Lake tank would be completed soon, with a bid opening date of January 28, 2003. This will allow the Board to make a decision at the February meeting and the project could begin in April of 2003. Keys Well Drilling has found that there is a considerable amount of sand in the bottom of well #9. This should be cleaned out of the well as long as it is now out of operation. The estimate cost is $9,500.00 On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye", Keys Well Drilling will perform the bailing out of well #9 to rid it of the sand. On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye, the following are the scheduled dates for 2003 Board of Water Commissioners meetings: January 8th April 9th July 9th October 8th February 12th May 14th August 13th November 12th March 12th June llth September 10th December 10th On motion of Commissioner Rheinberger, duly seconded by Commissioner' Thompson, all voting "Aye", the following banks will be the depositories for the Board of Water Commissioners in 2003: US Bank Jennings State Bank Central Bank Wells Fargo Bank Eagle Valley Bank Bayport State Bank On motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", the designated fund balance set for December 31, 2002 is $450,000.00. This is for Lily Lake tank painting, $350,000.00 and a new well $100,000.00. Jim Tholen reported on two watermain leaks that have occurred and construction through out the City including the McKusick ravine project that has begun. After discussion, on motion of Commissioner Rheinberger, duly seconded by Commissioner Thompson, all voting "Aye ", Kellie Knowles wage for 2003 will be increased by 3% to $38,502.00 per year. This figure is the midpoint of a Secretary and Junior Account Clerk position. On motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", Manager McKnight's salary is set at $59,053.00 for the year 2003. This figure is the same as the Assistant Public Works Superintendent. Included in the motion is that both wage increases are effective December 30, 2002. The accounts receivable balance as of November 30, 2002 was - $45,195.96. The actual amount is $89,839.86. This figure is $7,500.00 higher than last year. There being no further business, on motion of Commissioner Thompson, duly seconded by Commissioner Rheinberger, all voting "Aye ", the meeting was adjourned. Attest: Secretary RESOLUTION NO. 1308 RESOLVED, by the Board of Water Commissioners of the City of Stillwater, that the following bills be, and they are, hereby allowed and warrants ordered drawn on the Treasurer for several amounts, viz: NAME DESCRIPTION Payroll No. 2196 Payroll No. 2197 US Bank Stillwater US Bank Stillwater Soc. Sec. Fund US Bank Stillwater Medicare Cont. Commissioner of Revenue State Treasurer Board of Water Commissioners Financial Secretary, Local #49 Met Life Dental Nationwide Retirement Solutions Secure Benefit Systems Ace Hardware and Paint Ancom Communications Appletree Institute Arrow Building Center Brochman Blacktopping Buberl Recycling & Compost Butch's Repair Century Power Equipment City of Stillwater Commissioner of Revenue John Crimmins Davies Water Equipment Company Fox Valley Systems Gopher State One -Call Hawkins Water Treatment, Inc. Holiday Station Stores Instrumental Research, Inc. Leef Bros., Inc. Jim McKnight, Secretary Menard's of Stillwater Miller Excavating Postmaster, Stillwater Doug Monson Qwest Springborn Heating & A/C Sprint Stillwater, City of Salaries, Labor Oct 20 — Nov 2 `02 Salaries, Labor Nov 3 -16 `02 Withholding Tax Federal Nov `02 FICA dues for Nov `02 Medicare dues for Nov `02 Withholding Tax State Nov `02 PERA dues for Nov `02 Employee Share Hospitalization Dues for Dec `02 Dental Premium Deferred Compensation Plane Flexible Spending Accounts Shop Supplies Repairs on Truck Radio Blue Cross Blue Shield Premium Plywood Blacktopping — Hidden Valley Lane Waste Dumping G.O.F. — All Trucks Lawnmower Tune -ups Refund on Acct's #1 -582 & #1 -585 Sales Tax Nov `02 Safety Boots Brass, Saddles, Ball Valves Marking Paint Location Requests Acid, Chlorine, Phosphate Gasoline Water Samples Uniforms Sundry Expense Fencing at Laurel Street 2 Watermain Leaks Permit #538 Carpet Cleaning at Office Telemeter Circuits, Phones New furnace at Olive Street Long Distance Principal & Interest GO Bond `00 6,445.45 6,491.43 2,224.24 2,620.34 612.82 908.67 2,282.83 278.68 120.00 205.32 2,230.00 70.00 346.09 158.69 4,525.58 62.05 880.00 6.00 286.94 237.50 2,437.20 495.00 143.65 734.46 68.96 7.75 1,622.41 331.07 115.50 157.02 271.91 101.63 2,459.99 1,000.00 100.00 724.44 1,199.00 1.91 12,396.46 T K D A Engineering US Filter Group, Inc. Verizon Wireless, Inc. Xcel Energy Central Bank Stillwater Central Bank Stillwater Engineering Services MXU Batteries, Meter Registers Cellular Phone Power, Gas, Lights Investment CD 6 Mo. @ 1.60% Investment CD 15 Mo. @ 2.50% 476.22 751.39 8.61 3,614.35 60,211.56 50,000.00 50,000.00 $160,211.56